HomeMy WebLinkAbout2021-09-15-REC-min-attPeter Coleman
From: Lexington Farmers' Market <Iexingtonfarmersmkt@gmail.com>
Sent: Friday, August 27, 2021 12:24 PM
To: Melissa Battite; Recreation Committee
Cc: Cathy Severance
Subject: Thanksgiving FEASTival
Dear Melissa and Recreation Committee members:
As we enter into the fall months, the Lexington Farmers' Market is starting to plan for its annual Thanksgiving
FEASTival held on the Tuesday before Thanksgiving, which this year will be November 23. The FEASTival is
held traditionally from 12 to 4 PM and is the final market of the 2021 season. It is a popular and well attended
event; the earlier market times compared to our regular season market account for weather variability and to
ensure daylight hours.
We would like to request that the Recreation Committee extend the LFM's permit for the Worthen Road
Practice Field as the location for this final market. It was an unintentional error on my part to not include the
FEASTival in the original permit request, and I appreciate the Recreation Committee's consideration.
I would be happy to provide more information if needed. The response to the new site for the market this year
has been overwhelmingly positive, and we are grateful for the terrific space.
Thanks in advance for your help.
Best,
Leslie Wilcott-Henrie
LFM Board President
Sent from my iPlione
ELexington Council for the Arts
Utility Box Beautification Project
Proposal to Fund for Lexington
Submitted By: Lexington Council for the Arts
September 1, 2021
Project Description
The Lexington Council for the Ails proposes to transform some of the Town's utility boxes into
unique works of art. Located in Town recreation areas, these painted boxes will contribute to the
vitality and beautification of these public spaces.
The utility box designs will have a design and color palette suited to their location. They will be
painted by accomplished local artists based on their original designs. These are some examples of
painted utility boxes in nearby towns:
Purpose
Our goal is to beautify public spaces, add to the enjoyment of users of recreation areas, bring a
spark of art into the lives of our residents, and celebrate and Support local artists.
Selection of Boxes to Be Painted
The boxes to be painted will be chosen based on direction from the Recreation Committee. We
propose that four boxes be selected. Examples of boxes that might be selected include the large
box near the Pool Complex and tennis courts, the large box near the Lincoln Park soccer field,
and two large boxes near the Center Recreation Complex baseball field.
Photos of these boxes:
Selection Artists and Designs
The Arts Council will engage a curator/project manager who will send out a call for art with a goal
of reaching interested experienced artists. Design themes will be developed through consultation
with the Recreation Committee and the Recreation Department. Possible themes might include
sports -related subject matter for boxes near athletic fields and marine themes for boxes near the Pool
complex. Artists will be asked to submit a design related to those themes and show examples of past
painted work. Designs will also be required to abide by certain criteria, such as no advertising (other
than the artist's signature and website address).
Submitted designs will be reviewed by ajury composed of an Arts Council representative, a
Recreation Committee representative, a Lincoln Park Subcommittee representative, and the project
curator. One factor in artist selection will be whether they reside or work in Lexington.
Schedule
The call for art will go Out immediately after the funding for the project is approved, the boxes are
selected, and the themes chosen. The Arts Council will join an upcoming Recreation Committee
meeting in September to coordinate execution of the project. Since we plan to execute and
complete the project in the fall of 2021 and artists will need to get started before the weather gets
too cold to paint, our goal will be to have design submissions complete by early October, the
designs selected shortly after that, and painting to begin no later than the end of October.
Request for Funding
We propose to pay each of the selected four artists a stipend of $ 1,000 per box to cover materials
and the artist's fee and pay the curator a $500 fee to manage the project.
Accordingly, we request a grant from the Fund for Lexington for this project in the amount of
$4,500.
Respectfully submitted,
Stephen Poltorzycki & Jillian Tung
Co-Cliairs, Lexington Council for the Arts
FY21 Annual Report
Responsible for the planning and administration ofpublic parks, playgrounds, athletic fields and
recreational facilities in the Town. It is charged with administering, expanding, and promoting
recreation, leisure activities, play, sports, physical fitness, and education for all citizens.
Appointed by the Town Manager: Recreation Committee
Chair Rick DeAngelis, Vice -Chair Lisah Rhodes, Lisa O'Brien, Christian Boutwell, and Francesca
Pfrommer.
Liaisons: Suzie Barry (Select Board), Deepika Sawhney & Eileen Jay (School Committee), Sandy
Beebee([EC),Ellen Cameron & Julie Ann Shapiro /COA\.
Sub -Committee: Lincoln Park.
HIGHLIGHTS:
� Expanded Adaptive and Inclusion Services for residents of all abilities, including an
expansion of the CTRS presence.
0 Continued to include recommendations from the 2027 Recreation Facilities and ADA
�
Completed the following Capital Projects:
and Field Reconstruction (C ),
Enterprise).
Athletic Facility Lighting (CPA), Center Track
�
implemented the [bnlrnunkv Needs Assessment process for future fiscal and
operational planning for the Town.
�
Transitioned to virtual programming and service delivery for the community to access
health and wellness opportunities safely from their homes during the pandemic.
0 Expanded Committee membership to 7 beginning in FY2022.
9/15/2021 10:33 AM
Frederick DeAngelis,Chuinnau
IjeubRhodes, Vice Chair
Lisa O'Brien
Christian Boubv U
Francesca Pfrommer
Lexington
TownTown�7 e.^pv�gtmn
Recreation Committee
Tel: (78l)698-4800
Fax: (781) 861-2747
Recreation Committee
September 2021 Liaison Reports
------------------------------------------------------------------------------
Lincoln Park Sub -Committee, respectfully submitted by Lisa O'Brien
Lincoln Park's next meeting will be Monday, September 27th at4.]Opmn. Brian is going to
coordinate t0get ODTown Calendar. Agenda will include StO[yVVGlkvote a3well as grass
installation for scoreboards (final proposal from landscaper with costs will be made
available); discussions also re: ongoing maintenance and capital considerations.
School Committee, respectfully submitted by Deepika Sawhnev
l)The testing protocol for our schools:
From Dr. Hackett's Superintendent report - A. LPS COVID-19 Testing Consent Form
OnAugust2[i2021.|sentiheLexngtonSchOO|[0nnnounhvthisetterregan]inQumdatedCOV|O-
19 Back -{O -School Protocols, including FAQs related to LPS COV|D-19 testing. For the 3021-22
school year, our multifaceted testing program will be multifaceted and include:
• Individual testing on symptomatic individuals: is a nasal swab performed by the school
nurse when individuals present symptoms while atschool
° Individual testing on close contacts (Test and Stay): is a daily nasal swab performed by
the school nurse Or Other qualified healthcare professional for 5-7 days following
exposure; for osynnpiorn81icclose contacts
*Routine COV|Q-19 safety check (previously referred to as "pooled testing"): collecting
and performing test on a group ofsamples for routine testing. For efficiency and
similar to our program last year, any necessary fo||ovv'Up individual testing would
happen on the same individual samples already sent to the lab. LPS will provide more
details in the coming weeks about how staff and students will participate in routine
safety checks.
Please note for students and staff to participate in any aspects ofour testing program, we must
have a signed consent on file before any testing can occur. If we do NOT have a consent form on
file, students will need to be quarantined for a minimum of 7 days in the event they are identified
as8close contact orexperiencing COV|D-l9symptoms.
2) The policy changes with respect to vaccines for afterschool sports and extracurriculars:
From the policy:
1625 MASSAC8 3NTSAVtNIT^LD(IN0nNMASSACHUSF,USU2420
File: EBC Supplemental - INTERIM POLICY ON ISSUES RELATED TO THE COVID-19 PANDEMIC
Eligibility for participation in extracurricular activities, including sports (File JJ)
Subject tolaw, regulation, and standards established b«the appropriate and
legitimate regulatory body, the Superintendent may propose changes to district
protocols for participation in extracurricular activities, including sports, subject to
the rules established by the Massachusetts Interscholastic Athletic Association.
For the 2021-2022 school year, vaccination against SARS-CoV-2 is required for all
age -eligible students to participate in school -sponsored sports and rostered
extracurricular activities that occur outside ofthe school day. Exceptions tothis
requirement can be found in File JLCB.
Age -eligible students
n. Students who participate inschool-sponsored sports and/or rostered
eXin3CU[[iCUl8[Gthat occur outside Ofthe school day are required to be
vaccinated except inthose exceptional circumstances where weekly
COV|D-I9testing will be allowed.
b. Students who are awaiting vaccination are required to participate in
state-sponsored testing through Lexington Public Schools orsubmit
evidence nfanegative COV|D'I9test onaweekly basis.
