Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2016-02-22-BOS-Packet-released
SELEC T MEN'S MEETING Mo nday, F eb ruary 22, 2016 Selec tmen Meeting Room 6:00 PM AGENDA PUBLIC COMMENTS Pub lic c o mments are allo wed fo r up to 10 minutes at the b eginning of eac h meeting. Eac h s p eaker is limited to 3 minutes for comment. Memb ers of the Board will neither c o mment no r respond , o ther than to as k q ues tions of clarific ation. Speakers are encouraged to notify the Selec tmen's Offic e at 781-698-4580 if they wis h to s peak during pub lic comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS 1.Res pons e to e-mail regarding p ub lic c omment TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1.G reenways Corridor Committee - ACR OSS Lexingto n: Acc o mplis hments to Date (10 min.) 6:00 PM 2.Vote to Transfer Busa Property to LexHAB (5 min.)6:10 PM 3.Approve S ale of Bo nds and Notes (5 min.)6:15 PM 4.Approve Zero Interest Sewer Lo an fro m the MWRA (5 min.)6:20 PM 5.Vote the FY2017 Recommend ed Budget and Financ ing Plan (5 min.)6:25 PM 6.Dis c us s Debt Exc lusion Date and Ques tions (15 min.)6:30 PM 7.Review Draft P o licy for Complete Streets (15 min.)6:45 PM 8.Review Proposed Charge fo r Center Streetsc ap e Des ign Review Ad Ho c Committee (10 min.) 7:00 PM 9.Artic le Pos itio ns/Presentatio ns Need ed (10 min.)7:10 PM 10.Adjourn to Town Meeting If time is available items b elo w may be cons id ered before the Spec ial To wn Meeting. 11.Approve P atriots ’ Day Events (5 min.) 12.Approve and S ign Eagle Congratulation Letter for Daniel Eckler (5 min.) 13.Selec tmen Co mmittee Res ignatio n - Arts Co uncil (5 min.) 14.Approve C o mmo n Victualler Lic ens e for Tres Petite Creperie (5 min.) CONSENT AGENDA 1.Adjus tments and Commitments o f Water & S ewer Charges 2.Vote to Layout Victo ry Gard en Way as as To wn Way EXECUTIVE SESSION 1.Exemp tion 6: P urc hase o f Land-20 P elham Road ADJOURN 1.Approximate Ad jo urn Time 9:30 PM The next meeting of the Board o f Selec tmen is s ched uled fo r Mond ay, F eb ruary 29, 2016, at 7:00 p .m. in the S electmen Meeting Room, 1625 Mas sac hus etts Avenue. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and subject to change. AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Response to e-mail regarding public comment PRESENTER: Jo e Pato ITEM NUMBER: SUMMARY: Respons e to e-mail regard ing pub lic comment at F eb ruary 1, 2016 Board of Selec tmen Meeting SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 ATTACHMENTS: Des crip tion Typ e Email Res pons e Exhibit R esponsetoe-mail 1 14February2016 Respon se toe-m ailregardin gpublic com m en t atFebruary 1,2016B oard ofSelectm en M eetin g xxxxxxx, Thank you for message expressing concern about the opportunity for the public to comment on the Center Streetscape project. You raise a concern that the Board should not discuss the substance of the topic if it isn't taking public comment. The Board is required by the Open Meeting Law to discuss matters under its jurisdiction only in open meetings. It is only during these meetings that the Board can explore issues around these topics. We have received comments from about 1500 individuals – some via petitions, some via e-mail, some at public hearings, some at various Board meetings, and some through direct contact with individual members of the Board. It is our responsibility to absorb these concerns from residents, but at some point we need the opportunity to discuss how to proceed amongst ourselves (with the public watching). All members of the Board properly explored questions and expressed opinions about the project at the February 1 Board meeting. The Board has held numerous meetings on this project over the past year including 2 major public hearings devoted to the project. The last of these hearings was held on January 12 and the public notice for that meeting indicated that the Board would continue to take comments until January 25 at which time the Board intended to deliberate and make decisions. The January 25 meeting was posted with the notation that the Board did not expect to take public comment. In addition to the January 12 hearing, the public has had opportunity to offer comment at several recent meetings of the Board where an agenda item regarding the Center Streetscape was considered. These meetings occurred on January 4, December 21, and November 30. At the Board's meeting of January 25, when we intended to come to a conclusion about what to bring to Town Meeting, a question arose about cost estimates for placing utilities underground and the Board chose to continue its deliberations at a subsequent meeting. In deference to Mr. Kelley who was scheduled to be out of town, the vote on the project was deferred to February 8. The Meeting on February 1 was an opportunity for the Board to make sure that all the questions and processes needed to come to a vote on February 8 were in place. Several residents contacted me to confirm their expectation that there would be no public comment on February 1, given that the February 1 meeting was a continuation of the discussion from January 25 which had been identified as not open to public comment. I confirmed their expectation and told them the Board would be deliberating amongst themselves. As a result a number of individuals did not attend and followed the meeting via broadcast services. Allowing public comment at the February 1 meeting would have been unfair to these residents, both supporters and opponents of the project, who had contacted me in advance and chose not to attend because I told them we would not be taking comment. JoeP ato ChairmanBoardofS electmen 1625M assachusettsAvenue Lexington,M A 02420 781 325-8631 (When writing or responding please understand that the Secretary of State has determined that emails are a public record and, therefore, maynot be kept confidential.) R esponsetoe-mail 2 14February2016 -----O riginalM essage----- From:xxxxxxxxxxxxxxxxxxxxxxx S ent:M onday,February08,20163:56P M T o:selectmen's S ubject:February1,2016agendaitem:CenterS treetscapeQ uestions BoardofS electmen: IjustwantedtocommentonthehandlingoftheFebruary1,2016agenda item:CenterS treetscapeQ uestions.Iagreewiththegentlemanfrom HighlandAvethat complainedthattherewasnowayofknowingwhichagendaitemstheBoardofS electmenwill takecitizencommentsonandwhichonestheywillnot.Furthermore,itseemedquite disingenuousandhypocriticalfortheboardnottoallow citizencommentsonthisagendaitem, butatthesametimeallow personalopinioncommentsfrom S electmenP atoandCohen! xxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxx Lexington AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Greenways Corridor Committee - ACROSS Lexington: Accomplishments to Date (10 min.) PRESENTER: Keith Ohmart, Chair, Greenways Co rrid o r Committee ITEM NUMBER: I.1 SUMMARY: Mr. Ohmart will be at your meeting to provide a brief update of acc o mp lis hments to date and look ahead at future p lans. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 6:00 PM ATTACHMENTS: Des crip tion Typ e ACROSS Lexington Trail Marking Backup Material Greenways Corridor Committee Report Backup Material ACROSS Lexington Brochure Map Pres entation ACROSS Lexington Planning Map Pres entation Greenways Corridor Committee ACROSS Lexington: The Rick Abrams Memorial Trail Network Report to the Board of Selectmen Accomplishments to Date February 2015 Route Completions – 5 ½ loops (Routes A-F) totaling approximately 20 miles Created Connections to: 11 Conservation Properties: Whipple Hill Upper Vine Brook Cataldo Reservation Cotton Farm Dunback Meadow Lower Vine Brook Willards Woods Chiesa Farm Parker Meadow Meagherville Poor Farm 7 Recreation/Other Open Space Properties: LHS/Center Recreation Complex Lincoln Park Old Res Freemont Play Area Arlington’s Great Meadow Arlington Res Minuteman National Historical Park 4 Schools: Lexington High School Diamond Middle School Bridge Elementary School Clarke Middle School Community Connections: Town Center Cary Memorial Library LexFarm Minuteman Commuter Bikeway Promotional Efforts: • Distributed 12,000 map brochures in 2015 including 4,000 through the Lexington Public School Backpack program • Route map app covering Routes A-D available online Future Plans: • Up to 10 additional routes totaling approximately an additional 25 miles • Goal of having a route within .5 miles of every house in Lexington ARLINGTONWINCHESTER BURLINGTON WOBURN "B "B "A "A "C "D "F "E "E "BE "E "AE "D "B "AB "C "CD "A WILLARD'S WO ODS WHIPPLE HILL DUNBACK MEADO W LINCOLN PARK TOP HET SWAMP HAY DEN WO ODS PAINT MINE JUNIPE R HILL NO RTH STRE ET WILSON FARM KATAHDIN WO ODS SHAKER GLEN POO R FARM CHIESA FARM CRANBERRY HILL TOWER PARK WE ST FARM WRIGHT FARM ADAMS PARK PARKER MEADO W MARVIN PARK BASKIN PARK MIT ARLINGTO N'S GREAT ME ADOWS BELMO NT COUNTRY CLUB CAMBRIDGE RE SERVOIR LE XINGTO N GO LF CLUB TOWN COMPOST FACILITY PINE ME ADOWS GOLF WALNUT STRE ET MET STATE WESTVIEW CEMETERY FIVE FIELDS LEXING TON HIGH SCHOOL BE AVER BROOK NO RTH (LOT 1) DIAMOND MIDDLE SCHOOL SIMONDS BROO K IDYLWILDE SUTHERLAND PARK/WOODS SIMO ND'S BROOK/LUCKY P ENNY CLARKE MIDDLE SCHOOL CATALDO-HARTWELL MINUTE MAN NATIONAL HISTORIC PARK BRIDGE ELEMENTARY SCHOOL STATE LAND STO NE ME ADOW GOLF WOOD STREET UP PER VINE BRO OK HAY DEN RECREATION CE NTRE LE XFARM WALTHAM SREET FARM LO WER VINE BROOK JUSTIN/BERNARD HENNESSY FIELD FREEMONT STREET PLAY SITE TURNING MILL POND MINUTE MAN REGIONAL HIGH SCHO OL HASTINGS ELEMENTARY SCHO OL FRANKLIN PARK BOWMAN ELEMENTARY SCHO OL MUNROE CEMETERY ESTABROOK ELEMENTARY SCHOOL DAISY WILSON ME ADOW HARRING TON ELEMENTARY SCHO OL MAS SPORT FISKE ELEMENTARY SCHOOL JOYCE MILLER'S MEADO W BUTTERFIE LD CO NSERVATION AREA BRO WN HOMESTEAD CO TTON FARM KINNEEN'S PARK BROOKHAVEN FIVE FIELDS OPEN SPACE CATALDO RE SERVATION BOWMAN PARK HASTINGS PARK ORCHARD LANE JUSTIN PARK BLOS SOM PARK GRANNY POND RANGE WAY BATTLE GREEN PEACOCK FARM ASSOCIATIO N MASSACHUSETTS NATIONAL GUARD JOURNEY'S E ND OP EN S PACE BE LFRY HILL POWERLINE (KATAHDIN WOO DS) LEXING TON PARK OPEN SPACE PHEASANT BRO OK POND OLD SMITH FARM OPEN SPACE MOON HILL OPEN SPACE GRANG ER POND SICKLE BRO OK OLD BURYING GROUND LIBERTY HE IG HTS HO BBS BROOK (CAMBRIDGE RES ERVOIR) MARVIN S TREET CAMBRIDGE/CO NCORD WOOD STREET - FISKE HILL RINDGE PARK MARVIN S TREET/BEDFORD LINE BELMO NT COUNTRY CLUB PROPE RTY ROBBINS CEMETERY SIMOND'S BROO K/RANGEWAY ESTABROOK SCHOOL ACCESS PEACOCK FARM ROAD GARFIELD PARKMEAGHERVILLE INHO LDING ARLING TON RESERVOIR OLD RESERVOIR TRAI LLOWELL STREET YANKEE DIVISION HIGHWAY MASSA CHUSETTS AVENUEMINUTEMAN C O M M U T E R B IK E W A Y C O N C O R D AV E N U EMARRETT ROADCONCORD HIGHWAYWALTHAM STREET LINCOLN STREETG R O V E S T R E E T WOBURN STREETBEDFORD STREET W O O D S T R E E THARTWELL AVENUEEAST STREETGRANT STREETWORTHEN ROADADAMS STREETMAPLE STREETNORTH STREET REE D S TR EE T PLEASANT STREETSPRI NG STREETH A Y D E N A V E N U EHIL L S T R E E T HANCOCK STREET S H A D E S T R E E T KENDALL ROADFOLLEN ROADBURLINGTON STREETMERIAM STREETBLAKE ROAD TURNING MILL ROAD PHILIP ROADTYLER ROADV A L L E Y R O A D B OW S T RE E T W INCHESTER DRIVESIMONDS ROADMIDDLE STREETFISKE ROAD LOCUST AVENUELOCKE LANE PERCY ROADVAILLE AVENUEWALNUT STREET A L L E N S T R E E T WATERTOWN STREET WINTER STR E ET OUTLOOK DRIVESCHOOL STREET BRYANT ROADHATHAWAY ROAD ELDRED STREETLILLIAN ROADLACONIA STREET DEMAR ROAD T U F T S R O A D ELIOT ROADT A F T A V E N U E OXBOW ROAD VINE STREETPARK DRIVEBERTWELL ROAD CARY AVENUEOAK STREET DOUGLAS ROAD WESTVIEW STREETGLEASON ROAD WINTHROP ROADBUCKMAN DRIVE PAUL REVERE ROADSOLOMON PIERCE ROAD R ID G E R O A D SHIRE WAY BRIDGE STREETLEDGELAWN AVENUEF O R E S T S T R E E T HAYES LANE C LIF F E A V E N U E BLOSSOMCREST ROADTHOREAU ROADREVERE STREETFAIRLAWN LANEWILLIAMS ROADMUNROE ROADLIBERTY AVENUEHARDING ROAD WARD STREETVOLUNTEER WAYTOWER ROADSADDLE CLUB ROADE M E R S O N R O A D DEWEY ROAD H O L M ES R O AD ROBBINS ROAD MA G UIRE ROAD JUSTIN STREET HAYES AVENUES U M M E R S T R EE TCARRIAGE DRIVEBARBER R Y RO ADROBINSON ROAD CHILDS ROADRAMP-RT 2 WB TO RT 95 NB PELHAM ROADBU R R O U GH S R O AD COOKE ROAD WOODLAND ROAD WEBB STREET MI D D LE B Y R O AD DEXTER ROAD HIGHLAND AVENUE D A N E R O A D WACHUSETT DRIVEAIRP ORT ROA D BRENT ROADT O D D R O A D WRIGHT STREETWYMAN ROADFULTON ROADFAI RBANKS ROADH U D S O N R O A DCOLONY ROADGRENIER STREET ASBURY STREET WORTHEN ROAD EAST WOODCLI FFE ROADBUTTERFIELD ROADPHINNEY ROADINGLESIDE ROAD GREEN LANEYOUNG STREETWHEELER ROAD IVAN STREET BLOOMFIELD STREETGOULD ROADBASKIN ROADPARKER STREET OAKLAND STREETG R A S S L A N D S T R E E T FRONTAGE ROADDIANA LANE NORMANDY ROADNORTH HANCOCK STREETFERN STREETF L E T C H E R A V E N U E LORING ROAD BLUEBERRY LANEDIAMOND