HomeMy WebLinkAbout2015-05-06-CCAC-min(draftPG)
TOWNOFLEXINGTON
AdhocCommunityCenterAdvisoryCommittee(AhCCAC)
Minutes
Date: May 6, 2015 DRAFT
nd
Place and Time: Public Services Building, 2 Floor Training Room, 8:30 a.m.
Members Present: Michelle Ciccolo, AhCCAC Chair; Board of Selectmen (BoS) member; Betty Borghesani;
Harry Forsdick; Jon Himmel, Permanent Building Committee; Laura Hussong; Leslie Zales
Member(s) Absent: Florence Koplow
Liaisons Present:Staff: Linda Vine, AhCCAC Vice Chair; Town Manager’s Office; Karen Simmons,
Recreation and Community Programs; Charlotte Rodgers, Human Services; Committees: David Kanter, Capital
Expenditures Committee (CEC); Glenn Parker, Appropriation Committee (AC)
Liaisons Absent (liaisons only attend as-requested and as-available to address relevant agenda items):Staff:
Shawn Newell, Department of Public Facilities (DPF); Chris Filadoro, Department of Public Works; Dorinda
Goodman, Information Technology; John Mazerall, Police Department;Koren Stembridge, Library; Chief John
Wilson, Fire Department; Committees: Joe Pato, BoS; Jessie Steigerwald, School Committee
Also present: Shirley Stoltz, Friends of the COA; Pat Goddard, DPF; Mark Barrett, DPF; Sheila Butts,
Recreation and Community Programs; Jane Trudeau, Friends of the COA
Recording Secretary: Pat Goddard
The meeting was called to order by Ms. Ciccolo at 8:35 a.m.
1.Minutes:
There were some corrections and clarifications requested for the April 13, 2015 draft
Minutes.
A motion was made and seconded to accept the April 13, 2015 Minutes, as amended. The motion
passed. VOTE: 6-0.
2.Building and Furnishing Update:
Mr. Barrett reported that the latest schedule indicates June 5, 2015
as the date we will receive our Certificate of Occupancy (COA). After we have received the COA we
can begin moving in our furniture. Mr. Barrett then provided on update on the orders for the lobby,
Mansion, and supplemental office furniture.
3.Governance Update – Use and Youth Polices:
At 9:10 am, Ms. Ciccolo initiated a general discussion
about the DRAFT policy, “Youth in the Lexington Community Center.” There was a discussion for 35
minutes, which included the following:
The changes from the previous version were viewed as generally favorable
The document should be updated with consistent categories of users and terminology
Be more clear on consequences of not complying with the policy
Update language on calling parents
Policy should and will be reviewed by Town Counsel
General consensus that the AhCCAC recommends the Operations staff take ownership of the
policy and after consideration of AhCCAC comments, update it and review with Risk
Management and Town Counsel.
Ms. Ciccolo initiated a general discussion on the DRAFT policy “Use Guidelines” at 9:45 am. There
was a discussion for 55 minutes, which included the following:
There was various opinions on business use. Some members felt that small business, perhaps
entrepreneurs, should be able to use the space for meetings with investors. Other members felt
this was not appropriate for anyone to use the LCC as a place of business, but a Lexington
business that wanted to use the LCC for a “retreat” and meet with their employees outside of the
general office environment should be allowed.
General consensus that the AhCCAC recommends the Operations staff take ownership of the
policy and after consideration of AhCCAC comments, update it and review with Risk
Management and Town Counsel.
4.Next Steps:
Ms. Ciccolo announced there was currently not a AhCCAC meeting scheduled and she
would advise the AhCCAC if a need developed.
5.Adjourn:
A motion was made and seconded to adjourn the meeting at 10:45 .. The motion passed.
AM
VOTE: 5-0
These minutes were approved on , 2015.
Materials distributed/used at the meeting:
Public Meeting Agenda, May 6, 2015, AhCCAC
Lexington Community Center Use Policy; DRAFT-Discussion purposes only
Youth in the LexCC; DRAFT
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