Age -ineligible students
a. Students who will become vaccine -eligible during the sports/extracurricular Seasonin
question must be vaccinated within six weeks of becoming eligible.
b. Students are required to participate in state-sponsored testing through Lexington Public
Schools orsubmit evidence ofmnegative COV|D'19test onaweekly basis.
2
=��
Town of ��e^"^«�gtu"n
Recreation and Community Programs
Melissa |0ottite,CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
Recreation &CoKMmunity Programs
September 2021 Report
News & Updates:
w The Community Center resumed full hours of operation on Tuesday, September 7, 2021
since the closure and modified hours during June 3020 - August ZO2l. For more
information, please visit
w The Irving H. Mabee Town Pool [brnp|ex Closed for the season on Monday, September
6m. As the season was coming to an end and fall sports began, the LHS swim team was
able topractice atthe Pool during the week ofAugust 3Om from 7-8:30prnonce public
swim hours ended.
• Fall 2021 Registration opened on Wednesday, August 25th with sessions beginning the
x m
vveekofSepternberE/ an�Septemn�erl3 . Programs can befound here-
* Congratulations! Lexington has been selected as a top (Tier 1) level community for USTA
National (United States Tennis Association) tobeengaged and advise onfuture
"national level" tennis/park focused endeavors. |naddition, the U5T4National Staff will
be hosting a USTA Executive Ambassadors group to meet quarterly with all Tier 1
agencies osthe country's top performing park systems. This ioa great compliment and
recognition of the Town's continued commitment to the Parks and Recreation system
�
The CHNAl5POP UPprograms continue tobeahuge success. The August event
celebrated National Golf Month on Friday, August 27 th with over 100 attendees visiting
the Community Center lawn and a|eefor 8nice cream social and celebrate all things
summer! Here are some fun photos from the event.
]9MARRETTROAD, LEXINGTON, MA82421k09cc
Lisa George -Cox Memorial Bench is expected to be installed in mid-October, a link on
the Park web page and {}Rcode can befound here:
UCL —United Cricket League hosted onopen house event ong/10/21aiHastings Park as
an opportunity for the community to try the game and learn more about ways to get
involved. This was followed hythe league end ofseason match played atCenter
Recreation Field under the lights. Athank you toLUSCwho was able tOadjust
previously permitted use at the Center Track in order for UCL to hold the end of season
tournament 81anearlier time.
Temple Isaiah utilized the parking lot at Lincoln Park as well as the Old Reservoir for
their Rosh Hashanah ceremonies onTuesday, September 7m .
During the December 2Ol9Recreation Committee meeting, amotion unanimously
passed "to approve the pilot program for portable restrooms consistent with the memo
tVthe Recreation Committee from the Director OfRecreation." The memo isattached
to this report. The Portable Toilet pilot program was delayed due tothe restrictions and
guidelines inplace due tOthe CoVid-19paOdeDliC. The pilot program will he
implemented this fall 8tfive Vfthe six locations. Bridge will not beincluded based on
the permitted use. Each ofthe five parks will have /1\ADA unit that will be cleaned
weekly.
The Storyvva|ksupplies have been ordered and isexpected for install inearly/mid
October. The Cary Library iscoordinating installation with DPW while the Lincoln Pork
Sub -Committee finalizes the approval on the suggested locations at Lincoln Park.
Budget & Capital:
o Special Fall Town Meeting — Center Restrooms & Storage is scheduled to be on the
• Center Recreation RestroornSand Storage — the organizations (LYLLLL, LHS and
DPW) cleaned out their respective storage units at the Park during the last week of
August. DPW provided 8durnpster. Each organization will besharing any changes in
storage needs otthis project continuesandpn2pan2sforLheFallTovvnMe2ting.
o Dates for Rindge Playground Community meeting will be set for sometime in
October.
o Park Improvements — Hard Court Resurfacing at Center Recreation Center will have
community outreach meetings beginning inlate fall.
o Staff continues tVwork onthe FYI023operating budget. The deadline tosubmit the
operating budget isFriday, October 21t.
Pine Meadows:
� The game of golf continues to be a popular, safe, and healthy activity for the community
to participate. Some mid-day play has started todecrease asmore and more people
return to work and less remote hours.
*
Fall fields, LP8 impact on cornnnunkv use (hours/cost/impact of#oftearns/a1h|etes, rent
off site)
Due toafew factors for the fall season, the LHS athletics will beholding a
few more back tnback games this season. This means @ direct impact nn
the community use hours traditionally available for the youth and adult
organizations. Atotal ofS].5additional hours have been permitted tU
LPSAthletics. |naddition tVthe impact onthe leagues and players, there
is a direct loss ofrevenue tDthe Recreation Enterprise FUnd/|ossof
permit revenue. The estimated loss ofrevenue for the fall is $1172.50
Additionally, Lexington Youth Lacrosse (LYL) has had to secure fields
outside ofLexington inorder tOaccommodate their needs. LYLreports
that 4iemrns/b6players have been displaced with Ghours offield space
out of Lexington. Rental at The Edge in Bedford from O-lIarn on
Saturdays and impacts approximately 8Oplayers inthese session. LYL
use ofsynthetic fields was also moved to the Worthen Road Practice field
1.5 hOU[S 8 week with additional rental times at Hayden Recreation. This
impacts approximately 60 players in this session.
o Lexington United Soccer Club /LU5[\isthe most affected bythe extended use.
The total number of hours, player/teams totals and outside rental information is
not yet available.
Therapeutic Recreation & Inclusion Services
* FaUnevvs|etter-
• The outdoor tent continues tosee use and is a great alternative tOindoor meetings and
classes. During the September I3,2O21Fund for Lexington meeting, funding 8
additional weeks of the tent rental was approved which will extend community access
through early November.
• AStorvWa|khas been installed atthe Community Center for the month 0fSeptember.
Visitors can enjoy Jane Yolen's How Do Dinosaurs Eat Their Food? along with a
scavenger hunt when they walk along the path outside the Community Center. This
activity was coordinated byFamily ACCESS Community Connections.
Recreation Division:
Programming:
* All day camps, sports clinics, and tennis programs ended for the summer on Friday,
August 27m. Overall, the summer was 8huge success asapproximately I,90Ochildren
participated in the various youth camps and programs that the department offered this
summer.
w The fall NFL FLAG Football League season began this Sunday, September l2 tx . There are
24teams with 27]participants inthe league this fall.
Operations:
� The Irving H. Mabee Town Pool Complex:
Todate, the total swim passes sold are comprised ofthe following memberships:
o Family —5O7/45Zresident and l37non-reSident\
o Individual —]15(26Oresident and 48non-re5ident)
o Senior —2l8/l92resident and 27 non-resident)
n 1120 Total passes were sold for the 3021 season
We sold 1120 memberships, which is more than then back in 2019. This is without swim
lessons, where participants are required to have a membership. I have received a lot of
complements regarding the how great the staff were and how clean the facility was all
season so this summer was a great success! There were about twice as many daily
passes purchased this summer with 8825 sales compared to 4200 back in 2019.
Hopefully this trend continues for future seasons!
Old Reservoir Complex:
o The Reservoir was opened this season, but the days and hours were abit
modified than iDpast seasons. VVPchoose tOopen the Reservoir from IZ'
7:3Opnn,opposedto1O:3O-7:OOprnsincevved\dnothavennanypeopleconoein
earlier in the day. The Reservoir was only open on weekends as well during the
Preseason (June 5 —June 27), opposed to being open Sunday -Saturday in the
past.
o The season at the Old Reservoir went well, but we did not have many people
come through the facility on a regular basis, which has been more of the norm in
the last few years. Most people who came by had a swim membership so there
were not many patrons who paid the daily fee.
o The Old Reservoir was scheduled to close up at the end of the regular season on
August 22nd, however due to inclement weather, it ended up closing down on
tH
August 18
LexingWn
M -CREATION &COMMUNITY
A 0 ("KA M S
MEMOP,ANDLJM
TO: Recreation Committee
FROM: Melissa Battite, Director
DATE: December 18, 2019
SUBJECT: Portable Restrooms
The department receives input throughout the year, predominantly spring and fall, about the
inadequate access to restrooms throughout the park system. As the demands for seasonal s to
restrooms is a growing, several sports organizations have been securing portable restrooms at a
few of the locations to ease the burden. Additionally, there has been some misuse of the parks
at locations where access is not readily available.
Currently, LUSC (Lexington United Soccer Club) secures a seasonal portable restroom at
Diamond and Estabrook. LLL (Lexington Little League) secures a season portable restroom at
Harrington and Bridge. The community has also provided input for two locations that
experience high use, which include Clarke and Adams.
