HomeMy WebLinkAbout2015-10-BOS-min
Selectmen’s Meeting
October 5, 2015
A meeting of the Board of Selectmen was held on Monday, October 5, 2015, at 7:00 p.m., in the
Public Services Building Cafeteria at 201 Bedford Street. Chairman Pato, Mr. Kelley, Mr.
Cohen, Ms. Ciccolo and Ms. Barry; and Mr. Valente, Town Manager; and Ms. Pease, Executive
Clerk, were present.
Selectmen Concerns and Liaison Reports
Ms. Barry reported that the kickoff meeting of the Lexington Community Coalition - Youth
Initiative, will be held on Wednesday, October 7, 2015 at 7:00 p.m. at St. Brigid Parish, Keilty
Hall. The Goal is to work on issues for youth that cannot be achieved alone. Residents are
encouraged to attend and be heard.
Mr. Cohen reported that the dedication of the Estabrook Gym in honor of Jim Banks, a long time
gym teacher at Estabrook, will take place at 4:00 p.m. on Sunday, October 11, 2015.
Town Manager Report
Mr. Valente reported the following:
1.A public meeting will be held on Tuesday, October 6, at 7:00 p.m. in Clarke Middle
School Auditorium, regarding the traffic concerns in neighborhoods abutting the
Massachusetts Avenue intersection project.
2.The Police are holding an information and registration meeting regarding the Explorer
Program for Youth ages 14 to 20 who may have an interest in law enforcement on
Thursday, October 8, from 6:30 p.m. to 7:30 p.m., at the Community Center.
3.Financial Summit 1 will be held Thursday, October 8 to begin discussing the FY2017
Budget. Summit 1 this year will include an in-depth expenditure projection because of
the increased school enrollment and how that will affect the operating budget. The
presentation is meant to give policy makers the first look at where they see the budgets
going and to start to strategize now for the future and set in place a plan for looking at the
operating budgets.
4.Welcomed and introduced the new Assistant Town Manager of Community
Development, Carol Kowalski who started her new job today. She comes from the Town
of Arlington where she was Director for Planning and Land Use Development. On
behalf of the Board, Ms. Barry presented her a card and flowers to welcome her to
Lexington.
Continued Public Hearing – Flammable Storage License – 128 Spring Street
Mr. Pato opened the continued hearing at 7:12 p.m.
Selectmen’s Meeting – October 5, 2015
At the Selectmen’s meeting on September 21 the flammable storage license public hearing was
continued to this meeting to allow time to verify the correct address. The Selectmen had no
issues with the application. The correct address was verified and the application is ready to be
approved.
Upon motion duly made and seconded, it was voted 5-0 to approve a Flammable Storage License
for 128 Spring Street Lexington LLC, for the storage, operation and maintenance of existing
flammable and combustible storage at 128 Spring Street (Map 18, Lot 2B), as presented.
The hearing was closed at 7:13 p.m.
Update on Restoration Project for Minuteman Statue and Minuteman Monument
Mr. Pinsonneault, Public Works Manager of Operations, updated the Selectmen on the
restoration options for the Minuteman Statue and Minuteman Monument. A public information
meeting was held on September 7 where the options were presented and discussed. The options
include restoring the statue and monument to bronze or keeping the existing green patina.
Since the September 7 meeting a Stone Conservator has looked at the Minuteman Statue stone
base and their report is expected this week. The damage to the Minuteman Statue rock base
caused by a car accident will be repaired the end of this week; the driver’s insurance will cover
the cost.
Mr. Pinsonneault has met with conservators about the statue and monument. Work on the statue
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will take approximately 2 weeks and it is recommended the work be done the 1 two weeks in
August from a weather standpoint. The monument will take approximately 1 week and the work
can be done anytime between May 1 and October 1.
Public Works has secured the funding. The cost to clean and seal the statute – whether to bronze
or if it retains the green patina – is about the same. The Conservators recommended that after
the statue and monument are cleaned, repaired and sealed that they be maintained, which
includes waxing them two times a year at a cost of approximately $5,000 per year.
Mr. Pinsonneault is working with Ms. Bennett from the Historical Society researching Henry
Hudson Kitson, the Minuteman Statue sculptor and looking into where the statue was cast and
other pertinent information.
Mr. Pinsonneault is planning to schedule another public information session the first couple of
weeks in November to present updated information and receive public feedback. He also plans
to get on the Historic Districts Commission (HDC) December agenda. He will return to the
Selectmen after the public meeting and HDC presentation.
Selectmen’s Meeting – October 5, 2015
Mr. Kelley asked if the conservator found any areas on the statue that may have failed and
allowed water to get inside. Mr. Pinsonneault responded they will not know until they begin the
cleaning process, but preliminary inspections do not show any major issues with the integrity of
the statue.
Asked about the cleaning process, Mr. Pinsonneault explained that for the cleaning process they
use only high pressure water with no detergents that would interact with the metal.
Mr. Michelson, 54 Asbury Street, asked the Board and community to read an article from the
Lexington Minuteman that Andy McAleer wrote on the making of the statue and the reason that
the existing patina should remain on the statue, which the sculptor requested. Lots of research
has been done and he has minutes from Town Meeting when the statue was discussed, developed
and planned after Hayes left $10,000 for the statue and water fountain base.
Approve Proposed FY2016 Water and Wastewater Rates
Mr. Addelson explained the purpose of tonight’s meeting was to set the FY2016 water and
wastewater rates. The rates presented on September 9 reflected a combined increase of 0.9%, or
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$13.48 annually, for the average user of 120 hundred cubic feet. Subsequent to the September 21
meeting, the fall 2015 reads for Section 1 irrigation accounts were completed. An analysis of usage
for Section 1 and the application of that usage to projections of Sections 2 and 3 indicate that the
projections of irrigation usage for FY2016 that was used to generate proposed rates on September
9 can be increased by an additional 60,000 HCF. In addition, a closer examination of historical
data has prompted a proposed decrease of usage estimates for Tier 2 water and wastewater by
7,000 HCF and 4,000 HCF respectively, and a proposed increase of usage estimates for Tier 3
water and wastewater by 15,000 HCF each. These changes result in a water rate increase of 3.9%
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versus 7.7% presented on September 9, a wastewater rate decrease of 4.6% versus a decrease of
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2.3% presented on September 9, and a combined decrease for the home of average annual usage
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(120 HCF) of 1.9% versus the combined increase of 0.9% presented on September 9. Also, as
part of the rate proposal it is proposed that an additional $75,000 in water retained earnings be
appropriated at the upcoming special town meeting to finance the FY2016 water budget which
would supplement the $200,000 in retained earnings voted at the 2015 annual town meeting. The
combined total of $275,000 in retained earnings would effectively come from the FY2015 surplus
revenue attributable to Bedford usage in excess of FY2015 estimates and would mitigate the
increase in the FY2016 MWRA water assessment attributable to Bedford’s 2015 excess usage.
Mr. Bartenstein, Appropriation Committee, supports the proposed water and wastewater rates, as
proposed.
Upon motion duly made and seconded, it was voted 5-0 to approve the FY2016 water and
wastewater rates as shown below:
Selectmen’s Meeting – October 5, 2015
Residential/Commercial/IndustrialWaterSewer
Block 1 $ 3.58 $ 6.73
Block 2 $ 5.38 $10.99
Block 3 $ 7.09 $17.46
Irrigation $ 7.09 NA
Municipal $ 2.61 $ 3.02
Hanscom/Lincoln Labs $ 5.28 NA
VA Hospital $ 6.31 NA
Bedford-water $ 2.64 NA
Discussion of Parking Meter and Permit Rates
Ms. Tintocalis, Economic Development Director, reviewed the proposed increases to parking
meter rates and parking permits.
On September 22, 2015 the Town installed 21 new technology meters in Lexington Center and
expects to install an additional 100 new technology meters, primarily along Massachusetts
Avenue and Waltham Street after a two-month preview period of the current ones installed. The
new parking meters are part of a comprehensive set of interrelated parking recommendations
outlined in the Lexington Center Parking Management Plan accepted by the Board in June 2014.
The recommendations include the use of price as a means of managing parking and setting an
appropriate price for meters and permits to encourage the type of parking behavior that would
optimize the use of all parking spaces in the Center. Below is a table outlining the Town’s
current parking prices and the recommendations:
Meter Location Current Rate Per Hour Proposed Rate Per Hour
Core Zone $0.25 $1.00
Secondary Zone $0.25 $0.50
CVS/Edison Lot $0.25 $0.50
Cary Library Lot $0.25 $0.50
Waltham Street Lot $0.25 $0.50
Depot Lot $0.25 $0.50
The plan also recommends that the price of the annual parking permits be increased based on the
demand and location of each lot as shown below:
Lot Current Fee Proposed Fee
Depot Square Attended Lot $250 $400
Church of Our Redeemer Lot $225 $325
Town Hall Lot $225 $250
St. Brigid Lot $100 $100
Selectmen’s Meeting – October 5, 2015
The Parking Management Group will be reviewing the proposed meter and parking permit rates
as presented and also the recommendations regarding time limits and free times. The goal is to
present a final recommendation to the Selectmen at their October 19 meeting.
Ms. Ciccolo asked whether parking around the Battle Green was part of this plan and suggested
that angle parking be looked at as an option. Ms. Tintocalis stated the Parking Management
Group has not looked at the Battle Green parking yet.
Ms. Barry was concerned about the 60% increase for permit parking at the Depot Square Lot and
asked that the Parking Management Group consider a phased approach.
Ms. Tintocalis stated several permits are paid for and not used so the Parking Management
Group is working on a permit system.
