HomeMy WebLinkAbout2021-09-13 SB Packet - Released SELECT BOARD MEETING
Monday, S eptember 13, 2021
Conducted by Remote Participation*
6:30 PM
AGENDA
EXECUTIVE SESSION
1. Exemption 3: Discuss Strategy with Respect to Litigation 6:30pm
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 2 minutes fo r c o mment. Memb ers o f the B o ard will neither c o mment no r res p o nd, o ther than to
ask questions of clarif'ication. Speakers are encouraged to notify the Select Board's Office at 781-698-
45 80 if they wis h to s p eak during pub lic c o mment to as s is t the C hair in managing meeting times.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
TOWN MANAGER REPORT
CONSENT AGENDA
1. Water and S ewer C ommitments and Adjustments
2. Approve One-Day Liquor Licenses
3. vote to Update Select Board Policies and Committee Charges to Reflect Select
Board Name Change
4. Approve S elect Board Meeting Minutes
5. Approve Amendment to F leet Electrification P olicy
6. S elect Bo ard C ommittee Appo intment& Res ignation
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Public Hearing:Noise BylaW Special P ermit-Night Work for Lining S ewer 7:10pm
S ervic es Within the Limits o f the C enter S treets c ap e P ro ject
2. Review and Approve O ld Res ervo ir B athhous e Renovations 7:25pm
3. Update on MIT Lincoln Lab Expansion Project-(Postponed to a future agenda) 7:40pm
4. R eview and Ap p ro ve S unwealth P o wer L etter R egard ing Virtual Event fo r 7:5 Sp m
C ommunity S olar
5. Update on Stormwater Enterprise Fund B:OOpm
6. Approve Affordable Housing Trust Committee Charge 8:30pm
7. Ac c ept and S ign C ons ervation Restriction- 181, 191 & 201 S pring S treet 8:40pm
8. Approve and S ign P ro c lamation- S uic ide P revention Month 8:45pm
9. Special Town Meeting 2021-1 B:SOpm
• C all for S p ec ial Town Meeting 2021-1
• Approve Letter from Town Moderator for Inclusion in Special Town Meeting
2021-1 Warrant
• R eview Draft Artic le lis t for S p ec ial To wn Meeting 2021-1
10. Review Tourism Committee Request for Alternative Benches -Battle Green Master 9:15pm
P lan
11. Review and Approve S elect Board Goal S etting C ontract 9:25pm
12. Hosmer House Request for Proposal Approval 9:35pm
ADJOURN
1. Anticipated Adjournment 9:40pm
*An Act Extending C ertain C O VID-19 Measures: http s://www.mas s.gov/s ervic e-details/up dated-
guidance-on-holding-meetings-pursuant-to-the-act-extending-certain-c ovid-l9-measures
Membe�s of the public can view the meeting webina�f�om thei�compute�o�tablet by
clicking on the following link at the time of the meeting:
https://us06web.zoom.us/j/96450789860?ptivd=ekvoYXVEYWIIQURPTO1nTWhjcOSYUT09
iP ho ne o ne-tap:
+13126266799„96450789860# or+19294362866„96450789860#
Telephone:+1 312 626 6799 or+1 929 436 2866 or+1 301 715 8592 or+1 346 248 7799 or+1 669
900 6833 or+1 253 215 8782
Webinar ID:964 5078 9860
Passcode: 365773
The next scheduled work session of the Select Board will be held on Monday, September 20, 2021
at 7:OOp m via remo te p artic ip atio n.
The next regularly scheduled meeting of the S elect Board will be held on Monday, S eptember 27,
2 021 at 7:OOp m via remo te p artic ip atio n.
Hearing Assistance Devices Available on Request ��
All agenda time and the o�de�of items are app�ximate and � � �,�,,,
subject to change. Recarded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Member Concerns and Liaison Reports
PRESENTER: ITEM
NUMBER:
S elect Board Members
LR.1
S UMMARY:
Please see the attached Select Board Member Concerns and Liaison Reports for the September 13, 2021
meeting. Und er this item, S elec t B o ard M emb ers c an als o c o mment o n any ad d itio nal p o ints and c o nc erns.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021
ATTACHMENTS:
Description Type
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Select Board Concerns and Liaison Reports—September 13, 2021
Joe Pato:
Sustainable lexington Committee
• The committee is working with the Sustainability Director to prepare a proposed warrant article
for Spring 2022 Town Meeting to implement a Building Energy Use Disclosure Ordinance
(BEUDO).The committee sent a memo to Select Board members on August 24 and that memo is
included as an attachment to this item.
Suzie Barry:
Cary Library Trustees Executive Board met on Thursday,September 9, 2021 via Zoom
• The Executive Board received a brief update on the work of the Stone Building Reuse Committee
from Jeff Howry the Chair of the Committee.This topic will be on the Library Trustees Full Board
meeting agenda on October 20th for discussion.
• As of 9/7/21 the Library is back to 68 hours of operation per week(pre-COVID hours) including
Sundays.
• Nearly 30%of the Library Staff has been hired this fall.This is to replace staff that has left as well
as to fully staff the increase in operational hours.
• Also as of 9/7/21 the new Cary Library Website has launched. It is bright and fresh and
compliant with accessibility needs for ease of use and readability.
• The E-Board voted to keep meeting rooms off line thru December 2021.
• The new sign in front of the Library should be installed in the next 2 weeks.
• The brass railing on the handicap ramp in the front of the building has a significant piece missing
and is a safety hazard. It is on the Department of Public Facilities radar for repair but no time
line has been communicated as to when that might occur yet.The Commission on Disabilities is
aware of this issue as well.
• The E-Board voted to designate the second Monday in October as Indigenous People's Day on
the Library Calendar. The E-Board also wanted to express their frustration that a larger
conversation regarding this possible name change on the overall Town Calendar has not taken
place. As a point of reference, it was noted that the School Committee changed the name in the
School calendar quite some time ago.
Dou� Lucente:
Tourism Committee
• Carolyn Kosnoff attended the 9-9-2021 meeting and discussed ARPA funding and how some
funding may or may not be applicable to Tourism. Committee discussed goals and priorities for
the upcoming fiscal year.Visitors Center Ribbon Cutting will be held on October 7th.
Lexington Housing Assistance Board(LexHA6)
• Looking at late September to go back to the neighborhood for feedback on the Vine St project
so that the project can move ahead to the architectural planning phase. Looking to apply by
November 1st for CPA funding for planning documents for the Vine St project. Looking at adding
solar panels to some of the LexHA6 properties. LexHA6 is working on developing a 10-year plan
for property repairs.
Lexington Center Committee
• Committee received an update from DPW Engineering on the Center Streetscape Project.
Engineering staff noted that the determining the "next" areas to be worked on are dependent
on sourcing difficult to acquire materials.
• Committee will have 2 openings for new members due to resignations.
• Update from Economic Development Staff: Grain Mill Alley Bike Node is pending and the
installation is targeted for Summer 2022.
• Committee reviewed and discussed a potential bus shelter request in front of Emery Park from
the TAC.
Small Cell Wireless Review
• Mr. Sandeen and I are continuing to work with the Town Manager on the review of the Town's
Small Cell Wireless Policy.We hope to be able to have something to review by the beginning of
October.
Mark Sandeen:
Lexington Human Rights Committee
• The Human Rights Committee now has a new Chair,Tanya Gisolfi-McCready.The committee
expressed their gratitude to Fuang-Ying Huang for her many years of service, as her membership
on the committee comes to an end this month.The Town Manager has appointed Lt.
Christopher Barry to the committee.
Noise Advisory Committee
• The Noise Advisory Committee have completed their public outreach sessions at the request of
the Select Board and are now planning to recommend to the Select Board that a warrant article
be brought to fall town meeting on the use of electric leaf blowers.
Comprehensive Plan Advisory Committee
• The Comprehensive Plan Advisory Committee will be holding a public forum on housing in
Lexington on September 21, 2021 at 7:OOpm.Town staff have created a website to provide
information to the community on the Comprehensive Plan process. LexingtonNext.org
Permanent Building Committee(PBC)
• The Permanent Building Committee (PBC) reviewed some design change options proposed by
the Police HQ design team.The proposed changes were based on the design team's review of
the report on the community conversation on policing conducted by the Select Board.The
design team had previously reviewed these proposed design options with the Chief of Police and
other Lexington police officers.The design team plans to incorporate the Police, PBC and public
feedback received on these proposals and then bring some design options to the Select Board
for review.
• There are currently two openings on the Permanent Building Committee. One member
expressed their desire that the diversity of committee membership be considered when
appointing new members.
Date: August 24, 2021
From: The Sustainable Lexington Committee
To: Select Board members
Lexington Town Manager
cc: Stella Carr,Sustainability Director
Re: Consideration of a warrant article for Spring 2022 Town Meeting: Building Energy Use Disclosure
Ordinance (BEUDO)
The Sustainable Lexington Committee (SLC) and the Sustainability Director are working with several
Lexington residents to prepare a warrant article for Spring 2022 Town Meeting to initiate a Town BEUDO
that would require owners of large commercial and residential buildings in Lexington to disclose their
energy and water use on an annual basis.The ordinance would also include Town-owned buildings. We
plan to have the proposed warrant article to the Select Board by December 2021 so that it can be
considered for Spring 2022 Town Meeting.
The Town's "Getting to Net Zero Emissions Roadmap and Recommendations" report (August 21, 2018)
identifies that establishing a BEUDO as a "foundational recommendation"that would provide the Town
with the information it needs to make decisions about how the Town can best promote efforts to
achieve the net zero emissions target. BEUDOs are already established in Boston and Cambridge, and in
communities like South Portland, ME that are of similar size as Lexington.
We are planning to base the warrant article on these existing programs and on requirements being
considered by the Commonwealth (H.3366)1.As part of this effort,we are planning outreach to large
commercial and residential building owners in town and will be keeping Town staff apprised of these
efforts-including Economic Development,the Department of Facilities, and the Building Commissioner.
With this feedback, we will make appropriate adjustments to the proposal and present the results to the
Select Board,Town Manager, and other relevant bodies.We will also assess the level of ongoing
administrative resources needed to maintain the program and explore opportunities to share these
resources with other towns or groups to improve efficiency.
Please let us know if you have questions about this effort.We look forward to presenting the results to
you later this year.
1 i - r i r i i
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Water and S ewer C ommitments and A dj ustments
PRESENTER: ITEM
NUMBER:
Jill Hai, S elect Board Chair
C.1
S UMMARY:
Water& S ewer C ommitments C yc le 9 Billing $ 3 63,3 83.93
Water& S ewer C ommitments July F inals $ 31,842.44
Water& S ewer Adjustments per W S AB 8/5/21 $ (5,269.20)
Water& S ewer Adjus tments p er W S AB 6/10/21 $ (415.74)
SUGGESTED MOTION:
To ap p ro ve the ab o ve Water& S ewer C o mmitments.
To approve the above Water& S ewer Adjustments as recommended by W SAB on June 10, 2021 and August 5,
2021.
Move to approve the consent.
FOLLOW UP:
Treasurer/C ollector
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021
ATTACHMENTS:
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve One-D ay Liquor Lic ens e s
PRESENTER: ITEM
NUMBER:
Jill Hai, S elect Board Chair
C.2
S UMMARY:
S p ectac le Management has requested two O ne-Day Liquor Lic ens es to s erve b eer and wine in the lobby o f
C ary Memorial Building, 1605 Mas s achus etts Avenue, for the purp o s e o f two events on the fo llowing dates:
• Al Di Meola, Friday, S eptember 17, 2021 B:OOpm to 10:30pm
• The Robert Cray Band, Sunday, September 26, 2021 7:OOpm to 10:00pm
T he reque s t(s)have als o b een reviewed b y the P o lic e, F ac ilitie s, F ire and G ro und s D ep artments with no
c onc erns. T he app lic ant has b een working with the Town Manager regarding any C O VID proto cols, testing,
and indoor mask requirements.
SUGGESTED MOTION:
To approve two One-Day Liquor Licenses for Spectacle Management to serve beer and wine in the lobby of
C ary Memorial Building, 1605 Mas s achus etts Avenue, for the purp o s e o f the two events as fo llows:Al Di
Meo la on F riday, S eptemb er 17, 2021 from 8:OOpm to 10:30pm and the Rob ert Cray B and on S unday,
S eptember 26, 2021 from 7:OOpm to l 0:00pm.
Move to approve the consent.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Vote to Update Select Board Policies and Committee Charges to Reflect Select Board Name
Change
PRESENTER: ITEM
NUMBER:
Jill Hai, S elect B o ard C hair
C.3
S UMMARY:
Articles 33, 34, 37 were approved at the 2019 Annual Town Meeting to amend the Town's Bylaws to change all
references to the "B oard of S electmen'• to "S elect B oard" and all references to individual S electmen to "a member
of the S elect B oard"; or act in any other manner in relation thereto. T he Town's Bylaws have been recently
codified with this change.
T he B oard is now being asked to formally vote, for the record, to also have the S elect B oard O ffice update the
S elect B oard P olicies, P rocedures and Committee Charge documents to change references to the "B oard of
S electmen"to "S elect B oard" and references to individual S electmen to "a member of the S elect B oard" as
appropriate. P lease see the following list of S elect B oard P olicies, P rocedures and Regulations that require
updating from the Town website: S elect B oard P olicies, P rocedures and Regulations.
SUGGESTED MOTION:
To have the S elec t B o ard O ffic e S taff up d ate the S elec t B o ard P o lic ies, P ro c edures and C o mmittee C harge
d o c ument to c hange referenc es to the "B o ard o f S elec tmen" to "S elec t B o ard" and referenc es to individual
S electmen to "a member of the S elect Board" as appropriate.
Move to approve the consent.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Select Board Meeting Minutes
PRESENTER: ITEM
NUMBER:
Jill Hai, S elect Board Chair
C.4
S UMMARY:
The S elect Board is being asked to approve the S elect Board meeting minutes of
• June 10, 2020
• June 15, 2020
• July 27, 2020
• June 7, 2021
• Augus t 12, 2021 Jo int B O H and S elec t B o ard Meeting
SUGGESTED MOTION:
To approve and release the S elect Board meeting minutes of:
• June 10, 2020
• June 15, 2020
• July 27, 2020
• June 7, 2021
• Augus t 12, 2021 Jo int B O H and S elec t B o ard Meeting
Move to approve the consent.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021
ATTACHMENTS:
Description Type
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SELECT BOARD MEETING
June 15, 2020
A remote participation meeting of the Lexington Select Board was called to order at 6:01 PM. on
Monday, June 15, 2020 via Zoom remote meeting services. Select Board members Mr. Lucente,
Chair; Mr. Pato; Ms. Barry; Ms. Hai and Mr. Sandeen were present, as well as Mr. Malloy,
Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk.
Mr. Lucente stated that the meeting was being held in accordance with Governor Baker's March
12, 2020 Executive Order suspending certain provisions of the Open Meeting Law to allow
remote participation during Massachusetts' state of emergency due to the outbreak of Covid-19.
Mr. Lucente provided directions to members of the public, watching or listening via the Zoom
application, regarding the procedure for making a public comment.
Mr. Lucente reminded Board members, staff, and members of the public about Lexington's
Standard of Conduct regarding civil discourse during Town Government meetings.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
Ms. Hai:
• The Tourism Committee hopes to have the Visitors Center open with limited capacity by
the mid-July. At the beginning of July, a kiosl�/cart outside the building will be stocked
with orientation information. July is usually the busiest month for the Visitors Center.
• Via Zoom, the Minuteman Advisory Group on Interlocal Coordination (MAGIC)
Legislative Breakfast will take place this Thursday morning, June 18, 2020, at 9:00-10:30
a.m. Representatives for Lexington and surrounding communities will be in attendance.
For those who wish to participate, link to the breakfast is on the MAPC "MAGIC" site.
Mr. Pato:
• The Vision 2020 Committee met Friday, June 12, 2020 to review a panel session that
took place at the beginning of April. The Vision 2020 Committee had not met since then
due to the pandemic. The Committee has drafted a detailed summary and review of
recommendations that arose from the panel discussion which will be presented to the
Select Board, School Committee, and Planning Board.
Also discussed was the next Town-wide survey, which would occur in 11/2 years. It will
require a budget allocation; the Committee also asks the Town Manager to set up a
mechanism for technical assistance so survey responses can be collated.
Mr. Lucente:
• The Fund for Lexington Committee met earlier in the day. Since March, the Fund has
received donations of$37,000 from Lexington residents to be used for Covid-l9-related
issues.
Ms. Barry:
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• The Youth Commission is hoping to host a drive-in movie event at the Community
Center this summer.
• The striping has begun on the Track at the Center Recreation Complex. No firm date for
reopening has been determined.
• The gazebo in Hastings Park is being illuminated with blue and gold lighting for the
whole month of June to recognize this year's graduating classes. The Cary Memorial
Building and the Cary Library will also be lit in blue and gold during the last weekend in
June.
• Ms. Barry asked that a potential fall debt exclusion vote for Police Station construction
be put on the next Select Board agenda.
Mr. S andeen:
• The Transportation Advisory Committee said their public information sessions
previously scheduled for June 23, 2020 will have to be postponed for at least a week.
• The Communications Advisory Committee is finalizing the LexMedia contract. The
contract will come before the Select Board prior to ratification by July l, 2020.
• Tonight, the Board of Health will discuss business and restaurant reopening plans that
were presented to the Select Board at the June 10, 2020 meeting.
• The Permanent Building Committee will meet Thursday, June 18, 2020 to consider and
hopefully finalize some of the design proposals for the Police Station.
TOWN MANAGER REPORT
In response to a question by Ms. Barry, Mr. Malloy reported that interview dates and questions
for Town Counsel candidates are being finalized. Mr. Malloy asked Select Board members to
submit specific questions to his office for inclusion in the interview script. A tentative date to
begin interviews is Tuesday, June 23. 2020.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Covid-19 Update Discuss strategies,Implementation, and Community Response
Actions Related to Covid-19 Guidelines and Directives
As of today, there are 318 confirmed cases in Town (cumulative). Increases in new cases in
Lexington and state-wide numbers have been dropping significantly since the peak in May.
All Town Departments are beginning to return to work with partial staff numbers. Staff will
work 25% of the time in the Town offices and remotely 75% of the time during this first phase.
Town offices will not yet open to the public. The Library and Community Center are reviewing
reopening plans. The DPW and DPF both returned to full schedule on June 1, 2020. The Return
to Work Task Force is completing its review and has begun presenting the plan to the unions; the
Town has met with unions that had questions about the plan. The Town has engaged an
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Industrial Hygienist to review plans and facilities and to make further recommendations. The
regular, Wednesday 8 a.m. conference calls with the Senior Management Team and Health
Officials will continue to review local case numbers and to discuss actions and issues/concerns.
Staff hope to begin working with restaurants in the coming week after the Board of Health
approves the reopening plan.
Ms. Hai said citizens should be given a sense of when Town buildings will re-open for business.
They also should be made aware that even though Town buildings remain closed, staff are still
available to assist.
Mr. Sandeen mentioned that health experts are finding that the primary mode of transmission for
COVID-19 is via aerosols. He asked if CARES Act funds are available to help the Town cover
costs of expenses such as upgrading ventilation systems and air filter replacements. He would
like to consider how to make more room for pedestrians on the sidewalks in the Center so that
social distancing is easier.
2. Award Sale of Bond and Bond Anticipation Notes
Carolyn Kosnoff, Assistant Town Manager for Finance, presented information about the sale of
bonds and notes. The sale of$20.3M in bonds and $5.85M in notes took place on Wednesday,
June 10, 2020. The purpose of the bond sale was to continue financing the ToWn's large
construction projects, most of which are payed for with excluded debt(Hastings School; Fire
Station; Lexington Children's Place; Visitors Center). The speci�c purpose of the bond
anticipation notes is to keep the Town's cash flow moving through the summer construction
season in preparation for a variety of proj ects (Center track and field construction; Water&
Sewer proj ects; sidewalks; School and Municipal technology purchases.)
There were ten competitive bids on the 15-year bond; the lowest bid was from Janney
Montgomery Scott LLC, who's True Interest Cost(TIC) of 1.315% included a premium of
$2,485,290. This premium was applied to reduce the par value of the issuance on the day of the
sale,which resulted in a net resized issuance of$18,010,000 and net proceeds to the Town of
$20,495,290.
Five bids were submitted for the notes which will come due on February 12, 2021. The bids,
based on a calculation of the net interest cost (NIC), which takes into consideration the amount
of the issue, coupon rates and offering premium, ranged from a high of.907%to a low of.497%.
The low bidder was Piper Sandler& Co., who's NIC of.497% included a premium of$46,262.
Members of the Select Board whole-heartedly endorsed the results of the sales and praised the
Town's financial managers. Mr. Sandeen asked how much the more-favorable-than-expected
rates will save.
Ms. Kosnoff reported that a coupon rate of 4%was used in the modeling so a rate of 1.315%will
save millions over the life of the loan. However, the next year's budget will be substantially the
same as before the lower rate was known because borrowing for the Visitors Center shifted from
a short-term note to a 15-year bond ahead of schedule, thus eliminating some budget flexibility
and accelerating the impact of interest payments by one year.
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Upon a motion duly made and seconded and by roll call vote, the Select Board voted 5-0 that the
sale of the $18,010,000 General Obligation Municipal Purpose Loan of 2020 Bonds of the Town
dated June 25, 2020 (the "Bonds")to Janney Montgomery Scott LLC at the price of
$20,328,114.3 8 and accrued interest is hereby approved and confirmed. The Bonds shall be
payable on June 15 of the years and in the principal amounts and bear interest at the respective
rates, as follows:
- Interest - - Interest Rate
Year Amount Rate year Amount
2021 $1,215,000 4.00% 2029 $1,200,000 4.00%
2022 1,215,000 4.00 2030 1,200,000 4.00
2023 1,205,000 4.00 2031 1,195,000 3.00
2024 1,200,000 4.00 2032 1,195,000 3.00
2025 1,200,000 4.00 203 3 1,195,000 2.00
2026 1,200,000 4.00 2034 1,195,000 2.00
2027 1,200,000 4.00 203 5 1,195,000 2.00
2028 1,200,000 4.00
And further: to approve the sale of$5,856,000 General Obligation Bond Anticipation Notes of
the Town dated June 25, 2020 and payable February 12, 2021 (the "Notes") to Piper Sandler&
Co., at par and accrued interest,plus a premium of$46,262.40.
And further: that in connection with the marketing and sale of the Bonds,the preparation and
distribution of a Notice of Sale and Preliminary Official Statement dated June 3, 2020 and a final
Official Statement dated June 10, 2020 (the "Official Statement"), each in such form as may be
approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted.
And further: that in connection with the marketing and sale of the Notes, the preparation and
distribution of a Notice of Sale and Preliminary Official Statement dated June 3, 2020 and a final
Official Statement dated June 10, 2020, each in such form as may be approved by the Town
Treasurer, be and hereby are ratified, confirmed, approved and adopted.
And further: that the Bonds shall be subj ect to redemption, at the option of the Town, upon such
terms and conditions as are set forth in the Official Statement.
And further: that any certificates or documents relating to the Bonds (collectively, the
"Documents"), may be executed in several counterparts, each of which shall be regarded as an
original and all of which shall constitute one and the same document; delivery of an executed
counterpart of a signature page to a Document by electronic mail in a".pdf' �le or by other
electronic transmission shall be as effective as delivery of a manually executed counterpart
signature page to such Document; and electronic signatures on any of the Documents shall be
deemed original signatures for the purposes of the Documents and all matters relating thereto,
having the same legal effect as original signatures.
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And further: that the Town Treasurer and the Select Board be, and hereby are, authorized to
execute and deliver continuing and significant events disclosure undertakings in compliance with
SEC Rule 15 c2-12 in such forms as may be approved by bond counsel to the Town, which
undertakings shall be incorporated by reference in the Bonds and Notes, as applicable, for the
benefit of the holders of the Bonds and Notes from time to time.
And further: that we authorize and direct the Town Treasurer to establish post issuance federal
tax compliance procedures and continuing disclosure procedures in such forms as the Town
Treasurer and bond counsel deem sufficient, or if such procedures are currently in place,to
review and update said procedures, in order to monitor and maintain the tax-exempt status of the
Bonds and Notes and to comply with relevant securities laws.
And further: that each member of the Select Board, the Town Clerk and the Town Treasurer be
and hereby are, authorized to take any and all such actions, and execute and deliver such
certificates, receipts or other documents as may be determined by them, or any of them, to be
necessary or convenient to carry into effect the provisions of the foregoing votes.
Copies of the bond and note documents will be available in the Select Board office for members
to sign,by Thursday at the latest, so that they can be returned to Bond Counsel by the end of the
Week. In order for the contracts to be valid, at least three members of the Board must sign them.
3. Discuss Fiscal Year 2020 and Fiscal Year 2021 Financial Status
Carolyn Kosnoff, Assistant Town Manager for Finance; and Jennifer Hewitt, Budget Officer;
made the presentation.
Ms. Kosnoff referred to the memo, also distributed to Town Meeting which outlines the Town's
financial situation due to impacts from Covid-19. One of the maj or financial concerns is
Revenue loss but Ms. Kosnoff noted no extraordinary expenses due to the pandemic. In fact,
there have been fewer expenses because of the shutdown period.
Revenue loss includes significantly lower Local Receipts, such as from meals taxes and
hotel/motel taxes. Building permits remain strong and 99% of anticipated property taxes for the
quarter have been received. State Aid is uncertain; if it comes in on target, FY2020 Revenue
proj ections could still be solid.
FY2021 is a different story, however. Proj ections include diminished Local Receipts; a 1% loss
in Tax Levy Revenue; and substantially reduced expectations from State Aid, including Chapter
70 school aid. A conservative total lost Revenue proj ection is $6.89M. Ms. Kosnoff said it could
be lower but until State Aid is known, the Town should not make any drastic decisions. There
are a number of actions that could be taken to bridge the Revenue gap.
Ms. Kosnoff has asked Town Departments to curb non-essential spending for FY 2020 and
FY202. Program Improvement Requests (PIRs) for the next budget cycle will be discouraged.
Some Capital projects that are not time-sensitive will be postponed.
Ms. Barry asked Ms. Kosnoff to comment on the impact these financial challenges will have on
the School budget. Ms. Kosnoff said she has no current information about the School budget but
she noted that the Town has been allocated just under$3M in CARES Act funding from the
5
State to address expenses in surplus of appropriation. At this juncture, these funds cannot be used
to cover Revenue losses. Current proj ections are that Lexington will not have $3M in Covid-l9-
related School expenses but Ms. Kosnoff said restrictions for re-opening schools in the fall are
stringent and could therefore cause these funds to be expended.
Mr. Malloy said Municipal and School administrations have been meeting together to develop
these financial memos. The Schools have indicated they are starting to grapple with what the
new budget will look like; by the next iteration of the memo, there will be a better sense of what
the future holds.
Ms. Hai asked when a�nancial Summit should be scheduled to discuss the particulars with
everyone at the same table. Ms. Kosnoff said before a Summit is scheduled most likely in early
September she intends to provide an update to the current memo, probably at the end of June
2020 beginning of FY2021. One of the most crucial pieces of information is the State budget.
Mr. Pato suggested that the Town have a policy summit, sometime during the summer, to discuss
how to handle the economic impacts of Covid on Lexington's residents and commercial partners.
4. Discuss Creating a 20 mph Safety Zone in the Area of Lexington Center
Mr. Malloy, Town Manager; and Sheila Page, Assistant Planning Director, reported that the
Traffic Safety Group (TSG) has developed this proposal with Town Engineering in advance
submitting the speed changes to the Massachusetts Department of Transportation(MassDOT).
This is the second draft to come before the Select Board. Additional input is requested.
The proposal:
The Safety Zone would encompass these areas:
Massachusetts Avenue From Harrington Road to Woburn Street 20 MPH Safety Zone
Bedford Street From Harrington Road to Massachusetts Avenue 20 MPH Safety Zone
Hancock Street From Bikeway Crossing to Bedford Street 20 MPH Safety Zone
Meriam Street From Bikeway Crossing to Massachusetts Avenue 20 MPH Safety Zone
Waltham Street From Massachusetts Avenue to Vinebrook Road 20 MPH Safety Zone
Woburn Street From Hayes Lane to Massachusetts Avenue 20 MPH Safety Zone
Ms. Barry asked why Grant Street and Fletcher Avenue are not included. Ms. Page said the TSG
discussed the parameters at length and tried to be judicious. Ultimately, it did not include these
two streets because they have less traf�c and fewer pedestrians, unlike the other, more
commercial streets in the proposal.
Ms. Barry asked what the effective date would be and how the change would be communicated
to the larger community. Ms. Page said that effective date Would be when the proposal was
signed by the Select Board. Paperwork must be submitted to MassDOT but there is no State
approval process. Mr. Malloy approved of following the same communication procedures used
when the town-wide speed limit was lowered to 25 mph.
Mr. Sandeen asked if Harrington Road could be included in the 20 mph zone. Ms. Page
answered that if the Board prefers, it can be.
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Mr. Sandeen asked if the primary goal for the lowered limit Was safety. Ms. Page said safety is
the primary purpose; statistically, more pedestrians are hit by vehicles when speed limits are
higher. Additionally, in a previous parking study, it was shown that people viewed crossing
Massachusetts Avenue as a factor when choosing where to park. Mr. Sandeen asked what data
we have from other towns on the effectiveness of reducing speed limits to 20 mph. Ms. Page said
that MassDOT does not yet have data on whether lowering the speed limit to 20 mph achieves
safety goals.
Ms. Hai noted that the Center Committee was unaware that this question was coming before the
Select Board tonight. Ms. Hai said she would prefer the lower speed zone to end at the Slocum
Road crosswalk, or at Hunt Road, rather than as proposed, right at the busy Woburn Street
intersection. She noted that, to discourage speeding, end of zone signage should clarify that the
limit changes from 20 mph to 25 mph.
Mr. Pato agreed that ending the zone at Slocum Road is better. He agreed that Harrington Road
should be included. He added that drivers coming onto Massachusetts Avenue from Clarke Street
and Fletcher Avenue should be alerted they are entering a 20 mph zone.
Mr. Lucente suggested the Center Streetscape proj ect would provide a good opportunity to make
the speed limit change, rather than going ahead with it now. The Center Streetscape proj ect is
also intended to improve safety and the effects of making those changes have not yet been
evaluated.
David Kanter, 48 Fifer Lane, asked why there is a need for an"end 20 mph zone" sign if a 25
mph sign would suffice. Ms. Page said beginning and end speed zone signs are required and
signs for the town-wide 25 mph limit are posted only at the town borders, not throughout town.
The Board postponed a vote on the motion to wait for feedback from the Center Committee.
Members concurred, however, that the Board should move ahead once the feedback was
obtained. Members also concurred that the eastern end of the safety zone should extend past
Woburn Street to Slocum Road.
5. Approve Amendment to the Regional Housing Services Office Agreement
Mr. Malloy said the amendment is intended to provide a 90-day extension to the current
agreement to provide more time to discuss potential changes to the next 3-year contract with the
RHSO with participating members.
Upon a motion duly made and seconded and by roll call, the Select Board voted 5-0 to approve
the agreement between the Town of Lexington and the Regional Housing Services Office for 90
days as attached.
6. Review Determination of Tree Hearing 497 Concord Avenue
Chris Filadoro, Superintendent of Public Grounds/Tree Warden; and Dave Pinsonnault, Director
of Public Works were present for the item.
Mr. Filadoro said hearings have been held to determine whether to remove or retain a 42" oak
near a proposed emergency access driveway to the Cotting SchooL Meetings were held at the
site. Participants included representatives from the School, the architect for the Cotting School
proj ect, members of the Tree Committee, and ToWn staff. An arborist was consulted to find a
7
Way to save the tree by protecting the root system. However, site lines from the driveway
entering the roadway would not meet the American Association of State Highway and
Transportation Officials (AASHTO) safety standard. No consensus has been reached on what to
do.
Mr. Lucente said he received a lot of feedback on this issue right before the meeting and he is not
yet sure how to move forward.
Mr. Sandeen, who participated in the tree meetings as the Select Board's liaison, reported that
the situation is still evolving. Recently one of the abutters offered to provide an easement so the
driveway can be relocated and the tree could be saved, while still preserving Fire access to the
site and at no additional cost to the school. Mr. Sandeen believes action should be delayed
pending further developments.
Ms. Hai said she is not ready to make a decision given the recent information and lack of clarity.
Ms. Barry noted that the Cotting School's letter to the Select Board states that the school has
received no direct contact from the abutter. Ms. Barry agreed that she is not ready to decide the
fate of the tree.
Mr. Pato concurred and asked what the site line standard is for a driveway versus a roadway. He
would like to save the tree if possible and asked the parties to come together to reach a
conclusion.
Mr. Lucente said another layer of confusion is the dollar amount of the tree removal mitigation.
He asked for a summary of the Planning Board meeting at which the tree was discussed.
Mr. Sandeen reported that at the meeting, the Cotting School made a presentation, the proponent
withdrew its proposal, and no action was taken. Some Planning Board members expressed a
desire to save the tree.
Charles Hornig, Planning Board Vice Chair, said the reason for the meeting was because the
Cotting School wanted to make a slight change in the approved driveway. The school did not
propose that the tree could be saved if the driveway stayed where it was originally located or
moved. The revised plan would save some maples trees on the west side of the driveway but
Planning Board members were more interested in saving the older, bigger oak.
Gerry Paul, Tree Committee Chair, reported per discussion with Town Counsel, that the full
value of the oak cannot be recovered through mitigation but the $39,850 recommended by Mr.
Pinsonnault is acceptable. Mr. Paul said if the amount can be agreed upon, the remaining
question is whether the oak can be salvaged. Mr. Paul said the AASHTO standard treats
driveway and roadway sightlines differently, if treating them the same is not possible under the
circumstances. Mr. Paul recommended that the tree not be removed at this time and that the
matter return to the Planning Board for further consideration. The Tree Committee believes if
care is taken, the oak's deep taproot will support survival even if the surrounding ground is
disturbed.
Megan Buczynski, Principal,P.E., Civil Engineer at Activitas, said the problem is the 141/2-foot
setback required for the driveway. Given the speed limit on the street (3 5 mph), a longer
sightline is needed. Even if the street were to have a school zone speed limit(20 mph), the
sightline distance is not adequate. Even if the easement is granted by the abutter, the few
8
additional feet it would not be enough. The School is willing to agree to the proposed mitigation
amount and will replace removed maple trees with a better species. Ms. Buczynski trusts the
opinion of the Cotting School's traffic engineer and does not want to propose an alternative that
is unsafe.
Mr. Filadoro confirmed that the easement offers only a couple of feet. He pointed out that if the
driveway was shifted, 5 or 6 other trees would have come down.
Mr. Lucente noted the outpouring of neighborhood feeling about saving the oak. He thanked the
Cotting School for its patience and partnership in trying to sort out the issue. With so much new
information and lack of resolution on some of the points the Board opted to postpone a vote.
Gloria Bloom, 17 Loring Road, reported that sightlines from an existing Cotting School
driveway already offer poor visibility. Since the school cites safety in the matter of the oak, she
hopes it will remedy existing safety issues as well. Ms. Bloom said AASHTO guidelines are
forgiving and can also be waived. An 80-year-old oak will take a long time to replace.
Sharon Cerny, 1 Barberry Road, noted that a lower-than-standard sightline already exists
between the existing Cotting School driveway and Barberry Road. She reported that AASHTO
guidelines allow waivers when ideals cannot be met. In an informal survey of Concord Avenue
from Spring Street to the Belmont line, there are many examples. The average setback in this
stretch of road was 9 1/2 feet. The oak tree driveway would have a 12 foot setback.
Brigit Irish, COO of Cotting School, said the school has spent a lot of time and effort dealing
with this matter. The school engaged consultants to come up with a solution but so far nothing
has addressed concerns. Ms. Irish stated it, originally, it was the Planning Board that requested
the tree be removed to provide an emergency vehicle access way. She said the school would
provide whatever additional information is needed for the Board to make a decision.
Ms. Hai asked whether locating a driveway so close to the tree would result in a slow death. If
the tree was lost in this manner, the mitigation funds would also be lost. Mr. Filadoro will
contact the arborist about this.
The item was tabled until the June 29, 2020 Select Board meeting.
Mr. Lucente called a brief recess at 7:51 pm. The meeting was reconvened at 7:57 p.m.
7. Hosmer House Request for Proposal
Mr. Malloy presented information about the proposed sale and removal of the Hosmer House.
The RFP has been vetted by the working group which included members from the Select Board,
Dept of Public Facilities, Historic District Commission, Housing Partnership Board, CPC,
Historic Commission and LexHab.
The RFP due dates have not been filled in yet. Liz Mancini, Purchasing Director will insert those
once the Preservation Restriction language has been added by Town Counsel. There are statutory
minimums for advertising in the Central Register.
The deed restriction has been revised to a preservation restriction since the house is being sold as
personal property and not as real estate. This will require state approval, but Town Counsel has
advised that the RFP can go out to bid and the preservation restriction can be sought
concurrently. The Town reserves the right to rej ect any and all bids. The matter this will come
9
back before the Select Board for final consideration. A Plan B discussion will take place to
decide what to do if there are no bidders.
Ms. Hai believes if more than one bidder comes forward, the Town will need to arrange for more
than one tour of the house, due to the confined interior spaces.
Avram Baskin, 43 Carville Avenue,hopes that someone will come forward to buy the house but,
barring that, the Town should not preserve it.
Upon a motion duly made and seconded and by roll call, the Select Board voted 5-0 to approve
the RFP for the sale and moving of the Hosmer House and further to authorize the Town
Manager to advertise the sale, subj ect to Town Counsel providing a preservation restriction for
historic preservation.
8. Discuss Next Steps for Social and Racial Equity Initiatives
Ms. Barry stated that she will participate in this item as long as the Police Department is not
being discussed. In the event they are discussed, she will recuse herself because her husband
works for the Town as a Police Officer.
M. Malloy reported that, since the last meeting, he has not been able to move forward with plans
to identify a facilitator that would convene a community conversation. He continues to work on
that and other action items, such as having a policy and bylaw audit done by a third party and
forming a task force.
He has had time to meet with the Police Chief and reps from the two Police unions to discuss the
ongoing national debate on the use of excessive force. Mr. Malloy noted that Lexington's police
department has no history of using excessive force and he reported that the Police Department
wants to be part of the community discussion. The Police Department believes they have a
mutually supportive relationship with the community.
Ms. Malloy read in full a statement from the Police Officers Union, saying his office had
received a similar letter from the Police Supervisors Union.
Mr. Malloy said he hopes to advance the issue on all fronts by the June 29, 2020 Board meeting.
Mr. Sandeen said the Board should discuss scope and whether we are considering holding one
conversation or multiple conversations. For example: should the initiative include, as some
residents have asked, investigation into Police policies? Racial justice? The proposed Police
firing range? What experts need to be brought in to speak? He believes decisions should be made
on data.
Mr. Lucente said he is thinking in terms of multiple conversations, not just one larger
conversation.
Ms. Hai recommended the Racial Equity And Leadership (REAL) program from the National
League of Cities that addresses many subj ects inherent in the larger issue. Arlington participates
in the program. She believes the Board should tall�about adding a Diversity Equity and Inclusion
(DEI) officer and she wants there to be a review of Town policies.
Mr. Pato noted that one of the Select Board's long-term goals has been ensuring that Lexington
is welcoming to all. A DEI officer might help focus the steps to be taken to achieve the goal.
10
Ms. Barry agrees that the conversation should have multiple parts and should be facilitated. She
hopes that a target date for the first conversation can be chosen. The issue needs to be worked on
every day, not briefly dealt with. She would like a mission statement developed and asked that
the item of Discuss Next Steps fo�Social and Racial Equity Initiatives be on the agenda at every
Select Board meeting, at least for a check-in if not for a lengthy update meeting.
Mr. Malloy said he would work on a draft of what the different components of a conversation
would be. He will report his progress at the next meeting.
Mona Roy, Chair of the Human Rights Committee; and Tanya Gisolfi, Vice Chair, hope that
Lexington will j oin the League of Cities REAL program. Although the matter began as a police
issue, there are other areas of equity that should be discussed. Ms. Roy supports many of the
ideas put forward by the Select Board but would like to understand the purpose of a task force,
saying the HRC stands ready to help. Ms. Gisolfi said facilitation of community conversations is
crucial; the facilitator should be someone other than a Lexington resident.
Avram Baskin, 43 Carville Avenue, agreed that data is important but based on comments he has
received from other Town Meeting Members, he believes data alone will not be enough to
resolve the issues. He would like to find a way to get the Police letters out to the public, and
similarly the letters from Lexington clergy that are circulating among subsets of the community.
Police Chief Mark Corr said he is very proud of his police staff and emphasized that the Police
want to be part of a full-scope,transparent conversation that includes helping people understand
what the Police do.
Steve Kaufman, Precinct 5 Town Meeting Member, said he has received concerned comments
from constituents about Police defunding. Even though Lexington police may not be culpable,
he believes people need a place to voice their dissatisfaction about these issues. He endorses the
concept of having a community meeting at which a vision for policing in Lexington can be
developed. He believes that standards should support the vision and that people first have to
agree on the vision. He believes there should be clear consequences for Police who deviate from
community standards.
Sean Osborne, former Chair of the Human Rights Committee, thanked the Board for signing the
Racial Equity Pledge. He is concerned that the local and national discussions on these issues
always seem to start with a defense of the Police. Starting with a defensive stance silences those
who dissent, even before the conversation begins. Mr. Osborne emphasized that the Police work
for the community and the community should establish what it wants from a Police department.
He believes a"future of policing"task force is needed, similar to a Vision 2020 Committee. He
agrees with the concept of hiring a DEI officer but thinks of it as a Diversity Officer that would
focus on diversity hiring and on providing services for diverse populations. He likes the idea of
re-convening the Police Policy Review Task Force.
Bridger McGaw, Precinct 6 ToWn Meeting Member, approves of drawing on outside expertise to
solve identified community problems. Actionable results should come out of these multiple
conversations.
Mr. Lucente said this is a top priority and an ongoing Select Board goal.
9. Review Request for Car Parade Lexington Goes Purple
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The DPW and Police have reviewed this request and have no objections. Select Board members
supported delegating future such requests to the Chief of Police during the pandemic. Ms.Hai asked
that the Board be informed about parades that have been approved.
Upon a motion duly made and seconded and by roll call, the Select Board vote 5-0 to approve
the request from Lexington Goes Purple to hold a Lexington Goes Purple Car Parade on Thursday,
June 18,as outlined in the request letter dated June 5,2020. It was further approved that such requests
be delegated to the Chief of Police during the state of emergency.
10. Select Board Committee Appointments/Reappointments
Mr. Lucente recused himself for one of the motions as his mother is a nominee for reappointment
to the Town Celebrations Committee. Ms. Hai assumed the role of Chair.
Upon a motion duly made and seconded and by roll call, the Select Board voted 4-0 to reappoint
Sondra Lucente and Lorain Marquis to the Town Celebrations Committee for a term set to expire
on June 30, 2023.
Mr. Lucente resumed the role of Chair.
Upon a motion duly made and seconded and by roll call, the Select Board voted 5-0 to reappoint
Mike Barrett and Hank Manz to the Hanscom Field Advisory Commission for a three-year term
s et to expire on June 3 0, 2 02 3.
Upon a motion duly made and by roll call, the Select Board voted 5-0 to appoint Geetha Padaki
to the Town Celebrations Committee for a term to expire on June 30, 2023
Upon a motion duly made and seconded and by roll call, the Select Board voted 5-0 to reappoint
William "Glen" Bassett, Suzanne Caton, Stephen Cole, Jr., Wei Ding, Mary Hutton, Gresh
Lattimore, Wayne Miller, Rita Pandey, Ashley Rooney, Susan Stering, and Samuel Zales to the
Town Celebrations Subcommittee for a term set to expire on June 30, 2021.
Upon a motion duly made and by roll call, the Select Board voted 5-0 to reappoint Kim
Katzenback as Executive Clerk to the Select Board for a one-year term ending on June 30, 2021.
Upon a motion duly made and by roll call, the Select Board voted 5-0 to reappoint Police Chief
Mark Corr as Keeper of the Lockup for a one-year term ending on June 30, 2021.
The Board discussed the appointment to the Minuteman Regional Vocational Technical School
Committee and whether to defer and, instead, re-open the call for volunteers. Mr. Pato reported a
lack of awareness among members of the Lexington School Committee re: the vacancy and
noted that the position is significant. Although there is only one applicant, Mr. Pato believes
there may be more interest in the position.
After discussion of the particulars, including how the open position had been advertised, Board
members decided move ahead with a vote on appointment.
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Upon a motion duly made and by roll call, the Select Board voted 4-1 to appoint Judith Crocker
as the Lexington representative to the Minuteman Regional Vocational Technical School
Committee for a three-year term to be effective July l, 2020 through June 30, 2023.
