HomeMy WebLinkAbout2021-09-27 SB Packet - Released SELECT BOARD MEETING
Monday, September 27, 2021
Conducted by Remote Participation*
6:30 PM
AGENDA
EXECUTIVE SESSION
1. Exemption 6: To Consider the Purchase, Exchange, Lease or Value of Real 6:30pm
Property if the Chair Declares That an Open Meeting May Have a Detrimental
Effect on the Negotiating Position of the Public Body
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
45 80 if they wish to speak during public comment to assist the Chair in managing meeting times.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
TOWN MANAGER REPORT
CONSENT AGENDA
1. Approve and Sign Proclamations
• Domestic Violence Awareness Month
• Dyslexia Awareness Month
• Local Food Day
2. Approve One-Day Liquor Licenses
3. Select Board Committee Reappointments
4. Select Board Member Appointment to State Special Commission for the
C eleb ration of the 2 5 0th Anniversary of the American R evo lutio n
5. Approve Select Board Meeting Minutes
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Introduction of Joanne Belanger, Director of Public Health 7:10pm
2. Update on MIT Lincoln Laboratory Expansion Project 7:15pm
3. Review Request for Change to Parking Regulation- Three Spaces at 844-856 7:30pm
Massachusetts Avenue
4. Update on Cedar Street Sidewalk Project 7:35pm
5. Review Town Celebrations Committee Request-Veterans Day Car Parade 7:50pm
6. Liquor License- Change of Hours - Lexington Golf Club 8:00pm
7. Review 2021-1 Special Town Meeting Draft Warrant 8:05p m
8. Update on Cultural Districts Designation 8:20pm
9. Discuss Timeline and Process for Town Manager 360 Review 8:35pm
10. Review Draft Select Board Report Submission for FY2021 Annual Town Report 8:45pm
ADJOURN
1. Anticipated Adjournment 8:55pm
*An Act Extending Certain C O VID-19 Measures: http s://www.mas s.gov/s ervic e-details/up dated-
guidance-on-holding-meetings-pursuant-to-the-act-extending-certain-covid-l9-measures
Members of the public can view the meeting webinar from their computer or tablet by
clicking on the following link at the time of the meeting:
https://us06web.zoom.us/j/92114512298?pwd=UnFKYzFVbzNidFdOaOhpQW 15MG9adz09
iP ho ne one-tap:
+13126266799„92114512298# or+19294362866„92114512298#
Telephone:+1 312 626 6799 or+1 929 436 2866 or+1 301 715 8592 or+1 346 248 7799 or+1 669
900 6833 or+1 253 215 8782
Webinar ID: 921 1451 2298
Passcode: 120449
The next regularly scheduled meeting of the Select Board will be held on Tuesday, October 12,
2021 at 7:00pm via remote participation.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and LeZfediia
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Member Concerns and Liaison Reports
PRESENTER: ITEM
NUMBER:
Select Board Members
LR.1
SUMMARY:
Please see the attached Select Board Member Concerns and Liaison Reports for the September 27, 2021
meeting. Under this item, Select Board Members can also comment on any additional points and c o nc erns.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021
ATTACHMENTS:
Description Type
Select Board Concerns and Liaison Reports—September 27, 2021
Jill Hai:
Remote Work Schedules
• Stacey will be working remotely on Mondays, Kim on Fridays. If you want to speak with one of
them directly on their remote days,feel free to call their cell phones.Voicemail and email will be
continually monitored, and there will always be someone in the office on workdays during
working hours.
Special Permit Residential Development(SPRD)Zoning Bylaw Amendment Ad Hoc Committee
• The SPRD Ad Hoc Committee continues to meet monthly,generally on the third Tuesday of the
month at 8:30am. Exact numbers in the draft revision proposal are still being developed, in an
effort to make sure the calculations are feasible.The committee's work is complementary to the
Planning Board's OSRD proposal, as it too would provide an alternative to conventional
subdivision development.The committee has not taken a position on the pending OSRD
proposal. Next steps are listening and feedback sessions with the public as the committee still
intends to bring a proposal to Annual Town Meeting in spring 2022.
ReDiscovery Day
• There will be an Elected Officials" booth, staffed throughout the day by Ms. Barry and Mr.
Sandeen from the Select Board, Mr. Bokun and Ms. Cuthbertson from the School Committee,
and Mr. Peters, Mr. Hornig and Ms.Thompson from the Planning Board.
Select Board Work Sessions
• We have tentatively scheduled our October work session (10/18)to include the follow up on
committee process and ARPA recommendations from staff; with Town Meeting,we do not have
a November work session scheduled; December(12/13)will tentatively include the joint mental
health update meeting.
Doug Lucente:
Ad Hoc Stone Building Feasibility/Re-Use Committee
• The committee is continuing its outreach efforts with focus groups on more specific proposed
uses for the Stone Building. One upcoming focus group meeting will seek to gain feedback from
potential stakeholders on the idea of an inter-cultural center.The virtual focus group will be
held Tuesday, September 28, 2021 7-8pm, and they expect to have at least 8 organizations in
attendance.
Fund for Lexington Board
• Approved a request from the Lexington Council for the Arts for funds toward their Utility Box
Beautification Project in the recreation areas.
• Approved additional funding for the continued tent rental at the Community Center.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Proclamations
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Chair
C.1
SUMMARY:
Domestic Violence Awareness Month:
Melissa Interess, Director of Human Services, is requesting that the Select Board approve and sign a
proclamation annually recognizing the month of October as Domestic Violence Awareness Month. The
proclamation recognizes the impact domestic violence can have in our community, as well as acknowledging
those who have experienced domestic violence in their own lives. Lexington strives to raise awareness and
provide special opportunity to educate the community on prevention.
Dyslexia Awareness Month:
The Lexington Human Rights Committee is requesting that the Select Board approve and sign a p ro c lamatio n
annually recognizing the month of October as Dyslexia Awareness Month. Dyslexia is a language-based
learning disability that causes difficulties with reading, writing, spelling, and word pronunication. Lexington
would like to raise awareness and provide special opportunity to educate the community on the disability.
Local Food Day:
Stella Carr, Sustainability Director, is requesting that the Select Board approve and sign a proclamation declaring
the first Tuesday in October as Local Food Day. This proclamation is to encourage residents to purchase local,
healthy foods, while promoting farmers markets as a means to help combat climate change by reducing the carbon
emissions of getting food from farms to tables. Ms. Carr will have a table at the Lexington Farmers' Market.
SUGGESTED MOTION:
To approve and sign a p ro c lamatio n recognizing the month of October annually as Domestic Vio lenc e
Awareness Month.
To approve and sign a p ro c lamatio n recognizing the month of October annually as Dyslexia Awareness Month.
To approve and sign a proclamation declaring the first Tuesday in October as Local Food Day.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021
ATTACHMENTS:
Description Type
D 2021.Dornestic Violcn.ceAwareness Month Proclania.6)n 1.3ackup Material
D 2021.Dyslexia Awareness Ml[orfth.Proclarnation. 1.3ack.up MIlaterial.
D 20),t I ocal 17ood I)ayl)-oclarr-K.,ftion 13ackup MII.aterial
s
Town of lexingtont 01a.5'5arbU.5ett'5
AF 1101
K SELECT BOARD OFFICE
PROCLAMATION
Whereas: domestic violence is a systematic pattern of power and control perpetrated by one intimate partner against
another,which includes,but is not limited to: intimidation,physical assault,battery, sexual assault,
threats, emotional/psychological abuse or other abusive behavior; and
Whereas: in the United States, an average of 20 people experience intimate partner physical violence every minute
which equates to more than 10 million abuse victims annually; and
Whereas: of those victims,nearly 1 in 4 women and 1 in 7 men have experienced severe physical violence by an
intimate partner in their lifetimes; and
Whereas: too often, domestic violence touches the lives of children leaving a devastating impact and lifelong
repercussions from the emotional and physical trauma; and
Whereas: anyone can be a victim of domestic violence regardless of age,race, sex,ability, ethnicity, sexual
orientation, socioeconomic status,or religion; and
Whereas: in 2019, a Lexington woman died as a result of domestic violence; and
Whereas: domestic violence remains a major public health, social justice, and human rights issue requiring
particular attention,and its interventions must be with the inclusion of all people at all levels; and
Whereas: raising awareness during the month of October provides us with a special opportunity for citizens to learn
more about prevention, show support for the numerous organizations and individuals who provide critical
services, as well as advance Lexington's efforts to prevent and end domestic violence; and
Whereas: it is important to note that one person can make a huge difference in the life of a child or an adult victim
of domestic violence,helping them find safety and making them more resilient to the effects of domestic
violence.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington,Massachusetts, do hereby proclaim the
month of October to be annually recognized as
Domestic Violence Awareness Month
in the Town of Lexington as we work together to eliminate domestic violence from our community.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 27th of
September 2021.
JILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY DOUGLAS M.LUCENTE
MARK D.SANDEEN
s
Town of lexingtout A1a.55arbU,5ett,5
AVAIL 1101
K SELECT BOARD OFFICE
PROCLAMATION
Whereas: dyslexia is a language-based learning disability that causes difficulties with reading,writing,spelling,and word
pronunciation;and
Whereas: dyslexia is a language-based learning disability affecting approximately one in five people,regardless of race,
gender,age,or socioeconomic status;and
Whereas: the Commonwealth's most precious resource is its children,and dyslexia affects one in five in the United States,or
20%of our population;and
Whereas: neurological in origin,dyslexia affects the way the brain processes information,and is characterized by difficulties
with reading,writing and spelling despite normal intelligence;and
Whereas: those with dyslexia benefit greatly from specialized assistance from highly trained teachers,multi-sensory learning
programs and individualized instruction;and
Whereas: early identification,alternative instruction and extra support from teachers,family and friends can contribute to the
success dyslexic students enjoy in the classroom,in life and,later on,in employment;and
Whereas: dyslexia is distinguished from other learning disabilities by its weakness at the phonological level,and that it is
neurobiological in origin;and
Whereas: the onset and severity of dyslexia varies in each individual;and
Whereas: because it takes individuals with dyslexia longer to process phonemic information,the disability directly affects
academic growth,achievement,and self-esteem;and
Whereas: dyslexia is an unexpected disability in an individual who is of average to above average intelligence;and
Whereas: it is important to provide effective teaching approaches and related clinical educational intervention strategies for
individuals with dyslexia;and
Whereas: Dyslexia Awareness Month is an opportunity to acknowledge educators specializing in effective teaching strategies,
and to celebrate the many achievements of adolescents,students,and adults with dyslexia; and
Whereas: in October of 2019,His Excellency; Charles D.Baker,Governor of the Commonwealth of Massachusetts,declared
the month of October to be,annually recognized as Dyslexia Awareness Month.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington,Massachusetts,do hereby proclaim the month of October
to be,annually recognized as
Dyslexia Awareness Month
we call this observance to the attention of all our residents.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 27th of September
2021.
JILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY DOUGLAS M.LUCENTE
MARK D.SANDEEN
Ghv Town of kpxtngton, -ffla.5.5arbU.5ett.5
APAL[19M
SELECT BOARD OFFICE
PROCLAMATION
Whereas: consumers are encouraged to, whenever possible,purchase fruits,vegetables, grains,
meats,beverages and all products made from them that are raised, value-added and
consumed in Massachusetts; and
Whereas: nutritious food, along with clean air and water are the necessities of life and all who
work in agriculture play an essential role in stewarding these precious resources; and
Whereas: local food outlets and producers in Lexington, including but not limited to the
Lexington Farmers' Market and the Lexington Community Farm,help to build a
strong sustainable local food system and serve as public and community gathering
places; and
Whereas: Lexington farmers and food producers contribute to the local sustainability of
Lexington's natural ecosystems, economic resilience, and community health; and
play a critical part in combating local effects of climate change.
NOW, THEREFORE, WE THE SELECT BOARD of the Town of Lexington, Massachusetts, do
hereby proclaim the first Tuesday in October as
Local Food Day
in the Town of Lexington and show support for local food initiatives and recognize their
importance for creating a more sustainable community.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed
herewith on the 271h of September 2021.
JILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY DOUGLAS M.LUCENTE
MARK D.SANDEEN
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor Licenses
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Chair
C.2
SUMMARY:
Spectacle Management:
Spectacle Management has requested two One-Day Liquor Licenses to serve beer and wine in the lobby of
Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of two events on the following dates:
• An Evening with Chris Thile, Saturday, October 9, 2021 7:30pm to 10:30pm
• The Wallflowers, Saturday, November 6, 2021 8:00p m to 11:00p m
The requests have been reviewed by the Police, Facilities, Fire and Grounds Departments with no c o nc erns.
The applicant has been working with the Town Manager regarding any COVID protocols, testing, and indoor
mask requirements.
Lexington Retailers Association:
The Lexington Retailers Association has requested a One-Day Liquor License for the purpose of a beer
garden within a cordoned off area on Muzzey Street. The beer garden will be utilized for the purpose of serving
beer during Lexington ReDis c overy Day, on Saturday, October 9, 2021 from 11:30am to 3:30pm.
The request has been reviewed by the Police, Facilities, Fire and Grounds Departments with no c o nc erns. The
Lexington Retailers Association has been in close contact with Town Engineering Staff to review the event
location relative to possible work in the area for the Center S treets c ap e Project. Engineering feels comfortable
working with the ap p lic ant to finalize the event location.
SUGGESTED MOTION:
To approve two One-Day Liquor Licenses for Spectacle Management to serve beer and wine in the lobby of
Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of the two events as follows:An
Evening with Chris Thile on Saturday, October 9, 2021 from 7:30pm to 10:30pm and the Wallflowers on
Saturday, November 6, 2021 from 8:00pm to 11:00pm.
To approve a One-Day Liquor License for the Lexington Retailers Association for the purpose of serving beer
in a beer garden within a cordoned off area at the end of Muzzey Street at Massachusetts Avenue during
Lexington ReDiscovery Day on Saturday, October 9, 2021 from 11:30am to 3:30pm.
*The location for the Lexington ReDiscovery Day beer garden is subject to modification as may be required
by Department of Public Works and Town Engineering up to the time of the event due to potential work for
the Center Stree/scape Project.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021
ATTACHMENTS:
Description Type
D I RA I exington ReDiscovery Day 1.`ker C4r(-,Iefl-i I ocation Map Blalckup Material
I]ZA I exin.jgton.Re[.Jiscovery Day Beer(.3arclen.Pi.-(..)(.,,edures fi..)r Serving
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Lexington ReDiscovery Day Oct 9, 2021
• Beer will be permitted within the cordoned off area on Muzzey St (see attached map).This area
will be independently fenced off and marked with signage.
• The size of the area has been increased to allow for social distancing by creating greater
separation between tables.
• There will be one entrance/exit to the beer garden that will be monitored by staff to ensure that
all people entering the beer garden are observed and no beer leaves the designated area.
• No unattended children will be allowed inside the beer garden.
Procedure for serving beer to the public:
1. Attendees who wish to purchase beer must present an ID proving legal age
2. After presenting a valid ID,attendee will receive a wristband
3. Banded attendee may then purchase beer tickets
4. Banded attendees may then proceed to beer vendors, servers will be TIPS certified (or
equivalent), and trade beer ticket for one beer
5. Police detail will be on site at Beer Garden all hours it is open to the public
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Committee Reappointments
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Chair
C.3
SUMMARY:
Annual SeDtember Reappointments:
On July 27, 2021, an email was sent to board and committee members, who were up for reappointment on
September 30, 2021, requesting that they notify the Select Board Office if they wished to be considered for
reappointment at the end of their term. The Select Board Office requested an application and copy of the most
recently completed State Conflict of Interest Law Online Training C ertific ate (aka"ethics"). The Select Board
Office also requested that members indicate if they did not wish to be reappointed. A reminder email was sent
on both August 30, 2021 and September 14, 2021 to any members that had not yet responded. The chairs
and/or co-chairs of each board and committee were also informed of the members up for reappointment.
Below is a list of boards and committees that are ready for reappointment(please see the attached list for more
details). State Conflict of Interest Law Online Training is complete and up-to-date for those indicating
reappointment. The attached list also includes those who are not to be reappointed. The Select Board extends
its thanks and appreciation for their time and effort in serving the Lexington Community.
Battle Road Scenic Byway Committee
Communications Advisory Committee
Design Advisory Committee
Economic Development Advisory Committee
F enc e Viewers
Greenways Corridor Committee
Housing Partnership Board
Human Services Committee
Lexington Bicycle Advisory Committee
Lexington Center Committee
Lexington Council for the Arts
Lexington Human Rights Committee
Lexington Scholarship and Educational Fund Committee
Monuments and Memorials Committee
Noise Advisory Committee
Sustainable Lexington Committee
Tourism Committee
Town Report Committee
Transportation Advisory Committee
Tree Committee
Vision for Lexington Committee
Water and S ewer Ab atement B o and
Zoning Board of Appeals
Zoning Board of Appeals Associates
SUGGESTED MOTION:
To reappoint the board and committee members as indicated on the attached list.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021
ATTACHMENTS:
Description Type
D 2021 Septenber]3oard/Unnirruittee Not Backup MII.aterial
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Member Appointment to State Special Commission for the Celebration of the
250th Anniversary of the American Revolution
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Chair
C.4
SUMMARY:
Representative Carole A. Fiola and Senator Edward J. Kennedy have requested that the Select Board appoint
one member to a Special Commission to investigate and study the promotion and celebration of the 250th
anniversary of the American Revolution. The Commission will begin meeting this year in preparation of the
2026 anniversary. The deadline to appoint a member is October 15, 2021.
Select Board Member S uzie Barry has volunteered to fill the seat as the Lexington member on the
Commission.
The mission of the Commission, as set in statute, is detailed in the attached letter.
SUGGESTED MOTION:
To appoint Select Board Member S uzie Barry to the State Special Commission to investigate and study the
promotion and c eleb ration of the 250th anniversary of the American Revolution.
Move to approve the consent.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021
ATTACHMENTS:
Description Type
D Apl',)ointaient ReqUest I State Special. �amrrfis s io ri fi.)r th.e 011 leb ratio n Ilickup m1laterial.
ofthe 250th Arm iver-sary o ftfie Anx. nican RevolUtion
MEN
f
THE GENERAL COURT OF MASSACHUSETTS RECE
STATE HOUSE, BOSTON 02133-10►53
S E P 1, 4[
C'S E P IVED
N ,S ECt,
-1-,RD
ELECT BOA,
State Representative Carole Fiola State Senator Edward.Kennedy
House Chair Senate Chair
Joint Committee on Tourism, Arts and Joint Committee on Tourism,Arts and
Cultural.Development Cultural Development
State House Room 236 State House Room 513
Boston,MA 02113 Boston, MA 02113
(617) 722-243 0 (617) 722-163 0
Jill Hai
Lexington Select Board Chair
Lexington Town{office Building, 2nd Floor
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Chair Hai and Lexington Select Board Members,
P
We are writing to inform you about the pending appointments on the special commission to
investigate and study the promotion and celebration of the 250th anniversary of the American
Revolution. This Commission will begin to meet this year in preparation of the 2026 anniversary.
Pursuant to section 132 of Chapter 24 of the Acts of 2021,this Commission is being chaired by
us, State Representative Carole Fiola and State Senator Edward J. Kennedy, in our roles as
Chairs of the Joint Committee on Tourism,Arts and Cultural Development.
Per this legislation,the Lexington Select Board has been given the authority to appoint 1
member of this Commission.
In order to begin the business of the Commission,we are asking for appointments to be made to
the Commission no later than October 15th,2021. We are hoping to conduct our first meeting
of the Commission before the end of this year, and ask for your cooperation in providing an
appointment in a timely manner
The mission of this Commission as set in statute is as follows:
(i) develop a comprehensive plan for promoting and celebrating the two hundred and
fiftieth anniversary of the American Revolution;
(ii) identify all opportunities for individuals,municipalities or other actors across the
commonwealth to participate in celebrations of the anniversary and recognize the
particular history of their geographical areas;
(iii) investigate and promote under-represented voices in the American Revolution
including,but not limited to,women,native peoples and persons of color;and
(iv) submit a report to the governor,the speaker of the house of representatives,the senate
president and the clerks of the house of representatives and the senate that shall
include,but not be limited to, an overview of the commonwealth's particular role in
the American Revolution and notable battles, events and figures of the era.
Please let us know if there are any questions about the formation or work of this Commission.
Sincerely,
Carole Fiola Edward Kennedy
House Chair Senate Chair
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Select Board Meeting Minutes
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Chair
C.5
SUMMARY:
The Select Board is being asked to approve the Select Board meeting minutes of
• June 14, 2021
• August 23, 2021
• August 30, 2021
SUGGESTED MOTION:
To approve and release the Select Board meeting minutes of:
• June 14, 2021
• August 23, 2021
• August 30, 2021
Move to approve the consent.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021
ATTACHMENTS:
Description Type
D DRAT711['Selectl I 3oard.meeltu"Ig rrlinu-tcs,06.14.2 1 Backu-p Mllatcrial.
D DRAFFSelect Board rneeting t-ninutes 08.23.21 flackup Mllatenal.
D I)RAT"I'Select I Tiieelling minutes 08.30.21 l3ackup Material
SELECT BOARD MEETING
Monday,June 14,2021
A remote participation meeting of the Lexington Select Board was called to order at 6:30 p.m. on
Monday,June 14, 2021 via Zoom remote meeting services. Select Board Chair Ms. Hai;Vice Chair Mr.
Lucente; and members Mr. Pato; Ms. Barry; and Mr. Sandeen were present,as well as Mr. Malloy, Town
Manager; Ms. Axtell, Deputy Town Manager; and Ms.Katzenback,Executive Clerk. Town Counsel
Mikarios was present for the Executive Session.
VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the
Open Session of the meeting to enter into Executive Session under Exemption 6 to discuss strategy with
respect to purchase exchange, lease or value of real property regarding the community center land. It was
further declared that an Open Meeting discussion may have a detrimental effect on the negotiating
position of the town.
Following the close of Executive Session,the Select Board reconvened in Open Session at 7:07 p.m.
Ms. Hai stated that the meeting was being conducted via zoom as posted with the agenda on the Town's
website,and members of the public may participate by clicking the link on the agenda.
Ms. Hai provided directions to members of the public,watching or listening via the Zoom application,
regarding the procedure for making a public comment.
Ms. Hai reminded Board members, staff, and members of the public about Lexington's Standard of
Conduct regarding civil discourse during Town Government meetings.
TOWN MANAGER REPORT
Mr. Malloy reported that the Massachusetts State Senate passed a bill to extend through April 2022 the
ability for Town Governments to meet virtually. The House is expected to take up the bill tomorrow.
Governor Baker said he would sign the bill as soon as it lands on his desk. Mr. Malloy said Lexington's
boards and committees have been notified of this status and will continue to be updated.
ACTION ITEMS: Mr. Malloy will send emails to any committees with meetings that would be affected
by the possible gap in authorization to meet virtually. If public meeting locations are needed in the
interim,they will be made available through the Town Manager's office.
CONSENT AGENDA
1. Select Board Committee Appointment
To appoint Jaclyn Anderson to the Ad Hoc Stone Building Feasibility/Re-Use Committee for a term set to
expire upon the completion and presentation of deliverables for the newly proposed purpose of the Stone
Building.
DOCUMENTS: 2021 Ad Hoc Stone Building Feasibility/Re-Use Application-J.Andersen.
2. Water and Sewer Adjustments
To approve Water& Sewer Adjustments of($9,663.29) as recommended by Water/Sewer Abatement
Board(WSAB) on May 6,2021.
DOCUMENTS: Water/Sewer Adjustments from WSAB 5/6/2021
1
3. Approve and Sign Proclamation Recognition of Harriet"Hattie"Fels Price's 101
Birthday
To approve and sign a proclamation in recognition of Harriet"Hattie" Fels Price's 101 st birthday.
DOCUMENTS: 2021 Harriet"Hattie"Fels Price's 101 Birthday Proclamation.
4. Acceptance of Deed for Luongo Farm Lane
Town Meeting voted under Article 31 of the 2021 Annual Town Meeting to accept Luongo Farm
Lane. The final step in the Town process is for the Select Board to vote to accept the deeds.
To approve and accept the Deed of the Property from Eugene R. Luongo and Jeanne S. Luongo,not
individually but as Trustees of Pleasant Street Realty Trust, said Deed being substantially in the form
presented at the Board's June 14, 2021 meeting,with final changes to be made by the Town Manager in
consultation with town counsel; AND To authorize the Town Manager to take all actions reasonably
necessary, in the judgment of the Town Manager,to effectuate the acquisition of the Property.