Mr. Michelson, 54 Asbury Street, is concerned about the process and does not think it provides
additional parking, which is what is needed. Also if the meters are increased to $1.00 the
customers will go elsewhere. One big problem is the all-day parkers that feed the meters and the
ticket for an expiring meter is only $10. He was not able to finish his statement in the time
allotted so he will write a letter to the Selectmen and bring more business owners to the next
meeting.
Review Proposed Agenda for October 14 Mass. Avenue Roadway Improvement Project Meeting
Mr. Pato recused himself from this discussion because he lives in the corridor where this project
is planned.
Mr. Cohen, Acting Chair, asked for comments from the Board Members regarding the proposed
agenda for the Public Meeting on October 14, 2015.
Mr. Kelley is interested in pulling together a more complete analysis of challenges all parties are
trying to meet for safety and he believes good progress has been made. He suggested that the
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agenda for the October 14 meeting include 3-5 minutes for a 3 party consultant to speak for
consideration of different options.
Ms. Ciccolo suggested that the Board should first discuss the Engineering Department’s
recommendation to retain an engineering firm that specializes in round-abouts to peer review
BSC’s analysis of the Massachusetts Avenue intersections before making changes to the
proposed agenda.
Mr. Valente clarified that staff needs the Board’s comments/guidance on whether to move
forward with the peer review.
Selectmen’s Meeting - October 5, 2015
Mr. Kelley supports the peer review. It will provide recommendations and options with up-to-
date data on the pros and cons of addressing the traffic flow through the Massachusetts Avenue
intersections. Information that has been brought forward speaks to quite resent studies of
modern roundabouts and has shown some promising results and also brought forward were
variable solutions in computer analysis. All of which is good information and positive progress.
Ms. Barry asked how the peer review would be paid for and what the timeline to complete would
be.
Mr. Valente responded it would come out of the Road Improvement budget. Mr. Hadley, Public
Works Director, stated that once the Board approves the peer review they would expect the work
to be done within 1-2 months.
Ms. Ciccolo supports the peer review and thinks it would be helpful to provide the best options
for the community to provide public safety for everyone.
Mr. Kanter, as a member of the Capital Expenditures Committee, asked for clarification on the
timeline and whether both phases could be completed in the 1-2 month timeline. Mr. Hadley
confirmed both phases could be completed by December.
Mr. Kanter recommends the title of the project be clear that it is the East Lexington
Massachusetts Avenue Project.
Mr. Hadley stated that if roundabouts are considered the best option instead of traffic signals the
project would still need to be approved by MassDOT.
Mr. Flynn, Hunt Road, recommends that the Board support the peer review to see what the
options are and to allow time to integrate the recommendations into the design before the project
proceeds to 100% design.
Mr. Cohen stated there would be public meetings held after the peer review to discuss the
options/recommendations.
Mr. Valente heard a consensus of the Board to move forward with the peer review and does not
need a motion.
Regarding the proposed agenda for the October 14 public meeting, Ms. Barry wants to make sure
that there is an opportunity for additional time during public comment if needed. Everyone
should be allowed to speak if they want.
Mr. Pato returned to the meeting as Chairman.
Selectmen’s Meeting – October 5, 2015
Discussion of School District Building Projects Plan
Mr. Pato reported that the Town received an Environmental Hazard Report on the Pelham Road
building that confirms the existence of PCBs. The expectation is any necessary mitigation will
be included in the plans and will be performed before the school would be opened.
Mr. Goddard reviewed the proposal from DiNisco Design Partnership to further develop the use
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of Pelham Road site as a twelve section Kindergarten through 5 grade school for approximately
260 students. DiNisco will also provide a basis of design narrative of the existing conditions and
the possible re-use of the systems and preliminary site information to be utilized for site design at
a subsequent phase of the project. The fixed fee for these services would be $21,000.
DiNisco will also begin a preliminary soils analysis (remote and data only) and environmental
plan at a cost of $16,000.
It is also recommended that a topographical survey (including wetland flagging) be done before
it snows at a cost of $34,000.
Ms. Crocker, School Committee Member, reported that the School Committee voted to approve
this expenditure of $71,000.
Upon motion duly made and seconded, it was voted 5-0 to release $71,000 from the balance
appropriated at the Special Town Meeting, as presented.
Mr. Pato asked the Board for input on how the staff should begin modeling the impact of the
school capital projects to show the impact to taxpayers. The Board needs to decide how deep the
analysis needs to go for the Special Town Meeting and the Annual Town Meeting.
Ms. Barry shared thoughts from people she has talked to and heard from. They want to know
what they are voting on and what the impact will be. While the debt exclusion vote is months
away residents are looking for a number this fall. She is concerned the community that has not
been involved will be surprised and will ask how it will impact their pocketbook. The sooner
everyone is comfortable with a number the better for all for transparency, communication and
making project successful.
Mr. Pato does not think it is feasible to have tight projections ready for the Special Town
Meeting, but should have an order of magnitude projection and whatever is released will need to
be labeled with what stage the information is at in development.
Mr. Kelley suggested it would be helpful to review what the appropriate parameters of
borrowing should be considered. There may be ways to stagger the debt or run the debt out
longer than traditionally we do with the thought we might be able to retire some debt sooner if
economic growth continues.
Selectmen’s Meeting – October 5, 2015
Permanent Building Committee Roles and Responsibilities
Mr. Valente explained that the Town’s bylaw establishing the Permanent Building Committee
(PBC) provides limited detail on which construction/renovation/rehabilitation projects will be
overseen by the PBC and in 2007 the Town established the Facilities Department which was
after the PBC bylaw was created. Projects that are new construction, additions or renovations
tend to be under the jurisdiction of the PBC. Projects that are rehabilitation (system upgrades
such as the Cary Memorial Building project) tend to be under the jurisdiction of the Facilities
Department. This division of project management has been by practice rather than a result of an
agreed upon guideline. This approach has also helped to balance the workload of the PBC. The
PBC has drafted a document to clarify their roles and responsibilities.
The draft was reviewed by the Selectmen in April and by the School Committee in September
and is now ready for final approval by the Selectmen.
Ms. Ciccolo supports the proposed clarification of roles and responsibilities for the PBC to
works with the Facilities Department. She would like to get addressed the sustainability/energy
efficiency issue.
Mr. Pato stated the Sustainable Building Policy is being worked on. But the proposed process is
being incorporated into the current projects, which may help refine what the policy will be before
it comes back to the Selectmen for adoption.
Mr. Kelley asked that the acronyms be clarified. He suggested there should be a paragraph
added that speaks to the Town’s policy on sustainable buildings and its commitment for new and
renovated buildings before the Board approves the document.
Mr. Pato suggested that the Sustainable Building Policy be a stand-alone document. The
proposed document is a stand-alone document for process and how the PBC interacts with the
Facilities Department.
Mr. Valente stated that if the Board supports the concept staff would convert the document to a
Board policy and bring back for formal adoption.
Ms. Ciccolo asked that consideration be given to including how the PBC and Facilities
Department will interact through this process with other committees; need to define the
responsibilities of the different technical consultants.
Mr. Kanter, member of the Capital Expenditures Committee, urged the Board to move forward
promptly with the interdepartmental arrangement to address the working arrangement needed to
implement the policies on record. Then consider how to accumulate policies that the working
partnership should honor as they proceed.
Selectmen’s Meeting – October 5, 2015
Since the Board generally supported the PBC roles and responsibilities, it will be the effective
policy going forward and a formal policy will be written and come back to the Selectmen for a
formal vote.
Interim Transfer of Sidewalk Committee Responsibilities
There are currently not enough members on the Sidewalk Committee to hold meetings or take
any action. Therefore, it was suggested that the Transportation Safety Working Group handle
sidewalk issues in the interim until the Selectmen decide how to determine which committee
should handle sidewalk issues.
Upon motion duly made and seconded, it was voted 5-0 to have the Transportation Safety
Working Group handle Sidewalk Committee responsibilities on an interim basis.
Review Draft Intermunicipal Agreement-Animal Control Services
Mr. Valente stated that he and the Police Chief had discussions with the Bedford Town Manager
and Police Chief about employing an Animal Control Officer that would serve both Towns.
Both Lexington and Bedford fund part-time Animal Control Officers. By jointly delivering this
service there would be a full-time Animal Control Officer available to both Towns. A draft
intermunicipal agreement was presented that would provide for this shared service delivery.
This Intermunicipal Agreement is based on the similar agreement the two Towns have for the
Veteran’s Service District.
Ms. Barry asked how a split would be determined.
Mr. Valente responded it would be based upon expected work load and based on the budgets.
Lexington would be responsible for approximately 70 percent. The vehicle would be housed at
the Westview Cemetery. The Bedford employee would use the vehicle during the day and the
vehicle would be available to Lexington during off-hours.
Mr. Cohen supports the agreement and suggested adding language under C.2 (Service Area and
Equipment) that the vehicle cannot be taken home and should be subject to the Lexington vehicle
policy.
The proposed agreement will be presented to Bedford and then will come back before the
Selectmen for final adoption.
Selectmen Committee Appointments/Reappointments
Council for the Arts
Upon motion duly made and seconded, it was voted 5-0 to appoint Susan Hammond to the
Council for the Arts for a term to expire September 30, 2018.
Selectmen’s Meeting – October 5, 2015
Greenway Corridor Committee
Upon motion duly made and seconded, it was voted 5-0 to rescind the vote from September 21,
2015, to reappoint Mr. Breunig to the Greenways Corridor Committee.