ROADPARTRIDGE ROADBAKER AVENUEBALFOUR STREETMOON HILL ROADMUZZEY STREETCHASE AVENUEAUGUSTUS ROADCIRCLE ROAD HASTINGS ROAD PATTERSON ROAD SUMMIT ROAD BLOSSO M STREETSLOCUM ROADYORK STREETREDCOAT LANEROSS ROAD DAWES ROADCEDAR STREET BROOKHAVENR I C H A R D R O A D RANGE WAY SKYVIEW ROADH IL L C R E S T A V E NUE APPLETREE LANE LOIS LANEPRESTON ROADDRUMME R B OY WA Y EARL STREET R A M P -R T 9 5 N B T O R T 2 A E B EAST EMERSON ROADBARTLETT AVENUEV IN E B R O O K R O A D F A R M C R E S T A V E N U EEATON ROADMASON STREETBATTLE GREEN ROADF IF E R LA N E WHITTIER ROAD MORELAND AVENUESANDERSON ROADFAI RLAND STREETDEERI NG AVENUECART PATH LANEC R OSBY R OA DBATES ROADEWELL AVENUE TARBELL AVENUEBOWSER ROADPATRIOTS DRIVE FOSTER ROAD EASTERN AVEN U ELAW RENCE LANEPEACHTREE ROADCOACH ROAD FESSENDEN WAYPI NEKNOLL ROADALBER M ARLE AVENUE S C O T T R O A D WILS O N R O A D CARVI LLE AVENUEPIPER ROADM INUTE M AN VOC. TECH. SCHOO LRAMP-RT 3 SB TO RT 95 SBANGIER ROADP A G E R O A D DUDLEY ROADSOMERSET RO ADTAVERN LANE JOHN POULTER ROADPROSPECT HILL ROADJAMES STREETG R A P E V IN E A V E N U E ROLFE ROAD WELCH ROADHOLTON ROADF A IR O A K S D R IV E MILK STREET MILLBROOK ROAD HADLEY ROAD NORTH EMERSON ROADB U R N H A M R O A D WOODPARK CI RCLEINTERSTATE 95 NB CD ROAD HUT CHI NS ON ROA DDAVIS ROAD LANTERN LANE LONGFELLOW ROAD R AM P-H AYD EN AVEN U EB R A N D O N S T R E E T DOWNING RO AD SMITH AVENUE MY RNA ROA D ELLISON ROADCALVIN STREETF O RBES R O AD MARLBORO ROADSTIMSON AVENUECAROL LANELEXINGTON AVENUE MARSHALL ROAD R A M P -R T 9 5 N B T O R T 2 E B S Y L VI A S T R E E T G L E N R O A D KAT AH D I N D R IV E E D IS O N W A Y RAMP-RT 2 WB TO WALTHAM STSUTHERLAND ROADLARCHMONT LANEJEAN ROAD WIN ST O N R O A D P H E A S ANT L A NEA L C O T T R O A D FR A N K LIN R O A D IDYLW ILDE ROADBICENTENNIAL DRIVEKIMBALL ROADBENJAMIN ROADWARREN STREET CARNEGIE PLACE HAYWARD AVENUEFR OST R O AD IVY LANE LAKE STREETTIDD CIRCLEH IL L T O P A V E N U E RAMP-PLEASANT ST TO RT 2 W BSUZANNE ROADMINOLA ROAD ELENA ROADLEXINGTON DPWPADDOCK LANESCOTLAND ROAD HASKELL STREETJO H N B E N S O N R O A D WHITE PINE LANEBERWICK ROADMWRA WATER TANKS H E RID A N S T R E E T HUNT ROADMAIN CAMPUS DRIVE AUDUBON ROAD NICKERSON ROAD S TAG E C O A C H R O A D H A R T W E LL P L A C E CUTLER FARM ROADUT I CA S T R E E T CENTRE STREETO A K MO N T C I R C L E CHERRY STREETBRO OK W OO D ROA D BRIDLE PATHHAWTHORNE ROAD NOWERS ROAD V IL L A G E C IR C L E COLUMBUS STREETMARTINGALE ROAD R A M P -R T 2 E B T O P L E A S A N T S THAMBLEN STREETB R IG H A M RO ADGRAHAM ROADDEE STREETRAMP-CONCORD AVE TO RT 2 EBJUNIPER PLACETRICORNE ROADDUNHAM STREETSTRATHA M R O AD A B B O T T R O A D ORCHARD L ANEMALT LANE M A U R E E N R O A D H AN C O C K AV EN U E KIT S O N P A R K D RIV E SPENCER STREET BROOKSIDE AVENUEGREELEY VI LLAGEPLYMOUTH ROAD WESTON STREETDI EHL ROADES SE X STRE E T GIBSON ROADCHURCHILL LANE OLD SHADE STREET HAMPTON ROADPLAINFIELD STREETCONESTOGA ROADSTEDMAN ROADCOTTAGE STREETCHADBOURNE ROADCUSHING STREET BRIGGS ROADLAWN AVENUE DANIELS STREET G R A N T P LA C E DOVER LANE APRI L LANER O Y AL C IR C LESEDGE ROADCARL ROADPATRICK LOOPCARMEL CIRCLE MOHA WK DRI VEBOULDER ROADHAZEL ROAD LOTHROP CIRCLEPORTER LANE R Y D E R L A N E CURVE STREET SEABORN PLACE CRAWFORD ROAD DENVER STREETMILITIA DRIVE C L Y D E P L A C EGRIMES ROADPRIVATE WAYWHI TMAN CI RCLEG O LD EN AVENUEMARVIN STREET C LE LL A N D R O A D LEELAND TERRACE S T E A R N S R O A DJEFFREY TERRACEMYRTLE STREETOX F ORD S T R E E T B E L F R Y T E RRA CE STO NEW ALL ROADGOODWIN ROADCURRIER COURTTRAILI N T E R S T A T E 9 5 N B C D R O A DMASSACHUSETTS AVENUEC O N C O R D H I G H W A YFIFER LANEYANKEE DIVISION HIGHWAY CONCORD HIGHWAYMinuteman Commuter Bikeway 0 0.5 10.1 0.2 0.3 0.4 Mile ")WC lLEGEND ACROSS Minuteman Commuter Bikeway Trail on Other Land Trail on Conservation Land StreetOpen Space Agricultural Other Municipality Lexington Conservation Lexington Other Private Lexington Recreation / School AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Vote to Transfer Busa Property to LexHAB (5 min.) PRESENTER: Carl F. Valente, Town Manager ITEM NUMBER: I.2 SUMMARY: The p urpose of this agenda item is for the Bo ard of Selec tmen to transfer the c us tody and c o ntro l of ap p ro ximately 20,000 s q uare o f the Busa Farm property to LexHab, for the c ons tructio n o f c o mmunity hous ing units . SUGGESTED MOTION: S ee attached recommen d ed vote of th e Board of Selectmen FOLLOW-UP: Town Manager will complete and sign related c lo s ing doc uments. DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 6:10 PM ATTACHMENTS: Des crip tion Typ e Vote of Board of Selectmen Exhibit Quit Claim Deed Exhibit {A0320489.1 } RECORD OF VOTE OF THE LEXINGTON BOARD OF SELECTMEN February 22, 2016 At a duly called public meeting of the Lexington Board of Selectmen on February 22, 2016, the Board voted as follows with respect to that certain land containing approximately 20,198 square feet and shown as “2A” on that certain plan entitled “Lowell Street, Lexington, Massachusetts, Assessor’s Map 20/Parcel 38 Subdivision Plan of Land Approval Not Required”, prepared by GCG Associates, Inc., dated February 5, 2014 and recorded with the Middlesex South District Registry of Deeds as Plan 108 of 2015 (the “Property”), which is a portion of the land described in a deed to the Town of Lexington recorded with the Middlesex South Registry District of the Land Court as Document No. 1519938, noted on Certificate of Title 245508 and filed in Book 1378, Page 43 (see also Order of the Land Court to Withdraw from Registration dated July 17, 2014 and filed with the Middlesex South Registry District of the Land Court as Document No. 1676321, noted on Certificate of Title No. 245506 and recorded with said Registry of Deeds at Book 63955, Page 12 to authorize the Town Manager to take all actions on behalf of the Town that are reasonably necessary, in the judgment of the Town Manager, to complete the transfer of the custody and control of the Property to the Lexington Housing Assistance Board, Inc., including without limitation delivering closing funds and signing deeds, closing forms, closing documents, and settlement statements. TOWN OF LEXINGTON BOARD OF SELECTMEN ______________________________ _____________________________ Joseph N. Pato, Chairman Michelle L. Ciccolo ______________________________ _____________________________ Peter C. J. Kelley Suzanne E. Barry ______________________________ Norman P. Cohen {A0338716.5 } QUITCLAIM DEED The TOWN OF LEXINGTON, a Massachusetts municipal corporation, acting by and through its Board of Selectmen, having a mailing address of 1625 Massachusetts Avenue, Lexington, Middlesex County, Massachusetts 02420, for consideration paid and in full consideration of One ($1.00) Dollar, grants to the LEXINGTON HOUSING ASSISTANCE BOARD, INC. a municipal corporation of the Town of Lexington established by an act of the Legislature as a nonprofit housing corporation for said Town, having a mailing address of 1620 Massachusetts Avenue, Suite 4, Lexington, Middlesex County, Massachusetts, for affordable housing purposes, with quitclaim covenants, the land in Lexington, Massachusetts shown as “ Parcel 2A” on that certain plan entitled “Lowell Street, Lexington, Massachusetts, Assessor’s Map 20/Parcel 38 Subdivision Plan of Land Approval Not Required” (the “Plan”), prepared by GCG Associates, Inc., dated February 5, 2014 and recorded with the Middlesex South District Registry of Deeds as Plan 108 of 2015 (the “Premises”). Containing 20,198 square feet, more or less, as shown on said Plan. The Premises are conveyed subject to and with the benefit of restrictions, easements, covenants and agreements of record, if any, insofar as the same are now in force and applicable. No Massachusetts documentary stamps are affixed hereto as the consideration is such that none are required by law. The undersigned constitute a majority of the Town of Lexington Board of Selectmen. Property Location: Parcel 2A, Lowell Street, Lexington, Massachusetts {A0338716.5 } 2 For grantor’s title, see deed to the Town of Lexington recorded with the Middlesex South Registry District of the Land Court as Document No. 1519938, noted on Certificate of Title 245506. See also Order of the Land Court to Withdraw from Registration dated July 17, 2014, filed with the Middlesex South Registry District of the Land Court as Document No. 1676321 and recorded with said Registry of Deeds at Book 63955, Page 12. [The remainder of this page is intentionally left blank.] {A0338716.5 } 3 EXECUTED under seal this ____ day of ___________________, 2016. BOARD OF SELECTMEN TOWN OF LEXINGTON _____________________________ Joseph N. Pato _____________________________ Peter C.J. Kelley _____________________________ Norman P. Cohen _____________________________ Michelle L. Ciccolo ______________________________ Suzanne E. Barry COMMONWEALTH OF MASSACHUSETTS COUNTY OF MIDDLESEX On this ____ day of __________________, 2016, before me, the undersigned notary public, personally appeared Joseph N. Pato, Peter C.J. Kelley, Norman P. Cohen, Michelle L. Ciccolo, and Suzanne E. Barry, Members of the Town of Lexington Board of Selectmen, proved to me through satisfactory evidence of identification, which was personal knowledge, to be the persons whose names are signed on the preceding document and acknowledged to me that they signed it voluntarily for its stated purpose as members of the Board of Selectmen for the Town of Lexington. ______________________________ Notary Public: My Commission Expires: {A0338716.5 } 4 ACCEPTANCE BY LEXINGTON HOUSING ASSISTANCE BOARD, INC. The Lexington Housing Assistance Board, Inc. hereby accepts the property and the terms of the deed to which this acceptance is attached. LEXINGTON HOUSING ASSISTANCE BOARD, INC. ______________________________ Robert J. Burbidge COMMONWEALTH OF MASSACHUSETTS COUNTY OF MIDDLESEX On this ____ day of __________________, 2016, before me, the undersigned notary public, personally appeared Robert J. Burbidge member of the Lexington Housing Assistance Board proved to me through satisfactory evidence of identification, which was personal knowledge, to be the persons whose names are signed on the preceding document and acknowledged to me that they signed it voluntarily for its stated purpose as member of the Lexington Housing Assistance Board, Inc. ______________________________ Notary Public: My Commission Expires: AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Sale of Bonds and Notes (5 min.) PRESENTER: Ro b Addelso n, As s is tant To wn Manager fo r Financ e ITEM NUMBER: I.3 SUMMARY: On February 17, 2016, the Town s o ld $10,383,000 o f general o b ligatio n bond s and three b o nd anticipation notes to taling $1,128,905. T he b o nd is s ue was c o mp ris ed of multip le purpos es s hown o n the attac hed page titled , Autho rizatio n o f the Bo nds and Use of Proc eed s . The no tes are for 3 purp o s es includ ing $634,000, $315,000 and $179,905 for the final phas es o f financ ing of the Cary Memorial Building renovation, Community Center renovatio n and Brid ge/Bo wman renovations , res p ectively. Mo o d y’s conduc ted a credit review o f the To wn in antic ip ation of the bond and note sales and affirmed the Town’s Aaa rating, the highest rating that c an be o b tained by a municipality. A c opy of that rating is attac hed . Nine bids were s ub mitted for the bond s . The b id s , b as ed on a calc ulatio n of the true interes t cost (TIC) - whic h takes into c o ns ideratio n the amount o f the is s ue, its term, coup o n rates and any p remium b id - ranged fro m a high of 1.24% to a lo w o f 1.05%. The low bidder was J.P. Morgan S ec urities A component of the lo w b id was a p remium payab le to the Town o f $1,119,595. $270,949, $29,651, and $723,594 of the premium are attrib utab le to the general fund , wastewater fund , water fund, respec tively. Three b id s were s ubmitted fo r the $1,128,905 o f bond antic ip ation no tes ranging fro m a net interest c o s t 0.95% to a low of 0.47%. T he lo w b id includ ed a s mall p remium o f $6,683 and was s ub mitted by Eas tern Bank. The Bo ard of S elec tmen will b e asked to vote to ac cept the b id for the bonds b y J.P. Morgan Sec urities , and the bids fo r the bond antic ip ation no tes b y Eas tern Bank. SUGGESTED MOTION: See attached mo tion from Bo nd Counsel for ap p ro val b y the Board. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 6:15 PM ATTACHMENTS: Des crip tion Typ e Authorization of Bonds and Us e of Proceeds Backup Material Moody's Ratings Report Backup Material Motion to Approve Bonds and Notes Backup Material Authorization of the Bonds and Use of Proceeds Original Bond Anticipation M.G.L. Bond Notes Chapter 44, Date of Article This Issue Purpose Authorization Outstanding Section Authorization Number 120,000$ Sewer System Improvements 900,000$ 101,000$ 7(1) 4/9/2014 12 191,500 DPW Equipment 1,089,000 - 7(9) 4/8/2015 11B 750,000 Water System Improvements 2,100,000 - 8(5) or 8(6) 11/2/2015 4 104,000 Bikeway Reconstruction 175,000 50,000 7(25) 5/2/2007 31I 20,279 Storm Drainage Improvements 1 260,000 20,279 7(1) 4/26/2010 12H 29,285 School Equipment- Time Clock/Reporting System 97,000 - 7(9) 4/26/2010 15C 25,000 Storm Drainage Improvements 2 500,000 19,000 7(1) 3/30/2011 10C 102,000 VOIP Phone System 591,000 - 7(9) 4/11/2012 12P 88,000 Storm Drainage Improvements and NPDES Compliance 1 184,845 88,000 7(1) 4/10/2013 10K 312,343 Comprehensive Watershed Stormwater Management Study and Implementation 1 390,000 108,000 7(1) 4/10/2013 10O 247,775 Hartwell Ave. Infrastructure Planning 600,000 87,000 7(22) 4/10/2013 10Q 1,597,637 Concord Ave Sidewalk Construction and Easements 2,904,000 - 7(6) 4/10/2013 10S 105,000 Center Streetscape Improvements and Easements 600,000 105,000 7(22) 4/9/2014 10A 9,265 DPW Equipment 428,440 7,000 7(9) 4/9/2014 10B 238,724 Storm Drainage Improvements and NPDES Compliance 2 270,000 157,000 7(1) 4/9/2014 10D 349,326 Comprehensive Watershed Stormwater Management Study and Implementation 2 390,000 - 7(1) 4/9/2014 10F 287,717 Mass Ave Intersection Improvements and Easements 500,000 - 7(22) 4/9/2014 10G 41,000 Dam Repairs Planning (Old Res)150,000 41,000 7(22) 4/9/2014 10I 382,334 Townwide Culvert Replacement 390,000 - 7(1) 4/9/2014 10J 125,000 Townwide Signalization Improvements 1 125,000 - 7(14) 4/9/2014 10K 21,211 Ambulance Replacement 185,000 21,211 7(9) 4/9/2014 10M 4,250 Fire Truck 500,000 - 7(9) 3/23/2015 3 155,329 DPW Equipment 1,089,000 - 7(9) 4/8/2015 11B 40,000 Comprehensive Watershed Stormwater Management Study and Implementation 3 390,000 - 7(1) 4/8/2015 11D 500,000 Sidewalk Improvements 600,000 - 7(6) 4/8/2015 11E 110,000 Townwide Signalization Improvements 2 125,000 - 7(14) 4/8/2015 11G 90,950 Hartwell Ave. Bridge Improvements 4,750,000 - 7(4) 4/8/2015 11H 102,560 Hartwell Ave. Street Improvements 4,750,000 - 7(5) 4/8/2015 11H 9,420 LHS Heating Systems Upgrade (Phase 2 and 3)75,000 5,000 7(22) 4/9/2014 14B 112,000 School Technology 1 1,100,000 112,000 7(28) 4/9/2014 13B 60,000 Clarke Elevator Upgrades 73,406 60,000 7(3A) 4/9/2014 14I 2,218,000 High School Modular Classrooms 8,050,000 2,218,000 7(9) 11/4/13, 4/9/14 & 3/23/15 4, 22B, 6 1,378,000 School Technology 2 1,378,000 400,000 7(28) 4/15/2015 16B 356,330 Middle School Space Mining 647,000 - 7(3A) 4/15/2015 18A 78,965 LHS Remodeling- Phase 2 Overcrowding 90,200 - 7(3A) 4/15/2015 18C 19,800 HVAC & Electrical Systems Replacement 463,000 - 7(3A) 4/15/2015 18D 10,383,000$ 3,599,490$ _______________ (1) Payable February 26, 2016. To be retired with a like amount of Bond proceeds. Principal Maturities by Purpose Year Water Sewer Compost General School Total 2017 150,000$ 15,000$ 41,500$ 699,700$ 686,800$ 1,593,000$ 2018 150,000 15,000 40,000 700,000 665,000 1,570,000 2019 150,000 15,000 40,000 675,000 635,000 1,515,000 2020 150,000 15,000 35,000 670,000 635,000 1,505,000 2021 150,000 10,000 35,000 625,000 635,000 1,455,000 2022 10,000 -350,000 250,000 610,000 2023 10,000 -345,000 250,000 605,000 2024 10,000 -340,000 250,000 600,000 2025 10,000 -330,000 250,000 590,000 2026 10,000 -325,000 5,000 340,000 Total 750,000$ 120,000$ 191,500$ 5,059,700$ 4,261,800$ 10,383,000$ U.S. PUBLIC FINANCE CREDIT OPINION 8 February 2016 New Issue Contacts Heather Guss 617-535-7693 Analyst MIS heather.guss@moodys.com Nicholas Lehman 617-535-7694 Analyst nicholas.lehman@moodys.com Lexington (Town of) MA New Issue - Moody’s assigns Aaa to Lexington, MA’s $11M GO Bonds; outlook stable Summary Rating Rationale Moody's Investors Service has assigned a Aaa rating to the Town of Lexington, MA’s $11 million General Obligation Municipal Purpose Loan of 2016 Bonds. Concurrently, Moody's has affirmed the Aaa rating on $113 million of outstanding general obligation debt. The outlook is stable. The Aaa rating reflects the town’s strong financial position including healthy reserve levels, sizeable and affluent tax base, and manageable debt and pension burdens. Credit Strengths »Multiple years of surpluses leading to a healthy reserve position »Sizeable and wealthy tax base with continuing industrial development »Strong and experienced management team »History of voter support for Proposition 2 ½ debt exclusions Credit Challenges »Large capital needs and rising education costs due to increasing enrollment Rating Outlook The stable outlook represents the town's strong fiscal management including conservative budgeting, formal policies, and multi-year budget forecasting and capital planning. The outlook also includes our expectation that the town will continue to benefit from a history of voter support for debt exclusions. Factors that Could Lead to a Downgrade »Trend of operating deficits resulting in a material decline in reserves or liquidity »Significant deterioration of tax base or demographic profile »Material growth in debt burden without Proposition 2 ½ exclusions MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE This publication does not announce a credit rating action. For any credit ratings referenced in this publication, please see the ratings tab on the issuer/entity page on www.moodys.com for the most updated credit rating action information and rating history. 2 8 February 2016 Lexington (Town of) MA: New Issue - Moody’s assigns Aaa to Lexington, MA’s $11M GO Bonds; outlook stable Key Indicators Exhibit 1 Source: Moody's Investors Service Detailed Rating Considerations Economy and Tax Base: Sizeable and Affluent Tax Base Benefits from Proximity to Boston and Continued Industrial Development Lexington's sizeable $9.3 billion tax base will remain healthy due to new industrial growth and a stable residential and commercial sector with strong property values. Located in Middlesex County, Lexington is a wealthy suburb of Boston (Aaa stable). The tax base is primarily residential (88% of 2016 assessed value) with a moderate commercial and industrial presence (10%). Equalized values have been stable, growing at a compound annual rate of 1.3% over the past five years, including a healthy 7.7% increase in fiscal 2015. Assessed value increased 9.4% and 7.4% in fiscal 2015 and 2016, mostly due to residential expansion. New growth averaged a healthy $3.1 million from fiscal 2012-2016, including $2.7 million in 2016. The town benefits from its proximity to the metro region and growing life science industry with approximately 27 firms located in the town who collectively employ 2,800 people, which is equal to approximately 30% of total employment, exclusive of town employees. The town's second largest employer, Shire Pharmaceuticals (2,300 employees currently), continues to expand its presence. The Hartwell Avenue corridor, the focus of ongoing economic development, is experiencing current construction activity including a parking garage and an 85,000 square foot office building with lab space. These projects contributed to a healthy increase in building permit value in 2015. Total permit value increased to $154.1 million from $98.9 million in 2014. The town is affluent with a median family income of $164,480 (194% of state and 254% of US). Full value per capita is very strong at $295,293 (214% of state and 341% of US). Unemployment (3.4% November 2015) remains below the state and nation (4.5% and 4.8%, respectively). Financial Operations and Reserves: Well-Managed Financial Position with Healthy Reserves Lexington’s financial management is very strong and the town has generated multiple consecutive years of operating surpluses. Going forward, we expect that conservative budgeting and prudent expenditure management will ensure the maintenance of healthy reserve levels despite rising education costs due to increasing enrollment. Fiscal 2015 audited results reflect a $5.1 million operating surplus (net of bond proceeds and premiums), and the available General Fund balance (excludes restricted) increased to $53.6 million, or a healthy 29.8% of revenues. Of this amount, $23.2 million (12.6%) remains unassigned. MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 3 8 February 2016 Lexington (Town of) MA: New Issue - Moody’s assigns Aaa to Lexington, MA’s $11M GO Bonds; outlook stable The fiscal 2016 budget increased 7.4%, which includes adding approximately $9.5 million to capital stabilization reserves. The budget is balanced with a 4.8% tax levy increase and a $12.8 million free cash appropriation, $4 million of which will support the operating budget. Management reports that operations are stable year to date. The preliminary fiscal 2017 budget reflects a 3% increase for the town and a 6% increase for the school department . Fixed costs, including pension, debt service, and other benefits are projected to increase just 1.4%. The budget also includes adding $5 million to capital stabilization reserves and $1.5 million to the OPEB trust fund. Lexington derives the majority of its revenues from property taxes (84.4% in fiscal 2015) and collections remain very strong with over 99% collected within the current fiscal year. State aid, including aid for education, comprised 6.3% of 2015 revenues. The largest expenditures are education (51.9%) and insurance (13.7%). LIQUIDITY The net cash position at the close of fiscal 2015 was $59.9 million, or a strong 33.2% of General Fund revenues. Debt and Pensions: Debt Burden Will Increase But Remain Manageable Given Expected Voter Support For Exclusions; Manageable Pension Liability Lexington's net direct debt burden, currently at 1.3% of equalized value, will increase over the near term due to planned borrowings for school renovations and expansions. Despite the expected increase, we believe the debt burden will remain manageable given the rapid rate of principal amortization and successful track record of passing Proposition 2 ½ debt exclusions. Approximately 51% of the town's outstanding debt is excluded from the tax levy cap. Future debt plans include renovations to the fire and police stations, as well as substantial improvements and additions to schools. The town has applied to the Massachusetts School Building Authority for partial reimbursement for the replacement of the Hastings Elementary School and has been approved by the Authority for participation in the feasibility/design stage. In addition, the town plans to issue referendums for the debt to be excluded from Proposition 2 ½. The town plans to issue a $75.3 million referendum this spring for various projects including the renovation of its two middle schools ($65.8 million). In anticipation of growing debt service costs, the town has designated capital stabilization reserves (held as committed General Fund balance) to partially offset growing capital needs and rising debt service costs. The current balance in this fund is $16.7 million, and the preliminary fiscal 2017 budget includes an addition of $5 million. DEBT STRUCTURE All debt is fixed rate and amortization of principal is above average, with 91.4% repaid within ten years. Debt service costs of $15.2 million in fiscal 2015 comprised 8.5% of expenditures. DEBT-RELATED DERIVATIVES Lexington has no derivatives. PENSIONS AND OPEB Lexington maintains a single employer defined benefit pension plan for substantially all town employees, with the exception of teachers and certain school administrators who are covered under the state plan. The town contributed the required $4.9 million in fiscal 2015, equal to a manageable 2.7% of General Fund expenditures. The town's adjusted net pension liability (ANPL), under Moody's methodology for adjusting reported pension data, is $95.8 million, or a below average 0.5 times General Fund revenues. Moody's uses the adjusted net pension liability to improve comparability of reported pension liabilities. The adjustments are not intended to replace the town's reported liability information, but to improve comparability with other rated entities. The town contributed $8.2 million towards its Annual OPEB Cost in fiscal 2015, representing 51% of the cost and 4.6% of General Fund expenditures. The town’s OPEB trust fund has a current balance of $6.4 million and the preliminary fiscal 2017 budget includes an addition of $1.5 million. The total unfunded liability is $190 million as of June 30, 2015, the most recent actuarial valuation. Total fixed costs for fiscal 2015, including debt service, required pension contributions and retiree healthcare payments, represented $28.3 million, or 15.8% of