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2016-03-02-BOS-Packet-released
SELEC T MEN'S MEETING Wed nes day, Marc h 2, 2016 Es tabroo k Hall, C ary Memo rial Build ing 7:00 PM AGENDA PUBLIC COMMENTS Pub lic c o mments are allo wed fo r up to 10 minutes at the b eginning of eac h meeting. Eac h s p eaker is limited to 3 minutes for comment. Memb ers of the Board will neither c o mment no r respond , o ther than to as k q ues tions of clarific ation. Speakers are encouraged to notify the Selec tmen's Offic e at 781-698-4580 if they wis h to s peak during pub lic comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1.Approve C o llective Bargaining Agreement - P ublic Works Unio n (5 min.)7:00 PM 2.Mo thers Out Front/Sus tainab le Lexington Co mmittee (25 min.)7:05 PM 1. Approve Letters to Utility C o mp anies 2. Approve Letter to Legislative delegation in sup p o rt o f rais ing S REC and NetMeter limits 3. Pres entatio n o n Artic le 16 - Ap p ro p riate fo r Advice and Analys is - Getting to Net Zero 3.Artic le Pres entatio n - Co mmunity Pres ervation Co mmittee (10 min.)7:30 PM 1. Article 8 - Appropriate for F Y 2017 Community Preservatio n Committee Op erating Budget and CPA Projec ts 4.Artic le Pres entatio ns - Tree Co mmittee (20 min.)7:40 PM 1. Articles 32 and 33 - Trees 5.Road Rec o nfiguratio n Trials (25 min.)8:00 PM 1. Harringto n Road o ne-way and c lo s ure 2. Mas s achusetts Avenue at Waltham S treet right-turn lane c lo s ure 3. Mas s achusetts Avenue at Edis on Way right-turn lane clos ure 6.Res ults o f the Traffic Calming on Shad e S treet (5 min.)8:25 PM 7.Dis c us s Artic les for Annual Town Meeting Co nsent Agend a (5 min.)8:30 PM 8.Town Manager Appointment - His to ric al Commission (5 min.)8:35 PM 9.Selec tmen Co mmittee - Resignation - Community Farming Committee (5 min.)8:40 PM CONSENT AGENDA 1.Approve One-Day Liq uor Lic ens e - Mani's fo r Melano ma 8:45 PM 2.Approve One-Day Liq uor Lic ens es - Spec tac le Management 8:45 PM ADJOURN 1.Approximate Ad jo urn Time 8:50 PM Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and subject to change. AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Collective Bargaining Agreement - Public Works Union (5 min.) PRESENTER: Denise Y. Cas ey, Direc tor o f Human Res o urc es ITEM NUMBER: I.1 SUMMARY: The Town and AF SC ME DP W Lo cal 1703 have reac hed a three-year c o llec tive bargaining agreement fo r the p erio d of FY16-18. T he Bo ard of Selec tmen p revious ly ap p ro ved this agreement in Executive S es s io n on Dec emb er 21, 2015. T he AFS CME members hip has recently vo ted to acc ept this contrac t s ettlement. The s ubstantive as pec ts o f the Agreement provid es for: A 2.5% c os t of living ad justment in Fis c al Year 2016; A 2.0% c os t of living ad justment in Fis c al Year 2017; A 1.0% c os t of living ad justment effec tive 07/01/2017 and a 1.0% co s t o f living adjus tment effective 01/01/2018 in Fis c al Year 2018; Change in the way clothing is provid ed, from a reimburs ement basis to a vend o r provid ed Quarter- Mas ter s ys tem. Elimination of $250.00 annual c lo thing allowanc e in exc hange fo r one (1) time payments o f $250.00 in Fis c al Year 2017 and Fis c al Year 2018; Creation of a labor/management c o mmittee to s elect a vend o r that will p ro vide the To wn with go o d q uality and fitting work uniforms; The To wn will c o nduct a Classific atio n and Compens ation Stud y of all pos itio ns covered by the contrac t by June 30, 2018. The c o s t of the s tudy is inc luded in the FY2017 bud get reques t; Clarific atio n that time granted fro m the s ic k leave b ank is o n a “ro lling c alend ar” basis; Creation of a “cooling o ff” period p rior to Step 1 in the grievanc e pro c edure; and Inc reas ing the c urrent s now/plowing o vertime incentive from $800 to $1000 fo r zero (0) s now events mis s ed; from $400 to $800 fo r one (1) s now event missed and $300 to $600 for two (2) sno w events mis s ed. T he las t time this incentive was inc reas ed was 2001. SUGGESTED MOTION: Mo ve to ap prove and autho rize the Town Manager to s ign the collec tive bargaining agreement between the Town and the AFS CME DPW Loc al 1703 for the period o f F Y16-18. FOLLOW-UP: TMO/Human Res ources will p rep are final signature doc uments. DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 7:00 P M ATTACHMENTS: Des crip tion Typ e MOU AFSCME Backup Material 1 Memorandum of Understanding Between The Town of Lexington And The Department of Public Works AFSCME, Local 1703 The Town of Lexington and the Lexington Department of Public Works, Local 1703, hereby agree to the following amendments to the collective bargaining agreement dated July 1, 2012 to June 30, 2015. 1. Classification and Compensation Study: Pending Town Meeting approval of the Fiscal Year 2017 budget at the spring 2016 Town Meeting, the Parties agree to conduct a classification and compensation study of the positions represented by AFSCME Local 1703. The study will be conducted by an independent consultant and will be completed by the end of the duration of this agreement (June 30, 2018), unless both parties mutually agree to an extension. The consultant will review the job descriptions and compensation for all positions included in Exhibit A. Once revised and accepted by the Union, the job descriptions will be incorporated into the collective bargaining agreement by reference. 2. Article 38, Effective Date and Duration: The agreement shall continue in effect to and including June 30, 2018. 3. Article 34, Wage Schedule: 34.1: Wages FY 2016 2.5% base wage increase, effective 07/01/2015 FY 2017 2.0% base wage increase, effective 07/01/2016 $250.00 one (1) time payment effective 10/2016 (1) FY 2018 1.0% base wage increase, effective 07/01/2017 $250.00 one (1) time payment effective 10/2017 (1) 1.0% base wage increase, effective 01/01/2018 (1) Employees employed as of 10/01/2016 and 10/01/2017 shall receive a one (1) time payment in October 2016 and October 2017 of $250.00 that may be used for clothing otherwise not provided by the Town or for any other purpose”. 2 4. Article 34.3 Wage Schedule Add a paragraph at the end of Article 34.3. “Employees who want to earn more than two (2) licenses, must seek prior approval from the Director of Public Works. Granting of a third (3rd) license shall be at the sole discretion of the Director.” 5. Article 40 Small Necessities Act Add the following language: “In accordance with MGL C. 149 Section 52D, employees are entitled to twenty-four (24) hours of unpaid leave during any twelve (12) month period, in addition to any leave available under the federal act (FMLA) to: (1) participate in school activities directly related to the educational advancement of a son or daughter of an employee, such as parent-teacher conferences or interviewing for a new school; (2) accompany a son or daughter (qualified dependent) of the employee to routine medical or dental appointments, such as check-ups or vaccinations; and (3) accompany an elderly relative of the employee to routine medical or dental appointments or appointments for other professional services related to the elder’s care, such as interviewing at nursing or group homes.” Employees may use accrued vacation or for those eligible for personal leave, personal leave for items (1) and (3). Employees may use accrued sick, vacation or personal leave for item (2).” 6. Article 41 Parental Leave “Per M.G.L. Chapter 149 Section 105D, an employee who has completed their probationary period shall be entitled to eight (8) weeks of parental leave for the purpose of birth of a child or for the placement of a child under the age of eighteen (18), or under the age of twenty-three (23) if the child is mentally or physically disabled, for adoption with the employee who is adopting or intending to adopt the child; provided, however, that any two (2) employees of the same employer shall only be entitled to eight (8) weeks of parental leave in aggregate for the birth or adoption of the same child. The employee shall give at least two (2) weeks’ notice to his/her supervisor of his/her anticipated date of departure and intention to return, shall be restored to his/her previous, or a similar, position with the same status, pay, length of service credit and seniority, wherever applicable, as of the date of the leave. Parental leave may be with pay in accordance with the leave provisions of this collective bargaining agreement. While on unpaid parental leave, employees will not accrue other leave benefits and the amount of time spent on leave shall not be included in the computation of continuous service, but shall not be deemed to be a break in service. Use 3 of unpaid parental leave shall change the employee’s step date for the purpose of future salary step increases and longevity payments.” 7. Article 23 Personal Leave Add the following paragraph as 23.3: “New employees will have their Personal Leave pro-rated based on: Hire Date July 1 to December 31 3 Personal Days Hire Date January 1 to March 31 2 Personal Days Hire Date April 1 to June 30 1 Personal Day” 8. Article 11.5 Job Posting Replace with, “An employees who is promoted shall have a revised anniversary date for the purposes of future step increases. An employee’s promotion date becomes the new anniversary date for future step increases. An employee who is promoted is eligible for a step increase twelve months following the date of promotion and annually thereafter.” 9. Article 26 Uniform and Protective Clothing The Town and the Union shall form a labor/management committee to review the uniform and protective clothing program vendor and specifications. The committee shall consist of two (2) members of the Union and two (2) members of management. The committee’s findings shall be made to the Director of Public Works who shall make the final decision of the selected clothing and vendor. The current Uniform and Protective Clothing language will remain in place until July 1, 2017 at which time the above language will be implemented. Replace the entire article with the following: Article 26 Uniforms and Protective Clothing “26.1: Employees required to wear a uniform, protective clothing, or any type of protective equipment as a condition of employment, such uniform, protective clothing or protective equipment shall be furnished by the Employer. The Town will provide each employee with 7 sets of good quality and fitting work grade uniforms. A set consists of a pair of long pants/shorts and a shirt. Employees have the option to choose from a combination of light, medium, and heavy grade pants and long and short sleeve shirts. The shirt color will be light blue and pants/shorts dark blue. The Equipment Division will have dark blue shirts. Each shirt will have a script “Town of Lexington” with the Division name in dark blue over the left pocket and the employee’s 4 call name over the right pocket. The Town will purchase these uniforms and the uniform vendor will be responsible for the cleaning and maintenance of such uniforms. Employees will be responsible for reporting damaged clothing to the vendor for replacement. In addition, the uniform complement will be supplemented by issuing each employee: a) 1 pair of coveralls or overalls; b) 1 heavy and 1 light coat; c) 3 sweatshirts or sweaters; and d) 7 t-shirts (the colors will be light blue, and/or lime green reflective type safety t-shirts). Employees will not receive, in any given fiscal year, more articles of clothing than the amount listed above unless they have the express written permission of the DPW Director or designee. 26.2: Employees shall be eligible for reimbursement for up to $250 for purchase of approved safety shoes meeting current OSHA specifications as amended from a vendor or vendors designated by the employer. Exception will be made for purchase of work shoes if approved by the Director of Public Works or his designee. Reimbursement shall be made upon proof of purchase and need to be made by June 1st of each year. Such reimbursement is in addition to the articles of clothing set forth in paragraph 26:1. 26.3: Employees at the discretion of their supervisor and approval of the Director of Public Works may wear shorts. Shorts may be substituted as part of the uniform sets referenced in paragraph 26:1. Shorts are prohibited where safety is a concern or where their appearance detracts from the professionalism of the organization. Employees may purchase their own shorts at their expense, so long as they fit loosely, are navy blue in color, and must extend to two inches above the knee in length. No short-shorts or cut- offs may be worn. 26.4: Employees must have appropriate attire available at any given time to execute all the duties associated with assigned tasks and/or projects. An employee may be refused work without pay until he/she obtains appropriate clothing/uniform except in unusual circumstances where the employee would have no reasonable expectation for the requirement. 26.5: The Employer agrees to provide all material, equipment, and tools required to perform the duties assigned to the employees covered by this Agreement. 26.6: Employees may continue to wear existing clothing, purchased prior to the implementation of the vendor program, provided it is in good repair as deemed by the superintendent.” 5 Add the following language to the end of Article 26: 26.7: “Clothing provided by the Town of Lexington for employees covered under this CBA is a requirement of the employee’s position. All clothing purchased is approved by the immediate supervisor and complies with IRC Reg. §1.62-2(d) as a working condition fringe benefit. Employees are required to produce substantiation of clothing expenses prior to reimbursement. Clothing purchased by the Town for employees is for work purposes only and employees are prohibited from wearing clothing, shoes, or other items issue by the Town or reimbursed by the Town outside of the workplace other than as part of their commute to and from their worksite.” 10. Article 12.3 Hours of Work Add the following to Section 12.3 “Employees who voluntarily perform special assignments which require a change of shift can work one of the following schedules as agreed to with their respective Superintendent. The following planned work (non-emergency) assignments will be limited to the following assignments. In the event that the Town is unable to secure volunteers for the following assignments, the Town reserves the right to utilize contractors for such assignments. 