I propose that the Recreation and Community Programs department pilot a program at the six
locations Diamond, Estabrook, Harrington, Bridge, Clark and Adams. This pilot program would
include the Fall 2020 and Spring 2021 seasons. The sports organizations would no longer
secure private leases on public park space during this pilot period. The program would be
evaluated in late spring 2021 for your review and next steps.
It is estimated that the 6 locations for 6 months (September -November and April —June) would
be approximately $4800. The town would secure the lease and absorb this expense within the
Recreation Enterprise Fund through fees associated with the field permitting program.
Thank you.
MEMORANDUM
TO: Recreation Committee
FROM: Melissa Battite Director ofRecreation 0'Community Programs
DATE: September l4,2O21
SUBJECT: 5 year capital plan
Enclosed isadraft ofthe 5year capital plan. During the August meeting, the upcoming FY23
projects were highlighted along with some considerations for inclusion in the 5 year capital
plan. These considerations come from community requests via the Recreation Committee or
directly toTown staff, in addition to life cycle, health & safety compliance and/or improved
technology and the key findings of the 2020 Community Needs Assessment and 2017 ADA
Compliance Study.
Below includes notes onthe FYZ3project requesbandnevventhestothe5yearp|an,in
addition to the full summary of the requests that is attached in the draft 5 year plan.
• Park and Playground Improvements 0nneensPark — Playground Replacement. End of
life, increased request based onquotes solicited inAugust 2O21. This has been in the 5
year plan for 5years.
• Park Improvements —Athletic Fields — Fiske. Increased request based on cost of living
and current market. This has been in the 5 year plan for 5 years.
• Park Improvements - Hard Court Resurfacing & Reconstruction — Center Recreation
Gallagher Tennis Courts and FariaSBasketball Courts - This project vviUrequire
community outreach meetings to best determine the timing for stakeholders and park
impacts. This has been inthe Syear plan for 5years.
w PineMeadoma|nnpnmvennents—nevvfairmmK@reensideandreconstructionofbunkens,
and tees and associated with acombination ofholes I,7,U,and 9. Additionally,
complete the design and engineering associated with cart path at5. This has been in
the 5 year plan for 5 years, with the exception of the cart path at 5 which is a new
introduction.
° Town Pool Water Heater —Swimming Pool. After a preventative vva|kthrnugh of the
facility with DPF, the existing heater is within its last year of life cycle. This has been in
the 5year plan for 2years.
* Community Park Master Plan Lincoln Perk. This 5year capital plan /FY23-27\ reflects
the possibility of5capital projects occurringsirnu|taneous|yand/orinbackto-back
years atLincoln Park. This master plan will bring the goals ofthe many uses wfthe park,
recreation, and conservation together through the Lincoln Park Sub -Committee,
Recreation Committee, Conservation Committee, and community stakeholders. This is a
new introduction to the 5 year capital plan.
* Park|rnprovernenLs—SheAnnenities. This istoaddress the deficiency and replacement
needs for amenities within the park system that are not recovered through
fees/revenue. The site visits completed aspart ofthe 2020Community Needs
Assessment has identified conditions, deficiencies and needs within the park system.
This isanew introduction tothe 5year capital plan.
*
Lincoln Park Field Improvements — Field study of the field conditions in preparation of
the replacement of the 3 synthetic turf fields at the park. This is a new introduction to
the 5year plan.
m Pine Meadows Improvements — annual request and uses p|ay8bi|ky staff input, and
guidance from the Annual USGA report and site visit to determine project.
w Pine Meadows Equipment — annual request and uses the life cycle, course needs, and
new technology to prioritize replacement and/or new purchases.
* Lincoln Park Improvements — replacement of field #3 as it nears end of life.
^ Park and Playground |nnprovenoents—rep|acennent of the Center Recreation Complex
Skate Park with new equipment and athletic lighting. This is new introduction tothe 5
year capital plan.
0 Lincoln Park Fitness Station Equipment — end of life cycle. This is a new introduction to
the Syear capital plan.
Considerations for discussion - not inany particular order
1 Swimming Pool
* Additional shade structure
• Additional spray feature for the Wading Pool
* Replace lockers inlocker rooms
• Additional play equipment etSutherland Park *needs avote
^ Poured inPlace (P|P) surfacing for playground improvements (school
playgrounds will all have PIP byFYZ5)
• Add water elements toplayground/parks
0 End of life replacements
m Shade Structure otCenter Recreation Complex
3 Review nfConservation projects and streann|ine when/where appropriate and able.
N
^} Recreation & Community Programs
3t
FY2023-27 Capital Summary
ID# j Program Name FY2023 FY2024 I FY2025 FY2026 I FY2027
Funding Source
6201 I Pine Meadows Improvements $ 95,0001$ -1$ 250,000 $ - $ 60,000
Recreation
6203 Pine Meadows Equipment $ -1$ 95,000 IS - $ 75,000 $ 30,000
Recreation
Total Recreation Enterprise Capital Programs $ 95,0001$ 95,000 $ 250,0001$ 75,000 $ 90,000
Rec-23-1
ID#
Project Name
FY2023 FY2024
FY2025
FY2026
FY2027
Funding Source
Rec-23-1
Pine Meadows Clubhouse Renovation
Is - $ 120,000
$ -
$ 1,680,000
$ -
Cash Capital, Bonding
Rec-23-2
i Lincoln Park Field Improvements
$ - $ -
$ 775,000
$ 806,000
$ 838,000
mat aOtherBonding, CPA,
Rec-23-3
Town Pool Water Heater Replacement
$ 30,000 $ -
$ -
$ -
$ -
Cash capital
Total Recreation Capital Projects
$ 30,000 $ 120,0001$
775,0001$
2,486,000
$ 838,000
$ -
ID# j CPA Project Name
FY2023
FY2024
FY2025
FY2026
FY2027
Funding Source
Rec-CPA-1 Park and Playground Improvements
$ 200,000
$ 150,000
$ 800,000
$ 835,000
$ 250,000
CPA
Rec-CPA-2 Park Improvements - Athletic Fields
$ 250,000
$ 285,000
$ 480,000
$ -
$ -
CPA
Rec-CPA-3 Park Improvements - Hard Court Resurfacing
$ 2,500,000
$ -
$ -
$ -
$ -
CPA
Rec-CPA-4 Park Improvements - Site Amenities
$ -
$ 30,000
$ -
$ 30,000
$ -
CPA
Rec-CPA-5 I Cricket Field Construction
$ -
$ -
$ -
$ 200,000
$ -
CPA
Rec-CPA-6 Community Park Master Plan - Lincoln Park
$ 100,000
$ -
$ -
$ -
$ -
CPA
i
Rec-CPA-7 I Lincoln Park Fitness Stations Equipment
s
$ -
$ -
$ -
$ -
$ 50,000
CPA
Rec-23-2 Lincoln Park Field Improvements
$ -
$ 25,000
$ 425,000
$ 442,000
$ 460,000
Cash=Bonding, CPA,
Private,
a ai
Total Recreation CPA Projects
$ 3,050,000
$ 490,0001$
1,705,000
IS 1,507,000
$ 760,000
Recreation - Page 170 Printed September 15, 2021
71
% Town of'Lexie gton - FY2023-2i Capital Program Investment
Program Name: Pine Meadows Improvements Date: 8/30/05
Program ID: 6201 Department: Recreation& Community Programs Revised: 9/14/21
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Capital Program:
In FY2023, the Recreation Committee requests $95,000 from the Recreation Enterprise Fund to install new fairway
bunkers on the 2nd and 7th holes, install a greenside bunker at the 8th hole, reconstruct the bunker on the 9th green
and expand the tee at the 9th hole, reconstruct the middle tee on the 8th hole, and complete the design and
engineering work associated with the cart path renovation on the 5th hole.
Goals of Capital Program:
Pine Meadows is a valuable open space and recreational resource for the Town of Lexington. It is used year round
by residents to play golf, cross-country ski, sled and walk. Improvements are necessary to provide quality playing
conditions. This will ensure an enjoyable golfing experience resulting in more play and revenue for the Town.
Impact if Not Maintained:
These enhancements will help to improve the overall playability of the golf course. If these improvements are not
undertaken, the conditions will worsen, which could result in a reduced number of rounds played, and will continue
to decrease the ability to maintain these areas.
Major Spending over Past 5 Years:
The green on the 4th hole was reconstructed in FY2017. In FY2020, the bunkers on the 61h and 7h green were
reconstructed, the bunker on the 5`h hole was converted to a grass hollow, the forward tee on the 6"' hole was rebuilt,
drainage work on the 7`h hole was completed, the cart paths on the I" hole by the green to the 2nd tee and from the
parking lot to the 5th tee were reconstructed, the cart path by the 4`h green was relocated and the cart path on the 6`h
and 7t" holes were repaired and extended. A total of $140,000 was appropriated for both of these projects.