expenditures. MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 4 8 February 2016 Lexington (Town of) MA: New Issue - Moody’s assigns Aaa to Lexington, MA’s $11M GO Bonds; outlook stable Management and Governance Town management is very strong, as evidenced by a growing and healthy fund balance, formal fiscal policies, and multi-year budget forecasting and capital planning. Massachusetts towns have an institutional framework score of “Aa,” or strong. Revenues are highly predictable due to a heavy reliance on property taxes. Towns have a moderate revenue-raising ability given the Proposition 2 ½ levy limit. Expenditures primarily consist of personnel costs, as well as education costs for towns that manage school operations, and are highly predictable given state-mandated school spending guidelines and employee contracts. Towns have a moderate expenditure reduction ability given the high presence of collective bargaining contracts, offset by low fixed costs in most cases. Legal Security The majority of the bonds ($10.8 million) are secured by a limited tax pledge as debt service is subject to the levy limitations of Proposition 2 ½. However, $180,000 of the bonds are secured by an unlimited tax pledge as debt service has been voted exempt from Proposition 2 ½. Use of Proceeds Bond proceeds will finance various capital projects, including high school modular classrooms, sidewalk repairs, and water and sewer improvements. Obligor Profile The Town of Lexington has a population of 31,900 and is located in eastern Massachusetts, approximately 11 miles northwest of Boston (Aaa stable). Methodology The principal methodology used in this rating was US Local Government General Obligation Debt published in January 2014. Please see the Ratings Methodologies page on www.moodys.com for a copy of this methodology. Ratings Exhibit 2 LEXINGTON (TOWN OF) MA Issue Rating General Obligation Municipal Purpose Loan of 2016 Bonds Aaa Rating Type Underlying LT Sale Amount $10,959,000 Expected Sale Date 02/17/2016 Rating Description General Obligation Source: Moody's Investors Service MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 5 8 February 2016 Lexington (Town of) MA: New Issue - Moody’s assigns Aaa to Lexington, MA’s $11M GO Bonds; outlook stable © 2016 Moody's Corporation, Moody's Investors Service, Inc., Moody's Analytics, Inc. and/or their licensors and affiliates (collectively, "MOODY'S"). All rights reserved. CREDIT RATINGS ISSUED BY MOODY'S INVESTORS SERVICE, INC. AND ITS RATINGS AFFILIATES ("MIS") ARE MOODY'S CURRENT OPINIONS OF THE RELATIVE FUTURE CREDIT RISK OF ENTITIES, CREDIT COMMITMENTS, OR DEBT OR DEBT-LIKE SECURITIES, AND CREDIT RATINGS AND RESEARCH PUBLICATIONS PUBLISHED BY MOODY'S ("MOODY'S PUBLICATIONS") MAY INCLUDE MOODY'S CURRENT OPINIONS OF THE RELATIVE FUTURE CREDIT RISK OF ENTITIES, CREDIT COMMITMENTS, OR DEBT OR DEBT-LIKE SECURITIES. MOODY'S DEFINES CREDIT RISK AS THE RISK THAT AN ENTITY MAY NOT MEET ITS CONTRACTUAL, FINANCIAL OBLIGATIONS AS THEY COME DUE AND ANY ESTIMATED FINANCIAL LOSS IN THE EVENT OF DEFAULT. CREDIT RATINGS DO NOT ADDRESS ANY OTHER RISK, INCLUDING BUT NOT LIMITED TO: LIQUIDITY RISK, MARKET VALUE RISK, OR PRICE VOLATILITY. CREDIT RATINGS AND MOODY'S OPINIONS INCLUDED IN MOODY'S PUBLICATIONS ARE NOT STATEMENTS OF CURRENT OR HISTORICAL FACT. MOODY'S PUBLICATIONS MAY ALSO INCLUDE QUANTITATIVE MODEL-BASED ESTIMATES OF CREDIT RISK AND RELATED OPINIONS OR COMMENTARY PUBLISHED BY MOODY'S ANALYTICS, INC. CREDIT RATINGS AND MOODY'S PUBLICATIONS DO NOT CONSTITUTE OR PROVIDE INVESTMENT OR FINANCIAL ADVICE, AND CREDIT RATINGS AND MOODY'S PUBLICATIONS ARE NOT AND DO NOT PROVIDE RECOMMENDATIONS TO PURCHASE, SELL, OR HOLD PARTICULAR SECURITIES. NEITHER CREDIT RATINGS NOR MOODY'S PUBLICATIONS COMMENT ON THE SUITABILITY OF AN INVESTMENT FOR ANY PARTICULAR INVESTOR. MOODY'S ISSUES ITS CREDIT RATINGS AND PUBLISHES MOODY'S PUBLICATIONS WITH THE EXPECTATION AND UNDERSTANDING THAT EACH INVESTOR WILL, WITH DUE CARE, MAKE ITS OWN STUDY AND EVALUATION OF EACH SECURITY THAT IS UNDER CONSIDERATION FOR PURCHASE, HOLDING, OR SALE. MOODY'S CREDIT RATINGS AND MOODY'S PUBLICATIONS ARE NOT INTENDED FOR USE BY RETAIL INVESTORS AND IT WOULD BE RECKLESS AND INAPPROPRIATE FOR RETAIL INVESTORS TO USE MOODY'S CREDIT RATINGS OR MOODY'S PUBLICATIONS WHEN MAKING AN INVESTMENT DECISION. IF IN DOUBT YOU SHOULD CONTACT YOUR FINANCIAL OR OTHER PROFESSIONAL ADVISER. ALL INFORMATION CONTAINED HEREIN IS PROTECTED BY LAW, INCLUDING BUT NOT LIMITED TO, COPYRIGHT LAW, AND NONE OF SUCH INFORMATION MAY BE COPIED OR OTHERWISE REPRODUCED, REPACKAGED, FURTHER TRANSMITTED, TRANSFERRED, DISSEMINATED, REDISTRIBUTED OR RESOLD, OR STORED FOR SUBSEQUENT USE FOR ANY SUCH PURPOSE, IN WHOLE OR IN PART, IN ANY FORM OR MANNER OR BY ANY MEANS WHATSOEVER, BY ANY PERSON WITHOUT MOODY'S PRIOR WRITTEN CONSENT. All information contained herein is obtained by MOODY'S from sources believed by it to be accurate and reliable. Because of the possibility of human or mechanical error as well as other factors, however, all information contained herein is provided "AS IS" without warranty of any kind. MOODY'S adopts all necessary measures so that the information it uses in assigning a credit rating is of sufficient quality and from sources MOODY'S considers to be reliable including, when appropriate, independent third-party sources. However, MOODY'S is not an auditor and cannot in every instance independently verify or validate information received in the rating process or in preparing the Moody's Publications. To the extent permitted by law, MOODY'S and its directors, officers, employees, agents, representatives, licensors and suppliers disclaim liability to any person or entity for any indirect, special, consequential, or incidental losses or damages whatsoever arising from or in connection with the information contained herein or the use of or inability to use any such information, even if MOODY'S or any of its directors, officers, employees, agents, representatives, licensors or suppliers is advised in advance of the possibility of such losses or damages, including but not limited to: (a) any loss of present or prospective profits or (b) any loss or damage arising where the relevant financial instrument is not the subject of a particular credit rating assigned by MOODY'S. To the extent permitted by law, MOODY'S and its directors, officers, employees, agents, representatives, licensors and suppliers disclaim liability for any direct or compensatory losses or damages caused to any person or entity, including but not limited to by any negligence (but excluding fraud, willful misconduct or any other type of liability that, for the avoidance of doubt, by law cannot be excluded) on the part of, or any contingency within or beyond the control of, MOODY'S or any of its directors, officers, employees, agents, representatives, licensors or suppliers, arising from or in connection with the information contained herein or the use of or inability to use any such information. NO WARRANTY, EXPRESS OR IMPLIED, AS TO THE ACCURACY, TIMELINESS, COMPLETENESS, MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OF ANY SUCH RATING OR OTHER OPINION OR INFORMATION IS GIVEN OR MADE BY MOODY'S IN ANY FORM OR MANNER WHATSOEVER. Moody's Investors Service, Inc., a wholly-owned credit rating agency subsidiary of Moody's Corporation ("MCO"), hereby discloses that most issuers of debt securities (including corporate and municipal bonds, debentures, notes and commercial paper) and preferred stock rated by Moody's Investors Service, Inc. have, prior to assignment of any rating, agreed to pay to Moody's Investors Service, Inc. for appraisal and rating services rendered by it fees ranging from $1,500 to approximately $2,500,000. MCO and MIS also maintain policies and procedures to address the independence of MIS's ratings and rating processes. Information regarding certain affiliations that may exist between directors of MCO and rated entities, and between entities who hold ratings from MIS and have also publicly reported to the SEC an ownership interest in MCO of more than 5%, is posted annually at www.moodys.com under the heading "Investor Relations — Corporate Governance — Director and Shareholder Affiliation Policy." Additional terms for Australia only: Any publication into Australia of this document is pursuant to the Australian Financial Services License of MOODY'S affiliate, Moody's Investors Service Pty Limited ABN 61 003 399 657AFSL 336969 and/or Moody's Analytics Australia Pty Ltd ABN 94 105 136 972 AFSL 383569 (as applicable). This document is intended to be provided only to "wholesale clients" within the meaning of section 761G of the Corporations Act 2001. By continuing to access this document from within Australia, you represent to MOODY'S that you are, or are accessing the document as a representative of, a "wholesale client" and that neither you nor the entity you represent will directly or indirectly disseminate this document or its contents to "retail clients" within the meaning of section 761G of the Corporations Act 2001. MOODY'S credit rating is an opinion as to the creditworthiness of a debt obligation of the issuer, not on the equity securities of the issuer or any form of security that is available to retail investors. It would be reckless and inappropriate for retail investors to use MOODY'S credit ratings or publications when making an investment decision. If in doubt you should contact your financial or other professional adviser. Additional terms for Japan only: Moody's Japan K.K. ("MJKK") is a wholly-owned credit rating agency subsidiary of Moody's Group Japan G.K., which is wholly-owned by Moody's Overseas Holdings Inc., a wholly-owned subsidiary of MCO. Moody's SF Japan K.K. ("MSFJ") is a wholly-owned credit rating agency subsidiary of MJKK. MSFJ is not a Nationally Recognized Statistical Rating Organization ("NRSRO"). Therefore, credit ratings assigned by MSFJ are Non-NRSRO Credit Ratings. Non-NRSRO Credit Ratings are assigned by an entity that is not a NRSRO and, consequently, the rated obligation will not qualify for certain types of treatment under U.S. laws. MJKK and MSFJ are credit rating agencies registered with the Japan Financial Services Agency and their registration numbers are FSA Commissioner (Ratings) No. 2 and 3 respectively. MJKK or MSFJ (as applicable) hereby disclose that most issuers of debt securities (including corporate and municipal bonds, debentures, notes and commercial paper) and preferred stock rated by MJKK or MSFJ (as applicable) have, prior to assignment of any rating, agreed to pay to MJKK or MSFJ (as applicable) for appraisal and rating services rendered by it fees ranging from JPY200,000 to approximately JPY350,000,000. MJKK and MSFJ also maintain policies and procedures to address Japanese regulatory requirements. REPORT NUMBER 1014301 MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 6 8 February 2016 Lexington (Town of) MA: New Issue - Moody’s assigns Aaa to Lexington, MA’s $11M GO Bonds; outlook stable Contacts Heather Guss 617-535-7693 Analyst MIS heather.guss@moodys.com Nicholas Lehman 617-535-7694 Analyst nicholas.lehman@moodys.com CLIENT SERVICES Americas 1-212-553-1653 Asia Pacific 852-3551-3077 Japan 81-3-5408-4100 EMEA 44-20-7772-5454 VOTE OF THE BOARD OF SELECTMEN I, the Clerk TO THE of the Board of Selectmen of the Town of Lexington, Massachusetts (the “Town”), certify that at a meeting of the board held February 22, 2016, of which meeting all members of the board were duly notified and at which a quorum was present, the following votes were unanimously passed, all of which appear upon the official record of the board in my custody: Voted: that the sale of the $10,383,000 General Obligation Municipal Purpose Loan of 2016 Bonds of the Town dated February 25, 2016 (the “Bonds”) to J.P. Morgan Securities LLC at the price of $11,497,181.88 and accrued interest is hereby approved and confirmed. The Bonds shall be payable on February 15 of the years and in the principal amounts and bear interest at the respective rates, as follows: Year Amount Interest Rate Year Amount Interest Rate 2017 $1,593,000 2.00% 2022 $610,000 2.00% 2018 1,570,000 4.00 2023 605,000 4.00 2019 1,515,000 4.00 2024 600,000 4.00 2020 1,505,000 4.00 2025 590,000 4.00 2021 1,455,000 4.00 2026 340,000 3.00 Further Voted: to approve the sale of a $1,128,905 2.00 percent General Obligation Bond Anticipation Notes of the Town dated February 26, 2016 and payable July 15, 2016 (the “Note”) to Eastern Bank at par plus a premium of $6,683.12. Further Voted: that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated February 10, 2016 and a final Official Statement dated February 17, 