1. Street Painting; 2. Fire Hydrant Flushing; and 3. Street Light Maintenance. The agreed to schedule shall be followed for the duration of the assignment. If the assignment is for one day then the employee can choose either option for that one day. 1A. Daily: 11:00pm to 7:00am 8 hours regular time and 2 ¾ hours differential 1B. Weekly Shift: Sunday 11:00pm – 7:00am 8 hours regular time and 2 ¾ hours differential Monday 11:00pm – 7:00am 8 hours regular time and 2 ¾ hours differential Tuesday 11:00pm – 7:00am 8 hours regular time and 2 ¾ hours differential Wednesday 11:00pm – 7:00am 8 hours regular time and 2 ¾ hours differential Thursday 11:00pm – 7:00am 8 hours regular time and 2 ¾ hours differential 6 2A. Daily: 9:00pm – Noon 8 hours regular time, 7 hours overtime and 2 ¾ hours differential 2B. Weekly Shift: Sunday 9:00pm – Noon 8 hours regular time, 7 hours overtime and 2 ¾ hours differential Monday 9:00pm – Noon 8 hours regular time, 7 hours overtime and 2 ¾ hours differential Tuesday 9:00pm – Noon 8 hours regular time, 7 hours overtime and 2 ¾ hours differential Wednesday 9:00pm – Noon 8 hours regular time, 7 hours overtime and 2 ¾ hours differential Thursday 9:00pm – Noon 8 hours regular time, 7 hours overtime and 2 ¾ hours differential” 11. Article 30 Tuition Plan Add the following language to Article 30: “For federal tax purposes, employees can exclude from gross income education benefits paid or incurred on their behalf by their employer under a qualified educational assistance program. Other employer reimbursements for work-related education may be excluded from income if they are provided under an accountable plan or qualify as working condition fringe benefits; otherwise, they are included in income and taxed as compensation. Reference IRC Reg. §1.117(d). 12. Article 21.6 Sick Leave Bank D4. Delete the words “per fiscal year” and replace with “rolling twelve (12) month period”. 13. Article 7.5 Grievance and Arbitration Add the following paragraph before Step 1. “Cooling-Off” Period “Whereas grievances are sometimes the result of miscommunication and/or misinformation, a period of ten (10) working days from the date of the grievance or the employee’s knowledge of its occurrence may be used for conflict resolution. The Union must notify the Director of Public Works, within two (2) working days from the date of the grievance or the employee’s knowledge of its occurrence that it wishes to take advantage of the ten (10) day “cooling-off” period, which shall then begin. If the Union chooses to file a grievance at the end of the “cooling-off” period, the Step 1 grievance must be filed within four (4) working days following the conclusion of the “cooling-off’ period. 7 The potential grievant, and the Director of Public Works or a designee, will meet as soon as possible to discuss the grievance. A cooperative effort will be made to identify the problem and find a suitable solution. At the conclusion of the conflict resolution period, the potential grievant may file a grievance without prejudice. The Union may forward the grievance to Step 1 prior to the expiration of the ten (10) working days conflict resolution period or, by mutual agreement, the parties may extend the conflict resolution period beyond ten (10) working days.” Modify Step 1 as follows: Add the following to the end of the first sentence: “, unless the aggrieved employee or employees have invoked the “cooling-off” period. If the “cooling off period” has been invoked, the aggrieved party will have four (4) working days following the conclusion of the “cooling-off” period to file the Step 1 grievance”. 14. Article 34 Snow Plowing Replace existing language with: 34.4: Snow/Plowing Overtime Incentive “Employees covered by this agreement will receive $1,000 if they report when called to all snow plowing operations; $800 if they report when called to all but one (1) snow plowing operation; $600 if they report when called to all but two (2) snow plowing operations and $0 thereafter. This does not include sanding and snow hauling operations. The revised language in article 34.4 will have a sunset provision of June 30, 2018.” Signed this_________day of_______________________ 2016 Town of Lexington Department of Public Works, Local #1703 ____________________ _______________________________ Carl F. Valente Andrew Orfanos Town Manager President _____________________ ________________________________ Witness Witness AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Mothers Out Front/Sustainable Lexington Committee (25 min.) PRESENTER: Mark Sandeen, C hair, Sus tainab le Lexingto n Co mmittee, Lisa F itzgib b o ns, Mo thers Out Front ITEM NUMBER: I.2 SUMMARY: Attac hed are two letters that were unanimous ly approved by the Sus tainable Lexington Co mmittee during o ur meeting o n Feb ruary 23, 2016 that they recommend the Board ap p ro ve, sign and s end . Also attached – for b ackground p urposes – is the recommend ations that the S us tainable Lexington Co mmittee mad e to the Board o f S electmen regarding natural gas leaks in No vember of 2015. By s ending the natural gas letter the Bo ard o f S electmen will b e moving fo rward o n 4 o f those recommendatio ns . Also attached is a s o lar briefing p ro viding bac kgro und on the current status o f s olar legislatio n in Mas s achusetts . There will als o b e a p res entation on Article 16. SUGGESTED MOTION: Mo tion to send the proposed letter, as p res ented, to the Senate President, Speaker of the Ho use, and Governo r as king fo r their s up p o rt o n: eliminating the net metering c ap s , maintaining a fair value fo r net metering credits , rap idly introducing a follow-o n s o lar inc entive p ro gram and p ro tec ting exis ting s o lar c usto mers by grand fathering them under current solar p o lic y. Mo tion to send a letter to Natio nal Grid reques ting they address the c o ntinuing p ro b lem of natural gas leaks in Lexington. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 7:05 P M ATTACHMENTS: Des crip tion Typ e Update on Solar Pres entation Proposed Solar Letter Backup Material Natural Gas Recommendations Backup Material Letter Regarding Natural Gas Backup Material Pres entation on Article 16 - Approriate for Advice and Anals ys is - Getting to Net Zero Cover Memo Solar is working for Massachusetts Solar is delivering a range of economic, environmental and social benefits to Massachusetts communities and ratepayers •$1 invested in solar yields $2.20 to $2.70 in benefits (Source: Net Metering and Solar Task Force) •Solar supports over 15,000 jobs •899 jobs in Lexington’s 3rd and 4th Middlesex districts •36,000+ solar systems installed •Solar provides long-term stable, predictable energy costs for Massachusetts businesses, protecting jobs The Commonwealth at-large receives a total of $10.2 billion in net benefits from solar compared to net costs of $4.5 billion (Source: NMSTF report, pg 195) Solar is working for Lexington Lexington’s 1.1 MW Solar Rooftop Project 5 Schools and Town Library •$5.6 million savings over 25 years •$800,000 in health benefits •1.3 million kWh insulated from winter energy price spikes •Provides 15% municipal electricity demand, enough to power 175 homes Solar is on hold across entire state Why? •Net metering caps stalled solar across more than half of Massachusetts •NSTAR cap will be hit in 1 – 2 months •Over $500 million of projects on hold •SREC II program closed for all but smallest projects on February 1st. •SREC II program for small projects will run out in 1 – 2 months. Caps have been hit in National Grid & Unitil territories Fair compensation for net metering is critical Proposed legislation arbitrarily cuts net metering credit values 20% - 75% •NO consideration for solar benefits •NO consideration of project economic viability •Rolls solar policy back to before Global Warming Solution Act Lexington Rooftop Current savings: $141,500 / yr Gov. bill savings: -$ 35,000 / yr House bill savings: -$ 96,000 / yr Wholesale isn’t fair payment for solar Acadia Center study shows the value of solar to the grid ranges from 22-28 cents/kWh Paying solar wholesale rates means paying solar LESS THAN wholesale generators, e.g. natural gas plants, who earn additional revenue from other payments Studies show solar electricity is worth MORE THAN both wholesale and retail rates Hon. Stanley C. Rosenberg, Senate President Hon. Robert A. DeLeo, Speaker of the House HE. Charlie Baker, Governor of Massachusetts Re: Sustainable Solar Policy Dear President Rosenberg, Speaker DeLeo and Governor Baker: The Lexington Board of Selectmen wishes to express our appreciation for the efforts of the Administration and the Legislature to ensure that the Commonwealth continues to lead the nation in energy efficiency and renewable energy. We understand that a balanced, long-term energy plan with a range of energy sources providing safe, efficient and uninterrupted energy delivery is essential if we want to maintain and improve our economic growth and provide a high quality of life for our residents. We appreciate the efforts of you and your colleagues to comprehensively address our energy issues. Electricity from solar must be a key part of this picture. In recent years, Massachusetts has become a leader in solar development, with over 985 megawatts of installed solar capacity statewide. Local efforts in cities and towns, like Lexington, to host solar installations on residential, commercial, and municipal property has been the bedrock of this success, creating over 15,000 jobs in Massachusetts, including over 4,200 jobs in Middlesex County alone. This is clear evidence that the policy framework established by the Green Communities Act and the Global Warming Solutions Act in 2008 has served us well. The Town of Lexington completed the installation of a 1.1 MW rooftop solar project on 5 municipal schools and our public library in December 2014. We have recently approved the construction of a 2.2 MW ground mount solar project at the Town’s Composting Facility. These two projects will produce roughly the equivalent of 45% of the Town’s municipal electricity demand. In addition, 310 Lexington residents have installed 2.3 MW of solar on their homes, including 162 Lexington residents who installed 1.14 MW of privately-owned residential solar as part of the Commonwealth’s Solarize Massachusetts program. However it is with great concern that we are writing you. The Massachusetts solar industry is currently at a near standstill due to legislatively imposed net metering caps and the very recent termination of the SREC II incentive program for solar energy systems larger than 25kW. The net metering caps have stalled municipal and private projects in 171 communities in National Grid’s service territory for the last 11 months. We expect projects in NSTAR’s service area, which includes Lexington, will hit their cap limits within the next two months. In addition, 50% of the SREC II program capacity that was set aside for small systems has disappeared in the last 6 weeks. Once the SREC II capacity is gone, this will effectively eliminate the possibility of any new solar projects in Lexington – or anywhere else in the Commonwealth. We are also concerned that some of the recent legislative proposals for addressing these issues have proposed imposing new charges on existing solar installations and retroactively reducing the net metering credit value host customers would receive for the solar electricity they produce. We would ask that any new solar legislation would protect host customers like the Town of Lexington and our residents by grandfathering existing solar installations under current solar policy terms and conditions. Second, the value of net metering credits must be kept at a reasonable level. The most recent solar bills under consideration would dramatically decrease the value of net metering credits. Our municipal projects would not have been economically viable at any of the most recently proposed net metering rates. We are concerned that these proposed changes in net metering policy would risk the viability of any future projects. Third, the SREC II incentive program has ended well in advance of achieving the Commonwealth’s solar goals. We strongly support the rapid introduction of a follow on program that lowers overall costs while allowing Massachusetts to achieve our long- term solar goals and to take full advantage of the federal tax credits that have been extended. In summary, the Lexington Board of Selectmen asks you to support (1) eliminating the net metering caps, (2) maintaining a fair value for net metering credits, taking into account project size and type, with full rates for projects under 25kW, municipal projects, low-income projects, and community solar projects, (3) rapidly introducing a follow-on solar incentive program, and (4) protecting existing solar customers by grandfathering them under current solar policy. The time to act on global warming is now. Please do everything in your power to help achieve a 100% clean energy economy in Massachusetts. Thank you very much. Sincerely, Lexington Board of Selectmen CC: HE. Charlie Baker, Governor Hon. Michael Barrett, Senator Hon. Kenneth Donnelly, Senator Hon. Jay Kaufman, Representative, Hon. Thomas H. Golden, House Chair, Joint TUE Committee Senate Chair: Hon. Benjamin P. Downing, Joint Conference Committee House Chair: Hon. Brian Dempsey Senate Minority Member: Hon. Bruce E. Tarr House Minority Member: Hon. Bradley H. Jones, Jr. Sustainable Lexington Committee Recommendations to Board of Selectmen Subject: Natural Gas Leaks 1) A recent study conducted by Boston University has determined that 2.7% of the natural gas in the Boston area is leaking out of the area’s distribution pipeline. 2) That leakage rate will almost double the amount of Lexington’s greenhouse gas emissions from natural gas, from 12% of total emissions with no leaks to 22% of total emissions. 3) Natural gas is primarily methane, a very powerful greenhouse gas with 86 times the Global Warming Potential of CO2 over a twenty-year time frame. 4) The Boston area has 1 leak for every mile of road, while the Indianapolis area has 1 leak for every 200 miles of road. This is largely due to the age of the two pipelines. 5) The utility has documented 93 unrepaired leaks in Lexington. The oldest known leak in Lexington is 24 years old. Many gas leaks in Lexington are not included in this database. 6) Currently the utility is only required to fix leaks that it considers to be an explosion hazard. They do not need to fix leaks that they determine are not an immediate hazard. As a result, many leaks go unrepaired for years. 7) Consumers pay for the leaks. The utility has little incentive to fix leaks that are not an immediate hazard. 8) Natural gas leaks also have health impacts on humans and trees. Several towns are currently suing the utility to recover costs of street trees killed by natural gas leaks. The extent of natural gas leaks in Boston was discovered because the leaks were killing street trees. 9) Natural gas leaks also aggravate asthma and other respiratory conditions. Asthma is one of the leading causes of school absenteeism. 10) Reducing the leaks would also reduce the need for additional pipelines. Recommendations: 1) Include natural gas emissions leaks in the Town’s greenhouse gas inventory. This would include reports required under the Green Community Act and in the Town’s Sustainability Action Plan. 2) Ask the utility to provide the Town with an inventory of the natural gas distribution pipeline in Lexington including: a. Maps showing the location of all pipelines b. Material and age of all pipelines c. Maps showing leaks and leakage rates in the Town 3) Ask the utility to convene a working group to establish communication channels with the Town to coordinate natural gas pipeline repair with scheduled road & sewer replacement work. 4) Ask the utility to provide their estimate of lost and unaccounted natural gas in Lexington. 