HomeMy WebLinkAboutFY2023 White BookTown of Lexington,
Massachusetts
Fiscal Year 2023
Town Manager's Preliminary Recommended
Budget & Financing Plan
January 10, 2022
Town of Lexington Organizational Chart
Table of Contents
The budget document outlines the Town’s financial plan as recommended by the
Select Board. Both the operating and capital budgets are contained in this
document. The effective period of this budget is from July 1, 2022 to
June 30, 2023.
Budget-In-Brief
Report of the Town Manager
The Budget Message is a letter to the Select Board from the Town Manager in support of the
enclosed budget recommendations. The letter provides an overview of the operating and
capital budget, identifies significant budget issues, and explains the Town Manager's rationale
for budget recommendations.
Section I: Budget Overview
The Budget Overview contains several summary tables, which display the schedule of the
FY2023 budget process, expenditure and revenue history, and a detailed summary of
proposed appropriations for the coming fiscal year.
Budget Process
Summary of Revenues and Expenditures I-1
Program Summary I-2
Section II: Revenues
The Revenue section contains a narrative description of revenue sources followed by a series
of tables that displays a detailed summary of actual and projected revenues.
Description of Revenues II-2
Detailed Budget Information
Section III: Program 1000: Education
1000 Education Program III-1
1100 Lexington Public Schools III-2
1200 Minuteman Regional High School III-18
Section IV: Program 2000: Shared Expenses
2000 Shared Expenses IV-1
2100 Employee Benefits IV-3
2200 Property & Liability Insurance IV-8
2300 Solar Producer Payments IV-10
2400 Debt Service IV-12
2500 Reserve Fund IV-14
2600 Public Facilities IV-17
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Section V: Program 3000: Public Works
3000 Public Works V-1
3000 - 3500 DPW Summary V-3
3100 DPW Administration and Engineering V-8
3200 Highway V-12
3300 Public Grounds V-16
3400 Environmental Services V-20
3600 Water Enterprise V-24
3700 Sewer Enterprise V-28
Section VI: Program 4000: Public Safety
4000 Public Safety VI-1
4100 Law Enforcement VI-3
4200 Fire & Rescue VI-8
Section VII: Program 5000: Culture and Recreation
5000 Culture and Recreation VII-1
5100 Cary Memorial Library VII-3
5200 Recreation and Community Programs VII-9
Section VIII: Program 6000: Human Services
6000 Human Services VIII-1
6100 - 6200 Administration, Veterans’ Services, Youth and Family
Services, Senior Services and Community Programs, and
Transportation Services
VIII-2
Section IX: Program 7000: Land Use, Health and Development
Department
7000 Land Use, Health and Development Department IX-1
7100 - 7400 Summary IX-3
7110 Building and Zoning IX-10
7120 Administration IX-14
7130 Conservation IX-16
7140 Health IX-20
7200 Planning IX-24
7300 Economic Development IX-28
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Section X: Program 8000: General Government
8000 General Government X-1
8100 Select Board X-2
8200 Town Manager X-6
8300 Town Committees X-10
8400 Finance X-12
8500 Town Clerk X-16
8600 Innovation & Technology X-20
FY2023 Capital Improvement Budget & Financing Plan
Section XI: Capital Investment
FY2021 Capital Improvement Budget & Financing Plan XI-1
Section XII: Appendices
Appendix A: Program Improvement Request Summary A-1
Appendix B: Budget Information
Budget Bylaw B-1
Appendix C: Financial Information
CPA Summary C-9
Appendix D: Glossary D-1
Acknowledgments
Preparing a budget document with this level of detail is a significant undertaking. I would like to
express my appreciation to Superintendent of Schools Julie Hackett, Assistant Superintendent for
Finance and Administration David Coelho, as well as the Senior Management Team and board and
committee members who contributed to the development of this budget. I would like to specifically
acknowledge Town Accountant Krista Murphy, Director of Assessing Robert Lent, Management Analyst
Katharine Labrecque, Human Resources Director Anne Kostos, and Deputy Town Manager Kelly Axtell
for their work in preparing the many facets of this document. In addition, the completion of the Town
Manager's Preliminary Recommended Budget and Financing Plan is due directly to the analysis and
extraordinary efforts of Assistant Town Manager for Finance/Comptroller Carolyn Kosnoff and Budget
Officer Jennifer Hewitt.
James J. Malloy, Town Manager
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Town of Lexington
Town Manager's Office
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
January 10, 2022
The Honorable Select Board, Appropriation Committee and Capital Expenditures
Committee:
I am hereby submitting the FY2023 Town Manager’s Preliminary Budget and Financing Plan for your
review. Our primary goal has been to develop a budget and financing plan that maintains a high level
of municipal and school services while remaining sustainable for the community in the long term. We
strive to articulate this plan in a transparent manner through the leadership actions, behaviors and
visions of the Select Board and various policy and advisory committees.
A Sustainable Budget: Budgets are about priorities and should be strategic in explaining what we
do, why we do it, when we do it, and how we propose to invest the resources of our taxpayers to
achieve the results our community desires. While focusing on long-term priorities sometimes takes a
back seat to the immediate demands placed on Town officials, it is important to strike a balance among
competing demands. We hope this document is helpful in this regard.
It should be acknowledged that the Town has weathered many challenges through the past two fiscal
years, yet we remain in very solid financial position due to conservative budgeting and strong fiscal
management. The Town's greatest budget challenges in FY2023 will continue to be economic
uncertainty resulting from the pandemic, including inflation, supply chain delays, availability of contract
labor and negative impacts on local receipts. This budget was built with these challenges in mind, and
we expect the Town will maintain a sound financial position leading up to and throughout FY2023.
The FY2023 budget is balanced and based on a 4.38% increase in revenue as projected in the Town's
Revenue Allocation Model. This modest level of growth is sufficient to maintain contractual obligations
and current levels of service, and will allow for limited program improvements to address Board
priorities, while remaining cognizant of long-term financial policies and goals.
In addition to the budget presented here, the Town has the opportunity to utilize $9.9 million in
Federal funds that were directly allocated to Lexington via the American Rescue Plan Act (ARPA). This
federal grant funding is available through calendar year 2026 and will supplement the Town's budget
over the next four years. ARPA funds will be utilized to maintain public health and safety, replace lost
revenue, restore and maintain town services and infrastructure, support economic recovery, and assist
those residents and businesses disproportionately impacted by the pandemic.
A Transparent Budget: In preparing this Preliminary Budget, Town and School department staff
strived to create a document that presents the budget in a manner that meets the requirements and
expectations of our boards, committees, Town Meeting members and residents. The best way to
explain Town operations, in depth and for the critical eye, is for Town officials to be transparent in
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everything we do. This FY2023 Preliminary Budget proposes $259 million in General Fund spending,
$33 million in Enterprise Fund spending, $4 million in Revolving Fund spending and $69 million in
capital projects. We believe this document is comprehensive enough so that readers understand where
Town revenue comes from and what they are spent on, yet succinct enough that the details are not
overwhelming. Staff and I will continue to endeavor to improve not only this document, but the
budgeting process and will continue to strive to provide improvements and welcome comments and
suggestions in order to provide a better communicated budget in the future.
The operating and capital budget the Board recommends to Town Meeting is the single most important
policy document considered each year, as the budget is the one-year spending plan based on the
Board’s strategic priorities. It reflects many competing interests, but in the end has been, and should
continue to be, a reflection on what is best for the Town as a whole.
As always, the Senior Management Team and I remain committed to working with the Select Board,
School Department and financial committees in striking a balance in the allocation of projected revenues for Town services, educational programs and capital improvements. We look forward to
working with you to address the Town’s challenges in the coming years.
Very truly yours,
James J. Malloy
Town Manager
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Preliminary Budget - In Summary
This budget, as submitted, is balanced given the revenue assumptions shown in Section II of this
document, and presented at Financial Summit II and subsequently updated.
Town Manager’s Overall Recommendations
In light of the goals and priorities of the Select Board and the discussions at Fiscal Summits I & II, this
preliminary budget includes the following key recommendations:
•Municipal and School Department Revenue Allocations - At Financial Summit II, a
Revenue Allocation Formula was presented which projected an available funding increase of
4.38%. The Town Manager's recommended budget, including recommended program
improvements, fully expends the allocation for municipal services. The Superintendent of
Schools' recommended budget fully expends the allocation for the schools.
•Municipal Program Improvement Requests (PIR’s) - Senior managers submitted a total
of $1,599,344 in municipal program improvement requests, of which $446,313 are being
recommended. This includes $127,000 in the Recreation Enterprise Fund to restore services to
pre-pandemic levels.
•Capital Budget - This Preliminary Budget includes recommendations for $69 million in capital
projects, including those identified as priorities by the Select Board, as well as the typical capital
programs included in the capital plan in order to maintain the Town’s infrastructure. Of this
amount, $25.9 million is sourced from available funding sources, such as the tax levy, user
charges, Free Cash and retained earnings, the Community Preservation Act (CPA), and other
funds. The remaining amount will be debt financed, including $32.8 million that is
recommended to be excluded from the limits of Proposition 2½.
•Reduced Reliance on Free Cash for Operating Budget - The FY2023 budget utilizes
$1.5 million in Free Cash to support the operating budget, down from $3.74 million in FY2019,
$2.9 million in FY2020, and $2.2 million in fiscal years 2021 and 2022. Implementation of this
fiscal guideline has begun showing results by increasing funds available for cash capital, thereby
reducing within levy debt service. Staff anticipate completing this transition in the FY2025
budget recommendation.
•Capital Stabilization Fund (CSF) - The Town has utilized the CSF over the last several years
to create stability in the Town's obligated debt service, and has reaffirmed the intention to
continue this practice in the coming years. Given the capital projects recently approved, and
those proposed to be funded over the next five years, $3,085,296 is recommended to be added
to the CSF for FY2023.
•Dedicated Tax Levy for CSF - The FY2023 budget includes the implementation of a newly
adopted fiscal guideline to dedicate new tax levy growth from specific properties to increase
reserves for future capital projects. At Fall 2021 Special Town Meeting, $57,138 was
transferred to the CSF from the tax levy under this new guideline. That amount continues into
FY2023 and is anticipated to grow significantly once new levy growth for the targeted properties
is calculated for FY2023. Fall 2022 Special Town Meeting will be asked to transfer that further
amount to the CSF.
•Unallocated Revenues - In planning the proposed operating and capital budget, there are
unknowns in revenue projections (e.g., State Aid), proposed operating budgets (e.g., employee
benefits/health insurance), certain capital project estimates, as well as potentially competing
priorities of the Select Board, School Committee and the financial committees. This preliminary
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budget provides $500,000 in unallocated funds that can be directed towards any of these
purposes during the review and vetting process.
Select Board Priorities
This preliminary FY2023 budget is responsive to many of the priorities identified by the Select Board
during its annual goal-setting meetings, and in response to needs arising throughout the year,
including:
•Construction of a new Police Station: Fall 2021 Special Town Meeting approved funding
for the final design of a new Police Station at 1575 Massachusetts Avenue. This budget
recommends construction funding for the new Police Station be approved at the 2022 Annual
Town Meeting, which will be followed by referendum to exclude debt service on this facility
from the limits of Proposition 2½. The FY2023 budget also includes funds to support
operations at the temporary Police facility at 173 Bedford Street while the new Police Station is
being built.
•Support for Public Health and Safety: This budget includes funding to permanently
transition our existing part-time Public Heath Nurse into a full-time position. ARPA funding will
continue to support temporary health department staff and contact tracers throughout the
pandemic. This budget also includes program improvement recommendations to fund a
training manikin for paramedics to practice their life-saving skills in non-critical situations, and
additional training for police officers to support the new requirements under the state's police
certification program.
•Community Mental Health Programs: The pandemic has created a new wave of mental
health challenges, and our Municipal and School Departments continue to support a joint
mental health initiative. This includes a contract with the William James Interface Mental Health
Referral Services, which is shared between the Municipal and School Department budgets. In
addition, the Town expects to utilize ARPA funds to provide additional mental health support by
adding a clinician to the Human Services staff.
•Pedestrian, Bicycle and Vehicle Safety on Town Roads: Overall, $3,669,767 is
recommended for the construction of new Sidewalks; existing Sidewalk Improvements; and
Street Improvements. This budget also includes funding for an additional crossing guard at the
Hasting Elementary School.
•Sustainability: Departments have begun implementing the Select Board's electric vehicle
policy, and have factored increased costs into planned vehicle purchases at Recreation,
Facilities, and Police.
•Select Board Planning and Goal Setting: This budget includes funding for a facilitated
goal-setting process that will assist the Select Board and the Town manager in prioritizing Town
initiatives and effectively allocating staff time and resources.
•Fiscal Stability: Contributions to both the Capital Stabilization and Other Post-Employment
Benefit (OPEB) Funds were put on hold in FY2021 due to uncertainty over the pandemic, but
resumed in FY2022 and continue in FY2023. In addition, this budget implements the new fiscal
guideline discussed above to dedicate a portion of the tax levy to the CSF to align with long-
term capital spending.
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Budget Highlights
This document includes General Fund operating budgets, the Capital budget, Enterprise Fund budgets
and proposed Community Preservation Act funded projects.
A comparison of the FY2022 appropriated budget to the FY2023 recommended General Fund budget is
shown below:
Table 1 FY2022 Appropriated
FY2023 Recommended Budget $ Change % Change
Lexington Public Schools*$ 123,376,981 $ 128,254,447 $ 4,877,466 4.0 %
Minuteman High School $ 3,130,038 $ 3,223,898 $ 93,860 3.0 %
Shared Expenses $ 64,540,037 $ 64,990,303 $ 450,266 0.7 %
Municipal Departments $ 42,920,017 $ 44,802,554 $ 1,882,537 4.4 %
Cash Capital-Tax Levy and Available Funds $ 10,136,491 $ 11,143,037 $ 1,006,546 9.9 %
Other**$ 6,541,910 $ 6,159,945 $ (381,965) (5.8) %
Total - General Fund Only $ 250,645,474 $ 258,574,183 $ 7,928,709 3.2 %
*LPS Appropriated budget for FY2022 reflects $500,000 from Special Education Stabilization Fund. Without that funding, the incremental FY2023 change is $5.38 million, or 4.38%.
**Other captures Unallocated revenue, contributions to the Capital Stabilization and OPEB Trust Funds, and various other expenses.
Preliminary Budget and Financing Plan
To facilitate review of this document, some of the salient aspects of this budget are highlighted below:
1.FY2023 Projected Revenues
•Revenue Projections (Section II) - General Fund operating revenues are projected to
increase by $7,928,710 or 3.2% over FY2022 estimated revenues. Lexington’s projected and
actual revenue growth for prior years is shown below:
Projected Actual Projected Actual
FY2023 3.2%FY2017 2.8%3.3%
FY2022 7.0%FY2016 4.2%6.8%
FY2021 3.6%2.5%FY2015 3.6%2.6%
FY2020 3.5%3.4%FY2014 6.9%9.4%
FY2019 3.6%3.6%FY2013 4.7%4.7%
FY2018 4.6%6.6%FY2012 4.0%4.6%
•Revenue Allocation Model - Each year, the Town Manager recommends the allocation of
projected revenues that can be applied to fund the operating budget in the next fiscal year.
This model was developed in 2006 by the Town Manager, Assistant Town Manager for
Finance and Superintendent of Schools and is reviewed annually. The FY2023 model was
reviewed by the Select Board, financial committees and School Committee at Financial
Summit II and projected $7.27 million in new revenue to be allocated, which represents a
4.4% increase in available budgeted amounts from the prior year.
The amounts shown in this Preliminary Budget and Financing Plan represent the Town
Manager’s and Superintendent of School’s recommended FY2023 budgets, inclusive of
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benefits for new employees. The Superintendent’s budget is pending review and adoption by
the School Committee. All budgets are pending review and adoption by the Select Board.
•Future Revenue Considerations - While not included in this preliminary Budget, staff
continue to examine options for creating a Stormwater Enterprise Fund to be funded by a
Stormwater Management Fee. The Town is now expending nearly $2,500,000 annually
as part of the capital and operating budgets to improve and maintain drainage townwide, to
comply with its National Pollution Discharge Elimination system (NPDES) permit, and manage
the stormwater regulations, in addition to over 1.5 FTE of Engineering staff time. Stormwater
management is an important local, state and national concern. While Lexington’s NPDES
permit was based on the original 2003 issuance, regulation levels have been strengthened
and we are now under new EPA regulations which are much more prescriptive and stringent.
Capital and operating budget impacts will increase as the NPDES permit continues and our
infrastructure continues to age. In anticipation of this mandated program and the ever-
increasing costs of managing stormwater, a number of municipalities nationwide have
instituted a Stormwater Management Fee, including 21 in Massachusetts. Over the last year,
staff have presented the Select Board with a preliminary framework, fee options, and
implementation timeline for a new Stormwater Enterprise Fund. The Town expects to seek
public input on the framework and further refine plans over the coming year, and intend to
have a recommendation prepared for the 2023 Annual Town Meeting.
2.Departmental Budget Summary
a.Section III of this document reflects the School Department operating budget proposed by
the Superintendent of Schools and summarized in the table shown below:
Lexington Public Schools FY2022 Appropriation*
FY2023 Superintendent's Recommended Budget $ Change % Change
Compensation/Expenses $ 123,376,981 $ 128,254,447 $ 4,877,466 3.95%*Includes $500,000 funded from the Special Education Stabilization Fund. Without that funding, the incremental FY2023 change is $5.38 million, or 4.38%.
The Superintendent’s proposed budget, presented to the School Committee on
January 4, 2022, can be found on the School Department Website at https://
sites.google.com/lexingtonma.org/lps-finance-and-operations/fy-23-budget.
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b.Section IV of this document includes all Shared Expenses. Overall, Shared Expenses are
increasing by $450,266 or 0.7%.
A summary table of Shared Expenses is shown below:
Shared Expenses FY2022 Appropriated
FY2023 Recommended Budget $ Change % Change
Contributory Retirement $ 7,417,500 $ 8,159,250 $ 741,750 10.00 %
Non-Contributory Retirement $ 16,327 $ 16,777 $ 450 2.76 %
Employee Benefits $ 31,370,733 $ 32,743,388 $ 1,372,655 4.38 %
Unemployment $ 200,000 $ 200,000 $ — — %
Workers Compensation $ 750,000 $ 625,000 $ (125,000) (16.67) %
Property & Liability Insurance $ 845,000 $ 895,000 $ 50,000 5.92 %
Uninsured Losses $ 250,000 $ 200,000 $ (50,000) (20.00) %
Solar Producer Payments $ 390,000 $ 390,000 $ — — %
Within-Levy Debt Service*$ 10,397,112 $ 8,341,580 $ (2,055,532) (19.77) %
Reserve Fund $ 750,000 $ 750,000 $ — — %
Facilities Department $ 12,153,365 $ 12,669,307 $ 515,942 4.25 %
Total $ 64,540,037 $ 64,990,303 $ 450,266 0.70 %
*This is gross within-levy debt service, excluding any use of the Capital Stabilization Fund and other reserve accounts. FY2022 was the last year for repayment of the land purchases on Pelham Rd. and Bedford St., which is the reason for the significant decrease.
c.Sections V to X of this document include the recommended budgets for each municipal
department. Municipal department managers initially submit level-service budget requests. A
level-service budget is defined as the funds necessary to replicate the current level of services
provided and to meet all legal requirements, including collective bargaining requirements and
State or federal mandates. Any increases proposed beyond level-service are shown in each
departmental budget as Program Improvement Requests (PIRs) submitted by the Department
manager for evaluation by the Town Manager. A table of all Program Improvements
Requests can be found in the Appendix, located in Section XII of this document.
Key PIR recommendations in the FY2023 municipal department budgets include:
1.Increasing the public health nurse position from 21 hours to 35 hours per week
($36,184) to provide greater support to the position and the Board of Health during the
pandemic response and beyond;
2.Providing support to backfill shifts to allow police officers to attend additional training
required under the new state police certification program, including training for diversity,
equity and inclusion (DEI), fair and impartial policing (FIP) and deescalation ($42,447);
3.Purchasing an advanced life support training and simulation manikin ($48,633) to create
real-time life threatening scenarios to challenge and enhance the skills of paramedics;
4.Expanding use of electronic poll pads ($30,500) to all precincts in Lexington, to increase
efficiency and reduce paper waste;
5.Supporting the temporary move of the police station during construction, when the
police department will not have access to a holding cell and will need to collaborate with
other communities or the Middlesex sheriff to house detainees ($45,450);
6.Providing enhanced administrative support to the public works department by upgrading
the management analyst from 21 hours to 35 hours per week ($24,471);
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7.Supporting the Select Board's goal-setting process ($20,000) via a consultant to facilitate
the process and drive more efficient outcomes;
8.Increasing the administrative support for Innovation and Technology by increasing the
weekly hours for their administrative assistant from 15 to 19 ($6,937);
9.Providing maintenance expenses ($5,000) for a planned redundant fiber network that
will be installed by Innovation and Technology using American Rescue Plan Act (ARPA)
funding in Summer 2022; and
10.Reprinting brochures for the ACROSS Lexington trail network ($5,000).
The following table provides a summary of the FY2022 to FY2023 municipal department
budget requests, as recommended by the Town Manager:
Municipal Budgets*FY2022 Appropriated
FY2023 Recommended Budget $ Change % Change
Public Works $ 11,528,143 $ 11,968,145 $ 440,002 3.8%
Police $ 8,144,147 $ 8,265,377 $ 121,230 1.5%
Fire $ 7,969,310 $ 8,068,468 $ 99,158 1.2%
Library $ 3,156,348 $ 3,336,219 $ 179,871 5.7%
Human Services $ 1,277,465 $ 1,527,421 $ 249,956 19.6%
Land Use Departments $ 2,693,989 $ 2,792,613 $ 98,624 3.7%
Select Board $ 1,259,808 $ 1,298,802 $ 38,994 3.1%
Town Manager $ 1,215,714 $ 1,245,753 $ 30,039 2.5%
Salary Adjustment Account $ 313,529 $ 826,422 $ 512,893 163.6%
Town Committees $ 65,233 $ 70,160 $ 4,927 7.6%
Finance $ 2,004,608 $ 2,048,151 $ 43,543 2.2%
Town Clerk $ 502,431 $ 627,297 $ 124,866 24.9%
Innovation & Technology $ 2,789,292 $ 2,727,727 $ (61,565) (2.2)%
Total $ 42,920,017 $ 44,802,554 $ 1,882,537 4.4%
Proposed Appropriations Into Reserves/Trust Funds
The Town maintains a variety of reserve funds. This includes stabilization funds that can be used to
balance the budget in times of economic downturn or volatility, (General Stabilization Fund, SPED
Stabilization Fund); Specialized Stabilization funds that can be used for specific purposes (Capital
Stabilization Fund); OPEB and Pension funds to cover future liabilities, and a General Fund reserve
($750,000) which is set aside in the operating budget for extraordinary and unforeseen expenses
within the fiscal year and can be allocated at the recommendation of the Appropriation Committee.
The proposed budget includes recommendations to increase certain reserves/trusts that are for
targeted purposes. The table below presents the current balance of our larger reserve funds:
Reserve Fund General Stabilization
Special Education Stabilization
Other Post Employment Benefits (OPEB)Capital Stabilization
Balance as of December 31, 2021 $10,105,151 $652,513 $20,597,529 $26,227,745
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OPEB Trust Fund - The purpose of this Trust fund is to continue to fund the Town’s Retiree Health
Insurance Liability. The Town’s most recent actuarial valuation calculated the net OPEB liability to be
approximately $127 million.
Recent Appropriations into the Other Post Employment Benefits (OPEB) Trust Fund
FY2017 Appropriated FY2018 Appropriated FY2019 Appropriated FY2020 Appropriated FY2021 Appropriated FY2022 Appropriated FY2023 Recommended
$1,512,318 $1,842,895 $1,842,895 $1,885,486 $750,000 $1,885,486 $1,935,486
Capital Stabilization Fund (CSF) - The Town has recently completed a number of significant capital
projects, including a new Hastings Elementary School, a new facility for the Lexington Children’s Place
(LCP), a new Fire Station Headquarters, and a new Visitors Center. In addition, construction is
underway for the Center Streetscape project and is anticipated in the coming year for a new Police
Station. Finally, the Town is planning a feasibility study for renovating or reconstructing Lexington
High School which will be presented for funding in the near future.
A key aspect for funding these projects has been to set aside one-time revenues to build the Capital
Stabilization Fund (CSF) and then use a portions of the CSF in future budgets to materially reduce the
property tax impact of these projects on taxpayers. This approach has generated healthy balances in
the CSF, which have been successfully used to mitigate the impact of the Hastings School, LCP and Fire
Station. A Fiscal Guideline Working Group was formed to review this approach and propose updates,
which resulted in a new fiscal framework for the CSF.
At fiscal summits in September, October and December 2021, policy makers endorsed a new fiscal
framework to dedicate to the CSF the new tax levy growth generated from projects approved at Town
Meeting for a Preliminary Site Development and Use Plan (PSDUP), as well as for many of the new
projects approved under the revised zoning on Hartwell Avenue. The amounts dedicated to the CSF
are expected to grow significantly over the next few years. The initial FY2023 set aside ($57,138) can
be found in Table 1A of the Revenue section. That amount is expected to grow significantly once
FY2023 new levy growth is calculated; Fall 2022 Special Town Meeting will be asked to transfer that
further amount to the CSF.
The accumulated CSF balance will be available to either mitigate annual increases in debt service, or
fund projects with cash. Once new exempt debt for the high school comes due, the ongoing annual
revenue stream can be diverted to cover part of the debt service payments. Each of those approaches
allows for flexibility in capital planning and reduces dramatic impacts to taxpayers from a high school
construction project. In addition, one-time revenues will continue to be dedicated to the CSF, as
available during the annual budget process; this budget proposes to transfer $3,085,296 to the CSF in
FY2023.
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Below is the current plan for the use of the Capital Stabilization Fund to mitigate the property tax
impact of the projects noted above, as well as the two middle school additions/renovations and the
elementary school modular classrooms approved by the voters in May 2016.
Capital Stabilization Fund (CSF)FY2019 Appropriated FY2020 Appropriated FY2021 Appropriated FY2022 Appropriated
FY2023 Proposed Allocation
Appropriated One-Time Sources for CSF $ 3,560,335 $ 2,269,456 $ — $ 3,730,836 $ 3,085,296
Dedicated Tax Levy Growth for CSF $ — $ — $ — $ 57,138 $ 57,138
Prior Year Balance $ 28,597,934 $ 27,727,713 $ 25,229,254 $ 20,674,058 $ 21,672,549
Investment Income $ 642,944 $ 432,085 $ 44,804 $ 10,518
Subtotal - Available for Appropriation $ 32,801,213 $ 30,429,254 $ 25,274,058 $ 24,472,549 $ 24,814,984
Appropriation From Stabilization Fund
Excluded Debt Service Tax Relief $ 4,500,000 $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000
Within Levy Debt Service $ 573,500 $ — $ — $ — $ —
Subtotal $ 5,073,500 $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000
Projected Balance of Fund $ 27,727,713 $ 25,229,254 $ 20,674,058 $ 21,672,549 $ 24,014,984
Capital Budget (Section XI)
The proposed capital budget continues to make important progress in addressing the Town’s list of
planned capital projects. The capital budget recommendations include $69 million for a variety of
capital projects for FY2023.
Capital Requests Summary
Free Cash/ Tax Levy
Other Funding Sources Debt Total Other**
General Fund $ 10,594,290 $ — $ 8,288,000 $ 18,882,290 $ —
Excluded Debt Projects $ — $ — $ 32,800,000 $ 32,800,000 $ —
Other Funding & Chapter 90 $ — $ 548,747 $ — $ 548,747 $ 982,231
Water Enterprise $ — $ 2,420,000 $ — $ 2,420,000 $ —
Sewer Enterprise $ — $ 945,000 $ 2,220,000 $ 3,165,000 $ —
Recreation Enterprise $ — $ 95,000 $ — $ 95,000 $ —
Community Preservation Act*$ — $ 11,322,556 $ — $ 11,322,556 $ —
Total (all Funds)$ 10,594,290 $ 15,331,303 $ 43,308,000 $ 69,233,593 $ 982,231
*Includes both Town and non-Town CPA funded projects.
**Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation.
In 2020, the Department of Public Facilities (DPF) conducted an evaluation of the Town's building-
related capital assets. This study produced a detailed report on the current condition of DPF assets,
including a 20-year Master Plan and schedule for renovating or replacing all town buildings and related
systems. Due to the volume and timing of the report, and DPF's focus on ensuring ongoing operations
at town and school buildings during the pandemic, changes to the existing capital plans have not been
incorporated into the FY2023 budget. Staff are working to prioritize the plan in a way that is financially
feasible and best protects the Town's capital assets. We expect to present the new recommendations
to policy makers in early 2022, and anticipate implementing the new plan in the FY2024 budget.
x
LHS Feasibility Study - In 2019 and 2020, the School Committee submitted a Statement of Interest
(SOI) to the Massachusetts School Building Authority (MSBA) to evaluate LHS for insufficient
educational capacity and system upgrades. Neither of the SOIs were selected to move forward. In
February 2021, the School Committee submitted a third SOI to the MSBA and expects to hear if the
LHS project is selected in Spring 2022. Should the MSBA select the Lexington SOI, funding would be
required for a Feasibility Study. The Town Manager has established a working group to review the
anticipated site plan for the new high school, including any and all restrictions on the property,
anticipated footprint, and other logistical concerns to allow for quick action once an invitation from the
MSBA is received.
Lexington Police Station Construction - In FY2017, the Town appropriated $65,000 for a feasibility
study to consider locations for constructing a new Police Station. In FY2018, the Town funded the
design and engineering of a new Police Station at its current location, 1575 Massachusetts Avenue. In
2021, the Town engaged in a community conversation regarding diversity, equity, inclusion and the
future of policing which affirmed some design elements of the building. At the Fall 2021 Special Town
Meeting, $870,000 was appropriated for finalizing design, and constructing swing space. For the 2022
Annual Town meeting, funding will be requested for the demolition and reconstruction of the Police
Station, with a debt exclusion referendum to follow.
Water and Sewer Fund Debt Management - Ongoing Main Replacement Program - Beginning
in FY2021, the Water and Sewer Budgets were presented with cash capital items replace water and
sewer mains. The Town’s practice has been to renew, rehabilitate and replace water and sewer mains
on an ongoing basis as determined by their condition, break history and anticipated remaining useful
life. This work had been funded with debt (approximately $2.2 million per year in the Water Fund and
$1 million per year in the Sewer Fund). The intention is to transition the funding mechanism over a
ten-year period from debt financed to cash funded from user charges.
For FY2023 the recommendation to phase-out annual debt financing continues with $600,000 in cash
capital to be paid by fees in the Water Fund, and $300,000 in cash capital to be paid by fees in the
Sewer Fund. Once complete, this transition will save a significant amount of annual debt service
expenses for both funds.
Policy Issues
Policy issues to be reaffirmed or addressed by the Select Board in finalizing this preliminary budget
include:
•Dedicate New Tax Levy Growth to the Capital Stabilization Fund (CSF) - Whether to
support the initial transfer of new tax levy growth into the CSF. The December 2 Fiscal Summit
endorsed the new fiscal framework, which will be implemented via a transfer of $57,138. This
amount is expected to grow in future years as new projects are completed. The contributions
and future dedicated revenues are anticipated to be applied in future budgets to offset the debt
service from the renovation or reconstruction of Lexington High School.
•Appropriate into the CSF - Whether to support the appropriation of $3,085,296 of one-time
revenues into the CSF. The Select Board has approved an overall plan to use this fund, in
FY2023 and future years, to offset debt service for planned capital projects funded both within
the tax levy and excluded from the limits of Proposition 2½. The current year contribution is
expected be applied in future budgets to offset the debt service from a renovation or
reconstruction of Lexington High School.
xi
•Expand Use of Cash Capital - The Town is fortunate to have access to sizeable levels of Free
Cash as of June 30, 2021. This is due to three main factors - 1) the final payment for the land
purchases at 171/173 Bedford St. and Pelham Rd. will occur in FY2022; 2) spending was
somewhat constrained in FY2021 due to the pandemic, and many pandemic-related expenses
were able to be charged to funds from the CARES Act; and 3) funding was set-aside in
anticipation of revenue shortfalls, particularly in State Aid, that did not materialize. For FY2023,
a total of $7,004,983 in Free Cash is recommended to fund capital items with cash rather than
by issuing debt, thereby reducing future debt service expenses. This breaks down into
maintaining the FY2022 funding level ($4,900,531), adding the amount transitioned from
operating budget support ($700,000), and utilizing $1,404,452 of additional free cash that is
available for FY2023.
•Appropriate from the Capital Stabilization Fund for Excluded Debt Service - Whether
to appropriate $800,000 from the Capital Stabilization Fund to mitigate excluded debt service.
This recommendation is consistent with previous discussions at Financial Summits and will
offset debt service for recently completed construction projects.
•Appropriate into the Other Post-Employment Benefits (OPEB) Trust Fund - Whether to
support the appropriation of $1,935,486 into the OPEB Trust Fund. This amount is comprised
of $1,179,721 from free cash, $750,000 made available from the Health Insurance Claims Trust
Fund, and $5,765 from Enterprise Funds.
•Unallocated Revenues for Contingencies - The recommended budget includes $500,000 in
unallocated revenues sourced from Free Cash which is a one-time revenue source and can be
allocated if needed for three primary purposes:
1. To balance the budget if State Aid is less than projected. The Legislature will likely not
approve the FY2023 State budget until after the conclusion of Town Meeting;
2. To fund programs, services, capital projects or reserves not currently proposed in this
Preliminary Budget; and/or
3. To balance the budget if the GIC health insurance premiums are greater than estimated.
The Town’s health insurance rates, as established by the Group Insurance Commission
(GIC), will not be known until early March. Since the GIC is currently re-procuring its plans,
and there are known mergers and cancellations, there is considerably more uncertainty than
usual.
•Reduce/Eliminate the Use of Free Cash to balance the General Fund Operating
Budget - The Town has been appropriating a portion of its certified free cash to offset annual
operating budget costs. The Government Finance Officers Association (GFOA) recommends
against using non-recurring revenues to balance the operating budget. In FY2019, Lexington
used $3.74 million of free cash (non-recurring revenues) to balance the General Fund operating
budget, which was subsequently reduced to $2.9 million in FY2020, and $2.2 million in FY2021.
The effort was paused in FY2022 in light of fiscal constraints caused by the pandemic, and has
resumed in FY2023, reducing the total Free Cash support for the operating budget to $1.5
million.
xii
Additional policy considerations to be discussed either during finalization of the FY2023 budget, or in
anticipation of future budgets, include the following:
•Recreation - As a self-funding entity, the Recreation and Community Programs department
had a significant fiscal impact from the pandemic shutdown, which cancelled most in-person
activities in 2020. The Town provided additional support for both FY2021 and FY2022,
$400,000 and $795,319, respectively, in direct support and relieved transfers. The proposed
FY2023 budget resumes normal operations. This situation has highlighted a tenuous funding
arrangement for this Enterprise Fund, and staff are working to review the current funding
structure, and may recommend a revised plan for the FY2024 budget and beyond.
•Visitors Center and Liberty Ride Revolving Funds - These funds are intended to be self-
supporting, but each has encountered financial challenges in various forms over the past few
years, and both programs’ operations were significantly impacted by the pandemic. The
FY2023 budget restructures the Visitors Center's (VC) financial framework to fund the VC
Manager from the Economic Development operating budget, move the Battle Green guides to
the VC budget, and reduce direct General Fund support for VC operations. These changes will
provide funding stability for VC operations going forward. Discussions about Liberty Ride
operations are ongoing. Despite operating a reduced schedule, the Liberty Ride did not break
even during 2021. Staff are working to issue a new bid for operating the service during the
2022 season and beyond.
Budget Schedule
This is a comprehensive budget, including both the Town Manager’s recommendations and the
Superintendent of School’s proposed budget. In keeping with the schedule established by the Select
Board, the key FY2023 budget dates are:
•January 13, 2022 - Summit III to review this Preliminary budget;
•February 7, 2022 - Select Board to vote recommended FY2023 budget;
•February 25, 2022 - The recommended budget will be forwarded, electronically, to the
Appropriation Committee, Capital Expenditures Committee and Town Meeting Members.
Printed copies to follow the week of March 14th.
•March 28, 2022 - Earliest date Town Meeting may consider financial articles.
xiii
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Summary of Revenues and Expenditures
The summary below shows revenues & expenditures for the Town of Lexington for FY2020-FY2023. It
reflects actual results of FY2020 and FY2021, FY2022 estimated revenues and budgeted expenditures
submitted to the Department of Revenue for the certification of the FY2022 tax rate, and the budget
recommendations of the Town Manager and School Superintendent for FY2023 budget and projected
revenues to support those recommendations.
FY2020 FY2021 FY2022 FY2023
Revenue Summary Actual Actual Recap Projected
Tax Levy $ 184,821,513 $ 194,329,878 $ 204,228,741 $ 212,113,191
State Aid $ 16,255,912 $ 16,334,701 $ 16,492,260 $ 16,695,057
Local Receipts $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108
Available Funds $ 14,264,142 $ 11,805,351 $ 17,825,379 $ 16,718,447
Revenue Offsets $ (1,875,209) $ (1,773,854) $ (1,961,196) $ (2,246,233)
Enterprise Funds (Indirect)$ 1,696,348 $ 1,749,435 $ 1,432,356 $ 1,805,613
Total General Fund $ 231,987,100 $ 237,803,577 $ 250,645,473 $ 258,574,183
General Fund Expenditure Summary
Education
Lexington Public Schools $ 109,609,162 $ 115,274,811 $ 123,376,981 $ 128,254,447
Minuteman Regional School $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898
Subtotal Education $ 112,079,293 $ 118,137,958 $ 126,507,019 $ 131,478,345
Municipal Departments $ 37,066,492 $ 39,469,510 $ 42,920,017 $ 44,802,554
Shared Expenses
Benefits & Insurance $ 34,516,484 $ 35,996,400 $ 39,754,560 $ 41,744,415
Property Insurance & Solar $ 1,440,268 $ 1,408,990 $ 1,485,000 $ 1,485,000
Debt (within-levy)$ 9,556,878 $ 10,237,538 $ 10,397,112 $ 8,341,580
Reserve Fund $ — $ — $ 750,000 $ 750,000
Facilities $ 11,095,414 $ 11,140,933 $ 12,153,365 $ 12,669,307
Subtotal Shared Expenses $ 56,609,045 $ 58,783,861 $ 64,540,037 $ 64,990,303
Capital
Cash Capital (designated)$ 8,137,274 $ 7,812,019 $ 10,136,491 $ 11,143,037
Subtotal Capital $ 8,137,274 $ 7,812,019 $ 10,136,491 $ 11,143,037
Other
Other (allocated)$ 4,358,036 $ 1,368,916 $ 6,541,910 $ 5,659,945
Other (unallocated)$ — $ — $ — $ 500,000
Subtotal Other $ 4,358,036 $ 1,368,916 $ 6,541,910 $ 6,159,945
Total General Fund $ 218,250,140 $ 225,572,264 $ 250,645,473 $ 258,574,183
General Fund Surplus/(Deficit) $ 13,736,960 $ 12,231,314 $ — $ —
Section I Budget Overview Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
I-1
Operating Budget - General Fund Expenses
Program 1000: Education
1100 Lexington Public Schools $ 109,609,162 $ 115,274,811 $ 123,376,981 $ 128,254,447 $ 128,254,447 $ 4,877,466 3.95 %
1200 Regional High School $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00 %
Total Education $ 112,079,293 $ 118,137,958 $ 126,507,019 $ 131,478,345 $ — $ 131,478,345 $ 4,971,326 3.93 %
Program 2000: Shared Expenses
2110 Contributory Retirement $ 6,334,436 $ 6,679,199 $ 7,417,500 $ 8,159,250 $ — $ 8,159,250 $ 741,750 10.00 %
2120 Non-Contributory Retirement $ 15,487 $ 15,907 $ 16,327 $ 16,777 $ — $ 16,777 $ 450 2.76 %
2130 Employee Benefits (Health/Dental/Life/Medicare)$ 27,079,216 $ 28,361,983 $ 31,370,733 $ 32,723,057 $ 20,331 $ 32,743,388 $ 1,372,655 4.38 %
2140 Unemployment $ 200,000 $ 64,311 $ 200,000 $ 200,000 $ — $ 200,000 $ — — %
2150 Workers' Comp.* (MGL Ch.40:13A&13C, Ch.41:111F)$ 887,346 $ 875,000 $ 750,000 $ 625,000 $ — $ 625,000 $ (125,000) (16.67) %
Subtotal 2100 Benefits $ 34,516,484 $ 35,996,400 $ 39,754,560 $ 41,724,084 $ 20,331 $ 41,744,415 $ 1,989,855 5.01 %
2210 Property & Liability Insurance $ 804,756 $ 791,296 $ 845,000 $ 895,000 $ — $ 895,000 $ 50,000 5.92 %
2220 Uninsured Losses* (MGL Ch. 40, Sec. 13)$ 250,000 $ 250,000 $ 250,000 $ 200,000 $ — $ 200,000 $ (50,000) (20.00) %
Subtotal 2200 Property & Liability Insurance $ 1,054,756 $ 1,041,296 $ 1,095,000 $ 1,095,000 $ — $ 1,095,000 $ — — %
2310 Solar Producer Payments $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
Subtotal 2300 Solar Producer Payments $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
2410 Principal on Long Term Debt $ 5,968,224 $ 6,292,000 $ 5,626,400 $ 5,671,349 $ — $ 5,671,349 $ 44,949 0.80 %
2420 Interest on Long Term Debt $ 1,010,976 $ 1,101,675 $ 956,198 $ 1,245,624 $ — $ 1,245,624 $ 289,426 30.27 %
2430 Principal & Interest on Temporary Debt $ 2,577,678 $ 2,843,863 $ 3,814,514 $ 1,424,607 $ — $ 1,424,607 $ (2,389,907) (62.65) %
Subtotal 2400 Debt Services $ 9,556,878 $ 10,237,538 $ 10,397,112 $ 8,341,580 $ — $ 8,341,580 $ (2,055,532) (19.77) %
2510 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
Subtotal 2500 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
2600 Facilities $ 11,095,414 $ 11,140,933 $ 12,153,365 $ 12,642,307 $ 27,000 $ 12,669,307 $ 515,942 4.25 %
Total Shared Expenses $ 56,609,045 $ 58,783,861 $ 64,540,037 $ 64,942,971 $ 47,331 $ 64,990,303 $ 450,266 0.70 %
Program 3000: Public Works
3100-3500 DPW Personal Services $ 4,165,247 $ 4,746,049 $ 4,695,200 $ 4,853,878 $ 24,121 $ 4,877,999 $ 182,799 3.89 %
3100-3500 DPW Expenses $ 5,309,752 $ 5,739,759 $ 6,832,943 $ 7,130,146 $ (40,000) $ 7,090,146 $ 257,203 3.76 %
Total Public Works $ 9,474,999 $ 10,485,808 $ 11,528,143 $ 11,984,024 $ (15,879) $ 11,968,145 $ 440,002 3.82 %
Program Summary A B C D E F G(F-C)H(G/C)
FY2020 FY2021 FY2022 FY2023 FY2023 FY2023
Change $Change %Element Description Actual Actual Restated Request Add/Delete Recommended
Section I Budget Overview Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
I-2
Program 4000: Public Safety
4100 Law Enforcement Personal Services $ 6,753,696 $ 7,002,993 $ 7,118,998 $ 7,074,746 $ 94,561 $ 7,169,307 $ 50,309 0.71 %
4100 Law Enforcement Expenses $ 901,475 $ 933,689 $ 1,025,149 $ 1,096,070 $ — $ 1,096,070 $ 70,921 6.92 %
Subtotal 4100 Law Enforcement $ 7,655,171 $ 7,936,682 $ 8,144,147 $ 8,170,816 $ 94,561 $ 8,265,377 $ 121,230 1.49 %
4200 Fire Personal Services $ 6,645,325 $ 6,987,078 $ 7,247,201 $ 7,269,665 $ — $ 7,269,665 $ 22,464 0.31 %
4200 Fire Expenses $ 605,006 $ 630,691 $ 722,109 $ 750,170 $ 48,633 $ 798,803 $ 76,694 10.62 %
Subtotal 4200 EMS/Fire $ 7,250,331 $ 7,617,769 $ 7,969,310 $ 8,019,835 $ 48,633 $ 8,068,468 $ 99,158 1.24 %
Total Public Safety $ 14,905,502 $ 15,554,451 $ 16,113,457 $ 16,190,651 $ 143,194 $ 16,333,845 $ 220,388 1.37 %
Program 5000: Culture & Recreation
5100 Library Personal Services $ 2,265,546 $ 2,162,069 $ 2,525,607 $ 2,637,708 $ — $ 2,637,708 $ 112,101 4.44 %
5100 Library Expenses $ 470,920 $ 563,057 $ 630,741 $ 698,511 $ — $ 698,511 $ 67,770 10.74 %
Total Culture & Recreation $ 2,736,466 $ 2,725,127 $ 3,156,348 $ 3,336,219 $ — $ 3,336,219 $ 179,871 5.70 %
Program 6000: Human Services
6000 Human Services Personal Services $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ — $ 717,650 $ 27,176 3.94 %
6000 Human Services Expenses $ 610,696 $ 657,109 $ 586,991 $ 809,771 $ — $ 809,771 $ 222,780 37.95 %
Total Human Services $ 1,242,662 $ 1,293,475 $ 1,277,465 $ 1,527,421 $ — $ 1,527,421 $ 249,956 19.57 %
Program 7000: Land Use, Health and Development (LUHD) Department
7100-7400 LUHD Dept. Personal Services $ 1,828,944 $ 1,903,721 $ 2,171,252 $ 2,303,545 $ 34,681 $ 2,338,226 $ 166,974 7.69 %
7100-7400 LUHD Dept. Expenses $ 326,499 $ 341,037 $ 522,737 $ 543,887 $ (89,500) $ 454,387 $ (68,350) (13.08) %
Total Land Use, Health & Development Dept.$ 2,155,443 $ 2,244,758 $ 2,693,989 $ 2,847,432 $ (54,819) $ 2,792,613 $ 98,624 3.66 %
Program Summary A B C D E F G(F-C)H(G/C)
FY2020 FY2021 FY2022 FY2023 FY2023 FY2023
Change $Change %Element Description Actual Actual Restated Request Add/Delete Recommended
Section I Budget Overview Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
I-3
Program 8000: General Government
8110 Select Board Personal Services $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ — $ 145,163 $ 9,381 6.91 %
8110 Select Board Expenses $ 86,348 $ 77,136 $ 112,838 $ 114,838 $ 20,000 $ 134,838 $ 22,000 19.50 %
8120 Legal $ 241,617 $ 399,245 $ 395,000 $ 395,000 $ — $ 395,000 $ — — %
8130 Town Report $ 11,004 $ 10,445 $ 13,688 $ 13,688 $ — $ 13,688 $ — — %
8140 PEG Access $ 611,477 $ 597,702 $ 602,500 $ 610,113 $ — $ 610,113 $ 7,613 1.26 %
Subtotal 8100 Select Board $ 1,068,726 $ 1,213,197 $ 1,259,808 $ 1,278,802 $ 20,000 $ 1,298,802 $ 38,994 3.10 %
8210-8220 Town Manager Personal Services $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ — $ 956,568 $ 23,889 2.56 %
8210-8220 Town Manager Expenses $ 162,050 $ 176,481 $ 283,035 $ 289,185 $ — $ 289,185 $ 6,150 2.17 %
8230 Salary Transfer Account* (MGL Ch.40, Sec 13D)$ 477,222 $ 408,732 $ 313,529 $ 826,422 $ — $ 826,422 $ 512,893 163.59 %
Subtotal 8200 Town Manager $ 1,353,816 $ 1,411,294 $ 1,529,243 $ 2,072,175 $ — $ 2,072,175 $ 542,932 35.50 %
8310 Financial Committees $ 4,299 $ 6,329 $ 8,262 $ 8,397 $ — $ 8,397 $ 135 1.63 %
8320 Misc. Boards and Committees $ 103 $ 6,005 $ 10,500 $ 10,500 $ — $ 10,500 $ — — %
8330 Town Celebrations Committee $ 5,700 $ 12,557 $ 46,471 $ 51,263 $ — $ 51,263 $ 4,792 10.3 %
Subtotal 8300 Town Committees $ 10,102 $ 24,890 $ 65,233 $ 70,160 $ — $ 70,160 $ 4,927 7.6 %
8400 Finance Personal Services $ 1,328,134 $ 1,393,047 $ 1,510,973 $ 1,549,316 $ — $ 1,549,316 $ 38,343 2.54 %
8400 Finance Expenses $ 369,723 $ 371,841 $ 493,635 $ 498,835 $ — $ 498,835 $ 5,200 1.05 %
Subtotal 8400 Finance $ 1,697,857 $ 1,764,887 $ 2,004,608 $ 2,048,151 $ — $ 2,048,151 $ 43,543 2.17 %
8500 Town Clerk Personal Services $ 391,457 $ 427,766 $ 404,181 $ 470,247 $ — $ 470,247 $ 66,066 16.35 %
8500 Town Clerk Expenses $ 93,622 $ 94,479 $ 98,250 $ 126,550 $ 30,500 $ 157,050 $ 58,800 59.85 %
Subtotal 8500 Town Clerk $ 485,079 $ 522,245 $ 502,431 $ 596,797 $ 30,500 $ 627,297 $ 124,866 24.85 %
8600 IT Personal Services $ 860,292 $ 836,010 $ 894,792 $ 860,354 $ 6,838 $ 867,192 $ (27,600) (3.08) %
8600 IT Expenses $ 1,075,548 $ 1,393,367 $ 1,894,500 $ 1,795,535 $ 65,000 $ 1,860,535 $ (33,965) (1.79) %
Subtotal 8600 Innovation & Technology $ 1,935,840 $ 2,229,377 $ 2,789,292 $ 2,655,889 $ 71,838 $ 2,727,727 $ (61,565) (2.21) %
Total General Government $ 6,551,421 $ 7,165,890 $ 8,150,615 $ 8,721,974 $ 122,338 $ 8,844,311 $ 693,696 8.51 %
Total Municipal $ 37,066,492 $ 39,469,510 $ 42,920,017 $ 44,607,721 $ 194,833 $ 44,802,554 $ 1,882,537 4.39 %
Operating Department Summary
Education Operating $ 112,079,293 $ 118,137,958 $ 126,507,019 $ 131,478,345 $ — $ 131,478,345 $ 4,971,326 3.93 %
Shared Expenses $ 56,609,045 $ 58,783,861 $ 64,540,037 $ 64,942,971 $ 47,331 $ 64,990,303 $ 450,266 0.70 %
Municipal Operating $ 37,066,492 $ 39,469,510 $ 42,920,017 $ 44,607,721 $ 194,833 $ 44,802,554 $ 1,882,537 4.39 %
$ 205,754,830 $ 216,391,329 $ 233,967,073 $ 241,029,037 $ 242,165 $ 241,271,201 $ 7,304,128 3.12 %
Program Summary A B C D E F G(F-C)H(G/C)
FY2020 FY2021 FY2022 FY2023 FY2023 FY2023
Change $Change %Element Description Actual Actual Restated Request Add/Delete Recommended
Section I Budget Overview Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
I-4
Capital
Capital Requests (Cash-GF, Prior Bond Auth., BAN Premiums)$ 5,275,858 $ 4,775,531 $ 6,806,505 $ 7,241,906 $ 700,000 $ 7,941,906 $ 1,135,401 16.68 %
Non-General Fund Capital Requests $ 40,750 $ 193,504 $ 464,126 $ 311,824 $ — $ 311,824 $ (152,303) (32.81) %
Building Envelope & Systems Set-Aside $ 203,865 $ 208,962 $ 214,186 $ 219,540 $ — $ 219,540 $ 5,354 2.50 %
Streets Set-Aside $ 2,616,801 $ 2,634,022 $ 2,651,674 $ 2,669,767 $ — $ 2,669,767 $ 18,093 0.68 %
Total Capital $ 8,137,274 $ 7,812,019 $ 10,136,491 $ 10,443,037 $ 700,000 $ 11,143,037 $ 1,006,546 9.93 %
Other
Unallocated $ — $ — $ — $ 500,000 $ 500,000 $ 500,000 — %
Set-Aside for Unanticipated Current FY Needs $ — $ — $ — $ 200,000 $ — $ 200,000 $ 200,000 — %
General Fund Support for Recreation & Community Programs (Transfer to Article 5, ATM)$ 208,859 $ 618,916 $ 509,215 $ 242,790 $ — $ 242,790 $ (266,425) (52.32) %
Tax Levy Dedicated to Capital Stabilization Fund $ — $ — $ 57,138 $ 57,138 $ — $ 57,138 $ — — %
Allocated to Capital Stabilization Fund $ 2,269,456 $ — $ 3,730,836 $ 3,085,296 $ — $ 3,085,296 $ (645,540) (17.3) %
Transfer to the Transportation Demand Management (TDM) Stab. Fund from Tax Levy $ — $ — $ 200,000 $ — $ — $ — $ (200,000) (100.0) %
Senior Service Program $ — $ — $ 15,000 $ 15,000 $ — $ 15,000 $ — — %
Climate Action Plan $ — $ — $ — $ 55,000 $ — $ 55,000 $ 55,000 — %
Vision for Lexington Townwide Survey $ — $ — $ 50,000 $ — $ — $ — $ (50,000) (100.0) %
OPEB Trust Fund**$ 1,879,721 $ 750,000 $ 1,879,721 $ 1,929,721 $ — $ 1,929,721 $ 50,000 2.66 %
Warrant Articles $ — $ — $ 100,000 $ — $ 75,000 $ 75,000 $ (25,000) (25.0) %
Total Other Articles $ 4,358,036 $ 1,368,916 $ 6,541,910 $ 6,084,945 $ 75,000 $ 6,159,945 $ (381,965) (5.84) %
General Fund Total $ 218,250,140 $ 225,572,264 $ 250,645,474 $ 257,557,019 $ 1,017,165 $ 258,574,183 $ 7,928,709 3.16 %
*Line-Items marked with an asterisk (*) will be presented at Town Meeting as Continuing Balance accounts.
**Reflects the OPEB funding from General Fund sources; additional amounts will be appropriated from the Water and Wastewater Enterprise funds, as detailed in those budget sections.
Program Summary A B C D E F G(F-C)H(G/C)
FY2020 FY2021 FY2022 FY2023 FY2023 FY2023
Change $Change %Element Description Actual Actual Restated Request Add/Delete Recommended
Section I Budget Overview Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
I-5
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Section II: Revenues
This section includes detailed information about FY2023 Projected Revenues. It includes:
•General Fund Revenue Description II-2
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
II-1
The summary below presents Total General Fund Operating Revenues and Net General Fund Revenues.
General Fund Operating Revenues include all revenues projected as available for use in FY2023.
•Total General Fund Operating Revenues are from annually recurring and non-recurring sources,
including transfers from special revenue funds, Specialized Stabilization Funds, and the Health
Claims Trust Fund.
•Net General Fund Revenues are Total General Fund Revenues less revenues recommended to
be set-aside to fund designated expenses.
In FY2023, Total General Fund Operating Revenues are projected to increase by approximately $7.93
million, or 3.2%. Net General Fund Revenues, those available to support school and municipal
operating budgets, are projected to increase by $7.30 million, or 3.1%.
FY2020 Actual FY2021 Actual FY2022 Recap FY2023 Projected
FY2022-23 Change
General Fund Revenue Summary $%
Property Tax Levy (Table 1)$ 184,821,513 $ 194,329,878 $ 204,171,602 $ 212,056,053 $ 7,884,450 3.86%
Tax Levy Dedicated to Capital Stabilization Fund $ — $ — $ 57,138 $ 57,138 $ — —%
State Aid (Table 2)$ 16,255,912 $ 16,334,701 $ 16,492,260 $ 16,695,057 $ 202,797 1.23%
Local Receipts (Table 3)$ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 $ 860,175 6.81%
Available Funds (Table 4)$ 14,264,142 $ 11,805,351 $ 17,825,379 $ 16,718,447 $ (1,106,932) (6.21)%
Revenue Offsets (Table 5)$ (1,875,209) $ (1,773,854) $ (1,961,196) $ (2,246,233) $ (285,037) 14.53%
Enterprise Receipts (Table 6)$ 1,696,348 $ 1,749,435 $ 1,432,356 $ 1,805,613 $ 373,257 26.06%
Total General Fund Operating Revenues $ 231,987,100 $ 237,803,577 $ 250,645,473 $ 258,574,183 $ 7,928,710 3.16%
Less - Revenues Set-Aside for Designated Purposes $ 12,495,310 $ 9,180,935 $ 16,678,401 $ 17,302,982 $ 624,581 3.74%
Net General Fund Revenues $ 219,491,790 $ 228,622,642 $ 233,967,072 $ 241,271,201 $ 7,304,129 3.12%
Detailed Description:
Property Tax Levy: The FY2023 property tax levy is projected to increase approximately $7.88
million, or 3.9%. The projected levy is a function of the FY2022 levy limit increased by 2.5% per
Proposition 2½, plus an increment for new growth. FY2023 new growth will be a function of
construction activity for the period July 1, 2021 to June 30, 2022. FY2023 new growth is estimated at
$2,750,000 based on a review of historical data on new growth.
