Loading...
HomeMy WebLinkAbout2021-12-01-BOLT-min CARY MEMORIAL LIBRARY EXECUTIVE BOARD MEETING BOARD OF LIBRARY TRUSTEES 4:00 PM Wednesday, December 1, 2021 Virtual Meeting Attendees: Board: Suzie Barry, Joe Pato, Rev. Claire Feingold Thoryn, Rabbi Howard Jaffee (joined at 4:06 pm). Staff: Koren Stembridge, Emily Smith, Susan Lusk Call to Order – Suzie Barry, Trustee Chair (4:03 pm) Public Comment No public comment. Secretary’s Minutes – September 9, 2021 (vote) Motion to approve: Feingold Thoryn; second: Pato. Approved 3-0 Financial Updates FY22 Financial updates – Quarterly Report We are reporting now on a quarterly basis. Municipal Budget:  As of the end of the first quarter, the municipal budget 25% expended as expected Private Funds:  Ms Stembridge gave a comprehensive overview of the library’s private income sources including State Aid, Endowment, Foundation, and Friends accounts. It was agreed that fa comprehensive overview of these funds would be provided annually, with a more concise report provided on a quarterly basis. Administrative Updates Director’s Report Ms. Stembridge stated what a pleasure it has been to work with Emily Smith, the Library’s Deputy Director. Ms. Smith will be leaving the Cary Library after 8 years to be the new Director at the Concord Free Public Library. Ms. Smith stated that it had been a pleasure to work at the Cary Library and with the Library Board in particular. Staffing Update Ms. Stembridge reported that there would be a national search for a new Deputy Director and congratulated Kate Leppanen for her promotion to the position of Dept. Head of Technology & Training. Diversity, Equity, Inclusion Update The library is currently looking at job descriptions and working with the Town’s Chief Equity Officer to improve the language in these descriptions. The library’s IDEAS plan has been added to the website which now includes a DEI section. Building Updates Facilities and Grounds Updates Ms. Smith reported that the Lincoln Park StoryWalk signs are installed and ready for the groundbreaking on Saturday. South Lobby has two new signs: elevator and directional signs to LMR/CH Dept. Capital internet project coming along with a new WiFi system and transferring of care to the umbrella of the Town’s IT Department. Vince LeRow is finishing the installation of the LMR A/V system from an end of life hardware to a newer upgrade similar to what is in use at Cary Hall. This will allow us to do hybrid programming and we hope the project to be complete by mid-January. The Living Room is also receiving a speaker update expected to be finished toward the end of December. New Business Request to withdraw funds from Endowment (vote) – Ms. Stembridge requests permission to transfer $28,070 from the restricted Endowment Fund to cover the remaining costs from the sign installation. Will be paid from the Donald/Victoria Sullivan account. Motion to approve: Barry; second: Jaffe. Approved 4-0. Library Service Updates (vote) – Ms. Smith states partitions in Children’s Room/Teen Area will be removed 12/15/21. Play space will be reopened to the public and the Teen space will go back to full capacity of 85. On 1/15/22 the mask mandate is scheduled to be lifted by BOH and if so, we would like to resume allowing eating/drinking in the building. If A/V work continues in LMR as scheduled, we would like to resume in-person programming by the end of February 2022. Motion to approve: Barry; second: Feingold Thoryn. Approved 4-0. Meeting Room use by outside groups (vote) – Ms. Smith proposes new language for the meeting room policy stating that we will not be offering the meeting room spaces for regular use by outside groups. Instead, our program team will evaluate any suggestions that come through our suggestion form. Rev. Claire Feingold Thoryn commented whether it would be helpful to direct patrons who are interested in small group meetings to the LCC and add a link to their reservation site. Motion to approve: Barry; second: Pato. Approved 4-0. New process for nomination of HDC candidates – discussion. Ms. Stembridge stated that the library was approached by Ann Eccles, the chair of the HDC, to contemplate a change in the way nominees are put forth by the library. Ms. Stembridge and Ms. Barry will gather some further info and report back at a future meeting. Old Business Stone Building Reuse Committee Update – Suzie Barry, Trustee Liaison to SBRC Ms. Barry stated that meeting dates changed to Thursdays. Currently working on updating their charge and deliverables as specific dates have passed. Announcements Ms. Stembridge stated the library is having a “drop by and say bye” to Emily Smith on Friday, 12/3/21 from 1:30-3:30 pm in the Admin Suite. Also, StoryWalk Ribbon Cutting ceremony is scheduled for Saturday, 12/4/21 at 9:00 am. Adjournment (vote) Motion to adjourn: Jaffe; second: by Feingold Thoryn. Approved 4-0.