5) Ask Town’s representatives to support legislation (HB 2870 & HB 2871) that would require the utilities to cover the cost of natural gas leaks and stop passing that cost on to ratepayers and that leaks are repaired whenever roads are opened for other repairs. 6) Assess whether the Town has found any damage to street trees from natural gas leaks 7) Hold a Public Hearing to raise public awareness of this issue Susan Fleck VP Gas Pipeline Safety & Compliance National Grid 40 Sylvan Road Waltham, MA 02451 Subject: Addressing Natural Gas Leaks in Lexington Dear Susan Fleck and Joseph Newman, The Lexington Board of Selectmen and Lexington’s delegation to the Massachusetts State House are writing to request that National Grid begin working with the Town of Lexington to address the continuing problem of natural gas leaks in Lexington by taking three specific actions. We will be convening a public meeting hosted by the Board of Selectmen, Representative Jay Kaufman, Senator Mike Barrett and Senator Ken Donnelly to discuss these proposed actions on May 17th at 7PM in Cary Memorial Hall at 1605 Massachusetts Avenue. We would request that National Grid send a representative to this meeting who is prepared to address questions from the public and their elected officials, and who has been authorized to discuss National Grid’s plans for working with the Town to address the natural gas leaks in Lexington. The Board of Selectmen request that National Grid take the following actions: 1) Provide the Town with an annually updated inventory of the natural gas distribution pipeline in Lexington including: a. Maps showing the location, material and age of all pipelines b. Maps showing all known leaks and leakage rates in the Town 2) Convene a working group to establish communication channels with the Town to ensure that natural gas pipeline repair is coordinated with scheduled road & sewer replacement work. 3) Provide National Grid’s annually updated estimate of total natural gas supplied and consumed in Lexington, specifically breaking out the amount of lost and unaccounted natural gas in Lexington. It is our understanding that National Grid has documented 93 unrepaired natural gas leaks in Lexington with the oldest known leak in Lexington being 24 years old. Natural gas leaks affect our citizens’ health, aggravating asthma and other respiratory conditions. Asthma is one of the leading causes of school absenteeism. Natural gas leaks also have health impacts on trees. Natural gas is primarily methane, a very powerful greenhouse gas with 86 times the Global Warming Potential of CO2 over a twenty-year time frame according to the IPCC. Based on the leakage rate recently documented in the Metro Boston area, we have increased our estimate of Lexington’s total annual greenhouse gas emissions by 111 million pounds of CO2e (an increase of 11%) with natural gas now representing 22% of Lexington’s total emissions after accounting for the leakage rates. For these and other reasons, we ask that you begin working with us to address this important topic. Best regards, Lexington Board of Selectmen CC: Hon. Senator Michael J. Barrett Hon. Senator Kenneth J. Donnelly Hon. Representative Jay R. Kaufmann HE. Governor Charlie Baker Secretary Matthew A. Beaton - Executive Office of Energy and Environmental Affairs Joseph Newman, National Grid – Director of Government Affairs Massachusetts Joseph Newman Director of Government Affairs – Massachusetts 40 Court Street, 11th Floor Boston, MA 02108 Exploring Net Zero in LexingtonSustainable LexingtonLexGWACMothers Out Front - Lexington Getting to Net Zero Emissions•A natural next step in Lexington’s commitment to addressing climate change.•Scope includes commercial, residential, municipal and school buildings. •Essential element to meeting our goals of reducing overall emissions 80% by 2050.•Continues Lexington’s regional and national leadershipThe Opportunity for Lexington •Greener buildings = healthier buildings.•Dramatically lower total life cycle cost of ownership for our buildings.•High performance buildings = competitive advantage and differentiator. •Planned major capital investments in Lexington’s school and municipal buildings over the next 5 years that benefit from this work.The Opportunity for Lexington •Develop broad consensus on path for Lexington to become a Net Zero community over 25 to 35 years.•Focus on greenhouse gas emissions from building operations.•Develop strategies and recommendations to:–Reduce GHG emissions from the built environment–Improve energy efficiency and conservation on new and existing buildings–Support renewable energy generation, both on and off-site–Implement best practices to engage / educate owners and influence resident / occupant behaviorGetting to Net Zero - Charge •Diversity is Key - All Major Stakeholders included•Business Leaders / Community Leaders•Large Commercial Property Owners•Residential Property Owners / Real Estate•Non-profit Leaders•Architects / Green Building Engineer – Experts•Town Committees:•School Committee / Parents •Planning / Economic Development Representatives•Historic Districts / Historical Commission•Sustainable Lexington / other Town Committees•Selectmen / Town StaffGetting to Net Zero - Stakeholders •Ad hoc task force•Term: 12 – 18 months•Members approved by Board of Selectmen•Report to the Board of SelectmenGetting to Net Zero - Governance Getting to Net Zero Process•Baseline Research –Understanding Lexington’s buildings stock and it’s contribution to emissions •Tools and Technical Support–Statistical models, Best Practices, Energy Supply Primer•Facilitation –Building BUY-IN across stakeholders on task force and in working groups•Getting to Zero Action Plan –Idea and strategy development–Final Report–Road Map/Timeline for getting to net zero in Lexington•Community Engagement •Adoption•Implementation •Role of Consulting •Actionable recommendations–Comprehensive Plan•Commercial•Residential•Municipal–Practical, Implementable, Fiscally Responsible Actions–In line with a Sustainable FutureGetting to Net Zero - Deliverables •To see if the Town will vote to raise and appropriate a sum of money necessary to hire consultants to provide advice and analysis to the Getting to Net Zero Task Force and Town staff, determine whether the money shall be provided by the tax levy, by transfer from available funds or by any combination of these methods, or to act in any other manner in relation thereto.(Inserted by the Board of Selectmen at the request of the Sustainable Lexington Committee)Warrant Article 16 •Net Zero Task Force, Cambridge, MA–http://www.cambridgema.gov/CDD/Projects/Climate/NetZeroTaskForce•The Integral Group, Vancouver, BC–http://www.integralgroup.com•Sustainable Performance Institute, Boston, MA–http://www.sustainable-performance.org•Peregrine Energy Group, Boston, MA–https://www.peregrinegroup.com•Fort Collins, CO/ Rocky Mountain Institute (RMI)–http://www.rmi.org/elab_fort_collins_transforms_energy_useUseful Links AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Article Presentation - Community Preservation Committee (10 min.) PRESENTER: Marilyn Fenollos a, C hair, Community P res ervatio n C o mmittee ITEM NUMBER: I.3 SUMMARY: Ms . Feno llo s a will b e at yo ur meeting to answer any ques tions yo u have regarding Artic le 8. S ee attac hed p ro ject info rmatio n. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 7:30 P M ATTACHMENTS: Des crip tion Typ e List of CPA Projects Backup Material Project-Munroe Tavern Archaeological Dig Backup Material Munroe Center for the Arts Window Study Backup Material Lexington Arts & Crafts Society Pars ons Gallery Lighting Renovation Backup Material Keeler Farm Community Hous ing Acquis ition Backup Material Greeley Village Rear Door and Porch Pres ervation Backup Material Wright Farm Barn Needs As s es s ment and Feas ibility Study Backup Material Antony Park Renovation Backup Material Minuteman Bikeway Wayfinding Signs Implementation Backup Material Town Pool Renovation Des ign and Engineering Costs Backup Material Park Improvements - Hard Court Res urfacing Backup Material Granite Fores t Pocket Park Cons truction at Lincoln Park Backup Material Park Improvements - Athletic Fields Backup Material Park and Playground Improvements Backup Material Grain Mill Alley Des ign Implementation Backup Material FY 17 CPA PROJECT LIST as of 2/29/16123456789101112131415A B C D E F G I JPROJECT FY17 FY18 FY19 FY20APPLICANT/ CONTACTFINAL CPC VOTE NOTESOPEN SPACEWright Farm Barn Needs Assessment and Feasibility Study$35,000 $0 $0 $0Karen Mullins 8-0-1 Open SpaceGrain Mill Alley Design Implementation $214,114 $0 $0 $0 Melisa Tintocalis 7-0 Open SpaceHISTORIC RESOURCES Munroe Tavern Archaeological Dig $15,000 $0 $0 $0Susan Bennett- Lexington Historical Society 9-0Visitors Center Renovation - Indefinitely Postponed$0 $0 $0 $0Pat Goddard/ Shawn Newell Indefinitely PostponedMunroe Center for the Arts Window Study$30,000 $0 $0 $0Nancy Sofen/ Tom Griffiths 9-0Lexington Arts and Crafts Society Parsons Gallery Lighting Renovation $24,280 $0 $0 $0 Tom Whelan 8-0Original CPA request-$32,000 Total project cost $36,280First Parish Restoration - Application Withdrawn $0 $0 $0 $0 Russ Tanner No VoteAPPLICATION WITHDRAWNRECREATION Town Pool Renovation Design and Engineering Costs $166,000 $1,620,000 $0 $0 Karen Simmons 9-0 FY 17 CPA PROJECT LIST as of 2/29/1616171819202122232425262728293031A B C D E F G I JPark Improvements- Hard Court Resurfacing $61,000 $0 $58,000 $43,000 Chris Filadoro 9-0Granite Forest Pocket Park Construction at Lincoln Park $30,000 $0 $0 $0 Karen Simmons 8-1Minuteman Bikeway Wayfinding Signs Implementation $120,000 $0 $0 $0 David Kucharsky 9-0 Original request - $330,000 revised application submitted 10/28/15Park Improvements- Athletic Fields $120,000 $125,000 $150,000 $400,000 Chris Filadoro 9-0Antony Park Construction Funds $60,000 $0 $0 $0Dave Pinsonneault 5-4Park and Playground Improvements $75,000 $60,000 $0 $70,000 Chris Filadoro 9-0COMMUNITY HOUSINGKeeler Farm Community Housing Acquisition- pending HOME funds $115,000$0$0$0Bill Kennedy- LexHAB9-0Original request- $180,000. Revised request- $185,000. Potential reduction by $70,000 due to pending HOME funds. Greeley Village Rear Door and Porch Preservation $263,250$0$0$0Caileen Foley- Lexington Housing Authority9-0Original CPA request- $415,711. Total project cost- $351,000ADMINISTRATIVE BUDGETAdministrative Expenses $150,000$0$0$09-0CPA DEBT SERVICEDebt Service- $3,289,721$0$0$08-0 FY 17 CPA PROJECT LIST as of 2/29/163233343536373839404142A B C D E F G I J$4,768,365 :uorlsuluuelocl :uo JdJ ol psluesJrd lc3lold :fq peMor^ex :uo ps^rscex uorFcrlddv {g tt tlzt' let) 9!02'62 roqolco : o}eC -fl="llY)-*u :tuecr lddv Jo a;ntuuBl S spunl Ourleredo pue bursrerpunl uo4 000'Zt pue lunotue) sactno5 Surpung re{lO palsanbag spunC JdJ lsoS lcelord IeloJ papsou Se Ollr al pUP 'SaqsllMs Jaultxtp /v\Ou llelsul 'sornlxrl pue urelsls lcerl rvreu llplsur 'sarnug 1q6rl pue urats,{s lcet} buustxe anourar :llercos eq1 1o fue;;eb eq1 ur uatrsls 6uttq6rl aceldeg :uorldrrosoCI 1cefot4 ;eug r3tcos srlvgc f sl_uv NorgNtx3-t :Jou,{4.o 1u3rrn3 zLaoL1L :o8ed/Dloog poeq olrs loefoJd 8ursno11 uou?eJJ3u JrJolsrH soeds uadg - "$ |a"*d'6r d"y\t :1ecre4,ldeytr sJossessv ells lCefOJd tZbZOVW 'uo16urxe1 leorls ueqlleM otl :sserppY e1r5 1cefo.ld (leura) uroc'oloqdue;aqn6n;o1 (tpc) egOO 9t6 tgL IZVZOVW 'uogurxa-1 loorls opeqs eZ'uelaqM spuoql :lleruo pua 6Joqrunu ouoqd lceluor 5ssalppe s6uosJed lJsluoJ/luucllddy r{lercog sget3 pue suv uol6urxe-1 :(,{uuy) uorlerl:JJv ee$nuruoJ ro dnorg ppng,tqderOoloqd 'rleqC :Ilarcos s4erC pue sUV uol6urxe1 ,raqluor.! pr€og :UOIIISOd/OIIII Jepq1l seuroql :uos.Iod lJBtuo]/lu€tilddv Jo aIUBN NOIIYfiIUO.{NI INVf, ITddV fl"'pos "U"rO p* "UV r"l6uxol - uorle^ousg bunqbrl ,fr"ff"g srosed :ellll pe[OJd I4NOT TVYI4IhINS NOIJVJITil{Y JJgTOtrd f 3lfi uul,uoc NotIVnH 3 sf ud Al.tNnruwoc NOtCNtXf-l lo NMOI Project Title: Gallery Lighting Renovation, Lexington Arts and Crafts Society 1. Scope or concept of project: The Lexington Arts and Crafts Society plans to remove and replace the lighting system in its gallery (the Parsons Gallery) with new lighting fixtures. The lighting system in the Parsons Gallery was installed 40 years ago. When it was installed, it was the best system for its time, with an expected service life of approximately 20 years. After 40 years of use, the fixtures are worn, some are electrically unsafe, and a number cannot be aimed or adjusted. The track system that provides power to the lights is failing in some locations. The plan is replace all of the current fixtures and the track system with an LED system designed to deliver light for an art gallery. 2. Project goal and objectives: (Indicate how the Category Specific Criteria for the CPA are met.) Historic category. The Lexington Arts and Crafts Society (LACS) requests CPA funding under the Historical category. Founded in 1935, LACS was incorporated as a non-profit in 1953. At present, the society is constituted as a 501(c)(3) non-profit, a regional art education center. The society has a long history of contributions to the cultural life of Lexington. The Historic Commission has determined that the society is "significant" in the history, archeology, architecture or culture of the Town of Lexington, as required by the Community Preservation Act. See section 10 for a letter from the Commission, dated October 22, 2015, with this determination. Project criteria. The proposed project meets the following criteria for the historical category: 1. The lighting renovation will preserve, enhance, restore and/or rehabilitate the society gallery, its primary public space. 2. The lighting renovation will protect, preserve, enhance, restore and/or rehabilitate the historical function of the building (a gallery from its inception). 3. The renovations will directly benefit the public functions of the gallery, such as the high school artist exhibit that is presented yearly in the gallery. 3. Projected action plan and timeline: The gallery is scheduled for use through mid-July 2016. The renovations will make the gallery unusable while they proceed. The following schedule uses a period when the gallery is not in use: July 25th – 29, 2016: Remove existing track system, fixtures, check and renovate wiring and switches. August 1 – 5, 2016: Install new tracks and fixtures August 8, 2016: Gallery reopens 4. Anticipated project cost: (Provide a budget, with line itemization.) Item Quantity Amount Edison Price Minimax LED O fixtures 60 27,000 Edison Price lighting track 128 ft 1,280 Replacement switches and wiring 2,000 Labor, remove existing system and install new system 6,000 Total $36,280 5. Other funding sources, including private/public/in-kind: The Society plans a fundraising effort to partially fund the lighting renovations. 