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HomeMy WebLinkAbout2021-12-01 Budget Hearing Presentations Packet - Released SELECT BOARD MEETING Wednesday, December 1, 2021 Conducted by Remote Participation* 9:00 AM AGENDA CONSENT AGENDA 1. Approve Select Board Meeting Minutes ITEMS FOR INDIVIDUAL CONSIDERATION 1. F Y2023 Proposed Budget- Police Department Presentation 9:OOam 2. F Y2023 Proposed Budget- Fire Department Presentation 9:3 Oam 3. F Y2023 Proposed Budget- Library Presentation 10:00am 4. F Y2023 Proposed Budget- Department of Public Works & Water/Sewer 10:3 Oam Presentations ADJOURN 1. Anticipated Adjournment 12:OOpm *An Act Extending Certain C O VID-19 Measures: http s://www.mas s.gov/s ervic e-details/up dated- guidance-on-holding-meetings-pursuant-to-the-act-extending-certain-c ovid-l9-measures Members of the public can view the meeting webinar from their computer or tablet by clicking on the following link at the time of the meeting: https://us06web.zoom.us/j/94159254374?pwd=NW lydOZCUzkzWDFsZEQ 1dFJpNHF3dz09 iP ho ne one-tap: +13126266799„94159254374# or+19294362866„94159254374# Telephone:+1 312 626 6799 or+1929 436 2866 or+1 301 715 8592 or+1 346 248 7799 or+1 669 900 6833 or+1 253 215 8782 Webinar ID:9415925 4374 Passcode:984498 A Summit meeting of the Select Board, Capital Expenditures Committee,Appropriation Committee and School Committee will be held on Thursday, December 2, 2021 at 7:OOpm via remo to p artic ip atio n. The next regularly scheduled meeting of the Select Board will be held on Monday, December 6, 2021 at 7:OOpm via remote participation. The next scheduled meeting of Select Board Budget Presentations will be held by remote participation on Tuesday, December 7, 2021 at 4:OOpm. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and Lex4fedia subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Select Board Meeting Minutes PRESENTER: ITEM NUMBER: Jill Hai, Select Board Chair C.1 SUMMARY: The Select Board is being asked to approve the Select Board meeting minutes of • September 27, 2021 • October 12, 2021 • November 1, 2021 • November 5, 2021 SUGGESTED MOTION: To approve and release the Select Board meeting minutes of: • September 27, 2021 • October 12, 2021 • November 1, 2021 • November 5, 2021 Move to approve the consent. FOLLOW-UP: Select Board O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 12/1/2021 ATTACHMENTS: Description Type D 13,Ci.cict Boan.l. nuiruites,09.27.21 Rickup mll.atcrial Board rne-efing nlifllltes 1.0.1.2.21 1.3acktil',)Material. D DR "I'Select I k.)ar rneeti non g minutes 1.1.01.21 1 3ackup Vllatetial. D DRA.F"I'Selectl3oard meeting min.utes 1.1-05.2t I..3a(,,,]<.up mlluteria I SELECT BOARD MEETING September 27,2021 A remote participation meeting of the Lexington Select Board was called to order at 6:35 p.m. on Monday, September 27,2021 via Zoom remote meeting services. Select Board Chair Ms. Hai;Vice Chair Mr. Lucente; and members Mr. Pato; Ms. Barry; and Mr. Sandeen were present,as well as Mr.Malloy, Town Manager; Ms.Axtell,Assistant Town Manager; and Ms. Katzenback,Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Ms. Hai provided directions to members of the public,watching or listening via the Zoom application,regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff,and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. Note: The meeting was originally scheduled to enter Executive Session but as there was a question about applicability,Mr.Malloy will instead ask one or two Select Board members to work with him and planning staff on negotiating a Preliminary Site Development and Use Plan(PSDUP). For further details, see below in the Town Manager Report. TOWN MANAGER REPORT Mr. Malloy reported that he will preside over his final International City/County Management Association(ICMA)Board meeting as President this week, September 30 and October 1,2021. The following Monday, Tuesday, and Wednesday,he plans to attend the ICMA conference in Portland, Oregon. Mr. Malloy reported that 90.8% of all Lexington residents over the age of 12 years have been fully vaccinated. 97.85%have had at least one shot;this number is rising about 2.2 percentage points every week. Mr. Malloy said that the new pay-by-phone parking app has been used 150 times in the two days since it was launched. The Town will assess the need to improve or revise the program after 30 days. Mr. Pato asked Mr. Malloy to check to see if parking and vehicle charging fees for electric vehicles are combined into a single transaction as planned. Mr. Malloy stated that he is almost ready to report back to the Board about the status of the Board's two- year goalsetting initiative. He has asked three departments for additional information to complete the report and he will include the update at the next Select Board meeting in the Town Manger Report. Regarding the cancelled Executive Session,Mr. Malloy reported he has been approached by a Lexington property owner with a 36-acre campus. There are a number of buildings on the property dating back to the 1960s. The owner was granted a PSDUP in the early 2000s;this was controversial because the property borders on a residential neighborhood as well as a wetland habitat. The owner has revised his/her thinking and hopes also to be able to revise the elements of the PSDUP with an eye to removing older buildings and constructing new ones sustainably. Mr. Malloy requested two Select Board members to assist him and staff with negotiations for a new PSDUP. He hopes to bring a new proposal back to the full Board for approval before Annual Town Meeting 2022.Mr. Sandeen and Mr. Pato volunteered to work on this initiative. 1 SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS Ms. Barry asked for an agenda item be added to a future meeting so that the Select Board,the School Committee, and the Recreation Committee could discuss the siting for the new high school. She noted that some Recreation projects may need to be reconsidered or revised. Mr. Malloy reported that DPW Director Dave Pinsonneault is currently overseeing the work of a surveying company that is sorting out jurisdiction issues within the high school campus. Mr. Malloy said the campus is composed of number of smaller parcels that have been cobbled together. He plans to meet with the surveyors in the coming days and he will forward copies of the resulting survey plan to Board members. DOCUMENTS: Select Board Concerns and Liaison Reports September 27,2021 CONSENT AGENDA Mr. Lucente asked that agenda item#3 be removed due to an important change. 1. Approve and Sign Proclamations To approve and sign a proclamation recognizing the month of October annually as Domestic Violence Awareness Month. To approve and sign a proclamation recognizing the month of October annually as Dyslexia Awareness Month. To approve and sign a proclamation declaring the first Tuesday in October as Local Food Day. DOCUMENTS: 2021 Domestic Violence Awareness Month Proclamation; 2021 Dyslexia Awareness Month Proclamation;2021 Local Food Day Proclamation. 2. Approve One-Day Liquor Licenses To approve two One-Day Liquor Licenses for Spectacle Management to serve beer and wine in the lobby of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of the two events as follows: An Evening with Chris Thile on Saturday,October 9,2021 from 7:30pm to 10:30pm and the Wallflowers on Saturday,November 6,2021 from 8:00pm to 11:00pm. To approve a One-Day Liquor License for the Lexington Retailers Association for the purpose of serving beer in a beer garden within a cordoned off area at the end of Muzzey Street at Massachusetts Avenue during Lexington ReDiscovery Day on Saturday, October 9,2021 from 11:30am to 3:30pm. *The location for the Lexington ReDiscovery Day beer garden is subject to modification as may be required by Department of Public Works and Town Engineering up to the time of the event due to potential work for the Center Streetscape Project. DOCUMENTS: LRA Lexington ReDiscovery Day Beer Garden Location Map; LRA Lexington ReDiscovery Day Beer Garden Procedures for Serving Alcohol 3. Select Board Committee Reappointments-REMOVED from consent to address a correction. 4. Select Board Member Appointment to State Special Commission for the Celebration of the 250th Anniversary of the American Revolution 2 To appoint Select Board Member Suzie Barry to the State Special Commission to investigate and study the promotion and celebration of the 250th anniversary of the American Revolution. DOCUMENTS: Appointment Request Letter State Special Commission doe the Celebration of the 250' Anniversary of the American Revolution 5. Approve Select Board Meeting Minutes To approve and release the Select Board meeting minutes of: • June 14,2021 • August 23,2021 • August 30,2021 VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve items 1,2,4,5 of the Consent Agenda. DOCUMENTS: DRAFT Select Board Meeting Minutes June 14,2021;DRAFT Select Board Meeting Minutes August 23,2021;DRAFT Select Board Meeting Minutes August 30,2021 Select Board Committee Reappointments(removed from Consent Agenda for correction) Mr. Lucente reported that he received word today that one of the members of the Tourism Committee whose reappointment was postponed due to noncompliance with Ethics training actually did complete training on September 2,2021. He asked that the name of the candidate be reinstated on the reappointment approval list. Ms. Katzenback said the Select Board office has received confirmation of this training and the office was able to correct the approval list included in the Meeting Packet. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 to approve the attached list of board and committee re-appointments. PUBLIC COMMENTS Dawn McKenna, 9 Hancock Street, said she supports the concept of a 360 Town Manager's review and asked the Board to consider including gathering insight from committee/board chairs. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Introduction of Joanne Belanger,Director of Public Health Mr. Malloy introduced Ms.Belanger saying she comes to Lexington with an impressive 30 years in municipal Public Health, serving most recently in Lowell as Director of Health and Human Services. Ms. Belanger said the majority of her career was in the Town of Andover,MA. She has experience working on environmental health issues and clinical and community nursing. Having served in these various capacities, she believes her biggest passions lie in public health. DOCUMENTS: Joanne Belanger cover memo. 2. Update on MIT Lincoln Laboratory Expansion Project Mr. Menadue, Director of Capital Projects at MIT Lincoln Lab,reported that MIT/Lincoln Lab is 3 undergoing a three-phase physical plant modernization plan for its facility that was created on the 1950s. Most of the modernization design has been done in-house and the early-phase construction will be executed by the Army Corps of Engineers with Air Force military construction("MilCon") funding. There are currently about 4000 MIT employees at this secure location whose single client is the Department of Defense(DoD). The work is underwritten by a little over$1 B in research funding. The number of Lexington residents working at MIT/Lincoln Lab has more than doubled over the past 5 years from about 60 to 139. The areas of focus for this research and development work are,basically,nano technologies, such as microchips; and rapid prototyping which Mr. Menadue explained is used in larger models that include nano technological within their systems. Once a prototype is developed and the DoD wants more built, MIT/Lincoln Labs transfers the technology out to the winning bidder for manufacture. Given that a recent DoD assessment of the MIT/Lincoln Lab facilities showed leaking roofs, structural issues, and unsafe space constraints,MIT/Lincoln Labs must upgrade its facilities or risk losing DoD contracts. The first of the three-phase modernization plan started in 2015 and focused on stabilization of immediate repairs, some of which were major. A long-term monetization plan will replace remaining 14 buildings over a 25-year period via funding obtained through a fee for each program. This will ensure that every few years, another building gets built. Mr. Menadue noted that much of the large-scale construction will take place on land owned by adjacent Hanscom Air Force Base. To build new buildings that will eventually replace older buildings,unutilized land will be opened up. Mr.Menadue stated that challenges for this project include electrical and mechanical capacities as well as adequate parking. Mr. Krawczyk, also of MIT Lincoln Lab, explained how project development funding flows normally, stating that about half of the funds go through Lincoln Lab to the subcontractors of each project. Ms. Barry,Lexington's representative to Hanscom Area Towns (HATS)asked if there is direct access from MIT/Lincoln Lab to the Base. Mr. Menadue and Mr. Krawczyk replied that,with clearance, employees can walk between the two properties but the internal access road was closed some time ago. Ms. Barry asked that HATS towns be informed of heavy trucking coming through their communities, given the demolition and construction expected over the coming years. Mr. Menadue stated that no trucks can enter through the MIT access road; all construction traffic must come through the Vandenburg Gate off route 2A. Ms. Barry received assurances that air-borne demolition dust will be kept below unhealthy levels. Ms. Barry asked what permitting process the non-MilCon projects will go through. Mr. Menadue said the projects need to go through many permitting authorities, including environmental assessment; electricity/utilities permitting, and Hanscom AFB civil engineering code enforcement. Ms. Barry noted an additional road near Wood Street in the site plan map. Mr. Menadue said he has been hoping to find a way to fund this additional road because traffic studies show it would take MIT traffic off Wood Street and alleviate traffic congestion that builds up there. There is no plan at this time to construct such a road but he would like to discuss the possibility with the Town.Ms. Barry said if this element of the plan comes to pass,the adjacent neighborhoods will no doubt have input to express. Ms. Barry asked if all 4000 employees are working onsite or if some working remotely. Mr. Krawczyk 4 believes that the number onsite currently is about 1300 because most are working remotely. The Lab is studying a remote working plan which Mr.Menadue said was still in its infancy because many employees need access to hardware only available onsite. He further noted that until the modernization construction plan is carried out,work space will be very tight.A return-to-the-worksite plan,however, is targeted for early 2022. It was noted that there is no expectation of additional employees in the Master Plan. Ms. Barry asked for Mr. Menadue and Mr. Krawczyk to present this information and some deeper analysis at a HATS meeting in the future. Ms. Hai asked the representatives to consider whether the MIT/Lincoln Lab shuttle bus between MIT and Lexington could accommodate non-employees in either direction as a way to transport commuters without adding single occupancy vehicles to the roads. Mr. Lucente asked if MIT/Lincoln Lab would continue to track its"ripple effect"figures to gauge economic impact of the surrounding area. Mr. Krawczyk said he can provide the few years of historic data that has been collected but the plan is to continue to follow the numbers which he believes will improve once the Master Plan has been fully implemented. Mr. Sandeen asked how much square footage will be constructed in total.Mr. Menadue reported that there are currently 1.8M gross square feet on campus and the finished project will be about 2.5M gross square feet. The majority of that will be an enlargement of mechanical space. DOCUMENTS: Presentation MIT Lincoln Lab Update 3. Review Request for Change of Parking Regulation Three Spaces at 844-856 Massachusetts Avenue Assistant Town Planner Sheila Page reported that the Transportation Safety Group(TAG)received a request from a business owner in the 844-856 Massachusetts Avenue block, asking to change three parking spaces to a one-hour limit to improve parking turnover. Because there are an ample number of parking spaces in that area, TAG has no objection to the request. Ms. Hai noted the crosswalk nearest the spaces is close a bus stop so pedestrians should be advised that there will be increased pace of comings and goings there. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call in accordance with the provisions of Chapter 689 of 1986 of the General Laws,the Traffic Rules and orders of Lexington, adopted by the Board of Selectmen on November 13, 1967,now Chapter 192 of the Code of Lexington, are hereby amended as follows: BY ADDING TO CHAPTER 192-18 SCHEDULE 1 THE FOLLOWING LOCATION SIDE FROM TO REGULATION Massachusetts West Independence Avenue 98 feet south of ONE HOUR Avenue Independence PARKING Avenue DOCUMENTS: Memo; Diagram;Amendment 5 4. Update on Cedar Street Sidewalk Project Ms. Hai noted that the Select Board has received an unusually high number of emails about this agenda item. Ms. Hai further noted that ongoing outreach is being conducted by the Transportation Safety Group (TSG). Ms. Page,Assistant Planning Director, and Ross Morrow,Assistant Town Engineer,provided background and details of Cedar Street sidewalk initiative that started in 2017 when signatures from 136 households were submitted to TSG, 127 of which supported a sidewalk installation for one side of the street down the length of Cedar Street. Thirty of the signatories were direct abutters in support of the project;nine signatories were against the project, four of which were direct abutters. In 2017,the case for a sidewalk was presented to TSG,which saw potential in the proposal.A land surveyor was engaged in 2018 to complete a so-called existing conditions analysis. Ms. Page further stated that a public meeting was held on September 1,2021 to which 210 households were invited; 55 people attended and they provided what Ms. Page characterized as thoughtful input. Many people expressed concern over the removal of trees, citing the beauty of Cedar Street. There was also concern over the speed at which vehicles travel on the narrow street, especially at the Paul Revere intersection which is reportedly difficult for cars and pedestrians to navigate safely. Another difficulty is the poor sight lines after the turn onto Cedar Street from Massachusetts Avenue. Residents also noted that there is no safe place for students to wait for the school bus unless they stand in neighbors' driveways. A number of homes have walls, fences,and landscaping that might be disrupted by a sidewalk installation. Depending on which side of the street the sidewalk is placed, Ms.Page said the Town would work with homeowners whose gardens/walls/fences required removal. Disruption to yards will be repaired,however it was noted that some of the houses in question are very close to the street and privacy is an issue. Utility poles will probably have to be moved but at this point,it is not possible to state which side of the street would be chosen as the design phase has yet to be budgeted. Mr. Morrow said the full length of the street is .8 miles,with Massachusetts Avenue on one end and Pine Meadows Golf Course on the other. The pavement width varies from 18 and 30 feet,although some residents report that, due to overgrowth in some places,pavement width is down to 17 feet. The Town's Right of Way width also varies between 25 and 30 feet. There are 73 abutters along this stretch and there are 11 intersections. Since 2010,there have been 6 reported crashes. The average speed,gleaned from a speed study, is 20 mph but the maximum recorded was 38 mph. Mr. Morrow reported that,having walked the road recently,he believes 24 mph on this road feels fast. Mr. Morrow said a sidewalk on Cedar Street would add to Lexington's connectivity network. There are also school bus routes that will benefit from having a sidewalk. Mr. Morrow said there are approximately 12 trees that would have to be removed but all work would all be done within the Town Right of Way. Given all the considerations and input,Ms. Page stated that TSG recommends construction of a sidewalk along Cedar Street from Massachusetts Avene to Denver Street and asked for it to be included in the budget. Ms. Hai said she is in favor of making Lexington's walking routes as safe and accessible as possible, especially given the number of recreation facilities in this part of town. She also hopes that a sidewalk will slow vehicle speed on Cedar Street and she is happy to see the amount of engineering thought that has already been applied to the project. She is also sensitive to tree loss but noted that some of the trees tagged for removal are non-native species. 6 Ms. Barry said she supports the sidewalk and would also feel favorably about continuing the sidewalk to the end of the street rather than stopping at Denver Street. She realizes sidewalks can be controversial but they are now becoming a necessity for narrow, curvy, old New England roads. Mr. Morrow noted the difference in distance between what is proposed(to Denver Street)and full length is 2500 feet(a little less than 1/2 mile)versus 4200 feet(.8 miles). Mr. Sandeen noted he has seen an increasing number of school children biking in this area. He expressed concerns about installing granite curbing which can present a hazard for bikers that get squeezed to the edge of the road when cars pass.Mr.Morrow said this will be taken into consideration during the design phase. Mr. Sandeen asked if there is a way to divert the sidewalk around some of the statelier trees rather than remove them. Mr. Morrow said every attempt will be made to save as many trees as possible. Mr. Sandeen asked whether residential landscaping would be replaced. Mr.Morrow said that the Town will work with residents to make them happy with the outcome. Mr. Sandeen asked if the Cedar Street/Paul Revere intersection would be improved by this project. Mr. Morrow said providing safe pedestrian access through the intersection would be an improvement. Mr. Lucente said he believes sidewalks add to the overall quality of life. He noted,however that there are other areas of town that have been rated as being higher priority by the Town's assessment system. He questioned, for the sake of equity,how Cedar Street moved ahead in the waiting line for construction. Mr. Lucente agreed that granite curbing on this street is problematic.He asked if any consideration been given to making Cedar Street one-way, given all the activity in the area. Ms. Page stated that the sidewalk priority map is a tool used but TSG also takes resident request into account.Neighborhood/town connectivity needs are also weighed. Mr. Pinsonneault,DPW Director, stated that the Town uses the rating system to choose which sidewalk projects to prioritize within yearly budget allocations; citizen-generated projects coming through TSG are funded outside that yearly appropriation. Mr. Morrow said he is not sure how feasible it would be to make Cedar Street one way but he will look at it closely. He noted that making Cedar Street one-way would force traffic onto adjacent streets. Mr. Pato said he is concerned about ending the sidewalk at Denver Street,noting a pedestrian injury near the golf course which is out of the scope of the proposed project. Mr. Pato also expressed concerns about lost trees, although he favors the sidewalk in this instance. He asked that carbon sequestration be made a larger element of any consideration when mitigating the loss of a mature tree. For further information,Ms. Page noted that this project appears on the TSG webpage under"sidewalk Requests". ACTION ITEMS: Public comments will continue to be taken on this issue. TSG will continue to refine the project,providing information about tree,utility,neighborhood impacts,preferred side of the street. If the Select Boatd approves the project,partial engineering and Capital Project funding will be sought within the upcoming budget cycle(s). The next Select Board review of the project is expected in the October/November timeframe. Mr. Pinsonneault will check to see if the Hill Street sidewalk project was funded in a two-step manner. (i.e. Design,then construction) DOCUMENTS: Recommendation memo; 9-27-21 Cedar Street Presentation REVISED; Existing 7 Conditions; Cedar Street Proposed; 9-1-21 Presentation 5. Review Town Celebrations Committee Request Veterans Day Car Parade VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 to approve the request of the Town Celebrations Committee for a Veterans Day Car Parade as presented in their letter dated September 22,2021 subject to coordination with the appropriate Town Staff. ACTION: Select Board members will participate. DOCUMENTS: 2021 Veterans Day Car Parade Request Letter to Select Board 6. Liquor License Change of Hours—Lexington Golf Club Upon a motion duly made and seconded,the Select Board voted 5-0 to approve the application from Lexington Golf Club, 55 Hill Street,to amend the hours on their 2021 all alcoholic club liquor license for the clubhouse to be 11:00 am through 12:00 midnight 7 days/week and from 11:00 am until 9:00 pm on the adjacent Golf course 7 days/week,and to update the hours on their 2021 Common Victualler license to 11:00 am- 12:00 midnight 7 days/week. DOCUMENTS: Lexington Golf Hours of Operation Amendment Documents; Town of Lexington Alcohol Regulations for Clubs; Common Viv Application update hours The Select Board took a brief recess at 8:23 p.m. and reconvened at 8:28 p.m. 7. Review 2021-1 Special Town Meeting Draft Warrant Ms. Axtell described the Special Town Meeting warrant articles, one by one, asking for feedback or questions. ACTION: Ms. Hai directed Select Board members to weigh in via the Select Board office about whether to provide a Select Board report at the beginning of STM 2021-1. The vote to approve the full STM 2021- 1 warrant will take place during the Select Board meeting on October 12, 2021. DOCUMENTS: DRAFT 2021-1 Special Town Meeting Warrant 8. Update on Cultural Districts Designation Ms. Coppe and Mr. Poltorzycki, Cultural District Working Group,presented an update on work being done and next steps towards applying for a Cultural District designation through Massachusetts Cultural Council. Mr. Poltorzycki stated that the Board will be asked at a later date to approve a resolution to move the application process forward. To be eligible to apply,the Town must agree to dedicate staff and resources and a public meeting must be held. Outreach will also take place on Discovery Day and at the Cary Memorial Library. The Working Group has been meeting with the Economic Development department staff to advance the initiative. The resolution will also appoint a Town official to the district's managing partnership. The partnership generally includes representation from the cultural groups in a community. Ms. Coppe noted that the Working Group has met monthly since March 2021 and has invited representatives from 65 organization to participate. Mr. Pato asked what Town obligations,beyond staff participation,there would be for a Cultural District. Mr. Poltorzycki said that once the managing partnership has been created,the district runs itself. The 8 partnership has an obligation to produce an annual report which is the basis upon which available grants can be applied. If Lexington's district is awarded grants, funds should be held in a Town account. Ms. Iyer,Economic Development Director,reported that the public meeting has been advertised in a variety of publications and Town channels. Ms. Iyer asked if funding is available to help cover the cost of advertising. Mr. Malloy will check into this. ACTION: The Public Meeting will be held. Mr. Malloy will check into funding for advertising. DOCUMENTS: September 27,2021 Presentation to Select Board on Cultural District Designation S 1 Map; Cultural District Designation Application Process Mass Cultural Council. 9. Discuss Timeline and Process for Town Manager 360 Review Ms. Hai reported that there are two paths available to conduct this 360 Review,which is considered a best practice. The first is a customized approach that involves interviewing the sub j ect(Mr. Malloy) and also hose who directly report to him. This process is lengthy and more expensive. The second approach is one recommended by the International City/County Management Association(ICMA) and involves an electronic tool which poses a series of questions about management style and traits. It would be administered to the Town Manager himself and to other individuals or groups as determined by the Select Board,including the Select Board and those who report directly to the Town Manager. Ms. Hai recommended the electronic tool approach. The information gathered would be submitted to Ms. Katzenback in the Select Board Office. She would organize the responses and then the Select Board would have a conversation about the findings with Mr. Malloy,possibly at the end of October. Ms. Hai and Mr. Pato will send the Board links to a website with a sampling of the electronic tools, including sample questions. All respondents are asked the same questions. Select Board members endorsed the electronic tool option approach,Ms. Malloy said he finds feedback from ICMA-approved electronic tools to be useful and asked that a wide range of Town staff be included review. ACTION ITEMS: Ms. Hai and Mr. Pato will send Board members links to the website with a sampling of the electronic tools,including sample questions. The Board will make a selection at the October 12. 2021 Select Board meeting. 10. Review Draft Select Board Report Submission for FY2021 Annual Town Report The Select Board discussed the draft submission. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 to approve submitting the annual town report draft, subject to the editorial,non-substantive corrections as well as any corrections listed during this evening's session. DOCUMENTS: DRAFT Select Board Submission for Ft21 Town Report 9/27/21; DRAFT Select Board Submission for Town Report00Redline version 9/27/21 ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the meeting at 9:31 p.m. A true record; Attest: Kim Siebert,Recording Secretary 9 SELECT BOARD MEETING October 12, 2021 A remote participation meeting of the Lexington Select Board was called to order at 6:30 p.m. on Tuesday, October 12, 2021 via Zoom remote meeting services. Select Board Chair Ms. Hai;Vice Chair Mr. Lucente; and members Mr. Pato; and Mr. Sandeen were present, as well as Mr. Malloy,Town Manager; Ms. Axtell,Assistant Town Manager; and Ms. Katzenback, Executive Clerk. [Note: Select Board member Suzy Barry joined the meeting in progress, at 9:13 p.m.] VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 by roll call to adjourn the Open Session of the meeting at 6:30 p.m. to enter into Executive Session under Exemption 3 to discuss strategy with respect to collective bargaining related to the public safety dispatchers' unit and building maintenance union. Further, it was declared that an open meeting discussion may have a detrimental effect on the bargaining position of the town. Following the close of Executive Session,the Select Board reconvened in Open Session at 7:10 p.m. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Ms. Hai provided directions to members of the public,watching or listening via the Zoom application,regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff,and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. SELECT BOARD MEMBER CONCERNS AND LIAISIN REPORTS In addition to her previously submitted concerns and reports,Ms. Hai announced that the draft of the State's redistricting maps was released today. The proposal would take Lexington's Precinct 6 from the Middlesex 15 district and append it to Middlesex 21,which encompasses all of Bedford and part of Burlington,represented currently by Ken Gordon. A public hearing will be held on Friday, October 15, 2021 and a vote on Monday,October 18,2021 in what Ms. Hai termed a"short process". Ms. Hai and Mr. Malloy will attend this meeting on behalf of the Select Board and the Town to express displeasure with the plan, stating that the Lexington should be kept together in Middlesex 15 and that the purpose behind redistricting to ensure minority representation is already being accomplished as evidenced by the diversity of people being elected to committees,boards,and Town Meeting. Mr. Lucente said he would like to have a more in-depth conversation about this than it is possible to, given that this item does not appear on tonight's agenda plus the timeframe for response to the State is very short. He is frustrated that the State has not given more opportunity for community feedback. He cautioned the Board,however,not to jump to the conclusion that this redistricting would not be beneficial in the way the State intends. Mr. Pato said he agreed with Mr. Lucente and he is reluctant to make a counter argument to the State at this stage. Having looked into Lexington's precinct demographics,he believes removing Precinct 6 would not dilute minority representation. Ms. Hai clarified that her concern was that the people in Precinct 6 would have a much smaller base of community if they alone in Lexington were attached to a collection of precincts outside of town. She felt Precinct 6 would miss a larger base of support if any of these Town Meeting members decided to run for higher office in the future. Mr. Sandeen said he concurred with Ms. Hai's concerns. 1 ACTION ITEMS: Ms. Hai urged those who wish to comment on this issue to do so to the appropriate State-level entities. She and Mr.Malloy will continue to gather information. Aside from his previously submitted concerns/liaison reports,Mr. Lucente noted that the Town Celebrations Committee will be asking Select Board members to confirm their intent to participate in the Veterans Day Car Parade. DOCUMENT: Select Board member concerns and liaison reports October 12,2021 TOWN MANAGER REPORT Mr. Malloy welcomed new Town Clerk Mary de Alderete who started today. Ms.Alderete was sworn in around noon by Deborah Brown, Town Moderator. The Lexington Council on Arts intends to start painting some of the utility boxes around town this week while the fine weather holds. Ms. Hai said that if any of the designated utility boxes were in front of private homes,residents should be notified before painting occurs. Mr. Malloy has sent Select Board Members an update re: the status of the Select Board goals. He asked that comments be returned to him this week so that he can provide Select Board retreat facilitator Julia Novak with up-to-date information. The Lexington Police Department has been re-accredited.No action items were recommended by the accreditation team. ACTION ITEMS: Mr. Malloy to relay the message to the Council on Arts re: utility box notifications to homeowners, if/where applicable. CONSENT AGENDA 1. Select Board Committee Appointment and Reappointment To appoint Wendy Krum to the Permanent Building Committee as the Select Board's representative for the Police Station Building Project. To reappoint Prashant Singh to the Town Report Committee for a one-year term ending on September 30, 2022. DOCUMENTS: Permanent Building Committee Membership Town General Bylaws; 2021 Permanent Building Committee Application-W. Krum; 2021 Town Report Committee Application-P. Singh 2. Approve Select Board Meeting Minutes To approve and release the Select Board meeting minutes of September 13,2021. DOCUMENTS: DRAFT Select Board meeting minutes 09.13.21 3. Approve Use of Corexcel Everything DiSC 363 for Leaders Profile Assessment Tool for Town Manager 360 Review Process To approve the use of Corexel Everything DISC 363 for Leaders Profile Assessment Tool for the Town Manager 360 Review Process. 2 DOCUMENTS: Product Overview 360 Feedback Assessment Corexcel Everything DISC 363 for Leaders 4. Battle Green Use Request Lexington Minute Men 2021 Autumn Drill To approve the request from Lexington Minute Men to use the Battle Green on Saturday,November 6, 2021 from 9:00am to 11:00am for the purpose of their autumn drill. VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 to approve the Consent Agenda ITEMS FOR INDIVIDUAL CONSIDERATION 1. Public Hearing and Discussion FY2022 Water& Sewer Rates Ms. Hai opened the Public Hearing at 7:22 p.m. Ms. Kosnoff,Assistant Town Manager for Finance,presented information in the first of two discussions regarding FY2022 Water and Wastewater rates. The vote on this item will take place at a future meeting. Highlights of the presentation included: • Total FY2021 Water Revenue came in$2.2M over projections,primarily due to surpluses in the Irrigation category. The Water Enterprise Fund now carries an overall surplus of$2.3M. The Retained Earnings balance went from$1.7M to $3.5M. • Sewer Revenue also outpaced expectations by$398,000 plus turn backs on the Expense side equaled$563,000. Retained Earnings for Sewer/Wastewater Enterprise Fund are projected to be $1.8M at the end of FY2021. Ms. Kosnoff noted that Retained Earnings balances have historically be used for one-time Capital expenses. It is possible to use surpluses to offset rates but this has not been Lexington's past practice,however. • Ms.Kosnoff noted that the water and sewer rates are based on projected usage,which is reflected in the amount budgeted.At Special Town Meeting there will be a request to decrease 2 line items in the budget: 1)the MWRA Assessment and 2) Compensation. • The Water Enterprise budget is going up 7.7%,based largely on the MWRA Assessment, a charge that the Town cannot negotiate. Ms.Kosnoff noted that Lexington's rate is based on its share of system costs plus its past year usage. She projected that next year's MWRA Assessment will go down 4.28%. • Cash Capital is being used,whenever possible,to avoid borrowing costs for Water and Sewer maintenance/improvements. The FY2022 includes an additional $200,000 to be used for this purpose. • For FY2021,the tiered rate Water usage came in significantly higher than estimated. As there is not usually a great deal of fluctuation in these rates,Ms. Kosnoff believes the upticks on the residential side are due to Covid-related changes in behavior, such as more residents working at home instead of at an office. These behavior changes also affected commercial usage,which was significantly lower, except for irrigation usage. The same pattern was noted on the Wastewater patterns of usage. • Future usage patterns are particularly hard to predict,given weather and Covid-19 disruptions to historical trends. Ms. Kosnoff said that budget projections have been made very conservatively, with the exception of Irrigation projections which are higher. 3 • On the Wastewater side,the budget as proposed will increase 4.1%,also largely due to an MWRA Assessment increase of 3.2%. • Overall,the Water rates are proposed to go up 8%and the Wastewater rates are proposed to go up 5%. The combined rate is 6.1% over FY2021. For the lowest tier user,this would translate to an increase of about$39/yr;the second tier would see an increase of$54.60/yr. • The wholesale/Municipal/Town of Bedford cost for Water is going up 1.9%.The wholesale Sewer rate will stay flat. • Lexington's FY2021 combined Water and Sewer rates are in the middle of the pack, compared to the other member towns. Mr. Lucente said that persistent rate increases are putting Lexington on an unsustainable path.He asked if the Town should be contemplating a strategy change.Ms. Kosnoff agreed that the rate increases have been unfortunate and they are also difficult to predict. Lexington's MWRA assessment is based not only on Lexington's usage but also on the usage of the other member towns. She believes the installment of automatic-read radio meters will help provide real-time data collection and allow for quarterly billing, as well as take the guesswork out of consumption predictions.After all the automatic meters have been installed,Ms. Kosnoff believes a full analysis of the system and a re-evaluation of the tiered rate system, including commercial consumption,will be warranted. Ms. Hai asked if using some of the Retained Earnings to shave off rate increases would be a way to mitigate user costs. Ms.Kosnoff said this is possible to do at Special Town Meeting and would be tantamount to pausing the transfer of surplus to Cash Capital for a year($2M for Water and$1 M for Sewer).Mr. Malloy cautioned that the purpose transferring these funds is to avoid borrowing for what are ongoing/maintenance expenses. Over time,the costs would become part of the yearly budget instead of being borrowed for,and thus incurring debt and interest payments. Mr. Sandeen asked if there is a breakdown of residential versus commercial usage so that programs to reduce usage can be tailored to each category of consumer. Ms. Kosnoff said that accounts are currently not flagged as residential or commercial but the radio meters should improve the Town's ability to distinguish one category of user from the other. Mr. Kanter,Vice Chair of the Capital Expenditures Committee, asked if it would make sense to install a sewer meter for the six or so customers that do not have a water meter because they use their own well water. Dave Pinsonneault,DPW Director, said he has looked into doing that but the technology is not available. The Department is keeping an eye on advances in the field. Ms. Hai closed the Public Hearing at 7:52 p.m. ACTION ITEMS: The Water and Sewer rates will be voted at an upcoming meeting. DOCUMENTS: FY2022 Water and Sewer Proposed Rate Memo; FY2022 Water and Sewer Rate Presentation; Legal Ad published on 9/30/21 2. Update of Police Station Building Project Design Mr. Cronin,Director of Facilities stated that multiple Town committees, as well as members of the public,have provided input and critiques about the Police Headquarters design. Architect Jeff McElravy of Tecton Architects shared two schematic designs plus an overview of the community conversations about the design and policing. 