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Home My WebLink About2016-01-13-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – JANUARY 13, 2016 MINUTES 1.ROLL CALL The meeting was called to order by Chairman, Nicholas Santosuosso at 5:10 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso Leo P. McSweeney Caileen Foley Weidong Wang (arrived 5:45 P.M) Melinda Walker Robert D. Peters 2.PUBLIC COMMENT 3.MINUTES Approval of Minutes of Regular Meeting of December 9, 2015 Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to approve the Minutes of the Regular Meeting of December 9, 2015, as amended, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Melinda Walker Weidong Wang Robert D. Peters Approval of Minutes of Special Meeting of December 15, 2015 Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to approve the Minutes of the Special Meeting of December 15, 2015, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Melinda Walker Weidong Wang Robert D. Peters 4.BILLS & CHECKS Approval of Bills and Checks paid in December 2015 December 2015 667-C/705-2 Check Numbers 7208 through 7210 REVOLVING FUND Check Numbers 13673 through 13742 067-1 & 3 Check Numbers 4243 and 4244 689-C MANAGEMENT Check Number 2033 PARKER MANOR Check Number 2214 BEDFORD STREET Check Number 1200 MRVP VOUCHER PROGRAM Check Numbers 3000, 3001, 3003, 3004 and 3005 SECTION 8 Check Numbers 17334 through 17361 Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for December 2015. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Melinda Walker Weidong Wang Robert D. Peters 5. EXECUTIVE DIRECTORS REPORT A.LHA and Parker Financials, FY 15 Schedule of Positions and Compensation Form The Board reviewed the December financials. The November Parker Financials were not available yet. The FY 15 Schedule of Positions and Compensation form was executed by the Board. Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to accept the December 2015 LHA Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Melinda Walker Weidong Wang Robert D. Peters 2 B.Credit Card Policy The Board was presented with a Credit Card Policy for review and approval. Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to accept Credit Card Policy. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Melinda Walker Weidong Wang Robert D. Peters C.Project Updates: Vynebrooke HILAPP-CFC The Vynebrooke Village HILPP Project is complete. The Certificate of Final Completion in the amount of $37,015.00 for Varieka Construction needs to be submitted to DHCD for approval and payment. Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to accept the Certificate of Final Completion in the amount of $37,015.00 due to Varieka Construction for the Vynebrooke Village HILAPP Project. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Melinda Walker Weidong Wang Robert D. Peters Greeley Front Door-CFC The Greeley Village Front Door Project is complete. The Certificate of Final Completion in the amount of $25,055.00 due to Lambrian Construction needs to be submitted to DHCD for approval and payment. Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to accept the Certificate of Final Completion in the amount of $25,055.00 due to Lambrian Construction for the Greeley Village Front Door Project. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Melinda Walker Weidong Wang Robert D. Peters 3 Greeley ADA Construction Progress The construction is on schedule and we are in the beginning stages of sending out paperwork to applicants. As this progresses a press release will be published. Federal door and bathroom progress The door portion of the project has been completed. The bathroom portion of the project will begin next week. D.CPA Update Caileen appeared before the Capital Expenditures Meeting last week to present the Greeley Village Rear Entry/Exit Door and Porch Replacement Project. E.Muzzey High Condo update There are many outstanding issues that need to be addressed before any suggestions for use of the vacated space can move forward. F.Payment Standards The Payment Standards for 2016 have been published. Upon motion by Robert D. Peters and seconded by Weidong Wang, the Board voted to accept 2016 Payment Standards. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Melinda Walker Robert D. Peters G.Rent increases: Bedford St and Parker Manor The rents have not been increased at these properties for many years. The Board suggested to review any deed restrictions there may be as well as prior condo fee increases. Review and discussion will continue. H.CFA Amendment #9 FY 18 $219,183.00 DHCD has approved FY 18 Formula Funding in the amount of $219,183.00 in the form of a Contract for Financial Assistance (CFA) Amendment. Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to accept the CFA Amendment in the amount of $219,183.00 for FY 18 Formula Funding. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Leo P. McSweeney Weidong Wang Melinda Walker Robert D. Peters 4 I.CFA Amendment (change in dates of service) 6/30/17 to 6/30/16 Greeley ADA Project A Contract for Financial Assistance (CFA) for the Greeley Village 4 New Accessible Unit Project requires the date change from 6/30/17 to 6/3/016 in order to complete the project in this Fiscal Year. Upon a motion by Weidong Wang and seconded by Melinda Walker, the Board voted to accept the CFA Amendment for a date change of 6/30/17 to 6/30/16. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santsosuosso NONE NONE Leo P. McSweeney Weidong Wang Melinda Walker Robert D. Peters 6.UNFINISHED BUSINESS 7.NEW BUSINESS 8.ADJOURNMENT 6:10 A true copy attest……………………… CAILEEN B. FOLEY, SECRETARY 5