Tax Levy Dedicated to Capital Stabilization Fund: In Fall 2021 the Town Manager proposed a
new fiscal guideline, a Capital Stabilization Framework, to prepare for future capital projects. Beginning
in FY2022, new levy growth generated from specified commercial and industrial development will be
dedicated to the Capital Stabilization Fund (CSF) rather than becoming general revenue for the town’s
operating budget. Projects include those with a Preliminary Site Development and Use Plan (PSDUP)
approved by Town Meeting, or those approved due to the revamped zoning on Hartwell Ave. This
framework will reserve levy capacity to absorb a sudden increase in debt service for large capital
projects such as the high school in future years. The set-aside funds can also be applied in future years
to mitigate exempt debt service created by those capital projects. A list of properties currently subject
to this guideline is available in Table 1A.
State Aid: Due to the pandemic, Local Aid was largely level-funded in FY2021, with minimal increases
in FY2022, which is projected to continue in FY2023 and is projecting an overall increase of 1.23%.
The State is still developing its FY2023 budget; the initial FY2023 State aid numbers will be available in
January 2022, once the Governor releases his budget. Final figure are likely to be known in June 2022
when the Legislature adopts, and the Governor signs, the FY2023 State budget.
Section II Revenues Town of Lexington, Massachusetts
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Local Receipts: FY2023 projections for each category of receipt are based on the history of actual
collections and projections of 3 and 5 year historical averages, with some adjustments to specific
categories due to the pandemic, such as Other Excise - Meals and Hotel/Motel. FY2023 local receipts
are estimated to increase by approximately $860,175 or 6.81% over FY2022 estimates, which were
also adjusted for the pandemic. The main contributors to this growth are a partial rebound in Other
Excise, and the recognition of higher ongoing revenues for permits, particularly building permits.
Available Funds: Available Funds are projected to remain relatively stable, with a decrease of
$(1,106,932), or (6.21)%. This is a net change, due to the use of $500,000 from the Special Education
Stabilization Fund in FY2022, which will not recur in FY2023; and the unavailability of funding from the
Parking Fund due to the lack of parking meter enforcement during the pandemic, as well as some
capital projects authorized during FY2022 which depleted the fund balance.
Consistent with prior years, FY2023 Available Funds includes a transfer of $141,000 from the
Transportation Demand Management Stabilization Fund to finance the Lexpress service and the Town's
contribution to the REV Shuttle, and a $750,000 transfer from the Health Claims Trust Fund to fund the
Town's Other Post Employment Benefit Fund.
In FY2023, a transfer from the Capital Stabilization Fund is not needed to mitigate within-levy debt
service, as debt service remains within target levels. Similarly, no funds were needed for this purpose
in FY2021 and FY2022.
Revenue Offsets: Revenue Offsets are projected to increase by approximately $285,037 or 14.53%.
Revenue Offsets represent the set-aside of a portion of projected revenues legally required for
particular purposes including:
(1)the component of state aid (Public Library aid reimbursement) that is distributed as Cherry
Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund
operations;
(2)cherry sheet assessments - estimated charges to be levied by the Commonwealth to cover the
costs of state and regional services provided to the Town, based on updated projections
issued alongside the Governor's budget;
(3)the Assessor's Overlay account which covers the cost of abatements and exemptions granted
to property taxpayers; and
(4)potential snow and ice deficits.
The FY2023 increase in total Revenue Offsets is driven by the set-aside of $400,000 in estimated
FY2023 revenue to cover a potential snow and ice deficit at the end of FY2022. For FY2022, $400,000
was set-aside, but was ultimately not needed since actual FY2021 snow and ice removal expenses fell
within their budgeted levels.
Enterprise Receipts: This category of revenue represents transfers from the Water, Sewer and
Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the
operations of the water, sewer and recreation departments. During FY2022, the Recreation indirect
charges were not assessed due to the impact of the pandemic on enterprise revenues. The Recreation
indirect charge has been resumed for FY2023, and will be reevaluated in future budget cycles. The
Water and Sewer transfers are increasing by 6.0%, as supported by a detailed indirect analysis
completed by Finance. As a result of these combined adjustments, overall Enterprise Receipts are
increasing by 26.1%, or $373,257.
Section II Revenues Town of Lexington, Massachusetts
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
II-3
Revenue Summary
FY2023 Projected
FY2022-23 Change
Table 1: Property Tax Levy FY2020 Actual FY2021 Actual FY2022 Recap $%
Tax Levy $ 176,907,122 $ 184,938,303 $ 194,415,313 $ 204,199,633 $ 9,784,320 5.03%
Prop. 2.5%$ 4,422,678 $ 4,623,458 $ 4,860,383 $ 5,106,419 $ 246,036 5.06%
New Growth $ 3,608,503 $ 4,853,553 $ 4,923,938 $ 2,750,000 $ (2,173,938) (44.15)%
Override/Excess Levy Capacity $ (116,790) $ (85,435) $ (28,031) NA
Subtotal $ 184,821,513 $ 194,329,878 $ 204,171,602 $ 212,056,053 $ 7,884,450 3.86%
Table 1A: Property Tax Levy Dedicated to the Capital Stabilization Fund
1050 Waltham St.$ — $ — $ — $ — $ — —%
186 Bedford St.$ — $ — $ 21,451 $ 21,451 $ — —%
55 Watertown St.$ — $ — $ 35,687 $ 35,687 $ — —%
Subtotal $ — $ — $ 57,138 $ 57,138 $ — —%
Table 2: State Aid
Chapter 70 $ 14,456,349 $ 14,438,034 $ 14,647,494 $ 14,816,294 $ 168,800 1.15%
Charter School Reimbursement $ 2,446 $ 80,755 $ 4,690 $ 5,000 $ 310 6.61%
Unrestricted General Government Aid $ 1,627,400 $ 1,627,400 $ 1,684,359 $ 1,718,046 $ 33,687 2.00%
Veterans' Benefits & Exemptions $ 117,802 $ 124,689 $ 95,590 $ 95,590 $ — —%
Offsets (Library)$ 51,915 $ 63,823 $ 60,127 $ 60,127 $ — —%
Subtotal $ 16,255,912 $ 16,334,701 $ 16,492,260 $ 16,695,057 $ 202,797 1.23%
Table 3: Local Receipts
Motor Vehicle Excise Tax $ 5,383,364 $ 5,335,129 $ 5,315,294 $ 5,455,000 $ 139,706 2.63%
Other Excise $ 1,503,388 $ 813,643 $ 774,100 $ 1,043,500 $ 269,400 34.80%
Penalties & Interest $ 564,274 $ 445,590 $ 341,500 $ 341,500 $ — —%
PILOT's $ 666,153 $ 660,966 $ 698,000 $ 715,000 $ 17,000 2.44%
Rentals $ 431,498 $ 473,201 $ 394,850 $ 361,850 $ (33,000) (8.36)%
Departmental-Schools $ 331,482 $ 337,909 $ 243,500 $ 244,500 $ 1,000 0.41%
Departmental-Municipal $ 2,697,925 $ 2,398,261 $ 2,590,025 $ 2,629,525 $ 39,500 1.53%
Licenses & Permits $ 3,021,668 $ 3,542,914 $ 1,906,600 $ 2,335,800 $ 429,200 22.51%
Special Assessments $ 19,781 $ 25,644 $ 13,064 $ 10,433 $ (2,630) (20.13)%
Fines & Forfeits $ 152,654 $ 59,820 $ 101,000 $ 101,000 $ — —%
Investment Income $ 1,297,265 $ 277,170 $ 250,000 $ 250,000 $ — —%
Miscellaneous Non-Recurring $ 754,943 $ 987,817 $ — $ — $ — —%
Subtotal $ 16,824,395 $ 15,358,065 $ 12,627,933 $ 13,488,108 $ 860,175 1.41%
Table 4: Available Funds
Parking Fund $ 425,750 $ 562,000 $ 828,237 $ — $ (828,237) (100.00)%
Cemetery Sale of Lots Fund $ 64,380 $ 40,480 $ 51,933 $ 16,125 $ (35,808) (68.95)%
Free Cash*$ 12,201,094 $ 9,468,456 $ 14,638,059 $ 14,625,000 $ (13,059) (0.09)%
Health Claims Trust Fund $ 750,000 $ 750,000 $ 750,000 $ 750,000 $ — —%
Transportation Demand Management Stab. Fund $ 141,000 $ 141,000 $ 141,000 $ 141,000 $ — —%
Traffic Mitigation Stabilization Fund $ — $ — $ — $ 240,000 $ 240,000 —%
Transportation Management Overlay District (TMOD) Stabilization Fund $ — $ — $ — $ 65,000 $ 65,000 —%
Center Improvement District Stabilization Fund $ 27,000 $ — $ — $ — $ — —%
PEG Access Special Revenue Fund $ 638,918 $ 620,711 $ 629,287 $ 637,576 $ 8,289 1.32%
Transportation Network Company (TNC) Special Revenue Fund $ — $ 16,504 $ 20,889 $ 6,824 $ (14,066) (67.33)%
Betterments Fund $ 16,000 $ 6,200 $ — $ — $ — —%
Visitors Center Stabilization Fund $ — $ 200,000 $ — $ — $ — —
Special Education Stabilization Fund $ — $ — $ 500,000 $ — $ (500,000) (100.00)%
Balances from Prior Yr. Capital Articles $ — $ — $ 155,974 $ 236,923 $ 80,949 —%
Use of BAN Premiums $ — $ — $ 110,000 $ — $ (110,000) (100.00)%
Subtotal $ 14,264,142 $ 11,805,351 $ 17,825,379 $ 16,718,447 $ (1,106,932) (6.21)%
Table 5: Revenue Offsets
Cherry Sheet Assessments $ (923,294) $ (960,031) $ (1,001,069) $ (1,036,106) $ (35,037) 3.50%
Cherry Sheet Offsets - Public Libraries $ (51,915) $ (63,823) $ (60,127) $ (60,127) $ — —%
Overlay (abatements)$ (900,000) $ (750,000) $ (900,000) $ (750,000) $ 150,000 (16.67)%
Snow Deficit $ — $ — $ — $ (400,000) $ (400,000) —
Subtotal $ (1,875,209) $ (1,773,854) $ (1,961,196) $ (2,246,233) $ (285,037) 14.53%
Section II Revenues Town of Lexington, Massachusetts
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
II-4
Table 6: Enterprise Receipts
Water $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ 58,848 6.41%
Wastewater (Sewer)$ 532,094 $ 541,663 $ 514,111 $ 542,416 $ 28,305 5.51%
Recreation & Community Programs $ 269,681 $ 277,771 $ — $ 286,104 $ 286,104 —%
Subtotal $ 1,696,348 $ 1,749,435 $ 1,432,356 $ 1,805,613 $ 373,257 26.06%
Gross General Fund Revenues $ 231,987,100 $ 237,803,577 $ 250,645,473 $ 258,574,183 $ 7,928,710 3.16%
Revenues Set Aside for Designated Expenses $ 12,495,310 $ 9,180,935 $ 16,678,401 $ 17,302,982 $ 624,581 3.74%
Net General Fund Revenues Available for Appropriation $ 219,491,790 $ 228,622,642 $ 233,967,072 $ 241,271,201 $ 7,304,129 3.12%
Revenues Set Aside for Designated Expenses: This represents components of Gross General
Fund Revenues that are set aside for designated purposes. The proposed purposes are shown in the
table below.
Financing Sources
Tax Levy Free Cash Other Total Notes
1 Set-Aside for Unanticipated Current Fiscal Year Needs $ 200,000 $ 200,000 Reserved for appropriation at the 2022 annual town meeting to fund supplemental appropriations to the FY2022 (current year) budget.
2 Other Post-Employment Benefits (OPEB)$ 750,000 $ 1,179,721 $ 1,929,721 $750,000 from the tax levy made available by an equal transfer from the Health Insurance Claims Trust Fund to fund FY2023 Health Insurance.
3 Unallocated $ 500,000 $ 500,000 Set-aside for as yet to be identified FY2023 purposes.
4 Cash Capital $ 7,004,983 $ 548,747 $ 7,553,730 Free Cash and other available funds to support capital improvements.
5 Appropriate into Capital Stabilization Fund $ 57,138 $ 3,085,296 $ 3,142,434 To meet future capital/debt service needs.
6 Appropriate from Capital Stabilization Fund TBD $ — Proposed use of Capital Stabilization Fund to hold debt service increases to 5% annually.
7 Transition Free Cash out of Operating Budget $ 700,000 $ 700,000 5-year plan to eliminate the use of Free Cash for the Operating Budget.
8 Street Improvement Program $ 2,669,767 $ 2,669,767 Consistent with long-term street maintenance plan.
9 Municipal Building Envelope and Systems $ 219,540 $ 219,540 Initially funded in 2006 override; increases by 2.5% per year.
10 Warrant Articles $ 90,000 $ 55,000 $ 145,000 Senior Tax Work-Off; Comprehensive Plan Implementation; Climate Action Plan
11 Support of Recreation and Community Programs Dept. (Transfer to Article 5)
$ 242,790 $ 242,790 Tax Levy support of Recreation and Community Programs Enterprise
12 Subtotal $ 4,029,235 $ 12,725,000 $ 548,747 $ 17,302,982
13 Revenue to Support Operating Budget $ — $ 1,500,000 $ — $ 1,500,000 Free Cash to support the FY2023 operating budget.
14 Funding for New Pension Schedule $ 400,000 $ 400,000 Amount of incremental increase in the updated Pension Funding schedule will be supported with Free Cash in FY2023.
15 Retire Note for Land Purchases - Debt Service $ — $ — $ — To pay down notes issued for Pelham and Bedford St. over 5 years (final payment in FY2022).
16 Grand Total $ 4,029,235 $ 14,625,000 $ 548,747 $ 19,202,982
Section II Revenues Town of Lexington, Massachusetts
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
II-5
This Page Intentionally Left Blank.
Section III: Program 1000: Education
This section includes detailed information about the FY2023 Operating Budget & Financing Plan for
education. It includes:
•1100 Lexington Public Schools III-2
•1200 Minuteman Regional High School III-18
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
III-1
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—1
BUDGET OVERVIEW
SUPERINTENDENT’S BUDGET MESSAGE ............................................................................................................................................................. 2
THE STRATEGIC PLAN OF THE LEXINGTON PUBLIC SCHOOLS, 2019–2029 ................................................................................................. 3
Our Core Values ......................................................................................................................................................................................... 3
Vision Statement ........................................................................................................................................................................................ 3
Strategic Goals ............................................................................................................................................................................................ 3
ORGANIZATIONAL STRUCTURE ........................................................................................................................................................................... 4
School Committee Members ................................................................................................................................................................ 4
BUDGET DEVELOPMENT ....................................................................................................................................................................................... 4
Budget Process ........................................................................................................................................................................................... 4
Budget Guidelines ..................................................................................................................................................................................... 5
Budget Calendar ........................................................................................................................................................................................ 6
Revenue Allocation Process................................................................................................................................................................... 8
RECOMMENDED BUDGET AND SUMMARY OF SIGNIFICANT BUDGET CHANGES ......................................................................................... 10
Negotiated Salary Increases ................................................................................................................................................................ 10
Enrollment Fluctuation and Changing Operational Conditions Due to the Pandemic ............................................... 12
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—2
January 4, 2022
Dear School Committee Members, Elected Officials, and Residents of Lexington:
The school budget development process is a 400-hour yearlong endeavor that involves many. Our dedicated Finance
Office staff holds countless meetings with program leaders and administrators to inform the process, thoroughly analyzing
and refining the draft until the budget reflects the needs of our students and not necessarily the district-wide wants. We
take our commitment to our students and Lexington taxpayers seriously, and I am grateful for the diligent and thoughtful
efforts of many. My thanks and appreciation goes to the Assistant Superintendent for Finance and Operations and to all
who contribute to this effort, including our talented student artists!
Each year we listen closely to community feedback in an effort to make the budget document more user-friendly. One
such suggestion was to incorporate an easily accessible high-level overview of the budget. Here are some highlights of
the Lexington Public Schools FY 2023 Recommended Budget for those interested:
As the pandemic evolves, it is important to know that the recommended budget is predicated on a full, pre-
COVID return to teaching and learning, similar to the FY 2022 budget.
The LPS allocation is $128.25 million, representing a 4.38% increase from the previous year.
For many years the total number of positions substantially increased each year. The proposed budget includes
an overall decrease of 1.3 FTEs (full time equivalents), reflecting our commitment to a consolidation of positions
and departments where and when appropriate.
We have successfully negotiated collective bargaining agreements with the Tech Unit. Currently, we are in
negotiations with Unit C and the SEIU, and we will begin bargaining with the LEA-Unit A and the ALA. This
proposed budget accounts for all anticipated increases.
Personnel costs are the greatest factor in a school budget with the majority of resources dedicated to salaries
(83%) and the remainder dedicated to non-salary expenses (17%).
In addition to the school budget, LPS annually receives approximately $4 million in grants to further support the
needs of our students. We carefully manage these funds, ensuring that we receive the maximum benefits to
which we are entitled.
Budget development during a pandemic hasn't been easy for anyone. Labor shortages strained supply chains and volatile
enrollment projections further complicate matters. Nationwide, school enrollment plummeted by nearly three million in
2020. The U.S. Census Bureau indicates that this is the most significant enrollment decrease in more than two decades.
As of October 1st, LPS has approximately 312 fewer PK–5 students than projected. Unfortunately, Lexington High School—
the one school where we could use the most relief from enrollment pressures—experienced virtually no decline, and the
overcrowding in grades 9–12 persists. School districts in surrounding communities with similar demographics experienced
even sharper enrollment declines.
Slowly, we are beginning to see our enrollment numbers stabilize, but how many students will return is one of many
unknowns. Aldous Huxley said, “There are things known and things unknown, and in between are the doors of
perception,” which perfectly captures the pandemic budget development dilemma. Facts and figures alone are no longer
adequate, and we have learned to trust our instincts and rely on our best guesses to develop appropriate staffing models
to meet the needs of the nearly 7,000 students we serve.
Setting aside these challenges, I am incredibly thankful for your continued support. LPS is an outstanding school system
filled with amazing students, staff and school community members who make “joy in learning” a daily priority. Many
unknowns will continue to test our thinking and challenge our resolve as we enter into a new year, but there is no obstacle
too great when it comes to our school community’s commitment to our children.
Sincerely,
Dr. Julie L. Hackett, Ed.D.
Lexington Public Schools
Superintendent of Schools
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—3
The Strategic Plan of the Lexington Public Schools, 2019–2029
Our Core Values Vision Statement
We all Belong Diversity, Equity, Inclusion
Use Your Mind Redefining Success
Be Curious & Have Fun Students as Active Agents
Care for Yourself & Others Authentic Learning Experiences
Do Your Part Community Partnership
Be Courageous
Embrace Your Revolutionary Spirit
You are Enough
Strategic Goals
Goal 1: Address and Narrow Equity Gaps—Identify, address, and narrow equity gaps in student
opportunities, experiences, and achievement, ensuring the meaningful inclusion and integration of every
member of our school community.
Goal 2: Redefine Success—Transform our practices, systems, and structures to reflect a broader definition
of success for our students, staff, and schools, including new measures of student achievement that extend
beyond academics to include the knowledge, skills, and attributes students need to be prepared for the
future and content in life.
Goal 3: Cultivate Student Agency—Cultivate student agency and a sense of self-efficacy by ensuring that all
our Pre-K–12 students’ educational experiences place them at the center of their learning; consistently
revisit our curriculum, instruction, assessment, and professional learning practices to (1) ensure relevancy
and student voice; (2) to teach students to set their own meaningful goals; (3) to value productive struggle
as they work toward them; and (4) to reflect and monitor their progress toward attaining those goals.
Goal 4: Innovate for Sustainable Change—Refine and improve our school- and district-wide practices,
systems, and structures related to managing innovation and promoting lasting change. We will develop
clear decision-making structures and communication methods to prevent initiative overload and enable us
to more consistently scale up promising practices.
The complete Strategic Plan document can be found here: https://bit.ly/33jADU5.
Mission Statement Joy in learning; curiosity in life;
and compassion in all we do.
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—4
Organizational Structure
The Education Reform Act of 1993 determined that the School Committee’s charge is (1) to select and/or terminate
the Superintendent; (2) to review and approve the budget; and (3) to establish educational goals and/or policies for
the district consistent with the requirements of law and statewide goals and standards established by the
Department of Elementary and Secondary Education.
School Committee Members
Kathleen Lenihan, Chair Term Expires: 2024
Eileen Jay, Vice Chair Term Expires: 2022
Deepika Sawhney Term Expires: 2024
Scott Bokun Term Expires: 2022
Sara Cuthbertson, Clerk Term Expires: 2023
Budget Development
Budget Process
Annually, the administration develops its capital and operating budgets, which begin July 1 and end June 30. This
highly collaborative and public process engages the School Committee, the Select Board, the Appropriation
Committee, the Capital Expenditures Committee, municipal and school staff, and citizens. The employees of the
Finance Office are responsible for coordinating, developing, and monitoring the annual budget process. Each year,
the School Committee develops its annual goals, budget guidelines, and budget calendar. These provide the
administration with the roadmap to develop the recommended annual budget. The Superintendent is tasked with
developing a budget that advances the district in concert with the outlined policy objectives. The School Committee
is responsible for reviewing and approving the budget for incorporation within the complete Town budget.
Major Steps in FY 2023 Budget Development:
Summer: School Committee and Superintendent establish Collective Goals.
Early Fall: School Committee approves annual budget guidelines and calendar.
Fall: Staff develop budget recommendations.
Late Fall/Early Winter: All departments meet with the Assistant Superintendent for Finance and Operations to
review existing staffing levels, review budget priorities, and discuss anticipated budget requests. During this time, a
series of working summit meetings including the School Committee, the Select Board, the Appropriation Committee,
and the Capital Expenditures Committee are conducted to discuss the current financial health of the Town, along
with any budgetary issues, and provide policy guidance to the municipal and school staff in finalizing budget
recommendations. The Superintendent, in consultation with the Assistant Superintendent for Finance and
Operations and the School Department's Administrative Council, reviews budget requests and makes
recommendations for all school programs to the School Committee. The School Committee takes the
recommendations of the Superintendent and after public hearings on the Superintendent’s Budget
Recommendations, makes final budget decisions consistent with their collective goals.
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—5
Early Spring: Before Town Meeting members discuss financial articles, the approved budget of the School
Committee is distributed to Town Meeting members and the finance committees; it also is available to citizens at
the Library and the Town Manager's Office. In addition, the budget documents are publicly available on the
Lexington Public Schools website: https://bit.ly/31jCHKK.
Spring: The Annual Town Meeting begins in March with meetings held on weekday evenings. Town Meeting
debates and adopts the School Department budget as part of the complete Town budget. Town Meeting has
authority over the total appropriation of school department funds, but line-item authority and spending priorities
are the purview of the School Committee.
Budget Guidelines
On September 28, 2021, the School Committee voted the FY 2023 Budget Guidelines and requested that the
Superintendent present a level-service budget that attempts to address the eleven highlighted areas. These
guidelines serve as the basis for the Superintendent’s Recommended Budget in FY 2023. For purposes of
clarification, a level-service budget is defined as an allocation of the funds necessary to replicate the current level
of services provided, accommodating changes in enrollment, all legal requirements, including current collective
bargaining requirements, and special education laws. The FY 2023 budget guidelines are as follows:
In order to provide for the educational needs of Lexington students, the Superintendent of Schools will develop a
fiscal year 2023 budget that will:
1. Ensure the safety, security, and social-emotional well-being of our students, and continue the Town’s joint
effort on mental health.
2. Ensure all legal and contractual mandates are met.
3. Ensure professional staffing guidelines will be met and class sizes will remain within the established
guidelines, to the extent possible given space and personnel limitations.
4. Identify efficiencies and cost-saving measures that do not compromise the educational program.
5. Include sufficient operating and capital funds to:
a) continue the current level of services;
b) be responsive to projected enrollment changes and corresponding needs, including those related to
staffing, instructional supplies, and facilities;
c) move the district forward in meeting the increasing technological demands in various educational
settings; and
d) implement a master capital plan to expand school capacity and meet changing enrollment.
6. Maintain capital assets in order to support the instructional program, protect the physical assets of the
Town of Lexington, and ensure the health and safety of our students and staff.
7. Identify funds and strategies to implement diversity, equity, and inclusion efforts and to increase the cultural
proficiency of our school community.
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—6
8. Identify funds and strategies to implement world language programs at the elementary level, including
scheduling, phasing, staffing, and curricula materials that promote a comprehensive and sustainable
program.
9. Identify funds and strategies to continue to leverage and support social and emotional learning efforts
throughout the district.
10. Continue to explore possible alternatives and improvements to school programs at all levels, the scope and
sequence of science classes at the secondary level, and continue the research and implementation of
graduation requirements.
11. Identify costs, impacts, and an implementation plan associated with potential reintroduction of remote
learning and hybrid learning models related to any significant resurgence of COVID-19 health crisis.
12. Identify funds and/or strategies necessary to implement the multi-year comprehensive Lexington Public
Schools Strategic Plan for the district, to include equity and master planning.
Budget Calendar
Each year, the Superintendent presents a budget calendar to the School Committee. This calendar outlines the
timing of events and guides the budget development process. This timeline can be found below:
2021
September 14 School Committee Reviews Proposed LPS Technology Capital Budget Request
September 21 Google Form link distributed for FY 2023 staffing and expense budget requests. FY
2023; Google Form requests for staffing and expenses are due to the Assistant
Superintendent for Finance and Operations at the date of individual budget
meetings
September 22 Fall Fiscal Guidelines Summit
September 28 School Committee reviews FY 2023 budget calendar and FY 2023 budget
guidelines
October 12 (tentative) School Committee approves FY 2023 budget calendar and FY 2023 budget
guidelines
October 1-4 FY 2023–2027 IT capital budget submitted to Town of Lexington
October 1–October 15 Review capital proposals: Superintendent, Director of Public Facilities, and Assistant
Superintendent for Finance and Operations
October 1–October 15 Superintendent, Director of Public Facilities, and Assistant Superintendent for
Finance and Operations discuss project requests with administrators
October 14 Summit I: Financial Indicators; 5–Year Forecast; Initial Revenue Projection; LPS to
present enrollment figures and other relevant updates
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—7
October 18 Senior Management Team presents project list for potential American Rescue Plan
Act (ARPA Grant)
October 18–October 29 SPED budget staffing meetings (with Assistant Superintendent for Finance and
Operations, Assistant Director of Finance, Director of Special Education, ETS, and
building principals)
October 22 Submittal of Town (Municipal & School) FY 2023–2027 Capital Requests to Capital
Expenditure Committee (CEC) and Community Preservation Committee (CPC)
November 1–November 19 Budget Review: Central Office and department staff meet at assigned times with
Assistant Superintendent for Finance and Operations and Assistant Director of
Finance
TBD Recommended FY 2023–2027 capital budget requests approved by the School
Committee (School Department and Public Facilities)
November 8–November 18 Fall Special Town Meeting
November 30 Town Manager begin FY 2023 Budget Hearings
December 2 Summit II: Final Revenue Allocation Model
December 18 (tentative) Superintendent finalizes FY 2023 budget recommendation
December 24–December 31 School Vacation Week
December 29 Budget distributed to School Committee and posted to website
2022
January 3 Superintendent’s Budget Presentation to LPS staff
January 4 School Committee Meeting: Superintendent’s Budget Presentation
January 10 (tentative) Town Manager Submittal of Preliminary Operating and Capital Budget to Board of
Selectmen (White Book)
January 13 Summit III: White Book
January 18 Public hearing: School Committee Public Hearing and discussion of the
Superintendent’s Recommended FY 2023 Budget: Location: TBD
January 24 Public Hearing: Superintendent’s Recommended FY 2023 Budget: Location:
Selectmen's Meeting Room
February 8 School Committee FY 2023 budget discussions, consideration of community
feedback on FY 2023 Operating Budget (including fees) and FY 2023–2027 Capital
Budget
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—8
February 10 Summit IV (if needed)
February 14 (tentative) Select Board vote to approve FY 2023 Recommended Operating Budget and FY
2023–2027 Capital Improvement Plan (CIP)
February 21 (tentative) 2022 Annual Town Meeting School Committee Fiscal Year 2023 Recommended
Operating Budget document finalized (TMMA)
February 22 School Committee adopts FY 2023 Operating Budget (including fees) and FY 2023–
2027 Capital Budget
March 7 (tentative) Distribution of FY 2023 Recommended Operating and Capital Budget to TMMA,
Town Manager, Senior Management Team, Appropriation Committee, Capital
Expenditures Committee, Select Board, School Committee, Central Office, and
Principals
March TBD Annual Town Meeting (Mondays and Wednesdays until completed; Town Meeting
does not meet during April school vacation week)
March TBD Budget presentation to Town Meeting by the Town Manager and Superintendent
April 25 Notification of budget approvals; Employee Action Forms sent to Human
Resources
June 1 School Operating Budget opens for entry of supply and services requisitions
Approved by School Committee 9/28/2021
Revenue Allocation Process
The Town of Lexington has established a collaborative budget development process that is conducted through a
series of budget summit meetings. These budget summit meetings begin in October and end in February. These
meetings include the School Committee, the Select Board, the Appropriation Committee, and the Capital
Expenditures Committee. Topics covered at these meetings include:
Summit I: Financial Indicators; 5-Year Forecast; Initial Revenue Projection
Summit II: FY 2023 Revenue Allocation Model
Summit III: FY 2023 White Book Review
Summit IV: FY 2023 Brown Book Preview
The Revenue Allocation Model, first presented at Summit II on December 2, 2021, provides for a projected 4.4%
increase over the School Department’s FY 2022 budget, the detail of which is broken out in the table that follows:
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—9
Revenue Allocation History & Trends: Below is the growth factor approved during the last eight budget cycles:
$258,921 Projected FY 2023 Revenue
Shared Municipal School
(1) (123,377)$ -$ -$ (123,377)$ FY 2022 School Budget
(2) (43,510)$ -$ (43,510)$ -$ FY 2022 Municipal Budget - Community Center Support
(3) 778$ -$ 278$ 500$ Remove One-time Funding Due to Pandemic
(4) (3,506)$ (3,506)$ -$ -$ FY 2023 Minuteman
(5) (8,159)$ (8,159)$ -$ -$ FY 2023 Contributory Retirement
(6) (17)$ (17)$ -$ -$ FY 2023 Non-Contributory Retirement
(7) (32,723)$ (32,723)$ -$ -$ FY 2023 Benefits
(8) (200)$ (200)$ -$ -$ FY 2023 Unemployment
(9) (625)$ (625)$ -$ -$ FY 2023 Workers' Comp
(10) (895)$ (895)$ -$ -$ FY 2023 Property and Liability Insurance
(11) (200)$ (200)$ -$ -$ FY 2023 Uninsured Losses
(12) (390)$ (390)$ -$ -$ FY 2023 Solar Production Payment
(13) (8,543)$ (8,543)$ -$ -$ FY 2023 Debt Service
(14) -$ -$ -$ -$ Pay Down Principal for Land Purchases
(15) (750)$ (750)$ -$ -$ FY 2023 Reserve Fund
(16) (12,642)$ (12,642)$ -$ -$ FY 2023 Facilities Department Budget
(17) (44)$ (44)$ -$ -$ Facilities PIRs
(500)$ -$ -$ Set-Aside for as yet to be identified needs
(200)$ -$ -$ Unanticipated Current Fiscal Year Needs
TBD -$ -$ Debt Service Mitigation
(700)$ -$ -$ Transition Free Cash out of Operating Budget - 3rd of 5 years
(57)$ -$ -$ Tax Levy Dedicated to Capital Stabilization Fund
(18) (16,848)$ (5,245)$ -$ -$ Capital Stabilization Fund
(5,312)$ -$ -$ Cash Capital
(1,930)$ -$ -$ OPEB
(2,670)$ -$ -$ Street Improvement Program
(220)$ -$ -$ Building Envelope Program
(15)$ -$ -$ Senior Tax Work-Off Program
(19) (251,651)$ (85,542)$ (43,232)$ (122,877)$ Base Budget - Used for Allocation
26.0% 74.0% Percentage - Municipal and School Only
(20) 7,269$ 1,892$ 5,377$ Incremental Revenue
4.4% 4.4% Percent of Current Budget
FY 2023 Revenue Allocation Model
8.50%
7.20%
6.60%6.90%
5.40%
4.30%
3.80%
4.40%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
8.00%
9.00%
FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
Revenue Allocation
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—10
Recommended Budget and Summary of Significant Budget Changes
The School Department was allocated a Revenue increase of $5,377,466 (4.36% increase) for FY 2023 through the
Revenue Allocation Model adopted at Summit II. The School Department will not be requesting a $500,000
allocation out of the Special Education Stabilization Fund for FY 2023, as it had in the development of the FY 2022
budget. These funds should not be needed in FY 2022 due to sound fiscal management.
For FY 2023 the salaries and wages line is increased by $3,795,494 (or 3.70%) to support existing position cost of
living adjustment increases, lane changes, and step increases. Salaries and wages comprise 83.00% of the School
Department budget. The expense line is recommended to increase by 1,581,972 (or 7.82%) over the FY 2022
appropriation.
Negotiated Salary Increases
The FY 2023 budget includes funding for estimated wage increases for all collective bargaining units and non-union
positions, including both step increases and cost of living adjustments (COLA). The current status of collective
bargaining agreements, corresponding expiration dates, and negotiated adjustments is listed below:
Bargaining Unit Contract Term Negotiated Increases
LEA: Unit A 09/01/2019 – 08/31/2022 Effective Sept. 1, 2019: 2.25%
Effective Sept. 1, 2020: 2.25%
Effective Sept. 1, 2021: 3%
LEA: Unit C 09/01/2018 – 08/31/2021 Pending; prior contract was 2% year
to year
LEA: Unit D 07/01/2019 – 06/30/2023 Effective July 1, 2020: 2.25%
Funding Sources FY 2019 Actual FY 2020 Actual FY 2021 Actual
FY 2022
Budget
FY 2023
Budget
Recommended
Dollar
Increase
Percent
Increase
Tax Levy 107,667,945$ 113,222,275$ 118,318,895$ 122,633,481$ 128,009,947$ 5,376,466$ 4.38%
Fees & Charges 443,500$ 331,482$ 88,500$ 243,500$ 244,500$ 1,000$ 0.30%
Special Eduction Stabilization Fund 500,000$ -$
Total 1100 Lexington Public Schools 108,111,445$ 113,553,757$ 118,407,395$ 123,376,981$ 128,254,447$ 5,377,466$ 4.36%
Appropriation Summary FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022
Budget
FY 2023
Budget
Recommended
Dollar
Increase
Percent
Increase
Salary and Wages 90,271,520$ 94,593,795$ 96,807,462$ 102,654,658$ 106,450,152$ 3,795,494$ 3.70%
Expenses 16,832,878$ 15,015,367$ 18,464,904$ 20,222,323$ 21,804,295$ 1,581,972$ 7.82%
Total 107,104,398$ 109,609,162$ 115,272,366$ 122,876,981$ 128,254,447$ 5,377,466$ 4.38%
Special Eduction Stabilization Fund 500,000$
Total 1100 Lexington Public Schools 107,104,398$ 109,609,162$ 115,272,366$ 123,376,981$ 128,254,447$ 5,377,466$
* Amounts shown are general fund only and does not reflect spending supported by Labbb Credit,Circuit Breaker Funds, Revolving Funds, or local/state/federal grant funds
Transfer to Unclassified (Health, Medicare, Workers Comp) $0.00 0.00 FTE
Total Recommended 128,254,447$ 5,377,466$
Unallocated from Revenue Allocation Model ‐$
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—11
Effective July 1, 2021: 2.5%;
Effective July 1, 2022: 2.75%
LEA: Tech 07/01/2021 – 06/30/2024 Effective July 1, 2021: 2.25%
Effective July 1, 2022: 2.5%
Effective July 1, 2023: 1.5% (with
modifications to steps)
ALA: Administrators 07/01/2019 – 06/30/2022 Effective Sept. 1, 2019: 2.25%
Effective Sept. 1, 2020: 2.25%
Effective Sept. 1, 2021: 3%
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—12
Enrollment Fluctuation and Changing Operational Conditions Due to the Pandemic
At the time of this report’s publication LPS and our community were still experiencing the impacts of the global
COVID-19 pandemic. In March 2020, conditions required LPS and other schools across the Commonwealth to switch
to remote instruction for all students. During the 2020–2021 school year, LPS implemented full-time remote learning
for families who opted to continue with this learning model (referred to as the Remote Learning Academy or RLA),
a week in / week remote Hybrid learning model, and full-time in-person learning for our most vulnerable learners.
As described in the LPS FY 2022 LPS Superintendent’s Recommended Budget, this combination of learning models,
along with the broader impact of the COVID-19 pandemic, affected staffing, increased expenses for supplies and
materials, and affected other operations, such as bus transportation, food services, technology, and curriculum
design and delivery.
Shifting our focus to the 2021–2022 school year and beyond, distribution of Coronavirus vaccines is continuing. As
of May 13, people aged 12 and older who live, work, or study in Massachusetts were able to get vaccinated against
COVID-19. As of October 25, 2021, 89.1% of this age group was fully vaccinated. On October 29, 2021, similar
approval was granted for those ages 5 to 11. LPS also implemented a staff vaccination requirement (with approved
religious or medical exemptions). While this is very much welcomed news and has allowed for a return to more
typical school operations, LPS continues to experience the impacts of the pandemic and are planning in a somewhat
uncertain environment.
Like many school systems across the Commonwealth, LPS experienced a significant drop in enrollment in FY
2021. In 2019–2020, corresponding with the timing of the pandemic, K to 12 enrollment declined by 278 students,
a significant deviation from the prior trend. This decline has continued into 2020–2021 (-121 students K to 12 from
the previous year).
Fig. 1: How has LPS Enrollment Changed Over Time? Annual PK - 12 Enrollment
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—13
As with historical enrollments, it is critically important to note that enrollment changes continue to vary across grade
levels. Variation in enrollment, as well as variation in staffing models, student schedules, programs, facilities and
other operational details, must be taken into account while planning and can be more critical than changes in overall
enrollment. While enrollment has declined at the elementary and middle school level during the last few years,
enrollment has remained stable at the high school level (See Fig 2).
Fig. 2: How has LPS Enrollment Changed Over Time? Annual Enrollment by Grade Level
The majority of the decline from the last two years comes from the elementary level (-317 K to 5 students out of -
399 total) and occurred in FY 2021 (-278 students FY 2020 to FY 2021, -88 students FY 2021 to FY 2022). Elementary
enrollment had been declining prior to the pandemic and was previously projected to continue to decline slightly
until leveling out or beginning to increase again around 2022–2023. However, the decline that occurred during FY
2021 and again in FY 2022 was much larger than expected.
In contrast, high school enrollment has remained relatively stable during this time and continues to be well over the
building's planned operating capacity for large core spaces, such as the cafeteria and other spaces (2,273 as of
October 1, 2021 with spaces designed for a capacity of 1,850). Current high school enrollment would need to decline
by approximately 425 students for the core spaces to be within the planned operating capacity.
In 2020–2021 a portion of the decline in elementary enrollment was the consequence of lower than typical
kindergarten enrollments (See Table 3), a similar pattern observed in other communities. As of October 1, 2020,
Lexington enrolled 309 kindergarten students (compared to 382 to 414 students during the previous years).
Although K enrollment had been declining prior to this year, the decline of 73 students in kindergarten was much
sharper than recently experienced. This year’s K enrollment (343) is higher than 2020–2021, but is still lower than
pre-pandemic levels. As larger cohorts graduate from the system and these smaller than typical cohorts replace
them, the net impact is an overall decline in enrollment.
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—14
Table 3: How does Enrollment Vary by Grade? (FY 2019 to FY 2022)
2016-17 2017-18 2018-19 2019-20 2020-21 2021-22
1 year
change
PK 78 71 69 68 57 67 10
K 414 412 401 382 309 343 34
1 493 493 467 453 408 364 -44
2 503 526 509 507 480 441 -39
3 556 535 552 538 507 494 -13
4 577 590 560 563 532 519 -13
5 523 594 605 576 554 541 -13
6 608 568 619 615 567 552 -15
7 598 630 574 625 601 591 -10
8 537 615 640 588 625 605 -20
9 552 530 598 607 550 576 26
10 555 576 542 591 599 547 -52
11 557 554 572 526 582 583 1
12 521 552 551 551 530 567 37
K - 5 3066 3150 3094 3019 2790 2702 -88
6 - 8 1743 1813 1833 1828 1793 1748 -45
9 - 12 2185 2212 2263 2275 2261 2273 12
K- 12 6994 7175 7190 7122 6844 6723 -121
Prior to the pandemic, beginning with transition from 8th to 9th grade, it had been typical to have some decline in
cohort size as cohorts reached the high school grades. This is due to the combined effect of more students
transferring to other schools (see Table 4 for further detail) and also fewer new students entering the system than
in other grades.
During the last two years there has been an increase in students enrolled in other grades transferring from LPS. Last
year’s review of enrollment data from October 1, 2020 found an increase in the number of students transferring to
other public schools in Massachusetts, transferring to private schools in Massachusetts, transferring to schools out
of state or switching to homeschooling (See Table 4). The largest increase was in the number transferring to in-state
private schools (an increase of 112 students from the prior year). Transfers to an out-of-state school or transfers to
an in-state public school are more likely to coincide with a residential move out of the Town of Lexington. Private
school transfers could also include a residential move, but not always.
A review of transfer reasons from October 2021 (FY 2022) finds a similar level of students transferring to other in-
state public schools as last year (FY 2020: 50 students; FY 2021: 93 students; FY 2022: 90 students), both higher than
pre-pandemic levels. The number of students transferring to in-state private schools is lower than last year, but still
significantly higher than pre-pandemic levels (FY 2020: 45 students FY 2021: 157 students, FY 2022: 135 students.).
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—15
Finally, the number of students transferring to schools out-of-state has continued to increase (FY 2020: 104 students
FY 2021: 136 students, FY 2022: 150 students).
Table 4: LPS Transfer Reasons: October FY 2020 to FY 2022
Transferred —
In state public
Transferred —
In state private
Transferred — Out-of-
State
(public or private)
Transferred — Home-
school
Combined Transfer
Reasons
FY20 FY21 FY22 FY20 FY21 FY22 FY20 FY21 FY22 FY20 FY21 FY22 FY20 FY21 FY22
K 3 5 5 0 7 0 3 5 9 0 0 0 6 17 14
1 2 11 5 2 11 6 5 5 7 0 5 2 9 32 20
2 4 3 9 1 10 4 11 12 12 0 2 2 16 27 27
3 3 9 13 2 17 5 4 8 15 0 1 2 9 35 35
4 2 10 5 2 12 11 4 12 11 1 4 1 9 38 28
5 5 6 5 1 10 13 11 20 6 0 0 0 17 36 24
6 6 3 6 6 20 19 10 13 22 0 0 0 22 36 47
7 6 10 6 2 13 6 5 18 13 0 2 1 13 43 26
8 3 22 22 3 21 40 6 13 9 0 0 0 12 56 71
9 8 5 6 14 14 13 19 16 19 0 0 0 41 35 38
10 1 5 3 8 10 11 13 7 12 0 1 0 22 23 26
11 2 3 4 3 8 4 7 6 13 0 0 0 12 17 21
12 5 1 1 1 4 3 6 1 2 0 0 0 12 6 6
Total 50 93 90 45 157 135 104 136 150 1 15 8 200 401 383
(Source: LPS SIMS, Grade is the student’s grade as of the October reporting period)
Among those who continued to reside in Lexington, this was consistent with information gleaned from our School
Attending Children data, which showed a small decrease in the percent of school aged children residing in Lexington
enrolled in a Lexington public school. For the last ten years, just under 90% of Lexington children attend one of the
local public schools, accounting for the majority of school aged children who reside in Lexington (Table 5). During
the most recent year of complete data (2020–2021), this proportion decreased slightly to 86.8%. It appears a greater
number of Lexington families opted for homeschool (0.3% in 2019–2020 to 0.7% in 2020–2021) or enrolled in an in-
state private or parochial school (8.7% in 2019–2020 to 10% in 2020–2021).
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—16
Table 5: How Many Lexington Children Attend a Lexington Public School (K–12)?
Year LPS (K-12)* % LPS
Voc.
Tech.
Regional
Schools
Collab.
Schools
Charter
Schools
Out-of-
District
Public
Schools
Home
Schooled
In State
Private
& Parochial
Schools
Out-of- State
Private &
Parochial
Schools Total
2020-21 6624 86.8 70 40 5 29 54 762 46 7630
2019-20 7077 88.8 62 48 1 20 26 692 41 7967
2018-19 6986 89.3 54 47 2 22 27 653 29 7820
2017-18 6982 89.4 51 41 2 19 25 671 23 7814
2016-17 6810 88.9 49 39 1 23 23 677 35 7657
2015-16 6617 88.6 45 37 2 28 25 678 38 7470
2014-15 6621 89.1 40 38 2 15 37 653 27 7433
2013-14 6384 88.4 44 34 2 18 39 674 29 7224
2012-13 6363 88.1 53 32 3 21 33 681 33 7219
2011-12 6545 88.4 53 29 2 19 26 706 28 7408
2010-11 6082 87.3 58 24 0 18 35 715 32 6964
2009-10 6015 89.0 35 17 - 8 - 655 27 6757
(SOURCE: LPS School Attending Children Report)
*The count for local public schools included in this chart does not include preschool students, state wards, foster care
students, homeless students or students attending part time or evening classes. It also does not include students from
another city or town, even if they are enrolled in our school system (e.g METCO students).
Future LPS Enrollment
Each year the district reviews new student enrollment based on October 1 and produces updated enrollment
projections. These projections are offered as a planning tool, but not a definitive prediction of future
enrollment. Projections are built on the assumption that historical data and enrollment patterns can offer clues
about the future. However, if new variables not present or accounted for in historical data are introduced (i.e. a
global pandemic) that have an impact on enrollment, enrollment projections based on this data are unlikely to
hold.
About LPS Projections:
For the purposes of this budget, a version of the Cohort Survival Method was used, which is one of
multiple models the district runs each year. In this version, future kindergarten enrollments are
based on a non-linear regression that incorporates 40 years of historical kindergarten enrollments.
Average grade-to-grade progression rates are then applied to the rest of the grades. See LPS
Annual Review of Enrollment for more information.
FY 2023 Superintendent’s Recommended Budget
Lexington Public Schools as of January 4, 2022
Budget Overview—17
Projections also include 90% confidence intervals, reflecting the inherent uncertainty associated
with projections. Correct interpretation of intervals is that there is a 90% chance that the confidence
interval contains the true value of future enrollment. It is recommended that plans based on
projections consider this confidence interval and incorporate appropriate flexibility. LPS will
continue to monitor enrollment very closely and strongly encourage those engaged in planning
that considers multiple possible future scenarios when possible.
Updated enrollment projections and confidence intervals are summarized in Table 6. District-wide, Lexington’s
elementary enrollment is projected to decrease over the next three years. Two primary factors impacting future
growth at this level are the size of the incoming kindergarten classes and the size of the outgoing upper elementary
cohorts. The recent smaller size of kindergarten classes combined with comparatively larger elementary classes
moving to middle school, even with continued cohort growth through elementary, results in lower elementary
projections. Although the overall elementary projections for the next three years show an overall decrease, growth
in enrollment can and will likely continue to vary across elementary schools and should be factored into decisions
about staffing and resource allocation.
Overall middle school enrollment is also projected to decline into FY 2024 (an approximate decline of 50 students)
and then level out the following year. Similar to patterns expected at the elementary, the larger outgoing middle
school cohorts (currently 552, 591 & 605 in grades 6–8) are projected to be replaced by slightly smaller cohorts
moving up from elementary in the next few years (e.g. in FY 2025, cohorts in grades 6–8 are projected to be about
544, 564 and 585). The overall result is a projected decline over the next three years.
The updated forecast for the high school level suggests enrollment will continue at current levels, with enrollments
around 2,275 for the next three years.
Table 6: What Is The LPS’s Forecasted Enrollment?
Actual Projected
FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25
K - 5 3150 3094 3019 2790 2702 2637 2570 2497
+/-90 +/-130 +/-170
6 to 8 1813 1833 1828 1793 1748 1728 1701 1693
+/-50 +/-55 +/-60
9 -12 2212 2263 2275 2261 2273 2272 2264 2275
+/-55 +/-60 +/-65
This Page Intentionally Left Blank.
Budget Overview: The Regional High School subprogram budget is for the assessment levied by the
Minuteman Regional Vocational Technical School District to support the operations of the School.
Minuteman is a regional high school, located in Lexington and Lincoln, which provides technical and
academic education for students in grades 9-12 from the Minuteman district, which includes 9 towns as
of July 1, 2020, as well as out-of-district students.
Minuteman Tech’s programs include courses in Biotechnology, Environmental Science, Multi-media
Engineering, Design and Visual Communication, Engineering and Robotics Automation, Cosmetology,
Early Education and Teaching, Carpentry, Culinary Arts and Hospitality, Plumbing, Electrical, Health
Occupations, Horticulture, Programming and Web Development, Automotive Technology, Welding and
Metal Fabrication, Advanced manufacturing courses and a new Animal Science program, as well as
four-year academic and college preparatory programs. In addition, adult students can pursue a variety
of continuing education programs at Minuteman.
Lexington’s historical enrollment at Minuteman is shown in the table below as of October 1st of each
year, the date that enrollments from school districts throughout the Commonwealth are reported to the
Massachusetts Department of Elementary and Secondary Education.
10/1/2016 10/1/2017 10/1/2018 10/1/2019 10/1/2020 10/1/2021
High School Students 54 53.5 52 62 71 68
Post Graduate Students*1 1 1 4 ——
Total 55 54.5 53 66 71 68
*Beginning in FY2021, Minuteman began offering Minuteman Technical Institute (MTI) for post-secondary students. MTI students pay
tuition directly to Minuteman; it had previously been included in the assessment. Two Lexington residents are enrolled in MTI in FY2022.
Appropriated/Authorized Staffing:
No Town staff are charged to this budget.
Budget Recommendations
The FY2023 recommended budget for the Minuteman Regional High School assessment is $3,223,898,
an increase $93,860 or 3.00% from the FY2022 budget. This is a preliminary figure, as the district is
still developing its FY2023 budget, which will be presented to the Minuteman School Committee on
January 11, 2022.
Most of the increase is from debt service, much of which is from the new school building, which opened
in September 2019. Overall, the assessment incorporates $1,017,152 in debt service, an increase of
$89,260 or 9.6%. Since all debt for the new building has now been issued, Minuteman projects that
future debt requirements will gradually reduce as debt is paid down.
The annual assessment is broken out as follows -
Category FY2020 FY2021 FY2022 FY2023 $ Change % Change
Minimum Required Contribution $ 799,005 $ 1,057,954 $ 1,156,993 $ 1,158,939 $ 1,946 0.2%
Transportation Assessment $ 86,714 $ 83,516 $ 109,594 $ 78,524 $ (31,070) (28.4)%
Remaining Operating Assessment $ 962,102 $ 1,011,769 $ 935,559 $ 969,283 $ 33,724 3.6%
Capital/Debt Service $ 618,510 $ 709,909 $ 927,892 $ 1,017,152 $ 89,260 9.6%
Post-Graduate $ 3,800 $ — $ — —%
Total Assessment $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 93,860 3.0%
*Numbers may not add due to rounding.
1200 Minuteman Regional High School Program: Education
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
III-18
Budget Summary:
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00%
Total 1200 Minuteman $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00%
Appropriation Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ — $ — $ — $ — $ — $ — $ — —%
Expenses $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,223,898 $ 93,860 3.00%
Total 1200 Minuteman $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00%
Level-Service Requests FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Total 1200 Minuteman $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00 %
Total 1200 Minuteman $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00 %
Object Code Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ — $ — $ — $ — $ — $ — $ — —%
Overtime $ — $ — $ — $ — $ — $ — $ — —%
Compensation $ — $ — $ — $ — $ — $ — $ — —%
Contractual Services $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00%
Utilities $ — $ — $ — $ — $ — $ — $ — —%
Supplies $ — $ — $ — $ — $ — $ — $ — —%
Small Capital $ — $ — $ — $ — $ — $ — $ — —%
Expenses $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00 %
Total 1200 Minuteman $ 2,470,131 $ 2,863,147 $ 3,130,038 $ 3,223,898 $ — $ 3,223,898 $ 93,860 3.00%
1200 Minuteman Regional High School Program: Education
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
III-19
This Page Intentionally Left Blank.
This section includes detailed information about the FY2023 Operating Budget & Financing Plan
for shared expenses. It includes:
•2100 Employee Benefits IV-3
•2200 Property & Liability Insurance IV-8
•2300 Solar Producer Payments IV-10
•2400 Debt Service IV-12
•2500 Reserve Fund IV-14
•2600 Public Facilities IV-17
Section IV: Program 2000: Shared Expenses
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-1
This Page Intentionally Left Blank.
Mission: To provide and manage a comprehensive benefits program for Town and School employees
and retirees.
Budget Overview: Included in the Employee Benefits and Insurance program are costs for the
Town’s pension assessment, workers’ compensation, unemployment insurance, health, dental and life
insurance benefits and the Medicare tax.
Employee Benefits is comprised of the following:
•Contributory Retirement Assessment: The assessment of the Lexington Contributory
Retirement System levied to the Town to finance a portion of retirement benefits of Town and
non-teaching School employees. This assessment is issued pursuant to Massachusetts General
Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding obligations of the
Lexington Contributory Retirement System. In addition to this assessment, employee
contributions - ranging from 5% to 11% depending on date of hire - provide the majority of
pension system funding.
•Non-Contributory Retirement: The cost of benefits for employees who retired prior to the
creation of the Lexington Contributory Retirement System.
•Employee/Retiree Benefits: The Town’s annual contribution for health, dental and life insurance
for active Municipal and School Department employees and retirees, and the Town’s 1.45%
share of Medicare tax for all employees hired after 1986.
•Unemployment Compensation: The cost of unemployment payments for eligible employees
separated from Municipal or School Department employment. The Town self-insures for this
expense.
•Workers’ Compensation: The medical costs incurred by Municipal and School employees injured
on the job, and medical costs of former public safety employees who retired on accidental
disability. The Town largely self-insures for this expense, but purchases “stop loss” insurance
for extraordinary work-related medical claims. The premiums for that insurance are captured in
the Workers’ Compensation budget.
Authorized/Appropriated Staffing:
Staff support is provided through the Town Manager’s Office, Human Resources and the Finance
Department. Portions of the salaries of four employees are charged to the General Fund health
insurance budget.
2100 Employee Benefits & Insurance Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-3
Budget Recommendations:
The FY2023 recommended All Funds Employee Benefits and Insurance budget is $41,891,886. This is
a $1,997,463 or 5.01% increase from the FY2022 budget. The recommended budget includes the
benefits costs (health, dental, life, Medicare and workers’ compensation) for all municipal and school
staff and retirees as of November 1, 2021.
Changes Include:
1.A $741,750, or 10.00% increase in Contributory Retirement based on a revised funding
schedule based on the January 1, 2021 actuarial valuation of the Lexington Retirement System.
Of that amount, $400,000 is funded from Free Cash, which is the same level of Free Cash
funding as in FY2022. The revised schedule would result in full funding of the system’s
unfunded liability by 2030, given the current actuarial assumptions.
2.A $450 or 2.76% increase in Non-Contributory Retirement costs for employees receiving
pensions awarded prior to the creation of the Contributory Retirement system.
3.A $72,524 or 3.66% increase in the Town’s contribution for the Medicare Tax based on FY2021
actual costs, projected FY2022 and FY2023 salaries and wages, new municipal positions, and
historical rates of increase in this item.
4.A $1,284,346 or 4.54% increase in health insurance costs (General Fund). The FY2023 budget
is based on an increase of 5.0% in health insurance premiums across all plans at November
2021 enrollment levels, and the projected addition of eighty (80) subscribers (new enrollees to
health coverage, either from new retirees, active employees electing to begin or resume
coverage, and active employees switching from individual to family plans). The recommended
budget includes benefits for a newly benefited position at the Department of Public Facilities.
5.A $15,785 or 1.44% increase in dental insurance costs (General Fund) based on the anticipated
level-funding of premium rates for FY2023, updated to reflect November 2021 enrollment levels
and a newly benefited position at the Department of Public Facilities.
6.No increase in life insurance costs based on projected enrollments.
7.Level-funding of unemployment insurance based on the revised budget of $200,000, which
reflects recent claim activity.