Monuments and Memorials Committee
Upon motion duly made and seconded, it was voted 5-0 to reappoint Linda Dixon and Bebe
Fallick to the Monuments and Memorials Committee for a term to expire September 30, 2018.
Town Manager Appointments
Commission on Disability
Upon motion duly made and seconded, it was voted 5-0 to reappoint Victoria Buckley and Janet
Perry to the Commission on Disability for terms to expire October 31, 2018.
Youth Commission
Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s
reappointment of Doug Lucente to the Youth Commission for a term to expire April 30, 2018.
Approve Common Victualler License for Trés Petite Crêperie
Upon motion duly made and seconded, it was voted 5-0 to approve a Common Victualler
License for Trés Petite Crêperie, located at 1707 Massachusetts Avenue, Suite 2.
Sign Warrant for the November 2015 Special Town Meeting
Upon motion duly made and seconded, it was voted 5-0 to sign the November 2015 Special
Town Meetings warrants allowing for minor changes as recommended by Town Counsel.
Consent Agenda
Water and Sewer Commitments and Adjustments
Upon motion duly made and seconded, it was voted 5-0 to approve the following water and
sewer commitments:
Commitment of Water and Sewer charges August Cycle 9 $364,002.23
Commitment of Water and Sewer charges August Finals $25,664.22
Sign Utilities Easement – 19 Revere Street
Upon motion duly made and seconded, it was voted 5-0 to approve Utilities Easement for 19
Revere Street, as described in deeds recorded with the Middlesex County South Registry of
Deeds in Book 17928, Page 227.
Selectmen’s Meeting – October 5, 2015
Street Acceptance Timeline
Upon motion duly made and seconded, it was voted to approve the proposed FY2017 Street
Acceptance Time Sequence.
Sign Proclamation – Lexington Public Schools PE Teacher
Upon motion duly made and seconded, it was voted 5-0 to sign a proclamation recognizing
James “Jim” Banks on the naming of the Joseph Estabrook Elementary School Gymnasium in
his honor and thank him for his many years of service, not only to students of the Lexington
Public Schools and the greater Lexington Community, but to all people whose lives he touched.
One-Day Liquor Licenses
St. Brigid Parish. Upon motion duly made and seconded, it was voted 5-0 to approve the request
of St. Brigid Parish for a one-day liquor license to serve beer and wine at a Texas Hold’em
Fundraiser on Friday, November 6, 2015, from 6:30 p.m. to 11:30 p.m. at St. Brigid Parish
located at 2001 Massachusetts Avenue.
Lexington Elks. Upon motion duly made and seconded, it was voted 5-0 to approve the request
of the Lexington Elks for a one-day liquor license to serve beer and wine only in the outside
designated area for a Manager/Member Appreciation Day on Sunday, October 18, 2015, from
1:00 p.m. to 6:00 p.m. at 959 Waltham Street. This license was approved subject to the Elks not
serving the alcohol from the Club’s licensed premises and the alcohol for the outdoor area not
being taken inside and the indoor alcohol not being brought outside.
Lexington Community Farm Coalition. Upon motion duly made and seconded, it was voted 5-0
to approve the request of the Lexington Community Farm Coalition for a one-day liquor license
to serve beer and wine at a Donor Event on Sunday, October 18, 2015, from 4:00 p.m. to 6:00
p.m. at LexFarm, 52 Lowell Street.
Executive Session
Upon motion duly made and seconded, it was voted 5-0 by roll call to to into Executive Session
to discuss strategy with respect to collective bargaining (Custodians and Police) and to consider
the purchase, exchange, lease or value of real property (20 Pelham Road) and to reconvene in
Open Session only to adjourn. Further, the Chairman declared that an open meeting may have a
detrimental effect on the negotiating position of the Town.
Upon motion duly made and seconded, it was voted 5-0 to adjourn at 10:08 p.m.
A true record; Attest:
Lynne A. Pease
Executive Clerk
Summit Meeting 1
Board of Selectmen, School Committee, Appropriation Committee
and Capital Expenditures Committee
October 8, 2015
A Summit was held on Thursday, October 8, 2015, at 7:00 p.m. in the Public Services Building
Cafeteria, 201 Bedford Street. Mr. Pato, chair, Mr. Kelley, Mr. Cohen, Ms. Barry; Mr. Valente,
Town Manager; Mr. Addelson, Assistant Town Manager for Finance, Ms. Moore, Budget
Officer and Ms. Chabot, Assistant to the Executive Clerk, were present.
Also Present: School Committee (SC) members: Ms. Steigerwald, chair, Ms. Crocker, Mr.
Hurley, Ms. Coppe; Dr. Czajkowski, Superintendent of Schools; Appropriation Committee (AC)
members: Mr. Parker, chair, Mr. Bartenstein, Ms. Colburn, Mr. Levine, Ms. Masterman, Mr.
Michelson, Mr. Neumeier; Mr. Radulescu-Banu; Capital Expenditures Committee (CEC)
members: Ms. Hai, chair, Mr. Kanter, Ms. Manz.
Procedure for Meeting Minutes
Mr. Pato explained that the Selectmen’s clerk will be taking the minutes for the Selectmen and
will share those minutes with the chairs of the School Committee, Capital Expenditures
Committee and Appropriation Committee for review prior to having the Summit minutes
approved by the Selectmen.
FY2017 Budget/Financial Discussion
Overview – Lexington’s Financial Condition
Mr. Valente explained that the packet of information provided includes first, an evaluation of the
fiscal health of the Town, presented through a series of indicators and, where appropriate,
comparative benchmarks. Second, a three-year revenue and expenditure projection. And third,
key policy issues facing the Town in FY2017.
Mr. Valente reported that Lexington’s financial condition is sound. In particular, Lexington has
positive revenue growth, stable labor costs as a percentage of total operating costs, adequate
pension funding and adequate reserves. Lexington’s financial condition is satisfactory in the
areas of expenditure growth and revenues related to economic growth. Lexington’s Health
Insurance spending as a percentage of employee wages has dropped over 5% (from 26.9% in
FY2012 to 21.3% in FY2015), largely as a result of savings that the Town was able to realize
due to joining the Commonwealth’s Group Insurance Commission (GIC).
Some of the challenges the Town is facing include first, funding critically needed capital
projects. Within-levy debt service, exempt debt service and projected exempt debt service is
beginning to place pressure on operating budgets and, for taxpayers, has placed Lexington fourth
from the top of the 14 comparable communities. And second, an increasing school-aged
population is placing growing pressure on the Town’s personnel and benefits costs.
Summit 1 – October 8, 2015
Mr. Valente reported that the data suggests the Town’s financial condition is strong and it is
expected that Lexington will maintain its Aaa credit rating.
In response to Mr. Hurley’s inquiry about the balance in the Capital Stabilization Fund, Mr.
Valente reported that it was approximately $17 million.
FY2017-2019 Expenditure Projection for School Operating Budget
Dr. Czajkowski, Superintendent of Schools presented information on the impact of increasing
school enrollment on the projected operating budget. Projected salary and expenses for current
staff and enrollment in FY2017 totaled approximately $96,047,868, an increase of 4.33%.
Factoring in enrollment growth and additional staff and facility expenses, brings that number to
approximately $99,143,824, which represents an overall increase to the budget of 6.97%.
FY2017-2019 Revenue and Expenditure Forecast
Mr. Addelson gave a forecast of general fund revenues and expenditures for the period FY2017
to 2019. He emphasized that the projection is not a proposed or recommended budget, it is a tool
for planning. The forecasting methodology is a maintenance budget approach, meaning, the
projected increase in costs needed to maintain the current level of services reflected in the
adopted FY16 budget. The difference between projected revenues and expenditures is
characterized as “available balance” which can be used to fund “variable cost drivers,” such as
additional capital projects and prospective salary increases, or restore services eliminated or
reduced in prior fiscal years. It can also be used to fund reserves.
Mr. Addelson gave a summary of revenue/expense projections as follows:
FY2016 FY2017 FY2018 FY2019
Appropriated Projection Projection Projection
Revenue:
Total: $193,320,111 $199,542,604 $203,102,652 $207,415,149
Expense:
Total $193,320,111 $194,426,596 $198,897,303 $204,151,137
Available Balance:
$ 0 $5,116,007 $4,205,349 $3,264,012
Summit 1 – October 8, 2015
Variable Cost drivers FY2017 FY2018 FY2019
Lex. Public Schools $3,095,956 $5,487,785 $9,147,215
Municipal Wages $266,672 $557,076 $854,014*
Debt Service $800,000 $1,578,125 $1,694,375**
Total Variable Cost Drivers $4,162,628 $7,622,986 $12,335,604
Projected Balance/Shortfall $953,379 $(3,417,637) $(9,071,592)
* Cumulative impact of 1% salary increase annually
** Debt Service on $5 million of capital costs annually
Mr. Addelson pointed out that when one takes the total variable cost drivers and marries them to
the available balance, in FY17 there is still a balance of $953,379, but as we apply these
projected additional costs to the available balance in FY18, there is a shortfall of $3.4 million in
FY18, which potentially grows to $9 million in FY19.
FY2016 Budget Calendar
Mr. Valente directed the group to Appendix H of the handout which has a budget calendar.
Key Policy Issues Related to FY2017 Budget
Mr. Valente presented some of the key policy issues that the group will be deliberating:
1.Financing Plan for Increasing School Population
2.Financing Plan/Tax Impact for School Facilities
3.Financing Plan/Tax Impact for Public Safety Facilities
4.Funding for and use of the Capital Projects Stabilization Fund
Review Special Town Meeting Warrant
School Facilities Plan Update
Mr. Goddard presented Draft Potential Costs for Multiple School Projects. Included were costs
for the Clarke, Diamond, Pelham (excluding Pelham acquisition costs), Hastings, Harrington,
Minuteman Pre-K and Lexington High School projects. The sum of all the project budgets
totaled $154,925,859.
