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Home My WebLink About2021-08-26-LHA-min RECEIVED d 21 01 IlM i , 11 18 a iT°i LEXINGTON HOUSING AUTHORITY TOWN CLERK REGULAR MEETING—AUGUST 26, 2021 LEXINGTON MA MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 8:35 AM. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Caileen Foley Richard F. Perry Maureen Rynn Weidong Wang Jenna Milne-phone Melinda Walker Mark McCullough 2. PUBLIC COMMENT 3. MINUTES Upon motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve the Minutes of the Regular Meeting of June 8, 2021, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough Upon motion by Weidong Wang and seconded by Melinda Walker, the Board voted to approve the Minutes of the Special Meeting of June 24, 2021, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough Upon motion by Weidong Wang and seconded by Richard F. Perry, the Board voted to approve the Minutes of the Special Meeting of July 8, 2021, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough Upon motion by Melinda Walkert and seconded by Richard F. Perry, the Board voted to approve the Minutes of the Special Meeting of July 14, 2021, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 4. BILLS & CHECKS Approval of Bills and Checks paid in June 2021 June 2021 REVOLVING FUND Check Numbers 18321 through 18378 689-C MANAGEMENT Check Number 2285 PARKER MANOR Check Number 2077 MRVP VOUCHER Check Numbers 4207 through 4210 SECTION 8 Check Numbers 19124 through 19147 BEDFORD STREET Check Number 1265 Upon motion by Weidong Wang and seconded by Richard F. Perry, the Board voted to approve the Bills and Checks as presented for June 2021. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE Nicholas Santosuosso NONE Weidong Wang Melinda Walker Mark McCullough Approval of Bills and Checks paid in July 2021 July 2021 REVOLVING FUND Check Numbers 18379 through 18440 689-C MANAGEMENT Check Number 2286 2 PARKER MANOR Check Number 2078 MRVP VOUCHER Check Numbers 4211 through 4214 SECTION 8 Check Numbers 19148 through 19173 and 19199 BEDFORD STREET Check Number 1266 Upon motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve the Bills and Checks as presented for July 2021. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE Nicholas Santosuosso NONE Weidong Wang Melinda Walker Mark McCullough 5. EXECUTIVE DIRECTOR'S REPORT A. FY 21 Year End Report-Jenna Milne Jenna presented the FY21 financials in detail to the Board. All programs are in excellent shape with healthy reserves. TAR's are extremely low. LHA is doing an excellent job tracking COVID expenses. The Board must certify and vote that they have received the Financial Statements, TAR Reports, Top 5 Certification and Lead Paint Law Compliance. a. Restrict Operations Reserve for ModPHASE Project The funding for this project is under review by DHCD. Jenna suggested that the Board restrict$175,000.00 in operations reserve for this project. Upon motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to restrict$175,000.00 in operations reserve for this project. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 3 b. COVID Hazard Pay Caileen would like to give each employee a$1,500.00 COVID Hazard payment for working through the pandemic. Upon motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to a $1500.00 COVID Hazard pay bonus to employees. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough c. Certification of Compliance with Notification Procedures for Federal and State Lead Paint Laws Upon motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve Certification of Compliance with Notification Procedures for Federal and State Lead Paint Laws. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough d. Certification of Year End Statements Upon motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to approve Certification of Year End Statements. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 4 e. Certification of Top 5 Compensation Form Upon motion by Melinda Walker and seconded by Weidong Wang, the Board voted to approve Certification of Top 5 Compensation Form. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough f. Certification of Year End TAR Data Upon motion by Weidong Wang and seconded by Richard Petty, the Board voted to approve Certification of Year End TAR Data. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough B. Project Updates a. L&H Construction CFC-$9841.55 The federal Scattered Sites window project is complete. The CFC is in the retainer amount of$9,841.55 Upon motion by Richard Perry and seconded by Melinda Walker, the Board voted to approve Certificate of Final Completion to L&H Construction in the amount of $9,841.55. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough b. Air Source Heat Pumps The contractor is currently working at Greeley Village buildings 7-10. They are averaging a building a week. This project is taking longer than planned. Drilling through brick is very time consuming. Buildings 1-6 are 100% complete and can be turned on. 5 c. ModPHASE Design reviews have been completed. Funding is under review by DHCD project management to fill the funding disparity gap. d. Bike racks Caileen is working with MasCOR to design a bike rack shelter for the villages. Their proposal was $8,500.00, which is much more than we budgeted for. Caileen is working on lowering the price. If not, we will research other places to purchase. C. Tenant Board Member Update The Selectboard met on 7/26/2 land voted to appointed Maureen Rynn as the tenant Board member. Her term begins 4/1/22. She has been invited to attend our meetings on a regular basis. D. Policies a. VAWA update Attorney Manette Donovan has updated our VAWA Policy per new DHCD guidance. The Board was given a copy to review. Upon motion by Weidong Wang and seconded by Richard F. Perry, the Board voted to approve the updated VAWA Policy. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough b. Remote Work Policy This Policy puts into writing what we have already implemented. MassNAHRO distributed the template to LHA's. Upon motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the Remote Work Policy. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 6 E. MassNAHRO ARPA Request They are requesting $450 million which is broken out into difference categories: outdated fire alarms, underground utilities, resiliency/environmental projects, phase projects and Formula Funding shortfalls. Caileen has met with Mike Keneally, Deb Brown and later today Michele Ciccolo to discuss how these issues relate to our housing portfolio. They are open to these points and hopefully there is much support for this. F. COVID Updates Caileen has been in touch with Ray Dinno from Theatre Pharmacy. They will plan a COVID booster shot clinic in November. Also discussed was a flu shot clinic. 6. ADJOURNMENT 9:40 A.M. A true copy attest........................... CAILEEN B. FOLEY, SECRETARY 7