DOCUMENTS: Luongo Farm Lane Deed;Map; CERTIFICATION OF VOTE Luongo Farm
5. Town Manager Committee Reappointment
To confirm the Town Manager's appointment of Deborah Hankins to the Youth Commission.
VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve the
Consent Agenda.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Discuss Formation of Task Force to Research Adoption of Municipal Affordable Housing
Trust
This is a follow-up to the Joint Meeting held in May re: forming a study committee to research creation of
a Municipal Affordable Housing Trust.
Carol Kowalski,Assistant Town Manager for Development,presented a draft committee charge for
review. The three-part committee charge would produce three distinct products: a bylaw to be voted on by
Town Meeting; the declaration of a Trust, similar to those which Lexington's Town Counsel has created
for other client communities; and an adoption of the Massachusetts General Law pertaining to Housing
Trusts.
Ms. Kowalski noted that the composition of the committee and the number of committee members are not
prescribed by law or custom. Lexington's particular housing needs,potential funding sources,and
community housing vision would all influence committee configuration and which groups are
represented. Ms. Kowalski noted it is often helpful to have members with backgrounds in finance,real
estate lending,real estate development, affordable housing,planning, and/or construction.
Mr. Lucente believes the draft charge is a good start but decisions such as the starting and ending
points of such a study need to be made. He also wants to clarify what the Select Board's role would be
re: oversight and providing a liaison.
Mr. Pato believes a Select Board member should be on the committee,not least because a member of the
Board will be one of the Trustees of the housing trust,if created, and therefore someone on the Board
2
should be intimate with the particulars. He is in favor of moving forward with the creation of a study
committee but he also believes completing the study committee's charge will require substantial work.
Ms. Barry noted that even though there are seven different categories of skill sets sought,the number of
committee members should not be so large that work becomes cumbersome.
Mr. Sandeen asked if the committee charge should include the potential formation of a community
development corporation. He also asked if diversity and sustainability advocates should be specifically be
included and he asked if assessing Lexington's housing needs means comparing goals with outcomes or
assessing the current housing inventory.
Ms. Hai seconded those concerns, adding it might be better to use the information and recommendations
developed by the Comprehensive Plan Committee and the Special Permit Residential Development
Committee. Ms. Hai believes the charge should be clear about whether or not the committee will look into
both the creation of a housing trust and the creation of a development corporation.Ms. Hai also asked if
the study committee would have the benefit of staff support.
Ms. Kowalski said she,when she wrote the draft charge, she believed the Select Board wanted to tackle
the question of a trust first and consider a housing corporation second but she agreed it might be better to
do both at the same time. She agreed staff support would be beneficial.
Select Board members agreed the charge might include two steps: the creation of a trust and then if
recommended and approved the study of creating a development corporation.
ACTION ITEMS: Ms. Kowalski will amend the charge based on the above comments and bring the next
draft back to the Select Board for further review.
DOCUMENTS: Committee Charge.
2. Review Request for Rectangular Rapid Flashing Beacons on Wood Street
Sheila Page,Assistant Planning Director,presented a request from the Massachusetts Bay Transportation
Authority(MBTA)to install rectangular flashing beacons on Wood Street. The MBTA is updating bus
stop accessibility throughout its system. Lexington's Transportation Safety Group(TSG)has been
working with the MBTA to identify priorities.
Three crosswalks and flashing beacons are now being recommended by the MBTA. Ms. Page said it was
somewhat unusual to have three flashing beacons in such close proximity to one another but pedestrian
safety would be improved in each case.
Ms. Page stated that TSG held a public meeting about the MBTA's request. Concerns were expressed at
the meeting and via email about how long the lights would flash and whether the beacons would be
pedestrian activated. Ms. Page reported the beacons are activated by request and the lights would flash for
60 seconds,long enough for pedestrians to cross Wood Street safely.
Two representatives from the MBTA plus a project design associate provided an overview of the bus
route along Wood Street and the reasoning behind the request to install the three beacons. They reported
that the(currently) combined 62/76 bus route that travels down Wood Street will again become separate
routes. However,the MBTA is unsure when or if ridership will return to pre-Covid levels.
The MBTA is investing about$350,000 in Lexington alone to ensure that bus stops are accessible and
well-spaced,in some cases increasing the distance between stops. The addition of the flashing beacons on
3
Wood Street is primarily due to the speed at which traffic travels on the street. The three flashers would
be installed at the intersections of: Wood Street and Patterson Road;Wood Street and Woodpark Circle;
and Wood Street and Conestoga Road. The crosswalk-Masher at Conestoga Road was most welcomed by
the neighborhood because children could more safely access their school bus stop there.
If the Select Board approves the MBTA's request,the project will move to 100%design and permitting,
then go into the construction phase later this summer.
Mr. Pato said he supports this request but is concerned that adding three rapid flashing beacons here
might spur requests all over town.
Ms. Barry said a crosswalk/beacon at Fairview would help connect the affordable housing units there to
the bus route. She asked if the Town will become responsible for maintenance of the beacons post-
installation. The MBTA representative said the beacons would become the responsibility of the Town
through a Memorandum of Understanding(MOU). Dave Pinsonneault,DPW Director, stated the beacons
would not constitute a maintenance burden.
Mr. Sandeen asked if there is a warrantee on the components of the lights that would help the Town
defray maintenance expenses. The MBTA representatives said maintenance costs are minimal but they
will ask the contractor about the warrantee.
David Kanter,Vice Chair of the Capital Expenditures Committee, asked if any land-taking is required.
The MBTA representatives said that all work is within the 10-foot right of way with one exception and,in
that case,the property owner MIT/Lincoln Labs has already given permission.
Mr. Kanter asked if there will be sequencing issues with three lights in such close proximity. The MBTA
representatives stated that,with bus stops at least 1000 feet apart,traffic should not back up.
Mr. Kanter asked what the power source would be if solar power turns out not to be an option. The
MBTA reps said that the beacons would be hooked up to the closest utility pole.
VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve three
Rectangular Rapid Flashing Beacons on Wood Street as per the proposal from the Massachusetts Bay
Transit Authority(MBTA).
DOCUMENTS: Presentation June 14,2021; Existing and Proposed Steps; Memo.
3. Approve Submission of Statement of Interest for Lexington High School
Dr. Julie Hackett, Superintendent of Schools, asked the Board for authorization to submit the Statement
of Interest letter for Lexington High School to the Massachusetts School Building Authority. The content
of the SOI is not being approved,merely the authorization to submit. This is the third year in a row that
such a letter will be submitted for Lexington High. Each year the letter is updated with new information
and reassessments of need. June 16,2021 is the date chosen to submit the SOI.
VOTE: Resolved: Having convened in an open meeting on June 14,2021,prior to the SOI submission
closing date,the Select Board of Lexington Massachusetts, in accordance with its charter,by-laws,and
ordinances,has voted 5-0 by roll call to authorize the Superintendent to submit to the Massachusetts
School Building Authority the Statement of Interest Form dated June 16,2021 , for the Lexington High
School located at 251 Waltham Street which describes and explains the following deficiencies and the
priority category(s) for which an application may be submitted to the Massachusetts School Building
Authority in the future:
4
PRIORITIES
2. The elimination of existing severe overcrowding;
3. The prevention of the loss of accreditation;
4. The prevention of severe overcrowding expected to result from increased enrollments
5. Replacement,renovation or modernization of school facility systems, such as roofs,windows,
boilers,heating and ventilation systems,to increase energy conservation and decrease energy-related
costs in a school facility;
7. Replacement of or addition to obsolete buildings in order to provide for a full range of
programs consistent with state and approved local requirements; and hereby further specifically
acknowledges that by submitting this Statement of Interest Form,the Massachusetts School Building
Authority in no way guarantees the acceptance or the approval of an application,the awarding of a grant
or any other funding commitment from the Massachusetts School Building Authority, or commits the
Town of Lexington to filing an application for funding with the Massachusetts School Building
Authority.
ACTION ITEMS: Letter to be signed and submitted.
DOCUMENTS: SOI SB Vote; SOI Letter.
4. Update of American Rescue Plan Act(ARPA)
Carolyn Kosnoff,Assistant Town Manager for Finance; and Jennifer Hewitt,Budget Officer;provided
the overview of the American Rescue Plan Act that channels funds through the State to municipalities to
cover costs incurred by Covid-19. Lexington expects to receive $9.9M, distributed in two tranches.
Lexington has submitted its first-round application. The second tranche will be distributed no less than 12
months after the first(July 2022). The funding will be available for use by the Town through the end of
calendar year 2024.
Currently,how the funds can be applied is being broadly interpreted but they are directed toward several
primary objectives: support urgent Covid-19 response efforts;replace lost revenue; support immediate
economic stabilization; and/or address systemic public health and economic challenges that have cause an
unequal pandemic impact. Impacts can include mental and behavioral health;providing premium pay for
essential workers; and making investments in water, sewer, and broadband infrastructure.
Ms. Kosnoff noted that the Cares Act,unlike ARPA, did not allow include an infrastructure application.
ARPA funds cannot be applied to pensions,replenishment of rainy-day funds;make direct appropriations
to reduce taxes; settling legal disputes; or debt service. OPEB is not specifically disallowed but it would
require a higher reporting threshold to demonstrate applicability.
Ms. Kosnoff noted that Lexington came in under budget in many areas during Covid so none of the
funding can be used for excess expenditures. The biggest loss area,however,was the delta between
expected and actual revenue in areas like local excise taxes; recreation enterprise;and tourism(programs
like the Liberty Ride).
Ms. Kosnoff explained the formula by which funding submissions can be calculated, and also the
numbers Lexington will use in the application. She noted that additional sources of funding are being
offered to schools,human services, agricultural concerns, small businesses, environmental improvements,
energy, and housing assistance.
Mr. Malloy has asked the Senior Management Team to consider ways the funding can be applied and to
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prioritize identified needs. Other applicable stakeholders are to be included in these discussions. A draft
plan will come back before the Board at a later date.
Dawn McKenna, Chair of the Tourism Committee, asked for some clarification about whether the
funding could be applied to lost revenue from the Liberty Ride and Battle Green tours,noting they were
already impacted by having to use a temporary headquarters during construction of the new Visitors
Center. To provide an accurate accounting of lost revenue, Ms. McKenna recommended using pre-
disruption figures from 2018. She further noted that a new trolly for the Liberty Ride program is needed,
which she cited as the only direct public transport link between Lexington and Concord.
Ms. Barry asked in what sort of instrument these funds would be held in. Ms. Kosnoff replied that a new
"Federal Grant Fund"would be created, similar to the one that was created to hold CARES Act funds.
She believes, and State guidance will verify, once applications for the funds are determined,they would
then be transferred into the General Fund.
Ms. Barry asked for more information about lower motor vehicle excise tax receipts and asked if these
lower expectations might be a longer-term trend. Ms. Kosnoff reported that the first round of excise tax
bills brought in$400,000 less than expected,based on the prior year. Some of the shortfall was made up
in the second round but growth was substantially less than projected.
Mr. Lucente asked if money would have to be returned if the Town miscalculated amounts or
applicability. Ms.Kosnoff said she did not think it would come to that, given the reporting mandate and
the eventuality of clearer State guidance. There is a sense the Federal government wants cities and towns
to use the money,not make it hard for them to access.
Mr. Sandeen asked how the distribution of funds would work. Ms.Kosnoff said it is feasible, over the
four-year period of time,that the entire$9.9M might be dedicated to lost revenue but she does not believe
that will be the way the funding is allocated.
DOCUMENTS: ARPA Federal Funding Presentation.
5. Liquor License Change of Manager Lemon Grass,Inc. d/b/a/Love at First Bite Thai
Kitchen and Bar
All the necessary paperwork to request approval for a Change of Manager on the All-Alcoholic Common
Victualler Liquor License for Lemon Grass, Inc. d/b/a Love at First Bite Thai Kitchen & Bar has been
submitted.
The proposed manager, Apichat Chuenprapa submitted a current Alcohol Awareness Training Certificate
and completed the required CORI check.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to approve the
application reflecting a Change of Manager to be Apichat Chuenprapa and issue a Common Victualler
Liquor License for Lemon Grass, Inc. d/b/a Love at First Bite Thai Kitchen & Bar located at 1710 Mass.
Avenue reflecting the same.
DOCUMENTS: Change of Manager Application Love at First Bite.
6. Liquor License Change of Manager Lixi Hospitality FB MGT,Inc.d/b/a Aloft Lexington
All the necessary paperwork to request approval for a Change of Manager on the All-Alcoholic Innholder
Liquor License for Lixi Hospitality Lexington FB MGT, Inc. d/b/a Aloft Lexington has been submitted.
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The proposed manager, Patricia Elkins, submitted a current Alcohol Awareness Training Certificate and
completed the required CORI check.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to approve the
application reflecting a Change of Manager to be Patricia Elkins and issue an All-Alcoholic Innholder
Liquor License for Lixi Hospitality Lexington FB MGT,Inc. d/b/a Aloft Lexington located at 727 Marrett
Road—A reflecting the same.
DOCUMENTS: Change of Manager ABSS application Aloft.
7. Application: Entertainment License-CFHP The Hangar,LLC d/b/a Revolution Hall
CFHP The Hangar,LLC d/b/a Revolution Hall, 3 Maguire Road,has submitted an application requesting
approval for an Entertainment License for the purpose of a concert event on Saturday,June 26, 2021. The
live musical performances will take place in the business parking lot at 3 Maguire Road from 12:00pm to
8:00pm.
The Fire and Police Departments have met with the applicant and reviewed the event for any
requirements related to their respective departments(no Fire Permits or police details are necessary). Both
Fire and Police have no concerns.
The Building Department has no concerns,but did inform Revolution Hall that the Stage Company must
obtain a permit for the stage.
Ms. Barry asked if Police expressed traffic concerns,given the location. The presenter from Revolution
Hall affirmed that the Police expressed no concerns.
David Kanter,48 Fifer Lane, asked if the motion should be contingent upon receiving the necessary
staging permit. Ms. Katzenback said that in order for the permit to be granted,the Select Board must first
approve the request for an entertainment license.
VOTE: Upon a motion duly made and seconded. The Select Board voted 5-0 by roll call to approve
an Entertainment License for CFHP The Hangar, LLC d/b/a Revolution Hall, 3 Maguire Road for the
purpose of providing live musical performances for patrons of the concert event to take place on
Saturday,June 26,2021 from 12:00pm to 8:00pm in the parking lot of 3 Maguire Road.
DOCUMENTS: Revolution Hall Overview of Event for Entertainment License;Revolution Hall Map
of Event Location for Entertainment License.
8. LexSeeHer Update
Jessie Steigerwald,Betty Gao, and other LexSeeHer group members reported the progress made to
identify a monument site following the passage of Special Town Meeting 2020 Article 7—Resolution for
Establishment of a Monument. This monument to honor" contributions made by Lexington women
across time"will be privately-funded.
Ms. Steigerwald said that several representative Lexington historical female figures have been identified
for the LexSeeHer logo. For the monument,the group has worked to identify a site and an artist and a
request for qualifications has been issued to begin the process of finding an artist for the project. Finalists
will be selected in July.
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When the Cary Memorial Library lawn turned out not to be a viable monument site,the group met with
Mr. Malloy and Mr. Lucente to determine a process to pursue a site near one notable protest mounted by
Lexington women in 1769. The Historic Districts Commission has said the group should return to them
once it has a final drawing with specific dimensions and materials,as well as location information.
Director of Public Works Dave Pinsonnault and the Commission on Disabilities have provided the group
with helpful direction on site criteria. Twenty possible locations have been evaluated,which have been
narrowed down to five. The most preferred site is nearest the corner of Merriam Street and Massachusetts
Avenue, close to the Liberty Ride stop.
Ms. Steigerwald said the group would like to meet with Select Board members individually for feedback
before the next full-Board presentation. Information about joining the group as Founders is available on
the LexSeeHer website. The call for artists info is there as well.
Dawn McKenna, Chair of the Tourism Committee, said that the site lines around the Visitors Center
where the preferred monument site is were within the scope of the Battle Green Master Plan. The
Tourism Committee will discuss the proposed monument at its July 8,2021 meeting. Ms. McKenna noted
that the Tourism Committee has, so far,not been brought into LexSeeHer discussions.
Wendy Reasenberg,Precinct 8 Town Meeting Member,believes the monument will be in harmony with
other aspects of the Battle Green and that the Select Board should indicate to LexSeeHer what outcome it
desires.
ACTION ITEMS: LexSeeHer will return to the Board following the artists' submissions.
DOCUMENTS: LexSeeHer Overview Map.
Ms. Hai called for a 5-minute recess, starting at 8:52 p.m. and ending at 8:57 p.m.
9. Review and Approve List of Potential Sites for Relocation of Hosmer House
Mr. Malloy reported that staff have developed a list of Town-owned properties to consider for relocation
of the Hosmer House. This initial list of 300 sites was reviewed by the Conservation,Building and
Zoning Departments to determine which parcels were appropriate and buildable.After that assessment,26
parcels remained on the list. The Historic Districts Commission(HDC) and the Historical Commission
(HC)have recommended 2 of the 26 for further consideration: 3 Harrington Road and 41 Hancock Street.
It was noted,however,that 41 Hancock Street is privately-owned.
Mr. Malloy said if the Board opts to move forward with these two possible sites,he would advance the
project by notifying abutters to attend a meeting to provide comment. He asked the Board to indicate how
big a radius of abutters his notification should include.
Ms. Barry said the largest radius (500-feet) seems appropriate so that the greatest number of abutters will
be included.As Ms. Barry has said in previous discussions, she is not in favor of the 3 Harrington Road
site. As far as 41 Hancock Street goes,Ms. Barry would like to hear Town Counsel's opinion about
including a potential site in the RFP that the Town does not currently control.
Mr. Malloy said he believes that narrowing down the relocation sites will encourage rather than
discourage bidders and he noted there is also a Special Permit process to undergo to be able to move
the house to the Hancock Street address.
Mr. Sandeen said he would feel more comfortable if the preferred site was Town-controlled so that a
successful outcome could be assured. He agreed that a 500-foot radius for abutters is preferable.Mr.
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Malloy noted that only sites approved by the HDC and HC would have had any prospect of approval.
Mr. Lucente said he is surprised 3 Harrington Road is still on the list of potential sites after the Select
Board deemed the location inappropriate. He is frustrated that the site on which the Hosmer House sits is
not included as a potential location. He also does not understand how the HDC and HC can determine
sites to be appropriate or inappropriate without viewing a site plan.Nonetheless,he would be happy if 41
Hancock prevailed. As for an abutter radius,he is also fine with 500 feet.
Mr. Pato agreed with the 500-foot buffer and said he feels strongly that if 41 Hancock is the preferred
site,the Town should have a formalized agreement with the owner before identifying it in an RFP.
Ms. Hai confirmed with Mr. Malloy that the prevailing bidder of the RFP would have to privately
contract with the owners of 41 Hancock Street to purchase the land. Mr. Malloy said that current owner,
Anders Lundstrom, is indeed interested in subdividing and selling a portion of the site for the purpose of
moving the Hosmer House. The RFP would also be written to specify that the Hosmer House would be
used as a single-family residence.
Moving forward,the sequence of events will be to: drop 3 Harrington Road from consideration; notify
the 500-foot abutters of either a stand-alone meeting or a portion of a Select Board meeting to provide
comment; generate an RFP that would include the need for an"option to purchase"agreement between
owner and bidder. The RFP will come back to the Board before being released once abutter comments are
taken into account.
Dawn McKenna, 9 Hancock Street,believes neighborhood associations and Town Meeting members
from areas affected by controversial projects such as this should be included in the notification for
feedback meetings. She hopes the 41 Hancock Street feedback meeting will occur after the July 4'
holiday to allow adequate time for interested residents to attend. She believes it should be an in-person
meeting rather than a Zoom meeting. Ms. McKenna is also disappointed that the current Hosmer House
parcel is not being considered.
David Kanter,48 Fifer Lane, said he believes moving the house to further down Fletcher Avenue should
be considered. He feels strongly there should be a firm commitment from the current owner of 41
Hancock Street before the process goes any further.
Edward Adelman,Historic Districts Commission, speaking for himself, asked the Select Board to re-
consider its disapproval of 3 Harrington Road, saying the HDC feels that location offers the least
complicated and most appropriate option. The HDC envisions the Hosmer House as a way to provide
attainable housing for Town employees.
Bridger McGaw,Precinct 6 Town Meeting Member, said the Hosmer House has undergone so many
alterations it should no longer be considered"historic". The Town has spent much time and expense to try
to decide what to do with the house. Mr. McCaw said he fears that having an agreement with the owner of
41 Hancock Street, as has been suggested,will infer that the Town is rubber stamping the necessary
Special Permit before the process has had a chance to unfold. Additionally,41 Hancock Street has a
number of old growth trees that would have to be removed. He supports starting the demolition delay
process in case demolition is the only remaining recourse.
Taylor Singh,Precinct 6 Town Meeting Member,agreed that having an agreement with the owner of 41
Hancock Street will signal favoritism,noting that residents in the area are already upset about a Special
Permit development going up at 53 Hancock Street.
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Mr. Malloy noted that Article 39, adopted at Town Meeting,was passed specifically to find an alternative
site for the Hosmer House.Mr. Malloy read an email from owner Anders Lundstrom that demonstrated
full support for the potential relocation to 41 Hancock Street. Mr. Lundstrom also noted in the email that
only 2 or 3 trees would need to be removed if the house was placed on the flat of the parcel instead of on
the slope.
Mr. Lucente said he did not want to eliminate the option of relocation within the current Hosmer House
site.Narrowing the choice to either 41 Hancock Street or demolition would not be a good conclusion.
Mr. Pato said that keeping the house anywhere on the current lot would be problematic due to a how
small the home's yard would have to be. Members generally agreed that what they and other
committees have been working toward is not to have to tear the house down.
VOTE: On a motion duly made and seconded,the Select Board voted 5-0 by roll call to move forward by
exploring,via public outreach,the potential site of relocation of the Hosmer House to 41 Hancock Street
but not to limit the potential location exclusively to that location.
ACTION ITEMS: The issue will come back before the Board following public input.
DOCUMENTS: 100 foot abutters; 250 foot abutters; 500 foot abutters.
10. Vote to Name Town Manager as Administrator for Muzzey Resales
The Lexington Housing Assistance Board(LexHab),the Regional Housing Services Office(RHSO), and
current Muzzey Administrator Pat Nelson from LexHab have agreed that they would like the Town
Manager to play the role of Resale Manager. The RHSO will conduct the resale reviews to ensure that the
terms are in compliance.
VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to appoint the
Town Manager as the Muzzey Administrator for resales.
11. Approve Fisal Year 2022 Cost-of-Living Adjustment for Non-Represented Employees
Ms. Barry recused herself because her husband is employed by the Town.
The Town Manager and HR Director recommend a 2 percent cost-of-living adjustment for non-
represented employees for fiscal year 2022. This amount is consistent with settled collective bargaining
agreements and the Board's overall guidance for settlements for FY2021.
VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 by roll call to approve a 2
percent cost-of-living adjustment for non-represented employees for fiscal year 2022, effective July 1,
2021.
DOCUMENTS: List of TNON Staff.
Ms. Barry rejoined the meeting.
12. Review of Small Cell Policy
DISCUSSION POSTPONED.
13. Discuss Remote Work Policy Select Board Office Staff
Ms. Katzenback said that the opportunity to work off-site is a positive benefit for current and future staff.
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Ms. Hai noted that the Select Board office sees a lot of public interaction,the bulk of which should fall on
staff members evenly. She noted the policy draft indicates remote work could happen occasionally,rather
than routinely,which would provide an option depending on circumstances. Ms. Hai feels more
comfortable with the occasional provision rather than allowing remote work routinely.
Mr. Sandeen,Mr. Lucente, and Mr. Pato supported the option to work remotely. Mr. Lucente also noted
that many calls to Town Hall, generally, are fielded by the Select Board office because of how the phone
menu is configured. He would like the phone system to be upgraded so staff can answer and re-direct
calls from their home offices.
Mr. Malloy said with the move away from desktop computers to laptops, staff will be able to field and
direct calls through the computer itself.
Ms. Barry wholeheartedly supported adopting the Town's remote work policy for the Select Board office
and urged upgrade of the computer/phone system upgrade as soon as possible.
ACTION ITEMS: The remote work policy that has already been approved for other Town Staff will be
revised to apply specifically to Select Board Office staff. A formal vote will be taken on that motion at the
next Select Board meeting.