Proposed Town Manager’s Task Force for School Projects Financing Plan
Mr. Valente explained that one of the key policy issues is the impact of the capital projects on
our tax payers, the debt service impact. Last spring he and Mr. Addelson did some initial
modeling on that and worked with representatives from the finance committees and the
selectmen. We’ll shortly be able to start working on a new model based on the figures that Mr.
Goddard just talked about, and the capital construction costs that go along with that. It would be
Summit 1 – October 8, 2015
helpful to Mr. Addelson and Mr. Valente if they had a representative from each of the
committees to work with on that process, then as the models are developed, they can bounce
them off the representatives to see if they make sense. Mr. Pato asked the chairs of each of the
committees to nominate an individual from their committee and get that information to Mr.
Valente tomorrow.
Establish Date: Summit Meeting 2
The date of the next Summit meeting was set for Thursday, November 12, 2015.
The possibility that the Special Town Meeting #2, on November 2, will continue to November 9
was discussed.
Ms. Steigerwald asked the group to hold the date of November 16 for an information session if it
is not needed for the Special Town Meeting #2.
Upon motion duly made and seconded, the School Committee, Capital Expenditures Committee
and Appropriation Committee voted to adjourn at 8:22 p.m.
Documents Presented
1.Indicator Analysis Fiscal Years 2000 – 2015
2.Revenue and Expenditure Projections: Fiscal Years 2017-2019
3.Lexington Public Schools FY2017-19 Three Year Budget Projections
4.DRAFT Potential Costs for Multiple School Projects (excluding Pelham acquisition costs)
The Board of Selectmen remained in session to discuss the following:
Confirm Special Town Meeting Warrant Vote
At the Selectmen’s meeting on October 5, 2015, the Board signed Warrants for Special Town
Meeting #1 and #2. Upon examination of detailed plot plans during executive session, Ms.
Ciccolo discovered that she may have a conflict of interest with the Pelham property and decided
that she should recuse herself from voting to sign the warrant for Special Town Meeting #1. As
the Board entered executive session with the declared intent to return to open session only to
adjourn, corrective action could not be taken that night.
Upon motion duly made and seconded, it was voted 4-0 to rescind the vote of October 5, 2015
regarding signing the Warrant for the November 2015 Special Town Meeting # 1.
Upon motion duly made and seconded, it was voted 4-0 to sign the Warrant for the November
2015 Special Town Meeting #1.
Summit 1 – October 8, 2015
Annual Town Meeting Location Discussion
The Lexington Symphony has requested the use of Battin Hall for March 28 and 30, 2016 for
very important Symphony rehearsals. The Lexington High School Auditorium is available if the
Board agrees to move Town Meeting on those two nights.
The Board was willing to release their reservation of those dates so that the Symphony can use
Battin Hall.
Consent
One Day Liquor License – Private Birthday party at the Depot Building
Upon motion duly made and seconded, it was voted 4-0 to approve the request for a one-day
liquor license to serve beer and wine at a private birthday party at the Depot Building on
Saturday October 17, 2016 from 9:00 p.m. to 12:00 midnight.
Use of the Battle Green – Lexington Minutemen
Upon motion duly made and seconded, it was voted 4-0 to approve the request of the Lexington
Minutemen to use the Battle Green for a drill and musket firing on Saturday, October 10, 2015,
from 1:00 p.m. to 3:00 p.m.
Upon motion duly made and seconded, it was voted to adjourn at 8:34 p.m.
A true record; Attest:
Diana B. Chabot
Assistant to the Executive Clerk
Selectmen’s Meeting
Information Session and Public Meeting Regarding East Lexington Massachusetts Avenue
Intersection Project
October 14, 2015
A meeting of the Board of Selectmen was held on Wednesday, October 14, 2015 at 7:00 p.m. in
the Lexington High School Auditorium at 251 Waltham Street. Chairman Pato, Mr. Kelley, Mr.
Cohen, Ms. Ciccolo and Ms. Barry; Mr. Valente, Town Manager and Ms. Chabot, Assistant to
the Executive Clerk, were present.
Also Present: Mr. Hadley, Director of Public Works, Mr. Livsey, Town Engineer; Mr. Cannon
Assistant Town Engineer, Mr. Laughlin, Transportation Project Director BSC Group, Mr. Offei-
Addo, Senior Associate BSC Group, and Ms. Strod, Deputy Moderator for the Town.
Introduction
Mr. Pato called the meeting to order at 7:06 p.m. He explained that he is a direct abutter to the
project being discussed this evening. On the advice of the attorney of the day at the State Ethics
Commission, he recused himself. Mr. Pato handed the meeting over to Ms. Strod, Deputy Town
Moderator, and went to sit in the audience.
Ms. Strod went over the agenda and explained that to ensure as many people get to speak as
possible there would be a limit of up to one minute for questions and up to two minutes for
comments per person for each appearance at the microphone.
Overview Presentation on Proposed Project
Mr. Livsey, Town Engineer, explained that tonight’s meeting would focus on responding to the
concerns and comments received at the May 7, 2015 public hearing, including descriptions of
revisions made to the plans and other steps taken based on these concerns. Additionally, he
would be responding to a number of comments received since then. Two notable concerns that
have been on the forefront are cut through traffic and speeding in nearby neighborhoods under
both existing conditions as well as proposed changes. This issue is being thoroughly looked at
by a third party consultant, VHB. The initial meeting with VHB was held on October 6, 2015.
This will be followed up by another meeting with residents to further discuss the issue. The
other concern received is the intersection control at the three intersections. Tonight there will be
a presentation about design options and impacts at the Marrett Road intersection. The Pleasant
Street and Maple Street intersections will not be a significant part of the discussion. The
Engineering Department and consultants are taking another hard look at roundabouts as an
alternative at these locations. The Engineering Department has not received direction from the
Board of Selectmen as to the preferred design at these intersections, however, the Board has
endorsed the Engineering Department’s request to engage Kittelson & Associates to perform a
thorough review of the alternatives at these intersections. This review is currently underway and
results will be received in November.
Information Session/Public Meeting – East Lexington Intersection Project – October 14, 2015
Mr. Laughlin, Transportation Project Director BSC Group, presented an overview of the project
including the history of the project and public outreach, project limits and project goals. He also
described the current Mass Avenue roadway characteristics and conditions, as well as historical
markers, and buildings along this section of Mass Avenue. Mr. Laughlin went on to present
options for intersection improvements at Pleasant Street and Mass Ave, Maple Street and Mass
Ave, Marrett Road and Mass Ave., and corridor improvements.
Summary of Public Comments
Mr. Laughlin reported that of the 88 total comments (letters and emails) received from the May
2015 public hearing, 44 supported the project and 25 were opposed. The comments were
concerning cut-through traffic, traffic signals, historic character, crosswalk locations and
pedestrian access, fast-track funding, and individual property concerns.
Actions Taken/Proposed Modifications to Project as a Result of Public Comments
Mr. Laughlin explained that with regard to cut-through traffic, data was collected in three
designated neighborhoods. An independent consultant, VHB, was hired to evaluate the data and
a public meeting was held on October 6, 2015. Recommendations are expected in November
2015.
With respect to traffic signals and roundabouts, Mr. Laughlin reported that there was concern
that the Fire Station was becoming a fourth signal. A letter was sent to MassDOT requesting an
exemption for Fire Station beacon. Mr. Laughlin has had discussions with the Federal Highway
Administration (FHWA) about Scenic Byway exemptions/guidelines and there are no real
exemptions for signal equipment. He has had two meetings with representatives of the Friends
of the Battle Road. They have hired their own traffic engineer, the engineers have shared
information and their model to try to come up with compromises that work and get the Town
what it needs. An independent consultant, Kittelson and Associates, has been hired to evaluate
roundabouts.
Mr. Laughlin addressed concerns regarding the effect the overhead signals will have on the
historic character along the roadway, crosswalk locations, concerns that the project is being fast-
tracked to receive funding and individual property concerns such as shrubs and stone walls,
driveway locations, access to driveways during construction and parking concerns.
Next Steps
Mr. Livsey explained that following this meeting, after receiving questions and comments, the
engineering department will be going back to the drawing board, making further revisions,
following up with Kittelson on the intersections themselves. They’ll be scheduling another
meeting to discuss those intersections as well as a separate meeting to discuss traffic calming,
posting the presentation online for people to review as well as the video of this presentation.
Information Session/Public Meeting – East Lexington Intersection Project – October 14, 2015
Ultimately the Board of Selectmen will need to vote to go forward with the project, but there are
a number of meetings before we get to that stage.
Public Comment/Questions
Ms. Strod explained how the question and comment period will work. She noted for any
questions posed that could not be answered tonight, the answers will be posted on the Town’s
website.
Questions Regarding the Project
Jerry Lanson, 1122 Mass Ave, commented that the three things being discussed tonight are:
lights or roundabouts, how to deal with cut-through traffic, and that the Town is considering
buying the Armenian School. A question for the Selectmen is how can we take a holistic
approach while moving forward with all of these things? Mr. Cohen responded that the Board is
here to listen just as the audience is. Mr. Livsey agreed that there are a lot of moving parts.
There are separate meetings in order to spend the appropriate amount of time on each topic. As
these things move forward they will merge into one holistic project.