4 Design Option A is a slight modification of the original design that was approved by the Select Board but sidelined because of the pandemic. Design Option B incorporates more of the committee and community input but it also adds square footage which will increase the overall cost of the project. Some of the changes/additions shown in Option B included non-gendered restrooms and locker rooms; flexible floor plans versus fixed program space; mental health service offices sharing police department space; inclusivity and accessibility concerns;providing a welcoming,inviting atmosphere;providing community gathering spaces;providing transparency between spaces but also providing soundproofing for confidential/sensitive conversations/interviews. Mr. Lucente said he appreciated the attention paid to the community feedback in the design of Option B. One element of that plan he is less supportive of is the multi-purpose room which he said seems overly generous given the number of other meeting rooms and conference spaces. Mr. Pato also prefers Option B for its future growth potential but he noted that Option A also addresses much of the community needs. For him, a big question is how much more Option B would cost than Option A and if the differential manageable. Ms. Hai expressed similar reactions,noting that the project was downsized at one point due to cost and then put on hold.Now some of what was engineered out has been returned to the design. Before a final choice is made, cost must be assessed. Mr. Sandeen asked if the locker rooms could eventually be adjusted to be the same size if staff ratios shift. If not,he would prefer Option A in which the ability to adjust the locker rooms has been made evident. Cost is also important to him.Mr. McElravy said he is confident that additional flexibility can be built into the design of Option B's locker rooms. Interim Police Chief Michael McLean stated that the reason the multipurpose meeting room was added to Option B is that the future of policing is unknown and the space allows flexibility for change. Without a doubt,he projected the need for additional training and simulations in the future plus the high likelihood that social services will become more embedded within the department. Mr. Cronin said the original plan nearest in square footage to Option A carried a working total of $25M before Covid. Since that time,raw materials, changes in labor, and competing regional projects have altered the construction landscape. Right now,Mr. McElravy estimated costs for Option A to be $30M and$32.8M for Option B but he emphasized that he is unsure which way the market will swing given all the unknowns. The modest modification costs for to the temporary swing space are not included in this cost estimate but there is $250,000 included for the relocation of the Hosmer House. Select Board members unanimously expressed their preference for Option B,reasoning that the cost differential was low enough in exchange for the added benefits, at least as calculated at this early stage of design. Mr. Sandeen cited the Permanent Building Committee's philosophy about the project, saying the cost would never be lower and waiting only adds to the price tag. Mr. Malloy stated that,for the average household,the additional cost of Option B, given the 20-year loan timeframe,would add an additional $36 a year in taxes. Over Option A Ms. Hai noted that authorization for this project will require a debt exclusion vote and the timing will need to be discussed. Mr. Himmel, 66 Hancock Street, said he believes it is important to move quickly to nail down the specifics of this project. Ms. Overton,25 Emerson Gardens,offered her assistance to further the conversation about the gendering of the locker rooms. She was please that Option B is going forward. 5 Mr. McGaw,Precinct 6 Town Meeting member, applauded the decision to move forward with the more flexible Option B but added that flexibility can be achieved without using walls to delineate spaces.He would like to see a comprehensive overview of what taxes would be if the Police HQ debt is added to the other added costs from Community Preservation,Water Stabilization, and the projected high school debt. Mr. Shiple,Precinct 9 Town Meeting Member, asked how many bicycle-mounted patron officers can be accommodated in Option B. Mr.McElravy said there is a good amount of space on the garage for bicycles but he will have to look again at exactly what the count is. Interim Chief McLean added that all new officers are now being trained in Police Academy for bicycle patrol but the count would never be so high that space would become an issue. ACTION ITMES: The plans will be further refined prior to Special Town Meeting requests for design and swing space allocations. DOCUMENTS: Tecton Architects Police station presentation The Select Board took a five-minute break at 9:07 p.m. and resumed the meeting at 9:11 p.m. Ms. Barry entered the meeting at 9:13 p.m. 3. Grant of Location for Eversource Reed Street Ms. Hai opened the Public Hearing at 9:15 p.m., seeing no hands raised to speak,Ms. Hai closed the Public Hearing at 9:15 p.m. VOTE:Upon a motion duly made and seconded,the Select Board voted 5-0 to approve a Grant of Location to NSTAR Electric Company d/b/a Eversource Energy to construct a line of conduits and manholes with the necessary wires and cables to be located under the following public ways in the Town of Lexington as follows: Reed Street — Northeasterly from pole 82/5A, approximately 208 feet east of Vaille Avenue, install approximately 45 feet—conduit as shown on the plan made by T. Thibault revised date September 1, 2021 for the purpose to provide underground electric service to 186 Bedford Street. DOCUMENTS: Eversource Grant of Location Petition Reed Street 4. Grant of Location for Verizon and Eversouce Installation of New and Relocation of Existing Poles on Massachusetts Avenue and Worthen Road Ms. Hai opened the Public Hearing at 9:16 p.m. Mr. Sandeen noted that although the submitted plan seems to make approval of this pole relocation advisable, a recent visit to the site revels that the intended relocation would potentially harm/kill an existing large tree's root structure. Mr. Sandeen said he could not support the request if the tree would be harmed. He further recommended that future requests of this nature include the location of existing trees. Dave Pinsonneault,DPW Director, said his understanding is that the pole placement has been thoroughly vetted; there are no other trees in the area that would be affected. He will look at the site closely to ascertain the best pole re-location. Mr. Pinsonneault stated that, if at all possible,nothing would be done to damage the tree. Ms. Hai suggested rewording the motion so any relocation would not adversely affect the tree.Mr. Sandeen was agreeable to this revision. 6 Ms. Hai closed the Public Hearing at 9:22 p.m. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve a Grant of Location to Verizon new England, Inc and NSTAR Electric Company d/b/a Eversource Energy for a Grant of Location to locate poles,wires,cables and fixtures including the necessary anchors, guys and other such sustaining and protecting fixtures to be owned and used in common by the petitioners,along and across the following public way or ways: Massachusetts Avenue: • Place one(1)JO pole,P.17-2 on the northerly side of Massachusetts Avenue at a point approximately 73' southeasterly from relocated pole,P.17-1. Said pole being located on Worthen Road. • Relocate two(2)JO poles,P.153 and P.154 on the southerly side of Massachusetts Avenue at a point approximately 4' and 7' southeasterly from existing pole locations such placements not to adversely affect any existing trees. • Relocate one(1)JO pole,P.17A from the northerly side of Massachusetts Avenue at the intersection of Worthen Road to a point approximately 92' in a southeasterly direction to the easterly corner of Massachusetts Avenue. Worthen Road: • Relocate one pole, P.17-1, from the easterly side of Worthen Road to a point approximately 4' easterly from existing pole location. in accordance with the plan marked-VZ N.E. Inc. Plan No. 1A3W2TM Dated August 27,2021. ACTION ITEMS: Mr. Pinsonneault to examine the proposed pole relocation. DOCUMENTS: Petition Map/Abutters list; Order 5. Vote Update of Town Reprecincting Map Ms. Sperber,Assistant Town Clerk,presented a reprecincting plan based on the 2020 Census. This process is required by law to fairly represent increases/decreases in population. Ms. Sperber stated that the 2020 census cites Lexington's population as 34,454 residents. The plan preserves nine voting precincts while making adjustments to evenly distribute the population and bears the least impact while meeting both deviation restrictions and maintaining allowable configurations. Asking for Select Board approval,Ms. Sperber stated that once this approval is received,the plan must be submitted to the Local Election Districts Review Commission(LEDRC)by October 30, 2021. Once approved by the LEDRC,precinct boundaries will become effective on December 31,2021.Notifications of the change will be made to the media and effected households. Two Town Meeting Members will be affected by this redistricting and both have been notified. Mr. Sandeen said he will forward the name of a third Town Meeting Member who may also be affected by this plan. Mr. Kanter,48 Fifer Lane,asked what the affected Town Meeting Members have to do,now that their precinct number has changed. Ms. Sperber said the members will have to run again for a seat in their new precinct. 7 VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 to approve and accept the 2020 Reprecincting Plan for the Town of Lexington, including the map, legal description, and block listings as presented by the Acting Town Clerk. ACTION ITEMS: Select Board members will sign the necessary document;the Town Clerk's office will then file that document with the LEDRC. DOCUMENTS: Memo to Select Board outlining process and request for review/approval at the Oct 12 meeting; Map as provided by State showing new precincts; Block List; Legal boundary description; Form for Board approval signatures; Ma with current precinct lines overlay on mew precinct(comparison only) 6. Community Feedback on Police Station Project and Policing in Lexington Part 2: Feedback on Policing Ms. Barry recused herself from this item as her husband is employed by the Police Department. Mr. Pato and Mr. Lucente provided highlights of the community conversation on Policing and Public Safety that they facilitated following the killing of George Floyd in May of 2020. The report presented tonight is Part 2 of two; Part 1 covered feedback pertaining specifically to the Police HQ building. Highlights of Part 2 included: • In general, community members were generally supportive of the Lexington Police Department and of proceeding with the new HQ construction. • While preserving respondent confidentiality,Mr. Pato reported that comments included both positive and negative descriptions of encounters with Police. In some cases, action has already been taken to address concerns. • Collected feedback has been organized alphabetically into 10 categories: bias; effectiveness; engagement; governance;miscellaneous(an assortment of comments that did not fit cleanly into the other categories); politics;process;possible improvements; staffing; training. Ms. Hai and Mr. Sandeen believe there is a lot to be learned from this report and that the responses can be used to inform future decisions regarding policing in Lexington. Mr. Shiple,Precinct 9 Town Meeting Member suggested providing copies of this report to candidates for the job of Police Chief so that their perceptions can be noted in the hiring process. Mr. Malloy reported that he and Interim Chief McLean went through the report and submitted a response document which has been posted online. He asked the Board to review that document prior to approving the report at a future meeting. He emphasized that the Town is using the report as a framework. Response to the community comments will be ongoing. Interim Chief McLean added that he looks forward to working with the Chief Equity Officer on these measures going forward. ACTION ITEMS: The completed, compiled report will be approved at a future Select Board meeting and held on file for future reference. DOCUMENTS: Policing Feedback Report(Part 2);Policing Feedback Report Response from Staff Ms. Barry returned to the meeting. 7. Special Town Meeting 2021-1: • Approve Special Town Meeting 2021 Warrant 8 VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 to approve and sign the Special Town Meeting Warrant 2021-1 and authorize staff to make non-substantive edits as necessary or as recommended by Town Counsel or Bond Counsel. • Presentation STM-1 Article: Appropriate for Community Preservation Projects Ms. Fenollosa, Chair of the Community Preservation Committee,presented details of three time-sensitive projects coming before Special Town Meeting,noting that Community Preservation projects generally come before Annual Town Meeting only. These projects are: 1)supplemental funding for the Sutherland Playground; 2)Parker Meadow Accessible Trails Construction; 3)Old Rez Bathhouse Reconstruction(a revised plan). Mr. Lucente asked that there be more contextual information about the playground project which is focused on children 5-12 instead of the younger children usually served by playground infrastructure. Mr. Sandeen recommended that additional context also be provided for the Old Reservoir Bathhouse. Ms. Axtell said that type of information will be included on the Special Town Meeting webpage. • Presentation STM-1 Article: Appropriate for Westview Cemetery Building Construction Mr. Pinsonneault stated that all of the five bidders for this project came in over the $3,290,000 appropriated by Annual Town Meeting 2020.As with the Police Station estimates,the estimate for the Westview Cemetery building construction has increased due to postponement,materials costs,labor shortages, and regional competition for contractors. The project has been value engineered to refine as much as possible but Mr. Pinsonneault reported it is believed another$770,000 will be needed. The hope is that if Special Town Meeting approves this appropriation,the bid will go out in early 2022 and the project will commence after a bidder has been chosen. Ms. Barry asked if the cost estimate would change if the building is not made"crematory ready"to allow for that addition at a later date. Mr. Pinsonneault and Mr. Cronin concurred there would be some cost savings if the crematory-related additional square footage,plumbing, and HVAC systems were taken out of the design but Mr. Cronin stated that a re-design would cause additional delays and related costs increases and another bidding cycle would be lost. Ms. Sandeen asked if the list of alternate elements will be part of the Special Town Meeting presentation for Westview. Mr. Pinsonneault said they would be included. Mr. Cronin said that demolition of the existing building, once an alternative, is now part of the base price. Mr. Kanter,Vice Chair of the Capital Expenditures Committee,reported that CEC believes the project should be built as proposed. not reduced or altered at this stage. • Presentation—STM-1 Article: Appropriation for Police Station Architectural Design and Swing Space Construction Mr. Cronin,Facilities Director, said that minor alterations are required to turn the temporary Fire swing space into a temporary Police HQ swing space. The current estimate is $615,000, including vital equipment replacement which has aged out of useful life during project delays. With addition of$254,000 for Historic District-sensitive solar paneling infrastructure,plus other costs for the main HQ building,Mr. Cronon said the full request for this warrant article will be $870,000. 9 Ms. Barry asked if it has been decided that solar paneling will go on the roof of the new HQ and if the site is big enough for solar paneling to go elsewhere.Mr. Cronon said the only thing that has been determined if that the building is designed to be as close to Net Zero as possible. The site is believed to be big enough to locate paneling somewhere other than the roof. Ms. Barry asked if solar panels would be depicted in the architectural renderings that go out to the community prior to appropriating funds for building construction,even though panel installation would occur as a separate project after the fact. Ms. Barry said that, given the high-profile location of the Polce Station,the Board should discuss how to be clear with the community about what is and what is no t included in the project. The other Select Board members concurred. Mr. Kanter,Vice Chair of the Capital Expenditures Committee, commented that some of the additional elements included in the HQ plans seem to go beyond the scope of the original project. Ms. McKenna, Precinct 6 Town Member, said this is the first she has become aware of the potential to put a solar installation in Fletcher Park. She believes this is a sensitive issue,given the aesthetics plus the controversy over the Hosmer House relocation,and she would like a more in-depth discussion to take place. Mr. Himmel, 66 Hancock Street, said that these types of discussions can only take place as projects move forward. • Article Discussion,Positions, and Presenters Due to the hour,this topic was tabled until the October 18,2021 Select Board meeting. DOCUMENTS: Special Town Meeting 2021-1 Warrant FINAL; STM-1 Article 5 Police Station Swing Space and Architecture Fees; STM-1 Article 6 Presentation Appropriate for Community Preservation Projects; STM 2021-1 Old Res Presentation(along with CPA) ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the meeting at 10:36 p.m. A true record; Attest: Kim Siebert,Recording Secretary 10 SELECT BOARD MEETING November 1,2021 A remote participation meeting of the Lexington Select Board was called to order at 7:01 p.m. on Monday,November 1,2021 via Zoom remote meeting services. Ms. Hai, Chair; Mr. Lucente;Vice Chair, Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager;Ms. Katzenback,Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Ms. Hai provided directions to members of the public watching or listening via the Zoom application,regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff, and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. PUBLIC COMMENT Ingrid Klimoff, 18 Bacon Street,thanked the Board for appointing a Committee regarding the formation of a Housing Trust. She asked that the Town put more work into its website. She also noted that Massachusetts has an acute housing shortage and that the Town has a responsibility to help people find housing. TOWN MANAGER REPORT Mr.Malloy noted that the indoor mask mandate has been extended to January 15,2022. SELECT BOARD CONCERNS AND LIAISON REPORTS In addition to previously submitted written Select Board Concern and Liaison reports that can be found in the meeting packet materials,members added the following updates/comments: Mr. Sandeen: • November marks the Human Rights Committee's Yd annual No Hate November. There will be a small group discussion on Tuesday,November 9,2021, at 5pm. Mr. Pato: • The Sustainable Lexington Committee would like to formally register its support for Articles 10 and 17 at the Fall Special Town Meeting, if there are no objections by the Board. There were no obj ections. • He has sent his detailed comments on the Planning Board articles to the Planning Board, staff, and included them in the agenda packet. Ms. Barry: • The Semi Quincentennial Commission is planning on a public outreach community meeting in late February/early March for a high-level discussion of the Town's 250th anniversary in 2025. • This is Ms. Barry's 7th anniversary sitting on the Board, and she announced that she has decided to run for reelection in March. 1 DOCUMENTS: Select Board Concerns and Liaison Reports November 1, 2021;Memo from Mr. Pato to Planning Board and Staff November 1, 2021,re: Concerns regarding Article 12-Amend Zoning Bylaw Structures In Yards ; Memo from Mr. Pato to Planning Board and Staff November 1,2021,re: Concerns regarding Article 13 -Amend Zoning Bylaw Diversity,Equity,Inclusion,And Permitting. CONSENT AGENDA 1. Approve One-Day Liquor License To approve a One-Day Liquor License for Spectacle Management to serve beer and wine in the lobby of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of one event as follows: Max Weinberg Musical Concert on Sunday,November 14,2021 from 6:OOpm to 10:00pm. 2. Select Board Committee Resignation To accept the resignation of Robert Hausslein from the Lexington Bicycle Advisory Committee effective immediately. DOCUMENTS: Resignation Letter-R. Hausslein 3. Lexington Farmer's Market Winery Request—House Bear Brewing—PULLED FOR INDIVIDUAL CONSIDERATION, see below 4. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve Consent Agenda items 1 and 2. Pulled Consent Items to be voted separately: 3. Lexington Farmer's Market Winery Request—House Bear Brewing There was discussion about consulting with the School Committee, as the Lexington Farmer's Market is being held on at the Worthen Road practice field school ground.Ms. Katzenback noted that she contacted both the School Committee Chair and the Recreation Committee. She did not hear back from the School Committee as to any objections on this item; the Recreation Committee responded that it has no objections. ACTION: Follow up with the School Committee regarding their approval to allow House Bear Brewing to sell alcohol for off-premise consumption at the November Lexington Farmers Market. House Bear Brewing will then be scheduled for a future agenda for Select Board Review. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Massachusetts Avenue Road Closure Request—Hancock United Church of Christ Ms. Barry recused herself as an employee of the Church. Mr. Sandeen recused himself as a member of the Church. There were no questions from the public or Board. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve Hancock United Church of Christ's request for a road closure from Massachusetts Avenue at Bedford Street 2 westerly to Massachusetts Avenue at Harrington Road on Sunday,December 5,2021 from 9:00am to 12:00pm for the purpose of the annual Manger Sunday service on the front lawn of 1912 Massachusetts Avenue. DOCUMENTS: Massachusetts Avenue Road Closure Request for Hancock United Church of Christ's Manger Sunday Service on 12-05-21 Ms. Barry returned to the meeting. 2. Review and Approve Location of Public Safety Monopole at New Police Station Director of Public Facilities,Mike Cronin, stated that the preferred location for the monopole is behind the new Police Station. There is room in the new garage that will hold all necessary equipment and allow for easy access. He noted that, although working in coordination with the new Police Station,the monopole is a separate project. In response to a question from Mr. Lucente regarding the proposed location near the bike path,Mr. Cronin explained that, if the monopole is moved to the back of the building,there would be parking spaces included in the area near the bike path on the plan. In response to a question from Mr. Lucente regarding this project being visible from the street,Mr. Cronin stated that the Historic District Commission will be consulted on this project as well. Dawn McKenna, 9 Hancock Street,Precinct 6 Town Meeting Member, asked about the overall diameter of installation of the monopole. Mr. Cronin stated this to be 5' all the way up the monopole. Ms. McKenna also noted that she supports the previously proposed location for the monopole, instead of the one behind the building. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the location of the monopole behind the new police station. DOCUMENTS: Antenna Rendering; Different Antenna Locations; Site Plan 1; Site Plan 2 2. Continued Discussion Regarding American Rescue Plan Act(ARPA)Funding Priorities and Process Mr.Malloy stated that ARPA funding goes through the end of 2024. There were a number of requests presented to the Select Board for these funds,which were considered to choose ones focused on the local economy. The plan being presented highlights certain projects for 2022,2023, and 2024,with the projection to spend approximately$3M the first year, $2.5M the second year, and$900,000 the third year. This is a total of approximately$6.355M of the full $9M allocated to the Town. A number of requests were received from local businesses,the Chamber of Commerce, and some local private schools/preschools. Thus,this plan sets aside $50,000/year each for Committee/Community Requests and Other Community Requests. There is also $500,000/year set aside for a participatory budgeting process. $1 M was also set aside for broadband improvements and$1 M toward the water tower replacement proj ect. Mr. Lucente stated that he believes this list could still be narrowed a bit. He is interested in the participatory budgeting process. His concern is that some of the items on the list look to be ones that the 3 Town would have completed anyway, and he was hoping the ARPA funds would be for extraordinary items to help those most in need. In response to a question from Ms. Barry regarding funding for vaccine storage coolers, Carolyn Kosnoff Assistant Town Manager—Finance, explained that the Town is still applying to FEMA for certain expenses,including items such as this. Ms. Barry suggested that outdoor tents could be added to the list so that the Town and Community Center can continue to hold outdoor programming. In response to a question from Ms. Barry regarding the Recreation Department's request for broadband, Mr.Malloy stated that that request in not included in this plan,as he would need to see more information about the benefits of the request. Mr. Pato agreed with the participatory budgeting process item. He also echoed Mr.Lucente's comments regarding focusing these funds on small businesses or residents in Town that were most effected by the pandemic. He would thus be inclined to increase the amount of funds set aside in the community lines. He also agreed with Ms. Barry's suggestion for outdoor tents. Ms. Hai noted that some of these funds could be used to explore the housing proposal previously discussed. Mr. Malloy stated that he believes there are still too many unknowns yet to include this. He did note that funds are included in the plan for rental assistance.Ms. Hai stated that she would like to move forward with also exploring the means to create new housing opportunities in Town. Mr. Sandeen agreed that this could be an opportunity to look into affordable housing in Town. He also agreed with the item on participatory budgeting and more funding for the community lines.He suggested some of the funds could be used to place air quality sensors in Town classrooms and offices,in a way to better address the health of the Town. In response to a question from Mr. Sandeen regarding a Bicycle&Pedestrian Plan,Mr.Malloy noted that the Town is currently part of a three-town bike/ped planning process with Arlington and Bedford. There has been discussion with business owners about attracting people to the backs of these buildings from the bikeway. Making the backs of these buildings more interesting could create economic potential. More information is needed on the cost of this and similar projects. Mr. Sandeen noted that there has been interest in putting a comprehensive Bike/Ped Plan in place and this could be a good venue to do so. He also noted that he would like for these funds to be used for projects that the Town was not already planning on pursuing. Ms. Barry noted her support for the participatory budgeting item. She also suggested looking into funding for the food pantry. Mr. Lucente suggested funding for additional bike racks to inspire additional growth of the bikeway. Dawn McKenna,Chair of the Tourism Committee,noted that she supports an upgraded Town website. She noted that the Liberty Ride trolley is not included on this list but is 15 years old and will eventually need to be replaced. She asked that Town staff come to speak with the Tourism Committee on other possible items to include. 4 Bridger McCaw, 89 Meriam Street and Precinct 6 Town Meeting member, CPC funding could be used to support some of the proposed bike racks and bike/ped infrastructure mentioned. Thus,these funds could be used to support small businesses effected by the pandemic. ACTIONS: This plan will come back before the Board at a future date for more discussion. DOCUMENTS: ARPA Spending Plan 3. Review and Approve Small Cell Wireless Installation Policy Ms. Hai noted that this was originally reviewed by the Board in 2020.At that time, it was noted that the policy needs to be in place before applications are received in order to regulate them. The first application is now on file, so this is a time-sensitive issue. Mr. Lucente explained that other policies from around the country were reviewed in drafting this policy, but none had imagery of examples to put into the policy for design standards. The Board discussed possibly reviewing this as a Consent Agenda item at the November 15,2021, meeting. Steve Kaufman,Precinct 5 Town Meeting member and Communications Advisory Committee member, asked that the Board move this forward, as it is important for the Town's communication infrastructure. ACTIONS: The Board will hear this again on November 15,2021, and any substantive changes will be redlined in a memo to the Board prior to the meeting. DOCUMENTS: Small Cell Wireless Installation Policy-Final Draft 4. Approve Capital Stabilization Framework Mr.Malloy noted that this policy has been in the works for a year. It has gone through a rigorous process with financial working groups and the Board was previously supportive of it. This policy would take the net new property tax revenues generated from either a Preliminary Site Development and Use Plan (PSDUP)or a project that was part of the recently approved rezoning on Hartwell Avenue and put the funds aside into the Capital Stabilization Fund. These funds would grow on an annual basis so that it becomes part of the Town's funding mechanism to help cover the future debt from the high school. In response to a question from Mr. Sandeen regarding the proposed projects associated for these tax revenues,Mr.Malloy stated that these are the projects at 1050 Waltham Street, 186 Bedford Street,40 Bedford Street,475 Bedford Street,and the 95/99 Hayden Street project. The policy requires that each year the Town Manager make a presentation to the Select Board and others regarding how much has built up and should be set aside. There was discussion on some wordsmithing items within the policy. David Kanter,Vice President of the Capital Expenses Committee,noted that the group has no objection to moving forward with this item. Mr.McCaw expressed excitement in seeing this policy completed. He questioned if,using this model,it would be more advantageous to have more projects greenlit and in the ground. Mr. Malloy stated that this would be helpful in building the Capital Stabilization Fund more quickly before the high school project is 5 complete. There is a design team review process that has occurred for some of these projects to be ready before going in front of the Planning Board. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the Capital Stabilization Framework as substantively presented. ACTIONS:Non-substantive edits will be applied and a final copy of the policy sent to the Board. DOCUMENTS: Capital Stabilization Framework 5. Approve FY2022 Water and Sewer Rates Ms.Kosnoff explained that this proposal is the same as what was reviewed by the Board on October 12, 2021. There is an 8%increase in the water tiered rates and a 5.2%increase in the sewer rates. Combined, this is an overall 6.1%increase, or$54.60 for an average Lexington rate payer of 70 HCF per year. The water budget is going up 7.7% and the wastewater budget is up 4.1%;these are the primary drivers behind the rate increase. Summer usage has been a huge driver for both of these enterprise funds for the Town. As usage goes down,the cost per unit goes up. There is a healthy fund balance in both funds,but it is yet unknown what spring usage will look like and how people's behaviors will change due to the pandemic. If usage is slightly under,the revenue targets may not be hit,but it is believed there is enough of a cushion to absorb that. Lexington's usage compared to other MWRA communities also needs to be taken into consideration. If these rates are approved by the Board tonight,they will be effective for the bills sent out in November. In response to a question from Ms. Hai regarding Lexington being a pass through for both Burlington and Bedford,Ms.Kosnoff explained that the impact from Bedford in included in the overall system usage,but Burlington's usage is monitored and billed to them. Mr. Sandeen suggested that the solution for Burlington be examined for Bedford as well. In response to a question from Ms. Barry regarding the cost per unit going up as usage goes down,Ms. Kosnoff stated that the proposed budget covers the MWRA assessment. Thus,that cost is being spread across fewer units or ratepayers, leading to an increase in cost.Ms. Barry noted that she is concerned with the 6%figure being so high. In response to a question from Mr. Sandeen regarding using some of the retained earning balance to lower the cost to users,Mr. Malloy explained that the fund balance can be used for non-recurring expenses. Ms. Kosnoff added that the balance is not usually used to offset operations because it is a one-time revenue. She explained that they are not trying to build a balance but set rates that will cover the budget. She noted that increased irrigation usage was almost the entire increase to the water budget. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the proposed FY2022 water and wastewater rates shown on page 2 of the attached rate presentation. DOCUMENTS: Water and Sewer Rate Presentation The Board took a five-minutes recess from 8:45pm—8:50pm. 6. Special Town Meeting 2021-1 Article Positions,Article Discussion and Consent Agenda The Board discussed the Consent Agenda. Board was in support of the proposed consent agenda. 6 The Board discussed the various Article positions. Ms. Barry registered her position on a few articles. On Article 2-Appropriate for Prior Years' Unpaid Bills, IP—yes;Article 3 -Establish,Dissolve and Appropriate To and From Specified Stabilization Funds—yes;Article 4 -Amend FY2022 Operating Enterprise and CPA Budgets—yes. There was discussion on Article 5 -Appropriate for Police Station Architectural Design and Swing Space Construction. This article contains two amounts, one for the work that needs to be done at 173 Bedford Street and the other related to the Police Station at 1575 Massachusetts Avenue. Christina Marshall, Anderson Kreiger,Town Counsel,noted that the Article language does seem to read that the full $870,000 is for the 173 Bedford Street project. Ms. Barry noted that she feels it is difficult to approve funds for 173 Bedford Street swing space prior to knowing if there will be approval at Town Meeting to proceed with the new Police Station. She noted that she would like to wait to voice a position on this Article at this time. In response to a question from Mr. Sandeen regarding if the funds not specified for 173 Bedford Street are planned to be spent prior to approval of the Police Station,Mr. Malloy explained that these funds could be spent on the design of the building so that there are good cost estimates moving forward to the spring Town Meeting. If the design and construction are not properly timed,the project will be off-season. The Board and Mr. Malloy discussed alternate wording for the Article to make it clearer.Mr. Cronin noted that the approximately$254,000 is for the design component at 1575 Massachusetts Avenue and the approximately$615,000 is for the construction work and remainder of the design work to take place it 173 Bedford Street. In response to a question from Ms. Barry,Mr. Cronin stated that the work on 173 Bedford Street will be put out to bid after January 1,2022,if approved at Special Town Meeting. If this is not done in the correct timeframe,there will be a delay on all projects.Ms. Barry noted that she does not see an immediate need for the Police Station move to occur but does overall support the new Station.Mr. Cronin noted that one deterrent on waiting is accumulating eight months of escalation costs. Ms.Kosnoff agreed with changing the wording of this Article to make it clear which address the architectural design work is for,but requested that the bottom line,total budget number be left in,to allow for flexibility with the funds between the two projects. Mr. Sandeen suggested splitting the Article into two separate votes. There was not support for this among other Board members. Mr.Kanter noted that the Town will need a swing space eventually, so building it now at a better rate is an economically viable and proper solution. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the proposed language for Article 5, "That the Town vote an appropriation for design, engineering, and architectural services,including production of construction documents at 1575 Massachusetts Ave., and for the construction phase of a temporary police station to be located at 173 Bedford Street in Lexington, and that to meet this appropriation$870,000 be raised in the tax levy." Ms. Barry registered her position on a few more articles. On Article 6 Appropriate for Community Preservation Proj ects,—yes;Article 7 Appropriate for Westview Cemetery Building Construction—yes; Article 8 Climate Action Plan IP—yes. 7 The Board discussed their positions on Article 9 -Amend General Bylaw-Mount Independence Historic District: Ms. Hai—wait; Mr. Lucente—wait;Ms. Barry—wait;Mr. Sandeen—wait. The Board discussed their positions on Article 10 -Reducing Noise From Landscape Maintenance Equipment. Mr. Pato noted that he believes there is some misconception around this Article. The decibel ratings in this Article would be equivalent to approximately 110 decibels at the point of origin,which is a loud standard. He has asked the Committee for a list of equipment used in Lexington and the decibel ratings for each at a point of origin. He noted that the recommended standard for manufacturers set in 1974 is 94 decibels at the point of origin, so he does not believe this Article will create a situation where landscapers cannot operate. If this Article does do that,he is not in favor of it. Ms.Axtell noted that the Noise Advisory Committee will be meeting on Thursday to discuss this Article and possible update the language for clarity. Ms. Barry noted that she believes the language of the Article would disallow not only landscapers,but also homeowners and DPW workers from using certain kinds of equipment. Ms. Hai noted that she has had discussion with the Chair of the Noise Advisory Committee regarding changing the language to reflect seasonal limits only. Mr. Lucente stated that he would support seasonal limits but has serious concerns about this Article otherwise. Mr. Sandeen noted that he does believe setting noise limits is within the Board's purview. He noted that current gas-powered leaf blowers violate not only the Town's noise bylaw,but the State's as well. Mr. Lucente noted that his concern is that this Article will essentially ban gas leaf blowers in Town. Ms. Hai stated that, as written,the Article is unclear, and she is uncomfortable with it. The Board reviewed their positions on this Article 10-Reducing Noise From Landscape Maintenance Equipment. Ms. Hai—no;Mr. Lucente—no;Ms. Barry—no; Mr. Sandeen—wait;Mr. Pato—wait. Ms. Barry noted that she is a yes on Article 11 -Easements for the Town of Burlington. Ms. Barry noted that she is a no on Article 12-Amend Zoning Bylaw—Structure in Yards. Mr. Sandeen, Mr. Lucente, and Ms. Hai are still waits. In response to a question from Ms. Barry regarding the wording of Article 13 -Amend Zoning Bylaw- Diversity, Equity, Inclusion and Permitting, Charles Hornig,Planning Board Chair, stated that this language was found to be acceptable to all parties involved, including Ms. Duffield and the Human Rights Committee. Mr. Pato noted that,if these amendments do not prevail,he has asked the Moderator to split this into separate votes for section 1 and 4, and,2 and 3 of the motion. His position is registered as a no for 2 and 3, and a yes for 1 and 4. Mr. Sandeen agreed that he would support 1 and 4,but not 2 and 3.Ms. Barry stated the same. Mr. Lucente and Ms. Hai are a yes on 1,2, 3 and 4. 8 Mr. Hornig stated that the Planning Board will discuss these items on Wednesday. Mr. Pato noted that he supports Mr. Daggett's substitute motion but does not support Mr. Canale's proposal. The rest of the Board would like to wait on both of these items. Ms. Barry noted that she is a yes on Article 14-Amend Zoning Bylaw- Solar Energy Systems. Ms. Barry noted that she is a no on Article 15 -Open Space Residential Development„ as it is currently written. Ms. Barry and Mr. Lucente noted that they are both a yes on Article 16 Amend Zoning Bylaw— Residential Parking. Ms. Barry noted that she is a yes on Article 17-Amend Zoning Bylaw—Sustainable Design for Hartwell Avenue (Citizen Petition).Ms. Hai noted that she is also a yes. Mr. Lucente noted that he is still a wait on Article 17. Ms. McKenna, 9 Hancock Street and Precinct 6 Town Meeting Member urged the Board to urge the proponents to delay Article 10 until the spring. She noted that,per Article 5, she is in favor of the new Police Station,but is not in favor of renovating a building that may sit empty until it can be agreed upon. Mr.Kanter,48 Fifer Lane, stated he feels that it is prudent to get a swing space in hand now. ACTIONS: Review the speeches sent out by Ms.Axtell with a hopeful 24-hour turnaround. DOCUMENTS: Special Town Meeting 2021-1 Proposed Consent Agenda; STM 2021-1 Position Chart; Article 13 Motion;Article 15 Proposed amendment-Robert Creech; Article 13 Proposed amendment (substitute motion)Matt Daggett 7. Future Meeting Dates The Board discussed future meeting dates and times in 2022. The next regular Select Board meeting is scheduled for November 8, 2021,at 6:00 p.m.,via Zoom. DOCUMENTS: 2022 Select Board Proposed Meeting dates-Calendar View; 2022 Select Board Proposed Meeting dates-List View ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 to adjourn the meeting at 10:19 p.m. A true record;Attest: Kristan Patenaude Recording Secretary 9 SELECT BOARD MEETING November 5,2021 A remote participation meeting of the Lexington Select Board was called to order at 11:30 a.m. on Friday, November 5,2021 via Zoom remote meeting services.Ms. Hai, Chair; Mr. Lucente,Vice Chair; Mr. Pato; Ms. Barry, and Mr. Sandeen were present, as well as Ms.Kosnoff Assistant Town Manager for Finance;Ms. de Alderete,Town Clerk; and Ms. Katzenback,Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Ms. Hai provided directions to members of the public,watching or listening via the Zoom application,regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff,and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. CONSENT AGENDA 1. Vote Updated Legal Boundary Description for the Approved Reprecincting Map Ms. de Alderete,Town Clerk, stated that Census Specialist Uriel Molina, Secretary of the Commonwealth Census Division, reached out to her on October 28, 2021 indicating that an expanded description of boundaries within the Town, such as more details to the shorelines/stream rivers/roads,were needed for the Legal Boundary Description Document for the approved 2020 Lexington reprecincting map. Ms. de Alderte said the updated Legal Boundary Description requires a vote of approval by the Select Board. Upon a motion duly made,by roll call vote,the Select Board voted 5 -0 to approve the updated Legal Boundary Description of the 2020 Re-Precincting Plan for the Town of Lexington. DOCUMENTS: Reprecincting Memo to Select Board;Updated Legal Boundary Description document ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the meeting at 11:34 a.m. A true record; Attest: Kim Katzenback,Executive Clerk 1 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: FY2023 Proposed Budget - Police Department Presentation PRESENTER: ITEM NUMBER: Michael McLean, Interim Police Chief SUMMARY: No vote is requested for this agenda item. Review preliminary FY2023 budget for the Police Department. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/1/2021 9:00am ATTACHMENTS: Description Type D Pres entation. Police FY2,0231),oposed 13udget Preserilatior). '� �µ�,r_., kYriNWYlY.W9WJMM�wrygwrt� "��. cyw a�, M0 �,�.e NWT �gM�YXH •rm vi W �u 4 k I! in"� vI "» "u '10 si k� 0 iur°w °wog "V 114 �tl C aP �y���Jrt NJ u N b u �UV p Sam � t 1\ 1f "i r 1 „ At 4y b�:°Wry MW4QµA APRIL 1� q �X M N t Police Department Requested Budget Fiscal Year 2023 Submitted by: Michael McLean, Interim Chief of Police Select Board Presentation December 1 2021 � \ X,, f Town of Lexington f C% ' FY2023 Budget Development Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Mission: The Lexington Police Department is a professional, accredited organization committed to working in partnership with the community to ensure the Town of Lexington is a safe and welcoming place to live, work and visit. Our mission is to provide high quality, accountable police services, reflecting the values of the community in a manner that affirms the fair and equitable treatment of all, where each individual matters and their rights are recognized and protected. A team of dedicated police officers, detectives, dispatchers and support staff effectively provide assistance in emergencies, promote traffic safety, suppress crime, reduce fear and deliver important services to the community through a variety of prevention, including problem solving, community engagement and law enforcement programs. Budget Overview: The FY2023 Police Department level-service request of$8,170,816 reflects a net increase of$26,669 or 0.33% (compensation decreases $(44,252) or (0.62)% and expenses increase $70,921 or 6.92%) from the FY2022 budget. The FY2023 requested police budget provides for the continuation of level service that in FY2021 met 13,501 calls for service with over 600 crimes investigated. The current Police Department staff includes 66 full-time and 24 part-time employees with personnel representing 86.6% of the budget. The remaining 13.4% for expenses cover necessary supplies, contracts and equipment. Our efforts are coordinated through seven police programs: Police Administration, Patrol & Enforcement, Traffic Bureau, Investigations & Prevention, Dispatch, Animal Control and School Crossing Guards. The Police Department regularly seeks grants and other methods of alternative funding. In FY2021, we were awarded the State 911 Support & Incentive Grant in the amount of$109,744 to defray the costs of salaries for enhanced 911 Dispatch personnel and $10,432 for Dispatch personnel training and expenses. The Police Department is currently funded for 50 Police Officers and 10 Dispatchers including a Dispatch Supervisor. At the time this budget was submitted, all collective bargaining units in the Department are under agreement with the Town of Lexington through June 30, 2022 with the exception of the LPPA and Dispatch 1703 which are currently in contract negotiations. The Police Department has liaisons with or staff assigned or appointed to the Transportation Safety Group, Human Rights Committee, Police Manual Committee and the Town Celebrations Committee. Due to the availability of police statistics and overlapping areas of interest, the Police Department frequently contributes to the 20/20 Vision Committee, Safe Routes to School, School Committee, Lexington High School, Sustainable Lexington Committee, Lexington Center 4100 - Law Enforcement 1 Committee, Bicycle Advisory Committee, Human Services Committee, Development Review Team, and the Lexington Youth Commission. Police Department 12-18 Month Goals: 1. Identify and schedule training surrounding Diversity, Equity and Inclusion (DEI), Fair and Impartial Policing (FIP) and De-escalation Techniques. Explore ways to increase our community engagement to ensure trust, accountability and transparency with the residents, work force and visitors of Lexington. 2. Continue to support and work with the Facilities Department, the Permanent Building Committee, Tecton Architects and input from citizen groups regarding the design and construction of a new police station. 3. With the anticipated hiring of a Police Chief in early 2022, and potentially other members of the command staff, continue the smooth transition plan and executive development practices that will continue to identify and develop future leaders from within the Department. Program Improvement Requests Comp. Expenses Benefits Total Administrative Lieutenant $ 141,661 $ $ 18,446 $ 1607107 Crossing Guard $ 75921 $ $ 115 $ 81036 Required Police Training $ 41,840 $ $ 607 $ 42,447 Holding 11 ............... Cell Shifts $ 44,800 $ $ 650 $ 45,450 Total 4100'by Request t $' 236,222 $ — 107'818 $ 2567040 4100 - Law Enforcement 2 FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $7,0731419 $77471,636 $77613,247 $7,639,916 $26,669 0.35% Fees&Charges Fees $1135 811 $88,026 $1151 000 $115,000 $0 % Fines & Forfeitures $152,654 $59,820 $101,000 $101,000 $0 % Licenses & Permits $3,188 $5,100 $2,800 $2,800 $0 % Parking Fund* $3121100 $312,100 $312)1001 $312,100 $0 % Total Law Enforcement r • r • •• r•,144,147 r• • • r • • • , FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $6,753,696 $7,002,993 $7,1181998 $7,074,746 $(44,252) (0.62)% Expenses $901,475 $933,689 $1,025,149 $1,096,070 $70,921 6.92% Total Law Enforcementr •559171 r • •. r•,1443147 r• . • r • • • , FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase Total 4110 Police Administration $1,7995212 $11925,919 $118041589 $1,796,646 $(71943) (0.44)% Total 4120 Patrol & Enforcement $3,604,027 $3,743,861 $4,001,304 $4,063,728 $625424 1.56% Total 4130 Traffic Bureau $463,758 $428,958 $396,075 $399,256 $3,181 0.80% Total 4140 Investigations $870,040 $932,948 $958,461 $946,043 $(12,418) (1.30)% Total 4150 Dispatch $6991122 $700,905 $738,222 $722,587 $(151635) (2.12)% Total 4160 Animal Control $65,812 $67,053 $69,888 $73,104 $3,216 4.60% Total 4170 Crossing Guards $153,200 $137,039 $175,608 $169,452 $(67156) (3.51)% Total , Enforcement r •551171 r • •• r•,1443147 r• • • r • • • , FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries&Wages $5,5941835 $5,754,440 $6,172,458 $67134,787 $(37,671) (0.61)% Overtime $1,158,861 $1,248,553 $942,040 $936,359 $ 5,681 0.60 % Personal Services $6,753,696 $7,002,993 $7,114,498 $7,071,146 $(43,352) (0.61)% Contractual Services $3425735 $287,089 $4101742 $419,324 $8582 2.09% Utilities $1081729 $112,457 $128,487 $164,747 $36,260 28.22% Supplies $223,212 $264,008 $217,281 $219,623 $2,342 1.08% Small Capital $2261799 $270,135 $268,639 $292,376 $23,737 8.84% Expenses $901,475 $933,689 $11 025,149 $11 096,070 $70,921 6.92% Total Law Enforcement $7,655,171 $ • • •• $8,139,647 $• • • $ •• , *Reflects transfers from the Parking Fund to the General Fund rather than actual revenue from parking permits,Depot Square lot fees,and parking meter revenue. 4100 - Law Enforcement 3 : ,2� � Town of Lexington FY2023 Budget Development AP RI q9 Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement FY2020 FY2021 FY2022 FY2023 Authorized/Appropriated Staffing Budget Budget Budget Request Chief 1 1 1 1 Captain of Operations 1 1 1 1 Captain of Administration 1 1 1 1 Administrative Sergeant 1 1 1 1 Lieutenants (Patrol) 4 4 4 4 Sergeants (Patrol) 5 5 5 5 Police Officers 29 29 29 29 Lieutenant (Detective) 1 1 1 1 Sergeant (Detective-Prosecutor) 1 1 1 1 Detectives; Major Case 3 3 3 3 Family Services Detective 1 1 1 1 School Resource Officer 1 1 1 1 Community Resource Officer 1 1 1 1 Cadets - 6 part-time 3.06 3.06 3.06 3.06 Parking Enforcement Officer 1 1 1 1 Dispatch Supervisor 1 1 1 Dispatchers 9 9 9 9 Office Manager 1 1 1 1 Traffic Bureau Supervisor 1 1 1 1 Administrative Assistant 1 1 1 1 Department Account Assistant 1 1 1 1 Mechanic 1 1 1 1 Animal Control - 1 part-time Parking Lot Attendants - 8 part-time 2.81 2.81 Crossing Guards - 17 part-time 3.69 3.69 3.69 3.69 Total FTE 74.56 75.56 72.75 72.75 50 Officers 50 Officers 50 Officers 50 Officers Total FT/PT 65 FT/32 PT I 65 FT/32 PT I 66 FT/24 PT I 66 FT/24 PT Overall staff changes from FY2020 to FY2023: FY2021 - Lead Dispatcher role reflects program improvement, funded via Enhanced 911 state grant. FY2022 - Parking Lot Attendants reflect a transition at the Depot Lot from an attended lot to a pay-by-plate program 4100 - Law Enforcement 4 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4110 Police Administration Budget Description: The Chief and two Captains serve the community and employees by overseeing administrative and operational functions including: budget, recruitment, planning and research, training, records, information systems, fleet and equipment, purchasing, union affairs, policy, special events, personnel, traffic, parking, performance measurement, communications, patrol, investigation, special services and programming. Each of the four patrol Lieutenants leads a team of patrol officers, dispatchers and sergeants, providing 24/7 policing services. An administrative Sergeant tends to the accreditation program as well as detail and event planning. An office manager and a department clerk provide critical support through records management, accounting and statistical reports, payroll, public information, billing, scheduling and database applications. Six police cadets work on a part-time basis in various operational and administrative support functions. One mechanic is responsible for the transportation and fleet needs of the department including purchasing, equipping, maintaining, repairing and replacing vehicles and other specialized equipment. FY2023 Requests: Wages reflect a decrease due to retirements and movement within the Department. FY2023 Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Telephone increased $300 due to minor increases in vendor pricing. There was also a minor increase of$492 in Membership/Dues also due to vendor pricing. Gasoline is projected to increase by 40% due to current pricing volatility in the global market. 4100 - Law Enforcement 5 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $1,289,909 $173567532 $1,128,772 $1,127,921 $(851) (0.08)% 514000 Night Differential $36,270 $35,408 $37,587 $36,599 $(988) (2.63)% 513000 Overtime $299,651 $363,412 $206,532 $205,217 $(11315) (0.64)% 514050 ECl/Quinn $0 $0 $192,981 $186,166 $(61815) (3.53)% 514060 Holiday Pay $50,567 $52,409 $49,825 $49,067 $(758) (1.52)% 514090 Longevity $152 $307 $3,400 $3,400 $0 % 511010 Part-Time Wages $527331 $447795 $87,844 $861746 $(11098) (1.25)% 514100 Stipends $0 $0 $71800 $71800 $0 % Subtotal Compensation $1,728,880 $1,852,863 $11 714,741 $1,702,916 $(117 825) (0.69)% 520000 Contract Services $77597 $8,741 $9,024 $9,024 $0 % 538080 Printing & Forms $313 $332 $1,500 $1,500 $0 % 572000 Mileage $367 $287 $500 $500 $0 % 542020 Postage & Mailing $35 $163 $500 $500 $0 % 530060 Prof Dev&Training $2,600 $2,470 $111 850 $111 850 $0 % 571000 Travel $7,659 $1,475 $7,500 $7,500 $0 % 530040 Sem./Workshops/Conf. $1,337 $704 $1,000 $1,000 $0 % 534020 Telephone $147044 $16,546 $16,764 $17,064 $300 1.79% 534030 Mobile Devices $630 $5,335 $6,000 $6,000 $0 % 531030 Gasoline/Diesel $6,130 $5,433 $71710 $10,800 $37090 40.08% 558000 Supplies $67437 $77488 $71000 $7,000 $0 % 542000 Office Supplies $5,425 $4,326 $41400 $41400 $0 % 573000 Membership/Dues $9,457 $10,392 $9,900 $10,392 $492 4.97% 558010 Clothing &Safety Equipment $87302 $9,3651 $6,200 $6,200 $0 % Subtotal Expenses $70,333 $73,057 $89,848 $93,730 $3,882 4.32% Total 4110 Police Administration $11799,213 $1,9251920 $1,804,589 $11796,646 $(71943) (0.44)% 4100 - Law Enforcement 6 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4120 Patrol & Enforcement Budget Description: The patrol division consists of 34 officers; there are 29 patrol officers and 5 Sergeants. They provide a wide variety of front-line services 24/7 that include: intervening in emergencies, promoting traffic safety, suppressing crime and responding to a multitude of service needs within the community. The patrol division uses a deployment plan that divides the Town into four sectors and assigns one officer to each. In FY2021, Patrol responded to 13,501 calls for service including over 600 reported crimes. Many incidents require more than one officer to respond, such as car crashes, domestic disturbances and arrest situations. FY2023 Requests: The wage increases reflect step increases for newer officers and contractual agreements with the Lexington Police Patrolmen's Association (Patrol Officers & Detectives) and IBPO 501 (Superior Officers). FY2023 Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. There is an increase of$2,600 in mileage due to an additional day of In-Service training as well as Diversity, Equity and Inclusion and De-Escalation and Defensive Tactic trainers due to POST (Peace Officer Standards & Training). This also increased our Training budget by $750 due to the additional day of In-Service. Mobile Devices have increased $3,300 due to the amount of equipment needed for the cruisers. Gasoline is projected to increase by 40% due to current pricing volatility in the global market. An increase of 24.81% in supply costs due to the inflated cost and availability of ammunition as well as new costs associated with Less than Lethal Munitions (a device that is designed to expel or propel less lethal ammunition). Clothing decreased by $6,750 as we will only need to outfit 3 new Officers with Class A uniforms. We were also advised of a possible 3% increase for our radios and laptops in Small Equipment. Lastly, we have increased our Vehicle budget $22,211 in support of the acquisition of another two Hybrid vehicles to our fleet along with the costs associated to turn these vehicles into police vehicles. These lower emission vehicles will help move our fleet towards the Town and Select Board goals of utilizing fully electric vehicles. 4100 - Law Enforcement 7 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $21365,846 $27433,868 $2,349,920 $2,379,225 $29,305 1.25% 514000 Night Differential $50,958 $46,725 $1041733 $105,853 $1,120 1.07% 513000 Overtime $586,956 $628,788 $5141291 $515,207 $916 0.18% 514050 ECl/Quinn $0 $0 $322,974 $297,498 $(25,476) (7.89)% 514060 1 Holiday Pa $116,5681 $129,469=$146,629 $146,891 1 $2621 0.18% Subtotal Compensation $3,120,328 $3,238,850 $3,438,547 $3,444,674 $6,127 0.18% 520000 Contract Services $87144 $7,209 $18779 $18779 $0 % 524030 Equip. Service & Repair $12,373 $6,436 $19,702 $19,702 $0 % 572000 Mileage $2,521 $1,310 $3,000 $5,600 $2,600 86.67% 530060 Prof Dev&Training $141495 $12,180 $19,000 $19,750 $750 3.95% 530040 Sem./Workshops/Conf. $2,343 $17325 $1,500 $1,500 $0 % 534040 Software Maintenance $7,040 $67010 $6,000 $6,000 $0 % 534060 Comm. & Network Supp. $15,963 $17,586 $22,083 $22,083 $0 % 534030 Mobile Devices $15,900 $13,472 $121480 $151780 $3,300 26.44% 531030 Gasoline/Diesel $45,921 $45,217 $56,540 $79,200 $22,660 40.08% 558000 Supplies $46,860 $44,516 $40,300 $50,300 $10,000 24.81% 573000 Membership/Dues $695 $305 $3,500 $3,500 $0 % 558010 Clothing&Safety Equipment $50,719 $53,724 $63,500 $56,750 $(61750) (10.63)% 548010 Engine Oils/Lubricants $2721 $1,530 $21734 $21734 $0 % 548020 Vehicle Parts&Supplies $317207 $24,055 $25,000 $25,000 $0 % 585020 Small Equipment $29,258 $67,452 $50,850 $52,376 $1,526 3.00% 1585030 1 Vehicles $19 7,5411 $202,683 $2171789 $2401000 $22)2111 10.20% Subtotal Expenses $483,701 $505,010 $562,757 $619,054 $56,297 10.00% Total 4120 Patrol &Enforcement $3,604,029 $3,743,860 $4,001,304 $49063,728 $62,424 1.56% 4100 - Law Enforcement 8 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4130 Traffic Bureau Budget Description: A Traffic Bureau supervisor oversees the handling of parking permits, parking enforcement, parking receipts and fine collection, traffic crash and citation data entry. The Traffic Bureau includes the Parking Enforcement Officer, one account clerk and eight (8) parking lot attendants. The parking component includes 531 parking meters, the attended lot in Lexington Center, the leased permit lots and the parking permit program. FY2023 Requests: The wage increases reflect contractual obligations for step increases and cost of living adjustments as well as a decrease in Part-Time Wages of$90,910 due to the suspension of the attended lot in the Center. Lease Agreements is up 1.49% or $411 due to an increase each year in the amount of 3% for the Eversource Lot. The Church of the Redeemer Lot remains the same. Fiscal Year FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 Parking Meter Revenue $ 241,971 $ 448,229 $ 462,443 $ 423,658 $ 301,598 $ 120,413 4100 - Law Enforcement 9 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent F511000 ject Description Actual Actual Revised Request Increase Increase Regular Wages $2097286 $214,825 $218,869 $221,281 $27412 1.10% 513000 Overtime $4,385 $1,832 $2,910 $2,968 $58 1.99% 514090 Longevity $143 $603 $41100 $41400 $300 7.32% 511010 Part-Time Wages $85,774 $46,689 $0 $0 $0 % Subtotal Compensation $299,588 $263,949 $225,879 $228,649 $2,770 1.23% 520000 Contract Services $88,713 $637346 $112,320 $112,320 $0 % 538080 Printing & Forms $47564 $2,035 $5,000 $5,000 $0 % 524030 Equip. Service & Repair $16,493 $10,312 $8,600 $8,600 $0 % 527030 Lease Agreements $26,873 $26,120 $27,626 $28,037 $411 1.49% 530060 Prof Dev&Training $149 $3,679 $500 $500 $0 % 558000 Supplies $13,783 $45,831 $2,850 $2,850 $0 % 542000 Office Supplies $3,561 $2,731 $1,500 $1,500 $0 % 543000 Repair Parts $0 $478 $9,000 $9,000 $0 % 558010 Clothing &Safety Equipment $71711 $10,205 $21400 $2,400 $0 % 553060 Tools/Lumber/Hardware $2,325 $272 $400 $400 $0 % Subtotal Expenses $164,172 $165,009 $170,196 $170,607 $411 0.24% Total 4130 Traffic Bureau $463,760 $428,958 $396,075 $3999256 $3,181 0.80% 4100 - Law Enforcement 10 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4140 Investigations/Prevention Budget Description: A Lieutenant leads a team of 1 Sergeant (Prosecutor) and 6 detectives. The Bureau Commander coordinates investigations to identify and prosecute criminals and develop public safety prevention programs. Additional responsibilities include: evidence and property control; firearms licensing; youth diversion program; Communities for Restorative Justice liaison (C4RJ); and internal investigations. The Sergeant (Prosecutor) serves as the department's liaison to the Middlesex District Attorney's Office, the district, juvenile and superior courts, conducts traffic and show cause hearings and schedules officers for court testimony as needed. Three detectives work major cases and process crime scenes including: robbery, burglary, arson, identity theft, threats and assaults. They work closely with State, Federal and regional investigators targeting criminal activity that impacts Lexington. The family services detective (FSO) investigates sexual assaults, domestic abuse and missing persons; the FSO also registers and monitors local sex offenders. The FSO is the liaison for the Domestic Violence Service Network (DVSN), which is a community-based advocate partnership providing intervention, counseling and support to victims. One detective is assigned as School Resource Officer (SRO) at Lexington High School. One detective is assigned as a Community Resource Officer to assist with crime prevention programs and assist the public in recovering from crimes such as identity theft and is responsible for participating and creating multiple levels of community engagement. FY2023 Requests: The wage increases reflect contractual obligations for step increases and cost of living adjustments. FY2023 Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Mileage has increased $500 due to the additional day of In-Service, Diversity, Equity and Inclusion and De-Escalation trainers. There is a $300 decrease in Mobile Devices as cell phone stipends have been adjusted. Gasoline is projected to increase by 40% due to current pricing volatility in the global market. Lastly, there is a $1,400 decrease in Clothing as the Ballistic Vests were a one-time expense in FY2022. 4100 - Law Enforcement 11 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent E t Description Actual Actual Appropriation Request Increase Increase 0 Regular Wages $6551194 $7247202 $654,644 $654,644 $0 514000 Night Differential $23,233 $23,796 $29,494 $24,043 $(51451) (18.48)% 513000 Overtime $941405 $73,639 $48,920 $47,908 $(11012) (2.07)% 514050 ECl/Quinn $0 $0 $115,332 $104,242 $(111090) (9.62)% 514060 Holiday Pa $36,195 $47,379 $427174 $41,299 $ 875 2.07 % Subtotal Compensation $809,027 $869,016 $890,564 $872,136 $(18,428) (2.07)% 520000 Contract Services $131110 $127575 $12,000 $12,000 $0 524030 Equip. Service & Repair $3,787 $5,888 $6,000 $6,000 $0 572000 Mileage $1,002 $149 $500 $1,000 $500 100.00% 530060 Prof Dev&Training $4,006 $198 $2,800 $2,800 $0 % 530040 Sem./Workshops/Conf. $11480 $1,117 $2,000 $2,000 $0 % 534050 Hardware Support $41125 $4,170 $41170 $4,170 $0 % 534020 Telephone $459 $449 $600 $600 $0 % 534030 Mobile Devices $547 $328 $600 $300 $(300) (50.00)% 531030 Gasoline/Diesel $14,303 $15,905 $17,990 $25,200 $7,210 40.08% 558000 Supplies $6,891 $12,425 $8,087 $8,087 $0 % 573000 Membership/Dues $51925 $5,900 $6,250 $6,250 $0 % L55801 0 1 Clothing &Safety Equipment $5,3781 $4,8291 $6,9001 $5,500 $ 1,400 (20.29fJo Subtotal Expenses $61,013 $63,933 $67,897 $73,907 $6,010 8.85% Total 4140 Investigations $870,040 $932,949 $9589461 $9465043 $(121418) (1.30)% 4100 - Law Enforcement 12 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4150 Dispatch Budget Description: A communication center under joint authority of the fire and police chiefs is located at the police station. Ten professional civilian dispatchers, including a dispatch supervisor, direct the proper resources in response to medical, fire or police service calls. The center is also a critical information and communication link for police, public works and fire department field units and other regional public safety agencies and town departments. FY2023 Requests: The wage decrease of$(16,740) or (2.46)% from FY2022 reflects an increase in the amount of$7,539 awarded from the State 911 Grant which helps offset salaries for the Dispatch Supervisor position along with personnel changes within the Department. FY2023 Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. CodeRed will be increasing $1,105 after our 3 year service contract is up in FY2022 under Contract Services. 4100 - Law Enforcement 13 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent FObject I Description Actual Actual Appropriation Request Increase I Increase 511000 Regular Wages $4147101 $401,957 $455,105 $444,072 $(117033) (2.42)% 514000 Night Differential $17,844 $19,274 $19,908 $19,590 $(318) (1.60)% 513000 Overtime $173,464 $180,882 $169,387 $165,059 $(41328) (2.56)% 514060 Holiday Pay $21,379 $24,097 $249759 $24,598 $(161) (0.65)% 511010 Part-Time Wages $231785 $23,063 $0 $0 $0 % 514090 Longevity $0 $0 $4,500 $3,600 $(900) (20.00)% 514100 1 Stipends 1 $0 $0 $8,0001 $8,000 $0 % Subtotal Compensation $650,573 $649,273 $681,659 $664,919 $(161 740) (2.46)% 520000 Contract Services $20,594 $20,000 $20,540 $21,645 $1,105 5.38% 571000 Travel $0 $0 $2,500 $2,500 $0 % 572000 Mileage $160 $397 $700 $700 $0 % 530060 Prof Dev&Training $1,948 $2,231 $6,000 $6,000 $0 % 534040 Software Maintenance $27838 $2,679 $41700 $4700 $0 % 534050 Hardware Support $47994 $(984) $3,660 $3,660 $0 % 534060 Comm. & Network Supp. $730 $1,999 $21000 $2,000 $0 % 534020 Telephone $10,795 $9,773 $9,803 $9,803 $0 % 558000 Supplies $4,994 $2,954 $11260 $11260 $0 % 558010 Clothing &Safety Equipment $1,495 $12,584 $5,400 $5,400 $0 % Subtotal Expenses $48,548 $51,633 $56,563 $57,668 $1,105 1.95% Total 4150 Dispatch $699,121 $700,906 $738,222 $722,587 $(151635) (2.12)% 4100 - Law Enforcement 14 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4160 Animal Control Budget Description: In October 2015, the Towns of Lexington and Bedford entered into an agreement to share a full-time Animal Control Officer with 70% or 27-hours per week in Lexington. The Animal Control Officer (ACO) is an employee of the Town of Bedford. The ACO will continue to work cooperatively with the Board of Health on animal-related health issues. The ACO acts as the Inspector of Animals on behalf of the Commonwealth of Massachusetts and the Board of Health. In this capacity, the ACO investigates all reports of contagious or infectious diseases affecting animals as well as the quarantine of any such animal. The ACO enforces State and Town laws regarding sanitation standards at facilities where animals are kept and regulations governing the keeping of animals such as licensing, leash law, excessive barking or biting. FY2023 Requests: Contract Services reflects a $3,216 increase with the Town of Bedford due to a wage and benefit increase. Bedford bills LPD quarterly for our portion which is paid from Contract Services. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual A!!$ l Appropriation Request Increase Increase 511000 Regular Wages $0 0 $0 $0 $0 511010 Part-Time Wages $0 $0 $0 $0 $0 514100 1 Stipends $0 $0 $0 $0 $0 Subtotal Compensation $0 $0 $0 $0 $0 520000 Contract Services $63,159 $63,177 $65,688 $68,904 $3,216 4.90% 524030 Equip. Service & Repair $17223 $1,772 $1,500 $1,500 $0 % 558000 Supplies $11429 $1,587 $21 500 $2500 $0 % 558010 Clothing &Safety Equipment $0 $517 $200 $200 $0 % Subtotal Expenses $65,811 $67,053 $69,888 $73,104 $3,216 4.60% Total 4160 Animal Control $65,811 $67,053 $69,888 $73,104 $3,216 4.60% 4100 - Law Enforcement 15 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4100 Law Enforcement Element: 4170 Crossing Guards Budget Description: Fifteen crossing guards provide assistance to school children crossing roadways as they walk to and from school. Two additional crossing guards are assigned as floaters to fill in when a regularly assigned guard is off. The Waldorf School reimburses the Town of Lexington for providing one crossing guard on Mass Avenue for their school calendar year. FY2023 Requests: A decrease in wages due to new contractual language. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511010 Part-Time Wages $145,301 $1299044 $167,608 $1615452 $ 6,156 (3.67))%l Subtotal Compensation $145,301 $129,044 $167,608 $161,452 $(6,156) (3.67) 558010 Clothing &Safety Equipment 1 $7,8991 $7,995 $81000 $8,000 Subtotal Expenses $7,899 $7,995 $8,000 $8,000 $0 Total 4170 Crossing Guards $153,200 $137,039 $175,608 $169,452 $(69156) (3.51)% 4100 - Law Enforcement 16 FY2023 Program Improvement Request #1 of 4 Department: Police Element: 4110 Police Administration PIR Title: Administrative Lieutenant Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023 & Future FY2023 Request Compensation 511000 Regular Wages 1.00 $ 141,661 $ 141,661 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 1.00 $ $ 141,661 $ 1417661 Benefits Benefits Eligible? 1 $ 18,446 $ 187446 Expenses Total Expenses $ $ $ Purpose/Description of Request: The Lexington Police Department currently has five (5) Lieutenants among our current staff, four (4) are assigned to command patrol groups and one (1) manages the Detective Bureau. Over the past few years, there have been significant changes in policing that are requiring mandatory practices including reporting, training and accreditation standards. The Lexington Police Department has always prided ourselves in our ability to "do more with less" and having staff "step up" to complete projects outside of their normal duties and responsibilities. This has included pulling a lieutenant away from their shift for months at a time to prepare the department for accreditation and other major projects. While this practice has allowed the department to achieve goals and complete necessary projects, the continuing evolution of policing requires a focused position to meet these requirements and ensure that the department remains accredited and meets the legal requirements of police reform. Not having a dedicated position handling these responsibilities in the past and moving a patrol lieutenant off shift to handle has also taken away from the leadership, effectiveness and consistency among the patrol shifts. Over the past two years, the police profession has undergone an intense level of scrutiny nationwide under police reform. As a result, there is a large amount of mandatory submissions now required on a wide variety of areas on all personnel throughout the year with rigid timelines. Failure to meet these requirements could lead to the de-certification of officers. The need to identify training in the area of DEI, Fair and Impartial Policing and Deescalation and ensuring all staff successfully complete it will also be paramount moving forward. Currently the Captain of Administration is tasked with these duties, which at times significantly takes away from his ability 4100 - Law Enforcement 17 to effectively attend to other responsibilities. The Police Department would like to add an additional Lieutenant position to the overall staff; bringing the number of Lieutenants in the Department to six (6). This would be a dedicated administrative position to specifically manage and ensure compliance with all aspects of Accreditation, Police Reform and training within the entire Department. Service Implication: Having a full time Lieutenant dedicated to Accreditation, Police Reform and Training will greatly enhance our ability to ensure the Lexington Police Department not only meets but exceeds the mandatory requirements of the above mentioned commissions and continues to be at the forefront of these evolving times in the profession. This position will allow both the Lieutenants at the Patrol level and the Captain of Administration the freedom to ensure that all of the changes made to meet the above mentioned requirements are not only enacted but are practiced at all levels of the organization. The cost of this request is $141,661, representing an increase of 7.67% of the Police Administration element of the budget and a 1.70% of the total budget. 4100 - Law Enforcement 18 FY2023 Program Improvement Request #2 of 4 Department: Police Element: 4170 Crossing Guards PIR Title: Crossing Guard Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023& Future FY2023 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages 0.22 $ 7,921 $ 7,921 Other Compensation $ — Total Compensation 0.22 $ — $ 71921 $ 7,921 Benefits Benefits Eligible? 0 $ 115 $ 115 Expenses Total Expenses $ — $ — $ — Purpose/Description of Request: The Lexington Police Department currently manages a total of 17 Crossing Guards which includes 15 crossing locations and 2 floater positions to fill in for vacancies due to personal leave as they occur. Over the past two years, the Hastings School student population has had a major increase from 437 in October 2019 to approximately 625 in 2021. This was due to redistricting and the construction of a new school. As a result, there are approximately 38 students who live on the south side of Marrett Rd. within walking distance of school. Marrett Rd. is a well travelled state road which has a high volume of traffic during both the morning and afternoon commutes. There are no traffic control devices in the area for pedestrians to utilize in the crossing of Marrett Rd. Our intention is to add a 16th crossing position in the area of Lincoln St. to assist students in crossing this high volume area. Our Crossing Guard program currently has 2 locations which assist students across Marrett Rd. - one at Stedman Rd. and the other at Middle/Cary. This position would maintain consistency in crossing students on Marrett Rd. The need for this position was initially requested by parents within the district and later supported by the Hastings School and School Department. The School Department has agreed to fund the position for the remainder of the FY2022 school year. The Police Department is requesting to add this position into our FY2023 budget. Service Implication: Having a permanent position created for this crossing post will allow a consistent level of coverage that will significantly increase the student safety crossing Marrett Rd. Officers assigned to patrol are often pulled from their duties to cover crossing posts that cannot be filled by crossing staff. This diminishes our ability to effectively patrol the town during periods of heavy traffic and calls for service volume. This position will also increase the ability of our patrol staff to perform traffic enforcement in school zone areas during this time frame to increase the safety of both pedestrians and motorists in these same areas. 4100 - Law Enforcement 19 FY2023 Program Improvement Request #3 of 4 Department: Police Element: 4120 Patrol & Enforcement PIR Title: Required Police Training Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023& Future FY2023 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ 41,840 $ 41,840 Other Compensation $ — Total Compensation 0.00 $ — $ 41,840 $ 417840 Benefits Benefits Eligible? 0 $ 607 $ 607 Expenses Total Expenses $ — $ — $ — Purpose/Description of Request: The Police Profession in Massachusetts has been under tight scrutiny over the past 18-24 months. There has been diligent self examination by members of law enforcement at all levels across the state. One area that all can agree upon is the need for increased training in the area of diversity, equity and inclusion (DEI), fair and impartial policing (FIP) and deescalation. An initial result has been some mandatory training required of all Massachusetts police officers under POST (police officer standards and training). This training will include 8 hours of the previously mentioned training and another 8 hours of In-service training bringing the total to 40 hours from 32 hours. Service Implication: The 8 hours of required training surrounding DEI and FIP will require additional funds to pay for the overtime for the training itself and for the backfilling of shifts. The projected cost of this training is $41,840 which was calculated averaging the overtime costs of the members of the department from the Administration, Patrol Sergeants, Patrol Officers and Detectives who would be eligible for or create overtime. 4100 - Law Enforcement 20 FY2023 Program Improvement Request #4 of 4 Department: Police Element: 4120 Patrol & Enforcement PIR Title: Holding Cell Shifts Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023 & Future FY2023 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages $ 513000 Overtime $ 441800 $ 44,800 Other Compensation $ Total Compensation 0.00 $ 44,800 $ $ 447800 Benefits Benefits Eligible? 