2016, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated February 10, 2016 and a final Official Statement dated February 17, 2016, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver Continuing and Significant Events Disclosure undertakings in compliance with SEC Rule 15c2-12 in such forms as may be approved by bond counsel to the Town, which undertakings shall be incorporated by reference in the Bonds and Note, as applicable, for the benefit of the holders of the Bonds and Note from time to time. 2 Further Voted: that we authorize and direct the Treasurer to establish post issuance federal tax compliance procedures in such form as the Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Bonds and Notes. Further Voted: that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting (which agenda included the adoption of the above votes) was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building that the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29.03(2)(b). Dated: February 22, 2016 _____________________________________ Clerk of the Board of Selectmen AM 57206938.1 AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Zero Interest Sewer Loan from the MWRA (5 min.) PRESENTER: Ro b Addelso n, To wn Manager fo r F inance ITEM NUMBER: I.4 SUMMARY: The Department o f P ublic Works will be s olic iting b id s for a study to identify and q uantify sources o f infiltration and inflow into s ewer lines in the Phas e 7 Area (s ewer b as ins 8 and 12). T his area is s hown o n the attached map. T he work is s ched uled to b egin this s pring at an es timated c os t of the investigatio n is $326,000 with a final rep o rt to b e c o mp leted b y Dec ember 2016. This wo rk will b e financ ed with a $326,000 lo an/grant fro m the Mas s ac hus etts Water Res o urc es Authority o f whic h $81,500 is the loan portio n that will b e loaned to the To wn at a zero interes t rate. The p urpose of this agenda item is to seek the Board's ap p ro val to b o rro w the lo an p o rtion against Article 12a o f the 2014 annual town meeting, the annual autho rization for wastewater sys tem improvements . SUGGESTED MOTION: See attached mo tion from b o nd counsel fo r ap p ro val b y the Board. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 6:20 PM ATTACHMENTS: Des crip tion Typ e Motion to Approve loan Backup Material Map of Sewer Bas ins 8 and 12 Backup Material I, the Clerk of the Board of Selectmen of the Town of Lexington, Massachusetts, certify that at a meeting of the board held February 22, 2016, of which meeting all members of the board were duly notified and at which a quorum was present, the following votes were unanimously passed, all of which appear upon the official record of the board in my custody: Voted: that the sale of the $81,500 Sewer Bond of the Town dated February 29, 2016, to the Massachusetts Water Resources Authority (the “Authority”) is hereby approved and the Town Treasurer is authorized to execute on behalf of the Town a Loan Agreement and a Financial Assistance Agreement with the Authority with respect to the bond. The bond shall be payable without interest on February 15 of the years and in the principal amounts as follows: Year Installment Year Installment 2017 $8,150 2022 $8,150 2018 8,150 2023 8,150 2019 8,150 2024 8,150 2020 8,150 2025 8,150 2021 8,150 2026 8,150 Further Voted: that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing vote. I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting (which agenda included the adoption of the above votes) was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building that the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting, that no deliberations or decision in connection with the sale of the bond were taken in executive session, all in accordance with G.L. c.30A, §§18-25 as amended. Dated: February 22, 2016 _______________________________ Clerk of the Board of Selectmen AM 57299241.1 AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Vote the FY2017 Recommended Budget and Financing Plan (5 min.) PRESENTER: Carl F. Valente, Town Mgr.; Ro b Ad d els o n, As s 't Town Mgr. fo r F inance; Patty Moore, Bud get Offic er ITEM NUMBER: I.5 SUMMARY: The p urpose of this agenda item is for the Bo ard of Selec tmen to approve and vote the recommend ed FY17 Op erating Bud get and Cap ital Plan. It includes c hanges reques ted b y the Bo ard at previo us meetings. Other non-s ubstantive c hanges have also b een made b as ed on up d ated b udget info rmation. (Du e to last min u te u p d a ted b u d g et information , the F Y1 7 Recommen d ed B u d g et-prog ram summary a n d exp lanation of changes from the Preliminary B u d g et-th e White Book, will b e sen t to th e Boa rd under separa te cover.) SUGGESTED MOTION: Mo ve to ap prove the FY17 proposed b udget and c ap ital p lan, for recommendatio n to the financ ial c o mmittees and Town Meeting. FOLLOW-UP: The Bo ard 's ap p ro ved FY17 bud get will be forward ed to the financial committees and To wn Meeting (the Bro wn Book) b y February 29. DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 6:25 PM ATTACHMENTS: Des crip tion Typ e FY2017 Recommended Program Summary Budget Amendment Summary Detail - White Book to Brown Book Budget Amendment A B C D E F (D-C)(E/C) FY2014 FY2015 FY2016 FY2017 ELEMENT DESCRIPTION Actual Actual Restated Manager's Recommended Change $Change % Operating Budget- General Fund Expenses Program 1000: Education 1100 Lexington Public Schools 79,964,816$ 85,272,801$ 92,060,316$ 97,293,299$ 5,232,983$ 5.68% 1200 Regional Schools 1,474,265$ 1,244,384$ 1,172,736$ 1,389,778$ 217,042$ 18.51% Total Education 81,439,081$ 86,517,185$ 93,233,052$ 98,683,077$ 5,450,025$ 5.85% Program 2000: Shared Expenses 2110 Contributory Retirement 4,717,542$ 4,919,154$ 5,255,537$ 5,505,537$ 250,000$ 4.76% 2120 Non-Contributory Retirement 13,087$ 13,447$ 13,810$ 13,837$ 27$ 0.19% 2130 Employee Benefits (Hlth/Dental/Life/Medicare)20,726,889$ 21,173,375$ 25,250,981$ 26,239,240$ 988,259$ 3.91% 2140 Unemployment 217,608$ 238,470$ 200,000$ 200,000$ -$ 0.00% 2150 Workers' Comp.(MGL Ch. 40, Sec. 13A&13C)*360,179$ 402,508$ 643,112$ 747,665$ 104,553$ 16.26% 2160 Property & Liability Insurance 706,487$ 802,581$ 860,309$ 675,952$ (184,357)$ -21.43% 2170 Uninsured Losses (MGL Ch. 40, Sec. 13)*39,033$ 87,510$ 200,000$ 225,000$ 25,000$ 12.50% sub-total 2100 Benefits 26,780,824$ 27,637,044$ 32,423,749$ 33,607,231$ 1,183,482$ 3.65% 2210 Payment on Funded Debt 4,657,772$ 5,490,412$ 5,169,842$ 5,904,336$ 734,494$ 14.21% 2220 Interest on Funded Debt 694,599$ 971,079$ 939,550$ 1,039,068$ 99,519$ 10.59% 2230 Temporary Borrowing 57,625$ 61,790$ 1,102,743$ 255,624$ (847,119)$ -76.82% sub-total 2200 Debt Services 5,409,996$ 6,523,281$ 7,212,135$ 7,199,028$ (13,106)$ -0.18% 2310 Reserve Fund -$ -$ 900,000$ 900,000$ -$ 0.00% sub-total 2300 Reserve Fund -$ -$ 900,000$ 900,000$ -$ 0.00% 2400 Facilities 9,667,013$ 9,894,474$ 10,078,631$ 9,984,116$ (94,515)$ -0.94% Total Shared Expenses 41,857,833$ 44,054,799$ 50,614,515$ 51,690,375$ 1,075,860$ 2.13% Program 3000: Public Works 10,098,631$ 3100-3500 DPW Personal Services 3,664,252$ 3,997,277$ 3,837,510$ 3,948,781$ 111,270$ 2.90% 3100-3500 DPW Expenses 5,221,298$ 5,369,351$ 4,995,158$ 5,083,458$ 88,300$ 1.77% Total Public Works 8,885,551$ 9,366,628$ 8,832,668$ 9,032,239$ 199,571$ 2.26% Program 4000: Public Safety 4100 Law Enforcement Personal Services 5,481,197$ 5,580,343$ 5,920,136$ 5,931,169$ 11,033$ 0.19% 4100 Law Enforcement Expenses 689,831$ 733,024$ 821,269$ 843,373$ 22,104$ 2.69% sub-total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ 33,138$ 0.49% 4200 Fire Personal Services 4,860,501$ 5,398,636$ 5,811,037$ 5,867,505$ 56,468$ 0.97% 4200 Fire Expenses 502,748$ 520,253$ 568,350$ 542,250$ (26,100)$ -4.59% sub-total 4200 EMS/Fire 5,363,249$ 5,918,889$ 6,379,387$ 6,409,755$ 30,368$ 0.48% Total Public Safety 11,534,278$ 12,232,256$ 13,120,792$ 13,184,298$ 63,506$ 0.48% Program 5000: Culture & Recreation 5100 Library Personal Services 1,887,828$ 1,866,567$ 1,988,796$ 2,051,126$ 62,330$ 3.13% 5100 Library Expenses 257,004$ 271,339$ 385,499$ 408,527$ 23,028$ 5.97% Total Culture & Recreation 2,144,832$ 2,137,906$ 2,374,295$ 2,459,653$ 85,358$ 3.60% Program 6000: Human Services 6000 Human Services Personal Services 479,473$ 463,004$ 498,591$ 524,935$ 26,344$ 5.28% 6000 Human Services Expenses 612,315$ 610,862$ 707,643$ 680,979$ (26,664)$ -3.77% Total Human Services 1,091,789$ 1,073,867$ 1,206,234$ 1,205,914$ (320)$ -0.03% Program 7000: Office of Land Use, Health and Development 7100 Office of LU/Health/Develop. Personal Services 1,358,506$ 1,513,599$ 1,771,691$ 1,818,489$ 46,798$ 2.64% 7100 Office of LU/Health/Develop. Expenses 197,047$ 368,852$ 358,157$ 414,153$ 55,996$ 15.63% Total Office of LU/Health/Development 1,555,553$ 1,882,451$ 2,129,848$ 2,232,642$ 102,794$ 4.83% Program 8000: General Government 8110 Selectmen Personal Services 111,887$ 119,765$ 138,687$ 146,424$ 7,736$ 5.58% 8110 Selectmen Expenses 68,854$ 91,934$ 103,325$ 103,325$ -$ 0.00% 8120 Legal 416,621$ 434,000$ 410,000$ 410,000$ -$ 0.00% 8130 Town Report 7,500$ 4,680$ 13,500$ 13,500$ -$ 0.00% sub-total 8100 Board of Selectmen 604,862$ 650,379$ 665,512$ 673,249$ 7,736$ 1.16% 8210-8220 Town Manager Personal Services 617,579$ 636,241$ 546,170$ 564,064$ 17,894$ 3.28% 8210-8220 Town Manager Expenses 173,405$ 165,948$ 215,085$ 250,085$ 35,000$ 16.27% 8230 Salary Transfer Account* (MGL Ch.40, Sec 13D)128,400$ 587,310$ 455,517$ 673,016$ 217,499$ 47.75% sub-total 8200 Town Manager 919,384$ 1,389,499$ 1,216,772$ 1,487,165$ 270,393$ 22.22% A B C D E F (D-C)(E/C) FY2014 FY2015 FY2016 FY2017 ELEMENT DESCRIPTION Actual Actual Restated Manager's Recommended Change $Change % 8310 Financial Committees 7,559$ 6,476$ 7,500$ 8,000$ 500$ 6.67% 8320 Misc. Boards and Committees 3,276$ 1,813$ 19,500$ 4,500$ (15,000)$ -76.92% 8330 Town Celebrations Committee 29,956$ 40,980$ 48,000$ 39,000$ (9,000)$ -18.75% sub-total 8300 Town Committees 40,791$ 49,270$ 75,000$ 51,500$ (23,500)$ -31.33% 8400 Finance Personal Services 1,251,874$ 1,223,727$ 1,358,262$ 1,394,929$ 36,667$ 2.70% 8400 Finance Expenses 374,901$ 431,907$ 462,875$ 497,995$ 35,120$ 7.59% sub-total 8400 Finance 1,626,774$ 1,655,633$ 1,821,137$ 1,892,924$ 71,787$ 3.94% 8500 Town Clerk Personal Services 347,171$ 312,420$ 333,132$ 362,681$ 29,549$ 8.87% 8500 Town Clerk Expenses 123,249$ 114,059$ 109,375$ 124,675$ 15,300$ 13.99% sub-total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ 44,849$ 10.14% 8600 IS Personal Services 355,598$ 458,967$ 759,055$ 798,881$ 39,826$ 5.25% 8600 IS Expenses 631,686$ 737,367$ 950,450$ 1,030,900$ 80,450$ 8.46% sub-total 8600 IS 987,284$ 1,196,334$ 1,709,505$ 1,829,781$ 120,276$ 7.04% Total General Government 4,649,516$ 5,367,594$ 5,930,432$ 6,421,974$ 491,542$ 8.29% Total Municipal 29,861,518$ 32,060,702$ 33,594,270$ 34,536,720$ 942,450$ 2.81% Operating Department Summary Education Operating 81,439,081$ 86,517,185$ 93,233,052$ 98,683,077$ 5,450,025$ 5.85% Shared Expenses 41,857,833$ 44,054,799$ 50,614,515$ 51,690,375$ 1,075,860$ 2.13% Municipal Operating 29,861,518$ 32,060,702$ 33,594,270$ 34,536,720$ 942,450$ 2.81% 153,158,432$ 162,632,686$ 177,441,838$ 184,910,172$ 7,468,335$ 4.21% Capital Capital Requests (Cash-GF)4,855,174$ 3,524,891$ 2,190,082$ 2,840,625$ 650,543$ 29.70% Building Envelope & Systems Set-Aside 173,954$ 178,302$ 182,760$ 187,329$ 4,569$ 2.50% Streets Set-Aside 1,890,074$ 2,254,924$ 2,270,145$ 2,526,835$ 256,690$ 11.31%-$ -$ Total Capital 6,919,202$ 5,958,117$ 4,642,987$ 5,554,789$ 911,802$ 19.64% Other 3,560,000$ -$ -$ -$ -$ - 322,816$ -$ -$ -$ -$ -$ -$ -$ 983,261$ 983,261$ - Set-Aside for Unanticipated Current Fiscal Year Needs -$ -$ -$ 200,000$ 200,000$ - -$ -$ 216,836$ 253,007$ 36,171$ - 3,983,240$ 5,910,726$ 9,447,832$ 5,119,184$ (4,328,648)$ -45.82% Senior Service Program 20,000$ 20,000$ 20,000$ 30,000$ 10,000$ 50.00% OPEB Trust Fund 775,000$ 1,119,000$ 1,200,000$ 1,512,318$ 312,318$ 26.03% Warrant Articles 20,000$ -$ (20,000)$ - Total Other Articles 8,661,056$ 7,049,726$ 10,904,668$ 8,097,770$ (2,806,897)$ -25.74% General Fund Total 168,738,690$ 175,640,529$ 192,989,492$ 198,562,732$ 5,573,239$ 2.89% Allocated to Capital Stabilization Fund 33 Marrett Road Property Acquisition Unallocated 33 Marrett Road Phase I Building Improvements Set-Aside for Tax Levy Support of Community Center Program (Transfer to Article 5, 2015 ATM) White Book Brown Book Difference 1 Total Operating 185,153,409$ 184,910,172$ (243,237)$ 2 Cash Capital 2,760,625$ 2,840,625$ 80,000$ 3 Decrease in Revenue (Debt Mitigation)751,000$ 710,000$ 41,000$ Net Change (122,237)$ White Book Brown Book Change Expenses DPW (Program 3000) 4 DPW Salaries 3,830,156$ 3,948,781$ 118,625$ 5 DPW Expenses 5,158,458$ 