Masha Traber, 106 Maple St, supports this project. She asked if we delay, are we going to lose
the funding for another 27 years? Mr. Livsey explained that if there is a delay on the Town’s end
we would go back in to the queue until the state finds a spot for us when a similar project is
ready. It is not possible for Mr. Livsey to predict how many years that would be.
Aavram Baskin, 43 Carville Avenue, asked whether it will still be legal for cyclists to make
vehicular left turns; Mr. Laughlin answered that there will be no change in the way a bicyclist
can operate.
A resident of Follen Rd, asked how much time would we save during the afternoon back up on
Pleasant Street using a signal, versus that current situation, versus a roundabout? How is that
computed? Mr. Laughlin - the analysis on all three is in a report called Functional Design Report
on the Town’s website. A better comparison is what we are currently working towards.
Beverly Seavey, 1099 Mass Ave, commented that the honking as traffic backs up is really
annoying. She would like to think that signals would cut down on that.
Peggy Enders, Kimball Rd, wanted to know more about what accommodations are planned for
bicycles. She noted that some of the roundabouts look like 2 lanes, which is not safe. Mr.
Laughlin explained what is proposed: two, 11 foot travel lanes, one in each direction and
adjacent to that, a bike lane. He described the buffer zone that would be provided between the
bikes and parking for cars.
Lydia Swan, 639 Mass. Ave., referred to the Pleasant Street recommended plan. She noted that
to turn left towards Arlington from her house, she would need to cross a bike lane and a left turn
lane. Mr. Laughlin explained that there is stop control which would allow her to get someone’s
Information Session/Public Meeting – East Lexington Intersection Project – October 14, 2015
attention to come out in to traffic. He asked her to send the assistant town engineer an email in
order to schedule a time to go to the site and take a look.
David Kaufman, Precinct 6 Town Meeting member, 152 Burlington St., asked what the preferred
method of communication is for submitting comments. Mr. Laughlin replied that the best
method is to send comments to the Board of Selectmen and the comments would be distributed
from there.
June Hatfield, 11 April Lane, asked if there is any data to show that putting in signals or
roundabouts would reduce traffic or accidents? Mr. Laughlin explained that the improvements
will not reduce traffic. They could reduce the length of time cars wait, but not reduce the
number of cars.
Dan Fenn, 59 Potter Pond, wanted to find out the nature of the discussion with the Historic
Districts Commission (HDC). Was it an informal hearing or formal request for their approval?
Mr. Cannon, Assistant Town Engineer, explained that the meeting with the HDC was an
th
informal hearing to show them the project and get feedback prior to the May 7 meeting.
William Bicknell, 50 Oak St, wanted to know if the 20,000 car count on Mass Ave was a per day
count? Could traffic lights operate during peak hours and move to blinking lights on off peak
hours? Mr. Laughlin explained that it was average daily traffic taken over a 72 hour period in
September. It is possible to operate the traffic lights only during peak hours but not commonly
done.
Ben Feingold, Cliff Ave, asked if the consultants had considered changing how traffic is getting
in and out of the Waldorf School. Mr. Laughlin has spoken with folks at the Waldorf School and
taken in to consideration what happens when parents are dropping off kids.
Maura, a resident of the Douglas House, pointed out accommodations that need to be made for
those who are disabled. Mr. Laughlin explained features which would assist people.
Richard Fries, 11 Grant Place, is generally in favor of the project. With regard to the roundabout
option and bike lanes, he inquired as to whether the consultants would need a design exception to
receive state funding. Mr. Laughlin believes that they have the proper widths and markings to
accommodate bicyclists.
At 8:39 p.m. Ms. Strod polled the audience and extended the question period for another 20
minutes.
Bob Slater, Sanderson Road, likes the signalization option and the accommodations included for
bicyclists. He asked whether the consultants have identified any accommodations to make the
roundabouts safer for bikes. Mr. Laughlin said that would be part of next steps.
Information Session/Public Meeting – East Lexington Intersection Project – October 14, 2015
Elizabeth Teague, 782 Mass. Ave., is concerned that putting in three lights on Mass. Ave would
increase gridlock. Mr. Laughlin commented that the recommended traffic signals would not
cause more congestion. The proposed plan is not going to make cars disappear, but try to better
manage traffic flow and make it safer for all users.
Reverend Claire Feingold Thoryn, Minister of Follen Church, with president of congregation
Sally Castles. They are concerned about their church being on one side of the street and parking
lot on the other side. Mr. Laughlin knows that Mr. Cannon has been down to Follen Church and
is aware of their desire to have a more protected crossing. He explained various options for
assisting with crossing.
Dick Larson, 9 Ward St., asked why we need 24/7 signals at these intersections? Mr. Laughlin
explained that there is a driver expectation that the lights will be operating in a particular way.
Elaine Ashton, 32 Cliffe Ave, Precinct 1 Town Meeting member, referred to the possible
acquisition of the Pelham Road property and asked if the consultants were going to preemptively
build access to the Pelham Road school in their model. Mr. Laughlin reported that it would be
premature for him to start to assume the shape that project would take. He is aware of the project
and waiting for more information.
Peter Kovner, 12 Independence Ave., asked about bike safety at the Marrett Rd intersection. Mr.
Laughlin felt that changing the geometry of the intersection would make it safer with or without
a traffic signal.
Casimir Groblewski, 1115 Mass Ave, asked how this project can help him get in and out of his
driveway. Mr. Laughlin has studied the traffic flow. The project will bring traffic to a stop and
provide gaps for safer access.
Ms. Crocker, 5 Currier Court, Lexington Sidewalk Committee, thanked the engineering
department for all their work and time. She asked the engineers to qualify in terms of pedestrian
safety, the difference between a traffic signal and roundabout. Mr. Laughlin believes that level
of safety is dependent on what the person is comfortable with. Most people want traffic to stop.
Ms, Strod let the group know that there was not time to answer the remaining questions but
wanted to give people the chance to ask them. Mr. Livsey announced that the answers would be
posted on the Town’s website.
Jackie Fiore, 73 Laconia St., believes that the traffic light recently replaced at Lowell St. and
Woburn St. is ugly and the one at the intersection of Marrett Rd. and Waltham St. is pretty. She
would like to know what the proposed lights will look like from the street level.
Peter Kovner, 12 Independence Ave, regarding Marrett Rd., would like to know if a sidewalk
will be put in between Pelham Rd. and Percy Rd. Also, can something be done in the meantime
to prevent accidents when cars are merging from Marrett Rd on to Mass Ave.?
Information Session/Public Meeting – East Lexington Intersection Project – October 14, 2015
Doris Kelly, 13 Richard Rd, presented a petition to the Selectmen with 568 signatures opposing
signalization.
Mark Connor, 16 Highland Avenue, noticed that intersections in Belmont and Waltham which
involve traffic signals are really quite ugly and change the character of the streetscape.
Mike Mooney, 1145 Mass Ave. would like to know how this will affect air quality with cars
stopped.
Louis Postel, 58 Hancock St, saw a You-tube video by the Federal Highway administration
which said that roundabouts are the safest. Why are we considering anything else?
Comments Regarding the Project
Jerry Lanson, 1122 Mass Ave., commented that Doris Kelly gave the Selectmen a petition and
noted all of the various groups in Town who signed it.
Laurel Carpenter, 94 Pleasant St, supports this project; it will improve pedestrian and bicycle
safety.
Sarah Higginbotham, 21 Byron Ave. supports signalization at all three intersections. She would
like to walk and bike with her son to Bowman School.
Peter Kovner, 12 Independence, is opposed to bike lanes.
Lynn Asinof, 3 Ingleside, supports signalization. The way to preserve the character of the town
is to make it safe for residents, especially crossing the streets.
Jeff Millet, 5 Pleasant St, bicycles and walks through the Pleasant St intersection. He supports
signalization.
Donna Moultrup, 10 Lockwood Rd, the consultants have convinced her that signals are needed at
all three intersections.
Peter Kovner, 12 Independence Ave, urged the two groups to get together because there is no
reason to have signals that can’t be aesthetically pleasing. He supports signalization because you
can’t depend on people’s good will anymore.
Arlene Burns, 37 Cliffe Ave, has lived here since 1959 and has had no problem with any of these
intersections. She wants improvements without the addition of traffic lights.
Sandra Shaw, 51 Wachusett Ave, takes issue with those who are using historic preservation as an
argument not to make improvements on our main thoroughfare in Lexington. It is time to make
Mass Ave safer.
Information Session/Public Meeting – East Lexington Intersection Project – October 14, 2015
Thaddeus Paul Kochanski, 11 Aerial St, was one of the people who organized the Friends of the
Battle Road, to work with the National Park Service to protect the part of the Battle Road that is
authentic. It was never meant to argue about traffic lights on Mass Ave which at one time was
part of Route 128. It was a major thoroughfare back in the 1920s and 1930s. He supports the
traffic signals.
A resident of Winthrop Street, supports the traffic lights.
Dan Fenn, 59 Potter Pond, commends the Selectmen for holding this hearing. No one can say
that the community did not have a chance to weigh in on this issue. If he were still sitting where
the Selectmen are now, he would be opposed to the traffic signals based on the significant
number of people who are opposed.
Rita Goldberg, 10 Independence Ave, speaks on behalf of residents on Follen Hill who support
the traffic lights and believe they will save lives.
Scott Burson, 58 Sherborn Rd, is a strong supporter of signalization.
Ingrid Klimoff, Reed St, supports signalization for safety.
Peggy Enders, Kimball Rd, chair of the Bicycle Advisory Committee, is in favor of safe
accommodation for bicycles who travel on the Mass Ave corridor.