6. CPA funding request: $24,280 7. Budget justification: (provide an explanation for why each type of expense is needed.) Lighting fixtures - Most of the cost of the new system is in the fixtures. The fixtures proposed are a commercial type designed for lighting art in galleries. The type of illumination and color characteristics are optimal for art display. Each fixture has an estimated service life of 50,000 hours. The alternatives cannot match the quality of light or service life of these fixtures. The proposed design increases the number of fixtures from 40 to 60. The added fixtures are on two new tracks in the center of the room that will provide light for metal sculptures and ceramics that may be installed in the middle of the room. See the drawing provided in section 10; arrows indicate the new track locations. Track system - The track system is the matching track from the manufacturer of the fixture. It is a small part of the cost of the project. Wiring and switch replacements – Currently gallery lighting has simple on/off switches. The proposal includes an amount for a number of dimmer switches and an allowance for the cost of replacement wiring if it is needed. Price information - Pricing for the light fixtures and track was provided by Omnilite, Inc., of Burlington, a local representative of Edison Price. The fixture prices are 65% of the retail price, based on a web search for the Edison Price Minimax LED O fixture. The labor estimate is from Fitzmaurice Electric of Arlington. 8. List and describe any comparable projects: The society has not done anything comparable recently. The project will be supervised by our Building Committee, which includes two architects. 9. Relevance to community: (indicate how project is relevant to the current and/or future needs of Lexington.) The Parsons Gallery of the Lexington Arts and Crafts Society is a primary resource for the cultural life of Lexington. Improving the gallery lighting will improve the experience of the public for what the gallery offers. The gallery provides the following: Exhibits throughout the year from society artists: painting, ceramics, photography, woodworking, weaving, metalwork, polymer clay/beading, and decorative arts. Exhibits from artists outside the society, such as the Korean Cultural Society of Boston. Juried exhibits of state-wide scope, such as the bi-annual State of Clay exhibit of fine ceramics, sponsored by the society. The yearly exhibit of high school artists from Winchester, Burlington, Bedford, Concord, Carlisle, Arlington, and Lexington that the Society hosts. 2015 is the 20th year of this show. The gallery is a focal point for Lexington Open Studios, a town-wide art event. All exhibits are free and open to the public. The Lexington Arts and Crafts Society also offers classes and workshops in painting, ceramics, photography, woodworking, weaving, metalwork, polymer clay/beading, and decorative arts. We can speak more about role of the society in Lexington cultural life if we are called to speak to the Community Preservation Committee. 10. Supporting documents: (Provide supporting letters, references, studies, maps, and statistics.) The supporting documents are the following: Drawing of the proposed lighting installation Photograph of Parsons Gallery, 130 Waltham Street, Lexington Specifications for Edison Price Minimax LED O fixtures Letter from the Historical Commission dated October 22, 2015 Drawing of the proposed light installation: Parsons Gallery Note the light patterns on the walls with hot spots and very dark areas. Uneven lighting and glare make the artwork difficult to appreciate. FEATURES MiniMax LED O is a track mounted accent light powered by one of a number of Xicato LED modules – including Artist Series and Vibrant Series modules – all of which are distinguished by extraordinary color consistency (within 1x2-step MacAdam ellipse). See tables on the reverse for wattages and efficacies. Luminaire may be configured to mount to any of eighteen 20-amp, 120-volt track systems – or – to any of six 277-volt track systems. Luminaire may be ordered with one of a number of drivers. A matte black cross-baffle assembly controls surface brightness and reduces spill light. Lens orientation may be adjusted from below by rotating cross- baffles. The cross-baffle assembly is spring mounted for easy removal. Beam spread is changed by removing the cross-baffle assembly, replacing one ‘twist and lock’ reflector with another, and re-inserting the cross-baffle assembly. Luminaire is ordered with a single reflector; one or both of the other reflectors may be ordered as accessories. An on-off rocker switch, mounted flush in the circular top of the luminaire, is included standard on luminaires equipped for 120 volt service only. A concealed swivel provides 385° horizontal rotation and vertical adjustment from 0° to 90°. The swivel is permanently tensioned, allowing the luminaire to remain fixed at any angle. Luminaire can be locked in place by depressing a hinged (`lever lock’) bar so that it lies flush with the top of the housing. Lifting the lever lock frees the swivel. Luminaire accepts one or two of a number of Optical Accessories, including spread lenses and color filters. Complimentary Beam Smoother is included. MiniMax luminaires have seamless aluminum housings and cast aluminum tops for lightweight durability and heat dissipation. 41-50 22ND STREET, LIC NY 11101 t e l 718.685.0700 f a x 718.786.8530 www.epl.com ©Copyright, Edison Price Lighting 2015 6:15 MiniMax is a pending trademark of Edison Price Lighting. TRACK FIXTURES 11-100 MiniMax LED O ™ track mounted LED cross-baffled accent light PRODUCT CODE For complete product code, list basic unit and select one item from each following box. Basic Unit .................................................................MM-XSM2-OX Luminaire is suitable for highlighting vertical or horizontal surfaces, as well as objects in museums, galleries, showrooms, residences, offices and stores. Luminaire is individually fused and listed for mounting on Edison Price Lighting 120-volt or 277-volt track. For the outlet box mounted version of this luminaire, see MiniMax LED O-OBM. APPLICATIONS Fixture Spacing Requirements The track adapter of this fixture is 8 1/8“ long. For this reason 1) it cannot be track-mounted closer than 8 3/8“ on center and 2) it cannot be used with 3 of our 7 Unicep single-fixture track units. Driver dimmable to 10% (see Light Output box below) with electronic low voltage (ELV) dimmer on 120-volt track only; seamless driver case, pictured, measures 6 ½” x 2” x 1 5/8” ...................- DME dimmable to 10% (see Light Output box below) with either incandescent or ELV dimmer on 120-volt track only, seamless driver case, pictured, measures 6 ½” x 2” x 1 5/8” ....................- DMP dimmable to 1% (see Light Output box below) with a Lutron® incandescent dimmer on 120-volt track only, seamless driver case measures 5 3/4” x 3 5/8” x 1 5/8” .................................- LU-DMI Finish white: includes white switch ....................................................- WH black: includes black switch .......................................................- BL Industrial Silver: includes black switch ..........................................- SI custom color: specify switch color: white or black ............................- CC EXTRA REFLECTORS Specify as separate line items. OPTICAL ACCESSORIES See next page 20° spot reflector .........................................................XSM-REF20 40° flood reflector.........................................................XSM-REF40 60° wide flood reflector ................................................XSM-REF60 sBeam Spread Reflector (specify one to ship with fixture) 20° spot ............................................................................- 20D 40° flood ...........................................................................- 40D 60° wide flood ...................................................................- 60D Light Output 700L /CRI 97 Artist ........................DME (10%) or LU-DMI (1%) ...L07A 1000L /CRI 97 Artist .......................DMP (10%) or LU-DMI (1%) ...L10A 1000L /CRI 80 ................................DMP (10%) or LU-DMI (1%) ...L10S 1500L /CRI 80+ Vibrant ...3000K only ..DMP (10%) or LU-DMI (1%) ...L15V 1500L /CRI 80+ ..............................DMP (10%) or LU-DMI (1%) ...L15S 2100L /CRI 80+ ..............................DME (10%) or LU-DMI (1%) ...L21S Track Configuration 120-volt track (e.g. SightLine) ..................................................- 2C 277-volt track (e.g. HighLine) ..........no switch; not dimmable ..........- HC Light Color 2700 K .............................................................................- 27K3000 K .............................................................................- 30K3500 K ............................................................................- 35K4000 K ............................................................................ - 40K For luminaires modified for 50A or 60A track systems, contact factory. OPTICAL ACCESSORIES Specify as separate line items. All are 2 ¾” (70mm) dia. Lenses and filters are glass; screens are aluminum. diffuse glass ...............................................................DGS/2.75 prismatic lens (Solite) .....................................................PLS/2.75 55° spread lens ..........................................................LENS/2.75 40° x 70° spread lens ........................................LENS/2.75-4070 beam smoother included with fixture .................................CLR/2.75 color filters Daylight Blue .............................................................DAY/2.75 Surprise Pink .............................................................PNK/2.75 amber .......................................................................AMB/2.75 blue ...........................................................................BLU/2.75 green .......................................................................GRN/2.75 red .......................................................................... RED/2.75 33% light reduction screen ........................................SCR33/2.75 50% light reduction screen ........................................SCR50/2.75 MINIMAX LED O PHOTOMETRIC REPORT (tested per IESNA LM-79-2008) Luminaire .........................track-mounted LED accent light with a 20° reflector and black cross-baffle (NO LENS) Lamp ...............................Xicato XSM LED Module, 1500 lumens, 3000K Lamp Life .........................rated 50.000 hours based on L70/B50 criteria. LM80 report by LED manufacturer furnished upon request Luminaire Light Output .......753 lumens Verification Services Report No. 182709. Original test report furnished upon request. LUMINANCE dATA Vertical Angle 45 3076 55 1759 65 1014 75 0 85 0 Candela/m2 Horizontal Angle CANdLEPOWER dISTRIBUTION (Candela) Vertical Angle 0 0 4506 5 3689 15 1046 25 188 35 14 45 6 55 3 65 1 75 0 85 0 90 0 700 lumens 1000 lumens 1000 lumens 1500 lumens 2100 lumens Artist Artist standard & Vibrant .45 (estimated) .57 (estimated) .63 (estimated) 1 1.27 (estimated) LIgHT OUTPUT MULTIPLIER Luminaire Luminaire Light Efficacy System LED Module Type Output (lms/watt) Wattage 700 Lumens Artist 339* 21 16* 1000 Lumens Artist 429* 20 21* 1000 Lumens standard 474* 32 15 1500 Lumens standard & Vibrant 753 33 23 2100 Lumens standard 956* 37* 26* LUMINAIRE LIgHT OUTPUT ANd EffICACy *estimated values STANdARd dRIVER INfORMATION (UL Class 2, dry and damp location) Voltage 120 277 Input Watts (700A/1000A/1000/1500/2100 lumens) 16/21/15/23/26 16/21/15/23/26 Input Current (A) (700A/1000A/1000/1500/2100 lumens) .13/.18/.13/.19/.22 .06/.08/.05/.08/.09 Output Current (mA) 500-1050 500-1050 Min. Power Factor 0.99 0.99 Operating Temperature Range (F) –13 to 122 –13 to 122 David Kelland,Chair Marilyn Fenollosa Wendall Kalsow Frank Kern Sally Zimmerman 1625 Massachusetts Avenue Lexington,MA 02420 781-862-0500 Ext.701 •Town of Lexington Historical Commission October 22,2015 To Whom it May Concern: Re:Lexington Arts and Crafts Society Building 130 Waltham Street Lexington,MA 02421 At a public meeting ofthe Lexington Historical Commission (LHC)held on October 21,2015, duly convened and at which a quorum was present and voting,the LHS unanimously determined that the Lexington Arts and Crafts Society Building at 130 Waltham Street,Lexington,MA,is "significant"in the history,archeology,architecture or culture of the Town of Lexington,as such term is used in the definition of "Historic Resources"contained in The Community Preservation Act,Massachusetts General Laws Chapter 44B,Section 2. Very truly yours, \jAJ_~tD~ ~:r~yn Anollosa \ Acting Chair TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT APPLICATION SUMMARY FORM Project Title: Funding for the purchase of one unit of Affordable Housing, Keeler Farm APPLICANT INFORMATION Name of Applicant/Contact Person: _____Bill Kennedy______________________ Title/Position: ___Chair, LexHAB________________________________________ Group or Committee Affiliation (if any): LexHAB ______________________________________________________________________________ Applicant/Contact Person’s address, contact phone number, and email: ______135 Wood St., 781-862-2502, kennedy.w@rcn.com____________________ PROJECT INFORMATION Project Site Address: ______Keeler Farm, 71 East St_________________________________ ________________________________________ Project Site Assessors Map/Parcel: __N/A__________ Project Site Deed Book/Page: ____N/A____________ Current Owner: ____________N/A_______________ Brief Project Description: LexHAB is requesting $185,000 to be used for the purchase of a unit of housing at Keeler farm. The unit will be utilized as affordable housing for one family in per- petuity. LexHAB is applying, concurrently with this application, for HOME funds. If HOME funds are received, the request for CPA funds will be withdrawn. As has been the case for the last several years, advertising and selecting renters for CPA funded properties will be in compliance with current state requirements for units to count toward the town’s stock of affordable housing units for 40B purposes. Established by a vote of town meeting in 1983, LexHAB was the first local municipal organiza- tion in Massachusetts providing rental units to low and moderate income individuals and fami- lies. When reviewing applications (except for CPA funded properties), LexHAB considers how urgently housing is needed; that the family size matches the size of the unit; financial need; di- versity; and possible Lexington connection. A volunteer nine member board, appointed by the Selectmen, runs LexHAB. CPA funded properties, as stated above, follow a lottery system and Purpose (please check all that apply) ______ Open Space ______ Historic ______ Recreation ___X___ Housing procedures required by the Commonwealth’s Department of Housing and Community Develop - ment. As of October 1st, LexHAB owns 64 homes housing 181 people. Approximately 80% of its households had a previous Lexington Connection when they moved into Lexington Housing. LexHAB units range from 4-bedroom scattered site homes to one-bedroom condominiums. This housing is provided to persons making up to 80% of the median income for the Boston area as set by the federal government. This figure shifts annually, but the current limit as determined by HUD is $66,600 for a family of four or $46,500 for an individual. There is also an asset limita- tion of $60,000. LexHAB rents are no more than 30% of the family income as verified by the previous year’s income tax returns. ______________________________________________________________________________ ________________________________________________________________ COSTS Signature of Applicant: ___William P Kennedy_______________ Date: Oct 28, 2015 Fiscal Year Total Project Cost CPC Funds Requested Other Funding Sources (amount and source) 2010 2011 2012 2013 2014 2016 2017 $185,000 $185,000 For Community Preservation Committee Use Only: Application Received On: _________________________ Project Presented to CPC on: _________________________ Reviewed by: ___________________________________ Determination: ____________________________________ Guidelines for the Use of CPA Funding by LexHAB The following are guidelines agreed upon by the Community Preservation Committee, LexHAB and the Board of Selectmen for the acquisition of affordable units with Town CPA funds. These guidelines will be adhered to for all funds appropriated by the CPC. 1)All units purchased with CPA funds shall be submitted for inclusion on the Subsidized Hous- ing Inventory (SHI). 