11. Discuss Select Board Liaison Assignments
This item was tabled to be taken up at a later date.
12. Approve Fiscal Year 2021 Cost-of-Living Adjustment for Non-Represented Employees
Ms. Barry recused herself as her husband is employed by the Town.
Upon a motion duly made and seconded and by roll call, the Select Board vote 4-0 to approve a 2
percent cost-of-living adj ustment for non-represented employees for fiscal year 2021, effective
July 1, 2020.
Ms. Barry rej oined the meeting.
13. Town Manager Committee Reappointments
Upon a motion duly made and seconded and by roll call, the Select Board voted 5-0 to approve
the Town Manager's re-appointment of Elizabeth Borghesani, Ellen Cameron, Camille Goodwin
and Bonnie Teitleman-Levin to the Council on Aging and Lisah Rhodes to the Recreation
Committee. All nominees' ethics trainings are up to date.
CONSENT AGENDA
1. Water& Sewer Commitments &Adjustments
Upon a motion duly made and seconded and by roll call, the Select Board voted 5-0 to approve
these Water& Sewer Commitments and Adjustments:
Water& Sewer Commitment Section 1 $ 1,975,324.33
Water& Sewer Commitment Section 2 $ 1,943,500.95
Water& Sewer Commitment Section 3 $ 3,839,184.96
Water& Sewer Finals Nov 2019 $ 26,538.22
Water& Sewer Finals Dec 2019 $ 10,168.12
VVater& Sewer Finals Jan 2020 $ 50,707.46
Water& Sewer Finals Feb 2020 $ 28,930.39
Water& Sewer Finals Mar 2020 $ 7,494.06
Water& Sewer Finals Apr 2020 $ 9,992.76
Water& Sewer Finals May 2020 $ 5,108.53
And a Water & Sewer Adjustments per�VSAB 5/21/20 $(5,022.84)
ADJOURN
Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to adj ourn the
meeting at 9:31 p.m.
A true record; Attest:
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Kim Siebert
Recording Secretary
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SELECT BOARD MEETING
Wednesday, June 10, 2020
A remote participation meeting of the Lexington Select Board was called to order at 5:04 PM. on
Wednesday, June 10, 2020 via Zoom remote meeting services. Select Board members Mr.
Lucente, Chair; Mr. Pato; Ms. Barry; Ms. Hai and Mr. Sandeen were present, as well as Mr.
Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive
Clerk.
Mr. Lucente stated that the meeting was being held in accordance with Governor Baker's March
12, 2020 Executive Order suspending certain provisions of the Open Meeting Law to allow
remote participation during Massachusetts' state of emergency due to the outbreak of Covid-19.
Mr. Lucente provided directions to members of the public, watching or listening via the Zoom
application, regarding the procedure for making a public comment.
Mr. Lucente reminded Board members, staff, and members of the public about Lexington's Code
of Conduct regarding civil discourse during Town Government meetings.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
Mr. Pato said he attended a meeting of the Massachusetts Municipal Association Policy
Committee regarding Public Works. A number of items of interest are coming down from the
State level; he will report more fully at a future meeting of the Board.
Ms. Barry:
• The Recreation Committee met on June 2, 2020 and took several votes, the most
significant of which was that the Town Pool will not be open this summer. The Reservoir
(the Res) is also not open due to renovation of the bath houses. Any class or clinic that
would have been held at the pool or the Res has therefore been cancelled. However, the
Recreation Committee will be launching some activities online; residents should remain
alert for announcements on the Town's website and/or social media channels.
• The resurfaced Town track at the Center Recreation Complex may open by the end of
June but finishing/striping Work could cause delays.
Mr. S andeen:
• The Transportation Advisory Committee (TAC) is revising Lexpress routes as required in
order to re-start service. Two public information sessions to solicit public input are
scheduled for June 23, 2020. Once feedback has been received, TAC will ask to present
the revised schedule to Select Board.
• The Noise Committee has received several complaints from residents due to water main
construction on Watertown Street. The neighbors have asked the Committee for more
information about when the new Noise Bylaw will go into effect. Mr. Malloy reported
that once a bylaw passes Town Meeting, the Town Clerk must submit it to the Attorney
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General within 30 days. Once the State approves it, the bylaw becomes official. Mr.
Malloy asked Mr. Sandeen to convey specifics of the noise complaint to him so staff can
follow up.
TOWN MANAGER REPORT
• Mr. Malloy reported that he and Mr. Lucente met to begin the discussion of what actions
the Town might take to address racial inequity and social injustice issues. Mr. Malloy
stated that he does not see any of the same issues in Lexington that are of concern
nationally.
As a starting point, Mr. Malloy proposed that the Town adopt a three-pronged approach:
establish a Town Manager's Task Force that would, with the Police Department, take a
closer look at Police Department practices; hold a facilitated community conversation,
possibly as the Town of Arlington has done with a facilitator from the National
League of Cities' Racial Equity and Leadership program or similar organization; have a
third-party review of Town policies/bylaws/regulations to ensure there are no
discriminatory biases inherent in the codes.
With the assistance of the Police Chief, Mr. Malloy will meet with the two Police unions
to discuss hoW to move forward together in partnership. Mr. Malloy stated that the
Lexington Police Department's expertise is of great value to the community.
Mr. Malloy will continue to pursue the course of action described above and report back
to the Select Board at the next meeting. Mr. Lucente encouraged Select Board members
to contribute additional ideas to be discussed.
Ms. Barry said, after discussing the matter with ToWn Counsel, she will have to step
away from these discussions due to conflict of interest. She read this statement:
"As the Board is aware, my husband works for the Town of Lexington Police
Department. Due to the sensitivity of the issues to be discussed, and to avoid any
appearance of conflict or questions as to whether the Board can impartially address these
issues, I will be recusing myself from this discussion regardless of whether or not there is
a financial interest conflict under the State Ethics Act, Massachusetts General Law
268A."
• Today, the Town issued just over$20M in bonds over a 15-year period. Due to the
competitive bond market and Lexington's Tripe A bond rating, the True Interest Cost rate
(TIC) Lexington received was a very favorable 1.1315%. Mr. Malloy noted that this is
extremely positive for the budget; most interest rate proj ections the Town uses in its
calculations are 3 or 3.5%. The lower TIC will save significant money. The Select Board
expects to sign the bonds at its next meeting, although the mechanics will be somewhat
different due to the virtual format of the meetings.
• A Doodle poll to schedule Town Counsel applicant interviews will be sent out tonight so
Select Board members can fill in their availability.
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ITEMS FOR INDIVIDUAL CONSIDERATION
1. 2020 Annual Town Meeting and Special Town Meeting
Mr. Lucente thanked the Board and staff inembers for making Town Meeting possible in the face
of significant and unusual obstacles. He sees this year's Town Meeting as a particularly proud
moment for Lexington. The other Board members concurred with Mr. Lucente's sentiments. Ms.
Barry noted a lot of business was deferred to the fall and strategic thinking will be important
about how to manage the accumulated workload.
2. Reorganization of the Board
Ms. Katzenback took nominations for Board Chair. Ms. Barry nominated Mr. Lucente for Chair.
As there were no other nominations for Select Board Chair, Ms. Katzenback closed the
nominations.
By roll call vote, the Select Board unanimously voted to approve Mr. Lucente as Select Board
Chair for a second one-year term.
Ms. Katzenback took nominations for Board Vice Chair. Ms. Barry nominated Ms. Hai for Vice
Chair. As there were no other nominations for Select Board Vice Chair, Ms. Katzenback closed
the nominations.
By roll call vote, the Select Board unanimously voted to approve Jill Hai as Select Board Vice
Chair for a second, one-year term.
3. Covid-19 Update Discuss Strategies, Implementation and Community Response Actions
Related to Covid-19 Guidelines and Directives
Mr. Malloy stated that Lexington's total number of Covid-19 cases now stands at 318. All Totivn
departments are preparing for staff to return to Town office buildings with 25% of personnel
working onsite and 75%Working remotely for the remainder of Phase 1. Town buildings will not
immediately be open to the public. The Library and the Community Center are reviewing their
plans; the DPW and Public Facilities departments are both returning to full schedule as of June 1,
2020. The Return to Work task force is completing a review which has been presented to the
unions; meetings have occurred with the two unions that asked the Town to provide
clarifications. An Industrial Hygienist has been engaged to make recommendations for the
buildings and facilities. The Senior Management Team will continue holding Wednesday
morning conference calls at which concerns are discussed. The Economic Development
department has been working with Public Works, Police, Fire, Health, Planning, and the Town
Manager's Office to draft guidelines for businesses and restaurants to re-open in some capacity
Dr. Heiger-Bernays, Chair of the Lexington Board of Health, said that the Board of Health
receives updated Covid-19 data every Wednesday from the State. The report allows the Board to
better make local decisions. The data is also being posted on the Town's Website.
4. Discussion of Reopening Lexington Businesses and Restaurants Town-wide Planning
and Communication
Mr. Malloy said staff in the Economic Development office have been coordinating with
relevant Town departments, local businesses, local restaurants, and the Chamber of Commerce to
review standards in other communities and to develop guidance for possible use of
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sidewalk/outside seating. He asks the Select Board to comment on this guidance prior to
releasing the document.
One suggestion Mr. Malloy received was to name the Town Manager"Deputy Liquor Licensing
Authority" so that re-opening applications can be processed quickly. This would apply
specifically to restaurants with liquor licenses that request outdoor seating approval.
Sandhya Iyer, Economic Development Director; and Casey Haggerty, Economic Development
Coordinator,presented the overview of what the re-opening group proposes, based on the
research conducted and the data collected. Some of the topics discussed included: alcohol take-
out from restaurants with on-premise licenses; outdoor table distancing and party size; creation
of standardized wall signs and and floor markings and distribution of signage to restaurants and
shops.
Applications for business re-openings have been revised to reflect Covid-19 protocols as
established by the public health and public safety departments. The format of the business re-
opening application is based on the application crafted by the City of Salem. Lexington's
restaurant guidelines re: communal seating are based on the Town of Needham's guidelines.
Ms. Haggerty reported that applications are ready to go for public property and private property
seating models once the Board gives approval. Picnic tables can be set out and parklet seating
areas can be cordoned off immediately.
Operational safety protocols for re-opening include:
• Close or reconfigure worker common spaces and high-density areas where workers are
likely to congregate (e.g. break rooms, eating areas) to allow 6 feet of physical
distancing; redesign work stations to ensure physical distancing(e.g. separate tables,
stagger workstations on either side of processing lines so workers are not face-to-face,
use distance markers to assure spacing including the kitchen area);
• Establish directional hallways and passageways for foot traffic, if possible, to minimize
contact(e.g. one-way entrance and exit to the restaurant). Post clearly visible signage
regarding these policies.
• Prohibit lingering in common areas (e.g. waiting areas,bathrooms) and ensure social
distancing in common areas by marking 6 feet spacing with tape or paint on the floor and
signage;
• All customer-facing workers (e.g. servers,bus staff)must minimize time spent within 6
feet of customers.
Ms. Barry asked how many liquor licenses Mr. Malloy would need to authorize if he was made
temporary a Deputy of liquor licensing. She believes it is important for the Board to interview
new applicants or when a change in management occurs. She would not be in favor of a
permanent deputization but supports it for existing licenses.
Ms. Barry asked Dr. Heiger-Bernays what the Board of Health's (BOH)position is on communal
dining and how it would be regulated and monitored.
Dr. Heiger-Bernays said communal dining is a subset of larger issues. Because a large surge of
the virus is expected, everything to do with the re-opening plan should be reviewed by the BOH.
State guidance about matters such as communal dining are being crafted by municipalities in the
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absence of sufficient guidance from the State. Decisions such as distance between patrons;
timing between seatings; table sanitation; education and oversight to ensure compliance; are
complicated and require coordination among all Town entities, including the BOH.
Dr. Heiger-Bernays said that metrics/criteria to support or delay re-opening should be created.
Governor Baker has given municipalities permission to re-open but the speci�cs have to be
deliberated town by town. She suggested that tonight's presentation, together with the Board's
responses, should result in a list of questions to be discussed by the BOH and Public Health staff
at the next BOH meeting. The objective is to make decisions deliberately that are consistent and
transparent.
Mr. Sandeen said his impression of the long list of re-opening requirements is that the Town
might have a capacity problem when it comes to oversight. He also has concerns about use of
public bathrooms. He asked for clarification about how much of the Center would be cordoned
off for restaurant seating.
Ms. Iyer and Ms. Haggerty said the intent of the Re-opening Group is to provide a menu of
options,not to recommend or propose that all parking lots and parking spaces be dedicated to
outdoor dining. Ms. Iyer said the DPW has also expressed concerns about the amount of area to
be devoted to seating.
Mr. Sandeen said he is in support of resurrecting the former parklet in the Center that was
established in the last few summer seasons. He has received comments from citizens who are
already having trouble keeping 6 feet of distance from others on sidewalks, so he recommended
creating additional seating in some of the parking spaces along Massachusetts Avenue rather
than taking away sidewalk space. Mr. Pato agreed that it is already hard to keep distance from
others when in the Center.
Mr. Sandeen said he supports deputizing the Town Manager to approve licenses for existing
business on a temporary basis through the Covid-19 crisis.
Mr. Hai said she sees the issue as a balancing act between the need to promote/support local
businesses and the need for safety. Using the parking areas for restaurant seating will also have
the effect of limiting the most convenient parking. She asked who would be responsible for
cleaning picnic tables placed in public areas. She also tivants to make sure that business
districts other than the Center are considered and that non-restaurant businesses are also
considered. She believes first-wave solutions will be trial-and-error but that the Town should
nonetheless move ahead with trial efforts using the suggestions made by the re-opening team.
With regard to licensing, Ms. Hai supports convenience, consistency, and clarity. She
recommended developing a checklist for license approval, especially during the Covid-19
emergency. She is comfortable deputizing Mr. Malloy to sign off on such a checklist when
businesses have completed the requirements.
Mr. Pato seconded much of Ms. Hai's comments. He added that if parking is closed off for
seating either on the street or in the parking lots traffic safety must be considered and parking
counts need to ensure that adequate parking remains. The Transportation Safety Group should
be brought into the loop for comment. Mr. Pato said solutions might need to evolve over time,
given the circumstances and the season change.
5
Mr. Pato agreed that a checklist for licensing should be developed and that the Town Manager
should be deputized to expedite existing licenses only.
Mr. Lucente said he would like to hear from businesses and restaurants that would be affected by
the plan and its requirements. He wants to balance everything against health concerns. Mr.
Lucente wants to make sure the Town is not building something there is no demand for.
Mr. Lucente supported developing a reopening checklist and authorizing Mr. Malloy to sign off
on them for existing license holders.
Ms. Katzenback confirmed that the Alcoholic Beverage Control Commission(ABCC) only
allows Town Managers to be deputized to sign off on existing license holders, not on new
licenses. Mr. Malloy reported that Clay Oven is the only restaurant he has heard from to date.
Ms. Iyer reported that Mario's, Via Lago, Il Casale, Ixtapa, and Bertucci's have made inquiries
through the Economic Development Office.
Ms. Iyer noted that some restaurants named above have submitted outdoor seating proposals for
sidewalks and privately-owned parking areas. Mr. Malloy emphasized that these outdoor tables
must have table service when a liquor license is a factor but a communal dining area would be
possible if non-licensed restaurants presented a plan for how shared tables would be kept clean.
Dr. Heiger-Bernays said the issue from her perspective re: communal tables is how to control
crowding.
Eric Michelson, President of Lexington Retailers Association, emphasized that time is of the
essence for businesses struggling to stay afloat. He asked that the Town's reopening plan be
streamlined and clear.
Dawn McKenna, Chair of the Tourism Committee, said the Tourism Committee has not met
since Covid-19 caused everything to close but past sentiments indicate that members have a
strong interest in providing amenities for visitors, such as outdoor seating. She hopes that the
need to distance tables will be balanced with sidewalk accessibility. She is concerned that the
picnic tables that have recently re-appeared near the new Visitors Center might attract people
without oversight. She seconded the sentiments for a streamlined reopening process and
seconded the concept of including all businesses and restaurants, no matter where in town they
are.
Mr. Lucente agreed that having everyone on the same page, communicating effectively, and
being nimble are all important elements to the reopening process.
Jerry Michelson, Chair of the Center Committee, said the Center Committee will review the
Reopening Task Force proposals that have been presented tonight. He urged the Town to help
get businesses back up and running again as quickly as possible.
Ms. Haggerty noted that the Health department has reviewed the two applications for outdoor
seating and said that, as long as they comply with State guidelines, they are ready to be released.
6
Ms. Hai said that the applications seem fine but noted that they only reference parking lots and
no other outdoor spaces that businesses might have. She asked for the language to be broadened.
Ms. Iyer said the updated application includes requests for descriptions and diagrams.
Valerie Overton, 25 Emerson Gardens, said she supports the formation of a task force that would
be nimble and represent a wide range of interests, including businesses, safety, and accessibility.
She believes looking at the issue from siloed perspectives might cause the Town to miss
something important.
Ms. Barry said she thinks the applications look fine but questioned the reference to "continuous
rails"which is not the kind of cordon Bertucci's has been using. She asked if already established
tables, such as Peet's Coffee,would need to provide barriers. Mr. Malloy said that Peet's does
not serve liquor so a rail is not needed. Ms. Haggerty said the updated version of application
broadens the description of the barrier to include chains, stanchions, and velvet roping.
Mr. Sandeen said, apropos of Dr. Heiger-Bernays' comment, that he would be uncomfortable
unless the guidelines specify that patrons not tables are at least 6 feet apart.
Ms. Haggerty confirmed that the Health department has reviewed the guidelines and that all
applications for outdoor seating will be routed through the Health department as they are
submitted.
Dr. Heiger-Bernays said that the Board of Health has not seen the applications, although the
Health office has. She asked that the BOH be allowed to review them so the Town can speak
with one voice.
As there were many more questions to be resolved in the re-opening plan, the Board anticipates
proposals to be brought to them after thorough vetting by relevant parties.
On a motion duly made and seconded and by roll call, the Select Board voted 5-0 to name the
Town Manager as the Deputy Liquor Licensing Authority for the purpose of facilitating
restaurant re-opening for existing license holders during the Covid-19 state of emergency.
On a motion duly made and seconded and by roll call, the Select Board vote 5-0 to approve the
application for the use of sidewalks and the application for the use of private lots for expanded
seating,pending review by the Board of Health.
5. Review and Discuss Draft Grant of Location Policy
Mr. Malloy and Town Counsel have made amendments to the grant of location policy draft. Mr.
Malloy asked for further comments so he can finalize the document.
The Board offered comments. Mr. Malloy will make the edits requested and the item will come
back for a vote at a later meeting. Mr. Lucente and Ms. Barry asked that the policy be made clear
upfront and also attached to every application that goes out.
6. Accept Easement Lexington Hills Pedestrian Easement
Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to accept the
alteration of the pedestrian easement as of July 21, 2020 as shown on the attached plans and
7
easement document and further to authorize the Town Manager to sign the easement document
on behalf of the Select Board.
7. Conflict of Interest Determination: David Williams Board of Appeals
Mr. Williams has �iled a disclosure form of perceived potential conflict of interest as it relates to
his participation at the Board of Appeals June 11, 2020 hearing for the Hancock Church Sign
request. Mr. Williams states he is a member of the Hancock Church but does not have a financial
interest and does not feel there is a conflict of interest and can give a fair and impartial review.
He asks the Select Board to confirm that there is not conflict so that he may participate in the
Board of Appeals discussion on Hancock Church.
Ms. Barry recused herself due to being employed by Hancock Church. Mr. Sandeen recused
himself because he is a member of Hancock Church.
Upon a motion duly made and seconded, the Select Board voted 3-0 by roll call that the Board
has determined there is not a conflict of interest for Mr. William's participation in the June 11,
2020 Board of Appeals hearing regarding the Hancock Church sign application.
8. Future Meeting Dates
Remote meetings are assumed through at least July 2020.
ADJOURN
Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to adj ourn the
meeting at 7:26 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
8
SELECT BOARD MEETING
Monday,July 27, 2020
A remote participation meeting of the Lexington Select Board was called to order at 6:01 p.m. on
Monday,July 27,2020 via zoom meeting services.
Present Were Mr. Lucente, Chair; Mr. Pato; Ms. Barry, Ms. Hai and Mr. Sandeen; Also present were Mr.
Malloy,ToWn Manager; and Ms. Katzenback,Executive Clerk.
Mr. Lucente stated the remote participation meeting is being held in accordance with Governor Baker's
March 12,2020 Executive Order suspending certain provisions of the Open Meeting Law to allow remote
participation during Massachusetts' State of Emergency due to the outbreak of COVID-19.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
Ms. Hai
• There will be a co-sponsored event by the Lexington Human Rights Committee, the Lexington
Human Services Department, and Cary Memorial Library on Tuesday, July 28, 2020 with a
facilitated panel discussion and small group facilitated conversations regarding the movie I am
not a Racist am I?
• Ms. Hai reported she attended MAPC Diversity Deficit in Local Government webinar.
Mr. Lucente
• A Joint Select Board, Planning Board and Economic Development Advisory Committee (EDAC)
meeting will be scheduled to discuss the HartWell Avenue Project.
• Mr. Lucente reminded citizens as it is election season, Town Code Section 135-5.2 limits the
number of signs and the location signs can be placed on a property.
• Mr. Lucente asked Board members to review Select Board Goals and prepare and update for the
August 10. 2020 meeting.
Ms. Barry
• Ms. Barry reported that she and Mr. Malloy participated in a zoom call with Hanscom Area
Towns Committee (HATS) towns, Bedford, Lexington, Lincoln and Concord, at which the
change of command at Hanscom Air Force Base Was recognized. Colonel Ellsworth has moved
on to another post and Colonel Stevens is at Hanscom for the next two years.
• Ms. Barry thanked LexHab for the tour of their Farmview site LexHab is now offering times for
Town Meeting Members, Board& Committee Members and direct abutters to tour the Farmview
site as Well
.Mr. Sandeen
• Mr. Sandeen, attended the Ribbon cutting at the Center Recreation Complex for the new Track
with Ms. Barry,Mr. Lucente and Mr.Malloy.
• Mr. Sandeen, School Superintendent, Assistant School Superintendent for Finance and Operation
and the Electric School Bus Task Force met with representatives from Eversource to discuss
charging infrastructure for electric school buses.
• At their July 16, 2020 meeting, the Housing Partnership Board expressed interest in continuing
discussions with the Select Board and the Planning Board, as well as other stakeholders about
potentia140B affordable housing overlays.
• All six FarmView units are all-electric units and their solar panels on the roof are capable of
powering all the units with all the energy they need and have the potential for generating even
more solar power in the future.
• Mr. Sandeen attended the third session of the LexChat series of community conversations
• Mr. Sandeen, Mr. Pato and Mr. Malloy met with Adam Chapdelaine, Arlington Town Manager,
last week to discuss Arlington's response to the Attorney General's determination on Brookline
Sustainable Building warrant article. Mr. Sandeen requested that an item be placed on an
upcoming Select Board agenda to discuss if the Lexington Select Board might submit a response
regarding the Attorney General's determination.
TOWN MANAGER REPORT
Mr. Malloy stated that the Town has been awarded$54,000 shared street grant and the barriers have been
ordered. In addition the Town was awarded a micro enterprise grant for $84,000 for COVID-19
assistance to help local small businesses.
Additionally, Mr. Malloy reported the following: Four new police of�cers graduated from the academy;
the Visitor Center is open for outdoor sales and tours on the Battle Green; Lexington Recreation
Department Day Camp opened last week and are following the state's guidelines on day camps and the
Household Hazardous Waste Collection is scheduled for August 15,2020,pre-registration is required.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. COVID-19 Update and Discussion Strategies, Implementation, Community Response Actions
and Reopening Efforts Related to COVID-19 Guidelines and Directives
Mr. Malloy stated that as of July 23, 2020, there were 3 32 cumulative confirmed cases of COVID-19
reported for the Town of Lexington of which 3 are active cases.
Mr.Malloy reported the following response actions related to COVID-19:
• Town/School/Community:
All Town Departments have partially returned to work with staff working in the offices 25% of the time
and 75% working remotely. The Industrial Hygienist will provide an overall report as a resource for the
Town to use evaluate any modifications that may be necessary any of our buildings to make sure that both
town staff and the public are safe coming into our buildings. The Library is providing curb-side "Cary
Out"services and reviewing next steps.
Ms. Hai reiterated she would like the Town to encourage residents to be tested for COVID to ensure the
Town has an accurate account of incidence in Lexington.
Mr. Lucente informed the Board that he, Mr. Malloy and Mr. Sandeen Will be meeting with two members
of the Board of Health in an effort to discuss enhancing communications.
Mr. Sandeen mentioned that residents have expressed concern that it is not possible to comply with the
state's requirement to provide proof of a negative test result taken within 72 hours before traveling out of
state,when laboratories are not providing results for 10 to 14 days.
Mr. Sandeen asked when the ventilation system report for town buildings would be available to the Select
Board. He would like to hear what modifications are being made to the ventilation systems in the Town
Buildings to reduce potential airborne transmission of COVID-19.
DOCUMENTS PRESENTED: 7-23-20 COVID19 Update
2. Discuss Potential Approval for Commercial Business Use of Town Property During COVID-
19&Update on Business Grants
Mr. Malloy stated that in response to business needs during the Covid-19 Pandemic, he would like to
move forward to use the existing Recreation and Community Programs Department permit policy to
allow for organized use of Lexington Parks and Recreation Outdoor facilities by businesses. Mr. Malloy
requested the Select Board to waive the section in the Select Board Park and Recreation Facilities Policy
that prohibits companies from engaging in business activities on Town property.
Mr. Pato said instead of waiving section 8 on the Select Board policy, he would recommend that the
Board give the Town Manager or his designee, the authority to grant permission for the use Town
Property for business activities during the pandemic.
Ms. Barry expressed concern as to the fees that would be charged to business Who request using Town
property for their business during the pandemic and asked if there could be some way to Waive that fee or
help mitigate that fee for businesses?
Mr. Malloy stated it might be possible for businesses to apply for assistance under the Community
Development Block Grant(CDBG)Program.
Mr. Sandeen stated he also feels there should be a way to waive fees during the crisis. He asked if the
application process Will be streamlined.
Ms. Iyer, Economic Development Director, stated the Recreation Department already has a permitting
process in place and the CDBG grant application process is run by the State.
Mr. Eric Michelson,45 Circle Road President Retailers Association expressed concern to the fees that the
businesses would have to pay to use Town property during the pandemic.
Ms. Carol Dlugy. 6 Bird Hill Road and Chamber of Commerce Director also expressed concern to the
fees that the businesses would have to pay to use Town property during the pandemic.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-O,to set the Town
Manager or their designee as the permitting authority for Item 8 which reads, "engage in business
activity" under the Parks and Recreation Facilities Policy to allow the use of Town property for business
activities during the current pandemic until such time that the Governor lifts the State of Emergency for
the purposes stated in the July 14, 2020 memo on the subj ect of recommendations for Special Use
Permitting of Parks &Recreation Outdoor Space.
3. Update and Discussion on Next Steps for Social Racial Equity Initiatives
Ms. Hai stated the following information was published in the Select Board meeting packet:
• Ms. Hai and Mr. Malloy met with Dr. Aytia Martin, All Aces. Dr. Martin worked with the City
of Cambridge on their diversity, equity and inclusion initiatives. All Aces will be submitting a
proposal to the Town of Lexington for their services and will provide it to the Board as soon as it
is received.
• Ms. Hai and Mr. Malloy met with the National League of Cities Race Equity And Leadership
(REAL)program and expect a proposal from them within the next few days and will provide that
to the Board as soon as it is received.
• Members of the Town of Lexington Senior Management Team as well as Ms. Hai will be
attending a Race,Equity Municipal Action Plan webinar on August 6,2020 which will include an
overview from the Government Alliance for Race and Equity(GARE) of what GARE offers.
• The Town is Working towards several statements specific to LaW Enforcement and started
drafting a value statement with regard to the Town's organizational values.
Ms. Roy, Human Rights Committee Chair, thanked Ms. Hai and Mr. Malloy for the work being done by
the Town for next steps towards the social and racial equity initiatives.
Ms. Tonya Gisolfi-McCready, Human Rights Committee Vice-Chair, thanked the Town for the work
being done towards the social and racial equity initiatives.
Ms. Walker, 121 Concord Ave, thanked the Town for their work and stressed the importance of getting
the initiative started sooner.
Mr. Joyner, 3 8 School Street, stated he feels a banner should be hung for Black Lives Matter as a part of
the initiatives.
Mr. Overton,25 Emerson Gardens, stated she feels the consultants should also address intersectionality.
DOCUMENTS PRESENTED: Recommendations for Special Use Permitting of Parks & Recreation
Outdoor Space, Current Select Board Policy Park and Recreational Facilities
4. Update on Massachusetts Clean Energy Center Heatsmart Program
Mr. Malloy provided additional information regarding the HeatSmart program. He said the HeatSmart
program is a one-year marketing program where the MA CEC assists a Town in identifying a solar
contractor that residents can feel comfortable working with. The grant would be approximately $5,000 to
$10,000 and provides marketing funds to let residents know about the program. A goal of Ms. Carr,
Sustainability Director,would be to develop methods to help residents identify a vetted solar installer.
Next Steps: Mr. Malloy will write a letter of support for inclusion with the Town's application for
consideration of participation in the HeatsSmart Program.
DOCUMENTS PRESENTED: MA CEC HeatSmart Community Commitment and Deliverables
5. Proposed Changes to Lexpress Routes and Fare Changes
Ms. Barrett, Transportation Manager, stated that using the recommendations from our tri town transit
study on integration of all our services, regionalization and coordination the following is being
recommended for the Lexpress f routes tor the upcoming year:
Routes
Route A1 Depot to Turning Mill&Back
Route A2 Depot to Avalon Hills&Back
RouteB Depot� Lahey Burlington& Back
Route C Depot to Arlington Heights & Liberty Heights&Back
Ms. Barrett presented the following proposed changes to the Lexpress fare for the upcoming year:
Cash Fare Current Proposed
Adult $2.75 $2.00
RT Ticket $4.00 N/A
Senior/Special Needs $0.75 No change
Youth(ages 6-18) $1.75 No change
Child(ages 0-5) Free No Change
Tickets $20 for 14 Hold for now/honor old tickets
Pass Type Current Price Proposed Price
General Annual(ages 6-64) $350 $260
General 6 Month $225 $170
General 1 Month $ 60 $ 45
Snr/Special Needs(65+)Annual$125 $100
Snr/Special Needs(65+)6 Month $ 75 $ 65
Snr/Special Needs(65+)1 Month $20 $20
Ms. Barrett stated the use of passes will allow for contactless interaction between driver and the rider as a
safety measure during the pandemic.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0, to approve the
proposed. Lexpress Route changes as presented by the Transportation Manager and further to approve the
proposed Lexpress fare changes as presented by the Transportation Manager.
DOCUMENTS PRESENTED: Presentation-LexPress Routes and Fares
6. 2020 State Primary Election
Ms. Rice,Town Clerk,requested the Board vote the warrant for State Primary Election.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0, to approve and
sign the September 2020 State Primary Warrant.
Ms. Rice requested the Board to vote approve the location and hours for early voting for the State Primary
Election.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0, to approve the
designation of the Cary Memorial Building as Lexington's Early Voting Location for the September 2020
State Primary with early voting hours as follows:
Saturday,August 22, 2020 10:00 a.m. -3:00 p.m.
Sunday,August 23, 2020 10:00 a.m. -3:00 p.m.
Monday,August 24, 2020 8:30 a.m. - 4:30 p.m.
Tuesday,August 25,2020 8:30 a.m. - 7:00 p.m.
Wednesday,August 26,2020 8:30 a.m. - 4:30 p.m.
Thursday,August 27, 2020 8:30 a.m. - 4:30 p.m.
Friday,August 28,2020 8:30 a.m. - 1:00 p.m.
Ms. Rice stated the Town is diligently preparing the precincts, the polling locations and early voting for
necessary mitigation measure for voter and poll worker safety during the COVID-19 pandemic.
DOCUMENTS PRESENTED: 2020 Sept Primary warrant, Request to Designate Early Voting State
Primary 2020-09-01
At 8:40 p.m.the Board recessed and the meeting resumed at 8:45 p.m.
7. Review Proposed Special Town Meeting Dates
Ms. Axtell stated the Fall Special Town Meeting sessions are being proposed to be held on October 14,
2020; October 19, 2020; October 21, 2020; November 9, 2020, November 12, 2020 and reserving
November 16, 2020 and November 18, 2020 if needed.
Ms. Axtell said the proposed list of articles for Special Town Meeting includes the financial articles that
may be needed for tax rate setting or any adjustments to the budget as well as the articles that were
referred back to the Select Board or the Planning Board at the 2020 Annual Town Meeting held remotely
in June 2020.
Ms. Axtell informed the Board that Mr. Matt Daggett requested to have his citizen article, which seeks to
establish surcharge on residential development activities be postponed to the 2021 Annual Town Meeting.
It was the consensus of the Board to allow Mr. Daggett's citizen petition to be put forth at the 2021
Annual Town Meeting.
Dawn McKenna, 9 Hancock Street, expressed concern to of have a remote participation Fall Special
Town meeting to address all the articles being proposed.
ACTION ITEM: Select Board to call for 2020 Fall Special Town meeting at an upcoming Select Board
Meeting.
DOCUMENTS PRESENTED: Proposed 2020 Fall Special Town Meeting Dates, M. Daggett Request,
2020-2 STM Draft Article list
8. Discuss Proposed New Police Station
Mr. Malloy presented the following three options for Board discussion on the subj ect of a Debt Exclusion
Vote and Town Meeting Debt Authorization Vote for the proposed New Police Station:
1. Early November 2020 Debt Exclusion Vote & mid-November 2020 Town Meeting Debt
Authorization Vote
2. Early December 2020 Town Meeting Debt Authorization & 2021 Debt Exclusion Vote that
coincides with the Annual Town Election
3. Mid November 2020 Town Meeting Debt Authorization Vote & early February 2021 ballot
question(Special Election)
In addition, Mr. Malloy presented a proposed schedule in order to educate the community on the new
Police Station proj ect which included three presentations/listening sessions to the public as well as
offering public tours of the current Police Station. In addition he said discussion on the debt exclusion
cost assumptions and estimates would be discussed at upcoming Budget Summits I, II and III.
The Board was opposed to option 1 - Early November 2020 Debt Exclusion Vote and a mid-November
2020 Town Meeting debt authorization. The Board expressed that sufficient community conversations to
hear the community's perspective on the Police Station proj ect need to take place prior to having a Debt
Exclusion Vote and a new Police Station article at Town Meeting.
Dawn McKenna, 9 Hancock Street, Precinct 6 Town Meeting Member, stated she feels there needs to be
more community conversation to hear what the community would like to see in the Police Station Proj ect.
David Kanter, 48 Fifer Lane, Capital Expenditures Committee, stated historically the Town meeting debt
authorization has taken place first and followed by a debt exclusion vote. He suggested to think carefully
about MGL chapter 53. Section 18 b as it involves an extra amount of staff work. Mr. Kanter stated he
feels it is important to make it clear that changes in policing performance does not affect the building.
Valerie Overton, 25 Emerson Gardens, said she feels that in order to have public confidence in a design
proj ect for a new police station, we need to have some public conversation about what the model of
policing is going to be for the future,which could impact the design of the station.
DOCUMENT PRESENTED: Police Station Schedule, Statutory Info&Options
9. Town Manager Creation of 2020 Working Group
Mr.Malloy stated the Vision 20/20 committee is preparing for a February 2022 Town-wide survey. The
survey would provide an additional data point for longitudinal studies of Town attitudes. The Committee
will be looking to the Town to fund this activity in FY22. In the past the Town has paid for the actual
dissemination and statistical analysis of the study,which was approximately$35K in FY17. In order to
move forward,the Vision 20/20 Committee requested that a technical Working Group be created to
update the survey questions and undertake ethnic and cultural group engagement,make sure the wording
is sensitive and issues are all covered. Mr.Malloy requested Board approval for the Town Manager to
create the working group.
Mr. Pato stated this would be a Town Manager technical working group giving their recommendation to
the 20/20 Committee decide how to proceed with the survey.
On a side note, The Select Board members stated they would like to see the Vision 20/20 Committee
name be updated.
Dawn McKenna, 9 Hancock Street, expressed concern that 20/20 Working Group should be set up under
the purview of the Select Board.
Mona Roy, Human Rights Committee, stated the Human Rights Committee is available to assist to look
at the proj ect through a diversity equity inclusion lens.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0, to approve the
Town Manager creating and appointing a Vision 20/20 Survey Working Group to begin planning for a
longitudinal study in FY22.
10. Update on Cary Memorial Library "Cary Out" Service
Emily Smith, Assistant Director& Head of Technology, stated the Cary Library started offering curbside
service "Cary Out" on June 30, 2020. The program is available 5 hours/day, 5 days/week, typically
having 40 appointments/hour for approximately 1,125 pickups/week. The Town of Lexington currently
offers one of the highest number of appointments/week in the Minuteman Library Network. The returned
materials are quarantined for four days using the Cary Library Living Room, Commons Area, as well as
the Children's Room.
Koren Stembridge,Library Director, stated the Library continues to plan for the time when the Library
will be able to re-open for the public to come in to browse/pick-up/check out materials i.e.(grocery store
model). She stated at this time a re-opening is no longer anticipated to occur before October 1,2020 and
ultimately is dependent on public health advice and the continued easing of gathering restrictions due to
COVID-19.
The Board thanked the Library for their hard work and extended their appreciation for the service the
library provides to the community.
DOCUMENT PRESENTED: PRESENTATION—CARY OUT SERVICES
11. Town Manager Committee Appointment/Reappointment
Mr. Malloy requested Select Board approval of the Town Manager appointment of Christian Boutwell to
the Recreation Committee and the reappointment of Richard McDonough to the Council on Aging.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
Town Manager's appointment of Christian Boutwell to the Recreation Committee for a term to expire
May 30,2023 and the reappointment of Richard McDonough to the Council on Aging for a term to expire
May 2023.
Mr. Malloy stated the Recreation Committee interested in pursuing increasing their committee
membership from 5 to 7 members. Mr. Malloy stated he advised Ms. Battite, Recreation and Community
Programs Director, and Mr. DeAngelis, Recreation Committee Chair, that the membership of the
Recreation Committee is dictated by the General Bylaws and therefore would require Town Meeting
approval for a bylaw change. They understand this and are interested in pursuing it at a future Town
Meeting.
DOCUMENTS PRESENTED: Recreation Committee appointment letter, C. Boutwell application, R.
McDonough Reappointment application
12. Approve Minutes
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
minutes of November 4, 2019;November 4, 2019 -Joint BOS/Housing Partnership Board;November 12,
2019;November 18,2019; December 16, 2019;June 29,2020 and July 13, 2020.
CONSENT AGENDA
1. Water& Sewer Commitments
Motion to approve the above Water& Sewer Commitment June 2020 Finals in the amount of$7,231.05
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
consent agenda.
ADJOURN
Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to adjourn the meeting at
10:24 p.m.
A true record;Attest:
Kim Katzenback
Executive Clerk
SELECT BOARD MEETING
Monday,July 27, 2020
A remote participation meeting of the Lexington Select Board was called to order at 6:01 p.m. on
Monday,July 27,2020 via zoom meeting services.
Present Were Mr. Lucente, Chair; Mr. Pato; Ms. Barry, Ms. Hai and Mr. Sandeen; Also present were Mr.
Malloy,ToWn Manager; and Ms. Katzenback,Executive Clerk.
Mr. Lucente stated the remote participation meeting is being held in accordance with Governor Baker's
March 12,2020 Executive Order suspending certain provisions of the Open Meeting Law to allow remote
participation during Massachusetts' State of Emergency due to the outbreak of COVID-19.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
Ms. Hai
• There will be a co-sponsored event by the Lexington Human Rights Committee, the Lexington
Human Services Department, and Cary Memorial Library on Tuesday, July 28, 2020 with a
facilitated panel discussion and small group facilitated conversations regarding the movie I am
not a Racist am I?
• Ms. Hai reported she attended MAPC Diversity Deficit in Local Government webinar.
Mr. Lucente
• A Joint Select Board, Planning Board and Economic Development Advisory Committee (EDAC)
meeting will be scheduled to discuss the HartWell Avenue Project.
• Mr. Lucente reminded citizens as it is election season, Town Code Section 135-5.2 limits the
number of signs and the location signs can be placed on a property.
• Mr. Lucente asked Board members to review Select Board Goals and prepare and update for the
August 10. 2020 meeting.
Ms. Barry
• Ms. Barry reported that she and Mr. Malloy participated in a zoom call with Hanscom Area
Towns Committee (HATS) towns, Bedford, Lexington, Lincoln and Concord, at which the
change of command at Hanscom Air Force Base Was recognized. Colonel Ellsworth has moved
on to another post and Colonel Stevens is at Hanscom for the next two years.
• Ms. Barry thanked LexHab for the tour of their Farmview site LexHab is now offering times for
Town Meeting Members, Board& Committee Members and direct abutters to tour the Farmview
site as Well
.Mr. Sandeen
• Mr. Sandeen, attended the Ribbon cutting at the Center Recreation Complex for the new Track
with Ms. Barry,Mr. Lucente and Mr.Malloy.
• Mr. Sandeen, School Superintendent, Assistant School Superintendent for Finance and Operation
and the Electric School Bus Task Force met with representatives from Eversource to discuss
charging infrastructure for electric school buses.
• At their July 16, 2020 meeting, the Housing Partnership Board expressed interest in continuing
discussions with the Select Board and the Planning Board, as well as other stakeholders about
potentia140B affordable housing overlays.
• All six FarmView units are all-electric units and their solar panels on the roof are capable of
powering all the units with all the energy they need and have the potential for generating even
more solar power in the future.
• Mr. Sandeen attended the third session of the LexChat series of community conversations
• Mr. Sandeen, Mr. Pato and Mr. Malloy met with Adam Chapdelaine, Arlington Town Manager,
last week to discuss Arlington's response to the Attorney General's determination on Brookline
Sustainable Building warrant article. Mr. Sandeen requested that an item be placed on an
upcoming Select Board agenda to discuss if the Lexington Select Board might submit a response
regarding the Attorney General's determination.
TOWN MANAGER REPORT
Mr. Malloy stated that the Town has been awarded$54,000 shared street grant and the barriers have been
ordered. In addition the Town was awarded a micro enterprise grant for $84,000 for COVID-19
assistance to help local small businesses.
Additionally, Mr. Malloy reported the following: Four new police of�cers graduated from the academy;
the Visitor Center is open for outdoor sales and tours on the Battle Green; Lexington Recreation
Department Day Camp opened last week and are following the state's guidelines on day camps and the
Household Hazardous Waste Collection is scheduled for August 15,2020,pre-registration is required.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. COVID-19 Update and Discussion Strategies, Implementation, Community Response Actions
and Reopening Efforts Related to COVID-19 Guidelines and Directives
Mr. Malloy stated that as of July 23, 2020, there were 3 32 cumulative confirmed cases of COVID-19
reported for the Town of Lexington of which 3 are active cases.
Mr.Malloy reported the following response actions related to COVID-19:
• Town/School/Community:
All Town Departments have partially returned to work with staff working in the offices 25% of the time
and 75% working remotely. The Industrial Hygienist will provide an overall report as a resource for the
Town to use evaluate any modifications that may be necessary any of our buildings to make sure that both
town staff and the public are safe coming into our buildings. The Library is providing curb-side "Cary
Out"services and reviewing next steps.
Ms. Hai reiterated she would like the Town to encourage residents to be tested for COVID to ensure the
Town has an accurate account of incidence in Lexington.
Mr. Lucente informed the Board that he, Mr. Malloy and Mr. Sandeen Will be meeting with two members
of the Board of Health in an effort to discuss enhancing communications.
Mr. Sandeen mentioned that residents have expressed concern that it is not possible to comply with the
state's requirement to provide proof of a negative test result taken within 72 hours before traveling out of
state,when laboratories are not providing results for 10 to 14 days.
Mr. Sandeen asked when the ventilation system report for town buildings would be available to the Select
Board. He would like to hear what modifications are being made to the ventilation systems in the Town
Buildings to reduce potential airborne transmission of COVID-19.
DOCUMENTS PRESENTED: 7-23-20 COVID19 Update
2. Discuss Potential Approval for Commercial Business Use of Town Property During COVID-
19&Update on Business Grants
Mr. Malloy stated that in response to business needs during the Covid-19 Pandemic, he would like to
move forward to use the existing Recreation and Community Programs Department permit policy to
allow for organized use of Lexington Parks and Recreation Outdoor facilities by businesses. Mr. Malloy
requested the Select Board to waive the section in the Select Board Park and Recreation Facilities Policy
that prohibits companies from engaging in business activities on Town property.
Mr. Pato said instead of waiving section 8 on the Select Board policy, he would recommend that the
Board give the Town Manager or his designee, the authority to grant permission for the use Town
Property for business activities during the pandemic.