James Luker, 26 Rindge Ave, suggested that the engineers think about 10 foot travel lanes vs 11
foot, and give that extra foot to the bike lane. He encouraged those who are evaluating the
proposals to discount level of service as a criteria.
Dawn McKenna, 9 Hancock St, continues to oppose what is being proposed as a light at Marrett
Road. She thinks it is overkill. She does think that Maple Street needs a solution. She suggested
going to Martha’s Vineyard and seeing the roundabout on the Vineyard Haven/ Edgartown Road.
Also, she suggested doing pilot programs to try out options with cones before making permanent
changes at the Marrett Rd intersection and the Pleasant St. intersection.
Mark Connor, 16 Highland Ave, commented that there can be unintended consequences to traffic
signals, like bringing more cut through traffic to small neighborhood streets with kids.
Diane Biglow, 15 Bellflower St, thanked the engineers for the work they have done.
Jeri Zeder, 900 Mass Ave, supports signalization and read statements from George & Christina
Gamota and Fred Johnson who also support the project.
Mr. Livsey announced that citizens can find out about additional meetings and updates by
signing up for the following email distribution lists, which can be found under Online Services
on the Town’s website: East Mass Ave Project and East Lexington Traffic Calming
Information Session/Public Meeting – East Lexington Intersection Project – October 14, 2015
Ms. Strod thanked all involved for being here tonight. Mr. Pato joined the Selectmen on the
stage. He added the Board’s thanks and pointed out that Mr. Cohen was elected as acting chair
for this topic.
Documents Presented
1.Lexington Center Safety Improvements at Massachusetts Avenue / Woburn Street - An
Element of the Center Streetscape Project.
2.Frequently Asked Questions (provided by Town Engineering Department)
3.Myths and Facts About Lexington’s Roadway Projects (provided by Friends of the
Lexington Center Streetscape Project)
4.What’s the Rush? Let’s Be Safe, But Not Sorry (provided by Jerry Lanson)
Upon motion duly made and seconded, it was voted 5-0 to adjourn at 9:41 p.m.
A true record; Attest:
Diana B. Chabot
Assistant to the Executive Clerk
Selectmen’s Meeting
October 19, 2015
A meeting of the Board of Selectmen was held on Monday, October 19, 2015, at 6:30 p.m., in
the Selectmen’s Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr.
Cohen, Ms. Ciccolo and Ms. Barry; and Mr. Valente, Town Manager; and Ms. Pease, Executive
Clerk, were present.
Executive Session
Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session
at 6:30 p.m. to discuss litigation regarding Ledgemont 2 property and to reconvene in Open
Session. Further, the Chairman declared that an open meeting may have a detrimental effect on
the litigating position of the Town.
Selectmen Concerns and Liaison Reports
Mr. Cody, Health Director, and Mr. Neylon, Public Health Nurse, provided information on
upcoming flu clinics in Lexington. Selectmen Kelley, Ciccolo and Barry received a flu shot
from Mr. Nylon while Mr. Cody reviewed the vaccine options and where to find information.
Mr. Cohen enjoyed a great weekend in Lexington: the first performance by Livingston Taylor in
the renovated Battin Hall in the Cary Memorial Building and the grand opening of the
Community Center. He received lots of compliments from residents.
Ms. Barry reported that Setback and Street trees are still available. A brochure is available at
many public locations.
Ms. Barry reported that the Council for the Arts will be having an Art Walk in Lexington Center
from November 10 to 28. A map will be available soon that will provide information on which
businesses are participating.
Ms. Barry reported that Lex Eat Together will begin serving a weekly community meal on
Wednesdays beginning October 21 from 5:15 p.m. to 6:30 p.m. at the Church of Our Redeemer.
She attended the soft opening of Lex Eat Together where the food was delicious, the setting was
warm and the surroundings were friendly.
Ms. Barry also reported that she attended a wonderful concert on Saturday night in the newly
renovated Battin Hall; she thanked the Public Facilities Department for all their work in getting
the renovations completed.
Ms. Barry reported that the Fire Department held their annual Open House on Saturday.
Mr. Pato reported that he plans to send the September Gas Leaks Presentation to the Sustainable
Lexington Committee and ask them to look into the gas leak issues.
Selectmen’s Meeting – October 19, 2015
Mr. Pato met with Mothers Out Front regarding the Board endorsing a bill to address gas leaks.
He asked them to contact each of the Selectmen to set up a meeting between now and the
November 2 Selectmen Meeting to discuss.
Town Manager Report
Mr. Valente reported on the following:
1.At the Fire Department Annual Open House the newest fire engine was on display. The
Town of Arlington was thanked for loaning a fire engine to Lexington.
2.On Thursday, October 22, at 7:00 p.m., in the Community Center Dining Room, there
will be a presentation on the Minuteman Regional High School Project and an
opportunity for comments and questions.
3.The Human Services Department has two new programs it will be offering at the
Community Center:
thth
a.A drop-in program for youth in the 6 to 8 grade. Lexpress will pick up at the
ndth
Clarke and Diamond middle schools. The program be held the 2 and 4
Wednesday each month from 3:30 p.m. to 4:30 p.m.
A free seminar for parents, Sleep in Middle School and High School – How can
b.
parents help, will be held October 28 from 7:00 p.m. to 8:30 p.m.
Discuss Request – Refugee Letter
Mr. Rotberg, 14 Barberry Road, requested, along with several other Lexington residents, that the
Selectmen send a letter to the Governor and Legislature, with appropriate publicity, asking that
the General Court of Massachusetts offer welcome for substantial numbers of the refugees. The
welcome could encompass an offer to encourage the federal government to settle a specific
number of thousands of refugees in the Commonwealth, distributed to specific cooperating cities
and towns, including Lexington.
Mr. Kaufman, Precinct 6, thinks this request would be a symbolic gesture intended to motivate
others to offer the necessary help. Lexington families have offered to provide temporary housing
to the refugees if needed.
Mr. Horton, Paul Revere Road, believes the United States is a country with enormous resources
and needs to show leadership in collaboration with other countries and Lexington, with its
history of caring, can step up to help.
Mr. Cohen agrees the refugees deserve help. Mr. Kelley agrees but was not sure the Town could
commit any taxpayer money.
Ms. Ciccolo will revise the proposed letter and bring back to a Selectmen meeting for approval.
She suggested that a working group be formed to work out how Lexington can help.
Selectmen’s Meeting – October 19, 2015
Ms. Barry agrees to send a revised letter. She is unsure whether a working group is the right
direction.
Mr. Pato’s only concern was binding the Town without a process. He is comfortable rewording
the letter with the goal of helping ten families.
Mr. Kaufman would be happy with a revised letter saying private resources would be used and
that the Town is supportive of the effort.
Ms. Ciccolo will revise the proposed letter and bring back to a future Selectmen meeting.
Letter to MBTA Regarding Expanding Service
The Selectmen sent a letter to the MBTA in July 2014 regarding the possibility of expanding
service in Lexington and neighboring communities. The letter was drafted by the Transportation
Coordinator with review by the Transportation Advisory Committee (TAC) in response to a
Town Meeting Resolution regarding public transportation in Lexington.
Since the Town has not received a response to the letter, the resolution proponent has asked that
another letter be sent to the MBTA.
Ms. Ciccolo stated TAC also asked about sending another letter. She thinks it should be softened
and sent again.
Mr. Cohen suggested that “with help of MBTA” be added in paragraph 3 of the letter after “We
have operated our own neighborhood bus service”. He also suggested that in the first paragraph
of the second page to remove the sentence about the “new ‘Night Owl’ pilot service”. He is fine
with resending a revised letter, but thinks the Town has to be realistic.
Ms. Barry is fine with the suggested changes and softening the letter. She suggested the letter
should be sent to the TAC for revision.
Ms. Ciccolo will forward to TAC to discuss and revise.
Upon motion duly made and seconded, it was voted 5-0 to authorize Ms. Ciccolo to draft a new
letter with the Transportation Advisory Committee and send the letter to the MBTA with the
Chairman’s signature.
Continue Discussion – Parking Meter and Permit Rates
Ms. Tintocalis, Economic Development Director, made a presentation on improving parking
availability, including the proposed permit and meter rates.
Mr. Kelley asked what the response is from the Center Committee and Retailer Association.
Selectmen’s Meeting – October 19, 2015
Ms. Tintocalis stated the Center Committee supports the Lexington Center Alliance, but the
Retailer Association has not commented on the proposal.
Mr. Richard Michelson, 54 Asbury Street, has been in business in Lexington center for 96 years
and is concerned that the proposed permit and meter rates are going to hurt businesses.
Additional parking is needed. He urged the Selectmen to not accept the current proposal.
Mr. Bateman, Lexx Restaurant, shares Mr. Michelson’s view. He also thinks the burden on
businesses to pay for parking is high. Burlington is exploding and has free parking. He feels the
parking issues are only from 11:00 a.m. to 1:00 p.m. He hopes the Parking Management Group
will try to look for solutions outside the box. He asked about the possibility of a shuttle service
from the outer parking areas to the center.
Mr. Eric Michelson, Asbury Street, feels the proposal does not address availability and choice.
The problem cannot be solved unless there is more parking available; the rates should not be
raised until there is more parking spaces.
The owner of Catch a Falling Star does not think the rates should be increased. He asked his
customers if they would pay higher rate for parking closer; 65 customers said they would go
somewhere else. He feels the cost of doing business in Lexington is bad; there is less foot traffic.
Mr. Kanter, Precinct 7 Town Meeting Member, asked about the enforcement process and what
the Parking Management Funds are used for.