DOCUMENTS: Town of Lexington Remote Work Policy; Town of Lexington Remote Work Application
&Agreement.
14. COVID-19&Reopening Update: Strategies,Implementation,Community Response
Actions and Reopening Efforts Related to COVID-19 Guidelines and Directives
The State reports that the number of positive Covid cases continues to decline. Lexington has had four
positive cases in the last two months. 69% of all eligible residents have been fully vaccinated and 80%
have had at least one shot. There is concern that some demographic groups have slowed down getting the
shots.
Ms. Barry asked when the Board would discuss meeting again in person. Ms. Hai asked members to send
Ms.Katzenback a note describing how comfortable they are returning to in-person meetings.
ACTION ITEMS: These Covid updates will be discontinued at the end of the month. A discussion of
when/if to return to in-person meeting will take place at the June 28,2021 Select Board meeting.
Technology and ventilation challenges for in-person meeting will be investigated prior to that date.
DOCUMENTS: Updated COVID-19 Report 6-13-21; COVID-19 Update.
15. Update on Next Steps for Social Equity Initiatives
Kelly Axtell,Deputy Town Manager, said training through All Aces consultants and vision-setting have
been completed. All Aces is working on its report which is expected to be shared by the end of the month.
Town Staff will meet with the new Chief Equity Officer who starts work in Lexington on July 19, 2021.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
Ms. Hai:
• The memorial service for Hank Manz at St. Brigid's on Monday,June 21,2021 at I p.m.
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• The Town received approval from the Attorney General's office for passage of 2020 Fall Town
Meeting's Article 5 (General Bylaw amendment re: running bamboo control) and Article 9
(Zoning Bylaw amendment re: distance from basement slab or crawl spaces and groundwater)
Ms. Barry:
• Long-time Town Meeting Member Barry Sampson has passed away. His memorial service will
be held at Sacred Heart Church this Saturday,June 19,2021.
• Ms. Barry asked Mr. Malloy to provide an update at a later meeting on the Massachusetts Avenue
and Worthen Road utility pole relocation project,noting that it has become hard for drivers to see
the road lanes and turning movements with no lines on the pavement.
ADOURN
Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the meeting at
10:07 p.m.
A true record; Attest:
Kim Siebert,Recording Secretary
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SELECT BOARD MEETING
Monday,August 23, 2021
A remote participation meeting of the Lexington Select Board was called to order at 7:00 P.M. on
Monday,August 23,2021 via Zoom meeting services.Vice Chair Mr. Lucente; and members Mr.Pato;
Ms. Barry; and Mr. Sandeen were present,as well as Mr.Malloy,Town Manager and Ms. Axtell,Deputy
Town Manager; and Ms. Katzenback,Executive Clerk.
Mr. Lucente stated that the meeting was being conducted via Zoom as posted,with the agenda on the
Town's website,noting that some members and staff were participating from the Select Board meeting
room using the Meeting Owl Pro device to test the technology for hybrid meeting participation.
Mr. Lucente provided directions to members of the public,watching/listening via the Zoom application,
regarding the procedure for making a public comment. Mr. Lucente reminded Board members, staff, and
members of the public about Lexington's Standard of Conduct regarding civil discourse during Town
Government meetings.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
In addition to previously submitted written reports that can be found in the Meeting Packet materials
under the agenda item,members added these updates/comments:
Ms. Barry:
• Koren Stembridge, Cary Memorial Library Director, sent an email to Select Board
members/Library Trustees today reporting two construction projects currently in progress. The
first is that a concrete pad has been poured for a new Cary Memorial Library sign to be erected on
the Massachusetts Avenue side of the building near the front door. The project should be
completed by the end of the month. The second project is part of the Center Streetscape. Shrubs
at the northwest corner of the library site will be removed in order to install a new utility box.
Ms. Barry reported that Library staff will be working with the DPW to re-establish landscaping
once installation of the box is complete.
• Ms. Barry asked Ms. Axtell if there will be the opportunity for boards and committees to present
potential fall Special Town Meeting 2021 articles to the Select Board, as was done before Annual
Town Meeting 2021. Ms.Axtell replied that previews of committee/board-generated warrant
articles will occur before Annual Town Meeting 2022,as they did before Annual Town Meeting
2021,but not before fall Town Meeting 2021. This in deference to a tight timeline and to make
sure fall Special Town Meeting 2021 stays focused on time-sensitive business.
• Ms. Barry reported that she and Kathy Lebrecque,Management Analyst, are now working
together on the analysis of and recommendation for committee/board processes. Ms. Barry and
Ms. Lebrecque intend to send out a short survey to current board and committee members to
gather information that will inform Select Board decision-making. Ms. Barry anticipates
providing a report on this matter to the Select Board in September.
Mr. Sandeen:
• Two current members of the Permanent Building Committee have indicated they will not seek re-
appointment at the end of their terms. Two new members will be sought.
Mr. Pato:
• Referring to Mr. Sandeen's written submission for this agenda item,Mr. Pato stated that
1
the information the Permanent Building Committee is seeking regarding research conducted
about the Police Station project will not be released as raw data, due to anonymity agreements
with interviewees.Mr. Pato and Mr. Lucente will produce an abstracted report that will be
available to all.
Mr. Lucente:
• The Tourism Committee announced that Lexington will receive a$200,000 Cultural Facilities
grant from Massachusetts Development which will be applied to the cost of the Visitor Center
proj ect.
• Ms.Hai has asked that Board members set aside November 1,2021 as a Select Board meeting
date in lieu of the previously scheduled November 22,2021 meeting. She also asks that members
nonetheless continue to reserve November 22.
ACTION ITEMS: A report about committee/board processes will be given to the Select Board in
September by Ms. Barry and Ms. LeBrecque. Mr. Pato and Mr. Lucente will provide an abstract about
feedback gathered re: the Police Station project. The Board's meeting schedule will be adjusted to include
the November 1, 2021 meeting date.
DOCUMENTS: Select Board Concerns and Liaison Reports August 23, 2021
TOWN MANAGER REPORT
• Mr.Malloy emphasized the Town's indoor mask mandate.
• Mr.Malloy reported that municipal parking meters will move to a pay-by-phone format on
September 15,2021.
CONSENT AGENDA
1. Approve Select Board Meeting Minutes
To approve the Select Board Minutes of May 17, 2021; August 2,2021; and August 9,2021.
DOCUMENTS: DRAFT Select Board meeting minutes May 17,2021; DRAFT Select Board meeting
minutes of August 2, 2021; DRAFT Select Board meeting minutes August 9,2021.
2. Approve Theater License Renewals
To approve the application and issue two Theater Licenses to Lexington Theatre Project,Inc. d/b/a
Lexington Venue, 1794 Massachusetts Avenue, for Cinema 1 and Cinema 2 to show movies from
September 1,2021 through September 1,2022.
3. Water and Sewer Adjustments
To approve the above Water&Sewer Adjustments as recommended by WSAB on July 7,2021.
DOCUMENTS: SB Water& Sewer WSAB
VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 by roll call to approve the
Consent Agenda.
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ITEMS FOR INDIVIDUAL CONSIDERATION
1. Public Hearing: All Alcohol Package Store Liquor License Lexington Fine Wines LLC,
1686 Massachusetts Avenue
Mr. Lucente opened the Public Hearing at 7:10 p.m.
All the necessary documents were provided by the applicant for this liquor license application. The
application was submitted to the relevant Town staff for review, including building, zoning and health
departments, and they have no objections but it was noted that the applicant must obtain any required
permits or licenses from those respective departments that may be needed prior to opening the package
store. In accordance with M.G. L Chapter 138, a legal notice ran in the August 12, 2021 Lexington
Minuteman and the applicant mailed the required notices to abutters.
Proposed Store Hours: Monday—Saturday: 8:00 am— 11:00 pm; Sunday: 10:00 am— 11:OOpm.
Mr.Nicholas Lisotto, applicant/Manager on record, introduced himself to the Board and related his
background in finance,food, and wine. Mr. Lisotto currently owns a liquor store and market in Brookline.
There was no public comment.
Mr. Lucente closed the Public Hearing at 7:17 p.m.
VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 by roll call to approve the
application from Lexington Fines Wines, LLC for an All-Alcohol Package Store to be located at 1686
Massachusetts Avenue for the proposed store hours of 8:00 am-11:00 pm Monday—Saturday; 10:00 am
-11:OOpm on Sunday and after the application has been approved by the ABCC,to issue the all-alcoholic
Package Store Liquor License to Lexington Fine Wines,LLC.
DOCUMENTS: Application for Package Store Lexington Fine Wines, LLC 1686 Massachusetts
Avenue.
2. Public Hearing: Noise Bylaw Special Permit Sewer Line Flushing
Mr. Lucente recused himself because he lives in the area near where the work will be done.Mr. Pato
chaired the item and opened the Public Hearing at 7:18 p.m.
This sewer line flushing is a regular Special Permit request from the DPW. The Public Hearing has been
advertised and abutters have been provided notice as per the Noise Bylaw for work that is outside
permitted hours. The request is for the time period beginning Monday,November 8th through Friday,
November 19th when the Department of Public Works seeks to begin work at 5:00 a.m. earlier than the
normal start time of 7:00 a.m. to flush the sewer system in the downtown area,from Merriam Street at
Massachusetts Avenue along Massachusetts Avenue to Woburn Street. Adjacent streets with sewer mains
that connect to Massachusetts Avenue between these two end points will also be flushed. Per the Noise
Bylaw,the DPW is requesting a 3-year permit for the first two weeks of November in 2021,2022, and
2023.
Mr. Pato reported that the Board has received on email from Nancy Rosenfield of 50 Waltham Street
registering her objections to the DPW's request. The comment is available from the Select Board's office
upon request.
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Mr. Pinsonnault revised the request as stated since the original request included early flushing hours for
the next three Aprils as well. Both fall and spring dates were included in the notification sent to abutters.
Other than Ms. Rosenfield's email,there were no further public comments.
Mr. Pato closed the Public Hearing at 7:24 p.m.
VOTE: Upon a motion duly made and seconded,the Select Board voted 3-0 by roll call to approve a 3-
year Noise Bylaw Special Permit for the Public Works Department to flush sewer lines before the
permitted start time of 7:00 a.m. during the first two weeks on November in 2021,2022, and 2023 and the
first two weeks of April 2022,2023, and 2024.
DOCUMENTS: Sewer Flushing Request.
Mr. Lucente rejoined the meeting and resumed the role of chair.
3. Public Hearing: Noise Bylaw Special Permit-Patriots/Day Cleanup Activities
Mr. Lucente opened the Public Hearing at 7:25 p.m.
The DPW seeks a 3-year special permit to allow for an earlier-than-permitted work start time per Noise
Bylaw Special Permit. Granting the permit will allow staff to perform maintenance tasks associated with
the annual Patriot's Day celebration, specifically along Bedford Street and Massachusetts Avenue,during
the weeks prior to Patriots' Day during April 2022,2023, and 2024.
Mr. Pinsonnault stated that the earlier start time is requested due to the need of having walkways free of
pedestrians.
Dawn McKenna, 9 Hancock Street,thanked the DPW for doing this work in past years in ways that did
not cause undue hardship to abutters.
Mr. Lucente closed the Public Hearing at 7:28 p.m.
VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 to approve a 3-year Noise
Bylaw Special Permit for the Lexington Department of Public Works to carry out Patriots Day
preparation tasks the week in April prior to Patriots Day starting at 5:00 a.m. from Monday through
Friday in April 2022,2023, and 2024.
DOCUMENTS: Patriots' Day Request.
4. Approve Fleet Electrification Policy
This draft version of the Fleet Electrification(EV)Policy has been approved by the Sustainability
Committee. Staff recommends adoption.
At the last discussion about the EV policy,the Select Board asked for an analysis of what the
"breakpoint" for cost would be, i.e. at what price point would opting for an EV not be a financially viable
option. Mr. Malloy noted that a draft life cycle cost analysis based both on industry standards and
actual information from vehicles is attached in the meeting packet materials.A case study was
conducted comparing the current Town Manager's vehicle(Dodge Durango)with the EV that has been
ordered(a Ford Mustang Mach E,the lowest price EV under the state bid for a AWD SUV). The study
demonstrated that over the life of the vehicle,the higher acquisition cost is offset by the lower life cycle
cost. Additional clarification related to town and school department vehicles is also included in the
meeting packet.
4
Ms. Barry and Mr. Sandeen commended the revisions and improvements that had been made to the policy
since the last review.Mr. Lucente likewise applauded the revisions and said he was glad flexibility had
been provided that gives the Town Manager some discretion. Mr. Malloy reported that the Town
currently owns two EVs and will purchase two more during this fiscal year.
VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 by roll call to approve
the Fleet Electrification Policy as attached and dated August 23,2021.
DOCUMENTS: 8-23-21 Additional Clarification Redline; Redline; Clean;Life Cycle Cost Analysis
(Draft).
5. Approve Affordable Housing Study Committee Charge
Carol Kowalski,Assistant Town Manager for Development, summarized the process that has led to the
intent to form an Affordable Housing Study Group and the creation of the committee's charge.
Jeri Foutter,Housing Partnership Board Chair,reported that the Housing Partnership Board is in full
support of forming an Affordable Housing Trust. Ms. Foutter suggested that one of the tasks the Study
Group could undertake is to investigate the potential of establishing a Community Development
Corporation(CDC)through the State's Department of Housing and Community Development(DHCD)
which offers a tax credit program, a potential source of funding.
Ms. Kowalski said she believes there would not need to be an amendment to the charge in order for this to
be added to the area of research.
Melinda Walker, 14 Larchmont Lane/Housing Partnership Board/Lexington Housing Authority,posed
four questions/concerns about the draft charge: 1)Is the Comprehensive Plan on track to be completed by
the end of 2021?2)Broadening funding sources beyond Lexington is advisable; 3)Is the sequence of
drafting a bylaw and then going to Town Meeting correct as expressed in the draft?; and 4)If the process
of LexHab becoming a non-profit takes quite some time,will the ability to develop affordable housing be
affected in the interim?
In response,Ms.Kowalski said that 1)The Comprehensive Plan seems to be on track; 2)Broadening the
language re: funding sources is a good point; 3)The study group can determine how best to sequence the
bylaw and Town Meeting process. 4)Mr. Malloy said he believes the timeframe indicated for LexHab to
become a non-profit is realistic, given that the initiative is a major one.
Mr. Pato asked whether the study committee will feel it has the latitude to broaden the interpretation of its
charge. Mr. Lucente noted that,in his experience, study committees commonly use their charges as strict
guideline to direct their efforts.
Mr. Sandeen said he supports amending the charge to provide more flexibility. Ms.Barry said that, given
these comments, edits should be made to the draft charge so it can be reviewed again later by the Board.
Bob Pressman, 22 Locust Avenue, said he believes the committee should have seven members instead of
five since there are ten desired skillsets listed. He asked if the specific language referring to LexHab has
been vetted by LexHab.
Ms. Kowalski said the language has not been formally vetted but LexHab is supportive of the formation
of this study committee. Mr. Malloy concurred that LexHab is highly supportive.
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Mr. Pato questioned the part of the text that says LexHab will ultimately be replaced since the study
committee hasn't discussed or reached this conclusion and since LexHab plays more than one role and
both may not be assumed by a new entity, if one is created.
Jeri Foutter,Housing Partnership Board Chair, said she is aware of affluent towns that have CDCs so it is
not necessary that CDCs only serve low-to moderate-income communities.A Community Investment
Plan needs to be submitted to and approved by the DHCD. Ms. Foutter explained that the Plan is not
necessarily only about affordable housing but about development, generally. Ms.Foutter said it is her
observation that most successful affordable housing organizations also supply support services because
the housing alone is not sufficient to ensure success.
Dawn McKenna, Precinct 6 Town Meeting member, said the language of the committee charge seems to
anticipate an outcome in advance of the study. She believes the language needs to be broadened. Ms.
McKenna said an analysis of the effects of affordable housing on municipal revenues should be
conducted,if not by this study committee,then by other means.
David Kanter,45 Fifer LaneNice Chair of the Capital Expenditures Committee, said he feels it premature
to break the work up into two phases or elements as described.
Betsey Weiss,Lexington Housing Partnership Board, said that Arlington's Affordable Housing Trust is a
model worthy of emulation because it has successfully created affordable housing in ways that Lexington
has not. Ms. Weiss said she would like to see the Community Preservation Committee included in the
study committee's membership composition.
Mr. Malloy said he would confer with Ms.Kowalski about edits to the draft and bring the issue back
before the Board,probably at the September 13,2021 meeting.
ACTION ITEMS: Mr. Malloy will confer with Ms.Kowalski about edits to the draft and the Select Board
will review the next draft,probably at the September 13,2021 meeting.
DOCUMENTS: Redline; Clean; 8-23-21 Redline update.
6. Warer and Sewer Abatement Appeal—3 Patricia Terrace
Peter Zmuidzinas,Appellant and resident of 3 Patricia Terrace,presented a request to appeal an interest-
only abatement decision for his water bill at 3 Patricia Terrace that was granted earlier this year by the
Water and Sewer Abatement Board. He believes a larger amount than the interest alone should be abated.
Carolyn Kosnoff,Assistant Town Manager for Finance, explained the criteria and methodology of how
the Water and Sewer Abatement Board grants abatements. She noted that staff investigated the water
system at 3 Patricia Terrace to see if there was a water leak but found none on which to base an
abatement.
Dave Pinsonneault,DPW Director,reported that the water meter at that address was also tested and found
not to be faulty.
Since no evidence of a leak was discovered by staff and since the old meter was not found to be faulty,
the Board supported the interest-only abatement ruling made by the Water& Sewer Abatement Board. It
was noted that the new, continuous-read meter,installed in the on-going meter update program underway,
should catch any future water use anomalies in real time.
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VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 by roll call to uphold the
decision of the Water& Sewer Abatement Board in this matter.
DOCUMENTS: Mr. Zmuidzinas Appeal summary
7. Battle Green Request for Use Lexington Minute Men Participation in Celebration of Life
Event in Honor of Dan H.Fenn,Jr.
The Lexington Minute Men, Inc. have requested permission to use the Battle Green on Saturday,
September 18, 2021 from 2:30pm to 3:30pm for their participation in a celebration of life event in
memory of Dan H. Fenn,Jr., consisting of. 5 to 10 LMM Musket Company Members parading onto the
Battle Green from First Parish Church,firing up to three musket volleys in salute,and marching off of the
Battle Green to return to First Parish Church. The total time on the Green would be approximately 20
minutes within the 2:30pm to 3:30pm timeframe. The celebration of life event itself will take place on the
grounds of First Parish Church.
The Police Department,Department of Public Works,and the Fire Department have no objections to this
request.
VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 by roll call to approve the
request from Lexington Minute Men,Inc.to use the Battle Green on Saturday, September 18,2021 for
approximately 20 minutes within the timeframe of 2:30pm to 3:30pm for the purpose of firing three
musket volleys in salute as part of a celebration of life event in memory of Dan H. Fenn,Jr.
DOCUMENTS: UPDATED Battle Green Request for Celebration of Life Event for Dan H. Fenn,Jr
Lexington Minute Men' Use of Battle Green Regulation.
8. Hosmer House Follow Up Discussion Regarding 41 Hancock Street Location
Mr. Lucente noted that this discussion is a follow up to a series of previous discussions about the Hosmer
House. He stated that numerous public comments were received during and after the August 2, 2021
meeting that was convened specifically to gather public comment about the potential of moving the
Hosmer House 41 Hancock Street.Noting that public comments would not be taken this evening,Mr.
Lucente said comments would nonetheless be welcome via emai s sent to, ..-ect........_ . ............. , exi ,toy a. ov
Mr. Lucente called tonight's discussion an opportunity for Board Members to express their opinions and,
ultimately,to provide Mr. Malloy with direction about how to proceed with a potential Request for
Proposal(RFP).
For background,Mr. Lucente explained that the Town has been trying to find the best way to address the
future of this historic property for many years. The step of issuing the RFP/bidding process approved by
the Select Board will be followed by still more steps: any developer moving the house to 41 Hancock
Street would need to engage with the Zoning Board of Appeals and also receive a Certificate of
Appropriateness from the Historic Districts Commission.
Mr. Lucente said he appreciates all the public comments received, especially those from the 41 Hancock
Street neighborhood,but he is leaning toward voting to approve the RFP process for that location.
Ms. Barry said that since the RFP draft is not in the meeting packet, she will not vote to authorize it until
she has been able to read it. She is uncomfortable specifying in the RFP that 41 Hancock Street as the
only possible location. In the course of discussing the Hosmer House with other committees/boards,there
has been substantial sentiment about it remaining"a home"; she fears that if the Hancock Street location
does not pan out,the process will go backward again. Since the Police Station project needs to move
7
forward and the Hosmer House must move elsewhere to allow that to happen Ms.Barry feels that
any/all locations including one outside of Lexington, should be viable and that flexibility should be
expressed in the RFP.
Mr. Sandeen agreed with Ms. Barry on these points. Mr. Pato similarly agreed, adding that 41 Hancock
Street should be stated in the RFP as one viable location,but not the only viable location.
Mr. Sandeen said he wants to ensure that the winning bidder has an assurance of control,if not outright
ownership, over any property the house will be moved to and that the house is moved within a timeframe
compatible with the Police Station project.
Mr. Lucente cautioned that if the winning developer were to choose a different location than 41 Hancock
Street within Lexington to move the house to,the residents in the new neighborhood could be upset that
they did not have the same chance to go through a vetting process. If a similar vetting process for an
alternative location were to be included in the RFP,Mr. Lucente would be more comfortable with
broadening the scope of potential locations.
Mr. Pato noted there are more issues he hopes to address in the RFP, such as comments made by Mr.
Himmel, Chair of the Permanent Building Committee,regarding having a measure of control over design
elements.
Mr. Pato emphasized that the issue on the table this evening is not to accept any one proposal but to
accept a process by which proposals would be solicited.
Mr. Malloy explained that a draft RFP was purposely not included in the meeting materials because it
would have inevitably changed due to tonight's comments. He wants to make sure the Town does not ask
bidders to supply architectural renderings or other materials that would require substantial investment of
funds as was done the last time an RFP was issued for the Hosmer House. Such a requirement would
make developers less likely to submit a bid.
Mr. Sandeen asked Mr.Malloy for an assessment of the timeframe. Mr. Malloy said he sees a move date
being,preferably,no later than June 30,2022,which would jive with the other moving pieces of the
Police Station project. There may be some room for flexibility but if a bid is awarded this fall,the June
date would leave 6 months to get all the necessary permits in place, including Historic Districts
Commission approval of the building design, if 41 Hancock Street is determined to be the destination.
Mr.Malloy will generate an updated RFP draft by Wednesday,August 25,2021 and send it to the Board.
He asked Board members to turn around their edits as soon as possible so that the RFP can be approved
and issued.
ACTION ITEMS: Mr.Malloy will generate an updated RFP draft and send it to the Board by
Wednesday,August 25, 2021. Board members will submit their comments/edits as soon as possible
DOCUMENTS: 41 Hancock Street; ANR Plan.
ADJOURN
Upon a motion duly made and seconded,the Select Board voted 4-0 by roll call to adjourn the meeting at
8:56 p.m.
A true record; Attest:
Kim Siebert,Recording Secretary
8
SELECT BOARD MEETING
Monday,August 3 0,2021
A remote participation meeting of the Lexington Select Board was called to order at 7:00 p.m. on
Monday,August 30,2021 via Zoom meeting services. Chair Ms. Hai;Vice Chair Mr. Lucente; and
members Mr.Pato; Ms. Barry; and Mr. Sandeen were present,as well as Mr. Malloy, Town Manager and
Ms. Axtell,Deputy Town Manager; and Ms.Kosnoff,Assistant Town Manager for Finance.
Also present: Mr. Cronin,Director of Public Facilities.
Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's
website,noting that some members and staff were participating from the Select Board meeting room
using the Meeting Owl Pro device to test the technology for hybrid meeting participation.
Ms. Hai provided directions to members of the public,watching/listening via the Zoom application,
regarding the procedure for making a public comment. Mr. Hai reminded Board members, staff, and
members of the public about Lexington's Standard of Conduct regarding civil discourse during Town
Government meetings.
ITEMS FOR INDIVIDUAL CONSIDERATION
Select Board Work Session
• Police Station List of Suggestions from Community Feedback
Mr. Lucente and Mr. Pato provided the overview of a report(available in the meeting packet)which
outlines suggestions received from the public about how to proceed with the Lexington Police Station
construction project. This installment is part one of the two-part report and focuses solely on the
construction. Part two will focus on public comments specifically pertaining to policing.
