HomeMy WebLinkAbout2021-07-26 SB/Joint SB-PB Packet - Released SELECT BOARD MEETING
Monday, July 26, 2021
Conducted by Remote Participation*
7:00 P M
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encotuaged to notify the Select Board's Office at 781-698-
4580 if they wish to speak during public comment to assist the Chair in managing meeting times.
SELECT SOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
TOWN MANAGER REPORT
CONSENT AGENDA
1. Approve Select Board Meeting Minutes
2. Application: Entertainment License- CFHP The Hangar, LLC d/b/a Revolution
Hall, 3 Maguire Road
3. Select Board Appointment of Tenant Member to Lexington Housing Authority
Board
4. Select Board Committee Appointment& Reappointments
5. Town Manager Corninittee Appointments
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Public Hearing:All-Alcohol Package Store Liquor License- LLAWM-Lexington, 7:lOpm
LLC d/b/a Wine & Market, 186 Bedford Street
2. Discuss and Approve Reengaging Police Station Building Architect and Timeline 7:20pm
3. Review and Approve Request for Traffic Sign- Fairlawn Lane 7:35pm
4. Acceptance of Easement for 2 Edna Street and Adopt Parking Code Amendment 7:40pm
5. Battle Green Use Request- Lexington Minute Men 2021 Change of Command 7:SOpm
C eremony
6. Battle Green Use Request- Celebration of Life Event in Memory of Dan H. Fenn, 7:SSpm
Jr.
7. Battle Green Use Request- Lexington Minute Men Participation in Celebration of B:OSpm
Life Event in Memoi-y of Dan H. Fenn, Jr.
8. Battle Green Use Request- United States Army Promotion Ceremony for Captain B:lOpm
John T. Logan III
9. Joint Meeting- Select Board and Planning Board 8:15pm
• Update on Hartwell Innovation Park Coinplete Street Enhancement as Part of
Hartwell 25% Design
10. Discuss and Approve Statement Regarding Bill H.3893:An Act Authorizing the 9:15pm
Town of Lexington to Adopt and Enforce Local Regulations Restricting New
Fossil Fuel Infrastructure in Certain Construction
11. Discuss Timeline for September 2021 Select Board Committee Reappointments & 920pm
Recruitment
ADJOURN
1. Anticipated Adjouininent 9:25pm
*An Act Extending Cei-tain COVID-19 Measures: https://w�vw.mass.gov/service-details/updated-
guidance-on-holdmg-meetings-pursuant-to-the-act-extending-certain-c ovid-l9-measures
Membe�s of the public can view the meeting webinaN from their computer oN fablet by
clicking on the following link at the time of the meeting:
https://zoom.us/j/98875656696?pwd=aT dwQ 31qb W VnR09Kam1 ZNTBF UOVT Q T 09
iPhone one-tap:
+13017158592„98875656696# or+13126266799„98875656696#
Telephone:+13126266799„96846137723# or+19294362866„96846137723#
Webinar ID: 988 7565 6696
P as sc ode: 797064
The next regularly scheduled meeting of the Select Board will be held on Monday, August 9, 2021
at 7:OOpm via remote participation.
Hearing Assistance Devices Available on Request �� ����
All ager�da tirne cmd the om'er of items are apprr�ximate cmd
s�bject to chan;e. Recorded by�ezMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Member Concerns and Liaison Reports
ITEM
PRESENTER: NUMBER:
Select Board Members
LR.1
SUMMARY:
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021
ATTACHMENTS:
Description Type
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Select Board Concerns and Liaison Reports—July 26, 2021
Jill Hai:
Upcoming Meeting
• The Select Board will be holding a meeting on 8/2 at 7pm regarding the possibility of using 41
Hancock Street as a site for the Hosmer House. Abutter notifications were sent last week to all
abutters within 500 feet.
Historic Districts Commission (HDC)
� HDC held a meeting regarding the Hosmer House last week, with over 60 attendees.They
encountered significant technical difficulties and were not able to take public comment
following the presentation.Although they intend to reschedule,they are not able to do so
before August 2"d, so they will be posting the slides and background information presented.
Special Permit Residential Development(SPRD)Zoning Bylaw Amendment Ad Hoc Committee
� Special Permit Residential Development committee met in joint session with the Planning Board
July 14, to discuss a proposal for residential development that is currently before both groups.
Each Board/Committee will be discussing the proposal again at their next individual meeting.
The proposal is for the creation of Open Space Residential Developments as an alternative to
the current SPRDs. SPRD will be meeting Tuesday morning at 8:30am and PB will be Wednesday
evening at 7pm.
Local Government
• Last week I joined Rep Ciccolo at a virtual hearing to support her bill in the transportation
committee to approve our Home Rule Petition for Transit Improvement Districts.
Town Office Building Staff
• Our Chief Equity Officer, Martha Duffield began last week.
Dou� Lucente:
Ad Hoc Stone Building Feasibility/Re-Use Committee
• Voted to send out a solicitation for Proposals for the Stone Building Re-use to interested groups
or individuals.They are seeking brief 3-4 page proposals that present concepts and
organizational structure as the committee considers preparing its recommendations to the
Select Board, Due date is August 13th.
• Committee selected August 19th at 10am and 7pm for the 2nd Community Forum to review the
existing ideas and continue to solicit ideas
Board of Health (BOH)
• BOH is anxiously waiting for the EDS Plan to be signed off by the Senior Management Team.
• The BOH would like to see cooling stations added as a strategy when we are experiencing heat
waves.
• The BOH discussed their role as it relates to the Health Director position.They are looking to
engage with staff stal<eholders to review this topic and ensure the Town is prioritizing public
health policy and not just permit approvals.
Battle Road Scenic Byway Committee
• Continued discussions of the MassDOT Route 2A resurfacing construction plan.
• Committee members addressed both pedestrian safety and historical preservation as concerns.
Mark Sandeen:
Tree Committee
• The Tree Committee is working with DPW staff to develop plans for implementing the recently
passed amendments to the Tree bylaw.
Noise Advisory Committee
• The Noise Advisory Committee has scheduled a public outreach session on September 2nd at
7PM with the goal of hearing feedback from the entire community and all stakeholders on
strategies and timing for phasing in use of electric leaf blowers.The Town Manager and Town
Counsel have determined that Massachusetts State law applies to landscaping operations on
Sundays. MGL Ch. 136, §5 supersedes any limitations in the Town's Noise bylaw.
Economic Development Advisory Committee
• The Economic Development Advisory Committee is working with Town staff to develop an
educational outreach program to promote the Commercial PACE program to commercial
property owners.This is an innovative clean energy financing program the Town of Lexington
adopted in 2017, but has just recently been launched by MassDevelopment. PACE stands for
Property Assessed Clean Energy.
Sustainable Working Group
• The Sustainable Working Group has now met twice with Town staff to discuss proposals for
establishing standards for hybrid HVAC systems in high energy intensity commercial buildings. A
statement of worl<has been drafted and several HVAC experts interviewed.The goal is to have a
determination made in time to be used during a potential fall Town Meeting.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Select Board Meeting Minutes
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.1
SUMMARY:
The Select Board is being asked to approve the Select Board meeting minutes o£
• May 18, 2020
• May 28, 2020
• July 12, 2021 (copy of final draft will be added to the packet on Monday in advance of the meeting)
SUGGESTED MOTION:
To approve and release the Select Board meeting minutes of:
• May 18, 2020
• May 28, 2020
• July 12, 2021
Move to approve the consent.
FOLLOW UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021
ATTACHMENTS:
Description Type
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Select Board Meeting
May 18, 2020
A remote participation meeting of the Lexington Select Board was called to order at 6:01 p.m. on
Monday, May 18, 2020 via Zoom remote meeting services. Mr. Lucente, Chair; Mr. Pato; Ms.
Barry; Ms. Hai and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms.
Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk.
Mr. Lucente stated this remote participation meeting is being held in accardance with Governor
Baker's March 12, 2020 Executive Order suspending certain provisions of the Open Meeting
Law to allow remote participation during Massachusetts' State of Emergency due to the COVID-
19 pandemic.
Mr. Lucente provided instructions to members of the public, who were watching or listening to
the meeting via the Zoom application, regarding the procedure of making a public comment.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
Ms. Hai
• The Town of Lexington will not be having their annual Memorial Day celebrations next
Monday, May 25, 2020 due to the cancellation of all May events. However, the Town
Celebrations Committee has been working tirelessly to put together a virtual Memorial
Day celebration and commemoration on LexMedia.
• Last week, Ms. Hai attended virtually the Metropolitan Area Planning Council (MAPC)
Supparting Small Businesses Seminar and included inforination from that meeting in
tegards to COVID-19 in tonight's packet.
Mr. Lucente
• National Emergency Medical Services Week runs from May 17, 2020 through May 23,
2020 this year. Mr. Lucente recognized the EMS professionals in Lexington for their
outstanding care and important role in the community.
Ms. Barry
• The LexRecNeeds Steering Coinmittee met following the last Select Board meeting and a
survey has been mailed to a little over 2,000 households. She requested that the Public
Information Officer post a message regarding completing that survey on the homepage of
the Town website to maxiinize participation.
• The Lexington Housing Assistance Board(LexHAB) met last week and discussed the
Wright Farm and the Farmview properties. The housing at Wright Farm is currently
behind schedule for a possible December/January occupancy. Farmview is coming along
nicely and there were some bid openings for the solar and the landscape. Socially-
distanced tours of the property are available to the Select Board Members, if interested.
Mr. Sandeen
• The Greenways Corridor Committee has launched their Bag All the Way ACROSS
Lexingto�z Trails. `Baggers" can find more information at: w�..x��x����_���..aa�.�.
• The Department of Energy Resources (DOER)has updated their SMART Prograin to
increase the public adder, which would result in an additional $60,000 to $65,000 per
year for the Town of Lexington. They have also allowed low income community solar to
be allocated through municipal aggregation programs, such as the Colmnunity Choice
Program that would make it possible to lower electricity rates for low-income residents.
• The Town of Concord has secured a $250,000 grant to purchase their second electric
school bus.
• Mr. Sandeen received a letter from City Councilors and Select Board Members from
Newton, Brookline, Somerville, Cambridge, Wellesley, etc. to the Massachusetts School
Building Authority(MSBA)requesting that the MSBA establish a policy that all future
school buildings be all-electric. They are asking the Town of Lexington to consider
signing on as well.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. COVID-19 Update- Discuss Strategies, Implementation and Community Response
Actions Related to COVID-19 Guidelines and Directives
Mr. Malloy stated that as of May 18, 2020, there were 297 confirmed cases of COVID-19
reported in Lexington. The Governor's Task Force released recommendations today, which will
impact the Town of Lexington Return to Work plan. The Return to Work Task Force in
Lexington has incoiporated some of the new hygiene protocols from the Governor on how to
clean the Town Office Building, as well as social distancing, wearing masks, and training staff
on how to clean high touch areas. The building will be at 25% of the employee office space
capacity as of Monday, May 25, 2020. Some of the parks throughout Town can reopen and the
Cary Memorial Library can reopen for cut-bside pickup and delivery only. Currently, one Town
employee has tested positive for COVID-19.
Mr. Malloy stated that the CARES Act financial information released last Thursday and
Lexington will receive $2,979,000 in funding. The funding would be for used for costs that
exceeded the budgeted amounts or for items that were not otherwise budgeted. FEMA eligible
expenses would be processed first, but reimbursements can take two to three years through
FEMA. He expects that the Town would only see 20% of the total dollar amount because the
restrictions are so narrow.
Mr. Sandeen asked if there were any strings attached to this funding. Mr. Malloy said that there
were no requirements for receiving this funding beyond what the Town was already planning to
do.
Mr. Malloy stated that in order to protect the health and safety of our employees and citizens, the
Town of Lexington will implement a phased-in approach to return employees to the work
environment, as well as its reopening of Town buildings to the public. He expressed that, as of
today, he did not feel as though the Town Office Building was ready to be opened to the public
and would not be requiring employees to come back fulltiine.
Mr. Malloy reported the following response actions related to COVID-19 that have been
implemented since his May 4, 2020 update to the Select Board:
Town/School/Communitv:
• The Governor passed a mandatory mask requirement that took effect on May 6, 2020. The
Town has been promoting the need to wear masks and have posted signage on the Minute
Man Bikeway. The Lexington Police Departinent has received about 20 ca11s alerting them
to people not wearing masks and the Town Manager's Office received one complaint about
overzealous individuals shaming residents walking on the Bikeway without a mask(due to
a medical condition). The Town had previously posted information to the public letting
them l�now they should not presuppose the reason why someone inay not be wearing a
mask. Police Chief Mark Corr and Sean Dugan, Public information Of�cer will work on
additional public information on this aspect of the mask requirement. Additionally, the
Governor adopted new regulations to open golf courses and the Town golf course was
opened on May 8, 2020 �vith these regulations.
2020 Annual Town Meetin�
• Preparations and training for a Virtual Annual Town Meeting continue.
• Senate Bill 2680, a bill to allow remote Representative Town Meetings, moved quickly
through the Senate on May 4, 2020 and was sent to the House on May 9, 2020. The House
Ways and Means (HWM) Committee currently has it and, in discussion with
Representative Michelle Ciccolo this week, Rep. Ciccolo indicated that she believes the
HWM Committee will be taking comments this week and that there may be a vote on it
next week. Mr. Malloy reached out to four members of HWM Committee that he knows
and asked for their support in moving it forward. He also circled back with the 33 Town
Managers with Representative Town Meetings asking that they contact their legislators.
Ms. Axtell stated that the Return to Wark Task Force has created an initial draft report as a
guideline for bringing Town staff back into the office to work. The purpose of the document is
to guide senior managers and departments to methodically and safely implement a phased
recovery of operations contingent on the State's reopening and the introduction of as new
information and guidelines. This five-phased plan will be carefully implemented to ensure the
health and safety of all Town employees and the public. The document wi11 continue to evolve
and be refined as new guidelines and information is made available. She stated that some key
notes in the document were that the Town was now requiring employees to self-check their
temperatures prior to arriving at work. Employees will be required to wear masks and enter the
Town Office Building through one centralized door. Each department will review the needs of
their own spaces in order to serve the public safely. The document will be updated with more
definitions and temperature guidelines.
Mr. Lucente suggested installing customer service windows in the office spaces where there
aren't any in order to safely social distance once the Town Of�ice Building reopens to the
public. He stated that now would be the time for construction, since there are few people in the
building t-ight now.
Mr. Sandeen suggested renaming the phases of Lexington's Return to Work plan, so
Lexington's phases would not be get confused with the Governor's phases for reopening the
State. He stated that he would also like to see more online and virtual services, if possible, to
avoid having employees go into the buildings at a1L He stated that he would like the Town to
conduct an assessment of whether the existing ventilation systems are capable of ineeting
health requirements. Mr. Sandeen asked if the Town planned to create a protocol for moving
backwards through the phases if infection rates increase.
Ms. Hai stated that the Town needs to be very specific with the expectations of both the
residents and the businesses. She stated that she would like to see the sidewalk access
expanded for outdoor service. She also suggested possibly waiving licensing fees within the
Select Board Of�'ice.
Mr. Pato suggested possibly widening the pedestrian sidewalk access areas into the parking
spaces on Massachusetts Avenue to allow for more social distancing.
Ms. Barry stated that the Board should think of creative ways to assist with parl�ing for the
businesses in the Center who may lose those spots for outdoor services. She also stated her
concern for the polling locations and coordination of the State election on Tuesday, September
1, 2020.
Dawn McKenna, 9 Hancock Street, suggested that the buildings be specified under the Return
to Work reopening phases, so residents are aware of what employees are doing.
2. Public Hearing: Remote Town Meeting Procedures
Mr. Lucente opened the hearing at 7:14 p.m.
Present: Mina Makarious, Town Counsel; Deborah Brown, Town Moderator; Nadie Rice, Town
Clerk
Mr. Lucente stated that the Select Board received a formal request from the Town Moderator on
Thursday, May 14, 2020 to conduct Lexington's Annual and Special Town Meetings, which are
scheduled to commence on Monday, June 1, 2020 through remote participation. The Town
Meetings would take place via the Zoom Video Conference platform and the online VVoter
module provided by the Town's electronic voting vendor option technologies.
Mr. Malloy stated that this hearing is on the agenda to address the requirements of the Senate
Bill 2680 that is in the legislature to authorize remote Town Meetings. Under Section 2(b) of this
bill, the Select Board is required to take a vote to authorize a remote Town Meeting as per the
request of the Town Moderator.
Mr. Lucente stated that there will be three systems used to conduct a remote Town Meeting. (1)
Zoom video conference services, (2) an online VVoter module by Option Technologies, and (3)
an online queueing function that was developed by Mr. Pato to facilitate the process of debate.
These systems would allow for the Town Moderator, Town Meeting Members, Town Officials,
and any other interested parties to identify participants, as well as to determine the presence of a
quorum. The systems also allow for the Town Moderator to identify when participants wish to be
recognized to speak, make a motion, conduct roll call or electronically recorded vote, etc. The
systems allow for the meeting to be recorded for future use.
Ms. Brown requested that the Board issue a notice to set the date and time for the first night of
Annual Town Meeting. She asked that they set the date and time to June 1, 2020 at 7:30pm to be
consistent with the notice of postponement from May. She also suggested that instructions be
included in the notice for how participants wi11 access the meeting via a portal, and for the public
wishing to watch the meeting, via LexMedia.
Upon hearing no further comments, Mr. Lucente closed the hearing at 7:23 p.m.
Upon a motion duly made and seconded,by ro11 ca11, the Select Board voted 5-0 that the 2020
Lexington Annual Town Meeting shall be held remotely by means of video or telephone
conferencing platfonn as requested by the Town Moderator; for Town Meeting to be held
remotely on June 1, 2020 at 7:30pm and the meeting to be held remotely using the web-based
Town Meeting site developed by the Town and using the VVoter system provided by Option
Technologies; said notice to be accompanied by the written request of the Moderator submitted
to the Select Board, filed and posted in accordance with the requirements of subsection (b) of
Section l0A of Chapter 39 of the General Laws distributed to each Town Meeting Member and
publicly posted not less than 10 days before the scheduled date of the remote Town Meeting
containing inforrnation for Town Meeting Members, who will log into a portal at:
�a��.,�������c��ng�u�a���;�; and information for members of the public�vishing to watch the meeting
through our local cable or through��,,.������c���a:���; and further, information on how
statements will be submitted through our Town website by members of the public.
3. 2020 Annual Town Meeting-Article Positions/Discussion
The resulting chart from the Select Board presenters and position discussion for the 2020 Annual
Town Meeting articles is appended to the end of these minutes.
4. Update on Police Station Building Schematic Design
Mike Cronin, Director of Public Facilities, and Jeffery McElravy, AIA, Principal, Public Safety
at Tecton Architects,provided an update to the Select Board regarding the design and status of
the Police Station project. Mr. McElravy stated that the size of the building has been reduced
from the design presented in December to 29,690 square feet. The budget will be updated next
month once the architects have completed the Schematic Design estimates as the project is
currently at the mid-point of Schematic Design. The architects have continued to work with the
Police Department on modest design modifications to the floor plan, as well as continued work
on exterior design elevations with input from the Permanent Building Committee (PBC), the
Design Advisory Committee (DAC), and liaisons from the Historic Districts Commission
(HDC).
Mr. McElravy stated that the schedule moving forward involves an informal presentation to the
HDC on June 4, 2020, the Schematic Design cost estiinates to the estimator on June 23, 2020,
and the preparation of a�nal Schematic Design presentation to the Select Board in July. He
anticipates that the Design Development wi11 be complete by late October of 2020 and the
Construction Documents will be complete by mid-February of 2021. The presented schedule
would set construction of the building to start in May of 2021.
The Board was in consensus that the building design was moving in the right direction with the
exception of the "movie marquee" at the front entrance and questioned how it fit into the overall
design. The Board expressed concern regarding the timeline and meeting a fall Special Town
Meeting.
Dawn McKenna, Precinct 6 Town Meeting Member, expressed concern regarding the overhang
at the front of the building being too modern. She stated that the flagpoles are unnecessary and
distract from the flag being flown at the Battle Green down the street.
The Select Board paused for a brief recess and returned at 8:20 p.m. calling the meeting back to
order.
5. Approve and Sign Regulatory Agreement- 241 Grove Street, Parcel2-A (Wright
Farm)
Patricia Nelson, Attorney, reviewed the project regulatory agreement for Wright Farm between
the Town of Lexington, Lexington Housing Assistance Board (LexHAB) and the Massachusetts
Departlnent of Housing and Community Development(DHCD). Ms. Nelson stated that this is a
requirement of Chapter 40B related to subsidized housing to ensure the housing is maintained as
part of the subsidized housing inventory for low to moderate income housing.
Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
project regulatory agreement for Wright Farm bet�veen the Town of Lexington, the Lexington
Housing Assistance Board and the Massachusetts Department of Housing and Community
Development and further to authorize the Town Manager to execute the agreement.
6. Vote to Transfer 18 Rangeway Property to LexHAB
Patricia Nelson, an attorney representing the Lexington Housing Assistance Board (LexHAB),
reviewed the deed for the Select Board to transfer 18 Rangeway to the Lexington Housing
Assistance Board (LexHAB). Ms. Nelson stated that in 2004, the Town of Lexington had
transferred nine properties to LexHAB to which LexHAB had already built or remodeled homes
on the properties for inclusion in its inventory. She stated that 18 Rangeway was inadvertently
excluded from the list of properties transferred and that she was present tonight to correct the
oversight.
Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
transfer the property located at 18 Rangeway�rom the Town of Lexington to the Lexington
Housing Assistance Board.
7. LexHAB Re�nance of 300 Woburn Street
Patricia Nelson, Attorney, stated that the Lexington Housing Assistance Board (LexHAB) is
requesting the Select Board's approval for the refinance of an existing loan to be secured by
property owned at 300 Woburn Street as follows: Lender- Patriot Community Bank, Amount of
loan: $600,000, Terms: 5% fixed for 15 years,portion of existing loan to be paid off$357,108 as
of March 2, 2020. She stated that refinancing the loan would allow LexHAB to pull out
additional monies to meet operating expenses and to meet the increasing costs of maintaining its
aging housing stock.
Upon a motion duly made and seconded,by roll call, the Select Board voted 5-0 to approve the
refinancing of 300 Woburn Street as proposed for a$600,000 loan at 5% for 15 years.
8. Review of 2019 and Preview of 2020 Farmers' Market
Ashley Wenger, Lexington Fai-mers' Market Manager, and Leslie Wilcott-Henrie, Lexington
Farmers' Market Board President, provided a summary of the 2019 Farmers' Market and what is
proposed for the 2020 Farmers' Market.
Ms. Wilcott-Henrie stated that in 2019, the Lexington Fanners' Market(LFM) celebrated its
fifteenth year of bringing healthy, locally-grown and locally-produced food to the Lexington
community and beyond. She listed some of the highlights from the summer of 2019 as follows:
LFM was honored by the Commonwealth of Massachusetts with an official citation presented by
Senator Mike Barrett and Representative Michelle Ciccolo; 34 farmers and vendors participated
throughout the season; LFM provided SNAP recipients with more than $7,700 in matching funds
at summer market ($9,300 for 2019 calendar year; up 30% overall); worked with the Lexington
Green Teams, Lexington Green Network& Black Earth Compost to provide a weekly Zero
Waste Station
Ms. Wilcott-Henrie listed some highlights from the Small Yet Mighty Winter Market in the
winter of 2020 as follows: 15 farmers and vendors were hosted; in mid-March, the Waldorf
School closed due to the pandemic and the LFM moved outside as the Governor declared
farmers' markets as an essential service; three successful outdoor markets with increased safety
protocols; sales�vere up significantly compared to indoor market same year; issued $1,500 in
SNAP coupons during three outdoor markets ($750 matched).
Ms. Wenger presented the changes to the upcoming 2020 Summer Season as follows: planning
to open on Tuesday, June 9, 2020 (two-week delay); 15 farmer/food vendor spots consisting of
weekly and biweekly vendors; there will be no sainpling, musicians, special events, community
groups, or monthly guest vendors; developed COVID-19 Specific Market Rules &Regulations
approved by Lexington Board of Health,pending revisions mutually agreed upon; increased
social distancing and crowd control; minimized contact; increased cleaning and disinfection;
mandatory Personal Protective Equipment(PPE) and hygiene practices; dedicated entrance and
exit(staff will control the number of shoppers in market space with a customer flow in one
direction); farmer/vendor tents will be 10 feet apart; ground markings for six-foot social
distancing; preordering and prepayment with a dedicated preorder pickup time; customers will
not be allowed to handle produce/products until after purchase; disinfecting of high-touch
contact surfaces; increased handwashing and use of hand sanitizer; face masks will be required.
The Select Board was unanimously in support of the plans and changes for the summer 2020
Lexington Farmers' Market season.
9. Review Determination of Tree Hearing-497 Concord Avenue
Mr. Lucente opened the hearing at 8:46 p.m.