0 $ 650 $ 650 Expenses Total Expenses $ $ $ Purpose/Description of Request: In anticipation of building a new Police Station at the same location of the current one, there will be a need for staff to utilize a "swing space" for the day to day operations of the department. The plan is to utilize the town owned property at 173 Bedford St., which was used in the same capacity during the construction of the new Fire Department Headquarters. In order to construct a holding facility that meets code requirements and accreditation standards, a large amount of money would have to be spent. In an effort to lower costs of the temporary police facility, it has been decided to forgo that construction and instead enter a memorandum of understanding with a neighboring department for the housing of detainees. This practice requires the Lexington Police Department to send a member of the department to stay with the detainee until they are released from holding or transported to court. Service Implication: This practice will have to take place every time an arrest occurs outside regular court hours. In order to maintain minimum staffing on the streets of Lexington, overtime will have to be used to hire additional staff for the detention duty or to backfill a patrol position. The overtime figure requested of$44,800 was calculated by using the average rate of a Patrol Officer, who would be utilized to fill this duty, for 8 hours and 100 arrests. 4100 - Law Enforcement 21 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: FY2023 Proposed Budget - Fire Department Presentation PRESENTER: ITEM NUMBER: Derek Sencabaugh, Fire Chief 1.2 SUMMARY: No vote is requested for this agenda item. Review preliminary FY2023 budget for the Fire Department. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/1/2021 9:3Dam ATTACHMENTS: Description Type D Pres entation. Fire FY2023 Proposed l3tidget Preserilatiorl. '� �µ�,r_., kYriNWYlY.W9WJMM�wrygwrt� "��. cyw a�, M0 �,�.e NWT �gM�YXH •rm vi W �u 4 k I! in"� vI "» "u '10 si k� iur°w °wog "V 114 �tl C aP �y���Jrt NJ u N b u �UV p Sam � t 1\ 1f 11i r 1 „ At 4y b�:°Wry MW4QµA APRIL 1� q �X M N t Fire Department Requested Budget Fiscal Year 2023 Submitted by: Derek Sencabaugh, Fire Chief Select Board Presentation December 1 2021 � \ X,, f Town of Lexington f C% FY2023 Budget Development Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Mission: The mission of the Lexington Fire Department is to protect the lives and property of the community from emergencies involving fire, medical, hazardous materials and environmental causes. This mission is achieved through public information, code management, and emergency response. Budget Overview: The FY2023 budget for the Lexington Fire Department is $8,019,835 which is a $50,525 or 0.63% increase from the revised FY2022 budget. Compensation is increasing by $22,464, or 0.31%, which is attributed to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses are increasing by $28,061, or 3.89%, which is a net change from removing some one-time costs, and adding funds for costs associated with the new Fire Station and replacement of a multi- purpose support vehicle and communications equipment. The Fire Department is comprised of the following divisions: Administration, Fire Prevention, Fire Suppression, Emergency Medical Services, and Emergency Management. • The Administrative function is responsible for all policies and procedures, training, inventory, and the day-to-day operations of the fire department, as well as accounts payable and receivables and payroll. • The Fire Prevention Bureau is responsible for fire code enforcement activities, public education, plan reviews, permit applications and approvals, flammable and combustible liquid storage approval, as well as blasting regulatory enforcement. • The Fire Suppression Division is staffed 24/7, operating out of two stations and responds to all calls for assistance in the community. These calls range from fire suppression, motor vehicle accidents, EMS support calls, hazardous materials responses, and vehicle extractions as well as any water related incidents. • The Emergency Medical Services Division operates along with the Fire Suppression Division, staffing two ambulances at the Advanced Life Support Level. Department Goals: 1. Implement additional modules of the Public Safety Software and build out to department needs . 2. Role out online fire permitting process. 3. Develop an improved employee recruitment process to address diversity and retention. 4200 - Fire Department 1 4. Continue work on new fire headquarters as one year comes to an end identify any needs. Program Improvement Requests Comp. Expenses Benefits Total Advanced Life Support Training and Simulation Manikin $ $ 48,633 $ $ 48,633 Medstat MS 500 EMS ATV and Trailer $ $ 84,048 $ $ 84,048 ................. Combination WiIdfireScoutand Personnel Transporter ATV $ $ 555280 $ $ 55,280 Total 4200 by Request 187,961 167,961 FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $5,8405461 $6,357,519 $615507635 $676017160 $507525 0.77% Fees&Charges Ambulance Fees $1,321,540 $1,157,735 $1,340,000 $1,340,000 $0 % Fire Department Fees $32,850 $47,395 $33,675 $33,675 $0 % Licenses & Permits 1 $551480 $55,120 $45,000 1 $457000 $0 % 7FY21020 I FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $6,645,325 $6,987,078 $7,247,201 $7,269,665 $22,464 0.31% Expenses $605,006 $630,691 $722,109 $750,170 $28,061 3.89% 7FY21020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase Total 4210 Fire Administration $4701901 $5503049 $582,730 $6087685 $25,955 4.45% Total 4220 Fire Prevention $228,785 $233,563 $240,605 $245,071 $4,466 1.86% Total 4320 Fire Suppression $6,382,277 $6,625,477 $6,928,204 $6,945,138 $16,934 0.24% Total 4240 Emergency Medical $1641206 $204,780 $211,771 $2127541 $770 0.36% Services Total 4250 Emergency $41161 $3,900 $6,000 $87400 $2,400 40.00% Management 7FY21020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries&Wages $5,6241935 $5,878,461 $67075,937 $671337174 $577237 0.94% Overtime $1,020,390 $1,108,616 $1,171)264 $171367491 $ 34,773 (2.97rLo_ Personal Services $6,645,325 $6,987,077 $77 247,201 $77 269,665 $22,464 0.31% Contractual Services $2871580 $292,933 $336,304 $3517154 $14,850 4.42% Utilities $52,053 $44,402 $67,890 $80,331 $12,441 18.33% Supplies $263,943 $180,807 $217,415 $218,185 $770 0.35% Small Capital $11429 $112,549 $1007500 $1007500 $0 % Expenses $605,005 $630,691 $722,109 $750,170 $28,061 3.89% 4200 - Fire Department 2 : ,2� � Town of Lexington FY2023 Budget Development AP RI q9 Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department FY2020 FY2021 FY2022 FY2023 Authorized/Appropriated Staffing Budget Budget Budget Request Fire Chief 1 1 1 1 Assistant Fire Chief 2 2 2 2 Office Manager 1 1 1 1 Fire Inspector 1 1 1 1 Fire Captains 4 4 4 4 Fire Lieutenants 12 12 12 12 Firefighters/Paramedics 44 44 44 44 Fire Prevention Assistant 0.86 0.86 0.86 0.86 Total FTE 65.86 65.86 65.86 65.86 Total FT/PT 65FT/1 PT I 65FT/1 PT I 65FT/1 PT I 65FT/1 PT 4200 - Fire Department 3 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4210 Fire Administration Budget Description: The main function of this area involves planning, organizing and evaluating department services and oversight of the operations. Managing the Dispatch Center is shared with the Police. Labor negotiations, personnel management, and command of forces at major emergency incidents are other functions of this budgetary component. The Fire Chief, Assistant Chief for Training, Office Manager and part-time clerk are assigned to this category. FY2023 Requests: The Fire Administration budget for FY2023 reflects an overall increase of $25,955 or 4.45%, which is comprised of a $12,514 or 2.96% increase in compensation due to contractually obligated step increases. Expenses increase by a total of$13,441 or 8.43%, primarily due to a projected 23% increase in Diesel due to current pricing volatility in the global market. The department will continue its efforts to proactively replace command vehicles. C-4 is the Fire Prevention Assistant Chief's vehicle. The current vehicle is a 2015 Ford Explorer used for emergency and inspection responses. This vehicle will be repurposed in the department and will ultimately replace a 2013 Ford. The replacement would follow the department goal of utilizing hybrids to replace department vehicles where appropriate. 4200 - Fire Department 4 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent E t Description Actual Actual Appropriation Request Increase Increase 0 Regular Wages $357,517 $370,448 $335,879 $346,129 $10,250 3.057 514000 Other Compensation $0 $0 $23,562 $24,138 $576 2.44% 514050 ECl/Quinn $0 $0 $2,850 $2,850 $0 % 514060 Holiday Pay $0 $0 $6,667 $6,846 $179 2.68% 514090 Longevity $0 $255 $2,930 $2,930 $0 % 511010 Part-Time Wages $46,549 $48,739 $51,389 $52,898 $1,509 2.94% Subtotal Compensation $404,066 $419,442 $423,277 $435,791 $12,514 2.96% 520000 Contract Services $1,846 $1,557 $3,200 $3,200 $0 % 538080 Printing & Forms $11147 $1,349 $1,500 $1,500 $0 % 524020 Facility Service & Repair $37844 $37194 $5,000 $5,000 $0 % 524030 Equip. Service& Repair $28 $116 $1,000 $1,000 $0 % 538050 Drug &Alcohol Testing $0 $39 $2,000 $2,000 $0 % 527030 Lease Agreements $2,794 $47839 $5,064 $5,064 $0 % 530060 Prof Dev&Training $172 $38 $11000 $1,000 $0 % 571000 Travel $1,050 $0 $2,500 $2,500 $0 % 530040 Sem./Workshops/Conf. $21478 $0 $2,000 $3,000 $1,000 50.00% 534020 Telephone $780 $206 $1,500 $1,500 $0 % 534030 Mobile Devices $3,899 $3,886 $6,500 $6,500 $0 % 531030 Gasoline/Diesel $397611 $32,406 $52,689 $65,130 $12,441 23.61% 542000 Office Supplies $17372 $3532 $2,500 $27500 $0 % 573000 Membership/Dues $41793 $4,735 $5,000 $55000 $0 % 558010 Clothing &Safety Equipment $3,020 $1,877 $3,000 $3,000 $0 % L585030 I Vehicles $0 $72,832 $65,0001 $65,000 $0 Subtotal Expenses $66,834 $130,606 $159,453 $172,894 $13,441 8.43% Total 4210 Fire Administration $470,900 $550,048 $5821730 $608,685 $25,955 4.45% 4200 - Fire Department 5 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4220 Fire Prevention Budget Description: The FY2023 Fire Prevention budget reflects an overall increase of$4,466 or 1.86%, which is comprised of an increase in compensation of$3,666, or 1.58% due to contractually obligated step increases, and an increase in expenses of$800, or 8.70%. This division ensures that the Town is complying with state and federal laws and regulations pertaining to fire and hazardous materials code enforcement. Specifically cited are Massachusetts General Laws Chapter 148 and 527 CMR. An Assistant Chief and Fire Prevention Inspector principally function in this area. New building construction and renovations are checked for fire code compliance and new fire protection systems are acceptance tested. Other services provided are Permits required by the state to be issued for the sale of homes, flammable liquids and gases in underground and above ground tanks, oil-burning equipment, and storage and blasting. Per state regulations, the unit also performs routine inspections and conducts fire drills in schools, clinics, theaters, day care centers, multi-family structures, and commercial and industrial buildings. In many cases, the on-duty emergency forces assist the Fire Prevention staff with these routine duties. 4200 - Fire Department 6 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $216,450 $2257107 $197,637 $200,425 $2,788 1.41% 513000 Overtime $239 $0 $0 $0 $0 514050 ECl/Quinn $0 $0 $4,350 $4,350 $0 514060 Holiday Pay $47775 $5,330 $11,619 $11,803 $184 1.58% 514070 HazMat $0 $0 $27419 $2,419 $0 % 514080 EMT Stipends $0 $0 $15,295 $15,989 $694 4.54% 514140 Clothing Allowance $85 $85 $85 $85 $0 % 514100 Stipends $0 $0 $0 $0 $0 % Subtotal Compensation $221,549 $230,522 $231,405 $235,071 $3,666 1.58% 538080 Printing & Forms $445 $0 $500 $500 $0 % 527030 Lease Agreements $0 $0 $0 $0 % 530040 Sem./Workshops/Conf. $1732 $0 $11700 $2,500 $800 47.06% 558000 Supplies $27 808 $576 $4,000 $47 000 $0 % 573000 Membership/Dues $1,920 $1,675 $21000 $2,000 $0 % 558010 Clothing&Safety Equipment $332 $790 $1,000 $1,000 $0 % 585020 Small Equipment $0 $0 $0 $0 % Subtotal Expenses $7,237 $3,041 $9,200 $10,000 $800 8.70% Total 4220 Fire Prevention $228,786 $233,563 $240,605 $245,071 $41466 1.86% 4200 - Fire Department 7 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4230 Fire Suppression Budget Description: The FY2023 Fire Suppression budget reflects an overall increase of $16,934 or 0.24%. Compensation increases by $6,284 or 0.10%, due to step increases and various payroll projection realignments. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses increase by $10,650 or 3.17%; $10,000 of which is due to continued increases in fire apparatus, ambulance and fleet vehicle maintenance costs. In FY2023, the department will continue with replacement of the department's portable two-way radios, which was started in FY2022. The inventory of 60 radios are coming to the end of their life cycle and will not be supported with any software upgrades and parts will be harder to come by going forward. Approximately 10 radios are being replaced each year, with the ultimate goal to replace the entire inventory over 6 years, and then maintain a less aggressive replacement cycle on an ongoing basis. In addition, the department will continue to replace 15 sets of turnout gear each year, to ensure that staff are properly outfitted for primary and backup sets, which typically last 5 years. The Fire Department provides 24-hour fire and life safety protective services in suppression, emergency medicine, technical rescue, hazardous materials incident mitigation, fire prevention and educational services, and emergency management in natural and man-made disasters. The Department operates out of two fire stations to accomplish this goal and deliver safety services as quickly as possible in this configuration. The variety of skills that today's firefighters must possess to handle the traditional hazards of the job also now includes those homeland security functions added after September 11, 2001. Training is a constant and is difficult to accomplish on-duty due to the high volume of emergency calls and mandatory state-required fire prevention inspections. Attendance at outside fire and EMS academies and training schools is necessary for our personnel to stay current with today's technologies and strategies to mitigate the hazards we face each day. 4200 - Fire Department 8 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 511000 Regular Wages $4,7461431 $479447328 $4,239,620 $4,260,446 $20,826 0.49% 513000 Overtime $1,0201152 $1,108,616 $111711264 $11136,491 $(34,773) (2.97)% 514050 ECl/Quinn $0 $0 $75,000 $73,500 $(11500) (2.00)% 514060 Holiday Pay $2481027 $2807344 $268,116 $270,111 $1,995 0.74% 514070 HazMat $0 $0 $127,189 $127,813 $624 0.49% 514080 EMT Stipends $0 $0 $5741762 $597,249 $227487 3.91% 514090 Longevity $0 $0 $53,250 $481550 $(41700) (8.83)% 514140 Clothing Allowance $51100 $3,825 $51100 $51100 $0 % 514100 Stipends $0 $0 $78,218 $79,5431 $1,325 1.69% Subtotal Compensation $6,019,710 $6,337,113 $6,592,519 $6,598,803 $6,284 0.10% 520000 Contract Services $11 794 $8,768 $10,000 $10,000 $0 % 530040 Sem./Workshops/Conf. $627 $0 $0 $650 $650 % 524030 Equip. Service & Repair $1117743 $131,641 $120,000 $130,000 $10,000 8.33% 572000 Mileage $91370 $1,284 $31000 $31000 $0 % 530060 Prof Dev&Training $4,915 $2,249 $15,000 $15,000 $0 % 534060 Comm. & Network Supp. $321406 $315554 $40,000 $40,000 $0 % 558000 Supplies $371 397 $367 533 $37,000 $37,000 $0 % 558010 Clothing &Safety Equipment $156,319 $54,357 $82,685 $82,685 $0 % 545010 Chemicals&Cleaning Supplies $6,566 $7,204 $8,000 $8,000 $0 % 585020 Small Equipment 1 $1,429 $14,775 $2010001 $20,000 $0 % Subtotal Expenses $362,566 $288,365 $335,685 $346,335 $10,650 3.17% Total 4230 Fire Suppression $6,382,276 $6,625,478 $6,928,204 $6,9453138 $16,934 0.24% 4200 - Fire Department 9 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4240 Emergency Medical Services Budget Description: The Fire Department provides 24-hour advanced life support emergency medical transport services (EMS) with two ambulances and a third mechanical back-up unit, staffed with 36 Paramedics assigned to our four working groups, to ensure that the community receives quality medical services. Approximately 500 times annually we have both of our ambulances simultaneously transporting patients to hospitals, and last year required the assistance of mutual aid ambulances 100 times. Providing EMS now compromises 65% of the department's emergency services. The department is committed to providing quality service to our customers; on an annual basis we exceed the minimum required training set by the State. The FY2023 EMS expense budget is increasing by $770 or 0.36% from the FY2022 budget, to reflect actual costs in dues and memberships. In FY2023, the department will continue utilizing the online training program introduced during the pandemic to assist in the recertification of the department's paramedics, as well as OSHA, town-required and fire-based training. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $0 $0 $0 $0 $0 514000 Other Compensation $0 $0 $0 $0 $0 513000 Overtime $0 $0 $0 $0 $0 Subtotal Compensation $0 $0 $0 $0 $0 520000 Contract Services $891258 $88,887 $905000 $90,000 $0 530060 Prof Dev&Training $17,769 $13,518 $26,840 $26,840 $0 534030 Mobile Devices $71763 $7,904 $71201 $7,201 $0 558000 Supplies $451436 $64;175 $681000 $687000 $0 573000 Membership/Dues $3,980 $5,355 $41230 $5,000 $770 18.20% 585020 Small Equipment $0 $24,942 $15,500 $15,500 $0 % Subtotal Expenses $164,206 $204,781 $211,771 $2121 541 $770 0.36% Total 4240 Emergency Medical $1649206 $204,781 $211,771 $2129541 $770 0.36% Services 4200 - Fire Department 10 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 4000 Public Safety Subprogram: 4200 Fire Department Element: 4250 Emergency Management Budget Description: The Fire Chief, appointed as the Town's Emergency Manager, administers the Emergency Management budget. All man made and natural disasters that occur in the community can trigger activation of the Town's Emergency Plan and put into motion a coordinated effort by public and private entities to mitigate the result and after effects of such a calamity. State aid through the Massachusetts Emergency Management Agency and the federal government through FEMA can bring other resources to bear. During a declared emergency funds may become available to reimburse some of Lexington's expenses. The primary expense is for contractual services which funds Verizon communication lines for emergency management, which are now housed at fire headquarters instead of the Public Services building. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object I Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $4,161 $3,159 $4,500 $6,900 21400 53.33% 538080 Printing & Forms 1 $0 $740 $15500 $1,500 1 - -% -J Subtotal Expenses $4,161 $3,899 $6,000 $8,400 $2,400 40.00% Total 4250 Emergency Management $49161 $3,899 $69000 $8,400 $2,400 40.00% 4200 - Fire Department 11 FY2023 Program Improvement Request #1 of 3 Department: Fire Element: 4240 - Emergency Management Services PIR Title: Advanced Life Support Training and Simulation Manikin Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023& Future FY2023 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses Simulation Manikin $ 481633 $ 48,633 Total Expenses $ 481633 $ — $ 487633 Purpose/Description of Request: Purchase an advanced life support training and simulation manikin to advance the level of realistic training for the department's EMT/ Paramedic force. Service Implication: Realistic training that used to be provided through outside agencies has been lacking due to availability. This life-like training prop allows for department evaluators to create real-time life threatening scenarios to challenge and enhance the skills of our department staff. This training can recreate cardiac, respiratory, chocking, nonspecific general illness that are routinely and low occurrence in the field. The prop can generate multiple breath sounds and heart rhythms. It allows for CPR, IV, airway insertion, cardiac defibrillation and many realistic body functions that will show improvement with correct care. This will enhance the level of care provided to the citizens as it allows for skill maintenance not readily available. 4200 - Fire Department 12 FY2023 Program Improvement Request #2 of 3 Department: Fire Element: 4240 - Emergency Management Services PIR Title: Medstat MS 500 EMS ATV and Trailer Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023& Future FY2023 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses ATV Ambulance $ 731413 $ 73,413 EMS Trailer $ 10,635 $ 10,635 Total Expenses $ 841048 $ — $ 847048 Purpose/Description of Request: Purchase EMS ATV and Transporting EMS Aid Station Trailer Service Implication: This request will close a service gap in the way we are able to provide EMS service during Town events such as Patriots Day re-enactment, parade, 4th of July events, Tough Ruck Marathon. We would also be able to support the bike bath and endless walking and hiking trails throughout town. The ATV would operate with the same stretcher system utilized by the department on it's ambulances. This unit would also provide much needed Heat,AC and shelter from the elements that we currently can't provide to the crews assigned to our 20 year old ATV. The multipurpose trailer would be able to move around the departments ATV's and provide a stationary enclosed EMS First Aid Station when needed. This would allow for a fixed focal point during events to find aid and assistance. 4200 - Fire Department 13 FY2023 Program Improvement Request #3 of 3 Department: Fire Element: 4210 - Fire Administration PIR Title: Combination Wildfire Scout and Personnel Transporter ATV Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023& Future FY2023 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ — $ — Benefits Benefits Eligible? 0 $ — $ — Expenses Wildfire Scout ATV $ 461626 $ 46,626 Transporter Kit $ 81654 $ 8,654 Total Expenses $ 551280 $ — $ 557280 Purpose/Description of Request: Purchase Combination Wildfire / Personnel Carrier ATV Service Implication: The purchase of this combination wildfire/ personnel carrier ATV allows us to get the need requirements of 2 ATV's combined into 1 ATV. This would allow us to support brush fire and off road patient recovery activities and then transform it over to a personnel carrier that can move fire, police, DPW and other town staff around during town events and incidents. The ATV is also enclosed with Heat and AC allowing this unit to be utilized for many different purposes including EMS related support. This unit would also utilize the trailer requested in PIR# 2 4200 - Fire Department 14 . Town of exington, Massachusetts w� 'dullN II IIIIIII U P�"I(f II 01IIIII'�NII� i e iu L" vi., !I,, G wltl IF d�.'llllu��fwl"Illy,i 110 r 1 'wl IIII i M� IIIII ((I��" 10lilt w IIIII M^ J yy �Irl� a Irk � „, � � u li r�r� nu I'" 1 Elul Flu ,I I�� IN. I TREM cull it 10, too " J �llll uuww� lid � � 1 l wl V r h «I u� IIIIIIII WW II Ir� 6 4 I� Iluv26 w� I� 0` i� Jhl", " RI dPIN 11 i ,o ��I�'RBfti, ��9jiI811111�'�Illllllll U�w I I�JJJwu JJ IVIIII�� w4 a"" �u 'INI rJ J�u I, �ii 1111 %VV 1QIll IIII �hllbhp r n1( WrA P i1,L "io �uI wui'hwu,'I J° Ih Will u UI m G ..............I...... N n�v9 IIIII w uu IIII Irlwy �. II. Jc �1IIIIWI' °�Illlu uwwav'u�IIW"u II it n r✓/.wrc J, iscal Y 2023 Fi*re Department Capl*tal Fire-Page 1 Printed November 24, 2021 O N 5 4-4 U L) Ct Ct U U N O O N � � M M O N w N O N w N O O O � � -C� IDS I�oq M O I O �,o INC luq EA -C� • .y o a� a� C w � •o � ~ A N ct 4� N CEsal � N !° .r>,ivcI,v M M bA i ru -- N N ,0,,�� n ur i r�rmavi���^,!' •rl •rl t h'r'I o to .O-' 01 C7 ¢� Town o!f Lexington - FY2O23-2 7 Ca ltal Im rovement Project P P Project Name: Replace 2004 Pumper Date: 09/23/2020 Project ID: Fire-23-1 Department: Fire Department Revised: 09/30/2021 Submitted by: Derek S. Sencabaugh Phone: 781-698-4705 Email: dsencabaugh@lexingtonma.gov Description of Project: To replace the department's 2004 reserve pumper truck. Justification/Benefit: The NFPA recommends a 20-year lifespan for fire pumpers,ten years running as a front-line truck, and ten years as a reserve. This recommendation does not take into account the harsh New England winters,nor the call volume of a given piece of equipment. The 2004 pumper saw extensive front-line use when we had mechanical issues with a previous pump,which caused additional wear and tear to this piece. Impact if Not Completed: The reliability of the pumper will diminish further and maintenance/repair costs will continue to escalate. Timeframe: Purchase through the MAPC bid process approximately 8 months from contract. Replacement Frequency: 20 years Basis for Cost Projections: Estimated costs on manufacturer recommendations. Stakeholders: Firefighters and Lexington residents. Operating Budget Impact: Will reduce our annual repair costs. Funding Source: Cash capital,Bonding Prior Authorizations: None. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer Project Management Construction Equipment $ 6501000 Contingency Totals $ 650,000 $ $ $ $ CPA Amount $ $ $ $ $ Fire-Page 3 Printed November 24, 2021 to 01 C7 � ¢� Town o!f Lexington - FY2O23-2 7 Ca ltal Im rovement Project P P Project Name: Ambulance Replacement Date: 09/23/2020 Project ID: Fire-23-2 Department: Fire Department Revised: Submitted by: Derek S. Sencabaugh Phone: 781-698-4701 Email: dsencabaugh@lexingtonma.gov Description of Project: Replace our mechanical back-up ambulance. Our ambulance replacement program tries to rotate our ambulance every 3 years. The new vehicle runs as the primary ambulance,then moves to the secondary position, and finally to mechanical back-up status. At the end of this 9-year rotation,the vehicle has over 150,000 tough miles on it, and completes more than 9,000 medical transports. This is the usual replacement program for the ambulance. Justification/Benefit: The ambulance mechanical systems are suffering more frequent breakdowns due to the hard usage they receive. As an emergency medical transport vehicle,we cannot allow it to breakdown while transporting a patient to a medical facility. This is a routine replacement of the vehicle after 9 years of service. History has shown us that with the amount of use these vehicles get,keeping them for a longer period of time greatly increases maintenance and repair costs. Impact if Not Completed: Patient care will be compromised by the vehicle breaking down on the highway en route to a medical facility. Timeframe: Specification developed from May through July,Using MAPC bid. Order vehicle at beginning of fiscal year. Replacement Frequency: Every 9 years,moving from primary to secondary vehicle, ending as mechanical back-up. Basis for Cost Projections: Vendor projections,MAPC Bid Purchase. The updated budget pricing from the vendor is a reflection of the tariffs that are currently in place. Stakeholders: Firefighters and Lexington residents Operating Budget Impact: Will reduce our annual repair budget. Funding Source: Cash Capital, Other Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned 2017/12X Ambulance Replacement $ 28000 $ 2701345 $ $ $ 9,655 2020/12A Ambulance Replacement $ 32500 $ 3041961 $ $ 20,039 $ Totals $ 605,000 $ 575,306 $ $ 209039 $ 91655 *Data current as of November 23,2021. Fire-Page 4 Printed November 24, 2021 Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer Project Management Construction Equipment $ 33500 $ 37500 Contingency Totals $ $ 3359000 $ $ $ 375,000 CPA Amount $ $ $ $ $ Fire-Page 5 Printed November 24, 2021 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: FY2023 Proposed Budget - Library Presentation PRESENTER: ITEM NUMBER: Koren Stembridge, Director of Cary Memorial Library 1.3 SUMMARY: No vote is requested for this agenda item. Review preliminary FY2023 budget for the Cary Memorial Library. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/1/2021 10:00am ATTACHMENTS: Description Type D Pres entation. Cary M.ei-norial.I krary FY2023 ProPosed 1.3udget Preserilatior). '� �µ�,r_., kYriNWYlY.W9WJMM�wrygwrt� "��. cyw a�, M0 �,�.e NWT �gM�YXH •rm vi W �u 4 k I! in"� vI "» "u '10 si k� iur°w °wog "V 114 �tl C aP �y���Jrt NJ u N b u �UV p Sam � t 1\ 1f 11i r 1 „ At 4y b�:°Wry MW4QµA APRIL 1� q �X M N t Cary Memorial Library Requested Budget Fiscal Year 2023 Submitted by: Koren Stembridge., Library Director Select Board Presentation December 1 2021 tAoRlo 1 ... k � \ X,, f Town of Lexington f C% ' FY2023 Budget Development Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library Our Mission: To ignite curiosity, engage minds, and connect our community. Budget Overview: Cary Library is comprised of three divisions, or elements: • Administration and General Services includes the administrative staff as well as the supply, equipment and network membership costs. • Adult Services includes all adult library staff, technology and bibliographic services staff as well as adult, digital, and audiovisual materials. • Youth Services includes all Children's and Teen library staff and materials for youth. The Library's FY2023 level-service budget request is $3,336,219 to be supported from Town funds, an increase of$179,871 or 5.70% from FY2022. Compensation is increasing by $1127101 or 4.44%, which reflects contractually obligated step increases and cost of living adjustments. A Webmaster position was transferred mid-year from the IT Department to the Library budget. Expenses are increasing by $67,770 or 10.74%, due primarily to increases in book prices and lease agreements. Budget Issues and Updates: In March 2020, the COVID-19 pandemic forced the closing of Town facilities and changed the ways in which Town departments served the public. FY2021 was a year of constant reinvention for the library - curbside services were offered beginning in July 2020, and eventually in April 2021 the building was reopened to the public. During this time, all programming was offered online. While FY2022 started on a more normal footing, some gathering spaces in the library remain unavailable during the fall. Before the pandemic, the library had just started community engagement work preparing for a feasibility study for the renovation of the busy Children's Room. That study (funded at 2019 Annual Town Meeting for $100,000) has been postponed until late FY2022. In FY2021, the library circulated 577,578 items, approximately half the number of items as a normal year. Adult program attendance nearly doubled thanks to the convenience of virtual platforms. Demand for eBooks and other digital content was up as well from 92,858 in FY2019 to 150,908 in FY2021. The publishing industry is expecting supply chain issues and increasing paper costs to drive up book prices in early 2022. This and the higher demand for digital content is driving increases in the library's materials budget requests for FY2023. 5100 - Cary Memorial Library 1 Strategic Directions Books, information, and so much more We continue our 150-year-long tradition of providing books and other materials that reflect the needs and interests of Lexington residents. Though much has changed since our doors first opened in 1869, our essential function remains the same - to bring the world of information and ideas to you. At the intersection of learning, making, and play In recent years, educational research has increasingly shown that we learn best through experience - by making mistakes and trying again. In furthering this effort, we are expanding these types of learning opportunities, giving you more chances to build, create, and play. A place that works for everyone We value the rich diversity of our community and our commitment to equitable service for all is unwavering. Efforts to identify and remove barriers to access are ongoing - we are a work in progress. With opportunities for human connection In a world where technology is ever-present, we are committed to fostering human interactions. Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting between old friends. Other times it takes the shape of an elaborate event with community partners and hundreds of guests. Large and small, these moments, shared among neighbors, strengthen the social fabric of Lexington. And a future as bright as our past With more than half a million visitors each year, Cary Library is a cherished community asset and a source of civic pride. Stewardship of this resource includes multiple aspects - from preservation to transformation. Program Improvement Requests Comp. Expenses Benefits Total Full-Time Youth Services Librarian 1 $ 699456 $ $ 17,399 $ 86,855 Library Fellowship $ 59080 $ $ 74 $ 51154 Total 5100'b' Request 74,53 $ 17,47 02' 00 FY2020 FY2021 FY2022 FY2023 Actual Actual Budget Estimate Municipal Budget 1 $2,736,466 $2172571271 $35156,3481 $3,336,219 Trustees/Fines and Fees $587848 $54,347 $0 $0 Trustees/Endowment 1 $107285 $13,422 $13,968 $141000 Total Trustee Budget $69,133 $67,769 $13,968 $14,000 Gifts from Foundation and Friends 1 $154,0121 $216,8331 $70,0001 $140,000 State Aid 1 $51,9151 $63,823 $60,127 $601127 Total • • -• Budget $3,0119526 $3,07375521 1443 $35509346 5100 - Cary Memorial Library 2 FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy 1 $2,736,4661 $2,725,1271 $3,156,3481 $3,336,2191 $179,8711 5.70% Total Library r • • • r r • • r •7219 r •71 , FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $212657546 $2,162,069 $2,525,607 $2,637,708 $112,101 4.44% Expenses $4707920 $563,057 $6301741 $698,511 $677770 10.74% FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase Total 5110 Admin. &General $493,941 $522,196 $592,832 $654,704 $61,872 10.44% Services Total 5120 Adult Services $1,5657355 $1,4927243 $1,682,180 $1,776,326 $94,146 5.60% Total 5130 Youth Services $6777170 $710,687 $881,336 $905,189 $23,853 2.71% Total • , r • • • r2,7253127 r • • r •,219 r •71 , FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries&Wages $2,223,069 $2,161,492 $2,462,578 $2,572,582 $110,004 4.47% Overtime (Sunday Premium $427477 $578 $631029 $65,126 $2,097 3.33% Personal Services $2,265,546 $2,162,069 $2,525,607 $2,637,708 $112,101 4.44% Contractual Services $1217295 $124,486 $1411111 $160,752 $19,641 13.92% Utilities $87153 $7,353 $81200 $5,000 $(37200) (39.02)% Supplies $3137613 $392,521 $4411430 $4921759 $517329 11.63% Small Capital $27,859 $38,697 $40,000 $40,000 $0 % Expensesl $470,920 $563,057 $630,741 $698Y5111 $67,7701 10.74% 5100 - Cary Memorial Library 3 : � � Town of Lexington ,2 FY2023 Budget Development AP RI q9 Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library FY2020 FY2021 FY2022 FY2023 Budget Budget Budget Request Library Director 1 1 1 1 Deputy Director/Head of 1 1 1 1 Technology Office Manager 1 1 1 1 Webmaster* 1 1 Head of Adult Services 1 1 1 1 Head of Youth Services 1 1 1 1 Librarian 1** 5 5 6 6 Librarian II 5 5 5 5 Library Associates** 7 7 8 8 Library Technicians*** 3.48 2.8 2.8 2.8 Library Technician II**,*** 7 8 6 6 Adult Pages**** 1.6 1.6 1.6 2.2 Student Pages**** 0.68 0.68 0.68 Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed Total FTE 34.76 35.08 36.08 36 Total FT/PT 26 FT/23 PT I 27 FT/22 PT 28 FT/22 PT I 28 FT/22 PT *In FY2022,Fall STM approved the transfer of the Library's dedicated webmaster from the Innovation&Technology budget to the Library budget. **In FY2022,two Library Technician Its were reclassified to a Library Associate and a Librarian I. ***A Program Improvement in FY2020 added hours to cover the Teen Room,resulting in an increase of 0.38 FTE. In FY2021,a program improvement transitioned a part-time Technician to a full-time Technician 11. ****In FY2023 all Pages will be combined under Adult Pages. 5100 - Cary Memorial Library 4 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library Element: 5110 Administration & General Services Budget Description: Administration and General Services includes three administrative staff, the library's Webmaster, and funding for general library expenses such as postage, supplies, equipment, Minuteman Network fees, and contractual services. This is a level-service budget. Funding for the library's Webmaster position was transferred from the IT Department to the Library's budget in FY2022 and are fully reflected in FY2023. Amounts requested reflect increases in annual fees for contractual services (website hosting, copy/scan station maintenance, people counter, etc.), Minuteman membership fees, supplies and equipment. The large increase in the Lease Agreements line is due to a new contract for self- check machines (which offsets the need to ask for this equipment as a capital article). Leasing ensures that our equipment is upgraded regularly and provides for a recycling pathway for used equipment. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 511000 Regular Wages $291,383 $318,306 $367,521 $411,952 $44,431 12.09% 511010 Part-Time Wages $257350 $117190 $0 $0 $0 % Subtotal Compensation $316,733 $329,496 $367,521 $411,952 $44,431 12.09% 520000 Contract Services $327717 $377906 $45,729 $46,000 $271 0.59% 538080 Printing & Forms $21500 $27368 $31000 $3,000 $0 % 524030 Equip. Service & Repair $1,000 $537 $1,000 $1,000 $0 % 527030 Lease Agreements $3,998 $37974 $5,000 $207000 $15,000 300.00% 572000 Mileage $263 $22 $500 $500 $0 % 542020 Postage & Mailing $17459 $2,266 $31000 $37000 $0 % 571000 Travel $57 854 $47 776 $6,000 $6,000 $0 % 534070 Minuteman Library Network $737504 $727636 $76,882 $81,252 $47370 5.68% 534020 Telephone $61933 $67573 $71000 $5,000 $(21000) (28.57)% 534030 Mobile Devices $1,220 $780 $11200 $0 $(1,200) (100.00)0/ 558000 Supplies $19,640 $217463 $35,000 $36,000 $1,000 2.86% 585020 Small Equipment $271859 $387697 $401000 $407000 $0 % Subtotal Expenses $176,947 $191,998 $224,311 $241,752 $17,441 7.78% !Total 5110 Administration &General $4937680 $5213494 $591,832 $6539704 $619872 10.45% Services 5100 - Cary Memorial Library 5 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library Element: 5120 Adult Services Budget Description: The Adult Services element reflects the cost of personnel providing services to Adult library patrons, as well as the cost of personnel involved in ordering/receiving/ processing of books and the oversight of library technology. Differential costs are paid to staff working after 6 PM and on Saturdays. Sunday Premium is paid to staff working on Sundays. This is a level-service budget. Compensation increases reflect contractually obligated step increases and cost of living adjustments. The expense budget requests sufficient increases in materials and digital content to continue the Town's commitment to support the Library's certification requirements and to meet the increases in book and shipping costs as well as the increased demand for digital content. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $899,657 $8865326 $9291502 $9651423 $351921 3.86% 514000 Other Compensation $121493 $8,725 $18,103 $18,705 $602 3.33% 513000 Overtime $119 $0 $0 $0 $0 % 514040 Sunday Premium $30705 $374 $451441 $46,953 $17512 3.33% 514090 Longevity $3,084 $37549 $5,649 $6,930 $17281 22.68% 511010 Part-Time Wages $399,402 $3063191 $386,995 $396,993 $9,998 2.58% Subtotal Compensation $1,345,460 $1,205,165 $1,385,690 $13,435,004 $493,314 3.56% 551060 Audiovisual Materials $221261 $23,347 $265950 $28,298 $1,348 5.00% 551030 Books $160,761 $216,580 $215,941 $236,738 $20,797 9.63% 558080 Public Technology $8,000 $10,000 $101 500 $11,025 $525 5.00% 558090 Minuteman Digital Content $28,874 $377151 $43,099 $65,261 $22,162 51.42% Subtotal Expenses $219,896 $287,078 $296,490 $341,322 $44,832 15.12% Total 5120 Adult Services $195659356 $194929243 $1,682,180 $11776,326 $94,146 5.60% 5100 - Cary Memorial Library 6 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library Element: 5130 Youth Services Budget Description: The Youth Services budget includes personnel costs for staff working in the Children's Room and Teen Space as well as funding for library materials for children and Teens. Differential costs are paid to staff working after 6 PM and on Saturdays. Sunday Premium is paid to staff working on Sundays. This is a level-service budget. Compensation increases reflect contractually obligated step increases and cost of living adjustments. The expense budget requests sufficient increases in materials and digital content to continue the Town's commitment to support the Library's certification requirements. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $531,892 $561,574 $655,033 $673,060 $18,027 2.75% 514000 Other Compensation $51398 $4,355 $55957 $6,155 $198 3.32% 513000 Overtime $213 $0 $0 $0 $0 % 514040 Sunday Premium $111441 $204 $17,588 $18,173 $585 3.33% 514090 Longevity $17814 $11889 $21200 $2,400 $200 9.09% 511010 Part-Time Wages $52,3351 $58,6871 $90,6181 $89,964 $ 654 0.72 Subtotal Compensation $603,093 $626,709 $7717 396 $789,752 $18,356 2.38% 558080 Public Technology $0 $9,491 $105500 $11,025 $525 5.00% 551030 Books $74,077 $74,489 $99,440 $ 104,412 $4,972 5.00% Subtotal Expenses $74,077 $83,980 $109,940 $115,437 $5,49 7 5.00% Total 5130 Youth Services $677,170 $710,689 $881,336 $905,189 $23,853 2.71% 5100 - Cary Memorial Library 7 FY2023 Program Improvement Request #1 of 2 Department: Library Element: 5130 -Youth Services PIR Title: Full-Time Youth Services Librarian I Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023 & Future FY2023 Request Compensation 511000 Regular Wages 1.00 $ 69,456 $ 697456 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 1.00 $ $ 697456 $ 697456 Benefits Benefits Eligible? 1 $ 177399 $ 177399 Expenses Total Expenses $ Is Is Purpose/Description of Request: The Library needs an additional Youth Services Librarian I in order to meet the needs of children and teens in the building. Approximately 50% of the library's circulation and 75% of the programming takes place in Youth Services and demand has outpaced staffing Ievels.There are three major factors driving this request: • There are currently 4 professional staff in the Youth Services department, including the Teen Services Manager and Head of Youth Services. Because we are open for service 68 hours/week, those staff are working most of their hours on a public desk and have minimal time for planning and major projects. This will be a particular factor in the next two years as we plan for a complete renovation of the Children's Room and Large Meeting Room. • There are significant impacts on our building after school hours, on early release days, and no school days. During these times, the library's Teen Space and Lower Level fill with 100-150 teens. The demand for programs, reference help, and readers' advisory is significant and we generally do not have sufficient staffing to meet demand and ensure safety. The recent closure of Panera and Starbucks in the Town Center put further pressure on the library in the afternoons. • DEI activities, particularly collection assessment and ongoing training and collaborations require increased staff hours to ensure that we make progress in this important work. The library recently approved its first DEI Action Plan, and members of the Youth Services staff are leaders in this work and need time to plan programs and trainings, asses their collections, and work with students and community partners who are engaged in projects that build diversity and inclusivity in Lexington. 5100 - Cary Memorial Library 8 Service Implication: The Library's Youth Services team will continue to scramble to meet the staffing/safety/ accessibility needs of their busy spaces, and will struggle to meet the community's demand for programming. The team may not be able to participate in Library and town-wide DEI activities due to a lack of bandwidth. NOTE: other than a few additional hours for weekend coverage, we have not added new staff to our Youth Services team since we opened the Teen Space in 2017. 5100 - Cary Memorial Library 9 FY2023 Program Improvement Request #2 of 2 Department: Library Element: 5120 -Adult Services PIR Title: Library Fellowship Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023& Future FY2023 Request Compensation 511000 Regular Wages $ — 511010 Part-Time Wages $ 5,080 $ 5,080 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ 5,080 $ 57080 Benefits Benefits Eligible? 0 $ 74 $ 74 Expenses Total Expenses $ — $ — $ — Purpose/Description of Request: The Library profession is still more than 83% white with a large proportion of people of color clustered in entry-level positions. This is a request to establish a paid library Fellowship for career exploration. This fellowship would be available to members of traditionally marginalized communities who may be considering careers in libraries. This would be for an annual 16-week paid Fellowship. 14 hours/week. $22.68/hour (Library Technician I, Step 3). This Fellowship could be worked as part of an academic semester, or the number of hours/week could be increased for a summer work experience. Fellowship experiences would be developed based on the interests of the successful applicant, and be general or targeted to library programming, services to youth, or special collections. Service Implication: The Cary Library has worked intentionally to build an increasingly diverse staff. To build diversity at a leadership level will take time and we must do our part to recruit candidates of color into the field of librarianship and then invest in them. This Fellowship will be our next step in transforming into a Teaching Library. Having a Fellow each year would bring new voices and new ideas to Cary Library. 5100 - Cary Memorial Library 10 . Town of exington, Massachusetts w� 'dullN II IIIIIII U P�"I(f II 01IIIII'�NII� i e iu L" vi., !I,, G wltl IF d�.'llllu��fwl"Illy,i 110 r 1 'wl IIII i M� IIIII ((I��" 10lilt w IIIII M^ J yy �Irl� a Irk � „, � � u li r�r� nu I'" 1 Elul Flu ,I I�� IN. I TREM cull it 10, too " J �llll uuww� lid � � 1 l wl V r h «I u� IIIIIIII WW II Ir� 6 4 I� Iluv26 w� I� 0` i� Jhl", " RI dPIN 11 i ,o ��I�'RBfti, ��9jiI811111�'�Illllllll U�w I I�JJJwu JJ IVIIII�� w4 a"" �u 'INI rJ J�u I, �ii 1111 %VV 1QIll IIII �hllbhp r n1( WrA P i1,L "io �uI wui'hwu,'I J° Ih Will u UI m G ..............I...... N n�v9 IIIII w uu IIII Irlwy �. II. Jc �1IIIIWI' °�Illlu uwwav'u�IIW"u II it n r✓/.wrc J, iscal Y 2023 ar emorla i rar Capital Library-Page 1 Printed November 24, 2021 N O N N W � � N • va I O N w I O N w I N O N w � O O N O O O O O N oQ o0 c� o ct N � O � 0 PLO RO 4-0 �••� .�, O (40) o � ;W0 M � o � N O N ct w Ua bO 1 r h l N l N N - ct �y o to .O-' 01 C7 � ¢� Town o!f Lexington - FY2023-2 7 Ca ltal Im rovement Project P P Project Name: Cary Library Children's Room Renovation Project Date: Project ID: LIB-23-1 Department: Cary Memorial Library Revised: 10/20/2021 Submitted by: Koren Stembridge Phone: 781-698-4401 Email: kstembridge@lexingtonma.gov Description of Project: Children's spaces in public libraries have changed significantly since the Cary Library was designed in the late 1990s. Four factors drive these changes -advances in technology,the need for more flexible spaces,new standards in ADA/Universal Design, and an increasing urgency around safety of children in public spaces. The current Children's Room has a fixed U-shaped layout with staff space at the center of the U. This makes the room exceedingly difficult to supervise, and there are multiple spaces(including the preschool play space)that cannot be seen from the staff desk. The shelving is 5 feet high in most places,which is too high to provide good oversight of the room. Beyond safety concerns,room needs new mobile shelving to allow for space to be reconfigured as needed and improvements to accessibility(improved restrooms,wider aisles,changes to public service desk to better serve children and individuals with disabilities). The Large Meeting Room(LMR)adjacent to the Children's Room will also be renovated as part of this project. Because children's programs draw large audiences,the LMR has become the primary programming space for children's and teen programs. The LMR renovation will include a new kitchen to allow for more cooking demonstrations as well as updated AV equipment and a new hearing loop. In FY2022 the library will be completing the Feasibility Study that has been delayed due to COVID-19 FY2023 (funded through private funds) -Design phase would include Schematic Design,Design Development, and Construction Drawings and cost estimates at each phase. Once this work is completed,the library will be able to determine if it can support this project from private sources (through a capital campaign or the use of endowment funds)or if it will need to seek municipal funding, all or in part, for this project. FY2024—Renovation of Children's Room space. The spaces were measured to be approximately 9,300 square feet. Using a construction estimate of$500/sq ft,this would result in a construction cost of$4,650,000. Adding 10% for contingency and 10% for design,plus OPM services results in a final project cost of approximately$5,580,000. Justification/Benefit: Children's Services account for nearly 50%of all books checked out,and over 75%of library programs offered. Given that these services take place within a very limited footprint,this redesign would give staff the flexibility to move shelves and fixtures easily,using a space for preschool play in the morning, and K-5 school activities in the afternoon. In addition,the project would allow us to fix multiple access issues,making the space work better for children with disabilities. Finally,this work would improve several safety issues that have been identified by staff and parents. Impact if Not Completed: Our Children's Room was designed for a different time and with a focus on books rather than on people. Today's children's spaces put children at the center of the design process, and allow for a greater range of activities to be accommodated.After 17 years of wear and tear,the room needs updates to furniture, shelving, lighting,technology, restrooms,and creative spaces. Building safety issues were not a significant part of the design process in the late 90s and there are several changes needed to improve safety in the space. Without this project, spaces will continue to degrade and the accessibility and safety issues will remain. Library-Page 3 Printed November 24, 2021 Timeframe: Feasibility to be completed in FY2022,Design/Schematics/Construction Docs FY2023,Renovation Project FY2024. Replacement Frequency: NA Basis for Cost Projections: we anticipate that this project will be paid for through a combination of public and private funding. There will be a capital request in FY2024 for the portion of the project needed to cover basic infrastructure(HVAC,plumbing,flooring, lighting, etc.)improvements. Costs for furniture,technology, shelving, and play spaces will be covered through private funds. Likely split- $2.625M municipal(based on conversations with the Head of DPF)and approximately$3M in funding from private sources (endowment,grants, fundraising). These figures will be further refined during the feasibility study and design phases. Stakeholders: Lexington children and their families,library staff,public facilities staff. Operating Budget Impact: None expected. Funding Source: Cash Capital,Bonding,Private, Other Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* 2019/20H Cary Library Children's Room $ 100,000 $ $ $ 100,000 Renovation Design Totals $ 100,000 $ $ $ 1009000 *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer $ 232,500 Project Management $ 2321500 Construction $ 4,65000 Equipment Contingency $ 4651000 Totals $ $ 595809000 $ $ $ CPA Amount $ $ $ $ $ Library-Page 4 Printed November 24, 2021 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: FY2023 Proposed Budget - Department of Public Works & Water/Sewer Presentations PRESENTER: ITEM Dave Pinsonneault Director of Public NUMBER: Works; Dave P avhk, Superintendent of Water and Sewer I.4 SUMMARY: No vote is requested for this agenda item. Review preliminary F Y2023 budgets for the Department of Public Works and the Water and Sewer Department. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/1/2021 10:3 Dam ATTACHMENTS: Description Type D Pre's en ado n.,....111A? 19"Y'023 Ill opos ed 13tid get Presentation. '� �µ�,r_., kYriNWYlY.W9WJMM�wrygwrt� "��. cyw a�, M0 �,�.e NWT �gM�YXH •rm vi W �u 4 k I! in"� vI "» "u '10 si k� iur°w °wog "V 114 �tl C aP �y���Jrt NJ u N b u �UV p Sam � t 1\ 1f 11i r 1 „ At 4y b�:°Wry MW4QµA APRIL 1� q �X M N t Department of Public Works Requested Budget Fiscal Year 2023 Submitted by: David Pinsonneault, Director of Public Works Select Board Presentation December 1 2021 � \ X,, f Town of Lexington f C% ' FY2023 Budget Development Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund Mission: The Department of Public Works is committed to serve our community as a professional team dedicated to the quality of life in Lexington and support the Town's core values of public safety, affordability, and open space. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure, public lands and programs. Budget Overview: The Department of Public Works FY2023 All Funds budget of$13,173,811 is comprised of four subprograms (DPW Administration/Engineering, Highway Maintenance, Public Grounds, Environmental Services). The FY2023 request represents an overall increase of$429,513 or 3.37%. The All Funds budget is inclusive of the Compost, Minuteman Household Hazardous Product (MHHP), Burial Containers and Tree revolving funds. Less these revolving funds, the General Fund budget request is $11,935,737 which is a $407,594 or a 3.54% increase from the FY2022 budget. Personal Services are increasing $111 7810 or 2.21% in the All Funds budget, and $110,391 or 2.35% in the General Fund budget. The personal service budgets in both the General Fund and Non-General Funds include contractually obligated increases. Departmental Expenses are increasing $317,703 or 4.26% in the All Funds budget, and by $297,203 or 4.35% in the General Fund budget. The professional services lines in all operations budgets have increased due to the addition of Automatic Vehicle Locators (AVL's) in Town equipment. In addition, $48,000 will be transferred from Public Facilities to cover the remaining costs of MS4 inspections and maintenance for school retention basins. The Public Works program contains all DPW divisions. The services provided by Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the bikeway. This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate enterprise budgets. 3000 - Public Works 1 Department Initiatives 1. Coordinate Administrative and Operations functions to maintain a functionally efficient organization. 2. Continue working with Town committees to ensure sustained engagement of residents. 3. Ensure staff accessibility and participation for training and advancement opportunities. Committee Representation Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town committees. Those committees include the Permanent Building Committee, the Tree Committee, the Center Committee, the Water and Sewer Abatement Board, the Capital Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials Committee, the Sustainability Committee, the Noise Advisory Group and the Recreation Committee. These, and other staff, also work collaboratively on internal committees and teams. Program Improvement Requests Division Comp. Expenses Benefits Total Transition PT Compost Site Environmental Attendant to FT Services $ 327429 $ $ 167862 $ 49,291 position upgradeEnvironmental Services $ 27496 $ $ 36 $ 27532 n�sht�IonDP� an�aeen�t�������������������������������������������������������������������������������������������������������������������,,,,��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������,,,,��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������, g DPW Analyst from PT to FT Administration $ 33,990 $ $ 493 $ 34,483 Assistant Superintendent for Public Grounds Public Grounds $ 83,895 $ $ 177608 $ 1017503 Assistant Superintendent for Water/ Sewer Water/Sewer $ 839895 $ $ 171608 $ 101,503 Total 3000 by Request 1 2397051 52,607 $ 2­3912 DPW Expense Growth FY19 FY20 FY21 FY22 FY23 Element Division Actual Actual Actual Budget Budget Increase % 3110 Admin. $ 319648 $ 327842 $ 251299 $ 411900 $ 427300 $ 400 1.0 % 3120 Engineering $ 827772 $ 1257624 $ 1261442 $ 1441100 $ 2057100 $ 617000 42.3 % 3130 Street Lighting $ 143,509 $ 1087261 $ 122,875 $ 218,200 $ 193,500 $ (24,700) (11.3)0 3210 Highway $ 4607939 $ 3807141 $ 3981537 $ 7341900 $ 750,200 $ 157300 2.1 % 3220 Equipment $ 4809303 $ 460,493 $ 448,748 $ 5479400 $ 616,700 $ 69,300 12.7 % 3230 Snow $ 9787031 $ 7007188 $1,048,705 $1,222,908 $172777400 $ 547492 4.5 % 3310 Parks $ 3219240 $ 3717360 $ 3471958 $ 3777600 $ 4037400 $ 257800 6.8 % 3320 Forestry $ 1477378 $ 143756 $ 1731971 $ 2291300 $ 2331800 $ 4500 2.0 % 3330 Cemetery $ 737671 $ 517366 $ 61,200 $ 1087300 $ 117,300 $ 97000 8.3 % 3410 Trash Pickup $ 9477750 $ 9247683 $ 952,423 $ 980,996 $17010,426 $ 297430 3.0 % 3420 Recycling $ 1167379 $ 777168 $ 104,137 $ 193,250 $ 2337900 $ 407650 21.0 % EL Hvy- Rec $1,0921250 $1,135,880 $1,161,716 $1,285,567 $1,234,195 $ (51,372) (4.0)% 3430 Trash Disposal $ 589,013 $ 643,130 $ 767,750 $ 749,022 $ 789,925 $ 407903 5.5 % Total Expenses 1$5,464,8831$5,154,8921$5,7391761 1$6783314431$7,10811461$274,703 1 4.0 % Trash Exp. $2,629,013 $27 703,693 $2,881,889 $37 015,585 $37 034,546 $ 187961 0.6 % Non-Trash $2,8357870 $2,451,199 $2,857,872 $3,817,858 $47073,600 $2557742 6.7 % 3000 - Public Works 2 FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources (General Fund) Actual Actual Estimate Projected Increase Increase Tax Levy $8,314,553 $97 335,007 $10,603,745 $10,916,186 $312,441 2.95% Enterprise Funds (Indirects) $595,723 $624,564 $519,198 $614,351 $95,153 18.33% Fees, Charges and Available Funds Parking Fund $72,900 $72,900 $72,900 $72,900 $0 % Cemetery Trust $90,038 $725925 $50,000 $50,000 $0 % Cemetery Fees & Interest $2721443 $237,123 $230,000 $230,000 $0 % Misc. Charges for Service $197 $(11886) $200 $200 $0 % Licenses & Permits $129,145 $145,175 $521100 $521100 $0 % Total 1 / 1 1 General . 1 • •1 • • i 1 Appropriation Summary FY2020 FY2021 FY2022 FY2023 Dollar Percent (General Fund) Actual Actual Appropriation Request Increase Increase Compensation $4,165,247 $4,746,049 $4,695,200 $4,805,591 $110,391 2.35% Expenses $5,309,752 $53 739,759 $6,832,943 $7,130,146 $297,203 4.35% Program Summary(General FY2020 FY2021 FY2022 FY2023 Dollar Percent Fund) Actual Actual Appropriation Request Increase Increase Total 3110 Administration $655,805 $660,102 $693,469 $704,566 $11,097 1.60% Total 3120 Town Engineering $915,241 $930,378 $1,015,497 $1,081,085 $65,588 6.46% Total 3130 Street Lighting $2371224 $123,287 $228,200 $203,500 $(24,700) (10.82)% Total 3210 Highway $11 209,584 $1,305,787 $1,636,717 $17 695,756 $597 039 3.61% Total 3220 Equipment Maint. $7311408 $753,403 $840,179 $916,976 $76,797 9.14% Total 3230 Snow Removal $9741463 $1,438,460 $1,522,967 $1,585,694 $62,727 4.12% Total 3310 Parks $112611614 $1,418,322 $114361075 $171,039 $64,964 4.52% Total 3320 Forestry $409,077 $525,200 $5521426 $569,041 $16,615 3.01% Total 3330 Cemetery $299,721 $344,843 $393,778 $409,634 $15,856 4.03% Total 3410 Refuse Collection $9241683 $952,423 $980,996 $1,010,426 $29,430 3.00% Total 3420 Recycling $11213,048 $19265,853 $19478,817 $1,468,095 $(109722) (0.73)% Total 3430 Refuse Disposal $643,130 $767,750 $749,022 $789,925 $40,903 5.46% Total 1 1 1 1 General . • , , • • . 1 . .1 . . , $1199359737 ,, ' •. , , Object Code Summary(General FY2020 FY2021 FY2022 FY2023 Dollar Percent Fund) Actual Actual Appropriation Request Increase Increase Salaries&Wages $3,811,785 $3,975,546 $4,254,374 $4,350,436 $96,062 2.26% Prior Year Retro Payments $0 $191,964 $0 $0 $0 % Overtime $353,462 $578,539 $440,826 $455,155 $14,329 3.25% Personal Services $4,165,247 $47 746,049 $4,6957 200 $4,805,591 $110,391 2.35% Contractual Services $4,0471039 $47363,326 $5,077,985 $5,229,746 $151,761 2.99% Utilities $3585913 $399,893 $459,008 $516,400 $57,392 12.50% Supplies $832,584 $939,898 $11199,450 $1,280,500 $81,050 6.76% Small Capital $7112161 $36,641 $96,500 $103,500 $7,000 7.25% Expenses $5,309,7521 $5,739,758 $63,832,943 $7,130,146 $29 7,203 4.35% 3000 - Public Works 3 FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Regional Cache- Hartwell $10,659 $9,248 $50,000 $50,000 $0 Avenue Lexington Tree Fund $861450 $54120 $701000 $75,000 $5,000 7.14% Burial Containers $441705 $351680 $501000 $605000 $105000 20.00% Compost Operations $673,846 $804,309 $790,000 $795,000 $5,000 0.63% Minuteman Household Hazardous $1531800 $2061854 $260,000 $260,000 $0 % Waste Funds *Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4. Approp Summary(Non-General FY2020 FY2021 FY2022 FY2023 Dollar Percent Fund) Actual Actual Appropriation Request Increase Increase Regional Cache -Hartwell $10,550 $1,883 $509000 $50,000 $0 % Avenue (3110) Expenses $101 550 $1,883 $50,000 $50,000 $0 % Tree Revolving Fund (3320) $887 $23,450 $707000 $75,000 $5,000 7.14% Expenses $887 $23,450 $70,000 $75,000 $5,000 7.14% Burial Containers Revolving $299690 $219815 $50,000 $609000 $10,000 20.00% Fund (3330) Expenses $29,690 $21,815 $50,000 $60,000 $10,000 20.00% Compost Operations Rev. Fund (3420) $824,839 $847,523 $786,155 $793,074 $6,919 0.88% Compensation $325,354 $352,623 $3571167 $358,586 $1,419 0.40% Expenses $211,938 $245,515 $188,500 $194,000 $5,500 2.92% Benefits $701246 $43,829 $771487 $77,487 $0 % Debt $217,303 $205,557 $163,001 $163,001 $0 % Minuteman Household Haz. $1339954 $255,449 $2609000 $260,000 $0 Waste (3420) Expenses $133,954 $255,449 $260,0001 $260,000 $0 Funds Appropriation Summary(All FY2020 FY2021 FY2022 FY2023 Dollar Percent Funds) Actual Actual Appropriation Request Increase Increase Compensation $4,490,600 $5,098,672 $5,052,367 $5,164,177 $111,810 2.21% Expenses $5,696,770 $6,287,870 $7,451,443 $7,769,146 $317,703 4.26% Benefits (Revolving Funds) $70,246 $43,829 $77,487 $77,487 $0 % Debt Service (Revolving Fund) $217,3031 $205,557 $163,0011 $163,001 $0 % Total •s $10,474,919 $11,635,928 $129744,298 $13,173,811 3000 - Public Works 4 : ,2� � Town of Lexington FY2023 Budget Development AP RI q9 Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund FY2020 FY2021 FY2022 FY2023 Authorized/Appropriated Staffing Budget Budget Budget Request Department of Public Works- General Fund Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 Management Analyst 0.6 0.6 0.6 0.6 Office Manager 1 1 1 1 Department Account Assistant* 2.6 2.6 2.6 2.6 Department Assistant- Pub 1 1 1 1 Grounds/Cemetery Department Lead Assistant 1 1 1 1 Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer** 2 3 3 3 Engineering Assistant** 4 3 3 3 Engineering Aide 0.7 0.7 0.7 0.7 Supt. of Equipment, Highways & 1 1 1 1 Drains Highway Foreman 1 1 1 1 Crew Chief 6 6 6 6 Heavy Equipment Operators 13 13 13 13 Grader/Shovel Operator 1 1 1 1 Information Coordinator 1 1 1 1 Seasonal Laborer 1.7 1.7 1.7 1.7 Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Superintendent of Public Grounds 1 1 1 1 Laborer-Truck Driver 1 1 1 1 Leadmen 7 7 7 7 Senior Arborist 2 2 2 2 Tree Climber 2 2 2 2 Cemetery Foreman 1 1 1 1 3000 - Public Works 5 FY2020 FY2021 FY2022 FY2023 Authorized/Appropriated Staffing Budget Budget Budget Request Department of Public Works- Compost Revolving Fund Superintendent of Environmental 1 1 1 1 Services Compost Facility Foreman 1 1 1 1 Heavy Equipment Operators 2 2 2 2 Seasonal Laborer 0.7 0.7 0.7 0.7 Total FTE** 65.3 65.3 65.3 65.3 Total FT/PTJ 61 FT/8 PT 62 FT/8 PT 62 FT/8 PT 62 FT/8 PT Explanatory Notes *Full-time Dept.Account Assistant shown as 0.6 from General Fund;0.4 is charged to Water/Sewer Enterprise. 3000 - Public Works 6 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100 DPW Admin/Engineering Element: 3110 DPW Administration Budget Description: DPW Administration staff plans, manages, coordinates, schedules and directs the department's activities. The duties of Administrative staff include preparing budgets, monitoring expenditures, developing bid specifications for DPW procurement, responding to citizens' questions and concerns, evaluating work performance, scheduling work assignments and collective bargaining. Staff works closely with many other departments including the Public Facilities Department located within the same building. The DPW Administration FY2023 All Funds budget request is $754,566 which includes a $50,000 authorization for the Regional Cache revolving fund. This is a increase for All Funds of $11,097 or 1.49% from FY2022, and reflects a 1.60% increase for the General Fund portion. For the General Fund, compensation is increasing $10,697, or 1.64%, due to contractually obligated step increases and cost of living adjustments. Expenses are increasing $400 or 0.95%, due to increased staff training in customer service, and professional membership costs. Administration staff work with several committees, including the Permanent Building Committee, the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the Energy Committee, the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington. Division Goals: 1. Continue use of work order system to ensure efficient and effective customer response. 2. Collaborate across divisions to focus on reducing paper use throughout the organization and look for digital options for use and storage. 3. Maintain and create a diverse and talented workforce by utilizing improved employee recruitment processes and and continuing to promote professional growth and development of staff. 3000 - Public Works 7 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent F511000 ject Description Actual Actual Appropriation Request Increase Increase Regular Wages $5657489 $576,762 $576,347 $587,144 $107797 1.87% 513000 Overtime $0 $0 $0 $0 $0 % 514090 Longevity $559 $903 $6,240 $6,140 $(100) (1.60)% 511010 Part-Time Wages $51,292 $52,207 $51,182 $51,182 $0 % L5141 00 1 Stipends 1 $5,6241 $4,930 $17)8001 $17,800 $0 % Subtotal Compensation $622,964 $634,802 $651,569 $6621 266 $101 697 1.64 520000 Contract Services $27744 $2,763 $3,800 $3,900 $100 2.63% 538080 Printing & Forms $101 $35 $200 $100 $(100) (50.00)% 530000 Professional Services $0 $0 $200 $200 $0 % 538010 Advertising $0 $225 $200 $200 $0 % 538060 Catering/Meals $324 $520 $1,600 $1,500 $(100) (6.25)% 538050 Drug &Alcohol Testing $121448 $10,230 $15,000 $15,000 $0 % 572000 Mileage $0 $0 $0 $0 $0 % 542020 Postage& Mailing $18 $55 $100 $100 $0 % 530060 Prof Dev&Training $634 $1,346 $11400 $1,500 $100 7.14% 571000 Travel $4,360 $440 $11400 $1,600 $200 14.29% 530040 Sem./Workshops/Conf. $3,457 $2,197 $6,000 $6,000 $0 % 534030 Mobile Devices $1,931 $1,210 $21400 $2,400 $0 % 558000 Supplies $17032 $17641 $1,800 $1,800 $0 % 542000 Office Supplies $21522 $2,542 $41800 $47800 $0 % 573000 Membership/Dues $1,810 $1,595 $1,800 $15900 $100 5.56% 558010 Clothing &Safety Equipment $11203 $500 $11200 $1,300 $100 8.33% L542040 I Office Equipment $261 $0 $0 $01 $0 % Subtotal Expenses $32,845 $25,299 $41,900 $42,300 $400 0.95% E tal DPW Administration General $655,809 $660,101 $693,469 $704,566 $11,097 1.60% Fund Revolving Fund - Regional Cache at Hartwell Avenue L542000 I Office Supplies 1 $10,5501 $1,883 .$50,0001 $50,000 Subtotal Expenses $10,550 $1,883 $50,000 $507 000 $0 Total 3110 DPW Administration $666,359 $661,984 $7437469 $754,566 $11,097 1.49% 3000 - Public Works 8 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100 DPW Admin/Engineering Element: 3120 Engineering Budget Description: The Engineering Division provides engineering programs and support services to the DPW, other Town departments and many Town committees. The Engineering Division is responsible for administering the Capital Budget for the Town's horizontal infrastructure including roadways, drainage, water, sanitary sewer, dams and sidewalks. This includes conceptual planning and investigation, design, bidding and construction administration. The division also issues permits, conducts inspections, provides consultant oversight, maintains public records and prepares and reviews bid documents. The FY2023 Engineering budget request for Compensation reflects an increase of$4,588 or 0.53% from FY2022, which reflects the cost of contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2022. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The request for expenses is increasing $61,000 or 42.33% from FY2022. The increase is in the Professional Services line which reflects the costs to comply with the EPA NPDES Phase II stormwater requirements (non-capital). Examples of the requirements include public education to residents, industry, commercial and construction groups, stormwater management policy review and regulation updates and written illicit discharge detection and elimination procedures, quarterly stormwater pollution prevention plan facility inspections, and catchment investigations. In addition the line encompasses continued environmental monitoring at the Hartwell compost facility. Engineering staff work with the Transportation Safety Group, the Center Committee, Capital Expenditures Committee, Conservation Commission, Planning Board, Center Streetscape working group, Bicycle Advisory Committee, and the Design Review Team. Division Goals: 1. Continue to proactively implement the NPDES program in a practical and cost-effective manner. 2. Continue improving the DPW asset management plan. 3000 - Public Works 9 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase E511000 Regular Wages $720,295 $719,111 $767,613 $771,382 $37769 0.49% 513000 Overtime $1,769 $97817 $3,860 $3,989 $129 3.34% 514090 Longevity $389 $606 $4,543 $5,043 $500 11.01% 511010 Part-Time Wages $47,497 $497186 $48,789 $48,979 $190 0.39% 512000 Seasonal Part-Time $19,666 $25,218 $46,592 $46,592 $0 _% 514100 Stipends $0 $0 $0 $0 $0 % Subtotal Compensation $789,616 $803,938 $8711 397 $875,985 $4,588 0.53% 520000 Contract Services $2,842 $3,513 $4,000 $4,000 $0 % 538080 Printing & Forms $77 $227 $200 $200 $0 % 530000 Professional Services $108,000 $1147000 $108,000 $168,000 $60,000 55.56% 572000 Mileage $46 $0 $400 $400 $0 % 530060 Prof Dev&Training $2,527 $0 $6,000 $6,000 $0 % 571000 Travel $0 $0 $2,000 $3,000 $1,000 50.00% 530040 Sem./Workshops/Conf. $3,319 $3,397 $101000 $10,000 $0 % 534030 Mobile Devices $2,475 $27420 $2,500 $2,500 $0 % 558000 Supplies $725 $251 $500 $500 $0 % 542000 Office Supplies $1,769 $753 $4,000 $4,000 $0 % 542020 Postage & Mailing $8 $0 $0 $0 $0 % 573000 Membership/Dues $1,982 $1,069 $3,000 $3,000 $0 % 558010 Clothing &Safety Equipment $17854 $768 $2,500 $2,500 $0 % 585020 Small Equipment $0 $44 $500 $500 $0 % L542o4o Office Equipment $0 $0 $500 $500 $0 % Subtotal Expenses $125,624 $126,442 $144,100 $205,100 $61,000 42.33% Total 3120 Engineering $915,240 $930,380 $1,015,497 $1,081,085 $65,588 6.46% 3000 - Public Works 10 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering Element: 3130 Street Lighting Budget Description: The Forestry Division staff inspect and repair bulbs and sensors on the Town-owned streetlights. An outside contractor repairs all other electrical outages including new lights, arms, poles and fixtures. The total Street Lighting budget is decreasing $(24,700) or (10.82)% from FY2022. Since the Town converted 3,175 fixtures to LED lights it will continue to monitor the system for cost savings and energy efficiency. The remaining 354 light fixtures will be evaluated for conversion. Division Goals: 1. Continue to proactively maintain a cost-effective lighting system which is energy efficient. 2. Reduce outage frequency, down time, and provide safety along Lexington's roadways. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 513000 Overtime $876 $411 $10,000 $10,000 $0 Subtotal Compensation $876 $411 $10,000 $107 000 $0 520000 Contract Services $43,000 $4,789 $10,000 $107000 $0 538110 Police Details $0 $0 $11200 $1,000 $(200) (16.67)% 524030 Equip. Service& Repair $60,000 $24,188 $50,000 $48,000 $(21000) (4.00)% 538060 Catering/Meals $0 $0 $200 $100 $(100) (50.00)% 527030 Lease Agreements $0 $0 $0 $0 % 530040 Sem./Workshops/Conf. $0 $0 $4,000 $2,000 $(21000) (50.00)% 521010 Electricity $128,088 $93,886 $110,000 $100,000 $(101000) (9.09)% 558000 Supplies $0 $0 $800 $600 $(200) (25.00)% 558010 Clothing &Safety Equipment $0 $0 $11200 $1200 $0 % 553050 Bulbs & Fixtures $5,261 $0 $40,000 $30,000 $(101000) (25.00)% 553060 Tools/Lumber/Hardware $0 $12 $800 $600 $ 200 25.00 Subtotal Expenses $236,349 $122,875 $218,200 $193,500 $(24,700) (11.32) Total 3130 Street Lighting $237,225 $123,286 $228,200 $203,500 $(24,700) (10.82)% 3000 - Public Works 11 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3200 Highway Element: 3210 Highway Maintenance Budget Description: The Highway Division provides for the safety and maintenance of all public streets, sidewalks, drains and brooks. They perform minor construction repairs, snow and ice operations, traffic sign maintenance, pavement markings, street sweeping and pavement management (potholes & patches). The overall FY2023 Highway budget represents a $57,039 or a 3.53% increase from FY2022. Compensation is increasing $21,739 or 2.41% due to contractually obligated stop increases and cost of living adjustments. Expenses are increasing $37,300 or 5.08% from FY2022. The Town has invested significant capital funds to improve stormwater capacity and quality by constructing biobasins, retention basins and vegetated swales that require routine maintenance to remain fully functional. The contractual services request is increasing by $11,000 and the Repairs and Maintenance line is increasing by $5,000 to continue funding the requirements of the NPDES MS4 Permit. This includes additional catch basin cleaning, increased stream and brook maintenance, a regular porous paving sweeping program, removing undesirable plants, replanting wetland plants, and cleaning out drainlines and basins along with other tasks. Other increase include additional paving and patching ($4,300), and additional Supplies ($5,000) and Hardware ($3,000) needed to implement the various Highway maintenance programs. The bicycle pavement marking program initially funded in FY2018 is continued. Highway staff work with Transportation Safety Group, the Center Committees as well as the public. Division Goals: 1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk assessment report. 2. Continue with MS4 permitting requirements including street sweeping, catch basin cleaning, culvert cleaning and brook cleaning. 3. Take proactive measures to clean and repair catch basins townwide. 4. Provide timely and efficient response to road hazards that arise on Town roads. 3000 - Public Works 12 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $7041765 $727,268 $815,508 $834452 $18,944 2.32% 513000 Overtime $79,568 $98,722 $66,936 $69,162 $2,226 3.33% 514115 Prior Year Retro Payments $0 $645653 $0 $0 $0 % 512000 Seasonal Part-Time $131264 $137382 $14,073 $14,642 $569 4.04% 514100 1 Stipends 1 $5,0751 $3,2281 $5,3001 $5,300 $0 % Subtotal Compensation $802,672 $907,253 $901,817 $9231 556 $21,739 2.41% 520000 Contract Services $2471271 $1907502 $384,000 $395,000 $11,000 2.86% 524000 Repairs & Maintenance $411369 $19,025 $95,000 $100,000 $5,000 5.26% 530000 Professional Services $71865 $125130 $8,800 $9,200 $400 4.55% 538110 Police Details $12,978 $14,032 $22,000 $22,000 $0 % 538010 Advertising $255 $1,588 $2,500 $2,500 $0 % 524010 Landscaping Maintenance $0 $0 $2,000 $2,000 $0 % 524030 Equip. Service & Repair $0 $648 $6,500 $7,500 $1,000 15.38% 538060 Catering/Meals $263 $603 $31000 $31000 $0 % 571000 Travel $480 $0 $1,500 $1,500 $0 % 530040 Sem./Workshops/Conf. $3,153 $730 $5,000 $5,500 $500 10.00% 521010 Electricity $261 772 $167 860 $15,000 $17,000 $2,000 13.33% 534020 Telephone $1,800 $1,562 $2,000 $2,100 $100 5.00% 534030 Mobile Devices $27432 $2,520 $3,000 $3,200 $200 6.67% 558000 Supplies $287579 $457486 $701000 $75,000 $57000 7.14% 542000 Office Supplies $70 $354 $400 $400 $0 % 573000 Membership/Dues $1,066 $794 $1,500 $1,500 $0 % 558010 Clothing &Safety Equipment $10,104 $9,668 $12,500 $14,000 $1,500 12.00% 545010 Chemicals&Cleaning Supplies $0 $0 $200 $500 $300 150.00% 553040 Pipes& Fittings $0 $20 $300 $300 $0 % 553050 Bulbs& Fixtures $0 $0 $2,000 $2,000 $0 % 553060 Tools/Lumber/Hardware $11434 $77054 $10,000 $13,000 $3,000 30.00% 553070 Paving Supplies&Materials $21,022 $30,165 $65,700 $70,000 $4,300 6.54% 585020 Small Equipment $0 $0 $2,000 $3,000 $1,0001 50.00% Subtotal Expenses $406,913 $353,741 $714,900 $7501 200 $35,300 4.94% 530001 EV Charger Maintenance $0 $18,501 $10,000 $12,000 $2,000 20.00% 521011 EV Charger Electricity $0 $26,295 $10,000 $10,000 $0 Subtotal EV Expenses $0 $44,796 $205 000 $22,000 $2,000 10.00% Subtotal Expenses $406,913 $398,537 $734,900 $772,200 $37,300 5.08% Total 3210 Highway Maintenance $1,209,585 $1,260,994 $11616,717 $1,673,756 $57,039 3.53% 3000 - Public Works 13 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3200 Highway Element: 3220 Equipment Maintenance Budget Description: The Equipment Maintenance Division services and repairs vehicles and small engine equipment for DPW, Facilities and Land Use, Health and Development. The Equipment Maintenance Division also supplies fuel for DPW, Facilities, Land Use, Health and Development, Police, Fire and LABBB (reimbursed). The current DPW equipment fleet replacement value is approximately $7.4 million. DPW continues to research and encourage hybrid and other energy efficient vehicles for administration use and purchases large vehicles with energy reducing features. This budget also includes replacement vehicles for Land Use, Health and Development. The Equipment Maintenance budget is increasing overall $76,797, or 9.14% from the FY2022 budget. Compensation is increasing $7,497 or 2.56% from FY2022 due to contractually obligated stop increases and cost of living adjustments. Expenses are increasing $69,300 or 12.66%. The Supplies ($2,000), and Vehicle Parts & Supplies ($10,000) budgets have increased due to a larger number of in-house repairs. The Vehicles line item increase ($5,000) reflects the increased cost of vehicle purchases. The other increase in this budget reflect the increased costs of materials needed to perform the various maintenance functions of the Equipment Maintenance Division. Division Goals: 1. Upgrade the preventative maintenance program to include servicing equipment more frequently to prevent costly repairs. 2. Updating the equipment tracking software to increase the efficiency of our technicians. 3. Maintain all Town equipment under the responsibility of this department so that it is ready and available for regular and emergency use when needed. 3000 - Public Works 14 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent F511000 ject Description Actual Actual Appropriation Request Increase Increase Regular Wages $2407478 $233,811 $285,336 $292,708 $77372 2.58% 513000 Overtime $30,437 $50,598 $3,743 $3,868 $125 3.34% 514115 Prior Year Retro Payments $0 $20,246 $0 $0 $0 % 514100 Stipends $0 $0 $3,700 $3,700 $0 % Subtotal Compensation $270,915 $304,655 $292,779 $300,276 $7,497 2.56% 520000 Contract Services $32,047 $167872 $26,000 $27,000 $17000 3.85% 530000 Professional Services $167486 $22,299 $9,400 $10,000 $600 6.38% 524030 Equip. Service & Repair $20,093 $19,620 $20,000 $22,000 $2,000 10.00% 530040 Sem./Workshops/Conf. $50 $5,337 $2,000 $2,500 $500 25.00% 538060 Catering/Meals $134 $0 $0 $0 $0 % 538080 Printing & Forms $75 $0 $0 $0 $0 % 531030 Gasoline/Diesel $100,243 $121,023 $189,300 $234,000 $44,700 23.61% 558000 Supplies $397588 $377230 $38,000 $40,000 $2,000 5.26% 542000 Office Supplies $166 $55 $200 $200 $0 % 573000 Membership/Dues $370 $270 $500 $500 $0 % 558010 Clothing &Safety Equipment $7,693 $6,624 $8,500 $9,000 $500 5.88% 545010 Chemicals&Cleaning Supplies $3,494 $63574 $2,500 $3,500 $1,000 40.00% 553060 Tools/Lumber/Hardware $7,978 $6,042 $14,000 $15,000 $1,000 7.14% 548010 Engine Oils/Lubricants $57222 $77201 $14,000 $15,000 $17000 7.14% 548020 Vehicle Parts&Supplies $1641 795 $170,664 $1501 000 $1607 000 $107 000 6.67% 585020 Small Equipment $15,496 $2,243 $18,000 $185000 $0 % 585030 Vehicles $46,566 $26,694 $55,000 $60,000 $5,000 9.09% Subtotal Expenses $460,496 $448,748 $547,400 $616,700 $69,300 12.66% Total 3220 Equipment Maintenance $731,411 $753,403 $840,179 $916,976 $76,797 9.14% 3000 - Public Works 15 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3200 Highway Element: 3230 Snow Removal Budget Description: The DPW is responsible for the removal of snow from Town streets, sidewalks, and parking lots. The Highway Division Superintendent oversees the entire DPW operations staff as well as contractors performing snow removal activities. The overall snow removal budget is $1,585,694 which is an overall increase of$62,727 or 4.12% from FY2022. This is due to the rebidding of the outside plowing contractors and tracking software. Division Goals: 1. Refine the use of enhanced liquids with salt in order to enhance the treatment processes and reduce salt consumption. 2. Continue researching new technologies that will improve the efficiency of snow removal operations. 