Work Currently Underway:
The design and engineering work associated with the drainage improvement project on the I st and 2nd fairways,
which is scheduled for FY2025, will be taking place in FY2022.
Planned Spending for Next 5 Years:
FY2025: $250,000 - Complete the drainage improvements on the I st and 2nd fairways and renovate the cart path
on the 5th hole. The design and engineering phase for the drainage improvements will be completed in FY2022 and
the design and engineering phase for the 5th cart path will be completed in FY2023.
FY2027: $60,000 - Reshape the 2nd green (which will involve stripping the sod, shaping the green, and replacing
the existing sod), cart path and restoration work at the 7th tee, extend the 3rd fairway to the left and install
irrigation, and complete a new Master Plan (replacing the 2006 Master Plan, which is substantially complete).
Basis for Cost Projections:
The cost is based on an estimate provided by a golf course architect in August 2021. All cost estimates are provided
in then -year dollars (FY2023 request in FY2023 dollars, FY2025 request in FY2025 dollars, FY2027 request in
FY2027 dollars).
Stakeholders: Residents, Non -Residents, DPW, Recreation & Community Programs, Recreation Committee,
Lexington High Golf Team, Minuteman High School, and the Conservation Commission
Operating Budget Impact:
A reduction in revenue if the fairways, greens, and tee boxes are not playable.
Recreation - Page 173 Printed September 15, 2021
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/9 $
65,000
$ 64,677 $
$
$ 323
2019/15A $
75,000
$ 69,859 $
$
$ 5,141
2021/11A $
25,000
$ — $
$
25,000 $ —
Totals $
165,000
$ 134,536 $
$
25,000 $ 5,464
Funding Request:
Design/Engineer $
Construction $
Equipment
Contingency $
Totals $
CPA Amount $
FY2023 FY2024 FY2025 FY2026 FY2027
25,000 $ 20,000 $ 15,000
60,000 $ 210,000 $ 40,000
10,000
95,000 $
20
250,000 $
5,000
60,000
Recreation - Page 174 Printed Septetnber 15, 2021
417,
Townof.Lexin n - FY2023-27 Capital Program Investment
.r 9to
Program Name: Pine Meadows Equipment Date: 8/08/11
Program ID: 6203 Department: Recreation & Community Programs Revised: 9/14/21
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonnia.gov
Description of Capital Program:
The past and future success at Pine Meadows can be attributed to the ongoing investment in golf course
infrastructure and equipment to maintain the 88 acres of property. Sufficient equipment is needed to properly
maintain the golf course on a daily basis and also to provide superior playing conditions on a consistent basis
throughout the year.
Goals of Capital Program:
Each day, the course is open for play from dawn to dusk. The golf course is staffed so that the greens, tees, and
fairways can be cut with minimal disruption of play while providing outstanding playing conditions. The quality of
cut and height of cut from mowers ensures that golfers will be able to quickly locate their ball and be able to hit a
satisfactory shot resulting in an improved pace of play. An improved pace of play and superior playing conditions
ensures an enjoyable golfing experience resulting in more play and revenue to the Town.
The overall aesthetic quality of a golf course is very important to its ultimate financial success. The good
maintenance of a golf course requires equipment that operates efficiently, effectively, and safely.
Electric and/or hybrid options will be considered when purchasing new equipment.
Impact if Not Maintained:
If the turf and fairways are not maintained properly, it will affect the quality of play and the Town will lose
customers, thus reducing revenue. In addition to the financial loss, employee safety issues arise if machinery is
operated beyond its reasonable life span.
Major Spending over Past 5 Years:
In FY2018, a new Toro Triplex mower for the greens and an Excel Hustler Trim mower were purchased. In
FY2019, a new Toro Triplex mower for the tees and fringe, a Smithco Super Bunker Rake, and a Lely Spreader
were purchased. In FY2022, a new Toro Fairway mower will be purchased. A total of $177,000 was appropriated
for this new equipment.
Work Currently Underway:
A new Toro Fairway mower will be purchased in FY2022, replacing the 2012 fairway mower. The life expectancy
of a fairway mower is 10 years.
Planned Spending for Next 5 Years:
FY2024: $95,000 - Purchase a new Turfeo Top Dresser replacing the 2001 Turfco Top Dresser and a Toro
Groundsmaster 4500D Rough Mower replacing a 2015 Toro Groundsmaster 4500D Rough Mower. The life
expectancy of a top dresser is 15 years and 8 years for a rough mower.
FY2026: $75,000 - Purchase a new Toro Triplex greens mower replacing the 2009 Jacobsen mower, a buffalo
blower replacing the 2007 buffalo blower, and a Toro Workman utility vehicle replacing the 2006 Toro Workman
utility vehicle. The life expectancies of a greens mower and buffalo blower are both 10 years and 13 years for a
utility vehicle.
FY2027: $30,000 - Purchase a new Toro fairway aerator replacing the 2006 Toro fairway aerator. The life
expectancy of a fairway aerator is 12 years.
Recreation - Page 175 Printed September 15, 2021
Basis for Cost Projections:
August 2021 cost estimate. All cost estimates are provided in then -year dollars (FY2024 request in FY2024 dollars,
FY2026 request in FY2026 dollars, FY2027 request in FY2027 dollars).
Stakeholders: Residents, Non -Resident Golfers, Recreation & Community Programs, Recreation Committee,
Lexington Public Schools Golf Team, Minuteman Tech High School Golf Team
Operating Budget Impact:
Reduce repair costs.
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/11 $
55,000
$
51,812 $
$
$ 3,188
2018/15 $
60,000
$
60,000 $
$
$ —
2021/1113 $
62,000
$
— $
$
62,000 $
Totals $
177,000
S
111,812 $
$
62,000 $ 3,188
*Data current as qJ'August 31, 2021.
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Design/Engineer
Construction
Equipment $ 95,000 $ 75,000 $ 30,000
Contingency
Totals $ 95,000 $ $ 75,000 30,000
CPA Amount $ — S $ —
Recreation - Page 176 Printed September 15, 2021
Town of Lexington - FY2023-2 7 Capital Improvement Project
Project Name: Pine Meadows Clubhouse Renovation Date: 8/15/17
Project ID: Rec-23-1 Department: Recreation & Community Programs Revised: 9/14/21
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Project:
The Recreation Committee is requesting $120,000 in FY2024 for the design and engineering costs associated with a
renovation of the clubhouse at the Pine Meadows Golf Club. This request was initially submitted in FY2021 and
FY2022, but was postponed as a result of the COVID-1 9 pandemic.
The clubhouse was constructed prior to the Town's acquisition of the course in 1988 and due to its current
condition, the building is in need of a complete renovation. The project will include renovating the men's and
women's bathrooms as well as the main concourse area, repairs to the plumbing system and installation of all new
fixtures (toilets, sinks, drinking fountain), new windows, and replacement of the existing roof. Additionally, in its
current condition, the clubhouse is not ADA -compliant. This project will address the accessibility issues in the
clubhouse that were cited in the 2017 ADA Compliance Study, which was identified as the #2 priority by the
Commission on Disability, Going forward, Pine Meadows will become compliant with ADA and a facility that is
welcoming to people of all ages and abilities. The Pine Meadows Golf Club is a crown jewel of the Town's
Recreation infrastructure and this renovation will support the continued, successful operation of the course for the
next generation.
Following the design and engineering phase for this project, construction is scheduled to take place in FY2026.
Justification/Benefit:
The Pine Meadows Golf Club is a recreation facility that is open during the spring, summer, and fall. The course
averages approximately 33,000-35,000 rounds played each year and generates approximately $800,000 in revenue
each season. With that being said, the course has experienced a significant increase in demand during the
COVID-19 pandemic, which is reflected in 46,072 rounds being played and $1,162,255 generated in revenue during
FY202 1.
While the facility continues to operate safely, the clubhouse was built prior to the Town's acquisition of the golf
course in 1988 and no significant renovations have taken place over the past 30 years and is currently not in
compliance with ADA. The design and engineering phase will provide the Town with a detailed list of
recommended upgrades and repairs needed, thus allowing the Town to plan and budget the upgrades and repairs
effectively and responsibly.
Impact if Not Completed:
If immediate needs are not identified and addressed, the condition of the Pine Meadows clubhouse will continue to
deteriorate, which will impact the Town's ability to attract golfers of all ages and abilities in addition to decreased
revenues.
Timeframe:
2023-2026
Replacement Frequency:
30 years
Recreation - Page 179 Printed September 15, 2021
Basis for Cost Projections:
Cost estimate provided in October 2020 based on similar projects. Annual inflation of 4% has been added to the
construction phase of the project. All cost estimates are provided in then -year dollars (FY2024 request in FY2024
dollars, FY2026 request in FY2026 dollars).