Ms. Barry expressed concern as to the fees that would be charged to business Who request using Town
property for their business during the pandemic and asked if there could be some way to Waive that fee or
help mitigate that fee for businesses?
Mr. Malloy stated it might be possible for businesses to apply for assistance under the Community
Development Block Grant(CDBG)Program.
Mr. Sandeen stated he also feels there should be a way to waive fees during the crisis. He asked if the
application process Will be streamlined.
Ms. Iyer, Economic Development Director, stated the Recreation Department already has a permitting
process in place and the CDBG grant application process is run by the State.
Mr. Eric Michelson,45 Circle Road President Retailers Association expressed concern to the fees that the
businesses would have to pay to use Town property during the pandemic.
Ms. Carol Dlugy. 6 Bird Hill Road and Chamber of Commerce Director also expressed concern to the
fees that the businesses would have to pay to use Town property during the pandemic.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-O,to set the Town
Manager or their designee as the permitting authority for Item 8 which reads, "engage in business
activity" under the Parks and Recreation Facilities Policy to allow the use of Town property for business
activities during the current pandemic until such time that the Governor lifts the State of Emergency for
the purposes stated in the July 14, 2020 memo on the subj ect of recommendations for Special Use
Permitting of Parks &Recreation Outdoor Space.
3. Update and Discussion on Next Steps for Social Racial Equity Initiatives
Ms. Hai stated the following information was published in the Select Board meeting packet:
• Ms. Hai and Mr. Malloy met with Dr. Aytia Martin, All Aces. Dr. Martin worked with the City
of Cambridge on their diversity, equity and inclusion initiatives. All Aces will be submitting a
proposal to the Town of Lexington for their services and will provide it to the Board as soon as it
is received.
• Ms. Hai and Mr. Malloy met with the National League of Cities Race Equity And Leadership
(REAL)program and expect a proposal from them within the next few days and will provide that
to the Board as soon as it is received.
• Members of the Town of Lexington Senior Management Team as well as Ms. Hai will be
attending a Race,Equity Municipal Action Plan webinar on August 6,2020 which will include an
overview from the Government Alliance for Race and Equity(GARE) of what GARE offers.
• The Town is Working towards several statements specific to LaW Enforcement and started
drafting a value statement with regard to the Town's organizational values.
Ms. Roy, Human Rights Committee Chair, thanked Ms. Hai and Mr. Malloy for the work being done by
the Town for next steps towards the social and racial equity initiatives.
Ms. Tonya Gisolfi-McCready, Human Rights Committee Vice-Chair, thanked the Town for the work
being done towards the social and racial equity initiatives.
Ms. Walker, 121 Concord Ave, thanked the Town for their work and stressed the importance of getting
the initiative started sooner.
Mr. Joyner, 3 8 School Street, stated he feels a banner should be hung for Black Lives Matter as a part of
the initiatives.
Mr. Overton,25 Emerson Gardens, stated she feels the consultants should also address intersectionality.
DOCUMENTS PRESENTED: Recommendations for Special Use Permitting of Parks & Recreation
Outdoor Space, Current Select Board Policy Park and Recreational Facilities
4. Update on Massachusetts Clean Energy Center Heatsmart Program
Mr. Malloy provided additional information regarding the HeatSmart program. He said the HeatSmart
program is a one-year marketing program where the MA CEC assists a Town in identifying a solar
contractor that residents can feel comfortable working with. The grant would be approximately $5,000 to
$10,000 and provides marketing funds to let residents know about the program. A goal of Ms. Carr,
Sustainability Director,would be to develop methods to help residents identify a vetted solar installer.
Next Steps: Mr. Malloy will write a letter of support for inclusion with the Town's application for
consideration of participation in the HeatsSmart Program.
DOCUMENTS PRESENTED: MA CEC HeatSmart Community Commitment and Deliverables
5. Proposed Changes to Lexpress Routes and Fare Changes
Ms. Barrett, Transportation Manager, stated that using the recommendations from our tri town transit
study on integration of all our services, regionalization and coordination the following is being
recommended for the Lexpress f routes tor the upcoming year:
Routes
Route A1 Depot to Turning Mill&Back
Route A2 Depot to Avalon Hills&Back
RouteB Depot� Lahey Burlington& Back
Route C Depot to Arlington Heights & Liberty Heights&Back
Ms. Barrett presented the following proposed changes to the Lexpress fare for the upcoming year:
Cash Fare Current Proposed
Adult $2.75 $2.00
RT Ticket $4.00 N/A
Senior/Special Needs $0.75 No change
Youth(ages 6-18) $1.75 No change
Child(ages 0-5) Free No Change
Tickets $20 for 14 Hold for now/honor old tickets
Pass Type Current Price Proposed Price
General Annual(ages 6-64) $350 $260
General 6 Month $225 $170
General 1 Month $ 60 $ 45
Snr/Special Needs(65+)Annual$125 $100
Snr/Special Needs(65+)6 Month $ 75 $ 65
Snr/Special Needs(65+)1 Month $20 $20
Ms. Barrett stated the use of passes will allow for contactless interaction between driver and the rider as a
safety measure during the pandemic.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0, to approve the
proposed. Lexpress Route changes as presented by the Transportation Manager and further to approve the
proposed Lexpress fare changes as presented by the Transportation Manager.
DOCUMENTS PRESENTED: Presentation-LexPress Routes and Fares
6. 2020 State Primary Election
Ms. Rice,Town Clerk,requested the Board vote the warrant for State Primary Election.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0, to approve and
sign the September 2020 State Primary Warrant.
Ms. Rice requested the Board to vote approve the location and hours for early voting for the State Primary
Election.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0, to approve the
designation of the Cary Memorial Building as Lexington's Early Voting Location for the September 2020
State Primary with early voting hours as follows:
Saturday,August 22, 2020 10:00 a.m. -3:00 p.m.
Sunday,August 23, 2020 10:00 a.m. -3:00 p.m.
Monday,August 24, 2020 8:30 a.m. - 4:30 p.m.
Tuesday,August 25,2020 8:30 a.m. - 7:00 p.m.
Wednesday,August 26,2020 8:30 a.m. - 4:30 p.m.
Thursday,August 27, 2020 8:30 a.m. - 4:30 p.m.
Friday,August 28,2020 8:30 a.m. - 1:00 p.m.
Ms. Rice stated the Town is diligently preparing the precincts, the polling locations and early voting for
necessary mitigation measure for voter and poll worker safety during the COVID-19 pandemic.
DOCUMENTS PRESENTED: 2020 Sept Primary warrant, Request to Designate Early Voting State
Primary 2020-09-01
At 8:40 p.m.the Board recessed and the meeting resumed at 8:45 p.m.
7. Review Proposed Special Town Meeting Dates
Ms. Axtell stated the Fall Special Town Meeting sessions are being proposed to be held on October 14,
2020; October 19, 2020; October 21, 2020; November 9, 2020, November 12, 2020 and reserving
November 16, 2020 and November 18, 2020 if needed.
Ms. Axtell said the proposed list of articles for Special Town Meeting includes the financial articles that
may be needed for tax rate setting or any adjustments to the budget as well as the articles that were
referred back to the Select Board or the Planning Board at the 2020 Annual Town Meeting held remotely
in June 2020.
Ms. Axtell informed the Board that Mr. Matt Daggett requested to have his citizen article, which seeks to
establish surcharge on residential development activities be postponed to the 2021 Annual Town Meeting.
It was the consensus of the Board to allow Mr. Daggett's citizen petition to be put forth at the 2021
Annual Town Meeting.
Dawn McKenna, 9 Hancock Street, expressed concern to of have a remote participation Fall Special
Town meeting to address all the articles being proposed.
ACTION ITEM: Select Board to call for 2020 Fall Special Town meeting at an upcoming Select Board
Meeting.
DOCUMENTS PRESENTED: Proposed 2020 Fall Special Town Meeting Dates, M. Daggett Request,
2020-2 STM Draft Article list
8. Discuss Proposed New Police Station
Mr. Malloy presented the following three options for Board discussion on the subj ect of a Debt Exclusion
Vote and Town Meeting Debt Authorization Vote for the proposed New Police Station:
1. Early November 2020 Debt Exclusion Vote & mid-November 2020 Town Meeting Debt
Authorization Vote
2. Early December 2020 Town Meeting Debt Authorization & 2021 Debt Exclusion Vote that
coincides with the Annual Town Election
3. Mid November 2020 Town Meeting Debt Authorization Vote & early February 2021 ballot
question(Special Election)
In addition, Mr. Malloy presented a proposed schedule in order to educate the community on the new
Police Station proj ect which included three presentations/listening sessions to the public as well as
offering public tours of the current Police Station. In addition he said discussion on the debt exclusion
cost assumptions and estimates would be discussed at upcoming Budget Summits I, II and III.
The Board was opposed to option 1 - Early November 2020 Debt Exclusion Vote and a mid-November
2020 Town Meeting debt authorization. The Board expressed that sufficient community conversations to
hear the community's perspective on the Police Station proj ect need to take place prior to having a Debt
Exclusion Vote and a new Police Station article at Town Meeting.
Dawn McKenna, 9 Hancock Street, Precinct 6 Town Meeting Member, stated she feels there needs to be
more community conversation to hear what the community would like to see in the Police Station Proj ect.
David Kanter, 48 Fifer Lane, Capital Expenditures Committee, stated historically the Town meeting debt
authorization has taken place first and followed by a debt exclusion vote. He suggested to think carefully
about MGL chapter 53. Section 18 b as it involves an extra amount of staff work. Mr. Kanter stated he
feels it is important to make it clear that changes in policing performance does not affect the building.
Valerie Overton, 25 Emerson Gardens, said she feels that in order to have public confidence in a design
proj ect for a new police station, we need to have some public conversation about what the model of
policing is going to be for the future,which could impact the design of the station.
DOCUMENT PRESENTED: Police Station Schedule, Statutory Info&Options
9. Town Manager Creation of 2020 Working Group
Mr.Malloy stated the Vision 20/20 committee is preparing for a February 2022 Town-wide survey. The
survey would provide an additional data point for longitudinal studies of Town attitudes. The Committee
will be looking to the Town to fund this activity in FY22. In the past the Town has paid for the actual
dissemination and statistical analysis of the study,which was approximately$35K in FY17. In order to
move forward,the Vision 20/20 Committee requested that a technical Working Group be created to
update the survey questions and undertake ethnic and cultural group engagement,make sure the wording
is sensitive and issues are all covered. Mr.Malloy requested Board approval for the Town Manager to
create the working group.
Mr. Pato stated this would be a Town Manager technical working group giving their recommendation to
the 20/20 Committee decide how to proceed with the survey.
On a side note, The Select Board members stated they would like to see the Vision 20/20 Committee
name be updated.
Dawn McKenna, 9 Hancock Street, expressed concern that 20/20 Working Group should be set up under
the purview of the Select Board.
Mona Roy, Human Rights Committee, stated the Human Rights Committee is available to assist to look
at the proj ect through a diversity equity inclusion lens.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0, to approve the
Town Manager creating and appointing a Vision 20/20 Survey Working Group to begin planning for a
longitudinal study in FY22.
10. Update on Cary Memorial Library "Cary Out" Service
Emily Smith, Assistant Director& Head of Technology, stated the Cary Library started offering curbside
service "Cary Out" on June 30, 2020. The program is available 5 hours/day, 5 days/week, typically
having 40 appointments/hour for approximately 1,125 pickups/week. The Town of Lexington currently
offers one of the highest number of appointments/week in the Minuteman Library Network. The returned
materials are quarantined for four days using the Cary Library Living Room, Commons Area, as well as
the Children's Room.
Koren Stembridge,Library Director, stated the Library continues to plan for the time when the Library
will be able to re-open for the public to come in to browse/pick-up/check out materials i.e.(grocery store
model). She stated at this time a re-opening is no longer anticipated to occur before October 1,2020 and
ultimately is dependent on public health advice and the continued easing of gathering restrictions due to
COVID-19.
The Board thanked the Library for their hard work and extended their appreciation for the service the
library provides to the community.
DOCUMENT PRESENTED: PRESENTATION—CARY OUT SERVICES
11. Town Manager Committee Appointment/Reappointment
Mr. Malloy requested Select Board approval of the Town Manager appointment of Christian Boutwell to
the Recreation Committee and the reappointment of Richard McDonough to the Council on Aging.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
Town Manager's appointment of Christian Boutwell to the Recreation Committee for a term to expire
May 30,2023 and the reappointment of Richard McDonough to the Council on Aging for a term to expire
May 2023.
Mr. Malloy stated the Recreation Committee interested in pursuing increasing their committee
membership from 5 to 7 members. Mr. Malloy stated he advised Ms. Battite, Recreation and Community
Programs Director, and Mr. DeAngelis, Recreation Committee Chair, that the membership of the
Recreation Committee is dictated by the General Bylaws and therefore would require Town Meeting
approval for a bylaw change. They understand this and are interested in pursuing it at a future Town
Meeting.
DOCUMENTS PRESENTED: Recreation Committee appointment letter, C. Boutwell application, R.
McDonough Reappointment application
12. Approve Minutes
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
minutes of November 4, 2019;November 4, 2019 -Joint BOS/Housing Partnership Board;November 12,
2019;November 18,2019; December 16, 2019;June 29,2020 and July 13, 2020.
CONSENT AGENDA
1. Water& Sewer Commitments
Motion to approve the above Water& Sewer Commitment June 2020 Finals in the amount of$7,231.05
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
consent agenda.
ADJOURN
Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to adjourn the meeting at
10:24 p.m.
A true record;Attest:
Kim Katzenback
Executive Clerk
SELECT BOARD MEETING
Monday,June 7, 2021
A remote participation meeting of the Lexington Select Board was called to order at 7:00 PM. on
Monday,June 7,2021 via Zoom remote meeting services. Select Board Chair Ms.Hai;Vice Chair Mr.
Lucente; and members Mr. Pato; Ms. Barry; and Mr. Sandeen were present, as well as Mr. Malloy, Town
Manager; and Ms.Katzenback,Executive Clerk; Mr. Gibbons,Recording Secretary.
Ms. Hai stated that the meeting was being held in accordance with Governor Baker's March 12,2020
Executive Order suspending certain provisions of the Open Meeting Law to allow remote participation
during Massachusetts' state of emergency due to the outbreak of Covid-19.
Ms. Hai provided directions to members of the public,watching or listening via the Zoom application,
regarding the procedure for making a public comment.
Ms. Hai reminded Board members, staff, and members of the public about Lexington's Standard of
Conduct regarding civil discourse during Town Government meetings.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Request to Include Pledge of License and Inventory for Liquor License Transfer of 131
Massachusetts Avenue—Samarah LLC d/b/a Vinebrook Bottle Shop
Ms. Hai stated that this agenda item deals with an amendment to paperwork approved at the last Select
Board meeting. The request for an amendment was made by the applicant through the applicant's
attorney,Alexander Furey.
It was noted that Ms. Katzenback has received confirmation from the Alcoholic Beverage Control
Commission(ABCC)that this amendment request does not require posting a second Public Notice or re-
opening the Public Hearing.
Mr. Furey explained that the applicant's lender,Eagle Bank,now requires a pledge of the liquor license
and inventory as collateral to secure financing. Mr. Furey stated that such a request is standard practice
which,in this case,was made late in the process.
Ms. Barry noted that the addresses listed on the paperwork are not consistent.
VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve the
inclusion of the Pledge of License and Inventory as part of the transfer of liquor license at 131
Massachusetts Avenue,Lexington,Massachusetts to Samarah, Samarah LLC,doing business as
Vinebrook Bottle Shop.
ACTION ITEMS: Mr. Furey will ensure that the addresses are correct.
DOCUMENTS: Request to include pledge of license inventory Samarah LLC; Copy of Liquor License
Transfer application approved at 5.24.21 Select Board Meeting Samarah LLC.
2. Request to Include Pledge of License and Inventory for Liquor License Transfer of 55
Bedford Street 55 Pearl Investment LLC d/b/a Busa Brothers Liquors
Once again,this is an amendment to previously approved paperwork,requested by the applicant's lender
(Eagle Bank)to secure financing. As in agenda item# 1,this matter also does not require posting public
notification or a re-opening of the Public Hearing.
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VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to approve the
inclusion of the Pledge of License and Inventory as part of the transfer of liquor license at 55 Bedford Street
to 55 Pearl Investment LLC, doing business as Busa Brothers Liquors.
DOCUMENTS: Request to include pledge of license inventory 55 Pearl Investment LLC; Copy of
Liquor License Transfer application approved at 5.24.21 meeting 55 Pearl Investment LLC.
Ms. Katzenback reported that LexMedia is experiencing technical difficulties and has not been able to
begin live broadcast of the meeting. LexMedia Will accept the Select Board's recording of the meeting
and post it on the LexMedia website by tomorrow. Ms. Hai noted that the Zoom link to this meeting is
listed on the meeting agenda, ensuring that the public is still able to view the meeting.
3. Select Board Work Session: Long Range(20 year)Municipal and School Capital Plan;
Discuss Need for Board and Committee Training;Discuss Select Board Committee
Appointment Process
Presenters for the first part of this three-part agenda item Long Range(20 year)Municipal and School
Capital Plan were Mike Cronin,Director of Public Facilities; Sean Newell,Assistant Director of
Public Facilities,Chris Bouchard,Facilities Superintendent; and Ray Dufresne, Gordian Professional
Services Group(formerly Accruent).
Mr. Cronin and Mr. Dufresne reported that evaluations for 27 facilities had been conducted: 18 are School
buildings(of which eight are buildings on the Lexington High School site); 9 are Municipal buildings.
These evaluations include determinations of building condition and systems functionality; assessments of
what is needed to protect/maintain these assets; cost estimates for maintenance; and;prioritization of
funding needs during the upcoming 20-year timeframe.
Mr. Cronin said these the purpose of these assessments is to provide better information about budgeting
and when to schedule capital proj ects. He noted that the Town has recently been investing about$4M
annually for capital asset maintenance but, as will be demonstrated in this presentation,the amount may
need to be revisited.
Mr. Dufresne explained how the assessments were conducted;what sort of data was collected; and how
maintenance/upkeep costs were calculated. Mr. Dufresne stated that the information contained in the
assessments conducted by Gordian Professional Service Group(GPSG)will be available through a VFA
facilities management software program and can be used to inform the Totivn's budgeting and capital
investment decisions. He and Mr. Cronin stated that these assessments can and should be updated
regularly. The software can also proj ect what the condition of these assets will be,based on various
funding scenarios.
Mr. Dufresne said that the GPSG assessment team(s) included an architect; a mechanical engineer; and an
electrical engineer who were escorted through the buildings by a Town employee. Before the tours took
place,the GPSG received and reviewed documentation about the buildings submitted by the Town staff
who use and are responsible for the buildings.
When adjustments to the data are made,the VFA software recalculates a building's condition, its
remaining useful life, and its in-kind asset replacement value(based on current technology). The software
can be used to assess an entire building's status as well as the status of each building element.
Mr. Dufresne stated that the current replacement value of the 27 buildings and associated systems is
$744M. The overall facility condition index(FCI) cost is $1.339M.All calculations are based on
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RSMeans data, an industry standard. The average age of the assessed buildings is 49 years.
The School Department building ranked in the worst condition(F rating) is the Central Administration
building, followed by Lexington High School(an overall D rating). For the purposes of assessment,
Lexington High School was broken into seven sections plus the site itself for a total of eight separate
assessments. (Mr. Dufresne noted that some of the sections had higher ratings and some sections had
lower ratings,but the cumulative rating was D.) The School Department buildings in the best condition
are the newest buildings: Hastings Elementary School and Lexington Children's Place(A ratings).
The Municipal buildings in the worst condition are the East Lexington Fire Station and the Town Office
Building(D ratings). The Municipal building in the best condition is the new main Fire Department
Headquarters(A rating).
Mr. Dufresne showed four different annual funding strategies that would address asset maintenance,
noting that with a current backlog of maintenance,higher spending to catch up might be worth
considering in the�rst years of using the program. He noted that if spending is maintained at the current
$4M level, asset conditions will deteriorate,not improve,because a growing amount of
maintenance/replacement would have to be deferred.
Mr. Lucente asked how the average asset building age of 49 years was calculated. Mr. Dufresne said that
the age was based on the original construction date and was not adjusted for updates that might have
occurred over time. The FCI value is based purely on the level of deferred maintenance.
Mr. Lucente said,regarding the letter grade rankings,he is surprised some buildings were as high as they
were and that others were as low,particularly Cary Memorial Library with a C rating.Noting that
Lexington as a community likes to excel,he asked how achievable a cumulative A rating would be, given
that there will never be all new buildings.
Mr. Dufresne recommended that goals be ambitious but achievable. Many towns he works with have
worse scenarios than what he sees in Lexington.
Mr. Lucente said that Town leaders, staff, and the public should be mindful of how long a capital proj ect
takes to complete so as to set expectations at a realistic level.
Mr. Pato said his analysis of Cary Memorial Library's C rating is that the heating/ventilation system is at
the end of its life and needs replacement in the near term. Mr. Pato said the VFA software can help to
analyze a building's condition but it cannot assess whether a building is still appropriate for the function it
performs.
Ms. Barry said there appears to be ten or more buildings on the Municipal side that are not included in
Gordian's assessment.Notable are the Westview Cemetery building,various recreation buildings,the
new Visitors Center, and the animal shelter, all which will require maintenance or replacement over time.
She suggested that pump stations might also be added to the asset inventory.
Mr. Cronin stated that staff made choices about which buildings to evaluate for this first-time,baseline
analysis. Re-evaluation will recur every year and other buildings can be added,including pump stations.
Ms. Barry noted that some of the seasonally-used buildings now requiring maintenance have carried
surprisingly high price tags. She would like to the assessment to include as many assets as possible.
Ms. Barry reported that the East Lexington Fire Station is a 70-year-old building that received a D rating
and now houses 6 full-time firefighters, day and night,year-round. She urged the Board to begin to
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consider how that building should be addressed. Ms. Barry hopes the VFA software will help the Town
prioritize decisions.
Mr. Sandeen asked by what method the Town had prioritized building maintenance without the aid of the
GPSG assessment and VFA software. Mr. Cronin reported that staff and consultants had evaluated
buildings and systems on their own,producing what he called a pecking order of proj ects,given the limits
of the $4M capital maintenance budget.
Mr. Sandeen asked if the VFA software is capable of including health, energy, emissions,and resilience
factors. Mr. Cronin said that when buildings are maintained or replaced, ef�ciency standards are
improved to achieve sustainability goals adopted by the Town. Mr. Dufresne said the software has the
capacity to calculate a variety of different maintenance or replacement scenarios.
Mr. Sandeen said he hopes that Total Life Cycle costs are the basis for making maintenance or
replacement decisions. He asked whether the VFA software can be used to match investment with
program goals.
Mr. Dufresne said that the core functionality of the software does not take into account things like
adaptability for impacts like extreme weather events, such as the high heat today that caused school to be
cancelled,but the software can be customized to include such factors.
Mr.Newell noted that the VFA software is but one tool to assist the Town in making important decisions.
Ms. Hai said she believes critical elements to consider such as life cycles and reliability can be added
to the"Requirement"category in the software but that total replacement of a building is not something
the software can determine. She hopes that the VFA program will help the Town work toward improving
overall building conditions by setting a benchmark,j ust as switching to the PCI paving index standard has
helped improve road conditions.
On the subj ect of School building funding,Ms. Hai noted that there are other sources besides the Town
such as the Massachusetts School Building Authority(MSBA)replacement and repair programs. Given
that funding may come from these and other sources for capital projects,Ms. Hai asked how easy it is for
staff to use the software to model different funding strategies.
Mr. Cronin cautioned that MSBA funding is not guaranteed and noted that Lexington chose in at least one
scenario (Bridge School)to press ahead with a proj ect without State assistance.Mr. Dufresne stated that a
filter using outside funding as a component of overall funding can be added that would show how a
certain level of investment would affect building or element conditions over the 20-year timeframe.
Vis-a-vis staff time commitment to use the software program,Mr. Cronin said that Gordian would
conduct training sessions for staff in the near term and provide support annually as needed.
Mr. Pato said that even though the report is based on a subset of buildings,the prediction that far more
than the current$4M will be required for maintenance seems to indicate a big departure from the current
maintenance investment strategy. While acknowledging that thus presentation is only a preliminary look
into what the VFA software program can do,Mr. Pato said he is concerned about the direction
maintenance costs appear to be headed.
Mr. Cronin agreed that the scenario of investing$18M annually would be a significant departure from the
current$4M. He said the data needs to be analyzed more closely but it is no doubt that community
conversations will need to be conducted about priorities and expectations.
4
Ms. Hai asked if this presentation has been given to the Capital Expenditures Committee(CEC). Mr.
Cronin said the Select Board is the�rst group to see the information but CEC will also hear the
presentation this Wednesday,June 9,2021 at 8 a.m. Following that,Mr. Cronin said the plan is to present
to the Appropriation Committee,the School Committee and to be on the agenda at an upcoming budget
Summit meeting.
Ms. Hai noted that the issue will be addressed repeatedly over time and the public will have ample
opportunity to ask questions and provide input as the discussions unfold.
Ms. Barry asked how this assessment information meshes with the School Department's recently
completed Master Plan. Mr. Cronin said that the VFA software program focuses in capital investment but
the information it provides dovetails with the School Department's Master Plan. Ms.Barry said she see
the VFA and the School Department's Master Plan as close cousins that are not independent of one
another.
Mr. Sandeen asked how the current unpredictability/variability of construction costs affects cost
proj ections in the models.Mr. Dufresne said this variability is something Gordian looked at closely. It is
unknown how long the uncertainty will last.Using the industry standard RSMeans will keep cost
proj ections current and reliable. Actual costs of current proj ects can be used to extrapolate future proj ect
costs. The more real-time data is put into the program,the more accurate the proj ections will be.
Mr. Sandeen said he hoped that a High-Performance Index or Health-Performance Index can be part of
the software's analysis.
ACTION ITEMS: The presentation will also be given to CEC,Appropriation, School Committee. Mr.
Cronin will run copies of the five-year capital plan to inform conversations about how to approach the
capital list using the VFA software as a tool. The issue will come back before the Select Board at a later
date.
Discuss Need for Board and Committee Training: A communication from State Attorney General's
Of�ce of Open Government(in the Meeting Packet) lists several different training opportunities for
boards and committees. Open Meeting Law training has been offered yearly by Lexington's Town
Counsel.
Ms. Hai posed several questions: What training should be required at minimum?What would be
considered the"gold standard"?How often should training be offered? Should training focus on new
members or be for all members?How will training be tracked?
Noting that all new and re-appointed committee and board members are required to ful�ll the baseline of
ethics training,Mr. Pato said question is: what beyond that baseline should be offered and/or expected?
Mr. Pato said the ethics training can be a befuddling experience. One committee with which he liaises has
decided to assign mentors to new members and provide an orientation session,focusing on past
accomplishments/endeavors and future direction. Mr.Pato believes there should be a general agreement
about such things as a meeting minutes format.
Ms. Barry suggested that there could be a session for committees and boards. Perhaps once a year, about
successful meeting facilitation and how to deal with controversial issues or difficult individuals. The role
of the Select Board liaison should be understood by the Select Board member and by boards/committees.
Mr. Sandeen said topics such as authority jurisdictions; how the organizational flow chart works; and the
timeline for a Town Meeting readiness would be useful as well.
5
Mr. Lucente said he would like to see a day or a half-day regularly devoted to these and other topics and
that all committee and board members should be invited,not just chairs and co-chairs. He envisions the
format as a mini-breakout into groups with different discussion themes.
Ms. Hai agreed and added that other topics should be addressed, such as emailing and forming working
groups and subcommittees.
Ms. Barry suggested that some of these trainings might be done via video and kept in a reference archive.
In-person trainings would also be offered but having the information on video would allow people to
access the information as needed.Ms. Hai reported that Ms.Axtell has said that yearly Open Law
sessions are very poorly attended.Mr. Lucente said one reason he sees for the low attendance is that only
the chairs have been invited.
ACTION ITEMS: Board members will work offline on a training proposal to be discussed in Open
Session at a later date.
Discuss Select Board Committee Appointment Process: Ms. Hai acknowledged the substantial yearly
effort to keep track of and remind board/committee members to fulfill the State-mandated Conflict of
Interest requirements. Ms. Hai recommended that compliance be a minimum requirement for re-
appointment.
Ms. Hai expressed gratitude to all Town volunteers, adding that appointing new and diverse voices is a
goal to strive for. To that end,Ms. Hai asked what key elements should be considered in how volunteers
are recruited. She would like a proposal to be developed and hopes a new process can be launched for the
next round of committee appointments coming up in September. She asked if term limits should be
considered for the boards and committees and/or for the role of chair and if there should be a specific
recruiting and outreach protocol. She asked if current committee vacancies as well as seats becoming
open due to term expirations should be listed on the Town website.
Ms. Barry said accessing board and committee information is easier than in the past but could still be
improved.A more user-friendly application form is needed.Ms. Barry believes the role of chair needs to
rotate regularly. As for advertising committee vacancies,Ms. Barry said a comprehensive publicity plan
should be developed that would include this outreach.
Mr. Sandeen agreed that term limits for chairs and for committee members would be a positive change.
He asked how long a time chairs would be required to step down from the role before they could assume
it again. He believes the same effort should be exerted to diversify committees/boards and chairs as was
used to diversify Town Meeting Member participation,which he deemed a success.
Mr. Lucente believes the last round of appointments was more diverse than previous rounds,largely due
to successful recruiting efforts,but he believes the recruiting process should be clarified to achieve
consistency. He believes it is important to be transparent about how potential committee members are
evaluated so people know what to expect. If an applicant is not selected to serve,the person should be
informed forthrightly.
Mr. Lucente said onboarding should be a clear process. He also believes it important not to lose years of
institutional knowledge in favor of attracting new volunteers,particularly before new recruitment
protocols have been adopted. Plus,once new people are appointed,there is always a learning curve.
6
Mr. Lucente sees value in rotating the role of chair. If changes are made in how recruitment and
appointment are done,Mr. Lucente advocated for having a clear transition between phasing out the old
process and starting the neW process.
Mr. Lucente said being flexible with the number of people on each board or committee and/or letting
interest drive membership might be a positive change.He agrees with a recommendation made by Mr.
Pato some time ago re: changing what constitutes a quorum so that a quorum represents a majority of
appointed members instead a maj ority of the total number of seats.
Ms. Barry believes there is need to clarify how input from the committees/boards influences the Select
Board's appointing process. She noted that the Select Board in at least one other town interviews
applicants in its Open Meetings.
Mr. Pato agrees with term limits for chairs for the sake of continuity,planning, and developing broader
leadership capability. Mr. Pato does not agree with term limits for members of standing committees.
Mr. Pato said evaluating committees and their charges is supposed to be done on a yearly basis. He
believes if a committee has reached the end of its value or function, it should be disbanded to allow
individuals to find other ways to serve the Town.
Mr. Pato said the last round of committee recruitment was successful, largely due to spreading the word
through various cultural groups. He noted he has made it a practice to interview prospective candidates
for committees and boards with some regulatory function and to ascertain from committees if certain
skillsets are needed.
Ms. Hai reported that the Select Board Office sends out a letter to every applicant who is not appointed. If
applicants so choose,their applications can be kept on file for future consideration.
Mr. Sandeen believes smaller committees are more effective and easier to chair. He asked if recruitment
should be done for expired-term vacancies even if the incumbent wants to be re-appointed.
Ms. Hai noted that the new Valente Scholar is working with the Town's Management Fellow on
committee reviews and charges. A report to the Select Board will follow.
Mr. Malloy said that the Town of Bedford has recently gone on a"committee diet"to sunset committees
no longer deemed necessary.
Mr. Pato said he has called a number of other communities and conducted research on the Massachusetts
Municipal Association(MMA)website to learn how other towns handle these questions. His analysis is
that each toWn suits its own needs and customs.
ACTION ITEMS: Ms. Hai and Ms. Barry to discuss offline the timeline for presenting a report to the
Board re: how to advance the issue of committee/board management. The Board will receive a separate
report from the Valente Scholar and the Management Fellow re: committee reviews and charges.
DOCUMENTS: 20 Year Capital Planning Presentation; Open Meeting Law Legislative Update; Excerpt
from Select Board Procedures Manual RE: Advisory Committees.
SELECT BOARD CONCERNS AND LIAISON REPORTS
Mr. Lucente:
• The Stone Building Feasibility Re-Use Committee has met every two weeks and is making
7
progress.A second community forum is planned next month.
• The Board of Health is sending a letter to Lexington restaurants to encourage the use of reusable,
customer-provided take-out containers, as allowed by State code.
• The Monuments and Memorials Committee has met every other week to review proposals for a
monument for Lafayette. The committee will report to the Select Board in the future.
• LexHab has openings and asks for the Board's help to fill them.
Mr. Pato:
• The Community Preservation Committee met last week to discuss whether to consider off-cycle
applications for some Recreation and Conservation proj ects. If approved by CPC,these would be
taken up at a Special Town Meeting in the fall, if one is convened.
Ms. Hai:
• Lexington's State delegation has urged conference an extension to the Emergency Order for
virtual Public Meetings.No definitive decision has been reached by the conference committee but
the expectation is that at least a short-term extension will be granted.
• Lexington may arrange to meet virtually with representative of Antony, its French sister city.
Ms. Barry:
• The Council on Aging extends its thanks to the Board for supporting the senior parking program.
The Council also discussed how to address impressions they believe Lexingtonians have about
the senior population and how residents might be educated about the senior population and what
senior services are provided.
• The Cary Library will enter its next phase of reopening on June 15,2021. Staff was sent home
early today due to the inability to keep the building cool in the extreme heat.
• The Youth Commission's Flamingo Flocking proj ect and fundraising effort raised$4,000.
• Ms. Barry asked for someone to cover the upcoming HATS meeting on June 17,2021. She will
attend the Colonel Stevens' State of Hanscom address that evening.
• A meeting will be scheduled later this month for the Lex250 Committee. The multi-town 250
Committee met earlier today. Senator Barrett has filed legislation to expand the State's 250tn
Committee so that it includes the towns that are actually on the Battle Road in addition to the City
of Boston.
The 250th Stamp letter,which Lexington has signed,has been sent to the US Postal Commission.
Mr. Sandeen:
• The Noise Committee has completed two rounds of Public Information Sessions to get feedback
from landscaping businesses. A"Contact Us"page has been established on the website to gather
feedback from residents and businesses.
• The Comprehensive Plan Advisory Committee is soliciting feedback for the Lexington Next
Comprehensive Plan. Small, one-on-one meetings with stakeholders are being scheduled;the next
public meeting is scheduled for June 15, 2021.
Town Mana�er Report
Mr. Malloy reported that he testified online at the State hearing which was held on June 2,2021 regarding
a bill to extend remote meeting participation meetings. He reported that the overwhelming testimonies
8
provided was that virtual meetings should be allowed to continue as a right of State and local entities on a
permanent basis.
Mr. Malloy announced that Martha Duffield has accepted the offer to become Lexington's first Chief
Equity Officer. Ms. Duffield currently works for the Town of Danvers but will be starting in Lexington in
mid-July. Ms. Hai reported that the interview process for this position included citizens, staff, and the
input from the Citizen Advisory Council which helped to draft interview questions.
ADJOURN
Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adjourn the meeting at
9:42 p.m.
A true record; Attest:
Kim Siebert,Recording Secretary
9
Joint Meeting
Board of Heath and Select Board
August 12, 2021
A Joint Meeting of the Lexington Board of Health and Select Board was called to order at 2:30 p.m. on
Thursday,August 12, 2021 via Zoom meeting services.
Present for the Board of Health: Dr. Heiger-Bernays, Dr. Perlmutter, Mr. Flynn, and Ms. Wolf-Fordham.
Dr. Geller arrived later in the meeting.
Present for the Select Board:Ms.Hai,Chair;Mr.Pato;Mr.Lucente;and Mr. Sandeen were present,as well
as Mr. Malloy, Town Manager; Kelly Axtell, Deputy Town Manager; and Ms. Katzenback, Executive
Clerk.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. COVID-19 Update, Strategies and Community Response Actions Related to COVID-19
Guidelines and Directives-Review and Discuss Proposed Mask Mandate
Ms. Hai stated public health regulation is the domain of the Board of Health, pursuant to MGL 11. She
said this j oint meeting is being held to receive an update from Board of Health regarding the current
COVID-19 statistics and trends in Lexington and Middlesex County and to hear the Board of Health
recommendation for indoor mask policies.
Dr. Heiger-Bernays reported that the Delta variant of SARS-CoV-2 is currently the dominant form of
COVID-19 in Massachusetts and across the United Stated at this time. The Delta variant is highly
contagious, with estimates between two to six times as contagious as previous variants. The vaccines for
COVID-19 are effective at reducing the severity of the disease, and significantly preventing death from
COVID-19.However,people fully vaccinated for COVID-19 are becoming infected with the Delta variant,
and vaccinated people transmit the virus to other people. Hospitalization rates in Massachusetts are
increasing including rates in children under 12. Children under 12 cannot be vaccinated. In Lexington, we
have seen a significant increase in the number of cases since mid-July. The CDC has categorized the level
of community transmission for each county and state based on the number of cases in the last seven days
per 100,000 people and the number of tests in the last seven days that have a positive result.The categories
-low transmission risk,moderate, substantial and high.
Dr. Heiger-Bernays said that the Lexington Board of Health uses the knowledge of the Delta variant,
vaccine effectiveness,increasing case numbers in Lexington and in Middlesex County,hospitalizations and
deaths to discuss any need for layered prevention strategies. Layered strategies such as vaccination,
increasing ventilation indoors and wearing masks can be used to reduce the transmission of the Delta
variant.
Dr. Heiger-Bernays reported that on July 27, 2021, the Center for Disease Control released updated
guidance for the need to increase COVID-19 vaccinations as well as a recommendation for everyone in
areas of substantial or high COVID-19 transmission to wear a mask in public indoor spaces, even if they
are fully vaccinated. Middlesex County, Massachusetts is now an area of substantial transmission. She
stated properly worn masks are estimated to decrease the rates of COVID transmission by approximately
50% to 70%. Dr. Heiger-Bernays stated this information precipitates the need for Lexington Board of
Health to discuss issuing a public health order mandating indoor mask wearing in publicly accessible spaces
within Lexington.
Dr. Heiger-Bernays stated that a proposed Board of Health mask mandate for Lexington has been included
in the meeting packet for the Board of Health's review and comment and to also receive comment from the
Select Board.
Dr.Pearlmutter and Mr.Flynn stated they were in agreement with the recommendation for an indoor mask
mandate as it was written.
Ms.Wolf-Fordham stated she is in agreement that a mask mandate should be implemented. She suggested
to change the word maintained to wo�n for the sentence to read wo�n inside the establishment.
Mr. Malloy stated he heard from a Lexington resident,who has a business in Belmont,who was dismayed
at the way Belmont rolled out their mask mandate. Mr. Malloy affirmed that if the Board of Health voted
to implement a mask mandate in Lexington,the Town's Public Information Officer would coordinate with
the other Town departments to assist in rolling the information regarding the mandate.
Ms. Hai opened the floor to any public comment
Theresa Wright, 35 Reed Street, Precinct 6 Town Meeting Member, stated she is in support of a mask
mandate and asked for clarification of mask wearing at restaurants.
Matias Stella, 5 Moon Hill Road, stated he is in favor of masks being required at all times inside
establishments.
Kathleen Lenihan, 60 Bloomfield Street, School Committee Chair, said she is in favor of a mask mandate.
She said the Lexington Public School will be in alignment with the Center for Disease Control
recommendation of mask wearing by students.
Jillian McDonough,Lexington Power Yoga,said that while she understands wearing masks is for the safety
of all,she is concerned that an indoor mask mandate would cause unintentional financial hardships for some
businesses.
Bob Moshiri, 7 Castle Road, said he is in favor of a mask mandate as it will provide protection to all.
David Kanter,48 Fifer Lane,stated he is in favor of a mask mandate and suggested to include some verbiage
in the mandate citing the continued need for COVID vaccinations.
Nancy Messer, 53 Vale Avenue, asked what data would drive a mask mandate versus a mask
recommendation. She stated she feels morbidity data should be evaluated when making policies.
Lorraine Shedoudi,Lexington Power Yoga, stated she feels that businesses who have already implemented
measures of safety, such as social distancing during business hours, should be allowed to operate under a
mask recommendation rather than a mask mandate
Seeing no further public comment,Ms. Hai asked if there were any comments from the Select Board.
Mr.Lucente asked if Dr.Heiger-Bernays if the letter in the meeting packet reflected the belief of the whole
Board of Health or was it written as the opinion of one member.
Dr. Heiger-Bernays indicated she had written the memo for the Board of Health to discuss at this meeting.
She asked the Board of Health if they would like to vote to accept this letter.
Upon a motion duly made and seconded, the Board of Health voted 4-0 by roll call to adopt the memo as
written by Dr. Heiger-Bernays as the recommendations of the Board of Health
Mr. Lucente noted for the record that a decision to implement a mask mandate is under the purvieW of the
Board of Health and that the Select Board is participating in the meeting to provide any feedback regarding
the mandate being proposed by the Board of Health.
Mr. Lucente stated that the last line in the proposed mandate should be modified. Both Boards were in
agreement that the last sentence will be edited to read"The Town Manage�is autho�ized to ca��y out this
Ynandate".
Mr. Lucente suggested that contact information be provided in the communications for residents and
businesses who may have questions regarding the implementation of a mask mandate.
Mr. Sandeen stated that criteria should be identified to determine if and when a mask mandate would cease.
As Ms.Barry was unable to attend the Joint Meeting due to a scheduling conflict,Ms.Katzenback read her
supplied statement,which is appended to the end of these minutes, into the record.
Ms. Hai,Mr. Pato,Mr. Lucente and Mr. Sandeen stated they are in support of the Board of Health moving
forward with an indoor mask mandate.
Discussion ensued amongst the two Boards. Topics raised were regarding communication of, start date and
the length of time of a mask mandate. In addition, a question was raised to the Board of Health if a mask
mandate would apply to stage performers or Clergy.
Mr. Malloy stated the Board of Health's contact email and a Lexington Health Department phone number
would be included in the announcement of a mask mandate as the points of contact for mask mandate
questions.
Both Boards agreed that there should be some lead time for the effective date for an indoor mask mandate
and agreed to 12:01 a.m. on August 18,2021 and that the mandate should be reviewed on or by November
5,2021.
Mr.Pato left the meeting at 3:45 p.m. due to a prior engagement.Before leaving he encouraged the Boards
to move forward with promptly enacting a mandate and indicated that he would vote in favor of supporting
a mandate if he were able to remain in the meeting.
The Board of Health said they will work with Mr. Malloy regarding procedures for stage performers and
clergy to be able to apply for a special dispensation from the mask mandate When they provide the specified
criteria in advance of each event date.
Dr. Heiger-Bernays noted that Dr. Geller had connected to the zoom meeting.
Upon a motion duly made and seconded,the Board of Health voted 5-0 by roll call to approve mask mandate
order, as amended, including the effective date of Wednesday,August 18, 2021 and a review to take place
on or before November 5, 2021 and shall include an authorization for the Town Manager to carry out the
mandate. This is also subj ect to amending the order for editorial comments.
The resulting Board of Health indoor mask mandate is appended to the end of these minutes.
Upon a motion duly made and seconded, the Select Board voted 3-0 by roll call to endorse the Board of
Health's public health mandate regarding indoor mask wearing as discussed and revised at this meeting.
A true record; Attest:
Kim Katzenback
Executive Clerk
Suzie Barry Statement for August 12,2021 Joint Meeting
Hi, sorry I can't be present with you today, I have an appointment that couldn't be rescheduled. I spoke with Mr.
Makarious last night about how I could submit comments and questions and he stated the best way would be to send
them to Ms.Katzenback to read and ask and I want to thank her for doing that.I also need to let everyone know that
in conversation with Mr.Makarious it was determined it is not a conflict,in my professional life I am the Director
of Operations for Hancock Church here in Lexington and Houses of Worship are included in the discussion this
afternoon.
Here are my questions/comments for the meeting today:
Communication:
• I reached out to LICA(the Lexington Interfaith Clergy Association), a few small business owners, a
few landlords, the Lexington Symphony and Spectacle Management to make them aware of this
afternoon's meeting as we all need to be rowing in the same direction from the start with this. Was
there any direct outreach done by the Town,Select Board or the Board of Health to businesses that may
potentially be affected?
• If this is adopted, how will the message be delivered to the community and in particular to the businesses
affected.
• Will the Town be providing signage for all places affected or only for Town buildings?Will businesses
be notified of what must be on any signage?
• A recent visit to the Board of Health webpage on the Town website had NO identi�able way to contact
the Board of Health listed.If someone has a question,comment,concern or a complaint about the mandate,
who do they contact and how?
