HomeMy WebLinkAbout2021-10-06-SBFRC-min RECEIVED
Ad Hoc Stone Building Feasibility/Reuse Committee 2021 29 IIMov, 159 Ipii7'i
Town of Lexington, MA TOWN CLERK
LEXINGTON MA
Wednesday October 6, 20217:30 AM
MINUTES
Attending: Cristina Burwell,Jeff Howry, Mark Manasas, Meg Muckenhoupt (Appropriations Comm.
Liaison), Melinda Nasardinov, Paul Smyke (left 8:15), Carolyn Goldstein, Lester Savage
**Absent: Jacelyn Anderson , Anne Grady, Claire Feingold Thoryn (Cary Library Trustees Liaison),
Doug Lucente (Select Board Liaison)
Guests: Elaine Ashton
Recording Secretary: Cristina Burwell
The meeting began shortly after 7:30 with an online Roll Call & Reading of Statement on Use of
Virtual Meetings.
Minutes for 9/23 were approved unanimously, as motioned by Paul, and seconded by Les.
There were no public comments, and the meeting began with a report on the first focus group -
intercultural programming. The event was recorded by LexMedia and can be found on their
,irn„Q e ir..:narn, ' channel by searching Stone Building. Mark noted that, in summary, there was
broad interest in the concept at large but that it will take a champion to make it happen. The
time was spent putting out the concept so that attendees could take information back to their
groups to discuss possible ways they might make use of the Stone Building space for
intercultural programming. The intent was also sharing what we have heard such that
attendees could weigh in to its accuracy. Mark indicated that we could likely expect to get
feedback from stakeholder groups within three weeks.
It was suggested (after stating that no one identified any fundraising capacity or how they
operate) that we should be asking specific questions about programming and space/uses
through targeted conversations now.
Carolyn updated the group that we had sent out a DoodlePoll to interested parties and
identified stakeholders regarding gathering a history/museum focus group. It looks like that
time will be either October 20/21 at 7:00 - 8:30. Next activities will be to develop a slide
deck and a set of questions (similar to the above focus group). Carolyn asked for help to get
the word out through our regular channels via the Town Information Officer.
1
Jeff reported that he met with [Jeff Gancy] regarding the Circuit Rider and will be sending the
committee a summary document. At this time he also presented an illustration of the timber
structure of the building, and discussed the importance of reconstructing the ell.
It was noted that the final report was to be presented to the Select Board in September. Jeff
mentioned that he was drafting a letter to the Select Board. It was brought up that we need
to communicate (in bullet points) what we are expecting to deliver as a final report and check
that it is in alignment with what the Select Board is expecting.
The committee further discussed our timeline. It was noted that there is some concern with
an end-of-calendar-year deadline given where we are and what we need to complete.
Similarly, views were expressed that we need to wrap up the committee's work sooner rather
than later to get money flowing to the building as fast as possible. In this vein, the final
report might not be a concrete recommendation so much as "this is what we are hearing, here
are some potential roads ahead, and here is how we might move forward". It was suggested
that this sort of conclusion might have the report end with a section of open questions.
Cristina presented a new table of contents for the final report. The design is meant to align
with our current research, identify gaps in information (such as in providing more case studies
of similar structures' reuse designs) and streamline the information for the reader (see
attached).
Mark asked the committee to look at the TOC and identify what sections they might author. It
was also requested that as homework we all look at places that might be part of our Case
Studies for related buildings' business models.
The meeting was adjourned at 8:46, with unanimous approval - motioned by Carolyn and
seconded by Melinda.
**Secretary's Note: Multiple members were wrongfooted by the time/date change, and
Select Board Liaison had conflicting SB meeting
MEETING ATTACHMENTS:
1. Focus group slide deck (Intercultural programming)
2. ,U:::,,ii„irn, „u,,,,,,,U�, ,1 !C; ,,,,,,,,
2