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, Recreation Committee, DPW,
Lexington Public Schools
Operating Budget Impact:
Maintenance and repairs to the clubhouse has become an annual occurrence which impacts the operating budget.
Funding Source: Cash Capital, Bonding
Prior Authorizations: None.
Funding Request:
FY2023 111Y2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer 120,000
Project Management $ 25,000
Construction $ 1,555,000
Equipment
Contingency $ 100,000
Totals $ $ 120,000 $ $ 1,680,000 $
CPA Amount $ $ — $ $ — $
Recreation - Page 180 Printed September 15, 2021
Town of Lexington - FY2023-2 7 Capital Improvement Project
Project Name: Lincoln Park Field Improvements Date: 8/28/19
Project ID: Rec-23-2 Department: Recreation& Community Programs Revised: 9/14/21
Submitted by: Chris Filadoro, Phone: (781) 274-8355 Email: cfiladoro@lexingtonma.gov
Description of Project:
The Recreation Committee requests $25,000 in FY2024 to complete a feasibility study which will determine the
extent of the field replacement that will be needed at Lincoln Park. The results of the study will reveal if a full
profile replacement will be required or if some of the subsurface or base materials can be reused.
Upon completion of the feasibility study, the three synthetic turf fields at Lincoln Park will be replaced in three
subsequent years, with the Recreation Committee requesting $1,200,000 in FY2025 to replace the synthetic turf
field at Lincoln #1, $1,248,000 in FY2026 to replace the synthetic turf field at Lincoln #2, and $1,298,000 in
FY2027 to replace the synthetic turf field at Lincoln #3 (each project will also include work within the vicinity of
the field and these quotes are not included in the initial estimates. One example of this is in speaking with the
Conservation Commission, drainage improvements will be made to the area surrounding Lincoln #2 when that field
is replaced). The Lincoln Park fields see excessive use and timely replacement is critical to provide safe and
playable fields for youth and adult sports organizations, the community at large, and the Lexington Public Schools.
These requests represent a three-phase capital improvement program to address safety and playability at Lincoln
Park between FY2025-FY2027.
The synthetic turf at each field will be removed, partially recycled, and replaced with a similar synthetic turf and
infill to provide a safer and more uniform surface. Depending on the results of the feasibility study, the pad
underneath the synthetic turf may also need to be completely replaced. The drainage will be inspected and repaired
(if necessary) and the subsurface will be laser -graded prior to the synthetic turf installation. Each project also
includes replacement of the wooden anchors and edging around the perimeter of the field and rehabilitation of the
walkways and guardrails at the site.
In 2003, Lincoln Park was renovated to include the installation of three synthetic turf fields. The synthetic turf at
Lincoln #1 and #2 was last replaced in 2015 and the synthetic turf at Lincoln #3 was last replaced in 2016. Each of
those replacements included a 10 -year warranty. The turf at all three fields will need to be replaced based on the life
expectancies of the fields and due to the excessive amount of use that the fields receive.
Justification/Benefit:
Lincoln Park was reconstructed back in 2003 and the synthetic turf playing fields have been a valuable asset to the
community. Safety for all participants is a top priority and maintaining and improving upon the safety of the fields
is a major benefit to all users. The Town of Lexington athletic fields are heavily used by the community and the
synthetic turf allows for increased use during most weather conditions without damage to the turf.
Impact if Not Completed:
The impact of not approving this request will be a continuing deterioration of the synthetic fields which may lead to
an unsafe playing surface and game cancellations and the facility closing. This would impact the Lexington Public
Schools, youth and adult leagues, and residents.
Timeframe:
2023-2027
Replacement Frequency:
10 years
Recreation - Page 181 Printed September 15, 2021
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in September
2021. The synthetic turf, pad, and infill are not part of the CPA request. All cost estimates are provided in then -
year dollars (FY2024 request in FY2024 dollars, FY2025 request in FY2025 dollars, FY2026 request in FY2026
dollars, FY2027 request in FY2027 dollars).
Stakeholders: Residents, Non -Residents, Lexington Public Schools, Youth and Adult Organizations, DPW,
Recreation & Community Programs, Recreation Committee
Operating Budget Impact:
DPW staff hours, equipment, and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: Cash Capital, Bonding, CPA, Private, Other
Prior Authorizations:
Town Meeting
Description Authorized
Expended
Encumbered
Remaining
Returned
2013/8H
Lincoln Park Field Improvements $ 565,000
$ 564,999
$
$
$ 1
2014/8H
Lincoln Park Field Improvements $ 620,000
$ 616,521
$
$
$ 3,479
2015/8M
Lincoln Park Field Improvements $ 650,000
$ 649,968
$
$
$ 32
Totals $ 1,835,000
$ 1,831,488
$
$
$ 3,512
Funding Request:
FY2023
FY2024
FY2025
FY2026
FY2027
Site Acquisition
Design/Engineer
$
20,000
$ 75,000
$
75,000
$ 75,000
Project Management
Construction
$ 1,025,000
$
1,073,000
$ 1,123,000
Equipment
Contingency
$
5,000
$ 100,000
$
100,000
$ 100,000
Totals $ —
$
25,000
$ 1,200,000
$
1,248,000
$ 1,298,000
CPA Amount $ —
$
25,000
$ 425,000
$
442,000
$ 460,000
Recreation - Page 182 Printed Sey)tember 15, 2021
-71
Town ofLexington - FY2023-2 7 Capital Improvement Project
Project Name: Town Pool Water Heater Replacement Date: 10/5/20
Project ID: Rec-23-3 Department: Recreation& Community Programs Revised: 9/14/21
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcole,man@lexingtonma.gov
Description of Project:
The Recreation Committee requests $30,000 in FY2023 to replace the water heater at the Irving H. Mabee Town
Pool Complex. This request includes materials and labor costs associated with the plumbing and electrical work
that will be required to dispose of the existing water heater and install a new water heater at the facility.
Justification/Benefit:
The Irving H. Mabee Town Pool Complex is a popular and highly utilized recreation facility during the summer.
While the facility continues to operate safely, the current water heater was installed back in 2013 and it has a life
cycle of 10 years. The water heater provides warm water to the sinks and showers in the women's and men's locker
rooms and the family bathroom as well as to the outdoor showers on the pool deck. Providing hot water to these
areas is a requirement of the Massachusetts Department of Public Health code for public swimming pools, so the
water heater must be replaced to ensure successful operation of the facility moving forward.
Impact if Not Completed:
If the water heater is not replaced and it fails during the summer, the Town Pool may be closed for an extended
period of time during the peak season, which would negatively impact pool users and significantly decrease
revenue.
Timeframe:
Fall 2022
Replacement Frequency:
10 years
Basis for Cost Projections:
Cost projections are based on similar past projects and a cost estimate was provided by the Facilities Department in
September 2021. This cost estimate is in then -year dollars (FY2023 request in FY2023 dollars).
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, Recreation Committee, DPW,
Facilities Department, Health Department, Lexington Public Schools
Operating Budget Impact:
Failure to replace the hot water heater will result in higher repair costs to keep the current unit operational.
Funding Source: Cash Capital
Prior Authorizations: None.
Recreation -Page 183 Printed September 15, 2021
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer
Project Management
Construction $ 6,000
Equipment $ 21,000
Contingency $ 3,000
Totals $ 30,000 $ $ $ $
CPA Amount $ — $ $ $ $
Recreation -Page 184 Printed September 15, 2021
'g - 40
�Y ;�qr��
Town of Lexington - FY2023-27 CPA Project
Program Name: Park and Playground Improvements Date: 8/30/05
Program ID: Rec-CPA-1 Department: Recreation& Community Programs Revised: 9/14/21
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $200,000 in FY2023 to update and replace the playground equipment and
safety surfacing, install fencing around the playground, signage, park benches, and a bike rack at Kirincens Park.
The new playground equipment would be designed for children ages 2-12 and poured -in-place (PIP) safety
surfacing would be installed at specific locations, which would greatly enhance accessibility to those play elements
and significantly reduce the maintenance needed at the site going forward. Once the new play equipment has been
installed, an inspection by an independent, third -party company will be completed.
Goals of Capital Program:
Through the Community Needs Assessment, the playgrounds have been classified as either neighborhood or
community parks and they are used frequently by the children of Lexington. The existing play equipment at the
various parks is outdated and needs to be replaced. The playground equipment at Kinneens Park was last replaced
in 2004.
The proposed playground improvements will renovate and rehabilitate existing safety surfacing and equipment so
that all sites will be in compliance with local and national health and safety standards.
