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HomeMy WebLinkAbout2021-12-30-CEC-min RECEIVED �p�NB Minutes of the 2022 03 Jit 11,28 anni s Lexington Capital Expenditures Committee (CEC) Meeting xx December 30, 2021 'row�q CLERK APRIL 19*" p� I��II �@p�pp RING, W..I.. IU A"�N III A IltlFu Location and Time: Remote Meeting; 7:30 P.M. CEC Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; and Frank Smith CEC Members Absent: Sandy Beebee & Rod Cole Others Present (remote participation): None Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, December 30, 2021 • PENDING FINAL or DRAFT Minutes for the 2021 CEC Meetings on November 4; November 8; November 15; November 17; November 18; December 2; December 2 (Financial Summit II); December 9; December 13; December 16; and December 30. [See the Approvals... below for full descriptions of each] Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 7:32 P.M. As the Committee members present had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law in legislation signed on June 16th of this year by Massachusetts Governor Charles D. Baker). Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. Further, this meeting would be recorded to assist in preparing Minutes, and the recording would be deleted once the Minutes is approved. Mr. Lamb took a roll-call attendance, determining that three members were present—which is a quorum. Approval of Minutes for Prior CEC Meetings After discussion, a Motion was Made and Seconded to approve the following, as presented: • PENDING FINAL CEC Minutes for November 4, 2021 • PENDING FINAL#2 CEC Minutes for November 8, 2021 • DRAFT CEC Minutes for November 15, 2021 • DRAFT CEC Minutes for November 17, 2021 • PENDING FINAL CEC Minutes for November 18, 2021 • PENDING FINAL CEC Minutes for December 2, 2021 • DRAFT CEC Minutes for Financial Summit II, December 2, 2021 • PENDING FINAL CEC Minutes for December 9, 2021 • DRAFT CEC Minutes for December 13, 2021 • PENDING FINAL CEC Minutes for December 16, 2021 Roll-Call Vote:3-0 Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting December 30, 2021 Any other matters related to the FY2023 Financial Process or the Committee's Report to the 2022 Annual Town Meeting and any concurrent Special Town Meetings: Mr. Lamb advised that there was no need for this Committee to meet next Thursday (the 6th) so the placekeeper for that date could be removed from our calendars. However, we still expect that on the following Thursday (the 13th) there still will be the FY2023 Budget Summit III with the focus on the Fiscal Year 2023 Town Manager's Preliminary Recommended Budget & Financing Plan ("White Book"). We expect that this Committee will be asked to advise that Summit meeting of our comments on the White Book. Therefore, rather than us meeting that morning (the 13th), if the White Book is released as planned on (or before) the 10th, this Committee should plan to meet earlier in that week than the 13th to discuss and approve our comments—and then release those comments earlier, thereafter, so they can be included in the packet for that Summit. So, if our Members can, each please keep the mornings of the 11th and the 12th available for a meeting of our Committee. Member Concerns and Liaison Reports: None Approval of Minutes for This Meeting Mr. Kanter presented the PENDING FINAL Minutes he had prepared for this meeting and updated during it. It was Moved and Seconded that the PENDING FINAL Minutes for this Meeting (with the updates) including what will be the immediately-following time and vote to Adjourn, be approved as presented with Mr. Kanter authorized to make non-significant changes. Roll-Call Vote: 3-0 Adjourn At 7:48 P.M., a Motion was Made and Seconded to adjourn. Roll-Call Vote: 3-0 This Minutes was approved by the CEC at this meeting on December 30, 2021 Page 2 of 2