3. Start accessing real time weather data from a newly installed weather station which includes air temperature, road temperatures, coefficient of friction, relative humidity, precipitation type and pictures of the roadway. 4. Implement a new snow operation tracking software that will streamline the snow operation and provide better post storm cost tracking. 3000 - Public Works 16 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $691106 $84,490 $0 $0 $0 513000 Overtime $138,569 $242,745 $232,559 $240,294 $7,735 3.33% 514100 1 Stipends $66,6001 $62,5201 $68,000 $68,000 $0 Subtotal Compensation $274,275 $389,755 $300,559 $3081 294 $7,735 2.57% 520000 Contract Services $5,618 $15,336 $27,000 $27,000 $0 % 530000 Professional Services $48,800 $12,515 $34,500 $20,000 $(147500) (42.03)% 538110 Police Details $0 $17100 $1,000 $2,000 $1,000 100.00% 538010 Advertising $0 $217 $200 $300 $100 50.00% 524030 Equip. Service & Repair $0 $15 788 $25,000 $25,000 $0 % 538060 Catering/Meals $1,931 $2,804 $4,000 $5,000 $1,000 25.00% 527030 Lease Agreements $63,300 $69,300 $85,000 $90,000 $5,000 5.88% 530040 Sem./Workshops/Conf. $1,850 $200 $5,000 $5,000 $0 % 538030 Plowing Contractors $256,645 $516,105 $450,000 $460,000 $10,000 2.22% 534030 Mobile Devices $0 $0 $0 $0 $0 % 531030 Gasoline/Diesel $50,000 $50,608 $50,608 $62,000 $11,392 22.51% 558000 Supplies $5,084 $255447 $25,000 $26,000 $1,000 4.00% 542000 Office Supplies $0 $0 $100 $100 $0 % 558010 Clothing &Safety Equipment $0 $0 $2,000 $2,000 $0 % 553010 Snow& Ice Chemicals $257285 $84,139 $50,000 $60,000 $107000 20.00% 553060 Tools/Lumber/Hardware $524 $639 $31000 $3,000 $0 % 553020 Road Sand &Salt $143,215 $11655839 $4001000 $4201000 $201000 5.00% 548020 Vehicle Parts&Supplies $97,937 $100,801 $50,000 $60,000 $10,000 20.00% 585020 Small Equipment $0 $1,8671 $10,0001 $10,000 $0 % Subtotal Expenses $700,189 $1,048,705 $1,222,408 $1,277,400 $54,992 4.50% Total 3230 Snow Removal $9741464 $11438,460 $1,522,967 $11585,694 $62,727 4.12% 3000 - Public Works 17 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3300 Public Grounds Element: 3310 Parks Division Budget Description: The Public Grounds Superintendent oversees the Parks Division operations, which includes the maintenance of playgrounds, conservation areas, parks, athletic facilities, trails, pools and historical areas. The level of turf and ball field maintenance is the single most important factor in determining safety, playability and aesthetics of public grounds and athletic field areas. The Parks Division also assists with the preparations for Patriots Day, Discovery Day, Independence Day, Farmers Market and other special events. Parks Division staff works with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups, special events and youth groups. The total Parks Division FY2023 budget reflects an increase of$64,964 or 4.52% from FY2022. Compensation is increase by $39,164 or 3.70%, driven by contractually obligated step increases and cost of living adjustments. Expenses are increasing by $25,800 or 6.83% from FY2022. This is due to an increased cost in Landscape Supplies and Materials ($5,000) for additional fertilizer, grass seed, and control products needed to provide safe, aesthetically pleasing athletic fields, public grounds and park areas. The Contractual Services ($5,000) and Landscape Maintenance ($5,000) lines are increasing due to increased cost of services provided by outside contractors. The Water/Sewer line ($5,000) is increasing due to the cost of irrigation needed to provide quality turf and grounds areas. Division Goals: 1. Continue the implementation of a proactive park maintenance program to provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground areas. 2. Continue to improve two turf areas per year; the Center Complex baseball and football fields are targeted for FY2023. 3000 - Public Works 18 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $8251445 $893,413 $958,079 $993,470 $35,391 3.69% 513000 Overtime $59,308 $101,158 $895 396 $92,369 $2,973 3.33% 514115 Prior Year Retro Payments $0 $705157 $0 $0 $0 % 514090 Longevity $140 $307 $5,700 $6,500 $800 14.04% 514100 Stipends $5,360 $5,3301 $5,3001 $5,300 $0 % Subtotal Compensation $890,253 $1,0707365 $11058,475 $1,097,639 $39,164 3.70% 520000 Contract Services $481183 $397232 $75,000 $80,000 $5,000 6.67% 538080 Printing & Forms $0 $0 $200 $200 $0 % 530000 Professional Services $365 $15250 $5,700 $6,000 $300 5.26% 538010 Advertising $0 $0 $200 $200 $0 % 524010 Landscaping Maintenance $921147 $64,602 $95,000 $100,000 $5,000 5.26% 524030 Equip. Service & Repair $0 $0 $2,000 $2,000 $0 % 538060 Catering/Meals $1,055 $11409 $500 $500 $0 % 530060 Prof Dev&Training $915 $600 $500 $11000 $500 100.00% 571000 Travel $516 $0 $25500 $2,000 $(500) (20.00)% 530040 Sem./Workshops/Conf. $3,936 $25289 $6,000 $6,000 $0 % 521010 Electricity $81000 $77976 $9,000 $9,000 $0 % 531000 Water/Sewer $31,699 $69,109 $40,000 $45,000 $5,000 12.50% 534030 Mobile Devices $3,969 $3,000 $41000 $4,000 $0 % 558000 Supplies $137 359 $207 350 $131 000 $15,000 $27 000 15.38% 573000 Membership/Dues $21138 $45564 $2,000 $2,500 $500 25.00% 558010 Clothing &Safety Equipment $13,502 $11,266 $14,000 $14,000 $0 % 545010 Chemicals&Cleaning Supplies $790 $0 $0 $0 $0 553060 Tools/Lumber/Hardware $71561 $8,138 $8,000 $8,000 $0 % 546010 Landscaping Supp. & Mat. $921765 $75,794 $70,000 $75,000 $5,000 7.14% 548020 Vehicle Parts&Supplies $33,050 $20,864 $5,000 $5,000 $0 % 553080 Sand & Gravel $81518 $127676 $20,000 $22,000 $2,000 10.00% 585020 Small Equipment $8,893 $4,839 $55000 $6,000 $1,000 20.00% Subtotal Expenses $371,361 $347,958 $3 77,600 $403,400 $25,800 6.83% Total 3310 Parks Division $11261,614 $13418,323 $11436,075 $135013039 $64,964 4.52% 3000 - Public Works 19 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3300 Public Grounds Element: 3320 Forestry Budget Description: The Forestry Division maintains public shade trees in parks, cemeteries, school grounds, public grounds areas, streets, and conservation properties. The division also assists with aerial lift services, setting up the holiday lighting, the streetlight maintenance program, and special events. Forestry Division staff work with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups, special events and youth groups, as well as the Tree Committee. As part of that committee's efforts to re-plant trees, up to $75,000 is requested to spend from the Tree Revolving Fund, which is funded by donations and mitigation fees. The FY2023 All Funds Forestry Division budget of$644,041 reflects an increase of$21,615 or 3.47% from FY2022. Less the revolving fund, the General Fund FY2023 Forestry budget request is $569,041 which is an increase of$16,615 or 3.01% from FY2022. Compensation reflects an increase of$12,115 or 3.75% due to contractually obligated step increases and cost of living adjustments from the newly settled contract. Forestry expenses are increasing by $4,500 or 1.96%. This increase is due to additional cost for contractual services for tree pruning, planting and removal. Division Goals: 1. Continue the implementation of planting at least 140 trees per year in Town Right-of-Ways, parks, public grounds areas, and setback areas on private property. Trees for the FY2023 plantings will be a combination of bare root or balled and burlapped from a supplier. 2. Continue the implementation of a proactive tree maintenance program to minimize hazard trees and perform timely tree pruning to promote good tree health, safety and aesthetics. 3. Finalize the tree inventory for Town trees. 3000 - Public Works 20 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent F511000 ject Description Actual Actual Appropriation Request Increase Increase Regular Wages $2307984 $253,575 $288413 $299,626 $117213 3.89% 513000 Overtime $29,275 $60,036 $19,913 $20,575 $662 3.32% 514115 Prior Year Retro Payments $0 $23,017 $0 $0 $0 % 512000 Seasonal Part-Time $5,063 $14,600 $12,000 $12,240 $240 2.00% 514100 lStipends I $0 $0 $2,8001 $2,800 $0 % Subtotal Compensation $265,322 $351,228 $323,126 $3351 241 $121115 3.75% 520000 Contract Services $17700 $5,513 $5,000 $5,000 $0 % 530000 Professional Services $636 $32,372 $45,000 $42,000 $(37000) (6.67)% 538110 Police Details $71247 $1,528 $5,000 $4,000 $(11000) (20.00)% 538010 Advertising $287 $333 $200 $300 $100 50.00% 524010 Landscaping Maintenance $221500 $3,306 $10,000 $10,000 $0 % 524030 Equip. Service & Repair $0 $0 $2,500 $3,000 $500 20.00% 524040 Tree Service $807000 $567680 $80,000 $85,000 $5,000 6.25% 524060 Tree Planting $0 $35,899 $501000 $50,000 $0 % 538060 Catering/Meals $502 $594 $500 $500 $0 % 530060 Prof Dev&Training $815 $345 $500 $1,000 $500 100.00% 530040 Sem./Workshops/Conf. $2,807 $336 $3,000 $3,000 $0 % 534030 Mobile Devices $489 $240 $500 $500 $0 % 558000 Supplies $27243 $27212 $1,800 $2,000 $200 11.11% 542000 Office Supplies $211 $88 $0 $0 $0 % 573000 Membership/Dues $2,057 $1,537 $2,000 $25000 $0 % 558010 Clothing &Safety Equipment $6,238 $4,284 $6,500 $6,500 $0 % 545010 Chemicals&Cleaning Supplies $0 $431 $800 $1,000 $200 25.00% 553060 Tools/Lumber/Hardware $11046 $1,670 $2,000 $2,000 $0 % 546010 Landscaping Supp. & Mat. $111269 $20,984 $8,000 $10,000 $2,000 25.00% 548020 Vehicle Parts&Supplies $3,708 $47664 $2,000 $2,000 $0 % L585020 Small Equipment $0 $955 $4,000 $4,000 1$01 -L/. ] Subtotal Expenses $143,755 $173,971 $229,300 $233,800 $4,500 1.96% Subtotal 3320 General Fund $409,077 $525,199 $5529426 $5695041 $16,615 3.01 Revolving Fund -Tree 520000 Contract Services $887 $237450 $55,000 $75,000 20,000 36.36% 542000 Office Supplies $0 $0 $15,000 $0 15,000 100.00 °/ Subtotal Expenses $887 $23,450 $70,000 $75,000 $5,000 7.14% Total 3320 Forestry $409,964 $548,649 $622,426 $6449041 $21,615 3.47% 3000 - Public Works 21 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3300 Public Grounds Element: 3330 Cemetery Budget Description: The Cemetery Division is responsible for the administration and maintenance of four cemeteries. Operations of the Cemetery Division are supported by the General Fund and by the Perpetual Care Trust fund. The Public Grounds Superintendent administers this program. The FY2023 All Funds Cemetery Division budget of$469,634 reflects a $25,856 or 5.83% increase from FY2022. This amount includes a $60,000 request for the Burial Containers Revolving Fund for the sale of grave boxes and burial vaults. Less the revolving fund, the FY2023 General Fund Cemetery budget is $409,634 which is a $15,856 or a 4.03% increase. Compensation reflects an $6,856 or a 2.40% increase, due to contractually obligated step increases and cost of living adjustments. The expense budget reflects $9,000 or a 8.31% increase from FY2022, due to the increased costs of landscaping services, safety supplies, and irrigation at Westview Cemetery. Division Goals: 1. Continue the GPS location of graves at Westview Cemetery and begin plans for the other cemeteries. 2. Continue to work with the Department of Public Facilities for a new Cemetery building at Westview. 3. Continue to develop the Green Burial program. 3000 - Public Works 22 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent F511000 ject Description Actual Actual Appropriation Request Increase Increase Regular Wages $2327535 $249,009 $258,659 $264,836 $67177 2.39% 513000 Overtime $13,660 $15,053 $141419 $14,898 $479 3.32% 514115 Prior Year Retro Payments $0 $13,891 $0 $0 $0 % 512000 Seasonal Part-Time $1,920 $5,760 $10,000 $10,200 $200 2.00% 514100 1 Stipends 1 $240 $ 70 $2)4001 $2,400 $0 % Subtotal Compensation $248,355 $283,643 $285,4 78 $2921 334 $61 856 2.40% 520000 Contract Services $47188 $5,026 $3,000 $4,000 $17000 33.33% 538080 Printing & Forms $385 $141 $300 $300 $0 % 530000 Professional Services $97 $1,461 $21400 $2,500 $100 4.17% 538010 Advertising $0 $0 $0 $0 $0 % 524010 Landscaping Maintenance $141130 $21,928 $48,000 $48,000 $0 -0/1 524030 Equip. Service & Repair $0 $160 $11000 $1,000 $0 % 524040 Tree Service $27000 $0 $3,000 $3,000 $0 % 538060 Catering/Meals $0 $63 $0 $0 $0 % 530060 Prof Dev&Training $250 $50 $0 $0 $0 % 530040 Sem./Workshops/Conf. $0 $0 $600 $1,000 $400 66.67% 521010 Electricity $258 $103 $500 $500 $0 % 531000 Water/Sewer $21931 $5,252 $221000 $26,000 $4,000 18.18% 534030 Mobile Devices $300 $250 $700 $700 $0 % 558000 Supplies $31857 $4,850 $31500 $47000 $500 14.29% 542000 Office Supplies $347 $443 $500 $500 $0 % 573000 Membership/Dues $135 $60 $300 $300 $0 % 558010 Clothing &Safety Equipment $2,829 $2,804 $3,000 $3,000 $0 % 553060 Tools/Lumber/Hardware $61219 $1129 $5,000 $5,000 $0 % 546010 Landscaping Supp. & Mat. $9,815 $16,831 $12,000 $15,000 $3,000 25.00% 548020 Vehicle Parts&Supplies $3,625 $649 $1,000 $1,000 $0 % 585020 Small Equipment $0 $0 $1,500 $1,500 $0 % Subtotal Expenses $51,366 $61,200 $108,300 $117,300 $9,000 8.31% Subtotal 3330 General Fund $299,721 $344,843 $393,778 $4095634 $15,856 4.03% Revolving Fund - Burial Container L542000 I Office Supplies 1 $29,6901 $21,8151 $50,0001 $60,0001 10,0001 20.00% Subtotal Expenses $29,690 $21,815 $50,000 $60,000 $10,000 20.00% Total 3330 Cemetery $329,411 $366,658 $443,778 $46%634 $25,856 5.83% 3000 - Public Works 23 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3400 Environmental Services Element: 3410 Refuse Collection Budget Description: The Superintendent of Environmental Services oversees this program that supports the curbside collection and transportation of residential solid waste. It also includes the collection and disposal of sharps and medical waste. E.L. Harvey & Sons completed the third year of a five year curbside refuse and recycling collection contract that will end June 30, 2023. The Contractor collects single-stream recyclables, which combines paper/cardboard with plastic, glass and metal containers together in one recycle bin or barrel. Division Goals: 1. Work with E.L.Harvey & Sons to implement a manual refuse and manual single stream collection service and oversee enforcement of mandatory recycling bylaw and State waste bans regulations. 2. Continue to support programs to divert organics and other hard to manage items such as mattresses and carpet from residential trash. Since May 2018, DPW has provided more than 1,100 specialized (12 gallon) green carts to residents participating in a food scraps program. It is estimated that these 1,100 households divert more than 300 tons of organics annually. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $0 $0 $0 $0 $0 533060 Curbside Collection Services $924,683 $952,423 $980,996 $1,010,426 $29,430 3.00% Subtotal Expenses $924,683 $952,423 $980,996 $1,010,426 $29,430 3.00% Total 3410 Refuse Collection $924,683 $952,423 $980,996 $170109426 $297430 3.00% 3000 - Public Works 24 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3400 Environmental Services Element: 3420 Recycling Budget Description: The Superintendent of Environmental Services oversees the Town's recycling programs that include curbside collection of recyclable materials, management of yard waste operations at the Lexington Compost Facility at Hartwell Avenue and the Regional Minuteman Household Hazardous Product Facility. The FY2023 All Funds Recycling Division budget of$2,521,169 reflects a $(3,803) or (0.15)% decrease from FY2022. This amount includes budgets from the General Fund, the Compost Revolving Fund and the Minuteman Household Hazardous Products Revolving Fund. Less the revolving funds, the FY2023 Recycling General Fund budget is $1,468,095 which is a decrease of$(10,722) or (0-73)% from FY2022. Collection services include weekly curbside collection of refuse and recyclables paper, 24 curbside yard waste collections, curbside collection of appliances, large scrap metal items, electronic waste such as TVs and computers and 4 medical waste collections. This budget also includes Lexington's share of the Minuteman Household Hazardous Products collections at Hartwell Avenue and recycling costs of TVs, computers and other electronic wastes. The DPW Compost Revolving Fund request is $793,074 which reflects an increase of$6,919 or 0.88% from FY2022, due to increases in compensation, expenses and benefits. This budget covers wages and benefits for the Superintendent, Compost Facility Foreman, Heavy Equipment Operators; wages for seasonal staff; overtime for weekend hours; expenses to operate the facility; and debt service. Compensation is increasing $1,419 or 0.40% which is attributed to contractual step increases and cost of living adjustments. Debt service is a preliminary figure and reflects payments for the completion of the culvert replacement at the Compost Facility and the purchase of new equipment, including a John Deere 644L and Lieber loaders, a Backhus A-60 windrow turner and Doppstadt Star-Screen Trommel plant, and the Hartwell office structure. Division Goals: 1. Asses markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal permits. Propose increase of disposal rates and product pricing reflected in the local markets. 2. Continue to support Zero Waste activities and programs, to promote waste reduction programs at public events such as Discovery Day, community fairs and other events. 3. Complete implementation of DPW yard/compost facility operation's plan including gate installation, security and conservation improvements. 4. Explore and implement new revenue opportunities. 3000 - Public Works 25 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent F511000 ect Description Actual Actual Appropriation Request Increase Increase Regular Wages $0 $0 $0 $0 $0 513000 Overtime $0 $0 $0 $0 $0 514100 1 Stipends $0 $0 $0 $0 $0 Subtotal Compensation $0 $0 $0 $0 $0 520000 Contract Services $441217 $8%102 $140,000 $1755000 $355000 25.00% 538080 Printing & Forms $590 $35856 $3,000 $35500 $500 16.67% 538110 Police Details $400 $0 $15600 $15500 $(100) (6.25)% 524030 Equip. Service & Repair $4,624 $800 $55 000 $55 000 $0 % 538060 Catering/Meals $0 $0 $200 $200 $0 % 572000 Mileage $0 $0 $200 $200 $0 % 542020 Postage & Mailing $26 $0 $2,000 $25000 $0 % 530040 Sem./Workshops/Conf. $11798 $965 $5,000 $55000 $0 % 533060 Curbside Collection Services $8377212 $8615716 $887,567 $9141195 $265628 3.00% 533061 Recycling Processing Fees $2981668 $3005000 $3981000 $3205000 $(78,000) (19.60)% 558000 Supplies $19,989 $35568 $255000 $255000 $0 % 542000 Office Supplies $66 $0 $500 $500 $0 % 573000 Membership/Dues $724 $972 $25000 $25500 $500 25.00% 558010 Clothing &Safety Equipment $0 $29 $750 $15000 $250 33.33% 553060 Tools/Lumber/Hardware $0 $25273 $500 $55000 $45500 900.00% 553070 Paving Supplies&Materials $47735 $25572 $71500 $75500 $0 % Subtotal Expenses $1,213,049 $1,265,853 $1,478,817 $1,468,095 $(10,722) (0.73) Subtotal 3420 General Fund $1,2137049 $11265,853 $19478,817 $1,4689095 $(101722) (0.73)% Note: Recycling Disposal Fees in FY2019-21 reflect staff calculations for purposes of transparency,rather than entries in a separate account in the accounting system. Going forward, they will be tracked separately. Revolving Fund -Compost Operations 511000 Regular Wages $260,554 $277,267 $294,602 $2935572 $(11030) (0.35)% 513000 Overtime $381405 $33,548 $40,564 $41,913 $1,349 3.33% 514115 Prior Year Retro Payments $0 $15,987 $0 $0 $0 % 514090 Longevity $589 $903 $21200 $35300 $15100 50.00% 512000 Seasonal Part-Time $25,606 $24,618 $185401 $18,401 $0 % 514100 Stipends $200 $300 $15400 $19400 $0 % Subtotal Compensation $325,354 $352,623 $357,167 $358,586 $1,419 0.40% 520000 Contract Services $1901 380 $231,622 $175,000 $185,000 $10,000 5.71% 538060 Catering/Meals $0 $0 $0 $0 % 542000 Office Supplies $18,080 $115210 $10,000 $55000 $(51000) (50.00)% 573000 Membership/Dues $11124 $1,092 $500 $15000 $500 100.00% 558010 Clothing &Safety Equipment $21 353 $1,590 $3,000 $35 000 $0 % 585020 Small Equipment $0 $0 $0 $0 % Subtotal Expenses $211,93 7 $245,514 $188,500 $194,000 $5,500 2.92% 519080 Health Insurance 1 $70,2461 $43,829 $7714871 $77,487 $01 -ELI Subtotal Benefits $70,246 $43,829 $77,487 $77,487 $0 3000 - Public Works 26 FY2020 FY2021 FY2022 FY2023 Dollar Percent Object I Description Actual Actual Appropriation Request Increase Increase 591000 Long-Term Debt Principal $169,000 $163,900 $120,250 $120,250 % 591500 1 Long-Term Debt Interest 1 $481303 $41,657 $341501 $34,501 % 591600 Interest on Temp Loans $0 $0 $8,250 $8,250 % Subtotal Debt $217,303 $205,557 $163,001 $163,001 $0 Total Compost Operations $8247840 $847,523 $786,155 $7939074 $69919 0.88% Revolving Fund Revolving Fund - Minuteman Household Hazardous Products (MHHP) 520000 Contract Services $1331491 $255,426 $2601000 $260,000 $0 542000 Office Supplies $463 $2 $$0 $0 $0 % Subtotal Expenses $133,954 $2557 448 $260,000 $260,000 $0 Total 3420 Recycling $2,171,843 $2,368,824 $2,524,972 $275219169 $(39803) (0.15)% 3000 - Public Works 27 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3400 Environmental Services Element: 3430 Refuse Disposal Budget Description: This funds the disposal of Lexington's solid waste under an amended agreement with Wheelabrator Technologies Incorporated waste-to-energy facility in North Andover. This agreement has been extended for five years through June 30, 2025. Trash generation is influenced by many variables such as regional economic development and weather conditions. The Town is committed to continue reducing or neutralizing trash generation in the future; however, the possibility of additional housing developments and a projected 1.5 to 1 million ton shortfall in disposal capacity will likely impact future trash disposal costs. The FY2023 tipping fee will be $83.15 per ton which is a $2.61 per ton increase over the FY2022 tip fee. There is also a likelihood of additional residential and other multi-unit developments that may impact cost. Trash tonnage in FY2021 increased 8% or just under 700 tons for a total of 9,083 tons. This marks the highest one year total of MSW since FY2006 which was 9,740 tons. Most communities in the northeast and throughout the US have seen a significant (10% to 30% plus) jump in MSW generation since the beginning of the Covid pandemic. FY2023 refuse tonnage is projected to be 9,500 tons but could be lower when the pandemic ends. Division Goals: 1. Develop and implement cost effective management plan to divert organics from Lexington's MSW. 2. Meet future expansion of Mass DEP waste bans on mattresses, carpet and organics anticipated sometime in 2022. 3. Develop a long term plan to identify waste streams and implement waste reduction and diversion programs and explore alternative disposal options available in the future. FY2023 refuse tonnage is projected to be 9,500 tons but could be lower when the pandemic ends. Tipping tonnage and fee history is as follows: Fiscal Year Tonnage Per Ton Fee Fiscal Year Tonnage Per ton fee FY2012 81441 $68.00 FY2018 87322 $66.19 FY2013 81107 $70.00 FY2019 8,368 $67.84 FY2014 87260 $72.00 FY2020 8,387 $69.54 FY2015 87298 $74.00 FY2021 97083 $78.00 FY2016 81272 $63.00 FY2022 9,300 $80.54 FY2017 81204 $64.58 FY2023 9,500 $83.15 3000 - Public Works 28 Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $0 $0 $0 $0 $0 538020 Tipping Services $643,130 $767,750 $749,022 $789,925 $40,903 5.46% Subtotal Expenses $643,130 $767,750 $749,022 $789,925 $40,903 5.46% Total 3430 Refuse Disposal $643,130 $767,750 $74%022 $7899925 $40,903 5.46% 3000 - Public Works 29 FY2023 Program Improvement Request #1 of 2 (RF) Department: Public Works Division: Environmental Services Element: 3420 Recycling PIR Title: Transition PT Compost Site Attendant to FT Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023& Future FY2023 Request Compensation 511000 Regular Wages 1.00 $ — $ 487630 $ 48,630 512000 Seasonal Part-Time $ — $ (187401) $ (18,401) 513000 Overtime $ — $ — $ — Other Compensation $ — $ 2,200 $ 27200 Total Compensation 1.00 $ — $ 32,429 $ 327429 Benefits Benefits Eligible? 1 $ 167862 $ 16,862 Expenses Total Expenses $ — $ — $ — Purpose/Description of Request: This request is to convert the part-time seasonal position at the Compost Site into afull-time position. This will allow for greater efficiency, flexibility and production with the activities related to the Compost Site. Converting this position will allow the employee to operate loaders, screeners, dump trucks and other equipment increasing the capacity for materials handling, processing and sales. This will also allow the on-site foreman to do more administrative functions such as sales, contractor oversight, site planning, etc. The increase will be offset by a reduction of$18,401 in the Seasonal Account Line Item. Service Implication: Without this position the site will continue to be at maximum workload capacity. Opportunities for sales, contracts and new products will be limited affecting the overall revenues generated at the site. The site will also need to continue to be supplemented with staff from other divisions affecting their own division tasks. 3000 - Public Works 30 FY2023 Program Improvement Request #2 of 2 (RF) Department: Public Works Division: Environmental Services Element: 3420 Recycling PIR Title: W-6 position upgrade Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023&Future FY2023 Request Compensation 511000 Regular Wages $ 2,496 $ 21496 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.00 $ — $ 2,496 $ 27496 Benefits Benefits Eligible? 0 $ 36 $ 36 Expenses 530000 Professional Services $ — Total Expenses $ — $ — $ — Purpose/Description of Request: This request is to convert one heavy equipment operator position to a leadman position. This position will be able to lead employees on-site without the foreman being present and will also continue to operate all site equipment. This will allow for efficiency in on-site decisions and maintain a high level of productivity. Service Implication: Not funding this request will affect productivity by staff waiting for confirmation from the foreman on various tasks and will continue to have an employee eligible for take-over pay when they supervise a group of employees. 3000 - Public Works 31 FY2023 Program Improvement Request #1 of 2 (GF) Department: Public Works Division: DPW Administration Element: 3100 Administration PIR Title: Transition DPW Management Analyst from PT to FT Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023&Future FY2023 Request Compensation 511000 Regular Wages 0.40 $ 33,990 $ 33,990 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ — Total Compensation 0.40 $ — $ 33,990 $ 337990 Benefits Benefits Eligible? 0 $ 493 $ 493 Expenses Total Expenses $ — $ — $ — Purpose/Description of Request: This request is to upgrade the part-time Management Analyst Position to full-time status. The position is currently budgeted for 21 hours per week. The responsibilities of this position have grown substantially over the past few years. The Management Analyst is responsible for technical assistance with the fuel system for the Town's fleet, technical assistance with the Department's billing programs, coordination of the Capital Budget, developing presentations and outreach materials, accreditation coordinator, APWA liaison, tracking personal services, IT coordinator for DPW, assistance with the time tracking and security systems and other tasks as needed. Service Implication: Not funding this request will continue to affect the efficiencies of the Department. The timeliness of projects will be affected as will properly vetting new products and methods of completing Department tasks. 3000 - Public Works 32 FY2023 Program Improvement Request #2 of 2 (GF) Department: Public Works Division: Public Grounds Element: 3300 Public Grounds PIR Title: Assistant Superintendent for Public Grounds Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023&Future FY2023 Request Compensation 511000 Regular Wages 1.00 $ 79,895 $ 79,895 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ 4,000 $ 47000 Total Compensation 1.00 $ — $ 83,895 $ 837895 Benefits Benefits Eligible? 1 $ 17,608 $ 17,608 Expenses Total Expenses $ — $ — $ — Purpose/Description of Request: This request is to fund a new Assistant Superintendent of Public Grounds. The Public Grounds Superintendent position responsibilities continue to grow. The changes in the Tree Bylaw, increases in maintenance responsibilities, increases in special events coordination, new practices at the cemetery and increased responsibilities for capital projects, oversight of maintenance staff in Park, Forestry and Cemetery and stakeholder requests have stretched the effective time the Superintendent can work on these tasks. The assistant will allow the Public Grounds Superintendent to concentrate on the most pressing issues, deliver more timely and effective service and help meet the needs of the stakeholders and the community. Service Implication: Not funding this request will continue to affect the timeliness of responses, timeliness of completing projects and timeliness of implementing new work tasks thereby reducing efficiency and effectiveness. 3000 - Public Works 33 FY2023 Program Improvement Request #1 of 1 (Ent.) Department: Public Works Division: Water/Sewer Element: 3600/3700 Water/Sewer PIR Title: Assistant Superintendent for Water/Sewer Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2023 Only FY2023& Future FY2023 Request Compensation 511000 Regular Wages $ 79,895 $ 79,895 511010 Part-Time Wages $ — 513000 Overtime $ — Other Compensation $ 4,000 $ 47000 Total Compensation 0.00 $ — $ 83,895 $ 837895 Benefits Benefits Eligible? 1 $ 17,608 $ 17,608 Expenses Total Expenses $ — $ — $ — Purpose/Description of Request: This request is to fund an Assistant Water/Sewer Superintendent position. The responsibilities of the Water/Sewer Superintendent continue to grow and are regulated and mandated by DEP. Programs we are improving on or adding include agate/valve maintenance program, improved water conservation education and outreach, pump station preventative maintenance, monitoring the water agreements with Bedford and Burlington, increased reporting for DEP, lead service management and others. This position will help manage some of these programs so that we meet critical reporting timelines, maintain compliance, perform critical preventative maintenance and manage the staff in an effective manner. Service Implication: Not funding this request will delay some of the above mentioned programs, affect our timelines and compliance and impact the services we provide. 3000 - Public Works 34 7d N C� �+ C5N cz 0 a O O O O ap aA aA b� U 0 0 0 0 0 w o o • o 0 0 ct ct clzs o U � UUUUU U U � � U V U Lct U cz M U U U U U UO 00 � 000 o � I I Ilo I Illo N O O O `O O O O O N O O N N O l— O*� r— O O M M � pro N N O O o0 O O O O oc O ., O O � O O O N N O N lboq I&lq Elq lboq lboq lboq -CA - O CIO IOO I II ° ° N -�;oq N V-) 00 '—' N 160q -C;oq -C�oq lboq &Iq -CA Goq Goq &oq IboqN {f} O O O O O O O I O I O I N 00OC O O O O o0 O O O O 00 O � � � o°o N o O oo N o0 O Q-) 00 O-, N `O I�oq luoq -roq -roq -Qoq -Qoq luoq O 00 Isc -C;o� -rgoq -CA flo4 fo4 I�Ioq Eioq -Eioq 4-4 r--i 73 �cr 4-4 ct kr) INC l� 00 O*� N cc M M M M M M M M M N N N N N N N N N A O � N ct V C� � N ci 73 cl:� U U U U 73 ct M M ct o U U U U oc I O O O O lcw� -CA -C;oq luoq -Uoq N O O w I O O O O O O N N O NO `O `O CIA O N � ON N N O O O O O I I I on ct N O O O O O O M M O O O O O N C� 0 ctto o ct •� ct 4� P � M �cn � t o W ct P4 � a ct ctA � N a N N Q ' Q Q . 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I 11 11 11V 11^^ Y V/ V/ V � ^^1 V 11^^I V I o to .O-' 01 C7 ¢P Town o!f Lexington - FY2023-2 7 Ca ltal PrOuram Investment P Program Name: Equipment Replacement Date: 9/23/20 Program ID: 5016 Department: Department of Public Works Revised: 9/24/21 Submitted by: Marc Valenti Phone: 781-274-8350 Email: mvalenti@lexingtonma.gov Description of Capital Program: FY2023 - $1553600—($1,196,000 Tax Levy, $170,000 Sewer Enterprise Fund, and$170,000 Water Enterprise Fund). This is an annual program to replace equipment that has reached the end of its useful life. The Department of Public Works has an inventory of 146 pieces of major equipment. The vehicles replaced in this program include pick-ups, dump trucks, construction vehicles and specialized equipment including pumps,rollers, sprayers and mowers. Each piece of equipment is inventoried with original and current replacement cost, state of condition, and replacement time interval. Replacement intervals vary from 5 to 20 years, and based on manufacturer recommendations and use(type and duration). The selection of vehicles to be replaced begins with the proposed replacement date. Each vehicle is assessed based on its mechanical condition and work requirements. The replacement program defines what equipment is expected to need replacement during the next five years,with the intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Division Superintendents,Manager of Operations and Director of Public Works. Equipment Division General Sewer Water Total Fund RE RE 6 Wheel Dump with Snow Plow Water& Sewer $ 112,500 $ 112,500 $ 22500 Utility Service Truck Water& Sewer $ 57,500 $ 57,500 $ 11500 Drain Flushing&Vacuum Truck Highway $50000 $ 50000 Boom Flail Mower Public Grounds $ 4500 $ 4500 Autonomous Paint Striping Machine Public Grounds $ 5200 $ 5200 Wheeled Excavator Highway $23000 $ 23000 Loader Mounted Snow Blower Highway $ 17000 $ 17000 Sign Machine Highway $ 6300 $ 63,000 Toro Workman Public Grounds $ 4000 $ 4000 Small Front End Loader Public Grounds $ 9600 $ 9600 Total 196 `0����������������������������������������������1700001000 1536000 K �0 70 � Goals of Capital Program: The operations of a public works department rely heavily on regular and specialized vehicles to mow parks,plow snow,repair streets and complete a variety of other projects. Without regular equipment replacement,the DPW's operations could be severely hindered by broken down and potentially unsafe vehicles. Impact if Not Maintained: If the necessary equipment is not replaced,projects could be delayed due to equipment down time. Furthermore, the mechanics'time is better spent on tasks other than fixing equipment that is beyond its useful life. Major Spending over Past 5 Years: This is an ongoing program; 5 year look ahead schedule provides realistic spending. Work Currently Underway: This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases. DPW-Page 5 Printed November 24, 2021 Planned Spending for Next 5 Years: This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases. Basis for Cost Projections: Current estimates from vendors Stakeholders: DPW Staff, Lexington Residents Operating Budget Impact: This program impacts the operating budget by saving staff time and money. DPW employees spend less time repairing old and aging pieces of equipment and buying parts to fix equipment that is beyond its useful life. Funding Source: Cash Capital,Bonding,Water/Sewer, Compost Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2016/1OB $ 75500 $ 715,403 $ $ $ 39,597 2017/12C $ 1108300 $ 1,03100 $ $ $ 51,340 2018/16H $ 11069,500 $ 955,409 $ $ 11090 $ 11301 2019/16I $ 1130000 $ 1,165,230 $ $ 134,770 2022 ATM 2020/12F $ 1136800 $ 9371873 $ 196,464 $ 2331663 $ 2021/12F $ 1142000 $ $ 1,250,584 $ 1691416 $ Totals $ 699959500 $ 498059575 $ 1,447,048 $ 538,939 $ 203,938 *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer Construction Equipment $ 1,53600 $ 1,58500 $ 1,57500 $ 1,465,000 $ 1,520,000 Contingency Totals $ 1,53600 $ 1,58500 $ 1,57500 $ 1,465,000 $ 1,520,000 CPA Amount $ $ $ $ $ DPW-Page 6 Printed November 24, 2021 to 01 C7 ¢P Town o!f Lexington - FY2023-2 7 Ca ltal PrOuram Investment P Program Name: Sidewalk Improvements Date: 09/17/2020 Program ID: 5018 Department: Department of Public Works Revised: 11/23/21 Submitted by: John Zaccardi Phone: 781-274-8357 Email: jzaccardiglexingtonma.gov Description of Capital Program: FY2023 - $80000-This request is to rebuild and/or repair existing sidewalks throughout town that are in poor condition. DPW in conjunction with various committees and other town departments will generate a list each year of the sidewalks most in need of repair/replacement. There are four determining factors that dictate the repair of a sidewalk: 1. Is the sidewalk unsafe for travel due to trip hazards, defects, etc.? 2. Is the sidewalk within the Safe Routes to School Program? 3. Is the volume of pedestrian traffic heavy, light or average? 4. Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full reconstruction, overlay or patching? All work will be ADA compliant. DPW currently reviews 30% of sidewalks annually. This information is to identify the work to be done. The current sidewalk condition index(SCI)is being developed. Below is a list of sidewalks that will be considered in the 2021-2022 construction season. • Lowell St. from Woburn St. to Fulton Rd. (East side) 1,900 LF Asphalt • Heritage Dr. 15665 LF Asphalt • Partridge Rd. 2,550 LF Asphalt • Gould Rd. from Dewey to Turning Mill Rd. 525 LF Asphalt • South Rindge Ave. 11100 LF Asphalt • Bow St. 500 LF Asphalt • Waltham St. from Park Dr. to Worthen Rd. (West side) 11670 LF Asphalt • Village Circle 675 LF Asphalt • Sanderson Rd. 3,335 LF Asphalt • Bryant Rd. 15800 LF Asphalt • Orchard Lane 940 LF Asphalt • Demar Rd. from Turning Mill to#26 500 LF Asphalt • Dewey Rd. from Grove St. to Gould Rd. I,730 LF Asphalt • Royal Circle 800 LF Asphalt • Reconstruction of Ramps, Townwide Goals of Capital Program: Improvements to existing sidewalks will support and enhance pedestrian safety and the Safe Routes to School Program, and will diminish liability for injuries to pedestrians. This also includes making handicapped ramps ADA compliant. The additional request is due to the magnitude of repairs that are needed to improve the condition of the towns overall sidewalk condition. Impact if Not Maintained: Current sidewalks in Town have and will deteriorate/fail if not given the proper funding for repair. Major Spending over Past 5 Years: $600,000 in FY2016, and$800,000 per year from FY2017 through FY2021 DPW-Page 7 Work Recently Completed: • East St. from Lowell St. to Grant St. • Lowell St. Both sides from Woburn St. to Maple St • Ingleside Rd. • Abernathy Rd. • Carnegie Place • Highland Ave. from Slocum Rd.to Bloomfield St. • Crosby Rd. • Worthen Rd. from Waltham St. to Kendall Rd. Planned Spending for Next 5 Years: $800,000 per year Basis for Cost Projections: The costs are based on detailed engineering estimates from BETA Engineering Group sidewalk inventory& assessment August 2020. Stakeholders: Lexington residents Operating Budget Impact: This program impacts the operating budget by saving staff time and money. DPW employees would spend less time repairing old and aging sidewalks. It would also improve the DPW's ability to clear snow from sidewalks during the winter season,minimizing damage to equipment and abutting property. Sidewalk Snow Removal damage claims should be reduced. Funding Source: Cash Capital,Bonding Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2017/12H $ 80000 $ 7991000 $ 1,000 $ $ 2018/16G $ 80000 $ 80000 $ $ $ 2019/16G $ 80000 $ 798,896 $ 11504 $ (400) $ 2020/12E $ 80000 $ 697,788 $ 102,212 $ $ 2021/12E $ 80000 $ 279 $ 667,921 $ 1311800 $ Totals $ 49000,000 $ 39095,963 $ 772,637 $ 131,400 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer Construction $ 80000 $ 80000 $ 80000 $ 80000 $ 80000 Equipment Contingency Totals $ 80000 $ 80000 $ 8001000 $ 80000 $ 80000 CPA Amount $ $ $ $ $ DPW-Page 8 Printed November 24, 2021 to 01 C7 ¢P Town o!f Lexington - FY2O23-2 7 Ca ltal PrOuram Investment P Program Name: Townwide Signalization Improvements Date: 9-21-20 Program ID: 5019 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2023 - $12500-This is an annual request for funds to update traffic and pedestrian signals in Lexington. A signal inventory and compliance study had been completed in 2011. The study includes ADA compliance, condition assessment; signal timing, delays, and prioritization recommendations. Funding is anticipated to be used for the improvements at either the intersection of Lowell at East Street or Lowell at North Street. These intersections will be evaluated to provide an estimate of the level of needs and the funding needed for the improvements. There is present funding that will also be applied to efforts at these locations. Goals of Capital Program: There are numerous signalized intersections throughout town and many of them are older with outdated and sometimes failing equipment, limited ADA accessibility and substandard accommodations, and signals that are not energy efficient. The improvements of these will prevent equipment failure, improve traffic flow, decrease energy consumption, and allow for proper accessibility. Impact if Not Maintained: The aging infrastructure will fail at an increasing rate,proper access will not be available to all users, Opticom will not be available at all locations for fire services, current standards will not be met and unnecessary energy consumption will continue. Major Spending over Past 5 Years: The design of the Mass Ave./Worthen Road has been completed and it is well into construction. The design and construction of the Concord Ave./Waltham Street intersection has been completed. Work Currently Underway: The intersection of Massachusetts Avenue and Worthen Road is currently under construction. The geometric work, sidewalk installation and underground work has been completed. The installation of the mast arms and signal heads has also been completed. Temporary pavement markings will be placed while we await the pole relocations, once pole relocations are complete the final course of asphalt will be placed and final pavement markings to complete the project. This work will provide through and turning lanes,protected left-turns, Opticom, intelligent signals and fully ADA compliant crossings. Planned Spending for Next 5 Years: Future spending is anticipated at the Lowell Street intersections with North Street and with East Street. Basis for Cost Projections: Cost projections are based on the inventory performed by a consultant engineer as well as recent work performed at signalized intersections throughout Lexington. Stakeholders: All travelling public in Lexington including,pedestrians, cyclists, and vehicles. Operating Budget Impact: Reduce the emergency calls for failed signal equipment. Funding Source: Cash Capital,Bonding DPW-Page 9 Printed November 24, 2021 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/1OP $ 12500 $ 124,292 $ 708 $ $ 2015/11G $ 12500 $ 119J63 $ 5,837 $ $ 2016/1OJ $ 12500 $ 1211531 $ 3,469 $ $ 2017/12K $ 12500 $ 341469 $ M531 $ 801000 $ 2018/16I $ 11100,000 $ 7131306 $ 386,694 $ $ 2019/16J $ 12500 $ 1211099 $ 31901 $ $ 2020/12G $ 12500 $ $ $ 12500 $ Totals $ 19850,000 $ 19233,860 $ 411J40 $ 205,000 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer $ 12,500 $ 5000 $ 500 $ Construction $ 112,500 $ 5000 $ $ Equipment Contingency Totals $ 12500 $ 5000 $ 5500 $ $ CPA Amount $ $ $ $ $ DPW-Page 10 Printed November 24, 2021 o to .O-' 01 C7 ¢P Town o!f Lexington - FY2O23-2 7 Ca ltal PrOuram Investment P Program Name: Street Improvements Date: 9-15-2020 Program ID: 5022 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2023 - $31651,998 -This is an annual request for the street improvement program. It is comprised of$2,669,767 of Town funds and$982,231 of Chapter 90 funds. (Chapter 90 funding is based on Lexington's most recent allocation and on the current state allocation of$200 million statewide). Funds will be used for design, inspections, planning,repair,patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently under development. Possible candidates for construction in 2022 include Pleasant Street,Rindge Ave,Allen Street and Conestoga Road. A pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This model is kept updated on a regular basis and the overall goal has been to get the town Roadway Surface Rating(RSR)into the mid-80s. Current conditions have our RSR in the mid-80s and trending upward. The success of our pavement preservation treatments is helping to stretch the current expenditures further than traditional methods. These alternative pavement preservation treatments include double micro surfacing, fog seal, cape seal, and cold-in-place recycling. In 2020 we were awarded the James B. Sorenson award for excellence in Pavement Preservation which is awarded to one entity nationwide each year. Goals of Capital Program: This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and safety and maintaining and/or improving overall RSR Impact if Not Maintained: Lexington streets will deteriorate, increasing the possibility of safety issues and poor rideability. Major Spending over Past 5 Years: A map of the work over the past 5 years will be attached. Work Currently Underway: A map of this year's road work will be attached Planned Spending for Next 5 Years: We will continue to follow our pavement management roadway selection approach which includes the preservation of roadway that are higher on the deterioration curve and rehabilitation of roadways low on the curve as well as all of those in between. This methodology has been very successful in improving our network RSR and has been nationally recognized this year with the honor of the prestigious James B. Sorenson award that is awarded annually to one agency in the nation. Basis for Cost Projections: These costs are based on recent bids in Lexington that include contract#18-75, #20-01 and#21-40 Stakeholders: Lexington residents, anyone who travels Lexington streets. Operating Budget Impact: Administrative oversight. Funding Source: Cash Capital, State Aid DPW-Page 11 Printed November 24, 2021 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2015/11I $ 2,270,145 $ 2,266,490 $ 3,655 $ $ 2016/10C $ 21526,835 $ 2,516,649 $ 10,186 $ $ 2017/12D $ 21542X7 $ 2,538,618 $ 4X0 $ $ 2018/16K $ 2160000 $ 211481744 $ 451,256 $ $ 2019/16K $ 2961601 $ 2051719 $ 61102 $ $ 2020/12H $ 29634M22 $ 11438J80 $ 6341425 $ 5611416 $ 2021/12H $ 21651,674 $ $ $ 25651,674 $ Totals $ 17,842,404 $ 12,914,400 $ 19714,914 $ 39213,090 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer $ 1005000 $ 10000 $ 10000 $ 10000 $ 100,000 Construction $ 2,569,767 $ 25588,312 $ 207,321 $ 256261806 $ 2,646,777 Equipment Contingency Totals $ 209,767 $ 208,312 $ 2,707,321 $ 2,7261806 $ 2,746,777 Chapter 90 $ 982,231 TBD TBD TBD TBD CPA Amount $ $ $ $ $ DPW-Page 12 Printed November 24, 2021 o to .O-' 01 C7 ¢P Town o!f Lexington - FY2O23-2 7 Ca ltal PrOuram Investment P Program Name: Townwide Culvert Replacement Date: 9-22-2020 Program ID: 5014 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2023 - $390,000. We have completed our townwide culvert asset management plan and for now we will continue with a consistent annual request. This may ramp up as we work our way through the plan. This plan identifies the location, condition and criticality of all of the town owned culverts. The replacement program is a companion effort with the ongoing Watershed Management Plan;however,the Culvert Asset Management plan will be the leading document guiding the budgeting and replacement of culverts in town. The backup provided is from the watershed plans and is an overview of the future projects. Additional backup from the Culvert Asset Management plan will be provided once available. Please note that there is some overlap with project ID 5021 (Comprehensive Stormwater Management) as some of these projects include culvert work as well as stream management work. Goals of Capital Program: Proactive replacement of townwide culverts prior to catastrophic failure will allow for proper design considerations and funding and will also minimize the impact to residents through unexpected road closures and possible flooding. Impact if Not Maintained: If this work is not completed the deterioration of the pipes will continue and eventually result in large scale failure. This may result in closure of the roadway and flooding. Major Spending over Past 5 Years: Replacement of a culvert on Concord Ave at Hardy's Pond Brook.. Significant design work including hydraulic analysis has been performed for the Oxbow/Constitution Road area as well as the Valleyfield area. The design of both of these projects has been completed. Work Currently Underway: Constitution Road phase 1 is under construction. The Valleyfield/Waltham Street work will be bid this fall. The townwide Culvert asset management plan(CMP)is complete after detailed inspections were performed on all of the known town-owned culverts. Planned Spending for Next 5 Years: Culvert replacements throughout town as prioritized in the CMP. Replacement of the Waltham Street Culvert and the Constitution Road culvert. Basis for Cost Projections: The costs are based on detailed engineering estimates based on projects of similar type and scale. Stakeholders: Lexington roadway users as well as abutters that are regularly flooded. Operating Budget Impact: Administrative oversight and maintenance Funding Source: Cash Capital,Bonding, Other DPW-Page 13 Printed November 24, 2021 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/1OJ $ 39000 $ 38200 $ 800 $ $ 2015/11 F $ 10000 $ 96,721 $ $ 31279 $ 2016/10I $ 39000 $ 37404 $ 15,396 $ $ 2017/12J $ 39000 $ 431812 $ 273J35 $ 731052 $ 2018/16D $ 39000 $ 521500 $ 22,500 $ 3151000 $ 2019/16D $ 39000 $ $ $ 3901000 $ 2021/16C $ 39000 $ $ $ 39000 $ Totals $ 29440,000 $ 949,637 $ 319,031 $ 19171,331 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer $ 6500 $ 6500 $ 6500 $ 6500 $ 65M00 Construction $ 25000 $ 25000 $ 25000 $ 2501000 $ 25000 Equipment Contingency $ 7500 $ 7500 $ 7500 $ 7500 $ 7500 Totals $ 39000 $ 39000 $ 39000 $ 3901000 $ 39000 CPA Amount $ $ $ $ $ DPW-Page 14 Printed November 24, 2021 o to .O-' 01 C7 ¢P Town o!f Lexington - FY2023-2 7 Ca ltal PrOuram Investment P Program Name: Storm Drainage Improvements and NPDES Compliance Date: 9-23-20 Program ID: 5020 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2023 - $57000-This is an annual request. $300,000 is estimated for the compliance with the construction related portions of the National Pollutant Discharge and Elimination System(NPDES)minimum control measures as mandated by EPA in the storm water general permit. The EPA NPDES permit requires the town to comply with additional requirements which include illicit discharge detection and elimination(IDDE),best management practices (BMP),installation and retrofits, and phosphorus control. An estimated$270,000 will be used to repair/ replace drainage structures encountered during the road resurfacing program,repair other drainage areas of concern in town and improve Stormwater issues discovered during the NPDES investigation work. This request will provide funds to restore the function of select town drainage systems. Much of the town has been developed and old systems are inadequate. There are many trouble spots and areas of drainage concern throughout town. Illicit Discharge detection has been ongoing townwide, and illicit discharges continue to be found and removed from the system,with the current total removals at 12. The intern program that includes significant work with the University of Massachusetts at Lowell has provided great value to the town in searching for outfalls and illicit discharges. Future year adjustments to the funding requests are possible as we navigate through the permit years and develop a better understanding of the level of effort and cost to comply. Goals of Capital Program: These funds will be used to replace and supplement existing drainage structures. History has shown that most roadway related construction activity undertaken uncovers drainage structures that are in need of repair. There have also been several flooding situations that have been exacerbated through high-intensity storm events. Additionally, the funds will be used for continued compliance with the EPA phase II regulations. This will have the benefit of improving the water quality in Lexington's streams and ponds as well as the proper control of Stormwater. Impact if Not Maintained: Drainage structures will continue to deteriorate. System failures will cause street flooding and property damage. Failure to comply with the phase II requirements may result in fines and limit our ability to improve water quality in our brooks and streams. Major Spending over Past 5 Years: Areas where work has been completed over the last several years include Barberry Road,Worthen Road East,John Poulter Road,Munroe Road,Paul Revere Road,Diana Lane, Grant Street at York,Tyler Road and Oak Street. In addition to miscellaneous improvements throughout the paving program and continued IDDE throughout town. Work Currently Underway: Current Drainage improvement are being performed throughout the Oakland Street neighborhood. The IDDE has continued with four summer interns and work is underway on the design of numerous BMPS as well as drainage improvements in other areas of town. Much of this design is being performed in-house to minimize strain on the budget and grants have been received to assist with some of the costs. The grant was a Coastal Zone Management grant in cooperation with Arlington and resulted in the installation of 22 BMPs. Planned Spending for Next 5 Years: Future spending will include drainage improvements within the town paving program as well as improvements in other areas in town. Work on the IDDE program will continue and removals of illicits will be made as they are found. BMP installation and retrofits will continue throughout the town.. DPW-Page 15 Printed November 24, 2021 Basis for Cost Projections: Cost are based on similar contracted work that the Engineering Division has performed over the last several years. Stakeholders: Lexington Residents. Operating Budget Impact: Preemptive repair of existing drainage structures will reduce damage to the structures themselves,to existing pavement and to public and private property. It will also reduce the manpower time and materials needed by DPW to respond to emergency needs and complaints. Funding Source: Cash Capital,Bonding, Other Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/1OK $ 34000 $ 2971941 $ 42,059 $ $ 2014/1OD $ 34000 $ 322,466 $ 17,792 $ (258) $ 2015/11C $ 34000 $ 34000 $ $ $ 2016/1OD $ 34000 $ 3361792 $ 3,208 $ $ 2017/12E $ 34000 $ 285,182 $ 54,818 $ $ 2018/16B $ 34000 $ 2611548 $ 78,452 $ $ 2019/16B $ 38500 $ 3611617 $ 23,383 $ $ 2020/12D $ 38500 $ 551402 $ 161,359 $ 1681239 $ 2021/12F $ 38500 $ $ $ 38500 $ Totals $ 29810,000 $ 29260,948 $ 381,071 $ 167,981 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer $ 30000 $ 30000 $ 3001000 $ 3001000 $ 300,000 Construction $ 27000 $ 27000 $ 27000 $ 27000 $ 270,000 Equipment Contingency Totals $ 57000 $ 57000 $ 57000 $ 57000 $ 57000 CPA Amount $ $ $ $ $ DPW-Page 16 Printed November 24, 2021 to 01 C7 ¢P Town o!f Lexington - FY2O23-2 7 Ca ltal PrOuram Investment P Program Name: Comprehensive Watershed Stormwater Management Date: 9-23-20 Program ID: 5021 Department: Department of Public Works Revised: 9-17-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2023 - $390,000. This is an annual request. DPW, Engineering and Conservation continue to collaborate on addressing drainage/brook management issues. The Charles River, Shawsheen River,and Mystic River watershed management plans have all been completed. This request is for the continuing design/implementation of the watershed plans and for the construction of priorities established in the watershed plans. Staff have reviewed the three watershed plans and developed a likely prioritization schedule with built-in flexibility pending unforeseen changes. The requested funding will be used to move forward with the determined prioritized areas. Please note that there is some overlap with project ID 5014(Townwide Culvert Replacement)as some of these projects include culvert work as well as stream management work. Goals of Capital Program: Sediment has built up in the brooks and wetlands and in turn has caused a reduction in the volume of water that can be handled by our drainage system. In some cases the drain system outlets into the brooks have been completely filled with sediment. Additionally,there are streams and brooks in need of restoration,undersized drainage systems and piped brooks that need attention and may be best served by day lighting or upsizing. Long-term benefits include the reduction/prevention of damage to property and reduction in liability and overall improvement to the health of our waterways. Impact if Not Maintained: The risk of flooding due to poor drainage will increase and cause private property damage,town infrastructure damage, and street flooding. Major Spending over Past 5 Years: Pleasant Street drainage and Whipple Hill daylighting are significant projects that have been completed over the last 5 years. Additionally design work and hydraulic analysis for the Oxbow/Constitution Road area and the Valleyfleld/Waltham Street Area phase 1 has been completed. There is also culvert design work in these areas as described in program ID 5014. Work Currently Underway: Oxbow/Constitution phase I is under construction. Valleyfield/Waltham Street phase 1 will be bid this fall. Planned Spending for Next 5 Years: Significant improvements to be made in the Valleyfield area as well as the Constitution/Oxbow Road area. These are both phase I of multi-phase improvements. Basis for Cost Projections: The costs are based on detailed engineering estimates based on projects of similar type and scale. Stakeholders: Lexington residents and Town infrastructure,the environment and public health. Operating Budget Impact: This program will impact the operating budget by addressing flooding issues in a more complete process and save time and future expenses. Funding Source: Cash Capital,Bonding, Other DPW-Page 17 Printed November 24, 2021 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/100 $ 390MOO $ 390MOO $ $ $ 2014/1OF $ 390MOO $ 390MOO $ $ $ 2015/11D $ 390MOO $ 3891000 $ $ 1MOO $ 2016/10F $ 390MOO $ 3581130 $ 31,870 $ $ 2017/12G $ 390MOO $ 3231006 $ 66,994 $ $ 2018/16C $ 390MOO $ $ 2261145 $ 1631855 $ 2019/16C $ 390MOO $ $ $ 390MOO $ 2021/12G $ 390MOO $ $ $ 3901000 $ Totals $ 39120,000 $ 19850,136 $ 325,009 $ 944,855 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer $ 65 MOO $ 65 MOO $ 65 MOO $ 6500 $ 65 MOO Construction $ 325MOO $ 325MOO $ 325MOO $ 32500 $ 325MOO Equipment Contingency Totals $ 390MOO $ 3901000 $ 390MOO $ 3901000 $ 390MOO CPA Amount $ $ $ $ $ DPW-Page 18 Printed November 24, 2021 . Town of exington, Massachusetts w� 'dullN II IIIIIII U P�"I(f II 01IIIII'�NII� i e iu L" vi., !I,, G wltl IF d�.'llllu��fwl"Illy,i 110 r 1 'wl IIII i M� IIIII ((I��" 10lilt w IIIII M^ J yy �Irl� a Irk � „, � � u li r�r� nu I'" 1 Elul Flu ,I I�� IN. I TREM cull it 10, too " J �llll uuww� lid � � 1 l wl V r h «I u� IIIIIIII WW II Ir� 6 4 I� Iluv26 w� I� 0` i� Jhl", " RI dPIN 11 i ,o ��I�'RBfti, ��9jiI811111�'�Illllllll U�w I I�JJJwu JJ IVIIII�� w4 a"" �u 'INI rJ �ii 1111 %VV 1QIll IIII �hllbhp r n1( A P R1,L "io �I wui'hwu,'I J° ..............I. Ih uu u UI m G ..... N n�v9 IIIII w uu IIII Irlwy �. II. Jc �1IIIIWI' °�Illlu uwwav'u�IIW"u II it n r✓/.wrc J, iscal Y 2023 Department of P Works Capl*tal DPW-Page 19 Printed November 24, 2021 7� -C� O w w 7d N bA aA oA �o ap bA o w ct M M u � . o � -c! -(:� -(=! -(:� q) u c o M � ct �� ,s ct ct U U U U U UO O U U O I I I I O N O O N O O O O M M I I I I I I I I I O N w rgoq -C� rzloq Eioq I&lq -rgoq -Eioq -C�oq N O O O O O �., cv `o N �n w rgoq Eoq -C;oq -EA lboq -C�oq -Coq -C�oq 0 0 0 0 N O O O O O O o 0 o I I I I o N � o � � � -Eoq 4) � 4-0 � •° 4-4 4-' 4-4 !Nct ct ct bb A w N ,rt,v'rl)N N N N N N N N N N a Town of Lexington - FY2O23-2 7 Capital Improvement Project Project Name: Battle Green Streetscape Improvements Date: 9-21-20 Project ID: DPW-23-1 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Project: FY2023 - $4,975,000. Funds for a study of the Battle Green area were approved in FY2013. The study looked at the pedestrian and vehicular safety and flow in and around the Battle Green,ways to enhance the access and visibility of the historical sites and how it relates to the overall Center Streetscape Project. A conceptual plan has been developed and there will be further revision after some additional necessary evaluation and public process. Funds were approved in FY2016 ($200,000)to hire an architect/engineering firm to take the conceptual ideas to a 100%design which will provide us with a plan and cost estimates for any recommended improvements to the area. This designer is under contract to further the design. An additional$100,000 is being requested to finalize the design which currently includes a preferred roundabout alternative. The FY2023 request includes the funds to finalize the design as well as construction and construction administration funding. The funding is being requested for this Town Meeting to allow for the work to be completed in advance of the 250th anniversary of the Battle of Lexington. This program differs from Project ID#672 (funded in 2021)which addresses the on-site components of the Battle Green area. Justification/Benefit: The Battle Green area is an important and highly valued historic area. It is a high use area with many visitors and events occurring each year. Better access,pedestrian and vehicular flow and visibility to the historic sites and monuments is needed to enhance the visitor experience, aid in preservation and improve visitor safety. Impact if Not Completed: An opportunity to improve upon a valuable asset for the Town will be lost and safety will remain a high concern. Timeframe: 2023-2024 Replacement Frequency: This is an update to existing town infrastructure that includes roadway and sidewalks and will be part of our ongoing asset management plan. Basis for Cost Projections: Estimate based on the current design which includes roadway and sidewalk improvements as well as a roundabout at the Bedford Street/Hancock Street/Harrington Road intersection. Roundabout construction and construction staging adds to the previously projected costs. Additionally cost of construction and construction materials has risen since the previous estimate. Stakeholders: All Town Departments,residents,visitors,tourism,economic development and historical society. Operating Budget Impact: None at this time. Funding Source: Cash Capital,Bonding Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned 2014/8E Battle Green Streetseape $ 9000 $ 9000 $ $ $ Improvements 2015/8E Battle Grrreienitstreetscape $ 2001000 $ 71688 $ 185,899 $ 69413 $ ImproveeTotals $ 290,000 $ 97,688 $ 185,899 $ 61413 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer $ 1001000 Project Management $ 5001000 Construction $ 4J251000 Equipment Contingency $ 25000 Totals $ 4,9751000 $ $ $ $ CPA Amount $ $ $ $ $ DPW-Page 22 Printed November 24, 2021 Town of Lexington - FY2O23-2 7 Capital Improvement Project Project Name: Hartwell Ave. Compost Site Improvements Date: 9/23/20 Project ID: DPW-23-2 Department: Department of Public Works Revised: 9/24/21 Submitted by: Robert Beaudoin Phone: 781-274-8334 Email: reaudoin@lexingtonma.gov Description of Project: FY2023 -No funding request. The FY2025 funding request is for$200,000 for the installation of a materials measuring system capable of calculating material coming in and out of the compost site. Justification/Benefit: Now that the new office is complete and the new traffic flow pattern is in place staff would like to move forward with the installation of a materials measuring system. This will help staff to more accurately account for materials that go in and out of the facility and to provide opportunities to capture additional revenue. Impact if Not Completed: Continued lost opportunity for revenue and less accurate materials tracking. Timeframe: FY2025 construction season. Replacement Frequency: Basis for Cost Projections: Based on similar projects in other communities. Stakeholders: Residents, commercial vendors, all Town Departments. Operating Budget Impact: Funding Source: Compost Fund Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2017/12N Compost Site Improvements $ 20000 $ 19902 $ $ $ 198 Totals $ 200,000 $ 199,802 $ $ $ 198 Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer Project Management Construction $ 20000 Equipment Contingency Totals $ $ $ 2009000 $ $ CPA Amount $ $ $ $ $ DPW-Page 23 Printed November 24, 2021 Town of Lexington - FY2O23-2 7 Capital Improvement Project Project Name: Municipal Parking Lot Improvements Date: 9-17-21 Project ID: DPW-23-3 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma,gov Description of Project: FY2023 - $6000. The FY23 funding request is for the survey and design of the parking lot that extends from Fletcher Avenue on the most easterly side to the limits of the Town Office Building parcel on the most westerly side. The construction/reconstruction funding request is in FY24 It includes reconstruction of the existing asphalt parking areas as well as new construction and reconfiguration of parking in the area nearest the Hosmer House and Police Station. This will provide for improved flow through the parking area as well as the potential for additional parking spaces pending the impacts of the Police Station design and Hosmer house move. After discussions with the Department of Public Facilities it seems logical to have the design and construction of the parking lot coincide with the contract for the Police Station since that construction will significantly impact the existing parking lot. Justification/Benefit: Much of the parking lot is in disrepair and overdue for resurfacing/reconstruction. Additionally,with the changes to Hosmer House there is space that is now available that can provide for additional parking with a net increase in green space. Impact if Not Completed: Parking availability for the government parking will remain limited and in disrepair. Timeframe: 2023-2026 Replacement Frequency: This is an asset that falls under the town's asset management program. Once complete,with proper preservation the life can extend 20 to 30 years. Basis for Cost Projections: Estimates are based on similar work performed under recent street improvement contracts. The funding requested is currently just a placeholder. This will be better defined as scope is defined. Stakeholders: Employees,residents, and other customers to the municipal buildings. Operating Budget Impact: None. Funding Source: Cash Capital,Bonding,Parking Fund Prior Authorizations: None. DPW-Page 24 Printed November 24, 2021 Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer $601000 Project Management $ 2000 Construction $ 4001000 Equipment Contingency $ 4000 Totals $ 609000 $ 460,000 $ $ $ CPA Amount $ $ $ $ $ DPW-Page 25 Printed November 24, 2021 Town of Lexington - FY2023-2 7 Capital Improvement Project Project Name: Public Parking Lot Improvement Program Date: 9-21-20 Project ID: DPW-23-4 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Project: FY2023 - $100,000. This fiscal year funding request is for the design of Public Parking lots located in downtown Lexington. Future funding will be applied to the reconstruction of these lots. Currently the funding request is broken down to allow for two lots to be designed and constructed at a time. These include the Depot lot,the lot between Edison Way and the Depot(CVS lot), the lot between Waltham Street and Muzzey Street(Michelson lot), and the library lot These lots are currently in fair to poor condition with inefficient circulation and parking lot layout. This funding would allow for the redesign of these lots including improved efficiency, circulation and aesthetics. It includes reconstruction and reconfiguration of existing asphalt parking lots as well as curbing landscaping, line striping, and other related items. The first year funding is for survey and to work toward a conceptual plan development design(survey is already available for the CVS lot). More detail is needed in order to get solid estimates on the cost of construction. This project is a candidate to be funded with parking meter funds. Justification/Benefit: Much of these parking lots are in disrepair and overdue for reconstruction and reconfiguring. Impact if Not Completed: Public parking in downtown will remain in disrepair. Timeframe: 2023-2026 Replacement Frequency:This is an asset that falls under the towns asset management program. Once complete, with proper preservation the life can extend 20 to 30 years. Basis for Cost Projections: Cost projections are based on survey and design work that the town has had performed for similar size areas. Stakeholders: Residents,tourists and other customers to the downtown area. Operating Budget Impact: None. Funding Source: Cash Capital,Bonding,Parking Fund Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2021/12J Parking Lot Design $ 10000 $ $ 171610 $ 821390 $ Totals $ 1009000 $ $ 179610 $ 829390 $ *Data current as of November 23,2021. DPW-Page 26 Printed November 24, 2021 Town of Lexington - FY2023-2 7 Capital Improvement Project Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer $ 1001000 $ 1131000 Project Management Construction $ 5001000 $ 56300 Equipment Contingency $ 5000 $ 5600 Totals $ 100,000 $ 663,000 $ 619,000 $ $ CPA Amount $ $ $ $ $ DPW-Page 27 Printed November 24, 2021 Town of Lexington - FY2O23-2 7 Capital Improvement Project Project Name: New Sidewalk Installations Date: 9-21-20 Project ID: DPW-23-5 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Project: FY2023 - $75,000. This request is for funding to survey, design and install sidewalks in various locations throughout town. New sidewalk requests are submitted through the Transportation Safety Group (TSG)through resident petitions. Those requests are evaluated and prioritized by TSG and forwarded to Engineering for design and construction. The request covers numerous sidewalks over multiple years that are entered in this one capital request. The proposed sidewalks are Lincoln Street from Marrett Road to Middle Street(FY2022-funded), Cedar Street in its entirety(FY2024) and North Street/Burlington Street from Grove Street to Adams Street(FY2027). Justification/Benefit: Installation of a sidewalk would improve accessibility for residents that live on and around these roadways. Separating pedestrians from vehicles improves the overall safety for all users. Currently these roadways do not have sidewalks in these locations and are fairly narrow,making it difficult to walk along the roadway edge comfortably. These installations improve connectivity to existing sidewalk networks in the area. Impact if Not Completed: Maintaining existing conditions may deter residents from using the roadways for pedestrian use. Installing the sidewalk would support the Town's efforts towards creating complete streets which creates opportunities for alternative transportation modes that are safe and accessible for all users. Timeframe: 2023-2027 Replacement Frequency: 25 years. Basis for Cost Projections: The cost estimates are based on the cost of installing sidewalks that are similar in magnitude and difficulty which include locations such as Concord Avenue and Hill Street. Stakeholders: Residents of the surrounding neighborhoods. Increasing sidewalk installation and connectivity also allows for more people to walk to destinations which may result in a reduction in vehicular use throughout town. Operating Budget Impact: Adding these facilities will result in an impact to the operating budget as snow removal and long-term upkeep will be needed. Funding Source: Cash Capital,Bonding Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned 2015 STM/4 Pelham Rd.Accessibility Study $ 1501000 $ 10060 $ $ 411340 $ 2017/12W Hill St.Design $ 1501000 $ 551184 $ $ 941816 $ 2018/16J Pelham Road and Sidewalks $ 1940000 $ 982,846 $ 243,358 $ 1731796 $ 2019/16H Hill St.Sidewalk Constr. $ 1,5 0000 $ 110141545 $ 101,146 $ 3 8413 09 $ 2020/12I New Sidewalks $ 2801000 $ 12,236 $ 20000 $ 67,764 $ 2021/12K New Sidewalks $ 65000 $ 4,772 $ 79,978 $ 565,250 $ Totals $ 491309000 $ 29178,243 $ 6249482 $ 193279275 $ *Data current as of November 23,2021. DPW-Page 28 Printed November 24, 2021 Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer $ 7500 $ 25000 Project Management Construction $ 75000 $ 2,50000 Equipment Contingency $ 1151000 $ 5001000 Totals $ 759000 $ 8659000 $ 2509000 $ $ 39000,000 CPA Amount $ $ $ $ $ DPW-Page 29 Printed November 24, 2021 Town of Lexington - FY2023-2 7 Capital Improvement Project Project Name: Improvements Date: 9-21-20 Project ID: DPW-23-6 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Project: FY2023 -no funding requested. The previous request of$1.5 million provided funds for the 25% design related to a future capital project for improvements to Route 4/225 (Bedford Street/Hartwell Avenue), including the "jug- handle" intersection;the 25%design is critical to keeping Lexington's place for this project on the state's Long Range Transportation Plan(LRTP). The limits of work along Bedford Street are approximately from the Route 95 bridge to the Bedford Town Line, along Hartwell from Bedford Street to the end(exception of improvements in progress currently), and miscellaneous improvements along Wood Street. Focus is on improving safety, accessibility for all users(all modes of transportation), and improving the overall flow of the corridor. It is anticipated that additional design funding will be requested at a future town meeting to get through the 100%design and the intent is to get state funding for the construction through the LRTP which is a competitive process. Justification/Benefit: The Boston Region Metropolitan Planning Organization(MPO) "Destination 2040",the Long-Range Transportation Plan"(LRTP)includes the Route 4/225 (Bedford Street)and Hartwell Avenue(Lexington)Major Infrastructure Project as a recommended project for the Federal Fiscal Year(FFY)2030-2034 time band and it carries an estimated cost of approximately$48,000,000, subject to change based on design. Since the Bedford Street/Hartwell Project won't be at a 25%design stage by next winter, it will miss the approved FFY2021-2025 time band for MPO Transportation Improvement Program(TIP)funding. The new 2025-2029 time band is fiscally constrained, and there will be competition from more projects than can be funded. The Boston MPO members will be looking to see if the Town intends to move this project forward before voting to move it into the new LRTP. Massachusetts Department of Transportation(MassDOT) staff provided feedback to Lexington staff in 2019, indicating a design approach that they would be open to considering. This is an important and a positive step, since prior town design approaches had met with disfavor by MassDOT. Impact if Not Completed: Without design commitment,the State will not keep this project on the Long Range transportation Plan;therefore, Lexington would forfeit the possibility of Federal funding of a major share of the construction costs. Both the Hartwell Avenue re-zoning initiative and the $50,000 2018 Town Meeting authorization to update the Transportation Management Overlay District(TMOD)Plan underscore the need for pursuing the 25%design to stay on the path for Federal construction funds. The possibility for creating pedestrian and bicycle connections, and the possibility of future zoning bode well for ranking highly with the MPO to advance in the state TIP planning process. These improvements are also important for the safety of emergency egress from Hanscom AFB and Lincoln Labs. The Bedford Street/Hartwell Ave. Project scored highly for the current LRTP,tied for second with two other projects out of 39 projects. Timeframe: FY2030-2034,with the possibility of moving to 2024-2029. Replacement Frequency: This is an asset that falls under the town's asset management program and the assets within that corridor have various replacement frequencies and will be managed to extend the useful life to the degree practicable. Basis for Cost Projections: The 25% design costs were based on detailed discussion with design consultants that are familiar with MassDOT LRTP projects. The future cost are placeholder approximations that will be adjusted as design progresses and more detail is available. DPW-Page 30 Printed November 24, 2021 Stakeholders: Lexington,Bedford,Hanscom Air Force Base residents and employees,pedestrians,cyclists, commercial property owners,tenants, employees and patrons of Hanscom Field,Hartwell Avenue and Bedford Street, and the region and the Massachusetts life sciences economy. Operating Budget Impact: None at this time. Funding Source: Cash Capital,Bonding, State Aid,Other Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned 2013/1 OQ mrtwell Ave.Infrastructure $ 600,000 $ 597,337 $ 2,663prove $ $ ents 2015/11H Hartwell Ave.Infrastructure $ 4 750 000 $ 425 721 $ 81 877 $ 4 242 402 $ Improvements > > > > > > 2017/12L Hartwell Ave. nfrastructure ImprovementsI Supplemental $ 2,185,000 $ $ $ 2,185,000 $ 2019 STM/8 Hartwell Ave.Infrastructure Design $ 1550000 $ 287,295 $ 11212,652 $ 53 $ Totals $ 9,035,000 $ 1,310,353 $ 1,297,192 $ 6,427,455 $ *Data current as of November 23,2021. The 2013-2017 authorizations were for work on Hartwell Ave. that has been put on hold until decisions are finalized about redesign for the corridor. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition $ 20000 Design/Engineer $ 1,200,000 Project Management Construction Equipment Contingency $ 1801000 Totals $ $ 19580,000 $ $ $ CPA Amount $ $ $ $ $ DPW-Page 31 Printed November 24, 2021 Town of Lexington - FY2023-2 7 Capital Improvement Project Project Name: Street Acceptance Date: 9-21-20 Project ID: DPW-23-7 Department: Department of Public Works Revised: 9-17-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Project: FY2023 - $0. No requests have been submitted at this time for betterments. Justification/Benefit: The length of the town roadways is part of a formula used by the state to determine total Chapter 90 allotments and the addition of this road to the mileage will result in a small increase to the yearly funding received. Additionally an improved roadway will be provided to the abutting residents and improve the ability for the town to provide emergency services and snow removal. Impact if Not Completed: The town does minor maintenance to ensure the properties are accessible by emergency vehicles and plowing equipment. The time and cost for maintenance of this road will be effectively eliminated for 4-5 years and greatly reduced thereafter. Timeframe: TBD. Replacement Frequency: This is an asset that would fall under the town's asset management program. Once complete,with proper preservation the life can extend 20 to 30 years or more. Basis for Cost Projections: No cost Stakeholders: Town residents, abutters, and public service providers. Operating Budget Impact: These roadways will become part of the town network for maintenance. Funding Source: Other Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned 2017/20 Harbell Street $ 14700 $ 789184 $ $ $ 68,816 Totals $ 147,000 $ 789184 $ $ $ 689816 Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer Construction Contingency Totals $ $ $ $ $ DPW-Page 32 Printed November 24, 2021 Town of Lexington - FY2O23-2 7 Capital Improvement Project Project Name: Public Grounds Irrigation Improvements Date: 9/23/20 Project ID: DPW-23-8 Department: Department of Public Works Revised: 11/23/21 Submitted by: Christopher Filadoro Phone: 781-274-8355 Email: cfiladoro@lexingtonma.gov Description of Project: FY2023 -No funding request. The FY2024 funding request is for$200,000($120,000 tax levy and$80,000 CPA). The updates to the systems will implement new technology and allow the irrigation to be more targeted on the turf areas and will result in less water usage. Items will include valves, irrigation heads, controllers, and water lines. Public Grounds areas include the Battle Green,Hastings Park,Emery Park, Cary Hall, Town Hall Complex, etc. Justification/Benefit: Water is essential for turf to grow,recover and thrive. It is especially important for seed establishment and aesthetics. This system will allow us to conserve water while continuing to provide aesthetically pleasing turf areas. Impact if Not Completed: Lack of proper irrigation will lead to deteriorating turf which will lead to higher maintenance costs and to unsightly appearances and also lead to increased water usage. Timeframe: FY2024 construction season Replacement Frequency: Basis for Cost Projections: Estimate was reviewed by Smart Water Management and is accurate for FY2024. Stakeholders: Residents,Non-Residents, Town Staff Operating Budget Impact: Reduced staff time for turf maintenance,and reduced costs for water usage. Funding Source: Cash Capital, CPA Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned 2018/10E Public Grounds Irrigation $ 10000 $ $ $ 1001000 $ Improvements Totals $ 100,000 $ $ $ 1009000 $ *Data current as of November 23,2021. DPW-Page 33 Printed November 24, 2021 Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer Project Management Construction $ 2001000 Equipment Contingency Totals $ $ 200,000 $ $ $ CPA Amount $ $ 801000 $ $ $ DPW-Page 34 Printed November 24, 2021 Town of Lexington - FY2O23-2 7 Capital Improvement Project Project Name: Cemetery Columbarium Date: 9/23/20 Project ID: DPW-23-9 Department: Department of Public Works Revised: 11/18/21 Submitted by: David Pinsonneault Phone: 781-274-8314 Email: dpinsonneault@lexingtonma.gov Description of Project: FY2023 -No funding request. The FY2025 funding request is for$450,000 to be used to design and construct a columbarium(a structure with niches to store funeral urns with cremated remains) at Westview Cemetery. Justification/Benefit: Due to the rising number of cremations, an option for interring urns has been requested. Currently urns are interred in traditional burial plots. Construction of a columbarium will provide an option for urns while freeing up traditional burial plots for regular body burials. This will provide a more efficient use of space and meet the needs of those choosing cremation. Impact if Not Completed: If not constructed then urns will be buried in regular plots according to the existing rules at Westview Cemetery. Timeframe: Construct in Spring 2024. Replacement Frequency: Basis for Cost Projections: Cost estimate obtained from research by the Ad-Hoc Crematory Study Committee. Stakeholders: Lexington residents. Operating Budget Impact: Minor impact. Funding Source: Cash Capital,Bonding Prior Authorizations: None. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition Design/Engineer $ 3000 Project Management Construction $ 38000 Equipment Contingency $ 4000 Totals $ $ $ 4509000 $ $ CPA Amount $ $ $ $ $ DPW-Page 35 Printed November 24, 2021 '� �µ�,r_., kYriNWYlY.W9WJMM�wrygwrt� "��. cyw a�, M0 �,�.e NWT �gM�YXH •rm vi W �u 4 k I! in"� vI "» "u '10 si k� iur°w °wog "V 114 �tl C aP �y���Jrt NJ u N b u �UV p Sam � t 1\ 1f 11i r 1 „ At 4y b�:°Wry MW4QµA APRIL 1� q �X M N t Department of Public Works Water and Sewer Enterprise Funds Requested Budget Fiscal Year 2023 Submitted by: David Pinsonneault, Director of Public Works Select Board Presentation December 1 2021 � \ X,, f Town of Lexington f C% FY2023 Budget Development Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The FY2023 budget request for the Water Enterprise Fund is $13,906,348. This is an increase of$1,281,882 or 10.15% more than FY2022. Compensation is increasing $10,216 or 1.18% from FY2022, due to contractually obligated increases. The expense request of$533,500 is $19,200 or 3.73% more than FY2022. Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to increase by $200,000 per year for a minimum of 10 years. This will result in reduced debt service costs over time, providing a better value to rate payers. A preliminary FY2023 MWRA assessment will be issued in February by the MWRA Board of Directors to be followed by the final assessment in June 2022. For now, an increase of 10% has been projected. Indirect payments to the General Fund are preliminarily, shown with a 4.86% increase, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. OPEB and Debt service numbers are preliminary as well. The Water Division maintains and repairs the water system which delivers water to Lexington homes and businesses. The system has been operated as an enterprise fund since 1988, which means that fees charged to customers are calculated to cover all operating and capital expenses. These expenses include the purchase of the water from the Massachusetts Water Resources Authority (MWRA) and the operating expenses of the Water Division. The Water Division has a three-block inclining rate structure to encourage water conservation. As a customer uses more water, the water rate increases. Customers are billed twice per year based on water consumption from which a sewer charge is determined. Division Goals: 1. Continue with the Hydrant Maintenance Program. 2. Continue working with the vendor implementing the Automatic Meter Reading System (AMR). 3. Implement a valve/hydrant maintenance and/or backflow/cross connection program. 4. Continue to evaluate water usage, to move towards conservation efforts. 3600-3700 - Water/Sewer Enterprise 1 FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $0 $0 $0 $0 $0 Enterprise Funds Retained Earnings $0 $0 $0 $0 $0 User Charges $10,594,289 $13,560,393 $12,316,466 $13,598,348 $1,281,882 10.41% Meter Charges $44,896 $75,844 $35,000 $35,000 $0 % Investment Income $17,931 $6,399 $8,000 $8,000 $0 % Fees&Charges 1 $399,7941 $265,633 $26570001 $265,000 $01 -%j Total 3600 Water Enterprise1 • 1 $13,908,269 • •• $1379067348 $1 28178821 , FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $660,929 $834,114 $865,454 $875,670 $10,216 1.18% Expenses $420,436 $467,078 $514,300 $533,500 $19,200 3.73% Cash Capital $0 $200,000 $400,000 $600,000 $200,000 50.00% Debt $111921000 $965,096 $17179,794 $1,313,288 $133,494 11.32% MWRA $77413,364 $8,0061399 $817437912 $976187303 $8747391 10.00% OPEB $21761 $0 $2761 $2761 $0 % nd i rects $894,573 $930,001 $918,245 $962,8261 $44,5811 4.86% Total 3600 .rise $10,584,0631 .. . $12,624,466 $13v9061348 $1,281 .. FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase 3610 Water Operations $21273,365 $2,266,288 $27559,548 $27221458 $162,910 6.36% 3620 MWRA $7,4131364 $8,0061399 $87743,912 $9,618,303 $874,391 10.00% Cash Capital $0 $200,000 $400,000 $600,000 $200,000 50.00% OPEB $2,761 $0 $2,761 $2,761 $0 -00 nd i rects $894,573 $930,001 $918,245 $962,826 $44,581 4.86% Total 3600 Water Enterprise $10,584,0631 .. . $12,624,466 1 . .. FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries&Wages $543,405 $598,162 $681,660 $6891487 $7,827 1.15% Prior Year Retro Payments $0 $54,507 $0 $0 $0 % Overtime $117,523 $181,445 $183,794 $186,183 $2,389 1.30% Personal Services $660,929 $834,114 $865,454 $875,670 $10,216 1.18% Contractual Services $183,763 $2471112 $269,800 $279,800 $10,000 3.71% Utilities $18,143 $18,032 $177 000 $17,000 $0 % Supplies $1921234 $198,018 $202,500 $2115700 $9,200 4.54% Small Capital $26,296 $3,916 $25,000 $25,000 $0 % Expenses $420,436 $467,078 $514,300 $5337 500 $19,200 3.73% Cash Capital $0 $200,000 $400,000 $600,000 $200,000 50.00% Debt $11192,000 $965,096 $11179 7 794 $1,313,288 $133,494 11.32% MWRA $7,4131364 $8,006,399 $87743,912 $9,618,303 $874,391 10.00% OPEB $21761 $0 $27761 $2761 $0 % nd i rects $894,573 $930,001 $918,245 $962,826 $44,581 4.86% Total 3600 Water Enterprise $10,584,0631 .. . $12,624,466 $1399069348 $1 281 9882 10.15% 3600-3700 - Water/Sewer Enterprise 2 : ,2� � Town of Lexington FY2023 Budget Development AP RI q9 Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise FY2020 FY2021 FY2022 FY2023 Authorized/Appropriated Staffing Budget Budget Budget Request Superintendent of Water & Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 Grader-Shovel Operator 1 1 1 1 Lead man/Cross Connector Inspector 2 2 2 2 Heavy Equipment Operator 4 4 4 4 Laborer-Truck Driver 1 1 1 1 1 Department Assistant 0.2 0.2 0.2 0.2 Total FTE 11.2 11.2 11.2 11.2 Total FT/PT 1 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT 3600-3700 - Water/Sewer Enterprise 3 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Element: 3610 Water Operations Budget Description: The Water Operations Compensation budget funds one-half of the salaries for the Superintendent and Utility Billing Manager, and one-fifth of a DPW clerk's salary, along with the wages of 10 Water Division employees. Water staff work with the Water/Sewer Abatement Board. The Water Division is requesting Compensation of$875,670 which is an increase of$10,216 or 1.18% from FY2022, due to the cost of contractually obligated step increases and cost of living adjustments. The Expense request of$533,500 reflects an increase of$19,200 or 3.73% from FY2022. The main areas of increases are in postage and supplies. The professional development increase is due to the need to provide training and licenses for existing and several new personnel. Postage is increasing to cover the actual costs and cover any additional costs to inform residents of water conservation. Please note that debt service is subject to change for FY2023 as the impact of the proposed FY2023 water capital budget is evaluated. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 511000 Regular Wages $542,205 $5987162 $676,560 $681,787 $57227 0.77% 513000 Overtime $117,523 $181,445 $183,794 $186,183 $2,389 1.30% 514115 Prior Year Retro Payments $0 $54,507 $0 $0 $0 % 514100 Sti ends $17200 $0 $51100 $7)7001 $2,600 50.98% Subtotal Compensation $660,928 $834,114 $865,454 $875,670 $10,216 1.18% 3600-3700 - Water/Sewer Enterprise 4 FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 520000 Contract Services $115,917 $180,330 $160,000 $160,000 $0 538080 Printing & Forms $174 $355 $21 000 $2,000 $0 530000 Professional Services $25,315 $28,075 $40,000 $45,000 $5,000 12.50% 538110 Police Details $107768 $13,235 $22,000 $22,000 $0 % 538010 Advertising $1,510 $559 $1,000 $1,000 $0 % 524030 Equip. Service & Repair $5,956 $555 $31 500 $4,500 $17 000 28.57% 527020 Equipment Rental $0 $0 $500 $500 $0 % 538060 Catering/Meals $475 $940 $800 $800 $0 % 538050 Drug &Alcohol Testing $1,042 $2490 $65000 $6,000 $0 % 542020 Postage & Mailing $15,471 $15,014 $16,000 $18,000 $2,000 12.50% 530060 Prof Dev&Training $67395 $3,674 $8,000 $9,000 $1,000 12.50% 530040 Sem./Workshops/Conf. $740 $17883 $81000 $9,000 $17000 12.50% 534040 Software Maintenance $0 $0 $25000 $25000 $0 % 521000 Utilities $945 $0 $500 $500 $0 % 521010 Electricity $2,000 $15715 $4,000 $4,000 $0 % 531000 Water/Sewer $10,864 $12,588 $81 000 $81 000 $0 % 534020 Telephone $1,888 $1,625 $2,000 $2,000 $0 534030 Mobile Devices $27446 $2,103 $2,500 $2,500 $0 558000 Supplies $11,630 $27 713 $81 000 $8,000 $0 542000 Office Supplies $1,153 $571 $1,000 $1,200 $200 20.00% 573000 Membership/Dues $1,099 $890 $2,500 $2,500 $0 % 558010 Clothing&Safety Equipment $10,507 $11,642 $121000 $14,000 $2,000 16.67% Chemicals&Cleaning 545010 Supplies $0 $0 $19000 $1,000 $0 553030 Motors/Pumps $0 $1,311 $2,000 $2,000 $0 553040 Pipes& Fittings $17,412 $227694 $36,000 $36,000 $0 553060 Tools/Lumber/Hardware $18,812 $9,795 $8,000 $10,000 $2,000 25.00% 553070 Paving Supplies&Materials $15,778 $12,238 $30,000 $30,000 $0 % 548020 Vehicle Parts&Supplies $20,870 $8,881 $51000 $10,000 $5,000 100.00% 585010 Hydrants& Meters $701703 $1005524 $855000 $851000 $0 % 553080 Sand &Gravel $24,271 $26,759 $12,000 $12,000 $0 % 585020 Small Equipment $845 $2,879 $5,000 $5,000 $0 % 1585030 1 Vehicles 1 $2514511 $1,037 $2010001 $20,000 $0 % Subtotal Expenses $420,437 $467,075 $514,300 $5331 500 $19,200 3.73% 591000 Long-Term Debt Principal $1,0247242 $865,002 $942,430 $17075,924 $1337494 14.16% 591500 Long-Term Debt Interest $167759 $97,888 $2041031 $2041031 $0 % 592510 Interest on Temp. Loans $0 $2,207 $33,333 $33,333 $0 % 595000 Repay Temp. Loans $0 $0 $0 $0 $0 % 593000 1 Issuance Costs $0 $0 $0 $0 $0 % Subtotal Debt $1,192,001 $965,097 $11q179,794 $1,313,288 $133,494 11.32% Total 3610 Water Operations $2,273,366 $2,266,286 $2955%548 $2,7229458 $162,910 6.36% 3600-3700 - Water/Sewer Enterprise 5 ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Element: 3620 Water MWRA Budget Description: Lexington belongs to the Massachusetts Water Resources Authority (MWRA) from which it purchases almost two billion gallons of water each year. The Town provides this water to approximately 99.8% of Lexington residences and businesses. The FY2023 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2023 assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in June 2022. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Revised Request Increase I Increase 531010 MWRA Assessment $71413,3641 $8,006,3991 $8,743,9121 $9,618,3031 $874,3911 10.00% Subtotal MWRA $7,413,364 $8,006,399 $8,743,912 $9,618,303 $8 74,391 10.00% Total 3620 MWRA $T413,364 $81006,399 $8,743,912 $916%303 $874,391 10.00% 3600-3700 - Water/Sewer Enterprise 6 � \ X,, f Town of Lexington f C% FY2023 Budget Development Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The FY2023 budget request for the Sewer Enterprise Fund is $12,249,285. This is an overall increase of$1,046,015 or 9.34% more than FY2022. Compensation is increasing $11,779 or 3.02% from FY2022, due to contractually obligated increases. Expenses are increasing by $3,750 or 0.82% from FY2022. Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to increase by $100,000 per year for a minimum of 10 years. This will result in reduced debt service costs over time, providing a better value to rate payers. A preliminary FY2023 MWRA assessment will be issued in February by the MWRA Board of Directors to be followed by final assessment in June 2022. Indirect payments to the General Fund are preliminarily shown as increasing by $23,938 or 4.66%, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. OPEB and debt service numbers are also preliminary. The Sewer Division maintains the entire sewer system, which serves 99% of Town residences, and ensures the safe and proper discharge of the Town's wastewater. This system has operated as an enterprise fund since 1988, which means that sewer rates charged to customers are calculated to cover all operating, capital and indirect expenses of the Sewer Division. Customer sewer utilization is determined based on water usage over the same period. Division Goals: 1. Continue the pipe flushing program and root removal in all areas. 2. Work with the Water Enterprise Division on the ongoing Automatic Meter Reading System project. (AMR). 3. Continue to educate the public on the costs and problems created by Inflow & Infiltration. 3600-3700 - Water/Sewer Enterprise 7 FY2020 FY2021 FY2022 FY2023 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $0 $0 $0 $0 $0 Enterprise Funds Retained Earnings $0 $0 $0 $0 $0 User Charges $9,885,948 $10,763,060 $107841,270 $11,887,286 $1,046,016 9.65% Connection Fees $695 $773 $0 $0 $0 % Investment Income $14,259 $8,811 $8,000 $8,000 $0 % Fees &Charges 7T $514,5381 $388,5991 $354,0007 $354,OOOF $0 FY2020 FY2021 FY2022 FY2023 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $226,162 $315,205 $389,779 $401,558 $11,779 3.02% Expenses $284,781 $325,634 $454,650 $458,400 $3,750 0.82% Cash Capital $0 $100,000 $200,000 $300,000 $100,000 50.00% Debt $11200,863 $1,243,337 $17464,513 $1,553,340 $88,827 6.07% MWRA $7,837,139 $7,922,359 $811777213 $87994,934 $8177721 10.00% OPEB $31004 $0 $3,004 $31004 $0 % Indirect. $532,094 $541,663 $514,111 $538,049 $23,938 4.66% Total • • • • $11,203,270 $12,249,285 $1,046vOl FY2020 FY2021 FY2022 FY2023 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase 3710 Sewer Enterprise $11711,806 $1,884,177 $27308,942 $2,413,298 $104,356 4.52% 3720- MWRA $718371139 $7,922,359 $87177,213 $8,994,934 $817,721 10.00% Cash Capital $0 $100,000 $200,000 $300,000 $100,000 50.00% OPEB $3,004 $0 $3,004 $3,004 $0 % nd i rects $532,0941 $541,663 $514)1111 $538,0491 $23,9381 4.66% FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries&Wages $1971259 $2521732 $305,063 $315,741 $10,678 3.50% Prior Year Retro Payments $0 $12,329 $0 $0 $0 % Overtime $28,903 $50,144 $84,716 $85,817 $1,101 1.30% Personal Services $226,162 $315,205 $389,779 $401,558 $11,779 3.02% Contractual Services $134,846 $131,011 $207,400 $2071400 $0 % Utilities $108,424 $111,977 $1307 000 $131,000 $1,000 0.77% Supplies $41,511 $811788 $103,250 $105,900 $2,650 2.57% Small Capital $0 $858 $14,000 $141100 $100 0.71% Expenses $284,781 $325,634 $454,650 $458,400 $3,750 0.82% Cash Capital $0 $100,000 $200,000 $300,000 $100,000 50.00% Debt $1,2001863 $17243,337 $174647513 $1,553,340 $88,827 6.07% MWRA $7,837,139 $7,922,359 $87177,213 $8,994,934 $817,721 10.00% OPEB $31004 $0 $37004 $3,004 $0 % nd i rects $532,094 $5411 663 $514,111 $538,049 $23,938 4.66% Total • • • • $11,203,270 $121249,285 $1,0469015 3600-3700 - Water/Sewer Enterprise 8 : ,2� � Town of Lexington FY2023 Budget Development AP RI�9 Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise FY2020 FY2021 FY2022 FY2023 Authorized/Appropriated Staffing Budget Budget Budget Request Supt. of Water & Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 Heavy Equipment Operator 2 2 2 2 Department Assistant 0.2 0.2 0.2 0.2 Seasonal Assistant 0.4 0.4 0.4 0.4 Seasonal Laborer 0.3 0.3 0.3 0.3 Total FTE 4.9 4.9 4.9 4.9 Total FT/PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT 3600-3700 - Water/Sewer Enterprise 9 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Element: 3710 Sewer Operations Budget Description: The Sewer Operations budget funds one-half of the salaries for the Superintendent and Utility Billing Manager, and one-fifth of a DPW clerk's salary, along with the wages of three Sewer division employees and two seasonal employees. Sewer staff work with the Water/Sewer Abatement Board. The Sewer division is requesting Compensation of$401,558 which is an increase of$11,779 or 3.02% from FY2022, due to the cost of contractually obligated step increases and cost of living adjustments. The expense request of$458,400 is $3,750 or 0.82% more than FY2022. The increase in Contractual Services is due to cost increases for services to repair wastewater services to residents, video inspection of wastewater services when needed, plus cost increases to resurface roadways over sewer services that will be or were repaired. Fees for postal services is increasing due to cost increases and to inform residents of water conservation. Debt service numbers are preliminary. Please note that debt service is subject to change for FY2023 as the impact of the proposed FY2023 sewer capital budget is evaluated. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 511000 Regular Wages $1971159 $251,532 $277,543 $287,702 $10,159 3.66% 513000 Overtime $28,903 $50,144 $843716 $85,817 $1,101 1.30% 514115 Prior Year Retro Payments $0 $127329 $0 $0 $0 % 511010 Part-Time Wages $0 $0 $18,179 $18,545 $366 2.01% 512000 Seasonal Part-Time $0 $0 $71641 $71794 $153 2.00% 514100 Stipends $100 $1,200 $11700 $1,700 $0 % Subtotal Compensation $226,162 $315,205 $389,779 $401,558 $11,779 3.02% 3600-3700 - Water/Sewer Enterprise 10 FY2020 FY2021 FY2022 FY2023 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 520000 Contract Services $89,119 $37,414 $35,000 $35,000 $0 538080 Printing & Forms $0 $79 $31000 $3,000 $0 530000 Professional Services $825 $31,780 $45,000 $45,000 $0 538110 Police Details $528 $4,502 $2,000 $2,000 $0 538010 Advertising $27228 $176 $400 $400 $0 524020 Facility Service & Repair $261241 $38722 $951000 $95,000 $0 % 524030 Equip. Service & Repair $0 $2,630 $3,000 $3,000 $0 YO 527020 Equipment Rental $0 $0 $500 $500 $0 538060 Catering/Meals $269 $307 $500 $500 $0 538050 Drug &Alcohol Testing $637 $1,475 $1,000 $1,000 $0 542020 Postage & Mailing $15,000 $12,000 $13,000 $13,000 $0 530060 Prof Dev&Training $0 $456 $31500 $3,500 $0 530040 Sem./Workshops/Conf. $0 $11471 $3,500 $3,500 $0 534040 Software Maintenance $0 $0 $2,000 $2,000 $0 521000 Utilities $2788 $2,830 $3,000 $33000 $0 521010 Electricity $961 769 $991 393 $1191 000 $1201 000 $1,000 0.84% 531000 Water/Sewer $6,117 $71453 $5,000 $5,000 $0 % 534020 Telephone $1,850 $1,645 $2,000 $2,000 $0 % 534030 Mobile Devices $901 $657 $11000 $1,000 $0 % 558000 Supplies $158 $2,920 $5,000 $5,000 $0 % 542000 Office Supplies $482 $334 $500 $500 $0 573000 Membership/Dues $296 $706 $750 $900 $150 20.00% 558010 Clothing &Safety Equipment $3,882 $3,407 $4,000 $41500 $500 12.50% 545010 Chemicals&Cleaning Supplies $10,091 $10,020 $11,000 $11,000 $0 % 553030 Motors/Pumps $0 $323 $3,000 $3,000 $0 % 553040 Pipes& Fittings $31546 $12,080 $61000 $6,000 $0 YO 553060 Tools/Lumber/Hardware $2,006 $4,584 $5,000 $5,000 $0 % 553070 Paving Supplies&Materials $6,205 $7,549 $5,000 $5,000 $0 % 548020 Vehicle Parts&Supplies $947 $5,231 $65000 $8,000 $2,000 33.33% 585010 Hydrants& Meters $8,898 $25,500 $55,000 $55,000 $0 % 553080 Sand &Gravel $5,000 $9,133 $2,000 $2,000 $0 % 585020 Small Equipment $0 $0 $500 $500 $0 % 542040 Office Equipment $0 $43 $500 $600 $100 20.00% 585030 Vehicles $0 $815 $13,000 $13,000 $0 % Subtotal Expenses $284,783 $325,635 $454,650 $4587 400 $31 750 0.82% 591000 Long-Term Debt Principal $9641183 $1,017,243 $11178,717 $1,267,544 $88,827 7.54% 591500 Long-Term Debt Interest $227,434 $218,370 $195,436 $195,436 $0 % 592510 Interest on Temp. Loans $91247 $77724 $90,360 $90,360 $0 % 595000 Repay Temp. Loans $0 $0 $0 $0 YO 593000 Issuance Costs 1 $0 $0 $0 $0 $0 -% Subtotal Debt $1,200,864 $1,243,337 $1,464,513 $1,553,340 $88,827 6.07% Total 3710 Sewer Enterprise $1,7117809 $1,8849177 $2,3081942 $294139298 $1049356 4.52% 3600-3700 - Water/Sewer Enterprise 11 .f ,. : ,,, Town ofLexington ry 1 FY2023 Budget Development AP Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Element: 3720 Sewer MWRA Budget Description: The Town of Lexington pays the Massachusetts Water Resource Authority (MWRA) to treat and dispose of the Town's sewage. The FY2023 MWRA assessment is shown as a 1 0% 'placeholder' at this time. The preliminary FY2023 assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in June 2022. Budget Data (by Object Code) FY2020 FY2021 FY2022 FY2023 Dollar Percent [531010 ject Description Actual Actual Revised Request Increase Increase LMWRA Assessment $7,8371139 $7,922,3591 $8,177,2131 $8,994,9341 817,721 10.00% Subtotal Expenses $7,837,139 $7,922,359 $87177,213 $8,994,934 $817,721 10.00% Total 3720 MWRA $7,8379139 $7,9225359 $851779213 $83994,934 $8173721 10.00% 3600-3700 - Water/Sewer Enterprise 12 . Town of exington, Massachusetts w� 'dullN II IIIIIII U P�"I(f II 01IIIII'�NII� i e iu L" vi., !I,, G wltl IF d�.'llllu��fwl"Illy,i 110 r 1 'wl IIII i M� IIIII ((I��" 10lilt w IIIII ulu M^ �J yy �Irl� a rr Irk � u nu I'" 1 Elul Flu IN. 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N n�v9 IIIII w uu IIII Irlwy 'N II. ywJll�� �1IIIIWI' °�Illlu uwwav'u�IIW"u II it n r✓/.wrc iscal Y 2023 Department of P Works nterprise un 0 0 Capl*tal DPW-Page 1 Printed November 24, 2021 N N COO CJ -0 7� -0 u 0 Poo •N U U U U cn ct ct Cd m o O O O O 00 \O O IZI- N O oc `O N ,�,oq -rgoq -C,� -C;oq � N M l�kn �ooc N O O O M �,,� 00 00 r--{ N M O� � ff} 6g -604 boq £ioq boq boq O �+ o0 W') V') O N `O 00 � N N N M N N 6�} } -C, � O O O O CIA �j crj -Qoq -roq -Qq -r.� rgoq o 0 0 0 0 N l� N O � CD N O N oo 4-0 ct a� c ct y tJo ¢' 4-0 ct ct ° COO �, .�n ct O i•� v� �r 4-10 N ct 4ct a � � ° A c� N ^� ct u , M6tIC.Aq g:• �1 V 1 �� O r/\ b �p,✓ i r>ivc rov ~ Town of Lexington - FY2023-2 7 Capital Program Investment Program Name: Pump Station Upgrades Date: 9-21-20 Program ID: 6001 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2023 - $575,000. Lexington has 10 Sewer pumping stations. In July 2013, a detailed evaluation and capital plan was developed for the town with the assistance of Wright-Pierce. This includes a detailed engineering survey of the pump stations to determine current and future needs as well as a time table and probable costs for the proposed work. We have attached a table detailing the recommended repair/replacement schedule including costs. This table has been adjusted based on work performed and reprioritization. Future funding is being requested for the replacement of pumping stations,wet wells, dry wells, electrical work and controls. The request is part of the Wright Pierce 20-year repair/replacement plan for the 10 Sewer pumping stations. The Worthen Road pump station is complete. The Marshall and Constitution Road pump stations are also complete. Stations are constantly monitored and if a more urgent need is determined the schedule will be adjusted to meet the needs. Goals of Capital Program: Preserving the Town's Infrastructure and maintaining the Collection System as well as providing backup generator power for emergency situations. Impact if Not Maintained: Pump failure results in sewer surcharging and overflows. The overflows create a public health risk and environmental damage. Major Spending over Past 5 Years: This past year the Marshall Road and Constitution Pump station were replaced and generators were installed. Previous years included similar work at the Worthen Road Pump Station and Brigham Road Pump Station. Current we are at final design for the Hayden Ave and the North Street Pump Station. Work Currently Underway: The Hayden Ave Station is being prepared to bid and we are working with the property owner and MassDOT to secure easements for the work. Planned Spending for Next 5 Years: Construction of North Street and Hayden Ave Pump Station. Hayden will be bid this fall and based on the current bidding climate we anticipate the need for additional funding in order to bid and construct the North Street station and that is demonstrated in this years request. Phase 2 upgrades to the Main Station and and updated asset management plan for the town pump stations. The phase 2 upgrade evaluation has been completed and we are working through prioritization and will add this to the long term capital plan once that is finalized. The remaining pump station that will not have a back-up generator after the completion of North and Hayden is the Bowman Street station. This station is very small and there is no intent to add a generator. Basis for Cost Projections: These costs were determined based on recently constructed pump stations which included contract#13-43,#15-40, #16-27,#18-06 and#19-68. Evaluation of recent bidding in other communities has shown a significant increase in pricing. Stakeholders: Lexington residents. DPW-Page 3 Printed November 24, 2021 Operating Budget Impact: Upgrading the pumps and support systems enable the pumps to run better using less energy and avoiding emergency expenditures. Funding Source: Cash Capital,Bonding, Sewer, State Aid Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2016/12B $ 80000 $ 775,071 $ 24,930 $ $ 2017/14B $ 80000 $ 786,013 $ 131987 $ $ 2018/18B $ 80000 $ 2751038 $ 32,477 $ 492,485 $ 2019/18B $ 7001000 $ 861216 $ 34 $ 6131750 $ 2020/14B $ 401,200 $ $ $ 4011200 $ 2021/14B $ 52000 $ $ $ 5201000 $ Totals $ 49021,200 $ 19922,338 $ 719428 $ 2,0279435 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer $ 57500 $ 7500 TBD Construction $ TBD Equipment Contingency Totals $ 57500 $ 7500 $ $ $ CPA Amount $ $ $ $ $ DPW-Page 4 Printed November 24, 2021 Town of Lexington - FY2023-2 7 Capital Program Investment Program Name: Sanitary Sewer System Investigation and Improvements Date: 9-21-20 Program ID: 6002 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2023 - $1,020,000. This annual program provides for rehabilitation of sanitary sewer infrastructure. the sanitary sewer infrastructure is made up of approximately 176 miles of main line, 8.5 miles of force main and 5280 manholes. Engineering investigation and evaluation will continue on sewers throughout town including those in remote,hard to access areas. Work will include replacement or repair of deteriorated sewers,force mains, and manholes to improve flow and reduce inflow and infiltration(I/I)into the system. Further identification, prioritization, and repair of sanitary sewer in the town reducing inflow and infiltration into the system has been ongoing in several sewer basins in town. Goals of Capital Program: The town has an aging collection network and through investigation we have determined that there are numerous areas of cracking,blockages, and failures. There is also considerable infiltration and infiltration resulting from such conditions. When clean storm water uses pipe capacity,wastewater cannot be conveyed and sewage overflows occur. These capital investments improve the operation of the sewer system and reduce backups and potential overflows. Additionally it has been shown that water quality can be improved in our brooks. Impact if Not Maintained: Sewage leaks and overflows present a direct danger to the health of the community through transmission of waterborne diseases. In addition,the town payment to MWRA for sewage treatment is based on total flow through the meter at the Arlington town line. Excessive flow of Stormwater in the sewer results in unnecessarily higher sewage bills. Major Spending over Past 5 Years: Map to be attached once available Work Currently Underway: Map to be attached once available Planned Spending for Next 5 Years: Map to be attached once available. As of the development of this capital request our Phase 8 improvements (focussed in subbasins 11&13)are out to bid. Basis for Cost Projections: Cost projections are based on recent contracted costs from Phase 6 and Phase 7 improvements Stakeholders: All residents with sanitary sewer in Lexington. Operating Budget Impact: These capital investments prevent system malfunctions and reduce the measured flows through the MWRA meter. Additionally,they reduce the likelihood of catastrophic failure of a sewer system resulting in emergency repairs. Project may be eligible for MWRA grant loan program if funding is available. The current program MWRA funding phase has strictly a loan component with no grant. Early indications are that the next allocated phase may again contain grant funding. The Department remains current with using all available MWRA funds. Funding Source: Cash Capital,Bonding, Sewer, State Aid DPW-Page 5 Printed November 24, 2021 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2015/15A $ 1120000 $ 1,198,400 $ 100 $ $ 2016/12A $ 1100000 $ 986,938 $ 13M62 $ $ 2017/14A $ 1,000,000 $ 9691632 $ 30,368 $ $ 2018/18A $ 1,000,000 $ 1001000 $ $ $ 2019/18A $ 1,000,000 $ 6201100 $ 379,900 $ $ 2020/14A $ 1,000,000 $ 3261888 $ 3751968 $ 2971144 $ 2021/14A $ 1,000,000 $ $ $ 1,000,000 $ Totals $ 79200,000 $ 59101,958 $ 800,898 $ 1497J44 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer $ 168,300 $ 171 fi70 $ 175,100 $ 1781601 $ 182,173 Construction $ 851,700 $ 868,734 $ 886,110 $ 903,830 $ 921 N7 Equipment Contingency Totals $ 1102000 $ 15040,404 $ 1 M61,210 $ 110821431 $ 111041080 CPA Amount $ $ $ $ $ DPW-Page 6 Printed November 24, 2021 Town of Lexington - FY2023-2 7 Capital Program Investment Program Name: Water Distribution System Improvements Date: 9-21-20 Program ID: 6101 Department: Department of Public Works Revised: 9-17-21 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2023 - $2,200,000. This is an annual program for replacement of unlined, inadequate, aged and breaking water main and deteriorated service connections as well as the elimination of dead ends in water mains. We have completed a hydraulic model for the entire distribution network along with an asset management plan. The requested funding will allow for us to continue the implementation of the recommended replacements as we continue to eliminate unlined water mains in town and also perform replacements of lines with high break rates and high criticality and consequence of failure. Additionally the town owns two water tanks that have various capital needs including painting,ring wall repair, and bolt repair. Goals of Capital Program: The model identifies areas of vulnerability,water aging,and those areas with low volumes and pressures. Additionally evaluation of the town water break history and its relation to pipe type and age have been identified. This funding will allow us to continue with a proactive approach to replacing our aging water infrastructure. The funding beginning in FY2020 accounts for annual replacement of 1%of our water main as recommended in the recently completed asset management plan. Impact if Not Maintained: Poor water drinking water quality for some users. Increased emergency response costs to repair breaks. Possible restriction of flow volume which will hamper fire-fighting effort and create low pressure issues for users. Major Spending over Past 5 Years: Water Main was recently replaced on Vaille Ave, Hartwell Ave,Eldred Street, a portion of Peacock Farm Road and White Pine Lane. Additionally a sustaining valve was installed on Grove Street to ensure proper pressures are maintained. Work Currently Underway: There are several areas that are in various stages of design and survey that are in need of new water main.. Additionally we have completed and submitted an EPA required risk and resiliency study(this is a new requirement for all water utilities). Planned Spending for Next 5 Years: We are anticipating water main replacements in the Parker Road neighborhood,Vine Street,Hayden Ave,Marshall Road and Lowell Street from Maple Street to and including Summer Street. A booster pump is planned for the low- pressure area along Fairfield Street. Additionally phase 1 of the water tank replacement study has begun and is a critical step toward tank replacement. Tank replacement is likely within the next 5 years. The existing funding was intended to be coupled with an MWRA project on Lowell Street that would allow the town 16"water main to be replaced at the same time as MWRA's 24"main installation to minimize neighborhood disruption. Unfortunately MWRA backed away from that coupled project so we intend to perform the 16"water main contract immediately following the MWRA project so that it can be completed in advance of roadway resurfacing. Basis for Cost Projections: The cost projections are based on the Water System Asset Management plan and the recommended replacement program. Stakeholders: Water Users in Lexington-better pressure and quality DPW-Page 7 Printed November 24, 2021 Operating Budget Impact: Fewer water line breaks will lead to less emergency construction funds. In addition,newer water infrastructure means less loss due to leakage. Part of funding may be eligible for the MWRA interest free loan program. Funding Source: Cash Capital,Bonding,Water Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2015/14 $ 90000 $ 864,387 $ 31,189 $ 4,424 $ 2015 STM/4 $ 2150000 $ 2,465,781 $ 341219 $ $ 2017/13 $ 1,000,000 $ 969,139 $ 3001 $ $ 2018/17 $ 110001000 $ 9791433 $ 201567 $ $ 2019/17 $ 2120000 $ 112741425 $ 184,167 $ 7411408 $ 2020/13 $ 2920000 $ $ $ 2,2001000 $ 2021/13A $ 1111000 $ $ $ 1,1101000 $ Totals $ 10,910,000 $ 69553,165 $ 301,003 $ 4,055,832 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer $ 22000 $ 2241400 $ 2281900 $ 2331470 $ 2381140 Construction $ 1,98000 $ 2,019,600 $ 20000 $ 2,101,200 $ 2,143,220 Equipment Contingency Totals $ 2120000 $ 2,24400 $ 21288,900 $ 2,334,670 $ 2,381,360 CPA Amount $ $ $ $ $ DPW-Page 8 Printed November 24, 2021 Town of Lexington - FY2023-2 7 Capital Program Investment Program Name: Hydrant Replacement Program Date: 9/23/2020 Program ID: 6102 Department: Department of Public Works Revised: 9/24/2021 Submitted by: David Pavlik Phone: 781-274-8356 Email: dpavlikglexingtonma.gov Description of Capital Program: FY2023 - $15000($75,000 funded from the Water Enterprise Fund and$75,000 funded from the Tax Levy). The Town of Lexington has 1,747 fire hydrants in its fire protection system. Faulty hydrants need to be replaced annually to meet safety requirements. This is an ongoing replacement program designed to maintain the integrity of the fire protection system throughout town. A list of hydrants needing replacement each year is generated during the annual inspection and flushing of hydrants by the Water Department and the Fire Department. Based on discussions between the Water Department and the Fire Department,the target goal is to replace approximately 60 hydrants per year. With a replacement cost of approximately$2,500 per hydrant(labor is currently provided by in-house staff and is covered in the operating budget),the capital request will ensure the continued operability of the fire protection system. Goals of Capital Program: For the safety of the buildings and infrastructure of Lexington,preservation of residences,and to comply with Fire Department safety requirements. Impact if Not Maintained: Diminished firefighting capacity resulting in property damage and possible loss of life. Major Spending over Past 5 Years: 325 hydrants replaced over the last 5 years Work Currently Underway: To date a total of 57 hydrants have been replaced and 12 have been repaired as of June 2021. Planned Spending for Next 5 Years: same annual request Basis for Cost Projections: hydrant bid, associated parts, fill material Stakeholders: Lexington residents. Operating Budget Impact: Upgrading older fire hydrants with more efficient hydrants to better comply with standards set by the National Fire Protection Association. Funding Source: Cash Capital,Water DPW-Page 9 Printed November 24, 2021 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2017/12F $ 15000 $ 15000 $ $ $ 2018/16A $ 15000 $ 15000 $ $ $ 2019/16A $ 15000 $ 152,699 $ 8,955 $ (11,654) $ 2020/12C $ 15000 $ 31900 $ 15,098 $ 1311002 $ 2021/12I $ 15000 $ $ $ 1501000 $ Totals $ 750,000 $ 456,599 $ 249053 $ 269,348 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Design/Engineer Construction Equipment $ 15000 $ 15000 $ 15000 $ 15000 $ 150,000 Contingency Totals $ 15000 $ 15000 $ 15000 $ 15000 $ 15000 CPA Amount $ $ $ $ $ DPW-Page 10 Printed November 24, 2021 Town of Lexington - FY2O23-2 7 Capital Improvement Project Project Name: Water Tower(s)replacement Date: 10-13-20 Project ID: DPW-23-12 Department: Department of Public Works Revised: 11-19-21 Submitted by: John Livsey Phone: 781-274-8300 Email: jlivsey@lexingtonma.gov Description of Project: FY2023 - $ . The Town of Lexington owns two water tanks located on Morgan Hill. The smaller tank is a bolted steel tank with a volume of 1 Million Gallons(MG) and was constructed in 1933. The larger tank is a bolted steel tank with a volume of 2.24 MG and was constructed in 1950. The funding requested in FY2025 will be used to design the replacement of the water tank(s). The FY2026 funding will be used toward the construction and construction management for the tank(s)replacement. This requested amount may adjust as we proceed with the evaluation and design and have a better understanding of the type of tank(s),number of tank(s) and other detail gathered during the evaluation. Additional restrictions are the ability to stage and construct on the same parcel and an exorbitant amount of private telecommunications hardware that is currently housed on the water towers. These will both have significant impacts on methods, location and cost to construct. Justification/Benefit: An analysis of both tanks was performed in 2018 at different times and identified numerous significant improvements and repairs that include recoating of both tanks on the interior and exterior,replacing and adding anchor bolts that secure the tank,upgrading to meet current code for both wind and seismic requirements and performing foundation and ring wall repairs amongst other more minor improvements. The cost of these items is substantial and the expected useful life of a tank is approximately 75 years. This puts the smaller tank beyond its useful life and the larger tank nearing its useful life. We had been recommending tank replacement,however there are a number of complications with this intent as well as significant cost increases based on these complications as well as cost increases for similar projects. Based on this we are reevaluating to determine the most appropriate solution moving forward. Impact if Not Completed: Doing nothing is not an alternative. At a minimum the repairs noted above need to be performed in the short term to extend the life and minimize the risk of tank failure. Timeframe: FY2023-27 Replacement Frequency: The life span of a water tank is approximately 75 years. During this life-cycle maintenance,repairs,recoating, etc. is to be expected. Basis for Cost Projections: The cost projections are based on Tanks that have been recently replaced in other towns. The siting and phasing evaluation will provide detail as to the possible tank types,tank siting and the advantages and disadvantages of a single tank versus multiple tanks. This information will allow for a refinement of the cost estimates. Stakeholders: The stakeholders include the Lexington water users, direct abutters,to the tank site and the MWRA. Operating Budget Impact: There is an operating expense to owning and maintaining the tanks. We do not anticipate any impacts to the operating budget once tanks are replaced. Funding Source: Water and possibly MWRA state aid loans DPW-Page 11 Printed November 24, 2021 Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2021/13B Water Tower Replacement Design $ 30000 $ $ $ 30000 $ Totals $ 300,000 $ $ $ 300,000 $ *Data current as of November 23,2021. Funding Request: FY2023 FY2024 FY2025 FY2026 FY2027 Site Acquisition $ L30000 Design/Engineer $ 57500 Project Management $ 52500 Construction $ 80000 Equipment Contingency $ 281,250 $ 1,278,750 Totals $ $ $ 291569250 $ 998039750 $ CPA Amount $ $ $ $ $ DPW-Page 12 Printed November 24, 2021