These comments/suggestions were collected via small group discussions held mid-March through the end
of June 2021. Content is unattributed and comments included are not verbatim to preserve the
confidentiality that was promised to contributors.
Mr. Pato stated that the materials being presented tonight are essentially the same as a presentation given
to the Board in July, although he and Mr. Lucente have re-organized the content for the sake of clarity.
General findings:
• Participants want a Police Station that serves both department needs and community needs and
one that will help forge bonds between the Police and residents to build a strong foundation in
advance of future societal difficulties.
• The Commission on Disabilities should be a party to the design of the building.
• "Flexibility"was emphasized so that the Headquarters can meet needs as they change.
• Public Safety programs hosted by the Police should draw in a wide variety of community groups
and ethnicities.
• Most comments were supportive of moving forward with the building project but there was some
concern expressed about timing in view of evolving thoughts about policing. Concerns were also
expressed that these evolving thoughts should ultimately be reflected in the building design.
• Comments about functionality of the building seemed to mostly be included in the building's
draft design. However,Mr.Pato and Mr. Lucente included them at the end of the report so that
nothing was omitted.
1
Mr. Cronin said the community input gathered from this outreach is extremely useful to the design
process. The design team will now review the feedback to determine which elements are already in the
draft design and which others will prompt reconsiderations. Changes will be made and a new draft will be
reviewed by the Select Board prior to advancing the project to Fall 2021 Special Town Meeting. The
desired timeline is to have the 100%design documents ready for Annual Town Meeting 2022 so that the
project can thereafter go out to bid.
Ms. Hai asked how this timeline matches up with the hiring of the new Police Chief. Mr. Malloy said that
by December 2021,the Town should be ready to make a hiring decision. M. Cronin confirmed that here is
flexibility already within the current design draft. The project should be in the construction document
phase by December which,though advanced, is not too late for changes to me be made although,
depending on the type of changes,they could carry additional costs. It takes roughly three months for the
design team to create design documents and then start to turn those into construction documents.
Ms. Barry and Mr. Sandeen want to be sure the new Police Chief has time to come up to speed on the
project before no more design changes can be made. Mr. Cronin stated that members of the Police
Department have been part of the process to date,including the Interim Chief. The architectural company
hired for the project is one that specializes in Police Headquarters design and construction.
Interim Chief Michael McLean confirmed that the current administration has been working with Mr.
Cronin's office on this project. The advice from this report as well as the findings of the audit from
Anderson Kreiger have been taken into account.
Ms. Sandeen asked how and by whom these recommendations would be prioritized. Mr. Malloy said that
the Permanent Building Committee (PBC)will consider all input and the design will come back before
the Select Board before moving further forward. Mr. Cronin noted that the PBC meetings are open to the
public and feedback can always be relayed by attending or by submitting comments.
Ms. Barry noted that,pre-Covid,there had been a dedicated public listening session to provide feedback
about the the Fire Staton project. Ms. Barry asked if a dedicated webpage for the Police Station project
could be created,as one was for past building projects. She noted that LexMedia had also videotaped a
guided tour of the old Fire Station which provided helpful information.
Mr. Cronin said a page can be created but it might be somewhat early in the process for that, although
having a place to post public meeting info would be beneficial.Mr. Pato said that,in the case of this
particular project now close to 20 years in the making—a webpage to house the many past reports might
provide context and a refresher course on the initiative over time. Current design iterations,when posted,
should be clearly labeled as conceptual so the public does not misconstrue the status of the project.
Ms. Hai stated that the Board will review the design and any changes made. Ms. Hai said that holding a
public meeting specifically for building projects has become standard practice and an important part of
the process.
Mr. Pato said the comments he heard in the community conversations mostly favored moving forward
and incorporating as much flexibility as possible. Flexible spaces in the current design iteration should be
analyzed in light of the public's comments;Mr. Pato is not opposed to slightly overbuilding the new
station if it provides greater flexibility in the future but he believes the current design has quite a bit of
flexibility already.
Mr. Lucente said the public comments that most resonated for him expressed desire for welcoming,
2
community spaces. He also heard a lot of comments about flexibility but he wants to hear from the
experts about best practices and how the concept of flexibility can be accomplished by the design. Mr.
Lucente favors a community meeting but he is less supportive of waiting until the future chief has
personally vetted the designs, given that the current Police staff and administration have been included.
ACTION ITEMS: Ms. Hai and Mr. Malloy will schedule a review at an upcoming Board meeting of the
current design draft. The design tram will review the public comments to consider what changes to the
current draft should be proposed. Once hired,the new Police Chief will be included in building design
discussions.
DOCUMENTS: Part 1 Report Community Feedback on Police Station Design
• Fiscal Guideline Recommendations
Ms. Hai reported that a working group composed of staff,representatives from the Select Board, School
Committee, and the two financial committees was formed to develop fiscal guideline
recommendations. Staff is now looking for feedback from the Board on the attached framework which
has been reviewed by the working group.
Mr. Malloy noted that over the past couple of years,the Town has tapped into the Capital Stabilization
Fund to manage within-levy debt; shave off debt peaks as they occur; and maintain a 5%growth rate.
Now,with two big capital projects looming(the Police Station and especially the High School)Mr.
Malloy hopes to develop a long-term, sustainable Capital Stabilization funding mechanism to ensure that
the capital projects such as these do not create an undue tax burden.
Mr. Malloy said the framework for this new funding concept is built on two sources: revenues from
redevelopment on Hartwell Avenue and incremental taxes from new developments related to PSDUP
(Preliminary Site Development and Use Plan)projects. Mr. Malloy said there may not be enough
development over the course of the coming debt load to fully mitigate taxpayer impact but if at least 50%
could be set aside through these sources,the impact would at least be better managed. As Mr.Malloy
looks ahead at several projects now in the pipeline,he foresees significant dollars annually that could be
dedicated to the Capital Stabilization Fund, if the approach is adopted.
A separate subject for another discussion is whether or not to separate out a Stormwater Management
Enterprise Fund from the General Fund and if creating an associated dip in the budget would cause a
larger relative spike to the budget once the high school debt hits.
Ms. Kosnoff walked the meeting through several tables, outlining scenarios related to the proposal.
Keeping New Growth expectations at$2.75M for the next couple of years,the proposal would dedicate
anything greater that$2.75M toward the Capital Stabilization Fund rather than channeling any additional
New Growth into the General Fund/Operating Budget.It would also allocate PSDUP revenues into the
Capital Stabilization Fund.Ms. Kosnoff noted that adopting this proposal would necessitate calling for a
fall Special Town Meeting every year to approve transfer of the exact amount of funds.
Two additional key points Ms.Kosnoff made were 1)that the Town would have to keep close watch on
projected versus actual New Growth to ensure that the portion of New Growth retained is enough to
balance the budget; and 2)that the Operating Budget would not have capacity to grow by very much if t
additional New Growth is earmarked for the Capital Stabilization Fund.
Ms.Kosnoff explained how she had calculated the trajectory of debt for the Lexington High School
project, cautioning that firm figures are not yet available. Important points include: the "guestimated" 1)
$350M total cost of the high school project is on the low side; 2)the assumption of MSBA contribution of
3
30%was included in the calculations; 3)the construction bond would have a 30-year term while
preliminary feasibility and design phases would be 20-year bonds; and 4)the impact of the high school
project,taken as a whole,would at least double the current total exempt debt service,with the highest
impact hitting in 2028-2029,presuming the foreseen timeline comes to pass.
Ms. Kosnoff said, going forward, she recommends that a portion of available Free Cash also go toward
the Capital Stabilization Fund, in addition to allocations already earmarked for such a purpose.
Ms. Kosnoff said, after gathering the Select Board's feedback and having another review session for the
working group, she hopes to bring this presentation to the first Financial Summit in September,
Mr. Lucente reacted positively toward the proposal but asked what downsides might occur from a
taxpayer's point of view,particularly those taxpayers who would feel the impact in the present but not see
the benefits until further down the road.Mr.Malloy said that if nothing is done to mitigate the tax
burden and the money goes instead into Operating the impact of the cost of the high school on
taxpayers would be far worse.
Mr. Lucente noted that the policy would also have the additional effect of making residents more open to
commercial development and it would encourage that additional care is taken to maintain a Triple A bond
rating. Mr. Malloy affirmed that setting up this sort of funding mechanism will meet with approval in the
bond rating agencies.
Mr. Pato,who served on the working group, said that the policy in essence tells a story of budget
discipline. It also has the effect of making the high school project somewhat less daunting in terms of how
to manage the cost although it necessitates tightening the Operating Budget"belt"sooner than later. He
noted that the cost of the project and borrowing interest rates used in the calculations are both lower than
they are likely to be,which makes the actual impact even higher than these models show.
Ms. Barry asked, in future,that all commercial properties be referred to by their street addresses instead
of the names of the former owners. She asked for clarification on whether all commercial development
revenues would go into the Capital Stabilization Fund.
Mr. Malloy said that it would only be the revenue from developments that fall under the PSDUP category
and from the projects under rezoning that was approved by 2020 Annual Town Meeting. He added that
the flexibility not to divert 100%of the revenue to Capital Stabilization would provide the Town with
some budget breathing room.
Ms. Barry asked when the next full property re-evaluation would take place. These full evaluations in the
past have had the effect of causing tax bills to rise even without the influence of additional capital debt.
Ms. Kosnoff said full re-evaluations occur every five years;the next one will be in a couple of years.
Ms. Barry said that if adopting this policy meant that fall Special Town Meetings would be necessary
every year, and if so,the Town should openly plan two meetings instead of hedging the question.
Mr. Sandeen asked for clarification about the nature of the proposal.Mr. Malloy called it a"guideline"or
"budget framework"but not a mandate.
Mr. Sandeen applauded the collaboration between the School and Municipal administrations, saying this
would be ever more important moving forward through the high school project. He confirmed that if more
commercial projects came on line than now projected,there would be additional funds set aside in Capital
Stabilization to offset the debt impact. He also applauded anything that would maintain the Town's Triple
A bond rating,noting that paying off the high school debt faster due to having more funds available
would substantially lower the cost of the project.
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ACTION ITEMS: The Board's feedback will go back to the working group and the resulting adjusted
model will be presented for additional feedback to the first Financial Summit in September. A discussion
will be scheduled about creating a Stormwater Management Enterprise Fund.
DOCUMENTS: Capital Stabilization Framework
• Discuss Goal Setting Meeting Objectives Review and Budgeting
A proposal from Julia Novak,Facilitator,has been received and the Board is being asked for feedback.
The cost of the facilitation would be paid from the remaining gift funds and additional funding from the
Select Board and/or Town Manager's budgets. October 27, 2021 is currently being held as the date for
the goal setting meeting.
Ms. Hai asked members to comment on what they hope to achieve from the goal setting exercise and
what the expectations are. If the Board finds this exercise to be beneficial,Ms. Hai recommended that
funding should be budgeted yearly going forward.
Mr. Lucente said he supports permanent funding because hiring a facilitator is a necessity. He believes
that the strategic plan that arises from the session is valuable. Mr. Lucente supports being more
purposeful and transparent with committee chairs about how to engage in the process so that their
participation is more successful and meaningful. He also believes the Board needs to create an
opportunity to reflect on priorities and how events, like the pandemic,have shaped what the Board has
dealt with and what is has been able to accomplish.
Ms. Barry agreed that goal setting should be facilitated as it is too difficult for the Board chair to both
facilitate and fully participate. She suggested that part of the process could be a listening session in which
the Select Board listens to the facilitator's session with the committee and board chairs. Ms. Barry noted
that Ms.Novak's current proposal is identical to her proposal from the last session a couple of years ago
but without the itemization that reveals what is included in the $22,000 fee.Finally,the suggestion that
the facilitation costs be covered by"gift funds"does not specify which gift funds nor what the balances of
those funds are.
Ms. Barry said what she is looking for is a list of actionable but realistic goals. She believes the
Board needs to understand the limits of its capacity and guard its members' mental health,as well as that
of the Town staff and not take on more than can be reasonably handled.
Mr. Sandeen said that although he has only been through one goal setting exercise,he finished the
experience believing the Board could have done better themselves. He would rather spend the $22,000 on
something else. He believes that the off-site venue—and the length of the session were valuable. He
noted the various considerations for action and policy(i.e. sustainability; diversity, equity, and inclusion;
and disability)raised in the past two years and asked that a process be identified for how to ensure that
these elements are part of the way the Town conducts itself.
Mr. Pato said he believes someone other than the Board chair should facilitate the sessions,but not
necessarily a consultant. He noted that,in the past, staff have facilitated. He would prefer that the work be
done internally and suggested that the money would be better spent providing staff with training in
facilitation,if those skills are not already in-house. Mr. Pato approves of figuring out what sort of
facilitation is needed and then budgeting for it. He approves also of blocking off a day for the process and
identifying an off-site location.
Ms. Hai agreed that the session(s)need to be facilitated. Ms. Hai was impressed by the effectiveness of
the last session two years ago versus the prior processes, although the results might have been better if the
5
Board had pinpointed for the facilitator what it wanted to achieve. She noted that the Board members and
Mr. Malloy were less well-acquainted with one another at the time. Ms. Hai would love to put the money
into professional development for staff rather than pay an outside consultant. She feels that some
questions need to be answered by the Board prior to the next goal setting session.
Ms. Barry noted that this year,the timeline for the sessions falls just prior to Special Town Meeting so
asking staff to facilitate does not appear to be a viable option.
Mr. Malloy said the feedback after the goal setting sessions two iterations ago was that the Board had
been unhappy with that process because the report took too long to generate,the action items were too
numerous and,ultimately,the goals were too similar to past goals, some of which were never actually
achieved. For the following session that was facilitated by Ms.Novak,the goals were paired down and
rated near-, medium-, and long-term in clear, actionable form.Mr.Malloy reported that Ms.Novak is an
expert in facilitation and that she is familiar with the town.
Mr. Lucente said,in this case,he supports paying for outside expertise because someone in this role needs
to be separate enough to ask difficult questions.
Ms. Hai said that a long-term discussion should be scheduled to discuss how future goal setting should
take place but time to change direction, at this point,is in short supply.
Ms. Barry asked if an agenda item dealing with Ms.Novak's answers to the Board's questions can be
added to the upcoming Financial Summit agenda. Ms.Hai asked members to submit suggestions and
expectations for goal setting to Ms.Katzenback.
Ms. Hai, in response to a query from Mr. Sandeen, acknowledged that how to achieve the community's
expectations re: sustainability; diversity, equity and inclusion; accessibility should be a subject for future
Board discussion. Mr.Malloy noted that the Town has hired a Sustainability Director and a Chief Equity
Officer who will monitor and put together programs to further the goals in these areas adopted by Town
Meeting.
ACTION ITEM: Mr.Malloy will ask for a bill itemization from Ms.Novak and for answers to these
questions: Should the Board meet with committee chairs prior to their facilitation sessions; If the sessions
have to be virtual instead of in-person, does the price change?Ms. Hai and Mr.Malloy will discuss
adding an agenda item to the Summit meeting. Mr.Malloy will consult with Ms.Novak how to ascertain
deciding about in-person versus virtual meetings. Members should submit suggestions and expectations
for goal setting to Ms. Katzenback.
ADJOURN
Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the meeting at
9:11 P.M.
A true record; Attest:
Kim Siebert,Recording Secretary
6
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Introduction of Joanne Belanger, Director of Public Health
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.1
SUMMARY:
I've attached the announcement on the hiring of Joanne Belanger as our Director of Public Health. As the
Board knows we've gone with a year-long recruitment and we're happy to introduce M s. Belanger as our new
Director.
SUGGESTED MOTION:
No action.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 7:10pm
ATTACHMENTS:
Description Type
r,X m
y y
k
i e%fry
f iv !
`ry �. Town o Lexington
I'LL
Town Manager's Office
APRIL If'
tee,
i
James J. Malloy, Town Manager
Kelly E. Axtell, Deputy Town Manager
Carol Kowalski, Assistant Town Manager for Development
Embargoed(not ready for release) Sean Dugan, Public Information Officer
September 20, 2021 Tel: 781-698-4540
sduganglexingtonma.gov
Town Announces Appointment of Joanne Belanger as Director of Public Health
Lexington,MA The Town is proud to announce the appointment of Joanne Belanger as the new Director of
Public Health. Belanger will be leading a team in the Public Health Office focused on protecting and improving
the overall health and quality of life in Lexington. She began her role on Monday, September 20.
In this role,Belanger is responsible for developing,managing, and assessing the comprehensive environmental
health, community health, and public health emergency preparedness programs for Lexington. She will work
closely with the Board of Health,the Town Manager and other municipal departments on Lexington's public
health-related issues and needs. Belanger will also lead the Town's public health response as the COVID-19
pandemic continues.
"We're excited to have Joanne join our team and share her decades of experience as a public health
professional,"said Town Manager Jim Malloy. "The community will benefit greatly from her knowledge,
especially as we continue the fight against COVID-19."
Belanger comes to Lexington from the City of Lowell,where she served as Director of Health and Human
Services, overseeing five city departments, and approximately 80 staff. Prior to that, she spent over 30 years
working in the Health Department for the Town of Andover. While in Andover,in addition to her duties with
the Health Department, she served as Director of the Greater River Valley Medical Reserve Corp.,which is
comprised of eight communities,with Andover as the lead community.
Additionally,Belanger is a registered nurse, Certified Professional Food Manager,Mass. Soil Evaluator,
Certified Pool Operator, and has training in Incident Command Structure(ICS). She also is a member of the
Mass. Association of Public Health Nurses,Mass. Health Officers Association,Mass. Environmental Health
Association,Mass. Adult Immunization Coalition,and the National Association of City and County Health
Officials.
"I am thrilled at the opportunity to lead Lexington's Public Health Office," said Director of Public Health
Joanne Belanger. "I am looking forward to meeting Town staff and residents, and to working collaboratively to
ensure the health and wellbeing of those who live,work, and visit the community," she added.
Belanger earned her bachelor's degree in health services administration from Providence College. Additionally,
she earned her associate's degree in nursing from Mass. Bay Community College.
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on MIT Lincoln Laboratory Expansion Project
PRESENTER: ITEM
NUMBER:
Michael Menadue, Director of MIT
Lincoln Lab 1.2
SUMMARY:
Michael Menadue, Director of MIT Lincoln Lab, will be presenting the long term development plans at MIT
Lincoln Labs.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 7:15pm
ATTACHMENTS:
Description Type
D Presentation MIFIF]Jrwohl.1 abonatory I Jpdate Presentation.
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Request for Change to Parking Regulation- Three Spaces at 844-856 Massachusetts
Avenue
PRESENTER: ITEM
NUMBER:
Sheila Page,Assistant Planning
Director I.3
SUMMARY:
In response to a business owner's request T S G recommends that the Select Board amend the Traffic Rules
and Orders C hap ter 192-18 Schedule 1 Parking Locations and Prohibitions to change three parking spaces to
one-hour parking spaces in front of 844-856 Massachusetts Avenue.
The restricted parking will ensure convenient parking spaces for the businesses in 844-856 Massachusetts
Avenue. There is ample available parking nearby to serve the needs of the neighb o rho o d and bus riders.
The Traffic Safety Group is recommending that the Board amend the regulations to provide for one-hour
parking for 3 spaces at this location. Sheila Page,Assistant Planning Director will present.
SUGGESTED MOTION:
In accordance wit the provisions of Chapter 689 of 1986 of the General Laws, the Traffic Rules and orders of
Lexington, adopted by the Board of Selectmen on November 13, 1967, now Chapter 192 of the Code of
Lexington, are hereby amended as follows:
BY ADDING TO CHAPTER 192-18 SCHEDULE 1 THE
FOLLOWING
LOCATION SIDE FROM TO REGULATION
Massachusetts West Independence Avenue 98 feet south of ONE HOUR
Avenue Independence PARKING
Avenue
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 7:30pm
ATTACHMENTS:
Description Type
D IVI[crno
D Dia,grat.u. Gwer.IVII.errio
D Arrvii.dr-rient (bver IMI[erno
TOWN OF LEXINGTON
......
TRA NspoR TA TION SA FE T Y GR o UP
' 'y
1625 Massachusetts Avenue Contact:
7
Lexington,Massachusetts 02420 Sheila Page
w
781-698-4560 Assistant Planning Director
https://www.lexingtonma.gov/transportation-safety-group sp age glexingtonma.gov
Date: September 27, 2021
To: Jim Malloy; Town Manager
Cc: Kim Katzenback, Executive Clerk Select Board
John Livsey, Town Engineer
Carol Kowalski,Assistant Town Manager for Land Use Health and Development
Act Chief Mike McLean, Police
Fr: Transportation Safety Group - Sheila Page, Assistant Planning Director
RE: Recommended Parking Regulation Amendment
One-hour parking in front of 344-356 Mass Avenue
In response to a business owner's request TSG recommends that the Select Board amend the
Traffic Rules and Orders Chapter 192-18 Schedule 1 Parking Locations and Prohibitions to
change three parking spaces to one-hour parking spaces in front of 344-356 Massachusetts
Avenue.
The restricted parking will ensure convenient parking spaces for the businesses in 344-356
Massachusetts Avenue. There is ample available parking nearby to serve the needs of the
neighborhood and bus riders.
TSG asks that this recommendation be included in an upcoming meeting.
,F •.
spa t
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VOTED: IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF
1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS
OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON
NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF
LEXINGTON, ARE HEREBY AMENDED AS FOLLOWS:
BY ADDING TO CHAPTER 192-18 SCHEDULE 1 THE
FOLLOWING
LOCATION SIDE FROM TO REGULATION
Massachusetts West Independence 98 feet south of ONE HOUR
Avenue Avenue Independence PARKING
Avenue
DATE OF PASSAGE
SELECT
BOARD
ATTEST TOWN CLERK
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Cedar Street Sidewalk Project
PRESENTER: ITEM
NUMBER:
Sheila Page,Assistant Planning
Director I.4
SUMMARY:
The Transportation S afety Group (T S G)held a public meeting on S eptember 1 st to obtain input from
residents and to go over the proposed sidewalk layout. T S G will be making their recommendation to the
Select Board on whether this project should be included as part of the FY23 Capital Plan and providing a
report on the feedback they received from residents.
Attached are the existing conditions, the proposed sketch for new sidewalks, the presentation that was made on
S ept 1 st and a memo outlining T S G's recommendation.
SUGGESTED MOTION:
No action at this time, this will come back before the Select Board as part of the FY23 Budget and Capital
Planning Process.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 7:35pm
ATTACHMENTS:
Description Type
D Fr,xist in.g Cx,)n.ditions v,er VII e ra.)
D (Dedar SA.reet Proposed (Awer Mlerno
,? r TOWN OF LEXINGTON
TRA NspoR TA TION SA FE TY GR O UP
Iry 1 � 4N�dy,
lij.
1625 Massachusetts Avenue Contact:
Lexington,Massachusetts 02420 Sheila Page
� 4APPIL�� 781-698-4560 Assistant Planning Director
htt s://www.lexin tonma. ov/trans ortation-safet - rou sae lexin tonma. ov
p g g p Yg p pg � g g
Date: September 22, 2021
To: Jim Malloy; Town Manager
Cc: Kim Katzenback, Executive Clerk Select Board
John Livsey,Town Engineer
Carol Kowalski,Assistant Town Manager for Land Use Health and Development
Fr: Transportation Safety Group - Sheila Page,Assistant Planning Director
RE: Recommended Budget Request for the Cedar Street Sidewalk
The Transportation Safety Group recommends that design and construction funds for the Cedar Street
sidewalk be included in the FY 2023 Capital budget. The estimated$940,000 cost will be used to design
and construct a sidewalk on one side of Cedar Street from Massachusetts Avenue to Denver Street;
approximately 0.5 miles.
Although long desired,the Cedar Street sidewalk request formally began in 2017 with a presentation to
the Transportation Safety Group(TSG). In the original petition, 136 households signed the petition; 127
were in support and nine against. Thirty of the"in support"households and four of the"against"were
direct abutters.
TSG decided the sidewalk request warranted further exploration and funded an existing conditions survey
which was completed in 2018 and is posted on the sidewalk request page. DPW typically aims to build
one new sidewalk a year. As Cedar Street's"turn"approached,TSG further analyzed the request and
held a public meeting on September 1,2021 via zoom to gauge neighborhood support and need and to
understand the neighborhood's concerns.
