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HomeMy WebLinkAbout2019.11.06 FB MinCARY MEMORIAL LIBRARY BOARD OF LIBRARY TRUSTEES 4:00 PM November 6, 2019 Learning Center Attendees: Joe Pato, Rabbi Howard Jaffe, Jill Hai, Doug Lucente, Pastor Brent Maracle, Suzie Barry, Reverend Claire Feingold Thoryn, Kathleen Lenihan, Mark Sandeen, Reverend Reebee Girash, Trustees; Mary Ellen Ringo, Foundation; Ethel Slate, Friends; Koren Stembridge, Michelle Techler, Cathie Ghorbani, Library staff. Call to Order – Mr. Pato called the meeting to order at 4:03 PM Public Comment – none Joe asked attendees to introduce themselves. Secretary’s Minutes – May 15, 2019 Mr. Pato and Ms. Barry noted two changes to be made to the May 15, 2019 Full Board minutes. Mr. Lucente made a motion to approve the minutes with the corrections which was seconded by Ms. Hai and approved unanimously. Foundation Updates Ms. Ringo shared some recent events held at the Library that had wonderful turnouts. The Foundation paid off the Transformative Spaces loan on July 30, 2019. Mr. Pato stated the Board “appreciates the early pay off” of the Transformative Spaces. The Foundation has budgeted to transfer $100,000 to the Library by the end of FY20 depending on fundraising success. Friends Updates Ms. Slate informed the Board of a Friends Officer change. The new President is Ms. Slate and the vice President is Ms. Bishop. Last year the Friends raised over $53,000 in sales, memberships and donations. The Friends recent POPUP sale and National Friends of the Libraries Week raised approximately $1,000 from sales, memberships and donations. Ms. Slate gave a quick reminder of the fall Book sale. The Lexington Masonic Lodge will again be distributing $5 coupons for students who purchase books during the sale. Financial Updates Financial Reports Municipal Side – The Library is just under 33% expended. Private Side – The Library received funds from the Foundation in July that were transferred into the Endowment. The Library also received the quarterly distribution of fines/fees income for online payments received by the Minuteman Library Network. Financial Reports The Library submitted a level services budget for FY21. Three Program Improvement Requests were submitted: Request for $19,541 additional funds to change a part time Library Technician to a full time position Request for $46,000 to have the Town fund the materials budget 100% Request for $10,547 for an additional 12 hour/week Adult Page position The Library did not submit a capital request this year. The feasibility study for the Children’s Room Renovation will begin in the spring. The library is expecting to request approximately $3M from the Town next year for the cost of construction. Building Updates Ms. Stembridge discussed the potential time line for the Children’s Room Planning project, hoping to have the room complete by the spring of 2022. Ms. Stembridge requested a vote to hire a space planning consultant with the cost not exceeding $20,000. Rabbi Jaffe moved the motion to approve, Ms. Hai seconded and the motion was approved unanimously. New Business After hours Guard Up event for Teens Ms. Techler reported on recent and upcoming programs held for teens. There is an after-hours program coming up with Guard Up for teens that will be “A Night at the Library” with characters emerging from books and teens problem solving to return them. Ms. Techler requested a vote to approve holding an after-hours event for Teens on 12/7 from 7-10pm. Reverend Feingold Thoryn made a motion to approve, Ms. Hai seconded the motion which was approved unanimously. Rules of Behavior Policy Ms. Stembridge reported the Library would like to separate the Children’s Policy from the Rules of Behavior Policy. There a quick note from Mr. Lucente to edit the Brand name out of the rules for bikes in the policy. Ms. Barry made a motion to approve the new Rules of Behavior Policy with the edits, Ms. Hai seconded and the vote was passed unanimously. Children’s in the Library Policy A discussion was had about the proper language to use in regard to spaces for eating and items that are appropriate to eat. With the food edits, Reverend Girash made the motion to approve, Rabbi Jaffe seconded the motion which was approved unanimously. Logo/Branding updates Ms. Stembridge presented the current design for the new Logo. Pastor Maracle expressed his like for the new logo and the versatility it comes with. Ms. Stembridge requested a vote to continue on with the current design. Pastor Maracle made the motion to approve, Rabbi Jaffe seconded the motion and the vote was passed unanimously. Old Business Historic District Commission Associate Member Mr. Pato requested a vote to nominate a candidate from two that were given, Lynn Shou and Carol Sue Hai. Ms. Jill Hai recused herself from this business. Discussion ensued. A majority vote was held and Carol Sue Hai was chosen. Administrative Updates Directors Report A discussion was had regarding the increase in inappropriate behaviors by teens throughout the building and what can be done to try to resolve the issues. Suggestions were given including: Adding more cameras to the building Having more physical resources present in the building Working closely with the schools to help identify individuals Adjournment Reverend Feingold Thoryn made the motion to adjourn at 5:17 PM. This was seconded by Mr. Lucente and approved unanimously.