2)Each acquisition shall increase the affordable housing stock. Monies shall be spent only on acquisition or rehabilitation of a unit that results in an addition to the pool of affordable units. 3)Units to be purchased shall be one or two family (single, duplex or condominium unit). 4)The size of the units may be up to 1,500 square feet of habitable space. 5)If LexHAB builds the unit, the size may be 3 bedrooms, expandable to 4. 6)LexHAB shall try to purchase dwellings on public bus routes, including Lexpress Routes. 7)Total CPA funds expended for a unit of housing, including legal and professional services, whether built new on purchased land or purchased and renovated, shall not exceed $525,000. 8)Efforts shall be made to maximize energy efficiency in each unit. 9)As a general policy, CPA funds shall not be expended for the demolition of any houses listed or pending listing on the Cultural Resources Inventory. 10)When LexHAB identifies a housing unit or land for acquisition, it shall submit a proposal to the CPC and the Capital Expenditures Committee for comment prior to submittal to the Board of Selectmen. Approval by the Board of Selectmen is required for any LexHAB pur- chase of a unit or of land. 11)CPA funds appropriated to LexHAB by Town Meeting shall be identified in a specific MU- NIS account. Expenditures against the account shall be submitted to the Town Manager, with a copy to the CPC Administrative Assistant. 12)Funds remaining in the LexHAB account may be carried over from year to year for subse - quent acquisitions of affordable housing units. (Approved February 17, 2011) Signature of Applicant: ___William P Kennedy_______________ Date: Oct 28, 2015 For Community Preservation Committee Use Only: Application Received On: _________________________ Project Presented to CPC on: _________________________ Reviewed by: ___________________________________ Determination: ____________________________________ TOWN OF LEXINGTON COMMUNITY PRESERVATION COMMITTEE PROJECT APPLICATION SUMMARY FORM Project Title: Lexington Housing Authority- Greeley Village Rear Door and Porch Preservation Project APPLICANT INFORMATION Name of Applicant/Contact Person: Caileen Foley - Lexington Housing Authority Title/Position: Executive Director Group or Committee Affiliation (if any): Applicant/Contact Person's address, contact phone number, and email: 1 Countryside Village, Lexington MA 02420 781-861-0900 ; cfoley@lexingtonhousing.org PROJECT INFORMATION Lexington, MA 02421 Purpose (please check all that apply) __ Open Space Historic -- Recreation -- __ x _ Housing Project Site Address: Greeley Village Project Site Assessors Map/Parcel: _ Project Site Deed Book/Page: Current Owner: Lexington ...---H..-o_u_s~m-g_A.,.....u-.t..-h-o-.,ntr-y Brief Project Description: The rear entry/exit doors and porches are visibly sagging, have water damage, energy loss and poses a serious structural deterioration issue. There are approximately 1 OO doors and 75 porches to be replaced. COSTS Fiscal Year Total Project Cost CPC Funds Requested Other Funding Sources (amount and source) 2015 2016 2017 $351 000.00 $263,250.00 ~R7 7!1íl nn - Dl-lCf) rst::itA) 2018 2019 2020 TOTAL $351 000.00 $263 250.00 $87 750.00 Signature of Applicant: Cai te,(/\, 6. f~ Date: I z) !; / I -: ------- For Community P1eservat1on Committee Use Only Apphcatron Received On Project Presented to CPC on -------- Reviewed by Determmation ----------- ~~~~~~~~~~~~,LE X I NG TO N~ HO USING~ A U~T HOR I~T~Y'~~~~~~~~~~ ~~~ ÜNE COUNTRYSIDE VILLAGE, LEXINGTON, MASSACHUSETTS 02420-2576 Nrcholas Santosuosso, Chairman Werdong Wang, Vice-Chairman Melinda Walker, Treasurer Robert D Peters, Assistant Treasurer Leo P Mcsweeney, Comrmsstoner TEL 781 861-0900 FAX 781 861-1938 TDD 1-800-545-1833 EXT. 104 Carleen B Foley, Executive Director December 3, 2015 Town of Lexington Community Preservation Committee Lexington, MA 02420 RE: Greeley Village Rear Door and Porch Preservation Project Revised Application, 12/2/2015 Dear Town of Lexington Community Preservation Committee, Enclosed please find a revised application for CPA funding. I have added additional information that clearly outlines how the improvements will preserve the actual property from injury, harm or destruction. I have also revised the budget and requested funding amount. We are now requesting $263,250.00 instead of $415,711. I met with an architect who has experience with similar projects, and we reviewed the scope of work and associated costs. This led to a lower total development cost. Please let me know if you require any further information. I look forward to working together on this and all future projects. Sincerely, Cw ÍÁ/v fJ i: t=ß.Æ,LÖ Caileen Foley Executive Director Equal Employment Opportunity · Affirmative Action Employer Revised Application 12/3/15 1. Scope or concept of project We are requesting CPA funding to help finance the preservation of all rear exit doors and porches at Greeley Village. With CPA funding, we will be able to use our funding allocation from the Commonwealth of Massachusetts Department of Housing and Community Development to cover the remaining cost. Currently, all 100 rear doors to the units are over SO years old and in dilapidated condition. We would replace all doors with new door, storm door and doorframes. The current doors leak water causing a serious water infiltration issue leading to a deterioration of supportive beams, sagging and warped doors and loss of energy. Concurrently, the rear porches (75 total) leading to the doors are sagging and pose a structural hazard for each building. We would rehabilitate the porches with new steps and railings leading into the unit. 2. Project goals and objectives We believe the Rear Door and Porch Preservation Project at Greeley Village meets the criteria set forth by the Lexington Community Preservation Committee, specifically: preservation to protect the real property from 'injury harm or destruction'. The Lexington Housing Authority is the primary provider of low and moderate income housing for residents of the Town of Lexington. We take pride in our vast portfolio of affordable housmg, so we place great importance in the preservation required to keep these properties functional as they get older. It is imperative that we promote the use of our current buildings, as developing new public housing is proving increasingly difficult with limited funds. 3. Projected action plan and timeline Bid out contract: end of 2016 Begin door replacement: beginning 2017 Finish door replacement: summer 2017 1 Revised Application 12/3/15 4. Anticipated project cost The anticipated project cost is $351,000.00 CPA: $263,250.00 DHCD (State): $87,750.00 Project Estimation Components - Mate, ial and Labor Description Notes Unit Cost Unit Quantity Cost Type Subtotal Storm/Screen Door $1,200 EACH 100 Dwelhng $120,000 OO Porch repair $2,000 Each 75 Dwell mg $150,000.00 Labor and Materials: $270,000.00 Other Cost Description Notes Unit Cost Unit Quantity Cost Subtotal Type Contingency - l 0% $27,000.00 Soft costs (fees/permit) - $27,000.00 10% Architect - l 0% $27,000.00 Others Total: $81,000.00 Total Development Cost: $351,000.00 2 Revised Application 12/3/15 5. Other funding sources, including private/public/in-kind: The Commonwealth of Massachusetts Department of Housing and Community Development $87,750.00 6. CPA funding request: $263,250.00 7. Budget justification The budget for this project was generated through the Commonwealth's Capital Planning System for Housing Authority asset management. The pricing was determined by RS means data, a national average cost information source. It is adjusted for the Boston area, which is 21 % higher than the national average. The proposed scope of work and budget was reviewed with a DHCD approved architect who has experience with this type of project. 8. List and describe any comparable projects Below are past CPA projects awarded and their status FY10 Greeley Village Siding Replacement- CPA award $386,129. This project is completed FY11 Vynebrooke Village Drainage Improvements - CPA award $364,800. This project is completed FY14 Greeley Village Front Entrance Project - CPA award $172, 734.00 This project is completed FY14 Vynebrooke Village Health and Safety improvements - CPA award $300,551 This project is completed. FY15 Greeley Village 4 new ADA unit construction - CPA award $810,674. This project is in progress and is scheduled for completion Spring 2016. 3 Revised Application 12/3/15 9. Relevance to community Maintaining safe, sanitary and affordable housing is imperative to satisfying the needs of low-income families in our community. Currently, the waiting time for a unit at Greeley Village is three years or more. Ensuring these units are kept online through proper preservation procedures is the only way we can continue to serve a needy population. 10. Supporting documents The Lexington Housing Authority, through the Department of Housing and Community Development (MA State) will fund the remaining amount by allocating funds to this project from its formula funding. 4 Project Name:Wright Farm Needs Assessment and Feasibility Study Date:15-Oct-15 Submitted By:Conservation Commission Department:Land Use - Conservation Project ID Number:1007 First Year Submission? Priority 1 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4531 E-mail Conservationcomm@lexingtonma.gov Revision Date:19-Nov-15 Description of Project:With the acquisition of the Wright Farm residential lot, the Town now has an enclosed barn on a portion of land to be incorporated into the previously acquired 12.6 acre Conservation parcel. The barn is in some disrepair and this funding request is to investigate what it would take to renovate the building into a space useable for environmental education programs, among other uses. Located at 241 Grove Street, this is the northernmost property in Lexington. The historic barn is a three story structure with a shed portion on the back side. While the building appears structurally sound, it is most definitely a barn, and would need significant upgrades to be used as a public space. The vision for this barn is a rehabilitation into a gateway to Lexington from both Bedford and Burlington, and a new life as an educational center for all community members. Initial conversations have taken place with Lexington Public Schools staff and with education planners at Mass Audubon regarding the possibilities for the property and the space. The next steps will be to conduct an environmental programming feasibility study and a barn structural and architectural needs assessment to provide such environmental programming. The assessment would involve having the barn thoroughly researched and inspected by an architectural professional to identify structural stability and feasible renovation alternatives and associated costs related to having the barn accessible by the public and providing educational programming. Justification/Benefit:Renovation of the Wright Farm Barn would benefit many members of the Lexington community, and would extend to Bedford and Burlington as well, and perhaps beyond. As an educational facility the barn could house a number of activities, from adult education classes to school field trips to preschool “nature adventure ” programs. As we learn more and more about the advantages of outdoor learning experiences for all ages, a space such as this could put Lexington on the forefront of public environmental education. In addition, maintaining the historic barn will preserve a piece of Lexington ’s history as an agricultural village. Since there is a significant amount of space available, exhibits on wetland conservation and other town projects could be created to educate community members of various requirements and ongoing projects. Impact if not completed:In its present state, the historic barn is only suitable for storage, and is already in need of some maintenance, and will continue to deteriorate without maintenance and upkeep. We have learned that school field trips for off-site learning opportunities are increasingly difficult to schedule, for reasons of both available time during the school day and assocaited costs. An in-town environmental and outdoor learning center, potentially open to schools of neighboring towns as well, would be welcome addition, especially one that allows easy access to three diverse natural environments-open meadows and grassland areas, protected wetland resource areas, and forested areas-as is true of the Wright Farm. A renovated historic barn could add shelter, bathrooms, classroom, and exhibit space. Such a use would ensure continued presence and preservation of an historic barn stucture at the northern entrance of town. If this is feasible,it is an opportunity that the Town should not miss out on. Stakeholders:Conservation Commission Board of Selectmen Conservation Department Lexington Public Schools School Committee Community Members Timeframe:This is a long-term project considering the actual, physical rehabilitation of the Wright Farm Barn, but the needs assessment and feasibility study could be completed before the end of FY2017. Operating Budget Impact:N/A Cost Analysis: Replace. Freq: 0 Years 12/3/2015 9:31:34 AM Project Name:Wright Farm Needs Assessment and Feasibility Study Date:15-Oct-15 Submitted By:Conservation Commission Department:Land Use - Conservation Project ID Number:1007 First Year Submission? Priority 1 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4531 E-mail Conservationcomm@lexingtonma.gov Revision Date:19-Nov-15 Capital Funding Request Levy Water RecreationSewerFunding Source:CPA Recurring Cost $0.00 Maintenance Cycle 0 Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: In process of obtaining cost estimates from professional environmental education orgainizations and professional architects who specialize in historic structures and educational structures. Revolving Other 1007 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $35,000 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $35,000 $0 $0 $0 $0 Totals $0 $35,000 $0 $0 $0 $35,000 $35,000CPA Amt. Req.