8.A $(125,000) or (16.67)% decrease in workers’ compensation costs to a total of $625,000. As
of June 30, 2021, this continuing appropriation account had a total balance of $2,455,662. In
light of the fund balance, staff recommend a gradual reduction in the appropriation through
FY2026, with a goal of maintaining a fund balance of $2 million.
2100 Employee Benefits & Insurance Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-4
Budget Summary - General Fund
Funding Sources
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 33,802,865 $ 35,228,913 $ 38,737,210 $ 40,513,650 $ 20,331 $ 40,533,981 $ 1,796,771 4.64 %
Transfers from Enterprise Funds to General Fund (Indirects)$ 708,643 $ 762,237 $ 611,775 $ 805,256 $ — $ 805,256 $ 193,481 31.63 %
Free Cash for Updated Pension Schedule $ — $ — $ 400,000 $ 400,000 $ — $ 400,000 $ — — %
PEG Access Special Revenue Fund $ 4,976 $ 5,250 $ 5,575 $ 5,178 $ — $ 5,178 $ (397) -7.12 %
Total 2100 Employee Benefits $ 34,516,484 $ 35,996,400 $ 39,754,560 $ 41,724,084 $ 20,331 $ 41,744,415 $ 1,989,855 5.01 %
Appropriation Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ — $ 121,047 $ 5,964 5.18 %
Expenses $ 34,435,938 $ 35,892,440 $ 39,639,477 $ 41,603,037 $ 20,331 $ 41,623,368 $ 1,983,891 5.00 %
Total 2100 Employee Benefits $ 34,516,484 $ 35,996,400 $ 39,754,560 $ 41,724,084 $ 20,331 $ 41,744,415 $ 1,989,855 5.01 %
Level-Service Requests (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Total 2110 Contributory Retirement $ 6,334,436 $ 6,679,199 $ 7,417,500 $ 8,159,250 $ — $ 8,159,250 $ 741,750 10.00 %
Total 2120 Non-Contributory Retirement $ 15,487 $ 15,907 $ 16,327 $ 16,777 $ 16,777 $ 450 2.76 %
Subtotal - Retirement $ 6,349,923 $ 6,695,106 $ 7,433,827 $ 8,176,027 $ — $ 8,176,027 $ 742,200 9.98 %
Total 2130 Medicare $ 1,851,593 $ 1,907,961 $ 1,982,127 $ 2,051,574 $ 3,077 $ 2,054,651 $ 72,524 3.66 %
Total 2130 Health Insurance $ 24,133,417 $ 25,448,028 $ 28,270,148 $ 29,537,763 $ 16,731 $ 29,554,494 $ 1,284,346 4.54 %
Total 2130 Dental Insurance $ 1,072,635 $ 985,610 $ 1,093,458 $ 1,108,720 $ 523 $ 1,109,243 $ 15,785 1.44 %
Total 2130 Life Insurance $ 21,571 $ 20,384 $ 25,000 $ 25,000 $ — $ 25,000 $ — —
Subtotal - Health/Life Benefits $ 27,079,216 $ 28,361,983 $ 31,370,733 $ 32,723,057 $ 20,331 $ 32,743,388 $ 1,372,655 4.38 %
Total 2140 Unemployment $ 200,000 $ 64,311 $ 200,000 $ 200,000 $ — $ 200,000 $ — — %
Total 2150 Workers Compensation*$ 887,346 $ 875,000 $ 750,000 $ 625,000 $ — $ 625,000 $ (125,000) -16.67 %
Subtotal - Other Employee Benefits $ 1,087,346 $ 939,311 $ 950,000 $ 825,000 $ — $ 825,000 $ (125,000) -13.16 %
Total 2100 Employee Benefits $ 34,516,484 $ 35,996,400 $ 39,754,560 41,724,084 $ 20,331 $ 41,744,415 $ 1,989,855 5.01 %
Object Code Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ — $ 121,047 $ 5,964 5.18 %
Overtime $ — $ — $ — $ — $ — $ — —
Personal Services $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ — $ 121,047 $ 5,964 5.18 %
Contractual Services $ 34,435,938 $ 35,892,440 $ 39,639,477 $ 41,603,037 $ 20,331 $ 41,623,368 $ 1,983,891 5.00 %
Utilities $ — $ — $ — $ — $ — $ — $ — —
Supplies $ — $ — $ — $ — $ — $ — $ — —
Small Capital $ — $ — $ — $ — $ — $ — $ — —
Expenses $ 34,435,938 $ 35,892,440 $ 39,639,477 $ 41,603,037 $ 20,331 $ 41,623,368 $ 1,983,891 5.00 %
Total 2100 Employee Benefits $ 34,516,484 $ 35,996,400 $ 39,754,560 $ 41,724,084 $ 20,331 $ 41,744,415 $ 1,989,855 5.01 %
Budget Summary - Revolving Funds*
Funding Sources
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Directed Funding (Revolving Funds)$ 119,250 $ 133,586 $ 139,863 $ 147,471 $ — $ 147,471 $ 7,608 5.44 %
Total 2100 Employee Benefits $ 119,250 $ 133,586 $ 139,863 $ 147,471 $ — $ 147,471 $ 7,608 5.44 %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Level-Service Requests (Revolving Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Total 2130 Health Insurance $ 117,343 $ 129,199 $ 135,729 $ 143,337 $ 143,337 $ 7,608 5.61 %
Total 2130 Dental Insurance $ 1,908 $ 4,387 $ 4,134 $ 4,134 $ 4,134 $ — — %
Total 2100 Employee Benefits $ 119,250 $ 133,586 $ 139,863 $ 147,471 $ — $ 147,471 $ 7,608 5.44 %
Budget Summary - All Funds
Appropriation Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 80,546 $ 103,959 $ 115,083 $ 121,047 $ — $ 121,047 $ 5,964 5.18 %
Expenses $ 34,555,188 $ 36,026,026 $ 39,779,340 $ 41,750,508 $ 20,331 $ 41,770,839 $ 1,991,499 5.01 %
Total 2100 Employee Benefits $ 34,635,735 $ 36,129,986 $ 39,894,423 $ 41,871,555 $ 20,331 $ 41,891,886 $ 1,997,463 5.01 %
2100 Employee Benefits & Insurance Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-5
Focus on: Health Benefits – Line Item 2130
While the cost of health insurance continues to be a concern for the Town of Lexington, as is the
case with all public and private organizations in this region and across the country, the Town was
successful in negotiating with the Employee Health Insurance Coalition to join the State’s Group
Insurance Commission (GIC) health insurance program, which has helped to slow the growth of this
large cost driver.
The Town has an agreement with the Public Employees Committee (PEC) to remain in the GIC through June 30, 2022, and will begin bargaining for a successor agreement this spring.
The table below displays an approximate distribution of health insurance costs for Municipal and School
employees and Retirees.
Table 1: Health Insurance Budget: FY2018 - FY2023
FY2018 Actual FY2019 Actual FY2020 Actual FY2021 Actual Budgeted FY2022 Projected FY2023
Increase FY2022 to FY2023
Town (1)$ 3,445,544 $ 3,636,336 $ 3,903,453 $ 4,242,098 $ 4,874,424 $ 5,059,791 3.80%
School $ 11,232,098 $ 12,141,910 $ 13,170,788 $ 13,965,697 $ 15,502,288 $ 16,244,427 4.79%
Retirees $ 6,790,042 $ 6,725,482 $ 6,980,911 $ 7,165,298 $ 7,815,172 $ 8,175,329 4.61%
Total $ 21,467,685 $ 22,503,728 $ 24,055,153 $ 25,373,093 $ 28,191,883 $ 29,479,547 4.57%
Mitigation Fund (2)$ 300,000 --- --- --- --- --- ---
Medicare Part B Penalty (3)$ 88,628 $ 82,241 $ 78,264 $ 74,935 $ 78,264 $ 74,935 (4.25)%
Net Budget Amount $ 21,856,313 $ 22,585,970 $ 24,133,417 $ 25,448,028 $ 28,270,147 $ 29,554,481 4.54%
(1) Portion of salaries attributable to health insurance administration is inclusive in these figures.
(2) Payment made to the Public Employee Committee (PEC) HRA Mitigation Fund to offset increasing co-pays and deductibles.
(3) Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans.
2100 Employee Benefits & Insurance Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-6
The table below shows the number of employees and retirees enrolled in the Town’s health insurance
program.
Table 2: Health Insurance Enrollments (1)
Actual Subscribers
FY2022 Budget FY2023 Budget
Based on Actual Subscribers, plus Additional Projected Lives
shown below
Subscribers
Nov. 2017 (FY2018)Nov. 2018 (FY2019)Nov. 2019 (FY2020)Nov. 2020 (FY2021)Nov. 2021 (FY2022)
Municipal
Individual 81 96 107 98 110
Family 176 164 168 171 172
subtotal 257 260 275 269 282
School
Individual 336 356 350 358 376
Family 502 536 561 555 536
subtotal 838 892 911 913 912
Retirees 1,269 1,289 1,307 1,302 1,338
subtotal 2,364 2,441 2,493 2,484 2,532
Additional projected lives for budget purposes
Position Vacancies
Municipal 18 9
School 13 26
subtotal 31 35
Estimated Open Enrollment / Qualifying Events (2)
Individual 9 9
Family 27 27
Retirees 44 44
subtotal 80 80
total 2,364 2,441 2,493 2,595 2,647
New Positions
School (3)0 0
Municipal (3)2 0
Facilities Dept.0 1
subtotal 2 1
Estimated Reduction in Subscribers
Retirees (34)(34)
total 2,364 2,441 2,493 2,563 2,614
(1) The subscriber counts above do not include COBRA subscribers, but include employees whose salaries and benefits are funded either fully or partially from non-General Fund sources.
(2) The projection shown under open enrollment / qualifying events is based on an assumption of current employees losing coverage on their spouse's plans, and changes in marital status or dependent status.
(3) Based on the budgets as recommended by the Superintendent and Town Manager and assumes that each full-time equivalent will subscribe to Town's insurance. The cost is estimated at a composite rate based on school and municipal personnel enrollment.
2100 Employee Benefits & Insurance Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-7
Mission: To provide and manage a comprehensive property and liability management program for all
property and equipment in the Town.
Budget Overview: The property and liability management program consists of the following
elements:
•Property and Liability Insurance: The cost of premiums for policies that: (1) protect the Town
against property loss and damage; (2) insure the Town’s vehicles; and (3) cover the Town against
liability claims.
•Uninsured Losses: A continuing balance account for uninsured property losses, settlements and
deductibles contained in various insurance policies.
Authorized/Appropriated Staffing:
A portion of the Deputy Town Manager’s salary is charged to this line-item in recognition of the
ongoing support provided.
Budget Recommendations:
The FY2023 overall recommendation for Property and Liability Insurance is $1,095,000, which is a
level-funded from the FY2022 appropriation.
1.Property and liability insurance is increasing by $50,000 or 5.92%. In FY2022, the
appropriation was level-funded due to savings realized from a new procurement. Premium
increases of approximately 5% were used to project the FY2023 funding level.
2.A $50,000 decrease in the budget for uninsured losses. The balance in this continuing balance
account as of June 30, 2021, is $1,563,470. In light of the fund balance, staff recommend a
gradual reduction in the appropriation, with a goal of maintaining a fund balance of $1 million.
2200 Property & Liability Insurance Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-8
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 1,022,643 $ 1,008,200 $ 1,069,961 $ 1,064,863 $ — $ 1,064,863 $ (5,098) (0.48) %
Transfers from Enterprise Funds to General Fund (Indirects)$ 32,113 $ 33,096 $ 25,039 $ 30,137 $ — $ 30,137 $ 5,098 20.36 %
Total 2200 Property & Liability Insurance $ 1,054,756 $ 1,041,296 $ 1,095,000 $ 1,095,000 $ — $ 1,095,000 $ — — %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ — $ 37,806 $ 1,468 4.04 %
Expenses $ 1,019,666 $ 1,004,261 $ 1,058,662 $ 1,057,194 $ — $ 1,057,194 $ (1,468) (0.14) %
Total 2200 Property & Liability Insurance $ 1,054,756 $ 1,041,296 $ 1,095,000 $ 1,095,000 $ — $ 1,095,000 $ — — %
Level-Service Requests FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Total 2210 Property & Liability Insurance $ 804,756 $ 791,296 $ 845,000 $ 895,000 $ — $ 895,000 $ 50,000 5.92 %
Total 2220 Uninsured Losses $ 250,000 $ 250,000 $ 250,000 $ 200,000 $ — $ 200,000 $ (50,000) (20.00)
Total 2200 Property & Liability Insurance $ 1,054,756 $ 1,041,296 $ 1,095,000 $ 1,095,000 $ — $ 1,095,000 $ — — %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ — $ 37,806 $ 1,468 4.04 %
Overtime $ — $ — $ — $ — $ — $ — $ — —
Compensation $ 35,090 $ 37,035 $ 36,338 $ 37,806 $ — $ 37,806 $ 1,468 4.04 %
Contractual Services $ 1,019,666 $ 1,004,261 $ 1,058,662 $ 1,057,194 $ — $ 1,057,194 $ (1,468) (0.14) %
Utilities $ — $ — $ — $ — $ — $ — $ — —
Supplies $ — $ — $ — $ — $ — $ — $ — —
Small Capital $ — $ — $ — $ — $ — $ — $ — —
Expenses $ 1,019,666 $ 1,004,261 $ 1,058,662 $ 1,057,194 $ — $ 1,057,194 $ (1,468) (0.14) %
Total 2200 Property & Liability Insurance $ 1,054,756 $ 1,041,296 $ 1,095,000 $ 1,095,000 $ — $ 1,095,000 $ — — %
2200 Property & Liability Insurance Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-9
Mission: To provide obligated payments for the installation and operating costs of the solar array at
the Hartwell Avenue Compost Facility.
Budget Overview: For the solar arrays installed at the Hartwell Avenue Compost Facility, Eversource
elected to reimburse the Town for the solar power generated via monthly payments, rather than issue
a credit on the Town’s electric bills. For the rooftop solar panels on Town and School buildings, that
energy is credited in the monthly bill, thereby reducing utility costs at the Department of Public
Facilities. As a means of separately tracking the Hartwell Avenue arrangement, this budget division
reflects:
•Net Metering Credits: The revenues received from Eversource in return for solar power
generated at Hartwell Avenue. Any excess revenues are deposited into the General Fund.
•Solar Producer Payments: The annual amount paid to Syncarpha, the current owner of the
solar panels, for the cost of construction and operating costs.
Authorized/Appropriated Staffing:
No direct staff is charged to this line-item. Staff support is provided through the Public Facilities, Town
Manager and Finance departments.
Budget Recommendations:
The FY2023 overall recommendation for Solar Producer Payments is $390,000, which is level-funded
from the FY2022 appropriation.
2300 Solar Producer Payments Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-10
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ (306,475) $ (306,604) $ (280,000) $ (280,000) $ — $ (280,000) $ — — %
Net-Metering Credits $ 691,986 $ 674,298 $ 670,000 $ 670,000 $ — $ 670,000 $ — — %
Total 2300 Solar Producer Payments $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
Total 2300 Solar Producer Payments $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
Level-Service Requests FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total 2300 Solar Producer Payments $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
Total 2300 Solar Producer Payments $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ — $ — $ — $ — $ — $ — $ — — %
Overtime $ — $ — $ — $ — $ — $ — $ — — %
Compensation $ — $ — $ — $ — $ — $ — $ — — %
Contractual Services $ — $ — $ — $ — $ — $ — $ — — %
Utilities $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
Supplies $ — $ — $ — $ — $ — $ — $ — — %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
Total 2300 Solar Producer Payments $ 385,512 $ 367,694 $ 390,000 $ 390,000 $ — $ 390,000 $ — — %
Summary of Townwide Solar Credits and Expenses
FY2017 Actual FY2018 Actual**FY2019 Actual FY2020 Actual FY2021 Actual FY2022 Estimate FY2023 Projection
Rooftop Solar Bill Credits $ 279,665 $ 303,696 $ 333,329 $ 326,421 $ 308,738 $ 291,500 $ 291,500
Rooftop PILOT*$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000
Rooftop Solar Payments $ (162,343) $ (157,038) $ (159,033) $ (173,254) $ (164,249) $ (165,000) $ (165,000)
Net Revenue subtotal $ 147,322 $ 176,658 $ 204,296 $ 183,167 $ 174,489 $ 156,500 $ 156,500
Hartwell Solar Revenue $ 647,232 $ 720,493 $ 691,986 $ 674,298 $ 670,000 $ 670,000
Hartwell PILOT*$ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400
Hartwell Annual Lease $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000
Hartwell Solar Payments $ (355,257) $ (351,839) $ (385,512) $ (367,694) $ (390,000) $ (390,000)
Net Revenue subtotal $ — $ 348,375 $ 425,054 $ 362,875 $ 363,004 $ 336,400 $ 336,400
Total Net Revenue $ 147,322 $ 525,033 $ 629,350 $ 546,042 $ 537,493 $ 492,900 $ 492,900
*Per MA DOR, solar PILOTs (Payments in Lieu of Taxes) are deposited as Personal Property taxes rather than under a PILOT category of revenue.
**FY2018 costs/revenue for Hartwell are not representative of a full year of operations.
2300 Solar Producer Payments Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-11
Mission: To manage the issuance of Town debt in a manner which protects assets that are required to
deliver town services and yet limits large increases or decreases in annual debt service.
Budget Overview: Debt service includes General Fund principal and interest payments for levy-
supported (non-exempt) debt, both authorized by Town Meeting, as well as for capital projects being
proposed to the 2022 Annual Town Meeting.
Debt service on projects funded from the Compost Revolving Fund is shown in the DPW Budget
element 3420; and debt service for Water and Sewer Enterprise projects is shown in the DPW Budget
under elements 3610 and 3710, respectively.
Debt Service voted to be exempt from Proposition 2½, while not appropriated by Town Meeting, is
presented for informational purposes.
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support for managing debt service is provided
through the Town Manager and Finance departments.
Budget Recommendations:
Total gross within-levy and Exempt debt service (before mitigation) is decreasing by $(2,756,232), or
(10.15)% compared to FY2022. Within-Levy debt service of $8,341,580 is decreasing by $(2,055,532),
or (19.77)% primarily due to the bond anticipation notes issued for the land purchases on Pelham Road
and Bedford Street being retired in FY2022.
The Town’s target increase for net within-levy debt service is 5% per year, and any amount over that is
recommended to be mitigated with a transfer from the Capital Stabilization Fund. For FY2023, net
within-levy debt is $8,325,455, an increase of $300,550 or 3.75% from FY2022 budgeted amounts;
therefore, a transfer from the Capital Stabilization fund is not needed to mitigate within-levy debt
service in FY2023. Transfers may be needed in future years to mitigate within levy debt service related
to the Hartwell Avenue street improvements, or other significant capital projects that may arise.
FY2022 gross exempt debt service as reported on the FY2022 Tax Rate Recap $16,747,991, which was
mitigated via a $2,800,000 transfer from the Capital Stabilization Fund. FY2023 gross exempt debt
service is projected at $16,047,291, a decrease of $(700,700), or (4.18)% compared to FY2022 gross
exempt debt service. FY2023 exempt debt service continues to be driven by the excluded debt
projects approved by the voters in December 2017 – the Fire Station Replacement, Hastings
Elementary School Replacement and the new Lexington Children’s Place (LCP) building. To mitigate
the impact of this increase on Lexington taxpayers, it is proposed that $800,000 of Capital Stabilization
Funds be appropriated to offset exempt debt service in FY2023.
It is notable that the authorized debt for the capital projects noted above was mostly issued as of
June 30, 2020, and exempt debt service for these projects peaked in FY2021. The Police Station
reconstruction is proposed for the 2022 Annual Town Meeting and a debt exclusion vote is expected to
follow in June 2022. If approved, gross exempt debt service will increase over the next 2-3 years.
Despite this increase, significant draw-downs from the Capital Stabilization Fund are not expected for
this project as the Police Station debt will be partly offset by older exempt debt that will be retired over
the same period.
The FY2023 proposed capital projects are described in greater detail in Section XI: Capital Investment
in this Town Manager's Preliminary Recommended Budget and Financing Plan.
2400 Debt Service Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-12
Budget Summary
Funding Sources (All Funds)FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 20,604,753 $ 22,675,688 $ 24,293,170 $ 23,572,746 $ — $ 23,572,746 $ (720,424) (2.97) %
Fund Transfers
Capital Stab. Fund - Within Levy Debt $ — $ — $ — $ — $ — $ — $ — —
Capital Stab. Fund - Exempt Debt $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000 $ — $ 800,000 $ (2,000,000) (71.43) %
Cemetery Sale of Lots Fund $ 64,380 $ 40,480 $ 51,933 $ 16,125 $ — $ 16,125 $ (35,808) (68.95) %
Betterments Fund $ 16,000 $ 6,200 $ — $ — $ — $ — $ — — %
Visitors Center Stabilization Fund $ — $ 200,000 $ — $ — $ — $ — $ — — %
Total Debt Service $ 25,885,133 $ 27,522,368 $ 27,145,103 $ 24,388,871 $ — $ 24,388,871 $ (2,756,232) (10.15) %
Appropriation Summary (All Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 25,885,133 $ 27,522,368 $ 27,145,103 $ 24,388,871 $ — $ 24,388,871 $ (2,756,232) (10.15) %
Total Debt Service $ 25,885,133 $ 27,522,368 $ 27,145,103 $ 24,388,871 $ — $ 24,388,871 $ (2,756,232) (10.15) %
Gross Within Levy Debt Service FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total 2410 Within-Levy Long-Term Principal*$ 5,968,224 $ 6,292,000 $ 5,626,400 $ 5,671,349 $ — $ 5,671,349 $ 44,949 0.80 %
Total 2420 Within-Levy Long-Term Interest $ 1,010,976 $ 1,101,675 $ 956,198 $ 1,245,624 $ — $ 1,245,624 $ 289,426 30.27 %
Total 2430 Within-Levy Short-Term Principal $ 2,275,366 $ 2,712,350 $ 3,373,865 $ 1,196,214 $ 1,196,214 $ (2,177,651) (64.54) %
Total 2430 Within-Levy Short-Term Interest $ 302,312 $ 131,513 $ 440,649 $ 228,393 $ — $ 228,393 $ (212,256) (48.17) %
Total Gross Within-Levy Debt Service $ 9,556,878 $ 10,237,538 $ 10,397,112 $ 8,341,580 $ — $ 8,341,580 $ (2,055,532) (19.77) %
Net Within Levy Debt Service FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total 2410 Within-Levy Long-Term Principal*$ 5,968,224 $ 6,292,000 $ 5,626,400 $ 5,671,349 $ — $ 5,671,349 $ 44,949 0.80 %
Total 2420 Within-Levy Long-Term Interest $ 1,010,976 $ 1,101,675 $ 956,198 $ 1,245,624 $ — $ 1,245,624 $ 289,426 30.27 %
Total 2430 Within-Levy Short-Term Borrowing $ 2,577,678 $ 2,843,863 $ 3,814,514 $ 1,424,607 $ — $ 1,424,607 $ (2,389,907) (62.65) %
Funding Set-aside to Retire Note for Land Purchases $ (2,234,614) $ (2,403,450) $ (2,320,274) $ — $ — $ — $ 2,320,274 (100.00) %
Funding from Cemetery Sale of Lots/Betterments/Visitors Center $ (80,380) $ (246,680) $ (51,933) $ (16,125) $ — $ (16,125) $ 35,808 (68.95) %
Total Net Within-Levy Debt Service $ 7,241,885 $ 7,587,408 $ 8,024,905 $ 8,325,455 $ — $ 8,325,455 $ 300,550 3.75 %
Use of Capital Stabilization Fund to hold debt service increases (net of projects funded with new revenue and the retirement of notes for land purchases) to 5% annually
$ — $ — $ — $ — $ — $ — $ — — %
Total Mitigated Within-Levy Debt Service $ 7,241,885 $ 7,587,408 $ 8,024,905 $ 8,325,455 $ — $ 8,325,455 $ 300,550 3.75 %
Exempt Debt Service FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total Exempt Debt Service $ 16,328,255 $ 17,284,830 $ 16,747,991 $ 16,047,291 $ — $ 16,047,291 $ (700,700) (4.18) %
Use of Capital Stabilization Fund to mitigate impact of excluded debt service on property tax bills $ (5,200,000) $ (4,600,000) $ (2,800,000) $ (800,000) $ — $ (800,000) $ 2,000,000 (71.43) %
Net Exempt Debt Service $ 11,128,255 $ 12,684,830 $ 13,947,991 $ 15,247,291 $ — $ 15,247,291 $ 1,299,300 9.32 %
Total Gross Debt Service - All Funds $ 25,885,133 $ 27,522,368 $ 27,145,103 $ 24,388,871 $ — $ 24,388,871 $ (2,756,232) (10.15) %
Total Net Debt Service - All Funds $ 18,370,140 $ 20,272,238 $ 21,972,896 $ 23,572,746 $ — $ 23,572,746 $ 1,599,850 7.28 %
2400 Debt Service Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-13
Mission: To provide for extraordinary and unforeseen expenses.
Budget Overview: The Reserve Fund is under the jurisdiction of the Appropriation Committee.
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support is provided through the Town Manager
and Finance departments.
Budget Recommendations:
The FY2023 recommendation for the Reserve Fund is $750,000, which is level-funded from the FY2022
appropriation.
Notes: The FY2020 and FY2021 budgets for the Reserve Fund were $900,000 and $750,000,
respectively.
•In FY2020, $100,000 was transferred to the Fire Department to offset increases in spending
due to the Town's response to the COVID-19 pandemic.
•In FY2021, $15,000 was transferred to the Conservation Division to allow them to respond to a
Letter of Map Revision from the Town of Belmont.
2500 Reserve Fund Program: Shared Expenses
Town of Lexington, Massachusetts
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
III-14
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
Total 2500 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
Total 2500 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
Level-Service Requests FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total 2500 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
Total 2500 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ — $ — $ — $ — $ — $ — $ — — %
Overtime $ — $ — $ — $ — $ — $ — $ — — %
Compensation $ — $ — $ — $ — $ — $ — $ — — %
Contractual Services $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
Utilities $ — $ — $ — $ — $ — $ — $ — — %
Supplies $ — $ — $ — $ — $ — $ — $ — — %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
Total 2500 Reserve Fund $ — $ — $ 750,000 $ 750,000 $ — $ 750,000 $ — — %
2500 Reserve Fund Program: Shared Expenses
Town of Lexington, Massachusetts
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
III-15
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Mission: The mission of the Department of Public Facilities is to manage the efficient operation and
maintenance of Town buildings, preserve the facility and equipment assets of the Town, and plan and
implement capital improvements. This mission is accomplished by establishing appropriate services in
support of building users, fostering continuous improvement in delivery of services, and by establishing
a five-year capital plan in collaboration with the Permanent Building Committee and other Town
committees.
Budget Overview: The Department of Public Facilities (DPF) is responsible for the coordination and
care of all Town-owned buildings inclusive of those under the control of the Town Manager, Library
Trustees and School Committee. The primary areas of service include custodial care and cleaning,
building maintenance and repair (including preventative maintenance), utilities, and landscaping and
grounds (school buildings only). The DPF administrative staff develops and implements the
maintenance programs that provide services for the Town buildings. In addition, the DPF Capital
Budget and the Building Rental Revolving Fund are managed by DPF staff.
Departmental Initiatives:
1.Continue renovations, additions and new construction at schools in support of increasing
enrollments.
2.Support implementation of Town Public Safety projects.
3.Review results of Master Plan survey and incorporate into future capital plans.
4.Implement other priority projects.
2600 Public Facilities Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-17
2600 Public Facilities Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-18
Authorized/Appropriated Staffing
School Facilities 2610
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Maintenance Staff*11 12 12 12
Custodian 54 54 54 54
Subtotal FTE 65 66 66 66
Municipal Facilities 2620
Custodian**10 12 12 12
Subtotal FTE 10 12 12 12
Shared Facilities 2630
Director of Public Facilities 1 1 1 1
Assistant Director of Public Facilities 1 1 1 1
Superintendent of Custodial Services 1 1 1 1
Project Manager 1 1 1 1
Facility Superintendent 1 1 1 1
Facility Engineer 1 1 1 1
Event Manager 1 1 1 1
LHS Facility Manager 1 1 1 1
Office Manager 1 1 1 1
Admin. Asst. - Facility Coordinator 1 1 1 1
Admin. Asst. - Clerical/Rental Administrator 1 1 1 1
Municipal Assistant - Part time***0.5 0.5 0.5 1
Subtotal FTE 11.5 11.5 11.5 12.0
Total FTE 86.5 89.5 89.5 90
Notes:
* FY2021 includes 1.0 additional maintenance staff person to address an increasing work load due to expanding the town's building footprint over the past decade.
** FY2021 includes 2.0 additional staff for municipal custodians to absorb the contracted custodial expenses for the Town Office Building, Public Services Building, Cary Memorial Library and original Visitors Center with in-house staff, and expand coverage to include the Town Pool, Center Playground bathrooms and the new Visitors Center.
*** In FY2023, a program improvement requests revising the Municipal Assistant's responsibilities to reflect management of the 20-year capital plan database, and increasing the FTE from 0.5 to 1.0.
2600 Public Facilities Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-19
Budget Recommendations:
The FY2023 recommended All Funds Department of Public Facilities budget inclusive of the General
Fund operating budget and the Building Rental Revolving Fund is $13,254,533. The recommended
budget is a $531,774, or 4.18% increase from the FY2022 budget.
The Department of Public Facilities FY2023 recommended General Fund operating budget, inclusive of
the Education Facilities, Municipal Facilities and Shared Facilities divisions, is $12,669,307, which is a
$515,942, or 4.25% increase from the FY2022 General Fund budget.
The General Fund operating budget for Compensation is $6,461,256, and reflects a $282,542 or 4.57%
increase, which provides contractually obligated and projected step increases and cost of living
increases for the SEIU and AFSCME contracts that expired June 30, 2021. It also reflects a program
improvement to enhance the role of the Management Assistant to manage the 20-year capital
database, increasing the FTE from 0.5 to 1.0.
The General Fund operating budget for Expenses is $6,208,051 and reflects a $233,400, or 3.91%
increase. This reflects an overall increase in the cost of cleaning materials and other supplies, as well
as the cost of replacing two department vehicles with electric plugins.
For FY2023, Utilities are essentially level-funded. A project to add extensive solar panels to seven
school buildings is currently underway, followed by the addition of batteries. The timing of both project
phases is uncertain, as is the ultimate impact on electric bills. Staff recognize that there will be cost-
savings once each phase is implemented, but the extent of the savings is unclear due to numerous
unknown factors. There should be greater clarity during development of the FY2024 budget.
The FY2023 Facilities Department recommended Building Rental Revolving Fund budget is $585,226,
an increase of $15,832 or 2.78%, which is attributable to increases in wages, staff overtime and
benefits charged to this account.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Update Admin Role and Make Full-time $ 27,000 $ 16,796 $ 43,796 $ 27,000 $ 16,796 $ 43,796 $ —
Additional Maintenance Responsibilities $ 30,700 $ — $ 30,700 $ — $ — $ — $ 30,700
Maintenance of Empty Facilities $ 25,000 $ — $ 25,000 $ — $ — $ — $ 25,000
2600 Public Facilities Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-20
Budget Summary - General Fund
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 11,075,948 $ 11,120,623 $ 12,132,153 $ 12,620,022 $ 27,000 $ 12,647,022 $ 514,869 4.24 %
PEG Special Revenue Fund $ 19,466 $ 20,310 $ 21,212 $ 22,285 $ — $ 22,285 $ 1,073 5.06 %
Total 2600 - Gen'l Fund $ 11,095,414 $ 11,140,933 $ 12,153,365 $ 12,642,307 $ 27,000 $ 12,669,307 $ 515,942 4.25 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 5,672,548 $ 5,588,376 $ 6,178,714 $ 6,434,256 $ 27,000 $ 6,461,256 $ 282,542 4.57 %
Expenses $ 5,422,866 $ 5,552,557 $ 5,974,651 $ 6,208,051 $ — $ 6,208,051 $ 233,400 3.91 %
Total 2600 - Gen'l Fund $ 11,095,414 $ 11,140,933 $ 12,153,365 $ 12,642,307 $ 27,000 $ 12,669,307 $ 515,942 4.25 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
2610 - Education Facilities $ 7,938,774 $ 7,904,917 $ 8,534,697 $ 8,820,062 $ — $ 8,820,062 $ 285,365 3.34 %
2620 - Municipal Facilities $ 1,987,953 $ 2,024,527 $ 2,388,449 $ 2,457,224 $ — $ 2,457,224 $ 68,775 2.88 %
2630 - Shared Facilities $ 1,168,687 $ 1,211,489 $ 1,230,219 $ 1,365,021 $ 27,000 $ 1,392,021 $ 161,802 13.15 %
Total 2600 - Gen'l Fund $ 11,095,414 $ 11,140,933 $ 12,153,365 $ 12,642,307 $ 27,000 $ 12,669,307 $ 515,942 4.25 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 5,378,169 $ 5,372,219 $ 5,845,430 $ 6,088,199 $ 27,000 $ 6,115,199 $ 269,769 4.62 %
Overtime $ 294,379 $ 216,157 $ 333,284 $ 346,057 $ — $ 346,057 $ 12,773 3.83 %
Personal Services $ 5,672,548 $ 5,588,376 $ 6,178,714 $ 6,434,256 $ 27,000 $ 6,461,256 $ 282,542 4.57 %
Contractual Services $ 1,509,275 $ 1,501,518 $ 1,527,440 $ 1,568,250 $ — $ 1,568,250 $ 40,810 2.67 %
Utilities $ 3,122,259 $ 3,115,925 $ 3,503,751 $ 3,520,601 $ — $ 3,520,601 $ 16,850 0.48 %
Supplies $ 654,429 $ 809,520 $ 800,860 $ 868,700 $ — $ 868,700 $ 67,840 8.47 %
Small Capital $ 136,904 $ 125,594 $ 142,600 $ 250,500 $ — $ 250,500 $ 107,900 75.67 %
Expenses $ 5,422,866 $ 5,552,557 $ 5,974,651 $ 6,208,051 $ — $ 6,208,051 $ 233,400 3.91 %
Total 2600 - Gen'l Fund $ 11,095,414 $ 11,140,933 $ 12,153,365 $ 12,642,307 $ 27,000 $ 12,669,307 $ 515,942 4.25 %
Budget Summary - Non-General Funds
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Building Rental Revolving Fund $ 484,523 $ 32,591 $ 570,000 $ 586,000 $ — $ 586,000 $ 16,000 2.81 %
Total 2600 - Non-Gen'l Fund $ 484,523 $ 32,591 $ 570,000 $ 586,000 $ — $ 586,000 $ 16,000 2.81 %
*PEG revenues are tied to spending. For overall revenue, see Select Board budget presentation.
Appropriations Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Building Rental Revolving Fund $ 445,126 $ 8,458 $ 569,394 $ 585,226 $ — $ 585,226 $ 15,832 2.78 %
Personal Services $ 225,049 $ 2,333 $ 353,294 $ 368,054 $ — $ 368,054 $ 14,760 4.18 %
Expenses $ 205,350 $ 6,125 $ 198,000 $ 198,000 $ — $ 198,000 $ — — %
Benefits $ 14,728 $ — $ 18,100 $ 19,172 $ — $ 19,172 $ 1,072 5.92 %
Total 2600 - Non-Gen'l Fund $ 445,126 $ 8,458 $ 569,394 $ 585,226 $ — $ 585,226 $ 15,832 2.78 %
Budget Summary - All Funds
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 5,897,596 $ 5,590,709 $ 6,532,008 $ 6,802,310 $ 27,000 $ 6,829,310 $ 297,302 4.55 %
Expenses $ 5,628,216 $ 5,558,682 $ 6,172,651 $ 6,406,051 $ — $ 6,406,051 $ 233,400 3.78 %
Benefits $ 14,728 $ — $ 18,100 $ 19,172 $ — $ 19,172 $ 1,072 5.92 %
Total 2600 (All Funds)$ 11,540,540 $ 11,149,391 $ 12,722,759 $ 13,227,533 $ 27,000 $ 13,254,533 $ 531,774 4.18 %
2600 Public Facilities Program: Shared Expenses
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IV-21
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Section V: Program 3000: Public Works
This section includes detailed information about the FY2023 Operating Budget & Financing Plan for the
Department of Public Works (DPW). It includes:
•3000-3500 DPW Summary V-3
•3100 DPW Administration & Engineering V-8
•3200 Highway V-12
•3300 Public Grounds V-16
•3400 Environmental Services V-20
•3600 Water Enterprise V-24
•3700 Sewer Enterprise V-28
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-1
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Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of
life in Lexington and supporting the Town's core values. We make every effort to maximize the
efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure,
public lands and programs. We are committed to public safety and providing prompt, courteous,
quality service to our customers and each other.
Budget Overview: The Public Works program contains all DPW divisions. The services provided by
Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads,
equipment, and property. The Department of Public Works is responsible for 284 lane miles of road,
154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch
basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial
Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such
as playing fields, and the bikeway. This program also includes the Town's water and sewer operations,
which function as separate enterprise funds and are shown in separate enterprise budgets.
Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town
committees. Those committees include the Permanent Building Committee, the Tree Committee, the
Center Committee, the Water and Sewer Abatement Board, the Capital Expenditures Committee, the
Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the
Commission on Disabilities, the Monuments and Memorials Committee, the Sustainability Committee,
the Noise Advisory Group and the Recreation Committee. These, and other staff, also work
collaboratively on internal committees and teams.
Departmental Initiatives:
1. Coordinate Administrative and Operations functions to maintain a functionally efficient
organization.
2. Continue working with Town committees to ensure sustained engagement of residents.
3. Ensure staff accessibility and participation for training and advancement opportunities.
3000-3500 DPW Summary Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-3
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Department of Public Works - General Fund
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst*0.6 0.6 0.6 1
Office Manager 1 1 1 1
Department Account Assistant**2.6 2.6 2.6 2.6
Department Assistant - Pub Grounds/Cemetery 1 1 1 1
Department Lead Assistant 1 1 1 1
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer***2 3 3 3
Engineering Assistant***4 3 3 3
Engineering Aide 0.7 0.7 0.7 0.7
Supt. of Equipment, Highways & Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 6 6 6 6
Heavy Equipment Operators 16 16 16 16
Information Coordinator 1 1 1 1
Seasonal Laborer 1.7 1.7 1.7 1.1
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Superintendent of Public Grounds 1 1 1 1
Leadmen 7 7 7 7
Arborists 3 3 3 3
Cemetery Foreman 1 1 1 1
Department of Public Works - Compost Revolving Fund
Superintendent of Environmental Services 1 1 1 1
Compost Facility Foreman 1 1 1 1
Leadman****———1
Heavy Equipment Operator****2 2 2 1
Seasonal Laborer 0.7 0.7 0.7 0.7
Total FTE 65.3 65.3 65.3 65.1
Total FT/PT 62 FT/8 PT 62 FT/8 PT 62 FT/8 PT 63 FT/5 PT
Explanatory Notes
*The FY2023 budget recommends transitioning the DPW Management Analyst to full-time as a program improvement.
**Full-time Dept. Account Assistant shown as 0.6 from General Fund; 0.4 is charged to Water/Sewer Enterprise.
***A program improvement in FY2021 promoted an Engineering Assistant to Senior Engineer.
****The FY2023 budget recommends upgrading a Heavy Equipment Operator to a Leadman as a program improvement.
3000-3500 DPW Summary Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-4
Budget Recommendations:
The FY2023 recommended All Funds Public Works budget inclusive of the General Fund operating
budget and the Burial Containers, Compost Operations, Lexington Tree Fund, Minuteman Household
Hazardous Waste, and Regional Cache - Hartwell Avenue revolving funds is $13,208,715. The
recommended budget is a $464,417, or 3.64% increase from the FY2022 budget.
The FY2023 recommended Public Works General Fund operating budget is $11,968,145, which is a
$440,002, or 3.82% increase from the FY2022 General Fund budget.
The General Fund operating budget for Compensation is $4,877,999, and reflects a $182,799 or 3.89%
increase, which is attributable to the cost of contractually obligated step increases and cost of living
adjustments, as well as the inclusion of a program improvement to expand the hours of the DPW
Management analyst.
The General Fund operating budget for Expenses is $7,090,146 and reflects a $257,203 or 3.76%
increase.
The combined FY2023 recommended Revolving Fund budgets (see page V-7) are $1,240,570 which is
a $24,415 or 2.01% increase from the FY2022 budget, which includes a position upgrade at the
Hartwell Avenue compost site.
Please see the division sections on the following pages for a detailed explanation of the FY2023 budget
changes.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)
Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Transition PT Compost Site Attendant to FT $ 32,429 $ 16,874 $ 49,303 $ — $ — $ — $ 49,303
W-6 position upgrade $ 2,496 $ — $ 2,496 $ 2,496 $ — $ 2,496 $ —
Transition DPW Management Analyst from PT to FT $ 24,121 $ 350 $ 24,471 $ 24,121 $ 350 $ 24,471 $ —
Assistant Superintendent for Public Grounds $ 83,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516
3000-3500 DPW Summary Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-5
Budget Summary:
Funding Sources (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 8,314,553 $ 9,335,007 $ 10,603,745 $ 10,997,373 $ (15,879) $ 10,981,494 $ 377,749 3.56 %
Enterprise Funds (Indirects)$ 595,723 $ 624,564 $ 519,198 $ 614,351 $ — $ 614,351 $ 95,153 18.33 %
Fees, Charges and Available Funds
Parking Fund $ 72,900 $ 72,900 $ 72,900 $ — $ — $ — $ (72,900) -100.00 %
Cemetery Trust $ 90,038 $ 72,925 $ 50,000 $ 70,000 $ — $ 70,000 $ 20,000 40.00 %
Cemetery Prep Fees $ 272,443 $ 237,123 $ 230,000 $ 250,000 $ — $ 250,000 $ 20,000 8.70 %
Misc. Charges for Service $ 197 $ 114 $ 200 $ 200 $ — $ 200 $ — — %
Licenses & Permits $ 129,145 $ 143,175 $ 52,100 $ 52,100 $ — $ 52,100 $ — — %
Total 3100-3500 DPW Gen'l Fund $ 9,474,999 $ 10,485,808 $ 11,528,143 $ 11,984,024 $ (15,879) $ 11,968,145 $ 440,002 3.82 %
Appropriation Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 4,165,247 $ 4,746,049 $ 4,695,200 $ 4,853,878 $ 24,121 $ 4,877,999 $ 182,799 3.89 %
Expenses $ 5,309,752 $ 5,739,759 $ 6,832,943 $ 7,130,146 $ (40,000) $ 7,090,146 $ 257,203 3.76 %
Total 3100-3500 DPW Gen'l Fund $ 9,474,999 $ 10,485,808 $ 11,528,143 $ 11,984,024 $ (15,879) $ 11,968,145 $ 440,002 3.82 %
Program Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Total 3110 Administration $ 655,805 $ 660,102 $ 693,469 $ 704,566 $ 34,121 $ 738,687 $ 45,218 6.52 %
Total 3120 Town Engineering $ 915,241 $ 930,378 $ 1,015,497 $ 1,080,193 $ — $ 1,080,193 $ 64,696 6.37 %
Total 3130 Street Lighting $ 237,224 $ 123,287 $ 228,200 $ 203,500 $ — $ 203,500 $ (24,700) -10.82 %
Total 3210 Highway $ 1,209,584 $ 1,305,787 $ 1,636,717 $ 1,695,756 $ — $ 1,695,756 $ 59,039 3.61 %
Total 3220 Equipment Maint.$ 731,408 $ 753,403 $ 840,179 $ 921,051 $ — $ 921,051 $ 80,872 9.63 %
Total 3230 Snow Removal $ 974,463 $ 1,438,460 $ 1,522,967 $ 1,585,694 $ — $ 1,585,694 $ 62,727 4.12 %
Total 3310 Parks $ 1,261,614 $ 1,418,322 $ 1,436,075 $ 1,545,793 $ — $ 1,545,793 $ 109,718 7.64 %
Total 3320 Forestry $ 409,077 $ 525,200 $ 552,426 $ 569,391 $ (46,000) $ 523,391 $ (29,035) -5.26 %
Total 3330 Cemetery $ 299,721 $ 344,843 $ 393,778 $ 409,634 $ (4,000) $ 405,634 $ 11,856 3.01 %
Total 3410 Refuse Collection $ 924,683 $ 952,423 $ 980,996 $ 1,010,426 $ — $ 1,010,426 $ 29,430 3.00 %
Total 3420 Recycling $ 1,213,048 $ 1,265,853 $ 1,478,817 $ 1,468,095 $ — $ 1,468,095 $ (10,722) -0.73 %
Total 3430 Refuse Disposal $ 643,130 $ 767,750 $ 749,022 $ 789,925 $ — $ 789,925 $ 40,903 5.46 %
Total 3100-3500 DPW Gen'l Fund $ 9,474,999 $ 10,485,808 $ 11,528,143 $ 11,984,024 $ (15,879) $ 11,968,145 $ 440,002 3.82 %
Object Code Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 3,811,785 $ 3,975,546 $ 4,254,374 $ 4,398,723 $ 24,121 $ 4,422,844 $ 168,470 3.96 %
Prior Year Retro Payments $ — $ 191,964 $ — $ — $ — $ — — %
Overtime $ 353,462 $ 578,539 $ 440,826 $ 455,155 $ — $ 455,155 $ 14,329 3.25 %
Personal Services $ 4,165,247 $ 4,554,085 $ 4,695,200 $ 4,853,878 $ 24,121 $ 4,877,999 $ 182,799 3.89 %
Contractual Services $ 4,047,039 $ 4,363,326 $ 5,077,985 $ 5,229,746 $ (40,000) $ 5,189,746 $ 111,761 2.20 %
Utilities $ 358,913 $ 399,893 $ 459,008 $ 516,400 $ — $ 516,400 $ 57,392 12.50 %
Supplies $ 832,584 $ 939,898 $ 1,199,450 $ 1,280,500 $ — $ 1,280,500 $ 81,050 6.76 %
Small Capital $ 71,216 $ 36,641 $ 96,500 $ 103,500 $ — $ 103,500 $ 7,000 7.25 %
Expenses $ 5,309,752 $ 5,739,759 $ 6,832,943 $ 7,130,146 $ (40,000) $ 7,090,146 $ 257,203 3.76 %
Total 3100-3500 DPW Gen'l Fund $ 9,474,999 $ 10,293,845 $ 11,528,143 $ 11,984,024 $ (15,879) $ 11,968,145 $ 440,002 3.82 %
3000-3500 DPW Summary Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-6
Budget Summary - Revolving Funds*
Funding Sources (Non-General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Regional Cache - Hartwell Avenue $ 10,659 $ 9,248 $ 50,000 $ 50,000 $ — $ 50,000 $ — — %
Lexington Tree Fund $ 86,450 $ 54,120 $ 70,000 $ 75,000 $ — $ 75,000 $ 5,000 7.14 %
Burial Containers $ 44,705 $ 35,680 $ 50,000 $ 60,000 $ — $ 60,000 $ 10,000 20.00 %
Compost Operations $ 673,846 $ 804,309 $ 790,000 $ 795,000 $ 2,496 $ 797,496 $ 7,496 0.95 %
Minuteman Household Hazardous Waste $ 153,800 $ 206,854 $ 260,000 $ 260,000 $ — $ 260,000 $ — — %
Total 3100-3500 DPW Rev. Funds $ 969,461 $ 1,110,211 $ 1,220,000 $ 1,240,000 $ 2,496 $ 1,242,496 $ 22,496 1.84 %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriation Summary (Non-General Fund)FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Regional Cache - Hartwell Avenue (3110)
Expenses $ 10,550 $ 1,883 $ 50,000 $ 50,000 $ — $ 50,000 $ — — %
Tree Revolving Fund (3320)
Expenses $ 887 $ 23,450 $ 70,000 $ 75,000 $ — $ 75,000 $ 5,000 7.14 %
Burial Containers Revolving Fund (3330)
Expenses $ 29,690 $ 21,815 $ 50,000 $ 60,000 $ — $ 60,000 $ 10,000 20.00 %
Compost Operations Rev. Fund (3420)$ 824,841 $ 847,524 $ 786,155 $ 793,074 $ 2,496 $ 795,570 $ 9,415 1.20 %
Compensation $ 325,354 $ 352,623 $ 357,167 $ 358,586 $ 2,496 $ 361,082 $ 3,915 1.10 %
Expenses $ 211,938 $ 245,515 $ 188,500 $ 194,000 $ — $ 194,000 $ 5,500 2.92 %
Benefits $ 70,246 $ 43,829 $ 77,487 $ 77,487 $ — $ 77,487 $ — — %
Debt $ 217,303 $ 205,557 $ 163,001 $ 163,001 $ — $ 163,001 $ — — %
Minuteman Household Hazardous Waste (3420)
Expenses $ 133,954 $ 255,449 $ 260,000 $ 260,000 $ — $ 260,000 $ — — %
Total 3100-3500 DPW Rev. Funds $ 999,920 $ 1,150,120 $ 1,216,155 $ 1,238,074 $ 2,496 $ 1,240,570 $ 24,415 2.01 %
Budget Summary - All Funds
Appropriation Summary (All Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 4,490,600 $ 5,098,672 $ 5,052,367 $ 5,212,464 $ 26,617 $ 5,239,081 $ 186,714 3.70 %
Expenses $ 5,696,770 $ 6,287,870 $ 7,451,443 $ 7,769,146 $ (40,000) $ 7,729,146 $ 277,703 3.73 %
Benefits (Revolving Funds)$ 70,246 $ 43,829 $ 77,487 $ 77,487 $ — $ 77,487 $ — — %
Debt Service (Revolving Fund)$ 217,303 $ 205,557 $ 163,001 $ 163,001 $ — $ 163,001 $ — — %
Total 3100-3500 DPW All Funds $ 10,474,919 $ 11,635,928 $ 12,744,298 $ 13,222,098 $ (13,383) $ 13,208,715 $ 464,417 3.64 %
3000-3500 DPW Summary Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-7
Mission: This element of the budget provides executive direction and leadership to all aspects of the
Department of Public Works (DPW) by promoting best management practices, administering Town
policies and providing engineering support to other DPW divisions and Town departments.
Budget Overview:
DPW Administration includes Administration, Operations, Engineering and Street Lighting. DPW
Administration Management staff plan, supervise, coordinate, schedule and direct the department's
activities. Staff are responsible for preparing budgets, monitoring expenditures, developing bid
specifications for DPW procurements, responding to citizens' questions and concerns, evaluating work
performance, performing inspections, managing projects and scheduling work assignments.
Staff also support various committees including the Permanent Building Committee, the Center
Committee, the Capital Expenditures Committee, the Conservation Committee, the Energy Committee,
the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington.
Division Initiatives:
1.Continue use of work order system to ensure efficient and effective customer response.
2.Collaborate across divisions to focus on reducing paper use throughout the organization and
look for digital options for use and storage.
3.Maintain and create a diverse and talented workforce by utilizing improved employee
recruitment processes and and continuing to promote professional growth and development of
staff.
3100 DPW Administration & Engineering Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-8
Authorized/Appropriated StaffingAuthorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Element 3110: DPW Administration
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst*0.6 0.6 0.6 1
Office Manager 1 1 1 1
Department Lead Assistant 1 1 1 1
Department Account Assistant**2.6 2.6 2.6 2.6
Subtotal FTE 7.2 7.2 7.2 7.6
Subtotal FT/PT 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT 8 FT/0 PT
Element 3120: Engineering
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer***2 3 3 3
Engineering Assistant***4 3 3 3
Engineering Aide 0.7 0.7 0.7 0.7
Subtotal FTE 8.7 7.7 8.7 8.7
Subtotal FT/PT 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT
Total FTE 15.9 14.9 15.9 15.9
Total FT/PT 15 FT/2 PT 15 FT/2 PT 15 FT/2 PT 16 FT/1 PT
* 1 FT Assistant split between DPW, Water & Sewer
** FY2021 reflects a program improvement request to promote an Engineering Assistant to Senior Engineer.
3100 DPW Administration & Engineering Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-9
Budget Recommendations:
The FY2023 recommended All Funds Administration and Engineering budget, inclusive of the General
Fund operating budgets for Administration, Engineering and Street Lighting, and the Regional Cache
Revolving Fund which funds the operation of the cache - a repository of emergency equipment at the
Hartwell Avenue compost facility for use by contributing member communities - is $2,072,380. The
recommended budget is a $85,214 or 4.29% increase from the FY2022 budget.
The recommended FY2023 Administration and Engineering General Fund operating budget is
$2,022,380 which is a $85,214, or 4.40% increase from FY2022. Of this amount, $1,581,480 is for
Compensation and reflects a $48,514 or 3.16% increase, which is attributable to the cost of
contractually obligated step increases, as well as a program improvement to make the DPW
Management Analyst full-time. Compensation does not include any estimate of prospective cost of
living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are
captured in the Salary Adjustment account within the Town Manager’s budget.
The recommended FY2023 Administration and Engineering General Fund operating budget for
Expenses is $440,900 and reflects a $36,700, or 9.08% increase. This is a net change, with increases
of $61,000 or 42.33% in Engineering to reflect the cost of developing the Stormwater enterprise
proposal among other projects, offset by decreases of $(24,700) or (11.32)% in the Street Lighting
budget, realizing savings in electricity and maintenance expenses due to the LED Street Light
conversion.
The FY2023 recommended Regional Cache Revolving Fund request is funded at $50,000, which is
level-funded from FY2022. The fund collects and spends fees paid by member towns for borrowing the
equipment.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Transition DPW Management Analyst from PT to FT $ 24,121 $ 350 $ 24,471 $ 24,121 $ 350 $ 24,471 $ —
3100 DPW Administration & Engineering Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-10
Budget Summary:
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 1,260,500 $ 1,131,593 $ 1,440,202 $ 1,487,482 $ 34,121 $ 1,521,603 $ 81,401 5.65 %
Enterprise Funds (Indirects)$ 416,727 $ 437,185 $ 442,964 $ 448,477 $ — $ 448,477 $ 5,513 1.24 %
Fees & Charges
Charges for Service $ 197 $ 114 $ 200 $ 200 $ — $ 200 $ — — %
Licenses & Permits $ 129,145 $ 143,175 $ 52,100 $ 52,100 $ — $ 52,100 $ — — %
Parking Fund $ 1,700 $ 1,700 $ 1,700 $ — $ — $ — $ (1,700) -100.00 %
Total 3100 - General Fund $ 1,808,270 $ 1,713,767 $ 1,937,166 $ 1,988,259 $ 34,121 $ 2,022,380 $ 85,214 4.40 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 1,413,455 $ 1,439,150 $ 1,532,966 $ 1,547,359 $ 34,121 $ 1,581,480 $ 48,514 3.16 %
Expenses $ 394,815 $ 274,617 $ 404,200 $ 440,900 $ — $ 440,900 $ 36,700 9.08 %
Total 3100 - General Fund $ 1,808,270 $ 1,713,767 $ 1,937,166 $ 1,988,259 $ 34,121 $ 2,022,380 $ 85,214 4.40 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total 3110 DPW Administration $ 655,805 $ 660,102 $ 693,469 $ 704,566 $ 34,121 $ 738,687 $ 45,218 6.52 %
Total 3120 Engineering $ 915,241 $ 930,378 $ 1,015,497 $ 1,080,193 $ — $ 1,080,193 $ 64,696 6.37 %
Total 3130 Street Lighting $ 237,224 $ 123,287 $ 228,200 $ 203,500 $ — $ 203,500 $ (24,700) -10.82 %
Total 3100 - General Fund $ 1,808,270 $ 1,713,767 $ 1,937,166 $ 1,988,259 $ 34,121 $ 2,022,380 $ 85,214 4.40 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 1,410,811 $ 1,428,923 $ 1,519,106 $ 1,533,370 $ 34,121 $ 1,567,491 $ 48,385 3.19 %
Overtime $ 2,644 $ 10,227 $ 13,860 $ 13,989 $ — $ 13,989 $ 129 0.93 %
Personal Services $ 1,413,455 $ 1,439,150 $ 1,532,966 $ 1,547,359 $ 34,121 $ 1,581,480 $ 48,514 3.16 %
Contractual Services $ 246,370 $ 170,346 $ 228,400 $ 285,300 $ — $ 285,300 $ 56,900 24.91 %
Utilities $ 130,019 $ 95,096 $ 112,400 $ 102,400 $ — $ 102,400 $ (10,000) -8.90 %
Supplies $ 18,165 $ 9,131 $ 62,400 $ 52,200 $ — $ 52,200 $ (10,200) -16.35 %
Small Capital $ 261 $ 44 $ 1,000 $ 1,000 $ — $ 1,000 $ — — %
Expenses $ 394,815 $ 274,617 $ 404,200 $ 440,900 $ — $ 440,900 $ 36,700 9.08 %
Total 3100 - General Fund $ 1,808,270 $ 1,713,767 $ 1,937,166 $ 1,988,259 $ 34,121 $ 2,022,380 $ 85,214 4.40 %
Budget Summary - Revolving Funds*
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Regional Cache - Hartwell Ave.$ 10,659 $ 9,248 $ 50,000 $ 50,000 $ — $ 50,000 $ — — %
Total 3100 - Revolving Funds $ 10,659 $ 9,248 $ 50,000 $ 50,000 $ — $ 50,000 $ — — %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Regional Cache - Hartwell Ave.