Cedar Street runs from Massachusetts Avenue to Pine Meadows Golf Course. The pavement width varies
from just less than 18 feet to 30 feet wide and the town owned right of way varies from 25 feet to 40 feet
wide with the narrowest part towards the north by the golf course. Since 2010,there have been six
reported crashes;three of which were near the Cedar/Hill/Paul Revere intersection.A speed study was
conducted for one week in August. The average speed was 20.24 MPH,the 85th percentile was 24.31
mph;while the maximum speed was 38 mph. While the vehicle speeds were under the town-wide limit
of 25 mph,the vehicle speeds feel faster than 25 mph due to the narrowness of the street and the
sometimes lack of pedestrian refuge.
Over two hundred households received a letter inviting them to the public meeting. Fifty-five people
logged into the meeting. TSG presented a conceptual plan to illustrate potential impacts to walls,trees and
fences. The residents asked questions and made thoughtful comments.
Residents expressed concern for the need to remove many trees. Not all agreed,however that the impacts
to the trees and the abutters' yards overcame the need to build a sidewalk. Many expressed safety
concerns of speeds inappropriate to the scale of the street,blind intersections, difficult sight lines at the
bottom of Cedar Street near Massachusetts Avenue and difficulty navigating the Cedar/Hill/Paul Revere
intersection. Many pointed out the need for a safe pedestrian space while others felt there was plenty of
room in yards and driveways for pedestrian refuges.
In addition to comments said during the meeting, TSG received over 27 emails. Most emails expressed
support of the sidewalk but several households in the northern part of the street are against the sidewalk.
TSG met to review the conceptual plan and neighbor comments. A Cedar Street sidewalk,particularly
from Mass Ave to Hill Street, fills a missing gap that would provide safe passage from the Cedar Street
and Hill Street neighborhoods to Hastings Park and the High School. However,a sidewalk would take
away trees and potentially change the character of the street. While the surrounding neighborhood would
benefit from a sidewalk, TSG was mindful of the opinions of the immediate abutters.
TSG ultimately decided to recommend a sidewalk from Massachusetts Avenue to Denver Street. A
sidewalk in this location provides safe passage in the busier section of lower Cedar through the
Cedar/Hill/Paul Revere intersection,provides access to Poor Farm Conservation Area and provides access
to the quieter streets that parallel Cedar.
The exact location of the sidewalk will not be determined until the design phase. The final design
endeavors to stay within the town-owned right-of-way and will work with the impacted abutters
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Town Celebrations Committee Request - Veterans Day Car Parade
PRESENTER: ITEM
NUMBER:
Linda Dixon, Town Celebrations
Committee Member I.5
SUMMARY:
Linda Dixon, Town Celebrations Committee member, will be at the meeting to discuss Town Celebration
Committee request for a car parade for the 2021 Veterans Day Events. The committee would work with the
appropriate Town Department to coordinate any required logistics.
Police and DPW have reviewed the request and have no objections.
SUGGESTED MOTION:
Move to (approve/not approve)the request of the Town Celebrations Committee for a Veterans Day Car
Parade as presented in their letter dated September 22, 2021 subject to coordination with the appropriate Town
S taff.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 7:50pm
ATTACHMENTS:
Description Type
onji
x.
..
-- Town ofLexirl ton
1 g
Town Celebrations Committee
September 22, 2021
Jill Hai, Chair
Select Board
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
RE: Veteran's Day Event, Thursday,November 11, 2021
Dear Select Board,
On behalf of the Town Celebrations Committee we would like to make the following request in
regards to Veteran's Day events in Lexington.
2021 Veterans' Day Car Parade:
• The Veterans' Day Car Parade would be held on Thursday,November 11, 2021.
• The Parade will lineup at 12:00 PM in the driveway of Lexington Community Center and
step off at 1:00 PM.
• The Town Celebrations requests the use of the westerly side of Massachusetts Avenue
from the Community Center to left of the Green, right onto Worthern Road, right into the
parking lot of St. Brigid's Church where any decorations will then be taken off, the cars
will be washed and then disperse.
Very truly yours,
Geetha Padaki
Chairman, TCC
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
Telephone: (781)698-4640—Fax: (781)-863-9468
Email: celebrationscmte@lexingtonma.gov
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Liquor License - Change of Hours - Lexington Golf Club
PRESENTER: ITEM
NUMBER:
Henry Liu, Lexington Golf Club
S ecretary I.6
SUMMARY:
Background on approved amendments:
• At the May 27, 2008 meeting, a liquor license amendment application was approved by the Board of
Selectmen amending the allowable hours on the Lexington Golf Club Liquor License to be 11:30 am to
11:00 pm Monday through Thursday; 11:00 am- 12:00 midnight Friday-Saturday and 12:00 Noon- 11:00
pm on Sundays.
• At the May 3, 2010, the Board of Selectmen approved a liquor license alteration of premise which allowed
alcohol on the adjacent golf course but only until 9:00 pm each day and with starting hours times as
approved for the Clubhouse:
Throughout subsequent years, Board of Selectmen/Select Board Office Staff inadvertently printed the "actual"
operating hours onto the liquor license instead of the actual approved liquor licensed hours.
The Lexington Golf Club is looking to at least correct the hours on their liquor license and have submitted the
necessary paper to also request the hours on their liquor license to now expanded to be 11:00 am through Midnight
seven days per week for the clubhouse and keeping the 9:00 pm end time for the adjacent Golf course. In
addition they request their Common Victualler License be updated to reflect the same approved liquor license
hours.
SUGGESTED MOTION:
Move to (approve)the application from Lexington Golf Club, 55 Hill Street, to amend the of hours on their
2021 all alcoholic club liquor lic ens e for the clubhouse to be 11:00 am through 12:00 midnight 7 days/week and
from 11:00 am until 9:00 pm on the adjacent Golf course 7 days/week, and to update the hours on their 2021
Common Victualler license to 11:00 am- 12:00 midnight 7 days/week.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 8:00pm
ATTACHMENTS:
Description Type
D I x.,xing-ton b1f.1 lours of'(,)j,)era6on 1. ckup MlIalerial
D "Fown of I i.;Angton A.1coh.ol Regulations for('...'lubs 1.3ac.kLI-P Material
D (A)MMOII.Vic Applicatiori update 11OUrs 1.3ackup Mllatenal
The Commonwealth of Massachusetts
Alcoholic Beverages Control Commission For Reconsideration
h �
t 7
a
yt LICENSING AUTHORITY CERTIFICATION
Y
Lexington 00005-CL-0612
City/Town ABCC License Number
TRANSACTION TYPE(Please check all relevant transactions):
The license applicant petitions the Licensing Authorities to approve the following transactions:
New License Change of Location Change of Class(i.e.Annual/seasonal) Change Corporate Structure(i.e.Corp/LLC)
Transfer of License Alteration of Licensed Premises Change of License Type(i.e.club/restaurant) Pledge of Collateral(i.e.License/stock)
Change of Manager Change Corporate Name Change of Category(i.e.All Alcohol/wine,Malt) Management/Operating Agreement
Change of Officers/ Change of Ownership Interest issuance/Transfer of Stock/New Stockholder F Change of Hours
Directors/LLC Managers (LLC Members/LLP Partners,
Trustees) Other Change of DBA
APPLICANT INFORMATION
Name of Licensee Lexington Golf Club DBA
Street Address 55 Hill Street Zip Code 02421
Granted under Yes No
Manager Henry Liu Special Legislation?
If Yes,Chapter
§12 Club Annual El All Alcoholic Beverages
of the Acts of(year)
TXpe Class Category
(i.e.restaurant,package store) (Annual or Seasonal) (i.e.Wines and Malts/All Alcohol)
DESCRIPTION OF PREMISES Complete description of the licensed premises
LOCAL LICENSING AUTHORITY INFORMATION
Application filed with the LLA: Date September 18,2021 Time 8:54 am
Advertised Yes F No X Date Published n/a Publication
Abutters Notified: Yes D No F Date of Notice
n/a
Date APPROVED by LLA Decision of the LLA El
Additional remarks or conditions
(E.g.Days and hours)
For Transfers ONLY:
Seller License Number: Seller Name:
Alcoholic Beverages Control Commission
The Local Licensing Authorities By: Ralph Sacramone
Executive Director
co p THE LEXINGTON GOLF CLUB
Lexington,Massachusetts 02421
r 1696
Special Vote of the Board of Governors
September S.2021
Present via E-mail Poll*, Michael Keegan,President; Ismael Carreras,Vice President;Thomas
Busa,Treasurer;Henry Liu, Secretary; Antonio Battaglia; James Caruso; James Magliozzi;
David Malenchini; Christopher Messer; Charles Murphy; and Christopher Ouellette.
Upon motion and duly seconded, it was
VOTED: to approve an application to amend the hours of operation far the Lexington
Go(Club to be consistent with allowable hours by the Town of Lexington's "Alcoholic
Beverage License Regulations Applicable to Clubs and Posts of War Veterans Organizations"
(as approved by the Board of Selectmen on March 15, 2010)which would be from 11:00 a.m.
through midnight unless otherwise reduced by action of the Select Board.
"N
Henry Liu, Secretary
----------
BOARD OF SELECTMEN REGULATION
Alcoholic Beverage License Regulations Applicable to Clubs and Posts of War
Veterans Organizations
Date Approved by BOS: Signature of Chair:
March 15, 2010 ZM4UW, P. &&g
I. PURPOSE
The Board of Selectmen is duly authorized by statute to issue and to regulate alcoholic
beverage licenses. These regulations set the standards by which the Selectmen will
review requests for All Alcohol licenses by Clubs, including posts of War Veterans
Organizations. Unless otherwise specified, "club", when used in these regulations,
includes posts of War Veterans Organizations.
II. GENERAL REQUIREMENTS
1. The issuance of an All Alcohol license is an accommodation to a duly licensed
club, as defined in Massachusetts General Laws Chapter 138, § 1, and to posts of
War Veterans Organizations.
2. Only clubs providing food service are eligible to receive alcoholic beverages
licenses. Food service is defined as the service of any food, including appetizers,
desserts and snacks.
3. Unless the Board of Selectmen elects to reduce such hours as a condition of a
license, the hours for serving alcoholic beverages shall not exceed the following:
11:00 a.m. to 12:00 midnight seven days a week. Holiday hours are to be
determined by the Board of Selectmen. Clubs may serve alcoholic beverages past
12:00 midnight on New Year's Eve until 1:00 a.m. on January 1, subject to a
written request to and the prior approval in writing from the Town Manager. In
determining whether to approve such a request, the Town Manager shall take into
consideration any objections or complaints concerning club operations that may
have been received by the Town or the Town police.
4. The hours during which sales of alcoholic beverages may be made in a club are
further limited to the times when food service is available. No alcoholic
beverages shall be sold or served before the club is open and food service is
available, nor after food service has ended.
5. No member, guest or employee shall be served alcoholic beverages after the hour
when legal sales of alcoholic beverages must be concluded.
6. All tables shall be cleared of alcoholic beverages within one-half hour after the
hour when legal sales of alcoholic beverages must be concluded.
7. The club licensee shall have a manager approved by the Board of Selectmen or a
supervisor designated by the manager in charge during open hours who is a
responsible person of good moral character.
8. No corporation, organized under the laws of the Commonwealth or any other state
or foreign country, shall be issued a license to sell in any manner any alcoholic
beverages unless such corporation shall have first appointed, by vote of its Board
of Directors or other similar board, as manager or other principal representative, a
citizen of the United States, and shall have vested in him by properly authorized
and executed written delegation full authority and control of the premises
described in the license of such corporation and of the conduct of all business
therein relative to alcoholic beverages nor unless such manager or representative
is, with respect to his character, satisfactory to the licensing authorities.
9. Such manager or other principal representative shall be present in the licensed
premises and shall be available to the licensing authorities at all times during
which alcoholic beverages are being sold pursuant to the license of such
corporation, unless some other person, similarly qualified, authorized and
satisfactory to the licensing authorities, and whose authority to act in place of
such manager or principal representative shall first have been certified to the
licensing authorities as set forth in paragraph 8, is present in the premises and
acting in the place of such manager or principal representative.
10. The manager listed on the license, approved by the Board, must provide the Board
with proof of successful completion of an accredited alcoholic beverage server
training program(such as Training for Intervention Procedures by Servers
(TIPS)). Bartenders must complete similar in-house training within 30 days of
hire.
11. The manager or supervisor is responsible for the order and decorum kept in the
premises and in the immediate surrounding exterior area and must cooperate with
Town Officials. The property is subject to inspection by appropriate Town
Officials.
12. A current list of members, associate members and guests shall at all times be
available to the Board of Selectmen(the Licensing Board) or its representatives.
13. Members in licensed clubs who do not meet standard membership criteria as set
forth in the club license application shall be subject to the approval of the
licensing authority.
14. Alcoholic beverages may be sold to club members and guests introduced by
members,but to no others.
15. The bartender shall refuse to serve any member or guest under the age of twenty-
one. A bartender may be held criminally responsible for the sale of any alcoholic
beverage to any person under the age of twenty-one years. When in doubt of age,
the bartender shall require a Massachusetts Driver's license, official
Massachusetts RMV drinking age identification card,United States Passport or
Military Identification card as proof of age.
16. The bartender shall refuse to serve a member or guest who is in a condition of
intoxication.
17. The bartender and manager shall make an effort to prevent a member or guest
from operating a motor vehicle if said member or guest appears to be "under the
influence" of alcohol.
18. All alcoholic beverages must be bought, served and drunk inside the building,
except as otherwise approved by the Board of Selectmen and the Alcohol
Beverage Control Commission.
19. No alcoholic beverage license shall be granted unless toilet facilities are generally
available to the patrons of the club.
20. The interior and exterior of the premises must be well lit at all times.
21. There shall be no indecent or immoral entertainment or behavior on or in the
licensed premises.
22. No alcoholic beverage shall be served without charge.
23. No sale of alcoholic beverages by the bottle or case shall be made and removed
from the premises.
24. No live entertainment or D.J. (disc jockey) is permitted without express approval
and authorization of the Board of Selectmen. Every effort must be taken to avoid
noise levels exceeding allowable levels as provided in Chapter 80 Noise Control,
of The Code of Lexington.
25. These regulations apply to any function or rental conducted on the club premises.
26. Automatic amusement devices in compliance with Massachusetts General Laws
Chapter 140, § 177A may be kept in licensed premises,provided that each such
device is properly licensed by the Town of Lexington as an automatic amusement
device, and is installed on the premises so as to be kept in open view at all times
while in operation, and shall at all times be available for inspection. No device
designed or intended for gambling, gaming or betting for money or property shall
be permitted in a licensed premise, nor shall any other automatic amusement
device be permitted to be used for such purpose. The term"automatic amusement
device" shall mean any mechanism whereby, upon the deposit therein of a coin or
token, any apparatus is released or set in motion or put in a position where it may
be set in motion for the purpose of playing any game involving, in whole or in
part, the skill of the player, including but not limited to such devices commonly
known as pinball machines and video or electronic games.
27. All alcoholic beverage licenses are conditioned on the compliance with all
applicable state and local laws, including but not limited to M.G.L. Chapters 138
and 140, the state building code, the ABCC Regulations and Lexington's bylaws
and regulations.
28. The alcoholic beverage license must be prominently displayed and available for
public viewing inside the premises.
29. Alcoholic licenses issued shall be conditioned on strict compliance with these
regulations, and any failure to comply may be cause for refusing to grant or renew
a license or for suspending, canceling, or revoking a license already granted, at
the discretion of the Board of Selectmen after consideration of all relevant
circumstances.
30. The Board of Selectmen reserves the right to amend these rules and regulations as
provided by law and A.B.C.C. regulations.
III. THE APPLICATION
31. Alcoholic beverage licenses are issued for one year only, subject to annual review
and renewal by the Board.
32. No action shall be taken by the Board of Selectmen on an application until the
information requested on the application form is complete and all license fees are
paid.
33. All applicants must submit to the Board of Selectmen with the application a floor
plan of the building on which is clearly marked and designated the location of
proposed service bars and the dining rooms, function rooms, restrooms, or other
rooms in which approval of the Board of Selectmen for the sale of alcoholic
beverages is requested. Sales and service of alcoholic beverages are prohibited in
any areas or locations not expressly approved by the Board of Selectmen, and no
change in such area or location may be made without prior approval of the Board
of Selectmen.
34. Every application for an alcoholic beverage license made by a corporation shall
state the full names and home addresses of the president, treasurer, clerk and
secretary, directors and manager or other principal representative of the
corporation. The application shall be signed by a corporate officer duly
authorized by a vote of the corporation's board of directors or other similar board.
A copy of such vote certified by the clerk or secretary of the corporation, together
with a copy of the certificate of its organization, shall be submitted with the
application. A copy of the vote appointing the corporation's manager or other
principal representative shall also be submitted with the application.
3 5. All applications for licenses shall be made upon blanks furnished by the licensing
authorities, shall be fully answered in detail and shall be typewritten or legibly
written in ink. Applications written in pencil, in whole or in part, will not be
accepted.
36. All applicants shall submit with their application the criteria for membership and
a list of club members, including name, home address, and initial date of
membership in club. The Board of Selectmen reserves the right to make further
inquiry into how listed members meet the criteria for club membership.
37. Statements and information provided in all applications shall be made under the
pains and penalties of perjury and any false statement contained in any application
shall be cause for refusing to grant or renew the alcoholic beverage license or for
suspending, canceling or revoking an alcoholic beverage license already granted.
38. The annual license fee is due at the time of applying for or renewing an alcoholic
beverage license. Annual fees for clubs are: $400
39. For a new license or change of license, a $100 administrative fee is due at the
time of application.
40. If an applicant is denied a license, a new application shall not be received for 12
months unless a Board of Selectmen member, who previously voted against the
application, moves to allow resubmission and such motion prevails.
III. BACKGROUND
Club licenses in Lexington are granted to organizations for the benefit of their members
and guests. Clubs shall not be used as a bar or cocktail lounge as they are strictly
prohibited in Lexington.
IV.REFERENCES
Adopted by the Board of Selectmen on June 13, 1967.
Amended rules adopted May 24, 1971
Amended rules adopted May 21, 1973
Amended rules adopted May 10, 1977
Amended rules adopted July 27, 1977
Amended rules adopted October 25, 2004.
Amended rules adopted February 15, 2005.
Amended rules adopted by the Board of Selectmen on March 15, 2010.
MGL Chapter 138
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APPLICATION FOR
COMMON VICTUALLER
�W LICENSE,
SelectThe on Victualler liclenses,to establishmentsa cook, �prepare ,.... serve
food at tables. Please fill in, this, a completely and returnto the Select Board Office a,loin,g '.
check 25. payable to the Lexington, the,Workers' Compensation Insuran,ce
Affidavit f m workers compensation
si insurance
Ii policy.
CORPORATENAME... l
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ON-SITE MANA,GER, NA,ME AND, PHIONE NUMBER.
Henry Uu
BUSINESS ADDRESS: 55 Hill S)treet,
Lexinyv"ton III
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ADDITIONAL 'I"NFORMATION.-,
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Henry Liu
Print :. Si,gned,
Sub,mit to SelectBoard
1. Application,
. Check for $1,25.00 (payable to Town f Lexington)
3. Workers" tin Insurance f (including copy of policy
Declaration page or Certificate of Insurance)
. . .. ......_
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review 202 1-1 Special Town Meeting Draft Warrant
PRESENTER: ITEM
NUMBER:
Kelly Axtell, Deputy Town Manager 1.7
SUMMARY:
Kelly Axtell, Deputy Town Manager, will review the S p ec ial Town Meeting 202 1-1 DRAFT warrant.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 8:05pm
ATTACHMENTS:
Description Type
D DRAFI`2021 1',,,3f,)ecia,1'11F'own Nll.eeting Warrant 13ackLIP Ullate-nal
TOWN OF LEXINGTON WARRANT
SPECIAL TOWN MEETING 2021- 1
Commonwealth of Massachusetts Middlesex, ss.
To either of the Constables or Town Clerk of the Town of Lexington, in said County, Greetings:
In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town
of Lexington qualified to vote in elections and in Town affairs to meet by means of the audio/video
conferencing platform described more particularly below on November 8, 2021 at 7:3 0pm, at which time
and place the following articles are to be acted upon and determined exclusively by the Town Meeting
Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum
provided for by Section eight of said Chapter, as amended.
Pursuant to Chapter 92 of the Acts of 2020,as amended by Chapter 20 of the Acts of 2021,the Town Meeting
shall be held remotely by the means requested by the Moderator as follows:
Town Meeting members will attend and vote by logging into: (1)the Zoom videoconferencing platform, (2)
the online VVoter module provided by our electronic voting vendor, Option Technologies OR comparable
online voting tool developed by Select Board member Joe Pato, and (3) an online queuing function
developed by Select Board member Joe Pato to facilitate the process of debate. Other Town residents who
wish to follow the proceedings may do so via LexMedia at https://www.youtube.com/user/LexMediaMATV.
Other residents who wish to participate in the Meeting may contact the Town Clerk's Office at
clerkklexin tonma.gov and by completing the online form at www.LexingtonMA.gov/Fa112020STM .
For more information,please see the Moderator's letter dated September 8,2021 to the Select Board attached
to this warrant as Appendix A.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS
AND COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town; or act in any other
manner in relation thereto.
(Inserted by the Select Board)
DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any
Town Meeting session by boards, officers, or committees.
1
ARTICLE 2 APPROPRIATE FOR PRIOR YEARS'UNPAID BILLS
To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town
for prior years;to determine whether the money shall be provided by the tax levy,by transfer from available
funds, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year in
which the goods were received or the services performed and for which no money was encumbered.
ARTICLE 3 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM
SPECIFIED STABILIZATION FUNDS
To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and
from Stabilization Funds in accordance with Massachusetts General Laws, Section SB of Chapter 40 for the
purposes of: (a) Section 135 Zoning By-Law; (b) Traffic Mitigation; (c) Transportation Demand
Management/Public Transportation; (d) Special Education; (e) Center Improvement District; (f) Debt
Service; (g) Transportation Management Overlay District; (h) Capital; (1) Payment in Lieu of Parking; (j)
Visitor Center Capital Stabilization Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water
System Capital Stabilization Fund; and (m)Ambulance Stabilization Fund; determine whether such sums
shall be provided by the tax levy, by transfer from available funds, from fees, charges or gifts or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to establish, dissolve, and/or fund Stabilization Funds for specific
purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may
then become a part of the particular fund. These funds may later be appropriated for the specific designated
purpose by atwo-thirds vote of an Annual or Special Town Meeting, for any lawful purpose.
ARTICLE 4 RESCIND PRIOR BORROWING AUTHORIZATIONS
To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting
articles; or act in any other manner in relation thereto.
(Inserted by the Select Board)
DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is
no longer required for its intended purpose.
2
ARTICLE 5 AMEND FY2021 OPERATING AND ENTERPRISE BUDGETS
To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money
appropriated under Articles 4, 5 and 9 of the warrant for the 2021 Annual Town Meeting to be used during
the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations
that may be necessary; to determine whether the money shall be provided by tax levy, by transfer from
available funds including the Community Preservation Fund or by combination of any of these methods; or
act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to permit adjustments to current fiscal year (FY2022)
appropriations.
ARTICLE 6 APPROPRIATE FOR POLICE STATION ARCHITECTURAL
DESIGN AND SWING SPACE CONSTRUCTION
To see if the Town will vote to raise and appropriate a sum of money for design, engineering and
architectural services for a new Police Station at 1575 Massachusetts Avenue; and for remodeling,
reconstructing, making extraordinary repairs and additions to the building at 173 Bedford Street, to provide
swing space for the Police department; and any costs incidental thereto; and determine whether the money
will be provided by the tax levy, by transfer from available funds, by borrowing or by any combination of
these methods; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This Article is a funding request for the architectural design of a new Police Station at
1575 Massachusetts Ave., and temporary construction at 173 Bedford Street. The building 173 Bedford St
will serve as a temporary location for the Police station while the current building is being rebuilt and
upgraded. This appropriation includes securing the front entrance, adding holding cells, and 911 center
relocation(technology center). It is anticipated that an appropriation for design documents and construction
funding for the Police Station at 1575 Massachusetts Ave. will come forward at the 2022 Annual Town
Meeting. The Police department is anticipated to relocate to 173 Bedford St in the summer of 2022.
ARTICLE 7 APPROPRIATE FOR COMMUNITY PRESERVATION
PROJECTS
To see if the Town will vote to hear and act on the report of the Community Preservation Committee and,
pursuant to the recommendations of the Community Preservation Committee, to appropriate from the
Community Preservation Fund for the acquisition, creation and preservation of open space; for the
acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation,
preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation,
preservation and support of community housing; and for the rehabilitation or restoration of open space and
community housing that is acquired or created with moneys from the Community Preservation Fund; to
appropriate funds for such projects and determine whether the money shall be provided by the tax levy, or
from estimated Community Preservation Act surcharges and the state match for the current fiscal year, from
3
the Undesignated Fund Balance of the Community Preservation Fund, by transfer from other available
funds,including enterprise funds,by borrowing, or by any combination of these methods; or act in any other
manner in relation thereto.