Present: Chris Filadoro, Tree Warden& Superintendent of Public Grounds; Dave Pinsonneault,
Director of Public Works; Meg Buczynsl�i, Activitas, Principal Civil Engineer; Derek
Sencabaugh, Fire Chief
Mr. Lucente stated that the Select Board is being asked to make a determination on the tree
hearing regarcling a tree at 497 Concord Avenue at the entrance of the Cotting School. The
hearing determined that the tree needed to be removed from the property and there has since
been objections to this determination. The Select Board is being asked to vote to uphold or deny
the decision to remove the tree.
Mr. Filadoro stated that the architect owner requested a 42 inch oak tree on Town property be
removed at the entrance of 497 Concord Avenue. The health of the tree was evaluated and it was
determined to be in good condition. Under MGL Ch. 87, Section 4 (Section 4. Tree wardens
shall not cut down or remove or grant a permit for the cutting down or removal of a public shade
tree if, at or before a public hearing as provided in the preceding section, objection in writing is
made by one or more persons, unless such cutting or removal or permit to cut or remove is
approved by the Select�nen.), the Select Board is required to hold a public hearing on whether
this tree may be allowed to be removed. The COVID-19 pandemic postponed the tree hearing
from Apri121, 2020 to May 1 l, 2020. Mr. Filadoro also stated that he received over 30
objections via letters, emails, and one phone call regarding the removal of the tree. A study was
completed by the architect regarding the impact of sight lines and the access of the Lexington
Fire Department fire apparatus (which was demonstrated by the Fire staff�. The Town sought a
redesign option from the architect.
Ms. Barry inquired about a nearby telephone pole creating an issue for fire trucks at the entrance
in addition to the tree.
Mr. Pato inquired if the facility was out of compliance due to the driveway not cur�ently
providing access for the fire apparatus.
Mr. Sandeen said he was interested in preserving the tree, that a large older tree is much more
valuable than many smaller trees.
Ms. Buczynski stated that since the Cotting School purchased the property, there was a change of
use for the property and the driveway would need to be brought into compliance.
Sharon Cerny, 1 Barbei-ry Road,proposed that a small tree and boulder on Town property be
removed or relocated in order to move the 20-foot driveway a couple of feet to the left.
Gerry Paul, Chair of Tree Committee, stated that the value of the tree based on a tree appraisal
formula would be at the low end $44,000 and $126,000 on the high end. He expressed that the
applicant listed a payment price of$4,200, which is less than one tenth of the low estimate
appraisal. He also stated that if the Select Board does not make a decision on this, it will be
referred back to the Planning Board.
Gloria Bloom, Tree Committee Member, expressed that the COVID-19 pandemic has interfered
with the ability to negotiate as a group and for the Tree Committee to meet as a group. She stated
that there is already fire access to the school because there is more than one driveway and does
not feel that the tree impeding the driveway at 497 Concord Avenue is an issue.
Ms. Buczynsl�i stated that the driveway could not be moved over because it would impact the
roots of the tree. She stated that moving the driveway over would require an easement onto the
neighboring property. She also stated that the driveway is not safe as-is based on the traffic study
done by the Traffic Engineer because the sightlines are impeded.
Mr. Lucente proposed that the architect or builder, the Tree Warden, two lnembers of the Tree
Committee, two members of the neighborhood, and a representative from the Cotting School
meet to work through a plan that might work for everyone and return to the Select Board in three
weeks on June 8, 2020.
Ms. Buczynsl�i stated that if the removal of the tree is denied by the Select Board, the properties
at the Cotting School would be rendered useless because construction cannot be done on the
driveway at 497 Concord Avenue without harming the roots of the trees. She requested that if the
proposed parties were to meet, that they discuss mitigation for the tree.
Upon a motion duly made and seconded, by ro11 ca11, the Select Board voted 5-0 to ask the
parties to reconvene to talk through possible mitigation plans, working with the following: the
architect, the builder, the Tree Warden, two members of the Tree Committee, two members of
the neighborhood, a representative from the Cotting School, and a member of the Planning Board
and revisit the Select Board in three weeks at the June 8, 2020 meeting.
10. Update by Town Manager on Electric and Gas Bids for Town Utilities
Mr. Malloy provided an update on the electric and natural gas bids for the Town utilities. He
stated that the electric and gas bids were last completed in 2018 and the current municipal supply
contracts will each expire before the end of 2020. The Town's consultants recommend going out
to bid now due to favorable market conditions. If the results are not desirable, the Town can go
out to bid again in the fall. He stated that the opening for the electric and gas bids for the Town
will be on Wednesday, May 20, 2020 at which time, he will let the Board know the final bid
prices. As of now, the indicative prices for 2020 are less than the 2018 bid prices. The
Sustainable Lexington Committee has recommended increasing the Massachusetts Class I RECs
from 5°/o to 20°/o, for a savings up to $33,000 per year off of the budget(the total budget now is
$887,000 including solar). Mr. Malloy requested the Board's feedback on this proposed increase.
Todd Rhodes, Sustainable Lexington Committee, stated that it has been several years since the
base rate of 5% additional Class I RECs was established and the Sustainable Lexington
Committee researched rates of neighboring communities for comparison. Many neighboring
communities have much higher amounts of additional Class I RECs than Lexington. Newton's
program provides 46% Class I RECs and Lowe11 provides 45%, Watertown is 35%, Brookline is
30% and Worcester is at 20%. The Town of Lexington has a higher household income than these
communities and the increase to 20% C1ass I RECs would be appropriate. He stated that the
program has already saved Lexington residents over $3 million since being implemented. The
Sustainable Lexington committee recormnends moving to at least 20% additional Class I RECs.
Mr. Sandeen stated that since electricity rates are at historic lows now, the Town should take this
opportunity to lock in those rates now far the Community Choice program before electricity rates
increase in January. He estimated that it should be possible to lower average Community Choice
bills by$7 a month, while also increasing Class I renewable percentage to 20%.
Ms. Hai, Ms. Bat-�y, and Mr. Lucente expressed that they were not comfortable moving forward
with this because they were not able to review the recommendation due to the request letter
having been sent out late.
Mr. Pato stated that he also received the information late,but was comfortable moving forward
with the 20% increase if the pricing stayed the same or decreased with no extra cost on resident
electric bi11s.
Mr. Malloy stated that he will send an analysis from the consultant to the Board individually to
review along with additional information for feedback by next Wednesday, May 20, 2020 at
2:OOpm.
11. Uniqueness Determination for Historical Society Parking Lot- Edison Way
Mr. Malloy stated that as part of General Laws Chapter 30B, when a Town acquires real estate, it
is required to put out a Request For Proposal to seek proposals for land to acquire. This
requirement is appropriate if the Town is seeking to buy something like "50 acres for the purpose
of constructing an elementary school" where there may be several potential sites, so that the
Town receives a competitive bid. However, there is also the recognized situation where some
property is unique due to a specific reason (geographic, structures, etc.) so that seeking
competitive bids does not make sense. This is the case with the parking spaces located on
property owned by the Historical Society. The location of the property is adjacent to our
municipal parking lots and falls into a recognized unique situation where seeking competitive
bids does not mal�e sense (since there are no other similar properties in that area, this is a unique
property). For the Town to acquire this property without going through the competitive bid
process, the Select Board needs to make a uniqueness determination as per the motion below.
Ms. Hai inquired if the Select Board has all of the required specificity in the motion and for
publishing puiposes in order to complete the acquisition.
Upon a motion duly made and seconded,by ro11 ca11, the Select Board voted 5-0 that the Board
has determined that advertising under General Laws Chapter 30B for the Town's acquisition of
the Property will not benefit the governmental body's interest due to the unique qualities of the
Property. Specifically, the Property located at Map 48 Lot 96 due to its specific location and use
as part of the municipal parking lot and that no other properties in this immediate area that
provide the similar use for the Town.
12. Town Manager Committee Appointments/Reappointments
Mr. Malloy requested that the Select Boatd approve reappointments and appointments to the
following boards and committees:
Board of Health:
• Wendy Heiger-Bei�ays has been a member since 2002. Dr. Heiger-Bernays' new tei-m is
effective immediately and it will expire on Apri130, 2023. Ethics is up-to-date.
Mr. Malloy also requested to fill the vacancy left by the departure of Sharon MacKenzie. After
conducting interviews this week with four potential candidates, Mr. Ma11oy recommended
appointing Susan Wolf-Fordham. The term would be effective immediately and it would expire
on Apri130, 2023.
Conservation Commission:
• Ralph Bitsko has been a member since 2000. Mr. Bitsko's new term is effective
immediately and will expire March 31, 2023. Ethics is up-to-date.
• David Langseth has been a member since 2002. Mr. Langseth's new term is effective
immediately and will expire March 31, 2023. Ethics are up-to-date.
• Ho11y Samuels has been a member since 2019. Ms. Samuels' new ter�n is effective
immediately and will expire March 31, 2023. Ethics are up-to-date.
Historical Commission:
• Sam Doran has been a member since 2017. Mr. Doran's new term is effective
immediately and will expire March 31, 2023. Ethics are up-to-date.
• David Kelland has been a member since 1982. Mr. Kelland's new term is effective
immediately and will expire March 31, 2023. Ethics are up-to-date.
• Diane Pursley has been a member since 2017. Ms. Pursley's new terrn is effective
immediately and will expire Match 31, 2023. Ethics are up-to-date.
Mr. Malloy also requested approval for two new alternate members:
• Susan Bennett- Alternate Member. The term is effective immediately and it will expire
on March 31, 2023.
• Robert Rotberg- Alternate Member. The term is effective immediately and it will expire
on March 31, 2023.
Youth Commission:
• Shannon DeGuglielmo has been a member since 2008. Ms. DeGuglielmo's new tei-m is
effective immediately and will expire April 30, 2023. Ethics are up-to-date.
Upon a motion duly made and seconded,by roll call, the Select Board voted 5-0 to approve the
Town Manager's reappointment of Wendy Heiger-Bernays and appointment of Susan Wolf-
Fordham to the Board of Health; Ralph Bitsko, David Langseth and Holly Samuels to the
Conservation Commission; Sam Doran, David Kelland and Diane Pursley to the Historical
Coinmission as well as Susan Bennett and Robert Rotberg as Alternate Members of the
Historical Commission; and Shannon DeGuglielmo to the Youth Commission.
13. Select Board Committee Appointment/Reappointments
Mr. Lucente stated that the Select Board is being asked to appoint Archana Dayalu as a member
of the Sustainable Lexington Committee with a tenn expiration date of September 30, 2022.
Mr. Lucente stated that the Select Board is being asked to reappoint the following members of
the Lexington Housing Assistance Board(LexHAB)to a 3-year term ending May 31, 2023:
• Ger�y Howell
• Bill Kennedy
• Donna Leary
• Lester Savage
Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to appoint
Archana Dayalu to the Sustainable Lexington Committee with a term expiration date of
September 30, 2022.
Upon a motion duly made and seconded,by roll ca11, the Select Board voted 5-0 to reappoint
Geny Howell, Bill Kennedy, Donna Leary and Lester Savage to the Lexington Housing
Assistance Board (LexHAB) for a 3-year term respectively ending May 31, 2023.
14. Approve Memorandum of Agreement with Lexington Public Employee Committee
Ms. Barry recused herself on this item as her husband is an employee of the Town and their
family is covered by the Town's health insurance.
Mr. Malloy stated that as part of the original agreement to transfer the employees to the GIC
Health Insurance Pool, the Town utilized coalition bargaining to negotiate with all of the
municipal and school unions at one time to obtain 1005 agreement amongst all of the unions.
This requires the Town to renegotiate this agreement every two years. This agreement we
negotiated was previously reported to the Board and mirrors the prior agreement (no increases).
Upon a motion duly made and seconded,by roll call, the Select Board voted 4-0 to approve the
Coalition Agreeinent between the Town of Lexington and all town and school unions as per the
attached agreement and further to authorize the Town Manager to execute the agreement.
CONSENT AGENDA
1. Placement of Flags at Memorial Plaques on Battle Green for Memorial Day
Upon a motion duly made and seconded,by ro11 ca11, the Select Board voted 5-0 to approve the
Town Celebrations Coimnittee request to place sinall flags at the memorial plaques around the
Battle Crreen in inemory of the men from Lexington who perished in World War I on the
morning of Friday, May 22, 2020, and be removed the inorning of Tuesday, May 26, 2020.
ADJOURN
Upon a motion duly made and seconded, by roll call, the Select Board voted 4-0 by roll call to
adj ourn the at 10:10 p.m.
A true record; Attest:
Stacey Prizio
Department Assistant
Select Board Article Positions (as of 5/18/20)
Preparation for 2020 Annual Town Meeting*
Potential Consent A enda Arficles DL JP SB JH MS
Article 2 - Reports C C C C C
Article 3- Cary Lecture Series C C C C C
Article 4 - Appropriate FY 2021 Operating Budget C C C C C
Article 5- Appropriate FY 2021 Enterprise Funds Budget C C C C C
Article 6 - Establish Qualifications for Tax Defet�als C C C C C
Article 7 - Petition General Court to Amend Legislation C C C C C
Regarding Tax Deferrals
Article 9 - Establish/Continue Departmental Revolving C C C C C
Funds
Article 10 - Appropriate for Community Preservation C C C C C
Committee (Articles l0a thru 101 and l On thru l00 only)
Article 11 - A ro riate for Recreational Ca ital C C C C C
Article 12 - Appropriate for Municipal Capital and Equipment C C C C C
Program
Article 13 - Appropriate for Water Systeln Improvements C C C C C
Article 14 -Appropriate for Wastewater System Improvements C C C C C
Article 15 - Appropriate for School Capital and Equipment C C C C C
Article 16b - Center Recreation Complex Bathrooms & C C C C C
Maintenance Bldg Renovation
Article 16c -Public Facilities Master Plan C C C C C
Article 16d - LHS Science Classroom S ace Minin C C C C C
Article 16e - Townwide Roofin Pro am C C C C C
Article 16f- School Building Envelopes and Systems C C C C C
Article 16 - Munici al Buildin Envelo es and S stems C C C C C
Article 16h- Facility and Site improvements-Building C C C C C
Flooring program and School Paving Program
Article 16i -Public Facilities Bid Documents C C C C C
Article 16j - Public Facilities Mechanical/Electrical System C C C C C
Replacements
Article 17 - Appropriate to Post Employment Insurance C C R C C
Liability Fund
Article 18-Rescind Prior Borrowing Authorizations- II' IP, C IP, C IP, C IP, C IP, C
Article 19a- Appropriate from the Capital Stabilization Fund C C C C C
for projects excluded from the limits of Proposition 2'/z
Article 20 - Appropriate from Debt Service Stabilization Fund C C C C C
Article 21 - Appropriate for Prior Years Unpaid bills- IP IP, C IP, C IP, C IP, C IP, C
Article 22-Amend FY 20 O eratin , Ente rise, CPA bud ets C C C C C
Article 23 - A ro riate for Authorized Ca ital Im rovements C C C C C
Article 26 - Amend Historic Districts Commission Enabling C C C C C
Le islation
Article 27 - Amend General Bylaws-Noise Construction C C C C C
Article 30 - Land exchange (Citizen) C C C C C
Article 31 - Historic Preservation demo dela (Citizen)- Il' IP, C IP, C IP, C IP, C IP, C
Article 32 - Extend Hancock-Clark Historic District (Citizen)- IP, C IP, C IP, C IP, C IP, C
IP
Article 46 - Amend zoning- Reduce GFA (Citizen)- IP IP, C IP, C IP, C IP, C IP, C
Select Board Article Positions (as of 5/4/20)
Preparation for 2020 Annual Town Meeting*
Potential Consent Agenda Articles - Motion will state refer DL JP SB JH MS
back to Plannin Board
Article 35 - Ainend Zoning Bylaw- Distances from basement, RB RB RB RB RB
slab or crawl s ace and roundwater
Article 36 - Ainend Zonin B law- Short term rentals RB RB RB RB RB
Article 37 - Amend Zoning Bylaw-Site plan review RB RB RB RB RB
Article 38 - Ainend Zonin B law-Financial services RB RB RB RB RB
Article 39 - Amend Zoning Bylaw- Solar energy systems RB RB RB RB RB
Article 40 - Amend Zoning Bylaw-Wireless Communications RB RB RB RB RB
Facilities
Article 41 -Amend Zoning Bylaw-Technical Cor�ections RB RB RB RB RB
Article 43 - Amend Zoning Bylaw and Map- Hartwell Ave RB RB RB RB RB
Area
Article 44 - Amend Zoning Bylaw and Map- Bedford St near RB RB RB RB RB
Hartwell Ave
Article 45 - Amend Zoning Bylaw-Front year, transition, and RB RB RB RB RB
screening areas
Motion will state refer back to Select Board DL JP SB JH MS
Article 8 - Short term rental fee RB RB RB RB RB
Article 24 - Reduce Legal expenses (citizen) RB RB RB RB RB
Article 28 - Amend general bylaws- (citizen) RB RB RB RB RB
Article 29 - Declare climate emergence (citizen) RB RB RB RB RB
Article 33 - Amend general bylaws-Running bamboo (citizen) RB RB RB RB RB
Article 34 - Amend special legislation surcharge- (citizen) RB RB RB RB RB
Articles that are time sensitive Presenter DL JP SB JH MS
Article lOm - LexHab-ll6 Vine St Design funds using JP Y Y Y Y Y
CPA
Article 16a- Police indoor/outdoor firin ran e JH Y Y Y Y W
Article 16k- Westview Cemeter buildin construction SB Y Y Y Y Y
Article 19B — Appropriate to the Affordable Housing MS Y Y Y Y Y
Capital Stabilization Fund, from the Affordable Housing
Special Revenue Fund
Article 19C- Appropriate from the Affordable Housing MS Y Y Y Y Y
Capital Stabilization Fund to fund renovations and
capital improvement projects at properties in the Town's
affordable housing inventory
Article 25 - Purchase of land (parking spaces) DL Y Y Y Y Y
Article 42 - 1050 Waltham St(developer) JP Y Y Y Y Y
SELECT BOARD MEETING
May 28, 2020
A remote participation meeting of the Lexington Select Board was called to order at 5:00 PM. on
Thursday, May 28 2020 via Zooin remote meeting services. Mr. Lucente, Chair; Mr. Pato; Ms.
Barry; Ms. Hai and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms.
Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk.
Upon a motion duly made and seconded by roll call vote, the Board immediately voted 5-0 to
enter Executive Session under Exemption 10: Community Choice (Electricity) Aggregation to
discuss confidential, competitively-sensitive, ar other proprietary information; and further to
enter Executive Session under Exemption 3: Discuss Contract Negotiations Regarding Lexpress
Transportation Seivices to discuss strategy regarding contract negotiations. Open Meeting
discussions of these items was determined to have a possibly detrimental effect on the bargaining
and/or litigating position of the Town.
Upon exiting Executive Session, Open Session was reconvened at 6:17 p.m.
Mr. Lucente stated that this meeting was being held in accordance with Governor Baker's March
12, 2020 Executive Order suspending certain provisions of the Open Meeting Law to allow
remote participation during Massachusetts' state of emergency due to the outbreak of Covid-19.
Mr. Lucente provided directions to members of the public, watching or listening via the Zoom
application,regarding the procedure for making a public comment.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
Ms. Hai noted that the second Sunday in June is recognized as Race Amity Day. This year,
through a joint effort of the Human Rights Committee and the Town Celebrations Committee,
the event will be held virtually instead of live. More details will be forthcoming.
Mr. Sandeen attended a multi-town Gas Leaks session with about 65 other municipal leaders.
Locally conducted research shows that dying trees are 30 times more likely to have been exposed
to natural gas leaks. Session participants described ways to detect gas leal�s before planting trees.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Covid-19 Update: Discuss Strategies, Implementation and Community Response Actions
Related to Covid-19 Guidelines and directives
The update included information from the most recent draft of the plan being developed by the
Return to Work Re-opening Task Force as well as the latest statistics and local data.
Mr. Malloy stated the total number of confirmed cases today in Lexington today was 310. Town
Off'ices will remain closed at least through June 1, 2020 but more likely until June 8, 2020. Staff
are working from home. When re-opening does occur, 25% of staff will work in-office, the other
75% from home; the builcling will not be open to the public until a later re-opening phase. Two
1
firefighters tested positive and they have been staying in a hotel set aside for public employees in
order to protect their families. Staff have completed all Covid-19 related t�aining.
Regarding holding a remote Town Meeting: Relevant legislation has not yet been brought to the
State House floor. Mr. Ma11oy has been in contact with Representation Michelle Ciccolo to have
language included in an amendment that would retroactively apply to communities who conduct
relnote Town Meetings. Town Counsel also filed a coinplaint for injunctive relief to have the
courts approve Lexington's remote Town Meeting, thus providing two possible avenues to
validate remote Town Meeting voting. The Attorney General's office has issued an opinion letter
to the courts in support of the injunctive relief complaint. The judge reviewing the case,
ho�vever, has not yet ruled because s/he believed the Legislature was about to make a decision.
Ms. Axtell said the Retur�to Work draft has undergone a few changes that will be reviewed by
the Board of Health. One change is that the focus has shifted from glove-wearing to
handwashing, although gloves are still recommended in certain circumstances. Employee travel
guidance is being updated as well, now that states are re-opening and restrictions vary from place
to place. The language of the draft is being guided by Labor Counsel.
The proposal for a Industrial Hygienist has been received. DPW Director Dave Pinsonnault is
reviewing the document and Mr. Malloy has received the copy as well.
Ms. Axtell asked the Select Board to submit feedback about the draft. The Task Force hopes to
�'inalize the document soon.
Mike Cronin, Facilities Director, said all custoclial and maintenance staff are back full-time. All
HVAC filters across town have been replaced and all HVAC equipment is running on l00%
outside air. This has a negative effect on energy efficiency, however. Systems have been
automatically progt-ammed to turn on 1 hout-before the�irst employee is scheduled to arrive at
work and 1 hour after the last employee departs. Glass partitions have been installed at 201
Bedford Street and the glass partitioning at the Town Office Building will be completed by
tomorrow. More glass deliveries for partitions are expected to arrive soon so partitions can be
erected at the Community Center and the Visitors Center. Bottles of sanitizer and cleaner have
been inade. Training will be done, once workers have returned, to show employees how to
maintain sanitary work spaces. Common spaces are to be cleaned before and after use. High-
touch areas will be cleaned with greater frequency.
Ms. Hai said the document and effort that went into it seems thorough. She asked how much
input staff have had into the re-opening plan. Ms. Axtell said all staff were canvassed before the
Task Force was formed so that it was known what key points einployees were concerned about.
Senior management has seen the document in all the draft forms but it has not yet been rolled out
to the departinents as a whole. Before the document is released, it will be reviewed by the union
presidents who will share it with the membership.
Mr. Lucente asked if touchless hand sanitizer dispensers could be installed in the buildings. Mr.
Malloy said they are currently none available.
Ms. Barry asked Mr. Cronin if there would be signage noting the number of people allowed in
elevators. She asked if a deliver door wi11 be indicated at each building. Ms. Barry said guidance
related to weekend and summer travel would need to be clear. Mr. Cronin said he would be
2
happy to provide signage inside and outside elevators to limit ridership. For delivers, there is
one delivery point outside each of the buildings.
Mr. Sandeen applauded the changes made to the draft,particularly with regard to ventilation. He
aslced that the filters used in the ventilation system be capable of filtering PM 2.5 particulate
matter. He asked if the criteria would change moving from phase to phase. Ms. Axtell said the
Task Force is following the State's guidance and will develop protocols as needed.
Ms. Hai noted, per a texted comment from a resident, that signage should be in at least two
languages.
2. Authorize Town Manager to Accept Bids for Community Choice Program
Mr. Malloy stated that the Town would open bids on June 2, 2020 for the Community Choice
Aggregation program. For reasons of timing and flexibility, the Town Manager must be able to
act with alacrity because we have very competitive rates right now to secure the best terms. The
Town is perusing a three-year contract to secure low pricing with a long timeline.
Mr. Pato stated he felt the motion was appropriate and appreciated the flexibility to increase the
percentage of New England generated Class I RECs while keeping rates low. Mr. Lucente and
Barry agreed.
Mr. Sandeen said he was looking forward to increasing the percentage of Class I RECs while at
the same time lowering the electricity rate below the cun•ent rate. Ms. Hai agreed with the rest of
the Board.
Board members agreed that price, local generation, increasing Class-1 Renewable Energy
Credits (RECs), and flexibility were high priorities.
Todd Rhodes, Vice Chair of Sustainable Lexington Committee, emphasized the value of
increasing the percentage of Class I RECs. The Community Choice Program has saved the
community about $3M since its inception although the original intent of the program was to
increase the amount of renewable energy available to residents beyond what Eversource was
offering. He mentioned that many neighboring towns were offering substantially higher
percentage above 20% additional Class I RECs. He encouraged the Town Manager to be as
aggressive as possible in his negotiations in order to increase RECs.
Dan Voss, Chair of Sustainable Lexington, asked that the motion be expanded to include the
objective of maximizing the Class I RECs up to 20% while maintaining a price below $ 0.12 per
cents/kWh.
Mr. Lucente reported that the Board had discussed the motion in Executive Session and all felt
that the motion as written would be acceptable, based on information discussed with Mr. Malloy.
Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to authorize the
Town Manager to execute an aggregation supply agreement if the price is below the estimated
price of$0.12 per kWh for up to a 36-month period.
3. 2020 Annual Town Meeting & Special Town Meeting
• Confirming the Vote Taken for Remote Participation (Includes both 2020 Annual
Town Meeting and Special Town Meetings)
3
Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to confirm the
Board's intent on the vote during the May 18, 2020 Board meeting relative to holding a remote
Town Meeting to confirm the intention was to include both Annual and Special Town Meetings
held during the cunent state of emergency.
• Alternate Date Selection
Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to set June 29,
2020 as an alternate date for the Annual Town Meeting should Town Meeting vote to not hold a
r•emote Town Meeting.
• Town Meeting Remote Participation Process/Procedure
Mr. Lucente reminded Board members to be prepared with their article presentation
assignments.
• Article Discussion/Position
The chart was updated.
4. Application: Common Victualler License—La Dolda, LLC, 1736 Massachusetts Avenue
The applicant has worlced with the Health, Building, Fire and Zoning Departments for their
respective required permits and inspections.
Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to approve a
Common Victualler License for La Dolda, LLC, 1736 Massachusetts Avenue for the hours of
]0=00 a.m. to 7:00 p.m. Monday- Sunday.
5. Select Board Committee Appointment
Upon a motion duly made and seconded, the Select Board vote 5-0 by roll call to appoint Stewart
Smith to the Noise Advisory Coinmittee to fi11 the unexpired term of Dr. Holly Sweet with a
term expiration date of September 30, 2021.
6. Review and Sign Proclamation—Race Amity Day
The Human Rights Committee has asked the Board to sign a revised version of a proclamation
that recognizes the second Sunday in June as Race Amity Day in Lexington.
In 2015, Massachusetts legislature passed a bill signed by Governor Charles D. Baker Jr.
proclaiming the second Sunday in June as "Race Ainity Day' annually in the Commonwealth.
The proclamation is to encourage citizens of Lexington to celebrate the racial, cultural, and
religious diversity of our community.
Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to approve and
sign the proclamation.
ADJOURN
4
Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at
7:00 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
5
SELECT BOARD MEETiNG
Monday,July 12,2021
A remote participation meeting of the Lexington Select Board was called to order at 7:05 PM. on
Monday,July 12,2021 via Zoom remote meeting services. Select Board Chair Ms. Hai; Vice Chair Mr.
Lucente; and members Mr. Pato; Ms. Barry; and Mr. Sandeen were present, as we11 as Mr. Malloy, Town
Manager; Ms. Axtell,Deputy Town Manager; and Ms. Katzenback, Executive Clerk.
Ms. Hai stated that the meeting was being conducted via zoom as posted with the agenda on the Town's
website, noting that some members and staff were participating from the Select Board meeting room
using the Meeting Owl Pro device to test the technology far hybrid meeting participation.
Ms. Hai provided directions to members of the public,watching/listening via the Zoom application,
regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff, and
members of the public about Lexington's Standard of Conduct regarding civil discourse during Town
Government meetings.
PUBLIC COMMENT:
Bob Pressman,22 Locust Avenue, expressed his objection to limiting each within-agenda public
comment to 2 minutes, rather than to the previously allowed 3 minutes. He also expressed concern with
elements of the June 28, 2021 Select Board ineeting discussion regarding the potential creation of a new
Historic District, "Mount Independence". Mr. Pressman noted that the number of public comments in
support of the new district left an impression that there is no substantive counterpoint of view, such as
potential public benefits the proposed development might provide or how historic district restrictions
generally diminish opportunities for affordable housing and population diversiry.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
The Board agreed to continue to submit written Select Board concerns and liaison reports for inclusion in
the meeting packets. It was noted that Board members can also comment at the time of the meeting with
any additional information.
Ms. Barry congratulated Sal Frelick, a 2018 Lexington High graduate,for being the 15ri'pick in the Major
League Baseball draft. Mr. Frelick will play for the Milwaukee Brewers.
ACTlON: Continue to pilot sharing of comments and concerns in written forin.
DOCUMENTS: Select Board Member Concerns and Liaison Reports—July 12,2021
TOWN MANAGER REPORT
• There have been no new Covid-19 cases reported in Lexington for the last three weeks. Over 87%
of residents over the age of 12 are fully-vaccinated and another 8% have had one dose.
• The plan to open Town Buildings to the public on July 15, 2021 is on tracic.
• The Fiscal Policy and Guidelines Working Group meetings have been productive. Mr. Malloy
stated that the group will be able to propose a new revenue plan for the Capital Stabilization Fund
plus a recommendation on how to approach OPEB funding going forward.
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CONSENT AGENDA
Ms. Barry asked that Consent Agenda item#4 be removed to discuss an edit. Ms. Hai deferred that item
for discussion following a vote on the remaining Consent Agenda items,numbers 1,2,3,5,6.
1. Applications: Change of DBA—Kalaji Corporation d/b/a Crust& Curry,321 Marrett Road:
Common Victualer License and Entertainment License
To approve the Kalaji Corporation's request for a change of DB/A and to amend the 2021 Common
Victualler License and 2021 Entertainment License to Kalaji Corporation d/b/a Crust& Curry, 321
Marrett Road.
DOCUMENTS: Business Certificate—Kalaji Corporation d/b/a Crust& Curry; Email Request from CPA
for Kalaji Corporation
2. Application: Entertainment License—Lexington Farmer's Market,Worthen Road Practice
Field
To approve an Entertainment License for the Lexington Farmers'Market, Worthen Road Practice Field,
for the purpose of providing live musical performances for patrons of the market to take place every
Tuesday from July 13,2021 through October 26,2021 from 2:OOpm to 6:30pm in the back corner of the
�eld away from Worthen Road
DOCUMENTS: Lexington Farmers' Market Overview of Request&Map for Entertainment License
3. Select Board Committee Appointment and Resignations
To accept the resignation of Ira Goldman from the Massport Community Advisory Committee as the
Lexington Representative effective immediately.
To accept the resignation of Matt Daggett from the Special Permit Residential Development(SPRD)
Zoning Bylaw Amendment Ad Hoc Committee effective immediately.
To appoint Wendy Manz as a member to the Special Perinit Residential Development(SPRD)Zoning
Bylaw Amendment Ad Hoc Committee for a term set to expire upon the end of the Town Meeting session
at which a proposed Bylaw is considered.
DOCUMENTS: Resignation Letter—L Goldman; Resignation Letter—M. Daggett; 2021 SPRD Zoning
BYLAW Amendment Ad Hoc Committee Application—W. Manz.
5. Water and Sewer Adjustments
To approve adjustments of Water& Sewer charges as recommended by WSAB on June 10, 2021 in the
amount of($ 19,829.50)
DOCUMENTS: WSAB 6-10-21 Adjust�nents
6. Approve June 28,2021 Meeting Minutes
To approve and release the Select Board Meeting minutes of June 28,2021
DOCUMENTS: DRAFT Select Board Meeting Minutes—June 28,2021
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VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve items 1,2,3,5,6 of
the Consent Agenda.
Ms. Hai stated the Board will now discuss item 4 which was removed from the consent agenda.
4. Vote Remote Work Policy for Select Board Office Staff
Ms. Barry asked that the date of adoption of the Town of Lexington Remote Work Policy be inserted into
the Select Board Policy. Mr.Pato asked that a clause to provide flexibility be included for the Select
Board Remote Work Policy to always refer to the most current Town of Lexington Remote Work Policy.
The motion to adopt the policy was therefore revised to read:
"The Select Board Remote Work Policy shall be the same as the Town of Lexington Remote Work Policy
adopted on May 10,2021, or the same as Town of Lexington Remote work Policy that may be amended
from time to time thereafter,with the following changes to reflect the reporting structure of Select Board
Staf£
1) References to Department Head, Supervisor, Senior Manager,Deputy Town Manager or the
Town Manager shall be deemed to refer to the Chair of the Select Board.
2) All requests for a reinote work agreement shall be initiated by the employee.
3) No positions are identified as eligible for remote work without review by the Chair of the Select
Board."
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to adopt the
Select Board Remote Work Policy as revised.
DOCUMENTS: Select Board Staff Remote Work Policy; Town of Lexington Remote Work Policy
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Fiscal Year 2021 Year-End Budget Adjustments
Ms. Kosnoff identified three categories for fiscal year-end adjustment: Salary; End-of-Year Transfer; and
Revolving Fund increase.
VOTE: Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 by roll call to approve
and authorize the Chair to sign the two end-of-year budget transfers,two salary adjustment transfers, and
one Revolving Fund authorization increase as follows:
Department Salary Adj. EOY Transfer Rev. Fund Total
Public Works $371,865.00 $112,530.00 $80,000.00 $564,395.00
Fire $132,322.00 $58,000.00 - $190,322.00
DOCUMENTS: FY2021 Year-End Budget Adjustments
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2. Review and Approve Fleet Electri�cation Policy
Stella Carr, Sustainability Director, stated she was requesting Select Board feedbacic and approval for the
edited Fleet Electrification Policy. She stated that Sustainable Lexington voted the policy after offering
revisions to an earlier draft.
Mr. Pato said he is willing to adopt the policy as revised but hopes to refine it in the future to include the
sub-contracted School Bus fleet as well as an expression of general preference for hiring other sub-
contractors (such as Lexpress and the Liberty Ride)that use electric vehicle fleets.
Ms. Hai said she would like there to be definable measurement of what"fiscal feasibiliry" and
"practicality"mean.
Ms. Barry asked whether the policy also applies to the School Department vehicles used by the Schools
and further whether Public Facilities' vehicles, a shared department between Municipal and Schools, is
also included.
Ms. Carr said School Department's vehicles are all contracted,not owned. Ms. Bai7y noted that the policy
as it reads includes "an inventory of all vehicles owned, leased,leased and operated by the town or on
behalf of the town",which would presumably include contracted vehicles. Ms. Barry feels the impact of
this policy would be stronger if the School Committee also adopted it, as was the case with the Integrated
Building Design Policy.
Mr. Sandeen recommended deleting the enumeration of different vehicles inthe definition section as it
potentially conflicts with a later enumeration of vehicles in the policy. He agreed with Mr. Pato that the
policy should cover contracted vehicles. He felt that the Town should take responsibility for all vehicles
operated on behalf of of the Town.
Mr. Sandeen said he would also welcome School Committee approval of the policy. He asked that the
reference to grant funding be expanded to include rebates and incentives He also recommended that the
fleet electrification plan include a plan for electric vehicle charging infrastructure.
Mr. Lucente said he would like to review the policy again once suggested revisions have been made. Ms.
Hai concurred.
Mr. Malloy recoinmended that the Select Board request the School Committee to consider approval of a
similar policy rather than waiting for joint approval of this particular policy. He also noted that the
financial feasibiliry issue will need further discussion to determine at what tipping point price becomes
too prohibitive to justify in the trade-off between sustainability goals and expense.
Ms. Hai said she believes including such a metric in the policy would be helpful. Mr. Sandeen said the
cost of electric vehicle charging infrastructure should be part of life-cycle estimations. Mr. Pato agreed
life-cycle considerations should be included and he also believes the financial feasibility threshold will
change over time so the policy should reference a metric to be developed.
ACT10N 1TEMS: Public comments on this item can be submitted by email to the Select Board office;
revisions referenced above will be made to the policy which will come bacic to Select Board for a vote at
a later meeting.
DOCUMENTS: Proposed Fleet Electrification Policy
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3. Update From Planning Board on Fiscal Year 2022 Work Plan for Consideration of Fall Town
Meeting
Charles Hornig,Planning Board Chair,presented the Planning Board work plan for the next few years
that includes 24 initiatives:
1) The Comprehensive Plan update(highprioriry);
2) Zoning Bylaw and Map: 475 Bedford Street landowner petition(medium priority);
3) Zoning Bylaw and Map: East Lexington(medium priority);
4) Zoning Bylaw and Map: Center Business District(medium priority);
5) Zoning Bylaw and Map: Small Commercial Dis�ricts (low prioriry);
6) Zoning Bylaw and Map: Forbes Road+TMO-2 (low priority);
7) Zoning Bylaw and Map: Spring Street+TMO-3 (low priority);
8) Zoning Bylaw: MBTA Communiry Requirement via 40R/Mixed Use/Multi-family(high priority);
9) Zoning Bylaw: Missing Middle Residential (high priority);
10) Zoning Bylaw: Open Space Residential Development(OSRD) (medium priority);
11) Zoning Bylaw: Parking; residential(medium priority);
12) Zoning Bylaw: Special Permit Residential Developinent(SPRD) (medium prioriry);
13) Zoning Bylaw: Diversity,Equity,lnclusion(DEl) (high priority);
14) Zoning Bylaw: Sinall-scale Solar Energy: (low priority);
15) Zoning Bylaw: Special Permit Criteria(mediuin priority);
16) Zoning Bylaw: Walls (low priority);
17) Table of Uses (low priority);
18) Zoning Bylaw: Commercial Signs (medium priority);
19) Planning Board Regulations: Landscape and Sustainabiliry(high priority);
20) Planning Board Regulations: Site Plan Review(high priority);
21) Transportation: 25% design for Hartwell Avenue/Bedford Street Corridor Improvement Project(high
priority);
22) Transportation TMO-1 Hartwell Area TMO Plan(high priority);
23) Transportation: TMO-2 District Plan Forbes Road(low priority);
24) Transportation: TMO-3 District Plan Spring Street/Hayden Avenue (low prioriry).
Ms. Hai said, given the list of high priority items,there could either be a long list of zoning items on the
Annual Town Meeting 2022 warrant or the Board could instead consider calling a Special Town Meeting
in the fall of 2021 largely driven by zoning articles.
Mr. Hornig noted it is possible that not all seven of the high priority items will be ready far a Fall 2021
Town Meeting. Any zoning item on a Fall Special Town meeting warrant would require a public hearing
in September or October.
Ms. Barry said the Board and staff should have a robust discussion about what other matters besides
zoning might be included in a Fall Special Town Meeting.
Mr. Sandeen asked if cominercial parking requirements, as well as the noted residential parking
requirements (item#11), are also under reconsideration. Mr. Hornig said they are not being discussed at
this time but he will talce the feedback to the Planning Board.
Mr. Sandeen asked what interaction the Planning Board would have with the Select Board about the high
priority MBTA 40R Mixed Use/Multi-family initiative(item#8). Mr. Hornig said that the Department of
Housing and Community Development(DHCD)has not given enough detail on this initiative yet; once it
does, Lexington may require technical assistance from a consultant to draft bylaws or to guide a
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feasibility study. If funds are required, the Planning Board would be in contact with the Town Manager
and the Select Board.
Mr. Sandeen asked if height is being discussed vis-a-vis commercial building standards. Mr. Hoi-nig said
wherever"intensity"in seen in the text,height is indicated.
Mr. Lucente said, given the number of zoning items and the possibility of other articles being added,he
believes a four-night Fall Special Town Meeting should be anticipated.
Mr. Pato agreed that a Fall Special Town Meeting seems necessary. He voiced a concern that the
expected follow-up seems to be missing to the 2021 Annual Town Meeting direction to send Article 45--
Amend Zoning Bylaw&Zosaing Map-Hartwell Innovation Park back to the Planning Board for further
consideration. Mr. Hornig stated that, given all the other attention being paid to Hartwell Avenue zoning,
the Planning Board did not rank the specific actions called out in Article 45 to require independent
attention but he will take Mr. Pato's concerns back to the Planning Board.
Mr. Sandeen seconded Mr.Pato's concern about the need to address the Article 45 issues.
Taylor Singh, 40 Hancocic Street/Precinct 6 Town Meeting Member/ad hoc Special Permit Residential
Development Committee member, asked Mr. Hornig to repeat a statement he made earlier in his
presentation about systeinic racism and single-family housing.
For the record, Mr. Hornig re-stated: "ln response to increased community concern about systemic
racism,we are discussing a major effort to dismantle aspects of Lexington's 1924 exclusionary one
family zoning. This effort to once again permit inissing middle housing is modeled on efforts in
Minneapolis and the state of Oregon."
Dawn McKenna, 9 Hancock Street/Precinct 6 Town Meeting Member,had concerns about the possible
number of zoning articles that might be scheduled for a Fall Special Town Meeting,noting that zoning is
complex, especially when talcen on in multiples and over Zoom instead of at an in-person Town Meeting.
Ricki Pappo, 16 Blossomcrest Road/Precinct 2 Town Meeting Member, agreed with Mr. Sandeen and Mr.
Pato that it is important to address the deferred issues in Article 45 to achieve sustainability goals. She
added that neglecting to return to these issues would be tantamount not keeping a promise.
Ms. Hai agreed to the need to schedule a Fall Special Town Meeting
ACTION ITEMS: Mr. Hornig will take Select Board and public feedback to the Planning Board for
further discussion; the Board will further discuss holding a Special Town Meeting in the fall of 2021.
DOCUMENTS: Presentation-Planning Board work plan
4. Review Request from Greenways Corridor Committee Regarding ACROSS Lexington
Wayfinding Signs
Keith Ohmart, Greenways Corridor Committee Chair, described the project as a series of overlapping
maps that would cover the entire ACROSS Lexington route, allowing people to navigate without use of a
cell phone app or paper map. The plan includes 16 signs,mounted on four-by-four posts, and measuring
14 X 18 inches. Mr. Ohmart stated the Greenways Corridor Committee received support from all of the
relevant property managers: the Conservation Department; DPW; Public Facilities: Principals of the
Bowman and Bridge schools; the Bicycle Advisory Committee; the Historic Dis�ricts Commission; and
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the Tourism Coinmittee. Once Select Board approval is achieved, sign installation could move ahead later
this summer or early fall.
VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve the
installation of across Lexington Wayfinding signs as proposed by the greenways cor�-idor cominittee and
the letter dated June 20. June 28 2021.
DOCUMENTS: Wayfinding Sign Project request letter, sample sign and location map
5. Discuss Charge for Ad Hoc Municipal Affordable Housing Trust Research Committee
General Board discussion ensued regarding an Ad Hoc Municipal Affordable Housing Trust Research
Committee. Mr. Lucente said he would like to broaden the wording so it does not single out racial equity
but instead includes equiry for all, such as those with disabilities.
ACTlON 1TEMS: Board members will submit comments/feedback on the draft charge to Ms. Katzenback
or Mr. Malloy. Ms. Hai will meet with Ms. Kowalski to revise the draft that will retum to the Board for
review.
DOCUMENTS: Clean. Redline, Mark Sandeen Redline
6. Discovery Day Street Fair 2021 Request
Eric Michelson,Lexington Retailers Association,provided the details of the request for an October 9,
2021 Discovery Day event that would take place from 10 a.m. to 3 p.m. on Massachusetts Avenue
between Marion Street and Waltham Street,including the Visitors Center lawn and Emery Park. This is a
long-standing event that normally occurs annually in the spring but was cancelled in 2020 and postponed
in 2021 due to Covid-19.
Mr. Pato said he supports the event but is not ready to approve the Beer Garden component unless the
pandemic trajectory remains flat. He is willing to revisit the question closer to the date of the event.
Ms. Hai noted that the various Town department approvals are all subject to change and adaptation. Mr.
Michelson said he will come back to the Board to request approval of the beer garden and the necessary
one-day liquor license at a later date.
Dawn McKenna, Tourism Committee Chair,reported that the Visitors Center ribbon-cutting is scheduled
for October 8,2021. Ms. McKenna also asked that the pony rides slated for the Visitors Center lawn be
kept to the area to the right of the building to avoid impeding access to the Buckman Tavern. Columbus
Day weekend is traditionally a busy time for tourism.
VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve
restricting vehicular access in the following areas for the 2021 discovery day street fair to be held on
Saturday, October 9,2021 from 6am to Spin: Massachusetts Avenue from Waltham Street to Meriam
Street(both sides); Muzzey Street from Massachusetts Avenue to the first private driveway; and
Massachusetts Avenue North Side sidewalk from Edison way to Wall Street;
And further move to approve parking a flatbed truck with a banner publicizing discovery day in the
Lexington center on Massachusetts Avenue in two metered parking spaces in front of depot square,
starting October 1 and ending at the conclusion of Discovery Day;
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And further move to approve free parking in the central business district parking meters and not to charge
for parking in the depot lot on Discovery Day.
And all such approvals and locations are subject to modification as may be required by the Department of
Public Works. The Department of Public Health public safety and or the town manager up to the time of
the event.
ACTION ITEMS: Approval for the beer garden and one-day liquor license will be sought at a date closer
to the event.
DOCUMENTS: 2021 Discovery Day Request
7. Application Class II License—Deluxe Auto LLC,363 Massachusetts Avenue
A special permit was approved by the Zoning Board of Appeals (ZBA) on June 24 and has been filed
with the Town Clerk. No more than three vehicles are to be parked at the business location at any one
time and all application requirements have been fulfilled. The license is for the calendar year 2021 and
will expire on December 31, 2021.
It was noted that this business is not associated with the nearby Toyota dealership.
VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to approve one
Class Two license for Deluxe Auto LLC located at 363 Massachusetts Avenue Unit 201 for the purpose
of used auto sales with an expiration date of December 31 2021.
8. Report on Community Feedback on Police Station Project and Policing in Lexington
The Board heard a presentation by Mr. Lucente and Mr. Pato regarding findings gathered through
community discussions about moving forward with the Police Station construction project. Mr. Lucente
said the task had actually been twofold: 1)to explore community attitudes toward policing in Lexington
and 2)whether there were significant underlying issues that would affect the Police Station design. Mr.
Lucente said through these discussions,he and Mr.Pato gleaned 200 pages of comments and feedback
from groups and individuals.
Tonight's presentation to the Board focused on the building design aspect of those conversations. The
reason far this,Mr. Lucente said,was because the second area of feedback—attitudes toward Lexington
policing—did not lead to a determination that the police station construction project should continue to be
paused. The repart/presentation on attitudes toward policing will take a longer time to sift through and
will therefore be delivered at a later date.
Mr. Lucente and Mr. Pato reported the coinmuniry feedback covered a broad range of opinions including
the sense that some people wanted the Police Station proj ect to move forward more quickly and others
wanted the project to be paused longer.
Some of the building design-related coinments touched on an expanded notion of how the Police
collaborate with other Town departments, such as Human Services, as well a desire to generally support
youth in the community. Comments also noted that the role of policing is lilcely to continue to evolve.
The leading implication for building design was the desire to provide welcoming spaces where all
members of the community feel comfortable and to provide spaces where community members have
contact with Police that builds familiariry and trust. Mr.Pato said,however,that by and large,people
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report that they feel the Police are helpful,professional, and responsive and that they appreciate the
Department as an integral element of creating a sense of safety in the community.
Mr. Lucente asked for guidance from the Board on how to present the 45 building design suggestions and
how to deliver the public coinments on policing.
Ms. Hai expressed gratitude for Mr. Lucente's and Mr.Pato's efforts. She said she did not believe that
the Police Station project needs to remain paused. However, she asked whether Mr. Lucente and Mr. Pato
encountered sentiments similar to those reported by Carmen Ortiz [of Town Counsel/Anderson Kreiger
LLP] in the diversity, equity, and inclusion audit which indicated less policing satisfaction within non-
majority demographic groups.
Mr. Pato said this is an example of the sometimes-unexpected responses he and Mr. Lucente encountered:
not all comments about policing from individuals of non-majoriry groups were negative and not all
comments froin majority groups were positive.
Ms. Bany thanked the members of the public that came forward, as well as Mr.Pato and Nlr. Lucente for
conducting the research saying the approach provides a new tool for the Select Board's toolbox regarding
how to engage with the public on important issues. She believes the Board and the Town Manager should
receive the final report,preferably by the end of September. Ms. Barry said that the 45 building-related
suggestions could be shared with the architect and/or building team and Mr.Pato and Mr. Lucente could
provide a summary of that list for the Board.
Mr. Lucente agreed, saying he anticipates he and Mr. Pato will be able to report to the Board on the
policing element of the research by the end of August.
Mr. Sandeen thanked Mr. Pato and Mr. Lucente for their long hours of effort. He stated he would like to
read more detailed written reports on both the suggestions for the Police building as well as the future of
policing suggestions that came out of the community conversations.
Ms. Hai noted that the Board has already authorized a separate project through Human Services
Committee to look at policing and mental health.
Tom Shiple,Precinct 9 Town Meeting Member, encouraged the Board to publicly share the 45 building-
related comments as well as the report on policing.
Valerie Overton, 25 Emerson Gardens, also encouraged the Board to publicly share the reports,perhaps in
conjunction with a presentation on the Human Services police mental health effort.
ACTION ITEMS: Mr. Pato and Mr. Lucente will provide an analysis to the Board and staff by the end of
August/early September about public coirunents regarding attitudes toward policing in Lexington Ms. Hai
and Mr. Malloy will speak with Mr. Cronin and Police Chief McLean to determine what near-tenn Board
meeting to bring back the Police headquarters building project for discussion and a vote.