Expenses $ 10,550 $ 1,883 $ 50,000 $ 50,000 $ — $ 50,000 $ — — %
Total 3100 - Revolving Funds $ 10,550 $ 1,883 $ 50,000 $ 50,000 $ — $ 50,000 $ — — %
Budget Summary - All Funds
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 1,413,455 $ 1,439,150 $ 1,532,966 $ 1,547,359 $ 34,121 $ 1,581,480 $ 48,514 3.16 %
Expenses $ 405,365 $ 276,499 $ 454,200 $ 490,900 $ — $ 490,900 $ 36,700 8.08 %
Total 3100 - All Funds $ 1,818,820 $ 1,715,650 $ 1,987,166 $ 2,038,259 $ 34,121 $ 2,072,380 $ 85,214 4.29 %
3100 DPW Administration & Engineering Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-11
Mission: The Highway Division maintains the town streets, sidewalks and stormwater infrastructure,
providing for the safe movement of vehicular and pedestrian traffic. The Highway Division performs
minor construction repairs, snow and ice operations for roadways and sidewalks, maintains all traffic
signage, traffic markings and supervises contractual service providers that perform repairs, cleaning
and maintenance work. In addition, the Equipment Maintenance Division ensures the Town's fleet is
operational and well maintained by performing repairs, preventive maintenance and managing the fuel
management program.
Budget Overview: The Highway Division includes Highway Maintenance, Equipment Maintenance
and Snow Removal.
•Highway Maintenance is responsible for all public streets, sidewalks, town parking lots, drainage
infrastructure and brooks, performing minor construction repairs, as well as maintaining all
traffic signage and traffic markings.
•Equipment Maintenance is responsible for the repair and preventive maintenance of 160
vehicles, rolling stock and equipment.
•Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles of
sidewalks.
The Highway Division staff works with and provides support to the Sidewalk and Center Committees.
Division Initiatives:
1.Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk
assessment report.
2.Continue with MS4 permitting requirements including street sweeping, catch basin cleaning,
culvert cleaning and brook cleaning.
3.Take proactive measures to clean and repair catch basins townwide.
4.Provide timely and efficient response to road hazards that arise on Town roads.
3200 Highway Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-12
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Element 3210: Highway Maintenance
Supt. of Equipment, Highways & Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 2 2 2 2
Leadman 2 2 2 2
Shovel Operator 1 1 1 1
Heavy Equipment Operator 5 5 5 5
Information Coordinator 1 1 1 1
Seasonal Laborer 0.5 0.5 0.5 0.5
Subtotal FTE 13.5 13.5 13.5 13.5
Subtotal FT/PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT
Element 3220: Equipment Maintenance
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Subtotal FTE 5 5 5 5
Subtotal FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT
Total FTE 18.5 18.5 18.5 18.5
Total FT/PT 18 FT/1 PT 18 FT/1 PT 18 FT/1 PT 18 FT/1 PT
3200 Highway Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-13
Budget Recommendations:
The FY2023 recommended Highway budget inclusive of the Highway Maintenance, Equipment
Maintenance and Snow Removal divisions is $4,202,501. The recommended budget is a $202,638, or
5.07%, increase from the FY2022 budget.
The budget for Compensation is $1,536,201, and reflects an increase of $41,046 or 2.75%, which is
attributable to the cost of contractually obligated step increases and cost of living adjustments in the
contract with Public Works staff.
The budget for Expenses is $2,666,300 and reflects a $161,592 or 6.45% increase which includes an
anticipated $56,000 increase (23.4%) in the cost of gasoline and diesel fuel due to current market
conditions, as well as inflationary increases in supplies and materials across the division. The guardrail
replacement program started in FY2020, and the bicycle sharerow program initiated in FY2018, both
continue in FY2023.
Program Improvement Requests:
None requested.
3200 Highway Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-14
Budget Summary:
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 2,756,367 $ 3,333,211 $ 3,852,429 $ 4,133,590 $ — $ 4,133,590 $ 281,161 7.30 %
Enterprise Funds (Indirects)$ 87,888 $ 93,240 $ 76,234 $ 68,911 $ — $ 68,911 $ (7,323) -9.61 %
Fees & Charges
Parking Fund $ 71,200 $ 71,200 $ 71,200 $ — $ — $ — $ (71,200) -100.00 %
Total 3200 Highway $ 2,915,455 $ 3,497,651 $ 3,999,863 $ 4,202,501 $ — $ 4,202,501 $ 202,638 5.07 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 1,347,861 $ 1,601,662 $ 1,495,155 $ 1,536,201 $ — $ 1,536,201 $ 41,046 2.75 %
Expenses $ 1,567,594 $ 1,895,989 $ 2,504,708 $ 2,666,300 $ — $ 2,666,300 $ 161,592 6.45 %
Total 3200 Highway $ 2,915,455 $ 3,497,651 $ 3,999,863 $ 4,202,501 $ — $ 4,202,501 $ 202,638 5.07 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total 3210 Highway Maintenance $ 1,209,584 $ 1,305,787 $ 1,636,717 $ 1,695,756 $ — $ 1,695,756 $ 59,039 3.61 %
Total 3220 Equipment Maintenance $ 731,408 $ 753,403 $ 840,179 $ 921,051 $ — $ 921,051 $ 80,872 9.63 %
Total 3230 Snow Removal $ 974,463 $ 1,438,460 $ 1,522,967 $ 1,585,694 $ — $ 1,585,694 $ 62,727 4.12 %
Total 3200 Highway $ 2,915,455 $ 3,497,651 $ 3,999,863 $ 4,202,501 $ — $ 4,202,501 $ 202,638 5.07 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 1,099,287 $ 1,124,698 $ 1,191,917 $ 1,222,877 $ — $ 1,222,877 $ 30,960 2.60 %
Prior Year Retro Payments $ — $ 84,899 $ — $ — $ — $ — — %
Overtime $ 248,574 $ 392,064 $ 303,238 $ 313,324 $ — $ 313,324 $ 10,086 3.33 %
Personal Services $ 1,347,861 $ 1,601,662 $ 1,495,155 $ 1,536,201 $ — $ 1,536,201 $ 41,046 2.75 %
Contractual Services $ 760,662 $ 941,252 $ 1,229,400 $ 1,256,000 $ — $ 1,256,000 $ 26,600 2.16 %
Utilities $ 181,248 $ 218,867 $ 269,908 $ 328,300 $ — $ 328,300 $ 58,392 21.63 %
Supplies $ 563,623 $ 705,066 $ 920,400 $ 991,000 $ — $ 991,000 $ 70,600 7.67 %
Small Capital $ 62,062 $ 30,804 $ 85,000 $ 91,000 $ — $ 91,000 $ 6,000 7.06 %
Expenses $ 1,567,594 $ 1,895,989 $ 2,504,708 $ 2,666,300 $ — $ 2,666,300 $ 161,592 6.45 %
Total 3200 Highway $ 2,915,455 $ 3,497,651 $ 3,999,863 $ 4,202,501 $ — $ 4,202,501 $ 202,638 5.07 %
3200 Highway Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-15
Mission: The Public Grounds Division, working with other Town Departments, user groups and
concerned citizens, supports various Town services and recreational opportunities that help to preserve
the Town’s green character and open spaces, and promote public safety. Through the Cemetery
Division, it also serves bereaved families and provides well-maintained cemetery grounds.
Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry and Cemetery
functions.
•The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields, 12
school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as well as
the Town’s bicycle, fitness and conservation trails totaling approximately 630 acres. Lexington's
athletic fields are used by many groups, which put excessive demands on these facilities. The
new turf program has continued to make a marked improvement in the safety and playability of
these fields.
•The Forestry staff maintain approximately 10,000 street trees, an undetermined number of
trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery,
school and conservation properties and along right-of-ways.
•The Cemetery staff is responsible for the administration and maintenance of four cemeteries
including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 in Colonial and 0.5 acres in
Robbins.
Staff support the Recreation, Tree and Bicycle Advisory Committees.
Division Initiatives:
1.Continue the implementation of a proactive park maintenance program to provide safe, well-
maintained, aesthetically pleasing parks, athletic fields and public ground areas.
2.Continue to improve two turf areas per year; the Center Complex baseball and football fields
are targeted for FY2023.
3.Continue to implement a proactive tree maintenance program to minimize hazard trees and
provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground
areas.
4.Continue the GPS location of graves at Westview Cemetery and begin plans for the other
cemeteries.
5.Oversee construction of the new cemetery building.
3300 Public Grounds Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-16
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Element 3310: Parks Division Budget Budget Budget Request
Superintendent of Public Grounds 1 1 1 1
Crew Chief 3 3 3 3
Leadman 4 4 4 4
Heavy Equipment Operator 8 8 8 8
Subtotal FTE 16 16 16 16
Subtotal FT/PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT
Element 3320: Forestry Division
Crew Chief 1 1 1 1
Arborists 3 3 3 3
Heavy Equipment Operator 1 1 1 1
Seasonal Laborer 0.6 0.6 0.6 0.3
Subtotal FTE 5.6 5.6 5.6 5.3
Subtotal FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT
Element 3330: Cemetery Division
Cemetery Foreman 1 1 1 1
Leadman 1 1 1 1
Heavy Equipment Operator 1 1 1 1
Department Assistant 1 1 1 1
Seasonal Laborer 0.6 0.6 0.6 0.3
Subtotal FTE 4.6 4.6 4.6 4.3
Subtotal FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT 4 FT/1 PT
Total FTE 26.2 26.2 26.2 25.6
Total FT/PT 25 FT/4 PT 25 FT/4 PT 25 FT/4 PT 25 FT/2 PT
3300 Public Grounds Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-17
Budget Recommendations:
The FY2023 recommended All Funds Public Grounds budget inclusive of the General Fund operating
budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers and Lexington Tree
Fund Revolving Funds is $2,609,818, which is a $107,539 or 4.30% increase over the FY2022 budget.
The combined Parks, Forestry and Cemetery FY2023 recommended General Fund operating budget is
$2,474,818 which is a $92,539 or 3.88% increase from the FY2022 General Fund budget.
The combined Parks, Forestry and Cemetery General Fund operating budget for Compensation is
$1,760,318 and reflects a $93,239 or 5.59% increase, which is attributable to the cost of contractually
obligated step increases and cost of living adjustments in the contract with Public Works staff.
The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is $714,500
and reflects a $(700) or (0.10)% decrease, which is a net change reflecting removal of a one-time
expense for $40,000, offset by inflationary increases in supplies and materials throughout the division.
The combined FY2023 revolving fund budgets are funded at $135,000, an increase of $15,000.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Assistant Superintendent for Public Grounds $ 83,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516
3300 Public Grounds Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-18
Budget Summary:
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 1,516,823 $ 1,884,177 $ 2,102,279 $ 2,107,855 $ (50,000) $ 2,057,855 $ (44,424) -2.11 %
Enterprise Funds (Indirects)$ 91,108 $ 94,139 $ — $ 96,963 $ — $ 96,963 $ 96,963 — %
Fees & Charges
Cemetery Prep Fees $ 272,443 $ 237,123 $ 230,000 $ 250,000 $ — $ 250,000 $ 20,000 8.70 %
Directed Funding
Cemetery Trust $ 90,038 $ 72,925 $ 50,000 $ 70,000 $ — $ 70,000 $ 20,000 40.00 %
Total 3300 - General Fund $ 1,970,413 $ 2,288,364 $ 2,382,279 $ 2,524,818 $ (50,000) $ 2,474,818 $ 92,539 3.88 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 1,403,930 $ 1,705,237 $ 1,667,079 $ 1,770,318 $ (10,000) $ 1,760,318 $ 93,239 5.59 %
Expenses $ 566,482 $ 583,127 $ 715,200 $ 754,500 $ (40,000) $ 714,500 $ (700) -0.10 %
Total 3300 - General Fund $ 1,970,413 $ 2,288,364 $ 2,382,279 $ 2,524,818 $ (50,000) $ 2,474,818 $ 92,539 3.88 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total 3310 Parks Division $ 1,261,614 $ 1,418,322 $ 1,436,075 $ 1,545,793 $ — $ 1,545,793 $ 109,718 7.64 %
Total 3320 Forestry $ 409,077 $ 525,200 $ 552,426 $ 569,391 $ (46,000) $ 523,391 $ (29,035) -5.26 %
Total 3330 Cemetery $ 299,721 $ 344,843 $ 393,778 $ 409,634 $ (4,000) $ 405,634 $ 11,856 3.01 %
Total 3300 - General Fund $ 1,970,413 $ 2,288,364 $ 2,382,279 $ 2,524,818 $ (50,000) $ 2,474,818 $ 92,539 3.88 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 1,301,688 $ 1,421,925 $ 1,543,351 $ 1,642,476 $ (10,000) $ 1,632,476 $ 89,125 5.77 %
Prior Year Retro Payments $ — $ 107,065 $ — $ — $ — $ — — %
Overtime $ 102,243 $ 176,248 $ 123,728 $ 127,842 $ — $ 127,842 $ 4,114 3.33 %
Personal Services $ 1,403,930 $ 1,705,237 $ 1,667,079 $ 1,770,318 $ (10,000) $ 1,760,318 $ 93,239 5.59 %
Contractual Services $ 284,660 $ 275,117 $ 447,600 $ 461,500 $ (40,000) $ 421,500 $ (26,100) -5.83 %
Utilities $ 47,646 $ 85,929 $ 76,700 $ 85,700 $ — $ 85,700 $ 9,000 11.73 %
Supplies $ 225,283 $ 216,287 $ 180,400 $ 195,800 $ — $ 195,800 $ 15,400 8.54 %
Small Capital $ 8,893 $ 5,794 $ 10,500 $ 11,500 $ — $ 11,500 $ 1,000 9.52 %
Expenses $ 566,482 $ 583,127 $ 715,200 $ 754,500 $ (40,000) $ 714,500 $ (700) -0.10 %
Total 3300 - General Fund $ 1,970,413 $ 2,288,364 $ 2,382,279 $ 2,524,818 $ (50,000) $ 2,474,818 $ 92,539 3.88 %
Budget Summary - Revolving Funds*
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Lexington Tree Fund $ 86,450 $ 54,120 $ 70,000 $ 75,000 $ — $ 75,000 $ 5,000 7.14 %
Burial Containers $ 44,705 $ 35,680 $ 50,000 $ 60,000 $ — $ 60,000 $ 10,000 20.00 %
Total 3300 - Revolving Funds $ 131,155 $ 89,800 $ 120,000 $ 135,000 $ — $ 135,000 $ 15,000 12.50 %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Lexington Tree Revolving Fund
Expenses $ 887 $ 23,450 $ 70,000 $ 75,000 $ — $ 75,000 $ 5,000 7.14 %
Burial Container Revolving Fund
Expenses $ 29,690 $ 21,815 $ 50,000 $ 60,000 $ — $ 60,000 $ 10,000 20.00 %
Total 3300 - Revolving Funds $ 30,577 $ 45,265 $ 120,000 $ 135,000 $ — $ 135,000 $ 15,000 12.50 %
Budget Summary - All Funds
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 1,403,930 $ 1,705,237 $ 1,667,079 $ 1,770,318 $ (10,000) $ 1,760,318 $ 93,239 5.59 %
Expenses $ 597,059 $ 628,392 $ 835,200 $ 889,500 $ (40,000) $ 849,500 $ 14,300 1.71 %
Total 3300 - All Funds $ 2,000,989 $ 2,333,630 $ 2,502,279 $ 2,659,818 $ (50,000) $ 2,609,818 $ 107,539 4.30 %
3300 Public Grounds Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-19
Mission: The Environmental Services Division manages the solid waste, recyclables, yard waste and
household hazardous products generated by households and municipal facilities. The Division also
provides educational materials on ways to reduce solid waste, increase recycling and composting, and
reduce the toxicity of the waste stream.
Budget Overview: The Environmental Services Division includes Refuse Collection and Disposal,
Recycling, Yard Waste and Appliance/Electronic Waste.
Refuse collection is the curbside collection of non-recyclable residential solid waste and the separate
collection of large appliances and yard waste. Recycling is the curbside collection of recyclable
products, management of yard waste operations at the Hartwell Avenue Compost Facility, operation of
the Minuteman Household Hazardous Products regional facility and curbside collection of televisions,
computer monitors and other electronics (CRT’s) and drop-off of corrugated cardboard.
The Town entered into a 5-year contract for the collection of trash and recyclables with E. L. Harvey &
Sons, Inc. beginning July 1, 2018 and running through June 30, 2023. The Town is currently under
contract with Wheelabrator in North Andover for refuse disposal through June 30, 2025.
Division Initiatives:
1.Work with E. L. Harvey & Sons to continue a manual refuse and manual single stream recycling
collection service. Oversee enforcement of mandatory recycling bylaw and State waste bans
regulations.
2.Continue to support programs to divert organics from residential trash. Since May 2018, DPW has
provided over 1,000 specialized green carts to residents participating in a food scraps program.
Lexington Public Schools divert approximately 100 tons of organics throughout the school year.
3.Continue to assess markets and pricing for compost, loam, leaf, bark mulch and yard waste
disposal permits.
4.Continue to support Zero Waste activities and programs, to promote waste reduction programs at
public events such as Discovery Day, community fairs and other events.
5.Complete implementation of DPW yard/compost facility operation's plan including gate installation,
security and conservation improvements.
6.Explore and implement new revenue opportunities.
3400 Environmental Services Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-20
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Element 3420: Recycling* (Compost Facility)
Superintendent of Environmental Services 1 1 1 1
Compost Facility Foreman 1 1 1 1
Leadman**———1
Heavy Equipment Operator 2 2 2 1
Seasonal Attendant 0.7 0.7 0.7 0.7
Subtotal FTE 4.7 4.7 4.7 4.7
Subtotal FT/PT 4 FT/1 PT*4 FT/1 PT*4 FT/1 PT*4 FT/1 PT*
Total FTE 4.7 4.7 4.7 4.7
Total FT/PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT
*The positions shown in Element 3420: Recycling are paid from the DPW Compost Revolving Fund.
**The FY2023 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program improvement.
3400 Environmental Services Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-21
Budget Recommendations:
The recommended FY2023 All Funds Environmental Services budget inclusive of the General Fund
operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions and the Compost
Operations and Minuteman Household Hazardous Waste Program Revolving Funds is $4,324,016,
which is a net $69,026 or 1.62% increase from the FY2022 budget.
There is no Compensation in the Refuse Collection, Recycling and Refuse Disposal General Fund
operating budget as all staff are funded within the Compost Operations Revolving Fund budget.
The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating budget for
Expenses is $3,268,446 and reflects a $59,611 or 1.86% increase. The Refuse Collection expense
budget is recommended at $1,010,426, a increase of $29,430 or 3.00%, and the Recycling expense
budget is recommended at $1,468,095 a decrease of $(10,722) or (0.73)%, both of which reflect the
Town’s contracts for refuse and recycling collections. The Recycling decrease also reflects the current
market for disposal of recycled materials, which has recently begun to stabilize; and is anticipated to
decrease by $(78,000) or (19.60)%. The Refuse Disposal expense budget is recommended at
$789,925, an increase of $40,903 or 5.46%, attributable to a 3.24% or $2.61 increase in the Town’s
tipping fee per ton. Total refuse disposal tonnage for FY2023 is projected to be 9,500 tons, an
increase of 200 tons due to higher usage while residents have been home during the pandemic.
The FY2023 revolving fund budgets are recommended at $1,055,570, a $9,415 or 0.90% net increase.
The Minuteman Household Hazardous Waste Program Revolving Fund is level-funded at $260,000.
The Compost Operations Revolving Fund is recommended at $795,570, a $9,415 or 1.20% increase,
which reflects actual expenses, as well as a program improvement to upgrade a heavy equipment
operator to a leadman.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Transition PT Compost Site Attendant to FT $ 32,429 $ 16,874 $ 49,303 $ — $ — $ — $ 49,303
W-6 position upgrade $ 2,496 $ — $ 2,496 $ 2,496 $ — $ 2,496 $ —
3400 Environmental Services Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-22
Budget Summary:
Funding Sources
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 2,780,861 $ 2,986,026 $ 3,208,835 $ 3,268,446 $ — $ 3,268,446 $ 59,611 1.86 %
Total 3400 - General Fund $ 2,780,861 $ 2,986,026 $ 3,208,835 $ 3,268,446 $ — $ 3,268,446 $ 59,611 1.86 %
Appropriation Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 2,780,861 $ 2,986,026 $ 3,208,835 $ 3,268,446 $ — $ 3,268,446 $ 59,611 1.86 %
Total 3400 - General Fund $ 2,780,861 $ 2,986,026 $ 3,208,835 $ 3,268,446 $ — $ 3,268,446 $ 59,611 1.86 %
Program Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total 3410 Refuse Collection $ 924,683 $ 952,423 $ 980,996 $ 1,010,426 $ — $ 1,010,426 $ 29,430 3.00 %
Total 3420 Recycling $ 1,213,048 $ 1,265,853 $ 1,478,817 $ 1,468,095 $ — $ 1,468,095 $ (10,722) -0.73 %
Total 3430 Refuse Disposal $ 643,130 $ 767,750 $ 749,022 $ 789,925 $ — $ 789,925 $ 40,903 5.46 %
Total 3400 - General Fund $ 2,780,861 $ 2,986,026 $ 3,208,835 $ 3,268,446 $ — $ 3,268,446 $ 59,611 1.86 %
Object Code Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ — $ — $ — $ — $ — $ — $ — — %
Overtime $ — $ — $ — $ — $ — $ — $ — — %
Personal Services $ — $ — $ — $ — $ — $ — $ — — %
Contractual Services $ 2,755,348 $ 2,976,612 $ 3,172,585 $ 3,226,946 $ — $ 3,226,946 $ 54,361 1.71 %
Utilities $ — $ — $ — $ — $ — $ — $ — — %
Supplies $ 25,514 $ 9,414 $ 36,250 $ 41,500 $ — $ 41,500 $ 5,250 14.48 %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 2,780,861 $ 2,986,026 $ 3,208,835 $ 3,268,446 $ — $ 3,268,446 $ 59,611 1.86 %
Total 3400 - General Fund $ 2,780,861 $ 2,986,026 $ 3,208,835 $ 3,268,446 $ — $ 3,268,446 $ 59,611 1.86 %
Budget Summary - Revolving Funds*
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Compost Operations Rev. Fund $ 673,846 $ 804,309 $ 790,000 $ 795,000 $ 2,496 $ 797,496 $ 7,496 0.95 %
Minuteman Haz. Waste Rev. Fund $ 153,800 $ 206,854 $ 260,000 $ 260,000 $ — $ 260,000 $ — — %
Total 3400 - Revolving Funds $ 827,647 $ 1,011,163 $ 1,050,000 $ 1,055,000 $ 2,496 $ 1,057,496 $ 7,496 0.71 %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriation Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compost Operations Rev. Fund $ 824,841 $ 847,524 $ 786,155 $ 793,074 $ 2,496 $ 795,570 $ 9,415 1.20 %
Compensation $ 325,354 $ 352,623 $ 357,167 $ 358,586 $ 2,496 $ 361,082 $ 3,915 1.10 %
Expenses $ 211,938 $ 245,515 $ 188,500 $ 194,000 $ — $ 194,000 $ 5,500 2.92 %
Benefits $ 70,246 $ 43,829 $ 77,487 $ 77,487 $ — $ 77,487 $ — — %
Debt $ 217,303 $ 205,557 $ 163,001 $ 163,001 $ — $ 163,001 $ — — %
Minuteman Haz. Waste Rev. Fund $ 133,954 $ 255,449 $ 260,000 $ 260,000 $ — $ 260,000 $ — — %
Expenses $ 133,954 $ 255,449 $ 260,000 $ 260,000 $ — $ 260,000 $ — — %
Total 3400 - Revolving Funds $ 958,793 $ 1,102,972 $ 1,046,155 $ 1,053,074 $ 2,496 $ 1,055,570 $ 9,415 0.90 %
Budget Summary - All Funds
Appropriation Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 325,354 $ 352,623 $ 357,167 $ 358,586 $ 2,496 $ 361,082 $ 3,915 1.10 %
Expenses $ 3,126,753 $ 3,486,989 $ 3,657,335 $ 3,722,446 $ — $ 3,722,446 $ 65,111 1.78 %
Benefits (Revolving Fund)$ 70,246 $ 43,829 $ 77,487 $ 77,487 $ — $ 77,487 $ — — %
Debt Service (Revolving Fund)$ 217,303 $ 205,557 $ 163,001 $ 163,001 $ — $ 163,001 $ — — %
Total 3400 - All Funds $ 3,739,655 $ 4,088,998 $ 4,254,990 $ 4,321,520 $ 2,496 $ 4,324,016 $ 69,026 1.62 %
3400 Environmental Services Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-23
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing
quality drinking water, and ensuring the proper and safe discharge of our wastewater and by
maintaining our commitment to improving the infrastructure.
Budget Overview: The Water Division budget is comprised of Water Operations, Massachusetts
Water Resources Authority (MWRA) purchases and indirect support from the General Fund.
The Water Operations maintains and repairs the water system that delivers water to Lexington homes
and businesses through 154 miles of water mains, 1,747 fire hydrants and two water towers that store
3.24 million gallons of water. The Town has a three-block inclining rate structure to encourage water
conservation. As a customer uses more water, the water rate for the additional units increases.
Customers are billed twice per year. The Town also sells water to the Town of Bedford at the MWRA
wholesale rate plus an administrative fee. The MWRA provides water to Lexington and greater Boston.
Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits, insurance
and engineering support) that are appropriated in the General Fund. The Water Enterprise Fund,
therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In
FY2023, the Water Enterprise Fund will contribute to the Other Post-Employment Benefits (OPEB) Trust
Fund in a funding level that matches the contributions of the General Fund.
Departmental Initiatives:
1.Continue with the Hydrant Maintenance Program.
2.Continue working with the vendor implementing the Automatic Meter Reading System (AMR).
3.Implement a valve/hydrant maintenance and/or backflow/cross connection program.
4.Continue to evaluate water usage, to move towards conservation efforts.
3600 Water Enterprise Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-24
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Superintendent of Water & Sewer 0.5 0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 2 2 2 2
Grader-Shovel Operator 1 1 1 1
Leadman/Cross Connector Inspector 2 2 2 2
Heavy Equipment Operator 4 4 4 4
Laborer-Meter Reader 1 1 1 1
Department Assistant 0.2 0.2 0.2 0.2
Total FTE 11.2 11.2 11.2 11.2
Total FT/PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT
3600 Water Enterprise Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-25
Budget Recommendations:
The FY2023 recommended Water operating budget is $13,844,481, inclusive of indirect costs. The
recommended budget reflects a $1,220,015 or 9.66% increase from the FY2022 budget.
The budget for Compensation is $875,670, and reflects a $10,216 or 1.18% increase, which is
attributable to the cost of contractually obligated step increases and cost of living adjustments in the
contract with Public Works staff.
The budget for Expenses is $533,500 which is an increase of $19,200, or 3.73% from FY2022, and is
due to an increase in professional development to support training and licenses for several new staff
members, as well as inflationary increases in supplies and materials.
In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing
water main replacement program to being funded directly by user charges instead of debt financing.
This is the third year of an 11-year transition to move the entire $2,200,000 annual program to cash
financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term.
The FY2023 recommendation for cash capital is $600,000.
Debt service is recommended to increase by $57,360 or 4.86%.
The preliminary MWRA Assessment is $9,618,303, which is a $874,391 or 10.00% increase from
FY2022. The final assessment will be issued in June 2022.
In FY2023, it is recommended that the Water Enterprise Fund continue contributing to the Other Post-
Employment Benefits Trust Fund, which was initiated in FY2018.
Indirect payments to the General Fund for those costs borne by the General Fund in support of water
operations are projected at $977,093, an increase of $58,848 or 6.41%.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Assistant Superintendent for Water/Sewer $ 83,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516
3600 Water Enterprise Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-26
Budget Summary:
Funding Sources
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ — $ — $ — $ — $ — $ — $ — — %
Enterprise Funds
Retained Earnings $ — $ — $ — $ — $ — $ — $ — — %
User Charges $ 10,594,289 $ 13,560,393 $ 12,316,466 $ 13,536,481 $ — $ 13,536,481 $ 1,220,015 9.91 %
Meter Charges $ 44,896 $ 75,844 $ 35,000 $ 35,000 $ — $ 35,000 $ — — %
Investment Income $ 17,931 $ 6,399 $ 8,000 $ 8,000 $ — $ 8,000 $ — — %
Fees & Charges $ 399,794 $ 265,633 $ 265,000 $ 265,000 $ — $ 265,000 $ — — %
Total 3600 Water Enterprise $ 11,056,910 $ 13,908,268 $ 12,624,466 $ 13,844,481 $ — $ 13,844,481 $ 1,220,015 9.66 %
Appropriation Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 660,929 $ 834,114 $ 865,454 $ 875,670 $ — $ 875,670 $ 10,216 1.18 %
Expenses $ 420,436 $ 467,078 $ 514,300 $ 533,500 $ — $ 533,500 $ 19,200 3.73 %
Cash Capital $ — $ 200,000 $ 400,000 $ 600,000 $ 600,000 $ 200,000 50.00 %
Debt $ 1,192,000 $ 965,096 $ 1,179,794 $ 1,237,154 $ — $ 1,237,154 $ 57,360 4.86 %
MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ — $ 9,618,303 $ 874,391 10.00 %
OPEB $ 2,761 $ — $ 2,761 $ 2,761 $ — $ 2,761 $ — — %
Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ — $ 977,093 $ 58,848 6.41 %
Total 3600 Water Enterprise $ 10,584,063 $ 11,402,688 $ 12,624,466 $ 13,844,481 $ — $ 13,844,481 $ 1,220,015 9.66 %
Program Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
3610 Water Operations $ 2,273,365 $ 2,266,288 $ 2,559,548 $ 2,646,324 $ — $ 2,646,324 $ 86,776 3.39 %
3620 MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ — $ 9,618,303 $ 874,391 10.00 %
Cash Capital $ — $ 200,000 $ 400,000 $ 600,000 $ — $ 600,000 $ 200,000 50.00 %
OPEB $ 2,761 $ — $ 2,761 $ 2,761 $ — $ 2,761 $ — — %
Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ — $ 977,093 $ 58,848 6.41 %
Total 3600 Water Enterprise $ 10,584,063 $ 11,402,688 $ 12,624,466 $ 13,844,481 $ — $ 13,844,481 $ 1,220,015 9.66 %
Object Code Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 543,405 $ 598,162 $ 681,660 $ 689,487 $ — $ 689,487 $ 7,827 1.15 %
Prior Year Retro Payments $ — $ 54,507 $ — $ — $ — $ — — %
Overtime $ 117,523 $ 181,445 $ 183,794 $ 186,183 $ — $ 186,183 $ 2,389 1.30 %
Personal Services $ 660,929 $ 834,114 $ 865,454 $ 875,670 $ — $ 875,670 $ 10,216 1.18 %
Contractual Services $ 183,763 $ 247,112 $ 269,800 $ 279,800 $ — $ 279,800 $ 10,000 3.71 %
Utilities $ 18,143 $ 18,032 $ 17,000 $ 17,000 $ — $ 17,000 $ — — %
Supplies $ 192,234 $ 198,018 $ 202,500 $ 211,700 $ — $ 211,700 $ 9,200 4.54 %
Small Capital $ 26,296 $ 3,916 $ 25,000 $ 25,000 $ — $ 25,000 $ — — %
Expenses $ 420,436 $ 467,078 $ 514,300 $ 533,500 $ — $ 533,500 $ 19,200 3.73 %
Cash Capital $ — $ 200,000 $ 400,000 $ 600,000 $ — $ 600,000 $ 200,000 50.00 %
Debt $ 1,192,000 $ 965,096 $ 1,179,794 $ 1,237,154 $ — $ 1,237,154 $ 57,360 4.86 %
MWRA $ 7,413,364 $ 8,006,399 $ 8,743,912 $ 9,618,303 $ — $ 9,618,303 $ 874,391 10.00 %
OPEB $ 2,761 $ — $ 2,761 $ 2,761 $ — $ 2,761 $ — — %
Indirects $ 894,573 $ 930,001 $ 918,245 $ 977,093 $ — $ 977,093 $ 58,848 6.41 %
Total 3600 Water Enterprise $ 10,584,063 $ 11,402,688 $ 12,624,466 $ 13,844,481 $ — $ 13,844,481 $ 1,220,015 9.66 %
3600 Water Enterprise Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-27
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing
quality drinking water, by ensuring the proper and safe discharge of wastewater and by maintaining
our commitment to improving the infrastructure.
Budget Overview: The Sewer Division budget is comprised of Wastewater Operations,
Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General
Fund.
The Sewer Division maintains the wastewater system that serves 99 percent of Town residences and
businesses through 34 miles of trunk lines, 119 miles of street lines and 10,326 service connections.
There are also ten sewage-pumping stations operated by the Sewer Division. The Town has a three-
block inclining rate structure to encourage conservation. Customer sewer usage is determined based
on water usage over the same period, with the exception of meters dedicated to outdoor irrigation.
The MWRA provides wastewater treatment to Lexington and greater Boston at the Deer Island
treatment facility.
Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (benefits, insurance
and engineering support) that are appropriated in the General Fund. The Sewer Enterprise Fund,
therefore, reimburses the General Fund for these expenses through an indirect cost transfer.
In FY2023, the Sewer Enterprise Fund is recommended to contribute to the Other Post-Employment
Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund.
Departmental Initiatives:
1.Continue the pipe flushing program and root removal in all areas.
2.Work with the Water Enterprise Division on the ongoing Automatic Meter Reading System
project. (AMR).
3.Continue to educate the public on the costs and problems created by Inflow & Infiltration.
3700 Sewer Enterprise Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-28
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Supt. of Water & Sewer 0.5 0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Heavy Equipment Operator 2 2 2 2
Department Assistant 0.2 0.2 0.2 0.2
Seasonal Assistant 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
Total FTE 4.9 4.9 4.9 4.9
Total FT/PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT
3700 Sewer Enterprise Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-29
Budget Recommendations:
The FY2023 recommended Sewer operating budget, inclusive of indirect costs, is $12,335,486, a
$1,132,216 or 10.11% increase over the FY2022 budget.
The budget for Compensation is $399,848 and reflects a $10,069 or 2.58% increase, which is
attributable to the cost of contractually obligated step increases and cost of living adjustments in the
contract with Public Works staff.
The budget for Expenses is $458,400, an increase of $3,750 or 0.82%, which reflects anticipated
inflationary increases for electricity, supplies and materials.
In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing
sanitary sewer main replacement program to being funded directly by user charges instead of debt
financing. This is the third year of a 10-year transition to move the entire $1,000,000 annual program
to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the
long-term. The FY2023 recommendation for cash capital is $300,000.
Debt service is recommended to increase by $172,371 or 11.77%.
The preliminary MWRA Assessment is $8,994,934, which is a $817,721 or 10.00% increase from
FY2022. The final assessment will be issued in June 2022.
In FY2023, it is recommended that the Sewer Enterprise Fund continue contributing to the Other Post-
Employment Benefits Trust Fund, which was initiated in FY2018.
Indirect payments to the General Fund for those costs borne by the General Fund in support of sewer
operations are projected at $542,416, a increase of $28,305 or 5.51%.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)
Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Assistant Superintendent for Water/Sewer $ 83,895 $ 17,621 $ 101,516 $ — $ — $ — $ 101,516
3700 Sewer Enterprise Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-30
Budget Summary:
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ — $ — $ — $ — $ — $ — $ — — %
Enterprise Funds
Retained Earnings $ — $ — $ — $ — $ — $ — $ — — %
User Charges $ 9,885,948 $ 10,763,060 $ 10,841,270 $ 11,973,486 $ — $ 11,973,486 $ 1,132,216 10.44 %
Connection Fees $ 695 $ 773 $ — $ — $ — $ — $ — — %
Investment Income $ 14,259 $ 8,811 $ 8,000 $ 8,000 $ — $ 8,000 $ — — %
Fees & Charges $ 514,538 $ 388,599 $ 354,000 $ 354,000 $ — $ 354,000 $ — — %
Total 3700 Sewer Enterprise $ 10,415,439 $ 11,161,243 $ 11,203,270 $ 12,335,486 $ — $ 12,335,486 $ 1,132,216 10.11 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 226,162 $ 315,205 $ 389,779 $ 399,848 $ — $ 399,848 $ 10,069 2.58 %
Expenses $ 284,781 $ 325,634 $ 454,650 $ 458,400 $ — $ 458,400 $ 3,750 0.82 %
Cash Capital $ — $ 100,000 $ 200,000 $ 300,000 $ — $ 300,000 $ 100,000 50.00 %
Debt $ 1,200,863 $ 1,243,337 $ 1,464,513 $ 1,636,884 $ — $ 1,636,884 $ 172,371 11.77 %
MWRA $ 7,837,139 $ 7,922,359 $ 8,177,213 $ 8,994,934 $ — $ 8,994,934 $ 817,721 10.00 %
OPEB $ 3,004 $ — $ 3,004 $ 3,004 $ — $ 3,004 $ — — %
Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ — $ 542,416 $ 28,305 5.51 %
Total 3700 Sewer Enterprise $ 10,084,043 $ 10,448,199 $ 11,203,270 $ 12,335,486 $ — $ 12,335,486 $ 1,132,216 10.11 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
3710 Sewer Enterprise $ 1,711,806 $ 1,884,177 $ 2,308,942 $ 2,495,132 $ — $ 2,495,132 $ 186,190 8.06 %
3720 - MWRA $ 7,837,139 $ 7,922,359 $ 8,177,213 $ 8,994,934 $ — $ 8,994,934 $ 817,721 10.00 %
Cash Capital $ — $ 100,000 $ 200,000 $ 300,000 $ — $ 300,000 $ 100,000 50.00 %
OPEB $ 3,004 $ — $ 3,004 $ 3,004 $ — $ 3,004 $ — — %
Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ — $ 542,416 $ 28,305 5.51 %
Total 3700 Sewer Enterprise $ 10,084,043 $ 10,448,199 $ 11,203,270 $ 12,335,486 $ — $ 12,335,486 $ 1,132,216 10.11 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 197,259 $ 252,732 $ 305,063 $ 314,031 $ — $ 314,031 $ 8,968 2.94 %
Prior Year Retro Payments $ — $ 12,329 $ — $ — $ — $ — — %
Overtime $ 28,903 $ 50,144 $ 84,716 $ 85,817 $ — $ 85,817 $ 1,101 1.30 %
Personal Services $ 226,162 $ 315,205 $ 389,779 $ 399,848 $ — $ 399,848 $ 10,069 2.58 %
Contractual Services $ 134,846 $ 131,011 $ 207,400 $ 207,400 $ — $ 207,400 $ — — %
Utilities $ 108,424 $ 111,977 $ 130,000 $ 131,000 $ — $ 131,000 $ 1,000 0.77 %
Supplies $ 41,511 $ 81,788 $ 103,250 $ 105,900 $ — $ 105,900 $ 2,650 2.57 %
Small Capital $ — $ 858 $ 14,000 $ 14,100 $ — $ 14,100 $ 100 0.71 %
Expenses $ 284,781 $ 325,634 $ 454,650 $ 458,400 $ — $ 458,400 $ 3,750 0.82 %
Cash Capital $ — $ 100,000 $ 200,000 $ 300,000 $ — $ 300,000 $ 100,000 50.00 %
Debt $ 1,200,863 $ 1,243,337 $ 1,464,513 $ 1,636,884 $ — $ 1,636,884 $ 172,371 11.77 %
MWRA $ 7,837,139 $ 7,922,359 $ 8,177,213 $ 8,994,934 $ — $ 8,994,934 $ 817,721 10.00 %
OPEB $ 3,004 $ — $ 3,004 $ 3,004 $ — $ 3,004 $ — — %
Indirects $ 532,094 $ 541,663 $ 514,111 $ 542,416 $ — $ 542,416 $ 28,305 5.51 %
Total 3700 Sewer Enterprise $ 10,084,043 $ 10,448,199 $ 11,203,270 $ 12,335,486 $ — $ 12,335,486 $ 1,132,216 10.11 %
3700 Sewer Enterprise Program: Public Works
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
V-31
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Section VI: Program 4000: Public Safety
This section includes detailed information about the FY2019 Operating Budget & Financing Plan for
public safety. It includes:
•4100 Law Enforcement VI-3
•4200 Fire & Rescue VI-8
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-1
This Page Intentionally Left Blank.
Mission: The Lexington Police Department provides public safety services to enhance the quality of
life in Lexington. A team of dedicated police officers, detectives, dispatchers and support staff work in
a coordinated manner to effectively intervene in emergencies, promote traffic safety, suppress crime,
reduce fear and deliver services to the community through a variety of prevention, problem solving and
law enforcement programs.
Budget Overview: The Police Department is comprised of seven divisions: Administration, Patrol
and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards. In
FY2021, the Police Department responded to 13,501 calls for service with 659 crimes investigated.
The Administration division is comprised of 11 full-time and 6 part-time employees including: the Chief
and two Captains who oversee administrative and operational functions including budget, planning,
training, personnel administration, public affairs and policy development; four Lieutenants who each
lead a workgroup consisting of patrol officers, dispatchers and a Sergeant providing 24/7 policing
services; an administrative Sergeant who tends to the accreditation program as well as detail
assignments and event planning; an office manager and clerk who handle records management,
accounting and payroll; 6 cadets who provide administrative support; and a mechanic who purchases,
equips and maintains the vehicle fleet and other specialized equipment.
The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants)
responsible for responding to a variety of critical front-line services 24/7 including intervening in
emergencies, promoting crime prevention and traffic safety as well as suppressing crime.
The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO) and one
account clerk. Meter and parking enforcement in Lexington Center is done by the PEO. The Traffic
Bureau supervisor also manages the school crossing guard program.
The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant
Prosecutor and oversees six detectives responsible for investigation and prevention including: three
major case detectives, a family services detective, a Community Resource Officer (CRO) and a School
Resource Officer (SRO).
The Dispatch division is comprised of ten civilian dispatchers responsible for directing the proper
resources to nearly 14,000 service calls that require a police, fire or medical unit response.
The Animal Control division entered into an agreement to share a full-time Animal Control Officer (ACO)
with the Town of Bedford in October 2015, with 70%, or 27 hours per week allocated to Lexington.
The ACO is an employee of the Town of Bedford, but will continue to work collaboratively with the
Lexington Board of Health regarding animal related health issues.
The School Crossing guard program has 17 part-time civilian members who cover 15 school crossings
during the school year. A program improvement seeks to increase these numbers to 18 part-time
civilian members covering 16 crossings.
4100 Law Enforcement Program: Public Safety
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-3
Departmental Initiatives:
1.Identify and schedule training surrounding Diversity, Equity and Inclusion (DEI), Fair and
Impartial Policing (FIP) and De-escalation Techniques. Explore ways to increase our community
engagement to ensure trust, accountability and transparency with the residents, work force and
visitors of Lexington.
2.Continue to support and work with the Facilities Department, the Permanent Building
Committee, Tecton Architects and input from citizen groups regarding the design and
construction of a new police station.
3.With the anticipated hiring of a Police Chief in early 2022, and potentially other members of the
command staff, continue the smooth transition plan and executive development practices that
will continue to identify and develop future leaders from within the Department.
4100 Law Enforcement Program: Public Safety
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-4
Authorized/Appropriated Staffing:
Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Chief 1 1 1 1
Captain of Operations 1 1 1 1
Captain of Administration 1 1 1 1
Administrative Sergeant 1 1 1 1
Lieutenants (Patrol)4 4 4 4
Sergeants (Patrol)5 5 5 5
Police Officers 29 29 29 29
Lieutenant (Detective)1 1 1 1
Sergeant (Detective-Prosecutor)1 1 1 1
Detectives; Major Case 3 3 3 3
Family Services Detective 1 1 1 1
School Resource Officer 1 1 1 1
Community Resource Officer 1 1 1 1
Cadets - 6 part-time 3.06 3.06 3.06 3.06
Parking Enforcement Officer 1 1 1 1
Dispatch Supervisor —1 1 1
Dispatchers 9 9 9 9
Office Manager 1 1 1 1
Traffic Bureau Supervisor 1 1 1 1
Administrative Assistant 1 1 1 1
Department Account Assistant 1 1 1 1
Mechanic 1 1 1 1
Animal Control - 1 part-time ————
Parking Lot Attendants - 8 part-time 2.81 2.81 ——
Crossing Guards - 18 part-time 3.69 3.69 3.69 3.91
Total FTE 74.56 75.56 72.75 72.97
50 Officers 50 Officers 50 Officers 50 Officers
Total FT/PT 65FT/32PT 65FT/32PT 66FT/24PT 66FT/25PT
Overall staff changes from FY2020 to FY2023:
FY2021 - Dispatch Supervisor role reflects program improvement, funded via Enhanced 911 state grant.
FY2022 - Parking Lot Attendants reflect a transition at the Depot Lot from an attended lot to a pay-by-plate program
FY2023 - A program improvement requests an 18th crossing guard to cover a third location on Marrett Rd. for the Hastings School.
4100 Law Enforcement Program: Public Safety
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-5
Budget Recommendations:
The FY2023 recommended Police Department budget is $8,265,377 which is a $121,230 or 1.49%
increase from the FY2022 budget.
The budget for Compensation is $7,169,307 and reflects an increase of $50,309 or 0.71%, which is a
net increase that reflects savings due to staff turnover offset by contractually obligated step increases,
a program improvement to support enhanced police training under the new state certification
requirements, a second program improvement which anticipates the need for staff to transport
detainees to another location once the police move to their temporary location, and a third program
improvement to fund a third crossing guard on Marrett Road for the Hastings Elementary School.
Compensation does not include any estimate of prospective cost of living increases for contracts
expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary
Adjustment account within the Town Manager’s budget.
The budget for Expenses is $1,096,070 and reflects an increase of $70,921 or 6.92%. Nearly $30,000
is due to anticipated increases in the regional gasoline contract. The majority of the remaining
increase is due to the purchase of two Hybrid vehicles, increased costs associated with supplies and
ammunition, increased training and mileage costs, and an increase for the contract with the Town of
Bedford to fund the Animal Control Officer.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Administrative Lieutenant $ 141,661 $ 18,458 $ 160,119 $ — $ — $ — $ 160,119
Required Police Training $ 41,840 $ 607 $ 42,447 $ 41,840 $ 607 $ 42,447 $ —
Holding Cell Shifts $ 44,800 $ 650 $ 45,450 $ 44,800 $ 650 $ 45,450 $ —
Crossing Guard $ 7,921 $ 115 $ 8,036 $ 7,921 $ 115 $ 8,036 $ —
4100 Law Enforcement Program: Public Safety
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-6
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 7,073,419 $ 7,471,636 $ 7,613,247 $ 7,951,816 $ 94,561 $ 8,046,377 $ 433,130 5.69 %
Fees & Charges
Fees $ 113,811 $ 88,026 $ 115,000 $ 115,000 $ — $ 115,000 $ — — %
Fines & Forfeitures $ 152,654 $ 59,820 $ 101,000 $ 101,000 $ — $ 101,000 $ — — %
Licenses & Permits $ 3,188 $ 5,100 $ 2,800 $ 3,000 $ — $ 3,000 $ 200 7.14 %
Parking Fund*$ 312,100 $ 312,100 $ 312,100 $ — $ — $ — $ (312,100) -100.00 %
Total 4100 Law Enforcement $ 7,655,171 $ 7,936,682 $ 8,144,147 $ 8,170,816 $ 94,561 $ 8,265,377 $ 121,230 1.49 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 6,753,696 $ 7,002,993 $ 7,118,998 $ 7,074,746 $ 94,561 $ 7,169,307 $ 50,309 0.71 %
Expenses $ 901,475 $ 933,689 $ 1,025,149 $ 1,096,070 $ — $ 1,096,070 $ 70,921 6.92 %
Total 4100 Law Enforcement $ 7,655,171 $ 7,936,682 $ 8,144,147 $ 8,170,816 $ 94,561 $ 8,265,377 $ 121,230 1.49 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Total 4110 Police Administration $ 1,799,212 $ 1,925,919 $ 1,804,589 $ 1,796,646 $ — $ 1,796,646 $ (7,943) -0.44 %
Total 4120 Patrol & Enforcement $ 3,604,027 $ 3,743,861 $ 4,001,304 $ 4,063,728 $ 86,640 $ 4,150,368 $ 149,064 3.73 %
Total 4130 Traffic Bureau $ 463,758 $ 428,958 $ 396,075 $ 399,256 $ — $ 399,256 $ 3,181 0.80 %
Total 4140 Investigations $ 870,040 $ 932,948 $ 958,461 $ 946,043 $ — $ 946,043 $ (12,418) -1.30 %
Total 4150 Dispatch $ 699,122 $ 700,905 $ 738,222 $ 722,587 $ — $ 722,587 $ (15,635) -2.12 %
Total 4160 Animal Control $ 65,812 $ 67,053 $ 69,888 $ 73,104 $ — $ 73,104 $ 3,216 4.60 %
Total 4170 Crossing Guards $ 153,200 $ 137,039 $ 175,608 $ 169,452 $ 7,921 $ 177,373 $ 1,765 1.01 %
Total 4100 Law Enforcement $ 7,655,171 $ 7,936,682 $ 8,144,147 $ 8,170,816 $ 94,561 $ 8,265,377 $ 121,230 1.49 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 5,594,835 $ 5,754,440 $ 6,172,458 $ 6,134,787 $ 7,921 $ 6,142,708 $ (29,750) -0.48 %
Prior Year Retro Payments $ — $ — $ — $ — $ — $ — $ — — %
Overtime $ 1,158,861 $ 1,248,553 $ 942,040 $ 936,359 $ 86,640 $ 1,022,999 $ 80,959 8.59 %
Personal Services $ 6,753,696 $ 7,002,993 $ 7,114,498 $ 7,071,146 $ 94,561 $ 7,165,707 $ 51,209 0.72 %
Contractual Services $ 342,735 $ 287,089 $ 410,742 $ 419,324 $ — $ 419,324 $ 8,582 2.09 %
Utilities $ 108,729 $ 112,457 $ 128,487 $ 164,747 $ — $ 164,747 $ 36,260 28.22 %
Supplies $ 223,212 $ 264,008 $ 217,281 $ 219,623 $ — $ 219,623 $ 2,342 1.08 %
Small Capital $ 226,799 $ 270,135 $ 268,639 $ 292,376 $ — $ 292,376 $ 23,737 8.84 %
Expenses $ 901,475 $ 933,689 $ 1,025,149 $ 1,096,070 $ — $ 1,096,070 $ 70,921 6.92 %
Total 4100 Law Enforcement $ 7,655,171 $ 7,936,682 $ 8,139,647 $ 8,167,216 $ 94,561 $ 8,261,777 $ 122,130 1.50 %
*Reflects transfers from the Parking Fund to the General Fund rather than actual revenue from parking permits, Depot Square lot fees, and Pay-by-Phone and meter revenue. The fund balance is insufficient to support a transfer to the General Fund in FY2023 due to effects from the pandemic as well as sizeable capital projects in FY2022.
4100 Law Enforcement Program: Public Safety
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-7
Mission: The Lexington Fire Department protects the people, homes and businesses in our
community from fire, medical emergencies, hazardous material incidents and natural disasters. This is
accomplished through public education, safety code management and emergency response.
Budget Overview: The Fire Department is comprised of five divisions: Administration, Fire
Prevention, Fire Suppression, Emergency Medical Services and Emergency Management.
•Administration is responsible for developing policies and procedures, training, inventory control,
financial and budgetary oversight, and managing the day-to-day operations of the Department.
•Fire Prevention is responsible for fire code enforcement activities, public education, plan review,
permit application and approval, flammable/combustible liquid storage approval and regulatory
enforcement of blasting applications and permits.
•Fire Suppression is staffed 24/7, operating out of two stations and responding to emergency
calls including: fire suppression, motor vehicle accidents, medical emergencies, hazardous
material responses, and other emergency incidents.
•Emergency Medical Services operates in conjunction with the Fire Suppression division, staffing
two ambulances 24/7 at the Advanced Life Support (ALS) level. These vehicles respond to over
2,500 calls for assistance annually.
•Emergency Management is responsible for communications with the Federal Emergency
Management Agency (FEMA) and the Massachusetts Emergency Management Agency (MEMA),
as well as reviewing and commenting on numerous Townwide emergency operation plans. The
Chief serves as the Emergency Management Director and the department’s administrative staff
support this division.
Departmental Initiatives:
1.Implement additional modules of the Public Safety Software and build out to department needs.
2.Role out online fire permitting process.
3.Develop an improved employee recruitment process to address diversity and retention.
4.Continue work on new fire headquarters as one year comes to an end and identify any needs.
4200 Fire & Rescue Program: Public Safety
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-8
Authorized/Appropriated StaffingAuthorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Fire Chief 1 1 1 1
Assistant Fire Chief 2 2 2 2
Office Manager 1 1 1 1
Fire Inspector 1 1 1 1
Fire Captains 4 4 4 4
Fire Lieutenants 12 12 12 12
Firefighters/Paramedics 44 44 44 44
Fire Prevention Assistant 0.86 0.86 0.86 0.86
Total FTE 65.86 65.86 65.86 65.86
Total FT/PT 65FT/1PT 65FT/1PT 65FT/1PT 65FT/1PT
4200 Fire & Rescue Program: Public Safety
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-9
Budget Recommendations:
The FY2023 recommended Fire Department budget is $8,068,468. The recommended budget is a
$99,158 or 1.24% increase from the FY2022 budget.
The recommended budget for Compensation is $7,269,665, and reflects an increase of $22,464 or
0.31% from the revised FY2022 budget, for contractually obligated step increases. Compensation does
not include any estimate of prospective cost of living increases for contracts expiring on or before June
30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the
Town Manager’s budget.
The budget for Expenses is $798,803 and reflects a net increase of $76,694 or 10.62%, which includes
anticipated increases in diesel fuel costs ($12,400), increases in maintenance costs ($10,000) for fire
apparatus, ambulance and fleet vehicles; enhanced communications costs ($2,400) to house the
Emergency Command Center at fire headquarters, and a program improvement ($48,633) for a
training mannequin to allow staff to practice their life support skills.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Advanced Life Support Training and Simulation Manikin $ 48,633 $ — $ 48,633 $ 48,633 $ — $ 48,633 $ —
Medstat MS 500 EMS ATV and Trailer $ 84,048 $ — $ 84,048 $ — $ — $ — $ 84,048
Combination Wildfire Scout and Personnel Transporter ATV $ 55,280 $ — $ 55,280 $ — $ — $ — $ 55,280
4200 Fire & Rescue Program: Public Safety
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-10
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 5,840,461 $ 6,357,519 $ 6,550,635 $ 6,596,160 $ 48,633 $ 6,644,793 $ 94,158 1.44 %
Fees & Charges
Ambulance Fees $ 1,321,540 $ 1,157,735 $ 1,340,000 $ 1,340,000 $ — $ 1,340,000 $ — — %
Fire Department Fees $ 32,850 $ 47,395 $ 33,675 $ 33,675 $ — $ 33,675 $ — — %
Licenses & Permits $ 55,480 $ 55,120 $ 45,000 $ 50,000 $ — $ 50,000 $ 5,000 11.11 %
Total 4200 Fire & Rescue $ 7,250,331 $ 7,617,769 $ 7,969,310 $ 8,019,835 $ 48,633 $ 8,068,468 $ 99,158 1.24 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 6,645,325 $ 6,987,078 $ 7,247,201 $ 7,269,665 $ — $ 7,269,665 $ 22,464 0.31 %
Expenses $ 605,006 $ 630,691 $ 722,109 $ 750,170 $ 48,633 $ 798,803 $ 76,694 10.62 %
Total 4200 Fire & Rescue $ 7,250,331 $ 7,617,769 $ 7,969,310 $ 8,019,835 $ 48,633 $ 8,068,468 $ 99,158 1.24 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Total 4210 Fire Administration $ 470,901 $ 550,049 $ 582,730 $ 608,685 $ — $ 608,685 $ 25,955 4.45 %
Total 4220 Fire Prevention $ 228,785 $ 233,563 $ 240,605 $ 245,071 $ — $ 245,071 $ 4,466 1.86 %
Total 4320 Fire Suppression $ 6,382,277 $ 6,625,477 $ 6,928,204 $ 6,945,138 $ — $ 6,945,138 $ 16,934 0.24 %
Total 4240 Emergency Medical Services $ 164,206 $ 204,780 $ 211,771 $ 212,541 $ 48,633 $ 261,174 $ 49,403 23.33 %
Total 4250 Emergency Management $ 4,161 $ 3,900 $ 6,000 $ 8,400 $ — $ 8,400 $ 2,400 40.00 %
Total 4200 Fire & Rescue $ 7,250,331 $ 7,617,769 $ 7,969,310 $ 8,019,835 $ 48,633 $ 8,068,468 $ 99,158 1.24 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 5,624,935 $ 5,878,461 $ 6,075,937 $ 6,133,174 $ — $ 6,133,174 $ 57,237 0.94 %
Overtime $ 1,020,390 $ 1,108,616 $ 1,171,264 $ 1,136,491 $ — $ 1,136,491 $ (34,773) -2.97 %
Personal Services $ 6,645,325 $ 6,987,078 $ 7,247,201 $ 7,269,665 $ — $ 7,269,665 $ 22,464 0.31 %
Contractual Services $ 287,580 $ 292,933 $ 336,304 $ 351,154 $ — $ 351,154 $ 14,850 4.42 %
Utilities $ 52,053 $ 44,402 $ 67,890 $ 80,331 $ — $ 80,331 $ 12,441 18.33 %
Supplies $ 263,943 $ 180,807 $ 217,415 $ 218,185 $ — $ 218,185 $ 770 0.35 %
Small Capital $ 1,429 $ 112,549 $ 100,500 $ 100,500 $ 48,633 $ 149,133 $ 48,633 48.39 %
Expenses $ 605,006 $ 630,691 $ 722,109 $ 750,170 $ 48,633 $ 798,803 $ 76,694 10.62 %
Total 4200 Fire & Rescue $ 7,250,331 $ 7,617,769 $ 7,969,310 $ 8,019,835 $ 48,633 $ 8,068,468 $ 99,158 1.24 %
4200 Fire & Rescue Program: Public Safety
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VI-11
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Section VII: Program 5000: Culture & Recreation
This section includes detailed information about the FY2023 Operating Budget & Financing Plan for
culture & recreation services. It includes:
•5100 Cary Memorial Library VII-3
•5200 Recreation and Community Programs VII-9
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-1
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FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-2
Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our
community.