(Inserted by the Select Board at the request of the Community Preservation Committee)
FUNDS REQUESTED:
a. Park and Playground Improvements- Sutherland Park- Supplemental- $75,000
b. Parker Meadow Accessible Trail Construction- Supplemental- $235,750
c. Old Reservoir Bathhouse Construction- $0
DESCRIPTION: This article requests that Community Preservation funds and other funds, as necessary,be
appropriated for the projects recommended by the Community Preservation Committee.
ARTICLE 8 APPROPRIATE FOR WESTVIEW CEMETERY
BUILDING CONSTRUCTION
To see if the Town will vote to raise and appropriate a sum of money for design, engineering and
construction, and any costs incidental thereto, of a new Westview Cemetery Building on the Westview
Cemetery grounds, including the payment of costs of demolition, architectural and engineering services,
original equipment, furnishings, landscaping, paving and other site traffic improvements incidental or
related to such construction; determine whether the money will be provided by the tax levy,by transfer from
available funds,by borrowing or by any combination of these methods; or act in any other manner in relation
thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This construction project was publicly bid in June of 2021, and all bids submitted came
in over the appropriated budget. This article requests additional funding to cover the expected
construction costs of the Westview Cemetery building, and if approved, this project will be rebid in early
2022.
ARTICLE 9 APPROPRIATE FOR CENTER RECREATION
COMPLEX BATHROOMS & MAINTENANCE BUILDING
To see if the Town will vote to appropriate a sum of money for renovation or reconstruction of the Center
Recreation Complex Bathrooms & Maintenance Building, and any costs incidental thereto; and determine
whether the money shall be provided by the tax levy,by transfer from available funds, including enterprise
funds,by borrowing, or by any combination of these methods;or act in any other manner in relation thereto..
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: Renovation of the Center Recreation Complex Bathrooms & Maintenance building was
proposed at the 2021 Annual Town Meeting,and ultimately postponed in order to refine the scope and design
of the project. This article is requesting funds for the revised project scope, including renovation of the
4
existing bathroom facility and DPW maintenance area at the Center Recreation Complex and the
construction of an adjacent storage building.
ARTICLE 10 SALE OF LAND TO ABUTTER
To see if the Town will authorize Select Board to convey fee, easement, or other real property interests in,
on, over, across, under and along all or any portion of a lot of land show as Lot 172 on the Assessors'
Property Map 20;or act in any other manner in relation thereto.
(Inserted by the Select Board)
DESCRIPTION: This landlocked parcel of Town land is located three blocks easterly from Arlington
Reservoir in East Lexington. The parcel is approximately 100 square feet in size. The abutting property
owner has requested to purchase this land from the Town. This Article would authorize the Town to make
such a conveyance, subject to applicable procurement requirements, if any.
ARTICLE 11 CLIMATE ACTION PLAN
To see if the Town will vote to raise and appropriate a sum of money to plan and conduct outreach for the
Climate Action plan; to determine whether the money shall be provided by the tax levy, by transfer from
available funds, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Select Board)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: In 2018 the Town published a Getting to Net Zero, an important step in the right
direction to update and implement our communities goals for reaching sustainable objectives including
reduction of emissions laid out in the Sustainable Action Plan. The budget from that project has a
remaining balance which will be re-appropriated in the FY 22 budget amendment article preceding this
one. The Climate Action Planning is the next step in putting together the Climate Action plan and will use
extensive, inclusive, and creative outreach.
ARTICLE 12 REDUCING NOISE FROM LANDSCAPE
MAINTENANCE EQUIPMENT
To see if the Town will vote to amend Chapter 80 of the Code of the Town of Lexington,Noise Control, to
regulate noise generated by the use of motorized landscape maintenance equipment; or act in any other
manner in relation thereto.
(Inserted by the Select Board at the request of the Noise Advisory Committee)
DESCRIPTION: This article proposes revisions to the Noise Bylaw to better protect residents from noise
pollution caused by motorized landscape maintenance equipment.
ARTICLE 13 EASEMENT FOR THE TOWN OF BURLINGTON
To see if the Town will vote to authorize the Select Board to convey temporary and permanent easements in
Lowell Street and North Street to the Town of Burlington as needed by the Town of Burlington to construct
5
and maintain a water line and associated infrastructure and improvements; or act in any other manner in
relation thereto.
(Inserted by the Select Board)
DESCRIPTION: This article would authorize the Select Board to grant an easement to the Town of
Burlington to construct and maintain a water main and associated improvements to connect to an MWRA
water connection near the border of the two towns. The water main would benefit both Burlington and
Lexington properties. Construction and maintenance of the water main would proceed pursuant to an
Intermunicipal Agreement between the Towns dated June 14, 2021. Under that agreement, Burlington
would pay for the costs of designing and constructing the project, and Lexington would have the opportunity
to review Burlington's proposed design. Both towns would share in the costs of ongoing maintenance of the
water line.
ARTICLE 14 AMEND ZONING BYLAW STRUCTURES IN YARDS
To see if the Town will vote to amend the Zoning Bylaw to update certain provisions related to walls,fences,
and structures in yards, including: adding a definition of"fence"; limiting the height of fences and retaining
walls near lot boundaries; permitting structures enabling access for disabled persons anywhere on a lot;
prohibiting structures in yards that interfere with safe stopping sight distance on a street; making the
definition of"yard" consistent with other provisions of the bylaw; or act in any other manner in relation
thereto.
(Inserted by the Select Board at the request of the Planning Board)
DESCRIPTION: This article would update the Zoning Bylaw in a number of ways related to walls, fences,
and structures in yards to:
• Add a definition of"fence";
• Limit the height of fences and retaining walls along a street;
• Limit the height of retaining walls near side and rear lot boundaries to their distance from the lot
line;
• Treat combinations of fences and retaining walls as a single structure for the purpose of these limits;
• Permit structures enabling access for disabled persons anywhere on a lot;
• Prohibit structures in yards which interfere with safe sight distance on a street; and
• Clarify that structures other than buildings are permitted in minimum required yards, subject to
height limitations.
ARTICLE 15 AMEND ZONING BYLAW DIVERSITY,
EQUITY,
INCLUSION,AND PERMITTING
To see if the Town will vote to amend the Zoning Bylaw to revise permitting criteria to ameliorate racial,
disability, and other equity impacts;make special permitting criteria and site plan review criteria consistent;
replace the term "family" with the term "household"; permit more than one individual in rooming units; or
act in any other manner in relation thereto.
(Inserted by the Select Board at the request of the Planning Board)
DESCRIPTION: This article would update the Zoning Bylaw to incorporate a variety of changes in
response to the Systemic Racism Resolution adopted under Article 8 of Special Town Meeting 2020-2, the
6
Full Inclusion Resolution adopted under Article 30 of the 2021 Annual Town Meeting, and the site plan
review changes adopted under Article 44 of the 2021 Annual Town Meeting. Specifically, it would:
• State the Town"s intent that any ambiguities in the Zoning Bylaw be interpreted and applied to forbid
discriminatory effects;
• Address and ameliorate racial, disability, and other equity impacts in permitting decisions;
• Update and simplify the special permit and site plan review criteria to clarify and make consistent;
• Replace the definition of"family"with a more inclusive definition of"household"; and
• Permit more than one resident in a rooming unit.
ARTICLE 16 AMEND ZONING BYLAW SOLAR ENERGY
SYSTEMS
To see if the Town will vote to amend the Zoning Bylaw to remove restrictions on,and streamline permitting
for, solar energy systems, or act in any other manner in relation thereto.
(Inserted by the Select Board at the request of the Planning Board)
DESCRIPTION: This article would encourage construction of solar energy systems by permitting solar
energy systems on nonconforming lots and wherever other structures are permitted, and by streamlining
permitting for small-scale solar energy systems.
ARTICLE 17 AMEND ZONING BYLAW
OPEN SPACE RESIDENTIAL DEVELOPMENTS
To see if the Town will vote to amend the Zoning Bylaw to permit open space residential developments;
allow increased gross floor area in multi-family developments; or act in any other manner in relation thereto.
(Inserted by the Select Board at the request of the Planning Board)
DESCRIPTION: This article would update the Zoning Bylaw to permit open space residential
developments, as defined under the state Housing Choice law as codified at Massachusetts General Laws
Chapter 40A, Section IA. Open space residential developments would be subject to limits on gross floor
area and require the preservation of open land in its natural state and the provision of affordable dwelling
units. This amendment to the Zoning Bylaw would also provide incentives to preserve historic buildings
and require site plan review by the Planning Board.
ARTICLE 18 AMEND ZONING BYLAW RESIDENTIAL PARKING
To see if the Town will vote to amend the Zoning Bylaw to reduce residential parking requirements to
encourage additional residential units; or act in any other manner in relation thereto.
(Inserted by the Select Board at the request of the Planning Board)
DESCRIPTION: This article would update the Zoning Bylaw to reduce the amount of required parking for
some residential uses to decrease the cost of adding housing units and encourage use of alternative means
of transportation.
ARTICLE 19 AMEND ZONING BYLAW- SUSTAINABLE DESIGN
FOR HARTWELL AVENUE (Citizen Petition)
7
To see if the Town will vote to amend the Zoning Bylaw to alter and/or supplement dimensional, Sustainable
Design, and other standards to limit the use of on-site fossil fuel combustion for heating, ventilation, and
air conditioning(I-1 VAC) systems for the CM district, or act in any other manner in relation thereto.
(Inserted by Cynthia Arens and 99 or more other registered voters)
DESCRIPTION: This article is a proposed Zoning bylaw change to limit the use of on-site fossil fuel
combustion for heating, ventilation, and air conditioning (HVAC) systems in the CM district.
In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town
of Lexington qualified to vote in elections and in Town affairs to meet via Zoom videoconferencing
platform, the online VVoter module provided by our electronic voting vendor, Option Technologies or
comparable online voting tool and online queuing function beginning on Monday, November 8, 2021 at
7:30pm., at which time and place the following articles are to be acted upon and determined exclusively by
the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject
to the referendum provided for by Section eight of said Chapter, as amended.
A true copy,Attest:
Constable of Lexington
Jill Hai, Chair Select Board
Joseph N. Pato
Suzanne E. Barry of
Douglas M. Lucente
Mark D. Sandeen Lexington
8
1 M s? Town of Lexington
rn MODERATOR
O f
APRIL 10'
`0 N 6 DEBORAH BROWN
September 8, 2021 DELIVERED BY EMAIL
Dear Select Board Members,
In view of the ongoing COVID-19 pandemic, I request approval to conduct the proposed 2021
Special Town Meeting through remote participation. I propose to use a combination of: (1)the
Zoom videoconferencing platform, (2) the online VVoter module provided by our electronic
voting vendor, Option Technologies OR comparable online voting tool developed by Select
Board member Joe Pato, and(3) an online queuing function developed by Select Board member
Joe Pato to facilitate the process of debate.
I certify that all components of the system described above have been fully tested and utilized
successfully for prior Town Meetings, and I am satisfied that this system enables our meetings to
be conducted in substantially the same manner as if they had occurred in person at a physical
location. I certify that the system(i) allows the moderator, town meeting members, town officials
and any other interested members of the public to identify and hear the moderator and each town
meeting member who attends and participates in the remote meeting, as well as any other
individuals who participate in the meeting; (ii)provides the ability to determine whether a
quorum is present; (iii) allows participants to request recognition by the moderator and makes
such requests visible to the meeting participants and the public; (iv) allows the moderator to
determine when a town meeting member wishes to be recognized to speak, make a motion, or
raise a point of order or personal privilege; (v) enables the moderator to recognize a town
meeting member,town official or other individual and enable that person to speak; (vi)provides
the ability to conduct a roll call or electronically recorded vote; (vii) allows any interested
members of the public to access the meeting remotely through LexMedia for purposes of
witnessing the deliberations and actions taken at the town meeting; (viii) allows members of the
public to participate in debate through the submission of statements for or against a motion; and
(ix)provides for the town meeting to be recorded and available for future viewing. I further
confirm that I have consulted with Lexington's Commission on Disability regarding system
accessibility.
Sincerely,
Deborah Brown
Town Moderator
617-512-7901
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
9
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Cultural Districts Designation
PRESENTER: ITEM
NUMBER:
Margaret Coppe& Steve Poltorzycki,
Cultural District Working Group 1.8
SUMMARY:
Margaret Coppe& Steve Poltorzycki, Cultural District Working Group, will present to the Select Board an
update on work being done and next steps towards applying for a Cultural District designation through
Massachusetts Cultural Council.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 8:20pm
ATTACHMENTS:
Description Type
D September 27,2021 Presentation to Select R-)ard.on CIdtural District Pre s e nllat io n.
De,signallion.S1 Map
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9/22/21,8:02 PM Application Process—Mass Cultural Council
I..........lornel / Cornmunities / Ci..A[turaIII 1'..'..)i�-bricts %IlpIp III ica lip 11°°�)irlocess
C 11,1111't u s uuuuuul 11111111ts
ApplIII ca t I IIII 1°� Iir o c e s s
1'..)ue to COVIII I'.) 19, III,4ass COturaIII counciIII li IIp usi ng irii tiaIII site visits aind farirnaIII consideration of inew aIII III IHcgirl is,
teri,,tativ III y, un,tflI IIFY22 (July 1, 2021). Cornimuni,ties can s,tfl]I do work IIIoca III y,toIII ire III, lire for an everi,tuaIII visit-frairn s,taff
hir-r-the limeantime,we w III cairne coriversatia ire s,so ericou ire ge coristituerits in commuir fl,ties cains ideririg aIII III III yirig,to
ire"tact Cui],tur Is,,Uricts 1,, it lira Nlllaire ager I LJIliS Cotto at 617 858 272 7
Carlfhrm if Your City or tomn is&H g III e b ireadirigthe desigiriatian guid III hries Il &bw.
(OO�00 Can'tact Cui],U.jriraIII Dis"bricp ire
lire "s'taff'to diSCLIss any questians.
21
D
Create ari airganizafiaiiqaIII III iraffle for yoi,,jr city or towri"to access,the an III irie aIII III III icatioire. ......I he
an III i ire e a III III III ica,tiair-i iri III udes linairrative sectioris and an asset i ire veliri,-toiry'-foirirn,,. Use'the lirearrative
3 ques"tion " III III p wi,th,the IIr Ibrining. Use,the i ire ve ire,tag ry iri,the aIII III Ihca,tiain"to ire aIII CL.Ill turaIII assets.
uui
Giricel your appIHca,tian is cairnp III e,te, a si,te visit wfl]I Ilse schedOed.
s"111"'Ii IIIII a I'd 0IIIII LI i�,d e i��IIIII el,s
What IS a Cul[,tuiralI
A cIll turaIII dis Uri is a specific area iri a city air t n. III t IIIas linui ire ber of cO[turaIlI fac III[ties, activities,and asaute. Ill t is a
waIII ka III III e, cornpact area. It lils easy'-for visitors n siresideri,ts"to ire cogire ize. 11,-t is a IIIt.flb of ci fl,-turaIl, airtis'-fic and
ecanornic activity.......nhe II ass Cam,tam rIII Cou ire cIII Ikriows,that each cairnrnurii,ty is uniqUe. IIIIo"two cO,tu4II districtsw III III Ilse
a 1I i IIke.
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9/22/21,8:02 PM Application Process—Mass Cultural Council
Who CainIII III IIII .
Any c[ty it town ii ire IN/lass cl, ire appIly for c0twraIlI district designatiori. ,,,,,I,,,,,IIIcity it town is the III III III ii irm t for a c0twraIlI
lii stirii ct sii irm at irm. ,.... i ,, �,,, . w�, 'w �,,,,.II�� city it town ism�„�u ���,�ii ii°"m�tii� s I ;ii,,.ii area ii ii�m �tll�m ii it city or town. ,,,,,I,,,,.Ilhe city or town irm„i st
t III III ii h a jpartriersliiIjp. .....rlhe I irtiri it h ii III ir16bdes orgariizatiorisarid to II h III ' it hrithe district.A cityit t n i a
appIIy for imure thari orie Um Illtuira III district designatiori. designation irequires a separate a III III III ii tli ri.
Cul[twiralI I1ICDll °tiirnii °ts GoalIs
I he go6Is uftheU['Wl it Ill districts,desciribed irithe II ii Ill tii e statue, are:
Attract artists andIll to it III enterprises
Ilf::"::"::":;iricouirage I a li firm m n job dev&loprnent
Ilf;;;;;;;; t III III ii Il�m tllhdistrict as a towrist destiriatioin
1Ireserve aridireuse historic II Uli ii III 'ii ii s
Ilf;;;;;;;;firm III m m firm property v6II u„s
III,,,,,,: t it bc6II Ulltwt III dev&bprnerit
Seethe IW)SS C Ui IlltUl fire:III IIC;;; ii w tale ii t.; III irl ii tii a tii
IIIII eing"Uh ofIIII..°' fill ii till ii
Um Ill`k it III district designa„tii firm wflhlI Ibe ii firm effect f it five firs.An AimrIU61I Progiress I Alpo in its irequired each year.
desigiriatiori is ire firm III III it ari add itioria III five years. .....rhe district II a irtri firs Ih ii III im st lhave imairitairied cornpIHarice
with ite I, firth firm, ire a ii ire irn e firm is. ,....
rhe city it town ism vl�mm �t it ,w i i li�ts�� its �t�u firmdistrict'sit
Ire w
IIII°t nir IIII IIIC)Ill °tiirnii °t IIII°° ii�°tii ii IIII fill IIIIairid IIII ii ii° ii °t
I he III III m it firm. e app Hcatiori is fir m ii,t,ted by'the cityit t firm' ii f& ted o f iii ii .A city
it town irn it ii ii Ip III II irtn'-m iret is the rit t for the ii tirii t.
II ire sL..ibrnit-fting arl appIhcatiori a cityit town fir m U "t,f irirn a Ill to it6II district III irtri firs III ii III. .....rhe I irtri firs Ih iii III ire u t be a
diverse ire ii it firm iii tii firms arid I Lm ii ire s . ......I,,,.III Ipartnership ire t ire III uses firm t the III fired interests of the ii tirii tQ
I,,,,,he imajority imust Ibe iritlhe district.
Girgariizatioris arid iridividu6ls irivoIlved ii in the im ii irn e ire t the district , ii ari origuring Ilbasis are:
• City it t firm
• III,,,,,,,.oc6lI C Ill tau it III CouricflI
• Illtm it III it ri ii tii firm/
• At Ieast 11111111 artists that Hve arid/or work in the Iproposed district
• it irm ii tii irm/s tllh a"t irepres&nts artists
• III,,,,,,,,. it profit cireative I usii iri ss ii e g6hlery, d firm e s III III
• III,,,,,,,.oc6lI II u ii ire s arid/or h ire III it of cornmerce
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9/22/21,8:02 PM Application Process—Mass Cultural Council
A city or,towri iir IIIect,-to iric III ude addi,tiori&II eurn,ti,ties.......I his deperids(-Iin,the assets hn'the cam Ill dis,trict, and,the
districfs go&Is.......I hey can IIbe-
I burisrn
* I..........li&toric III iireserva tiori
* III,,,,,,,.eits ure iridus,try, iri III udirig ho,t6Is arid sirri III ar lipusinesses
. m m
* I::.::.::.::.,dUca"tiori i ri&ti'tu'tions
terrns of office arid o,ther expec"ta"tiorls.......I h e 1'..)efhrie,the par"Uners r6Ies and du ties. 1'..)ecide ori a imee'tirig sbhedu III e,
par"Uners III ip is iresporis�HNefor dev&bpirig a imariagerneri't p��&n......I he p�bri imUS"t hr16�Ude agreed Upori objec"tives.......I h i s
ir16ludes-tasks, uresources, tirn Ill irie urn urnfl tories. [t shou Ill d iriclud "t ur re success. Success ur III a �s
to,the go&�s set out iri,the app�Hca,tiorifor designa,tion.......rhe par,-Unership wflH�� coriverie ori a iregUbr basis.
I Ilh m IIIar"UnershiIII amay forrn advisory courn urn i-ttees,workirig groups, arid sub courn rni"ttees......Phis is to su III III or"t the
d i s,-t ur i(:`fs g o a III s.
I hird III&irty arrarige urn ent,,*
As,tlhe app�licari,t,the city or towri imay g�ive,tlhe day,to day imariagerneri't,to a cUl,turaIII dis,trict, par"Uner.......I he'third par,ty
wflIII ac t as the city or towun's ageri't.......I he Ipar"brier umus't II rin good firiariciIII s,tari&rig.......Fhe par"Uner imus't havethe
capaci'ty"to III tlh II r"briers III ip. However,the city or towri amust IIbe iri tlh II urtners III iIII.
A wr i,tte ri a green,-ier i,t is inecessary if,the day,to day ima riage ri-'ier'-i't is giveri'to a,t h ird par,t y.......I he agreerneri't b e,t weerl
the bty or towri arid the third p&irtrier ou thhries tlhe tasks.......rhe agreerneri't umUS"t ir16Iude ari exi t pIbri for ei ther p&rty.
RscaIlI arrarige urn eri'ts, urnIII or,tirig arid so ori imus't IIbe in III uded.......I he agreerneri't shou III d IIbe iri III ii ine with IIIocIII a LflmicipaIII
iregu III a,tioris. .....I he agree urn eri't shou III d lire urn viewed IIIy,the city or towri�s III III couris6I II fore sub urn i't"b urn g ari
a Il 111 111 i c at i u .
I he IIIar"UnershiIII umay iric III ude CU[tLflr III f`61r III rofi't Or iu10't for III rofi,-t ourgauriiza,-tiouris,-tllha,-t are OU`tSide'the geographic
bouridaries of,the dis"brict.......nhose orgariiza,tiocans urnus't,III iroduce cU[turIII III irogra urn urn hrig wi,th urn,the dis,tric,t.......I IIIIe cuIll turIII
dis-Urict umay pirorn te thern iri cIll tau raIII di tric't urm teri III s.
For advice, cori,tac,t II ass Ci..j Ill h jir&II COLFIrICIII s'taff.
111IResollultiiloin III ItIllie GIIII,ty/rowin
A iny ci ty or towuiq aIII III III yirigfor a state desigria"ted c Ill UflrIII dis"bric"t umus't Ilh IIId at IIIeas,t orie cornrinurii'ty iriIJPLA`t um tiirig.
I his is so th t II p III e cari IIIearri aII Ft.the cW[tur&lI district.,unrmap and go&ls.
F6�Hbwirig,the cormrnurii'ty iri�JPLVL irnee'tirig(s),,the city or towri imus"t pass a ires6Iu,tiori.......nI,is is a cormrni,trneri't"to the
state design&ted cO[tur&lI di&bri t.
1IIResouirces foir C II[WiralI 1l iiiisl'birllcl,ts
I he s"La"tue tha,t es,ta III III shed,theIII III rid oes urno"t iurl III Ljide grari,-tfurids.
I he II ass CLI Ill kflIII CouricIII of-fers a varie,ty o, f u ui d ii ui IIIrograrns. ......IIh amigh't II riefi,-t,the jp III ririirig arid execu,tiori of a
cu Ill tam rIII dis,tric,t. IIIach Ipurograurn offers a courn III hna,tiori of'firiariciIII arid,techriicIII ureaources. II u Ill tau rIII CouncflI
III irograurn&taf'fis ava III aIII oIII e for corisO[ta tiorl.
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9/22/21,8:02 PM Application Process—Mass Cultural Council
* CU[twraIII Fac III i'fies I::::::::1.1ind
* I (,,:a 1I C i jI[-UjiraIlI Cot jriricflI !::::Iurogirairn
* Other Stat ui III Resources
I II II Ill'twraIII COLiu HIICIII Ih iiideri,tified ather state agericies whose IIIro lira urn s and services umay be of
lberieflt. Each state agericy is ava III at-III e,to discuss cO,turaIII dis,-bric,t IIp III airls.
Addi,till airiaIII IIIro lira ims and services iIICIILide-
* Strategi urmrm iir UurI iii` IIIIII anriirig
* Mairke,tirig m urm IIIraimatian
Illy,,,.....h to iir iii IIIroper,ty&tewairds III iIII
Wayfiri&ir--ig signage
Operi II IIIurn girai urn iung
Ecor,,iaim I iiic deve me urn,t
I)et,afls ain Mass Resouirc,es fo r 0..A I[-UjiraIII
IIC;; iii ,�,.iir iii��,.�,,ro
1lf fair
I lie aIII III III ic firm,t imrm u s IIbe a b-ty air,towri of"the Cornmanwea Ill,tlh of Mass.