DOCUMENTS: Presentation—Conununity Feedbacic on Police Station Project and Policing in Lexington
9. Update from Town Manager on Police Policies Review
Mr. Malloy noted that all of the recommended items with a May 31,2021 deadline in Ms. Ortiz's policy
review have been completed and all but one of the items with a June 30,2021 deadline have also been
completed.
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The one remaining item with a June 2021 deadline has to do with the policy for boolcing LGBTQIA+
individuals. Nlr. Malloy said that when Lexington's new Chief Equity Officer becomes acclimated to the
new position, she will identify model policies to draw fioin in other communities.
Mr. Malloy also noted that three of the four items to be accomplished by July 31,2021 have also been
completed. The remaining item regarding non-discriininatory job interview questions also awaits input
from the Chief Equity Officer.
Ms. Hai suggested that the due dates of the remaining items be adjusted to reflect a mare realistic timeline
for completion due to the arrival of the new Chief Equiry Officer.
Mr. Sandeen stated he is pleased to see the rapid progress on updating the Police policies and would like
to hear an update at a future meeting on how these new policies are changing the behaviors the Town
Manager is intending to influence.
Valerie Overton, 25 Emerson Gardens, said it would be helpful to the public to understand what type of
review will occur regarding the policy changes recommended by Ms. Ortiz. Ms. Overton added it would
be helpful to check in with communities affected by the changes to gauge how effective the changes have
been.
Bob Pressman,22 Locust Avenue, asked if the police lceep track of which races receive citations and
written warnings since a question about race is included on the citation form. Chief McLean said the
Department conducts semi-annual and annual reviews of all written citations; information collected and
reviewed includes not only race,but sex and other recordable data. Every shift supervisor is also required
to track that information, day by day, to keep on top of any trends that might develop.
ACTION: Mr. Malloy will continue to provide updates to the Board on this item on a quarterly basis; he
pinpointed October 2021 for the next iteration. Deadline dates may be adjusted.
DOCUMENTS: July Update
ADJOURN
Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adj ourn the meeting at
9:49 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Application: Entertainment License - CFHP The Hangar, LLC d/b/a Revolution Hall, 3
Maguire Road
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.2
SUMMARY:
CFHP The Hangar, LLC d/b/a Revolution Hall, 3 Maguire Road, has submitted an application requesting
approval for an Entertainment License for the purpose of a concert event on Saturday,August 21, 2021. The
live musical performances will take place in the business parking lot at 3 Maguire Road from 2:OOpm to
B:OOpm. Further details of the event are outlined in the attached documents.
The Police, Building and Fue Departments ha�e reviewed the request and ha�e no concerns. The applicant
shall work with the Police Department for any police details. The applicant shall worlc with the Buildmg
Department for approvals of the stage.
SUGGESTED MOTION:
Move to approve an Entertainment License for CFHP The Hangar, LLC d/b/a Revolution Hall, 3 Maguire
Road for the purpose of providing live musical performances for patrons of the concert event to take place on
Saturday,August 21, 2021 from 2:OOpm to 8:OOpm in the parking lot of 3 Maguire Road.
FOLLOW UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021
ATTACHMENTS:
Description Type
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Event Overview
-Saturday, August 215t. 2_8
-3-4 family friendly bands on a flow
- 2 Hour sets, Opener has one hour
-Stage for social distancing between guests and bands provided
-No alcohol served in parking lot
-Free standing or lawn seating only
-No seating will be added
-Signs will be posted to prohibit alcohol in parl<ing lot
-No concession stands or food trucks, any food and beverage provided will be consumed inside
the restaurant and provided by craft food halls
-Current bathrooms to be used
-6 extra garbage cans will be added to keep area clean
-Community event to bring families a fun activity on a Saturday, introducing bands that haven't
played in over a year and are volunteering their time to bring event to Lexington
-have spoken to surrounding office buildings, there is no concern as the event is on a Saturday
-We have spoken with police and fire and no concerns were expressed, but they are informed
of the events details
-Maintaining governor bakers orders for covid regulations
-event will be over before the 10 db ordinance is in effect
-Tent is not requested, if it rains the event will be cancelled
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Appointment of Tenant Member to Le�ngton Housing Authority Board
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.3
SUMMARY:
State regulations now require one of the Housing Authority Board Member Seats to become a Tenant Board
Member Seat. If there is no current vacancy on the Board, the next seat up for election will become the Tenant
Board Member Seat. In Lexington, the elected seat to be filled is the seat held by Weidong Wang, which
expires in March 2022. Per the Department of Housing& Community Development(DHCD), all Tenant
Board Member appointments are required to be made by August 13, 2021.
The Select Board is being asked to appoint Maureen Rynn as the Tenant Board Member to the Lexington
Housing Authority Board for a five-year term to be effective as of April 1, 2022 and set to expire on March 31,
2027.
SUGGESTED MOTION:
To appoint Maureen Rynn as the Tenant Board Member to the Lexington Housing Authority Board for a five-
year term to be effective on April 1, 2022 and set to expire on March 31, 2027.
Move to approve the consent.
FOLLOW UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021
ATTACHMENTS:
Description Type
� Nardua aa asll'�r}ac°uu V'�s�ti�un Fa�pT�ruet�a,� V"c;ou;:ur7d Q,v�nua:V l�[�;u�rOMcu`>���Qu�rar� P.36ra;�iG��s 1`�anfl�;�uai(
ll..m�wrig;tur�u 1�3�Qsu�49�rd�;f��ui�7.�rn�i�y
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❑ ��or.a°lki:rpr 1V�aa��°uu��1
➢2yn n�
��,��
LEXINGTON HOUSING AUTHORITY
(�NE COUNTRYSIDE VILLAGE, �.,EXINGTON, MASSACHUSETTS 02420-2S7C
`�S M RM��4
� �7TS
� � '" TEL 78i 86i-o9oo
4 �' �-i FAX7$i 86i-z938
s�� �W m
CATLEEN B.FOLEY,EXECUTIVE DZRECTOR S� � x��' TDD i-800-545-1H33 Ex'r iq4
APRIt�9" �
kt
NOTICE C1F OPEN TOWN APPOINTED TENANT BOARD MEMBER SEAT
iVlay 3,2021
Dear Tenant:
This Notice is to inform you that the Town of Lexington is soliciting names for consideration to
fill the Tawn Appointed Tenant Board Member seat of the Lexington Housing Authority.
Pursuant to changes made to M.G.L. c. 121B, §§ 5 & SA by Chapter 358 of the Acts of 2020,
"An Act Enabling Partnerships for Growth," Towns are now required to appoint a tenant of the
Local Housing Authority ("LHA")to the LHA Board. This position is known as the Town
Appointed Tenant Board Member Seat.
The Baard is the governing body of the LHA which is responsible for adapting policy, approving
contracts, budgets and annual plans, and hiring and overseeing an executive director ta run the
day-to-day operation of the LHA. The Board acts by a majority votes which are cast by Board
members at open meetings.
As a Tenant Member of the LHA Bpard,you will receive training provided by the Department af
Housing and Community Development(DHCD) as well as other training that may be required
for public officials by law. DHCD partners with the Mel King Institute which provides a
comprehensive overview of the rale of tenant board members and the operatians of LHAs in a
three-hour training. This is then fallowed up with the opportunity to participate in angoing
trainings throughout the year on topics such as:
• Role of LHA Board and DHCD
• LHA Budgets
+ Capital Improvement Plan(CIP)
+ Annual Pians
e Performance Management Reviews(PMR)
• State-wide online tenant selection system (CHAMP)
In addition, the Mel King Institute offers opportunities for Tenant Board members to connect
with arle another and share experiences and questions in unstructured peer-to-peer learning
sessions.
If you or an adult authorized household member wishes to be considered for the Tawn
Appointed Tenant Board Member Seat, you must fi11 out the attached"Notice of Intent to be
EQUAL EMPLOYMEPIT OPPORTUNITY�AFFIRMATIVE.A.CTION EMPLOYER
��,�
Considered for Tawn Appointed $oard Member Seat"and return it to the Lexington Town Clerk
at the following address:
Natl�alie Rice, Town Clerk
1625 Massachusetts Avenue
Lexington, MA 02420
PLEASE NOTE: In order to be considered for the LHA Town Appointed Board Member Seat,
you must fill out the attached form and return it to the Town Clerk at the above address no later
than 6/1S/2021
If you have questions about this Notice,the accompanying Natice of Intent to be Considered far
Town Appointed Tenant Board Member Seat, or the Town Appointed Tenant Board Mernber
Seat genera�ly,please contact the LHA with questions.
Sincerely,
��" "t,�'�
Lexington Housing Authority
Enc. Notice of Intent to be Considered for Town Appointed Board Member Seat
LEXINGTON HOUSING AUTHORITY
ONE CQUNTRYSIDE VILLAGE, LEXINGTON, MASSACHU5BTTS 02�{.20-2S7C
pQ`��USIjjSph�C
�" � � o� TEL 78i 86i-ogoo
r �� �W� FAX 781 861-�q38
CAILEEN B.FOLEY,EXECUTIVE�17RECTOR Z� � �� TDD i-800-545-1H33 ExT 104
APklll9^' �
tN S
NOTICE OF INTENT TO BE CONSIDERED FOR TOWN APPOINTED TENANT BOARD MEMBER
SEAT
_ Date: � � �,c� ��
Dear Town Clerk:
Please accept this Notice as my intent to be considered for the Town Appointed Tenant Board Member seat of
the Lexington Housing Authority.
I am providing you with the following information for your consideration:
NAME: _��i�G�k''�L—� �' �Y�V/y
ADDRESS: � C�U�`I`S'/C7� (i`/L,L./�-�� ��?�
L.�'7��/tJ-�-�'�771 L7' � t�'r� ��5��.C7
TENANCY TYPE: (Circle One) � ,�
�
State-Aided Public Housing �� � �
Federally Subsidized 1'ublic Housing �� � �
c�� cn �
Section $ Housing Choice Voucher �� � "'tl1�
�� � a
Massachusetts Rental Vaucher Pragram �, •»
....
Alternative Housing Vaucher Program °°
Other
PHONE NUMBER:
EMAIL ADDRESS:
If you need additional informatioai, da not hesitate to contact me using the information provided above.
Sincerely, .,�� �
y�,,F
> ,,.
'�����,�� �f.,."'-'""'"....�-.,.-.-.�.,--w.�
Tenant, Lexington Housing , thority
r
r'
EQUAL EMPLOYMENT OPPORTUNITY•AFFIRMATIVE ACTION EMPLOYER
June 18, 2021
Ms. Stacey A. Prizio
Department Assistant
Office of the Select Board
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Ms. Prizio;
I am writing per your request to provide you with additional personal information and
qualifications as an applicant for the position of Tenant Board Member to the Lexington
Housing Authority Board.
I relocated to the Town of Lexington from Washington, DC in 2004 to provide family support
services to a sister with developmental disabilities as I researched for residential placement and
employment services for her as an adult with special needs. My mother was also showing
indications of dementia. She was a resident of LHA Countryside Village until she was
hospitalized in 2008 and required nursing home placement services until her death in 2012. I
share this information with the Select Board to indicate my personal experience with the health
and safety services and advocacy needed by elderly and disabled individuals who benefit from
the housing assistance and service programs offered by the Lexington Housing Authority. 40%
LHA residents expressed an interest in Health and Medical Services per the Survey Research
findings. My life experiences will influence my oversight responsibilities of the LHA executive
director in managing day-to-day operations.
If I am appointed as the Tenant Board Member, I would bring management and accounting
experience from positions held in a diversity of industries: Public Welfare, Retail,
Architecture/Interior Design, Management Consulting, Biotechnology, Construction, Hospitality
and Restaurant management, and Tourism. Throughout my career, I have been responsible for
customer/vendor relations, project administration, financial data management, development of
contract services, purchasing, event planning, and staff recruitment/training and team building.
In 2014, the Town of Lexington assumed management of the Lexington Visitors Center in a
critical transition from the Lexington Chamber of Commerce. I was appointed the Visitor
Center Manager with the primary responsibility of stabilizing the financial management of daily
operations and restoring the Visitor Center to a viable economic and tourism resource for the
Town. I resigned that position in December 2018 as the Economic Development Office planned
a transition to construct a new Visitor Center.
I am also a Town of Lexington Election worker under the supervision of Natalie Rice, Town
Clerk.
I have been a resident of Countryside Village since 2007. If I am appointed as the Tenant Board
Member, I would find it most beneficial to participate in the Department of Housing and
Community Development training to increase my knowledge of the expansive responsibilities of
this local housing authority as reflected in the online reports. This year's appointment would be
the initial appointment of a tenant to The Board. The performance of that individual will "set
the standard" for future tenant appointments and their contributions to the quality and
competence of The Board's governance. I would welcome the opportunity to be that
appointee.
Best regards,
Ma�c�eew �. �2�ww
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Cominittee Appointment & Reappointments
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.4
SUMMARY:
Annointment:
Transportation Advisory Committee
• The Select Board is being asked to appoint Nagarjuna Venna to the Transportation Advisory Committee
to fill an unexpired term that is set to expire on September 30, 2021.
Rea�ointment:
Town Celebratio�rs Subcommittee
. The Select Board is being asked to reappoint E. Ashley Rooney, Mary Ross Hutton, Wayne Miller, and
Aneesha Karody to the Town Celebrations Subcomtnittee, whose one-year terms all expired on June 30,
2021. State Conflict of Interest Law Online Training is up-to-date.
SUGGESTED MOTION:
To appoint Nagarjuna Venna to the Transportation Advisory Committee to fill an unexpired term that is set to
expire on September 30, 2021.
To reappoint E. Ashley Rooney, Mary Ross Hutton, Wayne Miller, and Aneesha Karody to the Town
Celebrations Subcommittee each for a one-year term ending on June 30, 2022.
Move to approve the consent.
FOLLOW UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021
ATTACHMENTS:
Description Type
L� 2?7i1 V�u��n�s��suV�9u�,uuEls�vi�.�aau��Gaaun�rruuTi��F���1ua:,�9.i�sn�..�PV.A/�uun�u ���°lku�NV��4,uu�.1
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L� J4�J1."ll'�rvJn4�°t�°ILu�a�tiasn,�ba��illm4�°�mrru�irr�ddeefS�ra�ic•��i�rbu I��.II�ll�[��z��aan �aaa�l�;uq�IWl[��dcd'u�zi
❑ ZQ�J1"V'aau»rn�a,lc�rua�.tias�ia�`;�ull:n6arun�rrzllflwt^E\UA}�llicac�uaauu..�t°I.14Nilllc�u- a3,xa°lkttUT Mlac�wuu��.1
❑ �Q��C �'�r�-rt 4k°Ic°Vru<tti�s�t�,";uuQ.nc�souuunillfl���p,jaV,cu�bu�r�� /1.V<:rua>a9yr ���a°➢;�a:p,1lNu�bc^u°ua�.l
APPLICATION FC1�L APPOIl'�iTMEi'�T
FOR Bf,ARD/COMMITT�E MEMBERSHIP
Bc�ardJCommittee af Interest: 1. �conomic Development Advisary Committee z Sustainable Lexington
� Bicycle Advisary Committee q, Greenways Corridor 5.Transportation Advisory Committee
Wauld you consider another Carnmittee: Yes
For how long should we keep your application an file? 2 Years
Full N11Tle: Nagary'una Venna Nickname:
Preferxed Title (please circle�r 'Ms./Mrs,/Other:
HOTTl� ACICII'ESS: 1 Longfellow Rd,��x�n�ton Ma, Z1p, o2azo
1 year 8 months(since Juiy 2019)
Length of Residence in L,exington:
Entrepreneur,Co-faunder&Chief Product Officer
Occupation:
Worl� Address: ��ts�9nt,111 Nuntingtan Ave,19th floqr,�oston rtnA
Phane: Home Wark Fax
Cell �..,,.�___..,
E-mail: Primary: _ Secondary:
If you currently serve on a Baard or Cammittee,please identify: N°"e
Interested in Energy,Sustainability,and equikabie growth
Special Training,Interests,Qualifications:
Have yau been asked by a Committee to became a member? "p
How did you hear about the Committee? Lexington Tawn Website
Please attach a current resurne,if passible. Add any camments below or on a separate page.
V�
Signature: N'`��+ Date: 2i2a�za2�
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APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSAIP
Town Celebrations Subcommittee
Board/Committee of Interest: 1. 2.
3. 4.
Would you consider another Committee:
For how long should we keep your application on file? ��� Ye a r
Full Name: An ees h a Ka rod y Nl�kname:
Preferred Title (please circle) Mr./Ms./Mrs./Other: MS.
HomeAdd�ess: 38 Maple St, Lexington, MA zip: 02420
Length of Residence in Lexington: � 7 yrs
o��upatlon: Self Employeed
workAddress: 165 Middlesex Turnpike, Bedford, MA - 01730
Phone: Home Work Fax
Cell
E-mail: Primary: _ Secondary:
If you currently serve on a Board or Committee,please identify:
Special Training, Interests, Qualifications:
Have you been asked by a Committee to become a member? Yes
How did you hear about the Committee? ��W� ���5���
Please attach a c rrent resume, if possible. Add any comments below or on a separate page.
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Town Manager Committee Appointments
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.5
SUMMARY:
A vote is requested for this agenda item.
The Recreation Comtnittee has increased its membership from five to seven members following Annual Town
Meeting 2021. Therefore, this has created two vacancies.
The Recreation Director, Melissa Battite, and Vice Chair of the Recreation Committee, Lisah Rhodes,
interviewed several candidates from the 2020 applicant pooL It is recommended that Carl Fantasia and Claire
Sheth be appointed to the Recreation Committee.
SUGGESTED MOTION:
To approve the Town Manager's recommendation to appointment Carl Fantasia and Claire Sheth to the
Recreation Committee.
Move to approve the consent.
FOLLOW UP:
Town Manager's Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021
ATTACHMENTS:
Description Type
❑ �tc,� Ca�a;nvur d:3��a•�����P+�➢�4e;�u<rl
❑ �^art7bdn4;na,r"��r�s(na;;itrascr. �.�r.a��ri�r[l�ianbc�nd��l
❑ °�V�a,fl�nflr��rl➢�,aa.ti�s�� P.:��a°�;ri�s CvGard4��uaa.1
\OVS MOHry�'Y
p�' 1775 C
� � - m � Town of Lexington
a ,, i., y
a �m o�� Recreation Committee
3 �a�
APRIL 19,"
��X 1 N CiS��
Frederick DeAngelis, Chairman Tel: (7$1) 698-4$00
Lisah Rhodes, Vice Chair Fax: (7$1) 861-2747
Lisa O'Brien recr��tic�ncrr�t�C�l�xii�r��c�nm�.�;c�v
Christian Boutwell
Francesca Pfrommer
July 1, 2021
To: James Malloy, Town Manager
Fr: Rick DeAngelis, Chair
Re: Recommendation for appointment
The Recreation Committee increased its membership from 5 to 7 following Annual Town
Meeting 2021, which has created two vacancies. An additional vacancy is expected in
September, as Francesca Pfrommer resigned from the Committee at the end of her term and
has agreed to remain on through the summer as a replacement volunteer is identified.
Four applicants from the 2020 applicant pool have been contacted, including two who were
interviewed during the 2020 process. Via zoom calls held this week including with myself, Vice
Chair Lisah Rhodes and Melissa Battite, two of the 2020 candidates have been re-interviewed.
It is our recommendation to appoint Carl Fantasia and Claire Sheth to the Recreation
Committee. Both Mr. Fantasia and Ms. Sheth will bring a broad range of knowledge to the
Committee including local volunteer experience, involvement with the School District,
fundraising efforts and a passion for �exington and the programs, services and facilities directly
associated with those of the Recreation Committee. Additionally, Mr. Fantasia's professional
background is in Finance and Ms. Sheth's is in Strategic Planning. Both will provide the
Recreation Committee support as the alternative Funding Models for the Recreation &
Community Programs Department are considered, as well as implementing the Community
Needs Assessment Key Findings and the Capital Improvement Program in the coming years.
The additional two members will bring the Recreation Committee to full membership of(7)
during the summer months as we continue to interview/outreach for the anticipated vacancies
come the fall.
Please let me know if any additional information may be needed at this time.
Thank you for your leadership and continued support of the Recreation Committee.
Cc: Recreation Committee
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSAC�IUSETTS 02420
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Recreation department
Board/Committee of Interest: 1. 2.
3. 4.
Would you consider another Committee: no
1 year
For how long should we keep your application on file?
Carl Fantasia
Full Name: Nickname:
Preferred Title (please circle) Mr./Ms./Mrs./Other: Mr.
Home Address: Zip: _
32 years total: 20 years (childhood), moved back to town 12 years ago
Length of Residence in Lexington:
financial analyst
Occupation:
Work Address:
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary:
Little League
If you currently serve on a Board or Committee,please identify:
Member of Little League Board
Special Training, Interests, Qualifications:
Have you been asked by a Coinmittee to become a member?
yes
How did you hear about the Committee? Little League
Please attach a current resume, if possible. Add any comments below or on a separate page.
Signature: (� �v Date: 6/16/2020
APPLICATION F(�R APPtJINTM[ENT
F�I2 �OARD/COM. MITTEE 1VIEMBERSHIP°
Board/Committee of Interest: ].. �.,�,�-.�,�,, c1�„ ( „�� �.
-�-----.
3. 4.
Wauld you consider anotl�er Conamittee: �� �„�;- �-�; � �- o ..�
For how long should we keep your applicatian on file? .,,� �-�
Full Name: � ��`(,, �Q, Nickname:
Preferred Tit1e (please circle) Mr./Ms./�1!IrsJOther: ✓�`� ,
I�ome Address: Zip:
Length of Residence in Lexingtan: � � � ��
t�ccLipation: � ,� -� - �' � � Qm, �`
!
Work Address:
Phane: Home VVark Fax
Ce11
E-Yr�ai1: Primary: Secandary:
If yau currently serve on a Soard or Corntnittee,please identifiy: �0 �,� � � ��,.�� ��,�„�,
e �-�
Special Training, Interests, Quali�cations: �,C_, ,� g c�
Have yau been asked by a Cammittee ta bec�me a member?_P .�, ��„�° m«� �G�"�,,,� �l Q �
How did you hear about the Committee? �a �,s�. ��, �,�
Please attacLa a current resume, if possible. Add any comments belaw or an a separate page.
Signature; Date: �,� � �" �
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Public Hearing: All-Alcohol Package Store Liquor License - LLAWM-Le�ngton, LLC d/b/a
Wine & Market, 186 Bedford Street
ITEM
PRESENTER: NUMBER:
Daniel Newcomb & Glenn Lawler
I.1
SUMMARY:
Attached is application fiom LLAWM-Lexington, LLC d/b/a Wine and Marlcet for an All-Alcohol Pacicage
Store to be located in Unit 3 of the building cui-�ently being constructed at 186 Bedford Street. All the
necessary documents have been provided by the applicant for this liquor license application. The application
was submitted to the relevant staff for review, including building, zoning and health and they have no
objections. It was noted that the applicant must obtain any required permits or licenses fiom those respective
departments that may be needed prior to opening the package store. in accordance with M.G. L Chapter 13E,
the legal notice ran in the July 15, 2021 Lexington Minuteman and the applicant mailed the required notices to
abutters.
Proposed Store Hours:
Monday— S aturday: 8:30 am— 11 pm
Sunday: 12 pm— 8 pm.
Mr. Dan Newcomb, applicant/Manager on record, will be at the meeting to provide the Board an overview of
his Wine& Market concept to be located at 186 Bedford Sheet in his request for approval of his package
store liquor license application.
SUGGESTED MOTION:
Move to approve the application for a new package store liquor license for LLAWM-Lexington, LLC d/b/a
Wine and Market for the proposed store hours of 8:30 ain— ll:00 pm Monday through S aturday, and 12:00
pm— 8:00 pm on Sunday and to issue an all alcoholic Pacicage Store Liquor License to LLAWM-Lexington,
LLC d/b/a Wine and Marlcet once the application has been approved by the ABCC and the Certiticate of
Occupancy has been issued by the Building Department for 186 Bedford Street.
FOLLOW UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 7:l Opm
ATTACHMENTS:
Description Type
❑ f����>➢x�;attdu�ru:u U'�nc;V;�u�;a 4,t�r�s°,..I,f��v����rf�rncl`^�d�r4,c,d: �:��a°V;u��1`��dc��u<r(
❑ F+��Sra➢�s°wn�.ui:�..�it�°u u:4r`�4°1c°c,u If.��raa�a� P:�xa,�;���s NGwud��ua�1
❑ I1�G�apr as�1g;Er P�w�if��n<i��uuc,a�,u C+,uc;�a P.:�ia�V;ri�s[1�G�abc.��u<a:(
The Cammonwealth of Massachusetts
,�� Alcohalzc Beverages Control Commission
y 95 Fourth Street,Suite 3, Chelsea,MA 021 SO-2358
www.mass.gov/abcc
— APPLICATION FOR A NEW LICENSE
Municipality Lexington �
1. LICENSE CLASSIFICATION INFORMATION
ON OFF-PREMISES TYPE CATEGORY CLASS
�._.__�
Off-Premises-15 �15 Package Store � All Alcoholic Beverages Annual
Please pravide a narrative overview of the transactian(s)being applied for.On-premises applicants shauld also provide a description of
the intended theme ar cancept of the business operation.Attach additional pages,if necessary.