Timing:
• I understand tying the order to the CDC level of community transmission however,would it be easier
for everyone if we simply stated a date this is in effect till and if needed we can extend. My thinking
is people are busy and a date is easier to focus on.I would suggest something like November 15th(so
past Halloween) or November 30th. If we do go with the level of community transmission, will the
Town website be updated to prominently display that on the front page with a daily update?
De�nition:
• Sometimes people define public space as space in or owned by the Town or simply outside space,Is there
a clear definition of what"Public Space"? Also is there a clear definition of"private spaces open to the
public"?
For Municipal Buildings:
• Does this mean people need to be masked in public meeting rooms i.e. hybrid public meetings, staff only
meeting?
For all spaces:
• Do people need to be masked in private offices if they are working alone?
For Housing:
• Does this apply to common areas,lobbies,hallways of apartment buildings and condominiums?
For Performances:
• Can they play instruments?Can they sing?
For Houses of�Vorship:
• The Board received comments from Reebee Girash Pastor of Pilgrim Congregational Church regarding
if Worship Do Staff and singers at Houses of Worship need to be masked at microphones if they are an
appropriate distance from the congregation?This is an issue as remote viewers have a hard time hearing
and also an inclusion issue as lips cannot be read.
• For Houses of Worship: Does this apply to anyone using space in a House of Worship outside of a
congregational setting.i.e.meetings,renters etc.
Authority:
• The last sentence of the order states "The Select Board and Board of Health hereby direct the Town
Manager"my understanding is only the Select Board can direct the work of the Town Manager.
Vaccines and Testing:
• Our vaccination rates in Lexington are trending in the right direction. That being said,will the Town
be offering any COVID vaccine clinics this fall for anyone(i.e.people who live here,people who may
not live here but work here, are visiting or passing through) Also does the Town have any plans for
testing?
COVID-19 Public Health Mandate of the Lexington Board of Health
Notice is hereby given that on August 12,2021 the Lexington Board of Health adopted the following
emergency regulation under the provisions of MGL Chapter 111, § 31:
Based upon review of current COVID-19 caseload and testing positivity rates in Middlesex County the
Select Board,and Board of Health held a meeting on August 12, 2021 and pursuant to M.G.L. c. 111
§§ 31 and 104; The Board of Health voted to adopt as a public health mandate,with the support of
the Select Board,the following indoor mask mandate in the Town of Lexington.
1. Effective at 12:01 am August 18,2021 face coverings are required for all individuals aged two
years and above in all indoor public spaces,houses of worship, or private spaces open to the
public except where an individual is unable to wear a face covering due to a medical condition
or disability.
2. Food service establishment customers may only remove face coverings when seated.
3. Indoor performance venue customers may only remove face coverings in the actual act
of eating and drinking, if permitted in the venue.
4. Lodging guests and workers are required to wear face coverings when inside hallways
and common areas.
5. Fitness Center/Health Club workers,customers,and visitors are required to wear face coverings
during fitness activity, including strenuous activity.
6. At Personal Services establishments,including,but not limited to,barber shops,hair and nail
salons,all customers and workers are required to wear face coverings,except for skin or beard
care that occurs on the face, where the customer may temporarily remove the face covering
but must immediately put the face covering back on for the remainder of the visit.
7. Masks remain mandatory for all individuals on public and private transportation
systems (including rideshares, livery, taxi, ferries, and buses), in healthcare facilities
and in other settings hosting vulnerable populations, such as congregate care settings.
8. All entry doors of businesses open to the public must post notice advising customers that face
masks must be worn inside the establishment.Establishment staff must supervise and enforce
this requirement.
9. The Town Manager working with Town staff will develop criteria for consideration for speci�c
businesses which will be submitted to the Board of Health for review and approval.
This mandate will be reviewed on or by November 5, 2021.
The Town Manager is authorized to carry out this mandate.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Amendment to Fleet Electrification Policy
PRESENTER: ITEM
NUMBER:
Jill Hai, S elec t B o ard C hair
C.5
S UMMARY:
T here is o ne mino r amendment to the p o lic y the B o ard rec ently ad o p ted to ad d, "p ub lic trans it" und er S ec tio n
9 under"Reduce Vehicle Miles Travelled".
SUGGESTED MOTION:
To approve the amendment to the Fleet Electrification Policy as attached.
Move to approve the consent agenda.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021
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TOWN OF LEXINGTON
FLEET ELECTRIFICATION POLICY
August 23, 2021
POLICY STATEMENT
To support the Town of Lexington's Sustainable Action Plan obj ectives, the Select Board hereby
adopts this fleet electrification policy to transition its vehicle fleet to zero emission vehicles.
PURPOSE
The Town shall establish and maintain a comprehensive inventory of all classes of vehicles
owned, operated, or leased by the Town of Lexington and or on behalf of the Town of
Lexington. The Town shall establish objectives for emission reductions from those vehicles and
an integrated plan and timeline with obj ectives for transitioning each class of vehicles to zero
emission vehicles, prioritizing zero emissions vehicles, monitoring progress against those
obj ectives, and reporting the progress against those obj ectives on an annual basis.
The objectives of this policy are to:
• Reduce air pollution and greenhouse gas emissions from the Town's vehicles
• Increase the use of electric vehicles in the Town fleet
• Increase the average fuel economy of each vehicle
• Optimize the fleet size and minimize vehicle size, weight, and other factors affecting fuel use
when appropriate
� Minimize vehicle miles traveled(VMT)
• Reduce total cost of ownership over the lifetime of the vehicle
• Reduce vehicle noise
• Maximize the use of grant funding and incentives to convert and purchase electric and
emissions-reduction technology for the Town fleet and EV infrastructure.
APPLICABILITY
This Fleet Electrification Policy applies to all divisions and departments of the Town of
Lexington.
GUIDELINE S
The Town will establish a Vehicle Electrification Transition Plan with the following elements:
1
1. Fleet Inventory:
The Town will maintain and annually update a comprehensive vehicle inventory for ALL
vehicles owned, leased, operated by the Town or on behalf of the Town and a plan for
transitioning those vehicles to battery-electric vehicles (BEV) or plug-in electric vehicles
(PHEV)vehicles.
As required by the DOER Green Communities Program, the Town will maintain an inventory of
all Town(Municipal and School Department) owned vehicles.
This inventory will include the following information: model, make, model year, month and year
purchased, VIN, drive system,weight class, miles per gallon, annual miles driven, total fuel
consumption, department, vehicle function.
2. Electric-first procurement Vehicle procurement should be prioritized as follows:
1. BEV
2. PHEV
3. Hybrid-electric vehicle or other alternative fuel vehicle
4. Standard vehicle
The fleet policy is electric-first, meaning that electric vehicles (EVs) shall be prioritized when
the Town purchases or leases motor vehicles for its municipal operations. Beginning in FY22, all
light-duty passenger vehicles purchased or leased are required to be BEVs.
Departments may request an exemption from the BEV replacement. All exemptions shall require
approval by the Town Manager after a recommendation is made by the Sustainability Director.
3. Classification and Transition Objectives:
For each vehicle class defined by the Commonwealth's MOR-EV program, the Town shall
establish targets for the transition of vehicles in that class to a zero emissions option every three-
years.
The classi�cations may include: passenger vehicles, passenger vans, cargo vans,police cruisers,
ambulances, fire trucks, public works vehicles, school buses and other categories of vehicles that
are appropriate to effectively capture all the vehicles in the inventory.
Staff shall assess the suitability of electric vehicle options for each vehicle class,with respect to
availability, range and load requirements and, any emergency response requirements, to
determine practicability. When developing the transition plan, Staff shall evaluate emissions
reductions, Total Life Cycle Cost as defined in the Sustainable Action Plan, including
acquisition, operations, maintenance, emission fees, electric vehicle charging infrastructure,
available grants, etc. The Town will develop a standardized calculation for determining life
cycle costs for different classes of vehicles.
The transition plan will prioritize replacing vehicles at the end of their expected useful life.
2
VVhere the Town contracts vehicle services, the Town will provide a preference for contracts and
seek out companies for competitive bidding that offer the use of electric and/or fuel-efficient
vehicles.
4. Purchase, lease or contracting of standard vehicles
If the transition plan identifies that an EV is not commercially available or not suitable for a
particular class of vehicles when replacement of a vehicle in that classification is required, a
standard vehicle may be purchased.
If purchasing a standard vehicle, the purchase should prioritize the most fuel-efficient model
available and consider fuel-reduction and emissions-reduction technology, such as diesel particle
filters, selective catalytic reduction systems, exhaust gas recirculation,NOx adsorbers, oxidation
catalysts, anti-idling devices, etc.
Where opportunities exist, particularly if grants and new technologies are or become available,
the ToWn should pilot electric options for heavy-duty vehicles.
5. Evaluation of fleet and vehicle size
The Town will procure vehicles and equipment of minimum size according to assessed needs.
Specifically, the Town will ensure that purchase plans require vehicle class and model of the
smallest size and weight appropriate for each vehicle's tasks. All positions requiring vehicle use
shall be evaluated as to the required vehicle class size necessary to conduct the j ob.
The Town will evaluate ways to reduce its fleet size.
Departments will also investigate whether vehicles can be shared between departments. When
retiring a vehicle from the fleet, the Town will evaluate whether replacement is necessary.
6. Electric vehicle charging
Where possible, efforts will be made to install charging equipment at locations convenient for
vehicle users to minimize operational inefficiencies. However, flexibility may be required of
vehicle operators and Town staff to adjust procedures to accommodate charging locations.
7. Funding
The initial purchase price of policy-compliant vehicles and equipment may be more expensive
than standard vehicles in the initial years, while operating costs over the life of the vehicle will
be lower. Departments should estimate upfront investment required for vehicle purchases and
budget accordingly in capital budget requests. The Town shall evaluate existing capital requests
for vehicles and evaluate opportunities to fund additional upfront costs. The ToWn shall take
advantage of grant funding to offset the upfront costs of electric vehicles and charging apparatus.
8. Monitoring and Reporting:
Progress against the transition obj ectives for each vehicle class will be monitored and reported to
the Select Board on an annual basis. As part of this report, staff will identify the best date
3
commercially available technology options for each vehicle class and provide recommendations
for adjustments to the obj ectives for each vehicle class.
9. Vehicle operation and maintenance
Where applicable, the Town will use available resources to build awareness and educate its
employees regarding responsible vehicle operation as detailed below.
• Anti-Idling
o Vehicle idling produces both excessive waste of fuel and air pollution. As a part
of this policy the Town hereby recognizes the importance of enforcing the
existing Anti-Idling Law, as allowed by M.G.L. Chapter 90 Section 16A.
Additionally, Town staff should reduce idling as much as possible in vehicle
operations. The Town will also incorporate anti-idling education into other public
health and sustainability forums.
• Reinforce operator awareness
o The Town and its employees will encourage energy-saving driving habits (i.e.
awareness of sudden acceleration or sudden stopping), and paying attention to the
need for regular preventative maintenance of vehicles.
• Reduce Vehicle Miles Travelled(VMTs)
o The Town will reinforce employee awareness of vehicle miles travelled during
work hours as well as for commuting, and will encourage alternate travel
Ipractices such as carpools, vanpools,bicycling, ����� �� �����iii����� and walking.
• Vehicle maintenance
o A well-maintained vehicle will optimize fuel use and reduce air pollution.
Preventative maintenance that ensures optimal vehicle operation shall be
performed regularly for each vehicle.
o Vehicles will be inspected regularly and prior to extended use to ensure correct
tire pressure, oil and coolant levels, and to identify possible signs of other fluid
leaks.
o The Town will dispose of hazardous materials such as waste oil, lubricants,
antifreeze, and batteries safely through environmentally-responsible practices and
in accordance with all applicable state and federal regulations.
Questions/Enforcement
The Sustainability Director shall be responsible for administering this Policy. This Policy shall
be enforced by the Town Manager and or their designee.
4
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Committee Appointment & Resignation
PRESENTER: ITEM
NUMBER:
Jill Hai, S elect Board Chair
C.6
S UMMARY:
Resignation
L exington Coun cil fo�th e A�ts
• T he S elec t B o ard is b eing as ked to ac c ep t the re s ignatio n o f H ema G andhi fro m the L exingto n C o unc il
for the Arts effective ilnmediately.
O n b ehalf o f the To wn o f L exingto n, the S elec t B o ard M emb ers wo uld like to extend their many thanks to M s.
G andhi fo r her time and years o f s ervic e to the c o mmunity.
Appointment
L exington Coun cil fo�th e Ar�ts
• T he S elec t B o ard is b eing as ked to ap p o int E. A s hley R o o ney to the L exingto n C o unc il fo r the Arts to
fill an unexp ired term s et to exp ire o n S ep temb er 3 0, 2 022.
SUGGESTED MOTION:
To accept the resignation of Hema Gandhi from the Lexington Council for the Arts effective immediately.
To ap p o int E. A s hley R o o ney to the L exingto n C o unc il fo r the Arts to fill an unexp ired term s et to exp ire o n
S ep temb er 3 0, 2022.
Move to approve the consent.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021
ATTACHMENTS:
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From:
To: Select Board
Cc: Clerk"s Office;
Subject: Resignation email
Date: Thursday,September 2,2021 7:46:24 PM
This email is to inform the select board and the town clerk that I would like to resign as
Treasurer and from the board of Lexington Council for the Arts effective September 9 2021.
Thanks,
Hema Gandhi
APPLICA,T'I(JN F`t�R.APP(JINTMENT
FCtR.Bt�ARD/COM11�iITTEE 1VIE�I�IBER�HIP
Lexington Council far#he Arts Tourisrr�
B+�ard/Comm�ttee of Ir�terest: 1. �.
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Would au consider another�ommi • ��$
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For how long shou�d vve keep �our app�zcation on file?
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Full�1ame: Nic�.nanr�e:
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20 Nancock �t �242U
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49 years
Length of Residen�e in Lexzngtan:
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T�►wr� Celebration�
If yau currently serve on a Baard or�ommitt�e,please id�ntify:
writer, arts,
�pecial Training, Inter�szs, Qualifica�ion�:
T�C �h�ir �uggested
Have yau be�n asked by a Cammitt�e ta become a me�ber?
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Pl�a�e attach a current resum.e, if possible. Add any camments belaw or an a sep►arate page.
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Lectured or� adolesc�nt issues for such entities as local P'TAs, Lesle and
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Wheelock �a1l�ges, Ep�sca►pal I�►iocese, LERN, M stic V�.11e �e�.lth �enter.
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1975�198U. l��arketin t�aordinator/�ommunications �i�I�na er Resaur+�e Plannin
Associates. Responsible for the firm.'s propasals from ince tion to award. Durin
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my tenur� in this positic�n, the campany grew fro� on� to faur affices.
Respo�si�ble far ZQ+ com.municatiar�s depar�ment. Trained the �onsultin sta�'f 1n
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marketing and cammunicatians personnel in editin�,
�ummers 88 - 9'7 .Assi�tant Director Lincoln II�a �am Lincoln .��IA. Trained
the counselors and �IT`s. VVorked with the cam ers, dia �.osin various roble.ms
, � � � � �
mediating, and intervening.
Edu�ation
B�,English, �olumbia Ur�iversity;
MA,Adalescent �roup I�ynamics, Lesley �oi1e e P'astoral �ourisel�n �aurse
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11�IcLean �Iosp►i�al
Awards & Grant�
1998 �VVinchester Hc�spital �ommunit Initiatives Pro ram
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1998 B agel VVarks Grar�t
199f �V�inchester Ha�pital +�ommunity Initiatives Pro ram: worksho for ei hth
grad�
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1996 B agel yV�orks �rant
1995 EnI�a ta run VV'inchester�outh Leader�hi Collaborative Worl�sho on
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Conf�ict Resolution
1995 �V�in�hester Hosp►i�al Commun�ty Initiatives: Mc�cl� I`�runk L�rivin Accide�t
• . . . . . �
1995 �lnchester I�ospYtal �am.mun�ty Init�atYves �'ra ram: Datin V"iol�nce
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�imulatiar�
1993 �ommo�wealth af Massachusetts, 3- ear, Yauth Taba+��o �ducation
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Leadership Program
1�92 First �angregatlanal �hurch, 3-year rant to rer�ovate yV'inchester'S�outh
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�er�ter
1991 R.unner �CJp in t�rouprs Magazine National Youth Mir�ister Contest
199C} EnK.a, to run RC�CI�. for HC�►MELE�S
199(� Jenks C�utreach, to run summer youth grau
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1959 En�a, ta run RCJ�:K for AIDS-3
19�9 Jenks C�utre�.�h, to run Dear Ashley Presents: �'rida Ni ht at the �lovies.
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19$� Jen1�s C}utr�ach, to produce �od Wor�'t ��Iind: The l��Iakiri of a Rock
B�n�f�t
198d �hurch Hame �o�iety, to produce the I-�ow to T�►eal... TV serie�.
1984 Palaroid �arparatian, ta praduce the Tellin It Like It Is T�iT series.
1'�83 �hurch Home �oc�ety, to praduc� the Tell�n It Like It I� TV series.
�+4�UIlt���` 1�Ct1V1tiCS
President of Lexingtor� Fi�1d & t�arden Club 2C}17-2f�2C�
Volunteer at Lahey HoS�J1t�.� �.I1C� M�'+C�1C�.� ��11t��` Z{�C�{�-
PI� �aardinator for Lexington's �VWI c� y�W II committees
Mem.ber af Lexingtc�n Town �elebratian C�ommittee
Member of the Library Baard of Trustees
��Iany arti�les for Colar�ial Tim.es, Maln �treet News, Westerl �un, t�hurch
Y
Educator
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Public Hearing: Noise Bylaw Special Permit - Night Work for Lining Sewer Services Within
the Limits of the Center Streetscape Project
PRESENTER: ITEM
NUMBER:
John Livs ey, Town Engineer; Matt
Weisman, S enior C ivil Engineer I.1
S UMMARY:
A vote is�equested fo�this agenda item.
T he L exingto n D ep artment o f P ub lic Wo rks is reques ting a No is e Bylaw S p ec ial P ermit fo r the C enter
S treets c ap e wo rk that wo uld b e dis rup tive to b us ines s es if und ertaken during the day. In p artic ular the s ewer
service lateral lining work if done during the day will require a 3-4 hour shutdown of impacted businesses.
T he c o ntrac to r is reque s ting to d o all o f this wo rk at night if p o s s ib le due to mo s t o f the laterals b eing fo r
b us ines s es and temp eratures b eing c o o ler at night s inc e thes e are amb ient-c ure liners. T here are at leas t 2
laterals that are res taurants that wo uld d efinitely require the wo rk to b e c o mp leted at night s inc e mo s t o f thes e
services would need to be shutdown for about 2-3 hours due to the length of the liners.
T he area o f wo rk wo uld b e c o nfined to the C enter S treets c ap e b o und s fro m M as s ac hus etts Avenue/Meriam
Street intersection to the Massachusetts Avenue/Woburn Street intersection and Waltham Street from
Massachusetts Avenue to Vine Brook Road. P er the Noise Bylaw, abutters have been mailed a notice of this
hearing.
The immediate work will be undertaken from late September to early October 2021 with work on Sunday through
T hursday evenings after 7 P M.
The Noise Control Bylaw may be found here
SUGGESTED MOTION:
Mo ve that the S elec t B o ard grant a No is e B yla.w S p ec ial P ermit to the L exingto n D ep artment o f P ub lic Wo rks
and/or c ontractors working under the Dep artment o f P ublic Works for s ewer lateral work this fall, the
b oundaries o f which are from the Mas s achus etts Avenue/Meriam S treet inters ec tion to the Mas s achus etts
Avenue/Woburn Street Intersection on Sunday through Thursday evenings after 7 PM.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 7:10pm
ATTACHMENTS:
Description Type
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From: Jett LeB anc, man a <����..�,...........:....................:..........�:�..�..:...:.................:.:.....:....:��:............�...a � ��.��� >
Date: 8/10/21 9:28 AM (GMT-05:00)
To: Matthew Weisman<�� ���� � �� ��� �� �� � ��>
...................................................................................................:.........�,
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Cc: Mlc ae Sprague <,�:.�,. �� �.� � �� � �. � v>, Jo n Llvsey< �.v�� �� � ��. _�.m �v>
Subject: Mass Ave - Centerscape Lateral Lining
Hello all,
Brendon Doyle from BLD just got back to me with their anticipated equipment for the lateral lining in
the Center(see blue text below). He was requesting to do all of this work at night if possible due to most
of the laterals being for businesses and temperatures being cooler at night since these are ambient-cure
liners. He's currently looking at the nights of 8/16-8/19.There are at least 2 laterals that are restaurants
that would definitely require the work to be completed at night since most of these services would need
to be shutdown for about 2-3 hours due to the length of the liners, but in theory 3 of the anticipated 4
work shifts could be completed during the day if necessary. Considering there's no vac truck or large
refrigerated truck,we may be able to get away with these at night, but obviously wanted your approval
f i rst.
Our equipment is somewhat specialized, but here are the major components:
• F550 box truck—this is our CCTV truck which also has a self-contained generator and AC unit on
it
• F350 pick up used to tow trailers and move people
• Horse trailer—this is used for our wetout and liner preparation, this unit has an AC unit on top
of it and a self container generator
• F550—this unit is used to pull trailers/horse trailer
• Air trailer—this unit is probably the loudest piece of equipment we use. It has an air
compressor and air motor for providing air to our installation equipment and for winching
equipment through the pipe. The air compressor is equivalent to a tow behind air compressor
you see with most construction companies
• Jet trailer—this is a miniature version of a jetter. It has a diesel motor that drives the pump to
create the water pressure. It is about as loud as any construction company's diesel generator
type equipment(less noise that a truck jetter)
Let me know what you think. Feel free to give me a call to discuss if needed.
Thanks!
Amanda Jett LeBlanc, PE
PROJECT MANAGER
cell:978-818-9602
direct:978-573-4036
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Weston&Sampson
55 Walkers Brook Drive,Suite 100� Reading, MA 01867
tel:978-532-1900
westonandsam pson.com
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Augus�25, 2��1
Lexin�on Select Board
1�►25 Mass Ave
Lexingt�n, MA 02420
Re: Noise Bylaw Sp�cial Permi�for Iiningsewers wark end of Sep� early t�ct 2t321.
My w�fe�nd i live��r d►Fletcher 1�venue,just across ti��bi�.e path fram the
constructian s�gir�g area currently be�ng u�ed by the town far the�en�cer
renovation.The work alre�.dy underway creates a high v+alume af constan�n��se
�such as �h+e incessant beep beep of trucks back�ng up,laud b►angs, raaring eng�nes
etc� which.�tarts early in the morning and goes unti� late afterr�oan.
Th� propose+d spe�ial permit for nigh��ime vvork�ou�d mean we'd have 24 haurs of
c�ns�ant.n�ise far a six day periad.
VVhile we war��ta support our tawn and the good work underway by dedicated
p�ec�pl+�,f t is toa much ta as�of us�to ga for a we��w�thou�s�eep.'tlVe respectfuliy
reques��ha��he w+�rk be dor�e du�ring regular work hours.
Sincereiy,
.._
ed F'age
f Fle�cher Awe
Lexin tan, MA 024��
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review and Approve Old Reservoir Bathhouse Renovations
PRESENTER: ITEM
NUMBER:
Mike C ronin, Director o f P ub lic
F acilities I.2
S UMMARY:
As the Board is aware, the bids for the old reservoir bath house came in over the appropriation and the
Dep artment o f P ub lic F ac ilities and R ec reation/C ommunity S ervic es (Mike C ronin and Melis s a B attite)have
d evelo p ed an alternative s o lutio n to have a p re-fab ric ated b uild ing fo r the re s tro o ms at the o ld re s ervo ir and
b elieve this c an b e b id within the o riginal ap p ro p riatio n. T hey have met with the R ec reatio n C o mmittee,
C o mmunity P re s ervatio n C o mmittee and the C o ns ervatio n C o mmis s io n to gain their ap p ro val. C aro lyn
Kosnoff,Assistant Town Manager for Finance and Town Counsel have reviewed to ensure it�ts within the
wording o f the original artic le and Town C ouns el has advis ed that it do es. S inc e a pre-fabric ated building is
s lightly different than a renovation o f the existing building, in our dis cus s ions, we b elieved it was b est to pres ent
it to the S elec t B o ard and have a p ub lic p re s entatio n s o that it was kno wn ho w we were rec o mmend ing to
move forward with this project.
SUGGESTED MOTION:
No formal vote is required, but a consensus of the Board that you support moving in this direction would be
help ful.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 7:25pm
ATTACHMENTS:
Description Type
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MEMORANDUM
TO: Jim Malloy, Town Manager
FROM: Melissa Battite, Director of Recreation & Community Programs
Mike Cronin, Director of Public Facilities
DATE: September 8, 2021
SUBJECT: Article 14g/19—Old Reservoir Bathhouse Renovation
During the 2019 Annual Town Meeting, $620,000 was appropriated to fund Article 14g—Old
Reservoir Bathhouse with Community Preservation funding. Based on the findings of a
feasibility study conducted in 2018, the project recommendations include repairs to the
plumbing system and installation of all new fixtures (showers, toilets, sinks, and drinking
fountain), installation of new aerators, replacement of the existing roof, reconfiguration of the
main entrance, addition of small program space, and the installation of a new shade structure.
The project will also address accessibility issues in the Bathhouse, as well as the walkway and
surrounding site. The Commission on Disability identified the bathhouse as the number one
priority of those recommendations included in the �... ������� �r����� �� �� � ����ii����� �r�
� I� � ..... ��
.
The original project timeline was expected to mobilize during June 2020 with anticipated
completion in September 2020. The timeline below provides an overview of the steps taken
and an update on the project to date.
• June 2020 Bid opening
The bids came in substantially higher than the budgeted amount available. Staff from
Recreation and the Department of Public Facilities reviewed and discussed options for
alternatives that could be explored that would allow for this project to move forward in
thecomingyear.
• January 2021 Review bid results
Staff from DPF, Recreation, and the project design team and the company who
submitted the low bid met to review the project cost and budget. Given the feedback
from the low bid contractor, it was determined that proceeding with the current scope
of work was not possible with the available funding.
• February 2021 Consideration of alternate option
Recreation provided DPF with an alternate option for a prefab CXT building. This is an
approach that many communities are now taking for seasonal, outdoor facilities.
• March 2021 Site visit of CXT building
DPF staff conducted a site visit of a prefab CXT building in Hudson, Mass and received
quotes on the styles and installation details.
• March 2021 Review Alternative Option
Together, the Town Manager, Director of Public Facilities and Director of Recreation and
Community Programs met to review the option for a prefab CXT building and continued
to explore this concept to remain within budget.
• March 2021 Site visit
Together, Director of Public Facilities and Director of Recreation and Community
Programs met with Conservation Director on site at the Old Reservoir to review the
concept of the prefab building, location and any conservation considerations. Since the
location of the prefab is proposed to be further away from the resource, it is a favorable
modification. A new request to the Conservation Commission would be required for
this work.
• April 2021 Review with Town Counsel
Together, Director of Public Facilities and Director of Recreation and Community
Programs met with Town Counsel to review the Article language and discuss alternative
options. It was determined that proceeding with an alternate option of a prefab CXT
building would fall within the scope of the article as voted.
• April 2021 Present to Recreation Committee
The alternate concept was presented to the Recreation Committee and voted by a roll
call vote "The Recreation Committee moves that the Recreation and Community
Programs Department, the Department of Public Facilities, and the Department of
Public Works continues to pursue its investigation of a pre-fabricated concrete structure
as a viable option for the Old Reservoir bathhouse."
• June 2021 Present to CPC
The alternate concept was presented to Community Preservation Committee. After a
motion duly made and seconded,the Committee voted by a roll call vote to approve the
change in scope to the Old Reservoir Bathhouse as described in the memo dated 6-1-21.
(8-0). This is a draft vote as the next CPC meeting is scheduled for September 23, 2021.
The new project timeline is expected to begin in late fall 2021/early winter 2022 moving
forward with the CXT building with anticipated mobilization in the spring allowing the facility to
open for community use for the summer 2022 season.
Thank you.
Cc: Recreation Committee
2
• ' � ' • ' � •
0
Concrete Buildings
CXT° Precast Concrete Products manufactures restroom, shower and a project-by- project basis,which shall be priced as separate line items.
concession buildings in multiple designs,textures and colors.The roof and For more information regarding installation and truck turning radius
walls are fabricated with high strength precast concrete to meet all local guidelines please see our website at tt �/� ���ti �s�a .
building codes and textured to match local architectural details.All CXT In the event delivery of the building/s ordered is/are not completed
buildings are designed to meet A.D.A.and to withstand heavy snow,high Within 30 days of the agreed to schedule through no fault of CXT, an
wind and category E seismic loads.All concrete construction also makes invoice for the full contract value (excluding shipping and installation
the buildings easy to maintain and withstand the rigors of vandalism. costs) will be submitted for payment. Delivery and installation charges
The buildings are prefabricated and delivered complete and ready-to- Will be invoiced at the time of delivery and installation.
use,including plumbing and electrical where applicable.With thousands
of satisfied customers nationwide, CXT is the leader in prefabricated Should the delivery and installation costs increase due to changes
concrete restrooms. in the delivery period,this increase will be added to the price originally
quoted,and will be subject to the contract payment terms.
1. ORDERING ADDRESS(ES):CXT Precast Products, Inc., 3808 N.Sullivan
Road,Building 7,Spokane,WA 99216 In the event that the delivery is delayed more than 90 days after the
agreed to schedule and through no fault of CXT,then in addition to the
2. ORDERING PROCEDURES:Fax 509-928-8270 remedies above,a storage fee of 1-'/2%of contract price per month or any
3. PAYMENT ADDRESS(ES): CXT Precast Products, Inc., 3808 N. Sullivan part of any month will be charged.
Road,Building 7,Spokane,WA 99216 ��Customer is responsible for all local permits and fees.
4. WARRANTY PROVISIONS: CXT provides a warranty against structural 6. DELIVERY CHARGE:All prices F.O.B.origin prepaid and added to invoice.
defects in material or workmanship for a period of twenty(20)years on CXT operates three(3)manufacturing plants in the United States and will
all concrete components(does not include non-structural cracking).The deliver from the closest location on our carriers.
warranty is valid only when concrete is used within the specified loadings.
Furthermore,said warranty includes only the related material necessary 7. PAYMENTTERMS:Payment to CXT bythe purchaser shall be made net 30
for the construction and fabrication of said concrete components. All days after submission of the invoice to the purchaser on approved credit.
other non-concrete components will carry a one (1)year warranty.CXT Interest at a rate equal to the lower of(i)the highest rate permitted by
warrants that all goods sold pursuant hereto will,when delivered,conform law;or(ii)1.5%per month will be charged monthly on all unpaid invoices
to specifications set forth above.Goods shall be deemed accepted and beginning with the 35th day(includes five(5)day grace period)from the
meeting specifications unless notice identifying the nature of any non- date of the invoice.Under no circumstance can retention be taken.If CXT
conformity is provided to CXT in writing within the specified warranty. initiates legal proceeding to collect any unpaid amount,purchaser shall
CXT,at its option,will repair or replace the goods or issue credit for the be liable for all of CXT's costs,expenses and attorneys'fees and costs of
customer provided CXT is first given the opportunity to inspect such any appeal.
goods.It is specifically understood that CXT's obligation hereunder is for g, LIMITATION OF REMEDIES:In the event of any breach of anyobligations
credit,repair or replacement only,F.O.6.CXT's manufacturing plants,and hereunder;breach of any warranty regarding the goods,or any negligent
does not include shipping, handling, installation or other incidental or act or omission of any party, the parties agree to submit all claims to
consequential costs unless otherwise agreed to in writing by CXT. binding arbitration.Any settlement reached shall include all reasonable
This warranty shall not apply to: costs including attorney fees.In no event shall CXT be subject to or liable
for any incidental or consequential damages.Without limitation on the
1. Any goods which have been repaired or altered without CXT's express foregoing, in no event shall CXT be liable for damages in excess of the
written consent,in such a way as in the reasonable judgment of CXT, to purchase price of the goods herein ofFered.
adversely afFect the stability or reliability thereof;
9. DELIVERY INFORMATION: All prices F.O.B. origin prepaid and added
2. To any goods which have been subject to misuse,negligence,acts of to invoice. CXT operates three (3) manufacturing plants in the United
God or accidents;or States and will deliver from the closest location on our carriers.Use the
3. To any goods which have not been installed to manufacturer's information below to determine the origin:
specifications and guidelines,improperly maintained,or used outside of .F.O.6.3808 N.Sullivan Road,Building 7,Spokane,WA 99216 applies to:
the specifications for which such goods were designed. AK,CA,HI,ID,MT,ND,NV,OR,SD,UT,WA,WY.
5. TERMS AND CONDITIONS OF INSTALLATION(IF APPLICABLE):All prices .F.O.6.901 North Highway 77,Hillsboro,TX 76645 applies to AR,AZ,CO,
subject to the"Conditions of Sale"listed on the CXT quotation form. IA,KS,LA,MN,MO,MS, NE,NM,OK,TX.
Customers are responsible for marking exact location building is to be .F.O.6.362 Waverly Road,Williamstown,WV 26183 applies to AL,CT,DE,
set;providing clear and level site,free of overhead and/or underground FL,GA,IL,IN,KY,MA,MD,ME,MI,NC,NH,NJ,NY,OH,PA,PR,RI,SC,TN,VA,
obstructions; and providing site accessible to normal highway trucks VT,WI,WV.
and sufficient area for the crane to install and other equipment to
perform the contract requirements. Customer shall provide notice in • Prices exclude all federal/state/local taxes.Tax will be charged where
writing of low bridges,roadway width or grade,unimproved roads or any applicable if customer is unable to provide proof of exemption.
other possible obstacles to access.CXT reserves the right to charge the
customer for additional costs incurred for special equipment required to
perform delivery and installation.Customers will negotiate installation on
2018 Terms
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Cheyenne with chase restroom / shower
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Cheyenne S 208,820.00 208,820.00
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Final Connection to Utilities 0.00
S 4,740.00 ❑
Optional Wall Texture-�nooseone �Split Face Block($6,930) '� � StruckTrowel($6,930) ��' Stone($9,450) III����� �IIIIII �����iii��
Optional Roof Texture-�nooseone ❑Delta Rib $ 975.00 0.00
Two-Tone Color Scheme S 265.00 ❑ 0.00
Stainless Steel Plumbing Fixtures S 7,685.00 ❑ 0.00
Electric Hand Dryer(each) Qty: 2 S 625.00 ❑ 0.00
Electronic Flush Valves S 4,300.00 ❑ 0.00
Exterior Mounted ADA Drinking Fountain w/Cane Skirt S 3,600.00 ❑ 0.00
Coin Operated Shower Control $ 6,930.00 ❑ 0.00
Bill Changer $ 4,095.00 ❑ 0.00
Electronic Lavatory Faucets . . . . . $ 2,440.00 ❑ . 0.00
Skylight in Restroom(each) Qty: 4 $ 450.00 ❑ 0.00
Marine Grade Skylight in Restroom(each) Qty: 4 S 1,525.00 ❑ 0.00
Marine Package for Extra Corrosion Resistance $ 6,510.00 ❑ 0.00
Fiberglass Entry and Chase Doors and Frames $ 9,975.00 � 0.00
Tile Floor in Restroom $ 11,235.00 ❑ 0.00
Defense Shield-Anti-Graffiti Coating $ 11,290.00 ❑ 0.00
Timed Electric Lock System(does not include chase door) $ 11,490.00 ❑ 0.00
Exterior Frostproof Hose Bib with Box $ 410.00 ❑ 0.00
. . . . . .
Paper Towel Dispenser(each) Qty: $ 180.00 ❑ 0.00
Toilet Seat Cover Dispenser(each) . . . .Qty: . $ 80.00 ❑ . 0.00 .
Sanitary Napkin Disposal(each) . . . Qty: $ .55.00 ❑ . 0.00 .
Baby Changing Station(each) . . . Qty: $ 450.00 ❑ . 0.00
.
CXT Wastebasket(each) . . . . Qty:. $ . 130.00 ❑ . 0.00
Paint Touch-up Kit-Single Color $ 60.00 ❑ 0.00
Paint Touch-up Kit-Two Tone Color . . . . $ 65.00 ❑ . . 0.00
Total Cost of Selected Accessories from Accessories Price List: $ 0.00
Estimated One-Way Transportation Costs to Site(quote): $ 27,300.00
Custom Options: MA Drawings S 4,500.00
Total Cost per Unit placed at job site: $ 240,620.00
(excludes all taxes)
This price quote is good for 60 days from date below,and is accurate I accept this quote.Please process this order.
and complete. Company Name
Digitally signed
G regg by Gregg
Zentarsky CXT Sales Representative Customer
Ze n ta rs ky oate:2021.02.09
15:57:44-05'00' Date Date
• � •
Exterior Color Options:
(For single co(or mark an X or for two tone combinations use W= Walls/R = Roo f.)
Amber Rose Liberty Tan Berry Mauve Sage Green
Toasted Almond Oatmeal Buff Buckskin Rosewood
Sun Bronze Golden Beige Mocha Carmel Malibu Taupe
Sand Beige Natural Honey Salsa Red Java Brown
Pueblo Gold Cappuccino Cream Coca Milk Raven Black
Granite Rock Georgia Brick Western Wheat Nuss Brown
Rich Earth Charcoal Grey Hunter Green Evergreen
Special roof color #
Special wall color #
Special trim color #
(Sage green, hunter and evergreen colors are not available in colored through concrete.)
Rock Color Options:
� Basalt � Mountain Blend �Natural Grey �Romana
Roof Texture Options:
� Cedar Shake � Ribbed Metal
Wall Texture Options:
(For single texture mark an X or for di f ferent top and bottom te�ures use T= Top/B = Bottom.)
Barnwood Horizontal Lap Napa Valley Rock
Split Face Block Board & Batt River Rock Can only be used
as bottom texture.
Stucco/Skip Trowel Brick Field Stone
(Textures not included in CXT's quote are additional cost.)
Door Opener Options:
� Non-locking ADA Handle �Pull Handle/Push Plate
� Privacy ADA Latch �Pull Handle/Push Plate w/Slide Lock
Deadbolt Options:
� CXT Supplied �Customer Supplied:
Type & Part Number
Accessible Signage Options:
❑ Men ❑Women ❑Unisex
Paper Holder Options:
� 2-Roll Stainless Steel �3-Roll Stainless Steel
N otes:
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on MIT Lincoln Lab Expansion Project - (Postponed to a future agenda)
PRESENTER: ITEM
NUMBER:
Michael Menadue, Director of MIT
Lincoln Lab I.3
S UMMARY:
This item is being rescheduled to a future agenda.
P res entation on the long term p lans for the MIT/Linc o ln Lab s for information only.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 7:40pm
ATTACHMENTS:
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review and Approve Sunwealth Power Letter Regarding Virtual Event for Community Solar
PRESENTER: ITEM
Todd Rhodes Sustainable Lexin on NUMBER:
� �
Committee; Jacob Naimark,
S unWealth P ower I.4
S UMMARY:
T he S ustainab ility Director is ho sting an educ ational event to educ ate res idents ab out the b enefits o f
c o mmunity s o lar. T here are s p ec ific b enefits that are availab le fo r eligib le c us to mers within the To wn. T he letter
has been vetted by SLC and town counsel. This letter is targeted to individuals who would most likely benefit
from this opportunity(approximately 300 residents)
SUGGESTED MOTION:
Move to approve the mailing of this letter to targeted individuals in the community.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 7:SSpm
ATTACHMENTS:
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Dea r ,
The Town of Lexington is teaming up with local clean energy partners to spread the word about
Community Solar. Community Solar is an opportunity to save money and support clean energy
without facing the hassle and expense of installing solar panels on your own roof.
Based on the Town of Lexington's records, you may be eligible to participate in an income-
eligible Community Solar program offered by Sunwealth Power. This program offers 25%
savings on all clean energy received. A Community Solar program allows you to save money on
clean electricity produced by nearby solar panels, like those pictured above at Temple Emunah
in Lexington. Each month, solar panels supply a portion of your electricity which is delivered
through the same electrical wires that currently supply electricity to your home.
To learn more about this and other potential opportunities to enroll in a Community Solar
program, we invite you to join an informational meeting hosted by the Office of Sustainability
and the Sustainable Lexington Committee on September 27t" 6:30pm. We will be joined by
several presenters and havetimeto answeryourquestions.
Please join us via Zoom:
,.., a
m ..... �� a�� ...... �..... !��...
,.�,.��,,,, �� �
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�„,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
For more information or to fill out an interest form navigate to: ii� ��� I��� � �ii� u�
We look forward to meeting you soon,
Stella Carr
Sustainability Director
(781) 698-4538
Town of Lexi ngton
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Stormwater Enterprise Fund
PRESENTER: ITEM
John Livse Town En ineer• Envl NUMBER:
Y� g � Y
S cerbo of Tighe& Bond; Jennifer
Tavantzis o f R aftelis I.5
S UMMARY:
T his is an up d ate o n the p lanned S to rmwater Enterp ris e F und (s imilar to the Water/S ewer/R ec reatio n
Enterp ris e F und s). A s the B o ard is aware, the Engineering D ivis io n has b een wo rking o n this fo r the p as t two
years with consultants from Tighe& Bond Engineering and Raftelis Consulting. This is planned to come
before ToWn Meeting next Spring(2022)to create a Stormwater Enterprise Fund.
SUGGESTED MOTION:
No vote is requested, this is an update to ensure the Board supports the direction staff is taking and to respond
to any que s tio ns the B o ard may have at this time.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 B:OOpm
ATTACHMENTS:
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Affordable Housing Trust Committee Charge
PRESENTER: ITEM
NUMBER:
Carol Kowalski,Assistant Town
Manager fo r D evelop ment I.6
S UMMARY:
Attached is both a redline and clean version of the recommended charge for the Affordable Housing Study
C o mmittee. S inc e this was las t dis c us s ed at a S elec t B o ard meeting, the S elec t B o ard c o mments have b een
inc o rp o rated as have c o mments fro m L exH ab and the H o us ing P artners hip C o mmittee (and o thers). C aro 1
Kowalski has worked With Jeri Fouter, Betsey�1Veiss, Robert Pressman, Harriet Cohen, Bob Burbidge, Lester
S avage and Jim Malloy on thes e edits. Ms. Kowalski Will b e at the S elect B o ard meeting to pres ent.
SUGGESTED MOTION:
Move to approve the Affordable Housing Study Committee Charge as attached.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 8:30pm
ATTACHMENTS:
Description Type
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"whereas".
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Appointed bv: Select Board .
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Committee composition:
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Consider and recommend roles and expected interaction between an Affordable Housing Trust and
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recommend suggested initial staffing,operating budget,and annual fundraising plan.
„ .___. .___. .___. .___. .___. .___. .___. .___. .___. .___. ..
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, , �� Commented[CK14].Edit.Jim,it looks like you had
deleted this 8/23 when you made the above edit.Was that
Prior to serving as a member of this Committee,appointees are required to: intentional?I added it back in.Remove it if you had
intentionally deleted it.
1.Acknowledge receipt of the Summary of the Conflict of Interest Statute.Further,to continue to serve
on the Committee the member must acknowledge annually receipt of the summary of the Conflict of
Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk.
2.Provide evidence to the Town Clerl<that the appointee has completed the on-line training
requirement required by the Conflict of Interest Statute.Further,to continue to serve on the
Committee,the member must acknowledge every two years completion of the on-line training
requirement.
Affordable Housing Trust Study Committee 8/24/21
Ref:https://www.mhp.net/writable/resources/documents/MAHTGuidebook 2018.pdf
Members: 7
Appointed by: Select Board
Length of Term:Three years or until completion and filing report with the Select Board.
Committee composition:
The Committee shall be composed of seven members, plus a non-voting liaison of the Select Board.
Other members may include individuals with experience in real estate lending or finance, land useor
real estate law, re�l estate development, affordable housing development, housing advocacy, planning,
racial equity, accessibility,sustainability/resiliency,or architecture.The Committee members shall elect
aChairandViceChair.
Staff support: Land Use Health & Development Department and the Regional Housing Services Office.
Budget:An appropriation will be requested for consulting services from individuals or firms experienced
in housing trusts and non-profit Housing Development Corporations or non-profit Community
Development Corporations or other entities eligible to participate in the Massachusetts or other
community investment tax credit programs.
Committee Mission/Charge:
The Committee will have two objectives:
• Objective A to bring a proposal to the Select Board and Town Meeting to adopt a Municipal
Affordable Housing Trust;
• Objective B to develop a proposal for a non-profit Housing Development Corporation or non-
profit Community Development Corporation or other entity eligible to participate in the
Massachusetts or other community investment tax credit programs.
Objective A:
Review Lexington's Housing needs as detailed in the current or draft Comprehensive Plan Update
(expected completion 2021), census data, data from the Regional Housing Services Office,the
reports of the Special Permit Residential Development Ad-Hoc Committee,the Community
Preservation Committee, and data from Lexington's housing groups and other relevant sources.