$0 $0 $0 $0 12/3/2015 9:31:34 AM Project Name:Antony Park Construction Date:01-Oct-15 Submitted By:D. Pinsonneault Department:Public Works Project ID Number:984 First Year Submission? Priority 0 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-274-8300 ext 1 E-mail dpinson@lexingtonma.gov Revision Date:14-Oct-15 Description of Project: FY17 Request - $60,000. The Town hired Studio 2112 Landscape Architecture to design a park to commemorate our sister city Antony, France. The location chosen is the far right hand corner of Tower Park. This request is to build a park reflective of French gardens and species. The design will include a sitting wall, pathways, a memorial linking Lexington and Antony and landscaping. To date the Town has worked with the Tourism Committee to install a water line and do the initial grading. The FY17 funding request is needed to complete the park construction. Justification/Benefit: In 2010, the Selectmen authorized the Tourism Committee to build a Park adjacent to Tower Park to be named "Antony Park" in honor of our Sister City of Antony, France. During the visit of the Antony Mayor in April of that year a sign was presented to the citizens of Antony designating the area for a future park. In 1999, Antony dedicated "Place de Lexington" in the Town's honor. The proposed park will be an enhancement to Tower Park and be open to all residents and groups visiting Lexington. It will provide gathering space, quiet space and demonstrate the Town's commitment to the sister city program. Impact if not completed: The Town has been in communication with Antony, France to discuss a park being established in Lexington to commemorate the sister city relationship. The Tourism Committee has received some donations to apply towards the park. Failure to complete the park will leave the Town with a partially constructed area that will have to be restored and the result will have to be communicated to Antony. Capital Funding Request Stakeholders: Tourism Committee, Town Residents Timeframe: Construction will be scheduled for the summer and fall of 2016. Operating Budget Impact: There will be minimal impact on the operating budget. Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 0 Maintenance Cycle 0 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: Bid estimates provided by the architect. Revolving Other 984 $52,200 $0 $0 $0 $0 $3,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,800 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $60,000 $0 $0 $0 $0 Totals $0 $4,800 $52,200 $0 $3,000 $60,000 $60,000CPA Amt. Req.$0 $0 $0 $0 2/29/2016 10:46:56 AM Project Name:Minuteman Bikeway Wayfinding Date:30-Dec-14 Submitted By:B. Hadley Department:Public Works Project ID Number:969 First Year Submission? Priority 0 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-274-8314 E-mail whadley@lexingtonma.gov Revision Date:28-Oct-15 Description of Project: FY 2017 Request: $120,000. This request is to fund the purchase and installation of wayfinding, intersection and etiquette signage related to the Minuteman Bikeway in Lexington. The signage is one of the recommendations in the report entitled 'Navigating the Minutemen Bikeway' which was completed with the cooperation of the Bicycle Advisory Committee as well as representatives from the towns of Arlington and Bedford. The goal of this project is to design and install signage along the bikeway and adjacent roads and connections points. The signage will provide information to users which includes direction on accessing the bikeway, what can be found nearby by the bikeway (i.e. businesses, shops, banks, restaurants, etc.), and etiquette signs on the bikeway clearly describing the rules of etiquette for users. The tasks include the purchase and installation of the signs, project oversight and GIS mapping of the signs. Justification/Benefit: Improved signage will likely increase ridership of the bikeway, increase the likelihood of bikeway users to frequent Lexington establishments, and provide a safer bikeway for casual users as well as commuters. Impact if not completed: Failure to approve this request will prevent the town from making any substantial improvements to the wayfinding along the bikeway. Users of the bikeway will be unclear on the available amenities that Lexington offers in locations that are close to the bikeway. The antiquated etiquette signs will remain, which give poor instruction to the users. Capital Funding Request Stakeholders: Lexington residents, Bicycle Advisory Committee, other Town Departments and bikeway users. Timeframe: A consultant has been hired to develop the plan with implementation scheduled for FY17. Operating Budget Impact: Minimal operating budget impact. Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $200.00 Replace. Freq: 10 Maintenance Cycle 10 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: Cost estimate provided by Toole Design. Revolving Other 969 $100,000 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $120,000 $0 $0 $0 $0 Totals $0 $10,000 $100,000 $0 $10,000 $120,000 $120,000CPA Amt. Req.$0 $0 $0 $0 10/28/2015 2:29:54 PM Project Name:Town Pool Renovation Date:30-Aug-05 Submitted By:Karen Simmons Department:Recreation Project ID Number:283 First Year Submission? Priority 1 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-862-0500 x8480 E-mail ksimmons@lexingtonma.gov Revision Date:15-Oct-15 Description of Project: The Recreation Committee is requesting $166,000 in FY2017 for the design and engineering costs and construction/bid documents associated with Phase III of a multi-phased program of renovations to the Irving H. Mabee Pool Complex. The phased approach was identified in the Engineering Consultant's Study completed in FY2008 by Bargmann Hendrie and Archetype. The implementation of Phase III is scheduled for FY2018 and will include replacing the filtration systems, which are beyond their life expectancy, as well as other work necessary for the successful operation of the Irving H. Mabee Town Pool Complex to continue in the future. The building will have to be enlarged in order to accommodate four new filtration systems. The Garrity, Main (lap and Diving Pools share a common filter system. The Department of Public Health regulations have changed over the years and replacement of the filtration system will now require each pool to have its own filter to be in compliance with the current regulation. By having the pools on a common filter, if a situation occurs that warrants closing a pool, all three pools must be closed. Phase III of the project will also include a reconfiguration of the Wading Pool with the inclusion of new amenities such as water spray features which will help attract families with young children to the facility. The cost of the project has increased based on an updated cost estimate. Due to the scope and complexity of this renovation project, it was determined that the design/engineering costs should be separated from the construction costs to give us a more accurate estimate for the cost of the project. Therefore, the FY2017 funding request is for the design/engineering costs for Phase III and the FY2018 funding request will be for the construction and implementation of Phase III. Replacement of the filtrations system is a large undertaking and this project would include the following work: • Expansion of the filter room (an addition to the building is required).• Replacement of piping between existing surge tank and filter room (Main and Dive Pools).• Replacement of piping between Garrity Pool and filter room.• Removal and replacement of concrete decks to access piping.• Upgrade of electrical service to 600 Amps required for new filtration systems. In addition, the results of the pool facility audit recommended the following:• Reconfiguration of the Wading Pool and installation of new water spray features.• Replacement of the existing roof.• Replastering of the Wading, Main, and Dive Pools.• Replacement of the three diving boards.• Reconfiguration of the three one-meter diving board rails (which do not meet code).• Installation of new lifeguard chairs.• Replacement of the fencing with new black vinyl-coated chain link fencing and gates.• Resetting of the copings for the Wading Pool.• Installation of a new shade structure. Justification/Benefit: The Irving H. Mabee Pool Complex is a heavily used recreation facility during the summer. Attendance at the Center Pool Complex averages 75,000 people each summer. While the facility continues to operate safely, the filtration system was last updated in 1980. The consultant's report provided the Town with a detailed list of recommended upgrades and repairs needed, thus allowing the Town to plan and budget the upgrad es and repairs effectively and responsibly. With each year, the efficiency and effectiveness of the filtration systems and chlorinators decreases. Repairs become more costly as the filtration system breaks down more frequently. The improvements to the filtration system will bring the system into compliance. Funding was approved in 2010 for Phase I and 2011 for Phase II. Phase I and Phase II are complete. Impact if not completed: If immediate needs are not identified and addressed, the pool may need to be closed for an extended period of time during the peak season, thus affecting the residents and decreasing revenues. Stakeholders: Residents, Non-residents, Recreation & Community Programs, DPW, Health Department, Lexington Public Schools Timeframe: 2017-2018 Operating Budget Impact: Replace. Freq: 30 Years 2/29/2016 10:49:56 AM Project Name:Town Pool Renovation Date:30-Aug-05 Submitted By:Karen Simmons Department:Recreation Project ID Number:283 First Year Submission? Priority 1 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-862-0500 x8480 E-mail ksimmons@lexingtonma.gov Revision Date:15-Oct-15 Capital Funding Request Repairs to the filtration system and plumbing system has become an annual occurrence which impacts the operating budget. Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Maintenance Cycle 1 Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: The initial cost estimate is based on the Pool Facility Audit completed by Bargmann Hendrie + Archetype, Inc. in February 2008. It was updated in the spring of 2015. Design and engineering costs are based on 10% and contingency is based on 8%. Revolving Other 283 $0 $1,500,000 $0 $0 $0 $0 $120,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $166,000 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $166,000 $1,620,000 $0 $0 $0 Totals $0 $166,000 $1,500,000 $0 $120,000 $1,786,000 $166,000CPA Amt. Req.$1,620,000 $0 $0 $0 2/29/2016 10:49:56 AM Project Name:Park Improvements- Hard Court Resurfacing Date:13-Aug-07 Submitted By:Chris Filadoro/Karen Simmons Department:Recreation Project ID Number:532 First Year Submission? Priority 6 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov Revision Date:03-Sep-15 Description of Project: The Recreation Committee requests funds to institute and carry out a hard court resurfacing program. The program includes resurfacing, painting and striping the hard court surfaces at Recreation facilities. These facilities include neighborhood Basketball Courts, Center Track and Tennis Courts at the Center Complex, Clarke Middle School and Valley. The FY2017 request is for $61,000 to rehabilitate the basketball courts at Rindge Park and Kinneens Park. The project will include reconstruction of the courts and installation of new backboards/poles. The current surfaces have extensive cracks and frost heaves which will require a reconstruction. It will also include funding to purchase and permanently install a bike rack at each site. Future projects: FY2019 - $58,000 - Adams Park - resurface, paint, and restripe the Adams Tennis Courts and the Adams Basketball Court and installation of a bike rack. FY2020 - $43,000 – Valley Tennis Courts - resurface, paint, and restripe the tennis courts and installation of a bike rack. FY2021 - $65,000 – Center Basketball Courts –resurface, paint, and restripe the basketball courts and installation of a bike rack Justification/Benefit: Over the past 18 years, the Town has supported and invested in an upgrading of the town's recreation infrastructure. The hard court resurfacing program is a program for hard surface athletic facilities which include basketball, tennis, track and the skatepark. The program will include resurfacing and painting the hard court surfaces and installing new posts, backboards, nets and rims at Recreation facilities. It is important to maintain these valuable assets in the community to ensure their usability and the safety of the users. It is important to maintain the Town's recreation infrastructure. Impact if not completed: The impact of not approving the request is a deterioration of the athletic facilities and unsafe conditions for the residents in the community Capital Funding Request Stakeholders: neighborhood families and residents Timeframe: Fall 2016 Operating Budget Impact: Failure to maintain the infrastructure will result in higher repair costs and/or complete reconstruction. Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 15 Maintenance Cycle 5 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Revolving Other 532 $47,000 $0 $45,000 $30,000 $50,000 $5,000 $0 $5,000 $5,000 $5,000 $2,000 $0 $2,000 $2,000 $2,000 $0 $0 $0 $0 $0 $7,000 $0 $6,000 $6,000 $8,000 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $61,000 $0 $58,000 $43,000 $65,000 Totals $0 $27,000 $172,000 $8,000 $20,000 $227,000 $61,000CPA Amt. Req.$0 $58,000 $43,000 $65,000 2/29/2016 10:51:29 AM Project Name:Park Improvements- Hard Court Resurfacing Date:13-Aug-07 Submitted By:Chris Filadoro/Karen Simmons Department:Recreation Project ID Number:532 First Year Submission? Priority 6 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov Revision Date:03-Sep-15 Basis of Cost Projection: The cost estimates are based on similar past projects. 