New,�rst class wine,craft beer and artisinal spirits store with high end food and accessory products.
Is this license application pursuant ta special legislation? (` Yes C: No Chapter� Acts of�����
2. BUSINESS ENTITY INFORMATION
The entity that will be issued the license and have operational control of the premises.
Entity Name L�AWM-Lexington,�LC FEIN 86-2591134
DBA Wine 8c Market �� Manager of Record Daniel Newcomb
Street Address 186 Bedford Street
Phone 617-305-1551 � Email dnewcomb@Ilausa.com
Alternative Phone Website �
3. DESCRIPTION OF PREMISE5
Please provide a complete description of the premises to be licensed,including the number of floors,number of roams on each floor,any
outdoor areas to be included in the licensed area,and total square faotage.You must also submit a floor plan.
Approximately 2,265 sq.ft.;first floor retail plus basement storage space
Total Square Foatage: 2,265 Number of Entrances: 3 Seating Capacity: NA
Number of Floors 2 Number of Exits: 3 Occupancy Number: TBD
4. APPUCATION CONTACT
The application contact is the person whom the licensing authorities should contact regarding this applicatian.
Name: Andrew F.Upton,Esq. Phone: 617-227-3277
Title: Attorney Email: aupton@ucdlaw.com
1
APPLICATION FOR A NEW LICENSE
. CORPORATE STRUCTURE
Entity Legal Structure LLC Date of Incorporation 05/20/21 ��
State of Incorporation Massachusetts Is the Corporation publicly traded? C"` Yes (: Na
6. PROPOSED OFFICERS, STOCK OR OWNERSHIP INTEREST
List all individuals or entities that will have a direct or indirect,bene�cial or financial interest in this license(E.g.Stockholders,Officers,
Directors,LLC Managers,LLP Partners,Trustees etc.).Attach additional page(s)provided,if necessary,utilizing Addendum A.
• The individuals and titles listed in this sectipn must be identical to those filed with the Massachusetts Secretary of State.
• The individuals identified in this section,as well as the proposed Manager of Record,must complete a CORI Release Form,
• Please note the following statutory requirements for Directors and�LC Managers:
On Premisex(E.g.Restaurant/Club/Hoteq Directors or LLC Managers -At least SO%must be US citizens;
Off Premises(�iquor Store)Directors or L�C Managers -All must be US citizens and a majority must be
Massachusetts residents.
• If yau are a Multi-Tiered Organization,please attach a flow chart identifying each corporate interest and the individual owners of
each entity as well as the Articles of Organization for each carporate entity. Every individual must be identified in Addendum A.
Name of Principal Residential Address SSN DOB
�Daniel Newcornb 125 Standish Street,Marshfield,MA
Title and ar Pasition Percenta e of Ownershi Director/L�C Manager US Citizen MA Resident
{: Yes ("`..No (: Yes C No C: Yes (`....4_
LLC Manager and Sole Member 100% �� _--_--__-� No
Name of Principal Residential Address SSN DOB
-----� ��
� �
Title a�sition Percenta e of Ownershi Director/LLC Manager US Citizen MA Resident
C" Yes C` No C`'Yes (`No t�' Yes (' No
Name of Principal Residential Address S5N DOB
� ....----
T�and or Positipn ��Percentaqe of Ownershi birector/�LC Manager US Citizen MA Resident
[_ ("' Yes (" No C` Yes ("` No C' Yes C' No
Name of Principal Residential Address SSN DOB
� T � [�---.
Title and or Position __iPercenta e af Owne� Director/LLC Manager US Citizen MA Resident
I (' Yes C' No ("' Yes C'No C Yes (`' No
Name of Principal Residential Address SSN aOB
_ _
�� �_�
Title a�sition �_ Percenta�of Ownershi Director/LLC Manager U5 Citizen � MA Resident
{" Yes (` No C' Yes C` No C Yes C' No
Additional pages attached? (`Yes (:No
CRIMINAL HISTORY
Has any individual listed in question 6,and applicable attachments,ever been convicted of a C` Yes C: No
State,Federal or Military Crime?If yes,attach an affidavit providing the details af any and all convictions.
2
APPLICATION FOR A NEW IICENSE
6A. INTEREST IN AN A�COHOLIC BEVERAGES LICEN5E
Does any individual or entity identi�ed in question 6,and applicable attachments, have any direct or indirect,beneficial or financial
interest in any other license to sell alcohalic beverages? Yes � No �X If yes,list in table below.Attach additional pages,if
necessary,utilizing the table format below.
Name License Type License Name Municipality
66. PREVIOUSI.Y HELp INTEREST IN AN ALCOHOLIC BEVERAGES UCENSE
Has any individual or entity identified in question 6,and applicable attachments,ever held a direct or indirect,beneficial ar financial
interest in a license to sell alcaholic beverages,which is not presently held? Yes ❑X No �
If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below.
Name �icense Type License Name Municipality
Please see additional information page
6C. DISCLOSURE OF�ICENSE DISCIP�INARY ACTION
Have any of the disclosed licenses listed in question 6Aor 6B ever been suspended,revoked or cancelled?
Yes � No �X If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below.
Date of Action Name of License City Reason for suspension,revocation or cancellation
7. OCCUPANCY OF PREMISES
Please complete all fields in this section. Please prpvide proof of legal occupancy of the premises.
• Ifthe applicant entity owns the premises,a deed is required.
• If leasing or renting the premises,a signed copy of the lease is required.
• If the lease is contingent on the approval of this license,and a signed lease is not available,a copy of the unsigned lease and a letter
of intent to lease,signed by the applicant and the landlord,is required.
• If the real estate and business are owned by the same individuals listed in question 6, either individually or thraugh separate
business entities,a signed copy of a lease between the two entities is required.
Please indicate by what means the applicant will occupy the premises
Lease
Landlord Name 186 Bedford Street,LLC
Landlord Phone r� �andlord Email ��
Landlord Address 189 Bedford Street,Lexingtan,MA 02420
Lease Beginning Date 8/1/21 Rent per Month $9,167.00 �
Lease Ending Date 2026 Rent perYear $110,000.00 �
Will the Landlord receive revenue based on percentage of alcohol sales? {"'Yes C: No 3
APPIICATION FOR A NEW UCEN5E
8. �INANCIAL DISCLOSURE
A.Purchase Price for Real Estate
B.Purchase Price for Business Assets C��
C.Other*(Please specify below) $45,000.00 *Other Cost(s):(i.e. Costs associated with License Transactian
including but not limited to: Property price, Business Assets,
D.Tatal Cost $45,000.00 Renovations costs,Construction casts, Initial Start-up costs,
— Inventory costs,or specify other costs):"
SQURCE OF CASH CONTRIBUTION
Please pravide documentation of available funds.(E.g.Bank or other Financial institutian Statements,Bank Letter,etc.)
Name of Contributor Amount of Gontribution
Daniel Newcomb $45,000.00
Tota I $45,000.0
SOURCE OF FINANCING
Please provide signed financing documentation.
Is the lender a licensee pursuant
Name of Lender Arnount Type of Financing to M.G.L.Ch.13$.
C` Yes C No
C`Yes C No
C Yes C Na
C`Yes (`" No
FINANCIAL INFORMATION
Provide a detailed explanation of the form(s)and saurce(s)of funding for the cost identified above.
9. PLEDGE INFORMATION
Please provide signed pledge documentation.
Are you seeking appraval for a pledge?�^Yes C No
Please indicate what you are seeking ta pledge(cneckau tnatappiy) � License ❑ Stock ❑ Inventory
To whom is the pledge being made?
4
10. MANAGER APPLICATION
A. MANAGER INFQRMATION
The individual that has been appainted to manage and cantrol the licensed business and premises.
Proposed Manager Name Daniel Newcamb � Date of Birth ��SSN
Residential Address 125 Standish Street,Marshfieid,MA 02050
Email Dnewcomb@Ilausa.com Phane 617-306-1551 � -,1
Please indicate haw many hours per week you intend to be an the licensed premises ��
B.CITIZENSHIP/BACKGRbUND INFORMATION
Are yau a U.S.Citizen?* {:Yes (` Na *Manager must be a U.5.Citizen
If yes,attach one of the following as proof of citizenship US Passport,Voter's Certificate,Birth Certificate or Naturalization Papers.
Have you ever been convicted of a state,federal,or military crirne? {`Yes (: No
If yes,fill out the table below and attach an affidavit praviding the details of any and all convictians.Attach additional pages,if necessary,
utilizing the format below.
Date Municipality Charge Disposition
C. EMPLOYMENT INFORMATION
Please provide yaur employment history.Attach additional pages,if necessary,utilizing the format below.
Start Date End Date Position Employer Supervisor Name
Zaoa Present Owner Atlantic License Brokers Self
D.PRIOR DI5CIPLINARY ACTION
Have you held a beneficial or financial interest in,or been the manager af,a license to sell alcpholic beverages that was subject to
disciplinary action? C Yes (+'No If yes,please fill out the table.Attach additianal pages,if necessary,utilizing the format below.
Date of Action Name pf�icense 5tate City Reason for suspension,revocatian ar cancellation
I
I
I hereby swear under the pai and pen Ities f � y ha the infarmation I have provided rn this application is true and accurate:
Manager's Signature Date � � a� �
5
11. MANAGEMENT AGREEMENT �_
Are you requesting approval to utilize a management company through a management agreement? (' Yes C: No
If yes,please fill aut section 11.
Please provide a narrative overview of the Management Agreement.Attach additional pages,if necessary.
IMPORTANT NOTE:A management agreement is where a licensee authorizes a third party to control the daily operations of
the license premises,while retaining ultimate cantrol aver the license,thraugh a written contract. This does not pertain to a
liquor license manager that is employed directly by the entity.
11A. MANAGEMENT ENTITY
List all proposed individuals or entities that will have a direct or indirect,beneficial or financial interest in the management Entity(E.g.
Stockholders,Officers,Directors,LLC Managers,LLP Partners,Trustees etc.).
Entity Name Address Phone
l ____�
Name of Principal Residential Address SSN DOB
� ��_______�
Title and or Position Percentage of Ownership Director US Citizen MA Resident
........................................................... ...._...._
{"` Yes (""No (' Yes (`No {" Yes C No
Name af Principal Residential Address SSN DOB
�___ �._. �� ................................. � ...........................__
Title and or Position Percentage of Ownership Director US Citizen MA Resident
�__- �^ ��� C` Yes ('�' No� C`_Yes�(` N� (' Yes C No
Name of Principal Residential Address SSN DOB
_ �_� ................................_._...
�_____ � __._._______._� _
Title and ar Position Percentage of Ownership Director US Citizen MA Resident
� ._....._.�......._............_..._............
C`Yes........------------- --------._�__
{`No (`Yes (` No C' Yes (`No
Name of Principal Residential Address S5N DOB
-- �
Title and or Position Percentage of Ownership Director US Citizen MA Resident
� � �� -----------------
("' Yes (`Na C Yes (` No t"` Yes C` No
CRIMINAL HISTORY
Has any individual identified above ever been convicted of a State,Federal or Military Crime? C"'Yes (" No
If yes,attach an affidavit providing the details of any and all convictions.
118. EXISTING MANAGEMENT AGREEMENTS AND INTEREST IN AN ALCOHOLIC BEVERAGES
UCENSE
Does any individual or entity identified in questian 11 A,and applicable attachments, have any direct or indirect,beneficial or financial
interest in any other license ta sell alcahalic beverages;and or have an active management agreement with any other licensees?
Yes � No � If yes,list in table below.Attach additional pages,if necessary,utilizing the table format belaw.
Name License Type License Name Municipality
6
11C. PREVIOUSLY HELD INTEREST IN AN AI.COHOLIC BEVERAGES LICENSE
Has any individual or entity identified in question 11A,and applicable attachments,ever held a dired or indirect,beneficial or
financial interest in a license to sell alcoholic beverages,which is not presently held?
Yes � No � If yes,list in table below.Attach additianal pages,if necessary,utilizing the table format below.
Name License Type License Name Municipality
11D. PREVIOUSLY HELD MANAGEMENT AGREEMENT
Has any individual or entity identified in question 11A,and applicable attachments,ever held a management agreement wi#h any
other Massachusetts licensee?
Yes � No � If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below.
Licensee Name License Type Municipality Date(s)of Agreement
11E. DISCLOSURE OF LICENSE DISCIPLINARY ACTION
Has any af the disclosed licenses listed in questions in section 11 B,11 C,11 D ever been suspended,revaked or cancelled?
Yes � No � If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below.
Date of Action Name of License City Reason for suspension,revocation or cancellation
11F. TERMS OF AGREEMENT
a.Does the agreement provide for termination by the licensee? Yes � No �
b.Will the licensee retain control of the business finances? Yes � No �
c.Does the management entity handle the payroll for the business? Yes � No �
d.Management Term Begin Date e.Management Term End Date �— �—�
f.How will the management company be compensated by the licensee?(check all that apply)
❑ $per month/year(indicate amount) �
❑ %of alcahol sales(indicate percentage) I-----�
❑ %of overall sales(indicate percentage) �—' �
❑ other(please explain)
ABCC Licensee Officer/LLC Manager Management Agreement Entity Officer/LLC Manager
Signature: Signature:
Title: Title:
Date: � �� Date: �������
7
ADDITIONAL INFORMATION
Please utilize this space to provide any additional information that will support your application or to clarify any answers
provided above.
6B PREVIOUSLY HELD INTERE571N AN ALCONOI.IC BEVERAGES LICENSE:
Plymouth-Newcomb Farms,Inc.-Sectian 12 On-Premise,77S Sta#e Rd,Plymouth,MA p2360
Cantan-Dining Management Group,Inc.-Settion 12 On-Premise,2790 Washington St,Canton,MA 02021
Malden-Retail Beverages Partners,Inc.-Section 15 Off-Premise;99 Charles St Malden,MA 02158
Walpole-Retail Beverage Partners-Walpole,Inc.-Section 15 Off-Premise,56S Main St,Walpole,MA 02081
Boston-Retail Beverage Partners-South Bay,Inc.-Section 1 S Off-Premise,1100 Massachusetts Ave,Boston,MA 02115
APPLICANT'S STATEMENT
�, Daniel Plewcomb _�� the: ❑sole proprietor; ❑ partner; ❑corporate principal; � �LC/LLP manager
Authorized Signatory
of ��WM-Lexington,llC
Name of the Entity/Corporation
hereby submit this application (hereinafter the "Application"),to the local licensing authority(the"LLA") and the Alcohalic
Beverages Control Commission (the"ABCC" and together with the l�A collectively the"Licensing Authorities") for approval.
I do hereby declare under the pains and penalties af perjury that I have personal knowledge af the information submitted in the
Application, and as such affirm that all statements and representatians therein are true ta the best af my knowledge and belief.
I further submit the follawing ta be true and accurate:
(1) I understand that each representatian in this Application is material to the Licensing Authorities'decision an the
Applicatian and that the Licensing Authorities will rely on each and every answer in the Application and accompanying
documents in reaching its decisian;
(2) I state that the location and description of the proposed licensed premises are in compliance with state
and local laws and regulations;
(3) I understand that while the Application is pending, I must natify the Licensing Authorities af any change in the
informatian submitted therein. I understand that failure ta give such natice to the Licensing Authorities may result in
disapproval of the Application;
(4) I understand that upon approval af the Application, I must notify the Licensing Authorities of any change in the
awnership as approved by the l.icensing Authorities. I understand that failure to give such notice to the
Licensing Authorities may result in sanctions including revocation of any license for which this Application is submitted;
(5) I understand that the licensee will be bound by the statements and representations rnade in the Application, including,
but not limited to the identity of persons with an ownership ar financial interest in the license;
(6) I understand that all statements and representations made became conditions of the license;
(7) I understand that any physical alterations to ar changes to the size of the area used for the sale, delivery,storage, or
consumption of alcoholic beverages, must be reported to the Licensing Authorities and may require the prior approval
af the Licensing Autharities;
(8) I understand that the licensee's failure to operate the licensed premises in accordance with the statements and
representations made in the Application may result in sanctions, including the revocation of any license for which the
Application was submitted; and
(9) I understand that any false statement or misrepresentation will constitute cause for disappraval af the Application ar
sanctions including revacation of any license for which this Application is submitted.
(10) I confirm that the applicant corporatian and each individual listed in the awnership section af the applicatian is in
gaod standing with the Massachusetts Department of Revenue and has complied with all laws of the Commonwealth
relating ta taxes, reparting of employees and cantractors,and withholding and remitting af child support.
Signature: � Date: � �'.1J � ��
Title: L�C Manager
CORPORATE VOTE
LLAWM-Lexingtan,LLC
The Board of Directors ar LLC Managers of
Entity Name
duly voted ta apply ta the l.icensing Authority of �eX�ngton ��and the
City/Town
Commanwealth af Massachusetts Alcohalic Beverages Cantrol Camrnission on May i4,zaz� � ^�
Date of Meeting
Far the following transactians (Check all that apply):
� New License � Change of�ocation Chan e of Class(i.e.Annual/Seasnnap 9 p
� g � �han e Car orate Structure G.e.corP 1��cJ
� Transfer of License � Alteration af l.icensed Premises � Change of License Type f.e.ci�bi res�a��ane) ❑ p�edge of Collateral c�.e.u�en��isto[k�
� Change of Manager � Change Corporate Name � Cft]I1 J2 4f Cdt2gOYY(i.e AIIAlcohol/Wine,Malt) ❑ Management/Operating Agreement
� Change of Officers/ Ghange of qwnership Interest � Issuance/Transfer af 5tock/New Stockholder � Change of Naurs
Directors(LLC Managers � (�LC Members/LLP Partners,
Trustees) �Qther � Change of DBA
"VOTED: To autharize Danie)Newcomb
Narne of Persan
ta sign the applicatian submitted and ta execute an the Entity's behalf, any necessary papers and
da all things required ta have the applicatian granted."
"VOTED: TO 2�ppolnt Daniel Newcomb
Name of Liquor License Manager
as its manager of recard, and hereby grant him or her with full autharity and control af the
premises described in the license and authority and control af the conduct of all business
therein as the licensee itself could in any way have and exercise if it were a natural persan
residing in the Commonwealth of Massachusetts,"
Far Corporatians ONLY
A e copy attest, A true copy attest,
Corparate Officer/LLC Manager Signature Corporation Clerk's Signature
���� � . � l�`
(Print Name) (Print Name)
5/25l2021 MA Corporations Search Entity Summary
Corparations Division
�►r��i���� �r�t��y �urrn��ry
ID Number: 001508948 Request certificate I�ew search
�__._.._.,_..__.__� _._,._..�____�
Summary far: �Ir4WM-LEXINGTON, LLC
The exact name of the Domestic �imited Liability Company (LLC): LLAWM-LEXINGTON,
LLC
Entity type: Domestic Limited Liability Campany (L�C)
Identification Number: 001508948
Date of Organization in Massachusetts:
05-20-2021
Last date certain:
The location or address where the records are maintained (A PO box is nat a valid
locatian ar address):
Address: 125 STANDISH ST 2036 OCEAN ST, SUITE 1
City or town, State, Zip code, MARSHFIELD, MA 02050 USA
Country:
The name and address of#he Resident Agent:
Name: DANIEL NEWCOMB
Address; 2036 OCEAN ST, SUITE 1
City or town, State, Zip code, MARSHFIELD, MA 02050 USA
Country:
The name and business address af each Manager:
1 tr;i;°� %r`�,('�x 1 ir„�f d1 I 'I�:. ��a,��'S,?,. ..N..
MANAGER DANIEL R NEWCOMB 2036 OCEAN ST, SUITE 1 MARSHFIELD, MA
02050 USA
MANAGER DANIEL NEWCOMB 2036 OCEAN ST, SUITE 1 MARSHFIELD, MA
02p50 USA
In addition ta the manager(s), the name and business address of the persan(s)
authorized to execute documents ta be filed with the Corparations Division:
�h��°�� ��,�,��".�4,",n� ,�� ��ti.�� ��, `',ti._��. .µ.�,
SOC SIGNATORY DANIE� R NEWCOMB 2036 OCEAN ST, SUITE 1 MARSHFIE�D, MA
NEWCOMB 02050 USA
SOC SIGNATORY DANIEL R NEWC(�MB 2036 OCEAN ST, SUITE 1 MARSHFIELD, MA
NEWCOMB 02050 U5A
The name and business address af the person(s) autharized to execute,
acknowledge, deliver, and recard any recardable instrument purporting to affect an
interest in real praperty:
,°.",�� ,ai.,�, ,x ,�;i 4 ,, .�� , i' . r.�,
REAL PROPERTY DANIE� R NEWCOMB 125 STANDISH 5T MARSHFIELD, MA 02050
USA
https:!/corpsec.state.ma.us/CorpWeb/CorpSearch/CarpSummary.aspx?sysvalue=kaev9KNF_BvAvh1gDqkwNASTwN.uF1.u5uHPMATqM50- 1/2
5/25/2021 MA Corpora#ions Search Entity Summary
REAL PROPERTY pANIEL R NEWCOMB 125 STANpISH ST MARSHFIE�D, MA 02050
U5A
Confidential Merger
Cansent Data Allawed Manufacturing
View filings for this business entity:
A�� FILINGS '�
Annual Report _
Annual Report - Professianal
Articles of Entity Conversian
Certificate of Amendment
-
View filings
Camments ar nates associated with this business entity:
New search
https://corp.sec.state.ma.us/CorpWeb/CorpSearch/CarpSummary.aspx?sysvalue=kaev9KNF_BvAvh1gDqkwNASTwN.uFl.u5uHPMATqM50- 2/2
NON SIlYDIiVG LETTER tJF INTENT TO LEASE
186 BEDFCyRD 5TRL�ET Unit 3
LEXINGTON,MA U24Z4
May]2,2021
1. LEASED PREMISES:
Approximately 2,265 sf first flaor retail plus basement storage space.
2. LEASE TERMS;
Lease Term: 5 years
Options: (3}5 year option periods
3. RENT SCHEDULE:
A�nnal�ent antht
Year 1-3 110,000 $9167
Year 4&5 $113,Q04 $9440
4pdon 1 Years 6-10 $1 I 5,260 $9,6p5
Clption 2 Xears I i-IS $1 t7,565 $9,�9"1
Uption 3 Years 16-20 �119,916 $9,993
ADDITIONAL RENT:
Triple Net Lease-Share af Real Estate Tax,Insurance and CAM. Capped at a 3%annuai
increase.
4. LE5SEE`S L1QUCIR LICENSE APPLICATIQN:
The Lease shall be conticigent upon the Lessee receiving futi and�na!approval of a
Retail Ait Alcoholic Beverages Licerse from;the Town of Lexingtan. An Applicatipn
shall be submitted within 10 days af a futly executed Letter of Intent.
5. LEASE COMMENCEMEIVT:
The Lease shall commence upon the later ofthe full and finai approval by the Tawn af
I.exington and the Alcohalic Beverages Control Commissian(ABCC)and b. Certificate
of C?ccupancy.
b. RENT CdMMENCEMENT:
ltent wil)cammence upon the i�day of the month irnmediately following opening for
business.
7. RIGHT(�F FIRST REFUSAL ON NEW RETAII,SPACE:
Omitted
8. SUBLEASE AND ASSiGNMBNT:
-UNE TIME ASSIGNMENT AND PERSONAL GUARANTY
Lessee shall b�allowed ta assign the lease on ona occasion during the first year af the
Lease provided that the assignee or its�ffiliates is experienced as a retail liquor store
operator.
For the rernainder af the Term and ali Uption Periods,the Lessee will not suhlease ar
assign t}ie lease without the express written consent of the Lessar,which cansent shall
nat be withheld and shall be granted in a timely fashion.
_.......
'�. I.F5�C71�`S WC?RK:
"Che Lessor shall prc�vide a n�tv cc�nst�ructiran "r;anilia box"with barhropm,���c�p sink.2(�Q �m�
(3 phase)electrical s��:rvice.adequate WVAC ar�d k�i�#1,�'�t+�r. Access ta baserncnt dir�ckl�
fro��r t�l�e l�ased uK�it. l.x�nd(c�rd ru delive�r sp���ti�vith Ccrti�c�t�e.c��f�.7ccu�ancY-
d(3, 1.E;55E:E:'S WC}RM::
t�essee sh�ll�nish th�space�ta a��rat��first cl�s�bautique wine a���l s�iri�s si�rappc,
II. GU���,I�TY:
� O►�ce assi��ned,the lease shall be persan�lly�uaran�teed by a�rincipal af`the Acsi�,nee's
cc�rpcarat i�r�n.
1?. C3�,PtJ51'I�S-due upern�"oMv�r Approvai of 1'rce�ise��pticatic�n.
First rnr�nCh rent arad 5r�curitw dcposit.
13. I.,�SSC?ft:
1��Bed�f'ord St.. I,C,C'.