Impact if Not Maintained:
Based on the playground audits and the site assessments from the Community Needs Assessment, both completed in
2020, the current playground equipment, use zones, and surfacing are at the end of their life cycle and the CPSC,
ASTM, ADA standards have been revised over the years in an effort to maximize safety and accessibility. As the
equipment continues to age and deteriorate, more frequent inspections, repairs and equipment removal will be
needed to ensure that the users are safe. This is neither cost effective nor efficient.
Major Spending over Past 5 Years:
In FY2016, the playground equipment and safety surfacing at Marvin Park was replaced. In FY2017, the safety
fencing at the Center Recreation Complex along Worthen Road and at Muzzey Field was replaced. In FY2018, new
swings were installed at Munroe Park, Franklin Park, and at the Center Recreation Complex. InFY2021,the
playground equipment and safety surfacing was replaced and ADA improvements were completed at Sutherland
Park. A total of $298,000 was appropriated for these four projects.
Work Currently Underway:
Funding was appropriated in FY2022 ($170,000) to update and replace the playground equipment and safety
surfacing at the neighborhood park on South Rindge Avenue. The project also calls for the installation of fencing
around the playground, signage, park benches, trash receptacle, and a bike rack at the park. Additionally, based on
the recommendations in the 2017 ADA Compliance Study, the walkway leading to the playground will also be
renovated to meet the minimum width regulations and have a running slope of less than 5% and an accessible path
leading to the Arlington Reservoir Trail and a connection to the basketball courts will also be installed. It is
anticipated that this project will be completed in Spring/Summer 2022.
Planned Spending for Next 5 Years:
FY2024: $150,000 - Update and replace the playground equipment and safety surfacing and install signage and a
bike rack at the Justin Street Park (the playground equipment at this neighborhood park was last replaced in 2003).
Additionally, based on the recommendations in the ADA Compliance Study, an accessible route will be installed
between the accessible parking area and the playground.
Recreation - Page 187 Printed September 15, 2021
FY2025: $800,000 - Update and replace the playground equipment and rehabilitate the rubber poured -in-place
safety surfacing at Lincoln Park. The Lincoln Park Playground is one of two community playgrounds in Lexington.
The new playground will provide universal access to all play components and elements so the playground will be
welcoming and accessible to individuals of all ages and abilities. The playground equipment was last replaced in
2003 and the safety surfacing was last rehabilitated in 2013.
FY2026: $835,000 - Update and replace the playground equipment and install safety surfacing at the Center
Playground at the Center Recreation Complex. The Center Playground is one of two community playgrounds in
Lexington. The new playground will feature poured -in-place safety surfacing (as compared to the engineered wood
fiber that is there currently) and will provide universal access to all play components and elements so the
playground will be welcoming and accessible to individuals of all ages and abilities. The playground equipment
was last replaced in 2006.
FY2027: $250,000 - Replace the equipment and install a new lighting system at the Skate Park, located at the
Center Recreation Complex. This request is being brought forward based on feedback received from the
community about the need for nighttime use at the Skate Park. The equipment at the Skate Park was last replaced in
2014.
Basis for Cost Projections:
The cost projections are based on similar renovation projects and an updated cost estimate provided in September
2021. All cost estimates are provided in then -year dollars (FY2023 request in FY2023 dollars, FY2024 request in
FY2024 dollars, FY2025 request in FY2025 dollars, FY2026 request in FY2026 dollars, FY2027 in FY2027
dollars).
Stakeholders: Residents and Non -Residents
Operating Budget Impact:
The playground equipment will need to be removed if it is deemed unsafe.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized
2014/81
Park and Playground
$
65,000 $
68,000
Improvements
$
$ —
2015/8i
Park and Playground
$
68,000 $
59,932
Improvements
$
— $ 68
2016/8n
Park and Playground
$
75,000
-
Improvements
— $
170,000 $ —
2017/1 On
Park and Playground
2,200 $
60,000 $
Improvements
2020/10i
Park and Playground
$
95,000
Improvements
2021/10b
Park and Playground
$
170,000
Improvements
Totals $ 533,000 $
*Data current as ofAugust 31, 2021.
Recreation -Page 188
Expended Encumbered Remaining Returned
64,828
$
$
$ 172
68,000
$
$
$ —
67,642
$
$
7,358 $ —
59,932
$
$
— $ 68
92,800
$
2,200 $
— $ -
-
$
— $
170,000 $ —
353,202
$
2,200 $
177,358 $ 240
Printed September 15, 2021
Funding Request:
Recreation - Page 189 Printed Septetnber 15, 2021
FY2023
FY2024
FY2025
FY2026
FY2027
Design/Engineer
$
10,000
$
15,000
$ 25,000
$
25,000
$ 1.5,000
Construction
$
65,000
$
75,000
$ 300,000
$
310,000
$ 80,000
Equipment
$
115,000
$
50,000
$ 430,000
$
455,000
$ 125,000
Contingency
$
10,000
$
10,000
$ 45,000
$
45,000
$ 30,000
Totals
$
200,000
$
150,000
$ 800,000
$
835,000
$ 250,000
CPA Amount
$
200,000
$
150,000
$ 800,000
$
835,000
$ 250,000
Recreation - Page 189 Printed Septetnber 15, 2021
Town of Lexington - FY2023-2 7 CPA Project
Program Name: Park Improvements - Athletic Fields Date: 9/15/06
Program ID: Rec-CPA-2 Department: Recreation & Community Programs Revised: 9/14/21
Submitted by: Chris Filadoro Phone: (781) 274-8355 Email: efiladoro@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $250,000 in FY2023 to renovate the Fiske School Fields. The renovation will
include installation of an irrigation system, laser grading, new natural grass, and the installation of new backstops,
fencing, and signage. Additionally, based on the recommendations in the 2017 ADA Compliance Study, additional
walks will be installed to provide accessibility to the various ball field team areas and these walks should be
extended beyond the team areas to provide general access to the shared outfields in the center of the site.
The Town of Lexington athletic fields see excessive use and timely renovations and updates are critical to provide
safe and playable fields for all user groups. The athletic fields are used by the Residents, Non -Residents, Lexington
Public Schools, Youth and Adult League programs, Recreation & Community Programs and by youth & adult
organizations and neighborhood families evenings and weekends. Proposed future renovations will include natural
turf, drainage, new irrigation systems (where applicable), and site amenities (benches, backstops, etc.).
Goals of Capital Program:
Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all
users. The Town of Lexington athletic fields are constantly used by recreation, school, youth, and adult groups.
They are in need of major repairs that cannot be completed within the operating budget. There are safety issues
with faulty backstops, uneven turf, uneven infield areas, and drainage. This is an ongoing multi-year capital
program to address safety and playability concerns and to provide adequate and safe field conditions for
neighborhood families, recreation, and school programs. The benefit would be to renovate the fields to a condition
where they will be safe, playable, and more easily maintained.
Impact if Not Maintained:
The Public Works Department oversees the maintenance of the school and Town athletic facilities. The impact of
not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of
games. This will impact the School teams, youth leagues, adult leagues, and Recreation programs and affect the
quality of life in Lexington.
Major Spending over Past 5 Years:
In FY2016, the softball field at Lincoln Park was renovated. In FY2017, the multi-purpose field at Adams Park was
renovated. In FY2018, irrigation upgrades were made at 14 athletic fields throughout town (Center, Lincoln,
Clarke, Diamond, Estabrook, Garfield, and Harrington). In FY2020, the athletic fields at the Diamond Middle
School were renovated. A total of $765,000 was appropriated for these four projects.
Work Currently Underway:
Funding was appropriated in FY2021 ($370,000) to renovate the Harrington School Field, including excavating the
infield areas, laser grading, and new in -ground irrigation systems at the Harrington, Bowman, and Franklin.
Additionally, based on the recommendations in the 2017 ADA Compliance Study, at Harrington, the gravel
driveway from Lowell Street into the site is being paved to allow for the provision of additional accessible parking
and a formal entrance. A route from the school drive to the softball arid baseball team areas is also being created
and the team areas are being renovated to provide more appropriate wheelchair space, which would make them
accessible. This project is on hold until the status of the proposed Mystic River Watershed stormwater mitigation
project is known as ADA components are included in both projects.
Recreation - Page 190 1'rinted September 15, 2021
In FY2022, funding was appropriated to renovate the Muzzey Field ($155,000). The renovation will include
irrigation upgrades, laser grading, the installation of new natural grass, and an accessible path will also be installed
as part of this renovation. This project is scheduled to take place during Summer 2022.