5,083,458$ (75,000)$ 6 Facilities (Program 2400)9,993,116$ 9,984,116$ (9,000)$ 7 Fire Expenses ( Program 4200)558,250$ 542,250$ (16,000)$ 8 Minuteman (Program 1200)1,493,400$ 1,389,778$ (103,622)$ 9 Human Services Expenses (Program 6000)682,379$ 680,979$ (1,400)$ 10 Salary Transfer Account ( Program 8230)784,441$ 673,016$ (111,425)$ 11 Debt Service (Program 2200)7,244,443$ 7,199,028$ (45,415)$ 12 Lexington Public Schools (Program 1100)97,727,216$ 97,293,299$ (433,917)$ 13 Employee Benefits (Program 2130)33,173,314$ 33,607,231$ 433,917$ 14 Subtotal - Operating Budget Change - Expenses 160,645,173$ 160,401,936$ (243,237)$ 15 Subtotal - Cash Capital Changes 2,760,625$ 2,840,625$ 80,000$ 16 Subtotal - Revenue Changes 751,000$ 710,000$ 41,000$ 17 Total - All Changes (122,237)$ Change based on February 2016 bond Sale Transfer of School revenue allocation to Employee Benefits for new school positions To fund benefits for new school positions To fund Fire HQ Exercise Room - Cash Capital Represents surplus revenue added to Capital Stabilization Fund (White Book at $4,996,947 recommended increase to $5,119,184) Reduction in use of Capital Stabilization Fund to mitigate debt service based on February 2016 bond Sale White Book to Brown Book Changes To Fund DPW Contract Settlement ($111,425) and correct Snow Stipend Transposition error ($7,200) Fuel savings due to results of recently bid fuel contract effective 7/1/16 Revised Assessment Reduction to offset DPW Contract Settlement SUMMARY DETAIL OF ADJUSTMENTS: WHITE TO BROWN BOOK Change in People Counter PIR - Tablet purchase in FY16, remaining software license FY17 2/19/2016 AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discuss Debt Exclusion Date and Questions (15 min.) PRESENTER: Carl F. Valente, Town Manager; Bo ard of Selec tmen ITEM NUMBER: I.6 SUMMARY: At a recent Sc ho o l C o mmittee meeting and Financ ial S ummit V, there were initial dis c ussions about the fo rm of a potential deb t exc lus ion ques tion for the sc ho o l fac ilities capital projec t. Attac hed are three p o s s ib le options fo r a p o tential debt exclus io n b allo t q uestion. SUGGESTED MOTION: FOLLOW-UP: TMO and Town Couns el will ad d res s any changes req uested by the Bo ard. DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 6:30 PM ATTACHMENTS: Des crip tion Typ e Options for Debt Exclus ion Ques tion(s )Exhibit Debt Exclus ion Table: All Projects and Projects Likely to be Cons idered for Spring Vote Backup Material February 22, 2016 Statutory Language (MGL Chapter 59, Sec. 21C (k) ''Shall the (city/town) of ___ be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bond issued in order to (state the purpose or purposes for which the monies from the local issue will be used)? Options for a Lexington Proposition 2 ½ ballot question Option 1: One ballot question for all projects being considered ''Shall the town of Lexington be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bonds issued in order to conduct master planning, design, renovation and additions to elementary and middle school facilities, including the acquisition and installation of modular classrooms; and to acquire a parcel of land on Pelham Road for municipal or school purposes, and for design and engineering costs related to these purposes? Option 2: Two ballot questions - School question and Pelham question ''Shall the town of Lexington be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bonds issued in order to conduct master planning, design, renovation and additions to elementary and middle school facilities, including the acquisition and installation of modular classrooms? ''Shall the town of Lexington be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bonds issued in order to acquire a parcel of land on Pelham Road for municipal or school purposes and for design and engineering costs related to these purposes? Option 3: Three ballot questions - Elementary School question, middle school question and Pelham question ''Shall the town of Lexington be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bonds issued in order to conduct master planning and design of elementary school facilities, including the acquisition and installation of modular classrooms? ''Shall the town of Lexington be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bonds issued in order to conduct master planning, design, renovation and additions to middle school facilities? ''Shall the town of Lexington be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bonds issued in order to acquire a parcel of land on Pelham Road for municipal or school purposes and for design and engineering costs related to these purposes? Town Meeting Date Amount Fire HQ Renovations Police HQ Renovations LCP Bridge Bridge - Standard Modulars Design / Purchase / Installation Bowman Bowman - Standard Modulars Design / Purchase / Installation Hastings Net of MSBA Harrington Fiske Fiske - Standard Modulars Design / Purchase / Installation Clarke Diamond High School 20 Pelham - Assessment/A cquisition Unallocated Total Authorized FY16 FY17 FY18 Mar-15 4,080,000$ -$ -$ 113,285$ 62,420$ 28,297$ 59,020$ 28,297$ 372,885$ 95,870$ 224,578$ 28,297$ 994,942$ 1,532,651$ -$ 92,000$ 447,458$ 4,080,000$ 16,980$ $95,200.0 1,328,914$ Dec-15 5,386,000$ -$ -$ -$ -$ 971,667$ 971,667$ -$ -$ -$ 971,667$ 739,000$ 1,212,000$ -$ -$ 520,000$ 5,386,000$ -$ -$ -$ Feb-16 1,050,000$ -$ -$ -$ -$ -$ -$ -$ 1,050,000$ -$ -$ -$ -$ -$ -$ -$ -$ 1,050,000$ -$ $24,500 435,000$ Mar-16 65,806,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 21,264,100$ 44,541,900$ -$ -$ -$ 65,806,000$ -$ 100,189$ 386,445$ Mar-16 TBD -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ TBD -$ -$ -$ Mar-16 500,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 500,000$ -$ -$ 500,000$ -$ -$ -$ Mar-17 40,950,000$ -$ -$ -$ -$ -$ -$ -$ 40,950,000$ -$ -$ -$ -$ -$ -$ -$ -$ 40,950,000$ -$ -$ -$ Mar-17 12,625,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 12,625,000$ -$ -$ 12,625,000$ -$ -$ -$ Mar-17 771,750$ -$ -$ 771,750$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 771,750$ -$ -$ -$ Mar-17 1,000,000$ 1,000,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,000,000$ -$ -$ -$ Mar-18 18,200,000$ 18,200,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 18,200,000$ -$ -$ -$ Mar-18 10,253,250$ -$ -$ 10,253,250$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 10,253,250$ -$ -$ -$ Mar-18 1,000,000$ -$ 1,000,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,000,000$ -$ -$ -$ Mar-19 18,800,000$ -$ 18,800,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 18,800,000$ -$ -$ -$ -$ -$ -$ TOTAL 180,422,000$ 19,200,000$ 19,800,000$ 11,138,285$ 62,420$ 999,964$ 59,020$ 999,964$ 42,372,885$ 95,870$ 224,578$ 999,964$ 22,998,042$ 47,286,551$ 13,125,000$ 92,000$ 967,458$ 180,422,000$ 16,980$ 219,889$ 2,150,359$ Town Meeting Date Amount Fire HQ Renovations Police HQ Renovations LCP Bridge Bridge - Standard Modulars Design / Purchase / Installation Bowman Bowman - Standard Modulars Design / Purchase / Installation Hastings Net of MSBA Harrington Fiske Fiske - Standard Modulars Design / Purchase / Installation Clarke Diamond High School 20 Pelham - Assessment/A cquisition Unallocated Total Authorized FY16 FY17 FY18 Mar-15 4,080,000$ -$ -$ 113,285$ 62,420$ 28,297$ 59,020$ 28,297$ 372,885$ 95,870$ 224,578$ 28,297$ 994,942$ 1,532,651$ -$ 92,000$ 447,458$ 4,080,000$ 16,980$ $95,200 1,328,914$ Dec-15 5,386,000$ -$ -$ -$ -$ 971,667$ -$ 971,667$ -$ -$ -$ 971,667$ 739,000$ 1,212,000$ -$ -$ 520,000$ 5,386,000$ -$ -$ -$ Mar-16 65,806,000$ -$ -$ -$ -$ 21,264,100$ 44,541,900$ -$ -$ -$ 65,806,000$ -$ $100,189 386,445$ Mar-16 TBD -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ TBD -$ TBD -$ -$ -$ -$ -$ -$ TOTAL 75,272,000$ -$ -$ 113,285$ 62,420$ 999,964$ 59,020$ 999,964$ 372,885$ 95,870$ 224,578$ 999,964$ 22,998,042$ 47,286,551$ -$ 92,000$ 967,458$ 75,272,000$ 16,980$ 195,389$ 1,715,359$ Within Levy Impact Without Debt Exclusion: Debt Service Due Dates ALL PROJECTS -CANDIDATES FOR DEBT EXCLUSION VOTE(S) CANDIDATES FOR DEBT EXCLUSION VOTE - MAY 2016 Within Levy Impact Without Debt Exclusion: Debt Service Due Dates AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review Draft Policy for Complete Streets (15 min.) PRESENTER: Carl F. Valente, Town Manager; David Kuc harsky, As s is tant P lanner; John Livsey, To wn Engineer ITEM NUMBER: I.7 SUMMARY: At the 2015 Annual Town Meeting, Article 35 was ap p ro ved expressing the Town's interes t in ap p lying Complete Streets p rinc ip les to future road, s id ewalk and other trans it related projec ts . Complete Streets are d es igned and o p erated to p ro vide s afe and ac c es s ib le ac commodatio ns for all us ers of Lexington roadways and travel sys tems . F urther, the Massac hus etts Department of Trans p o rtation (Mas s DOT ) rec ently releas ed d etails o f a grant program that will provid e fund ing to munic ip alities that have ad o p ted a Co mp lete Street p o licy. This d raft Co mp lete Streets p o licy, for the Selec tmen's review and comment, is the firs t s tep req uired to apply fo r the Mas s DOT grant program. Also attac hed are the criteria MassDOT will us e in evaluating Complete Streets p o licies . A minimum o f 80 p o ints are required for a Co mp lete Streets polic y to b e approved . SUGGESTED MOTION: NA FOLLOW-UP: The Selec tmen's c omments will b e includ ed in a s ub s eq uent d raft o f the polic y and b ro ught bac k to the Bo ard at its February 29 fo r adoptio n. The polic y will then be s ubmitted to Mas s DOT for its review. DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 6:45 PM ATTACHMENTS: Des crip tion Typ e Draft Complete Streets Policy Bylaw/Regulation MassDOT Complete Street Criteria Backup Material Town of Lexington Board of Selectmen COMPLETE STREETS POLICY Vision and Purpose: In 2015, Lexington Town Meeting overwhelming approved Article 45, which recommended that the Board of Selectmen make it a priority to develop a town-wide process to improve safety for pedestrians and cyclists in a unified, efficient and prompt way. In that same year, Town Meeting also approved unanimously Article 35, which would allow the Town to participate in the State’s Complete Streets Program. The passage of both Articles represents the Town of Lexington’s understanding and support for the development and adoption of Complete Streets principles. Complete Streets are designed and operated to provide safe and accessible accommodations for all users of Lexington roadways and travel systems, The implementation of Complete Streets principles contribute toward the safety, health, economic viability, and quality of life in a community by improving the pedestrian and vehicular environments and providing accessible and efficient connections between home, school, work, recreation and retail destinations throughout the community. The purpose of Lexington’s Complete Streets policy, therefore, is to accommodate all users by creating a transportation network that meets the needs of residents and visitors who utilize a variety of transportation modes. It is the intent of the Board of Selectmen to consider, as a matter of practice, the implementation of Complete Streets elements during the planning and design of capital projects so that they are safe for users of all ages and abilities. This policy guides decision-makers to consistently plan, design, and construct capital projects to accommodate all anticipated users. Examples of Complete Streets approaches can be found in Figure 1. Complete Streets Scope: The Town of Lexington recognizes the needs of users of various modes of transportation systems, including, but not limited to, including pedestrians, bicyclists, transit riders and motorists of varying ages and physical and cognitive abilities as well as operators of passenger, commercial and emergency vehicles. The Town of Lexington views its transportation capital projects, new and/or reconstruction, as potential opportunities to apply Complete Streets design principles. The Town will, to the maximum extent practical, design, construct, maintain, and operate all streets and other travel systems to provide for a comprehensive and integrated network of facilities. Complete Streets design recommendations shall be evaluated for all transportation related capital projects, as appropriate and subject to the availability of funds. All transportation infrastructure and capital projects requiring funding or approval by the Town, as well as projects funded by the state and federal government (e.g., Chapter 90 funds, Transportation Improvement Program (TIP), the MassWorks Infrastructure Program, and other state and federal funds for infrastructure design), shall consider the Town’s Complete Streets policy. Private developments and related roadway design components or corresponding roadway-related components, requiring approval by the Town, shall consider the Town’s Complete Streets principles. In addition, to the extent practical, the Town will work with MassDOT to comply with the Complete Streets policy on state-owned roadways within Town boundaries including the design, construction, and maintenance of such roadways. Transportation infrastructure may be excluded, based upon the determination of the Town Engineer in consultation with the Department of Public Works Director, where documentation and data indicate that: 1. Facilities where specific users are prohibited by law, such as interstate freeways or retail developments. 