2/29/2016 10:51:29 AM Project Name:Granite Forest at Lincoln Park Date:26-Aug-15 Submitted By:Karen Simmons Department:Recreation Project ID Number:976 First Year Submission? Priority 2 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4801 E-mail ksimmons@lexingtonma.gov Revision Date:28-Aug-15 Description of Project: This request is for $30,000 from the CPA to install a monumental work of "Public Art" at Lincoln Park. This is a public/private partnership of which $30,000 is requested from the CPA and $45,000 will be raised privately by the Lincoln Park Sub-Committee. The design calls for the installation of a notable landscape feature "The Granite Forest" . The Granite Forest is a greenway corridor connecting the lower park to the upper park. It will have granite benches and will be landscaped with trees and shrubs. It will be located in the meadow between the multipurpose athletic field and the woodland/meadow gardens of Lincoln Park. This is along a high traffic path connecting the high school campus to the upper section of Lincoln Park. The primary material for the design started with the opportunity to utilize 11 antique granite foundation stones from the Issac Mulliken House built around 1850 and located at 2013 Massachusetts Ave. This house was being moved and renovated as part of the Inn at Hastings Park project. The granite was donated by Mr. and Mrs. Michael Kennealy. These 11 pieces of hand carved granite range in size from 5 feet to 11 feet and are a priceless reminder of earlier methods of building. Ultimately, it is the intent to have text carved into the granite adding a layer of ecology, history and poetry art. This is modeled after Thoreau's Path at Bisters Hill in Concord. Justification/Benefit: The Granite Forest is to serve as a landmark, providing a gathering space for individuals using the nature path, the playground and the athletic fields. This much used and loved area serves as a quiet, peaceful link between the two major recreation areas in Town; The Center Recreation Complex and Lincoln Park. It will exemplify the principal of adaptive reuse and creativity in the park environment and will provide a window on the ecological and social processes which shape the landscape. The spirit of reclamation is alive at Lincoln Park as it continues its transformation from a landfill to a thriving recreational and nature treasure. It is also the location of the Teresa and Roberta Lee Fitness/Nature Path, Dick Kirk Overlook and the Azalea Woods. Impact if not completed: The Town would lose this opportunity to connect the lower and upper park utilizing historical building material. Capital Funding Request Stakeholders: Lexington residents Timeframe: Fall 2016 Operating Budget Impact: This project was initiated and will be maintained by the Lincoln Park Sub-Committee. Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 0 Maintenance Cycle 0 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Revolving Other 976 $30,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $30,000 $0 $0 $0 $0 Totals $0 $0 $30,000 $0 $0 $30,000 $30,000CPA Amt. Req.$0 $0 $0 $0 2/29/2016 10:52:29 AM Project Name:Granite Forest at Lincoln Park Date:26-Aug-15 Submitted By:Karen Simmons Department:Recreation Project ID Number:976 First Year Submission? Priority 2 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4801 E-mail ksimmons@lexingtonma.gov Revision Date:28-Aug-15 Basis of Cost Projection: Based on cost estimate by the architect in 2014 and a quote from a contractor. 2/29/2016 10:52:29 AM Project Name:Park Improvements - Athletic Fields Date:15-Sep-06 Submitted By:Chris Filadoro Department:Recreation Project ID Number:518 First Year Submission? Priority 5 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov Revision Date:28-Aug-15 Description of Project: The Recreation Committee requests $120,000 in FY2017 to renovate the Adams Park Multipurpose athletic field located behind the Waldorf School. The renovation to the multipurpose field will include laser grading the athletic field, grading for proper drainage, and adding permanent park benches. The Town of Lexington athletic fields see excessive use and timely renovations and replacement are critical to provide safe and playable fields for all user groups. The athletic field is used by the Waldorf School during the day and by youth organizations evenings and weekends. Proposed future renovations will include turf, drainage, and irrigation (where applicable, and site amenities (benches, backstops, etc.): FY2018 - $125,000 - Harrington Baseball and Softball Fields FY2019 - $150,000 - New in-ground irrigation systems at the Hastings, Bowman and Franklin. FY2020 - $400,000 - Diamond School Field renovation will include drainage, laser grading, and new irrigation controls. FY2021 - $75,000 - Computerized Irrigation Controls for all in-ground Town systems. Justification/Benefit: Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all users. The Town of Lexington athletic fields are constantly used by recreation, school, youth, and adult groups. They are in need of major repairs that cannot be completed within the operating budget. There are safety issues with faulty backstops, uneven turf, uneven infield areas, and drainage. This is an ongoing multi-year capital program to address saftey and playability concerns and to provide adequate and safe field conditions for neighborhood families, recreation, and school programs. The benefit would be to renovate the fields to a condition where they will be safe, playable, and more easily maintained. Impact if not completed: The Public Works Department oversees the maintenance of the school and Town athletic facilities. The impact of not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of games. This will impact the School teams, youth leagues, adult leagues, and Recreation programs and affect the quality of life in Lexington. Capital Funding Request Stakeholders: Residents, non-residents, Lexington Public Schools and Waldorf School, Youth League programs, DPW, Recreation & Community Programs Department Timeframe: Develop specifications after Town Meeting approval and perform renovations beginning fall of 2016. Operating Budget Impact: DPW staff hours, equipment and materials costs should decrease with improved field conditions that will require routine maintenance and not emergency repairs. Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 10 Maintenance Cycle 1 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Revolving Other 518 $100,000 $110,000 $145,000 $365,000 $0 $5,000 $5,000 $5,000 $15,000 $0 $0 $0 $0 $0 $75,000 $0 $0 $0 $0 $0 $15,000 $10,000 $0 $20,000 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $120,000 $125,000 $150,000 $400,000 $75,000 Totals $0 $45,000 $720,000 $75,000 $30,000 $870,000 $120,000CPA Amt. Req.$125,000 $150,000 $400,000 $75,000 2/29/2016 10:53:09 AM Project Name:Park Improvements - Athletic Fields Date:15-Sep-06 Submitted By:Chris Filadoro Department:Recreation Project ID Number:518 First Year Submission? Priority 5 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov Revision Date:28-Aug-15 Basis of Cost Projection: Cost projections are based on similar past projects and information from vendors and architects. 2/29/2016 10:53:09 AM Project Name:Park and Playground Improvements Date:30-Aug-05 Submitted By:Chris Filadoro Department:Recreation Project ID Number:282 First Year Submission? Priority 4 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov Revision Date:03-Sep-15 Description of Project: The Recreation Committee requests $75,000 in FY2017 to replace the safety fencing at the Center Recreation Complex along Worthen Road and at the Muzzey Multipurpose Field along Massachusetts Ave. The improvements will include removing, disposing and installing approximately 1,200 l/f of new chain link fence between both locations. Approximately 800 l/f at 4' height and approximately 400 l/f at 8' height. The 8' height is requested next to the baseball and softball field to minimize balls from hitting vehicles along Worthen Road. FY2018 - $60,000 to replace and update the swing sets and install bike racks at Bow Street Park, Franklin Park and Munroe Park. Install safety surface. FY2020- $70,000 to update and replace the playground equipment at Sutherland Park and install a bike rack. Install safety surface. FY2021- $70,000 to update and replace the playground equipment at Rindge Park and install a bike rack. Install safety surface. The proposed playground improvements will renovate and rehabilitate existing safety surfacing and equipment so that all sites will be in compliance with the Consumer Product Safety Commission (CPSC), American Society for Testing and Materials (ASTM) and the American with Disabilities Act (ADA). Justification/Benefit: The existing fence is over 40 years old and is in disrepair. For safety it is recommended to replace the fence at the Center Recreation Complex and at Muzzey Field. Impact if not completed: Over the years, frost heaves has caused the fence posts to come out of the ground and the fence is falling over requiring replacement. The current playground equipment, use zones, and surfacing do not comply with CPSC, ASTM or ADA standards. As the equipment continues to age and deteriorate, more frequent inspections, repairs and equipment removal will be needed to ensure that the users are safe. This is neither cost effective nor efficient. Capital Funding Request Stakeholders: Residents Timeframe: Fall 2016 Operating Budget Impact: no impact to the operating budget Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 30 Maintenance Cycle 1 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Revolving Other 282 $72,000 $15,000 $0 $20,000 $20,000 $3,000 $3,000 $0 $5,000 $5,000 $0 $42,000 $0 $45,000 $45,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $75,000 $60,000 $0 $70,000 $70,000 Totals $0 $0 $127,000 $132,000 $16,000 $275,000 $75,000CPA Amt. Req.$60,000 $0 $70,000 $70,000 2/29/2016 10:53:53 AM Project Name:Park and Playground Improvements Date:30-Aug-05 Submitted By:Chris Filadoro Department:Recreation Project ID Number:282 First Year Submission? Priority 4 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-274-8355 E-mail cfiladoro@lexingtonma.gov Revision Date:03-Sep-15 Basis of Cost Projection: The cost projections are based on similar renovation projects. 2/29/2016 10:53:53 AM AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Article Presentations - Tree Committee (20 min.) PRESENTER: Nanc y Sofen and Karen Lo ngeteig, Tree Co mmittee Memb ers ITEM NUMBER: I.4 SUMMARY: Ms . Sofen and Ms . Longeteig will make a pres entation on the p ro p o s ed warrant artic les for the Annual Town Meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 7:40 P M ATTACHMENTS: Des crip tion Typ e Tree Committee Pres entation Pres entation TreeBy-LawAmendmentsNancy Sofen and Karen Longeteig, Tree CommitteePurpose:Since the Tree By-law was enacted in 2002, over 1,890trees, representing 16,416 diameter inches have been removed from the setback areas of residential lots. In addition to environmental costs, the loss of trees is changing the appearance of our neighborhoods. To preserve and strengthen our tree canopy for the next generation, two proposed By-Law amendments would 1) encourage the replanting of large native canopy treesand 2) prevent the removal of “significant trees,” canopy trees with a DBH of 30” and greater. Amendments proposed by theTREE COMMITTEEMembers:John Frey, ChairJewel KuljianKaren LongeteigGerry PaulAnne SenningNancy SofenJim WoodSuzanne Barry, BOS LiaisonChristopher Filodoro, Tree WardenGinna Johnson, Planning Liaison TreeBy-LawAmendments•Encourages replanting canopy species rather than small ornamentals•Varieties on Tree Committee Canopy Tree Table given “double credit” when replanting.Summary:AMEND TREE BYLAW: INCENTIVE FOR REPLANTING LARGE CANOPY SPECIES120-8.C.1 Protected TreesCurrentReplanting of trees: such replanting shall be on the basis of one inch of caliper of new tree(s) for each inch of DBH of tree(s) removed, and each replanted tree must have a minimum caliper of three inches.NewReplanting of trees: such replanting shall be on the basis of one inch of caliper of new tree(s) for each inch of DBH of tree(s) removed except, to encourage the replanting of canopy species, for each replanted tree listed in the Canopy Tree Table of the Lexington Tree Manual, replanting shall be on the basis of 1/2 inch of caliper of new tree(s) for each inch of DBH of tree(s) removed.Each replanted tree must have a minimum caliper of three inches.. TreeBy-LawAmendmentsTulip tree shading yard and street.AMEND TREE BY-LAW: PRESERVATION OF SIGNIFICANT TREES TreeBy-LawAmendmentsAMEND TREE BY-LAW: PRESERVATION OF SIGNIFICANT TREESStump of 40” maple removed at Pleasant Street tear-down. It was only significant tree for 100 yards on that side of street. TreeBy-LawAmendmentsAMEND TREE BY-LAW: PRESERVATION OF SIGNIFICANT TREESThe Town routed the new sidewalk around this red oak on Concord Avenue. TreeBy-LawAmendments•Applies to trees in setbacks during significant construction.•Any protected tree in setback area which is 30” in DBH or greater deemed a “significant tree”•Prohibits removal of significant trees that are not hazardousSummary:AMEND TREE BY-LAW: PRESERVATION OF SIGNIFICANT TREESA.It is unlawful for any person to cut, trim or remove, in whole or in part, any significant tree, even if such person is the owner of the fee in the land on which such tree is situated, except upon a permit in writing from the Tree Warden, and only to the extent of the terms and conditions of such permit.B.The Tree Warden shall grant a permit for tree removal upon receiving a determination from a Commonwealth-certified arborist that the tree is a hazard.C.For purposes of this section, a "significant tree" is any protected tree (as defined in section 120.3) in conjunction with demolition or major construction which is 30 inches in DBH or greater.D.Each person is held responsible for ascertaining the diameter of any tree prior to such person cutting, trimming or removing same, in whole or in part.continued next slide TreeBy-LawAmendments•Appeal process to BOS for hardship•Removal without permission requires payment to tree fund equal to estimated valueSummary:AMEND TREE BY-LAW: PRESERVATION OF SIGNIFICANT TREESE. A person who is aggrieved by the provisions of this section and for cause shown may apply directly to the Board of Selectmen for a permit to cut, trim or remove, in whole or in part, any significant tree which is otherwise protected under this section. The Board may approve such application so long as such Board, in the exercise of its discretion, is satisfied that such applicant would sustain a hardship, financial or otherwise, which outweighs any detriment to the public interest that would result in the application of this section. For the purpose of this section, "hardship" is the loss of an advantage. It may include, but not be limited to, a monetary advantage or the advantage to put property to a particular use.F. A payment to the Lexington Tree Fund in the amount of the value of the tree(s), as estimated by an arborist currently certified by the American Society of Consulting Arborists, will be required for any significant tree(s) removed without permission. AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Road Reconfiguration Trials (25 min.) PRESENTER: Jo hn Livsey, Town Engineer ITEM NUMBER: I.5 SUMMARY: The Engineering Divis io n will b e field testing the alternatives lis ted to evaluate the imp acts . This tes ting will inc lude field o b s ervatio ns. A p res entation will b e given to the b o ard to explain the p lan fo r field testing and field observatio ns . SUGGESTED MOTION: Confirm the end o rs ement of testing the alternatives . FOLLOW-UP: Post evaluation of the alternatives we will return to the Bo ard to disc uss the findings and get direc tion as to the mo s t ap p ro priate des ign. DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 8:00 P M ATTACHMENTS: Des crip tion Typ e Harrington Road Propos als Backup Material Mass. 