Planned Spending for Next 5 Years:
FY2024: $285,000 - Bridge Field renovation will include irrigation upgrades, laser grading, new natural grass, and
the installation of new backstops, signage, and park benches. Additionally, based on the recommendations in the
ADA Compliance Study, the route to the fields from the sidewalk that runs along the school's entrance driveway
will be formalized to become compliant with accessibility regulations. The routes between the two softball field
and the playground will also be formalized to provide universal access throughout the site,
FY2025: $480,000 - Bowman Field renovation will include a complete reconstruction with the installation of a new
natural grass Little League field, new irrigation system, new backstops, signage, and park benches. Additionally,
the trail that leads to the the abutting Dunback Meadow conservation area will be restored, and based on the
recommendations in the ADA Compliance Study, the end curb that runs parallel to the dugouts will be cut back to
allow access to the ball field from the parking lot and an accessible path will be installed from the dugout on the
parking lot side of the field behind the backstop to provide access to the dugout closest to the playground.
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in September
2021. All cost estimates are provided in then -year dollars (FY2023 request in FY2023 dollars, FY2024 request in
FY2024 dollars, FY2025 request in FY2025 dollars).
Stakeholders: Residents, Non -Residents, Lexington Public Schools, Youth and Adult League programs, DPW,
Recreation & Community Programs, Recreation Committee
Operating Budget Impact:
DPW staff hours, equipment and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2014/8j
-
Athletic
Athletic Fields
$
100,000
$
99,820
$
$ 180
2015/8i
Park Itnprovernents -
Athletic Fields
$
85,000
$
81,041
$
$ 3,959
2016/8m
Park Improvements -
Athletic Fields
120 ,000
$
119 707
,
$
$
$ 293
2017/101
Park Impic Frielovedments -
Aets
thl
$
125,000
$
104,046
$
$
$ 20,954
2019/14i
Park Improvements -
Athletic Fields
$
435,000
$
339,731
$
33,939 $
61,330
$ —
2020/10j
Park Im-
Athletic pFieldrovements s
$
370,000
$
$
370,000
$
202 1 /1 Oc
Park Improvements -
Athletic Fields
$
155,000
$
—
$
— $
155,000
$ —
Totals
$
1,390,000
$
744,345
$
33,939 $
586,330
$ 25,386
*Data current as ofAugust 31,
2021.
Recreation -Page 191 Printed September 15, 2021
Funding Request:
Recreation - Page 192 PrintedSeptember 15, 2021
FY2023
FY2024
FY2025 FY2026 FY2027
Design/Engineer
$ 15,000
$ 15,000
$
25,000
Construction
$ 180,000
$ 225,000
$
405,000
Equipment
$ 35,000
$ 25,000
$
25,000
Contingency
$ 20,000
$ 20,000
$
25,000
Totals
$ 250,000
$ 285,000
$
480,000 $ — $ —
CPA Amount
$ 250,000
$ 285,000
$
480,000 $ — $ —
Recreation - Page 192 PrintedSeptember 15, 2021
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Town of Lexington - FY2023-27 CPA Project
Program Name: Park Improvements - Hard Court Resurfacing Date: 8/13/07
Program ID: Rec-CPA-3 Department: Recreation & Community Programs Revised: 9/14/21
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtoma.gov
Description of Capital Program:
The Recreation Committee requests $2,500,000 in FY2023 to renovate the Farias Basketball Courts and Gallagher
Tennis Courts. The project will include the construction of post tension court surfaces for basketball and tennis/
pickleball. In addition to new courts, the project will provide new fencing, athletic equipment, storage shed, shelter,
site amenities (park and player benches, receptacles, etc.), tennis practice backboards, and signage.
The Farias Basketball Courts, which consists of two fiall-size basketball courts and seven basketball hoops, were last
resurfaced in 2008. The Gallagher Tennis Courts, which currently consists of ten tennis courts and four pickleball
courts, were constructed in 2000 and these courts have been resurfaced twice since then, most recently in 2015. The
tennis practice boards were installed in 2006. Due to the extensive use that they receive, a complete reconstruction
of the the courts and the installation of new practice boards will be needed.
Goals of Capital Program:
The hard court resurfacing program includes resurfacing, painting, and striping the hard court surfaces at Recreation
facilities. These facilities include neighborhood Basketball Courts, Center Track and Courts at the Center
Recreation Complex, Clarke Middle School, Adams, and Valley. Over the past 20 years, the Town has supported
and invested in an upgrading of the Town's recreation infrastructure. The hard court resurfacing program is a
program for hard surface athletic facilities which include basketball, tennis, track and the skate park. The program
will include resurfacing and painting the hard court surfaces and installing new posts, backboards, nets and rims at
Recreation facilities. It is important to maintain these valuable assets in the community to ensure their usability and
the safety of the users. It is important to maintain the Town's recreation infrastructure.
Impact if Not Maintained:
The impact of not approving the request is a deterioration of the athletic facilities and unsafe conditions for the
residents in the community.
Major Spending over Past 5 Years:
In FY2016, the basketball courts at Marvin Park and Sutherland Park were resurfaced. In FY2017, the basketball
courts at Kinneens Park and Rindge Park were resurfaced. In FY2020, the basketball and tennis courts at Adams
Park were resurfaced and the tennis courts were lined for pickleball. In FY2021, the Valley Tennis Courts were
resurfaced and line for pickleball. A total of $331,000 was appropriated for these four projects.
Work Currently Underway:
The resurfacing, painting, and restriping of the Valley Tennis Courts has been completed. Additionally, at the
recommendation of the 2017 ADA Compliance Study, the parking area will be paved. The existing overgrown
stone dust path will also be paved to reduce the need for maintenance and the areas at and around the bench and
trash receptacle will be maintained as well.
Planned Spending for Next 5 Years:
Basis for Cost Projections:
The cost estimate is based on similar past projects and was provided in September 2021. The cost estimate is
provided in then -year dollars (FY2023 request in FY2023 dollars).
Recreatior) - Page 193 Printed September 15, 2021
Stakeholders: Neighborhood Families and Residents, Lexington Public Schools, Recreation & Community
Programs, Recreation Committee, DPW, Youth and Adult Sports Programs.
Operating Budget Impact:
Failure to maintain the infrastructure will result in higher repair costs and/or complete reconstruction.
Funding Source: CPA
Prior Authorizations:
Town Meeting
Description
Authorized
Expended
Encumbered
Remaining
Returned
2014/8k
park Improvements - Hard Court
$
85,000
$ 85,000
$ —
$ —
$ —
Resurfacing
2015/81
Pak rovements - Hard Court
$
55,000
$ 54,999
$ —
$ —
$ 1
doping
2016/8k
Park Improvements - Hard Court
$
61,000
$ 59,959
$ —
$ —
$ 1,041
Resurfacing
2019/14h
Park I pro ements - Hard Court
$
'70,000
$ 63,985
$ 1,739
$ 4,276
$ —
2020/1 Oh
Park Improvements - Hard Court
Resurfacmg
$
100,000
$ 9,135
$ 32,077
$ 58,789
$ —
Totals
$
371,000
$ 273,078
$ 33,816
$ 63,065
$ 1,042
*Data current as of August 31, 2021.
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Design/Engineer $ 100,000
Construction $ 1,755,000
Equipment $ 450,000
Contingency $ 195,000
Totals $ 2,500,000 $ — $ -- $ — $ —
CPA Amount $ 2,500,000 $ — $ — $ — $ —
Recreation - Page 1.94 Printed Septernber 15, 2021
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Town of Lexington - FY2023-27 CPA Project
Project Name: Park Improvements - Site Amenities Date: 9/14/21
Project ID: Rec-CPA-4 Department: Recreation & Community Programs Revised:
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtom-na.gov
Description of Capital Program:
The Recreation Committee requests $30,000 in FY2024 to update and replace site amenities at various parks and
recreational facilities. Site amenities can include, but are not limited to, signage, shade structures, park and player
benches, fencing, gates, and backstops, bike racks, trash and recycle receptacles, and water fountains.
Justification/Benefit:
While the 2020 Community Needs Assessment highlighted several strengths that currently exist within the Town's
park system, one area for improvement is in regards to the amenities present at each site. Twenty-seven (27)
individual park/site assessments were completed during the Community Needs Assessments and approximately
80% of the assessments completed (21 out of 27) identified site amenities as a deficiency with the lack and/or poor
condition of signage, spectator seating, pedestrian lighting, and trash/recycle receptacles as the most commonly
listed deficiencies. Recent capital improvement projects have included the installation of new amenities, whereas
the amenities at other parks have aged and are in poor condition or are non-existent altogether. Establishing
consistent signage throughout the Town's parks will enhance the overall appearance as well as the user's experience
while at these facilities. This request will help to address the shortcomings that were identified in the Community
Needs Assessment.
Impact if Not Completed:
The Public Works Department oversees the maintenance of the Town's parks, playgrounds, and athletic facilities.