Budget Overview: Cary Memorial Library is comprised of three divisions: Administration and General
Services, Adult Services, and Youth Services.
•Administration and General Services includes administrative staff and webmaster salaries, as
well as the supply, equipment, and Minuteman Library Network membership costs.
•Adult Services includes all adult library, technology, and bibliographic services staff as well as
adult books and audiovisual materials.
•Youth Services includes all children’s library staff and also includes library materials for children
and teens.
Departmental Initiatives: Our Guiding Principles
1.Books, information, and so much more: We continue our 150-year-long tradition of providing
books and other materials that reflect the needs and interests of Lexington residents. Though
much has changed since our doors first opened in 1869, our essential function remains the
same - to bring the world of information and ideas to you.
2.At the intersection of learning, making, and play: In recent years, educational research has
increasingly shown that we learn best through experience - by making mistakes and trying
again. In furthering this effort, we are expanding these types of learning opportunities, giving
you more chances to build, create and play.
3.A place that works for everyone: We value the rich diversity of our community, and our
commitment to equitable service for all is unwavering. Efforts to identify and remove barriers
to access are ongoing - we are a work in progress.
4.With opportunities for human connection: In a world where technology is ever-present, we are
committed to fostering human interactions. Sometimes that is as simple as providing
comfortable chairs for a serendipitous meeting between old friends. Other times it takes the
shape of an elaborate event with community partners and hundreds of guests. Large and
small, these moments, shared among neighbors, strengthen the social fabric of Lexington.
5.A future as vibrant as our past: With more than a half million visitors each year, Cary Library is
a cherished community asset and a source of civic pride. Stewardship of this resource requires
equal attention to preservation and transformation.
5100 Cary Memorial Library Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-3
5100 Cary Memorial Library Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-4
Authorized/Appropriated Staffing:
FY2020 FY2021 FY2022 FY2023BudgetBudgetBudgetRequest
Library Director 1.0 1.0 1.0 1.0
Deputy Library Director*1.0 1.0 1.0 1.0
Office Manager 1.0 1.0 1.0 1.0
Head of Adult Services 1.0 1.0 1.0 1.0
Head of Youth Services 1.0 1.0 1.0 1.0
Head of Technology & Training*——1.0 1.0
Librarian I***5.0 5.0 6.0 6.0
Librarian II*5.0 5.0 4.0 4.0
Library Associates***7.0 7.0 8.0 8.0
Library Technicians****3.5 2.8 2.8 2.8
Library Technician II***,****7.0 8.0 6.0 6.0
Adult Pages*****1.6 1.6 1.6 2.2
Student Pages*****0.7 0.7 0.7 —
Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed
Total FTE 34.8 35.1 36.1 36.0
Total FT/PT 26FT/23PT 27FT/22PT 28FT/22PT 28FT/22PT
*In FY2022, due to staff turnover, the Head of Technology role was broken out from the Deputy Library Director and re-established as a Department Head position. A Librarian II was assigned to the role.
**In FY2022, Fall STM approved the transfer of the Library's dedicated webmaster from the Innovation & Technology budget to the Library budget.
***In FY2022, two Library Technician IIs were reclassified to a Library Associate and a Librarian I.
****A Program Improvement in FY2020 added hours to cover the Teen Room, resulting in an increase of 0.38 FTE. In FY2021, a program improvement transitioned a part-time Technician to a full-time Technician II.
*****In FY2023 all Pages will be combined under Adult Pages.
5100 Cary Memorial Library Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-5
Budget Recommendations:
The FY2023 recommended General Fund Library budget is $3,336,219, which is a $179,871 or 5.70%
increase from the FY2022 budget.
The General Fund operating budget for Compensation is $2,637,708, and reflects a $112,101 or 4.44%
increase, which incorporates contractually obligated step increases and cost of living increases.
The General Fund operating budget for Expenses is $698,511 and reflects a $67,770 or 10.74%
increase, which is primarily driven by inflationary increases for supplies and materials and contractual
services.
To retain certification by the Massachusetts Board of Library Commissioners, the Library must expend
the equivalent of 13 percent of its annual municipal appropriation on materials. Prior to FY2016, the
Town’s appropriation had been less than one-half of this required amount, with the balance coming
from the Library Foundation and Friends of the Library. In FY2016, the Town approved a program
improvement request that substantially closed this funding gap. In FY2021, a program improvement
added funding to the materials budget to achieve 100% funding, which is continued in FY2023 at
13.7%. This was precipitated by a change in the Minuteman Library Network renewal policy, which
automatically renews overdue materials, if available, and has dramatically reduced revenues from fines
which were primarily used for materials costs.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Full-Time Youth Services Librarian $ 69,456 $ 17,411 $ 86,867 $ — $ — $ — $ 86,867
Library Fellowship $ 5,080 $ 74 $ 5,154 $ — $ — $ — $ 5,154
5100 Cary Memorial Library Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-6
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 2,736,466 $ 2,725,127 $ 3,156,348 $ 3,336,219 $ — $ 3,336,219 $ 179,871 5.70 %
Total 5100 Library $ 2,736,466 $ 2,725,127 $ 3,156,348 $ 3,336,219 $ — $ 3,336,219 $ 179,871 5.70 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 2,265,546 $ 2,162,069 $ 2,525,607 $ 2,637,708 $ — $ 2,637,708 $ 112,101 4.44 %
Expenses $ 470,920 $ 563,057 $ 630,741 $ 698,511 $ — $ 698,511 $ 67,770 10.74 %
Total 5100 Library $ 2,736,466 $ 2,725,127 $ 3,156,348 $ 3,336,219 $ — $ 3,336,219 $ 179,871 5.70 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Total 5110 Admin. & General Services $ 493,941 $ 522,196 $ 592,832 $ 654,704 $ — $ 654,704 $ 61,872 10.44 %
Total 5120 Adult Services $ 1,565,355 $ 1,492,243 $ 1,682,180 $ 1,776,326 $ — $ 1,776,326 $ 94,146 5.60 %
Total 5130 Youth Services $ 677,170 $ 710,687 $ 881,336 $ 905,189 $ — $ 905,189 $ 23,853 2.71 %
Total 5100 Library $ 2,736,466 $ 2,725,127 $ 3,156,348 $ 3,336,219 $ — $ 3,336,219 $ 179,871 5.70 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Revised Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 2,223,069 $ 2,161,492 $ 2,462,578 $ 2,572,582 $ — $ 2,572,582 $ 110,004 4.47 %
Prior Year Retro Payments $ — $ — $ — $ — $ — $ — $ — — %
Overtime (Sunday Premium)$ 42,477 $ 578 $ 63,029 $ 65,126 $ — $ 65,126 $ 2,097 3.33 %
Personal Services $ 2,265,546 $ 2,162,069 $ 2,525,607 $ 2,637,708 $ — $ 2,637,708 $ 112,101 4.44 %
Contractual Services $ 121,295 $ 124,486 $ 141,111 $ 160,752 $ — $ 160,752 $ 19,641 13.92 %
Utilities $ 8,153 $ 7,353 $ 8,200 $ 5,000 $ — $ 5,000 $ (3,200) -39.02 %
Supplies $ 313,613 $ 392,521 $ 441,430 $ 492,759 $ — $ 492,759 $ 51,329 11.63 %
Small Capital $ 27,859 $ 38,697 $ 40,000 $ 40,000 $ — $ 40,000 $ — — %
Expenses $ 470,920 $ 563,057 $ 630,741 $ 698,511 $ — $ 698,511 $ 67,770 10.74 %
Total 5100 Library $ 2,736,466 $ 2,725,127 $ 3,156,348 $ 3,336,219 $ — $ 3,336,219 $ 179,871 5.70 %
5100 Cary Memorial Library Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-7
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Mission: The Department of Recreation and Community Programs strives to provide affordable,
quality programs meeting the needs of the community. The Department is committed to providing
active and passive leisure opportunities that are educational, fun and life-enriching. The Department
promotes participation by all Lexington residents in safe, accessible and well-maintained facilities.
Budget Overview: The Department operates as an Enterprise Fund whereby program and facility
fees must cover the direct cost of operations including all full- and part-time staff and program,
services and facility expenses including supplies, equipment, utilities and wages/overhead. As such,
the operating budget may increase or decrease year to year to meet changes in enrollment and facility
use demands. The Director of Recreation and Community Programs, through the Recreation
Committee, sets program fees with the approval of the Select Board. The operating budget supports
staff who manage and deliver programs along with the supplies and equipment needed to operate
those programs and services in addition to seven full-time staff. The Enterprise Fund is comprised of
four divisions: Recreation, Pine Meadows Golf Club, Community Center and the Administrative Division.
The Administrative Division was created in FY2020 to centralize administrative support for the business
aspects within the Recreation, Pine Meadows and Community Center operations.
Program revenues (Recreation, Pine Meadows Golf Club and Community Center) also help fund Capital
Improvement Projects. In FY2023, the Department's contribution to the General Fund to cover the
costs of employee benefits and indirect services has been reintroduced. Staff will be working to
provide options for alternative funding models for the Department to the Fiscal Guideline Working
Group. That model may be implemented as soon as FY2024.
The Department offers a wide variety of leisure, socialization and recreational opportunities for
individuals of all ages and abilities. Staff plan, schedule and coordinate programs, activities and special
events at Outdoor Recreation Facilities such as, parks, playgrounds, athletic fields, tennis and
basketball courts, the Town Pool, Old Reservoir and Pine Meadows Golf Club. Other outdoor resources
include Conservation and Open Spaces. Additionally, the indoor facilities the department utilize include
the Community Center, the Public Schools, off-site and out-of-town venues.
Departmental Initiatives:
1.Implement the Key Findings of the 2020 Town of Lexington Community Needs Assessment
along with the recommendations from the 2017 Recreation Facilities ADA Compliance Study in
the development of the operational and capital improvement planning for the future needs of
the community.
2.Recommend and implement Key Findings of the 2021 Athletic Fields Feasibility Study.
3.Continue the growth and implementation of the department's therapeutic, adaptive and
inclusive recreation programming.
4.Explore alternative funding sources for the Recreation and Community Programs Department in
order to sustain the Recreation Enterprise Fund and operations.
5.Support Townwide cultural and historic events.
6.Support Townwide diversity equity and inclusion initiatives.
5200 Recreation & Community Programs Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-9
Note: Pine Meadows staffing is provided via contractual services.
Oversight is provided by the Director of Recreation and Community Programs.
5200 Recreation & Community Programs Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-10
Authorized/Appropriated Staffing
Element: 5210 Administration
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Director of Recreation and Community Programs 1 1 1 1
Administrative Manager 1 1 1 1
Municipal Assistant*0.68 ———
Administrative Assistant**2 1.8 1.8 1.8
Subtotal FTE 4.68 3.8 3.8 3.8
Subtotal FT/PT 4FT/2PT 4FT/2PT 3FT/1PT 3FT/1PT
Element: 5220 Recreation
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Assistant Director 1 1 1 1
Recreation Supervisor 1 1 1 1
Recreation Coordinator***———0.4
Certified Therapeutic Recreation Specialist****0.34 1 1 1
Seasonal (Part-time)225+/-225+/-225+/-225+/-
Subtotal FTE 2.34 3.0 3.0 3.4
Subtotal FT/PT 2FT/1PT 2FT/1PT 3FT/0PT 3FT/1PT
Element: 5240 Community Center
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Community Center Director 1 1 1 1
Youth & Family Coordinator 1 1 1 1
Department Assistant 1 1 1 1
Municipal Assistant (3, PT)*1 —1 1
Building Supervisor (2, PT)*1 —1 1
Seasonal (Part-time)50+/-50+/-50+/-50+/-
Subtotal FTE 5 3 5 5
Subtotal FT/PT 3 FT/4 PT 3 FT/0 PT 3 FT/5 PT 3 FT/5 PT
Total FTE 12.02 9.8 11.8 12.2
Total FT/PT 9FT/7PT + Seasonal 9FT/7PT + Seasonal 10FT/6PT + Seasonal 10FT/7PT + Seasonal
*In FY2021, in light of the Community Center being closed, a number of staff were furloughed.
**The incumbent in the Administrative Assistant role has requested a 4-day schedule.
***A part-time Recreation Coordinator is requested as a program improvement in FY2023.
****In FY2019, a part-time Certified Therapeutic Recreation Specialist was added to staff for the full year. In FY2021, the position was expanded to full-time.
5200 Recreation & Community Programs Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-11
Budget Recommendations:
The FY2023 recommended budget for the Department of Recreation and Community Programs -
comprised of four divisions: Pine Meadows Golf, Recreation, Community Center and Administrative - is
$3,425,097. The recommended budget is an increase of $835,161 or 32.25% from the FY2022
budget, which anticipated a slow resumption of pre-pandemic activity levels.
It should be noted that the Recreation and Community Programs Department operating budget has
historically been supported solely from program fees. In FY2016, with the opening of the Community
Center, the tax levy began to contribute the equivalent of the wages and benefits for the three full-time
employees who are most closely involved with managing the Community Center operations and
programming. This will continue in FY2023, with $242,790 being proposed in General Fund support of
Community Center wages.
The Community Center provides free drop-in programs and opportunities to promote social, emotional,
and cognitive well-being and wellness for residents of all ages and abilities. It provides residents with a
wide variety of programs that are fun, educational and life-enriching. The Community Center provides
opportunities and access to all residents that are generally not supported through fees, in addition to
many programs, activities and services that may require a fee. The customer service counter at the
Center supports the Community Center, including the operations of the Human Services and the
Recreation & Community Programs Departments, allowing for one-stop shopping for services and
programs.
The recommended budget for Compensation is $1,567,753, which is a $225,552 or 16.80% increase
from the FY2022 budget, and reflects a return to more comprehensive programming, as well as step
increases, cost-of-living adjustments, and a rate increase for Seasonal staff commensurate with the
January 2022 state minimum wage increase.
The recommended budget for Expenses is $1,571,240 and reflects a $323,505 or 25.93% increase
from the FY2022 budget, primarily due to the introduction of new programming and the ability to
resume offering a wide, diverse and accessible variety of in-person and virtual recreational
programming for the community, post-pandemic. The recommended budget for the operation of the
Pine Meadows Golf Course is $550,800 and reflects a net increase of $3,000 or 0.55%. The current
course management contract was awarded in December 2018 for a contract period of 3 years
beginning January 2019 through December 2021, with options for annual renewals through December
2023.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Community Center Furniture $ 25,000 $ — $ 25,000 $ — $ — $ — $ 25,000
Community Center Generator $ — $ — $ — $ — $ — $ — $ —
Vehicle Replacement $ 47,000 $ — $ 47,000 $ 47,000 $ — $ 47,000 $ —
Part-time Recreation Coordinator $ 25,000 $ 363 $ 25,363 $ 25,000 $ 363 $ 25,363 $ —
Program Guide - Mailing & Printing $ 55,000 $ — $ 55,000 $ 55,000 $ — $ 55,000 $ —
5200 Recreation & Community Programs Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-12
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 208,859 $ 618,916 $ 509,215 $ 242,790 $ — $ 242,790 $ (266,425) -52.32 %
Enterprise Funds
Retained Earnings $ 375,000 $ 375,000 $ — $ 375,000 $ — $ 375,000 $ 375,000 — %
Recreation User Charges $ 759,909 $ 1,062,285 $ 1,026,718 $ 1,361,752 $ 100,000 $ 1,461,752 $ 435,034 42.37 %
Community Center User Charges $ 372,293 $ 252,313 $ 297,655 $ 418,555 $ 27,000 $ 445,555 $ 147,900 49.69 %
Golf User Charges $ 759,738 $ 1,162,256 $ 756,348 $ 900,000 $ — $ 900,000 $ 143,652 18.99 %
Investment Income $ 8,176 $ 3,206 $ — $ — $ — $ — $ — — %
Total 5200 Recreation $ 2,483,975 $ 3,473,975 $ 2,589,936 $ 3,298,097 $ 127,000 $ 3,425,097 $ 835,161 32.25 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 1,246,075 $ 896,659 $ 1,342,201 $ 1,542,753 $ 25,000 $ 1,567,753 $ 225,552 16.80 %
Expenses $ 1,048,005 $ 892,248 $ 1,247,735 $ 1,469,240 $ 102,000 $ 1,571,240 $ 323,505 25.93 %
Debt Service $ — $ — $ — $ — $ — $ — $ — — %
Indirect Costs (Trans. to Gen. Fund)$ 269,681 $ 277,771 $ — $ 286,104 $ — $ 286,104 $ 286,104 — %
Total 5200 Recreation $ 2,563,760 $ 2,066,677 $ 2,589,936 $ 3,298,097 $ 127,000 $ 3,425,097 $ 835,161 32.25 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Total 5210 Administration $ 422,614 $ 367,309 $ 413,114 $ 430,078 $ 102,000 $ 532,078 $ 118,964 28.80 %
Total 5220 Recreation $ 862,440 $ 544,972 $ 1,100,745 $ 1,401,153 $ 25,000 $ 1,426,153 $ 325,408 29.56 %
Total 5230 Pine Meadows $ 444,270 $ 526,933 $ 547,800 $ 550,800 $ — $ 550,800 $ 3,000 0.55 %
Total 5240 Community Center $ 564,755 $ 349,692 $ 528,277 $ 629,962 $ — $ 629,962 $ 101,685 19.25 %
Indirect Costs $ 269,681 $ 277,771 $ — $ 286,104 $ — $ 286,104 $ 286,104 — %
Total 5200 Recreation $ 2,563,760 $ 2,066,677 $ 2,589,936 $ 3,298,097 $ 127,000 $ 3,425,097 $ 835,161 32.25 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 1,245,956 $ 896,567 $ 1,342,201 $ 1,542,753 $ 25,000 $ 1,567,753 $ 225,552 16.80 %
Overtime $ 118 $ 92 $ — $ — $ — $ — $ — — %
Personal Services $ 1,246,075 $ 896,659 $ 1,342,201 $ 1,542,753 $ 25,000 $ 1,567,753 $ 225,552 16.80 %
Contractual Services $ 952,915 $ 802,222 $ 1,050,840 $ 1,223,350 $ 55,000 $ 1,278,350 $ 227,510 21.65 %
Utilities $ 49,837 $ 39,636 $ 82,850 $ 95,385 $ — $ 95,385 $ 12,535 15.13 %
Supplies $ 45,252 $ 50,389 $ 107,045 $ 133,505 $ — $ 133,505 $ 26,460 24.72 %
Small Capital $ — $ — $ 7,000 $ 17,000 $ 47,000 $ 64,000 $ 57,000 814.29 %
Expenses $ 1,048,005 $ 892,248 $ 1,247,735 $ 1,469,240 $ 102,000 $ 1,571,240 $ 323,505 25.93 %
Debt $ — $ — $ — $ — $ — $ — $ — — %
Indirect $ 269,681 $ 277,771 $ — $ 286,104 $ — $ 286,104 $ 286,104 — %
Total 5200 Recreation $ 2,563,760 $ 2,066,677 $ 2,589,936 $ 3,298,097 $ 127,000 $ 3,425,097 $ 835,161 32.25 %
5200 Recreation & Community Programs Program: Culture & Recreation
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VII-13
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Section VIII: Program 6000: Human Services
This section includes detailed information about the FY2023 Operating Budget & Financing Plan for
Human Services. It includes:
•6100-6200 Administration; Veteran's Services; Youth and Family Services and Community Programs; and Transportation Services VIII-2
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VIII-1
Mission: The Human Services Department connects Lexington residents across the lifespan to
information, support and services that promote health and well being; and is responsible for managing
the Lexpress bus system, Lex-Connect taxi, and other transportation initiatives. The department seeks
to identify the unmet needs of our community by providing outreach and prevention services to
families, seniors, veterans and youth.
Budget Overview: The Human Services Department is organized to provide services and support to
residents of all ages. Department Staff oversee the following divisions: Administration and Outreach,
Senior Services, Youth and Family Services, Veterans’ Services and Transportation Services. Since
moving to the Lexington Community Center in 2015, attendance, walk-in visits, phone calls and
requests for information have increased significantly.
Staff from Senior Services and Youth and Family Services provide senior, youth and intergenerational
programming, assessments, information and referral, short-term counseling, financial assistance,
consultation on life changes, support and light case management. Veterans’ services staff provide
veterans in Lexington, Bedford, and Carlisle with information, connection to State and Federal benefits,
and support, as well as work with colleagues to plan Town celebrations and special events that honor
Veterans. Transportation Staff manage the Lexpress bus and Lex-Connect taxi, as well as provide
travel consultation on other transit options.
Departmental Initiatives:
1.Continue to identify and implement programming specific to diversity, equity, and inclusion, as
well as participate in Town-sponsored racial justice initiatives.
2.Continue implementation of the CHNA 15 grant funded work of the Mental Health Task Force
that includes collaboration with Town, School, and community stakeholders to assess and
respond to community mental health needs and provide aligned approaches in regards to
prevention, intervention, and critical incident response services to the Lexington Community.
3.Continue implementation of action plan based on findings and recommendations from Age
Friendly needs assessment. Collaborate on Comprehensive Plan with continued participation in
an advisory and advocacy capacity.
4.Begin to implement transit regionalization plan, which includes viable steps towards
regionalizing transportation services as well as a funding plan. Regionalization of transit services
will enhance transportation through the network effect, create more coordinated services with
acceptable minimum services levels, and identify sustainable funding mechanisms to further
enhance transportation for all.
5.Continue to support and promote access to mental health services through direct therapeutic
services as well as through the William James INTERFACE Referral Service.
6100-6200 Program Summary Program: Human Services
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VIII-2
6100-6200 Program Summary Program: Human Services
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VIII-3
Authorized/Appropriated Staffing:
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Director of Human Services 1 1 1 1
Senior Services Director*1 1 1 1
Assistant Director of Youth and Family Services 1 1 1 1
Clinical & Community Outreach Manager*1 1 1 1
Senior Services Coordinator 1 1 1 1
Senior Services Nurse 0.57 0.57 0.57 0.57
Office Manager 1 1 1 1
Municipal Clerk (Part-time)0.69 0.69 0.69 0.69
Veterans' Services District Director 1 1 1 1
Veterans' Services Officer 0.51 0.51 0.51 0.51
Transportation Services Manager**0.80 1 1 1
Department Transportation Assistant 0.80 0.80 0.80 0.80
Registered Dietician***PT PT PT PT
Volunteer Coordinator/Program Assistant***PT PT PT PT
Total FTE 10.37 10.57 10.57 10.57
Total FT/PT 7FT / 7PT 8FT / 6PT 8FT / 6PT 8FT / 6PT
Explanatory Notes:
*Two positions received title changes in FY2021 to better explain roles externally: Assistant Director of Senior Services was changed to Senior Services Director. Outreach Coordinator was changed to Clinical & Community Outreach Manager.
**The Transportation Services Manager position transitioned from 28 hours to full-time (35 hours) in FY2021 through a program improvement.
***The part-time temporary positions of Registered Dietician and Volunteer Coordinator/Program Assistant are fully funded by grants from the Executive Office of Elder Affairs.
6100-6200 Program Summary Program: Human Services
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VIII-4
Budget Recommendations:
The recommended FY2023 All Funds Human Services budget is $1,847,930 which is a $251,997 or
15.79% increase from the revised FY2022 budget. The All Funds budget includes funding from a
Massachusetts Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Transportation
Authority (MBTA) Suburban Transportation grant, and the Senior Services Revolving Fund. In addition,
the Towns of Bedford and Carlisle fund a portion of the Veterans’ Services budget through an
Intermunicipal Veterans’ District agreement.
The Human Services FY2023 recommended General Fund operating budget request is $1,527,421 and
reflects a $249,956 or 19.57% increase from the revised FY2022 budget.
The General Fund operating budget for Compensation is $717,650, and reflects a $27,176 or 3.94%
increase, which reflects the cost of contractually obligated step increases. Compensation does not
include any estimate of prospective cost of living increases. Funds for prospective increases are
captured in the Salary Adjustment account within the Town Manager’s budget.
The General Fund operating budget for Expenses is $809,771 and reflects a $222,780 or 37.95%
increase, which is a net change that reflects an increase for contractually obligated Lexpress costs, as
well as $200,000 to restore a one-time diversion of funds to a Lexpress operating grant in FY2022. For
FY2023, funding for the William James Interface Mental Health Referral Service will be shared between
the municipal and school budgets.
Program Improvement Requests:
None requested.
6100-6200 Program Summary Program: Human Services
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VIII-5
Budget Summary - General Fund
Funding Sources (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 1,034,317 $ 1,127,471 $ 1,130,298 $ 1,380,254 $ — $ 1,380,254 $ 249,956 22.11 %
Veteran Benefits Reimbursement $ 56,702 $ 61,498 $ 22,167 $ 22,167 $ — $ 22,167 $ — — %
TDM Allocation $ 95,000 $ 95,000 $ 95,000 $ 95,000 $ — $ 95,000 $ — — %
Fees
Lexpress Fares $ 56,642 $ 9,506 $ 30,000 $ 30,000 $ — $ 30,000 $ — — %
Total 6000 - General Fund $ 1,242,662 $ 1,293,475 $ 1,277,465 $ 1,527,421 $ — $ 1,527,421 $ 249,956 19.57 %
Appropriation Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualRevisedRequestAdd/Del Mgr's Rec.
Compensation $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ — $ 717,650 $ 27,176 3.94 %
Expenses $ 610,696 $ 657,109 $ 586,991 $ 809,771 $ — $ 809,771 $ 222,780 37.95 %
Total 6000 - General Fund $ 1,242,662 $ 1,293,475 $ 1,277,465 $ 1,527,421 $ — $ 1,527,421 $ 249,956 19.57 %
Program Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualRevisedRequestAdd/Del Mgr's Rec.
Total 6110 Administration $ 194,900 $ 211,492 $ 226,584 $ 237,334 $ — $ 237,334 $ 10,750 4.74 %
Total 6140 Veterans' Services $ 85,548 $ 56,748 $ 90,048 $ 91,554 $ — $ 91,554 $ 1,506 1.67 %
Total 6150 Youth & Family Services $ 159,566 $ 184,651 $ 206,118 $ 212,253 $ — $ 212,253 $ 6,135 2.98 %
Total 6170 Senior Services & Community Programs $ 156,245 $ 146,415 $ 192,959 $ 198,454 $ — $ 198,454 $ 5,495 2.85 %
Total 6210 Transportation Services $ 646,403 $ 694,168 $ 561,756 $ 787,826 $ — $ 787,826 $ 226,070 40.24 %
Total 6000 - General Fund $ 1,242,662 $ 1,293,475 $ 1,277,465 $ 1,527,421 $ — $ 1,527,421 $ 249,956 19.57 %
Object Code Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualRevisedRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ — $ 717,650 $ 27,176 3.94 %
Overtime $ — $ — $ — $ — $ — $ — $ — — %
Personal Services $ 631,965 $ 636,367 $ 690,474 $ 717,650 $ — $ 717,650 $ 27,176 3.94 %
Contractual Services $ 583,248 $ 638,725 $ 548,561 $ 770,796 $ — $ 770,796 $ 222,235 40.51 %
Utilities $ 3,168 $ 3,266 $ 3,240 $ 3,240 $ — $ 3,240 $ — — %
Supplies $ 21,389 $ 12,849 $ 31,690 $ 31,235 $ — $ 31,235 $ (455) -1.44 %
Small Capital $ 2,891 $ 2,269 $ 3,500 $ 4,500 $ — $ 4,500 $ 1,000 28.57 %
Expenses $ 610,696 $ 657,109 $ 586,991 $ 809,771 $ — $ 809,771 $ 222,780 37.95 %
Total 6000 - General Fund $ 1,242,662 $ 1,293,475 $ 1,277,465 $ 1,527,421 $ — $ 1,527,421 $ 249,956 19.57 %
6100-6200 Program Summary Program: Human Services
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VIII-6
Budget Summary - Revolving Funds* and Grants
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
EOEA Grant $ 94,762 $ 94,764 $ 94,764 $ 94,764 $ — $ 94,764 $ — — %
Veterans Services Regional Funding $ 58,293 $ 89,671 $ 92,461 $ 95,745 $ — $ 95,745 $ 3,284 3.55 %
Senior Services Revolving Fund*$ 33,638 $ 8,151 $ 75,000 $ 75,000 $ — $ 75,000 $ — — %
MBTA Grant $ 54,080 $ 56,243 $ 56,243 $ 55,000 $ — $ 55,000 $ (1,243) -2.21 %
Total 6000 - Non-General Fund $ 240,773 $ 248,830 $ 318,468 $ 320,509 $ — $ 320,509 $ 2,041 0.64 %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriations Summary (Non-General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualRevisedRequestAdd/Del Mgr's Rec.
EOEA Grant $ 89,721 $ 99,831 $ 94,764 $ 94,764 $ — $ 94,764 $ — — %
Personal Services $ 62,628 $ 79,391 $ 67,346 $ 68,447 $ — $ 68,447 $ 1,101 1.63 %
Expenses $ 27,093 $ 20,440 $ 27,418 $ 26,317 $ — $ 26,317 $ (1,101) -4.02 %
Veterans' Services Regional Funding $ 57,936 $ 94,177 $ 92,461 $ 95,745 $ — $ 95,745 $ 3,284 3.55 %
Personal Services $ 55,670 $ 92,952 $ 90,116 $ 93,320 $ — $ 93,320 $ 3,204 3.56 %
Expenses $ 2,266 $ 1,225 $ 2,345 $ 2,425 $ — $ 2,425 $ 80 3.41 %
Senior Services Revolving Fund
Expenses $ 38,157 $ 6,469 $ 75,000 $ 75,000 $ — $ 75,000 $ — — %
MBTA Grant - Transportation Services
Expenses $ 54,080 $ 56,243 $ 56,243 $ 55,000 $ — $ 55,000 $ (1,243) -2.21 %
Total 6000 - Non-General Fund $ 239,895 $ 256,720 $ 318,468 $ 320,509 $ — $ 320,509 $ 2,041 0.64 %
Budget Summary - All Funds
Appropriation Summary (All Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualRevisedRequestAdd/Del Mgr's Rec.
Compensation $ 750,264 $ 808,710 $ 847,936 $ 879,417 $ — $ 879,417 $ 31,481 3.71 %
Expenses $ 732,293 $ 741,486 $ 747,997 $ 968,513 $ — $ 968,513 $ 220,516 29.48 %
Total 6000 Human Services (All Funds)$ 1,482,556 $ 1,550,195 $ 1,595,933 $ 1,847,930 $ — $ 1,847,930 $ 251,997 15.79 %
6100-6200 Program Summary Program: Human Services
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
VIII-7
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Section IX: Program 7000: Land Use, Health and Development Department
This section includes detailed information about the FY2023 Operating Budget & Financing Plan for the
Land Use, Health and Development Department. It includes:
•7100-7400 Summary IX-3
•7110 Building and Zoning IX-10
•7120 Administration IX-14
•7130 Conservation IX-16
•7140 Health IX-20
•7200 Planning IX-24
•7300 Economic Development IX-28
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-1
This Page Intentionally Left Blank.
Mission: The Land Use, Health and Development Department includes those departments that
manage and promote residential and commercial development in Lexington while protecting the health
and safety of residents through local bylaws, regulations, and best practices, as well as State statutes
and regulations, in the areas of public health, building code, zoning, economic development, wetland
protection, conservation and land-use. By consolidating these various operations under the
management of an Assistant Town Manager, the Town is able to further streamline code enforcement,
program and policy development, and outreach and educational activities related to commercial,
residential and public development.
Budget Overview: The Land Use, Health and Development Department is comprised of: Building
and Zoning, Conservation, Health, Planning and Economic Development.
•Building and Zoning is responsible for enforcing the State building, electrical, gas and plumbing
codes, the local zoning bylaw, and Architectural Access Board Regulations.
•Conservation is responsible for administering and enforcing the State and local wetland protection
codes and the State Stormwater Management Regulations, managing over 1,400 acres of Town-
owned conservation land, and providing outreach and education concerning natural and watershed
resources.
•Public Health is responsible for enforcing State and local health codes, administering health
screening and vaccination programs, evaluating community health needs and developing
intervention programs to prevent disease and disability.
•Planning supports the Planning Board in the administration of the Subdivision Regulations, the
determination of adequacy of unaccepted streets, the granting of special permits for residential
development, site plan review and granting of special permits within the commercial manufacturing
district, and the review of planned development district proposals that go to Town Meeting. In
addition, the staff engages in short- and long-term planning in regard to growth and development
issues in Lexington, being active participants in various committees dealing with issues of
transportation, affordable housing and economic development, as well as participating in regional
and statewide initiatives.
•Economic Development works to encourage new investment and support our local businesses. It
serves as a liaison for businesses and works to address business-related issues from Center parking
to updating land use policy. The Office also works to retain and expand local businesses by
providing information, conducting research, supporting a visitor-based economy, and leveraging
State economic development tools and resources designed to improve the business environment.
The Economic Development Office manages the Visitors Center and Tourism operations.
Departmental Initiatives:
1.Implement the Select Board’s health and development-related goals associated with the work of
the Department.
2.Implement high priority and near-term action steps and recommendations of the
Comprehensive Plan Update.
3.Implement initiatives, policies and plans of the Board of Health, especially with respect to
completing the dispensing of the COVID vaccine to Lexington residents and others, as required.
4.With the Engineering Division, support the community input on the Bedford Street/Hartwell
Avenue 25% design development.
7100-7400 Program Summary
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-3
7100-7400 Program Summary
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-4
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Assistant Town Manager 1 1 1 1
Administrative Assistant 1 1 1 1
Administration Dept Office Manager 1 1 1 1
Administration Dept Assistants 4 4 4 4
Economic Development Director 1 1 1 1
Economic Development Coordinator 1 1 1 1
Visitor Services Manager 1 1 1 1
Visitor Center Staff (6PT)4.75 4.75 4.75 4.75
Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Liberty Ride Coordinator 0.7 ———
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Planning Dept. Assistant 1 1 1 1
Conservation Director 1 1 1 1
Conservation Coordinator 1 1 1 1
Land Use Ranger 0.25 0.25 0.25 0.25
Land Management Interns Seasonal Seasonal Seasonal Seasonal
Public Health Director 1 1 1 1
Assistant Public Health Director*——1 1
Public Health Agents*1 2 1 1
Public Health Nurse**0.6 0.6 0.6 1
Building Commissioner 1 1 1 1
Asst Building Commissioner 1 1 1 1
Building Inspectors 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspectors 1 1 1 1
Part-time Electric Inspector***0.24 0.24 0.24 0.24
Part-time Plumbing Inspector***0.14 0.14 0.14 0.14
Part-time Building Inspector***0.38 0.38 0.38 0.58
Total FTE 31.62 31.92 31.92 32.52
Total FT/PT 23FT/11PT + Seasonal 24FT/10PT + Seasonal 24FT/10PT + Seasonal 25FT/9PT + Seasonal
Explanatory Notes:
*A second Health Agent was funded in FY2021 via a program improvement. They were later reclassified to an Assistant Health Director.
**The full-time Public Health Nurse is shared between Lexington (.6) and Belmont (.4) per Nursing Services Agreement executed in FY2009. A program improvement in FY2023 seeks to reassign the position to Lexington on a full-time basis.
***The hours budgeted for part-time inspectors are filled by multiple individuals, as available. The FY2023 increase supports expanded responsibilities of the department, particularly for short-term rentals and expanded commercial developments.
7100-7400 Program Summary
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-5
Budget Recommendations:
The FY2023 recommended All Funds Land Use, Health and Development Department budget, inclusive
of the General Fund operating budget, the Liberty Ride, Visitor Center, Residential Engineering Review
and Health Program Revolving Funds, is $3,201,078, which is a $111,328 or 3.60% increase from the
FY2022 budget.
The FY2023 recommended Land Use, Health and Development General Fund operating budget is
$2,792,613 which is a $98,624, or 3.66% increase from the FY2022 General Fund budget.
The General Fund operating budget for Compensation is $2,338,226 and reflects a $166,974 or 7.69%
increase, which funds contractually obligated step increases, as well as a program improvement to
make the public health nurse a full-time position in Lexington. Compensation also reflects the transfer
of the Visitors Center manager from the Visitors Center Revolving Fund to the General Fund, partially
offset by transferring the Battle Green Guides to the Visitors Center Revolving Fund, and more fully
offset by a reduction in expenses to support the Visitors Center. Compensation does not include any
estimate of prospective cost of living increases. Funds for prospective increases are captured in the
Salary Adjustment account within the Town Manager’s budget.
The General Fund operating budget for Expenses is $454,387 and reflects a decrease of $(68,350) or
(13.08)%, which is a net change that reflects shifting $74,000 in ongoing support for the Visitors
Center to Compensation at Economic Development, removing $19,500 in scanning costs from the
Building and Zoning and Conservation budgets, and increasing support for professional development at
both Health ($7,000) and Economic Development ($7,000), as well as increasing Marketing ($5,000)
and Advertising ($2,000) at Economic Development to support the town's promotional efforts for the
250th celebration, and $5,000 for a program improvement to reprint brochures for ACROSS Lexington.
The FY2023 recommended budget for the Residential Engineering Review, Health Program, Liberty
Ride, and Visitor Center revolving funds is $506,065, an increase of $12,704 or 2.57%, which reflects
ongoing adjustments as the Visitors Center continues to adapt to pandemic operations in their
permanent location.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
ACROSS Lexington Brochures $ 5,000 $ — $ 5,000 $ 5,000 $ — $ 5,000 $ —
Increase Public Health Nurse to Full-time $ 34,681 $ 1,503 $ 36,184 $ 34,681 $ 1,503 $ 36,184 $ —
Senior Planner $ 90,000 $ 17,709 $ 107,709 $ — $ — $ — $ 107,709
Visitors Center Assistant Manager (PT to FT)$ 57,538 $ 17,239 $ 74,777 $ — $ — $ — $ 74,777
7100-7400 Program Summary
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-6
Budget Summary - General Fund
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ (709,547) $ (1,084,948) $ 901,089 $ 619,332 $ (54,819) $ 564,513 $ (336,576) -37.35 %
TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ — $ 46,000 $ — — %
Center Impr. District Stab. Fund $ 27,000 $ — $ — $ — $ — $ — $ — — %
Fees & Charges
Departmental Fees $ 80,873 $ 70,022 $ 49,200 $ 76,900 $ — $ 76,900 $ 27,700 56.30 %
Licenses & Permits $ 2,711,117 $ 3,213,684 $ 1,697,700 $ 2,105,200 $ — $ 2,105,200 $ 407,500 24.00 %
Total 7100-7400 - General Fund $ 2,155,443 $ 2,244,758 $ 2,693,989 $ 2,847,432 $ (54,819) $ 2,792,613 $ 98,624 3.66 %
Appropriation Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 1,828,944 $ 1,903,721 $ 2,171,252 $ 2,303,545 $ 34,681 $ 2,338,226 $ 166,974 7.69 %
Expenses $ 326,499 $ 341,037 $ 522,737 $ 543,887 $ (89,500) $ 454,387 $ (68,350) -13.08 %
Total 7100-7400 - General Fund $ 2,155,443 $ 2,244,758 $ 2,693,989 $ 2,847,432 $ (54,819) $ 2,792,613 $ 98,624 3.66 %
Level-Service Requests (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Total 7110 Building & Zoning $ 609,689 $ 561,393 $ 640,862 $ 659,173 $ (14,500) $ 644,673 $ 3,811 0.59 %
Total 7120 Administration $ 429,696 $ 431,375 $ 553,500 $ 564,150 $ 5,000 $ 569,150 $ 15,650 2.83 %
Total 7130 Conservation $ 214,574 $ 197,387 $ 255,027 $ 258,882 $ (5,000) $ 253,882 $ (1,145) -0.45 %
Total 7140 Health $ 252,755 $ 301,634 $ 400,951 $ 423,189 $ 34,681 $ 457,870 $ 56,919 14.20 %
Total 7200 Planning $ 323,020 $ 375,185 $ 434,992 $ 521,240 $ (75,000) $ 446,240 $ 11,248 2.59 %
Total 7300 Economic Development $ 325,708 $ 377,784 $ 408,657 $ 420,798 $ — $ 420,798 $ 12,141 2.97 %
Total 7100-7400 - General Fund $ 2,155,443 $ 2,244,758 $ 2,693,989 $ 2,847,432 $ (54,819) $ 2,792,613 $ 98,624 3.66 %
Object Code Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 1,816,122 $ 1,887,074 $ 2,136,687 $ 2,268,531 $ 34,681 $ 2,303,212 $ 166,525 7.79 %
Overtime $ 12,822 $ 16,648 $ 34,565 $ 35,014 $ — $ 35,014 $ 449 1.30 %
Personal Services $ 1,828,944 $ 1,903,721 $ 2,171,252 $ 2,303,545 $ 34,681 $ 2,338,226 $ 166,974 7.69 %
Contractual Services $ 180,715 $ 239,506 $ 374,526 $ 468,176 $ (89,500) $ 378,676 $ 4,150 1.11 %
Utilities $ 10,062 $ 10,674 $ 13,111 $ 13,561 $ — $ 13,561 $ 450 3.43 %
Supplies $ 135,723 $ 90,856 $ 135,100 $ 62,150 $ — $ 62,150 $ (72,950) -54.00 %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 326,499 $ 341,037 $ 522,737 $ 543,887 $ (89,500) $ 454,387 $ (68,350) -13.08 %
Total 7100-7400 - General Fund $ 2,155,443 $ 2,244,758 $ 2,693,989 $ 2,847,432 $ (54,819) $ 2,792,613 $ 98,624 3.66 %
7100-7400 Program Summary
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-7
Budget Summary - Revolving Funds
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Residential Engineering Review Revolving Fund $ — $ 57,600 $ 57,600 $ 57,600 $ — $ 57,600 $ — — %
Health Programs Revolving Fund $ 22,654 $ 21,342 $ 45,000 $ 45,000 $ — $ 45,000 $ — — %
Lab Animal Permits Revolving Fund $ — $ — $ 40,000 $ 40,000 $ — $ 40,000 $ — — %
Liberty Ride Revolving Fund $ 125,800 $ 790 $ 104,000 $ 104,000 $ — $ 104,000 $ — — %
Visitor Center Revolving Fund $ 39,309 $ 74,242 $ 247,000 $ 260,000 $ — $ 260,000 $ 13,000 5.26 %
Total 7100-7400 - Rev. Funds $ 187,763 $ 153,974 $ 493,600 $ 506,600 $ — $ 506,600 $ 13,000 2.63 %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriation Summary (Revolving Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
7110 - Residential Engineering Review
Expenses $ — $ — $ 57,600 $ 57,600 $ — $ 57,600 $ — — %
7140 - Health Programs
Expenses $ 45,719 $ 27,352 $ 45,000 $ 45,000 $ — $ 45,000 $ — — %
7140 - Lab Animal Permits
Expenses $ — $ — $ 40,000 $ 40,000 $ — $ 40,000 $ — — %
7320 - Liberty Ride $ 139,510 $ — $ 104,000 $ 104,000 $ — $ 104,000 $ — — %
Compensation $ 41,715 $ — $ 14,000 $ 14,000 $ — $ 14,000 $ — — %
Expenses $ 97,795 $ — $ 90,000 $ 90,000 $ — $ 90,000 $ — — %
7340 - Visitor Center $ 44,359 $ 59,470 $ 246,761 $ 259,465 $ — $ 259,465 $ 12,704 5.15 %
Compensation $ 18,459 $ 26,501 $ 138,541 $ 114,750 $ — $ 114,750 $ (23,791) (17.17) %
Expenses $ 25,899 $ 32,970 $ 108,220 $ 144,715 $ — $ 144,715 $ 36,495 33.72 %
Total 7100-7400 - Rev. Funds $ 229,588 $ 86,822 $ 493,361 $ 506,065 $ — $ 506,065 $ 12,704 2.57 %
Budget Summary - All Funds
Appropriation Summary (All Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 1,889,118 $ 1,930,222 $ 2,323,793 $ 2,432,295 $ 34,681 $ 2,466,976 $ 143,183 6.16 %
Expenses $ 495,913 $ 401,359 $ 765,957 $ 823,602 $ (89,500) $ 734,102 $ (31,855) -4.16 %
Total 7100-7400 - All Funds $ 2,385,031 $ 2,331,581 $ 3,089,750 $ 3,255,897 $ (54,819) $ 3,201,078 $ 111,328 3.60 %
7100-7400 Program Summary
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-8
This Page Intentionally Left Blank.
Mission: The Building and Zoning Department is a regulatory function with the goal of protecting the
health and safety of residents. This role is fulfilled through the enforcement of building, zoning and
land use regulations.
Budget Overview: The Building and Zoning Department enforces state building, electrical, plumbing,
gas and mechanical codes, Architectural Access Board Regulations and local zoning bylaws. Staff,
comprised of the Building Commissioner, Assistant Building Commissioner, Building Inspectors,
Electrical Inspector, Plumbing & Gas Inspector and Zoning Enforcement Administrator, review
construction drawings and specifications, issue permits, inspect new construction, conduct periodic
inspections of restaurants, day care centers, schools, religious institutions, museums, places of public
assembly and multi-family housing, and levy fines or prosecute when necessary to maintain code
compliance.
Division Initiatives:
1.Continue the efforts to improve and administer the online permitting system, helping applicants
obtain their permits. The ViewPoint Cloud permit system requires all building, zoning, electrical,
plumbing and gas permits to be applied for electronically. This permitting system allows applicants
to do much of their work from their office or home, thereby saving time and money from having to
visit the Town offices.
2.Scan all the historical building, wiring, plumbing and gas permit records.
3.Permit, inspect, monitor and ensure code compliance for the first high-rise building constructed in
Lexington at 440 Bedford Street. This building is 120 feet tall and will be a major construction
project in a highly visible and congested area of town.
4.Add capacity to perform more inspections to the current work load of the Building Inspectors. This
will be for the review, permitting, inspection and enforcement of the new Short-Term Rental zoning
bylaw; the proposed fence/wall zoning bylaw; as well as the recently approved noise construction
limits. This is supported by the addition of 52 days of funding for per diem inspectors.
5.Assist the planning office in amending the zoning bylaw to address heights and setbacks of walls
and fences in residential districts.
6.Support the Town's efforts to Increase the building permit fees for commercial construction from
$12 per thousand to $15 per thousand. If increased, the high-rise building at 440 Bedford street
alone, would increase revenue about $100,000.
7110 Building & Zoning
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-10
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Building Commissioner 1 1 1 1
Asst. Bldg. Commissioner 1 1 1 1
Building Inspectors 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspector 1 1 1 1
Part-time Electric Inspector*0.24 0.24 0.24 0.24
Part-time Plumbing Inspector*0.14 0.14 0.14 0.14
Part-time Building Inspector*0.38 0.38 0.38 0.58
Total FTE 6.76 6.76 6.76 6.96
Total FT/PT 6FT/3PT 6FT/3PT 6FT/3PT 6FT/3PT
*The hours budgeted for part-time inspectors are filled by multiple individuals, as available. The FY2023 increase supports expanded responsibilities of the department, particularly for short-term rentals and expanded commercial developments.
7110 Building & Zoning
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-11
Budget Recommendations:
The FY2023 recommended All Funds Building and Zoning budget is $702,273 a $3,811 or 0.55%
increase from the FY2022 budget.
The FY2023 recommended General Fund Building and Zoning budget is $644,673 a $3,811 or 0.59%
increase from the FY2022 budget.
The recommended budget for Compensation is $610,583 and reflects a $18,311, or 3.09% increase,
which is due to contractually obligated step increases. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager’s
budget.
The recommended budget for Expenses is $34,090 and reflects a decrease of $(14,500) or (29.84)%
from FY2022, due to removal of a scanning budget item that will be undertaken via other available
funds.
Program Improvement Requests:
None requested.
7110 Building & Zoning
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-12
Budget Summary:
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ (2,096,778) $ (2,616,550) $ (1,046,838) $ (1,428,527) $ (14,500) $ (1,443,027) $ (396,189) 37.85 %
Directed Funding
Departmental Fees $ 12,210 $ 16,170 $ 12,500 $ 12,500 $ — $ 12,500 $ — — %
Licenses and Permits $ 2,694,257 $ 3,161,772 $ 1,675,200 $ 2,075,200 $ — $ 2,075,200 $ 400,000 23.88 %
Total 7110 Building and Zoning $ 609,689 $ 561,393 $ 640,862 $ 659,173 $ (14,500) $ 644,673 $ 3,811 0.59 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ — $ 610,583 $ 18,311 3.09 %
Expenses $ 27,355 $ 23,473 $ 48,590 $ 48,590 $ (14,500) $ 34,090 $ (14,500) -29.84 %
Total 7110 Building and Zoning $ 609,689 $ 561,393 $ 640,862 $ 659,173 $ (14,500) $ 644,673 $ 3,811 0.59 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 577,238 $ 532,287 $ 585,933 $ 604,161 $ — $ 604,161 $ 18,228 3.11 %
Overtime $ 5,096 $ 5,633 $ 6,339 $ 6,422 $ — $ 6,422 $ 83 1.31 %
Personal Services $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ — $ 610,583 $ 18,311 3.09 %
Contractual Services $ 5,444 $ 15,329 $ 36,640 $ 36,640 $ (14,500) $ 22,140 $ (14,500) -39.57 %
Utilities $ 5,635 $ 5,983 $ 6,800 $ 6,800 $ — $ 6,800 $ — — %
Supplies $ 16,275 $ 2,161 $ 5,150 $ 5,150 $ — $ 5,150 $ — — %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 27,355 $ 23,473 $ 48,590 $ 48,590 $ (14,500) $ 34,090 $ (14,500) -29.84 %
Total 7110 Building and Zoning $ 609,689 $ 561,393 $ 640,862 $ 659,173 $ (14,500) $ 644,673 $ 3,811 0.59 %
Budget Summary - Revolving Funds*
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Residential Engineering Review $ — $ 57,600 $ 57,600 $ 57,600 $ 57,600 $ — — %
Total 7110 B&Z Rev. Funds $ — $ 57,600 $ 57,600 $ 57,600 $ — $ 57,600 $ — — %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriation Summary (Revolving Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
7110 - Residential Engineering Review Revolving Fund
Expenses $ — $ — $ 57,600 $ 57,600 $ 57,600 $ — — %
Total 7110 B&Z Rev. Funds $ — $ — $ 57,600 $ 57,600 $ — $ 57,600 $ — — %
Budget Summary - All Funds
Appropriation Summary (All Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 582,335 $ 537,920 $ 592,272 $ 610,583 $ — $ 610,583 $ 18,311 3.09 %
Expenses $ 27,355 $ 23,473 $ 106,190 $ 106,190 $ (14,500) $ 91,690 $ (14,500) -13.65 %
Total 7110 B&Z - All Funds $ 609,689 $ 561,393 $ 698,462 $ 716,773 $ (14,500) $ 702,273 $ 3,811 0.55 %
7110 Building & Zoning
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-13
Mission: To develop comprehensive regulatory and technical assistance services to town residents
and commercial entities transacting development business with the Town.
Budget Overview: Administration provides management oversight and administrative support to the
Building and Zoning, Health, Conservation, Planning and Economic Development Departments and to
the numerous boards and commissions, including the Zoning Board of Appeals and Historic Districts
Commission, and coordinates their daily operations. The staff, comprised of an Assistant Town
Manager, an Office Manager, Administrative Assistant and four Department Assistants, schedules and
coordinates hearings, prepares legal notices, sets agendas, processes applications and permits, inputs
data into Access databases, maintains files, circulates petitions among Town boards and officials,
prepares meeting notices, agendas and minutes, determines and notifies abutters, communicates with
the public, attends meetings, performs payroll and accounts payable functions, makes daily deposits,
and files all final documentation. The Assistant Town Manager for Development position oversees all
operations of the six divisions within the Land Use, Health and Development Department.
Division Initiatives:
1.Direct the Department in support of the Select Board goals specifically focused on public health,
land and real property, housing and economic development and planning, as assigned by the Town
Manager.
2.Improve online information on Department initiatives and boards and committees supported by the
Department.
3.Improve the availability of information about Department initiatives, permit processes, and
opportunities for public engagement.
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Assistant Town Manager 1 1 1 1
Administrative Assistant 1 1 1 1
Office Manager 1 1 1 1
Department Assistants 4 4 4 4
Total FTE 7 7 7 7
Total FT/PT 7 FT 7 FT 7 FT 7 FT
7120 Administration Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-14
Budget Recommendations:
The recommended FY2023 General Fund budget for the Office of Administration is $569,150, an
increase of $15,650 or 2.83% from the FY2022 budget.
The General Fund operating budget for Compensation is $514,050 and reflects an increase of $10,850
or 2.16% for contractually obligated step increases. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager’s
budget.
The General Fund operating budget for Expenses is $55,100 and reflects a net increase of $4,800 or
9.54%, which incorporates adjustments to reflect actual expenditures as $5,000 for a program
improvement to reprint ACROSS Lexington brochures.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)
Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
ACROSS Lexington Brochures $ 5,000 $ — $ 5,000 $ 5,000 $ — $ 5,000 $ —
Budget Summary:
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 418,496 $ 423,275 $ 539,800 $ 542,750 $ 5,000 $ 547,750 $ 7,950 1.47 %
Directed Funding
Departmental Fees $ 11,200 $ 8,100 $ 13,700 $ 21,400 $ — $ 21,400 $ 7,700 56.20 %
Total 7120 Administration $ 429,696 $ 431,375 $ 553,500 $ 564,150 $ 5,000 $ 569,150 $ 15,650 2.83 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 415,527 $ 414,009 $ 503,200 $ 514,050 $ — $ 514,050 $ 10,850 2.16 %
Expenses $ 14,169 $ 17,366 $ 50,300 $ 50,100 $ 5,000 $ 55,100 $ 4,800 9.54 %
Total 7120 Administration $ 429,696 $ 431,375 $ 553,500 $ 564,150 $ 5,000 $ 569,150 $ 15,650 2.83 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 410,923 $ 406,987 $ 490,539 $ 501,225 $ — $ 501,225 $ 10,686 2.18 %
Overtime $ 4,604 $ 7,022 $ 12,661 $ 12,825 $ — $ 12,825 $ 164 1.30 %
Personal Services $ 415,527 $ 414,009 $ 503,200 $ 514,050 $ — $ 514,050 $ 10,850 2.16 %
Contractual Services $ 8,746 $ 11,165 $ 43,200 $ 41,700 $ 5,000 $ 46,700 $ 3,500 8.10 %
Utilities $ 614 $ 940 $ 600 $ 900 $ — $ 900 $ 300 50.00 %
Supplies $ 4,809 $ 5,261 $ 6,500 $ 7,500 $ — $ 7,500 $ 1,000 15.38 %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 14,169 $ 17,366 $ 50,300 $ 50,100 $ 5,000 $ 55,100 $ 4,800 9.54 %
Total 7120 Administration $ 429,696 $ 431,375 $ 553,500 $ 564,150 $ 5,000 $ 569,150 $ 15,650 2.83 %
7120 Administration Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-15
Mission: To protect the health and safety of Town residents through education about and regulation
of and management of natural areas and wetlands.