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LEXINGTON TOWN CENTER\DRAWING FILES\PLAN SET\4496 MASS AVE TMP CLOSE.DWG 2/26/201611:22AMPESTAMP:PREPAREDBY:ForReviewOnlyFile:4496MassAveTMPClose.dwgOF2PANEL1PANEL2MASSAVE2WEEKSPRIORTOCHANGERIGHTTURNLANECLOSUREPANEL1APANEL2ADURINGTRIALPERIODPCMS2PCMS2LEGEND:LANE/AYWCANGEHRIGHT-TURNLANECLOSUREONMASSACHUSETTSAVENUE(WESTBOUND)ATEDISONWAY2IMPLMENTATIONSTEPSMASSACUSETTSAVE.(WESTBOUND)ATEDISONWAY1.INSTALLPORTABLECHANGEMESSAGESIGN(PCMS)SIGNTWOWEEKSPRIORTORIGHTTURNLANECLOSUREANDPOSTANNOUNCEMENTONTHETOWNWEBSITE.2.PRIORTOIMPLEMENTINGTHERIGHTTURNLANECLOSURETHEFOLLOWINGSHALLBEINSTALLED:a.INSTALLTEMPORARYPAVEMENTMARKINGSONTHEMASSACHUSETTSAVEEASTBOUNDAPPROACH.b.INSTALLREBOUNDABLEDELINEATORSTOCLOSERIGHTTURNLANE.3.IMPLEMENTATIONSHALLSTARTDURINGNON-PEAKTRAFFICPERIODSANDNON-SPECIALEVENTDAYS.4.APPROXIMATELYONEWEEKAFTER,OBSERVEFIELDCONDITIONSANDCOLLECTTRAFFICDATA.KEEPCLOSUREINPLACEFORAPPROXIMATELY3MONTHSTOALLOWFORMULTIPLEOBSERVATIONSOFFIELDCONDITIONS.EISNODMASSAVE/AYWEISNODAHEADLANECANGEHMASSACHUSETTSAVENUEATEDISONSTREETRIGHTTURNLANETEMPORARYCLOSUREFORTRIALPERIOD'DATE' AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Results of the Traffic Calming on Shade Street (5 min.) PRESENTER: Jo hn Livsey, Town Engineer ITEM NUMBER: I.6 SUMMARY: Staff will pres ent the res ults of the traffic calming and pedestrian s afety (trial) imp ro vments o n Shad e Street. SUGGESTED MOTION: NA FOLLOW-UP: NA DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 8:25 P M ATTACHMENTS: Des crip tion Typ e Traffic Calming Pres entation Backup Material Engineering Evaluation Report Backup Material John Livsey Town Engineer February 29, 2016 BOS meeting Concerns brought forth by abutters regarding speeds and volumes of vehicles along Shade Street Date collected in 2013 to determine speeds and Volumes Plans developed to reduce speeds and volumes and improved pedestrian safety Critical components of plan implemented over time Post construction data collected and will be discussed tonight Signage Signage Shoulder Lines Radar speed signs Radar speed signs Speed humps Speed humps Speed humps Speed humps Sidewalk Sidewalk Sidewalk Shade Street 85th percentile speeds have reduce by 3 to 8 mph along Spring Street Daily traffic volumes decreased between 44 and 217 VPD (vehicles per day) Intersection Volumes decreased between 45 and 82 vehicles during the peak hours Spring Street Speed increased by 8 to 10 MPH but is consistent with posted speed limit Daily traffic volume has increased by approximately 400 vehicles PM peak hour daily traffic has decreased by 59 vehicles MEMORANDUM BETA GROUP, INC. www.BETA-Inc.com Per your request, BETA Group, Inc. (BETA) has performed a before and after follow-up evaluation for the Shade Street Traffic Calming project. The purpose of this evaluation was to compare the traffic volumes and speeds on Shade Street before and after the installation of traffic calming devices in order to determine the level of impact the devices have had on vehicle speeds and volume along Shade Street. The data was collected along Shade Street at two separate stages using Turning Movement Counts (TMC) and Automatic Traffic Recorders (ATR). For consistency, the before and after data were collected for the same month and at same locations. The first set of data were collected at the beginning of the project, prior to device installation, in November 2013, and the follow-up data collected in November 2015, twelve months after installation of the devices. Turning Movement Counts were collected along Shade Street at its intersections with Cary Avenue and Fairbanks Road, while ATR units collected 48 hours of continuous traffic volume and speed data at the following study area locations: 1.Shade Street, east of Weston Street 2.Shade Street, east of Fairbanks Road 3.Shade Street, west of Spring Street In addition, 48 hour ATR data were collected on Spring Street , north of Shade Street, at two separate times. The first set of data was collected in November 2012 as presented in the “South Lexington Transportation Study” conducted by Fay Spofford and Thorndike. The follow-up data were collected in November 2015. SHADE STREET Shade Street data comparison tables were formulated for several characteristics. Roadway speeds (85th Percentile) are compared in Table 1, ATR volumes in Table 2 and intersection turning movement counts in Table 3. Date:November 30, 2015 Job No.: 4709 To:John Livsey, P.E. – Town Engineer Cc:Justin Curewitz From:Jaklyn Centracchio, P.E. Subject:Traffic Calming (Before & After) Follow-up Evaluation – Shade Street & Spring Street John Livsey, P.E. – Town Engineer November 30, 2015 Page 2 of 5 Table 1: Speed Comparison – Shade Street (2013 without devices to 2015 with devices) Location Date Posted Speed 85th Percentile EB Speed Difference % Change WB Speed Difference % Change Shade Street - East of Weston St 2013 20 27 29 2015 24 -3 -6%25 -4 -7% Shade Street - East of Fairbanks Rd 2013 25 31 32 2015 27 -4 -6%27 -5 -8% Shade Street - West of Spring St 2013 25 32 29 2015 27 -5 -8%27 -2 -3% Our findings based on the 85th percentile speed comparison data are summarized as follows: Shade Street (East of Weston St) - 20 mph posted speed •EB vehicle speeds decreased by 3 mph to 24 mph. •WB vehicle speeds decreased by 4 mph to 25 mph. •2015 speeds have decreased, but are still slightly higher than the 20 mph posted speed limit. Shade Street (East of Fairbanks Rd) – 25 mph posted speed •EB vehicle speeds decreased by 4 mph to 27 mph. •WB vehicle speeds decreased by 5 mph to 27 mph. •2015 speeds have decreased and are relatively consistent with a 25 mph posted speed limit. Shade Street (West of Spring St) - 25 mph posted speed •EB vehicle speeds decreased by 5 mph to 27 mph. •WB vehicle speeds decreased by 2 mph to 27 mph. •2015 speeds have decreased and are relatively consistent with a 25 mph posted speed limit. Table 2: Volume Comparison – Shade Street (2013 without devices to 2015 with devices) Location Date Daily AM Peak Hour PM Peak Hour Volume Vol. Diff. % Change Volume Vol. Diff. % Change Volume Vol. Diff. % Change Shade Street (E of Weston) 2013 607 66 56 2015 563 -44 -4%82 16 11%43 -13 -13% Shade Street (E of Fairbanks) 2013 1,456 220 203 2015 1,272 -184 -7%148 -72 -20%128 -76 -23% Shade Street (W of Spring) 2013 1,495 217 203 2015 1,278 -217 -8%163 -54 -14%141 -62 -18% John Livsey, P.E. – Town Engineer November 30, 2015 Page 3 of 5 Our findings based on the volume comparison data are summarized as follows: Shade Street (East of Weston St) •Daily volumes decreased by 44 vehicles. •AM peak hour volumes increased by 16 vehicles. •PM peak hour volumes decreased by 13 vehicles. Shade Street (East of Fairbanks Rd) •Daily volumes decreased by 184 vehicles. •AM and PM peak hour volumes decreased by 72 and 76 vehicles, respectively. Shade Street (West of Spring St) •Daily volumes decreased by 217 vehicles. •AM and PM peak hour volumes decreased by 54 and 62 vehicles, respectively. Table 3: Intersection Volume Comparison (2013 without devices to 2015 with devices) Location Approach AM Peak Hour PM Peak Hour Date Volume Vol. Diff.% Change Volume Vol. Diff.% Change Shade St @ Cary Ave SB 2013 76 47 2015 49 -27 -22%22 -25 -36% WB 2013 34 117 2015 30 -4 -6%82 -35 -18% EB 2013 103 33 2015 89 -14 -7%20 -13 -25% Total 2013 213 197 2015 168 -45 -12%124 -73 -23% Shade St @ Fairbanks Rd SB 2013 24 6 2015 21 -3 -7%2 -4 -50% WB 2013 35 137 2015 25 -10 -17%95 -42 -18% EB 2013 178 74 2015 136 -42 -13%38 -36 -32% Total 2013 237 217 2015 182 -55 -13%135 -82 -23% John Livsey, P.E. – Town Engineer November 30, 2015 Page 4 of 5 Our findings based on the intersection volume comparison data are summarized as follows: Shade Street @ Cary Avenue •AM peak hour volumes decreased by a total of 45 vehicles. o SB peak hour volumes decreased by 27 vehicles. o WB peak hour volumes decreased by 4 vehicles. o EB peak hour volumes decreased by 14 vehicles. •PM peak hour volumes decreased by a total of 73 vehicles. o SB peak hour volumes decreased by 25 vehicles. o WB peak hour volumes decreased by 35 vehicles. o EB peak hour volumes decreased by 13 vehicles. Shade Street @ Fairbanks Road •AM peak hour volumes decreased by a total of 55 vehicles. o SB peak hour volumes decreased by 3 vehicles. o WB peak hour volumes decreased by 10 vehicles. o EB peak hour volumes decreased by 42 vehicles. •PM peak hour volumes decreased by a total of 82 vehicles o SB peak hour volumes decreased by 4 vehicles. o WB peak hour volumes decreased by 42 vehicles. o EB peak hour volumes decreased by 36 vehicles. SPRING STREET Comparison tables were also formulated for roadway speeds and ATR volumes as shown in Table 4 and Table 5, respectively. Table 4: Speed Comparison – Spring Street (2012 to 2015) Location Date Posted Speed 85th Percentile NB Speed Difference % Change SB Speed Difference % Change Spring Street - North of Shade St 2012 35 27 27 2015 37 10 15%35 8 12% Our findings based on the 85th percentile speed comparison data are summarized as follows: Spring Street (North of Shade St) - 35 mph posted speed •NB vehicle speeds increased by 10 mph to 37 mph. •SB vehicle speeds increased by 8 mph to 35 mph. •2015 speeds are consistent with a 35 mph posted speed limit. John Livsey, P.E. – Town Engineer November 30, 2015 Page 5 of 5 Table 5: Volume Comparison – Spring Street (2012 to 2015) Location Date Daily AM Peak Hour PM Peak Hour Volume Vol. Diff.% Change Volume Vol. Diff.% Change Volume Vol. Diff.% Change Spring Street (N of Shade) 2012 7,506 629 891 2015 7,905 399 3%945 316 20%832 -59 -3% Our findings based on the volume comparison data are summarized as follows: Spring Street (North of Shade St) •Daily volumes increased by a total of 399 vehicles. •AM peak hour volumes increased by 316 vehicles. •PM peak hour volumes decreased by 59 vehicles. CONCLUSIONS Shade Street •85th percentile travel speeds have reduced by 3 to 8 mph following the installation of traffic calming devices. •Overall, daily traffic volumes have decreased between 44 and 217 vehicles per day. •Overall, intersection volumes have decreased between 45 and 82 vehicles during the peak hours. Spring Street •Although speed has increased by 8 to 10 mph between 2013 and 2015, the speeds are consistent with a 35 mph posted speed limit. •Daily traffic volume has increased by approximately 400 vehicles. •Although the overall daily traffic volume has increased, the PM peak hour daily traffic has decreased by 59 vehicles. Ref:O:\4700s\4709 - Lexington - Shade Street\Engineering\Reports\Text\4709 Before and After Evaluation.docx AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discuss Articles for Annual Town Meeting Consent Agenda (5 min.) PRESENTER: Jo e Pato ITEM NUMBER: I.7 SUMMARY: Review artic les p ro p o s ed for inc lusion in the Annual To wn Meeting c o nsent agenda. The fo llo wing artic les are based o n las t year's c o ns ent agend a: Article 6. App ro p riate fo r S enior Service Pro gram Article 7. Es tab lis h and Continue Departmental Revo lving Funds and Spec ial Revenue F und Article 9. App ro p riate fo r Recreatio n Capital Projec ts Article 17. Vic tory Garden S treet Ac ceptanc e Article 19. Appropriate Bond s and No tes Premiums Article 22. Appropriate to S tabilizatio n Fund (if the plan is to IP) Article 23. Appropriate from Debt Servic e Stab ilization F und Article 27. Es tablis h Qualificatio ns fo r Tax Deferrals In ad d ition the following articles are proposed for inc lusion: Article 11. Ap p ro p riate fo r Water S ystem Imp ro vements Article 12. Appropriate for Was tewater Sys tem Improvements If there are no unp aid bills p ending b y the time the c o nsent agend a is cons idered the following article would als o be eligible: Article 24. Appropriate for Prior Years ' Unpaid Bills SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 8:30 P M AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Town Manager Appointment - Historical Commission (5 min.) PRESENTER: Carl F. Valente, Town Manager ITEM NUMBER: I.8 SUMMARY: Marilyn Fenollo s a has been a memb er of the His to rical Commission since 1994. Ms . Feno llo s a is current with her Ethic s Commis s ion training. SUGGESTED MOTION: Mo ve to ap prove the Town Manager's reapp o intment of Marilyn Fenollosa as a member o f the Histo rical Commission. FOLLOW-UP: Town Manager's Office will s end a reappointment letter. DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 8:35 P M ATTACHMENTS: Des crip tion Typ e Marilyn Fenollos a Reappointment Application Backup Material AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Selectmen Committee - Resignation - Community Farming Committee (5 min.) PRESENTER: Jo e Pato ITEM NUMBER: I.9 SUMMARY: Thomas Olivier has s ub mitted his resignation from the Co mmunity Farming Committee. SUGGESTED MOTION: Mo tion to ac c ep t the res ignatio n o f Tho mas Olivier fro m the Community F arming C o mmittee, effective immed iately. FOLLOW-UP: Selec tmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 8:40 P M ATTACHMENTS: Des crip tion Typ e Resignation Letter Backup Material Current Members of the Community Farming Committee Backup Material AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor License - Mani's for Melanoma PRESENTER: Jo e Pato ITEM NUMBER: C.1 SUMMARY: Catherine Murphy has req uested a o ne-day liq uor licens e to serve beer and wine at a fundraiser fo r the Melanoma Fo und ation of New England o n Thurs day, Marc h 24, 2016, from 4:00 p .m. to 9:00 p.m. at MiniLuxe, 1718 Mas s achusetts Avenue. SUGGESTED MOTION: Mo tion to app ro ve the c o nsent agend a. FOLLOW-UP: Selec tmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 8:45 P M ATTACHMENTS: Des crip tion Typ e Application for One-Day Liquor - Mani's for Melanoma Backup Material AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor Licenses - Spectacle Management PRESENTER: Jo e Pato ITEM NUMBER: C.2 SUMMARY: Spec table Management has req uested the following one-d ay liq uor licens es to s erve b eer and wine in the Cary Memo rial Building Lobby: March 6, 2016, 7:00 p.m. to 11:00 p .m. (Late Night Catechis m) March 13, 2016, 2:00 p .m. to 6:00 p.m. (R o nan Tynan) SUGGESTED MOTION: Mo tion to app ro ve the c o nsent agend a. FOLLOW-UP: Selec tmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/2/2016 8:45 P M ATTACHMENTS: Des crip tion Typ e Application for One-Day Liquor Licens e -Spectacle Management Backup Material