I he cuI[-U lira III dis'-bric't urnus,t III fiii urm IIIouridaries.
I he cIll,-turaIII dis,-bric,t in--ius,t III-,.)e wa III ka III III e and acress III e.
I he cU[twraIlI dis tri t umuat IIhave cU[turaIII facfll ties and assats.
I he ci ty or town urTILIS"t Ih IIId a IIIeas,t ane co urna u ri iii t umeatir-ig.......r[iere umus,t II Uate inaticefur IIpu III III c hn III u,t. rhe
ci,ty or t ui urmrmus"t pass a ureaoIII u tian.......nhis is to courn mi"t"to su III pair-ft ing a sta te designa-ted cIll turaIII di Urict,,. (See
Saimp III e Res III u,till airi.).
I he ci ty or town urmus"t es ta III Ihsli a cU[turaIII diatrict pair"briership. I!,--iis is IIIrior to aIII III III ying for designa"Han.......I he
partriers III ip wflHlI IIIrovide oversigh n urrmanagerneri't of,t[--ie dis,-Uric,t.
I he CLiu Ill'twraIII dis'-bric"t II r"UnershiIII um s't devIII oIII:
* Go6ls and objec,tives
* Aurn anagem&at IIIIII an
* A imairke,-U ur-i g IIp III an
* Assess urm urm't urn easu it„es'-four,-tIl-ie dis,-Urict
I he ci ty or town umus"t II airticipate iri'the s,tate cUl,-turIII districts s iii n IIIrogirarn. II ired IIIurchase is four(4)signs.
I hiS WHHII hqCLHr sorne costs. II ach igin costs $14.5.
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9/22/21,8:02 PM Application Process—Mass Cultural Council
IIIII it IIIII'° IIIII'° Iui°IIIII°t el s sli
i.
I he progiram hasiir ii i III III iii tiii ii process. ire are no deadilriesIII iir it irn accep,,ts app i ioris ori ari
origohng basis.
III . III III . III III
i tli i� �� i� �m s � ii it it lii ii°Wm � �t I ire ,�ii ism �� ism t�� ii t16 ire.
Ipirocess cari take severaIlI iir it-tll
ire are severa tages,to,thes iii ir"m till n process.ss. , iii iir uii ire m iri is.
Crea,thng arid subrnit.-ting a irnapof,the Iproposed dii ,-it ii t. Devdqjpiing ari asse,-tkey.
Corriple"brig a uri oriIlirie a III III III lii ii n.
Suibmit,ting s 11 III III im&lip to III m urn n is by imad.
Coordiria,ting and conducting site ii lii w
Cirea,thng andu III urn iiitt ire, ur m m III of,the II it II 'ii iris t. 1'..)evdopilipg anasse,tkey.
im III of the piroposed di&brict irn a IIbe sdbrni-tted for ire view.......I,,,.III-i liis shOLfld be II uriii it"t urn II III„b ire g the un III ii irm
Ip I III ii c atii o in......I his is ll iris it t n ii n in'the addi,tioriaIII u urn it"i"
Use Ilr . ,,,, f s �- .......I,,,.IIh ii �- it--m s arid III ��e ��tall i IIIit II ii&irii �f Ill-t it III &t .
��II� ire III ii i� �I III ii ��ii i� li i� ire�ti ir�
u Irn i t th tee copies f a im ll . .....rhe irnapIlhm III III u h ll proposed Iboundaries(cdI it imaps are II . hindude a hind lk
to the, ass&ts a n ' def"irie a scaIlIef 'ii& ire .
I]he irnapshod im irlk tII e ll proposed Iboundaries of,the h ii tirii t.Show,the II tiii ri f dl t: it III assets. III irm III ' t h
fd1dowhrig.
LJIllt uir aIII fa c ii III ii iie
irtii&ii spaces
Ill t wr III activities(ilia arid out of doorss u bh em s f ii II s t .),cirea,tive I s ii irm s s s
IIlMark Ill it III ass&ts III ted outsidethe piroposed dis irictn the ire II m. III te di ,iris t pairtners II ted
ou,tside of,the Iproposed dit s t it ii t.
it to ire a It s by usirigii it towns Il�����)edeveIlIoIIpirneiri �flhor[ty, Rlaririirig II II a irt,,,ir lip , GIS depar,trnen�t, it a web
III such as GoogIlIeMaps.
llh it ii,t the i III II[ ism ii III to-
u Ill a it a II I)is,tricts hni,tia,tive
i
Mass Ill`kflt III n lii III
10 St.Jarnes Averwe,31r ' fbor
IIt iri, IIMA 02116
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9/22/21,8:02 PM Application Process—Mass Cultural Council
I III eCL Ill'turaIII 1'..)is,tric,ts III rii,tia,tive II riager wi]]I iireview,the su III nii,,tted imap and addi,-tionaIII firma,-teriaIIs.......I III II a in a g e ur w i III III
courn"tac"t you"to diSCLISS the urnap uri IIIo,teri,tiaIII Ilh undary issues.
ease no,te,tha,t iri urmpmos"t cIll,tau raIII dis,tric,t designa'-flon aIII III Ikca,tioris,the imaIII Ilh ridaries are urn iii II n the
urn lie Il rocess.
&n
I he ourm III iii urn Ilror'-don of,the qpIjp III ica,tion is designed as a work IIp III ari. Us 'th c unarra,tive sec'-dorvt Ih III III irefirleyour
dis'-brict's goaIIIs arid objectives. Use'the hriveri"tory sec"tiori"to assess cO,turaIII assets.
Sub urn i,-t-ft irig Addi,-tionaIII AIII III III ica,tiori I)ocuurn eri,,ts
III I i,tems ur urea,ui tired'for ari appIhca,tiori,to be urn viewed. III III llr IIeri,-ty of,time,to cddect aII]I the documeri,ts.
11\4adI oir Ih urnd 'eIlIiveur,-tIlh III III owiur"ig a"t"tacIlh urrm uri is t tlll'i II 111'UflraIII Cou urn cIII i urn'the order IlIis,-ted-.
...............2 iderl,-ti se,ts.
.... ......
Ririn t and use the f6 III owirig as a bheck IIIis�-U.
I &L-ter of Chief I::.::.::.::,]ec,-ted OffidaIII
..........................................................................
..........................................................................Copy of Ili IIIu,tior ,fur otin City CouricIII IIIoard of SIII ectrneri.
I h tiresIII u,tiori is"the cornimi"term eri"t"to es,tab III sIII a state desigiria,ted cL..Ill,-tau raIII dis"tric"t urq III Il es III Lftbri)
..........................................................................,III\4as,ter III\4ap- IRIIease IIur i d urnap of,the cdl,turaIII dis"Uric"t.
Gine copy sho III d Il signed IIIy,the aIlia Ilia ro III ria,te irnuriid paIII offidaIII, derio'-fting a III III urn vaIII f,the proposed II uridaries.
..........................................................................]Evider ice of IlResouurces/IlP III aui�iur--iiiiiqg,-f our,-tllh dis,tric,t usiii urm tlh c II uriid paIII Resources Shee,t.
..........................................................................I I hiiird III&irty agireerneri t(if ur6Ievarvt).-
III, ,the ci,ty or town Ih arylade a,third II r"ty aururaurige urn euri"t,-four,-tllh e oversigh't arid mariag&rne urn,t of,the cO,-twraIII dis,tric,t,
there amus't Ilh a wri,,tteri ag tire.eurn eri't.......I hi iri H ri ui t a urn g0a,tioui�s arid ureviewed by,the city or
town)sIII egIII cou ups III.......I he agiree urn eurn't sIII ouIII d OLFU T Irie each II r,ty's,-tasks arid duties.
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https:Hmassculturalcouncil.org/communities/cultural-districts/application-process/ 6/8
9/22/21,8:02 PM Application Process—Mass Cultural Council
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https:Hmassculturalcouncil.org/communities/cultural-districts/application-process/ 7/8
9/22/21,8:02 PM Application Process—Mass Cultural Council
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the II ass Illt it III i ii ' fii III year III 1 J u ii .
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https:HmasscuIturalcounci1.org/communities/cultural-districts/application-process/ 8/8
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss Timeline and Process for Town Manager 360 Review
PRESENTER: ITEM
NUMBER:
Board Discussion
I.9
SUMMARY:
The Select Board will discuss the timeline and process for the Town Manager's annual review. Per the Town
Manager's contract, the review should take place in October. This year, the Select Board will discuss using a
360 performance evaluation process to complete the review. A 360 review is a performance evaluation tool that
solicits feedback about an employee from all directions and seeks to provide actionable feedback to an
employee about their contributions to a company or organization.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 8:35pm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Draft Select Board Report Submission for FY2021 Annual Town Report
PRESENTER: ITEM
NUMBER:
Board Discussion
I.10
SUMMARY:
Review and approve draft of Select Board submission for inclusion in the FY21 (July 12020- June 30, 2021)
Annual Town Report.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/27/2021 8:45pm
ATTACHMENTS:
Description Type
D DRA.171'Select Board Stibrni,.;sion. Town.Report. 9/27/21 13alCkLlp Material
D I)RAF]IF Select Board.Subtyission.lbr 17Y2 1.TOW11-Report Redline vers1011. Backup Vl[atel-na,l.
9/ I/21.
SELECT BOARD.
Five members elected by the voters at large to overlapping 3-year terms: Jill I. Hai, Chair, Douglas M.
Lucente,Vice-Chair,Joseph N. Pato, Suzanne E. Barry, and Mark D. Sandeen. In March 2021, Ms. Hai was
re-elected to a three-year term.
FY2021 continued many of the challenges faced in FY2020. The State of Emergency in the Commonwealth
due to the outbreak of COVID-19,which was issued on March 10,2020, continued through June 15,2021.
Special Town Meeting in the fall of 2020 and the Annual Town Meeting in spring 2021 were both held
virtually. All public meetings continued in a virtual format, accessible by the public using the application
Zoom.Town Celebrations and events were all either cancelled or held virtually until mid-June 2021,when
the State of Emergency was lifted. While municipal services continued to operate and staff returned to
staggered in-person work, on alternating schedules to maintain social distancing, all municipal buildings
remained closed to the public throughout the fiscal year. The Town used some of its COVID Recovery
funds to ensure safe and continued operations and services for residents. In part, those expenditures
included:detailed HVAC testing and improved filtration for our school and municipal buildings,specialized
equipment and PPE for our Emergency and First Responders, additional health dept. staffing for contract
tracing, two drive-in testing events, home-bound vaccination services, IT equipment and software for
remote work and virtual public meetings, including Town Meetings.As FY 2021 came to a close,the Board
looks to pivot again, perhaps to hybrid meetings as we continue to move toward re-engaging in person.
Fiscal Resiliency
Despite the constantly changing landscape due to the COVID-19 pandemic,the Town ended fiscal 2021 in
a strong financial position. Lexington has continued to see healthy real-estate tax collections and strong
growth in the residential property market. As in previous economic downturns property tax collection
rates were minimally affected and, as in the past, they bounced back quickly. Other revenue sources
generally followed projections.
Federal and State funding in response to COVID-19 has also helped. In March 2020 the Federal
government approved the Coronavirus Aid, Relief and Economic Security Act(CARES Act)which provided
$2,979,363 for Lexington to cover unanticipated and emergency expenses resulting from the COVID-19
pandemic through December 31, 2020. In addition, the CARES Act provided additional funding through
FEMA, education support through the Department of Elementary and Secondary Education (DESE), and
various other smaller sized grants from other agencies
In March 2021,the Federal government passed the American Rescue Plan Act (ARPA). Lexington expects
to receive a direct ARPA allocation of$9,903,381 split into two blocks.The first distributed in June of 2021
and the second in July of 2022 or later.These funds will be available for use for eligible expenses through
the end of December 2024. ARPA funding is more flexible than CARES Act funding and can be used to
support urgent COVID-19 response efforts, replace lost revenue, support immediate economic
stabilization for households and businesses,and address systemic public health and economic challenges.
Looking forward several large or growing expenses will pose challenges to the budget:
• for much of the past decade,education expenses have increased at rates significantly above 2.5%
outstripping the increase in revenue allowed by Proposition 21/2;
• Federally mandated stormwater management system improvements will increase costs at a rate
higher than 2.5% per year;
• long overdue reconstruction or replacement of the high school will be a major capital expense
with estimates for a new high school running at$350M or more;
• projections show that the current capital maintenance investment of roughly$4M per year is well
below the level needed to maintain the current Facility Condition Index(FCI)
In the Spring of 2021 town staff and a member of the Select Board, School Committee, and
representatives from the finance committees began developing a Capital Stabilization Funding
Framework to create a long-term, financially sustainable funding mechanism to provide dedicated
funding for the Capital Stabilization Fund to ensure that larger capital projects and future debt
service do not place an unmanageable burden on taxpayers.
Affordability for Residents
The Select Board remains committed to minimizing the burden of property tax increases on residents.The
most recent budgets approved by Annual Town Meeting have not required a Proposition 2%2 operating
override.
Property taxes are a major expense for many seniors. Property tax deferrals can be a simple and
inexpensive way for these seniors to tap into the equity of their homes without the high upfront costs of
a reverse mortgage or home equity loan. Under state law, qualifying property owners who are age 65 or
older can choose to annually defer their property tax until their home is sold or the owner dies without a
surviving spouse. In Lexington,the property tas deferrals for FY21 accrue interest sat th rate of 1.41%
In 20201 Annual Town Meeting approved two articles related to tax deferrals. The first article raised the
income threshold for participation in this program from $75,000 to $90,000. The State's Circuit Breaker
limits is one set of indices that are adjusted annually for cost of living and which are used by some
communities for the tax deferral income threshold.
The second article authorized the Select Board to petition the legislature for special legislation which
would allow Lexington to delay the change in interest rates associated with tax deferrals upon the death
of the homeowner.State law requires that the interest rate increases to 16%immediately upon the death
of a homeowner who does not have a surviving spouse. The home-rule petition was granted by the
legistature as Chapter 301 of the Acts of 2020 and now provides Lexington residents with a one-year grace
period to allow heirs a reasonable time to sell or convey the house and pay the deferred taxes plus interest
before the rate is increased.
Virtual town meetings and Town Meetings
In response to COVID-19, all official public meetings during Fiscal Year 2021 were conducted remotely
using Zoom virtual meeting technology.At the beginning of the pandemic only critical meetings were held
but as it became clear that controlling the spread of COVID-19 by limiting in-person contact would persist,
all town committees began to use the virtual meeting technology. In general, this has led to increased
attendance by committee members and members of the public. Further,the adoption of new features to
provide live closed captioning for the meetings has made the meetings more accessible for people with
auditory disabilities.
The Fall Special Town Meetings held in October and November were also better attended than most years.
Over 95% of Town Meeting members attended during the 7 sessions with each member attending an
average of 6.2 sessions and 73%of the voting members attended every session. Participation at the 2021
Annual Town Meeting in March and April was even better with 100%of members attending at least one
night and 87%attended all 7 nights of the meeting.
With COVID-19 cases decreasing and immunization rates in Massachusetts reaching desired rates, the
Governor lifted COVID-19 restrictions in May of 2021 and terminated the State of Emergency allowing
public meetings to be held entirely virtually on June 15,2021.This action was met with considerable push-
back as many communities were ill-prepared to resume in-person meetings and Lexington's public
meeting facilities were not yet ready to host meetings. In response the legislature enacted Chapter 20 of
the Acts of 2021 which allows the continuation of fully remote public meetings through April 2022. In
addition,the legislature is exploring legislation to allow broader use of virtual or hybrid meetings after the
end of the pandemic.
Housing Options
Recognizing the challenges of accessible and affordable housing options in Lexington, the Select Board
convened a joint meeting of the Lexington Housing Assistance Board (LexHab), the Lexington Housing
Authority, the Lexington Housing Partnership Board, the Planning Board, the Capital Expenditures
Committee and Appropriation Committee to discuss possible alternative funding and operating models
for creation of affordable housing. One outcome of that discussion will be the formation of a study
committee charged by the Select Board to investigate creation of an Affordable Housing Trust and/or
Housing Development Corporation.
The Select Board's Special Permit Residential Development (SPRD) Zoning Bylaw Amendment Ad Hoc
Committee continued its work to create incentives for creation of more diverse housing stock. The nine-
member committee was charged with gathering stakeholder input, reviewing housing data and drafting
a statement of values,to inform the drafting of a zoning bylaw amendment and warrant article to either
revise or replace the current Special Permit Residential Development Zoning Bylaw.The Committee is now
in its final stages of drafting and expects to bring a warrant article to Town Meeting in the Spring of 2022.
Data, drafts and other documents are all available on the webpage at
ht,. s. .I e i in t in ins . s ci I- rm it it si e intii I- ve I ire e int- n i in b ( - men im nt-
p...........m. ...............
c ,,, mittee-s..................................................p„[ - I�- ..... and the meetings are available on LexMedia on demand.
Center Streetscape
The design was finalized in the summer of 2020 and then put out to bid. The Center Streetscape project
is focused on: improving pedestrian safety, accommodating bicycle traffic, making sidewalks and
crosswalks more accessible and safer for people with disabilities and renewal of the mid-century modern
landscape. Highlights of the project include: roadway resurfacing, new roadway and pedestrian lighting,
tree replacements, a modular suspended pavement system and an irrigation system to enhance tree
growth and health, sidewalk replacement which will be fully ADA compliant, new bike racks, new seating
areas throughout the project and additional bump-outs for added pedestrian safety. The bid for the
project was awarded in March of 2021 to I.W. Harding of West Bridgewater, MA.The Town has also hired
the engineering firm Environmental Partners as the Resident Engineer for the project. Communication
with direct abutters and the community is taking place through a variety of means including: weekly
project emails, updates in Town e-newsletters, a dedicated page and updates on the Town's website, a
dedicated email and phone number and direct one on one outreach. The project broke ground on April
281 2021 and work will continue for two construction seasons ending in 2022. The Battle Green
Streetscape project will be brought to 100%design over the next year with construction targeted to begin
once the main Center Streetscape Project is complete. The goal is to have both Streetscape projects
completed by fall 2024 in anticipation of the 2025 Town Celebration.
Hartwell Rezoning
At Special Town Meeting 2020-2, Article 16 (a citizen's petition) to Amend the Zoning Bylaw and Map-
Hartwell Area passed by a vote of 137-33-2 will allow for an increase in the height limit on buildings and
will further allow density through zoning changes in the Hartwell Avenue/Bedford Street corridor. This
will lead to increased dimensional opportunity(increase in allowed height) up to one-hundred and fifteen
(115) feet; removal of Floor Area Ratio (FAR) and lot coverage requirements; decrease in minimum lot
size, lot frontage, side, and rear setbacks.At Annual Town Meeting 2021 Article 44-Amend Zoning Bylaw
Use and Regulations which passed by a vote of 147-0-4 will amend the Zoning Bylaw to require best
practices Town wide.This article includes a decrease in the number of required loading bays; an increase
in allowed uses,which include: brewery,winery, distillery, cidery, and makerspace; Electrical vehicle (EV)
charging stations and infrastructure for newly created parking; increased bicycle parking and preferential
rideshare parking;shared parking through a parking agreement and the addition of flex office,brewpubs,
clinical manufacturing, pharmaceutical contract manufacturing outsourcing in the definitions. Also at
Annual Town Meeting 2021,Article 45-Amend Zoning Bylaw&Zoning Map-Hartwell Innovation Park was
brought forward by the Planning Board, the first step in a multi-step process for the Hartwell Innovation
Park. The article was referred back to the Planning Board to consider appropriate zoning bylaw language
to reduce on-site fossil fuel combustion. The Select Board continues to explore strategies with respect to
economic development and zoning initiatives in the Hartwell Avenue/Bedford Street corridor.
Bedford Street/Hartwell Avenue Complete Streets 25%Design
Traffic issues in the Hartwell Avenue corridor are one of the key concerns cited by residents and business
owners. In January of 2021 in response to the 2019 Special Town Meeting Article 8 vote (139-13-3)
appropriating $1.5 million for the 25% design of the Bedford Street/Hartwell Avenue/Wood Street
Corridor, the Town hired VHB, Inc. an engineering and planning firm, with Nelson Nygaard a
transportation system planning firm as sub consultants to develop 25% design level plans for complete
streets reconstruction that addresses safety, traffic flow and pedestrian, bicycle, transit - alternative
modes of transportation. The project includes robust public engagement during the analysis, concept
design, a design conformation stages. The project culminates in a formal Massachusetts Department of
Transportation public hearing targeted for early FY24. The Town Manager also formed the Hartwell
Avenue 25% Design Working Group to work with the Planning Department, Engineering Department and
the Consultants on the project. The working group began meeting in November of 2020 and its
membership consists of residents who live in the surrounding neighborhoods and people who bike and/or
work in the corridor along with a liaison from the Select Board and the Planning Board.
Municipal and School Buildings
The Board continues to address the issues of maintaining and improving our infrastructure.
• The new Visitors Center building is now fully operational and the official ribbon cutting ceremony
is scheduled for Fall 2021.
• The Old Reservoir Bathhouse renovation project was approved at 2019 Annual Town Meeting
with an appropriation of $610,000. The bathhouse construction bids came in higher than
expected and over the appropriated amount.Town staff is reviewing the scope of the project and
is expected to make recommendations to the Select Board on next steps in Fall 2021.
• 2020 Annual Town Meeting approved $100K in design funds for the Center Recreation Bathroom
complex. At the 2021 Annual Town Meeting, the Select Board recommended indefinite
postponement of a warrant article requesting $915K in construction funding to a future Town
Meeting.
• The Westview Cemetery Building replacement project was approved at 2020 Annual Town
Meeting with an appropriation of $3.29M. The Westview Cemetery construction bids came in
higher than expected and over the appropriated amount.Town staff is reviewing the scope of the
Westview Cemetery replacement project and is expected make recommendations to the Select
Board on next steps in the fall of 2021.
• The Lexington Police Station building project is in the design phase.A request to appropriate funds
for construction is expected to be on the 2022 Annual Town Meeting warrant. It is expected that
the Special Town Meeting 2021-1 warrant will include a request to appropriate funds to modify
the 173 Bedford Street facility so that facility can act as swing space for the Police Department
during the construction of the new Police Station.
• The Select Board had previously authorized the Town Manager to issue an RFP to solicit bids for
moving the Hosmer House, located at 1557 Massachusetts Ave,from its current location to
allow construction of the new Lexington Police Station. After extensive review of the submitted
bids,the Select Board voted in February 2021 to reject all bids submitted in response to the RFP.
• The Select Board and School Committee authorized the installation of 2.6 MW of solar energy
systems at Hastings Elementary School, Lexington Children's Place, Diamond Middle School,
Clarke Middle School, Harrington Elementary School, Bridge Elementary and Bowman Elementary
School. Construction is expected to be completed in 2021. When completed, the solar
installations will enable Hastings School and Lexington Children's Place to be net zero schools.
When combined with the Town's previous solar installations, they will generate approximately
64%of the town's municipal and school electricity.
• Lexington High School - With severe overcrowding, outdated building systems, and spaces that
do not adequately support the academic program, Lexington High School is in need of
replacement or renovation and expansion. To that end, the Superintendent, with the support of
the School Committee and Select Board,submitted a Statement of Interest to the Massachusetts
School Building Authority (MSBA) requesting state support for a future high school building
project. Unfortunately,the MSBA did not approve funding for the LHS project once again this year.
The Superintendent with the support of the School Committee and Select Board resubmitted the
Statement of Interest to MSBA.
DIVERSITY, EQUITY AND INCLUSION
The Select Board continued our commitment to ensuring that Lexington is a safe, equitable, and just
community for all. In FY2021 the following steps were taken toward furthering that goal:
• Beginning with the FY22 Budget, the Town added a municipal position of Chief Equity Officer
Reporting to the Town Manager.
• In the summer of 2020 a national debate on policing emerged in response to George Floyd's
murder in Minnesota. In September 2020, the Town held a panel discussion on policing,
moderated by a Diversity, Equity, and Inclusion consultant from Equity and Expectations
September 2020.The virtual event was attended by over 200 residents and was broadcast live on
LexMedia.
• In October 2020, Special Town Meeting 2020-2 adopted Article 8, Systemic Racism Resolution
(Citizen Petition). This article was a non-binding resolution to consider race and other equity
impacts in all town decision and planning processes.