Identify affordable housing funding sources, both internal and external to Lexington, including but not
limited to grants, donations,foundations, nonprofit organizations,faith organizations, local,state and
national foundations and local, state and federal government funding programs.
Evaluate and determine whether an affordable housing trust can advance Lexington's housing Goals.
Consider and recommend roles and expected interaction between an Affordable Housing Trust and
Lexington's existing housing entities(the Housing Authority, LexHab,the Housing Partnership Board,et
al.) and potential future entity, i.e., a non-profit Housing Development Corporation or non-profit
Community Development Corporation or other entity as described above.
Consider and recommend roles and expected interaction between an Affordable Housing Trust and the
Community Preservation Committee and Capital Expenditures Committee. Present findings,work and
recommended actions to the Select Board in advance of drafting materials for Town Meeting.
Determine and reach agreement on the powers and duties of a proposed Affordable Housing Trust.
Develop a draft bylaw for a Municipal Affordable Housing Trust to recommend to the Select Board by
June 30, 2022, including the proposed Declaration of Trust for an Affordable Housing Trust detailing the
full powers of the proposed trust.
Develop a warrant article for Town Meeting to adopt MGL c.44 s.55C(See Attached) including the
proposed Declaration of Trust for an Affordable Housing Trust detailing the full powers of the proposed
trust.
Objective 6:
Analyze and evaluate the costs and opportunities, benefits and risks of creating a non-profit, non-
governmental Housing Development Corporation or Community Development Corporation or other
entity as described above, including a recommendation on whether such non-profit corporation
would help Lexington produce affordable housing more quickly,efficiently and economically than is
currently being produced by the Town or by private developers, and whether a non-profit Housing
Development Corporation or non-profit Community Development Corporation or other entity as
described above would ultimately replace some or all of LexHab's duties, including affordable housing
development duties.The committee may also recommend suggested initial staffing, operating
budget, and annual fundraising plan.
Draft for the corporation's consideration the organization's draft bylaws and articles of organization
Prior to serving as a member of this Committee,appointees are required to:
1.Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further,to continue to serve
on the Committee the member must acknowledge annually receipt of the summary of the Conflict of
Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk.
2. Provide evidence to the Town Clerk that the appointee has completed the on-line training
requirement required by the Conflict of Interest Statute. Further,to continue to serve on the
Committee,the member must acknowledge every two years completion of the on-line training
requirement.
p ' • � ���� ���I����I������iiiii� ��� I�I�����������I�I ��iiiiii iiiii� ���������I��������iiiii��� IIIIII��������������������i�i�°�
MGL C a ter 44 Section 55C. �IIIII ��� �� �
Section 55C. (a) Notwithstanding section 53 or any other general or special law to the contrary,a city or town
that accepts this section may establish a trust to be known as the Municipal Affordable Housing Trust Fund, in
this section called the trust.The purpose of the trust is to provide for the creation and preservation of
affordable housing in municipalities for the benefit of low and moderate income households and for the
funding of community housing,as defined in and in accordance with the provisions of chapter 446.Acceptance
shall be by majority vote of the municipal legislative body under section 4 of chapter 4.
(b)There shall be a board of trustees, in this section called the board,which shall include no less than 5
trustees, including the chief executive officer,as defined by section 7 of chapter 4,of the city or town, but
where the chief executive officer is a multi-member body,that body shall designate a minimum of 1 of its
members to serve on the board.Trustees shall be appointed in a city by the mayor or by the city manager in a
Plan D or Plan E municipality,subject in either case,to confirmation by the city council, and in a town by the
board of selectmen,shall serve for a term not to exceed 2 years,and are designated as public agents for
purposes of the constitution of the commonwealth. Nothing in this subsection shall prevent a board of
selectmen from appointing the town manager or town administrator as a member or chair of the board,with
or without the power to vote.
(c)The powers of the board,all of which shall be carried on in furtherance of the purposes set forth in this act,
shall include the following powers, but a city or town may, by ordinance or by-law,omit or modify any of these
powers and may grant to the board additional powers consistent with this section:—
(1)to accept and receive real property, personal property or money, by gift,grant,contribution, devise or
transfer from any person,firm, corporation or other public or private entity, including but not limited to
money,grants of funds or other property tendered to the trust in connection with any ordinance or by-law or
any general or special law or any other source, including money from chapter 446; provided, however,that any
such money received from chapter 446 shall be used exclusively for community housing and shall remain
subject to all the rules, regulations and limitations of that chapter when expended by the trust, and such funds
shall be accounted for separately by the trust; and provided further,that at the end of each fiscal year,the
trust shall ensure that all expenditures of funds received from said chapter 446 are reported to the community
preservation committee of the city or town for inclusion in the community preservation initiatives report,form
CP-3,to the department of revenue;
(2)to purchase and retain real or personal property, including without restriction investments that yield a high
rate of income or no income;
(3)to sell, lease,exchange,transfer or convey any personal, mixed,or real property at public auction or by
private contract for such consideration and on such terms as to credit or otherwise,and to make such contracts
and enter into such undertaking relative to trust property as the board deems advisable notwithstanding the
length of any such lease or contract;
(4)to execute, acknowledge and deliver deeds,assignments,transfers, pledges, leases, covenants,contracts,
promissory notes, releases,grant agreements and other instruments sealed or unsealed, necessary, proper or
incident to any transaction in which the board engages for the accomplishment of the purposes of the trust;
(5)to employ advisors and agents, such as accountants,appraisers and lawyers as the board deems necessary;
(6)to pay reasonable compensation and expenses to all advisors and agents and to apportion such
compensation between income and principal as the board deems advisable;
(7)to apportion receipts and charges between incomes and principal as the board deems advisable,to
amortize premiums and establish sinking funds for such purpose,and to create reserves for depreciation
depletion or otherwise;
(8)to participate in any reorganization, recapitalization, merger or similar transactions; and to give proxies or
powers of attorney with or without power of substitution to vote any securities or certificates of interest; and
to consent to any contract, lease, mortgage, purchase or sale of property, by or between any corporation and
any other corporation or person;
(9)to deposit any security with any protective reorganization committee,and to delegate to such committee
such powers and authority with relation thereto as the board may deem proper and to pay, out of trust
property,such portion of expenses and compensation of such committee as the board may deem necessary
and appropriate;
(10)to carry property for accounting purposes other than acquisition date values;
(11)to borrow money on such terms and conditions and from such sources as the board deems advisable,to
mortgage and pledge trust assets as collateral;
(12)to make distributions or divisions of principal in kind;
(13)to comprise, attribute,defend,enforce, release,settle or otherwise adjust claims in favor or against the
trust, including claims for taxes,and to accept any property, either in total or partial satisfaction of any
indebtedness or other obligation, and subject to the provisions of this act,to continue to hold the same for
such period of time as the board may deem appropriate;
(14)to manage or improve real property; and to abandon any property which the board determined not to be
worth retaining;
(15)to hold all or part of the trust property uninvested for such purposes and for such time as the board may
deem appropriate; and
(16)to extend the time for payment of any obligation to the trust.
(d) Notwithstanding any general or special law to the contrary,all moneys paid to the trust in accordance with
any zoning ordinance or by-law, exaction fee, or private contributions shall be paid directly into the trust and
need not be appropriated or accepted and approved into the trust. General revenues appropriated into the
trust become trust property and to be expended these funds need not be further appropriated.All moneys
remaining in the trust at the end of any fiscal year,whether or not expended by the board within 1 year of the
date they were appropriated into the trust, remain trust property.
(e)The trust is a public employer and the members of the board are public employees for purposes of chapter
258.
(f)The trust shall be deemed a municipal agency and the trustees special municipal employees,for purposes of
chapter 268A.
(g)The trust is exempt from chapters 59 and 62,and from any other provisions concerning payment of taxes
based upon or measured by property or income imposed by the commonwealth or any political subdivision
thereof.
(h)The books and records of the trust shall be audited annually by an independent auditor in accordance with
accepted accounting practices.
(i)The trust is a governmental body for purposes of sections 23A, 23B and 23C of chapter 39.
(j)The trust is a board of the city or town for purposes of chapter 306 and section 15A of chapter 40; but
agreements and conveyances between the trust and agencies, boards,commissions,authorities,departments
and public instrumentalities of the city or town shall be exempt from said chapter 306.
From:Jeri Foutter
Sent:Wednesday,September 8, 2021 3:59 PM
To:Jill Hai; Doug Lucente;Joe Pato; Mark Sandeen; Suzie Barry
Cc: Kim Katzenback;James Malloy; Carol Kowalski ; Weiss, Betsey; Harriet Cohen
Subject: Housing Partnership Board: Letter of Support
Dear Select Board,
We are reaching out to express the strong support of the Housing Partnership Board (HPB) both for the
creation of an Affordable Housing Study Committee and for the charge for the Affordable Housing
Committee as stated in the charge revised on August 24, 2021.
Over 115 communities in Massachusetts, including Arlington, Bedford, Belmont, Carlisle, Sudbury,
Wayland, and Weston, have created MAHTs.These MAHTs have provided considerable affordable
housing benefits in their communities. Given the paucity of affordable housing in Lexington, it is
incumbent upon the Town of Lexington to explore all avenues that could lead to the creation of
additional affordable housing.
The Housing Partnership Board voted unanimously in support of the formation of an Affordable Housing
Study Committee on August 19, 2021.
For further information on MAHTs and the need for affordable housing in Lexington, please refer to the
attached documents.
c� Ms. Katzenback, please add this email, as a cover letter, and the attached signed PDF document to the
Meeting packet for the next Select Board Meeting.
The attached Word document is the latest version of the Affordable Housing Study Committee Charge
that we have available and is included for reference only. We defer to Ms. Kowalski on if and when the
Charge would be added to the Select Board Meeting packet.Thank you to Ms. Kowalski for her time and
expertise.
Sincerely,
Jeri Foutter, Chair Betsey Weiss,Vice Chair Harriet Cohen, Clerk
Housing Partnership Board Housing Partnership Board Housing Partnership Board
September 8,2021
Select Board
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Select Board Members,
On behalf of the Housing Partnership Board,we are writing to encourage the Select Board to adopt the
charge for the Affordable Housing Study Committee.We believe both a Municipal Affordable Housing Trust
and a Housing(or Community) Development Corporation would help advance the Town's stated goal of
promoting economic and racial diversity by increasing affordable housing opportunities for moderate and
low-income families. Both entities could provide flexibility to appropriate funding for many activities related
to affordable housing,from the development of new housing to administering small grants to enable senior
citizens to age in place.
The need for more affordable housing in Lexington is easily demonstrated by reviewing the numbers of
applicants for affordable housing in town. In 2019,there were 87 applicants for 3 first-time homebuyer units
at Liberty Ridge. Liz Rust,of the Regional Housing Services Office, reported that it was the`largest response I
have seen in over 200 lotteries.'Similarly,there were 176 applicants for 6 LexHA6 units at Farmview.The
wait list for low-income units in the Lexington Housing Authority portfolio are so long that families with
children often wait for years for housing.
Although Lexington is in technical compliance with the 10%threshold for 40B at 1,335 units,the formula for
counting units on the SHI leads to an inflation of the numbers of truly affordable housing. Currently only
5.7%,or 682, of the units are actually affordable.The 2020 census figures show Lexington added
approximately 364 new housing units in the past ten years.And, although 29 units of affordable housing
were acquired or built during that time,the Town lost 26 units in group home facilities which closed.
Therefore, Lexington only gained three additional units of affordable housing units in the past ten years.
Meanwhile,the cost of market rate housing continues to skyrocket, rising twenty percent in the last year
alone.The median price for a single-family home is now above 1.3 million dollars, a price beyond the means
of most people in the Commonwealth.
A municipal housing trust could provide Lexington with the financial resources it needs to keep pace with
the development of market rate housing in town. Funding could come from a variety of sources, including,
but not limited to, negotiated developer fees, payments from existing housing stabilization funds, private
donations and Community Preservation funds.As you know, real estate negotiations are `time critical.'
Trustees can respond quickly to development opportunities because appropriations only require Select
Board approval,thereby avoiding the lengthy Town Meeting approval process.A trust can also enable
communities to respond quickly to unforeseen challenges facing residents in affordable and low-income
housing. In 2020,Trustees in many communities were able to act quickly and fund emergency rental
assistance programs for tenants facing economic hardship due to the COVID pandemic.These emergency
rental assistance programs have helped hundreds of tenants since 2020.
Over 115 communities in Massachusetts have adopted housing trusts, including our neighbors in Arlington,
Bedford, Belmont, Carlisle,Sudbury,Wayland,and Weston. Projects which have benefitted from flexibility of
these trusts include the purchasing of property,the rehabilitation of existing affordable housing stock,the
purchase of expiring affordability restrictions,the development of small grant programs, and the
appropriation `gap'funding for projects already in progress.
Page 1 of 4
The Housing Partnership Board also supports the creation of a Housing Development Corporation or
Community Development Corporation for many the same reasons that the board supports the creation of a
housing trust.Additionally,given the high costs associated with the development of multi-family projects,
developers must seek funding from various sources. Development corporations are eligible to participate in
community tax credit programs;these programs are essential because they provide much- needed incentives
to lending institutions to support affordable housing development.
In summary,we believe there would be many benefits to the Town if both a municipal housing trust and a
development corporation were established.We hope the Affordable Housing Study Committee will be able
to begin its important worl<as soon as is possible.
If you have any questions, please feel free to contact any of us.Thank you for your consideration.
Jeri Foutter, Chair Betsey Weiss,Vice Chair Harriet Cohen, Clerk
Housing Partnership Board Housing Partnership Board Housing Partnership Board
jfoutter�cambridgesavings.com betseyweiss�hotmail.com cohen�fairland.com
For median price information, please see the realtor.com, redfin.com,and rockethomes.com websites.
Cc: James Malloy,Town Manager
Carol Kowalski,Assistant Town Manager
Page2of4
Housin� Partnership Board—Additional Information
Affordable Housing Study Committee
Se pte m be r 8, 2021
Objective A: To bring a proposal to the Select Board and Town meeting to adopt a Municipal
Affordable Housing Trust (MAHT).
A MAHT is a:
• Vehicle to accelerate the creation of affordable housing
• Municipal entity overseen by its Board of Trustees
o The trustees are selected by the Select Board.
o The trustees must include at least one Select Board member.
• A MAHT may collect funds for affordable housing and use those funds for local initiatives to
create and preserve affordable housing. Funding for MAHTs may come from a variety of
sources, including but not limited to:
o Negotiated developer fees
o Payments from special bylaws/ordinances
o Private donations
o Community Preservation Act(CPA)funds.
■ As stated in the Massachusetts General Laws Chapter 44B, Community
Preservation,Section 5f, "A city or town may appropriate money in any year
from the Community Preservation Fund to an affordable housing trust fund."
■ According to the Municipal Affordable Housin�Trust Guidebook from the
Massachusetts Housing Partnership, "In most communities with housing trusts,
CPA funds are the most common source of funds."
• Some typical uses of MAHTs are to:
o Purchase and sell property to be used for low or moderate income households.
o Rehabilitate existing homes and apartments to convert to low or moderate
income housing.
o Increase affordability in existing and future housing developments.
o Preserve properties faced with expiring affordability restrictions.
These activities often require a lengthy process and action by Town Meeting and a
MAHT is able to move swiftly. This is important because real estate opportunities that
facilitate low or moderate housing are often highly time critical.The liquidity provided
by an MAHT would enable the Town to take advantage of low to moderate income
housing opportunities that would otherwise pass it by.
Objective B:The charge calls for evaluating "the costs and opportunities, benefits and risks of
creating a non-profit, non-governmental Housing Development Corporation or Community
Development Corporation or other entity." As such an entity would also address affordable
housing needs in Lexington.
• Pamela Hallett, Executive Director of the Housing Corporation of Arlington (HCA), presented
HCA's accomplishments as a Community Development Corporation (CDC)to the Housing
Partnership Board on March 23, 2021.
Page3of4
• Ms. Hallett also presented HCA's accomplishments as a CDC at a Joint Meeting of the Select
Board, Planning Board, Lexington Housing Assistance Board (LexHA6), Housing Partnership
Board,Appropriation Committee and Capital Expenditures Committee on May 17, 2021.
• Eligible CDCs are able to participate in the Department of Housing and Community Development
(DHCD) Community Investment Tax Credit Program (CITC). Per the DHCD CITC web pa�e, "CITC is
designed to enable local residents and stakeholders to work with and through community
development corporations(CDCs)to partner with nonprofit,public, and private entities to
improve economic opportunities for low and moderate income households and other residents in
urban, rural, and suburban communities across the Commonwealth."
• Per the Massachusetts Association of Community Development Corporations'web pa�e:
o $842.6 million invested in local communities
0 63,359 families supported with housing,jobs, and other services
0 1,586 community leaders engaged
0 1,043 homes built or preserved
0 4,054 job opportunities created or preserved
0 2,607 entrepreneurs provided technical or financial assistance
Page 4 of 4
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Accept and Sign Conservation Restriction- 181, 191 & 201 Spring Street
PRESENTER: ITEM
NUMBER:
Karen Mullins, C o ns ervatio n D irec to r
I.7
S UMMARY:
Attached please find a 9/7/21 memo from Karen Mullins, Conservation Director on a Conservation Restriction
(C R) fo r 181, 191, 201 S p ring S treet that were required as p art o f a s p ec ial p ermit granted b y the B o ard o f
App eals in 1988, but was never recorded. C ons ervation and Town C ouns el have worked with the attorneys
representing the property owner to have this taken care of and filed at the Registry. The CR requires the Select
Board's approval.
SUGGESTED MOTION:
Move to approve the attached Conservation Restriction from the Trustees of 191 Spring Street Trust to the
Town of Lexington, acting by its Conservation Cominission, in the public interest pursuant to Section 32 of
C hap ter 184 o f the Mas s ac hus etts G eneral L aws.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 8:40pm
ATTACHMENTS:
Description Type
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GRANTOR: BRYAN J. KOOP and DAVID C. PROVOST, TRUSTEES OF 191 SPRING
STREET TRUST under Declaration of Trust dated May 6, 1985 recorded with the
Middlesex South District Registry of Deeds in Book 16197 Page 583 as amended of
record but not individually having an address c/o Boston Properties, Inc., 800
Boylston Street, Boston, Massachusetts 02199,Attention: Regional General
Counsel.
GRANTEE: CONSERVATION COMMISSION of the TOWN OF LEXINGTON,having a usual
place of business c/o ToWn Office Building, 1625 Massachusetts Avenue,
Lexington, Massachusetts 02420.
ADDRESS OF PREMISES: 181, 191 and 201 Spring Street, Lexington, Massachusetts 02421
FOR GRANTOR'S TITLE SEE: Middlesex County South District Registry of Deeds at Book
16197, Page 587 and Book 30684 Page 152.
CONSERVATION RESTRICTION
I. PREAMBLE
BRYAN J. KOOP and DAVID C. PROVOST, TRUSTEES OF 191 SPRING STREET TRUST
under Declaration of Trust dated May 6, 1985 recorded with the Middlesex South District Registry
of Deeds in Book 16197 Page 583 as amended of record, but not individually, having an address
c/o Boston Properties, Inc., 800 Boylston Street, Boston, Massachusetts 02199, Attention:
Regional General Counsel,being the sole owner of the Premises as defined herein, constituting all
of the owner(s) of the Premises as defined herein, for our successors and assigns ("Grantor"),
acting pursuant to Sections 31, 32, and 33 of Chapter 184 of the Massachusetts General Laws,
grant, with QUITCLAIM COVENANTS, to the Town of Lexington, a municipal corporation
acting by and through its Conservation Commission by authority of Section 8C of Chapter 40 of
the Massachusetts General Laws having a usual place of business c/o Town Office Building, 1625
Massachusetts Avenue, Lexington, Massachusetts 02420, their permitted successors and assigns
("Grantee"), for no consideration as this Conservation Restriction is being conveyed as required
by and in compliance with the "Special Permits" (referred to below), IN PERPETUITY FOR
CONSERVATION PURPOSES, the following Conservation Restriction on two parcels of land
located in Lexington, Massachusetts ("Premises"), described as "Conservation Restriction Parcel
A" and"Conservation Restriction Parcel 1" in Exhibit A and shown as "Conservation Restriction
Parcel A" and "Conservation Restriction Parcel 1" on a plan of land recorded in the Middlesex
County South District Registry of Deeds in Plan Book , Page , a reduced copy of
which plan is included herewith in Exhibit B, both of which exhibits are incorporated herein and
attached hereto. This Conservation Restriction is granted subj ect to all matters of record to the
extent in force and applicable and to the terms and provisions hereinafter set forth.
II. PURPOSES:
This Conservation Restriction is defined in and authorized by Sections 31, 32, and 33 of Chapter
1
EAST\183724268.2
H:AConservation\Conservation Restriction-Revised 2021(11)(BXP Edits)Select Board Vote.docx
184 of the Massachusetts General Laws and otherwise by law. The purposes of this Conservation
Restriction ("Purposes") are to ensure that the Premises will be maintained in perpetuity in
predominantly its natural, scenic, and open condition, while subj ect to and permitting the limited
uses of the Premises as defined herein, and to prevent any use or change that would materially
impair the Conservation Values (as defined below) but in all cases is subj ect to the provisions of
Section III. A and Section IIL B hereof.
Permit Req uirement This Conservation Restriction is required by(i) that certain Special Permit
with Site Plan Review granted by the Lexington Zoning Board of Appeals filed with the Lexington
Town Clerk on December 20, 1988 recorded with the Middlesex South District Registry of Deeds
in Book 20097 Page 1 as amended and (ii) that certain Special Permit with Site Plan Review
granted by said Lexington Zoning Board of Appeals filed with the Lexington Town Clerk on April
22, 1998 recorded with said Registry of Deeds in Book 28589 Page 203 as amended (collectively
called the "Special Permits"). The Special Permits allow subdivision and commercial
development.
The Conservation Values protected by this Conservation Restriction include the following:
Open Space and Natural Resources. The Premises contribute to the protection of the scenic and
natural character of the Town of Lexington and the protection of the Premises will enhance the
open-space value of these and nearby lands and will aid in the protection of the natural and
watershed resources of the Town of Lexington.
Watershed, Water Quality and Water Su�plv. In addition, the grant of this Conservation
Restriction on the Premises serves to enhance the protection of the watershed and water quality in
the surrounding area and the protection of the water supply in the Zones B and C which are shown
on the Water Supply Map for the surrounding area attached hereto as Exhibit C(the"Water Supply
Map��
III. PROHIBITED AND PERMITTED ACTS AND USES
A. Prohibited Acts and Uses
The Grantor will not perform or allow others to perform the following acts and uses which are
prohibited on, above, and below the Premises:
1. Structures and Improvements. Constructing, placing, or allowing to remain any
temporary or permanent structure including without limitation any building, tennis
court, landing strip, mobile home, swimming pool, asphalt or concrete pavement,
graveled area, roads, sign, fence, gate, billboard or other advertising, antenna, utilities
or other structures, utility pole, tower, solar panel, solar array, conduit, line, septic or
wastewater disposal system, storage tank, or dam;
2. Extractive Activities/Uses. Mining, excavating, dredging, withdrawing, or removing
soil, loam, peat, gravel, sand, rock, surface water, ground water, or other mineral
substance or natural deposit, or otherwise altering the topography of the Premises;
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3. Disposal/Storage. Placing, filling, storing or dumping of soil, refuse, trash, vehicle
bodies or parts, rubbish, debris,junk, tree and other vegetation cuttings, liquid or solid
waste or other substance or material whatsoever;
4. Adverse Impacts to Ve�etation. Cutting,removing, or destroying trees, shrubs, grasses
or other vegetation;
5. Adverse Im�acts to Water, Soil, and Other Features. Activities detrimental to drainage,
flood control, water conservation, water quality, erosion control, soil conservation,
natural habitat, archaeological conservation, or ecosystem function;
6. Introduction of Invasive Species. Planting or introducing any species identified as
invasive by the Massachusetts Invasive Plant Advisory Group or identified as invasive
in such recognized inventories as the Massachusetts Introduced Pests Outreach Proj ect,
the Northeast Aquatic Nuisance Species Panel, or other such inventories, and any
successor list as mutually agreed to by Grantor and Grantee;
7. Motor Vehicles. Using,parking, or storing motorized vehicles, including motorcycles,
mopeds, all-terrain vehicles, off-highway vehicles, motorboats or other motorized
watercraft, snowmobiles, launching or landing aircraft, or any other motorized
vehicles, acknowledging that vehicles necessary for public safety (i.e., fire, police,
ambulance, other government officials) may have a legal right to enter the Premises;
8. Subdivision. Subdividing or conveying a part or portion of Conservation Parcel A or
Conservation Parcel 1 except as provided in Paragraph III.B.B below.
9. Use of Premises for Developin� Other Land. Using the Premises towards building or
development requirements on any parcel other than the Grantor's property shoWn as
Lot 1, Lot 2 and Roadway A on the "Property Plan" (hereinafter defined).
The Property Plan is that certain plan entitled"Fullers Hill,a Subdivision in Lexington,
Mass., Owner: 191 Spring Street Trust, Edward H. Linde and Robert B. Swett, Jr.,
Trustees, Applicant" dated June 12, 1987 amended September 8, 1987 by BSC-
Bedford, Land Surveyors and Civil Engineers,recorded with Middlesex South District
Registry of Deeds in Book 18779 Page 532 as Plan No. 1783 of 1987 and also shown
on Plan No. 498 of 1996 recorded in Book 26394 Page 162 (collectively the"Property
Plan").
10. Adverse Impacts to Stone Walls, Boundary Markers. Disrupting, removing, or
destroying stone walls, granite fence posts, or any other boundary markers;
11. Residential or Industrial Uses.Using the Premises for residential or industrial purposes;
12. Inconsistent Uses. Using the Premises for commercial purposes that are inconsistent
with the Purposes or that would materially impair the Conservation Values, or for any
other uses or activities that are inconsistent with the Purposes or that would materially
impair the Conservation Values.
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B. Permitted Acts and Uses
Notwithstanding the Prohibited Acts and Uses described in Paragraph III.A., the Grantor
may conduct or permit the following acts and uses on the Premises. In conducting any
Permitted Act and Use, the Grantor shall take steps to minimize impacts to the
Conservation Values and Purposes to ensure any impairment thereto is not material.
1. Ve�etation Mana ement. Maintaining vegetation, including pruning, replanting
existing planted areas, trimming, cutting, and mowing, and removing brush, all to
prevent, control, and manage hazards, disease, insect or fire damage, and/or in order to
maintain the condition of the Premises as shown in the Baseline Report(see Paragraph
XV);
2. Non-native,Nuisance,or Invasive species.Removing non-native,nuisance, or invasive
species,interplanting native species,and controlling species in a manner that minimizes
damage to surrounding, non-target species and preserves water quality;
3. Compostin�. Stockpiling and composting stumps, trees, brush, limbs, and similar
biodegradable materials originating on the Premises;
4. Natural Habitat and Ecosystem Improvement. With prior written approval of the
Grantee, conducting measures designed to restore native biotic communities, or to
maintain, enhance or restore wildlife, wildlife habitat, ecosystem function, or rare or
endangered species including planting native trees, shrubs, and other vegetation;
5. Archaeolo�ical Investi ations. Conducting archaeological activities,including without
limitation archaeological research, surveys, excavation and artifact retrieval, but only
in accordance with an archaeological field investigation plan, Which plan shall also
address restoration following completion of the archaeological investigation,prepared
by or on behalf of the Grantor and approved in advance of such activity, in writing, by
the Massachusetts Historical Commission State Archaeologist (or appropriate
successor official) and by the Grantee. A copy of the results of any such investigation
on the Premises is to be provided to the Grantee;
6. Trails. Maintaining and constructing trails as follows:
a. Existing Trails. Conducting routine maintenance of existing trails, which are
shown on Exhibit B, which may include widening trail corridors up to five (5)
feet in width overall .
b. New Trails. Constructing new unpaved trails or relocating existing trails,
provided that not less than sixty (60) days prior to any such construction or
relocation, Grantor will submit plans to Grantee for the purpose of assuring the
Grantee that any new or reconstructed trail will not exceed�ve feet in width.
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c. Trail Features. With prior written approval of the Grantee, constructing bog
bridging,boardwalks, footbridges, railings, steps, culverts, benching, cribbing,
contouring,or other such features,together with the use of motorized equipment
to construct such features;
7. Si�ns. Constructing, installing, maintaining, and replacing signs and informational
kiosks with respect to the Permitted Acts and Uses, the Purposes, the Conservation
Values, trespass, public access, identity and address of the Grantor, sale of the
Premises, the Grantee's interest in the Premises, boundary and trail markings, any gift,
grant, or other applicable source of support for the conservation of the Premises;
8. Further, this Conservation Restriction is subj ect and subordinate to the following
perpetual rights, reservations and easements to do the following from time to time, all
of which are permitted as of right which the Grantor reserves for itself and its
successors and assigns:
(i) To exercise the rights, reservations and easements as set forth in the Deed
dated June 23, 1997 recorded with the Middlesex South District Registry
of Deeds in Book 27413 Page 406 relating to drainage and other matters
and in the Subdivision Plans dated June 12, 1987 prepared by BSC—
Bedford showing a drainage easement and recorded with said Registry of
Deeds in Book 18779, Page 532, as amended and revised of record from
time to time. The provisions of this subparagraph are for the benefit of
each Lot 1 and Lot 2.
�11� To keep, maintain,use, repair and reconstruct the existing field stone Wall
and sign located in the general southeasterly portion of Conservation
Restriction Parcel A and from time to time to replace in the same general
area the existing sign and/or wall with another sign and/or wall whether or
not of the same type, dimensions or size. The provisions of this
subparagraph are for the benefit of each of Lot 1 and Lot 2.
�111� TO 111alllta111 t�le eX1St111g f1elC�Wlt11111 C011SerVat1011 ReStr1Ct1011 ParCel A
including,without limitation, the maintenance and replacement of the
existing sprinkler system, the seeding, mowing, maintaining and otherwise
caring for the same, removal of dead or damaged trees,branches and
storm and wind debris as needed, and removal of poison ivy and other
poisonous plants. The provisions of this subparagraph are for the benefit
of each of Lot 1 and Lot 2.
(iv) To maintain,repair and replace existing utilities,municipal services and
appurtenances, if any, which may as of the date hereof be located in or
under Conservation Restriction Parcel A and to construct, maintain, repair
and replace additional utilities, municipal services and appurtenances as
may be necessary or required in connection with the development,
operation,repair, replacement and/or reconstruction of any buildings,
additions or other improvements (including site improvements) from time
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to time located on Lot 1 and/or Lot 2 so long as such utilities, municipal
services and appurtenances are located underground except for the
exposed top of structure of manholes, catch basins and like equipment and
facilities. The provisions of this subparagraph are for the benefit of each
of Lot 1 and Lot 2.
(v) To keep, maintain,use, repair and reconstruct any portion of street lights,
sidewalk or other appurtenances to Roadway A which may be located
within the Premises. The provisions of this subparagraph are for the
benefit of each of Lot 1, Lot 2 and Roadway A.
(vi) The right to use the Premises for outdoor recreational, cultural and leisure
purposes and activities, including picnicking. The provisions of this
subparagraph are for the benefit of each of Lot 1 and Lot 2.
(vii) With respect to Conservation Restriction Parcel 1, the right to keep,
maintain, use, repair and reconstruct (a) any improvements currently
located on or adj acent to the Premises, including the "Existing Path",
"Existing Fence" and"Gravel Area" (all as shown on the the plan in
Exhibit B) and(b)the existing field stone wall located in the general
easterly portion of Conservation Restriction Parcel 1 and from time to
time to replace such wall in the same general area with another similar
Wall. The provisions of this subparagraph are for the benefit of each of Lot
1 and Lot 2.
�Vlll� To subdivide or convey the parcels comprising the Premises in whole or in
part, provided and on the condition that following any such subdivision or
conveyance any subdivided or conveyed portion can only be added to Lot
1 and/or Lot 2 which Lot 1 and 2 are shown on the "Subdivision Plan"
referred to in Paragraph III.A.9, and provided that all of the parcels
comprising the Premises (and any portions thereof� shall remain subj ect to
this Conservation Restriction in perpetuity. The provisions of this
subparagraph are for the benefit of each of Lot 1, Lot 2 and Roadway A.
C. Site Restoration
Except as otherwise speci�cally provided above,upon completion of any Permitted Acts and Uses,
any disturbed areas shall be restored substantially to the conditions that existed prior to said
activities, including with respect to soil material, grade, and vegetated ground cover.
D. Compliance with Permits,Regulations, Laws
The exercise of any Permitted Acts and Uses under Paragraph III.B, shall be in compliance with
all applicable federal, state and local laws, rules, regulations, zoning, and permits, and with the
Constitution of the Commonwealth of Massachusetts. The inclusion of any Reserved Right
requiring a permit, license or other approval from a public agency does not imply that the Grantee
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or the Commonwealth takes any position whether such permit, license, or other approval should
be issued.
E. Notice and Approval.
1. Notifyin� Grantee. Whenever notice to or approval by Grantee is required, Grantor
shall notify or request approval from Grantee, by a method requiring proof of receipt,
in writing not less than sixty (60) days prior to the date Grantor intends to undertake
the activity in question, unless a different time period is specified herein. The notice
shall:
a. Describe the nature, scope, design, location, timetable and any other material
aspect of the proposed activity;
b. Describe how the proposed activity complies with the terms and conditions of
this Conservation Restriction, and will not materially impair the Purposes
and/or Conservation Values;
c. Identify all permits, licenses, or approvals required for the proposed activity,
and the status of any such permits, licenses, or approvals; and
d. Describe any other material aspect of the proposed activity in sufficient detail
to permit the Grantee to make an informed judgment as to its consistency with
the Purposes and Conservation Values.
2. Grantee Review.Where Grantee's approval is required, Grantee shall grant or withhold
approval in writing within sixty (60) days of receipt of Grantor's request. Grantee's
approval shall only be granted upon a showing that the proposed activity will not
materially impair the Purposes and/or Conservation Values. Grantee may require
Grantor to secure expert review and evaluation of a proposed activity by a mutually
agreed upon party.
3. Resubmittal. Grantee's failure to respond within sixty (60) days of receipt shall not
constitute approval of the request. Grantor may subsequently submit the same or a
similar request for approval.
IV. INSPECTION AND ENFORCEMENT
A. Entry onto the Premises
The Grantor hereby grants to the Grantee, and its duly authorized agents or representatives, the
right to enter the Premises upon reasonable notice and at reasonable times, for the purpose of
inspecting the Premises to determine compliance with or to enforce this Conservation Restriction.
B. Legal and Injunctive Relief.
1. Enforcement. The rights hereby granted shall include the right to enforce this
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Conservation Restriction by appropriate legal proceedings and to obtain equitable relief
against any violations, including, without limitation, injunctive relief and relief
requiring restoration of the Premises to its condition prior to the time of the injury (it
being agreed that the Grantee will have no adequate remedy at law in case of an
injunction). The rights hereby granted shall be in addition to, and not in limitation of,
any other rights and remedies available to the Grantee for the enforcement of this
Conservation Restriction. However, notwithstanding the forgoing, in no event shall
Grantee have any right to,nor shall the Grantor or any of its successors and assigns,be
subj ect to or liable for, monetary damages of any kind except as provided in Paragraph
IV.B.3.
2. Notice and Cure. In the event the Grantee determines that a violation of this
Conservation Restriction has occurred and intends to exercise any of the rights
described herein, the Grantee shall, before exercising any such rights, notify the
Grantor in writing of the violation. The Grantor shall have thirty(30) days from receipt
of the written notice to halt the violation and remedy any damage caused by it, or to
commence such remedy provided that Grantor proceeds diligently to complete such
remedy, after which time Grantee may take further action, including instituting legal
proceedings and entering the Premises to take reasonable measures to remedy, abate or
correct such violation,without further notice. Provided,however,that this requirement
of deferment of action for thirty (30) days applies only if Grantor immediately ceases
the violation and there is no ongoing violation. In instances where a violation may also
constitute a violation of local, state, or federal law, the Grantee may notify the proper
authorities of such violation.
3. Reimbursement of Costs and Expenses of Enforcement. Grantor covenants and agrees
to reimburse to Grantee all reasonable costs and expenses (including counsel fees)
incurred by the Grantee in enforcing this Conservation Restriction or in taking
reasonable measures to remedy, abate or correct any violation thereof.
C. Non-Waiver.
Enforcement of the terms of this Conservation Restriction shall be at the sole discretion of Grantee.
Any election by the Grantee as to the manner and timing of its right to enforce this Conservation
Restriction or otherwise exercise its rights hereunder shall not be deemed or construed to be a
waiver of such rights.
D. Disclaimer of Liability
By acceptance of this Conservation Restriction, the Grantee does not undertake any liability or
obligation relating to the condition of the Premises pertaining to compliance with and including,
but not limited to, hazardous materials, zoning, environmental laws and regulations, or acts not
caused by the Grantee or its agents.
E. Acts Beyond the Grantor's Control
Nothing contained in this Conservation Restriction shall be construed to entitle the Grantee to
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bring any actions against the Grantor for any injury to or change in the Premises resulting from
causes beyond the Grantor's control, including but not limited to fire, flood, weather, climate-
related impacts, and earth movement, or from any prudent action taken by the Grantor under
emergency conditions to prevent, abate, or mitigate significant injury to the Premises resulting
from such causes. In the event of any such occurrence, the Grantor and Grantee will cooperate in
the restoration of the Premises, if desirable and feasible.
V. PUBLIC ACCESS
This Conservation Restriction does not grant any right of access to the general public and the
Grantor retains its rights to prohibit access to the Premises by the general public.
VI. TERMINATION/RELEASE/EXTINGUISHMENT
A. Procedure
If circumstances arise in the future that render the Purposes impossible to accomplish, this
Conservation Restriction can only be terminated, released, or extinguished, whether in whole or
in part,by a court of competent jurisdiction under applicable law after review and approval by the
Secretary of Energy and Environmental Affairs of the Commonwealth of Massachusetts, or
successor official ("Secretary"), and any other approvals as may be required by Section 32 of
Chapter 184 of the Massachusetts General Laws.
B. Grantee's Receipt of Property Right
Grantor and Grantee agree that the conveyance of this Conservation Restriction gives rise to a real
property right, immediately vested in the Grantee, for the purpose of enforcing this Conservation
Restriction, but does not entitle Grantee, upon extinguishment, release, or termination, to any
proceeds received by the Grantor from the subsequent sale, exchange or involuntary conversion of
the Premises.
C. Cooperation Regarding Public Action
�Vhenever all or any part of the Premises or any interest therein is taken by public authority under
power of eminent domain or other act of public authority, then the Grantor and the Grantee shall
cooperate in recovering the full value of all direct and consequential damages resulting from such
action. All related expenses incurred by the Grantor and the Grantee shall first be paid out of any
recovered proceeds, and the remaining proceeds shall be distributed to the Grantor.
VII. DURATION and ASSIGNABILITY
A. Running of the Burden
The burdens of this Conservation Restriction shall run with the Premises in perpetuity, and shall
be enforceable against the Grantor and the successors and assigns of the Grantor holding any
interest in the Premises.
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B. Execution of Instruments
The Grantee is authorized to record or file any notices or instruments appropriate to assuring the
perpetual enforceability of this Conservation Restriction provided such notices or instruments are
consistent with the terms and provisions hereof. The Grantor, on behalf of itself and its successors
and assigns,appoints the Grantee its attorney-in-fact to execute,acknowledge and deliver any such
instruments on its behalf,but only in the event that Grantor or its successors and assigns,has failed
to execute same within fifteen (15) business days of receipt of written request therefor from
Grantee. Without limiting the foregoing, the Grantor and its successors and assigns agree
themselves to execute any such instruments upon request.
C. Running of the Benefit
The benefits of this Conservation Restriction shall run to the Grantee, shall be in gross and shall
not be assignable by the Grantee, except when all of the following conditions are met:
1. the Grantee requires that the Purposes continue to be carried out;
2. the assignee is not an owner of the fee in the Premises;
3. the assignee, at the time of the assignment, qualifies under and 26.U.S.C. 170(h), and
applicable regulations thereunder, if applicable, and is eligible to receive this
Conservation Restriction under Section 32 of Chapter 184 of the Massachusetts
General Laws; and
4. the assignment complies with Article 97 of the Amendments to the Constitution of the
Commonwealth of Massachusetts, if applicable.
VIII. SUBSEQUENT TRANSFERS
A. Procedure for Transfer
The Grantor agrees to incorporate by reference the terms of this Conservation Restriction in any
deed or other legal instrument which grants any interest in all or a portion of the Premises,
including a leasehold interest and agrees to use best efforts to notify Grantee prior to the effective
date of such transfer. However, the failure to do any of the above shall not impair the validity or
enforceability of this Conservation Restriction. If the Grantor fails to reference the terms of this
Conservation Restriction in any deed or other legal instrument which grants any interest in all or
a portion of the Premises, then the Grantee may record, in the applicable registry of deeds, or
registered in the applicable land court registry district, and at the Grantor's expense, a notice of
this Conservation Restriction. In the event that any successor to Grantor's fee interest in any of the
Conservation Parcels is a governmental entity, then any further transfer of such fee interest shall
comply with Article 97 of the Amendments to the Constitution of the Commonwealth of
Massachusetts, if applicable.
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B. Grantor's Liability
The Grantor and its successors and assigns as fee owner of the Premises shall be liable only for
violations of this Conservation Restriction which occur during their respective periods of
ownership. Any new owner shall be bound by the provisions of this Conservation Restriction.
IX. ESTOPPEL CERTIFICATES
Upon request by the Grantor, the Grantee shall, within thirty(30) days execute and deliver to the
Grantor any document, including an estoppel certi�cate, which certifies the Grantor's compliance
or non-compliance with any obligation of the Grantor contained in this Conservation Restriction.
X. NON MERGER
The parties intend that any future acquisition of the Premises shall not result in a merger of the
Conservation Restriction into the fee. The Grantor agrees that it will not grant to Grantee, and the
Grantee agrees that it will not take title, to any part of the Premises without having first assigned
this Conservation Restriction following the terms set forth in Paragraph VII.0 to ensure that
merger does not occur and that this Conservation Restriction continues to be enforceable by a non-
fee owner.
XI. AMENDMENT
A. Limitations on Amendment
Grantor and Grantee may amend this Conservation Restriction only to correct an error or oversight,
clarify an ambiguity, maintain or enhance the overall protection of the Conservation Values, or
add real property to the Premises,provided that no amendment shall:
1. affect this Conservation Restriction's perpetual duration;
2. be inconsistent with or materially impair the Purposes;
3. alter or remove the provisions described in Paragraph VI (Termination/Release/
Extinguishment);
4. cause the provisions of this Paragraph XI to be less restrictive; or
5. cause the provisions described in Paragraph VII.0 (Running of the Benefit) to be less
restrictive
B. Amendment Approvals and Recording
No amendment shall be effective unless documented in a notarized writing executed by Grantee
and Grantor, approved by the Town of Lexington and by the Secretary in the public interest
pursuant to Section 32 of Chapter 184 of the Massachusetts General Laws, and recorded in the
applicable registry of deeds or registered in the applicable land court registry district.
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XII. EFFECTIVE DATE
This Conservation Restriction shall be effective when the Grantor and the Grantee have executed
it, the administrative approvals required by Section 32 of Chapter 184 of the Massachusetts
General Laws have been obtained, and it has been recorded in the applicable registry of deeds or
registered in the applicable land court registry district.
XIII. NOTICES
Any notice, demand, request, consent, approval or communication that either party desires or is
required to give to the other shall be in writing and either served personally or sent by �rst class
mail,postage pre-paid, or by recognized express delivery service such as UPS or Federal Express,
addressed as follows:
To Grantor: 191 Spring Street Trust
c/o Boston Properties
800 Boylston Street
Boston, MA 02199
Attn: Regional General Counsel
To Grantee: Town of Lexington Conservation Commission
1625 Massachusetts Avenue
Lexington, MA 02420
Attn: Conservation Administrator
or to such other address as any of the above parties shall designate from time to time by written
notice to the other or, if notice is returned to sender, to an address that is reasonably ascertainable
by the parties.
XIV. GENERAL PROVISIONS
A. Controlling Law
The interpretation and performance of this Conservation Restriction shall be governed by the laws
of the Commonwealth of Massachusetts.
B. Liberal Construction
Any general rule of construction to the contrary notwithstanding, this Conservation Restriction
shall be liberally construed in order to effect the Purposes and the policy and purposes of Sections
31, 32, and 33 of Chapter 184 of the Massachusetts General Laws. If any provision in this
instrument is found to be ambiguous, any interpretation consistent with the Purposes that would
render the provision valid shall be favored over any interpretation that would render it invalid.
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C. Severability
If any provision of this Conservation Restriction or the application thereof to any person or
circumstance is found to be invalid, the remainder of the provisions of this Conservation
Restriction shall not be affected thereby.
