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HomeMy WebLinkAbout2019.11.22 EB MinCARY MEMORIAL LIBRARY EXECUTIVE BOARD MEETING BOARD OF LIBRARY TRUSTEES 12:00 PM November 22, 2019 Learning Center Attendees: Howard Jaffe, Joe Pato, Suzie Barry, Eileen Jay; Trustees. Koren Stembridge, Emily Smith, Alissa Lauzon and Cathie Ghorbani, Library staff. Call to Order Mr. Pato called the meeting to order at 12:05 PM. Public Comment - none Old Business Library Response to Vaping/Vandalism Ms. Stembridge asked for guidance with the ongoing behavior issues with some teens in the Library. After a discussion, Trustees advised the staff to: Continue with the 60-day trespass and also with the extended trespass for those violating their original notice. Reach out to Human Services, Schools, and Police department to acquire more resources in the building. Have rotating police officers walking the building. Continue to lock the Mezzanine level restroom from 2:30-5:30 PM Monday through Friday. With suggested edits, send out the drafted “open letter” to the community from Ms. Stembridge and Mr. Pato. Logo/Branding - Final (vote) Ms. Stembridge presented the final library logo to the board. Ms. Barry made a motion to approve the new logo. Mr. Jaffe seconded the motion and was passed unanimously. Historic District Commission (Vote) Mr. Pato explained there may be a need for a second nomination for the Historic District Commission associate. It was suggested that if a second name is needed, the nomination would be for Susan Bennett and if any additional names were needed, they would nominate Lin Xu. Ms. Barry made a motion to approve the nominees. Mr. Jaffe seconded the motion which was approved unanimously. Children’s Room Project planning update Ms. Stembridge gave an update on the budget for the Children’s Room Project. Mike Cronin, Director of Public Facilities, recommended increasing the cost estimate for the ChiRP Project. Mr. Cronin’s team will continue to work with the library to refine the estimate. Ms. Stembridge will keep the board informed as we proceed. New Business Bike rack improvement project In the spring, the library would like to relocate and increase the number if bike racks near library walkways. The rack at the South Entrance would be replaced. The two racks at the front of the building would be removed and replaced with three new bike racks along Clarke Street. Mr. Jaffe made a motion to approve, which was seconded by Ms. Barry and approved unanimously. LHS Chamber Orchestra Fundraiser The Library was approached by members of the LHS Chamber Orchestra asking to hold a fundraiser at the library. After a discussion, the consensus was to adhere to the library’s practice of not allowing fundraising for outside groups. Ms. Barry made a motion to not allow the use of the library for fundraising by the LHS Chamber Orchestra. Mr. Jaffe seconded the motion which was approved unanimously. Cary Library Sign for front of building Ms. Stembridge informed the Board that the new design for sign on the front of the building will read “Cary Memorial Library”. Minuteman Library Network’s decision to begin “auto-renewals” on January 1, 2020 Ms. Stembridge reported that the Minuteman Library Network Membership has decided to automatically renewal library materials starting January 1, 2020. Any item that is eligible will renew 2 days before it is due. The library expects a significant drop in fines and fees revenue as a result. The library is working on providing information to patrons on how this new auto-renewal feature will work. Adjournment (vote) Ms. Jay made a motion to adjourn at 1:15 PM, which was seconded by Ms. Barry and approved unanimously.