• In October 2020, engaged the services of our Town Counsel, led by former US Attorney Carmen
Ortiz,to review all Police Department policies,and practices, and procedures for unintended bias
or discriminatory language. This independent review, commissioned by the Select Board and
Town Manager,included broad interviews with community stakeholders. In May of 2021,the final
report of findings and recommendations was presented to the Select Board.
• In the Fall of 2020, engaged All Aces, Inc. to serve as our Diversity, Inclusion, and Equity
Transformation (DIET) partner. During this engagement, the Town worked with All Aces to
conduct an assessment, design strategic workshops and training for community members and
professional staff, and created an action plan for long-term change. This engagement included
multiple training sessions for middle managers of the municipal staff, the Select Board, and the
community at large.
• Established a Core Team made up of municipal staff and a Citizen Advisory Council, made up of
members from community organizations and committees representing the diversity of
Lexington's municipal workforce and population. The Core Team of approximately 20 members
reported to the Deputy Town Manager and advised our consultants throughout the engagement.
• Created a centralized resource page on the Town website for links to all equity-related resources,
discussion, and learning opportunities: Lexington MA.gov/DEI
• Joined both the Government Alliance on Race and Equity(GARE)and the National League of Cities
(NLC) in order to take advantage of their collective Racial Equity resources.
• Applied for the Metropolitan Area Planning Council (MAPC) Racial Equity Municipal Action Plan
(REMAP) Program grant.
• Added a standing Racial and Social Equity update item to every regular Select Board meeting
agenda.
• Diversifying the volunteer committees was identified as a High Priority Goal for the Select Board.
The Select Board undertook a review of the recruiting efforts for new members of Boards and
Committees to ensure diversity.
POLICING STATION PROJECT AND POLICING IN LEXINGTON
The Lexington Police Station was built in 1955 and is now too small and in poor condition for providing its
primary services and is overdue for replacement. In 2011 the Town commissioned a study reviewing the
state of the facility and the need for a modern replacement. In 2013, the ad-hoc Townwide Facilities
Master Planning Committee formally recommended advancing replacement of public safety facilities as
the highest priority Municipal facility projects.
In 20161 Town Meeting appropriated funding for a feasibility study to replace the Police Station and in
2018, design funding was appropriated for rebuilding the station at its current location.
In 2020,a national debate on policing emerged in response to George Floyd's murder in Minnesota.With
this debate,the Select Board chose to pause further funding and additional design development to allow
the Lexington community to have additional comprehensive conversations about the future of policing.
In parallel to the larger public meetings on policing and the review of Police policies by Town Counsel,the
Select Board committed to engaging with a cross-section of cultural, civic, and community organizations
to better understand local perspectives on policing and, in particular, on plans for replacing the police
station. In March 2021 the Select Board tasked two members of the Board, Mr. Pato and Mr. Lucente,
with gathering community feedback on the Police Station project and policing in Lexington. From mid-
March through the end of June 2021 Mr. Pato and Mr.Lucente conducted focused small group discussions
(no more than six participants).
The following questions were posed to all participants:
• If your group has taken part in [the Town Counsel and Carmen Ortiz] outreach efforts, how well
this outreach is working—and working with your community in particular.
• What has your experience or that of members of your community been in their interactions with
the police department?
• Do you have concerns about the current police department operations that might impact how we
would build a new police station?
• Any other thoughts you might want to share about policing in Lexington?
They received a wide range of responses and suggestions from the community on both proceeding with
the Police Station construction project and policing in Lexington. Overall, 33 groups were contacted, 22
engaged in the informal but structured dialog, including 2 Town committees, the Commission on
Disabilities and the Human Rights Committee. In addition to meetings with the affinity groups, any
individuals wishing to communicate in private were given the opportunity to meet with the two members
of the Board or share feedback via email. Overall, an additional 8 individual meetings were held with
residents and 34 substantive e-mail submissions from residents with feedback to consider.To elicit honest
and candid feedback, all participants were informed that their individual comments would not be made
public and that any specific interactions described would be generalized to avoid identification.
A final 2 part report on Community Feedback on Police Station Project and Policing in Lexington will be
presented by Mr. Pato and Mr. Lucente to the entire Select Board and community in the Summer and Fall
of 2021.
SELECT BOARD.
Five members elected by the voters at large to overlapping 3-year terms: )ill I. Hai, Chair, Douglas M. ,,- Deleted:Chair,
Lucente,Vice-Chair,Joseph N.Pato,Suzanne E.Barry,and Mark D.Sandeen.In March 2021,Ms.Hai was
re-elected to a three-year term.
FY2021 continued many of the challenges faced in FY2020. The State of Emergency in the Commonwealth
due to the outbreak of COVID-191 which was issued on March 10,2020,continued through June 15,2021.
Special Town Meeting in the fall of 2020 and the Annual Town Meeting in spring 2021 were both held
virtually.All public meetings continued in a virtual format,accessible by the public using the application
Zoom.Town Celebrations and events were all either cancelled or held virtually until mid-June 2021,when
the State of Emergency was lifted. While municipal services continued to operate and staff returned to
staggered in-person work,on alternating schedules to maintain social distancing,all municipal buildings
remained closed to the public throughout the fiscal year. The Town used some of its COVID Recovery
funds to ensure safe and continued operations and services for residents. In part,those expenditures
included:detailed HVAC testing and improved filtration for our school and municipal buildings,specialized
equipment and PPE for our Emergency and First Responders,additional health dept.staffing for contract
tracing,two drive-in testing events, home-bound vaccination services, IT equipment and software for
remote work and virtual public meetings,including Town Meetings.As FY 2021 came to a close,the Board
looks to pivot again,perhaps to hybrid meetings as we continue to move toward re-engaging in person.
Fiscal Resiliency
Despite the constantly changing landscape due to the COVID-19 pandemic,the Town ended fiscal 2021 in
a strong financial position.Lexington has continued to see healthy real-estate tax collections and strong
growth in the residential property market.As in previous economic downturns property tax collection
rates were minimally affected and, as in the past,they bounced back quickly. Other revenue sources
generally followed projections.V ,- Deleted:with the exception that motor vehicle excise
taxes came in below targets—possibly due to fewer new car
Federal and State funding in response to COVID-19 has also helped. In March 2020 the Federal purchases and hotel/motel taxes have lagged projections.
government approved the Coronavirus Aid,Relief and Economic Security Act(CARES Act)which provided On the other hand,meals excise taxes have exceeded
expectations.
$2,979,363 for Lexington to cover unanticipated and emergency expenses resulting from the COVID-19
pandemic through December 31,2020. In addition,the CARES Act provided additional funding through
FEMA,education support through the Department of Elementary and Secondary Education(DESE),and
various other smaller sized grants from other agencies
In March 2021,the Federal government passed the American Rescue Plan Act(ARPA).Lexington expects
to receive a direct ARPA allocation of$9,903,381 split into two blocks.The first distributed in June of 2021
and the second in July of 2022 or later.These funds will be available for use for eligible expenses through
the end of December 2024.ARPA funding is more flexible than CARES Act funding and can be used to
support urgent COVID-19 response efforts, replace lost revenue, support immediate economic
stabilization for households and businesses,and address systemic public health and economic challenges.
Looking forward several large or growing expenses will pose challenges to the budget:
• for much of the past decade,education expenses have increased at rates significantly above 2.5%
outstripping the increase in revenue allowed by Proposition 21/a;
• Federally mandated stormwater management system improvements will increase costs at a rate
higher than 2.5%per year;
• long overdue reconstruction or replacement of the high school will be a major capital expense
with estimates for a new high school running at$350M or more;
• projections show that the current capital maintenance investment of roughly$4M per year is well
below the level needed to maintain the current Facility Condition Index(FCI)
In the Spring of 2021 town staff and a member of the Select Board, School Committee, and
representatives from the finance committees began developing a Capital Stabilization Funding
Framework to create a long-term,financially sustainable funding mechanism to provide dedicated
funding for the Capital Stabilization Fund to ensure that larger capital projects and future debt
service do not place an unmanageable burden on taxpayers.
Affordability for Residents
The Select Board remains committed to minimizing the burden of property tax increases on residents.The
most recent budgets approved by Annual Town Meeting have not required a Proposition 2%operating
override.
Property taxes are a major expense for many seniors. Property tax deferrals can be a simple and
inexpensive way for these seniors to tap into the equity of their homes without the high upfront costs of
a reverse mortgage or home equity loan.Under state law,qualifying property owners who are age 65 or
older can choose to annually defer their property tax until their home is sold or the owner dies without a
surviving spouse. In Lexington, deferrals r FY21 accruer %
In 2020,Annual Town Meeting approved two articles related to tax deferrals.The first article raised the
income threshold for participation in this program from$75,000 to$90,000.The State's Circuit Breaker
limits is one set of indices that are adjusted annually for cost of living and which are used by some
communities for the tax deferral income threshold.
The second article authorized the Select Board to petition the legislature for special legislation which_,,- Commented[KK1]:Did this pass at the state House
would allow Lexington to delay the change in interest rates associated with tax deferrals upon the death
of the homeowner. law requires that the interest rate increases to 16%immediately upon the death_,,- Deleted:In Lexington,the property tax deferrals for FY20
of a homeowner who does not have a surviving spouse. The home-rule petition p2Lgranted by the accrue interest at the rate of 2.55%(1.41%for FY 2021).
legistature as Chapter 301 of the Actsf 2020 and now provides Lexington residents with,,a one-year grace Current
period to allow heirs a reasonable time to sell or convey the house and pay the deferred taxes plus interest Deleted:would provide
before the rate is increased.
Deleted:
Virtual town meetings and Town Meetings
In response to COVID-19,all official public meetings during Fiscal Year 2021 were conducted remotely
using Zoom virtual meeting technology.At the beginning of the pandemic only critical meetings were held
but as it became clear that controlling the spread of COVID-19by limiting in-person contact would persist,_,,- Deleted:,
all town committees began to use the virtual meeting technology. In general,this has led to increased
attendance by committee members and members of the public.Further,the adoption of new features to
provide live closed captioning for the meetings has made the meetings more accessible for people with
auditory disabilities.
The Fall Special Town Meetings held in October and November were also better attended than most years.
Over 95%of Town Meeting members attended during the 7 sessions with each member attending an
average of 6.2 sessions and 73%of the voting members attended every session.Participation at the 2021
Annual Town Meeting in March and April was even better with 100%of members attending at least one
night and 87%attended all 7 nights of the meeting.
With COVID-19®cases decreasing and immunization rates in Massachusetts reaching desired rates,the_-,- Deleted:,
Governor lifted COVID-19restrictions in May_of 2021 and terminated the State of Emergency allowing-_- Deleted:,
public meetings to be held entirely virtually on June 15,2021.This action was met with considerable push-
back as many communities were ill-prepared to resume in-person meetings and Lexington's public
meeting facilities were not yet ready to host meetings.In response the legislature enacted Chapter 20 of
the Acts of 2021 which allows the continuation of fully remote public meetings through April 2022. In
addition,the legislature is exploring legislation to allow broader use of virtual or hybrid meetings after the
end of the pandemic.
Housing Options
Recognizing the challenges of accessible and affordable housing options in Lexington,the Select Board
convened a joint meeting of the Lexington Housing Assistance Board (LexHab).,the Lexington Housing
Authority, the Lexingtoni r s i Planning Board, Lhe Capital Expenditures
Committeeand Appropriation Committee�to discuss possible alternative funding and operating models_-,- Deleted:s
for creation of affordable housing. One outcome of that discussion will be the formationa study
committee charged by the Select Board to investigate creation of an Affordable Housing Trust and/or
Housing Development Corporation.
The Select Board's Special Permit Residential Development (SPRD) Zoning Bylaw Amendment Ad Hoc
Committee continued its work to create incentives for creation of more diverse housing stock.The nine-
member committee was charged with gathering stakeholder input,reviewing housing data and drafting
a statement of values,to inform the drafting of a zoning bylaw amendment and warrant article to either
revise or replace the current Special Permit Residential Development Zoning Bylaw.The Committee is now
in its final stages of drafting and expects to bring a warrant article to Town Meeting in the Spring..gf,2022.__,- Deleted:Fv
Data, drafts and other documents are all available on the webpage at
I�tt s: wwwollexin tonma. ov s eciiall... eiririt residential)develo meat zonin -b Ilaw-air�endireirat
p............ .......................................................................g.................................................8................ .......p......................................I p....................................................................................................................................................................12............................................................................................. ....................................................................................................................
committee, ,, ,p,[,,..................................................and the meetings are available on LexMedia on demand.
Center Streetscape
The design was finalized in the summer of 2020 and then put out to bid. The Center Streetscape project
is focused on: improving pedestrian safety, accommodating bicycle traffic, making sidewalks and
crosswalks more accessible and safer for people with disabilities and renewal of the mid-century modern
landscape.Highlights of the project include:roadway resurfacing,new roadway and pedestrian lighting,
tree replacements, a modular suspended pavement system and an irrigation system to enhance tree
growth and health,sidewalk replacement which will be fully ADA compliant,new bike racks,new seating
areas throughout the project and additional bump-outs for added pedestrian safety. The bid for the
project was awarded in March of 2021 to I.W.Harding of West Bridgewater,MA.The Town has also hired
the engineering firm Environmental Partners as the Resident Engineer for the project. Communication
with direct abutters and the community is taking place through a variety of means including: weekly
project emails,updates in Town e-newsletters,a dedicated page and updates on the Town's website,a
dedicated email and phone number and direct one on one outreach.The project broke ground on April
281 2021 and work will continue for two construction seasons ending in 2022. The Battle Green
Streetscape project will be brought to 100%design over the next year with construction targeted to begin
once the main Center Streetscape Project is complete.The goal is to have both Streetscape projects
completed by fall 2024 in anticipation of the 2025 Town Celebration.
Hartwell Rezoning
At Special Town Meeting 2020-2,Article 16(a citizen's petition)to Amend the Zoning Bylaw and Map-
Hartwell Area passed by a vote of 137-33-2 will allow for an increase in the height limit on buildings and
will further allow density through zoning changes in the Hartwell Avenue/Bedford Street corridor.This
will lead to increased dimensional opportunity(increase in allowed height)up to one-hundred and fifteen
(115)feet; removal of Floor Area Ratio(FAR)and lot coverage requirements;decrease in minimum lot
size,lot frontage,side,and rear setbacks.At Annual Town Meeting 2021 Article 44-Amend i _Bylaw_--_ Deleted:General
Use and Regulations which passed by a vote of 147-0-4 will amend the Zoning Bylaw to require best
practices Town wide T-his-articleincludes-a-decrease in-tlie-rwmber of requireclla"ng bays;-an ancrease --- Deleted:,
in allowed uses,which include:brewery,winery,distillery,cidery,and makerspace;Electrical vehicle(EV)
charging stations and infrastructure for newly created parking; increased bicycle parking and preferential
rideshare parking;shared parking through a parking agreement and the addition of flex office,brewpubs,
clinical manufacturing, pharmaceutical contract manufacturing outsourcing in the definitions. Also at
Annual Town Meeting 2021,Article 45-Amend Zoning Bylaw&Zoning Map-Hartwell Innovation Park was
brought forward by the Planning Board,the first step in a multi-step process for the Hartwell Innovation
Park. The article was referred back to the Planning Board to consider appropriate zoning bylaw language
to reduce on-site fossil fuel combustion. The Select Board continues to explore strategies with respect to
economic development and zoning initiatives in the Hartwell Avenue/Bedford Street corridor.
Bedford Street/Hartwell Avenue Complete Streets 25%Design
Traffic issues in the Hartwell Avenue corridor are one of the key concerns cited by residents and business
owners. In January of 2021 in response to the 2019 Special Town Meeting Article 8 vote (139-13-3)
appropriating $1.5 million for the 25% design of the Bedford Street/Hartwell Avenue/Wood Street
Corridor, the Town hired VHB, Inc. an engineering and planning firm, with Nelson Nygaard a
transportation system planning firm as sub consultants to develop 25%design level plans for complete
streets reconstruction that addresses safety, traffic flow and pedestrian, bicycle, transit - alternative
modes of transportation. The project includes robust public engagement during the analysis, concept
design,a design conformation stages.The project culminates in a formal Massachusetts Department of
Transportation public hearing targeted for early FY24. The Town Manager also formed the Hartwell
Avenue 25%Design Working Group to work with the Planning Department,Engineering Department and
the Consultants on the project. The working group began meeting in November of 2020 and its
membership consists of residents who live in the surrounding neighborhoods and people who bike and/or
work in the corridor along with a liaison from the Select Board and the Planning Board.
Municipal and School Buildings
The Board continues to address the issues of maintaining and improving our infrastructure.
• The new Visitors Center building is now fully operational and the official ribbon cutting ceremony
is scheduled for II 2021. Deleted:October
• The Old Reservoir Bathhouse renovation project was approved at 2019 Annual Town Meeting
with an appropriation of $610,000. The bathhouse construction bids came in higher than
expected and over the appropriated amount.Town staff is reviewing the scope of the project and
is expected to make recommendations to the Select Board on next steps in 2021. ____ ,- Deleted:September
• 2020 Annual Town Meeting approved$100K in design funds for the Center Recreation Bathroom
complex. At the ZQ21 Annual Town Meeting, the Select Board recommended indefinite_,,- Deleted:2020
postponement of a warrant article requesting$915K in construction funding to a future Town
Meeting.
• The Westview Cemetery Building replacement project was approved at 2020 Annual Town
Meeting with an appropriation of$3.29M.The Westview Cemetery construction bids came in
higher than expected and over the appropriated amount.Town staff is reviewing the scope of the
Westview Cemetery replacement project and is expected make recommendations to the Select
Board on next steps in the fall of 2021.
• The Lexington Police Station building project is in the design phase.A request to appropriate funds
for construction is expected to be on the 2022 Annual Town Meeting warrant.It is expected that
the Special Town Meeting 2021-1 warrant will include a request to appropriate funds to modify
the 173 Bedford Street facility so that facility can act as swing space for the Police Department
during the construction of the new Police Station. ,-- Commented[KK2]:Should probably talk about the first
• The Select Board bad-previously authorized the Town Manager to issue an RFP to solicit bids for RFP that failed.The second one was/will be issued in a time
from outside of this report
moving the Hosmer House,located at 1557 Massachusetts Ave,from its current location to
allow construction of the new Lexington Police Station. After extensive review i
Formatted:Left
bids, I ct Board voted in Februaryc i response
Delete..d:has
• The Select Board and School Committee authorized the installation of 2.6 MW of solar energy
systems at Hastings Elementafy School, Lexington Children's Place, Diamond Middle School,
Clarke Middle School.,Harrington Elementary School,Bridge Elementaaand Bowman.Elementary
School_Construction is expected to be completed in 2021. When completed, the solar---- Deleted:s
installations will enable Hastings School and Lexington Children's Place to be net zero schools.
When combined with the Town's previous solar installations,they will generate approximately
64%of the town's municipal and school electricity.
• Lexington High School-With severe overcrowding,outdated building systems,and spaces that
do not adequately support the academic program, Lexington High School is in need of
replacement or renovation and expansion.To that end,the Superintendent,with the support of
the School Committee and Select Board,submitted a Statement of Interest to the Massachusetts
School Building Authority (MSBA) requesting state support for a future high school building
project.Unfortunately,the MSBA did not approve funding for the LHS project once again this year.
The Superintendent with the support of the School Committee and Select Board resubmitted the
Statement of Interest to MSBA.
DIVERSITY,EQUITY AND INCLUSION
The Select Board continued our commitment to ensuring that Lexington is a safe, equitable, and just
community for all.In FY2021 the following steps were taken toward furthering that goal:
• Beginning with the FY22 Budget,the Town added a municipal position of Chief Equity Officer
Reporting to the Town Manager.
• In the summer of 2020 a national debate on policing emerged in response to George Floyd's
murder in Minnesota. In September 2020, the Town held a panel discussion on policing,
moderated by a Diversity, Equity, and Inclusion consultant from Equity and Expectations
September 2020.The virtual event was attended by over 200 residents and was broadcast live on
LexMedia.
• In October 2020,Special Town Meeting 2020-2 adopted Article 8,Systemic Racism Resolution
(Citizen Petition). This article was a non-binding resolution to consider race and other equity
impacts in all town decision and planning processes.
• In October 2020,engaged the services of our Town Counsel,led by former US Attorney Carmen
Ortiz,to review all Police Department policies,and practices,and procedures for unintended bias
or discriminatory language. This independent review, commissioned by the Select Board and
Town Manager,included broad interviews with community stakeholders.In May of 2021,the final
report of findings and recommendations was presented to the Select Board.
• In the Fall of 2020, engaged All Aces, Inc. to serve as our Diversity, Inclusion, and Equity
Transformation (DIET) partner. During this engagement, the Town worked with All Aces to
conduct an assessment,design strategic workshops and training for community members and
professional staff,and created an action plan for long-term change.This engagement included
multiple training sessions for middle managers of the municipal staff,the Select Board,and the
community at large.
• Established a Core Team made up of municipal staff and a Citizen Advisory Council,made up of
members from community organizations and committees representing the diversity of
Lexington's municipal workforce and population.The Core Team of approximately 20 members
reported to the Deputy Town Manager and advised our consultants throughout the engagement.
• Created a centralized resource page on the Town website for links to all equity-related resources,
discussion,and learning opportunities:LexingtonMA.gov/DEI
• Joined both the Government Alliance on Race and Equity(GARE)and the National League of Cities
(NLC)in order to take advantage of their collective Racial Equity resources.
• Applied for the Metropolitan Area Planning Council(MAPC)Racial Equity Municipal Action Plan
(REMAP)Program grant. ,- Commented[KK3]:Should it be noted the Town DID NOT
• Added a standing Racial and Social Equity update item to every regular Select Board meeting get this???
agenda.
• Diversifying the volunteer committees was identified as a High Priority Goal for the Select Board.
The Select Board undertook a review of the recruiting efforts for new members of Boards and
Committees to ensure diversity. ,-- Commented[KK4]:This happened AFTER June 2021,the
report is for July 2020-June 2021
POLICING STATION PROJECT AND POLICING IN LEXINGTON
The Lexington Police Station was built in 1955 and is now too small and in poor condition for providing its
primary services and is overdue for replacement.In 2011 the Town commissioned a study reviewing the
state of the facility and the need for a modern replacement. In 2013E the ad-hoc Townwide Facilities
Master Planning Committee formally recommended advancing replacement of public safety facilities as
the highest priority Municipal facility projects.
In 2016E Town Meeting appropriated funding for a feasibility study to replace the Police Station and in
2018E design funding was appropriated for rebuilding the station at its current location.
n 2020E a national debate on policing emerged in response to George Floyd's murder in Minnesota.With_,,- Deleted:¶
this debate,the Select Board chose to pause further funding and additional design development to allow
the Lexington community to have additional comprehensive conversations about the future of policing.
Jn parallel to the larger public meetings on policing and the review of Police policies by Town Counsel,the_,,- Deleted:¶
Select Board committed to engaging with a cross-section of cultural,civic,and community organizations
to better understand local perspectives on policing and, in particular,on plans for replacing the police
station. In March 2021 the Select Board tasked two members of the Board, Mr.Pato and Mr. Lucente,
with gathering community feedback on the Police Station project and policing in Lexington. From mid-
March through the end of June 2021 Mr.Pato and Mr.Lucente conducted focused small group discussions
(no more than six participants).
The following questions were posed to all participants:
• If your group has taken part in [the Town Counsel and Carmen Ortiz]outreach efforts,how well
this outreach is working—and working with your community in particular.
• What has your experience or that of members of your community been in their interactions with
the police department?
• Do you have concerns about the current police department operations that might impact how we
would build a new police station?
• Any other thoughts you might want to share about policing in Lexington?
They received a wide range of responses and suggestions from the community on both proceeding with
the Police Station construction project and policing in Lexington.Overall,33 groups were contacted,22
engaged in the informal but structured dialog, including 2 Town committees, the Commission on
Disabilities and the Human Rights Committee. In addition to meetings with the affinity groups, any
individuals wishing to communicate in private were given the opportunity to meet with the two members
of the Board or share feedback via email. Overall,an additional 8 individual meetings were held with
residents and 34 substantive e-mail submissions from residents with feedback to consider.To elicit honest
and candid feedback,all participants were informed that their individual comments would not be made
public and that any specific interactions described would be generalized to avoid identification.
A final 2 part report on Community Feedback on Police Station Project and Policing in Lexington will be
presented by Mr.Pato and Mr.Lucente to the entire Select Board and community in the Summer and Fall
of 2021.