Mr. Valente stated the Parking Management Fund can be used for enforcement and some is used
for the Traffic Bureau.
Ms. Tintocalis stated that changing behavior is interrelated to managing the parking. A survey
conducted showed that 550 would pay more if space was available closer. The PMG is also
working on having the meters more user friendly by providing ways to pay with coin or credit.
Police Chief Corr stated enforcing parking is a difficult challenge. Giving tickets hurts
businesses; the police want voluntary compliance to park outside the center and they want
parking to be safe.
Ms. Lanfranchi, Ride Studio Café, is concerned about the cost for employees paying to park in
the depot lot. It is difficult to get good employees to work in Lexington. She would like to keep
the quality of life for employers good.
Mr. Siy, Lexington Venue, does not think the proposed parking and meter rates will impact
customers. He suggested waiting to see the new modern meters. Lexington has a lot to offer and
modernizing the meters will help.
Selectmen’s Meeting – October 19, 2015
Mr. Lanson, 1122 Massachusetts Avenue, suggested the pricing for Lexington parking should be
the same as Burlington since that is where customers are going.
Mr. Pato asked what other communities are doing regarding parking.
Ms. Tintocalis stated the MAPC has regional programs which introduce new meters. She
reviewed what Winchester, Arlington, Belmont and Concord are currently charging for their
parking meters.
Mr. Baskin, 43 Carville Avenue, believes low parking rates makes Lexington center more
attractive since he is concerned that the downtown is closing shops and being taken over by
banks and real estate offices.
Ms. Philips, 139 Emerson Gardens, Coldwell Banker, has clients meet her at the office so she
can show them the downtown area and linger; but she will reconsider that if the rates are raised.
Ms. Fields, 9 Lexington Avenue, Town Meeting Member and owner of Crafty Yankee for 21
years, stated the biggest parking problem is from 11:30 a.m. to 2:00 p.m. She believes it is a
behavior problem. Until there are parking spaces for employees not within one block of their job
she feels they will continue to feed the meter. She also suggested that feeding the meters should
stop at 6:00 p.m. rather than 8:00 p.m. and she also recommends ½ hour free.
Ms. Tintocalis is looking into how the 30 minutes free parking could work without people taking
advantage of the option; it may require more enforcement. A free period could require insertion
of a credit card but would not be available for coin users. She confirmed that the new meters can
be programmed for different rates at certain times of the day.
Ms. Barry asked if the PMG had any response concerns about increasing the permit rates in the
Depot lot by 60 percent.
Mr. Valente responded that the PMG did not change its position on the proposed permit rate
because it has to work with the meters. If the rate is not increased at the Depot lot, people will
park there and the lot is already oversubscribed. The PMG did discuss a possible option for
permit holders to pay twice a year rather than once.
Ms. Barry asked about the possibility of tracking the permits.
Ms. Tintocalis responded that the four town lots have spots people cannot use because they are
being held for permit users and when the lot is full people are being turned away which means
the lot spaces are not being efficiently used. Currently one permit can be shared with up to five
vehicles/employees. Also some permits might not be used every day. The lots also allow permit
holders to park even if they have forgotten their permit. The permit system needs to be
improved. Also what is happening, based on analysis, some people with permits for the lots park
at a meter that may be closer to their business.
Selectmen’s Meeting – October 19, 2015
Ms. Barry has received input from everyone affected by the proposed changes. She feels there
needs to be some behavior modification included in the program and that it is important to be
sensitive to the businesses.
Mr. Cohen suggested looking into keeping some of the same rates. He would be interested in
increasing the rates between 11:00 a.m. and 1:00 p.m.
Ms. Ciccolo asked if there would be an opportunity to bring additional on street parking online
between now and March 2016
Ms. Tintocalis is working with the Police Department looking at the smaller side streets for
possible permit locations. Also looking to expand at the St. Brigid lot and add stripping on
Massachusetts Avenue east of the center so it will be visibly clear that there is allowed parking
Mr. Pato asked if the current rates could be extended for six months until there is additional
inventory of parking locations before the new rates are started, which would create opportunity
for relocation in tandem with the price incentives to relocate people. That would also provide
time to install the rest of the new meters.
Ms. Tintocalis will explore with the PMG.
Asked about how information is communicated to businesses about parking alternatives and the
need to change behavior, Ms. Tintocalis responded that outreach has included fliers, emails,
working with the Chamber of Commerce and Retailers Association. There is also a website and
a map is being put together that indicates the long and short-term parking options.
Asked about exploring the side streets for additional permit parking locations, Ms. Tintocalis
responded that they are looking for areas that have infrastructure (sidewalks, lighting, etc.). The
PMG will be trying to balance the need for additional parking and the concerns of the residents
that live on the side streets.
Mr. Kelley asked why the spaces along Massachusetts Avenue to the east are not permit spaces.
Ms. Tintocalis responded that permit in the town lots are sold out and there is a waiting list, but
they are not always used.
Ms. Barry asked if language would be used on the permit or in the application that if the permit
is not used for x number days because lot is popular the permit might be suspended or revoked.
Mr. Valente responded it would be difficult to enforce those provisions. Permits, meters and
additional on-street free parking all have to work together for the parking program to work.
Selectmen’s Meeting – October 19, 2015
Mr. Pato is not comfortable setting the parking rates tonight. He proposed a motion to sustain
existing rates for the next six months and review the rates after the new parking meters have
been installed.
Mr. Kanter is concerned about looking at permit parking on side streets and thinks a lot of
thought and discussion with residents is needed before spaces are added.
Mr. R. Michelson supports waiting an additional six months. He would like permits tracked to
see you uses them and who does not.
Mr. Valente would like to bring back the comments to the PMG and requested that the period be
eight months, rather than six, so that the process starts in September, rather than in the summer.
Ms. Barry would like to wait. Mr. Cohen would like the meters installed. Mr. Pato pointed out
that the fees need to be increased to cover the credit card fees.
Ms. Ciccolo is fine with putting off the proposed rate changes, but would like further input from
PMG before she can make a decision.
Mr. Kelley is reluctant to wait six months and asked if the PMG could get back to the Selectmen
soon in order to push this along and come to a policy decision.
Mr. Pato deferred the vote and will work with the Town Manager and PMG to bring back a
proposal soon.
Update – Center Streetscape/Battle Green Projects
Mr. Livsey, Town Engineer, and The Beta Group Representatives presented an analysis of
improvement options on the Bedford Street/Hancock Street/Harrington Road intersection.
Design options include:
1.Option 1 – Remove Bedford Street Right Turn Slip Lane;
2.Option 2 – Option 1 with Traffic Signals;
3.Option 3 – Retain the Bedford Street Right-Turn Slip Lane with One-Way Away from
Bedford Street;
4.Option 4 Option 3 with Traffic Signals;
5.Option 5 – Multi-lane Roundabout;
6.Option 6 – Make Harrington Road One-Way from Bedford Street (Southbound) and
Remove the Bedford Street Right-Turn Lane;
7.Option 7 – Make Harrington Road One-Way Toward Bedford Street (Northbound);
8.Option 8 – Make Harrington Road One-Way from Bedford Street (Southbound) and
Retain the Bedford Street Right-Turn Slip Lane;
9.Option 9 – Make Harrington Road One-Way from Bedford Street (Southbound) with
Bedford Street Right-Turn Slip Lane One-Way Away from Bedford Street;
Selectmen’s Meeting – October 19, 2015
10.Option 10 – Make Harrington Road One-Way from Bedford Street (Southbound),
Massachusetts Avenue One-Way Between Harrington Road and Bedford Street, and
Bedford Street One-Way Between Massachusetts Avenue and Harrington Road.
Mr. Cohen requested that the option that would require land taking on the Battle Green not be
considered an option since it would require approval of the Legislature.
There is no way for emergency vehicles to stop traffic in a roundabout; a traffic signal allows the
emergency vehicles to stop traffic.
Mr. Kelley suggested trying Harrington Road westbound as one-way and see how the
community reacts. He sees value to roundabouts and would like to see a smaller version and
how trucks would get through.
Mr. Pato remembers when Harrington Road was closed in 1990s and there were no problems
with accidents and he is not convinced that closing the road could be a better solution. He also
suggested trying Option 8. He prefers trying some temporary options before going too far
thinking about a roundabout
Ms. Ciccolo is concerned about vehicles trying to get to Fiske and Diamond and suggested
looking at creating the opportunity for a left turn at the Minuteman statue. She wondered if the
traffic could be slowed to 20 mph on all approaches on Bedford Street. She would like to
introduce pavement treatments to encourage all cars to slow down. She supports the idea of
closing Harrington, but need to figure out where the cars will go and how they will get to
schools, in particular. She believes the 3:00 p.m. peak accident rates are school driven when
parents are trying to get to Fiske and Diamond.
Ms. Barry needs additional information but is interested in trying options and asked when that
could be done and for how long.
Mr. Livsey will put together a suggested timeline, review what signage may be needed and come
back to the Selectmen with different options to try.
Mr. Ho, Beta, stated notification on a trial should begin a minimum of three months prior to
when the change would happen.
Mr. Pato would like the trial to cover when school is in session and also summer time when
tourists are in town.
Mr. Kanter, Capital Expenditures Committee, suggested getting Option 5A defined while
contemplating other options.
Ms. Ricci, Massachusetts Avenue, is excited about a trial option. She also suggested that truck
traffic be evaluated.
Selectmen’s Meeting – October 19, 2015
Mr. Pato asked that Option 8 and 5A (single lane roundabout) be defined and expanded and
asked that Engineering bring back additional information within the next 6 weeks.