1-�. L�SS�:E:
t�[..AWCvt-L�:xin�tnn<LL�'d�'be�Win��. M�rket c�r et���C`3MINC�i��
2036 Ocean Sr..5uit� 1
�c�f5�1�14�C�. �t�t��?(}${)
15. C°C�h1"C`1rlC,iE1V�lES:
t^ully Executed t�ca��
i�'ul!ane�Finat t,iq�sar L���nse appr�v�l t�}�t}�e Le��i��gt���n 5elect l�r�ard��nd th�Al��`C`.
Certi�cate oP accup�nc}�
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�t.�„cepted b;�°: ......�
t,ESSfJF�; 186 6F[�FfJRt)S�I'. LLC.
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Overall space is 36'10"x 67'
The s#aircase cut in is approx. 21'x 8' into the floor space(this allows for a 15'walk thru)could wrap a wine wall all around the
outside of the staircase enclosure)
Site is set for 49 parking spaces
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�t�FC1F3�1"�TR��T
Upton Connell & Devlin, LLP
112 Water Street, Suite 201
Boston, Massachusetts 02109
b17-227-3277 {tel)
. 617-227-3222 (fax)
July 14, 2021
Via Email Onlv
Toum Office Building, 2nd Floor
Attn: Ms. Kim Katzenback, Executive Clerk
Select Board
� 1625 Massachusetts Avenue
Lexington, MA 02420
Re: LLAWM-Lexingtion,LLC, 186 Bedford Street, Lea�ington,MA
Application for a New Uff Premises Liquor License
Deaz�Ms. Katzenback
Please fnd enclosed a detailed, informational packet regarding the intended business
operations for LLAWM-Lexington d/b/a"Wine and Market." VVe believe tni.s "presentation"
will be of value in understanding how the Applicant intends to conduct his business in the Toum
of Lexington.
The Applicants concept is focused on wine, spirits, ma,lts,mixers, low-no alcohol
options, at�d accompaniments, such as crackers, cheeses, and the like, as well as gourmet coffee
beans.
If you need any additiona� information prior to the hearing on July 26�h,p�ease do not -
hesitate to contact me. Thank you for your atten�ion to this maiter.
Very tr�ly yours, ,
Elizabeth Pisano
Enclosure
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Table of Contents
Intro
3 Cover Letter
Store Information
4 Wine & Market Presentation
15 Compliance Program
21 Lexington Liquor Stores - Distance Map
�lbout Us
22 Curriculum Vitae - Daniel Newcomb
24 eTIPS Off Premise 3.1 Certificate of Completion - Daniel Newcomb
25 eTIPS Off Premise 3.1 Certificate of Completion - Glenn Lawler
Page 2
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Dear Chairman & Members of The Lexington Licensing Board,
Thank you in advance for taking the time to consider our application for a Retail Off-
Premise All Alcoholic Beverages License to support our Wine & Market concept in
Lexington, MA.
In support of our application, my team has compiled supplemental information to assist
the Board in finding our application favourable.
Our Team is committed to local and state laws as it regards to the sale of alcoholic
beverages, being a good neighbor, and providing the community with an option to allow
them to access premium adult beverages in an environment that's safe and professional.
I look forward to our meeting on July 27, 2021 to further discuss our abilities, experience
and our vision.
Should you have any questions, please reach out to me personally on my cell phone,
617.306.1551.
Regards,
,
Dan Newcomb
LLAWM-Lexington LLC
d/b/a Wine & Market
Page 3
Wine & Market Communit Presentation
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Page 4
Wine & Market Community Presentation
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Wine & Market Brand Selection (Sample)
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VODKA: RUM: TEQUILA: BOURBON/ CANADIAN
Absolut Appleton Aviation TENNESSE WHISKEY: WHISKEY:
Absolut Citron Bacardi Banana 1800 Silver Angels Envy Black Velvet
Absolut Mandarin Bacardi Lime Avion Reposado Bakers Canadian Club
Absolut Raspberri Bacardi Limon Cabo Wabo Silver Basil Hayden Crown Royal
Absolut Vanilia Bacardi Raspberry Casa Noble Silver Blantons Seagrams 7
Belvedere Bacardi Spiced Casamigos Anejo Bookers Seagram's VO
Bully Boy Bacardi Superior Casamigos Silver Breckenridge
Chopin Potato Bambu Corzo Reposado Bullit SCOTCH:
Ciroc Brugal Don Julio Reposado Eagle Rare Chivas Regal
Deep Eddy Cranberry Captain Morgan EI Mayor Reposado Elijah Craig Dewars 12 y
Dewars White Label
Deep Eddy Lemon Cruzan Black Cherry Herradura Silver Four Roses Johnnie Walker
Deep Eddy Ruby Red Cruzan Black Strap Hornitos Plata High West American Prarie Johnnie Walker Black
Grey Goose Cruzan White Jose Cuervo Gold Jack Daniels �2y
Grey Goose La Vanil Diplomatico Partida Blanco Jack Daniels Single Barrel
Grey Goose L'Orange Flora de Cana Patron Anejo Jack Fire SINGLE MALTS:
Keel Goslings Patron Reposado Jack Honey Aberfeldy 16y
Ketel One Malibu Patron Silver Jim Beam Ardbeg 10y
Ketel One Citroen Mt Gay Tre Generaciones Plata Knob Creek Auchentoshen 12y
New Amsterdam Myers's Long Branch Balvenie 14y
Skyy Pyrat XO MEZCAL: Makers 46 Bowmore 15y
Skyy Blood Orange Rhum Clement Bozal Cruixe Makers Mark Brenne Single Malt
Smirnoff GIN: Illegal Anejo
Monbtelobos Michters Craggenmore 12y
Stoli Aviation Old Forester Glenfiddich 12y
Stoli Blueberi Beefeater Vago Espadin
Pinhook Bohemian Glenlivet 12y
Stoli Ohranj Bombay IRISH WHISKEY: Rare Breed Glenmorangie 12y
Stoli Razberi Bombay Sapphire Bushmills Russells Reserve Lagavulin 16y
Titos Bully Boy Glendalough Double Barrel Widow Jane Laphroiag 10y
Gordons Jamesons Wild Turkey McCallan Sherry Oak 12 y
Hendricks Powers 12 y Wild Turkey 101 Oban 14y
Malfy Limone Teeling Single Malt Willett
New Amsterdam Writers Tears Woodford Reserve
Roku
St George Dry Rye RYE:
Tanqueray Knob Creek Rye
Tanqueray Ten Sazerac
Uncle Vals Botanical
Whistle Pig 10y Page 10
Wire Works Woodford Reserve
Wine & Market Brand Selection (Sample)
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�� m�� ������� Blue Moon Bells Two Hearted Ale Downeast
m ���" � Bud Light Berkshire Coffeehouse Porter High Limb
� �"' � � � Budweiser Brookliyn Seasonal Magners
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°1� "�'� � � " � m�'°°� � �� m� ""` � ����W Corona Cisco Brewing Grey Lady
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q 9 Artic Chill
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° � � � Red Stripe Shipyard Ale
�j" �"mm Rolling Rock Sierra Nevada pale Ale
IIII IIIII� Stella Artois Troegs Perpertual
Two Roads IPA
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�I'� �I� Whalers Rise Pale Ale
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Wine & Market Brand Selection (Sample)
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CABERNET SAUVIGNON: PINOT NOIR: MALBEC: ITALY - NEBBIOLO: ITALY- VALPOLICELLA:
B R Cohn A to Z Alamos Ascheri Allegrini
Beaulieu Vineyard Angeline Catena Chiarlo Bertani
Benziger Arcacia Colortes del Sol Ceretto Cesari
Beringer Vineyards Argyle Crios Clerico Farina
Cakebread Bergstrom Dona Paula Farina Maffei
Callaway Big Fire Goluart Gagliardo Masi
Camus Boen Guillermo Prunotto Mazzi
Chalk Hill Bread & Butter Kaiken Ronchi Righetti
Charles Smith Contour Norton Scarpa Rizzardi
Chimney Rock Cristom Santa Julia Scavino Sartori
Cline Erath Tilia Sebaste Tomassi
Clos du Bois Etude Trapiche Viberti Zenato
Coppola Foley Trivento Vietti Zeni
Daou Four Graces
Decoy Ken Wright TEMPRANILLO: ITALY - SANGIOVESE: ITALY- BARBARA:
Delectus King Estate Marques de Roscal Banfi Chiarlo
Dreaming Tree Lange Panascal Bibi Graetz Fontafreda
Duckhorn Mark West Marques de Caceres Capentino Pio Cesare
Emblem Meiomi Arraez Caprai Rivetti
Heitz Mt Difficulty Cune Carprzo Serra
J Wilkes Primarius Campo Viejo Catellare Vajra
Josh Rex Hill Bodegas Murua Cecchi Vallana
Meridian Vineyards Robert Talbott Protos Col d' Orcia Viberti
Merriam Saintsbur Ramon Cardova
Y Mastrojanni
Mt Veeder Spy Valley Monte Antico ITALY- DOLCETTO:
Raymond St Innocent Neri Ascheri
Raymond Steele Nozzole Chiarlo
Robert Mondavi Private Stoller Poggio Basso Grasso
Select Walt Querceto Scavino
St Francis Whiplash Ricasoli Sebaste
The Prisoner William Hill Ruffino
William Hill
Page 12
Wine & Market Brand Selection (Sample)
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Angels & Cowboys 10 Span Bluefeld Ariel
Apothic 50 Acre Ranch Kung Fu Girl Chateau Diana
Blackbird Beckon Pacific Rim Fre
Bogle Benziger St Chapelle Martinelli's
Cannonball Bonterra Steil Stella Rosa
Clos Pegas Browne Zind- Humbrecht Waterbrook
Cupcake Cakebread SAUVIGNON BLANC: ZERO & NO-ALCOHOL BEER:
Frei Brothers Callaway Benziger
Frogs Leap Clos du Bois Bonterra Zero & Non Alcohol Beer
Heineken 0.0
Girad Cupcake Vineyards Infamous Goose
Joel Gott Darioush Estate Kim Crawford Brooklyn Brewery
Jordan Deloach Kunde Estate Clausthauler
Merriam Franciscan Estate Noblio MIXERS:
Spellbound Hogue Oberon Cape Cod Bloody Mary
St Francis Kendal Jackson Spy Valley Grenadine
Tamarack Cellars Josh Cellars Tom Gore Tonic Water
Velvet Devil Louis Jadot Washington Hills Soda Water
Washington Hills Mark West ROSE: Margarita Mix
ZINFANDEL Robert Mondavi Private Selection AIX Luxardo Cherries
A Rafanelli Sanctuary Estates Band of Roses Olives
Boneshaker Sequoia Grove Chloe PREMIUM WATER:
Brady Simi Chronic Cellars Aqua Panna
Dry Creek Sonoma Cutrer Love Noir Saratoga
Frogs Leap St Francis Simi Fiji
Green & Red Summerland Smashberry Llanllyr
Ravenswood The Seeker Stella Rosa pREMIUM COFFEE:
Ridge Waterbrook Summer Water Illy
Saldo PINOT GRIGIO: The Seeker Lavazza
The Federalist 13 Celsius SPARKLING: Rooster Brothers
Armand Brignac
PROSECCO: Anterra
Bollinger
Cantina Maschio Banfi
La Marca Bolla Chandon
Martini & Rossi Bollini Korbel
Laurent Perrier
Ruffino Danzante
Louis Roederer
Syltbar Mezzacorna
Villa Sandi Santa Margharita Moet & Chandon
Piper Heidsieck Page 13
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Page 19
Compliance Program
LLAWM - Lexington LLC
d/b/a Wine & Market
Lexington, MA
LLAWM-Lexington LLC ("LLA") is making a large investment in order to make this project
successful. We are committed to full compliance with all local and state regulations and look
forward to working with the community to establish a safe, friendly, community store
without negative impacts on the neighborhood. We value our relationship with the
neighborhood and the community, and we value our liquor license. Below find a list of our
major compliance initiatives. As always, we will seek to modify and improve our program as
new technology and best practices are developed and as we get input from local
stakeholders.
1.We will card all customers regardless of age.
2.We will card everyone in a group even ifjust one person is buying alcohol.
3.We will not sell candy in order to discourage underage customers.
4.We will not have a waiting area or outdoor gathering area to discourage loitering.
5.All Managers, stock personnel and cashiers will have TIPS(or other approved)training.
6.We will have a cloud-based digital Cash Register/Inventory system to prevent theft by
customers or staff.
7.We will have a state-of-the-art I D scanner system.
8.We will hire a mystery shopper service to test our ID and compliance practices.
9.We will have video monitoring and we will share those videos with the police department
as requested.
10.Our focus will be on artisanal spirits, craft beer, quality wines and specialty Coffee Beans
to discourage customers who prefer quantity over quality.
11.We will not sell Kegs.
12.We will coordinate with local police to cooperate to prevent issues and share best
practices.
13.We will always have responsible, well trained, friendly staff on site to serve our
customers.
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Lexington Liquor Stores - Distance Map*
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Propertylnformation �,��`��s"—°"�"� Print map scale is approximate.
PropertylD 6468 ' "���� o� Critical layout or measurement
Loca[ion 186 BEDFORD ST ���
Owner 186 BEDFORD STREET LLC � >� activities should not be done using
this resource.
MAP FOR REFERENCE ONLY
NOT A LEGAL DOCUMENT
Town of Lexington,MA makes no claims and no warranties,
expressed or implied,concerning the validi[y or accuracy of
the GIS data presented on this map.
Geometry updated 7/14/2021
Data updated 7/14/2021
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss and Approve Reengaging Police Station Building Arcllitect and Timeline
ITEM
PRESENTER: NUMBER:
Board Discussion
I.2
SUMMARY:
Attached please find the draft schedule for the police station project. This draft assumes the engineer is
authorized to re-engage on the project and that there are no substantive changes. Since the architect has not
worked on the project for some time, once they have been re-engaged, this schedule may be modified. Mike
Cronin, Director of Public F acilities will be presenting and responding to any questions the Board may ha�e.
SUGGESTED MOTION:
Move to authorize the Town Manger to re-engage the Architect to proceed into Design Development phases of
the Police Station Project and the design of temporary Police Station at 173 Bedford Street.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 7:20pm
ATTACHMENTS:
Description Type
❑ �:��t!\�^7f'sa°n��,a���ll�; P.'�ra�V;ri�s[1�Gdabc�nd;�l
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review and Approve Request for Traffic Sign- Fairlawn Lane
PRESENTER: ITEM
NUMBER:
Sheila Page,Assistant Planning
Director I.3
SUMMARY:
In response to several safety requests regarding crossing conditions at an existing crosswalk on Lowell Street,
the Traffic Safety Group recommends that the Select Board amend the Traffic Rules and Orders Chapter 192-
10 Schedule 7 Traffic Signs and Signals to add a stop sign on Fairlawn Lane at the intersection with Lowell
Street. Sheila Page,Assistant Planning Director will present and respond to any questions. Attached please
fmd a memo requesting this amendment with just�cation, site area plan and formal vote amending the Traffic
Rules and Orders.
SUGGESTED MOTION:
In accordance with the provisions of Chapter 689 of 1986 of the General laws, the Traffic Ru1es and Orders
of Lexington, adopted by the Board of Selectmen on November 13, 1967, now Chapter 192 of the Code of
Lexington, are hereby asnended as follow:
By adding to Chapter 192-10, Schedule 7, the following:
Street Location Regulation
Fairlawn Lane South Bound at Lowell Street Stop
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 7:35pm
ATTACHMENTS:
Description Type
❑ Mf�;orur S.."are�a;u T�/If�;orttr
❑ ll°laauu 4_avW�v NOs^ur,�a
❑ �4Fll:C". �..4FR/4„�"MIC".OYIG:F
�-����� TOWN OF LEXINGTON
M,,�+
��`��� "�"��� PLANNING OFFICE
�W �
,�� � - �"�,�
���,�� � � ;�rf 1625 Massachusetts Avenue
�"' `� '� '��'' Lexington,Massachusetts 02420 Amanda Loomis,AICP,Planning Director
.�� � a r
�`'` "' ��` %*'` 781-698-4560 Sheila Page,Assistant Planning Director
�� a�r���ug�� �°� ��
C�r�����„�� ' �����l���ll��in��a�n��.��v Molly Belanger,Planner
_rr��ta�rr�rrnao��r.v{���rr�nn�u� Lori Kaufman,Department Assistant
Date: July 6, 2021
To: Jim Malloy; Town Manager
Cc: Kim Katzenback, Executive Clerk Select Board
John Livsey, Town Engineer
Carol Kowalski, Assistant Town Manager for Land Use Health and Development
Act Chief Mike McLean, Police
Fr: Transportation Safety Group - Sheila Page, Assistant Planning Director
RE: Recommended Traffic Regulation Amendment
Stop on Fairlawn Lane at Lowell Street
In response to several safety requests regarding crossing conditions at an existing crosswalk on
Lowell Street, TSG recommends that the Select Board amend the Traffic Rules and O�ders
Chapter 192-10 Schedule 7 Traffic Signs and Signals to add a stop sign on Fairlawn Lane at the
intersection with Lowell Street.
Typically a stop sign is not needed when a minor street meets an arterial as the right of way is
clear. However in this situation a site visit confirmed that many vehicles do not coine to a
complete stop when mal�ing a right turn, indicating that the right of way is not clear. Motorists
roll through the intersection while looking left. There is a crosswall�across Lowell Street on the
right side on Fairlawn which is obstructed by shrubs. The rolling right turn while looking left
heightens the danger. A neighbor has arranged for the shrubs to be trimmed back but the town
may need to do more trimming as the shrub extend in the right of way.
Several of the requests ask that the crosswalk be moved to the other side of the intersection,
which TSG supports although there are some technical issues. However, this is a state road.
MassDOT recently did work on the road and is not interested in moving the crosswalk.
Members of TSG visited the site and determined that shrub trimming will help make the
crosswalk more visible and a stop sign will malce the normal right of way clear.
TSG asks that this recommendation be included in an upcoming meeting.
1
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VOTED IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF
1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND
ORDERS OF LEXINGTON, ADOPTED BY THE BOARD OF
SELECTMEN ON NOVEMBER 13, 1967, NOW CHAPTER 192 OF
THE CODE OF LEXINGTON, ARE HEREBY AMENDED AS
FOLLOWS:
BY ADDING TO CHAPTER 192-10 SCHEDULE 7 THE FOLLOWING:
STREET LOCATION REGULATION
Fairlawn Lane South Bound at Lowell Street Stop
DATE OF PASSAGE
SELECT
BOARD
ATTEST TOWN CLERK
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Acceptance of Easement for 2 Edna Street and Adopt Parking Code Amendment
PRESENTER: ITEM
NUMBER:
Sheila Page,Assistant Planning
Director I.4
SUMMARY:
This a one-lot subdivision on an unaccepted street approved in 2014 by the Planning Board. The subdivision
is fully built but the easement for the vehicle turn-a-round was never accepted or recorded. The attorney for 2
Edna Street has requested that the Town accept the easement so that it can be recorded. Town Counsel
advises that in addition to voting to accept the easement the Board should also vote to include the parking
prohibition at the turnaround in the town regulations. The Planning staff recommends that a no parking sign be
installed if the homeowner feels that one is needed.
SUGGESTED MOTION:
There are three votes that will be needed for this item as follows:
Move that in accordance with the provisions of Chapter 689 of 1986 of the General Laws, the Traffic Ru1es and
Orders of Lexington, adopted by the Board of Selectmen on November 13, 1967, now Chapter 192 of the Code
of Le�ngton, is hereby amended as follows:
By adding to Chapter 192-18 Schedule 1, the following:
LOCATION SIDE FROM TO REGULATION
Edna Street West 210 feet south of To end of Edna NO PARKING
Homestead Street Street
Move to accept a non-exclusive right and easement in gross for the purpose set forth in the attached easement
document for the purpose of entering by vehicle the driveway easement area shown as "Proposed Turnaround
Easement" (the"Easement Area") on that certain sketch plan entitled "Definitive Site Development Plan entitled
"Edna Street Extension," dated February 24, 2014(revised tluough May 20, 2014)prepared by Frederick
Russell, PE and Robert SLuvey (the"Plan") a copy of which is filed herewith. The Easement Area is located
on property of the Grantors commonly known as 2 Edna Street, referred to as Lot 168 on Lexington
Assessor's Map 58, and is fiu-ther descnbed in the deed from Edna Street LLC to Chen He and Deling Chen
dated May 6, 2015, 'iled with Middlesex South Land Registration Office as Document#01698270 (the
"Property").
Move to authorize the Town Manager to execute the attached easement document as attached, on behalf of the
Select Board with only non-substantive amendments made for legal reasons by Town CounseL
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 7:40pm
ATTACHMENTS:
Description Type
❑ �::'s.r;��u,u:ui::�Pc;c.p�G�;4;a: �z^va;a 1W��utu>
❑ �:::.� a.�au�unt�.�asc°�unu�nut Q z^vn;�1'VT�uru>
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�-����� TOWN OF LEXINGTON
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�"' `� '� '��'' Lexington,Massachusetts 02420 Amanda Loomis,AICP,Planning Director
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�`'` "' ��` %*'` 781-698-4560 Sheila Page,Assistant Planning Director
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C�r�����„�� ' �����l���ll��in��a�n��.��v Molly Belanger,Planner
_rr��ta�rr�rrnao��r.v{���rr�nn�u� Lori Kaufman,Department Assistant
Date: July 2, 2021
To: Jim Malloy, Town Manager
From: Sheila Page Assistant Planning Director
cc: Carol Kowalsl�i, Assistant Town Manager for Land Use Health and Development
Amaiida Loolnis, Planning Director
Planning Board
Re: Acceptance of easement for subdivision known as 2 Edna Street
Enclosed is the above-referenced easement document for the approval/acceptance by the Select
Board at an upcoming meeting. This a one-lot subdivision on an unaccepted street approved in
2014 by the Planning Board. The subdivision is fully built but the easement for the vehicle turn-
a-round was never accepted or recorded. The attorney for 2 Edna Street has requested that the
Town accept the easement so that it can be recorded. Town Counsel advises that in addition to
voting to accept the easement the Board should also vote to include the parl�ing prohibition at the
turnaround in the town regulations. I suggest that a no parking sign be installed if the
homeowner feels that one is needed.
In light of ineetings still being conducted remotely, it is suggested that in addition to the two
votes explained above, the Select Board consider voting to authorize the Town Manager to
execute the easement on its behal£ The Town Clerk will need to notarize the vote as well as the
Town Manager's signature.
Enclosures:
easement
parking regulation
subdivision plan
1
❑
EASEMENT
(Property Address: 2 EDNA STREET, Lexington, MA)
CHEN HE and DELING CHEN, of 2 Edna Street, Lexington MA 02420
(together, the "Grantor") does hereby grant to the Town of Lexington, a Massachusetts
municipal corporation situated in Middlesex County, having an address at 1625
Massachusetts Avenue, Lexington, Massachusetts 02420, acting through its Planning Board
(the "Town"), for nominal, non-monetary consideration, with quitclaim covenants, to use in
coimnon with the Grantars, a non-exclusive right and easement in gross for the purpose set
forth in paragraph (1) below to enter by vehicle the driveway easelnent area shown as
"Proposed Turnaround Easement" (the "Easement Area") on that certain sketch plan entitled
"Definitive Site Development Plan entitled "Edna Street Extension," dated February 24,
2014 (revised through May 20, 2014) prepared by Frederick Russell, PE and Rober Survey
(the "Plan") a copy of which is filed herewith. The Easement Area is located on property of
the Grantors commonly known as 2 Edna Street, referred to as Lot 168 on Lexington
Assessor's Map 58, and is further described in the deed from Edna Street LLC to Chen He
and Deling Chen dated May 6, 2015, filed with Middlesex South Land Registration Office as
Document#01698270 (the "Property").
The terms of the easement (refeiYed to as the "Easement") are as follows:
(1) The sole and limited purpose of the Easement is to allow the Town Fire
Department personnel, other Town government personnel and members of the public, to use
the Easement Area to turn vehicles into the Easement Area and bacic out from the Easement
Area in order to reverse direction on Stedman Road (which in this location is a dead end
street) and for other public safety purposes, except utility purposes, as determined by the
Town Fire Department and other Town government personnel. The Grantor and its
successors and assigns shall have the right to use the Easement Area for all usual driveway
purposes but shall not engage in any use or place any structure within the Easement Area that
would materially interfere with the uses granted to the Town as set forth herein. The Town
shall not block or otherwise interfere with the Grantors' rights to enter and exit the Propei-ty
to and fiom Stedman Road.
(2) The Grantor and its successors and assigns shall have the right to include the
entire Easement Area with respect to all or any part of the remaining contiguous land owned
by the Grantors in any computation of lot area, yard area, set-back distance or any other
computation required or permitted under any zoning by-law, subdivision control law, or other
governmental rule, regulation, law, ordinances,permit or approval.
(3) The Grantor and its successors and assigns shall be solely responsible for the
repair and maintenance of the Easement Area, including without limitation the prompt
removal of snow and ice, so as to provide continuous year-round access for vehicular traffic,
and the paving of the Easement Area provided that if the Easement Area is damaged by the
Town, the Town shall make the repairs.