Budget Overview: The Conservation Office provides administration, interpretation and enforcement
of all applicable State laws and Local codes; counsel, guidance and education to the public on
environmental issues; research and reports on relevant issues for the Conservation Commission
meetings to aid the Commission in key decision making; enforcement of permit conditions through
construction inspections; management of conservation areas and the Land and Watershed Stewardship
Program. The Conservation Director manages and supervises the Conservation staff and operations
and, along with the Conservation Stewardship Coordinator, performs administrative, supervisory,
professional and technical work in connection with managing and directing comprehensive
environmental programs.
Division Initiatives:
1.Continue efforts to provide for a comprehensive online records management program for
conservation historical records via the Laserfiche Document Imaging Software.
2.Plan for and implement enhanced public outreach and programming to protect, preserve, and
promote Lexington's natural resources.
3.Complete the Open Space and Recreation Plan Update (FY2022 CPA) and implement goals,
objectives and priorities established in Year 1 of the Seven Year Action Plan.
4.Onboard a new community garden coordinator volunteer and provide a comprehensive orientation
and training program.
5.Finalize and record Conservation Restrictions for all CPA conservation land acquisitions.
6.Plan for and acquire open space parcels as prioritized by the Conservation Commission.
7.Implement the numerous conservation land management and stewardship prioritized projects,
including Daisy, Willard's Woods,and West Farm meadows preservation, Parker Meadow Universal
Accessible Trail Construction (FY2021 and FY2022 Supplemental CPA), Wright Farm Conceptual Site
Access Design and Parking (FY2021 CPA), and Willard's Woods Accessible Improvements Design
and Engineering (FY2020 CPA).
7130 Conservation Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-16
Authorized/Appropriated StaffingAuthorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Conservation Director 1 1 1 1
Conservation Coordinator 1 1 1 1
Land Use Ranger 0.26 0.26 0.26 0.26
Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal
Total FTE 2.26 2.26 2.26 2.26
Total FT/PT 2FT/1PT + Seasonals 2FT/1PT + Seasonals 2FT/1PT + Seasonals 2FT/1PT + Seasonals
7130 Conservation Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-17
Budget Recommendations:
The recommended FY2023 General Fund Conservation budget is $253,882, a decrease of $(1,145) or
(0.45)% from the FY2022 budget.
This includes a $3,855 or 1.75% increase in compensation to reflect contractually obligated step
increases. Compensation does not include any estimate of prospective cost of living increases for
contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the
Salary Adjustment account within the Town Manager’s budget.
Expenses reflect a decrease of $(5,000), or (14.19)%, due to removal of a scanning budget item that
will be undertaken via other available funds.
Program Improvement Requests:
None requested.
7130 Conservation Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-18
Budget Summary:
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 211,274 $ 184,635 $ 252,027 $ 255,882 $ (5,000) $ 250,882 $ (1,145) -0.45 %
Directed Funding
Fees $ 3,300 $ 12,752 $ 3,000 $ 3,000 $ — $ 3,000 $ — — %
Total 7130 Conservation $ 214,574 $ 197,387 $ 255,027 $ 258,882 $ (5,000) $ 253,882 $ (1,145) -0.45 %
Appropriation Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Compensation $ 192,861 $ 171,404 $ 219,780 $ 223,635 $ — $ 223,635 $ 3,855 1.75 %
Expenses $ 21,713 $ 25,983 $ 35,247 $ 35,247 $ (5,000) $ 30,247 $ (5,000) (14.19) %
Total 7130 Conservation $ 214,574 $ 197,387 $ 255,027 $ 258,882 $ (5,000) $ 253,882 $ (1,145) (0.45) %
Object Code Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Percent
Actual Actual Appropriation Request Add/Del Mgr's Rec.Increase Increase
Salaries & Wages $ 191,510 $ 169,673 $ 216,701 $ 220,516 $ — $ 220,516 $ 3,815 1.76 %
Overtime $ 1,351 $ 1,731 $ 3,079 $ 3,119 $ — $ 3,119 $ 40 1.30 %
Personal Services $ 192,861 $ 171,404 $ 219,780 $ 223,635 $ — $ 223,635 $ 3,855 1.75 %
Contractual Services $ 11,309 $ 19,972 $ 26,636 $ 26,436 $ (5,000) $ 21,436 $ (5,200) -19.52 %
Utilities $ 2,389 $ 2,191 $ 2,911 $ 3,061 $ — $ 3,061 $ 150 5.15 %
Supplies $ 8,015 $ 3,820 $ 5,700 $ 5,750 $ — $ 5,750 $ 50 0.88 %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 21,713 $ 25,983 $ 35,247 $ 35,247 $ (5,000) $ 30,247 $ (5,000) -14.19 %
Total 7130 Conservation $ 214,574 $ 197,387 $ 255,027 $ 258,882 $ (5,000) $ 253,882 $ (1,145) -0.45 %
7130 Conservation Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-19
Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington Health
Department is to prevent disease and promote wellness in order to protect and improve the health and
quality of life of its residents, visitors and workforce.
Budget Overview: The Health Department manages disease prevention and surveillance programs
designed to protect the health of the community. Programs include but are not limited to public health
education, infectious disease surveillance and case investigation activities, oversight and enforcement
of all state and local community health and environmental health regulations, mosquito-borne disease
prevention efforts, public vaccination clinics, and public health emergency planning and response
efforts. The Health Department staff is comprised of the Health Director, an Assistant Health Director,
a Health Agent, and a part-time Public Health Nurse.
Division Initiatives:
1.Continue to perform all required activities regarding Covid-19 and to offer services such as
testing, tracing, education, data collection and analysis, and vaccine.
2.Review local Board of Health regulations, and update as necessary, to coincide with current
State and Federal regulations,standards and best practices, including tobacco, body art and
food. Research and finalize local regulations regarding the care and use of laboratory animals.
3.Continue to enhance customer service satisfaction and improve staff efficiency by updating
Board of Health permit applications in ViewPoint Cloud, with particular focus on the following
record types: retail food, temporary food, mobile food, food plan review, public swimming pool,
rDNA, Animal Keeping and Recreational Camps for Children. Begin to implement field
inspection capacity with a new software system.
4.Continue to respond to all inquiries, complaints, and concerns from the public and staff in a
timely fashion. Perform routine inspections to ensure compliance with state and local
regulations.
5.Continue to work with Region 4AB to improve regional collaboration for Preparedness and with
Region 4A to strengthen the Medical Reserve Corps. (MRC) in volunteer recruitment, training,
deployment and retention.
6.Continue to update and exercise shelter plans, develop shelter intake and medical triage forms,
and develop a checklist for environmental health risk management in shelters.
7.Engage and convene community partners to broaden public health preparedness planning
efforts to include people with disabilities and considerations for access and functional needs in
the scope of EDS and shelter plans in accordance with Massachusetts Department of Public
Health (MDPH) guidance.
8.Continue to serve as a local resource for public health education and outreach on the impacts of
climate change on health. Collaborate with the Sustainability Director.
9.Continue to provide flu shots to the pubic utilizing the most reasonable and safe methods
including drive through clinics and at various locations. Evaluate and implement ways to expand
our vaccine program to include all recommended adult and pediatric vaccines.
7140 Health Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-20
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Public Health Director 1 1 1 1
Public Asst. Health Director*——1 1
Public Health Agent*1 2 1 1
Public Health Nurse**0.6 0.6 0.6 1.0
Total FTE 2.6 3.6 3.6 4.0
Total FT/PT 2FT/1PT 2FT/1PT 3FT/1PT 4FT/0PT
*In FY2021, a second Health Agent was funded via a program improvement. During that year, one of the Health Agents was reclassified to Assistant Health Director.
**The full-time Public Health Nurse is shared between Lexington (.6) and Belmont (.4) per Nursing Services Agreement executed in FY2009. A program improvement in FY2023 seeks to reassign the position to Lexington on a full-time basis.
7140 Health Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-21
Budget Recommendations:
The recommended FY2023 All Funds Health budget inclusive of the General Fund operating budget and
the Health Program Revolving Fund, which funds health clinics, is $542,870. The recommended
budget is a $56,919 or 11.71% increase from the FY2022 budget.
The FY2023 recommended Health General Fund operating budget is $457,870, which is a $56,919 or
14.20% increase from the FY2022 General Fund budget.
The General Fund operating budget for Compensation is $359,570 and reflects a $48,169 or 15.47%
increase, which funds the cost of contractually obligated step increases and salary increases.
The General Fund operating budget for Expenses is $98,300 and reflects a $8,750 or 9.77% increase,
which reflects a $1,500 decrease in staff mileage and travel expenses.
The FY2023 Health Programs Revolving Fund is recommended at $45,000 which is level-funded from
the FY2022 authorization. First authorized in FY2021, a revolving fund for Lab Animal Permits is
recommended at $40,000 to handle inspections for an increasing number of lab animals in the
commercial and industrial properties in town.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Increase Public Health Nurse to Full-time $ 34,681 $ 1,503 $ 36,184 $ 34,681 $ 1,503 $ 36,184 $ —
7140 Health Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-22
Budget Summary - General Fund
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 235,895 $ 249,721 $ 378,451 $ 393,189 $ 34,681 $ 427,870 $ 49,419 13.06 %
Directed Funding
Permits $ 16,860 $ 51,912 $ 22,500 $ 30,000 $ 30,000 $ 7,500 33.33 %
Total 7140 Health $ 252,755 $ 301,634 $ 400,951 $ 423,189 $ 34,681 $ 457,870 $ 56,919 14.20 %
Appropriation Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 207,852 $ 267,494 $ 311,401 $ 324,889 $ 34,681 $ 359,570 $ 48,169 15.47 %
Expenses $ 44,903 $ 34,140 $ 89,550 $ 98,300 $ — $ 98,300 $ 8,750 9.77 %
Total 7140 Health $ 252,755 $ 301,634 $ 400,951 $ 423,189 $ 34,681 $ 457,870 $ 56,919 14.20 %
Object Code Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 206,941 $ 267,144 $ 309,631 $ 323,096 $ 34,681 $ 357,777 $ 48,146 15.55 %
Overtime 910 350 $ 1,770 1,793 — $ 1,793 $ 23 1.30 %
Personal Services $ 207,852 $ 267,494 $ 311,401 $ 324,889 $ 34,681 $ 359,570 $ 48,169 15.47 %
Contractual Services $ 43,273 $ 32,526 $ 80,500 $ 89,250 $ — $ 89,250 $ 8,750 10.87 %
Utilities $ 1,102 $ 960 $ 2,800 $ 2,800 $ — $ 2,800 $ — — %
Supplies $ 529 $ 654 $ 6,250 $ 6,250 $ — $ 6,250 $ — — %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 44,903 $ 34,140 $ 89,550 $ 98,300 $ — $ 98,300 $ 8,750 9.77 %
Total 7140 Health $ 252,755 $ 301,634 $ 400,951 $ 423,189 $ 34,681 $ 457,870 $ 56,919 14.20 %
Budget Summary - Revolving Funds*
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Health Programs Revolving Fund $ 22,654 $ 21,342 $ 45,000 $ 45,000 $ 45,000 $ — — %
Lab Animal Permits Revolving Fund $ — $ — $ 40,000 $ 40,000 $ 40,000 $ — — %
Total 7140 Health $ 22,654 $ 21,342 $ 85,000 $ 85,000 $ — $ 85,000 $ — — %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriation Summary (Revolving Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
7140 - Health Programs Revolving Fund
Expenses $ 45,719 $ 27,352 $ 45,000 $ 45,000 $ — $ 45,000 $ — — %
7140 - Lab Animal Permits Revolving Fund
Expenses $ — $ — $ 40,000 $ 40,000 $ 40,000 $ — — %
Total 7140 Health $ 45,719 $ 27,352 $ 85,000 $ 85,000 $ — $ 85,000 $ — — %
Budget Summary - All Funds
Appropriation Summary (All Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 207,852 $ 267,494 $ 311,401 $ 324,889 $ 34,681 $ 359,570 $ 48,169 15.47 %
Expenses $ 90,622 $ 61,492 $ 174,550 $ 183,300 $ — $ 183,300 $ 8,750 5.01 %
Total 7140 Health - All Funds $ 298,474 $ 328,986 $ 485,951 $ 508,189 $ 34,681 $ 542,870 $ 56,919 11.71 %
7140 Health Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-23
Mission: The Planning Office helps residents envision and work toward a community that serves the
needs of all its citizens and to manage growth and change. The Planning Office provides staff
assistance to the Planning Board, helps to administer the Zoning Bylaw and reviews development
permit applications for residential and commercial projects.
Budget Overview: The Planning Office supports the Planning Board in the administration of the
Subdivision Regulations, the adequacy determinations of unaccepted streets, the granting of special
permits for residential development, site plan review and granting of special permits, as well as
reviewing zoning amendments and planned development district proposals that go to Town Meeting.
In addition, the staff engages in short- and long-term planning regarding growth and development
issues in Lexington, actively participants in various committees dealing with transportation, affordable
housing, economic development, as well as regional and statewide initiatives.
The planning staff participates on the Development Review Team, the Economic Development Advisory
Committee, the Housing Partnership Board, the Transportation Safety Group, Parking Management
Group, Transportation Forum, the HOME Consortium, and the Boston Metropolitan Planning
Organization.
Division Initiatives:
1.Implement Lexington’s updated Comprehensive Plan (LexingtonNext), which will guide future
land development and preservation activities over the next 2, 5, 10-years, and beyond.
2.Assemble and support the Planning Board's Annual Work Plan to ensure alignment with
LexingtonNext.
3.Establish an expedited, transparent, and engaging permitting process that is clear and
consistent for all projects.
4.Collaborate with members of the Land Use, Health, and Development (LUHD) Department and
other staff members to plan and execute short- and long-term planning initiatives.
7200 Planning Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-24
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Administrative Assistant 1 1 1 1
Total FTE 4 4 4 4
Total FT/PT 4 FT 4 FT 4 FT 4 FT
7200 Planning Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-25
Budget Recommendations:
The FY2023 recommended General Fund Planning Department budget is $446,240, which is an
increase of $11,248 or 2.59% from the FY2022 budget.
The General Fund operating budget for Compensation is $368,890 and reflects a $11,248 or 3.15%
increase from the FY2022 budget, due to contractually obligated step increases. Compensation does
not include any estimate of prospective cost of living increases for contracts expiring on or before June
30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the
Town Manager’s budget.
The recommended budget for Expenses is $77,350 and is level-funded from FY2022. A warrant article
requests $75,000 for implementation of LexingtonNEXT, the long-term plan which is due to be
completed early in 2022.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Senior Planner $ 90,000 $ 17,709 $ 107,709 $ — $ — $ — $ 107,709
7200 Planning Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-26
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 268,858 $ 342,185 $ 414,992 $ 481,240 $ (75,000) $ 406,240 $ (8,752) -2.11 %
Directed Funding
Fees $ 54,163 $ 33,000 $ 20,000 $ 40,000 $ — $ 40,000 $ 20,000 100.00 %
Total 7200 Planning $ 323,020 $ 375,185 $ 434,992 $ 521,240 $ (75,000) $ 446,240 $ 11,248 2.59 %
Appropriation Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 291,624 $ 339,806 $ 357,642 $ 368,890 $ — $ 368,890 $ 11,248 3.15 %
Expenses $ 31,396 $ 35,379 $ 77,350 $ 152,350 $ (75,000) $ 77,350 $ — — %
Total 7200 Planning $ 323,020 $ 375,185 $ 434,992 $ 521,240 $ (75,000) $ 446,240 $ 11,248 2.59 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 291,017 $ 339,028 $ 349,848 $ 360,995 $ — $ 360,995 $ 11,147 3.19 %
Overtime $ 608 $ 778 $ 7,794 $ 7,895 $ — $ 7,895 $ 101 1.30 %
Personal Services $ 291,624 $ 339,806 $ 357,642 $ 368,890 $ — $ 368,890 $ 11,248 3.15 %
Contractual Services $ 29,643 $ 33,283 $ 72,850 $ 147,850 $ (75,000) $ 72,850 $ — — %
Utilities $ 322 $ 600 $ — $ — $ — $ — $ — — %
Supplies $ 1,431 $ 1,497 $ 4,500 $ 4,500 $ — $ 4,500 $ — — %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 31,396 $ 35,379 $ 77,350 $ 152,350 $ (75,000) $ 77,350 $ — — %
Total 7200 Planning $ 323,020 $ 375,185 $ 434,992 $ 521,240 $ (75,000) $ 446,240 $ 11,248 2.59 %
7200 Planning Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-27
Mission: The Economic Development Office works to encourage new investment and support for our
local businesses - big and small. A strong local business environment is a critical component of a
healthy and sustainable community, creating places to eat and shop, as well as opportunities for
employment and added revenue to support local services. To that end, the Economic Development
Office serves as a liaison for businesses and works to address business-related issues from parking to
updating land use policy. The Office also works to retain and expand local businesses by providing
information, conducting research, and leveraging State economic development resources. The
Economic Development Office also cultivates and maintains relationships with State-level partners for
business development, tourism, and infrastructure investment opportunities. The Economic
Development Office works to leverage economic opportunities from tourism through the operations of
the Visitors Center, the Liberty Ride Trolley Tour, and the Battle Green Guides program. Sharing our
role in American history attracts many thousands of visitors to Lexington each year. These visitors help
to support our local businesses which contributes to our community's overall economic sustainability.
Budget Overview: The Economic Development budget is divided into three elements: the Economic
Development Office, the Liberty Ride Trolley Tour Program, and the Visitors Center Operations.
The Economic Development Office is tasked with strengthening the commercial tax base, providing
services to existing and prospective businesses, and overseeing tourism functions and staff. The
Economic Development Office works on initiatives with input from the Economic Development Advisory
Committee, the Lexington Center Committee, and the Tourism Committee.
The Liberty Ride is a trolley tour of Lexington and Concord which also serves as the only transportation
link to the area’s historic sites. As a revolving fund, the Liberty Ride is self-funded through ticket sales.
Due to the pandemic, the Liberty Ride did not operate during 2020, and operated a limited schedule in
2021. Since the current trolley contract expires in March 2022, operations will need to adapt to a new
contract.
The Visitors Center serves as gateway for over 120,000 people who come to visit Lexington every year.
As a revolving fund, the Visitors Center operates with revenue generated from gift shop retail sales to
offset costs. The construction of the new Visitors Center was completed and opened to the public in
Spring 2020. Unfortunately, operations in 2020 and 2021 were hampered due to the pandemic.
Division Initiatives:
Economic Development Office
1.Ensure long-term viability of Lexington businesses in light of the COVID-19 Pandemic and changing
retail environment.
2.Implement next steps from the Local Rapid Recovery Plan recommendation to improve East
Lexington Business Corridor.
3.Launch a new Tourism Website.
Tourism/Visitor Activities
1.Expand programs & retail operations in the Visitors Center.
2.Develop additional materials for non-English speaking visitors and implement the Freedoms Way
Grant.
3.Identify other funding opportunities to augment revenue for the tourism revolving funds.
4.Increase the use of social media and target online advertising to increase visits to Lexington.
7300 Economic Development
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-28
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Economic Development Director 1 1 1 1
Economic Development Coordinator 1 1 1 1
Economic Development Intern Seasonal Seasonal Seasonal Seasonal
Visitor Center Manager 1 1 1 1
Visitor Center Staff (6PT)4.75 4.75 4.75 4.75
Visitor Center Assistant Manager 0.56 0.56 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Tour Services Coordinator 0.70 ———
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Total FTE 9.01 8.31 8.31 8.31
Total FT/PT 1FT/1PT + Seasonal 3FT/7PT + Seasonal 3FT/8PT + Seasonal 3FT/8PT + Seasonal
Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff (1 works full-time and 6 work part-time) and 30 seasonal workers from April to October
7300 Economic Development
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-29
Budget Recommendations:
The FY2023 recommended All Funds Economic Development budget, inclusive of the General Fund
operating budget and the Liberty Ride and Visitors Center Revolving Funds, is $784,263, which is a
$24,845 or 3.27% increase from the FY2022 budget.
The FY2023 recommended General Fund Economic Development operating budget is $420,798, which
is a $12,141 or 2.97% increase from the FY2022 General Fund budget. The recommended General
Fund operating budget for Compensation is $261,498, and reflects a $74,541 or 39.87% increase,
which is a net change, and captures contractually obligated step increases, the transfer of the Visitors
Center manager from the Visitors Center Revolving Fund to the General Fund, partially offset by
transferring the Battle Green Guides to the Visitors Center Revolving Fund, and more fully offset by a
reduction in expenses to support the Visitors Center. Compensation does not include any estimate of
prospective cost of living increases. Funds for prospective increases are captured in the Salary
Adjustment account within the Town Manager’s budget.
The recommended General Fund operating budget for Expenses is $159,300, a decrease of $(62,400)
or (28.15)%. This is a net-change that reflects reducing ongoing support for the Visitors Center by
$74,000; offset by increasing Marketing ($5,000) and Advertising ($2,000) to support the town's
promotional efforts for the 250th celebration.
Contractual costs include expenses associated with the REV Shuttle, a business-serving shuttle that
runs between the Hartwell Avenue corridor and the Alewife Red Line Station, funded via a transfer from
the Transportation Demand Management (TDM) Stabilization Fund.
The recommended FY2023 Liberty Ride Revolving Fund request is level-funded at $104,000. COVID-19
travel restrictions affected the travel and tourism industry overall; the Liberty Ride tour was suspended
in Summer 2020, and operated on a limited schedule in Summer 2021. Since the current trolley
contract expires in March 2022, operations will need to adapt to a new contract. If new proposals will
not be self-sustaining, staff may seek alternative transportation options, including potentially a bus.
The recommended FY2023 Visitor Center Revolving Fund request is $259,465 which is essentially level-
funded from FY2022. In an effort to provide greater stability for the operation going forward, the
salary for the Visitors Center manager is being moved to the General Fund. A small amount of support
remains in the General Fund budget ($20,000) in the event that sales do not adequately fund the
remaining operating expenses. Staff anticipate that this level of support will allow the Visitors Center
to remain open year-round.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Visitors Center Assistant Manager (PT to FT)$ 57,538 $ 17,239 $ 74,777 $ — $ — $ — $ 74,777
7300 Economic Development
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-30
Budget Summary - General Fund
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 252,708 $ 331,784 $ 362,657 $ 374,798 $ — $ 374,798 $ 12,141 3.35 %
TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ — $ 46,000 $ — — %
Center Impr. District Stab. Fund $ 27,000 $ — $ — $ — $ — $ — $ — — %
Total 7300 - General Fund $ 325,708 $ 377,784 $ 408,657 $ 420,798 $ — $ 420,798 $ 12,141 2.97 %
Appropriation Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 138,745 $ 173,089 $ 186,957 $ 261,498 $ — $ 261,498 $ 74,541 39.87 %
Expenses $ 186,964 $ 204,696 $ 221,700 $ 159,300 $ — $ 159,300 $ (62,400) -28.15 %
Total 7300 - General Fund $ 325,708 $ 377,784 $ 408,657 $ 420,798 $ — $ 420,798 $ 12,141 2.97 %
Program Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
7310 Economic Development Office $ 325,708 $ 377,784 $ 408,657 $ 420,798 $ — $ 420,798 $ 12,141 2.97 %
Total 7300 - General Fund $ 325,708 $ 377,784 $ 408,657 $ 420,798 $ — $ 420,798 $ 12,141 2.97 %
Object Code Summary (General Fund)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 138,492 $ 171,955 $ 184,035 $ 258,538 $ — $ 258,538 $ 74,503 40.48 %
Overtime $ 252 $ 1,134 $ 2,922 $ 2,960 $ — $ 2,960 $ 38 1.30 %
Personal Services $ 138,745 $ 173,089 $ 186,957 $ 261,498 $ — $ 261,498 $ 74,541 39.87 %
Contractual Services $ 82,299 $ 127,231 $ 114,700 $ 126,300 $ — $ 126,300 $ 11,600 10.11 %
Utilities $ — $ — $ — $ — $ — $ — $ — — %
Supplies $ 104,665 $ 77,464 $ 107,000 $ 33,000 $ — $ 33,000 $ (74,000) -69.16 %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 186,964 $ 204,696 $ 221,700 $ 159,300 $ — $ 159,300 $ (62,400) -28.15 %
Total 7300 - General Fund $ 325,708 $ 377,784 $ 408,657 $ 420,798 $ — $ 420,798 $ 12,141 2.97 %
Budget Summary - Revolving Funds*
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Liberty Ride Rev. Fund $ 125,800 $ 790 $ 104,000 $ 104,000 $ — $ 104,000 $ — — %
Visitors Center Rev. Fund $ 39,309 $ 74,242 $ 247,000 $ 260,000 $ — $ 260,000 $ 13,000 5.26 %
Total 7300 - Revolving Funds $ 165,109 $ 75,032 $ 351,000 $ 364,000 $ — $ 364,000 $ 13,000 3.70 %
*Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4.
Appropriation Summary (Revolving Funds)
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
7320 Liberty Ride Rev. Fund $ 139,510 $ — $ 104,000 $ 104,000 $ — $ 104,000 $ — — %
Compensation $ 41,715 $ — $ 14,000 $ 14,000 $ — $ 14,000 $ — — %
Expenses $ 97,795 $ — $ 90,000 $ 90,000 $ — $ 90,000 $ — — %
7340 Visitors Center Rev. Fund $ 44,359 $ 59,470 $ 246,761 $ 259,465 $ — $ 259,465 $ 12,704 5.15 %
Compensation $ 18,459 $ 26,501 $ 138,541 $ 114,750 $ — $ 114,750 $ (23,791) -17.17 %
Expenses $ 25,899 $ 32,970 $ 108,220 $ 144,715 $ — $ 144,715 $ 36,495 33.72 %
Total 7300 - Revolving Funds $ 183,869 $ 59,470 $ 350,761 $ 363,465 $ — $ 363,465 $ 12,704 3.62 %
Budget Summary - All Funds
Appropriations Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 198,919 $ 199,589 $ 339,498 $ 390,248 $ — $ 390,248 $ 50,750 14.95 %
Expenses $ 310,658 $ 237,665 $ 419,920 $ 394,015 $ — $ 394,015 $ (25,905) -6.17 %
Total 7300 - All Funds $ 509,577 $ 437,254 $ 759,418 $ 784,263 $ — $ 784,263 $ 24,845 3.27 %
7300 Economic Development
Program: Land Use, Health and Development Department
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
IX-31
This Page Intentionally Left Blank.
Section X: Program 8000: General Government
This section includes detailed information about the FY2023 Operating Budget & Financing Plan for
General Government. It includes:
•8100 Select Board X-2
•8200 Town Manager X-6
•8300 Town Committees X-10
•8400 Finance X-12
•8500 Town Clerk X-16
•8600 Innovation & Technology X-20
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-1
Mission: The Select Board, together with the Town Manager, represents the executive branch of the
Town government. The Board consists of five members, elected for three-year terms. Select Board
members serve without compensation. The Board acts as the Town’s primary policy-making body for a
wide variety of issues affecting service delivery, finance and Town infrastructure. They provide
oversight in matters of litigation, act as the licensing authority, enact rules and regulations regarding
traffic control and are responsible for calling Town Meetings and approving the Town Meeting Warrant.
Budget Overview: This budget includes funding for the Select Board’s Office, Town Counsel, the
Annual Town Report, and the Public, Education, Governmental (PEG) programming budget.
Day-to-day operation of the Select Board’s Office is under the direction of the Office Manager/Executive
Clerk and the Department Assistant who assist the Select Board members and coordinate activities with
the Town Manager’s Office. The staff prepare the Annual and Special Town Meeting Warrants and
assist the Select Board members in responding to questions and inquiries from the public. They also
receive all contributions to Select Board gift accounts, the Fund for Lexington, the PTA Council
Scholarship, the Lexington Education Fund and all other Trustees of Public Trusts funds.
Staff manage the licensing and permitting process for the Board (the licensing authority). These
licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment,
flammable storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars,
vehicles for hire such as common carrier, limousine and taxi cab and automatic amusement machines.
Staff maintain approximately 320 Select Board appointments to more than 50 committees. In addition,
the Select Board's Office notifies Lexington residents of all national, state and local elections.
Town Counsel represents the Town, through the Select Board and Town Manager, on all legal matters
including litigation, contracts, drafting of Town bylaws and enforcement of bylaws through the Court
system.
The Town Report is the official proceeding and activities of Town Government. It is required to be
prepared annually under State law.
The PEG budget funds activities related to the Town’s cable television programming. Under
Massachusetts law, municipalities may receive up to 5% of the basic cable bill for PEG programming
activities. These funds are largely used, under the guidance of the Communications Advisory
Committee, to fund the LexMedia contract.
Departmental Initiatives:
1.Develop enhanced recruitment and onboarding processes for Select Board appointments to
Boards and Committees.
2.Improve methods of Communication between the Select Board and residents.
3.Continue to work with the IT Department to automate the remaining Permitting and Licensing
workflows for Select Board Permits.
8100 Select Board Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-2
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Office Manager/Executive Clerk 1 1 1 1
Department Assistant 1 1 1 1
Recording Secretary 0.22 0.25 0.25 0.25
Total FTE 2.22 2.25 2.25 2.25
Total FT/PT 2 FT/1 PT 2 FT/1 PT 2 FT/1 PT 2 FT/1 PT
8100 Select Board Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-3
Budget Recommendations:
The FY2023 recommended General Fund operating budget for the Select Board is $1,298,802, which is
a $38,994 or 3.10% increase from the FY2022 General Fund budget.
The Compensation budget is $145,163, which is a $9,381 or 6.91% increase, which reflects step
increases. Compensation does not include any estimate of prospective cost of living increases. Funds
for prospective increases are captured in the Salary Adjustment account within the Town Manager’s
budget.
The overall Expenses operating budget is $1,153,639, which is an increase of $29,613 or 2.63%, which
is primarily due to a program improvement for $20,000 to fund the goal-setting process for the Select
Board. In addition, there are increases in the annual audit ($2,000) and PEG Access ($7,613) budgets.
The recommended FY2023 budget for legal expenses is level-funded from FY2022 at $395,000. The
recommended FY2023 budget for the annual Town Report is unchanged from FY2022 at $13,688.
The FY2023 recommended budget for the Town’s annual contract with LexMedia for broadcasting
public meetings and events is $610,113 which is a $7,613 or 1.26% increase from FY2022, and reflects
contractual commitments to LexMedia. This budget item is fully funded from the PEG Access Special
Revenue Fund.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Goal Setting $ — $ 20,000 $ 20,000 $ 20,000 $ — $ 20,000 $ —
8100 Select Board Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-4
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 376,874 $ 542,450 $ 588,144 $ 589,018 $ 20,000 $ 609,018 $ 20,874 3.55 %
Transfers from Enterprise Funds to General Fund (Indirects)$ 1,118 $ 1,071 $ 664 $ 1,171 $ — $ 1,171 $ 507 76.36 %
PEG Access Special Revenue Fund $ 602,500 $ 610,113 $ — $ 610,113 $ 7,613 1.26 %
Fees
Licenses & Permits $ 76,258 $ 74,525 $ 68,500 $ 78,500 $ 78,500 $ 10,000 14.60 %
Total 8100 (General Fund)$ 1,068,726 $ 1,213,197 $ 1,259,808 $ 1,278,802 $ 20,000 $ 1,298,802 $ 38,994 3.10 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ — $ 145,163 $ 9,381 6.91 %
Expenses $ 950,446 $ 1,084,528 $ 1,124,026 $ 1,133,639 $ 20,000 $ 1,153,639 $ 29,613 2.63 %
Total 8100 (General Fund)$ 1,068,726 $ 1,213,197 $ 1,259,808 $ 1,278,802 $ 20,000 $ 1,298,802 $ 38,994 3.10 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Total 8110 Select Board's Office $ 204,629 $ 205,805 $ 248,620 $ 260,001 $ 20,000 $ 280,001 $ 31,381 12.62 %
Total 8120 Legal $ 241,617 $ 399,245 $ 395,000 $ 395,000 $ — $ 395,000 $ — — %
Total 8130 Town Report $ 11,004 $ 10,445 $ 13,688 $ 13,688 $ — $ 13,688 $ — — %
Total 8140 PEG Access $ 611,477 $ 597,702 $ 602,500 $ 610,113 $ — $ 610,113 $ 7,613 1.26 %
Total 8100 (General Fund)$ 1,068,726 $ 1,213,197 $ 1,259,808 $ 1,278,802 $ 20,000 $ 1,298,802 $ 38,994 3.10 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ — $ 145,163 $ 9,381 6.91 %
Overtime $ — $ — $ — $ — $ — $ — $ — — %
Personal Services $ 118,280 $ 128,668 $ 135,782 $ 145,163 $ — $ 145,163 $ 9,381 6.91 %
Contractual Services $ 930,639 $ 1,069,616 $ 1,103,513 $ 1,113,126 $ 20,000 $ 1,133,126 $ 29,613 2.68 %
Utilities $ — $ — $ — $ — $ — $ — $ — — %
Supplies $ 19,807 $ 14,913 $ 20,513 $ 20,513 $ — $ 20,513 $ — — %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 950,446 $ 1,084,528 $ 1,124,026 $ 1,133,639 $ 20,000 $ 1,153,639 $ 29,613 2.63 %
Total 8100 (General Fund)$ 1,068,726 $ 1,213,197 $ 1,259,808 $ 1,278,802 $ 20,000 $ 1,298,802 $ 38,994 3.10 %
8100 Select Board Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-5
Mission: The Select Board appoints the Town Manager who oversees the daily operations of all
general government departments, implements the policies of the Select Board, proposes an annual
operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's
authority and responsibilities are established in the Select Board-Town Manager Act of 1968. The
Town Manager's Office is also responsible for Human Resources and benefit administration, as well as
risk management.
Budget Overview: The Town Manager’s Office budget is comprised of the following elements:
Organizational Direction and Administration, Human Resources, Sustainability, Pubic Outreach and
Communication, and Diversity, Equity and Inclusion. Organizational Direction and Administration
includes day-to-day oversight for all Town departments, townwide staff training and professional
development, and special projects. This function also implements all decisions of the Select Board and
provides staff support to various Town committees. The Sustainability and Resilience Officer, Public
Information Officer and Chief Equity Officer positions are in the Town Manager's Office to support and
further the goals and priorities of the Town. In addition, the Town Manager's Office, through the
Human Resources function, is responsible for personnel administration, benefits administration,
collective bargaining negotiations, workers compensation and unemployment benefits.
Departmental Initiatives:
1.Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other social
equity initiatives in coordination with the Select Board.
2.Work to support the organization's high-performance culture by providing directed team building to
the Middle and Senior Management Team.
3.Develop new revenue sources to support the budget, particularly the capital budget, by developing
long-term debt management strategies to mitigate the impact of large project debt service.
4.Continue the initiative to develop organizational sustainability by passing on institutional knowledge,
engaging mid-level managers in organization decision-making and selecting and training qualified
individuals.
5.Finalize new fiscal policies, specifically the development of a sustainable funding model for the
Capital Stabilization Fund and updating strategies for funding the Town's OPEB Liability. The next
policy review will evaluate the funding model for the Recreation Enterprise Fund.
8200 Town Manager Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-6
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Town Manager 1 1 1 1
Deputy Town Manager 1 1 1 1
Public Information Officer 1 1 1 1
Sustainability and Resilience Officer 1 1 1 1
Chief Equity Officer*——1 1
Office Manager/Special Events Coordinator 1 1 1 1
Management Fellow/Analyst**1 1 2 2
Hearing Officers***0.12 0.12 0.12 0.12
Human Resources Director 1 1 1 1
Human Resources Associate 1 1 1 1
Benefits Coordinator 1 1 1 1
Municipal Assistant****—0.54 0.54 0.54
Total FTE 9.12 9.66 11.66 11.66
Total FT/PT 9FT / 2PT 9FT / 3PT 11FT / 3PT 11FT / 3PT
*A Chief Equity Officer was added in FY2022 via a program improvement in response to community organizing around racial justice and equity.
**A second Management Analyst role was added via 2021 Fall STM, in part to help manage the American Recovery Plan Act (ARPA) projects. A portion of their salary is funded from ARPA.
***Two hearing officers hear appeals for parking fines; one municipal hearing officer hears appeals for fines issued by the Fire Department (regional position, shared with Winchester and Woburn)
****A part-time Municipal Assistant was add via a program improvement in FY2021 to support benefits processing for Human Resources.
8200 Town Manager Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-7
Budget Recommendations:
The FY2023 recommended budget inclusive of the Town Manager’s Office and Human Resources is
$1,245,753, which is a $30,039 or 2.47% increase from the revised FY2022 budget. Fall 2021 Special
Town Meeting approved an increase in compensation to hire a Management analyst to assist with ARPA
project management.
The recommended FY2023 budget for Compensation is $956,568, and reflects a $23,889 or 2.56%
increase, which captures step increases. Compensation does not include any estimate of prospective
cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account
within the Town Manager’s budget.
The recommended FY2023 budget for Expenses is $289,185, which reflects an increase of $6,150 or
2.17% from FY2022, which is a net increase to support the growth in department personnel.
The department's budget includes a Salary Adjustment Account, which reflects anticipated FY2023
collective bargaining settlements, other wage increases, and compensated leave payments due certain
employees at retirement. Once contractual settlements are reached, funds are transferred from this
account to the appropriate departmental budget upon a vote of the Select Board. Nine contracts expire
at the end of FY2022 or earlier, including those with the Lexington Police Supervisors and Patrol
Officers, Dispatchers, Firefighters, Town Custodians, Crossing Guards, Municipal Managers and
Municipal Clerks.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Full-time HR Administrative Assistant (PT to FT)$ 26,609 $ 16,790 $ 43,399 $ — $ — $ — $ 43,399
8200 Town Manager Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-8
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 393,690 $ 487,168 $ 784,136 $ 847,175 $ — $ 847,175 $ 63,039 8.04 %
Enterprise Funds (Indirect)$ 51,406 $ 42,193 $ 36,728 $ 36,728 $ — $ 36,728 $ — — %
Available Funds
Rentals*$ 431,498 $ 473,201 $ 394,850 $ 361,850 $ — $ 361,850 $ (33,000) -8.36 %
Total 8200 Town Manager $ 876,594 $ 1,002,562 $ 1,215,714 $ 1,245,753 $ — $ 1,245,753 $ 30,039 2.47 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualRevisedRequestAdd/Del Mgr's Rec.
Compensation $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ — $ 956,568 $ 23,889 2.56 %
Expenses $ 162,050 $ 176,481 $ 283,035 $ 289,185 $ — $ 289,185 $ 6,150 2.17 %
Total 8200 Town Manager $ 876,594 $ 1,002,562 $ 1,215,714 $ 1,245,753 $ — $ 1,245,753 $ 30,039 2.47 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualRevisedRequestAdd/Del Mgr's Rec.
Total 8210 Organizational Dir. & Admin.$ 624,321 $ 753,077 $ 904,789 $ 929,103 $ — $ 929,103 $ 24,314 2.69 %
Total 8220 Human Resources $ 252,274 $ 249,485 $ 310,925 $ 316,650 $ — $ 316,650 $ 5,725 1.84 %
Total 8200 Town Manager $ 876,594 $ 1,002,562 $ 1,215,714 $ 1,245,753 $ — $ 1,245,753 $ 30,039 2.47 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualRevisedRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ — $ 956,568 $ 23,889 2.56 %
Overtime $ — $ — $ — $ — $ — $ — $ — — %
Personal Services $ 714,544 $ 826,080 $ 932,679 $ 956,568 $ — $ 956,568 $ 23,889 2.56 %
Contractual Services $ 143,342 $ 155,818 $ 244,550 $ 250,050 $ — $ 250,050 $ 5,500 2.25 %
Utilities $ 168 $ 1,107 $ — $ 1,400 $ — $ 1,400 $ 1,400 — %
Supplies $ 15,981 $ 16,217 $ 31,985 $ 31,235 $ — $ 31,235 $ (750) -2.34 %
Small Capital $ 2,559 $ 3,339 $ 6,500 $ 6,500 $ — $ 6,500 $ — — %
Expenses $ 162,050 $ 176,481 $ 283,035 $ 289,185 $ — $ 289,185 $ 6,150 2.17 %
Total 8200 Town Manager $ 876,594 $ 1,002,562 $ 1,215,714 $ 1,245,753 $ — $ 1,245,753 $ 30,039 2.47 %
*Rentals are comprised of rental receipts from the Waldorf School, Bertucci's Italian Restaurant, LexFarm and Peet's Coffee & Tea sidewalk rentals, cell tower lease revenue and the sublease of Kline Hall to LexMedia.
Budget Summary - Salary Adjustment (8230)
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 477,222 $ 408,732 $ 313,529 $ 826,422 $ 826,422 $ 512,893 163.59 %
Total 8230 Salary Adjustment $ 477,222 $ 408,732 $ 313,529 $ 826,422 $ — $ 826,422 $ 512,893 163.59 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualRevisedRequestAdd/Del Mgr's Rec.
Total 8230 Salary Adjustment $ 477,222 $ 408,732 $ 313,529 $ 826,422 $ 826,422 $ 512,893 163.59 %
Total 8230 Salary Adjustment $ 477,222 $ 408,732 $ 313,529 $ 826,422 $ — $ 826,422 $ 512,893 163.59 %
8200 Town Manager Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-9
Mission: Town Committees includes the Appropriation Committee, Capital Expenditures Committee,
Public Celebrations Committee and various boards and committees appointed by the Select Board,
Moderator and the Town Manager.
Budget Overview: The Town Committees budget provides funding for a variety of statutory and
advisory committees that are an integral part of the operation of local government in Lexington. The
financial committees - the Appropriation Committee and the Capital Expenditures Committee - provide
detailed financial review and analysis to Town Meeting. The Town Celebrations Committee, appointed
by the Select Board, plans the Town's annual celebrations, including the Martin Luther King Day
celebration, and parades on Veterans’ Day, Patriots' Day, and Memorial Day.
Authorized/Appropriated Staffing
Limited staff support is provided through the Town Manager’s Office and Finance Department, and a
part-time Recording Secretary takes meeting minutes.
8300 Town Committees Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-10
Budget Recommendations:
The FY2023 recommended Town Committees budget is $70,160, which is an increase of $4,927 or
7.55% from FY2022.
Compensation will increase by $135 or 2%, which reflects a cost of living adjustment. Expenses are
funded at $63,263, which is an increase of $4,792 or 8.20%. This reflects a $925 or 2.5% increase in
supplies for the Town Celebrations Committee for increasing costs for Patriots' Day, and an additional
$4,000 ($5,000 total) for the Dance Around the World event that was postponed in FY2020, FY2021,
and FY2022 due to the pandemic.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)
Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Lexington Human Rights Committee Budget $ 6,000 $ — $ 6,000 $ — $ — $ — $ 6,000
Lexington Council for the Arts Expanded Programming $ 4,000 $ — $ 4,000 $ — $ — $ — $ 4,000
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 10,102 $ 24,890 $ 65,233 $ 70,160 $ — $ 70,160 $ 4,927 7.55 %
Total 8300 Town Committees $ 10,102 $ 24,890 $ 65,233 $ 70,160 $ — $ 70,160 $ 4,927 7.55 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ — $ 6,897 $ 135 2.00 %
Expenses $ 6,148 $ 19,085 $ 58,471 $ 63,263 $ — $ 63,263 $ 4,792 8.20 %
Total 8300 Town Committees $ 10,102 $ 24,890 $ 65,233 $ 70,160 $ — $ 70,160 $ 4,927 7.55 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Total 8310 Financial Committees $ 4,299 $ 6,329 $ 8,262 $ 8,397 $ — $ 8,397 135 1.63 %
Total 8320 Misc. Boards & Committees $ 103 $ 6,005 $ 10,500 $ 10,500 $ — $ 10,500 $ — — %
Total 8330 Town Celebrations $ 5,700 $ 12,557 $ 46,471 $ 51,263 $ — $ 51,263 $ 4,792 10.31 %
Total 8300 Town Committees $ 10,102 $ 24,890 $ 65,233 $ 70,160 $ — $ 70,160 $ 4,927 7.55 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ — $ 6,897 $ 135 2.00 %
Overtime $ — $ — $ — $ — $ — $ — $ — — %
Compensation $ 3,954 $ 5,805 $ 6,762 $ 6,897 $ — $ 6,897 $ 135 2.00 %
Contractual Services $ 38 $ 6,183 $ 10,000 $ 10,000 $ — $ 10,000 $ — — %
Utilities $ — $ — $ — $ — $ — $ — $ — — %
Supplies $ 6,110 $ 12,902 $ 48,471 $ 53,263 $ — $ 53,263 $ 4,792 9.89 %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 6,148 $ 19,085 $ 58,471 $ 63,263 $ — $ 63,263 $ 4,792 8.20 %
Total 8300 Town Committees $ 10,102 $ 24,890 $ 65,233 $ 70,160 $ — $ 70,160 $ 4,927 7.55 %
8300 Town Committees Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-11
Mission: The Finance Department is responsible for: (1) maintaining timely and accurate records on
all financial activities of the Town; (2) administering internal financial controls; (3) facilitating the
evaluation of the Town’s financial condition; (4) ensuring that the delivery of Town services is done in
compliance with Massachusetts General Laws that govern municipal finance; (5) providing timely and
accurate financial information to managers of Town services to facilitate the evaluation of the cost
effectiveness and efficiency of Town programs; (6) providing timely and accurate financial information
to Town boards and committees to facilitate policy deliberation and formulation; and (7) safeguarding
the financial assets of the Town.
Budget Overview: The Finance Department is comprised of the following divisions: the Comptroller's
Office, the Treasurer/Collector’s Office and the Assessing Office.
•The Comptroller's Office is responsible for maintaining the Town's general ledger (accounting),
accounts payable, payroll and centralized purchasing. The Comptroller's budget is also inclusive
of funding for the Assistant Town Manager for Finance, who oversees all financial operations of
the Town, and the Budget Officer who in concert with the Assistant Town Manager for Finance
and the Town Manager, develops and monitors the annual capital and operating budgets.
•The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit of
all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing
and other local receipts (permit and license fees, fines, etc.); the management and investment
of all revenues collected; and the issuance and servicing of debt.
•The Assessor's Office's primary function is the development of assessed values of real and
personal property.
Staff also support various boards and committees including the Appropriation Committee, Capital
Expenditures Committee, Retirement Board, Water and Sewer Abatement Board and other ad-hoc
committees as assigned.
Departmental Initiatives:
Comptroller:
1.The Employee Self Service (ESS) module went live in FY2021 and employees now have view
access to their own information in the online portal. The Comptroller's office continues to work
on implementing Tyler Content Manager (TCM) in conjunction with the IT department. This
module is an integrated document management and archiving system that will further expand
functionality for ESS and move the department closer to paperless processing.
2.Over the last year the Federal Government has appropriated billions of dollars for pandemic
relief through FEMA, the CARES Act, and the American Rescue Plan Act (ARPA). The Town of
Lexington has been allocated millions of dollars through these programs and the Comptroller's
office has taken on tracking, accounting, documentation and reporting of these funds. This
initiative will continue for several more years and we will continue to maximize the amount of
funding available to Lexington.
3.Partner with the Treasurer/Collector to implement electronic Accounts Payable as requested by
vendors to decrease the overall number of printed and mailed checks.
8400 Finance Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-12
Treasurer/Collector:
1.Implement an online portal for accepting gifts and donations for the Town's trust and gift
accounts. Staff believes our existing payment vendor UniPay can be used for this purpose and
will be working to design and implement this online payment option in the coming year.
2.Explore online access to individual property tax accounts.
3.The Water and Sewer department recently implemented the tracking of miscellaneous
receivables (backflow billing) in Munis. The Finance department expects to add supplemental
tax billing, PILOTS and TDM payments to this process in the coming year.
Assessor:
1.Enhance productivity through adoption of new technology to support data collection and input
activity, including income and expense data.
2.Archive and electronically store all historical property record cards currently residing in the
Assessor's Office.
3.Develop procedures for addressing and resolving commercial abatements without litigation.
8400 Finance Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-13
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Element 8410: Comptroller Budget Budget Budget Request
Asst. Town Manager for Finance/Comptroller 1 1 1 1
Town Accountant 1 1 1 1
Staff Accountant 1 1 1 1
Procurement Officer 0.91 0.91 0.91 0.91
Financial Clerk 1 1 1 1
Payroll Manager*——1 1
Budget Officer 1 1 1 1
Administrative Assistant 0.40 0.40 0.40 0.40
Subtotal FTE 6.31 6.31 7.31 7.31
Subtotal FT/PT 5FT/2PT 5FT/2PT 6FT/2PT 6FT/2PT
Element 8420: Treasurer/Collector
Treasurer/Collector 1 1 1 1
Assistant Tax Collector 1 1 1 1
Treasury Assistant 1 1 1 1
Account Clerk 1 1 1 1
Municipal Clerk 0.46 0.46 0.46 0.46
Subtotal FTE 4.46 4.46 4.46 4.46
Subtotal FT/PT 4FT/1PT 4FT/1PT 4FT/1PT 4FT/1PT
Element 8430: Assessor
Director of Assessing 1 1 1 1
Residential Field Manager 1 1 1 1
Residential Analyst/Inspector 2 2 2 2
Office Manager 1 1 1 1
Municipal Clerk 1 1 1 1
Subtotal FTE 6.0 6.0 6.0 6.0
Subtotal FT/PT 6FT/0PT 6FT/0PT 6FT/0PT 6FT/0PT
Total FTE 16.77 16.77 17.77 17.77
Total FT/PT 15FT/3 PT 15FT/3 PT 16FT/3 PT 16FT/3 PT
*In FY2022, a payroll manager was added via a a program improvement.
8400 Finance Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-14
Budget Recommendations:
The FY2023 recommended Finance Department budget is $2,048,151, which represents a $43,543, or
2.17% increase from the FY2022 budget.
The operating budget for Compensation is $1,549,316, and reflects an increase of $38,343 or 2.54%,
which captures contractually obligated step increases. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager’s
budget.
The recommended budget for Expenses is $498,835, and reflects an increase of $5,200 or 1.05%,
which reflects a small number of inflationary increases.
Program Improvement Request:
None requested.
Budget Summary
Funding Sources FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 1,500,102 $ 1,555,492 $ 1,822,694 $ 1,837,725 $ — $ 1,837,725 $ 15,031 0.82 %
Enterprise Funds (Indirects)$ 163,526 $ 166,750 $ 149,914 $ 178,426 $ — $ 178,426 $ 28,512 19.02 %
Fees & Charges
Charges for Services $ 34,229 $ 42,645 $ 32,000 $ 32,000 $ — $ 32,000 $ — — %
Total 8400 Finance $ 1,697,857 $ 1,764,887 $ 2,004,608 $ 2,048,151 $ — $ 2,048,151 $ 43,543 2.17 %
Appropriation Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 1,328,134 $ 1,393,047 $ 1,510,973 $ 1,549,316 $ — $ 1,549,316 $ 38,343 2.54 %
Expenses $ 369,723 $ 371,841 $ 493,635 $ 498,835 $ — $ 498,835 $ 5,200 1.05 %
Total 8400 Finance $ 1,697,857 $ 1,764,887 $ 2,004,608 $ 2,048,151 $ — $ 2,048,151 $ 43,543 2.17 %
Program Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Total 8410 Comptroller $ 632,386 $ 630,442 $ 767,639 $ 797,386 $ — $ 797,386 $ 29,747 3.88 %
Total 8420 Treasurer/Collector $ 413,231 $ 433,903 $ 459,243 $ 465,201 $ — $ 465,201 $ 5,958 1.30 %
Total 8430 Assessing $ 652,240 $ 700,543 $ 777,726 $ 785,564 $ — $ 785,564 $ 7,838 1.01 %
Total 8400 Finance $ 1,697,857 $ 1,764,887 $ 2,004,608 $ 2,048,151 $ — $ 2,048,151 $ 43,543 2.17 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 1,325,306 $ 1,393,252 $ 1,510,973 $ 1,549,316 $ — $ 1,549,316 $ 38,343 2.54 %
Overtime $ 2,827 $ (205) $ — $ — $ — $ — $ — — %
Personal Services $ 1,328,134 $ 1,393,047 $ 1,510,973 $ 1,549,316 $ — $ 1,549,316 $ 38,343 2.54 %
Contractual Services $ 344,683 $ 349,997 $ 449,345 $ 453,745 $ — $ 453,745 $ 4,400 0.98 %
Utilities $ (4,641) $ (1,980) $ 1,950 $ 2,750 $ — $ 2,750 $ 800 41.03 %
Supplies $ 29,681 $ 23,823 $ 42,340 $ 42,340 $ — $ 42,340 $ — — %
Small Capital $ — $ — $ — $ — $ — $ — $ — — %
Expenses $ 369,723 $ 371,841 $ 493,635 $ 498,835 $ — $ 498,835 $ 5,200 1.05 %
Total 8400 Finance $ 1,697,857 $ 1,764,887 $ 2,004,608 $ 2,048,151 $ — $ 2,048,151 $ 43,543 2.17 %
8400 Finance Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-15
Mission: The Office of the Town Clerk is the primary repository of official documents for the Town,
and the custodian of and recording office for official Town and vital records. Responsibilities include
issuing marriage licenses, recording vital statistics, issuing dog licenses, registering businesses, fulfilling
public records requests, and conducting the annual Town Census. The Town Clerk's Office conducts
elections in conformance with State and local laws and, with the Board of Registrars, processes voter
registrations and certifications. The Town Clerk reports to the Deputy Town Manager.
Budget Overview: The four elements comprising the Office of the Town Clerk include Town Clerk
Administration, Registration, Elections, and Archives & Records Management.
Town Clerk Administration: The Town Clerk acts as the Town's recording officer, registrar of vital
statistics, and chief election official. The Town Clerk is the official record-keeper of Town Meeting,
certifies bylaws, Town Meeting appropriations, filings with the Department of Revenue, signs notes for
borrowing, and certifies official documents. The Town Clerk also registers all vital events within
Lexington, recording births, marriages and deaths in accordance with State law. The Town Clerk is
keeper of the seal, administers the oath of office to elected and appointed members of boards and
committees, maintains records of adopted municipal codes, regulations, bylaws, oaths of office,
resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for
approval. The Town Clerk’s Office issues licenses and permits and serves as a central information point
for residents.
Board of Registrars: Registrars, appointed by the Select Board, are responsible for promoting voter
registration, overseeing voter records and ruling on voter eligibility. Stipends for the Board of
Registrars remain level-funded. Annual voter confirmations are conducted in accordance with State
statute. The Annual Town Census and the publishing of the List of Residents is funded in this element.
Elections: This element includes administration of local, state and federal elections in accordance
with election laws, most recently including Early Voting for State biennial Elections and the Presidential
Primary, pre-registration of 16 and 17 year-olds, and automatic voter registration. Staff provide
information on candidate certifications, referenda, initiative petitions, campaign finance laws, election
procedures, ballot initiatives and voter information. Over 110 Election Workers staff Lexington's polling
locations, and site preparations are coordinated with Public Works, Public Facilities, Police and
Lexington Public Schools.
Records Management: This element addresses inventory and retention of historic and current
records and documents, including proper maintenance and storage, preservation, management of
electronic documents, and public access to public records and information. A part-time Archivist/
Records Manager is responsible for this work and oversees the conservation and preservation of
Lexington's historic documents.
8500 Town Clerk Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-16
Departmental Initiatives:
1.Ongoing administration of town/state/federal elections in conformance with statutory
requirements to provide legal and accessible elections to Lexington voters. Emphasis on goal of
utilizing municipal buildings for polling locations rather than schools.
2.Continued development of Archives & Records Management Program, including the
management of the Town's electronic documents;
3.Continued use of Laserfiche Document Imaging System for records retention, electronic access,
and archives/records portal, as well as for office use.
4.Continued use of Commonwealth of Massachusetts Electronic Vital Records Systems for births,
deaths and burial permits.
Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Town Clerk 1 1 1 1
Assistant Town Clerk 1 1 1 1
Administrative Assistant 1 1 1 1
Municipal Assistant 1.23 1.23 1.23 1.23
Archivist/Records Manager 0.46 0.46 0.46 0.46
Total FTE 4.69 4.69 4.69 4.69
Total FT/PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT
8500 Town Clerk Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-17
Budget Recommendations:
The FY2023 recommended Town Clerk budget is $627,297 which is a $124,866 or 24.85% increase
from the FY2022 budget. In FY2022, only one local election was budgeted, whereas in FY2023 there
will also be a state primary in September 2022 and a state general election in November 2022.
The budget for Compensation is $470,247 and reflects a $66,066 or 16.35% increase, which is
primarily driven by a larger number of elections in FY2023. The increase in FY2023 compensation is
inclusive of contractually obligated step increases and an increased need for poll workers.
Compensation does not include any estimate of prospective cost of living increases for contracts
expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary
Adjustment account within the Town Manager’s budget.