D. Entire Agreement
This instrument sets forth the entire agreement of the Grantor and Grantee with respect to this
Conservation Restriction and supersedes all prior discussions, negotiations, understandings, or
agreements relating to the Conservation Restriction, all of which are merged herein.
XV. BASELINE DOCUMENTATION REPORT
The Conservation Values, as well as the natural features, current uses of, and existing
improvements on the Premises,such as,but not limited to,trails,woods roads,structures,meadows
or other cleared areas, agricultural areas, and scenic views, as applicable, are described in a
Baseline Documentation Report("Baseline Report")prepared by Grantor with the cooperation of
the Grantee, consisting of maps, photographs, and other documents and on file with the Grantor
and Grantee and referenced herein. The Baseline Report (i) is acknowledged by Grantor and
Grantee to be a complete and accurate representation of the condition and values of the Premises
as of the date of this Conservation Restriction, and (ii) is intended to serve as an obj ective
information baseline for subsequent monitoring of compliance with the terms of this Conservation
Restriction as described herein. Notwithstanding the foregoing, the parties may utilize any
evidence of the condition of the Premises at the time of this grant in addition to the Baseline Report.
XVI. MISCELLANEOUS
A. Pre-existing Public Rights
Approval of this Conservation Restriction pursuant to Section 32 of Chapter 184 of the
Massachusetts General Laws by any municipal officials and by the Secretary,is not to be construed
as representing the existence or non-existence of any pre-existing rights of the public, if any, in
and to the Premises, and any such pre-existing rights of the public, if any, are not affected by the
granting of this Conservation Restriction.
B. Release of Homestead
The Grantor attests that there is no residence on or abutting the Premises(including areas excluded
from the Premises)that is occupied or intended to be occupied as a principal residence by a spouse,
former spouse, or children of the grantor, or a spouse, former spouse, or children of a beneficiary
of the trust, if Premises is owned by a trust.
C. No Surety Interest
The Grantor attests that there is currently no mortgage, promissory note, loan, lien, equity credit
line, refinance assignment of mortgage, lease, financing statement or any other agreement which
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gives rise to a surety interest affecting the Premises.
D. Prior Encumbrances
This Conservation Restriction shall be in addition to and not in substitution of any other restrictions
or easements of record affecting the Premises.
E. Attached hereto and incorporated herein by reference are the following:
Si,�nature pa e�s�.
Grantor
Grantor's Trustees' Certificate
Grantee Acceptance
Approval of Select Board
Approval of the Secretary of Energy and Environmental Affairs of the Commonwealth of
Massachusetts.
Exhibits:
Exhibit A: Legal Description of Premises
Exhibit B: Reduced Copy of Recorded Plan of Conservation Restriction Premises
Exhibit C—Copy of Water Supply Map
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Executed under seal this day of , 2021,
BRYAN J. KOOP, Trustee of 191 Spring Street
Trust but not individually. Hereto duly authorized.
DAVID C. PROVOST, Trustee of 191 Spring Street
Trust but not individually. Hereto duly authorized.
COMMONWEALTH OF MASSACHUSETTS
Suffolk County, ss:
On this day of , 2021,before me, the undersigned notary public,personally
appeared Bryan J. Koop, and proved to me through satisfactory evidence of identification which
was personal knowledge, to be the person whose name is signed on the proceeding or attached
document, and acknowledged to me that he signed it voluntarily for its stated purpose.
Notary Public
My Commission Expires:
COMMONWEALTH OF MASSACHUSETTS
Suffolk County, ss:
On this day of , 2021,before me, the undersigned notary public,personally
appeared David C.Provost,and proved to me through satisfactory evidence of identification which
was personal knowledge, to be the person whose name is signed on the proceeding or attached
document, and acknowledged to me that he signed it voluntarily for its stated purpose.
Notary Public
My Commission Expires:
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ACCEPTANCE OF TOWN OF LEXINGTON CONSERVATION COMMISSION
The undersigned, Chair of the Conservation Commission of the Town of Lexington, hereby
certifies that at a public meeting duly held on August 30, 2021, the Conservation Commission
voted to approve and accept the foregoing Conservation Restriction from the Trustees of 191
Spring Street Trust pursuant to Section 32 of Chapter 184 and Section 8C of Chapter 40 of the
Massachusetts General Laws and do hereby accept the foregoing Conservation Restriction and did
authorize Philip K Hamilton,the Chair of the Conservation Commission,to execute the foregoing
Conservation Restriction.
TOWN OF LEXINGTON CONSERVATION
COMMISSION:
By: Philip K. Hamilton, Chair
COMMONWEALTH OF MASSACHUSETTS
Middlesex County, ss:
On this day of , 2021, before me, the undersigned notary
public, personally appeared Philip K. Hamilton, Chair of the Lexington Conservation
Commission,and proved to me through satisfactory evidence of identification,which was personal
knowledge, to be the person whose name is signed on the proceeding or attached document, and
acknowledged to me that he signed it voluntarily for its stated purpose.
Notary Public
My Commission Expires:
16
EAST\183724268.2
H:AConservation\Conservation Restriction-Revised 2021(11)(BXP Edits)Select Board Vote.docx
APPROVAL OF TOWN OF LEXINGTON SELECT BOARD
The undersigned, Chair of the Select Board of the Town of Lexington, hereby certifies that at a
public meeting duly held on September ,2021,the Select Board voted to approve the foregoing
Conservation Restriction from the Trustees of 191 Spring Street Trust to the Town of Lexington,
acting by its Conservation Commission, in the public interest pursuant to Section 32 of Chapter
184 of the Massachusetts General LaWs.
Jill I. Hai, Chair of the Town of Lexington
Select Board, duly authorized
COMMONWEALTH OF MASSACHUSETTS
Middlesex County, ss:
On this day of September, 2021, before me, the undersigned notary public, personally
appeared Jill I. Hai, and proved to me through satisfactory evidence of identification which was
to be the person whose name is signed on the preceding or
attached document, and acknowledged to me that they signed it voluntarily for its stated purpose
as Select Board Chair.
Notary Public
My Commission Expires:
17
EAST\183724268.2
H:AConservation\Conservation Restriction-Revised 2021(11)(BXP Edits)Select Board Vote.docx
APPROVAL OF SECRETARY OF ENERGY AND ENVIRONMENTAL AFFAIRS OF
THE COMMONWEALTH OF MASSACHUSETTS
The undersigned, Secretary of Energy and Environmental Affairs of the Commonwealth of
Massachusetts, hereby certifies that the foregoing Conservation Restriction from the Trustees of
191 Spring Street Trust to the Town of Lexington, acting by its Conservation Commission, has
been approved in the public interest pursuant to Section 32 of Chapter 184 of the Massachusetts
General Laws.
Dated: , 2021
Kathleen A. Theoharides
Secretary of Energy and Environmental Affairs
COMMONWEALTH OF MASSACHUSETTS
SUFFOLK, ss:
On this day of , 2021, before me, the undersigned notary
public, personally appeared Kathleen A. Theoharides, and proved to me through satisfactory
evidence of identification which was to be the person whose
name is signed on the proceeding or attached document, and acknowledged to me that she signed
it voluntarily for its stated purpose.
Notary Public
My Commission Expires:
18
EAST\183724268.2
H:AConservation\Conservation Restriction-Revised 2021(11)(BXP Edits)Select Board Vote.docx
EXHIBIT A
The Premises consist of the following two (2)parcels of land shown as "Conservation
Restriction Parcel A" and"Conservation Restriction Parcel 1"on a plan of land titled
"Conservation Restriction Plan of Land in Lexington, Massachusetts" dated August 2, 2021, and
recorded in the Middlesex County South District Registry of Deeds in Plan Book , Page
19
EAST\183724268.2
H:AConservation\Conservation Restriction-Revised 2021(11)(BXP Edits)Select Board Vote.docx
EXHIBIT B
For official full size plan see Middlesex County South District Registry of Deeds Plan Book
Page
20
EAST\183724268.2
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MEMORANDUM
TO: Select Board
CC: James Malloy, Town Manager
FROM: Karen M. Mullins, Conservation Director
DATE: September 7, 2021
Re: Conservation Restriction: Spring Street, Lexington, Mass Conservation
Restriction, CR Number#103; CR Address: 181, 191, 201 Spring Street; Town:
Lexington; Grantor: Trustees of 191 Spring Street Trust; Grantee: Lexington
Conservation Commission
Please find enclosed the following documents related to the above referenced Conservation
Restriction for the Board's approval and signature:
1. Conservation Restriction- to be approved by the Select Board and signature of Chair to be
notarized (need 2 originals executed);
2. Conservation Restriction Plan
3. Special Permit with Site Plan Review
For history, the granting of a Conservation Restriction(CR) was agreed to and a requirement of
the Special Permit/Site Plan Approval Decision approved by the Board of Appeals in 1988. The
process of documenting the grant of the CR began in 1996,but its completion was overlooked by
the Grantor until recently. The proposed CR is divided into the following two parcels:
CR Parcel A, comprised of 3.6 acres, is located on Spring Street at the corner of Spring Street in
Lexington and Spring Street Trust's roadway into the development property. CR Parcel A is
open space, containing lawn and forested areas, and subj ect to a pre-existing drainage easement
at the southwest corner of CR Parcel A as shown on the enclosed Plan.
CR Parcel 1, comprised of 4.3 acres, is located along the easterly property boundary as shown on
the attached plan of CR Parcel 1 and is a 100 foot forested buffer area between residences and
development. CR Parcel 1 is subj ect to existing features, including existing fence and path, as
shown on the enclosed Plan.
The purpose of the CR is to assure that a 7.9+ acre portion of the 35.049 acre site will be
maintained in a natural, scenic, and undeveloped condition in perpetuity for its conservation
values. The conservation values include open space preservation, natural resources protection,
watershed, water quality, and water supply protection, as the area is designated as Surface Water
Protection Zones B and C by the state.
At the request of the Grantor's Attorney Rick DeAngelis to meet a deadline of the Grantor, the
Conservation Commission, who is the Grantee, accepted the enclosed CR during their August 30�
2021 meeting subj ect to any additional final review edits required by town counsel and the State
for their final approvals. In addition, the Conservation Commission voted to authorize the Chair
of the Conservation Commission to sign the CR on their behalf.
It is requested that the Select Board also vote at your September 13, 2021 meeting to accept the
Conservation Restriction subj ect to any additional final review edits required by town counsel
and the State for their final approvals and to authorize the Chair of the Select Board to sign the
CR on their behalf.
If you have any questions or need additional information prior to your meeting on September
13th,please do not hesitate to contact me. Thank you.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Proclamation- Suicide Prevention Month
PRESENTER: ITEM
NUMBER:
Jill Hai, S elec t B o ard C hair
I.8
S UMMARY:
T he L exingto n Human S ervic e s D ep artment is reque s ting that the S elec t B o ard ap p ro ve and s ign a
p ro c lamatio n annually rec o gnizing the mo nth o f S ep temb er as S uic id e P reventio n Mo nth.
SUGGESTED MOTION:
Mo ve to ap p ro ve and s ign a p ro c lamatio n annually rec o gnizing the mo nth o f S ep temb er as S uic id e P reventio n
Month in the Town of Lexington.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 8:45pm
ATTACHMENTS:
Description Type
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PRO CLAMATION
Whe�eas: September is known globally as Suicide Prevention Month and throughout the month mentalhealth advocates,
prevention organizations, survivors, allies, and community members unite to promote suicide prevention
awareness; and
Whereas: National Suicide Prevention Week is held the Monday through Sunday surrounding World Suicide Prevention
Day which is observed on September 10 and overall,these observances are intended to promote awareness,
and highlight resources available in our communities and share stories;and
Whe�eas: the simple goals are to learn hoW to help those around us and hoW to talk about suicide without increasing the
risk of harm;and
Whereas: suicide can affect anyone regardless of age, ability, gender,race, sexual orientation, income level,religion or
background; and it is overall the l Oth leading cause of death in the United States and the second leading cause
of death for people ages 10-34;and
Whereas: people in the United States die by suicide at a rate of about one death every 11 minutes resulting in more
than 48,000 deaths by suicide each year;and
Whereas: suicide is preventable and we all have a role to play in order to save lives and create healthy and strong
individuals, families,and communities;and
Whereas: many factors can increase the risk for suicide.For example,people who have experienced violence,including
child abuse,bullying,and/or sexual violence, are at a higher risk of suicide.Youth Who are lesbian,gay, or
bisexual also have higher rates of suicidal ideation and behavior compared to their peers who identify as
straight;and
Whe�eas: we encourage all residents to take the time to inquire as to the wellbeing of their family,friends,and neighbors
during this month and to genuinely convey their appreciation for their existence by any gesture they deem
appropriate.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington,Massachusetts,do hereby proclaim the month of
September to be annually recognized as
Suicide Prevention Month
in the Town of Lexington as we work together to save lives in our community.
IN WITNESS WHEREOF, We have set our hands and caused the seal of Lexington to be affixed hereWith on the 13th of
September 2021.
JILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY DOUGLAS M.LUCENTE
MARK D.SANDEEN
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Special Town Meeting 2021-1
PRESENTER: ITEM
NUMBER:
Kelly Axtell, Deputy Town Manager
I.9
S UMMARY:
The Select Board to call for a 2021 Special Town meeting(STM 2021-1)to begin on Monday November 8,
2021.
Mo d erato r has s ub mitted a letter o f reques t to ho ld the S p ec ial To wn Meeting thro ugh remo te p artic ip atio n.
C itizen P etitio ns are due b y 1:00 p m o n F rid ay, 9/24/21 to the S elec t B o ard o ffic e. O ffic ial artic le
d o c umentatio n c an b e o b tained fro m the To wn C lerk's o ffic e during regular b us ine s s ho urs (100 s ignature s are
needed for Special Town Meeting).
A Draft list o f artic les prop o s ed for S T M 2021-1 is inc luded in the meeting p acket.
P er the attac hed memo d ated Augus t 26, 2021, the P lanning O ffic e reques ts that the S elec t B o ard refer the
zo ning artic le s lis ted in the memo to the P lanning B o ard in o rd er fo r p ub lic hearings to b e held p er
Massachusetts General Law(MGL) Chapter 40A, Section 5.
Other Pertinent Dates:
Draft Warrant to be reviewed by S elect Board on 9/27/2021
F inal Warrant to b e ap p ro ved and s igned b y S elec t B o ard: 10/12/2021
SUGGESTED MOTION:
Move to call for Special Town Meeting 2021-1 to begin on Monday, November 8, 2021 at 7:30 p.m.
Move to approve the request o f the Mo derator that S p ec ial Town Meeting 2021-1, s cheduled to c ommenc e
Mo nd ay, N o vemb er 8, 2021 at 7:3 0 p.m., b e held thro ugh remo te p artic ip atio n us ing a c o mb inatio n o f: (1)the
Zoom videoconferencing platform, (2)the online VVoter module provided by our electronic voting vendor,
Option Technologies OR comparable online voting tool developed by Select Board Member Joe Pato, and (3)
an online queuing function developed by Select Board Member Joe Pato to facilitate the process of debate.
Move to op en the S p ec ial Town Meeting 2021-1 Warrant for c itizen p etitions through F riday, S eptember 24,
2021 at 1:00 p.m.
Move to refer the zoning articles to the Planning Board, identified in the August 26, 2021 Planning Office
memo, for the Special Town Meeting 2021-1
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 B:SOpm
ATTACHMENTS:
Description Type
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��,�,����� TOWN OF LEXINGTON
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'`����, �; � ���7��� Lexin ton Massachusetts 02420 Amanda Loomis AICP Plannin Director
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To: Jim Malloy, Lexington Town Manager
Cc: Carol Kowalski, Assistant Town Manager for Development
Kelly Axel, Deputy Town Manager
Kim Katzenback, Executive Clerk to the Lexington Select Board
From: Amanda Loomis, Planning Director
RE: Fall Special Town Meeting Zoning Articles
Date: August 26, 2021
Dear Mr. Malloy,
The Planning Office and the Planning Board are preparing for the Fall Special Town Meeting.
The Planning Office requests that the Select Board refer the zoning articles listed below to the
Planning Board to hold a public hearing per Massachusetts General Law (MGL) Chapter 40A,
Section 5.
Zoning Bylaw Amendments
• O�en S�ace Residential Development �OSRD�
Amend §135-3.4 Table 1,Permitted Uses and Development Standards; add new definitions to §135-10
Definitions; add a new §135-6.12 Open Space Residential Development
• Solar Energy S. st�
Amend §135-3.4 Table 1,Permitted Uses and Development Standards,row 0.1.13; amend the
language of§135-4.2, 6.11, 7.3
• Structures in Yards—Walls
Amend the language in §135-4.3; amend §135-10.0 Definitions
• Diversity,Equity,Inclusion, and Permittin�
Add a section to §13 5-1.0 and amend the existing language in §13 5-9.4, 9.5, and 10.0
• Residential Parkin�
Amend §135-5.1.4, Table of Parking Requirements relative to Residential Uses; amend the existing
language in §135-5.1, Design Standards
Thank you for your efforts regarding this request. Please let me know if you have any questions
or need additional documentation.
S inc ere T
Amanda Loomis
OVS MQ�Ni
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� �� �W � MODERATOR
Q. �, Q �
�' v ��' DEBORAH BROWN
APRIL 19T"
�FX 1 N G"���
September 8, 2021 DELIVERED BY EMAIL
Dear Select Board Members,
In view of the ongoing COVID-19 pandemic, I request approval to conduct the proposed 2021
Special Town Meeting through remote participation. I propose to use a combination of: (1) the
Zoom videoconferencing platform, (2)the online VVoter module provided by our electronic
voting vendor, Option Technologies OR comparable online voting tool developed by Select
Board member Joe Pato, and(3) an online queuing function developed by Select Board member
Joe Pato to facilitate the process of debate.
I certify that all components of the system described above have been fully tested and utilized
successfully for prior Town Meetings, and I am satisfied that this system enables our meetings to
be conducted in substantially the same manner as if they had occurred in person at a physical
location. I certify that the system(i) allows the moderator, town meeting members, town officials
and any other interested members of the public to identify and hear the moderator and each town
meeting member who attends and participates in the remote meeting, as well as any other
individuals Who participate in the meeting; (ii)provides the ability to determine whether a
quorum is present; (iii) allows participants to request recognition by the moderator and makes
such requests visible to the meeting participants and the public; (iv) allows the moderator to
determine when a town meeting member wishes to be recognized to speak, make a motion, or
raise a point of order or personal privilege; (v) enables the moderator to recognize a town
meeting member, town official or other individual and enable that person to speak; (vi)provides
the ability to conduct a roll call or electronically recorded vote; (vii) allows any interested
members of the public to access the meeting remotely through LexMedia for purposes of
witnessing the deliberations and actions taken at the town meeting; (viii) allows members of the
public to participate in debate through the submission of statements for or against a motion; and
(ix)provides for the town meeting to be recorded and available for future viewing. I further
confirm that I have consulted with Lexington's Commission on Disability regarding system
accessibility.
Sincerely,
Deborah Brown
Town Moderator
617-512-7901
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
S�ecial Town Meetin�2021-1
A. Town Reports
Financial Articles
B. Appropriate for Prior Year Unpaid Bills
C. Appropriate To/From Stabilization Funds
D. Rescind prior borrowing
E. Amend FY 2022 Operating, Enterprise and CPA budgets
a. Management analyst
F. Appropriate for Police Station Swing space (173 Bedford St- architectural work)
G. Westview Cemetery($587,520)
H. Center Recreation Restrooms & Storage (Tax Levy)—was IP'd during 2021 Spring
Town meeting ($915,000), (Rec Com).
I. School bus contracts? (waiting to hear from Dave Coehlo)
J. Residential Parcel (20-172, off 78 Cliff Ave)
a. Resident wishes to potentially buy a piece of town-owned land
K. Chapter 43D, Expedited Permitting
a. Vote to see if Lexington will vote to adopt the provisions of Massachusetts
General Law(MGL) Chapter(c) 43D, Expedited Permitting("Chapter 43D").
Chapter 43D allows a community to establish a transparent and efficient
permitting process that further allows a community to receive priority
consideration for the submittal of MassWorks Infrastructure Program grants,
brownfields remediation assistance, and other grant and financing opportunities.
L. Climate Action plan $85k total
a. In 2018 the Town published a getting to net zero roadmap, an important step in
the right direction to update and implement our communities goals for reaching
sustainable obj ectives including reduction of emissions laid out in the Sustainable
Action Plan. The budget from that proj ect has a remaining balance which will be
re-appropriate in the FY 22 budget amendment article preceding this one. The
Climate Action Planning is the next step in putting together the Climate Action
plan and will use extensive, inclusive, and creative outreach.
General Articles
M. Mount Independence Historical District (Historic Districts Commission)
N. Amend Zoning Bylaw and Zoning Map—Hartwell Innovation Park- from ATM that
was referred back
O. Easement for Town of Burlington
09/7/2021 1
a. Work that has to be done on waterline. IMA has already been signed, Town of
Lexington has to grant the easement for work to begin.
P. Reducing Noise from La.ndscape Maintenance Equipment(Noise Committee)
a. This article proposes revisions to the Noise Bylaw to better protect residents from noise
pollution caused by motorized landscape maintena.nce equipment.
Zonin�Articles
Q. Diversity, Inclusion, Equity
a. Amend the Zoning Bylaw to revise permitting criteria to address racial, disability,
and other equity impacts; clarify site plan review criteria; add a definition of
household replacing the definition of family; permit more than one individual in
rooming units; or act in any other manner in relation thereto. This article would
incorporate a variety of changes in response to the Systemic Racism Resolution
adopted under Article 8 of Special Town Meeting 2020-2, the Full Inclusion
Resolution adopted under Article 3 0 of the 2021 Annual Town Meeting, and the
site plan review changes adopted under Article 44 of the 2021 Annual Town
Meeting.
R. Walls
a. Amend the Zoning Bylaw to add a definition of"fence"; limit the height of fences
and retaining walls near lot boundaries;permit structures enabling access for
disabled persons anywhere on a lot; prohibit structures in yards which interfere
with safe stopping sight distance on a street; make the definition of"yard"
consistent with other provisions of the bylaw; or act in any other manner in
relation thereto.
S. Solar Energy Systems (Small-scale residential in setbacks)
a. Amend the Zoning Bylaw to remove restrictions on, and streamline permitting
for, solar energy systems, or act in any other manner in relation thereto. This
article would encourage the construction of solar energy systems by permitting
solar energy systems on nonconforming lots and small-scale solar energy systems
wherever other structures are permitted and by streamlining permitting for small-
scale solar energy systems.
T. Residential Parking
a. Amend the Zoning Bylaw to reduce residential parking requirements to allow
additional residential units; or act in any other manner in relation thereto. This
article would reduce the amount of required parking for some residential uses to
decrease the cost of housing and encourage alternative means of transportation.
U. Open Space Residential Development(OSRD)
a. Amend the Zoning Bylaw to permit open space residential developments; allow
increased gross floor area in multi-family developments; or act in any other
manner in relation thereto. This article would permit open space residential
09/7/2021 2
developments, as defined under the state Housing Choice law as codified at
Massachusetts General Laws Chapter 40A, Section lA. Open space residential
developments would be subj ect to limits on gross floor area and require the
preservation of open land in its natural state and the provision of affordable
dwelling units. This amendment to the Zoning Bylaw would also provide
incentives to preserve historic buildings and require site plan review by the
Planning Board.
09/7/2021 3
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Tourism Committee Request for Alternative Benches - Battle Green Master Plan
PRESENTER: ITEM
NUMBER:
Doug Lucente, S elect Board Liaison
to Tourism Committee I.10
S UMMARY:
The Select Board has been asked to review and approve a request from the Tourism Committee for alternative
b enc he s o n the B attle G reen in ac c o rd anc e with the B attle G reen Mas ter P lan.
The same request was presented and approved at the Historic Districts Commission meeting on Thursday,
S ep temb er 9, 2021.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 9:15pm
ATTACHMENTS:
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Battle Green Masterplan HDC Continued Hearing
September 9, 2021
U pdates:
• Work is expected to commence later this fall.
• Handicap accessible viewing area for the Belfry across from the library
parking lot will include two wooden benches with backs. (Original approvals
were for backless —changed for as the back and arm rest for leverage is
better for accessibility).
• Benches different and unique from the Select Board bench program for use
on the Battle Green were to be approved by HDC and Select Board.
• Approval requested to use these benches from same vendor as the trash
barrels (there is an 8' version of this bench in front of CVS at 25 Washington
Street in Wellesley) in the approved locations for benches with backs.
Management Company indicates excellent durability:
6' Victor Stanley model RB-28 black coated benches with backs
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• Approval requested to use these benches in approved locations for backless
benches (Victor Stanley does not make a backless bench):
6'eelson model P86 classic backless black coated benches
Prepared by Dawn McKenna, Chairman
Lexington Tourism Committee
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HISTORIC DISTRICTS COMMISSION
CERTIFICATE OF APPROPRIATENESS
This certi�cate is issued pursuant to Chapter 447, Acts of Massachusetts, 1956, as amended, to
Dawn McKenna.
with respect to exterior exterior changes in the Battle Green District
The approved work shall be as follows:
• Black Benches with backs
• 4 Legs
• 6'-8' long
The Work shall conform to the information submitted on September 9, 2021 and be completed to
the satisfaction of the Commission. After completion, the work shall, in the judgment of this
Commission,be maintained in good repair.
This Certificate shall be void if it is not acted upon within one year from the date of this
Certificate, or if the work described is removed, abandoned, or replaced.
HISTORIC DISTRICTS COMMISSION
by:
Date: September 10, 2021
I HAVE TO F1ND CERTIFICATE NUMBER
Anne Eccles, Chairperson
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review and Approve Select Board Goal Setting Contract
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.11
S UMMARY:
At the last S elect Board meeting, the Board asked for some additional information regarding the proposal. We
contacted Julia Novak and the following are the responses to the Board's questions.
P ric e- The pric e includes:
• 1 meeting with D ep artment D irec to rs
• 1 meeting with B&C C hairs
• P re R etreat S urvey with the B o ard
• Environmental Scan write up synthesizing information from the input meetings.
• P lanning meeting c all with the Town Manager and the C hair to dis cus s the agenda
• Agenda development
• F inal agenda revieW
• F acilitation
• Report
The price does include expenses. Ms. Novak indicated she has not changed the price for in person v. virtual—
in large p art b ec aus e if virtual s he typ ic ally will need to have two ad d itio nal s taff s up p o rting the fac ilitatio n
(s imilar to what the Town found with virtual town meetings)— s o its actually not les s exp ens ive.
In�erson vs. virtual -Ms. Novak indicated that she would prefer to have the retreat in person—the work is
jus t mo re effec tive. S he ind ic ated s he has d o ne p lenty o f virtual—b ut it is muc h mo re"tac tic al"and le s s
s trategic.
SB meetin�with Board/Committee Chairs —Ms. Novak indicated that she would prefer if the SB did not
attend the meeting as s he has fo und that p artic ip ants will generally s p eak"to"the S B and no t p artic ip ate in the
meeting, as b efo re, s he Wo uld s ynthe s ize the info rmatio n s he o b tains in the rep o rt to the S B (alo ng with the
information from the S MT).
SUGGESTED MOTION:
Move to approve the contract b etween the Town and Julia Novak for fac ilitation with$12,575 c oming from the
S elec t B o ard G ift Ac c o unt and the remaind er b eing s p lit b etween the S elec t B o ard and To wn Manager
ExpenseAccounts.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 9:25pm
ATTACHMENTS:
Description Type
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August 5,2021
James J. Malloy, Town Manager
Town of Lexington
1625 Massachusetts Ave
Lexington,MA 02420
Subject: Proposal for Facilitation Services
Dear Jim:
We appreciate the Town of Lexington's interest in having Raftelis facilitating your governing body's retreat.We have
extensive experience with this type of work and would be pleased to work with the Town. This letter discusses the
potential for this engagement.
A r
oac
The intent is to supplement Goal Setting for the Board of Selectmen with input from both Town Staff and the various
Boards and Commissions.We will approach this engagement with two phases. During the information gathering phase,
we will meet with you to discuss expectations and opportunities. Our team will also facilitate a session with your
Management Team and the leadership of the Town's Boards and Commissions to gather additional input on the Town's
priorities, strengths,weaknesses, opportunities, and challenges(SWOC). We would also spend a little time with each
member of the Board of Selectmen to understand their perspective on the Town. The insight gathered from these
conversations will help us prepare the agenda, and a summary of the SWOC and Priority Input will be developed for the
Selectmen to review prior to their retreat.
The second phase is the actual goal setting retreat, which will be held on a mutually agreeable date. During the session,
the primary role of the facilitator is to ensure that the environment is respectful and conducive to open and constructive
dialogue, so the established obj ective is ultimately met. While the agenda provides the structure to accomplish the tasks,
we also know how important it is to pay attention to the group and make sure conversations that need to happen actually
happen. Therefore,we are flexible and in tune with the group during the process.
Approximately one week after the retreat,we will provide a summary report documenting the results.
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���� Effective organizational leadership
Julia established The Novak Consulting Group in September 2009. Her and management
reputation and experience as a consultant who offers practical and implementable °U�� Supporting effective governance
��% Developing organizational capacity
recommendations are grounded in more than 15 years of active service to local
governments, including Fort Collins, Colorado; Lexington,Massachusetts; Professional History
Rockville,Maryland; and as the city manager of Rye,New York. She is a U�� Local Government Consulting
practitioner�rst who has expanded her knowledge and expertise as a consultant (2003-2020)
�% City of Rye,New York:City
for hundreds of organizations across the United States. Manager(2000-2003)
��� City of Rockville,Maryland(1995-
Julia has extensive experience as a facilitator and trainer. She has worked with 2000)
both elected and appointed of�cials from jurisdictions throughout the United �%� Town of�exington,Massacnusetts
(1992-1995)
States to conduct goal setting, develop strategic plans, and prioritize service City of Fort Collins,Colorado(1987-
,,,
delivery. She has conducted training for elected officials as an individual trainer 1 gg2)
and through the National League of Cities and a consortium of cities in
California. Education
�� Master of Public Administration-
University of Kansas(1988)
Julia is an established thought leader in the areas of governance and ��% Bache�or of Arts in�overnment and
administration. In April 2002, Julia was one of 20 practitioners who participated Po�itics-�eorge Mason university
in the ICMA-sponsored symposium on the future of local government (�986)
administration. Her response to Dr. James Svara's paper, "City Council, Roles,
Certifications
Performance, and the Form of Government," is included in the ICMA-published ��, Certified Professional Manager,
book, "The Future of Local Government Administration." Public Management International City/County
Magazine has published multiple articles that she authored and co-authored, Management Association
« . „ G�� Master Facilitator,The Myers-Briggs
including Preparing Councils for Their Work, co-authored with Dr. J011ri Personality Type Indicator
Nalbandian; "Permission to Manage" which discusses the importance of using
data to manage local governments; "Dreams That Make a Difference" on the Professional Memberships
value of community based strategic planning; "Civility," and most recently, �� International City/County
"Using Data in Police Management." Management Association(ICMA)
��� Engaging Local Government
Leaders(ELGL)
Julia has been a speaker at national conferences for the ICMA,National League
of Cities, and American Society of Public Administrators. She has been a
featured speaker/trainer for many state associations and local government
affiliate organizations throughout the United States.
Julia earned a bachelor's degree in government and politics from George Mason
University and a master's degree in public administration from the University of
Kansas. Julia was in the first class of individuals certi�ed by ICMA as
Credentialed Local Government Managers and maintains that designation. Julia
is a Master Facilitator of the popular Myers-Briggs Personality Type Indicator
and is certified to administer several other Level B psychological assessments.
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Fee
The total fixed fee to complete the scope of work outlined in this proposal is$22,800, which includes all professional fees
and expenses.
• .
Room et-u an Lo istics
We will need the following materials and room set-up to ensure the session is productive and engaging:
��� Tables and chairs set up in a U shape and oriented toward a wall with a smooth surface(for recording the
session's conversations and decisions in a visible location).
���� There should be sufficient space for appropriate social distancing in accordance with CDC guidelines; one six-
foot table for each participant is ideal.
� Computer,proj ector, and screen or wall to proj ect on.
����� Space between the top of the U and the wall for the facilitators to move freely and work.
�� A worktable and chairs for the facilitators.
��� 2 flip chart stands(solid back or retaining bar).
���� 2 pads of flip chart paper—prefer 3M Grid Line paper.
������ 3x3 sticky notes in four bright colors—one pad of each color per attendee.
������ Dark color fine point Sharpies for participants to use.
We look forward to the opportunity to again serve the Town. If you have any questions,please do not hesitate to contact
me using the following contact information:
Julia Novak, Executive Vice President
Phone: 513.309.0444/Email:jnovak@thenovakconsultinggroup.com
Sincerely,
��
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Julia Novak
Executive Vice President
The Town accepts the terms of this engagement letter and proposal at a cost of$22,800:
Approved: Date:
Name of Signatory: Title:
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Hosmer House Request for Proposal Approval
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.12
S UMMARY:
Attached please find the Hosmer House RFP final draft for bidding purposes. This version incorporates
comments received from the Select Board from the last public discussion. Once the bids close, should the
Town receive any bids, those will come back before the S elect Board for consideration. There are both redline
and c lean vers io ns fo r the B o ard's revieW.
SUGGESTED MOTION:
Move to approve the attached RPF for the Hosmer House and authorize the Town Manager to advertise for
bids.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/13/2021 9:35pm
ATTACHMENTS:
Description Type
� �I.����:�fi�����"������:������ �.����°���IC��r��.�
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Town of Lexington
Request for Proposals ("RFP") for the Sale,Moving and Relocation of the Hosmer House
Sealed written proposals will be received by the Town of Lexington(the "Town") through its
Town Manager at Town Hall, 1625 Massachusetts Avenue, Lexington, MA 02420 until 10:00
AM on , at which time they will be publicly opened, to purchase,move and
relocate the following personal property(the "Property"):
Hosmer House Building at 1557 Massachusetts Avenue
All proposals must be sealed and conspicuously marked"Hosmer House Purchase and
Relocation Proposal". Complete instructions and requirements for this RFP may be obtained
from the Elizabeth Mancini, Purchasing Director, 1625 Massachusetts Avenue, Lexington, MA
02420 or via email by contacting Elizabeth Mancini, Purchasing Director at
emancini(a�,lexin tonma.gov. The Town shall consider the qualifications of all proposals, prior
to awarding a bid. Said bid award shall be subject to the provisions of MGL, Ch. 30B.
The Town of Lexington reserves the right to rej ect any or all proposals, to waive minor
informalities and to make the award as may be determined in the Town's best interest. The
Town makes no representations or warranties, express or implied, as to the accuracy and/or
completeness of the information provided in this RFP.
Elizabeth Mancini
Purchasing Director
#lllgsso�l{aoll�ss�.2}
General Statement
The Town of Lexington is seeking proposals to purchase, move and relocate the building known
as the "Hosmer House" located at 1557 Massachusetts Avenue, Lexington, MA (the"Property").
The Property contains approximately 1440 square feet consisting of a former residential
building.
The successful proposer will be selected on the basis of their responses to information contained
within this RFP. A bid will be awarded for the purchase and relocation of the Hosmer House,
which must commence on or before June 1, 2022 and be completed on or before June 3 0, 2022.
The terms under which a sale will be granted are included in the RFP and purchase and sale
agreement. All conditions contained within these documents regardless of whether they are
noted only in one or the other will be binding on the purchaser. Therefore, they should be read
carefully prior to submitting a proposal.
Proposals will be accepted until 10:00 AM on . All proposals should consist of
separate price and non-price information. The non-price proposal should include all information
requested by the RFP. The price proposal should include only the purchase price. The proposer
will be responsible for all costs associated with moving,permitting, relocation and restoration of
the Hosmer House. The price proposal must be sealed in an envelope separate from the non-
price proposal and so noted. It will be opened separately from the non-price proposal.
The Town will conduct tours of the Property to acquaint individuals with existing conditions. It
is very important that prospective proposers view the Property prior to submitting a proposal.
No exceptions will be made for errors or omissions resulting from proposers not being familiar
with existing conditions. The tour of the Property will be held on at 10
AM.
{Aoll�sg�.z} 2
General Conditions and Instructions for Proposals
1. It will be the sole responsibility of the proposer to have its proposal delivered to the
Office of the Purchasing Director on or before 10:00 AM on
2. The signed proposal shall be considered an offer on the part of the proposer and deemed
accepted upon approval by the Purchasing Director. In the case of default on the part of a
proposer after such acceptance by the Purchasing Director, the Town may take such
action, as it deems appropriate, including but not limited to retaining the proposal
guarantee as liquidated damages.
3. Proposal declaration and certification shall contain the following details:
a. If proposer is an individual, the signature shall be witnessed by two (2) other
individuals.
b. If the proposer is a partnership, the word, "Partner" shall appear after the
signature of the partners. All partners shall sign the proposal and signatures shall
be witnessed by two (2) other individuals,provided that if the partnership consists
of more than five (5)partners, the proposal may be signed by any one partner
authorized to sign on behalf of the partnership, which authorization shall be
attested to by said partner.
c. If the proposer is a corporation, the signature of the officer(s) or individual(s)
authorized by its bylaws to sign such documents is required, attested to by the
corporate secretary and with an official corporate seal affixed thereto.
d. A list of all principals and beneficial owners on the Exhibit C - Formal
Identification Page
4. The Town of Lexington shall not be responsible for oral interpretations given by any
Town personnel or representatives or others. The issuance of a written addendum is the
only official method whereby interpretations, clarification or additional information can
be given.
5. All expenses for making this proposal to the Town are to be borne by the proposer. The
Town is not liable for any costs associated with this proposal and/or any resulting
agreement.
6. Pre-award negotiations may be conducted with the selected proposer.
7. No contract shall be created merely by the selection of a preferred proposal.
8. The proposer shall sufficiently demonstrate the f�inancial ability to the satisfaction of the
Town for the purpose of purchasing, moving and relocating the Hosmer House. Said
determination will be at the sole discretion of the Town.
9. The proposer shall provide sufficient proof of ownership of the property where the
Hosmer House is proposed to be relocated. Alternatively, the proposer shall submit site
{Aoll�sg�.z} 3
control documents in the form of a fully executed purchase and sale agreement for the
property where the Hosmer House is proposed to be relocated, contingent only on the
award of this RFP. Determination of whether the proof of ownership, site control, or
interest in the real estate is sufficient will be at the sole discretion of the Town.
{Aoll�sg�.z} 4
Indemnity and Liability Covera�e
The proposer will be required to execute an extensive indemnification clause which will require
among other things, that the Town be fully indemnified, defended and held harmless by the
proposer against any and all claims, suits, actions, damages, etc. arising from this agreement and
any work conducted thereunder, including for any bodily injury, loss of life, damage to property,
etc. The proposer will be required to provide a bond or such other security as the Purchasing
Director shall deem satisfactory and maintain comprehensive general liability insurance naming
the Town as an additional insured in the minimum amounts shown below. The foregoing reflects
some of the requirements of the Town's indemnification and liability coverage.
The successful proposer hereby agrees to indemnify and hold harmless the Town, its agents,
officers and employees, free and harmless of any claim, liability, cause of action, expense or
charge of whatever kind of nature and against all loss or liability which may arise out of or be
connected with the performance of successful proposer's duty hereunder and shall defend any
suit, claims or causes of action brought by or on behalf of any person arising out of the
performance of such duties and pay all costs and expenses in connection with or as a
consequence of said suit including attorney's fees in connection therewith.
Worker's Compensation
The successful proposer shall maintain Worker's Compensation Insurance at a minimum of the
statutory limits as promulgated by the Commonwealth of Massachusetts and shall provide
written proof of such coverage to the Town Manager's Office annually or as requested.
Insurance Requirements
Comprehensive general liability insurance naming the Town as an additional insured, carrying
product liability insurance as follows:
Bodily Injury Minimum $1,000,000
Personal Injury Minimum $1,000,000
Property Damage Minimum $ 500,000
�Vorker's Compensation Statutory Minimum
Additional Umbrella Insurance Minimum $1,000,000
For purposes of this form, "Proposer"means any person, firm, corporation, partnership,j oint
venture or other entity, who or which owns or controls 5% or more of the voting stock(or any
equivalent voting interest of partnership or venture) of proposer.
{Aoll�sg�.z} 5
Specifications
The specifications in Items (1) through (5)below should be responded to in sufficient detail for
the proposal to be evaluated as per the evaluation criteria in Proposal Evaluation Part II.
1. The proposer shall identify any construction experience they have and whether they have
any experience in moving a structure through public ways.
2. The proposer shall indicate all members of their team that will be involved in the
� p � g.�.......�...:......::..::......................:....���
urchase movin �w ������������ii��,�:and relocation of the Hosmer House.
3. The proposer will include the address the Hosmer House will be relocated to, methods of
relocation and shall provide proof of ownership or interest in the real estate, sufficient to
the Town. No proposer shall submit a proposal that relocates the Hosmer House to a
I property owned by the Town without prior approval of the����A�.��������.:.::.�..���:�.�.:�:.......:�:�..��,�.:�..�.�.�..°:��:�:•
4. The proposer shall identify the future use of the structure and how it will comply With the
restrictions attached as Exhibit A. A full description of renovation is expected to be
provided by the proposer, including proposed floor plans, elevations and a proposed site
plan that shows the driveway access/grades and other exterior features. Any use shall be
subj ect to existing zoning in place at the location that the proposer submits the house to
be moved to, how the renovation will comply with any requirements of the Historic
Districts in the Town of Lexington or if the property is to be located outside of a Historic
District. Further requirements applicable to said Historic District shall apply unless
otherwise waived by the Lexington Historic Districts Commission.
5. The successful proposer, at their expense shall secure all the necessary licenses, which
may include but are not limited to, special permits, building permits, plumbing permits,
electrical permits, street closure approvals,permits from any private utilities and any
other building permits or licenses as may be required.
6. All of the specifications, terms and conditions as specified in all the documents that
constitute this Request for Proposals shall be applicable to any resulting purchase and
sale agreement.
7. The actual moving of the building must occur on a day of the week and at a time
approved in advance by the Town Manager and Chief of Police. ���.������:��ii����������� ��:.��,������:�:���°�,� ''�������.�
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8. The proposer shall provide all equipment essential to perform their contractual duties.
9. Proposer will pay for all utility costs relating to the moving and relocation of the structure
and will be responsible for obtaining all approvals and meeting conditions of all utilities.
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Proposer's Signature: Date:
{aoll�ss�.2} 6
Proposal Evaluation-Part I
A key component to the initial evaluation process will be that the proposer shall submit the
following criteria to all for proper basis for evaluation. Check Yes or NO for submission of the
following. Proposer should also be aware that this listing is subj ect to alteration. Proposer must
answer"Yes"to all items for further consideration.
YES NO
1. Signed Statement of Non-Collusion
2. Completion of Formal Identification of Proposal Form
3. Signed Proposer and Insurance Agent Certificate
4. Completion of Proposal Certification
5. Sign off on all Specifications and Applicable Addenda and signature.
6. Signed Statement of State and Local Tax Payments
Proposal Evaluation—Part II
As part of the secondary evaluation process, the Town is required to establish certain
comparative evaluation criteria. These criteria reflect rating categories which will be used to
evaluate each proposal. For each comparative evaluation criteria set forth below, the Town will
rate the proposers answer as:
H= "Highly Advantageous"
A= "Advantageous"
N= "Not as Advantageous"
U= "Unacceptable"
The overall composite total of these ratings will be used to judge the proposals deemed to be in
the Town's best interest. If the proposal receives an"Unacceptable"rating on any single
criterion, the composite rating will also be "Unacceptable". Therefore if an"Unacceptable"
rating is received on any one of the detail items listed below, the proposal will not be accepted.
The following comparative criteria are being used:
1. Construction and redevelopment/restoration of historic structure experience:
H= 10+Years
A= 6-9 Years
N= 3-5 Years
U=Less than 3 Years
2. Experience in moving structures off of physical locations/foundations to other locations
(including any contracted building relocation partners)
H=Five or more structures
A=2-5 structures
{aoll�ss�.z} 7
N= 1 structure
U=No structure relocation experience
3. Proposed Use of the Structure
H=Utilization as a residential structure, including as an affordable unit� ��;�� ��������������� �'���,�
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A=Utilization with a public benefit(e.g. non-profit)
N=Utilization as a residential structure and/or professional office,without any
affordable housing component
U=No plan for reutilization of the structure
4. Design/Site Plan
H=Meets all set back and other zoning and driveway requirements with minimal impact
on the neighborhood, while providing a design that blends with the neighborhood.
This does not include the known special permit for lot regularity.
A=Meets most set back and other zoning and driveway requirements, but may need an
additional special permit(other than for lot regularity) or variance,but still maintains
a minimal impact on the neighborhood and a design that blends with the
neighborhood.
N=Requires multiple special permits which impact the neighborhood or does not blend
with the neighborhood.
