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HomeMy WebLinkAbout2021-10-27-CEC-min Y Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting October 27, 2021 APRIL III' ��IN4i'47�r Location and Time: Remote Meeting; 8:00 A.M. CEC Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice—Chair & Clerk; Sandy Beebee; Rod Cole and Frank Smith CEC Members Absent: None Others Present (remote participation): Other Lexington Committees: Scott Bokun and Sara Cuthbertson, School Committee liaisons; Staff: Finance Department: Sara Arnold, Recording Secretary Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, October 27, 2021 • Draft #5 CEC Report to Special Town Meeting (STM) 2021-1, prepared by Mr. Kanter • Draft #3 Minutes for the October 7, 2021, CEC Meeting • Draft Minutes for the October 14, 2021, CEC Meeting • Pending Final Minutes for the October 21 , 2021 , CEC Meeting • Consent Agenda Recommendations for STM 2021-1 Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:00 A.M. As all those present had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law is legislation signed on June 16th of this year by Massachusetts Governor Charles D. Baker). Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. Further, this meeting would be recorded to assist in preparing Minutes, and the recording would be deleted once the Minutes is approved. Mr. Lamb took a roll-call attendance, determining that all five members were present. Report to the Fall STM 2021-1 Mr. Kanter led a page-by-page review of the Draft #5 report to that STM, identifying his recommended edits and to which no objections were noted. Additional non-substantial wordsmithing was incorporated. With Article 3, Establish, Dissolve and Appropriate To and From Specified Stabilization Funds, amounts to be requested now available (only 1 of the 2 are Capital related and, thus, reported on), a Motion was made and seconded to recommend approval of Article 3: Roll- Call Vote: 5-0 A Motion was made and seconded to approve the Draft #5 Report as presented with the identified edits and with the understanding that any additional non-substantial changes Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting October 27, 2021 deemed appropriate by the Chair and Vice—Chair & Clerk would be incorporated. Roll-Call Vote: 5-0 As the Report to the STM 2021-1 was approved by all the members of this Committee, It was agreed that the posted provision meeting for Friday, October 29, would be reported by Mr. Kanter to the Town Clerk's Office as cancelled. Minutes A Motion was made and seconded to approve the Draft #3 Minutes for the CEC meeting, October 7, 2021 , the Draft Minutes for the CEC meeting, October 14, 2021, and the Pending Final Minutes for the CEC meeting, October 21, 2021, with typo corrected. Roll-Call Vote: 5-0 Consent Agenda Mr. Kanter noted that this Committee was to report any recommended changes it has to the draft Consent Agenda for the STM 2021-1. He raised the point that it excludes Article 6, Part c, which is solely to approve the change in the method of construction for the Old Reservoir Bathhouse Construction and that no supplemental funds are being requested. Mr. Cole noted that Article 6, Parts a and b—Park and Playground Improvements- Sutherland Park and Parker Meadow Accessible Trail Construction, respectively—are included on the draft Consent Agenda and he imagines that Town Meeting members may be interested in discussing these items. That said, this Committee had no objections to leaving those items on the Consent Agenda. Mr. Kanter said he believes Part c, with its cost—free mode change effect, should be added to the draft Consent Agenda and, thus, to have the chance to avoid a stand-alone vote. A Motion was made and seconded to report this Committee's position is that Article 6, Part c, be added to the Consent Agenda. Roll-Call Vote: 5-0. Mr. Kanter agreed to share this position with Kelly Axtel, Deputy Town Manager. Member Concerns and Liaison Reports It was noted that a representative from this Committee has been invited to the Moderator's Review Meeting to be held later in the day. Mr. Lamb and Mr. Kanter plan to determine who will attend. Adjourn A Motion was made and seconded at 8:20 A.M. to adjourn. Roll-Call Vote: 5-0 This Minutes was approved by the CEC at its meeting on November 4, 2021 Page 2 of 2