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HomeMy WebLinkAbout2021-11-08-CEC-min RECEIVIED 2022 03 Jan,111113 mum Minutes of the s \ Lexington Capital Expenditures Committee (CEC) Meeting xx , 'rowN CLEIRK November 8, 2021 LE'XINGTON MA APRIL 19" Location and Time: Remote Meeting; 7:00 P.M. CEC Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee (joined at 7:09 P.M.); Rod Cole and Frank Smith CEC Members Absent: None Others Present (remote participation): None Document Presented: Notice of CEC Public Meeting/Agenda, November 8, 2021 Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 7:02 P.M. As all those present had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law is legislation signed on June 16th of this year by Massachusetts Governor Charles D. Baker). Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. Further, this meeting would be recorded to assist in preparing Minutes, and the recording would be deleted once the Minutes is approved. Mr. Lamb took a roll-call attendance, determining that four of the five members were present. Mr. Lamb advised that this meeting was called to ascertain the Committee's positions on two matters: one that will address an Article that is expected to be brought to the Special Town Meeting (STM) 2021-1 which begins this evening; another which concerns our financial position on an FY2023-FY2027 Recreation & Community Program's Capital Improvement Project (CIP) that had been presented to this Committee at its meeting this past Thursday morning (the 4th) • Review the Anticipated Action to Split the Voting of the Special Town Meeting 2021-1 (STM), Article 5, Appropriate for Police Station Architectural Design and Swing Space Construction This Committee discussed the multiple, adverse, effects that failure to fund now the Swing Space and the associated actions would seriously jeopardize—and most likely delay—the already significantly delayed new Police Station. Mr. Lamb advised that until such a split Motion is Moved, and any responses taken by Town Meeting, it is not known on what the final vote on that Article will be taken. It was Moved and Seconded to oppose splitting the vote. Roll-Call Vote:4-0 • Review of Energy Source for Replacement of Center Pool Water Heater FY2023-FY2027 Capital Improvement Project (CIP), Rec-23-3 Mr. Lamb recited that the Recreation & Community Programs' review of the acknowledged more-sustainable sources of electricity (including solar) found them to be cost-prohibitive; however, no overall, estimated, costs were provided. As through Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting November 8, 2021 our Town Meeting's earlier actions, sustainability is now a primary consideration in all applicable actions. He believed there should be, as quantifiable as possible, full lifecycle cost estimates for the all-electric alternative source before our Committee should take a position on the funding of that essential water heater which does not heat the pool water. After further discussion, it was Moved and Seconded to ask the Recreation & Community Programs office to provide such cost estimates to us for an all-electric energy source. Roll—Call Vote: 4-0 Ms. Beebee then joined the meeting. After being advised of the factors and prior discussion associated with each of those matters, by a Roll-Call Vote she added her support for both Motions—making the two Committee Roll—Call Votes to be 5-0. Ms. Beebee agreed to take the ask action associated with the second matter's vote. Member Concerns and Liaison Reports: None Approval of Minutes: None to be addressed. Adjourn A Motion was Made and Seconded at 7:24 P.M. to adjourn. Roll-Call Vote: 5-0 This Minutes was approved by the CEC at its meeting on December 30, 2021 Page 2 of 2