U=Require multiple special permits and variances which impact the neighborhood and
does not blend with the neighborhood.
5. Relocation of the Hosmer House Structure
H=Within the boundaries of Battle Green Historic District
A=Within the boundaries of another Lexington Historic District
N=Outside of the boundaries of a Lexington Historic District,but in the Town of
Lexington
U=Outside of the boundaries of the Town of Lexington
6. The degree to which the proposer can demonstrate a commitment to sustainability in the
moving and renovation of the Hosmer House Structure
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I H=Proposer commits to an all-electric building design with onsite renewable
energy consistent with the Town's sustainability goals
I A=Proposer commits to an all-electric building design consistent the Town's
sustainability goals
N=Proposer commits the building will achieve a HERS [Home Energy Rating System]
score of 45 or better to meet some of the Town's sustainability goals
{Aoll�sg�.2} 8
U=Proposer demonstrates no commitment to meeting the Town's sustainability goals
7. The degree to which the proposer can demonstrate they are able to move the house on or
before June 3 0, 2022
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{aoll�ss�.2} 9
Proposal Evaluation—Part III
The Town requests the proposer specify a purchase price for the Hosmer House structure. The
proposer bids the following amount to purchase the Hosmer House:
$ ( Dollars). The
proposal containing the highest amount for the structure will be considered highly advantageous.
The Town has established no minimum amount for the sale of the structure.
The Town seeks to encourage investment in the Property to improve the overall appearance and
attractiveness to the community and will consider proposals containing a substantial capital
investment as highly advantageous.
All proposers must submit separate price and non-price proposals. The price proposal containing
the purchase price (this section) must be sealed in a separate envelope and marked"Price
Proposal". The price proposal will not be opened until the Town has evaluated all other
materials. The non-price or technical proposal is an important element in selecting a bidder.
This process is structured to provide an orderly and fair comparison of proposals.
{Aoll�sg�.z} 10
Exhibit A
Preservation Restriction—Historic Preservation
[FORM OF PRESERVATION RESTRICTION AGREEMENT]
PRESERVATION RESTRICTION AGREEMENT
between
THE TOWN OF LEXINGTON
and
� �
{Aoll�sg�.z} 11
THIS PRESERVATION RESTRICTION AGREEMENT (this "Restriction") is made as
of this day of , ,by and between[ ],having
an address of [ ] ("Grantor") and THE TOWN OF
LEXINGTON, a municipality of the Commonwealth of Massachusetts acting by and through its
Select Board, having an address of 1625 Massachusetts Avenue, Lexington, Massachusetts 02420
(the "Town").
WITNESSETH:
WHEREAS, Grantor is owner in fee simple of certain real property and the improvements
thereon located at in the Town of Lexington, Middlesex County,
Massachusetts (hereinafter the "Premises") described on Exhibit A attached hereto and
incorporated herein, being the same premises conveyed to Grantor in a deed dated
[ ], from [ ] to Grantor recorded in the Middlesex South Registry of
Deeds (the "Re,�istrX") in Book [ ], Page [ ];
WHEREAS, that certain two (2) story building originally constructed in the 1840s,known
as the "Hammond A. Hosmer House" (the "Buildin�") is currently located on land owned by the
Town located at 1557 Massachusetts Avenue, Lexington, Massachusetts;
WHEREAS, the Grantor submitted a response, dated [ ], to that certain Request for
Proposals for the Sale, Moving and Relocation of the Hosmer House issued by the ToWn on
[ ] (together, the "RFP"), and Grantor was selected as the successful proposer for the
relocation of the Building to the Premises, pursuant to the terms and provisions of the RFP;
WHEREAS, folloWing its relocation, the Premises are to be used by the Grantor as
� ��
WHEREAS, the Building is an architecturally, historically and culturally significant
property meriting the protections of a perpetual preservation restriction under M.G.L. c. 184, §§
31, 32 and 33;
WHEREAS, the Building's preservation values are documented in a series of reports,
drawings and photographs (hereinafter, the "Baseline Documentation") incorporated herein by
reference, which Baseline Documentation the parties agree provides an accurate representation of
the Building as of the date of this Preservation Restriction;
WHEREAS, the Baseline Documentation consists of that certain report entitled "Historic
Structure Report, The Hammond A. Hosmer House, Lexington, Massachusetts" prepared by
Bargmann Hendrie + Archetype, Inc. and dated November 30, 2010, a copy of which is attached
hereto as Exhibit B; provided, however, that the Building consists solely of the "main block" as
described therein;
{Aoll�sg�.z} 12
WHEREAS,the Town is interested in the preservation and conservation of sites,buildings,
and obj ects of local, state and national significance in the Town and is authorized to accept and
hold preservation restrictions as defined under M.G.L. c. 184, § 31; and
WHEREAS,the Town has selected the Grantor's response to the RFP,which as a condition
to such selection, Grantor is required to grant to the Town this Restriction.
NOW, THEREFORE, in consideration of the foregoing, and for good and valuable
consideration,the receipt and sufficiency of which are hereby acknowledged, Grantor does hereby
irrevocably grant and convey unto the Town this Restriction,which shall apply in perpetuity to the
Premises subj ect to the terms hereof.
1. Pu ose. It is the purpose of this Restriction to protect the public investment in the
relocation and preservation of the historically significant Building by ensuring that the exterior
architectural,historic,and cultural features of the Building will be retained and maintained forever
substantially in their current condition for preservation purposes and to prevent any use or change
to the exterior of the Building that will materially impair or interfere with the Building's
preservation values, subj ect to the relocation of the Building to the Premises (the "Relocation").
2. Grantor's Covenant to Maintain. Grantor agrees at all times to maintain the exterior
of the Building in at least the same structural condition and state of repair as that existing on the
date of this Restriction (subject to the last sentence of this Section) in accordance with applicable
local, state and federal laws, rules, bylaws and regulations (collectively, "Le�al Requirements"),
and in accordance with The Sec�eta�y of the Inte�io�'s Standa�ds fo� the T�eatrnent of Histo�ic
Pr�ope�ties with Guidelines for�P�ese�ving, Rehabilitating, Resto�ing and Reconst�ucting Histor�ic
Buildings (36 C.F.R. 67 and 68), as they may be amended from time to time (the "Secretary's
Standards"). If the Secretary's Standards are revoked, then the most recent version of the
Secretary's Standards, as the case may be, shall apply to this Restriction as if such version had not
been revoked unless the revoked Secretary's Standards are replaced by successor standards, in
which event such successor standards shall apply. The Town does not assume any obligation for
maintaining, repairing or administering the Building. Once the Relocation contemplated by the
RFP has been completed to the reasonable satisfaction of the Town (the "Proj ect Completion
Date") and pursuant to the requirements of this Restriction, including without limitation, Section
4 hereof, Grantor agrees at all times to maintain the exterior of the Building in at least the same
structural condition and state of repair as that existing on the Proj ect Completion Date and in
accordance with all Legal Requirements, which include, without limitation, the Secretary's
Standards.
3. Prohibited Activities. Except as provided in Section 9, and except for the initial
Relocation to the Premises, demolition, removal or razing of the Building or any portion thereof
is expressly forbidden. In addition, the following activities are also expressly forbidden:
(a) The dumping of ashes,trash,rubbish, or any other unsightly or offensive materials
is prohibited on the Premises, except as reasonably required on a temporary basis
for proper maintenance and repair of the Building and the Premises;
{Aoll�sg�.z} 13
(b) No camping accommodations, mobile homes or cell towers shall be erected or
placed on the Premises. Any other building structures shall be constructed in
accordance with all applicable laws, including,without limitation, zoning by-laws;
(c) No above ground utility transmission lines, except those reasonably necessary for
the Building, may be created on the Premises, subj ect to utility easements already
recorded; and
(d) No barrier shall be constructed, erected or allowed to grow on the Premises which
would impair the visibility from the street of the Premises or the Building without
the prior written approval of Town,to be granted or withheld in its sole and absolute
discretion.
4. Conditional Ri�hts Requirin�Approval of the Town.
(a) The specifications for the Relocation of the Building shall be governed by
the RFP, including the Grantor's response thereto. Any specifications for such Relocation that are
not described in the RFP and are material to the architectural,historical, and cultural values of the
Building that are the subj ect of this Restriction, including, without limitation, the siting of the
Building on the Premises, the visibility of the Building from the street, and the landscaping on the
Premises, shall be subj ect to the prior written approval of the Town, not to be unreasonably
withheld, conditioned, or delayed.
(b) Except as otherwise provided in this Section 4, changes to the exterior
(including fenestration and trim) of the Building, including without limitation, any change to the
footprint, size, massing, appearance, materials, ridgeline, windows, doors, exterior cladding,
foundation, roof, chimneys, or other decorative or structural exterior features of the Building or
any elements attached thereto, and any permanent substantial topographic changes to the Premises
are expressly forbidden on, over or under the Premises without the prior express written approval
of the Town, which may be withheld or conditioned in the Town's sole and absolute discretion.
Notwithstanding the immediately foregoing sentence, alterations listed as "Minor" in the
Restriction Guidelines attached hereto as Exhibit C are considered part of ordinary maintenance
and repair and may be made to the Building and the Premises without the Town's approval. In
addition, the erection of any external signs or external advertisements on the Building or the
Premises shall be subj ect to all zoning by-laws now or hereafter existing.
(c) Should Grantor wish to exercise the conditional rights set out or referred to
in Section 4(b) above, Grantor shall submit to the Town, for the Town's approval, five (5) copies
of a written request that includes a description of the proposed activity (including without
limitation plans, specifications and designs where appropriate) with reasonable specificity and a
timetable for the proposed activity sufficient to permit the Town to monitor such activity. Within
thirty(30) days of the Town's receipt of any such request for approval hereunder, the Town shall
certify in writing that (i) it approves the plan or request, or (ii) it disapproves the plan or request
as submitted, in which case the Town shall provide Grantor with written suggestions for
modification or a written explanation for the Town's disapproval.
{Aoll�sg�.z} 14
5. Conditional Ri_hts Requirin_ A��roval of the Massachusetts Historic Commission.
The conduct of archeological activities, including without limitation survey, excavation and
artifact retrieval, may occur on the Premises only following the submission of an archeological
field investigation plan prepared by Grantor and approved in writing by the Town and the State
Archeologist of the Massachusetts Historical Commission (M.G.L. c. 9, § 27C and 950 C.M.R.
70.00). In no event shall the initial Relocation of the Building be deemed to require the approval
of the Massachusetts Historical Commission.
6. Standards for RevieW. The ToWn shall apply the Secretary's Standards whenever
exercising any authority,right or privilege created by this Restriction. If the Secretary's Standards
are revoked, then the most recent version of the Secretary's Standards, as the case may be, shall
apply to this Restriction as if such version had not been revoked unless the revoked Secretary's
Standards are replaced by successor standards, in which event such successor standards shall
apply.
7. Grantor's Ri�hts Not Requirin�Further A�proval of Town. Subject at all times to
the terms and provisions of Sections 3 and 4 of this Restriction, this Restriction does not prohibit,
and does not require the Town's approval of, the following rights, uses, and activities of or by
Grantor on, over, or under the Premises:
(a) the right to Relocate the Building, subj ect to the Town's approval of any
specifications required pursuant to Section 4(a), above;
(b) the right to engage in all those activities and uses that are permitted by all applicable
laws, codes and regulations and are not otherwise inconsistent with the terms and
provisions of this Restriction;
(c) the right to maintain and repair the Building strictly in accordance with the
Secretary's Standards; and
(d) the right to make changes of any kind to the interior of the Building that do not
affect (i) the structural integrity of the Building and (ii) the characteristics that
contribute to the architectural, archeological, or historical integrity of the exterior
of the Building.
8. Casualty Dama,�e or Destruction. In the event that the Building or any part thereof
shall be damaged or destroyed by fire or other casualty, or shall be damaged or destroyed during
the Relocation, Grantor shall promptly notify the Town in writing(but in no event later than seven
(7) days after such casualty), such notification including what, if any, emergency work has been
completed. No repairs or reconstruction of any type other than temporary emergency work to
prevent further damage to the Building or to protect public safety shall be undertaken by Grantor
without the Town's prior written approval. Within thirty (30) days of the date of damage or
destruction, Grantor at Grantor's expense shall submit to the Town a written report prepared by a
qualified restoration architect and an engineer acceptable to the Town, which report shall include
the following:
(a) an assessment of the nature and extent of the damage to the exterior and interior of
the Building;
{Aoll�sg�.z} 15
(b) a determination of the feasibility of the repair and restoration of the exterior of the
Building(or the damaged or destroyed exterior portions thereo�; and
(c) a detailed description of the repair and restoration work necessary to return the
exterior of the Building to the condition existing at the Proj ect Completion Date(or
if the Proj ect Completion Date has not yet occurred, then to the condition that the
Building is in as of the date of this Restriction).
9. Review After Casualty Dama�e or Destruction. If, after reviewing the report
required in Section 8, the Town determines, in its sole discretion, that it is economically feasible
for Grantor to repair or restore the Building to the condition that it is in on the Proj ect Completion
Date(or if the Proj ect Completion Date has not yet occurred,then to the condition that the Building
is in as of the date of this Restriction), Grantor shall do so in accordance with the terms of this
Restriction. Grantor shall submit to the Town, within thirty (30) days of Grantor's receipt of the
Town's determination that the Building should be repaired or restored,for the Town's prior written
approval, plans and specifications for the repair or restoration of the Building along with a
construction schedule for such repair and restoration work. The Town shall have sixty(60) days
to review such plans, specifications and schedule, and the parties shall proceed under Section 4(b)
of this Restriction. If the Town determines, in its sole discretion,by written notice to Grantor,that
it is not economically feasible to repair or reconstruct the Building or that the purpose of this
Restriction would not be served by such repair or restoration,Grantor may alter, demolish,remove
or raze the Building or construct new improvements on the Premises all in accordance with all
applicable laws and regulations. In such event, Grantor and the Town may agree to extinguish this
Restriction in accordance with applicable laws. Grantor will use its best efforts to maximize the
insurance proceeds available for repair or reconstruction of the Building. Notwithstanding
anything in this Section 9 to the contrary, the Town shall not consider whether or not Grantor or
its mortgage lender is holding sufficient insurance proceeds to repair or restore the Building as a
factor in determining Whether it is economically feasible to do so.
10. Insurance. From and after the date of this Restriction, including during the
Relocation, Grantor shall keep the Building insured by an insurance company rated "A" or better
by A.M. Best for the full replacement value against loss from the perils commonly insured under
standard fire and extended coverage policies and comprehensive general liability insurance against
claims for personal injury, death and property damage, which policy shall be endorsed to include
the Town as an additional insured. Property damage insurance shall include change in condition
and building ordinance coverage, in form and amount sufficient to fully replace the damaged
Building without cost or expense to Grantor or contribution or coinsurance from Grantor except
for a standard deductible. Grantor shall deliver to the Town upon the execution and recording
hereof, certificates of such insurance coverage naming the Town as loss payee and additional
insured and requiring not less than thirty (30) days prior written notice to the Town before
expiration or termination of any such policy. Grantor shall provide to the Town replacement
certificates of insurance satisfying the terms and conditions of this Section 10 at least fifteen (15)
days prior to the expiration or termination of any such policy or as otherwise required by the Town.
Notwithstanding the foregoing, whenever the Premises is encumbered with a mortgage nothing
contained in this paragraph shall j eopardize the prior claim, if any, of the mortgagee to such
insurance proceeds, less any amounts owed to the Town pursuant to Section 9 above in the case
{Aoll�sg�.z} 16
of a casualty in which the Building is not repair or restored,which such amounts shall be senior to
any such mortgage.
11. Condemnation. If all or any part of the Premises is taken under the power of
eminent domain by a public authority or is otherwise acquired by such authority through a purchase
in lieu of a taking, Grantor may commence appropriate proceedings at the time of such taking to
recover the full value of Grantor's interest in the Premises, subj ect to such taking and all incidental
and direct damages resulting therefrom.
12. Written Notice. Any notice which either Grantor or the Town may desire to give
or be required to give to the other party shall be in writing and shall be delivered by overnight
courier postage prepaid,registered or certified mail with return receipt requested, or hand delivery
as follows:
To Grantor: To Town:
[ ] Town Manager
Town of Lexington
� �
1625 Massachusetts Avenue
[ ] Lexington, MA 02420
with a copy to: with a copy to:
[ ] Mina Makarious, Esq.
Anderson&Kreiger LLP
� � st
50 Mllk Street, 21 Floor
[ ] Boston, MA 02109
Each party may change its address set forth herein by written notice to the other party given
pursuant to this section.
13. Town of Lexin�ton Historical Commission. The Town shall endeavor to consult
with the Town of Lexington Historical Commission on any discretionary right or approval held by
the Town under this Restriction.
14. Inspection. The Town shall be permitted at reasonable times and upon reasonable
notice to Grantor to enter on and inspect the Premises and the Building to determine whether
Grantor is in compliance with the terms of this Restriction.
15. Town's Remedies. The Town may, following prior written notice to Grantor,
institute suits to enj oin any violation of the terms of this Restriction by ex pa�te, temporary,
preliminary or permanent injunction, including without limitation prohibitory and/or mandatory
injunctive relief, and to require the restoration of the exterior of the Building to the condition and
appearance required under this Restriction. The Town shall also have available all legal and other
equitable remedies to enforce Grantor's obligations hereunder. In the event any civil action is
commenced and Grantor is found to have violated any of Grantor's obligations or is otherWise
liable under this Restriction, Grantor shall reimburse the Town for any costs or expenses incurred
{Aoll�sg�.z} 17
in connection with the Town's enforcement of the term of this Restriction, including without
limitation all reasonable court costs, and attorney, architectural, engineering and expert witness
fees.
16. Runs with the Land.
(a) This Restriction and all of the covenants, agreements and restrictions
contained herein shall be deemed to be a preservation restriction as that term is defined in M.G.L.
c. 184, § 31 and as that term is used in M.G.L. c. 184, §§ 26, 31, 32 and 33. Grantor shall fully
cooperate with the Town in its efforts to obtain any government approvals necessary for the
perpetual enforcement of this Restriction, including but not limited to the approval of the
Commissioner of the MHC as provided under M.G.L. c. 184, § 32. In the event that this Restriction
in its current form is not acceptable to MHC for purposes of said approval, Grantor shall cooperate
With the Town in making any and all modifications that are necessary to obtain said approval. The
term of this Restriction shall be perpetual, subject to the provisions of Section 9. To the extent
required by applicable law, the Town is authorized to record or file any notices or instruments
appropriate to assure the perpetual enforceability of this Restriction.
(b) Grantor intends,declares and covenants on behalf of itself and its successors
and assigns(i)that this Restriction and the covenants, agreements and restrictions contained herein
shall be and are covenants running with the land, encumbering the Premises for the term of this
Restriction, and are binding upon Grantor's successors in title, (ii) are not merely personal
covenants of Grantor,and(iii)shall bind Grantor,its successors and assigns and inure to the benefit
of the Town and its successors and assigns for the term of the Restriction.
17. Title; Authority. Grantor hereby represents, covenants and warrants as follows:
(a) The execution and performance of this Restriction by Grantor (i) will not
violate any provision of law, rule or regulation or any order of any court or other agency or
governmental body, and(ii)will not violate any provision of any indenture, agreement,mortgage,
mortgage note, or other instrument to which Grantor is a party or by which it or the Premises is
bound, and(iii)will not result in the creation or imposition of any prohibited encumbrance of any
nature.
(b) Grantor will, at the time of execution and delivery of this Restriction, have
good and marketable title to the Premises free and clear of any lien or encumbrance except those
matters set forth on Exhibit D attached hereto. Grantor represents and warrants that it has obtained
the consent of all existing mortgagees of the Premises to the execution and recording of this
Restriction and to the terms and conditions hereof and the subordination of all existing mortgages
to this Restriction.
(c) Grantor shall timely pay all contractors and/or laborers performing work
or providing materials for the Building or the Premises so as not to cause or permit any liens,
including without limitation mechanics' or materialmens' liens, to be recorded against the
Premises. Any such liens recorded against the Premises shall be removed by Grantor or bonded
over within thirty(3 0) days thereafter.
{Aoll�sg�.z} 18
18. Submissions and Notices to the Town. Any submission or notice required under
this Agreement to be made to the Town shall be made in writing to the Town Manager as set forth
in Section 12. If the Town does not respond to any such submission or notice within the timeframes
prescribed above, it shall be deemed not approved.
19. Assi nment. The Town may, at its discretion without prior notice to Grantor,
convey, assign or transfer this Restriction to a unit of federal, state or local government or to a
similar local, state or national organization that is a"qualified organization"under Section 170(h)
of the Internal Revenue Code,as amended,whose purposes, inte�alia,are to promote preservation
or conservation of historical, cultural or architectural resources, provided that any such
conveyance, assignment or transfer requires that the purpose for which the Restriction was granted
will continue to be carried out
20. Recordin�. Grantor shall do and perform at its own cost all acts necessary for the
prompt recording or filing of this Restriction in the Registry, and shall transmit evidence of such
recording or filing, including the date and instrument number and book and page or registration
number of this Restriction, to the Town.
21. Amendment. This Restriction may only be amended by mutual agreement of the
Grantor and the Town, in a written instrument recorded in the Registry.
22. Entire A�reement. This Restriction reflects the entire agreement between the
parties. Any prior or simultaneous correspondence, understandings, agreements, and
representations are null and void upon execution hereof, unless set out in this Restriction.
23. Governin�Law. This Restriction shall be governed by and construed in accordance
with the laws of the Commonwealth of Massachusetts.
24. Invalidity of Particular Provisions. If any term or provision of this Restriction, or
the application thereof to any person or circumstance shall, to any extent, be invalid or
unenforceable, the remainder of this Restriction, or the application of such term or provision to
persons or circumstances other than those as to which it is held invalid or unenforceable, shall not
be affected thereby, and each term and provision of this Restriction shall be valid and be
enforceable to the fullest extent permitted by law.
25. Counterparts. This Restriction may be executed in several counterparts and by each
party on a separate counterpart, each of which when so executed and delivered shall be an original,
but all of which together shall constitute one instrument.
[Remainde�of page intentionally left blankJ
{Aoll�sg�.z} 19
EXECUTED under seal as of the date first written above.
GRANTOR:
By:
Name:
Title:
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , ,before me, the undersigned notary public,personally
appeared , proved to me through satisfactory evidence of identification, which was
, to be the person whose name is signed on the
preceding or attached document and acknowledged to me that he signed it voluntarily for its
stated purpose as of , a .
Notary Public:
My Commission Expires:
{aoll�ss�.z} 20
TOWN OF LEXINGTON,
By and through its Select Board
�
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , ,before me, the undersigned notary public, personally appeared
�
Members of the Select Board for the Town of Lexington,proved to me through satisfactory
evidence of identification, which was personal knowledge, to be the persons whose names are
signed on the preceding or attached document and acknowledged to me that they signed it
voluntarily for its stated purpose as Members of the Select Board for the Town of Lexington.
Notary Public:
My Commission Expires:
{Aoll�sg�.2} 21
APPROVAL BY THE MASSACHUSETTS HISTORICAL COMMISSION
The undersigned hereby certifies that the foregoing preservation restrictions have been
approved pursuant to M.G.L. Chapter 184, Section 32.
MASSACHUSETTS HISTORICAL COMMISSION
By:
Name:
Title:
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , ,before me, the undersigned notary public, personally appeared
Brona Simon,proved to me through satisfactory evidence of identification, which was
, to be the person whose name is signed on the
preceding or attached document and acknowledged to me that she signed it voluntarily for its
stated purpose, as of the Massachusetts Historical Commission.
Notary Public:
My Commission Expires:
{aoll�ss�.z} 22
EXHIBIT A
Le�al Description of Premises
[NTD: To be inserted after RFP process]
{aoll�ss�.2}
EXHIBIT B
Historic Structure Report, The Hammond A. Hosmer House, Lexin�ton, Massachusetts
[see attached]
{aoll�sg�.z}
EXHIBIT C
Restriction Guidelines
The purpose of the Restriction Guidelines is to clarify Section 4 of the terms of the
Restriction, which addresses exterior alterations to the Building. Alterations of a minor nature,
which are part of ordinary maintenance and repair, do not require the consent of the Town.
In an effort to explain what constitutes a minor alteration, the following list has been
developed. This is not a comprehensive list, and it is provided for illustrative purposes only. It is
only a sampling of some of the more common alterations which may be contemplated by
building owners. In the event of a conflict between these Guidelines and the Restriction, the
Restriction shall control.
PAINT
Minor - Hand scraping and repainting of non-decorative and non-significant surfaces as
part of periodic maintenance.
Maj or - Painting or fully stripping decorative surfaces or distinctive stylistic features
including murals, stenciling, ornamental woodwork, stone, masonry, decorative or
significant original stucco or plaster.
WINDOWS AND DOORS
Minor -Regular maintenance including caulking,painting and necessary reglazing.Repair
or in-kind replacement of existing individual decayed window parts.
Maj or - Wholesale replacement of units; change in fenestration or materials; alteration of
profile or setback of windoWs. The addition of storm windows is also considered a major
change;however,with notification it is commonly acceptable.
EXTERIOR
Minor - Spot repair of existing cladding and roofing including in-kind replacement of
clapboards, shingles, slates, etc.
Ma•�or - Large-scale repair or replacement of cladding or roofing. Change involving
inappropriate removal or addition of materials or building elements (i.e. removal of
chimneys or cornice detailing; installation of architectural detail which does not have a
historical basis); altering or demolishing building additions; spot repointing of masonry.
Structural stabilization of the property is also considered a maj or alteration.
{aoll�sa�.z}
LANDSCAPE/OUTBUILDINGS
Minor - Routine maintenance of outbuildings and landscape including lawn mowing,
pruning,planting,painting, and repair.
Maj or - Other than the Relocation,moving or subdividing buildings or property; altering of
property; altering or removing significant landscape features such as gardens, vistas, walks,
plantings,walls, fences; ground disturbance affecting archaeological resources.
HEATING/AIR CONDITIONING/ELECTRICAL/PLUMBING SYSTEMS
Minor -Repair of existing systems.
Ma•�or - Installing or upgrading systems which will result in maj or exterior appearance
changes (i.e. exterior ducts, piping, ventilators, HVAC units); the removal of substantial
quantities of original materials in the course of construction.
Changes classified as maj or alterations are not necessarily unacceptable. Under the
Restriction, such changes must be reviewed by the Town and their impact on the historic integrity
of the property assessed.
{Aoll�sg�.z} 26
EXHIBIT D
Permitted Encumbrances
[To be inserted after RFP process]
27
Exhibit B
Other Restrictions
The Property shall only be used for the following purposes:
• Residential use with affordable housing component
• Residential use without an affordable housing component
• Non-profit or other professional office business use
• Arts/Gallery Space
• Other uses permitted by the Town's Zoning Bylaw, Chapter 13 5 of the Code of the Town
of Lexington for the district in which the Hosmer House is proposed to be moved, and
approved by the Select Board
28
Exhibit C
Anti-Collusion Statement
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification the word "person" shall mean any natural person, business, partnership, corporation,
union, committee, club or other organization, entity, or group of individuals.
Company:
Address:
City/State:
Zip:
Telephone:
Email:
Date of Proposal:
Proposer must sign the following in ink:
By:
Please print name and title of signatory below:
Name: Title:
Name, signature and company must be the same on each of the following pages of the proposal
as they appear above.
Indicate which type of organization below:
Individual Partnership
Corporation Other
29
Exhibit D
Formal Identification of Proposer
To be completed by all principals and beneficial holders of 5% or more of the stock or other
ownership interest of this proposal shall include individuals, corporations,partnerships,j oint
ventures and unincorporated associations
List all holders of 5% of more ownership interest as specified above and if any of the names are
of organizations or corporations furnish complete information for ownership interests that hold
more than 5% interest in each of the said organizations.
Name Address Percent
%
%
%
%
%
%
%
%
30
Exhibit E
Insurance A�ent Statement
(To be filled out with Proposal)
We understand the insurance requirements of the proposal and that evidence of insurability may
be required within ten(10) days after notification of award.
Proposer Insurance Agent
Signature Signature
Date Date
31
Exhibit F
Declaration and Certification
The undersigned, as proposer declares under oath that no other person has any interest in this
proposal or in any resulting agreement to which this proposal pertains, that this proposal is not
made with connection or agreement with any other person(s) and that this proposal is in every
respect fair, in good faith,without collusion or fraud.
The proposer further declares that he has complied in every respect with all the instructions to
proposer,that he has read all addenda, if any issued prior to the opening of proposals and that he
has satisfied himself fully relative to all matters and conditions with respect to the general
conditions of the agreement and all relevant information to which this proposal pertains.
The proposer proposes and agrees if this proposal is accepted to execute the attached purchase
and sale agreement found in Exhibit I establishing a formal contractual relationship between the
proposer and the Town of Lexington for the performance of all requirements to which this
proposal pertains. The proposer further agrees, if this proposal is accepted to post a $500 cash
surety with the Town of Lexington which will be refunded only upon the execution of said
contract documents.
Estimated date of award is on or about with contract to commence on or
about
The proposer certifies that this proposal is based upon all conditions as listed in the Request for
Proposals and that he has made no changes in the proposal specification documents as developed
by the Town. The proposer further proposes and agrees, if his proposal is accepted to execute
the purchase and sale agreement(Exhibit I)no later than December 31, 2021 for the purpose of
establishing a contractual relationship between the proposer and the Town of Lexington for the
performance of all requirements to which this proposal pertains.
Declaration and Certification Submitted b�
Name of firm, corporation or individual
Address of firm, corporation or individual
By:
Name Title
If corporation— seal and Secretary's Signature
32
If individual, sole owner or partnership—Two (2) witnesses required
Witness
Name Address
�Vitness
Name Address
State of
C ounty o f
Before me, personally appeared, to me well known
and know to be the person(s) described herein and who executed the foregoing certification and
acknowledge to and before me that executed said
certification for the purposes therein expressed.
Witness my hand and official seal, this day of 2019
Notary Seal: Notary Signature
Commission Expires:
33
Exhibit G
Addenda
The proposer states that the proposal is based upon the Request for Proposals and addenda, if
any, listed by number as follows:
Addenda, if any:
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
34
Exhibit H
State Tax Certification
Pursuant to Chapter 62C of the Massachusetts General Laws, I certify under the penalties
of perjury that the undersigned Proposer complied with all laws of the Commonwealth of
Massachusetts relating to taxes.
By:
* Signature of individual or Corporate Officer
Corporate Name (Mandatory) (Mandatory, if applicable)
**Social Security# or Federal Identification#
* Approval of a contract or other agreement will not be granted unless this certification
clause is signed by the applicant.
** Your Social Security Number will be furnished to the Massachusetts Department of
Revenue to determine whether you have met tax filing or tax payment obligations. Providers who
fail to correct their non-filing or delinquency will not have a contract or other a�reement issued,
renewed, or extended. This request is made under the authority of Mass. G.L. 62C s. 49A.
35
Exhibit J
BILL OF SALE
This BILL OF SALE ("Bill of Sale") is made as of , 2020,by The Town
of Lexington, acting by and through its Select Board, a Massachusetts municipal corporation
situated in Middlesex County(the "Seller"), having an address at 1625 Massachusetts Avenue,
Lexington, Massachusetts 02420, to [ ], a [ ] (the `Buyer"), having an
address of[ ].
RECITALS
WHEREAS, Seller is the owner of the real property located at 1557 Massachusetts
Avenue, in Lexington, Massachusetts (the "Real Property"), including the building located
thereon commonly known as "Hosmer House" (the "Building");
WHEREAS, Seller issued that certain Request for Proposals for the sale, moving and
relocation of the Building (the "RFP"), Buyer submitted a response to the RFP, and on
[ ] Seller selected Buyer as the successful proposer to such RFP; and
WHEREAS, the RFP requires that Seller convey to Buyer, and Buyer desires to acquire
from Seller, all of Seller's right, title and interest in and to the Building.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, S eller and Buyer hereby agrees as follows:
1. Seller does hereby unconditionally, absolutely, and irrevocably grant,bargain, sell,
transfer, assign convey, set over and deliver unto Buyer all of Seller's right, title and interest in
and to the Building.
2. Buyer shall commence work to remove the Building from the Real Property on or before
September 1, 2020, and shall complete such removal on or before September 15, 2020. Such
removal shall be at Buyer's sole cost and expense, and shall be pursuant to the terms and
provisions of that certain License Agreement attached hereto as Exhibit A.
3. This Bill of Sale shall be binding upon and inure to the benefit of the parties hereto and
their respective heirs, legal representatives, successors and assigns.
4. This Bill of Sale and the legal relations of the parties hereto shall be governed by and
construed and enforced in accordance with the laws of the Commonwealth of Massachusetts,
without regard to its principles of conflicts of law.
[Signature Page Follows]
IN WITNESS WHEREOF, Seller and Buyer have executed this Bill of Sale as of the date
first written above.
36
SELLER:
Town of Lexington,
By and through its Select Board
�
BUYER
By:
Name:
Title:
37
EXHIBIT K
License A�reement
This LICENSE AGREEMENT (this "License") is made this day of
I , �., by and between The Town of Lexington, acting by and through its
���:���������:..������.:�����������������..............
Select Board, a Massachusetts municipal corporation situated in Middlesex County(the
"Seller"), having an address at 1625 Massachusetts Avenue, Lexington, Massachusetts 02420, to
[ ], a [ ] (the "Buyer"), having an address of[ ].
WHEREAS, Seller is the owner of the real property located at 1557 Massachusetts
Avenue, in Lexington, Massachusetts (the "Real Property"), including the building located
thereon commonly known as "Hosmer House" (the "Building");
WHEREAS, Seller issued that certain Request for Proposals for the sale, moving and
relocation of the Building (the "RFP"), Buyer submitted a response to the RFP, and on
[ ] Seller selected Buyer as the successful proposer to such RFP;
�VHEREAS, in accordance with the terms and provisions of the RFP, and pursuant to that
certain Bill of Sale of even date herewith to which this License is attached as Exhibit A (the "Bill
of Sale"), Seller has conveyed to Buyer all of Seller's right, title and interest in and to the
Building;
WHEREAS, pursuant to the RFP and the Bill of Sale, Buyer is required to (i) commence
� i i c�-� _; =r �.:. �� '�'..�I..'�!.:.�,'
wor�to remove t e Bul ing rom t e Rea Property on or e ore _ _�_ ��.�...�..�:.��..........:�...�:.....�.......:..�...:,:..�.....�..�..,
and ii com lete such removal on or before�-�-���-�_�=�������.:�.������ ��::�,� :����:���'���'��� which removal
� ) p r � ............................��......................................�........................................................�
shall be at Buyer's sole cost and expense, and otherwise shall be performed in accordance with
the terms and provisions of this License; and
WHEREAS, Seller and Buyer desire to enter into this License for the purpose of
permitting Buyer's access to the Real Property and the removal of the Building therefrom, all in
accordance with the terms and provisions hereof.
NOW, THEREFORE, for good and valuable consideration, the receipt and suf�ciency of
which are hereby acknowledged, S eller and Buyer hereby agrees as follows:
1. Access. Seller hereby grants to Buyer a temporary license to access the Real Property to
undertake the removal of the Building, and the restoration of the Real Property to the condition
required by this License, all as contemplated by the RFP (together, the "Work"), and for no other
purpose. Buyer shall provide Seller with at least five (5) days' written notice prior to
commencing the Work. During the performance of the Work, Buyer shall be responsible for the
posting of signs at, erection of temporary fencing around, and/or restriction of public access to
such portions of the Real Property as may be reasonably necessary to perform the Work, to the
extent such actions are reasonably necessary in the interest of public safety.
38
2. Term. The Term of this License shall be for the period commencing on the date of this
IAgreement and terminating on '� - , :���:�...��...�..:�:�°��..........�...��'..�........�...�:..�w�'.:.�....��...:�;. (the "Term"). [NTD: Discuss
penalties for failure to complete the Work prior to the expiration of the Term.]
3. Permits and Approvals. Prior to the commencement of the Work, Buyer shall obtain all
necessary permits and approvals for the performance of the Work. Copies of such permits and
approvals shall be provided to Seller no later than the date that Buyer commences the Work.
4. Restoration. Immediately following the removal of the Building, Buyer shall perform
such work as may be reasonably necessary to [ ][NTD: Town to confirm required
condition of remaining footprint following removal], which restoration work shall be deemed
part of the Work. Buyer shall substantially complete the Work prior to the expiration of the
Term, in a good and workmanlike manner. The Work shall not j eopardize the structural integrity
of, or materially affect, the reminder of the Real Property. During the Term, Buyer agrees to
keep the Real Property in a clean and sanitary condition and free of any offensive or noxious
odors and fumes, and Buyer shall not permit the Real Property to be overloaded, damaged,
stripped or defaced, nor suffer any waste. Buyer's obligation restore the Real Property as
provided herein shall survive the expiration or termination of the Term.
5. Insurance. Buyer shall require that all of its contractors, subcontractors and consultants
obtain and maintain [commercially reasonable][NTD: Town to confirm: specific amount
required?] general liability insurance coverage for liabilities arising out of the performance of the
Removal Work. Seller shall be listed as an additional insured on all such insurance policies, and
certificates of insurance evidencing the same shall be furnished to Seller prior to the entry of any
such contractor, subcontractor or consultant on the Real Property.
6. Indemnification. Buyer's access to the Real Property and performance of the Work is at
Buyer's sole risk of bodily hard and property damage. Buyer hereby agrees to indemnify,
defend, and save and hold Seller harmless against and from all liabilities, obligations, damages,
losses, penalties, claims, actions, costs, charges and expenses, including reasonable attorneys'
fees,which may be imposed upon or incurred by or asserted against Seller by reason of: (i)
Buyer's, or its contractors', subcontractors', or consultants' entry upon the Real Property; (ii) the
performance of the Work; (iii) any liens or encumbrances recorded against the Real Property
relating to the Work; or(iv) any breach of this License by Buyer, or by Buyer's contractors,
subcontractors, or consultants. The provisions of this Section shall survive termination or
expiration of this License.
7. Notices. Notices required or permitted under this Agreement shall be given in writing by
registered or certified mail,return receipt requested, or by nationally recognized overnight
courier, or by hand delivery, at the following addresses:
If to Seller: Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Attn: Town Manager
39
with copy to: Anderson &Kreiger LLP
50 Milk Street, 21 st Floor
Boston, MA 02110
Attn: Mina Makarious
If to Buyer: [ ]
� �
� �
8. Miscellaneous.
a. Buyer shall not assign or otherwise transfer this License or its rights hereunder.
b. This License, together with the RFP and the Bill of Sale, contains the entire agreement
between the parties and there are no verbal understandings or agreements different from those
stated in this License, the RFP, and the Bill of Sale. In order to be effective, any modification of
this License must be in writing and signed by both parties.
c. This License shall be governed by and construed in accordance with the laws of the
Commonwealth of Massachusetts.
d. If any provision contained in this Agreement shall be held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any
other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
e. This Agreement may be executed in one or more counterparts, each of which
counterparts shall be an original for all purposes and all of Which, taken together, shall constitute
one and the same agreement.
[Signature Pages Follow]
40
IN WITNESS WHEREOF, Seller and Buyer have executed this instrument as of the date first
written above.
I SELLER:
I Town of Lexington,
By and through its Select Board
BUYER
By:
Name:
Title:
41
42
Town of Lexington
Request for Proposals ("RFP") for the Sale,Moving and Relocation of the Hosmer House
Sealed written proposals will be received by the Town of Lexington(the "Town") through its
Town Manager at Town Hall, 1625 Massachusetts Avenue, Lexington, MA 02420 until 10:00
AM on , at which time they will be publicly opened, to purchase,move and
relocate the following personal property(the "Property"):
Hosmer House Building at 1557 Massachusetts Avenue
All proposals must be sealed and conspicuously marked"Hosmer House Purchase and
Relocation Proposal". Complete instructions and requirements for this RFP may be obtained
from the Elizabeth Mancini, Purchasing Director, 1625 Massachusetts Avenue, Lexington, MA
02420 or via email by contacting Elizabeth Mancini, Purchasing Director at
emancini(a�,lexin tonma.gov. The Town shall consider the qualifications of all proposals, prior
to awarding a bid. Said bid award shall be subject to the provisions of MGL, Ch. 30B.
The Town of Lexington reserves the right to rej ect any or all proposals, to waive minor
informalities and to make the award as may be determined in the Town's best interest. The
Town makes no representations or warranties, express or implied, as to the accuracy and/or
completeness of the information provided in this RFP.
Elizabeth Mancini
Purchasing Director
#lllgsso�l{aoll�ss�.2}
General Statement
The Town of Lexington is seeking proposals to purchase, move and relocate the building known
as the "Hosmer House" located at 1557 Massachusetts Avenue, Lexington, MA (the"Property").
The Property contains approximately 1440 square feet consisting of a former residential
building.
The successful proposer will be selected on the basis of their responses to information contained
within this RFP. A bid will be awarded for the purchase and relocation of the Hosmer House,
which must commence on or before June 1, 2022 and be completed on or before June 3 0, 2022.
The terms under which a sale will be granted are included in the RFP and purchase and sale
agreement. All conditions contained within these documents regardless of whether they are
noted only in one or the other will be binding on the purchaser. Therefore, they should be read
carefully prior to submitting a proposal.
Proposals will be accepted until 10:00 AM on . All proposals should consist of
separate price and non-price information. The non-price proposal should include all information
requested by the RFP. The price proposal should include only the purchase price. The proposer
will be responsible for all costs associated with moving,permitting, relocation and restoration of
the Hosmer House. The price proposal must be sealed in an envelope separate from the non-
price proposal and so noted. It will be opened separately from the non-price proposal.
The Town will conduct tours of the Property to acquaint individuals with existing conditions. It
is very important that prospective proposers view the Property prior to submitting a proposal.
No exceptions will be made for errors or omissions resulting from proposers not being familiar
with existing conditions. The tour of the Property will be held on at 10
AM.
{Aoll�sg�.z} 2
General Conditions and Instructions for Proposals
1. It will be the sole responsibility of the proposer to have its proposal delivered to the
Office of the Purchasing Director on or before 10:00 AM on
2. The signed proposal shall be considered an offer on the part of the proposer and deemed
accepted upon approval by the Purchasing Director. In the case of default on the part of a
proposer after such acceptance by the Purchasing Director, the Town may take such
action, as it deems appropriate, including but not limited to retaining the proposal
guarantee as liquidated damages.
3. Proposal declaration and certification shall contain the following details:
a. If proposer is an individual, the signature shall be witnessed by two (2) other
individuals.
b. If the proposer is a partnership, the word, "Partner" shall appear after the
signature of the partners. All partners shall sign the proposal and signatures shall
be witnessed by two (2) other individuals,provided that if the partnership consists
of more than five (5)partners, the proposal may be signed by any one partner
authorized to sign on behalf of the partnership, which authorization shall be
attested to by said partner.
c. If the proposer is a corporation, the signature of the officer(s) or individual(s)
authorized by its bylaws to sign such documents is required, attested to by the
corporate secretary and with an official corporate seal affixed thereto.
d. A list of all principals and beneficial owners on the Exhibit C - Formal
Identification Page
4. The Town of Lexington shall not be responsible for oral interpretations given by any
Town personnel or representatives or others. The issuance of a written addendum is the
only official method whereby interpretations, clarification or additional information can
be given.
5. All expenses for making this proposal to the Town are to be borne by the proposer. The
Town is not liable for any costs associated with this proposal and/or any resulting
agreement.
6. Pre-award negotiations may be conducted with the selected proposer.
7. No contract shall be created merely by the selection of a preferred proposal.
8. The proposer shall sufficiently demonstrate the f�inancial ability to the satisfaction of the
Town for the purpose of purchasing, moving and relocating the Hosmer House. Said
determination will be at the sole discretion of the Town.
9. The proposer shall provide sufficient proof of ownership of the property where the
Hosmer House is proposed to be relocated. Alternatively, the proposer shall submit site
{Aoll�sg�.z} 3
control documents in the form of a fully executed purchase and sale agreement for the
property where the Hosmer House is proposed to be relocated, contingent only on the
award of this RFP. Determination of whether the proof of ownership, site control, or
interest in the real estate is sufficient will be at the sole discretion of the Town.
{Aoll�sg�.z} 4
Indemnity and Liability Covera�e
The proposer will be required to execute an extensive indemnification clause which will require
among other things, that the Town be fully indemnified, defended and held harmless by the
proposer against any and all claims, suits, actions, damages, etc. arising from this agreement and
any work conducted thereunder, including for any bodily injury, loss of life, damage to property,
etc. The proposer will be required to provide a bond or such other security as the Purchasing
Director shall deem satisfactory and maintain comprehensive general liability insurance naming
the Town as an additional insured in the minimum amounts shown below. The foregoing reflects
some of the requirements of the Town's indemnification and liability coverage.