The budget for Expenses is $157,050, which is an increase of $58,800 or 59.85%, and reflects a higher
number of anticipated elections in FY2023, as well as a program improvement for $30,500 to purchase
electronic poll pads for each precinct in Lexington, increasing efficiency and reducing the need for
paper reports.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)
Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Municipal Clerk Position - additional hours $ 10,351 $ 16,554 $ 26,905 $ — $ — $ — $ 26,905
Archivist/Records Manager - Additional Hours $ 20,606 $ 16,703 $ 37,309 $ — $ — $ — $ 37,309
Election Modernization - Poll Pads $ 30,500 $ — $ 30,500 $ 30,500 $ — $ 30,500 $ —
8500 Town Clerk Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
X-18
Budget Summary
Funding Sources
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 406,463 $ 438,936 $ 426,531 $ 515,897 $ 30,500 $ 546,397 $ 119,866 28.10 %
Directed Funding
Departmental Fees $ 36,361 $ 36,943 $ 35,900 $ 35,900 $ — $ 35,900 $ — — %
Licenses and Permits $ 42,255 $ 46,366 $ 40,000 $ 45,000 $ — $ 45,000 $ 5,000 12.50 %
Total 8500 Town Clerk $ 485,079 $ 522,245 $ 502,431 $ 596,797 $ 30,500 $ 627,297 $ 124,866 24.85 %
Appropriation Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 391,457 $ 427,766 $ 404,181 $ 470,247 $ — $ 470,247 $ 66,066 16.35 %
Expenses $ 93,622 $ 94,479 $ 98,250 $ 126,550 $ 30,500 $ 157,050 $ 58,800 59.85 %
Total 8500 Town Clerk $ 485,079 $ 522,245 $ 502,431 $ 596,797 $ 30,500 $ 627,297 $ 124,866 24.85 %
Program Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Total 8510 Town Clerk Admin.$ 332,542 $ 338,717 $ 351,389 $ 347,595 $ — $ 347,595 $ (3,794) -1.08 %
Total 8520 Board of Registrars $ 20,128 $ 16,906 $ 18,525 $ 19,825 $ — $ 19,825 $ 1,300 7.02 %
Total 8530 Elections $ 92,889 $ 121,755 $ 79,800 $ 174,375 $ 30,500 $ 204,875 $ 125,075 156.74 %
Total 8540 Records Management $ 39,519 $ 44,867 $ 52,717 $ 55,002 $ — $ 55,002 $ 2,285 4.33 %
Total 8500 Town Clerk $ 485,079 $ 522,245 $ 502,431 $ 596,797 $ 30,500 $ 627,297 $ 124,866 24.85 %
Object Code Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 373,302 $ 406,539 $ 395,881 $ 457,622 $ — $ 457,622 $ 61,741 15.60 %
Overtime $ 18,155 $ 21,226 $ 8,300 $ 12,625 $ — $ 12,625 $ 4,325 52.11 %
Personal Services $ 391,457 $ 427,766 $ 404,181 $ 470,247 $ — $ 470,247 $ 66,066 16.35 %
Contractual Services $ 77,589 $ 89,770 $ 86,150 $ 113,600 $ — $ 113,600 $ 27,450 31.86 %
Utilities $ 3,050 $ 2,400 $ 2,000 $ 2,000 $ — $ 2,000 $ — — %
Supplies $ 12,982 $ 2,309 $ 10,000 $ 10,850 $ — $ 10,850 $ 850 8.50 %
Small Capital $ — $ — $ 100 $ 100 $ 30,500 $ 30,600 $ 30,500 30,500.00 %
Expenses $ 93,622 $ 94,479 $ 98,250 $ 126,550 $ 30,500 $ 157,050 $ 58,800 59.85 %
Total 8500 Town Clerk $ 485,079 $ 522,245 $ 502,431 $ 596,797 $ 30,500 $ 627,297 $ 124,866 24.85 %
8500 Town Clerk Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Mission: The Innovation & Technology (IT) Department's mission is to provide high-quality, cost-
effective technology and services to Town administration and staff so that they can best serve the
citizens of the Town of Lexington; and, to provide effective web services to employees and residents to
facilitate both the dissemination and collection of information by town government.
Budget Overview: The IT department supports, maintains and manages Townwide business-related
technology (e.g. technology that serves both the School and Municipal staff or environments). IT
maintains the technology serving all Municipal departments. The department supports townwide core
services including the financial system (MUNIS), time keeping (NovaTime), document management
(Laserfiche), facilities maintenance and management technology, emergency management websites
and services, and VoIP telephone systems. IT maintains the infrastructure and security of the network
core and co-manages the townwide area network for municipal and school departments. The
department manages municipal technology purchases and performs the installations and maintenance
of Town information technology equipment and services. IT staff also provide support and training for
end-users.
Departmental Initiatives:
1. Maximize the value of current systems
a.Laserfiche
b.ViewPoint Cloud
c.MUNIS
d.VISION
e.BlueBeam
f.ProPhoenix
g.SeamlessDocs
2. Continue to invest in the Town's IT infrastructure and security posture
a.Implement recommendations from the network assessment
b.Implement recommendations from the cybersecurity assessment
c.Investigate additional cybersecurity/security measures and services
3. Increase Customer Service Qualitya. Emphasis on a customer-centric approach to working with the departments and staff
4. Focus on future visioning for IT
a.Mobile work initiatives
b.Hosting and replatforming of core systems
c.Unified communication
d.Disaster Recovery (DR) planning and expansion of capabilities
e.Network redundancy planning and implementation
8600 Innovation & Technology Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Authorized/Appropriated Staffing
FY2020 FY2021 FY2022 FY2023
Budget Budget Budget Request
Innovation & Technology Director*1 1 1 1
Information Technology Director 1 1 1 1
Municipal Assistant**0.43 0.43 0.43 0.54
Business Analyst/Project Manager 2 2 2 2
Network Administrator 1 1 1 1
GIS/Database Administrator 1 1 1 1
Support Technician 1 1 1 1
Applications & Systems Administrator 1 1 1 1
Webmaster***2 2 1 1
Part-time Intern 0.25 0.25 0.25 0.25
Total FTE 10.68 10.68 9.68 9.79
Total FT/PT 10 FT/2 PT 10 FT/2 PT 9 FT/2 PT 9 FT/2 PT
*In FY2021, the Information Technology Department was renamed the Department of Innovation & Technology, which resulted in a title change for the department head.
**In FY2023, a program improvement requests an increase in hours for the Municipal Assistant from 15 to 19 per week.
***In FY2022, a webmaster was reassigned to Cary Library at Fall 2021 Special Town Meeting.
8600 Innovation & Technology Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Budget Recommendations:
The FY2023 recommended Innovation & Technology budget is $2,727,727, which is a $(61,565) or
(2.21)% decrease from the FY2022 budget.
The recommended budget for Compensation is $867,192, and reflects a $(27,600) or (3.08)%
decrease, which is a net change that reflects contractually obligated step increases and a program
improvement to increase the hours for an administrative assistant, offset by the transfer of a
webmaster to Cary Library. Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are
captured in the Salary Adjustment account within the Town Manager’s budget.
The recommended budget for Expenses is $1,860,535 and reflects a $(33,965) or (1.79)% decrease,
which incorporates the following adjustments:
•An increase in Communications and Network Support ($75,000) to cover costs associated with
the replacement of the Network Core, including a $5,000 program improvement to maintain a
redundant network anticipated to be installed in FY2023 using either capital or ARPA funding;
•A decrease in Contract Services ($62,000) due to fewer projects requiring contracted services
during FY2023;
•A decrease in PC Hardware ($30,000) due to the large deployment of laptops during the
pandemic and FY2022 budgeting;
•An increase in overall Software Maintenance ($29,035) to reflect annual increases in software
maintenance in applications like MUNIS and ProPhoenix as well as new software installations,
offset by a reduction in the number of licenses for many other applications, especially under IT
Software Support.
•A decrease in LAN Hardware ($17,000) due to reduced server replacement needs.
•An increase in LAN Peripherals ($12,000) for replacing the network switches at the Community
Center.
•A decrease in various items ($35,000) relating to office supplies, mobile phones and
professional development to reflect actual expenses.
Program Improvement Requests:
Request Recommended
Description
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Requested
Salaries and Expenses
Benefits (reflected in Shared Expenses)Total Not Recommended
Administrative Assistant (PT to FT)$ 34,197 $ 16,900 $ 51,097 $ 6,838 $ 99 $ 6,937 $ 44,160
Applications Administrator $ 66,895 $ 17,374 $ 84,269 $ — $ — $ — $ 84,269
Fiber Maintenance and Repair $ 5,000 $ — $ 5,000 $ 5,000 $ — $ 5,000 $ —
8600 Innovation & Technology Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Budget Summary
Funding Sources
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualEstimateProjectedAdd/Del Projected
Tax Levy $ 1,792,874 $ 2,109,853 $ 2,700,253 $ 2,532,434 $ 71,838 $ 2,604,272 $ (95,981) -3.55 %
Enterprise Funds (Indirects)$ 142,966 $ 119,524 $ 89,039 $ 123,455 $ — $ 123,455 $ 34,416 38.65 %
Total 8600 Innovation & Tech.$ 1,935,840 $ 2,229,377 $ 2,789,292 $ 2,655,889 $ 71,838 $ 2,727,727 $ (61,565) -2.21 %
Appropriation Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Compensation $ 860,292 $ 836,010 $ 894,792 $ 860,354 $ 6,838 $ 867,192 $ (27,600) -3.08 %
Expenses $ 1,075,548 $ 1,393,367 $ 1,894,500 $ 1,795,535 $ 65,000 $ 1,860,535 $ (33,965) -1.79 %
Total 8600 Innovation & Tech.$ 1,935,840 $ 2,229,377 $ 2,789,292 $ 2,655,889 $ 71,838 $ 2,727,727 $ (61,565) -2.21 %
Program Summary
FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
8610 IT Administration $ 1,935,840 $ 2,229,377 $ 2,789,292 $ 2,655,889 $ 71,838 $ 2,727,727 $ (61,565) -2.21 %
Total 8600 Innovation & Tech.$ 1,935,840 $ 2,229,377 $ 2,789,292 $ 2,655,889 $ 71,838 $ 2,727,727 $ (61,565) -2.21 %
Object Code Summary FY2020 FY2021 FY2022 FY2023 Manager's FY2023 Dollar Increase Percent IncreaseActualActualAppropriationRequestAdd/Del Mgr's Rec.
Salaries & Wages $ 855,562 $ 831,717 $ 890,374 $ 855,878 $ 6,838 $ 862,716 $ (27,658) -3.11 %
Overtime $ 4,729 $ 4,293 $ 4,418 $ 4,476 $ — $ 4,476 $ 58 1.31 %
Personal Services $ 860,292 $ 836,010 $ 894,792 $ 860,354 $ 6,838 $ 867,192 $ (27,600) -3.08 %
Contractual Services $ 891,561 $ 1,179,015 $ 1,542,000 $ 1,487,035 $ 65,000 $ 1,552,035 $ 10,035 0.65 %
Utilities $ 82,381 $ 95,684 $ 129,000 $ 127,500 $ — $ 127,500 $ (1,500) -1.16 %
Supplies $ (4,401) $ 7,560 $ 29,500 $ 17,000 $ — $ 17,000 $ (12,500) -42.37 %
Small Capital $ 106,007 $ 111,108 $ 194,000 $ 164,000 $ — $ 164,000 $ (30,000) -15.46 %
Expenses $ 1,075,548 $ 1,393,367 $ 1,894,500 $ 1,795,535 $ 65,000 $ 1,860,535 $ (33,965) -1.79 %
Total 8600 Innovation & Tech.$ 1,935,840 $ 2,229,377 $ 2,789,292 $ 2,655,889 $ 71,838 $ 2,727,727 $ (61,565) -2.21 %
8600 Innovation & Technology Program: General Government
Town of Lexington, MA
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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This Page Intentionally Left Blank.
Section XI: Capital Investment
FY2023 Capital Improvement Budget & Financing Plan
INTRODUCTION
A crucial aspect of the Town’s operations, from providing services to its residents and businesses to
equipping employees to effectively perform their jobs, requires the existence of certain basic physical
assets. These assets include streets, water mains, parks, buildings, large equipment and technology.
They must be purchased, maintained and replaced on a timely basis or their usefulness in providing
public services will diminish. The Town’s five-year Capital Improvements Program and annual Capital
Budget are developed to ensure adequate capital investment in the Town’s assets.
Definition of Capital Projects
A capital project is defined as a major, non-recurring expenditure that generally meets the following
criteria:
•Massachusetts General Law permits the Town to issue bonds to finance the expenditure;
•The expenditure is $25,000 or more;
•The expenditure will have a useful life of 10 years or more for buildings or building components
and 5 years for vehicles and equipment; and
•Planning, engineering, or design services may be considered capital when such services are
integral to a construction, renewal or replacement project that meets the criteria for a capital
expenditure.
CAPITAL POLICY FRAMEWORK
The FY2023 Capital Budget was developed within the capital policy framework initially adopted by the
Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate planning and
funding for capital investment, particularly cash capital projects within the General Fund. This capital
investment strategy includes the following major elements:
•Multi-year planning for capital investment;
•Debt exclusions for major capital projects; and
•Ensuring sufficient operating budget resources for maintaining capital assets.
FIVE-YEAR CAPITAL PROGRAM
Five-year capital improvement planning has been part of Lexington’s budget development process for
many years. Multi-year planning allows proper staging and sequencing of capital projects to smooth
financing plans and to make funding needs more predictable. Capital investment requirements can
vary, involving unique large projects such as a fire vehicle or a school building. Other capital
investment needs are recurring such as the annual program to resurface roadways.
The five-year Capital Improvement Program includes all anticipated capital projects identified by school
and municipal departments over the next five years.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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The following are potential funding sources for financing the Town’s capital investments:
•Cash Financing - The Town regularly appropriates available funds (i.e., cash financing) from the
general and enterprise funds to finance certain capital investment projects. Examples of available
funds are unreserved fund balance (free cash), tax levy, enterprise fund retained earnings,
specialized stabilization funds, premiums received when issuing bond anticipation notes, and,
when available, unexpended balances of prior years’ capital articles.
•Debt - The Town has traditionally financed large dollar value capital projects with debt.
Depending upon the project, the debt service resulting from debt-funded capital projects can be
financed from a variety of sources including the General Fund (either within the Levy Limit or
from a voter approved Proposition 2½ debt exclusion), Enterprise and Revolving Funds or the
Community Preservation Fund (see discussion of the CPA below).
In 2019, the Town's management, Select Board and finance committees reviewed the Town's
finance policies and will be implementing new strategies for funding the Town's capital plan. This
includes increasing cash financing of projects, particularly the items that are part of a continuing
capital program, and reducing the Town's overall reliance on debt financing.
•Other Sources - The Town uses dedicated state aid and grant funding to finance capital
investment when these funds are available.
•Community Preservation Act (CPA) Funds - Beginning in FY2007, following voter approval,
the Town began to assess a Community Preservation Surcharge of 3% of the property tax levied
against all taxable real property. For owners of residential property, the assessed value used to
calculate the surcharge is net of a $100,000 residential exemption. Community Preservation
funds can be used for those purposes defined by the Community Preservation Act, MGL Ch. 44B.
Such purposes include the acquisition and preservation of open space, the creation and support
of community (affordable) housing, the acquisition and preservation of historic resources, and the
creation and support of recreational facilities.
Beginning in FY2008, the Town began to receive State matching funds to supplement the local
surcharge. Over time, as additional communities in the Commonwealth adopted the CPA
surcharge, the annual percentage of state matching funds gradually decreased. In 2019, the
state enacted new legislation to increase funding to the Community Preservation budget, and
Lexington's annual match is expected to increase significantly. This new legislation became
effective beginning in January 2020, and in November 2020, Lexington received a State match of
$1.5 million, or 29.7% of its surcharge revenue. In FY2022 the State match further increased to
at total of 40.9%, or $2.2 million. Receipts for FY2023 from the surcharge and state matching
funds are preliminarily estimated at $8.1 million, reflecting an estimated match of $2.2 million, or
38%.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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FY2023 CAPITAL FINANCING STRATEGY
The proposed financing plan for the recommended FY2023 capital budget is shown in the table below.
Capital Requests Summary
Free Cash/ Tax Levy
Other Funding Sources Debt Total Other**
General Fund $ 10,594,290 $ — $ 8,288,000 $ 18,882,290 $ —
Excluded Debt Projects $ — $ — $ 32,800,000 $ 32,800,000 $ —
Other Funding & Chapter 90 $ — $ 548,747 $ — $ 548,747 $ 982,231
Water Enterprise $ — $ 2,420,000 $ — $ 2,420,000 $ —
Sewer Enterprise $ — $ 945,000 $ 2,220,000 $ 3,165,000 $ —
Recreation Enterprise $ — $ 95,000 $ — $ 95,000 $ —
Community Preservation Act*$ — $ 11,322,556 $ — $ 11,322,556 $ —
Total (all Funds)$ 10,594,290 $ 15,331,303 $ 43,308,000 $ 69,233,593 $ 982,231
*Includes both Town and non-Town CPA funded projects.
**Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation.
The following table, FY2023 Recommended Capital Budget, lists all FY2023 projects recommended by the
Town Manager for consideration and their estimated costs by program area and funding source. The
Capital Expenditures Committee has also been evaluating these requests and will issue a report and
recommendations to Town Meeting.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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FY2023 Recommended Capital Budget
Department Project Description Recommendation Requested Funding Source(s)ATM Article
Conservation West Farm Meadow Preservation $ 28,175 CPA 10
Conservation Wright Farm Barn Stabilization and Preservation $ 155,000 CPA 10
Economic Development Hartwell District Signage $ 65,000 TMOD Stabilization Fund 12
Land Use Townwide Pedestrian & Bicycle Plan $ 65,000 Traffic Stabilization Fund 12
Planning South Lexington and Forbes-Marrett Traffic Mitigation Plans $ 175,000 Traffic Stabilization Fund 12
Planning/Engineering Transportation Mitigation $ 6,824 TNC Spec. Revenue Fund 12
Total Land Use, Health and Development $ 494,999
Fire Replace Pumper Truck $ 650,000 Free Cash 12
Total Public Safety $ 650,000
Recreation & Comm. Pgms.Pine Meadows Improvements $ 95,000 Recreation RE 11
Recreation & Comm. Pgms.Park and Playground Improvements $ 200,000 CPA 10
Recreation & Comm. Pgms.Park Improvements - Athletic Fields $ 250,000 CPA 10
Recreation & Comm. Pgms.Park Improvements - Hard Court Surfaces $ 2,500,000 CPA 10
Recreation & Comm. Pgms.Community Park Master Plan - Lincoln Park $ 100,000 CPA 10
Total Culture and Recreation $ 3,145,000
Public Facilities Public Facilities Bid Documents $ 100,000 Free Cash 16
Public Facilities Building Flooring $ 150,000 Free Cash 16
Public Facilities School Paving and Sidewalks $ 145,000 Free Cash 16
Public Facilities Mechanical/Electrical Systems Replacements $ 787,000 Free Cash 16
Public Facilities Municipal Building Envelopes and Associated Systems $ 219,540 Tax Levy 16
Public Facilities Townwide Roofing $ 428,000 GF Debt 16
Public Facilities School Building Envelopes and Associated Systems $ 251,400 Free Cash 16
Public Facilities Playground Enhancements - Pour-in-Place Surfaces $ 1,459,591 CPA 10
Public Facilities Center Recreation Complex Bathrooms & Maintenance Building Renovation $ 915,000 CPA 10
Public Facilities Lexington Police Station Construction $ 32,800,000 Exempt Debt STM
Public Facilities LHS Feasibility Study $ 1,825,000 GF Debt TBD
Public Facilities High School Equipment Emergency Funds $ 500,000 GF Debt 16
Public Facilities Town Pool Water Heater Replacement $ 31,000 Free Cash 16
Total Public Facilities Department $ 39,611,531
Public Works Townwide Culvert Replacement $ 390,000 Free Cash 12
Public Works Equipment Replacement $ 1,536,000 Water-Sewer RE/Free Cash 12
Public Works Sidewalk Improvements $ 800,000 GF Debt/Free Cash/Prior Bond Auth.12
Public Works Townwide Signalization Improvements $ 125,000 Free Cash 12
Public Works Storm Drainage Improvements and NPDES Compliance $ 570,000 Free Cash 12
Public Works Comprehensive Watershed Stormwater Management $ 390,000 Free Cash 12
Public Works Street Improvements $ 2,669,767 Tax Levy 12
Public Works Pump Station Upgrades $ 2,000,000 Wastewater RE/Debt 14
Public Works Sanitary Sewer System Investigation and Improvements $ 1,020,000 Wastewater Debt/User Charges 14
Public Works Water Distribution System Improvements $ 2,200,000 Water RE/User Charges 13
Public Works Hydrant Replacement Program $ 150,000 Water RE/Free Cash 12
Public Works Battle Green Streetscape Improvements $ 4,975,000 GF Debt 12
Public Works Municipal Parking Lot Improvements $ 60,000 Free Cash 12
Public Works Public Parking Lot Improvement Program $ 100,000 Free Cash 12
Public Works New Sidewalk Installations $ 75,000 Free Cash 12
Total Public Works Department $ 17,060,767
Lexington Public Schools LPS Technology Program $ 1,343,006 Free Cash 15
Total Lexington Public Schools $ 1,343,006
Innovation & Technology Application Implementation $ 158,500 Free Cash 12
Innovation & Technology Network Redundancy & Improvement Plan $ 945,000 Free Cash 12
Innovation & Technology Scanning - Electronic Document Management $ 110,000 Free Cash 12
Town Clerk Archives & Records Management $ 20,000 CPA 10
Total General Government $ 1,233,500
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Lexington Housing Authority Vynebrooke Village ModPHASE Modernization Project $ 160,790 CPA 10
Lexhab 116 Vine Street Affordable Housing Construction $ 5,300,000 CPA 10
Lexhab Affordable Housing Unit Renewal $ 234,000 CPA 10
Total Non-Governmental Projects $ 5,694,790
Total FY2023 Recommendations - All Funds $ 69,233,593
CAPITAL PLAN BY FINANCING SOURCE
The following pages include tables that show the recommended FY2023 capital projects by financing
source: General Fund debt; Water Fund debt; Wastewater Fund debt; Recreation and Community
Programs Fund debt; Proposition 2½ excluded debt; Community Preservation Fund debt; Compost
Revolving Fund debt; and cash capital (i.e., current revenue).
Each debt-related table includes the projected debt service impact of recommended projects, actual
debt service on debt authorized and issued, and projected debt service on debt authorized and
unissued. Finally, each table is accompanied by a written description of each recommended project.
FY2023 RECOMMENDED PROJECTS - GENERAL FUND DEBT (Table I)
TABLE I: FY2023 RECOMMENDED PROJECTS - GENERAL FUND DEBT
Amount Financed Interest Rate
PROJECTED DEBT SERVICE
Term FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
MUNICIPAL PROJECTS
1 Sidewalk Improvements ($800,000)$ 560,000 10 4%$ 14,933 $ 78,400 $ 76,160 $ 73,920 $ 71,680
2 Battle Green Streetscape Improvements $ 4,975,000 15 4%$ 132,667 $ 530,667 $ 517,400 $ 504,133 $ 490,867
Subtotal $ 5,535,000 $ 147,600 $ 609,067 $ 593,560 $ 578,053 $ 562,547
FACILITIES PROJECTS
Within-Levy Projects
1 Townwide Roofing $ 428,000 10 4%$ 11,413 $ 59,920 $ 58,208 $ 56,496 $ 54,784
2 High School Equipment Emergency Funds $ 500,000 5 4%$ — $ 120,000 $ 116,000 $ 112,000 $ 108,000
Subtotal $ 928,000 $ 11,413 $ 179,920 $ 174,208 $ 168,496 $ 162,784
Project that is a potential candidate for debt exclusion
1 LHS Feasibility Study $ 1,825,000 5 4%$ — $ 73,000 $ 438,000 $ 423,400 $ 408,800
Subtotal $ 1,825,000 $ — $ 73,000 $ 438,000 $ 423,400 $ 408,800
TOTAL PROJECT COSTS $8,288,000 $ 159,013 $ 861,987 $ 1,205,768 $ 1,169,949 $ 1,134,131
AUTHORIZED LEVY SUPPORTED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
A Approved and Issued $ 5,066,218 $ 4,077,208 $ 2,798,058 $ 1,673,532 1,179,262
C Projected Approved and Unissued $ 3,116,348 $ 3,539,294 $ 3,434,783 $ 3,330,272 $ 3,225,761
D Total Debt Service on Authorized Debt $ 8,182,566 $ 7,616,502 $ 6,232,841 $ 5,003,804 $ 4,405,023
E Projected New Levy Supported Debt Service (above)$ 159,013 $ 861,987 $ 1,205,768 $ 1,169,949 $ 1,134,131
F TOTAL - PROJECTED LEVY SUPPORTED DEBT SERVICE $ 10,397,112 $ 8,341,579 $ 8,478,489 $ 7,438,609 $ 6,173,753 $ 5,539,154
G Plus: Projected Debt Service on Future Capital Projects $ 155,133 $ 1,442,735 $ 2,755,935 $ 4,096,011
H Less: Debt Service Funded from Special Revenue Accounts $ (51,933) $ (16,125) $ (132,023) $ (124,148) $ (124,148) $ (124,148)
I Less: Revenue Set Aside for Paydown of Land Purchases (above)$ (2,320,274) $ — $ — $ — $ — $ —
J Less: Proposed Use of Stabilization Fund $ — $ (54,000) $ — $ — $ — $ —
K Total Offsets to Projected Levy Supported Debt Service (H+I+J)$ (2,372,207) $ (70,125) $ (132,023) $ (124,148) $ (124,148) $ (124,148)
L PROJECTED NET LEVY SUPPORTED DEBT SERVICE (F+G+K)$ 8,024,905 $ 8,271,454 $ 8,501,599 $ 8,757,196 $ 8,805,540 $ 9,511,017
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Municipal Projects
1.Sidewalk Improvements - $800,000 ($560,000 General Fund Debt; $3,077 Free
Cash; & $236,923 Prior Bond Authorizations): This request seeks funds to rebuild and/or
repair existing sidewalks that are in poor condition. DPW (in conjunction with various
committees and town departments) generates a list each year of sidewalks most in need of
repair/replacement, based on four determining factors:
1)Is the sidewalk unsafe for travel due to trip hazards, defects, etc.
2)Is the sidewalk within the Safe Routes to School Program
3)Is the volume of pedestrian traffic heavy, light or average
4)Is the general condition of the sidewalk poor, fair or good which dictates treatments such
as full reconstruction, overlay or patching
DPW currently reviews the condition for 30% of town sidewalks annually, which is used to
identify the work to be done. Sidewalks considered for FY2023 funding include:
•Lowell St. from Woburn St. to Fulton Rd. (East side)
•Heritage Dr.
•Partridge Rd.
•Gould Rd. from Dewey to Turning Mill Rd.
•South Rindge Ave.
•Bow St.
•Waltham St. from Park Dr. to Worthen Rd. (West side)
•Village Circle
•Sanderson Rd.
•Bryant Rd.
•Orchard Lane
•Demar Rd. from Turning Mill to #26
•Dewey Rd. from Grove St. to Gould Rd.
•Royal Circle
•Reconstruction of Ramps, Townwide
The following table presents the recent history of Sidewalk appropriations:
FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022
$ 600,000 $ 600,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000
2.Battle Green Streetscape Improvements - $4,975,000 (General Fund Debt): This
request will fund the remaining design, construction and project management for the roadways
around the Lexington Battle Green, which currently includes a preferred roundabout alternative
for the intersection with Hancock Street and Massachusetts Avenue. Prior authorizations from
FY2013 and FY2016 funded a review of the pedestrian and vehicular safety and flow in and
around the Battle Green, ways to enhance the access and visibility of the historical sites and
how it relates to the overall Center Streetscape Project. A conceptual plan has been developed
and will be further refined through the remaining design phase and public outreach process.
The funding for both final design and construction is being requested for this Town Meeting to
allow for the work to be completed in advance of the 250th anniversary of the Battle of
Lexington.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Facilities Projects
In 2020, the Department of Public Facilities conducted an evaluation of all the Town's building-related
capital assets. This study produced a detailed report on the current condition of DPF assets, including a
20-year Master Plan for renovations and replacements of all town buildings and systems. Due to timing of
receipt of the report, and DPF's focus on ensuring ongoing operations and town and school buildings
during the pandemic, recommendations from the report have not been incorporated into this budget.
Initial conversations with policy makers on insights gleaned from the report data will begin in early 2022,
and we expect that staff will further update and prioritize the long-term capital plan in a way that is
financially feasible and and best protects the Town's capital assets.
1.Townwide Roofing - $428,000 (General Fund Debt): A priority for this FY2023 request is to
replace a significant portion of the Central Administration Building's asphalt shingle roof which is
necessary to prevent water infiltration.
2.High School Equipment Emergency Funds - $500,000 (General Fund Debt): The
Lexington High School is a building with many needs, both in terms of the ability to house a
high performing educational program and the physical facility itself. The facility continues to age
and some systems have exceeded their useful life. The Facilities department continues to
perform regular preventative maintenance, however some systems are still in danger of failing.
The Town has begun planning for a significant construction project in the coming years, and the
Lexington School Committee has submitted a Statement of Interest to the MSBA for
consideration of a new or refurbished high school. While waiting on that invitation, and the
construction that will follow, this request would provide a funding authorization to repair or
replace a major mechanical system in an emergency situation only. This debt authorization will
remain open and available for expenditure until a new or refurbished facility is operational, and
at that time any unused portion would be rescinded.
Potential Candidate for Debt Exclusion
1.LHS Feasibility Study - $1,825,000 (General Fund Debt): Lexington High School (LHS)
was renovated in 2000 to a capacity of 1,842 students. In 2014 and 2015, pre-fabricated
buildings were added to the campus, increasing the number of classrooms. The January 28,
2015 Symmes Maini & McKee Associates (SMMA) Lexington Public Schools Master Plan Report
identified the "classroom" capacity of LHS to be 2,270 students, though also identifying that
core areas would still be overcrowded. This existing capacity was projected to provide sufficient
classroom space for the next five years. From the SMMA Master Plan, a School Building Project
Consensus Plan was developed that identified adding capacity to the middle schools, elementary
schools, and pre-Kindergarten, as the priorities over the next five years. School Committee
submitted a Statement of Interest (SOI) to the Massachusetts School Building Authority (MSBA)
to evaluate LHS for insufficient educational capacity and system upgrades. Should the MSBA
select the Lexington SOI, funding would be required for the Feasibility Study. The SOIs
submitted to the MSBA in 2019 and 2020 were not selected to move forward. In February
2021, the School Committee again submitted an SOI to the MSBA and expect to hear if the LHS
project is selected in the Spring of 2022.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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FY2023 RECOMMENDED PROJECTS - WATER FUND DEBT (Table II)
TABLE II: FY2023 RECOMMENDED PROJECTS - WATER DEBT
Project Amount Financed Term Interest Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
1 None proposed.$ — ------$ — $ — $ — $ — $ —
TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ —
AUTHORIZED WATER DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
A Subtotal: Authorized and Issued $ 912,421 $ 755,385 $ 602,118 $ 578,456 $ 550,265
B Subtotal: Approved and Unissued (short and long-term) $ 324,733 $ 730,400 $ 716,893 $ 703,387 $ 689,880
C Total: Debt Service on Authorized Debt $ 1,237,154 $ 1,485,785 $ 1,319,011 $ 1,281,843 $ 1,240,145
D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ —
E TOTAL PROJECTED WATER DEBT SERVICE $ 1,179,794 $ 1,237,154 $ 1,485,785 $ 1,319,011 $ 1,281,843 $ 1,240,145
No recommendations for debt financing.
FY2023 RECOMMENDED PROJECTS - WASTEWATER FUND DEBT (Table III)
TABLE III: FY2023 RECOMMENDED PROJECTS - WASTEWATER DEBT
Project Amount Financed Term Interest Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
1 Pump Station Upgrades ($2,000,000)$1,500,000 10 4%$ 40,000 $ 210,000 $ 204,000 $ 198,000 $ 192,000
2 Sanitary Sewer System Investigation and Improvements ($1,020,000)$720,000 10 4%$ 19,200 $ 100,800 $ 97,920 $ 95,040 $ 92,160
TOTAL PROJECT COSTS $2,220,000 $ 59,200 $ 310,800 $ 301,920 $ 293,040 $ 284,160
AUTHORIZED SEWER DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
A Subtotal: Authorized and Issued Debt $ 1,180,823 $ 929,070 $ 854,074 $ 768,437 $ 691,035
B Subtotal: Approved and Unissued Debt (short and long-term) $ 396,861 $ 749,685 $ 735,828 $ 721,972 $ 708,115
C Total: Debt Service on Authorized Debt $ 1,577,684 $ 1,678,755 $ 1,589,902 $ 1,490,409 $ 1,399,150
D Subtotal: Projected Debt Service on Proposed Capital Projects $ 59,200 $ 310,800 $ 301,920 $ 293,040 $ 284,160
E TOTAL PROJECTED SEWER DEBT SERVICE $ 1,464,513 $ 1,636,884 $ 1,989,555 $ 1,891,822 $ 1,783,449 $ 1,683,310
1.Pump Station Upgrades - $2,000,000 ($1,500,000 Wastewater Debt, $500,000
Wastewater Retained Earnings): This is an ongoing program to upgrade Lexington’s ten
sewer pumping stations. A 2013 evaluation and capital plan was developed for the Town with
the assistance of Wright-Pierce, including a detailed engineering survey of the pump stations.
The survey helped determine current and future needs, timetable and probable costs for the
proposed work. Construction has been completed on the pump stations at Worthen Road,
Marshall Road and Constitution Road. Design has been finalized for construction at the Hayden
Avenue pump station and the recent bid process resulted in significant cost increases over
original projections. Design is underway and near completion for the North Street pump
station, and given the recent bid results the construction cost for the North Street pump station
has increased significantly to reflect current market prices. The goal of this program is to
upgrade all of the pumps and support systems to enable better energy efficiency and avoid
emergency expenditures.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-8
2.Sanitary Sewer System Investigation and Improvements - $1,020,000 ($720,000
Wastewater Debt, $300,000 Wastewater User Charges): This is an annual program that
provides for rehabilitation of sanitary sewer infrastructure. Work will include replacement or
repair of deteriorated sewers, force mains and manholes in order to improve flow and reduce
inflow and infiltration into the system. Engineering investigation and evaluation will continue on
sewers throughout town, including those in remote, hard to access areas. These capital
investments improve the operation of the sewer system, reduce backups and potential
overflows, prevent system malfunctions and reduce the measured flows through the MWRA
meter.
Beginning in FY2021, the funding source for this ongoing capital replacement program has been
gradually shifting to Wastewater user charges, with the ultimate goal of transitioning the entire
program to cash funding over 10 years. While rate payers may pay slightly higher wastewater
rates in the short-term, significant debt service savings will be realized, resulting in lower overall
costs in the long-term.
FY2023 RECOMMENDED PROJECTS - RECREATION FUND DEBT (Table IV)
TABLE IV: FY2023 RECOMMENDED PROJECTS - RECREATION and COMMUNITY PROGRAMS DEBT
Project Amount Financed Term Interest Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
1 None Proposed $ — ------$ — $ — $ — $ — $ —
TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ —
AUTHORIZED RECREATION REVENUE DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
A Subtotal:Approved and Issued Debt Service $ — $ — $ — $ — $ —
B Subtotal:Approved and Unissued Debt Service $ — $ — $ — $ — $ —
C Total:Approved Debt Service $ — $ — $ — $ — $ —
D Subtotal:Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ —
E TOTAL PROJECTED DEBT SERVICE $ — $ — $ — $ — $ — $ —
No recommendations for debt financing.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-9
FY2023 RECOMMENDED PROJECTS - FUNDING THROUGH PROPOSITION 2½ DEBT
EXCLUSION (Table V)
TABLE V: FY2023 RECOMMENDED PROJECTS - FUNDING THROUGH PROPOSITION 2½ DEBT EXCLUSION
Project Amount Financed Term Interest Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
Lexington Police Station Construction $ 32,800,000 30 —$ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133
Total Project Cost $ 32,800,000 $ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133
APPROVED AND PROPOSED EXCLUDED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
Subtotal:Approved and Issued Debt $ 16,012,685 $ 14,023,382 $ 13,629,861 $ 13,229,441 $ 12,681,295
Subtotal:Approved and Unissued Debt $ 34,606 $ 1,018,557 $ 989,311 $ 960,066 $ 930,820
Total: Approved Excluded Debt Service $ 16,047,291 $ 15,041,939 $ 14,619,172 $ 14,189,507 $ 13,612,115
Subtotal:Subtotal - Projected Exempt Debt Service (above)$ — $ 2,405,333 $ 2,361,600 $ 2,317,867 $ 2,274,133
Total Approved and Proposed Excluded Debt Service $ 16,747,991 $ 16,047,291 $ 17,447,272 $ 16,980,772 $ 16,507,374 $ 15,886,248
Less: use of Capital Stabilization Fund to Mitigate Debt Service Impacts on Property Tax Bills $ (2,800,000) $ (800,000) $ (700,000) $ — $ — $ —
Net Excluded Debt Service $ 13,947,991 $ 15,247,291 $ 16,747,272 $ 16,980,772 $ 16,507,374 $ 15,886,248
1.Lexington Police Station Construction - $32,800,000 (Exempt Debt): The existing
police station opened in 1956 and lacks many basic amenities of a modern police facility. The
building does not have an elevator or a sally port for prisoner access to the cell block. It also
lacks a fire sprinkler system. The indoor firing range, locker rooms, garage and office spaces
are inadequate. Bathrooms on the basement and second floor levels are not ADA compliant.
The heating and cooling systems are inefficient and the building is served by two separate
electrical systems which cause problems during outages.
In FY2017, the Town appropriated $65,000 for a feasibility study to consider locations for
constructing a new Police Station. In FY2019, the Town funded the design and engineering of a
new Police Station at its current location, 1575 Massachusetts Avenue. The funding request for
the demolition and reconstruction of the Police Station, and temporary relocation space, was
originally planned for the 2021 Annual Town Meeting, but was postponed to allow the
community to engage in conversations regarding race, social justice and the future of policing.
After public engagement and reaffirming the conceptual design, final design funds were
appropriated at the Fall 2021 Special Town Meeting. The request for construction funding,
currently estimated at $32,800,000, will come to the 2022 Annual Town Meeting, with a debt
exclusion vote to follow in June of 2022.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-10
FY2023 RECOMMENDED PROJECTS - Community Preservation Act Debt (Table VI)
TABLE VI: FY2023 RECOMMENDED PROJECTS - COMMUNITY PRESERVATION ACT DEBT
Project Amount Financed Term Interest Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
1 None Proposed $ — ------$ — $ — $ — $ — $ —
TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ —
AUTHORIZED CPA REVENUE DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
A Subtotal:Approved and Issued Debt $ 1,866,600 $ 1,788,900 $ 681,200 $ — $ —
B Subtotal:Approved and Unissued Debt $ 87,950 $ — $ — $ — $ —
C Total:Approved Debt Service $ 1,954,550 $ 1,788,900 $ 681,200 $ — $ —
D Subtotal:Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ —
E TOTAL PROJECTED DEBT SERVICE $ 2,989,550 $ 1,954,550 $ 1,788,900 $ 681,200 $ — $ —
No recommendations for debt financing.
FY2023 RECOMMENDED PROJECTS - Compost Revolving Fund (Table VII)
TABLE VII: FY2023 RECOMMENDED PROJECTS - Compost Revolving Fund
Project Amount Financed Term Interest Rate FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
1 None Proposed $ — ------$ — $ — $ — $ — $ —
TOTAL PROJECT COSTS $ — $ — $ — $ — $ — $ —
AUTHORIZED REVENUE SUPPORTED DEBT SERVICE FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
A Subtotal:Approved and Issued Debt $ 157,031 $ 126,186 $ 121,466 $ 116,746 $ 102,200
B Subtotal:Approved and Unissued Debt $ 58,632 $ 56,678 $ 54,723 $ 52,769 $ 50,814
C Total:Approved Revenue Supported Debt Service $ 215,663 $ 182,864 $ 176,189 $ 169,515 $ 153,014
D Subtotal:Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ —
E TOTAL PROJECTED DEBT SERVICE $ 163,001 $ 215,663 $ 182,864 $ 176,189 $ 169,515 $ 153,014
No recommendations for debt financing.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-11
FY2023 RECOMMENDED PROJECTS - CASH CAPITAL (Table VIII)
TABLE VIII: FY2023 RECOMMENDED FUNDING FROM REVENUES (Cash by Source)
Project Free Cash Tax Levy
Water/Sewer Retained Earnings
Recr. Retained Earnings
Enterprise Operating Funds CPA*Other Funds**Total Cost Other ***
SCHOOL PROJECTS
1 LPS Technology Program $ 1,343,006 $ — $ 1,343,006 $ —
SUBTOTAL $ 1,343,006 $ — $ — $ — $ — $ — $ — $ 1,343,006 $ —
FACILITIES
2 Public Facilities Bid Documents $ 100,000 $ — $ 100,000
3 Building Flooring $ 150,000 $ — $ 150,000
4 School Paving and Sidewalks $ 145,000 $ — $ 145,000
5 Mechanical/Electrical Systems Replacements $ 787,000 $ — $ 787,000
6 Municipal Building Envelopes and Associated
Systems $ 219,540 $ — $ 219,540
7 School Building Envelopes and Associated
Systems $ 251,400 $ — $ 251,400
8 Playground Enhancements - Pour-in-Place
Surfaces $ 1,459,591 $ — $ 1,459,591
9 Center Recreation Complex Bathrooms &
Maintenance Building Renovation $ 915,000 $ — $ 915,000
10 Town Pool Water Heater Replacement $ 31,000 $ — $ 31,000
SUBTOTAL $ 1,464,400 $ 219,540 $ — $ — $ — $ 2,374,591 $ — $ 4,058,531 $ —
MUNICIPAL PROJECTS
11 West Farm Meadow Preservation $ 28,175 $ — $ 28,175
12 Wright Farm Barn Stabilization and Preservation $ 155,000 $ — $ 155,000
13 Hartwell District Signage $ 65,000 $ 65,000
14 Townwide Pedestrian & Bicycle Plan $ 65,000 $ 65,000
15 South Lexington and Forbes-Marrett Traffic
Mitigation Plans $ 175,000 $ 175,000
16 Transportation Mitigation $ 6,824 $ 6,824
17 Replace Pumper Truck $ 650,000 $ — $ 650,000
18 Pine Meadows Improvements $ 95,000 $ — $ 95,000
19 Park and Playground Improvements $ 200,000 $ — $ 200,000
20 Park Improvements - Athletic Fields $ 250,000 $ — $ 250,000
21 Park Improvements - Hard Court Surfaces $ 2,500,000 $ — $ 2,500,000
22 Community Park Master Plan - Lincoln Park $ 100,000 $ — $ 100,000
23 Townwide Culvert Replacement $ 390,000 $ — $ 390,000
24 Equipment Replacement $ 1,246,000 $ 290,000 $ — $ 1,536,000
25 Sidewalk Improvements $ 3,077 $ 236,923 $ 240,000
26 Townwide Signalization Improvements $ 125,000 $ — $ 125,000
27 Storm Drainage Improvements and NPDES
Compliance $ 570,000 $ — $ 570,000
28 Comprehensive Watershed Stormwater
Management $ 390,000 $ — $ 390,000
29 Street Improvements****$ 2,669,767 $ — $ 2,669,767 $ 982,231
30 Pump Station Upgrades $ 500,000 $ — $ 500,000
31 Sanitary Sewer System Investigation and
Improvements $ 300,000 $ — $ 300,000
32 Water Distribution System Improvements $ 1,600,000 $ 600,000 $ — $ 2,200,000
33 Hydrant Replacement Program $ 75,000 $ 75,000 $ — $ 150,000
34 Municipal Parking Lot Improvements $ 60,000 $ — $ 60,000
35 Public Parking Lot Improvement Program $ 100,000 $ — $ 100,000
36 New Sidewalk Installations $ 75,000 $ — $ 75,000
37 Application Implementation $ 158,500 $ — $ 158,500
38 Network Redundancy & Improvement Plan $ 945,000 $ — $ 945,000
39 Scanning - Electronic Document Management $ 110,000 $ — $ 110,000
40 Archives & Records Management $ 20,000 $ — $ 20,000
SUBTOTAL $ 4,897,577 $ 2,669,767 $ 2,465,000 $ 95,000 $ 900,000 $ 3,253,175 $ 548,747 $ 14,829,266 $ 982,231
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-12
OTHER CPA FUNDED PROJECTS
41 Vynebrooke Village ModPHASE Modernization
Project $ 160,790 $ 160,790
42 116 Vine Street Affordable Housing Construction $ 5,300,000 $ 5,300,000
43 Affordable Housing Unit Renewal $ 234,000 $ 234,000
SUBTOTAL $ — $ — $ — $ — $ — $ 5,694,790 $ — $ 5,694,790 $ —
TOTAL $ 7,704,983 $ 2,889,307 $ 2,465,000 $ 95,000 $ 900,000 $ 11,322,556 $ 548,747 $ 25,925,593 $ 982,231
* CPA totals do not include proposed FY2023 administrative budget of $150,000 and $1,954,550 for debt service.
**Other Funds include the Parking Fund, TDM Stabilization Fund, Transportation Network Company (TNC) Special Revenue Fund, and Prior Bond Authorizations.
*** Other includes $982,231 in Chapter 90 Aid for street improvements.
**** Proposed funding for the annual street resurfacing program is comprised of $2,669,767 of tax levy dollars and an anticipated distribution of $982,231 of Chapter
90 funds. This level of funding is intended to maintain the Town's roadway surface rating (RSR) in the mid-80s.
School Department Projects
1.LPS Technology Program - $1,343,006 (Free Cash): This request addresses the District’s
strategic goal for enhancing the capacity to utilize technology as an instructional and administrative
tool. The request will continue to support student access to devices to allow for innovative learning
methods that integrate supportive technologies, problem-based approaches and higher order
thinking skills. It also maintains and improves, when needed, current infrastructure such as
networks, access points and servers.
The capital improvement request for FY2023 would provide funding for the following:
Tech Workstations - $173,400 to replace Unit A (all classroom teachers, counselors, librarians and
staff working under the teacher contract; Unit A) workstations and peripheral devices (laptops,
desktops, printers and monitors). Staff workstations were primarily replaced from FY2020 funds,
thus minimal replacements are budgeted for this cycle. (150 laptops @ $1,075 each, 5 laptops/
workstations @ $1,000 each, 10 printers @ $440 each, and 10 monitors @ $275 each)
PreK-5 Mobile Devices - $105,300 to replace 260 Grade 1 iPads across all district Grade 1 classes
due to current devices having reached their end of life. (260 iPads @ $405 each)
1:1 Middle School Program - $212,610 to purchase 570 Chromebooks for 6th graders entering
Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the devices
follow them through middle school (three-year life span). Generally, by the end of middle school,
many devices have reached their end of life due to use. (570 Chromebooks @ $373 each)
1:1 at Lexington High School - $180,480 to purchase 640 Chromebooks for 9th graders. All high
school students, once provided a device in 9th grade or upon entering the high school, have the
device through their senior year (four-year life span). (640 Chromebooks @ $282 each)
Science/Technology/Engineering/(Art)/Math (STEM/STEAM)/Computer Science - $80,800 to update
district computer labs at either the Middle School/High School level and purchase STEM/STEAM
based curricular materials. (two labs @ $37,400 each, $6,000 for STEM/STEAM Materials)
Interactive Projectors/Whiteboard Units and Document Cameras - $240,416 to replace 48
interactive projectors districtwide. This equips buildings with a touch-activated interactive system
with a new ceramic whiteboard and soundbar. The replacements will begin with the oldest model
per school until all systems are within a 5-year window with all of the same functionality. The
request will also replace 28 document cameras at middle schools, with remaining schools planned
in future years. As part of new school construction, some schools have newer document cameras
and other schools have had document cameras replaced prior to this year. (48 projectors @ $4,640
each, 28 document cameras @ $632 each)
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-13
District and Building Network Infrastructure - $330,000 to replace switches at the high school that
control internet and internal connections ($40,000), replace switches districtwide that support
internal connections in schools ($90,000), and replace the electronic devices that support the
schools' virtual networks ($200,000).
Server/Storage Infrastructure - $20,000 to maintain and upgrade any server-related hardware.
Department of Public Facilities Projects
2.Public Facilities Bid Documents - $100,000 (Free Cash): This is an annual request for
funding professional services to produce design development, construction documents and/or bid
administration services for smaller projects in anticipation of requests for construction funding at
town meeting that have a high probability of approval. This will ensure that both municipal and
school projects can be completed in the then-current construction season, which is particularly
important for the timely completion of school building projects given the short window between the
end of school in June and the end of summer.
3.Building Flooring - $150,000 (Free Cash): Initiated in FY2011, this is an annual request for
funds to be used for the replacement of flooring systems in municipal and school buildings. The
goal of this annual program is to ensure failing floor surfaces are replaced and are safe for all
users. The FY2023 request will begin a systematic replacement of classroom flooring from Vinyl
Composite Tile to Linoleum Vinyl Tile at Bowman, Bridge, Clarke, Fiske and Harrington schools. In
FY2022, second floor hallway floors at Fiske Elementary School were replaced, as were floors in
four classrooms at the high school, the field house basketball court and the Town Office Building.
4.School Paving and Sidewalks - $145,000 (Free Cash): This capital request provides ‘as
needed’ replacement of sidewalks, bus loops and parking areas on school grounds. Extraordinary
repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a
condition suitable for public safety and highlights the Safe Routes to School. The FY2023 request
will specifically fund sidewalk panel replacements and parking and roadway improvements at Clarke
Middle School which are currently in poor condition.
5.Mechanical/Electrical Systems Replacements - $787,000 (Free Cash): This request is part
of an annual replacement of HVAC and electrical systems that have exceeded their useful lives and
require replacement before excessive failures occur. This appropriation will address items identified
in the 20-year Master Plan.
6.Municipal Building Envelopes and Associated Systems - $219,540 (Tax Levy): This
ongoing capital request, originally approved for funding in the 2006 Proposition 2½ Override,
includes repair and replacement projects for the maintenance and upgrade of municipal buildings
and systems. The FY2023 request seeks funding to begin a window replacement project at the
Lexington Community Center. Windows in the mansion section of the building are single pane,
difficult to open and have significant air leaks, and this funding will replace them with a safer and
more energy efficient option.
7.School Building Envelopes and Associated Systems - $251,400 (Free Cash): The purpose
of this ongoing capital request is to perform annual prioritized extraordinary repairs and
modifications to school buildings and systems. Specifically, the FY2023 request will be used to
address water and air infiltration issues at the Central Administration Building by repairing or
replacing gaskets, caulking, doors and windows.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-14
8.Playground Enhancements - Pour-in-Place Surfaces - $1,459,591 (CPA): Older
playgrounds use bark mulch as their safety surfacing, which is not stable and is regularly washed
out or kicked out by students using the play equipment. When this occurs, the 12-inch impact
absorbent surfacing requirement is no longer being met, which could result in serious injuries if or
when a student falls. Pour In Place (PIP) safety surfacing is a rubber/urethane product being used
in all new playground installations. Benefits include better drainage, consistent safety surface, and
faster snow melt, enabling use of the playground during colder months. Replacement of the
playground surfaces at the Bowman, Bridge and Estabrook elementary schools is proposed during
the summer of 2022, as well as a completely new playground at the Fiske elementary school.
9.Center Recreation Complex Bathrooms & Maintenance Building Renovation - $915,000
(CPA): This request is for construction costs associated with renovation of the bathrooms and
maintenance building at the Center Recreation Complex. The project will renovate the bathrooms,
repair the plumbing system, and install new fixtures. In addition, the storage area currently used
by DPW staff to maintain the athletic fields in the area, will be renovated to better support those
efforts.
10.Town Pool Water Heater Replacement - $31,000 (Free Cash): This request will replace the
water heater at the town pool complex which provides hot water to the 11 sinks and 18 showers at
the complex, located in both locker rooms, the family bathroom/locker room and the outdoor
showers on the pool deck. The existing water heater was installed in 2013 and is approaching end
of life. At this time, replacement with an oil based heating unit is proposed. Staff are reviewing
electric alternatives.
Municipal Projects
11.West Farm Meadow Preservation - $28,175 (CPA): This request is to preserve approximately
10 acres of meadow at West Farm to improve passive recreation opportunities, enhance wildlife
and plant habitat, and create a renewed connection to Lexington's history through the recovery of
stone walls and scenic vistas.
12.Wright Farm Barn Stabilization and Preservation - $155,000 (CPA): This is a first phase
request to stabilize the shell of the Barn structure at Wright Farm to prevent weather and water
damage by fixing or replacing the windows, gutters, down spouts, and roof shingles. In addition,
ponding water in the lowest level below grade needs to be addressed.
13.Hartwell District Signage - $65,000 (Hartwell Transportation Management Overlay
District (TMOD) Stabilization Fund): This is a request to add new signage on Hartwell Avenue
and the jughandle on Bedford street to address safety issues as well as to support economic vitality
by drawing attention to the commercial corridor - Hartwell Innovation Park.
14.Townwide Pedestrian & Bicycle Plan - $65,000 (Traffic Stabilization Fund): This request
is to develop a Townwide Pedestrian and Bicycle Plan, which will compile existing conditions data,
identify and prioritize future improvements to the streets, sidewalks, shared use paths to more
safely accommodate pedestrians, rollers and bicyclists and provide meaningful connections to the
region's active transportation network. The plan will provide a framework for the Transportation
Safety Group (TSG) to address safety requests, prioritize sidewalk requests and inform capital plan
budget decisions. The Plan will update the sidewalk prioritization plan and sidewalk request
process to address locations with the most need and those that will create the most community
benefit.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-15
15.South Lexington and Forbes-Marrett Traffic Mitigation Plans - $175,000 (Traffic
Stabilization Fund): This request is to develop two Traffic Mitigation Plans: one for the South
Lexington Transportation Management Overlay District (TMOD) and the second for Forbes-Marrett
TMOD. The South Lexington TMOD encompasses the intersection of Spring Street and Hayden
Avenue and most of Hayden Avenue. The Forbes-Marrett TMOD encompasses the Marrett Road
and Forbes Street intersection. Traffic Mitigation Plans are a critical part of justifying mitigation
payments from private development in the area and are required for proper implementation of the
TMODs. In addition, the Plans outline projects and strategies to use mitigation funds to reduce
single occupancy vehicle trips, increase safety and reduce traffic congestion.
16.Transportation Mitigation - $6,823.50 (Transportation Network Company (TNC) Special
Revenue Fund): This annual capital request is to support the ongoing work of the Transportation
Safety Group (TSG). The TSG is staffed by the Planning, Engineering, School and Police
Departments. Between FY2008 and FY2011, Town Meeting appropriated funds to collect data,
perform analysis, review citizen requests and recommendations for various townwide transportation
improvements in support of the Traffic Mitigation Group (dissolved in 2012 and later reconstituted
as the TSG). Anticipated projects for the FY2023 funds include study and creation of school zones;
on-call engineering services to quickly address safety requests and address road design to reduce
speeds where needed; and to apply to MassDOT to reduce certain regulatory speed limits.
17.Replace Pumper Truck - $650,000 (Free Cash): This request will replace the fire
department's 2004 pumper truck that is currently being used as a mechanical reserve. In general,
fire equipment has an anticipated useful life of 20 years. Lexington typically uses a truck in the
front-lines for 10-years, followed by 10-years as a mechanical reserve. The 2004 pumper saw
extensive front-line use when a previous pump had mechanical issues, which caused additional
wear and tear to this piece.
18.Pine Meadows Improvements - $95,000 (Recreation Retained Earnings): This request
will fund installation of new fairway bunkers on the 2nd and 7th holes as well as a greenside
bunker at the 8th hole, reconstruction of the bunker on the 9th green, expansion of the tee at the
9th hole, reconstruction of the middle tee on the 8th hole, and completion of the design and
engineering work associated with the cart path restoration and renovation on the 5th hole.
19.Park and Playground Improvements - $200,000 (CPA): This request will update and replace
playground equipment, safety surfacing and various other amenities at Kinneens Park. The existing
playground equipment was last replaced in 2004. The proposed improvements will result in the
park being in compliance with the Consumer Product Safety Commission (CPSC), the American
Society for Testing and Materials (ASTM) and the American with Disabilities Act (ADA).
20.Park Improvements - Athletic Fields - $250,000 (CPA): This ongoing multi-year capital
program is to address safety and playability concerns as well as provide adequate and safe field
conditions. This program funds improvements to athletic fields, including renovations to natural
turf, drainage, new irrigation systems, and site amenities including benches and backstops. The
FY2023 funds will be used for such improvements to the Fiske School Fields. Based on
recommendations from a 2017 ADA Compliance Study, additional walkways will be installed to
provide accessibility to the various ball field team areas as well as to the share outfields. If
approved, renovations will begin in the Fall of 2022.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-16
21.Park Improvements - Hard Court Surfaces - $2,500,000 (CPA): This request will renovate
the Farias Basketball Courts and Gallagher Tennis Courts. The project will include the construction
of post tension court surfaces for basketball and tennis/pickleball. In addition to new courts, the
project will provide new fencing, athletic equipment, storage shed, shelter, site amenities, tennis
practice backboards, and signage. Due to the extensive use that they receive, a complete
reconstruction of the the courts and installation of new practice boards will be needed.