The impact of not approving this request is a continuing deterioration of the amenities that are currently in place,
which could ultimately lead to their removal. This would be to the detriment of all park users, whether it be
residents, non-residents, the Lexington Public Schools, youth and adult sports organizations, and Recreation and
Community Programs Department -sponsored programs and activities.
Timeframe:
FY2024 and FY2026
Replacement Frequency:
10-1.5 years, depending on the amenity
Planned Spending for Next 5 Years:
FY2026 - $30,000 for upgrades and enhancements to site amenities at the various parks
Basis for Cost Projections:
Based on the actual cost for these items when purchased during previous capital improvement projects
Stakeholders: Residents, Non -Residents, Lexington Public Schools, Youth and Adult League programs,
Recreation & Community Programs, Recreation Committee
Operating Budget Impact:
If this request is not approved, then these items would need to be purchased out of the Department's operating
budget.
Funding Source: CPA
Recreation - Page 195 Printed September 15, 2021
Prior Authorizations: None
Funding Request:
FY2023
FY2024 FY2025
FY2026 FY2027
Site Acquisition
Design/Engineer
Project Management
Construction
$
5,000
$
5,000
Equipment
$
25,000
$
25,000
Contingency
Totals $ —
$
30,000 $
$
30,000 $
CPA Amount $ —
$
30,000 $
$
30,000 $
Recreation - Page 196 Printed September 15, 2021
Town of Lexington - FY2023-27 CPA Project
Project Name: Cricket Field Construction Date: 8/11/16
Project ID: Rec-CPA-5 Department: Recreation & Community Programs Revised: 9/14/21
Submitted by: Peter Coleman/Chris Filadoro, Phone: 781-698-4803 Email: pcoleman@lexingtonma.gov
Description of Project:
The Recreation Committee is requesting $200,000 in FY2026 to build a cricket field. This project would include
the construction of a new cricket field. The site for the cricket field is unknown at this time and will depend on
whether the project involves the conversion of an existing athletic field to a cricket field or if it will be the creation
and construction of a brand new cricket field. This request was introduced in the plan four years ago and as of
September 2021, a location has not yet been identified. In the meantime, staff continue to work with the various
cricket advocates in an attempt to come up with a field that is appropriately sized for practices and matches for the
short-term.
Justification/Benefit:
Played throughout the world, the sport of cricket is gaining in popularity in the United States. Locally, the United
Cricket League (UCL) was created in 2013 and offers cricket opportunities to the youth of Lexington. The
dimensions and specifications required for a cricket field are unique. The required dimensions for the batting area,
referred to as the "pitch," are 66 feet in length by 10 feet in width and this area needs to be a hard, firm surface, such
as compacted clay. Another unique feature is that the ball can be hit in any direction. As a result, the entire field
should have a radius of 180 feet, which makes for an extensive playing area. Currently, cricket is played on natural
grass multi-purpose athletic fields in Lexington, which are the most heavily used athletic fields in town.
Constructing a field specific for cricket use would not only promote the game of cricket, but it would also help to
reduce the amount of maintenance needed on the existing multi-purpose athletic fields. The Recreation Committee
is charged with pursuing new, up-and-coming recreational activities for the residents of Lexington and the
construction of a cricket field would enable cricket organizations to expand their programs and offerings within the
community.
Impact if Not Completed:
The impact of not approving this request is that cricket would continue to be played on the multi-purpose athletic
fields, which are the most heavily used athletic fields in town. This means that the cricket opportunities available to
the community would be limited. Additionally, the overuse of the multi-purpose athletic fields would result in the
continued deterioration of these fields, which could cause injuries and game cancellations.
Timeframe:
2026
Replacement Frequency:
15 years
Basis for Cost Projections:
The cost estimate is based on similar past projects and information from vendors and architects. This cost estimate
is in then -year dollars (FY2026 request in FY2026 dollars).
Stakeholders: Residents, Non -Residents, United Cricket League, Adult Cricket Organizations, Recreation &
Community Programs, Recreation Cornmittec, DPW
Recreation - Page 197 PrintedSeptember .15, 2021
Operating Budget Impact:
The impact that this project will have on the operating budget is unknown at this time since the location of the field
is still to be determined. However, by designating a field specifically for cricket use, DPW staff hours, equipment,
and materials should decrease as a result of this project.
Funding Source: CPA
Prior Authorizations: None.
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer $ 20,000
Project Management
Construction $ 164,000
Equipment
Contingency 16,000
Totals $ $ $ 200,000 $
CPA Amount $ $ $ 200,000 $
Recreation - Page 198 Printed September 15, 2021
Town of Lexington - FY2023-27 CPA Project
Project Name: Community Park Master Plan - Lincoln Park Date: 9/14/21
Project ID: Rec-CPA-6 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: v
Description of Project:
The Recreation Committee requests $ 100,000 in FY2023 to complete a master plan of Lincoln Park. The results of
the master plan will provide a strategic road map for implementing improvements, enhancements, and upgrades at
Lincoln Park in upcoming years.
Justification/Benefit:
Lincoln Park was identified in the 2020 Community Needs Assessment as being one of two Community Parks in
Lexington (the Center Recreation Complex is the other Community Park). With numerous active and passive
recreation opportunities available, Lincoln Park is a crown jewel of the Town's recreation infrastructure. The park
features three synthetic turf multi-purpose fields (one lighted), one Little League field, one softball field, an ages
2-12 playground, the Teresa and Roberta Lee Fitness/Nature Path, the Granite Forest, a picnic area with two shade
structures, and public restrooms, among other amenities and attractions.
The FY2023-FY2027 5 -Year Capital Plan reflects the possibility of six (6) capital improvement projects occurring
simultaneously and/or in back-to-back years during this timeframe. This all-inclusive master plan will incorporate
the findings in the 2020 Community Needs Assessment and bring together the goals of the many uses of the park
through the Lincoln Park -Sub Committee, Recreation Committee, Conservation Commission, and community
stakeholders. The end result will be a coordinated, holistic approach when implementing future capital
improvement projects at Lincoln Park.
Impact if Not Completed:
If the master plan is not completed, then the upcoming capital improvement projects may not capture all of the
upgrades and enhancements desired by the community.
Timeframe:
FY2023
Replacement Frequency:
15 years
Basis for Cost Projections:
Based on cost estimates for similar feasibility studies and master plans.
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, Recreation Committee, Lincoln
Park Sub -Committee, Conservation Commission, DPW, Lexington Public Schools, Youth and Adult League
programs
Operating Budget Impact:
If this request is not approved, then the master plan would need to be funded through the Department's Enterprise
Fund.
Funding Source: CPA
Prior Authorizations: None.
Recreation - Page 199 Printed September 15, 2021
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer $ 90,000
Project Management
Construction
Equipment
Contingency 10,000
Totals $ 100,000 $ $
CPA Amount $ 100,000 $ $
Recreation - Page 200 Printed September 15, 2021
Town of Lexington - FY2023-2 7 CPA Project
Project Name: Lincoln Park Fitness Stations Equipment Date: 9/14/21
Project ID: Rec-CPA-7 Department: Recreation & Community Programs Revised:
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: gov
Description of Project:
The Recreation Committee requests $50,000 in FY2027 to upgrade and replace the equipment at the fitness stations
at Lincoln Park.
Justification/Benefit:
When Lincoln Park was completely renovated back in 2003, fifteen (15) fitness stations were installed along the
Teresa and Roberta Lee Fitness/Nature Path. The nature path is one of the gems of the park as evidenced by the fact
that the equipment has been frequently used by park goers over the years. Due to its deteriorating condition, the
time has come for the equipment to be replaced so that fitness enthusiasts can continue to enjoy the benefits that this
equipment provides for years to come.
Impact if Not Completed:
If this request is not completed, the equipment will continue to deteriorate and at some of the fitness stations and
removal of the equipment will be needed.
Timeframe:
2027
Replacement Frequency:
20 years
Basis for Cost Projections:
Based on cost estimates for similar purchases of fitness equipment.
Stakeholders: Residents and Non -Residents, Recreation & Community Programs, Recreation Committee, Lincoln
Park Sub -Committee
Operating Budget Impact:
If this request is not approved, then these items would need to be purchased out of the Department's operating
budget.
Funding Source: CPA
Prior Authorizations: None
Recreation - Page 201 Printed September 15, 2021
Funding Request:
FY2023 FY2024 FY2025 FY2026 FY2027
Site Acquisition
Design/Engineer
Management
Construction $ 5,000
Equipment $ 40,000
Contingency $ 5,000
Totals $ $ $ $ $ 50,000
CPA Amount $ $ $ $ $ 50,000
Recreation - Page 202 Printed September 15, 2021