Because it was after 10 PM, the Board decided to postpone discussion of the Center Streetscape
Project.
Special Town Meeting Warrant #2 – Board Positions
The Selectmen took positions on the following articles for Special Town Meeting #2:
Article 2 – Amend Minuteman Regional Agreement
Mr. Cohen explained that Wayland asked to withdraw from the Minuteman Regional
Agreement and leave the district. A revised Agreement was drafted that made it easier
for communities to withdraw from the district, but out of 16 communities only 10 have
approved the agreement at a Town Meeting, 5 have postponed action and Wayland voted
down the revised Agreement. The MSBA has committed to pay 40% of the total cost for
a new Minuteman Regional School and it is important for all 16 communities to come to
a consensus on the project before any community can leave. Mr. Kelley, Mr. Cohen and
Ms. Barry do not support this article; Mr. Pato and Ms. Ciccolo support indefinite
postponement of the article.
Article 3 – Transfer of Property to LexHAB
Town Meeting authorization is required to transfer 20,000 square foot portion of the Busa
farm property owned by the Town, to be used for affordable housing (Lot 2A on ANR
Plan) from the Selectmen to LexHAB. The Selectmen unanimously support this article.
Article 4 – Appropriate for Water System Improvements
Mr. Hadley explained that the 100 year old 12 inch water main in Massachusetts Avenue
between Pleasant Street to Marrett Road and at intersection of Woburn Street needs to be
replaced. The estimated cost is $2.5 million and it is recommended to come from the
enterprise fund as debt. The Selectmen unanimously support this article.
Article 5 – Appropriate for Property Improvements – 241 Grove Street
The Community Preservation Committee, at the request of LexHAB, has voted to
recommend to Town Meeting that $200,000 for the renovation of the house on the
Wright Farm property on Grove Street. The house will become an affordable four
bedroom unit. The Selectmen unanimously support this article.
Article 6 – Appropriate Funds for Fire Station Study
The Selectmen previously discussed recommending a $20,000 appropriation to study
potential main Fire Station sites. Funds would come from the tax levy. The Selectmen
unanimously support this article.
Selectmen’s Meeting – October 19, 2015
Article 7 – Amend FY2016 Operating, Enterprise Fund and Community Preservation
Budgets
Mr. Addelson reviewed the proposed budget adjustments for the General Fund,
Enterprise Fund and Community Preservation Fund. The Selectmen unanimously
support this article.
Article 8 – Appropriate to and From Specified Stabilization Funds
Mr. Addelson proposed: appropriating $1,481.44 into the Transportation Demand
Management Stabilization Fund. The amount represents payments from Cubist ($481.44)
and the Inn at Hastings Park ($1,000); appropriating $481.45 into the Traffic Mitigation
Stabilization Fund from a payment from Cubist; and appropriating $87,345 into the
Transportation Management Overlay District Stabilization Fund from a payment from the
owner of 115 Hartwell Avenue. The Selectmen unanimously support this article.
Article 9 – Appropriate for Authorized Capital Improvements
At this time Article 9 will be indefinitely postponed. The Selectmen unanimously
support indefinite postponement of this article.
Article 10 – Appropriate for Prior Year’s Unpaid Bills
Mr. Addelson is requesting authorization to pay bills totaling $15,076.60 for traffic signal
maintenance services rendered in FY2015 but not invoiced prior to the end of the fiscal
year. The source of financing is proposed to be from the current FY2016 DPW budget.
The Selectmen unanimously support this article.
Metropolitan Planning Organization Municipal Election Ballot
The Metropolitan Planning Organization (MPO) Municipal Elections are being held on
Thursday, October 29, 2015 at the MAPC Fall Council Meeting. Absentee Ballots are due
October 28 or the Chairman can designate someone to vote in his place.
Since all the seats are unopposed, Mr. Pato recommends, after consulting with Mr. Canale, the
MAPC Representative, submitting the ballot and voting for proposed four open MPO seats.
Upon motion duly made and seconded, it was voted 5-0 to submit the Absentee Ballot voting for
the four open MPO seats prior to the October 28 deadline.
Preliminary Review – FY2017 Capital Budget Requests
Mr. Addelson, Assistant Town Manager of Finance, and Mr. Hadley, Public Works Director,
provided a Town Capital Summary Report for FY2017 to FY2012. They also highlighted
several projects which the Selectmen may be interested in additional information on.
Because of the late hour, Mr. Pato asked the Selectmen to review the list and let him know which
projects they would like to receive a presentation on.
Selectmen’s Meeting – October 19, 2015
Consider Amending LexFarm Lease
The Board of Selectmen requested that the Department of Public Works (DPW) evaluate
providing water and sewer service to LexFarm, the former Busa farm that was acquired by the
Town and leased to LexFarm for a 10-year period. DPW determined it could use its in-house
staff to provide a water service line. The sewer service line, however, would need to be installed
by a contractor. After two rounds of obtaining bids, DPW identified a contractor that could do
this work for approximately $15,500. As the current lease with LexFarm provides language that
the Town is not responsible for providing a water or sewer service line, to do so will require an
amendment to the lease. Should the Board wish to proceed with the project, DPW recommends
completing this work before November 1.
Mr. Kanter urged the Board not to approve the proposed amendment to the LexFarm lease. It
was his understanding at Town Meeting that neither operating nor capital funds would be
required to support the farm.
Upon motion duly made and seconded, it was voted 5-0 to authorize the Town Manager to
prepare an amendment to the LexFarm lease that will allow the Town to install a water and
sewer line at the Town’s expense.
Future Meetings
The Selectmen will schedule meetings for the following dates:
November 16 – 6:00 p.m. – for the Tax Rate Classification Presentation
November 23 – 7:00 p.m. – Tax Rate Classification Public Hearing
December 2 – 6:00 p.m. – Vote the Tax Rate
The Selectmen will not plan a meeting for November 30, 2015.
Consent Agenda
Commitments and Adjustments of Water and Sewer Charges
Upon motion duly made and seconded, it was voted 5-0 to approve the following commitments
and adjustments of water and sewer charges:
Adjustments of Water and Sewer Charges as Recommended by WSAB ($31,484.05)
Adjustments of Water and Sewer Charges as Recommended by WSAB ($13,855.04)
Commitment of Water and Sewer Finals August 2015 (as revised) $25,764.22
Selectmen’s Meeting – October 19, 2015
One-Day Liquor License – Lexington at Home Clarke Chapter
Upon motion duly made and seconded, it was voted 5-0 to approve the request of Lexington at
Home Clarke Chapter for a one-day liquor license to serve wine at the Clarke Chapter Monthly
Meeting and Reception on Tuesday, October 20, 2015, from 4:30 p.m. to 8:00 p.m. at the
Community Center Dining Room, located at 39 Marrett Road.
Approve Minutes and Executive Session Minutes
Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of July 13, 2015,
July 14, 2015, July 16, 2015, July 27, 2015, August 3, 2015 and August 25, 2015, with minor
edits.
Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes
of July 13, 2015, August 3, 2015 and August 25, 2015, with minor edits.
Town Manager Appointments – Commission on Disability
Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s
reappointment of Francine Stieglitz as a member of the Commission on Disability.
Selectmen Committee Appointments/Reappointments/Resignations
Greenways Corridor Committee
Upon motion duly made and seconded, it was voted 5-0 to appoint Susan Kenyon to the
Greenways Corridor Committee for a term to expire September 30, 2018.
Town Report Committee
Upon motion duly made and seconded, it was voted 5-0 to appoint Cristina Burwell to the Town
Report Committee for a term to expire September 30, 2016.
Upon motion duly made and seconded, it was voted 5-0 to reappoint Gloria Amirault, Hank
Manz and David Tabeling to the Town Report Committee for terms to expire September 30,
2016.
Transportation Advisory Committee
Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Peter Levy
from the Transportation Advisory Committee, effective immediately.
Dissolve Committees
Upon motion duly made and seconded, it was voted 5-0 to dissolve the following committees:
Townwide Facilities Master Planning Committee
School Transportation and Safety Study Committee
Selectmen’s Meeting – October 19, 2015
Executive Session
Ms. Barry recused herself from executive session due to a personal interest. Her husband is an
employee of the Town of Lexington and covered by the Town’s health plan, as is she.
Upon motion duly made and seconded, it was voted 4-0 by roll call to go into executive session
at 11:15 p.m. to discuss strategy with respect to collective bargaining with the Custodian Union
and to reconvene in open session only to adjourn. Further, the Chairman declared that an open
meeting may have a detrimental effect on the negotiating position of the Town.
Upon motion duly made and seconded, it was voted 4-0 to adjourn at 11:40 p.m.
A true record; Attest:
Lynne A. Pease
Executive Clerk
Selectmen’s Meeting
October 28, 2015
A meeting of the Board of Selectmen was held on Wednesday, October 28, 2015, at 5:00 p.m., in
the Selectmen’s Meeting Room of the Town Office Building. Mr. Cohen, Acting Chairman, Mr.
Kelley, and Ms. Barry; and Mr. Valente, Town Manager; were present.
Executive Session
Upon motion duly made and seconded, it was voted 3-0 by roll call to go into executive session
at 5:00 p.m. to discuss strategy with respect to litigation concerning the former Estabrook School
and to reconvene in open session only to adjourn. Further, the Chairman declared that an open
meeting may have a detrimental effect on the litigating position of the Town.
Mr. Pato joined the meeting at 5:15 p.m.
Upon motion duly made and seconded, it was voted 4-0 to adjourn at 5:50 p.m.
A true record; Attest:
Norman P. Cohen
Selectman