22.Community Park Master Plan - Lincoln Park - $100,000 (CPA): This request is to complete
a master plan for Lincoln Park to provide a strategic road map for implementing improvements,
enhancements, and upgrades at Lincoln Park in upcoming years. Significant investments are
planned in the coming 5 years, including field replacements and upgrades to the playground and
fitness stations. The master plan will incorporate feedback from the Lincoln Park-Sub Committee,
Recreation Committee, Conservation Commission, and community stakeholders, and result in a
coordinated, holistic approach when implementing planned capital improvement projects at Lincoln
Park.
23.Townwide Culvert Replacement - $390,000 (Free Cash): This request is part of an ongoing
program to proactively replace culverts prior to catastrophic failure, which will allow for proper
design considerations and funding while also minimizing the impact to residents through
unexpected road closures and flooding. A comprehensive Culvert Asset Management Plan guides
the work to replace culverts in town; which is a companion effort with the ongoing Watershed
Management Plan. Final design has been completed for culverts at Constitution Road and the
Valleyfield area. Construction is underway for phase 1 of Constitution Road; Valleyfield/Waltham
Street will be bid soon.
24.Equipment Replacement - $1,536,000 ($1,246,000 Free Cash, $145,000 Water
Retained Earnings, $145,000 Sewer Retained Earnings): This is an annual request to
replace equipment that is beyond its useful life and whose mechanical condition no longer meets
the requirements of the Department of Public Works (DPW). The DPW has an inventory of 146
pieces of equipment including sedans, hybrid SUVs, construction vehicles and specialized equipment
used to mow parks, plow snow, repair streets and complete a variety of other projects. Without
regular equipment replacement, the efficiency and cost effectiveness of the DPW’s operations
would be handicapped due to equipment down time and excessive repair costs.
Each piece of equipment is inventoried with original and current replacement cost, state of
condition and replacement time interval. Replacement intervals vary from 5 to 20 years and are
based on manufacturer recommendations and use (type and duration).
The selection of vehicles to be replaced begins with the proposed replacement date. Then each
vehicle is assessed as to its mechanical condition and work requirements. The systematic
replacement program defines what equipment is expected to need replacement during the next five
years with the intent of preventing any unexpected emergency purchases. Annual updates are
conducted by the Equipment Maintenance Division, Division Superintendents and reviewed by the
Manager of Operations and Director of Public Works.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-17
The FY2023 request, by funding source, is shown in the table below.
Equipment Free Cash Sewer RE Water RE Total
6 Wheel Dump with Snow Plow $ 50,000 $ 87,500 $ 87,500 $ 225,000
Utility Service Truck $ 57,500 $ 57,500 $ 115,000
Drain Flushing & Vacuum Truck $ 500,000 $ 500,000
Boom Flail Mower $ 45,000 $ 45,000
Autonomous Paint Striping Machine $ 52,000 $ 52,000
Wheeled Excavator $ 230,000 $ 230,000
Loader Mounted Snow Blower $ 170,000 $ 170,000
Sign Machine $ 63,000 $ 63,000
Toro Workman $ 40,000 $ 40,000
Small Front End Loader $ 96,000 $ 96,000
Total $ 1,246,000 $ 145,000 $ 145,000 $ 1,536,000
25.Sidewalk Improvements ($800,000) - $800,000 ($560,000 General Fund Debt; $3,077 Free
Cash & $236,923 Prior Bond Authorizations): See detailed description under Table I - General
Fund Debt.
26.Townwide Signalization Improvements - $125,000 (Free Cash): This is an annual request
for funds to update traffic and pedestrian signals in Lexington. A signal inventory and compliance
study has been completed, which includes ADA compliance, condition assessment, signal timing,
delays and prioritization recommendations. Most work has been completed at the intersection of
Massachusetts Avenue and Worthen Road; once pole relocations are complete the final course of
asphalt will be placed and final pavement markings painted to complete the project. The FY2023
request is anticipated to address the Lowell Street intersections with North Street and East Street.
27.Storm Drainage Improvements and NPDES Compliance - $570,000 (Free Cash): This is
an annual request to replace and supplement existing drainage structures, issues typically
uncovered during roadway related construction activity. Funds will also be used for continued
compliance with the Environmental Protection Agency (EPA) Phase II regulations which help
improve the water quality of Lexington’s streams and ponds. Approximately $300,000 of this
funding request is for compliance with the construction-related portions of the National Pollutant
Discharge and Elimination System (NPDES) minimum control measures as mandated by the EPA in
the stormwater general permit. The permit also requires the Town to comply with requirements for
illicit discharge detection and elimination (IDDE), best management practices (BMP), installation,
and retrofits. The remaining $270,000 will be used to repair/replace drainage structures
encountered during road construction, repair other drainage areas of concern in the Town and
improve stormwater issues discovered during NPDES investigation work. Current drainage
improvements are being performed throughout the Oakland Street neighborhood. The IDDE
program has continued with two summer interns and work is underway on the design of numerous
BMPs, as well as drainage improvements in other areas of town. The preemptive repair of existing
drainage structures will reduce damage to structures themselves, existing pavement, and private
and public property.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-18
28.Comprehensive Watershed Stormwater Management - $390,000 (Free Cash): DPW,
Engineering and Conservation collaborate on this annual capital request which addresses drainage/
brook management issues. The request funds the continuing design and implementation of
watershed plans and the construction of priorities established in those plans. Staff has reviewed
three watershed plans already completed (Charles River, Shawsheen River and Mystic River) and
developed a prioritization schedule with built-in flexibility pending unforeseen changes. Requested
funding will be used to move forward with those prioritized areas. Oxbow/Constitution phase 1 is
currently under construction, and the first phase of Valleyfield/Waltham Street will be bid soon.
Long-term benefits of the program include prevention of property damage, reduction in liability and
overall improvement to the health of Lexington’s waterways.
29.Street Improvements - $3,651,998 ($2,669,767 Tax Levy, $982,231 Chapter 90
funding): This is an annual request for the street resurfacing and maintenance program. In
addition to the $2,669,767 appropriated from the tax levy, $982,231 of Chapter 90 funds will be
utilized. (Chapter 90 funding is based on Lexington’s most recent allocation and on the current
state allocation of $200 million statewide.) Funds will be used for design, inspections, planning,
repair, patching, crack sealing and construction of roadways and roadway related infrastructure
including repair and installation of sidewalks. A preliminary list of the streets to be repaired under
this article is currently being developed. A pavement management system is utilized to assist in
analyzing the road network and selecting roadways for repairs. This funding will allow for the
proper improvements and repair of Lexington’s streets and sidewalks, increasing their quality and
safety.
Street Improvements - Financing Components
FY2023
2001 Override Increased by 2.5% per year $ 741,812
Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234
Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850
FY2014 Health Insurance Savings $ 1,100,000
Additional Tax Levy Funding $ 381,871
Estimated Chapter 90 Aid $ 982,231
Total $ 3,651,998
Without Chapter 90 $ 2,669,767
30.Pump Station Upgrades - $2,000,000 ($1,500,000 Wastewater Debt, $500,000
Wastewater Retained Earnings): See detailed description under Table III: Wastewater Fund
Debt.
31.Sanitary Sewer System Investigation and Improvements - $1,020,000 ($720,000
Wastewater Debt, $300,000 Wastewater User Charges): See detailed description under
Table III: Wastewater Fund Debt.
32.Water Distribution System Improvements - $2,200,000 ($1,600,000 Water Retained
Earnings, $600,000 Water User Charges): This is an annual program that replaces unlined,
inadequate, aged and vulnerable water mains, deteriorated service connections and eliminates
dead ends in the water mains. Water mains were recently replaced on Vaille Avenue, significant
portions of Hartwell Avenue, Peacock Farm Road, Eldred Street and White Pine Lane. Additionally,
a sustaining valve was installed on Grove Street to ensure that proper pressures are maintained.
Water main replacements are anticipated in the Parker Road neighborhood, and on Vine Street,
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-19
Hayden Avenue, Marshall Road, and Lowell Street from Maple Street to and including Summer
Street. A booster pump is planned for the low-pressure area along Fairfield Street.
The Town has also completed a hydraulic model for the entire distribution network and an asset
management plan for replacing the Town's aging water infrastructure that will ensure a proactive
approach for keeping Lexington’s water both safe and reliable. The model identifies areas of
vulnerability, water main aging, and those areas with low volumes and pressures. The asset
management plan recommends the replacing 1% of our water mains on an annual basis.
Beginning in FY2021, the funding source for this ongoing capital replacement program has been
gradually shifting to Water user charges, with the ultimate goal of transitioning the entire program
to cash funding over 11 years. While rate payers may pay slightly higher water rates in the short-
term, significant debt service savings will be realized, resulting in lower overall costs in the long-
term.
33.Hydrant Replacement Program - $150,000 ($75,000 Free Cash & $75,000 Water
Retained Earnings): This is an ongoing replacement program designed to maintain the integrity
of the fire protection system throughout town. Faulty hydrants need to be replaced to meet safety
requirements. A list of hydrants needing replacement is generated each year during the annual
inspection and flushing of hydrants by the Water and Fire Departments. Based on discussions
between the two departments, the target goal is to replace approximately 60 hydrants per year at a
cost of $2,500 per hydrant. The Town of Lexington has 1,747 fire hydrants in its fire protection
system; a total of 57 hydrants were replaced in FY2021, and 12 were repaired.
34.Municipal Parking Lot Improvements - $60,000 (Free Cash): This request is for the survey
and design of the parking lot that extends from Fletcher Avenue on the most easterly side to the
limits of the Town Office Building parcel on the most westerly side. Funds for construction/
reconstruction will be requested in FY2024. The project includes reconstruction of the existing
asphalt parking areas as well as new construction and reconfiguration of parking in the area
nearest the Hosmer House and Police Station. This will provide for improved flow through the
parking area as well as the potential for additional parking spaces pending the impacts of the Police
Station design and Hosmer house move. The design and construction of the parking lot will be
coordinated with the Police Station reconstruction since that project will significantly impact the
existing parking lot.
35.Public Parking Lot Improvement Program - $100,000 (Free Cash): This request is for the
redesign of the public parking lots located in downtown Lexington, including the Depot lot, the lot
between Edison Way and the Depot (CVS lot), and the lot between Waltham Street and Muzzey
Street (Michelson lot). These lots are currently in fair to poor condition with inefficient circulation
and parking layouts. This redesign work will include surveys and a conceptual plan development
design, with the anticipated results of improved efficiency, circulation and aesthetics. More detail is
needed in order to get solid estimates on the cost of construction.
36.New Sidewalk Installations - $75,000 (Free Cash): This request is to fund the survey and
design work for a new sidewalk along Cedar Street. This design work and public outreach will
inform a future request for construction funding.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-20
37.Application Implementation - $158,500 (Free Cash): This capital program is for large
application migrations and implementations. The FY2023 request covers a number of initiatives -
1) the purchase and installation of a cemetery management system to facilitate cemetery
operations; 2) the purchase, installation and configuration of a scheduling and time tracking
system(s) for the police and fire departments; and 3) the purchase and installation of permitting
and inspections software for the Board of Health.
38.Network Redundancy & Improvement Plan - $945,000 (Free Cash): This request is to
build a stand alone fiber network for town computing and communications in an effort to achieve
redundancy and vendor-independent capability. This will protect communication (both data and
voice) between sites that are assessed as critical to the daily function and safety of the Town, and
support greater use of paperless processes. Design for the network has been completed, and if
approved, installation would begin in Summer 2022.
39.Scanning - Electronic Document Management - $110,000 (Free Cash): This request is to
scan existing physical documentation into the Town's document management systems (Laserfiche
and Tyler Content Manager). This effort will support continued efforts to migrate to paperless
workflows. Once workflows have been established and no additional paper records are being
created, historical records are scanned to ensure a complete repository and to allow departments to
reclaim the physical space previously occupied by their records.
40.Archives & Records Management - $20,000 (CPA): This is an ongoing request to fund the
conservation and preservation of historic municipal documents and records and to make them
available on the Town's digital archives. This FY2023 request will include the 1927 blueprints for
the Cary Memorial Building; Tax Warrants and Acts of Massachusetts, 1778-1823; and Police
Department Journals 1874-1909. Significant progress has been made in preserving Lexington's
historic documents but there remains a continuing need to preserve records from the early 1900s
and make them accessible. It is projected that this will be a yearly request for treatment/
digitization/microfilming of records. The preservation and conservation of permanent records for
archiving creates the basis for documenting Lexington's history for the future.
41.Vynebrooke Village ModPHASE Modernization Project - $160,790 (CPA): This request is
for fire and other safety system upgrades to supplement state funding for a large-scale
modernization project at Vynebrooke Village, operated by the Lexington Housing Authority. The
overall project cost is currently estimated to be $4,434,550.
42.116 Vine Street Affordable Housing Construction - $5,300,000 (CPA): This request is to
construct affordable housing at 116 Vine Street. LexHAB proposes to build six units of affordable
housing that are expected to achieve near net zero energy consumption due to the use of solar
panels and extensive energy conservation measures in the design of the buildings. The
construction funds are the final phase in a three-phase approach that will enable the creation of six
units of affordable housing that will promote economic diversity and provide much needed housing
within Lexington.
43.Affordable Housing Unit Renewal - $234,000 (CPA): This request is for preservation,
rehabilitation and restoration of 18 LexHAB units. Nine of the units were purchased with CPA
funds, and rehabilitation and preservation work is anticipated, including kitchen and bath
renovations, new appliances, electrical upgrades, installation of a new doors and exterior painting
to prevent failure. For the remaining nine LexHAB-operated units not secured with CPA funds, the
projects will include re-roofing or roof replacement as well as exterior painting to prevent damage
and failure of the structure.
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-21
Ongoing Capital Programs - General Fund
Dept.Project Name
Deferred
FY2023 FY2024 FY2025 FY2026 FY2027 Total
Innovation & Technology
Application Implementation $ — $ 200,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000
Network Core Equipment Replacement $ — $ 80,000 $ 190,000 $ — $ 260,000 $ 530,000
Municipal Technology Improvement Program $ — $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000
Network Redundancy & Improvement Plan $ — $ 450,000 $ 220,000 $ 110,000 $ — $ 780,000
Phone Systems & Unified Communications $ — $ — $ 90,000 $ 80,000 $ 60,000 $ 230,000
$ — $ 830,000 $ 700,000 $ 390,000 $ 520,000 $ 2,440,000
Land Use, Health and Development
Transportation Mitigation $ — $ 40,000 $ 60,000 $ 100,000 $ 100,000 $ 300,000
$ — $ 40,000 $ 60,000 $ 100,000 $ 100,000 $ 300,000
Public Facilities
Public Facilities Bid Documents $ — $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 400,000
Building Flooring $ — $ 156,000 $ 162,000 $ 169,000 $ 176,000 $ 663,000
School Paving and Sidewalks $ — $ 218,000 $ 125,000 $ 125,000 $ 125,000 $ 593,000
Mechanical/Electrical Systems Replacements $ — $ 850,000 $ 917,000 $ 984,000 $ 1,053,000 $ 3,804,000
Municipal Building Envelopes and Associated Systems $ — $ 225,029 $ 230,655 $ 236,421 $ 242,332 $ 934,437
Townwide Roofing $ — $ 652,000 $ 1,269,000 $ 244,000 $ — $ 2,165,000
School Building Envelopes and Associated Systems $ — $ 257,684 $ 264,127 $ 270,600 $ 277,365 $ 1,069,776
$ — $ 2,458,713 $ 3,067,782 $ 2,129,021 $ 1,973,697 $ 9,629,213
Public Works
*Townwide Culvert Replacement $ — $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000
Equipment Replacement $ — $ 1,585,000 $ 1,575,000 $ 1,465,000 $ 1,520,000 $ 6,145,000
Sidewalk Improvements $ — $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,200,000
Townwide Signalization Improvements $ — $ 50,000 $ 55,000 $ — $ — $ 105,000
*Storm Drainage Improvements and NPDES Compliance $ — $ 570,000 $ 570,000 $ 570,000 $ 570,000 $ 2,280,000
*Comprehensive Watershed Stormwater Management $ — $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000
Street Improvements $ — $ 2,688,312 $ 2,707,321 $ 2,726,806 $ 2,746,777 $ 10,869,216
Hydrant Replacement Program $ — $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000
*Potential future funding from Stormwater Management Fee $ — $ 6,548,312 $ 6,562,321 $ 6,416,806 $ 6,491,777 $ 26,019,216
Schools
LPS Technology Program $ — $ 1,391,303 $1,312,551 $ 1,411,961 $ 1,389,538 $ 5,505,353
$ — $ 1,391,303 $ 1,312,551 $ 1,411,961 $ 1,389,538 $ 5,505,353
Total Capital Programs - General Fund $ — $ 11,268,328 $ 11,702,654 $ 10,447,788 $ 10,475,012 $ 43,893,782
Ongoing Capital Programs - Enterprise Funds
Dept.Project Name
Deferred
FY2023 FY2024 FY2025 FY2026 FY2027 Total
Public Works
Pump Station Upgrades $ — $ 75,000 $ — $ — $ — $ 75,000
Sanitary Sewer System Investigation and Improvements $ — $ 1,040,404 $ 1,061,210 $ 1,082,431 $ 1,104,080 $ 4,288,125
Water Distribution System Improvements $ — $ 2,244,000 $ 2,288,900 $ 2,334,670 $ 2,381,360 $ 9,248,930
Hydrant Replacement Program $ — $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000
Water Tower(s) replacement $ — $ — $ 2,156,250 $ 9,803,750 $ — $ 11,960,000
$ — $ 3,434,404 $ 5,581,360 $ 13,295,851 $ 3,560,440 $ 25,872,055
Recreation & Community Programs
Pine Meadows Improvements $ — $ — $ 250,000 $ — $ 60,000 $ 310,000
Pine Meadows Equipment $ — $ 95,000 $ — $ 75,000 $ 30,000 $ 200,000
$ — $ 95,000 $ 250,000 $ 75,000 $ 90,000 $ 510,000
Total Capital Programs - Enterprise Funds $ — $ 3,529,404 $ 5,831,360 $ 13,370,851 $ 3,650,440 $ 26,382,055
Table IX: Deferred FY2023 and Proposed FY2024-FY2027 Capital Requests
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
XI-22
Table IX: Deferred FY2023 and Proposed FY2024-FY2027 Capital Requests
Ongoing and One-time Capital Projects - CPA Fund
Dept.Project Name
Deferred
FY2023 FY2024 FY2025 FY2026 FY2027 Total
Land Use, Health and
Development Willard's Woods Site Improvements $ — $ 597,114 $ — $ — $ — $ 597,114
Public Works Public Grounds Irrigation Improvements $ — $ 80,000 $ — $ — $ — $ 80,000
Recreation & Community Programs
Park and Playground Improvements $ — $ 150,000 $ 800,000 $ 835,000 $ 250,000 $ 2,035,000
Park Improvements - Athletic Fields $ — $ 285,000 $ 480,000 $ — $ — $ 765,000
Park Improvements - Site Amenities $ — $ 30,000 $ — $ 30,000 $ — $ 60,000
Cricket Field Construction $ — $ — $ — $ 200,000 $ — $ 200,000
Lincoln Park Fitness Stations Equipment $ — $ — $ — $ — $ 50,000 $ 50,000
Lincoln Park Field Improvements $ — $ 25,000 $ 425,000 $ 442,000 $ 460,000 $ 1,352,000
Town Clerk Archives & Records Management $ — $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000
Total Capital Projects - CPA Funds $ — $ 1,187,114 $ 1,725,000 $ 1,527,000 $ 780,000 $ 5,219,114
One-Time Capital Projects - General Fund
Dept.Project Name
Deferred
FY2023 FY2024 FY2025 FY2026 FY2027 Total
Fire Replace Pumper Truck $ — $ — $ — $ 700,000 $ — $ 700,000
Ambulance Replacement $ — $ 335,000 $ — $ — $ 375,000 $ 710,000
Public Facilities
LHS Feasibility Study $ — $ — $ — TBD $ — $ —
LHS Science Classroom Space Mining $ — $ 200,000 $ — $ — $ — $ 200,000
Cary Library Children's Room Renovation Project $ — $ 5,580,000 $ — $ — $ — $ 5,580,000
Public Works
Hartwell Ave. Compost Site Improvements $ — $ — $ 200,000 $ — $ — $ 200,000
Municipal Parking Lot Improvements $ — $ 460,000 $ — $ — $ — $ 460,000
Public Parking Lot Improvement Program $ — $ 663,000 $ 619,000 $ — $ — $ 1,282,000
New Sidewalk Installations $ — $ 865,000 $ 250,000 $ — $ 3,000,000 $ 4,115,000
Bedford St. and Hartwell Ave. Long-Range Transportation Improvements $ — $ 1,580,000 $ — $ — $ — $ 1,580,000
Street Acceptance $ — TBD TBD TBD TBD $ —
Public Grounds Irrigation Improvements $ — $ 120,000 $ — $ — $ — $ 120,000
Cemetery Columbarium $ — $ — $ 450,000 $ — $ — $ 450,000
Recreation & Community Programs
Pine Meadows Clubhouse Renovation $ — $ 120,000 $ — $ 1,680,000 $ — $ 1,800,000
Lincoln Park Field Improvements $ — $ — $ 775,000 $ 806,000 $ 838,000 $ 2,419,000
$ — $ 9,923,000 $ 2,294,000 $ 3,186,000 $ 4,213,000 $ 19,616,000
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
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Appendix A:
Program Improvement
Request Summary
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Appendix A: Program Improvement Requests
Shared and Municipal Programs 2000 - 8000
FY2023 Recommended Budget: Program Improvements
Program Improvement Request Summary
Program Department Requests Recommended Not Recommended
General Fund
Public Facilities $ 99,496 $ 43,796 $ 55,700
Public Works $ 177,786 $ 26,967 $ 150,819
Police $ 256,052 $ 95,933 $ 160,119
Fire $ 187,961 $ 48,633 $ 139,328
Library $ 92,021 $ — $ 92,021
Recreation - Non-Enterprise $ 25,000 $ — $ 25,000
Human Services $ — $ — $ —
Land Use, Health and Development $ 223,670 $ 41,184 $ 182,486
Select Board $ 20,000 $ 20,000 $ —
Town Manager's Office $ 43,399 $ — $ 43,399
Miscellaneous Boards and Committees $ 10,000 $ — $ 10,000
Finance $ — $ — $ —
Town Clerk $ 94,714 $ 30,500 $ 64,214
Innovation & Technology $ 140,366 $ 11,937 $ 128,429
Total General Fund Requests $ 1,370,465 $ 318,950 $ 1,051,515
Non-General Fund
Water/Sewer Enterprise $ 101,516 $ — $ 101,516
Recreation Enterprise $ 127,363 $ 127,363 $ —
Total Non-General Fund $ 228,879 $ 127,363 $ 101,516
Combined Requests Total $ 1,599,344 $ 446,313 $ 1,153,031
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
A-1
GENERAL FUND Departmental Request Recommendation
Program Description
Public Facilities Compensation Expenses Benefits Total Recommended Not Recommended
2630 - Shared Facilities Update Admin Role and Make Full-time $ 27,000 $ — $ 16,796 $ 43,796 $ 43,796 $ —
2620 - Municipal Facilities Additional Maintenance Responsibilities $ — $ 30,700 $ — $ 30,700 $ — $ 30,700
2620-Municipal Facilities Maintenance of Empty Facilities $ — $ 25,000 $ — $ 25,000 $ — $ 25,000
Total Public Facilities $ 27,000 $ 55,700 $ 16,796 $ 99,496 $ 43,796 $ 55,700
Public Works Compensation Expenses Benefits Total Recommended Not Recommended
3420 Recycling Transition PT Compost Site Attendant to FT $ 32,429 $ — $ 16,874 $ 49,303 $ — $ 49,303
3420 Recycling W-6 position upgrade $ 2,496 $ — $ — $ 2,496 $ 2,496 $ —
3100 Administration Transition DPW Management Analyst from PT to FT $ 24,121 $ — $ 350 $ 24,471 $ 24,471 $ —
3300 Public Grounds Assistant Superintendent for Public Grounds $ 83,895 $ — $ 17,621 $ 101,516 $ — $ 101,516
Total Public Works $ 142,941 $ — $ 34,845 $ 177,786 $ 26,967 $ 150,819
Police Compensation Expenses Benefits Total Recommended Not Recommended
4110 Police Administration Administrative Lieutenant $ 141,661 $ — $ 18,458 $ 160,119 $ — $ 160,119
4120 Patrol & Enforcement Required Police Training $ 41,840 $ — $ 607 $ 42,447 $ 42,447 $ —
4120 Patrol & Enforcement Holding Cell Shifts $ 44,800 $ — $ 650 $ 45,450 $ 45,450 $ —
4170 Crossing Guards Crossing Guard $ 7,921 $ — $ 115 $ 8,036 $ 8,036 $ —
Total Police $ 236,222 $ — $ 19,830 $ 256,052 $ 95,933 $ 160,119
Fire Compensation Expenses Benefits Total Recommended Not Recommended
4240 - Emergency Management Services Advanced Life Support Training and Simulation Manikin $ — $ 48,633 $ — $ 48,633 $ 48,633 $ —
4240 - Emergency Management Services Medstat MS 500 EMS ATV and Trailer $ — $ 84,048 $ — $ 84,048 $ — $ 84,048
4210 - Fire Administration Combination Wildfire Scout and Personnel Transporter ATV $ — $ 55,280 $ — $ 55,280 $ — $ 55,280
Total Fire $ — $ 187,961 $ — $ 187,961 $ 48,633 $ 139,328
Library Compensation Expenses Benefits Total Recommended Not Recommended
5130 - Youth Services Full-Time Youth Services Librarian $ 69,456 $ — $ 17,411 $ 86,867 $ — $ 86,867
5120 - Adult Services Library Fellowship $ 5,080 $ — $ 74 $ 5,154 $ — $ 5,154
Total Library $ 74,536 $ — $ 17,485 $ 92,021 $ — $ 92,021
Recreation - General Fund Compensation Expenses Benefits Total Recommended Not Recommended
Cash Capital - Non-Recreation Enterprise Fund Community Center Furniture $ — $ 25,000 $ — $ 25,000 $ — $ 25,000
Cash Capital - Non-Recreation Enterprise Fund Community Center Generator $ — $ — $ — $ — $ — $ —
Total Recreation - General Fund $ — $ 25,000 $ — $ 25,000 $ — $ 25,000
Land Use, Health & Development Compensation Expenses Benefits Total Recommended Not Recommended
7120 - Administration ACROSS Lexington Brochures $ — $ 5,000 $ — $ 5,000 $ 5,000 $ —
7140 - Board of Health Increase Public Health Nurse to Full-time $ 34,681 $ — $ 1,503 $ 36,184 $ 36,184 $ —
7200 - Planning Senior Planner $ 90,000 $ — $ 17,709 $ 107,709 $ — $ 107,709
7300 - Economic Development Visitors Center Assistant Manager (PT to FT)$ 57,538 $ — $ 17,239 $ 74,777 $ — $ 74,777
Total Land Use, Health & Development $ 182,219 $ 5,000 $ 36,451 $ 223,670 $ 41,184 $ 182,486
Select Board Compensation Expenses Benefits Total Recommended Not Recommended
8110 - Select Board Office Goal Setting $ — $ 20,000 $ — $ 20,000 $ 20,000 $ —
Total Select Board $ — $ 20,000 $ — $ 20,000 $ 20,000 $ —
Town Manager Compensation Expenses Benefits Total Recommended Not Recommended
8220 - Human Resources Full-time HR Administrative Assistant (PT to FT)$ 26,609 $ — $ 16,790 $ 43,399 $ — $ 43,399
Total Town Manager $ 26,609 $ — $ 16,790 $ 43,399 $ — $ 43,399
FY2023 Town Manager's Preliminary Recommended Budget & Financing Plan January 10, 2022
A-2
Town Committees Compensation Expenses Benefits Total Recommended Not Recommended
8320 - Misc. Boards & Committees Lexington Human Rights Committee Budget $ — $ 6,000 $ — $ 6,000 $ — $ 6,000
8320 - Misc. Boards & Committees Lexington Council for the Arts Expanded Programming $ — $ 4,000 $ — $ 4,000 $ — $ 4,000
Total Town Committees $ — $ 10,000 $ — $ 10,000 $ — $ 10,000
Town Clerk Compensation Expenses Benefits Total Recommended Not Recommended
8510 - Town Clerk Admin.Municipal Clerk Position - additional hours $ 10,351 $ — $ 16,554 $ 26,905 $ — $ 26,905
8540 - Records Management Archivist/Records Manager - Additional Hours $ 20,606 $ — $ 16,703 $ 37,309 $ — $ 37,309
8530 - Elections Election Modernization - Poll Pads $ — $ 30,500 $ — $ 30,500 $ 30,500 $ —
Total Town Clerk $ 30,957 $ 30,500 $ 33,257 $ 94,714 $ 30,500 $ 64,214
Innovation & Technology Compensation Expenses Benefits Total Recommended Not Recommended
8600 - IT Administrative Assistant (PT to FT)$ 34,197 $ — $ 16,900 $ 51,097 $ 6,937 $ 44,160
8600 - IT Applications Administrator $ 66,895 $ — $ 17,374 $ 84,269 $ — $ 84,269
8600 - IT Fiber Maintenance and Repair $ — $ 5,000 $ — $ 5,000 $ 5,000 $ —
Total Innovation & Technology $ 101,092 $ 5,000 $ 34,274 $ 140,366 $ 11,937 $ 128,429
Total General Fund $ 821,576 $ 339,161 $ 209,728 $ 1,370,465 $ 318,950 $ 1,051,515
NON-GENERAL FUND
Water/Sewer Enterprise Compensation Expenses Benefits Total Recommended Not Recommended
3610/3710 - Water/Sewer Operations Assistant Superintendent for Water/Sewer $ 83,895 $ — $ 17,621 $ 101,516 $ — $ 101,516
Total Water/Sewer Enterprise $ 83,895 $ — $ 17,621 $ 101,516 $ — $ 101,516
Recreation Enterprise Compensation Expenses Benefits Total Recommended Not Recommended
5210 - Administration Vehicle Replacement $ — $ 47,000 $ — $ 47,000 $ 47,000 $ —
5220 - Recreation Part-time Recreation Coordinator $ 25,000 $ — $ 363 $ 25,363 $ 25,363 $ —
5210 - Administration Program Guide - Mailing & Printing $ — $ 55,000 $ — $ 55,000 $ 55,000 $ —
Total Recreation Enterprise $ 25,000 $ 102,000 $ 363 $ 127,363 $ 127,363 $ —
Total Non-General Fund $ 108,895 $ 102,000 $ 17,984 $ 228,879 $ 127,363 $ 101,516
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Appendix B: Budget Information
Budget Bylaw - Table of Contents
Action of:Page
TOWN MANAGER
Departmental Budget Information, Request for B-2
School Budget Information, Request for B-2
Capital Expenditures Information, Request for B-3
Town Budget, Submission to Select Board B-4
Capital Expenditures Budget, Submission to Select Board B-4
SELECT BOARD
Town Budget, Recommendations on B-5
Capital Budget, Recommendations on B-5
Submission of Budget to Town Meeting B-5
APPROPRIATION COMMITTEE
Town Budget, Report on B-6
Town Budget Report, Explanation of B-6
CAPITAL EXPENDITURES COMMITTEE
Capital Expenditures Report B-7
This document summarizes local and state law regarding town budget preparation and submission.
References are made to Massachusetts General Laws, the bylaws of the Town of Lexington, the
Lexington Selectmen-Town Manager Act, and the Administrative Directives of the Lexington Town
Manager. Those references offering the greatest amount of information on the given topic have been
listed first.
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The Town Manager
The Town Manager is appointed by the Select Board to oversee the daily operations of the Town, to
administer the policies and procedures of the Board, and to enforce all bylaws and actions passed at
Town Meetings. The Manager is the Chief Executive Officer of the Town, and his/her authority and
responsibilities are established in the Selectmen-Town Manager Act of 1968 (at page A20107 -
Appendix §A201 Special Acts).
REQUEST FOR DEPARTMENTAL BUDGET INFORMATION
TO OCCUR: Annually, at Town Manager's request
REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
The Town Manager may request all boards, departments, committees, commissions and officers of the
Town, except the School Committee, to submit to him/her in writing a detailed estimate of the
appropriations required for the efficient and proper conduct of the respective departments and offices
during the next fiscal year.
REQUEST FOR SCHOOL BUDGET INFORMATION
TO OCCUR: Annually, at Town Manager's request
REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
The Town Manager may request from the School Committee a total budget estimate for the next fiscal
year.
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The Town Manager (continued)
REQUEST FOR CAPITAL EXPENDITURES INFORMATION
TO OCCUR: Annually, at Town Manager's request
REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113)
Sections 29-13 and 29-14 of the Code of the Town of Lexington
All boards, departments, committees, commissions and officers of the Town shall annually submit to
the Town Manager and to the Capital Expenditures Committee in writing a detailed estimate of the
capital expenditures (as defined below) required for the efficient and proper conduct of their respective
departments and offices for the next fiscal year and the ensuing four year period.
Definitions of Capital Expenditures
Per Section 29-14 of the Code of the Town of Lexington, "Capital Expenditures shall mean any and all
expense of a non-recurring nature not construed as an ordinary operating expense, the benefit of
which will accrue to the Town over an extended period of time."
Per the Manager's budget, "A capital project is defined as a major, non-recurring expenditure including
at least one of the following:
•acquisition of land for a public purpose;
•construction of, or addition to, a facility such as a public building, water or sewer lines, or
playfields, etc.;
•rehabilitation or repair of a building, facility, or equipment; provided the cost is $25,000 or
more and the improvement will have a useful life of 10 years or more;
•purchase of equipment costing $25,000 or more, with a useful life of 5 years or more (all
cars are defined to be non-capital items);
•any planning, engineering or design study related to an individual capital project."
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The Town Manager (continued)
SUBMISSION OF TOWN BUDGET TO SELECT BOARD
TO OCCUR: On the specified date
REFERENCE: Section 90-12 of the Code of the Town of Lexington
Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
Section 12. The Town Manager shall annually submit to the Select Board, the Appropriation
Committee, and the Capital Expenditures Committee for their consideration a proposed budget,
revenue statement and tax rate estimate on a date specified no later than September 30 by the Select
Board after consultation with the School Committee, Appropriation Committee and the Capital
Expenditures Committee.
SUBMISSION OF CAPITAL EXPENDITURES BUDGET TO SELECT BOARD
TO OCCUR: Annually
REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113)
The Town Manager shall submit in writing to the Select Board and to the Capital Expenditures
Committee a careful, detailed estimate of the recommended capital expenditures for the next fiscal
year and the ensuing four year period, showing specifically the amount necessary to be provided for
each office, department and activity and a statement of the amounts required to meet the interest and
maturing bonds and notes or other indebtedness of the Town.
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The Select Board
Lexington's charter establishes an elected five-member Select Board to oversee the executive branch of
Town government. Select Board Members are elected for three-year terms and are responsible for the
general direction and management of the property and affairs of the Town.
RECOMMENDATIONS ON TOWN BUDGET
TO OCCUR: Prior to the Annual Town Meeting
REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
Mass. General Law Ch. 41, §60
The Select Board shall consider the proposed budget submitted by the Town Manager and make such
recommendations relative thereto as they deem expedient and proper in the interest of the Town. The
Select Board shall transmit a copy of the budget together with their recommendations relative thereto
to the Appropriation Committee and, for its information, a copy to the Capital Expenditures Committee.
RECOMMENDATIONS ON CAPITAL BUDGET
TO OCCUR: Prior to the annual Town Meeting
REFERENCE: Selectmen-Town Manager Act §12-13 (Appendix §A201 Special Acts at page A20113)
The Select Board shall consider the capital budget submitted by the Town Manager and make such
recommendations relative thereto as they deem appropriate and proper in the interests of the Town.
The Select Board shall transmit a copy of the capital budget together with their recommendations
relative thereto to the Appropriation Committee and to the Capital Expenditures Committee.
SUBMISSION OF BUDGET TO TOWN MEETING
TO OCCUR: At least four weeks prior to the date when the Annual Town Meeting is scheduled to
consider the budget.
REFERENCE: Section 90-13 of the Code of the Town of Lexington
The Select Board shall submit a budget at the annual Town Meeting. The Select Board’s proposed
budget shall be distributed to the Appropriation Committee, the Capital Expenditures Committee, and
to each Town Meeting Member at least four weeks prior to the date when the Annual Town Meeting is
scheduled to consider it.
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The Appropriation Committee
The Appropriation Committee is a nine-member board appointed by the Town Moderator. Members
are appointed to three-year overlapping terms and serve to evaluate the fiscal policies and priorities set
by the Select Board and the Town Meeting. The Committee advises Town Meeting Members on
financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews funding
for proposed capital improvements. The Committee's approval is required to use reserve funds for
unanticipated operating costs.
APPROPRIATION COMMITTEE REPORT ON TOWN BUDGET
TO OCCUR: Prior to the Annual Town Meeting
REFERENCE: Section 29-11(A) of the Code of the Town of Lexington
Mass. General Law Ch. 39, §16
The Committee shall prior to each annual town meeting for the transaction of business prepare, publish
and distribute by making copies available at the Office of the Town Clerk and at Cary Memorial Library,
and by mailing or otherwise distributing to each town meeting member a review of the budget adopted
by the Select Board to be considered at the Annual Town Meeting. This review will include the
Committee's advice and recommendations with reference to the various appropriations of town funds,
and other municipal matters coming before such town meeting. The Appropriation Committee shall
include in its report an assessment of the budget plan based on all the data available to it concerning
the next year's revenues and expenses as well as a projection for future years' revenues and expenses.
This publication may be combined with and distributed at the same time as the Capital Expenditures
Committee Report (Section 29-13(B) of the Code of the Town of Lexington).
EXPLANATION OF APPROPRIATION COMMITTEE REPORT
TO OCCUR: At the annual Town Meeting
REFERENCE: Section 29-11(B) of the Code of the Town of Lexington
The Appropriation Committee shall explain its report with advice and recommendations and it shall also
at each special Town meeting give its advice and recommendations with reference to any appropriation
of the Town funds or other municipal matter coming before such special Town meeting.
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The Capital Expenditures Committee
The Capital Expenditures Committee is a five to seven member board appointed by the Town
Moderator. Members are appointed to three-year overlapping terms and consider the relative need,
timing and cost of capital expenditure projects proposed for the ensuing five-year period.
CAPITAL EXPENDITURES REPORT
TO OCCUR: Prior to the annual Town Meeting
REFERENCE: Section 29-13 of the Code of the Town of Lexington
Each year the Capital Expenditures Committee shall request and receive from the Town boards and
departments a list of all capital expenditures that may be required within the ensuing five-year period.
The Committee shall consider the relative need, timing and cost of these projects, the adequacy
thereof and the effect these expenditures might have on the financial position of the Town.
The Committee shall prior to each annual meeting for the transaction of business prepare, publish and
distribute by making copies available at the office of the Town Clerk and at Cary Memorial Library, and
by mailing or otherwise distributing to each Town meeting member, a report of its findings, setting
forth a list of all such capital expenditures together with the Committee's recommendations as to the
projects that should be undertaken within the five-year period and the approximate date on which each
recommended project should be started. This publication may be combined with and distributed at the
same time as the Appropriation Committee report.
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Appendix C: Financial Information
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CPA Summary
To be Provided under
Separate Cover
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Appendix D: Glossary
Glossary
ABATEMENT - An Abatement is a reduction of a tax liability. The Board of Assessors grants
abatements for real estate and personal property taxes in cases where an individual’s assessed
valuation is determined to be in excess of fair market value.
ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue when
earned, rather than when collected, and recognizes expenses when incurred, rather than when paid. In
Massachusetts, cities and towns must use this basis of accounting for the audited financial statements
of Enterprise funds. (Also see Modified Accrual Basis of Accounting).
APPROPRIATION - An authorization granted by Town Meeting to make expenditures and to incur
obligations for specific purposes. Appropriations for any expenditure specify dollar amounts, funding
sources, and a period of time within which the funds must be spent. Any funds not expended within
the specified time (usually one fiscal year) revert to the Unreserved Fund Balance.
APPROPRIATED BUDGET - As used in fund summaries and department summaries within the
budget document, represents the current year budget as originally adopted by Town Meeting. It does
not include prior year encumbrances.
ARTICLE - An article or item on the Town Warrant. There are four standard financial articles that
appear in the Warrant every year: the Operating Budget Article; an Article for “Supplementary
Appropriations for the Current Fiscal Year” (the current fiscal year was appropriated at the previous
year’s Town Meeting); an Article for Prior Years’ Unpaid Bills; and an Article for supplementary
appropriations for previously authorized capital improvement projects. “New” capital project requests
and other special items generally appear as individual articles without a predetermined order.
ARTICLE TRANSFERS - Projects from previous year Town Meeting article appropriations occasionally
have unexpended balances not required once the project is complete. The unexpended balance
becomes available for future Town Meeting appropriation.
ASSESSED VALUATION - The valuation of real estate or other property determined by the Town
Assessor for tax levying purposes. The Commonwealth certifies the values and methodology in
determining values every five years.
ASSETS - Property, plant and equipment owned by the Town.
AUDIT - An examination of the town’s financial systems, procedures, and data by a certified public
accountant (independent auditor), and a report on the fairness of financial statements and on local
compliance with statues and regulations. The audit serves as a valuable management tool for
evaluation of the fiscal performance of a community.
BUDGETARY FUND BALANCE (also FREE CASH) - Remaining, unrestricted funds from operations
of the previous fiscal year including unexpended free cash from the previous year, actual receipts in
excess of revenue estimates shown on the tax recapitulation sheet, and unspent amounts in budget
line-items. Unpaid property taxes and certain deficits reduce the amount that can be certified as free
cash. The calculation of free cash is based on the balance sheet as of June 30, which is submitted by
the Comptroller. Free cash is not available for appropriation until certified by the Director of Accounts
at the Department of Revenue.
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BOND - A written promise to pay a specified sum of money - called the face value or principal amount
- at a specified date in the future, called the maturity date(s), together with periodic interest at a
specified rate. The difference between notes, usually one year or two years in length, and a bond is
that the latter runs for a longer period of time. State statute and the Select Board establish the length
of a bond repayment.
BOND ANTICIPATION NOTE (BAN or Note) - A temporary note issued for no more than one or
two years. This is commonly used to defer the initial pay down of debt or to accommodate
reimbursement for borrowed notes from a private source or other governmental entity.
BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given
period with proposed means of financing. Lexington’s budget is a financial plan that is established for
a single fiscal year that begins on July 1 and ends on June 30.
BUDGET MESSAGE (Town Manager’s Transmittal Letter) - The opening section of the budget
that provides the Select Board, Town Meeting Members, and the general public with a general
summary of the most important aspects of the budget, changes from the current and previous fiscal
years, and the recommendations of the Town Manager.
CAPITAL EXPENDITURE - A major, non-recurring expenditure involving land acquisition,
construction or major rehabilitation of a facility, or purchase of equipment costing $25,000 or more
with a useful life of five years or more.
CAPITAL IMPROVEMENT PROGRAM (CIP) - A financial planning and management tool that
identifies public facility and equipment requirements, presents these requirements in order of priority,
and schedules them for funding and implementation.
CEMETERY FUND - See Special Revenue Fund.
CHAPTER 90 - Massachusetts General Laws Chapter 90, Section 34 authorizes the Commonwealth to
allocate funds to municipalities for highway construction, preservation and improvement projects that
create or extend the life of capital facilities. Routine maintenance operations such as pothole filling and
snow and ice removal are not covered. The formula for determining the Chapter 90 level of funding is
based on a municipality’s miles of public ways, population and level of employment. Municipalities
receive Chapter 90 funds for pre-approved projects on a reimbursement basis.
CHERRY SHEET - The State allocates a portion of generated revenue to municipalities each year for
education and general governmental expenditures. The amount of state aid each community will
receive is itemized in a financial statement printed on cherry colored paper (thus the name). The
amount of revenue is a function of the State budget, which begins July 1st. Towns usually receive
notification in late summer, subsequent to the beginning of the fiscal year.
COMMUNITY PRESERVATION ACT (CPA) - A local acceptance statute approved by Lexington
voters in 2006. The purpose of the CPA is to fund open space, affordable housing, historic
preservation and recreation projects that meet the eligibility criteria of the Act. Funding for projects
comes from an annual property tax surcharge of up to three percent, which is the percentage adopted
in Lexington. The local surcharge is matched by State funds collected as part of the deeds excise tax.
The matching funds have ranged from 100% in 2007 to 17.8% in 2017.
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COMMUNITY PRESERVATION COMMITTEE (CPC) - This nine-member appointed Committee
reviews projects and determines their eligibility under the CPA. Projects that are approved by the
Committee are then recommended to Town Meeting, which has the final vote on appropriating funds
for each project. Members of the CPC are appointed by the Select Board (3), Planning Board,
Conservation Commission, Recreation Committee, Housing Authority, Housing Partnership and
Historical Commission.
COMPETITIVE BIDDING PROCESS - The process following State law requiring that for purchases of
$50,000 or more a Town must advertise, solicit and publicly open sealed bids from prospective
vendors. After a review period, the Town Manager then awards a contract to the successful bidder.
CONTINUING BALANCE ACCOUNTS - At the end of a fiscal year, any unexpended balance in a
continuing balance account carries forward to the next year as a type of reserve against future
liabilities related to the account. Massachusetts General Laws provides for a number of continuing
balance accounts including those for: workers compensation claims, property and liability uninsured
losses, and unemployment compensation claims. A continuing balance account is also typically used to
fund compensated absence liabilities, facility repair accounts and equipment replacement accounts.
DEBT EXCLUSION - The amount of taxes assessed in excess of the Proposition 2½ levy limit for the
payment of debt service costs, subject to a popular referendum. Two-thirds of the Select Board and a
majority of citizens voting must approve the exclusion. These funds are raised to retire the debt
service for the project. They are not added to the tax levy limit for the following fiscal year.
DEBT SERVICE - Payment of interest and principal on an obligation resulting from the issuance of
bonds.
DEPARTMENT - A division of the Town that has overall management responsibility for an operation or
group of related operations within a functional area.
DEPRECIATION - 1) Expiration in the service life of capital assets attributable to wear and tear,
deterioration, and inadequacy of obsolescence. 2) That portion of the cost of a capital asset that is
charged as an expense during a particular period. Depreciation is based on historic costs, not
replacement value.
ELEMENT - The smallest unit of budgetary accountability, which encompasses specific and
distinguishable lines of work performed for the purpose of accomplishing a function for which the Town
is responsible.
ENCUMBRANCE - To encumber funds means to set aside or commit funds for a future expenditure.
Encumbrances include obligations in the form of purchase orders, contracts or salary commitments,
which are chargeable to an appropriation and for which a part of the appropriation is reserved.
ENTERPRISE FUND - An account supported by user fees for a specific service that the Town
operates as a separate "business" (e.g. Water, Sewer, Recreation). Enterprise funds do not depend on
taxes for operating revenue as user fee revenue and expenses are balanced over the long run.
Budgeting for all Enterprise Funds is done on a Generally Accepted Accounting Practices (GAAP) basis.
EXPENDITURE - Decrease in net financial resources for the purpose of acquiring and providing goods
and services.
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EXPENSES - Outflows or other using up of assets or incurring of liabilities during a period from
delivering or producing goods, rendering services or carrying out other activities that constitute the
entity’s ongoing major or central operations. Expenses consist of the following objects of expenditure:
Utilities, Supplies and Materials, Contractual Services, and Equipment.
FINES & FORFEITURES - Revenue collected from court fines, penalty charges for overdue taxes
along with non-criminal fines are included in this category.
FREE CASH - see Budgetary Fund Balance.
FUND BALANCE - The excess of assets over liabilities.
FUNDING SOURCE - The specifically identified funds allocated to meet budget requirements/
expenses.
GENERAL FUND - Revenues derived from the tax levy, state aid, local receipts and available funds are
considered General Fund revenues. The General Fund is distinguished from Enterprise Funds and
Special Revenue Funds.
GFOA - Government Finance Officers Association of the United States and Canada. The GFOA is a
professional organization of governmental finance officers.
GRANT - A contribution by one government unit or outside agency to another governmental unit. The
contribution is usually made for a specific purpose but is sometimes for general purposes.
INVESTMENT INCOME - The Town earns interest on cash held in savings accounts and invested in
short-term securities. The investment goal is to ensure that all funds are invested in short-term, risk-
averse investments. The Treasurer is very restricted as to the instruments in which investments can be
made. The amount of investment income is a function of the amount of funds invested and the interest
rate.
LIABILITY - Debt or other legal obligation which must be paid, renewed or refunded at some future
date, but does not include encumbrances.
LOCAL RECEIPTS - A category of revenue sources including municipal and school department
charges for services, investment income, fines and forfeitures, building permits and excise taxes.
These revenues are not considered part of the Proposition 2½ Tax Levy.
MASSACHUSETTS SCHOOL BUILDING AUTHORITY (MSBA) - A program of the Commonwealth
of Massachusetts for the purpose of assisting municipalities in the reconstruction and renewal of its
public schools.
MODIFIED ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue
when it is actually received and recognizes expenditures when a commitment is made. In
Massachusetts, cities and towns must use this basis for accounting for the general government.
MOTOR VEHICLE EXCISE - All Massachusetts vehicle owners who have their vehicle(s) registered in
the State of Massachusetts pay an annual motor vehicle excise tax to the city or town in which they
reside. The Registry of Motor Vehicles creates a listing of all vehicles registered in Lexington and the
book value assigned to each vehicle. The Town uses this information to bill all owners an annual tax
equal to 2½ percent or $25 for each $1,000 of the vehicle's value.
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MWRA - Massachusetts Water Resources Authority, from which the Town purchases water at a
wholesale rate in the form of annual assessments to the Water and Wastewater (Sewer) departments.
OPEB - Other Post-Employment Benefits refer to the Town’s fiscal obligation to provide health, dental
and life insurance benefits to qualified retirees. Over the next 30 years, the Town’s OPEB liability is
approximately $150 million. In FY2009, the Town began funding an OPEB Trust Fund for the purpose
of reducing the liability. (See page C-3 for the current balance in the Fund.)
OPERATING BUDGET - The portion of the budget that pertains to daily operations, which provides
basic services for the fiscal year. The operating budget contains appropriations for such expenditures
as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them.
OPERATING EXPENDITURE - An ongoing or recurring cost of performing a function or providing a
service. Operating expenditures include personal services, supplies and materials, utilities, contractual
services, minor equipment, and debt service.
OPERATING OVERRIDE - An action taken by the voters of the town to exceed the limit placed on tax
revenue growth by the State tax limitation law known as Proposition 2½. The tax levy limit can be
exceeded only if a majority of residents voting approve an override. This sum is then added to the
base levy for the next fiscal year and becomes a permanent addition to the tax levy limit.
OTHER EXCISE (Hotel/Motel, Meals and Jet Fuel) - Lexington hotels and motels charge an
11.7% room tax to guests, which includes a 6% local option. Lexington restaurants collect a 7.0%
sales tax, which includes a 0.75% local option. A portion of the jet fuel tax collected at Hanscom airport
is distributed to Lexington. These revenues are collected by the Department of Revenue and
distributed to the Town of Lexington on a quarterly basis. (See page II-4 of the Revenue Section).
OTHER FEES AND CHARGES - Revenue is received from fees or charges by the Building & Zoning,
and Planning Departments, and the Department of Public Works. Also included in this category are
collections from ambulance fees, municipal liens, and building rentals.
OVERLAY - The amount reserved for funding property tax abatements and exemptions granted by the
Board of Assessors.
PARKING FUND - Revenue from electric vehicle (EV) charging stations, town parking meters, pay-by-
phone, and parking permits are deposited into the Parking Fund. This fund helps offset the costs of
Police Department personal services and parking meter expenses, and Department of Public Works
expenses directly related to parking lot maintenance and EV charging station maintenance and
operations.
PERSONAL SERVICES - A line on the program, subprogram and element sheets which refers to the
total of the following objects of expenditure: Wages, Overtime, and Other Compensation.
PROGRAM - A group of related activities performed by one or more organizational units for the
purpose of accomplishing a function for which the Town is responsible.
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PROPOSITION 2½ - A tax limitation measure passed by Massachusetts voters in 1980 which limits
the growth of the total property tax levy to 2.5% per year. In other words, the total revenue allowed
to be raised through real estate and personal property taxes cannot increase by more than 2.5% from
one fiscal year to the next. New construction values are in addition to this limit. Two provisions within
Proposition 2½ allow the citizens of a community by popular vote to authorize the Town to raise taxes
above the tax levy limit: an operating override or a debt exclusion. (See page xxiii of the Town
Manager's Report for an Override History.)
RECREATION FEES - Users of Town recreational facilities and teams participating in Town sponsored
sports pay fees for these services. Revenue collected from these fees covers the costs of maintaining
facilities, providing coaches and referees, and recreation program management, as well as some
Recreation related capital improvements. These recreation programs are managed through a
Recreation Enterprise Fund.
RESERVE FUND - An amount set aside annually within the budget of a city or town to provide a
funding source for "extraordinary and unforeseen" expenditures. In a town, the Finance (or
Appropriation) Committee can authorize transfers from this fund. (See page C-4 for the a history of
the funding and use of Lexington's Reserve Fund.)
RETAINED EARNINGS - The equity account reflecting the accumulated earnings of the enterprise
funds.
REVENUE - Budgetary resources. The various revenues the Town receives are listed in the Revenue
Summary in the Budget Overview section. (See page II-4.)
SCHOOL REVENUE - Revenue received by Lexington Public Schools from athletic fees, as well as
applicable bus transportation fees.
SENIOR MANAGEMENT TEAM - A group of top managers including department heads from ten
departments and the Town Manager’s Office.
SEWER & WATER CHARGES - The Town operates Water and Sewer Enterprise Funds to manage
these municipal operations. Users of sewer and water services provided by the Town pay charges
depending upon metered usage. Revenue received from charges for sewer and water services is used
to fully support the costs of utility operations, such as Massachusetts Water Resources Authority
(MWRA) assessments, debt service obligations, personal service costs, and capital projects. Charges
for services are based on a three-tier block rate structure corresponding to usage. Charges rise as
usage increases. The Town pays the MWRA assessments to supply water and dispose of Town sewage.
SPECIAL REVENUE FUND - A group of accounts that are funded by revenues from other sources
such as the Parking, Cemetery, and Public Education Government (PEG) Access Funds.
STABILIZATION FUND - Massachusetts General Law Ch.40, Sec. 5B, allows a municipality to
appropriate in any year an amount not exceeding ten percent of the amount raised in the preceding
fiscal year; the aggregate amount in the fund shall not exceed ten percent of the equalized valuation of
the municipality. The treasurer shall be custodian of the fund and may invest the proceeds legally; any
interest earned shall remain with the fund. Money from the Stabilization Fund may be appropriated for
any lawful purpose by a two-thirds vote of Town Meeting. In addition to the General Stabilization Fund,
the town has stabilization funds for specific purposes, including the Transportation Demand
Management Fund, Traffic Mitigation Fund, Special Education Stabilization Fund, and the Capital
Stabilization Fund. (See page C-3 for the current balances in the Town's Stabilization Funds.)
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TAX LEVY - The total amount to be raised through real estate and personal property taxes. Lexington
property owners pay taxes to the Town based on the assessed value of their real and/or personal
property. Each year the Select Board conducts a tax classification hearing to determine a tax rate. The
Town Assessor makes adjustments to real estate values in order to properly reflect fair market value.
In addition to real estate, businesses may also pay a personal property tax (set at the commercial rate)
based on the value of their professional equipment, furniture and fixtures. The amount of taxes a
property owner pays is determined by multiplying the applicable tax rate by the valuation. For
example, if the tax rate is $13 and a property's assessed value is $1,000,000, the property owner will
pay $13 times 1,000 ($1,000,000/1,000), or $13,000. Tax levy revenues are the largest source of
funding for the Town.
TAX LEVY LIMIT - The maximum amount that can be raised by a municipality within Proposition 2½.
TAX RATE - The amount of tax levied for each $1,000 of assessed valuation.
TRANSPORTATION NETWORK COMPANY (TNC) SPECIAL REVENUE FUND - A 2018 state law
began regulating Transportation Network Companies (TNCs - e.g., Uber and Lyft). Part of that law
established a surcharge of $0.40 per ride, of which $0.20 is returned to the community where the ride
originated. Those funds are distributed by the state each year, and must be appropriated by Town
Meeting for projects that offset the impact of the TNCs.
USER FEES - Fees paid for direct receipt of a public service by the user or beneficiary of the service.
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