The successful proposer hereby agrees to indemnify and hold harmless the Town, its agents,
officers and employees, free and harmless of any claim, liability, cause of action, expense or
charge of whatever kind of nature and against all loss or liability which may arise out of or be
connected with the performance of successful proposer's duty hereunder and shall defend any
suit, claims or causes of action brought by or on behalf of any person arising out of the
performance of such duties and pay all costs and expenses in connection with or as a
consequence of said suit including attorney's fees in connection therewith.
Worker's Compensation
The successful proposer shall maintain Worker's Compensation Insurance at a minimum of the
statutory limits as promulgated by the Commonwealth of Massachusetts and shall provide
written proof of such coverage to the Town Manager's Office annually or as requested.
Insurance Requirements
Comprehensive general liability insurance naming the Town as an additional insured, carrying
product liability insurance as follows:
Bodily Injury Minimum $1,000,000
Personal Injury Minimum $1,000,000
Property Damage Minimum $ 500,000
�Vorker's Compensation Statutory Minimum
Additional Umbrella Insurance Minimum $1,000,000
For purposes of this form, "Proposer"means any person, firm, corporation, partnership,j oint
venture or other entity, who or which owns or controls 5% or more of the voting stock(or any
equivalent voting interest of partnership or venture) of proposer.
{Aoll�sg�.z} 5
Specifications
The specifications in Items (1) through (5)below should be responded to in sufficient detail for
the proposal to be evaluated as per the evaluation criteria in Proposal Evaluation Part II.
1. The proposer shall identify any construction experience they have and whether they have
any experience in moving a structure through public ways.
2. The proposer shall indicate all members of their team that will be involved in the
purchase, moving,permitting and relocation of the Hosmer House.
3. The proposer will include the address the Hosmer House will be relocated to, methods of
relocation and shall provide proof of ownership or interest in the real estate, sufficient to
the Town. No proposer shall submit a proposal that relocates the Hosmer House to a
property owned by the Town without prior approval of the Select Board.
4. The proposer shall identify the future use of the structure and how it will comply With the
restrictions attached as Exhibit A. A full description of renovation is expected to be
provided by the proposer, including proposed floor plans, elevations and a proposed site
plan that shows the driveway access/grades and other exterior features. Any use shall be
subj ect to existing zoning in place at the location that the proposer submits the house to
be moved to, how the renovation will comply with any requirements of the Historic
Districts in the Town of Lexington or if the property is to be located outside of a Historic
District. Further requirements applicable to said Historic District shall apply unless
otherwise waived by the Lexington Historic Districts Commission.
5. The successful proposer, at their expense shall secure all the necessary licenses, which
may include but are not limited to, special permits, building permits, plumbing permits,
electrical permits, street closure approvals, permits from any private utilities and any
other building permits or licenses as may be required.
6. All of the specifications, terms and conditions as specified in all the documents that
constitute this Request for Proposals shall be applicable to any resulting purchase and
sale agreement.
7. The actual moving of the building must occur on a day of the week and at a time
approved in advance by the Town Manager and Chief of Police. Any road closures will
require the pre-approval of the Select Board.
8. The proposer shall provide all equipment essential to perform their contractual duties.
9. Proposer will pay for all utility costs relating to the moving and relocation of the structure
and will be responsible for obtaining all approvals and meeting conditions of all utilities.
10. No property locations that have been previously submitted will be considered in this RFP
process.
Proposer's Signature: Date:
{aoll�ss�.z} 6
Proposal Evaluation-Part I
A key component to the initial evaluation process will be that the proposer shall submit the
following criteria to all for proper basis for evaluation. Check Yes or NO for submission of the
following. Proposer should also be aware that this listing is subj ect to alteration. Proposer must
answer"Yes"to all items for further consideration.
YES NO
1. Signed Statement of Non-Collusion
2. Completion of Formal Identification of Proposal Form
3. Signed Proposer and Insurance Agent Certificate
4. Completion of Proposal Certification
5. Sign off on all Specifications and Applicable Addenda and signature.
6. Signed Statement of State and Local Tax Payments
Proposal Evaluation—Part II
As part of the secondary evaluation process, the Town is required to establish certain
comparative evaluation criteria. These criteria reflect rating categories which will be used to
evaluate each proposal. For each comparative evaluation criteria set forth below, the Town will
rate the proposers answer as:
H= "Highly Advantageous"
A= "Advantageous"
N= "Not as Advantageous"
U= "Unacceptable"
The overall composite total of these ratings will be used to judge the proposals deemed to be in
the Town's best interest. If the proposal receives an"Unacceptable"rating on any single
criterion, the composite rating will also be "Unacceptable". Therefore if an"Unacceptable"
rating is received on any one of the detail items listed below, the proposal will not be accepted.
The following comparative criteria are being used:
1. Construction and redevelopment/restoration of historic structure experience:
H= 10+Years
A= 6-9 Years
N= 3-5 Years
U=Less than 3 Years
2. Experience in moving structures off of physical locations/foundations to other locations
(including any contracted building relocation partners)
H=Five or more structures
A=2-5 structures
{aoll�ss�.z} 7
N= 1 structure
U=No structure relocation experience
3. Proposed Use of the Structure
H=Utilization as a residential structure, including as an affordable unit, as defined by
DHCD, affordable unit means that the unit qualifies for inclusion on the Subsidized
Housing Inventory
A=Utilization with a public benefit(e.g. non-profit)
N=Utilization as a residential structure and/or professional office,without any
affordable housing component
U=No plan for reutilization of the structure
4. Design/Site Plan
H=Meets all set back and other zoning and driveway requirements with minimal impact
on the neighborhood, while providing a design that blends with the neighborhood.
This does not include the known special permit for lot regularity.
A=Meets most set back and other zoning and driveway requirements, but may need an
additional special permit (other than for lot regularity) or variance, but still maintains
a minimal impact on the neighborhood and a design that blends with the
neighborhood.
N=Requires multiple special permits which impact the neighborhood or does not blend
with the neighborhood.
U=Require multiple special permits and variances which impact the neighborhood and
does not blend with the neighborhood.
5. Relocation of the Hosmer House Structure
H=Within the boundaries of Battle Green Historic District
A=Within the boundaries of another Lexington Historic District
N= Outside of the boundaries of a Lexington Historic District,but in the Town of
Lexington
U= Outside of the boundaries of the Town of Lexington
6. The degree to which the proposer can demonstrate a commitment to sustainability in the
moving and renovation of the Hosmer House Structure
https://www.lexin tonma.gov/sites/ /files/vyhlif7101/f/uploads/lexin tg on eg ttin�_to_net
zero emissions plan approved 8-27-2018.pdf
H=Proposer commits to an all-electric building design With onsite renewable energy
consistent with the Town's sustainability goals
A=Proposer commits to an all-electric building design consistent the Town's
sustainability goals
N=Proposer commits the building will achieve a HERS [Home Energy Rating System]
score of 45 or better to meet some of the Town's sustainability goals
{Aoll�sg�.z} 8
U=Proposer demonstrates no commitment to meeting the Town's sustainability goals
7. The degree to which the proposer can demonstrate they are able to move the house on or
before June 30, 2022
H=High certainty that the house will be moved to the new location prior to June 30,
2022
A=Reasonable certainty that the house will be moved to the new location prior to June
30, 2022
N=Low certainty that the house will be moved to the new location prior to June 30,
2022
U=No commitment to move the house prior to June 30, 2022.
{Aoll�sg�.z} 9
Proposal Evaluation—Part III
The Town requests the proposer specify a purchase price for the Hosmer House structure. The
proposer bids the following amount to purchase the Hosmer House:
$ ( Dollars). The
proposal containing the highest amount for the structure will be considered highly advantageous.
The Town has established no minimum amount for the sale of the structure.
The Town seeks to encourage investment in the Property to improve the overall appearance and
attractiveness to the community and will consider proposals containing a substantial capital
investment as highly advantageous.
All proposers must submit separate price and non-price proposals. The price proposal containing
the purchase price (this section) must be sealed in a separate envelope and marked"Price
Proposal". The price proposal will not be opened until the Town has evaluated all other
materials. The non-price or technical proposal is an important element in selecting a bidder.
This process is structured to provide an orderly and fair comparison of proposals.
{Aoll�sg�.z} 10
Exhibit A
Preservation Restriction—Historic Preservation
[FORM OF PRESERVATION RESTRICTION AGREEMENT]
PRESERVATION RESTRICTION AGREEMENT
between
THE TOWN OF LEXINGTON
and
� �
{Aoll�sg�.z} 11
THIS PRESERVATION RESTRICTION AGREEMENT (this "Restriction") is made as
of this day of , , by and between [ ],
having an address of [ ] ("Grantor") and THE TOWN OF
LEXINGTON, a municipality of the Commonwealth of Massachusetts acting by and through its
Select Board, having an address of 1625 Massachusetts Avenue, Lexington, Massachusetts
02420 (the "Town").
WITNESSETH:
WHEREAS, Grantor is owner in fee simple of certain real property and the
improvements thereon located at in the Town of Lexington,
Middlesex County, Massachusetts (hereinafter the "Premises") described on Exhibit A attached
hereto and incorporated herein, being the same premises conveyed to Grantor in a deed dated
[ ], from [ ] to Grantor recorded in the Middlesex South Registry of
Deeds (the "Re,�istrX") in Book [ ], Page [ ];
WHEREAS, that certain two (2) story building originally constructed in the 1840s,
known as the "Hammond A. Hosmer House" (the "Buildin�") is currently located on land owned
by the Town located at 1557 Massachusetts Avenue, Lexington, Massachusetts;
WHEREAS, the Grantor submitted a response, dated [ ], to that certain Request for
Proposals for the Sale, Moving and Relocation of the Hosmer House issued by the ToWn on
[ ] (together, the "RFP"), and Grantor was selected as the successful proposer for the
relocation of the Building to the Premises, pursuant to the terms and provisions of the RFP;
WHEREAS, folloWing its relocation, the Premises are to be used by the Grantor as
� ��
WHEREAS, the Building is an architecturally, historically and culturally significant
property meriting the protections of a perpetual preservation restriction under M.G.L. c. 184, §§
31, 32 and 33;
WHEREAS, the Building's preservation values are documented in a series of reports,
drawings and photographs (hereinafter, the "Baseline Documentation") incorporated herein by
reference, which Baseline Documentation the parties agree provides an accurate representation
of the Building as of the date of this Preservation Restriction;
WHEREAS, the Baseline Documentation consists of that certain report entitled "Historic
Structure Report, The Hammond A. Hosmer House, Lexington, Massachusetts" prepared by
Bargmann Hendrie + Archetype, Inc. and dated November 30, 2010, a copy of which is attached
hereto as Exhibit B; provided, however, that the Building consists solely of the "main block" as
described therein;
{Aoll�sg�.z} 12
WHEREAS, the Town is interested in the preservation and conservation of sites,
buildings, and obj ects of local, state and national significance in the Town and is authorized to
accept and hold preservation restrictions as defined under M.G.L. c. 184, § 31; and
WHEREAS, the Town has selected the Grantor's response to the RFP, which as a
condition to such selection, Grantor is required to grant to the Town this Restriction.
NOW, THEREFORE, in consideration of the foregoing, and for good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor does
hereby irrevocably grant and convey unto the Town this Restriction, which shall apply in
perpetuity to the Premises subj ect to the terms hereof.
1. Pu ose. It is the purpose of this Restriction to protect the public investment in the
relocation and preservation of the historically significant Building by ensuring that the exterior
architectural, historic, and cultural features of the Building will be retained and maintained
forever substantially in their current condition for preservation purposes and to prevent any use
or change to the exterior of the Building that will materially impair or interfere with the
Building's preservation values, subj ect to the relocation of the Building to the Premises (the
"Relocation").
2. Grantor's Covenant to Maintain. Grantor agrees at all times to maintain the
exterior of the Building in at least the same structural condition and state of repair as that
existing on the date of this Restriction (subj ect to the last sentence of this Section) in accordance
with applicable local, state and federal laws, rules, bylaws and regulations (collectively, "L�
Requirements"), and in accordance with The Sec�eta�y of the I�te�io�'s Standa�ds fo� the
T�eatment of Histo�ic P�ope�ties with Guidelines fo� P�ese�ving, Rehabilitating, Resto�ing and
Reconst�ucting Histo�ic Buildings (36 C.F.R. 67 and 68), as they may be amended from time to
time (the "Secretary's Standards"). If the Secretary's Standards are revoked, then the most
recent version of the Secretary's Standards, as the case may be, shall apply to this Restriction as
if such version had not been revoked unless the revoked Secretary's Standards are replaced by
successor standards, in which event such successor standards shall apply. The Town does not
assume any obligation for maintaining, repairing or administering the Building. Once the
Relocation contemplated by the RFP has been completed to the reasonable satisfaction of the
Town (the "Proj ect Com�letion Date") and pursuant to the requirements of this Restriction,
including without limitation, Section 4 hereof, Grantor agrees at all times to maintain the exterior
of the Building in at least the same structural condition and state of repair as that existing on the
Proj ect Completion Date and in accordance with all Legal Requirements, which include, without
limitation, the Secretary's Standards.
3. Prohibited Activities. Except as provided in Section 9, and except for the initial
Relocation to the Premises, demolition, removal or razing of the Building or any portion thereof
is expressly forbidden. In addition, the following activities are also expressly forbidden:
(a) The dumping of ashes, trash, rubbish, or any other unsightly or offensive
materials is prohibited on the Premises, except as reasonably required on a
{Aoll�sg�.z} 13
temporary basis for proper maintenance and repair of the Building and the
Premises;
(b) No camping accommodations, mobile homes or cell towers shall be erected or
placed on the Premises. Any other building structures shall be constructed in
accordance with all applicable laws, including, without limitation, zoning by-
laws;
(c) No above ground utility transmission lines, except those reasonably necessary for
the Building, may be created on the Premises, subj ect to utility easements already
recorded; and
(d) No barrier shall be constructed, erected or allowed to grow on the Premises which
would impair the visibility from the street of the Premises or the Building without
the prior written approval of Town, to be granted or withheld in its sole and
absolute discretion.
4. Conditional Ri hts Requirin�Approval of the Town.
(a) The specifications for the Relocation of the Building shall be governed by
the RFP, including the Grantor's response thereto. Any specifications for such Relocation that
are not described in the RFP and are material to the architectural, historical, and cultural values
of the Building that are the subject of this Restriction, including, without limitation, the siting of
the Building on the Premises, the visibility of the Building from the street, and the landscaping
on the Premises, shall be subj ect to the prior written approval of the Town, not to be
unreasonably withheld, conditioned, or delayed.
(b) Except as otherwise provided in this Section 4, changes to the exterior
(including fenestration and trim) of the Building, including without limitation, any change to the
footprint, size, massing, appearance, materials, ridgeline, Windows, doors, exterior cladding,
foundation, roof, chimneys, or other decorative or structural exterior features of the Building or
any elements attached thereto, and any permanent substantial topographic changes to the
Premises are expressly forbidden on, over or under the Premises without the prior express
written approval of the Town, which may be withheld or conditioned in the Town's sole and
absolute discretion. Notwithstanding the immediately foregoing sentence, alterations listed as
"Minor" in the Restriction Guidelines attached hereto as Exhibit C are considered part of
ordinary maintenance and repair and may be made to the Building and the Premises without the
Town's approvaL In addition, the erection of any external signs or external advertisements on
the Building or the Premises shall be subj ect to all zoning by-laws now or hereafter existing.
(c) Should Grantor Wish to exercise the conditional rights set out or referred
to in Section 4(b) above, Grantor shall submit to the Town, for the Town's approval, five (5)
copies of a written request that includes a description of the proposed activity (including without
limitation plans, specifications and designs where appropriate) with reasonable specificity and a
timetable for the proposed activity sufficient to permit the Town to monitor such activity. Within
thirty(30) days of the Town's receipt of any such request for approval hereunder, the Town shall
certify in writing that (i) it approves the plan or request, or (ii) it disapproves the plan or request
{Aoll�sg�.z} 14
as submitted, in which case the Town shall provide Grantor with written suggestions for
modification or a written explanation for the Town's disapproval.
5. Conditional Ri�hts Requirin� Approval of the Massachusetts Historic
Commission. The conduct of archeological activities, including without limitation survey,
excavation and artifact retrieval, may occur on the Premises only following the submission of an
archeological field investigation plan prepared by Grantor and approved in writing by the Town
and the State Archeologist of the Massachusetts Historical Commission (M.G.L. c. 9, § 27C and
950 C.M.R. 70.00). In no event shall the initial Relocation of the Building be deemed to require
the approval of the Massachusetts Historical Commission.
6. Standards for Review. The Town shall apply the Secretary's Standards whenever
exercising any authority, right or privilege created by this Restriction. If the Secretary's
Standards are revoked, then the most recent version of the Secretary's Standards, as the case may
be, shall apply to this Restriction as if such version had not been revoked unless the revoked
Secretary's Standards are replaced by successor standards, in which event such successor
standards shall apply.
7. Grantor's Ri,�hts Not Requirin�Further Approval of Town. Subj ect at all times to
the terms and provisions of Sections 3 and 4 of this Restriction, this Restriction does not prohibit,
and does not require the Town's approval of, the following rights, uses, and activities of or by
Grantor on, over, or under the Premises:
(a) the right to Relocate the Building, subj ect to the Town's approval of any
specifications required pursuant to Section 4(a), above;
(b) the right to engage in all those activities and uses that are permitted by all
applicable laws, codes and regulations and are not otherwise inconsistent with the
terms and provisions of this Restriction;
(c) the right to maintain and repair the Building strictly in accordance with the
Secretary's Standards; and
(d) the right to make changes of any kind to the interior of the Building that do not
affect (i) the structural integrity of the Building and (ii) the characteristics that
contribute to the architectural, archeological, or historical integrity of the exterior
of the Building.
8. Casualt_y Damage or Destruction. In the event that the Building or any part
thereof shall be damaged or destroyed by fire or other casualty, or shall be damaged or destroyed
during the Relocation, Grantor shall promptly notify the Town in writing (but in no event later
than seven (7) days after such casualty), such notification including what, if any, emergency
work has been completed. No repairs or reconstruction of any type other than temporary
emergency work to prevent further damage to the Building or to protect public safety shall be
undertaken by Grantor without the Town's prior written approvaL Within thirty (3 0) days of the
date of damage or destruction, Grantor at Grantor's expense shall submit to the Town a written
report prepared by a qualified restoration architect and an engineer acceptable to the Town,
which report shall include the following:
{Aoll�sg�.z} 15
(a) an assessment of the nature and extent of the damage to the exterior and interior
of the Building;
(b) a determination of the feasibility of the repair and restoration of the exterior of the
Building(or the damaged or destroyed exterior portions thereof); and
(c) a detailed description of the repair and restoration work necessary to return the
exterior of the Building to the condition existing at the Proj ect Completion Date
(or if the Proj ect Completion Date has not yet occurred, then to the condition that
the Building is in as of the date of this Restriction).
9. Review After Casualty Dama�e or Destruction. If, after reviewing the report
required in Section 8, the Town determines, in its sole discretion, that it is economically feasible
for Grantor to repair or restore the Building to the condition that it is in on the Proj ect
Completion Date (or if the Proj ect Completion Date has not yet occurred, then to the condition
that the Building is in as of the date of this Restriction), Grantor shall do so in accordance with
the terms of this Restriction. Grantor shall submit to the Town, within thirty (30) days of
Grantor's receipt of the Town's determination that the Building should be repaired or restored,
for the Town's prior written approval, plans and specifications for the repair or restoration of the
Building along with a construction schedule for such repair and restoration work. The Town
shall have sixty (60) days to review such plans, specifications and schedule, and the parties shall
proceed under Section 4(b) of this Restriction. If the Town determines, in its sole discretion, by
written notice to Grantor, that it is not economically feasible to repair or reconstruct the Building
or that the purpose of this Restriction would not be served by such repair or restoration, Grantor
may alter, demolish, remove or raze the Building or construct new improvements on the
Premises all in accordance with all applicable laws and regulations. In such event, Grantor and
the Town may agree to extinguish this Restriction in accordance with applicable laws. Grantor
Will use its best efforts to maximize the insurance proceeds available for repair or reconstruction
of the Building. Notwithstanding anything in this Section 9 to the contrary, the Town shall not
consider whether or not Grantor or its mortgage lender is holding sufficient insurance proceeds
to repair or restore the Building as a factor in determining whether it is economically feasible to
do so.
10. Insurance. From and after the date of this Restriction, including during the
Relocation, Grantor shall keep the Building insured by an insurance company rated "A" or better
by A.M. Best for the full replacement value against loss from the perils commonly insured under
standard fire and extended coverage policies and comprehensive general liability insurance
against claims for personal injury, death and property damage, which policy shall be endorsed to
include the Town as an additional insured. Property damage insurance shall include change in
condition and building ordinance coverage, in form and amount sufficient to fully replace the
damaged Building without cost or expense to Grantor or contribution or coinsurance from
Grantor except for a standard deductible. Grantor shall deliver to the Town upon the execution
and recording hereof, certificates of such insurance coverage naming the Town as loss payee and
additional insured and requiring not less than thirty (30) days prior written notice to the Town
before expiration or termination of any such policy. Grantor shall provide to the Town
replacement certificates of insurance satisfying the terms and conditions of this Section 10 at
least �fteen (15) days prior to the expiration or termination of any such policy or as otherwise
{Aoll�sg�.z} 16
required by the Town. Notwithstanding the foregoing, whenever the Premises is encumbered
with a mortgage nothing contained in this paragraph shall j eopardize the prior claim, if any, of
the mortgagee to such insurance proceeds, less any amounts owed to the Town pursuant to
Section 9 above in the case of a casualty in which the Building is not repair or restored, which
such amounts shall be senior to any such mortgage.
11. Condemnation. If all or any part of the Premises is taken under the power of
eminent domain by a public authority or is otherwise acquired by such authority through a
purchase in lieu of a taking, Grantor may commence appropriate proceedings at the time of such
taking to recover the full value of Grantor's interest in the Premises, subject to such taking and
all incidental and direct damages resulting therefrom.
12. Written Notice. Any notice which either Grantor or the Town may desire to give
or be required to give to the other party shall be in Writing and shall be delivered by overnight
courier postage prepaid, registered or certified mail with return receipt requested, or hand
delivery as follows:
To Grantor: To Town:
[ ] Town Manager
Town of Lexington
� �
1625 Massachusetts Avenue
[ ] Lexington, MA 02420
with a copy to: with a copy to:
[ ] Mina Makarious, Esq.
Anderson &Kreiger LLP
� � St
50 Mllk Street, 21 Floor
[ ] Boston, MA 02109
Each party may change its address set forth herein by written notice to the other party given
pursuant to this section.
13. Town of Lexin�ton Historical Commission. The Town shall endeavor to consult
._.
with the ToWn of Lexington Historical Commission on any discretionary right or approval held
by the Town under this Restriction.
14. Inspection. The Town shall be permitted at reasonable times and upon reasonable
notice to Grantor to enter on and inspect the Premises and the Building to determine whether
Grantor is in compliance with the terms of this Restriction.
15. Town's Remedies. The Town may, following prior written notice to Grantor,
institute suits to enj oin any violation of the terms of this Restriction by ex pa�te, temporary,
preliminary or permanent injunction, including without limitation prohibitory and/or mandatory
injunctive relief, and to require the restoration of the exterior of the Building to the condition and
appearance required under this Restriction. The Town shall also have available all legal and
{Aoll�sg�.z} 17
other equitable remedies to enforce Grantor's obligations hereunder. In the event any civil
action is commenced and Grantor is found to have violated any of Grantor's obligations or is
otherwise liable under this Restriction, Grantor shall reimburse the Town for any costs or
expenses incurred in connection with the Town's enforcement of the term of this Restriction,
including without limitation all reasonable court costs, and attorney, architectural, engineering
and expert witness fees.
16. Runs with the Land.
(a) This Restriction and all of the covenants, agreements and restrictions
contained herein shall be deemed to be a preservation restriction as that term is defined in
M.G.L. c. 184, § 31 and as that term is used in M.G.L. c. 184, §§ 26, 31, 32 and 33. Grantor
shall fully cooperate with the Town in its efforts to obtain any government approvals necessary
for the perpetual enforcement of this Restriction, including but not limited to the approval of the
Commissioner of the MHC as provided under M.G.L. c. 184, § 32. In the event that this
Restriction in its current form is not acceptable to MHC for purposes of said approval, Grantor
shall cooperate with the Town in making any and all modi�cations that are necessary to obtain
said approval. The term of this Restriction shall be perpetual, subject to the provisions of Section
9. To the extent required by applicable law, the Town is authorized to record or file any notices
or instruments appropriate to assure the perpetual enforceability of this Restriction.
(b) Grantor intends, declares and covenants on behalf of itself and its
successors and assigns (i) that this Restriction and the covenants, agreements and restrictions
contained herein shall be and are covenants running with the land, encumbering the Premises for
the term of this Restriction, and are binding upon Grantor's successors in title, (ii) are not merely
personal covenants of Grantor, and (iii) shall bind Grantor, its successors and assigns and inure
to the benefit of the Town and its successors and assigns for the term of the Restriction.
17. Title; Authoritv. Grantor hereby represents, covenants and warrants as follows:
(a) The execution and performance of this Restriction by Grantor (i) will not
violate any provision of law, rule or regulation or any order of any court or other agency or
governmental body, and (ii) will not violate any provision of any indenture, agreement,
mortgage, mortgage note, or other instrument to which Grantor is a party or by which it or the
Premises is bound, and (iii) will not result in the creation or imposition of any prohibited
encumbrance of any nature.
(b) Grantor will, at the time of execution and delivery of this Restriction, have
good and marketable title to the Premises free and clear of any lien or encumbrance except those
matters set forth on Exhibit D attached hereto. Grantor represents and warrants that it has
obtained the consent of all existing mortgagees of the Premises to the execution and recording of
this Restriction and to the terms and conditions hereof and the subordination of all existing
mortgages to this Restriction.
(c) Grantor shall timely pay all contractors and/or laborers performing work
or providing materials for the Building or the Premises so as not to cause or permit any liens,
including without limitation mechanics' or materialmens' liens, to be recorded against the
{Aoll�sg�.z} 18
Premises. Any such liens recorded against the Premises shall be removed by Grantor or bonded
over within thirty(3 0) days thereafter.
18. Submissions and Notices to the Town. Any submission or notice required under
this Agreement to be made to the Town shall be made in writing to the Town Manager as set
forth in Section 12. If the Town does not respond to any such submission or notice within the
timeframes prescribed above, it shall be deemed not approved.
19. Assi nment. The Town may, at its discretion without prior notice to Grantor,
convey, assign or transfer this Restriction to a unit of federal, state or local government or to a
similar local, state or national organization that is a "qualified organization" under Section
170(h) of the Internal Revenue Code, as amended, whose purposes, inte� alia, are to promote
preservation or conservation of historical, cultural or architectural resources, provided that any
such conveyance, assignment or transfer requires that the purpose for which the Restriction tivas
granted will continue to be carried out
20. Recordin�. Grantor shall do and perform at its own cost all acts necessary for the
prompt recording or filing of this Restriction in the Registry, and shall transmit evidence of such
recording or filing, including the date and instrument number and book and page or registration
number of this Restriction, to the Town.
21. Amendment. This Restriction may only be amended by mutual agreement of the
Grantor and the Town, in a written instrument recorded in the Registry.
22. Entire A�reement. This Restriction reflects the entire agreement between the
parties. Any prior or simultaneous correspondence, understandings, agreements, and
representations are null and void upon execution hereof, unless set out in this Restriction.
23. Governin Law. This Restriction shall be governed by and construed in
accordance With the laWs of the Commonwealth of Massachusetts.
24. Invalidity of Particular Provisions. If any term or provision of this Restriction, or
the application thereof to any person or circumstance shall, to any extent, be invalid or
unenforceable, the remainder of this Restriction, or the application of such term or provision to
persons or circumstances other than those as to which it is held invalid or unenforceable, shall
not be affected thereby, and each term and provision of this Restriction shall be valid and be
enforceable to the fullest extent permitted by law.
25. Counterparts. This Restriction may be executed in several counterparts and by
each party on a separate counterpart, each of which when so executed and delivered shall be an
original, but all of which together shall constitute one instrument.
[Remainde�ofpage intentionally left blankJ
{Aoll�sg�.z} 19
EXECUTED under seal as of the date first written above.
GRANTOR:
By:
Name:
Title:
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , ,before me, the undersigned notary public,personally
appeared , proved to me through satisfactory evidence of identification, which was
, to be the person whose name is signed on the
preceding or attached document and acknowledged to me that he signed it voluntarily for its
stated purpose as of , a .
Notary Public:
My Commission Expires:
{aoll�ss�.z} 20
TOWN OF LEXINGTON,
By and through its Select Board
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , ,before me, the undersigned notary public, personally appeared
�
Members of the Select Board for the Town of Lexington,proved to me through satisfactory
evidence of identification, which was personal knowledge, to be the persons whose names are
signed on the preceding or attached document and acknowledged to me that they signed it
voluntarily for its stated purpose as Members of the Select Board for the Town of Lexington.
Notary Public:
My Commission Expires:
{Aoll�sg�.z} 21
APPROVAL BY THE MASSACHUSETTS HISTORICAL COMMISSION
The undersigned hereby certifies that the foregoing preservation restrictions have been
approved pursuant to M.G.L. Chapter 184, Section 32.
MASSACHUSETTS HISTORICAL COMMISSION
By:
Name:
Title:
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , ,before me, the undersigned notary public, personally appeared
Brona Simon,proved to me through satisfactory evidence of identification, which was
, to be the person whose name is signed on the
preceding or attached document and acknowledged to me that she signed it voluntarily for its
stated purpose, as of the Massachusetts Historical Commission.
Notary Public:
My Commission Expires:
{aoll�ss�.z} 22
EXHIBIT A
Le�al Description of Premises
[NTD: To be inserted after RFP process]
{aoll�ss�.2}
EXHIBIT B
Historic Structure Report, The Hammond A. Hosmer House, Lexin�ton, Massachusetts
[see attached]
{aoll�sg�.z}
EXHIBIT C
Restriction Guidelines
The purpose of the Restriction Guidelines is to clarify Section 4 of the terms of the
Restriction, which addresses exterior alterations to the Building. Alterations of a minor nature,
which are part of ordinary maintenance and repair, do not require the consent of the Town.
In an effort to explain what constitutes a minor alteration, the following list has been
developed. This is not a comprehensive list, and it is provided for illustrative purposes only. It is
only a sampling of some of the more common alterations which may be contemplated by
building owners. In the event of a conflict between these Guidelines and the Restriction, the
Restriction shall control.
PAINT
Minor - Hand scraping and repainting of non-decorative and non-significant surfaces as
part of periodic maintenance.
Maj or - Painting or fully stripping decorative surfaces or distinctive stylistic features
including murals, stenciling, ornamental woodwork, stone, masonry, decorative or
significant original stucco or plaster.
WINDOWS AND DOORS
Minor - Regular maintenance including caulking, painting and necessary reglazing.
Repair or in-kind replacement of existing individual decayed window parts.
Maj or - Wholesale replacement of units; change in fenestration or materials; alteration of
profile or setback of windoWs. The addition of storm windows is also considered a major
change;however,with notification it is commonly acceptable.
EXTERIOR
Minor - Spot repair of existing cladding and roofing including in-kind replacement of
clapboards, shingles, slates, etc.
Ma•�or - Large-scale repair or replacement of cladding or roofing. Change involving
inappropriate removal or addition of materials or building elements (i.e. removal of
chimneys or cornice detailing; installation of architectural detail which does not have a
historical basis); altering or demolishing building additions; spot repointing of masonry.
Structural stabilization of the property is also considered a maj or alteration.
{aoll�sa�.z}
LANDSCAPE/OUTBUILDINGS
Minor - Routine maintenance of outbuildings and landscape including lawn mowing,
pruning,planting,painting, and repair.
Maj or - Other than the Relocation, moving or subdividing buildings or property; altering
of property; altering or removing significant landscape features such as gardens, vistas,
walks,plantings,walls, fences; ground disturbance affecting archaeological resources.
HEATING/AIR CONDITIONING/ELECTRICAL/PLUMBING SYSTEMS
Minor -Repair of existing systems.
Ma•�or - Installing or upgrading systems which will result in maj or exterior appearance
changes (i.e. exterior ducts, piping, ventilators, HVAC units); the removal of substantial
quantities of original materials in the course of construction.
Changes classified as maj or alterations are not necessarily unacceptable. Under the
Restriction, such changes must be reviewed by the Town and their impact on the historic integrity
of the property assessed.
{Aoll�sg�.z} 26
EXHIBIT D
Permitted Encumbrances
[To be inserted after RFP process]
27
Exhibit B
Other Restrictions
The Property shall only be used for the following purposes:
• Residential use with affordable housing component
• Residential use without an affordable housing component
• Non-profit or other professional office business use
• Arts/Gallery Space
• Other uses permitted by the Town's Zoning Bylaw, Chapter 13 5 of the Code of the Town
of Lexington for the district in which the Hosmer House is proposed to be moved, and
approved by the Select Board
28
Exhibit C
Anti-Collusion Statement
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification the word "person" shall mean any natural person, business, partnership, corporation,
union, committee, club or other organization, entity, or group of individuals.
Company:
Address:
City/State:
Zip:
Telephone:
Email:
Date of Proposal:
Proposer must sign the following in ink:
By:
Please print name and title of signatory below:
Name: Title:
Name, signature and company must be the same on each of the following pages of the proposal
as they appear above.
Indicate which type of organization below:
Individual Partnership
Corporation Other
29
Exhibit D
Formal Identification of Proposer
To be completed by all principals and beneficial holders of 5% or more of the stock or other
ownership interest of this proposal shall include individuals, corporations,partnerships,j oint
ventures and unincorporated associations
List all holders of 5% of more ownership interest as specified above and if any of the names are
of organizations or corporations furnish complete information for ownership interests that hold
more than 5% interest in each of the said organizations.
Name Address Percent
%
%
%
%
%
%
%
%
30
Exhibit E
Insurance A�ent Statement
(To be filled out with Proposal)
We understand the insurance requirements of the proposal and that evidence of insurability may
be required within ten(10) days after notification of award.
Proposer Insurance Agent
Signature Signature
Date Date
31
Exhibit F
Declaration and Certification
The undersigned, as proposer declares under oath that no other person has any interest in this
proposal or in any resulting agreement to which this proposal pertains, that this proposal is not
made with connection or agreement with any other person(s) and that this proposal is in every
respect fair, in good faith,without collusion or fraud.
The proposer further declares that he has complied in every respect with all the instructions to
proposer,that he has read all addenda, if any issued prior to the opening of proposals and that he
has satisfied himself fully relative to all matters and conditions with respect to the general
conditions of the agreement and all relevant information to which this proposal pertains.
The proposer proposes and agrees if this proposal is accepted to execute the attached purchase
and sale agreement found in Exhibit I establishing a formal contractual relationship between the
proposer and the Town of Lexington for the performance of all requirements to which this
proposal pertains. The proposer further agrees, if this proposal is accepted to post a $500 cash
surety with the Town of Lexington which will be refunded only upon the execution of said
contract documents.
Estimated date of award is on or about with contract to commence on or
about
The proposer certifies that this proposal is based upon all conditions as listed in the Request for
Proposals and that he has made no changes in the proposal specification documents as developed
by the Town. The proposer further proposes and agrees, if his proposal is accepted to execute
the purchase and sale agreement(Exhibit I)no later than December 31, 2021 for the purpose of
establishing a contractual relationship between the proposer and the Town of Lexington for the
performance of all requirements to which this proposal pertains.
Declaration and Certification Submitted b�
Name of firm, corporation or individual
Address of firm, corporation or individual
By:
Name Title
If corporation— seal and Secretary's Signature
32
If individual, sole owner or partnership—Two (2) witnesses required
Witness
Name Address
�Vitness
Name Address
State of
C ounty o f
Before me, personally appeared, to me well known
and know to be the person(s) described herein and who executed the foregoing certification and
acknowledge to and before me that executed said
certification for the purposes therein expressed.
Witness my hand and official seal, this day of 2019
Notary Seal: Notary Signature
Commission Expires:
33
Exhibit G
Addenda
The proposer states that the proposal is based upon the Request for Proposals and addenda, if
any, listed by number as follows:
Addenda, if any:
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
34
Exhibit H
State Tax Certification
Pursuant to Chapter 62C of the Massachusetts General Laws, I certify under the penalties
of perjury that the undersigned Proposer complied with all laws of the Commonwealth of
Massachusetts relating to taxes.
By:
* Signature of individual or Corporate Officer
Corporate Name (Mandatory) (Mandatory, if applicable)
**Social Security# or Federal Identification#
* Approval of a contract or other agreement will not be granted unless this certification
clause is signed by the applicant.
** Your Social Security Number will be furnished to the Massachusetts Department of
Revenue to determine whether you have met tax �ling or tax payment obligations. Providers
who fail to correct their non-filing or delinquency will not have a contract or other a�reement
issued, renewed, or extended. This request is made under the authority of Mass. G.L. 62C s.
49A.
35
Exhibit J
BILL OF SALE
This BILL OF SALE ("Bill of Sale") is made as of , 2020, by The Town
of Lexington, acting by and through its Select Board, a Massachusetts municipal corporation
situated in Middlesex County(the "Seller"), having an address at 1625 Massachusetts Avenue,
Lexington, Massachusetts 02420, to [ ], a [ ] (the `Buyer"), having an
address of[ ].
RECITALS
WHEREAS, Seller is the owner of the real property located at 1557 Massachusetts
Avenue, in Lexington, Massachusetts (the "Real Property"), including the building located
thereon commonly known as "Hosmer House" (the "Building");
WHEREAS, Seller issued that certain Request for Proposals for the sale, moving and
relocation of the Building (the"RFP"), Buyer submitted a response to the RFP, and on
[ ] Seller selected Buyer as the successful proposer to such RFP; and
WHEREAS, the RFP requires that Seller convey to Buyer, and Buyer desires to acquire
from Seller, all of Seller's right, title and interest in and to the Building.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, S eller and Buyer hereby agrees as follows:
1. Seller does hereby unconditionally, absolutely, and irrevocably grant,bargain, sell,
transfer, assign convey, set over and deliver unto Buyer all of Seller's right, title and interest in
and to the Building.
2. Buyer shall commence work to remove the Building from the Real Property on or before
September 1, 2020, and shall complete such removal on or before September 15, 2020. Such
removal shall be at Buyer's sole cost and expense, and shall be pursuant to the terms and
provisions of that certain License Agreement attached hereto as Exhibit A.
3. This Bill of Sale shall be binding upon and inure to the benefit of the parties hereto and
their respective heirs, legal representatives, successors and assigns.
4. This Bill of Sale and the legal relations of the parties hereto shall be governed by and
construed and enforced in accordance With the laWs of the Commonwealth of Massachusetts,
without regard to its principles of conflicts of law.
[Signature Page Follows]
IN WITNESS WHEREOF, Seller and Buyer have executed this Bill of Sale as of the date
first written above.
36
SELLER:
Town of Lexington,
By and through its Select Board
BUYER
By:
Name:
Title:
37
EXHIBIT K
License A�reement
This LICENSE AGREEMENT (this "License") is made this day of
, 2021,by and between The Town of Lexington, acting by and through its Select
Board, a Massachusetts municipal corporation situated in Middlesex County(the "Seller"),
having an address at 1625 Massachusetts Avenue, Lexington, Massachusetts 02420, to
[ ], a [ ] (the "Buyer"), having an address of[ ].
WHEREAS, Seller is the owner of the real property located at 1557 Massachusetts
Avenue, in Lexington, Massachusetts (the "Real Property"), including the building located
thereon commonly known as "Hosmer House" (the `Building");
WHEREAS, Seller issued that certain Request for Proposals for the sale, moving and
relocation of the Building (the"RFP"), Buyer submitted a response to the RFP, and on
[ ] Seller selected Buyer as the successful proposer to such RFP;
WHEREAS, in accordance with the terms and provisions of the RFP, and pursuant to that
certain Bill of Sale of even date herewith to which this License is attached as Exhibit A (the "Bill
of Sale"), Seller has conveyed to Buyer all of Seller's right, title and interest in and to the
Building;
WHEREAS, pursuant to the RFP and the Bill of Sale, Buyer is required to (i) commence
work to remove the Building from the Real Property on or before June 30, 2022; and(ii)
complete such removal on or before July 30, 2022, which removal shall be at Buyer's sole cost
and expense, and otherwise shall be performed in accordance with the terms and provisions of
this License; and
WHEREAS, Seller and Buyer desire to enter into this License for the purpose of
permitting Buyer's access to the Real Property and the removal of the Building therefrom, all in
accordance with the terms and provisions hereof.
NOW, THEREFORE, for good and valuable consideration, the receipt and suf�ciency of
which are hereby acknowledged, S eller and Buyer hereby agrees as follows:
1. Access. Seller hereby grants to Buyer a temporary license to access the Real Property to
undertake the removal of the Building, and the restoration of the Real Property to the condition
required by this License, all as contemplated by the RFP (together, the "Work"), and for no other
purpose. Buyer shall provide Seller with at least five (5) days' written notice prior to
commencing the Work. During the performance of the Work, Buyer shall be responsible for the
posting of signs at, erection of temporary fencing around, and/or restriction of public access to
such portions of the Real Property as may be reasonably necessary to perform the Work, to the
extent such actions are reasonably necessary in the interest of public safety.
38
2. Term. The Term of this License shall be for the period commencing on the date of this
Agreement and terminating on July 30, 2022 (the "Term"). [NTD: Discuss penalties for failure
to complete the Work prior to the expiration of the Term.]
3. Permits and Approvals. Prior to the commencement of the Work, Buyer shall obtain all
necessary permits and approvals for the performance of the Work. Copies of such permits and
approvals shall be provided to Seller no later than the date that Buyer commences the Work.
4. Restoration. Immediately following the removal of the Building, Buyer shall perform
such work as may be reasonably necessary to [ ][NTD: Town to confirm required
condition of remaining footprint following removal], which restoration work shall be deemed
part of the Work. Buyer shall substantially complete the Work prior to the expiration of the
Term, in a good and workmanlike manner. The Work shall not j eopardize the structural integrity
of, or materially affect, the reminder of the Real Property. During the Term, Buyer agrees to
keep the Real Property in a clean and sanitary condition and free of any offensive or noxious
odors and fumes, and Buyer shall not permit the Real Property to be overloaded, damaged,
stripped or defaced, nor suffer any waste. Buyer's obligation restore the Real Property as
provided herein shall survive the expiration or termination of the Term.
5. Insurance. Buyer shall require that all of its contractors, subcontractors and consultants
obtain and maintain [commercially reasonable][NTD: Town to confirm: specific amount
required`?] general liability insurance coverage for liabilities arising out of the performance of the
Removal Work. Seller shall be listed as an additional insured on all such insurance policies, and
certificates of insurance evidencing the same shall be furnished to Seller prior to the entry of any
such contractor, subcontractor or consultant on the Real Property.
6. Indemnification. Buyer's access to the Real Property and performance of the Work is at
Buyer's sole risk of bodily hard and property damage. Buyer hereby agrees to indemnify,
defend, and save and hold Seller harmless against and from all liabilities, obligations, damages,
losses,penalties, claims, actions, costs, charges and expenses, including reasonable attorneys'
fees,which may be imposed upon or incurred by or asserted against Seller by reason of: (i)
Buyer's, or its contractors', subcontractors', or consultants' entry upon the Real Property; (ii) the
performance of the Work; (iii) any liens or encumbrances recorded against the Real Property
relating to the Work; or(iv) any breach of this License by Buyer, or by Buyer's contractors,
subcontractors, or consultants. The provisions of this Section shall survive termination or
expiration of this License.
7. Notices. Notices required or permitted under this Agreement shall be given in writing by
registered or certified mail,return receipt requested, or by nationally recognized overnight
courier, or by hand delivery, at the following addresses:
If to Seller: Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Attn: Town Manager
39
with copy to: Anderson &Kreiger LLP
50 Milk Street, 21 st Floor
Boston, MA 02110
Attn: Mina Makarious
If to Buyer: [ ]
� �
� �
8. Miscellaneous.
a. Buyer shall not assign or otherwise transfer this License or its rights hereunder.
b. This License, together with the RFP and the Bill of Sale, contains the entire agreement
between the parties and there are no verbal understandings or agreements different from those
stated in this License, the RFP, and the Bill of Sale. In order to be effective, any modification of
this License must be in writing and signed by both parties.
c. This License shall be governed by and construed in accordance with the laws of the
Commonwealth of Massachusetts.
d. If any provision contained in this Agreement shall be held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any
other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
e. This Agreement may be executed in one or more counterparts, each of which
counterparts shall be an original for all purposes and all of which, taken together, shall constitute
one and the same agreement.
[Signature Pages Follow]
40
IN WITNESS WHEREOF, Seller and Buyer have executed this instrument as of the date first
written above.
SELLER:
Town of Lexington,
By and through its Select Board
BUYER
By:
Name:
Title:
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