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HomeMy WebLinkAbout2021-10-06-LEXHAB-min RECEIVED LexHAB Meeting Minutes 2021 zs 11)ec,9A3 aun October 6,2021-7:00 am—Conducted via Zoom. TOWN CLEIRK Call to Order LEMNG"I'`ON NAA A meeting of the Lexington Housing Assistance Board (LexHAB)was called to order at 7:10 am. LexHAB members present were Bob Burbidge (Chair), Lester Savage (Vice Chair), Gerry Howell,Tara Mizrahi, Henry Liu, Donna Leary and Robert Phelan Also, present were Pearlene Varjabedian (LexHAB Housing Director), Regina Brown (LexHAB Financial Administrator), Bob Pressman (Housing Partnership Board) and Doug Lucente (Select Board Liaison). Absent was Bill Kennedy. Minutes review of September 1,2021, Meeting Motion to accept meeting minutes-all in favor Tenant Selection Plan Discussion Formalized TSP Plan for unregulated units remains to be completed. Task Force Members are Henry Liu, Tara Mizrahi and Pearlene Varjabedian. Reviewing and recirculated. We will be meeting to review, Vine Street Discussion Lester Savage reviewed Vine Street updates. • Colin Smith having difficulty in connecting with engineers to meet with the conservation commission. • Still trying to arrange a neighborhood meeting at the end of October. • Discussion took place regarding Design Funds. CPC discussion request Marketing Initiative Reviewed • Reviewed results of Survey. Positive opinions about affordable housing. • Reviewed statistics regarding the Legacy Program • Reviewed insights and next steps. Video is being developed. Suggestion for Lester savage to be Board Member representative in video. • Mailer needs to be discussed as a group. Looking into pricing at next meeting Task Force Updates • Lester passed along to Town sustainability officer the Solar initiative info. Have not heard back • Bob Burbidge stressed the importance to follow up at next meeting Repairs and Maintenance Review • John Biggins and Robert Phelan took a deeper rill into and reviewed the 10-year plan. Reallocate to soften the spoke years • Deadline for CPC Funding November 1, 2021. Need to get specifics on the request proposal. • John Biggins, Robert Phelan, Regina Brown and Pearlene Varjabedian to put together. • Tara Murphy Mizrahi suggested to touch base with Bob Pressman to discuss different types of funding • Henry Liu discussed contingency plan regarding the steep year 2023. Lottery Update • Tara reviewed lottery details and discussion took place regarding minimum rents. Suggested replacing present LEXHAB minimum rents with proposed minimum rents to be at 30% of published AMI Extremely Low plus utility allowance at initial lease up. Motion to accept minimum rents to be 30%of published"Extremely Low"AMI plus utility allowance at initial lease up. All in favor Motion to accept proposal to conduct the next lottery with Metro West. All in favor NEW BUSINESS Bob Burbidge announced that effective December 31, 2021, he will be stepping down as char but remain on the Board. Next meeting November 3, 2021, at 7 AM Motion to Adjourn Open Session The Chair moved to adjourn the Open Session and go into Executive Session to discuss strategy with respect to litigation as an Open Meeting may have a detrimental effect on the litigating position of the LexHAB and to discuss tenant matters that if considered in Open Session might adversely affect privacy rights of individuals. The motion was seconded. Motion approved unanimously by a roll call vote.