(4) No parl�ing shall be permitted within the Easement Area, and the Town of
Lexington Police Department shall have the right to enforce the prohibition against parking
by all means commonly used by the Lexington Police Department for public ways, including
the placing of signs (in form and size consistent with the residential use of the Property) and
the ticketing of vehicles within the Easement Area.
(5) This grant of the Easement is made pursuant to a requirement by the
Lexington Planning Board in connection with its approval of the Definitive Site
Development pertaining to the Property referenced above as the "Plan." The approved Plan
and the Easement will be recorded concurrently with the Middlesex South District Registry
of Deeds.
(6) The Easement shall take effect upon the recording of both the Subdivision
Plan and this Easement. The Town shall release its rights hereunder and terminate this
Easement if the partion of Edna Street ever becomes a public road or a private way which
provides for the rights of the public to pass.
(7) The Easement Area shall not be relocated, except through the actual
agreement of the Grantor or its successors and assigns and the Town, during the term of this
Easement
(8) The terms of this Easement, including but not limited to the rights, obligations
and conditions set forth or referenced herein, shall run with the Property and shall bind the
heirs, successors and assigns of the Grantors as owners thereof; provided, however, that no
person or entity holding the interests of the Grantors hereunder shall have any obligations
hereunder for matters arising after such party has conveyed all of its right, title and interest in
the Property to another person or entity.
(9) The obligation and liability of the Grantor to the Town, with respect to this
Easeinent shall be solely limited to their interests in the assets of said trust and not otherwise.
The Grantor warrants and represents to the best of its knowledge that as of the date of
recording the Easement there are no mortgages or encumbrances of record on the Property
that will negatively impact this Easement and the rights and easements established hereby.
[No further text on this page]
Executed as a sealed instrument this_day of , 2021.
CHEN HE
COMMONWEALTH OF MASSACHUSETTS
Middlesex County, ss.
On this day of , 2021, before me, the undersigned notary
public, personally appeared CHEN HE, who proved to me through satisfactory evidence of
identification, which was Massachusetts Driver's License, to be the person whose name is
signed on the preceding document, and acknowledged to me that he signed it voluntarily and
for its stated purpose as Manager of Edna Street LLC.
Notary Public:
Notary Name Printed:
My Commission Expires:
Executed as a sealed instrument this_day of , 2021.
DELING CHEN
COMMONWEALTH OF MASSACHUSETTS
Middlesex County, ss.
On this day of , 2021, before me, the undersigned notary
public, personally appeared DELING CHEN, who proved to me tluough satisfactory
evidence of identification, which was Massachusetts Driver's License, to be the person
whose name is signed on the preceding document, and acknowledged to me that he signed it
voluntarily and for its stated purpose as Manager of Edna Street LLC.
Notary Public:
Notary Name Printed:
My Commission Expires:
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VOTED: IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF
1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS
OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON
NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF
LEXINGTON, ARE HEREBY AMENDED AS FOLLOWS:
BY ADDING TO CHAPTER 192-18 SCHEDULE 1 THE
FOLLOWING
LOCATION SIDE FROM TO REGULATION
Edna Street West 210 feet south of To end of Edna NO PARKING
Homestead Street Street
DATE OF PASSAGE
SELECT
BOARD
ATTEST TOWN CLERK
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Battle Green Use Request - Le�ngton Minute Men 2021 Change of Command Ceremony
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
I.5
SUMMARY:
The Lexington Minute Men, Inc. have requested pernussion to use the Battle Green on Sunday, August 29,
2021 from 12:Olpm to 3:3(1pm for the purpose of their 2021 Change of Command Ceremony, consisting o£
setup, marching from St. Brigid's Church onto the Battle Green, 10-12 ceremonial cannon firings by the
Uxbridge Artillery, awarding insignias of rank, speeches and removal of equipment.
The Police Department, Department of Public Worlcs, and the Fire Department ha�e no objections to this
request. The Police Department directed the applicant to work with the Traffic Bureau to secure parking spot
reservations within the area of the Battle Green. The Fire Department will be issuing a peimit for the cannon.
SUGGESTED MOTION:
Move to approve the request from Lexington Mulute Men, Inc. to use the Battle Green on Sunday,August 29,
2021 from 12:Olpm to 3:30pm for the purpose of their 2021 Change of Command Cereinony.
FOLLOW UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 7:SOpm
ATTACHMENTS:
Description Type
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�`-� POST OFFICE BOX 177� LEXINGTON,MA5SACHUSETTS 024?0
f�C.a'�'� C,+„ �,�'
��,ti � W � ," CAPTAIN COMMANDING DAVID KEMPER
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Select Board
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Select Board,
The Lexington Minute Men would like to conduct their 2p21 Change of Command
Ceremany on Sunday,August 29`"� . I would like to ask perrnission for the Lexington
Minute Men to conduct the cerernony from 12:01 PM-3:30 PM an the Battle Green.
The amount of time requested includes time to set up and remove accessories (chairs,
portable speaker system) fram the battle Green. All LMM members wi11 be required to
park at St. Brigid's and all invited guests will be encouraged to park at St Brigid's.
The events we wauld like to canduct during our ceremony are:
1. Marching in farmation from St Brigid's Church to the Battle Green.
2. 10-12 Ceremanial cannon firings(1 cannon)by the Uxbridge Artillery.
3. We need two ta three consecutive parking spots in the Bedford St. and
Harrington Road corner of the green for the truck and cannan trailer.
4. 45-60 minutes of ceremonial activities (i.e. awarding insignias of rank,
speech by the Captain). There will be a portable amplifier in use by the
speakers.
5. There will be approximately 30-35 LMM members in attendance.
6. There will be approximately 20 invited nan-LMM members in attendance.
This would include spouses and invited town officials.
7. We do not need the DPW for this event. We will get the chairs from
Buckman Tavern and bring them ta the Green and remove them from the
Green ourselves.
$. Marching in formation from the battle green to the St. Brigid's church, at the
conclusion of the cexemony.
The Lexington Minute Men will make every effort to follow and federal and State
guidelines remaining in effect that are related to the Covid-19 pandemic. We look
forward ta working with the Town of Lexingtan to conduct our event. If there is any
additianal information you require from me,please let me know.
Sincerely,
Kevin Collins
Adjutant, Lexingtan Minute Men
"StandyourgrouncC—�17on't fire unCess firecfupnn; �ut if they mean to fzave a warGet it 6egin
�iere."
ApriC19, 1775—Captain�1'arker
_________________________________________________________________
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2 -
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3 -
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4 -
f�. P�t���i��s
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S -
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Battle Green Use Request - Celebration of Life Event in Memory of Dan H. Fenn, Jr.
ITEM
PRESENTER: NUMBER:
Thomas O. Fenn, Esq.,Applicant
I.6
SUMMARY:
Thomas O. Fenn, Esq. has requested permission to use the Battle Green on Saturday, September 18, 2021
from 1:OOpm to 4:OOpm for a celebration of life event in memory of his father, and longtime Lexington resident,
Dan H. Fenn, Jr. This is a backup option in the event that First Parish in Lexington is not available due to
repairs within the Sanctuasy.
The Police Department, Department of Public Worlcs, and the Fire Department ha�e no objections to this
request. The applicant shall work directly with the Police Department regarding police details needed for a
possible road closure on Harrington Road. The applicant shall work with the DPW regarding chairs and other
equipment requested for the event.
SUGGESTED MOTION:
Move to approve the request from Thomas O. Fenn, Esq. to use the Battle Green on Saturday, September 18,
2021 from 1:OOpm to 4:OOpm for the purpose of a celebration of life event in memory of his father, Dan H.
Fenn, Jr. in the event that First Parish of Lexington is not available.
FOLLOW UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 7:SSpm
ATTACHMENTS:
Description Type
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�� ``��.�, TOWN OF LEXINGTON -
� ..�; y_�°� SELECT BOARD OFFICE
,< �� : ��
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� '� �,;,�.,� � � ' APPLICATION FOR
����'����� BATTLE GREEN PERMIT
The Select Board issues permits for the use of the Battle Green(see attached regulations). Please fill
in this farm completely and return to the Select Board Office no less than two weeks prior to the
requested date.
NAME, PHONE NUMBER, and EMAIL ADDRESS OF A RESPONSIBLE
CONTACT: �'homas 0. Fenn,
Thomas O. Fenn,
DATE AND TIME OF EVENT: �at• Sept 1 $th 1 -4pm (apx.�
Na.Tu� oF EVENT: Funeral Service for Dan H. Fenn, Jr.
Funeral Service for Dan H. Fenn, Jr.
EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, ANl7 VEHICLES:
100 to 200
DURATION OF EVENT: 1 hour, 30 mins.
speaker system and chairs
STATEMENT OF EQUIPMENT AND FACILITIES TO BE USED:
SECTION OF THE GREEN I7ESIRED: gack Area at Harrington Rd
ADDITIONAL INFORMATION: See Attached Letter
See At#ached Letter
Autharized Signature Federal Identification No,
Thomas �. Fenn 6128/21
Print Name Date Signed
From: Select Board
To: Stacey Prizio
Subject: FW: Dan H. Fenn,Jr. Funeral Service Green Permit
Date: Tuesday,]une 29, 2021 8:34:39 AM
Attachments: DHF Selectboard An�.ndf
From:Thomas 0. Fenn, Esquire
Sent: Monday,June 28, 2021 10:39 PM
To: Select Board ; Laurie Lucibello
Cc ; Thomas 0. Fenn, Esquire
Subject: Dan H. Fenn, Jr. Funeral Service Green Permit
Hello Stacey and Kim:
I was very pleased to speak with you both and I hope I have submitted this application for Battle Green
Permit properly.
I hope this letter will supplement the application and explain further my request.
My Father had attended the First Parish for many years and asked that his service be held there with a
date of Saturday, September 18, 2021. Unfortunately, the First Parish has plans to make repairs to the
Sanctuary in the up-coming Fall. The Church Board will solidify those plans during the first week of
August, and it is possible that the work may not start till after our planned date for my Fathers Service of
September 18th. Therefore, in the event the Sanctuary is in disarray, I am requesting to use a small
portion of the Lexington Green, the area abutting Harrington Road across from the First Parish Church,
for seating on Saturday, September 18th, from approximately 1 pm to 4pm, for an outdoor Celebration of
the Life of Dan H. Fenn, Jr. to be conducted by Rev. Ann Mason of the First Parish Church.
The speaking podium would be located on Church property on one side of Harrington Road, while seating
for attendees would be located on the Green at the other side of Harrington Road. Through traffic on
Harrington Road would need to be halted from approximately 1:00 to 4pm, (though the actual service is
from 1:30pm to 3:OOpm)allowing access only to emergency vehicles if necessary. I have spoken to
Captain Michael McLean regarding this and he mentioned this could be a possibility in some form, details
to be determined.
I have contacted the Captain of the Lexington Minute Men requesting their firing of 3 volleys in my
Fathers honor. He informed me that he would make application to the Select Board for the Permit to fire
on the Green at the end of the Service.
If possible, we would request from DPW a speaking system and approximately 200 chairs.
In the event of rain, which we could know of such possibilities a few days ahead of time, I would request
to use Battin Hall as an alternative. I have cc'd Laurie Lucibello to this email. As of this writing, I have not
called Laurie, but will tomorrow morning.
Please feel free to call my cell at-� as this is the best number to reach me. I will make myself
available at anytime to meet with the Select Board to answer any questions.
Thank you for your consideration,
Tom Fenn
Law Office of Thomas O. Fenn
9 Meriam St. Suite 23
Lexington, Ma 02420
Phone:
Cell:
Fax:
Email:
This transmission may contain information that is privileged, confidential,legally privileged, and/or exempt from
disclosure under applicable law are protected by the Electronic Communications Privacy Act, 18 U.S.C. Sections
2510-2521,Federal and State copyright laws, and are intended only for the use of the addressee(s) named
herein. If you are not the intended recipient, you are hereby notified that any disclosure ,copying, distribution, or
use of the information contained herein (including any reliance thereon)is STRICTLY PROHIBITED. Although this
transmission and any attachments are believed to be free of any virus or other defect that might affect any
computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is
virus free and no responsibility is accepted by this office. If you received this transmission in error,
please immediately contact the Law Office Of Thomas O. Fenn at and delete/destroy the
material in its entirety, whether in electronic or hard copy format. Thank you
PLEASE NOTE THAT NO ONE FROM THIS OFFICE WILL EVER SEND YOU AN EMAIL ASKING
FOR OR TELLING YOU TO WIRE FUNDS!!!! ALWAYS SPEAK DIRECTLY AND ONLY TO THOMAS
O. FENN
_________________________________________________________________
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1. I:����m�i��t�s
�. '°A��d�� d�v�c�'° rr����ms ��my ����i��i��c ���rr��r���'��d��d��, t���v�s��i� s�i, c�rr��r�i��,
i�����rh�t��, ���ci��t��c rr��s�c�r��y��, rr��s�c�� ��msi�-�rr��t�i, ���ih��d�v�c�ih�i �r��d�c�s
s��md.
��. "��it�� C����i� R��i��cirr��i�i C��g��m�r�i��i�" �s � ch��i���d g�-���r, d�d�c�i�d i� ih�
���t��cirr��t�i ��'ih� �v�t�i� ih�i �cc����d �t� ih���it�� C����t� �t� A��r��� l�, 1775,�s��mg
h�si���c���y �cc���i��r����d ���r�r����r���i�vv����r�i�s ��md c�st�rr��s.
c. '°t;�rr��r��rr��s�d i���"° sh��� rr����m ��my c�t�d�i��t� ih�i w���d rr���c�ih���it�� C����t�
v���m�������i� ��c�ss�v� d�rr��g���y h��vy w������s�, �'�����rr��r��, h��vy����ms,
�eseed��mg, ��md d���ghi coi�d�i��i�s.
d. '°I:7�s��d���y c�i�d�ci'° rr����ms ��my �ci��i� ��mi�i�d�d i� c��s� ��mc�i�v�i���i�c�, ��m�m�y��mc� ��
����rr�, ��wh�ch ����c��ss�y c���i�s � ��s�c ih�����'; wh�ch ��r�c��d�s, ���i �s �m�i �m���ss����y
��rr��i�d i�, �ghid�mg, ih���t�t���mg ��v����t�i ���h�v���; �m���s�t�������m��s�, ����s�v����mg��ge
d����i�d i�vv��d ��my�r��s�t��r��s�t�i; vv��si���mg��m v�c��m�iy ��'�ih��s, ih��vv��mg ��'������c�����
����p��is; rr����c���s ih��vv��r�g ��'d��mg����s ����p��is ��si�i�es, ���r�i� ���s, ����r���mg ����p��is ��
s��1i�r��.
�. '°P�vv����ss ��ghi'° rr����ms ��my d�v�c��s�d i� c���-y�r��s�i�s ������p��is ih���gh ih� ���; �'��
���rr��r��, s����r���m�s, g��de�s, �������i�s, ���dy�c�i�s, h��mg g��d��s.
�'. '°P�����c�s���rr��i'° rr����ms th�rr����rra�rr� �m�rr�������'�r����r�� ��ih��rr���mi, s�r�, ��iy�r� ��'
�q���rrr��t�i �r��rr��it�d �t� ih���ii�� C����t� �i �t��i�rr��, �s est�����sh�d��y ih�����d ��'
5����irr��i�.
g "R�s��r�i�s�����P��iy�� �s � �r��s�i� ����mg ��m ������c�i��i� �'��� �r��rr��i �'����m �ci�v�iy �i� ih�
��it�� C����i�, wh� sh��� �����s�r�i�s������'��c�rr��r����mc�w�ih ih�s����s ��md��g���i��i�s.
h. '°S�r����� �v�t�i'° rr����ms d�rr��t�si��i��mg��r�c�c�i��mg, s�r���hrr���c��mg, rr���ch��mg, h��d��mg ��'
v����s, ��r�d ��� o�;he� s�rr������'o�s o�'coi�d�c�;wh�ch ��r�vo�ve�;he�c�;�ve corr�rr���r��c��;�oi� o�
���r��ss��i� ��'���r��m��i�s �� g�-��v��mc�s, �i�g�g�d��m ��y �i�� o�rr�����r��s�i�s, ih� c�i�d�ci ��'
wh�ch h�s ih���'�'�ci, ��mi��i, ���r����r�i�s�iy i� d��w � c��wd ��'�i�����c��s.
1 -
�. "�J����r�i�" �s ��m ��msi�-�rr��i�i ��d�v�c�ih�i c��m ��m��ci s���o�s ���d��y ��m�p��y ��md��mc��d�s
���i �s �m�i ��rr��i�d i�: �����rr�s, ����s, sh�i��ms ��md ��mi�q�z�s �s d��'��m�d��y �C�I,t;h���ri��
14(�, �121, �������s ��md ���-g��ms �s ��g���i�d��y �C�I,t;h���ri��26�, �12�; �r���mi�����
g�ms, �dg�d vv����r�i�s, ���r��s�v�rr��i����� ��d�v�c�s; rr��s�c�is ��md vv����r�i�s ih�i d�sch��ge
��m ����vv ������i.
2. P��rr��i R������d �3_ci�v�i��s
�. 'T"h��r��r�s��'����q�����mg�r��rr��is �'��c��t���m �ci�v�i��s �s i��r��rr��i�ih��s���'ih���it��
C����t� ��m � rr���m�m�� c�t�s�st�t�i vv�ih �is �m�i�����md h�si��y, t��r��i��i ih���it��C����t� �'��rr�
h��rr�, i� �i�s��� �d�q��i� �m�i�c� ��ih��v�i�i s�ih�i �����mg�rr��i�is c��m���rr��d�i��r��i��i
ih��r�����c h���ih ��md s��'�iy ��md i�rr���m�rr��r���mi���'���t�c�vv�ih ih��v�t�i ��y ih��r�����c.
��. P��rr��is �����q����d�'����my ��'ih��'����vv��mg �ci�v�i��s, s��mg�y ����m c�rr�����m�i��t�:
�. ��my g����r �ci�v�iy���s�i�����y���c��y i� ��c��d ih��r�����c�s���rr��i �st�����sh�d��y
th��o��d o�'S���ctir��i�.
��. S�r����� �v�i�is,�r�����c rr���i��mg�, �ss�rr������s, g�ih����mg�, d�rr��i�si��i��i�s,�r���d�s
��md �ih��s�rr������ci�v�i��s, �m�i i� ��c��d �'���h���s ��m d���i��t�.
���. P�g���r�is, ������cirr����is, ���i��i���r�rr����is ���ih���r�����c s�r��t�i���it��ci����s.
�v. Si�ci���s ��md/�� s�g.ms ��m c�i��m��i��i� w�ih s�r����� �v�i�is ��md��rr��i�d ��m d���i��i� i�
ih��r����d��q����d �'�� s�ch �v�i�is.
v. LJs���'�r�����c �dd��ss sysi�rr�s, ����i��c�� ��ghi��mg, ���ih������i��c�� �� �rr��r���'��d
d�v�c�s.
v�. I:7�si�����i��t� ��'�m�t��-c�rr�rr���c��� �r���mi�d rr��it��.
v��. P�ss�ss��i� ��md/���s� ��'�mc�i�c����d vv����r�i�s, ��m c�rr��r����mc�vv�ih ��� �'�d����, st�i�
��md ��c�� ��vvs, �i ���t�is c�t��'��rr���mg i�ih��'����vv��r�g:
�� F;v�i�is ��md c���rr��i���s c�i�d�ci�d��y LJ�m�i�d St�i�s ��rr��d�^��c�s ��md/����w
�i��'��c�rr��i�i �g�i�c��s,
��� R��t��cirr��t�is ��'ih� �v�t�is �t� ih���it�� C����t� ��m A��r��� l�, 1775, h�t���g���d
c���rr��i���s ������i�d �ci�v�i��s c�i�d�ci�d��y � ��ii�� C����i� R��i��cirr��i�i
C��g��m�r�i��t�, ��r�d
c� 'T"h� ���r�r��c��mi sh��� �r��v�d� �v�d�i�c� ��'i����m��mg ��md c�rr��r�i�i�cy ��m ih� d�s�r��y
��md�s� ��'s�ch vv����r�i�s i�ih� s�i�s�'�ci��i� ��'ih�����d ��'5����irr��i�.
v���. LJs����r�ss�ss��i� ��'���vv���cs ��������c�c��s.
��. P���mi��mg ��'��my i���s/��r���mis.
�. P���c�d ��rr��v��mg v�h�c��s �i� ��my g��ssy ����s, ��c���ri ih�s��m���ss��y �'��'T"�w�m
rr����mi�t���mc� �ci�v�i��s.
��. LJs���'�r�vv���d rr��d��s.
3. I���rr��ss�����A�ci��vAi��w
'T"h��'����w��mg �ci�v�i��s ��� si��ct�y�r��h����i�d:
�. I3�si�ci��i�, ��m�p��y, d��'�c�rr��i�i, ��rr��v��, ��d�si������mc���'��my�����d��mg, s�g.��
�q���rrr��t�i, rr��t��rr��t�i, si�i��, rr����c��, ��m�rr��� ���r���mi.
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��. I7�si�����i��i� ��d�s�r��y ��'c�rr�rr���c��� �dv��i�s��mg, �� s���c�i��mg ��'���s��m�ss, ����my �ih��
c�rr�rr���c��� i���ms�ci��i�s.
c. R�rr����m��mg �t� ih���it�� C����t� �'��rr����ih��m �'���h���s.
d. �����md�i�rr��i�i ��'��my v�h�c�����r��s�i��� �r����r��iy.
�. LJ�m���s�i�����y ���d ���r���t��i� ��'��d�� d�v�c�s.
�'. I7���v��y ��'��my�r��s�i� ��ih��mg��y�r���ch�i���h���c���ri��.
g. P�vv����ss ��ghi �ci�v�i���.
h. C��r���i��t�, ���mch��mg, �����md��mg ��'��m LJ�r�rr���m�m�d A������ Sysi�rr� (LJA�S� ��d��t�� ���c���'i,
��c���ri �'���rr���g�i�cy ���md��mg�;,�m��ss ��ih���r�d��y rr��m�c��r�� st��'�'�s d�s�g�m�i�d��y ih�
'T"��vr� �ar�a���-.
�. I:��s��d���y c���d�ct.
�p. LJs���d�s�r��y ��'�mc�i�c����d w����r�i�s, ��c���ri �s�r��v�d�d��m 2��.
�c. LJs���'rr��t�� d�i��i��mg d�v�c�s.
�. C��rr������mg ��'��my �'��rr� �� ���r���i��t� ��'g�rr������mg d�v�c�s.
rr�. P�ct��c�c��mg��m g����rs ��c��d��mg s�v�t��r����r��.
m. t:�i�s�rr��ri��i� ��'��c�h���c ��eve��ges, rr�����p��m�, ���se ��'����w�.i� s���si�mces.
�. LJs���'����������d�s, sc��t��s ��md s�c�i������ds.
�r. P��c�rr��t�i �t� ih���it�� C����t� ��'��my�m�it��md�d si�ci�����c�rr�rr��rr����i�v��r���mi��mg ��'
��my i���s/��r���mis ��y � �r��v�i��r��iy.
q. P�si��mg s�g.ms �i��r���s ��m���d��mg i�����rh�i������ghi �r���s.
�. t;��rr�����mg �t� ih����m�i�rr���m Si�i��, II�y�s �^��mi���m, �is ���s�, ����my�r�����c rr��t��rr��t�i ��
sti�cti���.
s. ��cyc����d��mg.
i. LJs���'g�-���s, ���r�i� ��rr��� ����my �ih��iy�r���'c���c��mg dev�c�s.
�. P��c�rr��i�i ��'�r��������si���rr�s.
4. P���i P��c�ss
�. ��r�r��c�i��i� �'���r��rr��i i� c�i�d�ci �ci�v�i��s �i� ih���it�� C����i�, s�r�����d��m 2, ����v�,
sh��� ������d �m���i��ih��r� iw�w���cs�r����i� ih���q��si�d d�i�. I,�i� ��md/����mc�rr��r��i�
���r�r��c�i��i�s vv��� ���c�i�s�d���d �i ih� d�sc��i��i� ��'ih��o��d ��'5����irr��i�.
��. P��rr��i ���r�r��c�i��t�s sh��� ��mc��d�ih��'����w��mg��m�'��rr��i��t�:
�. N�rr����md�rh�i���m�rr�������'ih�R�s�r�i�s�����P��iy i� s��v� �s c��mi�ci
��. I7�1���md i�rr���$��v�i�i.
���. N�ti��� ��'�v�t�ti.