2. Cost or impacts of accommodations is excessively disproportionate to the need or probable use or probable future use. 3. Funding is currently unavailable, recognizing that all infrastructure projects are subject to the availability of resources. In such cases, efforts will be made to program certain infrastructure improvements at a future date. Costs associated with the maintenance of new infrastructure will also be considered as it effects the Town’s future operational budgets. Model Practices: The Board of Selectmen’s Complete Streets policy will focus on developing a connected, integrated network that serves all users. Complete Streets will be integrated into policies, planning, and design of all types of public projects and private developments, requiring Town approval, including new construction, reconstruction, and rehabilitation of transportation facilities on roadways, trails and redevelopment projects. Recognizing that the implementation of a Complete Streets program requires interdepartmental involvement, this Complete Streets policy will be organization wide and, to the greatest extent possible, be applied to private developers as well as state, regional, and federal agencies. Complete Streets principles include the development and implementation of projects in a context sensitive manner in which project implementation is sensitive to the community’s physical, economic, and social setting. The context-sensitive approach to process and design includes a range of goals by considering stakeholder and community values on a level plane with the project need. It includes goals related to livability with greater participation of those affected in order to gain project consensus. The overall goal of this approach is to preserve and enhance scenic, aesthetic, historical, and environmental resources while improving or maintaining safety, mobility, and infrastructure conditions. The Town of Lexington recognizes that Complete Streets may be achieved through multiple elements incorporated into a particular project or incrementally through a series of smaller improvements or activities over time. The latest design guidance, standards, and practices available will be used in the implementation of Complete Streets including: • The Massachusetts Department of Transportation Project Design and Development Guidebook • The latest edition of the American Association of State Highway Transportation Officials (AASHTO) A Policy on Geometric Design of Highway and Streets • The United States Department of Transportation Federal Highway Administration’s Manual on Uniform Traffic Design Controls (2009) • The Architectural Access Board (AAB) 521CMR Rules and Regulations • Proposed and any future adopted versions of the United States Access Board’s Public Right-Of- Way Access Guidelines (PROWAG) • The latest editions of the National Association of City Transportation Officials (NACTO) Urban Street, Bikeway, and Transit Design Guides • Documents and plans created for the Town of Lexington, such as bicycle and pedestrian network plans Lexington’s Complete Streets implementation and effectiveness should be evaluated for success and opportunities for improvement by the Transportation Safety Group (TSG), a multi-disciplinary group designate by the Town Manager. The Town will also work towards developing performance measures to gauge implementation and effectiveness of the policies. Implementation: The Town shall apply the principles of Complete Streets design a practice for all transportation projects and programs, as these provide an opportunity to improve streets and the transportation network for all users. The TSG will review all capital transportation and related projects for Complete Streets opportunities. Town staff, working with relevant Committees and elected officials, shall review and either revise or develop proposed revisions to all appropriate planning documents (master plans, open space and recreation plan, etc.), zoning and subdivision codes, laws, procedures, rules, regulations, guidelines, programs, and templates to integrate Complete Streets principles in all transportation projects. The Town shall maintain a comprehensive inventory of pedestrian and bicycle facility infrastructure to assist in prioritizing proposed projects, helping to eliminate gaps in the Town’s sidewalk and bikeway network. The Town will consider capital projects prioritization to encourage implementation of Complete Streets implementation. The Town will inform pertinent Town staff and decision-makers on the content of Complete Streets principles and best practices for implementing policy through workshops and other appropriate means. The Town will seek out appropriate sources of funding and grants for implementation of Complete Streets policies. Figure 1: Examples of Complete Streets Projects AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review Proposed Charge for Center Streetscape Design Review Ad Hoc Committee (10 min.) PRESENTER: S uzie Barry ITEM NUMBER: I.8 SUMMARY: Attac hed is the draft of the c harge for the Ad Ho c Center Streetsc ap e Des ign Review Committee. Please review the charge and be p rep ared to disc uss any changes or clarific ations needed p rio r to approval. Onc e the charge is ap p ro ved, the Bo ard will need to: Contac t the ap p ro p riate Bo ard s /Co mmittees /Organizations and ask them to s ub mit two names for cons ideratio n b y the Board. Appoint a Chairman o f the Committee. The C hairman will be a no n-voting member and will s erve to facilitate the meetings and keep the c ommittee o n trac k in o rd er to meet their deliverab le timeline as o utlined in the charge. If yo u have someo ne you wo uld like to recommend to s erve as Chairman, pleas e let Lynne know. SUGGESTED MOTION: Mo tion to form the Ad Ho c Center Streetsc ape Des ign Review Committee and approve the charge fo r the Ad Hoc Center Streets c ap e Des ign Review Committee. Mo tion to des ignate memb ers of the Ad Hoc Center Streetsc ap e Des ign Review Committee as S p ecial Municipal Emp lo yees . FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 7:00 PM ATTACHMENTS: Des crip tion Typ e Proposed Charge for the Center Streets cape Design Review Ad Hoc Commmittee Backup Material D R A F T Ad Hoc Center Streetscape Design Review Committee Members: 9 Members (6 liaisons, 1 Chair as non-voting facilitator) Appointed by: Board of Selectmen Length of Term: Upon completion of all recommendations to the Board of Selectmen in accordance with the established deliverables schedule as outlined below. Meeting Times: As determined by the Committee. Provide for a minimum of two evening meetings to solicit public comment Description: To evaluate and make a recommendation on the various design elements (excluding engineering items related to traffic) for the Center Streetscape Project. The work of the Ad Hoc Center Streetscape Design Review Committee will include making recommendations to the Board of Selectmen on the following design elements as presented by the Town of Lexington Engineering Division in consultation/conjunction with the Center Streetscape Project Consultant in the order listed: • Sidewalks (material & width) • Street Lighting (style) • Buffers (stone walls, thin planters etc.) • Seating (benches, tables, chairs) • Bicycle amenities (racks, loops) • Informational Signage • Trash/Recycle Receptacles • Planters (type, location) • Landscaping (trees, shrubs, soil used) • Educational and Interpretive Elements ( wayfinding, historical interpretive signage, markers, bollards, fencing etc.) The Center Streetscape Project has a defined scope of improving the safety and accessibility for all modes of transportation (vehicular, pedestrian, bicycle, busses) on the roadway and sidewalks within the defined Center Streetscape project area of Massachusetts Avenue at Woburn Street westerly to Meriam Street (exclusive of the Battle Green Master Plan area) The Committee is reminded of the affirmative vote of the Spring 2015 Annual Town Meeting on Article 42-Commission on Disability Request (149-10) and Article 45-Townwide Process for Safety (160-0). D R A F T Deliverables: • Tier 1 by May 1, 2016: o The sidewalk materials and widths of the various materials as well as the decision on the south side newer sidewalk area. o Lighting style (as this theme tends to carry through to other streetscape design elements and the design, number of posts, heights, and costs can be significantly impacted by style) • Tier 2 by June 15, 2016: o Edging o Roadway features o Stone walls o Granite posts, bollards and interpretive markers in pavement o Structural soil o Infiltration basin • Tier 3 by October 1, 2016: o Amenities (tables and chairs) o Thin planters o Interpretive elements o Trees Criteria for Membership: The members shall consist of members of other committees. Appointments will be made by the Board of Selectmen, who will also designate a Chairman who will serve to facilitate the meetings but will not have a vote. One representative from each of the following nine boards/committees will constitute this committee: • Bicycle Committee • Center Committee • Commission on Disability • Design Advisory Committee • Historic Districts Committee • Historical Commission • Planning Board • Tourism Committee • Tree Committee Staff Support: The Town Engineering Division will provide staff support to the committee. Ex Officio/Liaisons (non-voting): • Appropriations Committee • Capital Expenditures Committee • Lexington Chamber of Commerce • Lexington Field and Garden Club • Lexington Historical Society • Lexington Retailers Association D R A F T Prior to serving as a member of this Committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statue. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statue. Said summary will be provided by and acknowledged to the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest statue. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on-line training requirement. Ref: Adopted by the Board of Selectmen on ____________. Board of Selectmen voted to designate as Special Municipal Employees on __________. AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Article Positions/Presentations Needed (10 min.) PRESENTER: Jo e Pato ITEM NUMBER: I.9 SUMMARY: The Bo ard will have a b rief disc ussion to identify artic les it wo uld like further info rmation/presentatio ns on p rio r to the Annual To wn Meeting. e.g., pres entations from the planning d epartment/board are antic ip ated for March 7 and Marc h 14. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 7:10 PM ATTACHMENTS: Des crip tion Typ e Article Pos ition Table Cover Memo ARTICLE POSITIONS 2016 SPECIAL AND ANNUAL TOWN MEETING ARTICLE SPECIAL TOWN MEETING 2016-3 PRESENTATION JP PK NC MC SB AC CEC SC Article 2 Appropriate for Middle Schools – Additions and Remodeling Article 3 PEG Access and Cable Related Fund Acceptance ARTICLE ANNUAL TOWN MEETING - FINANCIAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 4 Appropriate FY2017 Operating Budget Article 5 Appropriate FY2016 Enterprise Funds Budgets Article 6 Appropriate for Senior Service Program Article 7 Establish and Continue Departmental Revolving Funds and Special Revenue Fund ARTICLE FINANCIAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 8 Appropriate the FY2017 Community Preservation Committee Operating Budget and CPA Projects: a) Munroe Tavern Archaeological Dig b) Munroe Center for the Arts Window Study c) Lexington Arts & Crafts Society Parsons Gallery Lighting Renovation d) Visitor Center Renovation e) Keeler Farm Community Housing Acquisition f) Greeley Village Rear Door and Porch Preservation g) Wright Farm Barn Needs Assessment and Feasibility Study h) Antony Park Construction Funds i) Minuteman Bikeway Wayfinding Signs Implementation j) Town Pool Renovation Design and Engineering Costs k) Park Improvements – Hard Court Resurfacing l) Granite Forest Pocket Park Construction at Lincoln Park m) Park Improvements – Athletic Fields n) Park and Playground Improvements o) Grain Mill Alley Design Implementation p) CPA Debt Service q) Administrative Budget Article 9 Appropriate for Recreation Capital Projects ARTICLE FINANCIAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 10 Appropriate for Municipal Capital Projects and Equipment a) Center Streetscape Improvements and Easements b) DPW Equipment c) Street Improvements and Easements d) Storm Drainage Improvements and NPDES Compliance e) Hydrant Replacement Program f) Comprehensive Watershed Storm Water Management Implementation g) Massachusetts Avenue – Three Intersections Improvements and Easements h) Sidewalk Improvements, Additions, Designs and Easements i) Town-wide Culvert Replacement j) Town-wide Signalization Improvements k) Cary Memorial Library Walkway Replacement l) Pleasant Street Sidewalk and Easements m) Replace Town-wide Phone Systems – Phase V n) Head End Equipment Replacement/ Packet Shaper – Phase V o) Election System Upgrade p) Parking Meter Replacement – Phase 2 q) Transportation Mitigation r) Ladder Truck Replacement s) Public Safety Radio Stabilization Article 11 Appropriate for Water System Improvements Article 12 Appropriate for Wastewater System Improvements ARTICLE FIANNCIAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 13 Appropriate for School Capital Projects and Equipment Article 14 Appropriate for School Zone Traffic Calming (Citizen Article) Article 15 Appropriate for Public Facilities Capital Projects: a) Town-wide Roofing Program b) School Building Envelopes and Systems Program c) LHS Heating Systems Upgrade d) Municipal Building Envelopes and Systems e) Building Flooring Program f) Public Facilities Bid Document g) Diamond Middle School Renovations - Construction h) Clarke Middle School Renovations – Construction i) School Traffic Safety Improvements j) Security Camera Upgrade to Digital from Analog k) Munroe School Roof l) LHS Security Evaluation and Upgradem) LHS Guidance Space Mining – Design n) LHS Nurse Office and Treatment Space – Design o) LHS Fitness Center/Athletic Training Floor p) Fire Headquarters Exercise Room Article 16 Approriate for Advice and Analysis – Getting to Net Zero Article 17 Victory Garden Way Acceptance Article 18 Appropriate to Post Employment Insurance Liability Fund Article 19 Appropriate Bonds and Notes Premiums Article 20 Rescind Prior Borrowing Authorizations ARTICLE FINANCIAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 21 Establish and Appropriate To and From Specified Stabilization Funds Article 22 Appropriate to Stabilization Fund Article 23 Appropriate from Debt Service Stabilization Fund Article 24 Appropriate for Prior Years’ Unpaid Bills Article 25 Amend FY2016 Operating, Enterprise and CPA Budgets Article 26 Appropriate for Authorized Capital Improvements ARTICLE GENERAL ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 27 Establish Qualifications for Tax Deferrals Article 28 Accept Chapter 59, Section 2D of the MGL (Citizen Article) Article 29 Amend General Bylaws – Neighborhood Conservation Districts Article 30 Amend General Bylaws – Demolition of Buildings Article 31 Amend General Bylaws – Contracts and Deeds Article 32 Amend General Bylaws – Trees Article 33 Amend General Bylaws – Trees Article 34 Amend General Bylaws – Guns Article 35 Lexpress Resolution ARTICLE ZONING/LAND USE ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 36 Amend Zoning Bylaw – National Flood Insurance District Article 37 Amend Zoning By-Law – Technical Corrections Article 38 Amend Zoning Map – Government-Civic District(s) Article 39 Amend Zoning By-Law – Maximum Height of Structures Article 40 Amend Zoning By-Law – Accessory Apartments Article 41 Amend Zoning By-Law – Floor Area Ratio (FAR) ARTICLE ZONING/LAND USE ARTICLES PRESENTATION JP PK NC MC SB AC CEC SC Article 42 Amend Zoning By-Law – Two-Family Homes Article 43 Amend Zoning By-Law – Banking and Real Estate Service Uses in the CB District Article 44 Amend Zoning By-Law – Planned Development Districts Article 45 Amend Zoning By-Law - Brookhaven AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Patriots’ Day Events (5 min.) PRESENTER: Jo e Pato ITEM NUMBER: I.11 SUMMARY: You are b eing as ked to ap p ro ve the following events fo r P atriots ’ Day: 1. Lexingto n Minute Men - Approve a reques t fo r P atriots ’ Day Weekend: a. S und ay, April 3, 2016 – Battle Green – Reenactment rehears al – 11:00 a.m. to 5:00 p .m. (rain date S und ay, Ap ril 9, 2016) b. Saturday, Ap ril 16, 2016 – Battle Green – Parker’s Revenge Reenactment – 7:30 a.m. to 12:00 noon c. Sunday, April 17, 2016 - Battle Green - Reenac tment o f Hanc oc k Clarke/P aul Revere Ride d. Mond ay, April 18, 2016 – Battle Green – Reenac tment – 1:00 a.m. to 1:00 p.m. 2. Lions Club - Ap p ro ve a reques t for the 102nd Annual P atriots ’ Day 5-mile Ro ad Race o n Mo nday, April 18, 2016 with an awards ceremony on the Battle Green at the end of the rac e from ap p ro ximately 11:15 a.m. to 11:30 a.m. 3. Town C eleb rations Co mmittee - Approve the req uests for the Patrio ts ’ Day morning parade, ceremonies o n the Battle Green and afternoon parade o n Mo nday, April 18, 2016. 4. Historic al S o ciety/Lexington Minute Men - Approve the req uest fo r the reenac tment o f the arrival of Paul Revere and William Dawes o n Ap ril 17-18, 2016. See attached informatio n. SUGGESTED MOTION: Mo tion to app ro ve the P atriots ’ Day activities lis ted ab o ve, sub ject to wo rking out the details with To wn Departments . FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 ATTACHMENTS: Des crip tion Typ e Lexington Minute Men Patriots Day Reques ts Backup Material Lions Club Road Race Reques t and Route Backup Material Town Celebrations Committee Reques ts Backup Material Historical Society Reques t for Reenactment of Paul Revere/William Dawes Backup Material AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Eagle Congratulation Letter for Daniel Eckler (5 min.) PRESENTER: Jo e Pato ITEM NUMBER: I.12 SUMMARY: You are b eing as ked to s ign a letter of commendatio n fo r Boy S cout Eagle Trevo r Daniel Ec kler fro m Troop 119. Is there a Selec tmen who would be willing to pres ent this letter to Trevo r on March 12 at 3 PM at the Hanc oc k Churc h? SUGGESTED MOTION: Mo tion to send a letter o f c o mmendatio n congratulating Daniel Eckler for attaining the highest rank o f Eagle in Bo y Sc o uting. FOLLOW-UP: Selec tmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 ATTACHMENTS: Des crip tion Typ e Proposed Eagle Letter for Trevor Daniel Eckler Backup Material Request for Eagle Letter Backup Material February 22, 2016 Trevor Daniel Eckler Troop 119 Hancock United Church of Christ 1912 Massachusetts Avenue Lexington, MA 02421 Dear Trevor, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 119, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your journey beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Joseph N. Pato, Chairman Peter C. J. Kelley Norman P. Cohen Michelle L. Ciccolo Suzanne E. Barry AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Selectmen Committee Resignation - Arts Council (5 min.) PRESENTER: Jo e Pato ITEM NUMBER: I.13 SUMMARY: You are b eing as ked to acc ep t the resignation of Emily P as s man fro m the C o unc il fo r the Arts. SUGGESTED MOTION: Mo tion to ac c ep t the res ignatio n o f Emily Pas s man fro m the Counc il for the Arts , effec tive immediately. FOLLOW-UP: Selec tmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 ATTACHMENTS: Des crip tion Typ e Resignation from Emily Pas s man Backup Material List of Current Members Backup Material AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Common Victualler License for Tres Petite Creperie (5 min.) PRESENTER: Jo e Pato ITEM NUMBER: I.14 SUMMARY: I have received an a reques t fro m Tres Petite Creperie fo r revis ed ho urs o n their Common Vic tualler Licens e. The es tablishment will b e loc ated at 1707 Mas s ac hus etts Avenue, Suite 2. T he hours reques ted are: Mo nd ay- Saturday 9:00 a.m. to 9:00 p.m. and Sunday 8:00 a.m. to 7:00 p.m. SUGGESTED MOTION: Mo tion to app ro ve a revis ed Co mmo n Victualler Licens e for Tres Petite Crep erie, 1707 Massac hus etts Avenue, Suite 2 with the hours as p ro p o s ed . FOLLOW-UP: Selec tmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 ATTACHMENTS: Des crip tion Typ e Common Victualler Application - Tres Petite Creperie Backup Material AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Adjustments and Commitments of Water & Sewer Charges PRESENTER: William P Had ley, Direc tor o f P ublic Works ITEM NUMBER: C.1 SUMMARY: Commitment o f Water & S ewer Cycle 9 Billing January 2016 $220,736.47 Commitment o f Water & S ewer Final water bills January 2016 $ 1,266.86 Adjus tments of Water & Sewer c harges as rec o mmended b y WSAB ($24,095.65) SUGGESTED MOTION: Mo tion to app ro ve the Water & S ewer commitments and ad justments as no ted ab o ve. FOLLOW-UP: Revenue Offic er DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 ATTACHMENTS: Des crip tion Typ e AIS 2-22-16 Cover Memo AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Vote to Layout Victory Garden Way as as Town Way PRESENTER: Jo e Pato ITEM NUMBER: C.2 SUMMARY: A pub lic hearing was held on F eb ruary 8, 2016 and there were no c o mments /c oncerns about Vic tory Gard en Way b ecoming a p ublic way. To night yo u will vo te to layout Victo ry Garden Way as a to wn way. SUGGESTED MOTION: Mo tion to app ro ve the c o nsent agend a. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 ATTACHMENTS: Des crip tion Typ e Notice of Intent to Layout Victory Gardens Way - Signed by BOS 1/11/16 Backup Material Victory Gardens Way Drawing Backup Material Revised Street Acceptance Schedule Backup Material Lexington, Massachusetts January 11, 2016 Notice of Intention to Lay Out Victory Garden Way The Board of Selectmen hereby gives written notice that it intends to lay out as a town way: Victory Garden Way from Hancock Street a distance of 1,172 feet, more or less, to Hancock Street. This proposed town way is shown on a plan entitled “Street Acceptance Plan of Victory Garden Way, Lexington, Massachusetts, Scale: 1”= 40’ dated October 14, 2015, Keenan Survey”. The Board of Selectmen will meet in the Selectmen’s Meeting Room, Town Office Building, Lexington, Massachusetts, on Monday February 8, 2016 at 6:00 P.M. for the purpose of making and establishing said extension and layout. ____________________________ ____________________________ Selectmen ____________________________ of ____________________________ Lexington ____________________________ A true copy, Attest: Lexington, Massachusetts January 11, 2016 TIME SEQUENCE FOR FY17 STREET ACCEPTANCE 1. January 11, 2016 Vote of intent to layout by the Board of Selectmen; Board of Selectmen to sign "Notice of Intention to Layout" and notify Planning Board and Constable; 2. January 18, 2016 By this date, written notice delivered to abutters by Constable informing them that the Board of Selectmen intend to vote to layout as public way; 3. February 8, 2016 Public Hearing by Board of Selectmen in regard to their intent to layout public ways; 4. February 22, 2016 Vote to layout public ways by Board of Selectmen; 5. February 29, 2016 On or before this date layout plans filed with the Town Clerk by the Town Engineer; 6. March 7, 2016 After this date and before the close of Town Meeting, acceptance of the layout by the Town at a Town Meeting. Within thirty (30) days of the date of acceptance of layout by the Town Meeting, adoption of an Order of Taking by eminent domain by the Board of Selectmen and an award of damages, if any; 7. Within thirty (30) days of adoption of the Order of Taking, recording in Registry of Deeds of said Order and any betterment by the Town Engineer. AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Exemption 6: Purchase of Land-20 Pelham Road PRESENTER: Jo e Pato, Chairman, Board o f S electmen ITEM NUMBER: E.1 SUMMARY: Sugges ted motio n fo r Exec utive Session: Move th a t the B oard of Selectmen , S ch ool Committee, Approp ria tion Committee a n d Capital Expenditures Committee g o into E xecu tive Session to consider th e p u rch a se, exchange, lea se or va lue of real prop erty, 20 Pelha m Roa d , a n d to reconvene in Op en Session on ly to adjourn . Further, tha t a s Chairman, I d eclare that a n op en meeting ma y have a d etrimenta l effect on th e negotia tin g position of the Town. Continue d is c us s ion regard ing negotiations fo r 20 Pelham Ro ad purchas e. SUGGESTED MOTION: NA FOLLOW-UP: BOS and Town Manager DATE AND APPROXIMATE TIME ON AGENDA: 2/22/2016 ATTACHMENTS: Des crip tion Typ e Confidential information Backup Material