�v. �=;��r��i�d�m�rr����� ��'�r��i�c��r��mis, s��r��t�i��s, ��md v�h�c��s.
v. I:7��'�iIl�t� �$��v�t�i.
v�. St�i�rr��i�i ��'�q���rrr��i�i ��md�'�c���i��s i�����s�d.
v��. S��i��i� ��'ih���tt�� C����i� d�s���d.
c. 'T"h�R�s��r�i�s�����P��iy �s i��c����r ih��r��rr��i, � c���rY ��'wh�ch rr��si ����v���������'��
��ms�r��i��i���r�i� ��q��si. 'T"h�R�s�r�i�s�����P��iy rr��y�����q����d��y ih�����d ��'
5����irr��i�, �s � c�i�d�i��i� ��'�ss���mg ih��r��rr��i, i��r�y �'��d�i��� �r���c� ��'�'�c��s ��'ih�
����d d�i��rr���m�s ih�i s�ch ��'�'�c��s ����m�c�ss��-y �'���r�����c s��'�iy.
d. P��rr��is ����ss��d��r�i� ���r��ss c�i�d�i��i� ih�i ih���it�� C����i� �s i�������'i ��m � c����m ��md
��d���y c���d�t����.
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�. 'T"h���s�r�i�s������r��iy w��� ���ch��g�d��y ih�����d ��'5����irr��i�, �s � c�i�d�i��i� ��'
�ss���m�ih��r��rr��i, �'����my d�rr����s d���ci�y��s��i��m��'��ir� ih��r��rr��it�d �ci�v�iy.
�'. P��rr��is ����m�i��-i���ms�'���k�����md ����i��y v���d�'��d�i� ��r�d i�rr�� s��r�����d. �^��c��s�, ihe
P���c� t;h���'��ih�t;h���''s d�s�g�m��rr��y ��i�i�d � �r��rr��i �'����r i�2 h���s.
g. 'T"h�����d ��'S���cirr��i� ir��y s�i ���s�i�������r��rr��i c�i�d�i��i�s ��md��si��ci��i�s, ��mc��d��mg
���i �m�i ��rr��i�d i� d���i��i� ��md ���� �cc��r��d, �s ����m����s��y �'���r��i��i��i� ��'ih�C����i�
��md�r�����c�s�ih�����'.
S. C����mds �'��R�v�c�i��i� ��'Pe��i
�. A�i ih�d�sc��i��t� ��'ih�����d ��'5����irr��t�, � �r��rr��i rr��y�����v��c�d ���'��ih��
c�t�d�i��t��d��r�t� � ��md��mg ��'c�rr��r��rr��s�d i���'��'ih���it��C����t�.
��. 'T"h� 5����irr��t�rr��y s�s��r�t�d ����v��c�� �r��rr��i i��s�ih���it�� C����t����s�d �t�
���s�i���������r��t�i��i�s ih�i ih���rr��y�����m �rr�rr���m�i�i il����i i��r�����c s���iy������s���
� w��ih����rr���m�-rr��d� �v�i�i.
c. � ���rr��i sh��� �����v��c�d ��'� s��mci��i��d �v�i�i ��mc��d�s �rr����rr��ss������ci�v�i��s ��md rr��y
�����v��c�d��'ih��r��rr��i gn-���r �t�g�g�s ��m �ci�v�i��s ih�i ����m�i vv�ih��m ih� s�r����c�i��t�s
�$�ih��r��rr��i.
Fs". C����mds �'��I:7�t���� ��'P��rr��t R�c���si
P��rr��i ��q��sis rr��y��� d�i���d��'��m:
�. ��r�r��c�i��i� c���i�s � sch�d����mg c�i���ci vv�ih � �r��v���s�y���d ���r�r��c�i��i���y ��m�ih��
�r��s�t� ����-���r.
��. F;v�i�i �r��s�i�is � c������md�r��s�i�i d��mg��i��r�����c h���il� �� s��'�iy.
c. F;v�i�i �s ��'s�ch �m�i��� ��d���i��i� ih�i �i c��m�m�i ���s�i�����y��� �cc�rr�rr��d�i�d ��m ih� ����
�������d�'��, ��ih� ���r��i�d �m�rr�������'�r��i�c��r��mis ��c��ds ih��r�����c�s���rr��i.
d. F;v�i�i vv���, ��m ih����r��m��i� ��'ih�����d ��'5����irr��i�, c�����m�cc���rt�������mi���'���i�c�
vv�ih�s� ��md �i��p�yrr��i�i o�°ih���it�� C����i���y ih�g�i����� �r�����c.
�. F;v�i�i �s ��q��si�d���� d�i�ih�i c�i���cis vv�ih ����c��� 'T"�vv�m �v�i�is ��y ��ii��Ci���i�
R��t��cirr��t�i ��g��m�r�id�t�s.
�'. F;v�i�i �s rr���� ��������r���ie�y h��d �i �ih���v�������� 'T"�w�m �'�c���i��s, s�ch �s ������i��i���
��c���i��s.
7. P�i���is' I:��v
C�ih��ih��m ��'�c��� 'T"�w�m�-s�r�i�s���d �ci�v�i��s ��md�r��rr��it�d �ci�v�i��s ��y ��it�� C����i�
R��t��cirr��t�i C��g��m�r�i��i�s, �r�� �ci�v�iy �� �v�t�i �ih��v�s��eq�����mg � �r��rr��i sh��� ���
sch�d���d i� t��c��r��c� �i, �mo� sh��� ��my �ih���r��rr��i ����ss��d �'���s���', ih���it�� C����i�
�'��rr� A��r��� 1 ih���gh A��r��� 3(� ��'��ch y���. I:7����mg s�ch i�rr�e, ih���it�� C����t� �s ��s��v�d
�'��'T"�w�m �ci�v�i��s ��md �v�i�ts,�r��rr��it�d �ci�v�i��s c�i�d�ci�d��y ��it�� C����i� R��i��cirr��i�i
C��g��m�r�i��t�s ��md �'���ci�v�i��s �'��vvh�ch �m� �r��rr��i �s ��q����d�md�� S�ci��t� 2.
4 -
f�. P�t���i��s
P�i���i��s �'��v����i��i�s ��'ihes���g���i��i�s sh��� �����m �cc��d��mc�w�ih t;h���ri�� l, ��i�c��II,
S��i��i�s l�-4 ��md l�-6 ��'ih�t��d���'ih� 'T"�w�m ��'I,����mgi�i�.
�. S�v��������iv
I�'��my s�ci��i�,�r���g����rh �����i ��'ih�s���g����i���ms ����'����r�y���s�i� d������d��mv���d ��
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S -
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Battle Green Use Request - Le�ngton Minute Men Participation in Celebration of Life Event
in Memory of Dan H. Fenn, Jr.
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
I.7
SUMMARY:
The Lexington Minute Men, Inc. have requested pernussion to use the Battle Green on Saturday, September
18, 2021 from 1:OOpm to 4:OOpm for their participation in a celebration of life event in memory of Dan H. Fenn,
Jr., consisting o£ 10 to 12 LMM Members paradmg onto the Battle Green and firing up to three volleys m
salute as part of the event.
The Police Department, Department of Public Worlcs, and the Fire Department ha�e no objections to this
request.
SUGGESTED MOTION:
Move to approve the request froin Lexington Minute Men, Inc. to use the Battle Green on Saturday,
September 18, 2021 froin 1:OOpin to 4:OOpm for their participation in a celebration of life event in memory of
Dan H. Fenn, Jr.
FOLLOW UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 8:OSpm
ATTACHMENTS:
Description Type
]E3andtr➢a�Q���un 6E�,eg��e.�,it�a,��z�l�Q�P��tiWri�^'fll...uVa �;��unt fasu���<rs�1HI.�^�°n.�d,1��...
❑ Q;a.ra:1;�eps Pail[�d�;d-d;:r:(
��nilnfiNta�uu l�Nun�ut�1VIf�n�u
❑ �Tw>a d�V`d�aa,P:�ud��k,<ir�;�;nu�tc�;ti��drtisrri,s; P:�7a°�;�i�s J�V.qd��uai(
���`o�g MOpNr �Qq irV�je '�.exx�r�.o� �i�ute �e�, ��tc.
�� = Y. �.3,,
POST OFFICE BOX 1775 LEXINGTON,MASSACHUSETTS 02420
_ �
�k�a L �
z � '�' CAPTAtN COMMANDING DAV1D KEMPER
�
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t�,`� i _ . � .. .
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FirtKLi9
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Select Board
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Select Board,
The Lexington Minute Men have been invited to participate in a memorial service for
Dan Fenn on Saturday, September 1$th from 1:00-4:00 PM on the Battle Green. The
LMM is not organizing the event but we will be parading onto the Battle Green and will
be firing 3 volleys in salute as part af the mernorial service. I would like ta ask
permission for 10 to 12 members of the Lexingtan Minute Men to participate in the
service and ta fire up to 3 volleys as part of that participation.
The Lexington Minute Men will make every effort to follow and federal and State
guidelines remaining in effect that are related to the�avid-19 pandemic. We look
forward to warking with the Tawn of Lexington to participate in this rnemorial service.
If there is any additional information you require from me, please let me know.
Sincerely,
Kevin Callins
Adjutant, Lexington Minute Men
"Standyourground— 1�7. on't fire unCess fired upon; But if they mean to Fiave a warGet it begin
Fiere."
Aprill9, 1�75— Captain�arker
_________________________________________________________________
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1 -
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ih��r����d��q����d �'�� s�ch �v�i�is.
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rr����mi�t���mc� �ci�v�i��s.
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'T"h��'����w��mg �ci�v�i��s ��� si��ct�y�r��h����i�d:
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2 -
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c�rr�rr���c��� i���ms�ci��i�s.
c. R�rr����m��mg �t� ih���it�� C����t� �'��rr����ih��m �'���h���s.
d. �����md�i�rr��i�i ��'��my v�h�c�����r��s�i��� �r����r��iy.
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'T"��vr� �ar�a���-.
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��my i���s/��r���mis ��y � �r��v�i��r��iy.
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sti�cti���.
s. ��cyc����d��mg.
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4. P���i P��c�ss
�. ��r�r��c�i��i� �'���r��rr��i i� c�i�d�ci �ci�v�i��s �i� ih���it�� C����i�, s�r�����d��m 2, ����v�,
sh��� ������d �m���i��ih��r� iw�w���cs�r����i� ih���q��si�d d�i�. I,�i� ��md/����mc�rr��r��i�
���r�r��c�i��i�s vv��� ���c�i�s�d���d �i ih� d�sc��i��i� ��'ih��o��d ��'5����irr��i�.
��. P��rr��i ���r�r��c�i��t�s sh��� ��mc��d�ih��'����w��mg��m�'��rr��i��t�:
�. N�rr����md�rh�i���m�rr�������'ih�R�s�r�i�s�����P��iy i� s��v� �s c��mi�ci
��. I7�1���md i�rr���$��v�i�i.
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�v. �=;��r��i�d�m�rr����� ��'�r��i�c��r��mis, s��r��t�i��s, ��md v�h�c��s.
v. I:7��'�iIl�t� �$��v�t�i.
v�. St�i�rr��i�i ��'�q���rrr��i�i ��md�'�c���i��s i�����s�d.
v��. S��i��i� ��'ih���tt�� C����i� d�s���d.
c. 'T"h�R�s��r�i�s�����P��iy �s i��c����r ih��r��rr��i, � c���rY ��'wh�ch rr��si ����v���������'��
��ms�r��i��i���r�i� ��q��si. 'T"h�R�s�r�i�s�����P��iy rr��y�����q����d��y ih�����d ��'
5����irr��i�, �s � c�i�d�i��i� ��'�ss���mg ih��r��rr��i, i��r�y �'��d�i��� �r���c� ��'�'�c��s ��'ih�
����d d�i��rr���m�s ih�i s�ch ��'�'�c��s ����m�c�ss��-y �'���r�����c s��'�iy.
d. P��rr��is ����ss��d��r�i� ���r��ss c�i�d�i��i� ih�i ih���it�� C����i� �s i�������'i ��m � c����m ��md
��d���y c���d�t����.
3 -
�. 'T"h���s�r�i�s������r��iy w��� ���ch��g�d��y ih�����d ��'5����irr��i�, �s � c�i�d�i��i� ��'
�ss���m�ih��r��rr��i, �'����my d�rr����s d���ci�y��s��i��m��'��ir� ih��r��rr��it�d �ci�v�iy.
�'. P��rr��is ����m�i��-i���ms�'���k�����md ����i��y v���d�'��d�i� ��r�d i�rr�� s��r�����d. �^��c��s�, ihe
P���c� t;h���'��ih�t;h���''s d�s�g�m��rr��y ��i�i�d � �r��rr��i �'����r i�2 h���s.
g. 'T"h�����d ��'S���cirr��i� ir��y s�i ���s�i�������r��rr��i c�i�d�i��i�s ��md��si��ci��i�s, ��mc��d��mg
���i �m�i ��rr��i�d i� d���i��i� ��md ���� �cc��r��d, �s ����m����s��y �'���r��i��i��i� ��'ih�C����i�
��md�r�����c�s�ih�����'.
S. C����mds �'��R�v�c�i��i� ��'Pe��i
�. A�i ih�d�sc��i��t� ��'ih�����d ��'5����irr��t�, � �r��rr��i rr��y�����v��c�d ���'��ih��
c�t�d�i��t��d��r�t� � ��md��mg ��'c�rr��r��rr��s�d i���'��'ih���it��C����t�.
��. 'T"h� 5����irr��t�rr��y s�s��r�t�d ����v��c�� �r��rr��i i��s�ih���it�� C����t����s�d �t�
���s�i���������r��t�i��i�s ih�i ih���rr��y�����m �rr�rr���m�i�i il����i i��r�����c s���iy������s���
� w��ih����rr���m�-rr��d� �v�i�i.
c. � ���rr��i sh��� �����v��c�d ��'� s��mci��i��d �v�i�i ��mc��d�s �rr����rr��ss������ci�v�i��s ��md rr��y
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�$�ih��r��rr��i.
Fs". C����mds �'��I:7�t���� ��'P��rr��t R�c���si
P��rr��i ��q��sis rr��y��� d�i���d��'��m:
�. ��r�r��c�i��i� c���i�s � sch�d����mg c�i���ci vv�ih � �r��v���s�y���d ���r�r��c�i��i���y ��m�ih��
�r��s�t� ����-���r.
��. F;v�i�i �r��s�i�is � c������md�r��s�i�i d��mg��i��r�����c h���il� �� s��'�iy.
c. F;v�i�i �s ��'s�ch �m�i��� ��d���i��i� ih�i �i c��m�m�i ���s�i�����y��� �cc�rr�rr��d�i�d ��m ih� ����
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d. F;v�i�i vv���, ��m ih����r��m��i� ��'ih�����d ��'5����irr��i�, c�����m�cc���rt�������mi���'���i�c�
vv�ih�s� ��md �i��p�yrr��i�i o�°ih���it�� C����i���y ih�g�i����� �r�����c.
�. F;v�i�i �s ��q��si�d���� d�i�ih�i c�i���cis vv�ih ����c��� 'T"�vv�m �v�i�is ��y ��ii��Ci���i�
R��t��cirr��t�i ��g��m�r�id�t�s.
�'. F;v�i�i �s rr���� ��������r���ie�y h��d �i �ih���v�������� 'T"�w�m �'�c���i��s, s�ch �s ������i��i���
��c���i��s.
7. P�i���is' I:��v
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R��t��cirr��t�i C��g��m�r�i��i�s, �r�� �ci�v�iy �� �v�t�i �ih��v�s��eq�����mg � �r��rr��i sh��� ���
sch�d���d i� t��c��r��c� �i, �mo� sh��� ��my �ih���r��rr��i ����ss��d �'���s���', ih���it�� C����i�
�'��rr� A��r��� 1 ih���gh A��r��� 3(� ��'��ch y���. I:7����mg s�ch i�rr�e, ih���it�� C����t� �s ��s��v�d
�'��'T"�w�m �ci�v�i��s ��md �v�i�ts,�r��rr��it�d �ci�v�i��s c�i�d�ci�d��y ��it�� C����i� R��i��cirr��i�i
C��g��m�r�i��t�s ��md �'���ci�v�i��s �'��vvh�ch �m� �r��rr��i �s ��q����d�md�� S�ci��t� 2.
4 -
f�. P�t���i��s
P�i���i��s �'��v����i��i�s ��'ihes���g���i��i�s sh��� �����m �cc��d��mc�w�ih t;h���ri�� l, ��i�c��II,
S��i��i�s l�-4 ��md l�-6 ��'ih�t��d���'ih� 'T"�w�m ��'I,����mgi�i�.
�. S�v��������iv
I�'��my s�ci��i�,�r���g����rh �����i ��'ih�s���g����i���ms ����'����r�y���s�i� d������d��mv���d ��
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�'��c� ��md ��'�'��i.
��r�r��v�d��y ih�����d ��'5����trr��i� ,���y 1S, 1�f�6.
�rr��t�d�d :���y 24, 2(�(�(�.
�rr��i�d�d I3���rr�����21, 2(�(��.
�rr��t�d�d A��g�si l, 2(�l l.
Rev�s��i�s t� the LJse��'the�3�tt�e C��°eei� Reg���t��i��e�°e �'�r�r�°�ved��y the�3���°d ��'Se�ectrr�ei�
�i��^������y 3, 2(�14.
5����irr��i� ���r�r��v�d rr���m����v�s��i�s i�ih�LJs���'ih���it�� C����i� R�g���i��i� �i� ���ch 1(�,
20l 4.
R�v�s��i�s i� ih�LJs���'ih���it�e C����i� R�g���i��i�vv��� ���r�r��v�d��y ih�����d ��'5����irr��i�
�t�N�v�rr����� l�, 2(�lf�.
S -
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Battle Green Use Request - United States Army Promotion Ceremony for Captain John T.
Logan III
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
I.8
SUMMARY:
Captain John T. Logan III has requested peimission to conduct a United States Army promotion ceremony on
the Battle Green on Saturday,August 7, 2021 from 10:00am to 10:30am. There will be no chaus or podium
required for the ceremony. The applicant will provide two stationary flagpoles on stands for the United States
ofAmerica flag and the United States Army flag.
The Police Department, Deparhnent of Public Worlcs, and the Fire Department ha�e no objections to this
request.
SUGGESTED MOTION:
Move to approve the request for Captain John T. Logan III of the United States Anny to conduct a United
States Army promotion ceremony on the Battle Green on Saturday, August 7, 2021 from 10:00am to 10:30am.
FOLLOW UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 8:l Opm
ATTACHMENTS:
Description Type
➢��bV➢� �ureett�I�c^tpt�t��s�u�r�9���i����ita�i��s,�,n�rorr�y ll'rc�,u�wrbu�r�C:e��^urtkrm�y�..�.:;up�tainu
❑ P:�,ra,�;�r�a r+�➢anfl�;�uaiN
J��aVnn lf'.Il:.��au�nJIJIJ[
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�,�,,�,.� ,�'�,�'' APPLICATION FOR � L "C C�►
�"��`���-"��`��"� BATTLE GREEN PERMIT
The Select Baard issues permits for the use of the $attle Green (see attached regulatians). Please fill
in this form campletely and return to the Select Board Office no less than two weeks priar ta the
requested date.
NAME, PHONE N MBER, and EMAIL IBLE
CC)NTACT: :,.�������, ��,,...� .�;� �
DATE AND TIME OF EVENT: � ��%-,��� /���
NATURE OF EVENT: ��w"� �`M`:=�-/r,.�r': � c:.�. n
,--���c�/�'� ��1.�",�c�%� -�-'� */�` 4 (� +�"' ry
EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, AND VEHICLES:
�„�- /��� -
I7LJRATION OF EVENT: �� j�'�,�L��'��.,.�,�
STATEMENT OF EQUIPMENT AND FACILITIES TO BE USED: �%��"'��'--
� r
SECTION OF THE CREEN I7ESIRED: ��`�"w�f�� ��� ����v ���-
AI7I7ITIONAL INFORMATIO►N:
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uthorized Signature Federal Identification No.
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Print Name Date Signed
_________________________________________________________________
ff3CD�sI2�CDE"S�:I,�:C;T'IVIlE",l�d��:C.��J���sT'[CDl�d
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I:7�i���r�r��v�d��y�C�S: S�g.m�i�����'t;h���:
N�v�rr����� 1�, 2(�1 f� �" � �� �°,�
'T"h��'����w��mg ���s ��md��g����i��i�s h�v�����i� �d��ri�d��m �cc��d��mc�w�ih ih� t;�d� ��'ih�'T"�w�m
��'I,����mg�i�i�, t;h���ri�� 1(�(��-1(�, �� �rr��i�d�d. ��my �ih��w�s���g�� �ci�v�i��s �m�i ���r��c�i�y
���h����i�d��y ih�s���g���i��i�s, ��mc��d��mg ih� g�ih����mg ��'g����rs �i� ih���it��C����i� �'��ih�
s����r����s� ��'���r�����mg �is h�st��y ��md wh�ch d� �m�i ��rr����m �'��rr����ih��m �'���h���s, ���
����vv�d. I�'ih�s���g���i��i�s, ���r��i��i�s ih�����', c�i���ci vv�ih ih� t;�d�, ih� t;�d� sh��� t��c�
�����d�i�c�.
1. I:����m�i��t�s
�. '°A��d�� d�v�c�'° rr����ms ��my ����i��i��c ���rr��r���'��d��d��, t���v�s��i� s�i, c�rr��r�i��,
i�����rh�t��, ���ci��t��c rr��s�c�r��y��, rr��s�c�� ��msi�-�rr��t�i, ���ih��d�v�c�ih�i �r��d�c�s
s��md.
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h�si���c���y �cc���i��r����d ���r�r����r���i�vv����r�i�s ��md c�st�rr��s.
c. '°t;�rr��r��rr��s�d i���"° sh��� rr����m ��my c�t�d�i��t� ih�i w���d rr���c�ih���it�� C����t�
v���m�������i� ��c�ss�v� d�rr��g���y h��vy w������s�, �'�����rr��r��, h��vy����ms,
�eseed��mg, ��md d���ghi coi�d�i��i�s.
d. '°I:7�s��d���y c�i�d�ci'° rr����ms ��my �ci��i� ��mi�i�d�d i� c��s� ��mc�i�v�i���i�c�, ��m�m�y��mc� ��
����rr�, ��wh�ch ����c��ss�y c���i�s � ��s�c ih�����'; wh�ch ��r�c��d�s, ���i �s �m�i �m���ss����y
��rr��i�d i�, �ghid�mg, ih���t�t���mg ��v����t�i ���h�v���; �m���s�t�������m��s�, ����s�v����mg��ge
d����i�d i�vv��d ��my�r��s�t��r��s�t�i; vv��si���mg��m v�c��m�iy ��'�ih��s, ih��vv��mg ��'������c�����
����p��is; rr����c���s ih��vv��r�g ��'d��mg����s ����p��is ��si�i�es, ���r�i� ���s, ����r���mg ����p��is ��
s��1i�r��.
�. '°P�vv����ss ��ghi'° rr����ms ��my d�v�c��s�d i� c���-y�r��s�i�s ������p��is ih���gh ih� ���; �'��
���rr��r��, s����r���m�s, g��de�s, �������i�s, ���dy�c�i�s, h��mg g��d��s.
�'. '°P�����c�s���rr��i'° rr����ms th�rr����rra�rr� �m�rr�������'�r����r�� ��ih��rr���mi, s�r�, ��iy�r� ��'
�q���rrr��t�i �r��rr��it�d �t� ih���ii�� C����t� �i �t��i�rr��, �s est�����sh�d��y ih�����d ��'
5����irr��i�.
g "R�s��r�i�s�����P��iy�� �s � �r��s�i� ����mg ��m ������c�i��i� �'��� �r��rr��i �'����m �ci�v�iy �i� ih�
��it�� C����i�, wh� sh��� �����s�r�i�s������'��c�rr��r����mc�w�ih ih�s����s ��md��g���i��i�s.
h. '°S�r����� �v�t�i'° rr����ms d�rr��t�si��i��mg��r�c�c�i��mg, s�r���hrr���c��mg, rr���ch��mg, h��d��mg ��'
v����s, ��r�d ��� o�;he� s�rr������'o�s o�'coi�d�c�;wh�ch ��r�vo�ve�;he�c�;�ve corr�rr���r��c��;�oi� o�
���r��ss��i� ��'���r��m��i�s �� g�-��v��mc�s, �i�g�g�d��m ��y �i�� o�rr�����r��s�i�s, ih� c�i�d�ci ��'
wh�ch h�s ih���'�'�ci, ��mi��i, ���r����r�i�s�iy i� d��w � c��wd ��'�i�����c��s.
1 -
�. "�J����r�i�" �s ��m ��msi�-�rr��i�i ��d�v�c�ih�i c��m ��m��ci s���o�s ���d��y ��m�p��y ��md��mc��d�s
���i �s �m�i ��rr��i�d i�: �����rr�s, ����s, sh�i��ms ��md ��mi�q�z�s �s d��'��m�d��y �C�I,t;h���ri��
14(�, �121, �������s ��md ���-g��ms �s ��g���i�d��y �C�I,t;h���ri��26�, �12�; �r���mi�����
g�ms, �dg�d vv����r�i�s, ���r��s�v�rr��i����� ��d�v�c�s; rr��s�c�is ��md vv����r�i�s ih�i d�sch��ge
��m ����vv ������i.
2. P��rr��i R������d �3_ci�v�i��s
�. 'T"h��r��r�s��'����q�����mg�r��rr��is �'��c��t���m �ci�v�i��s �s i��r��rr��i�ih��s���'ih���it��
C����t� ��m � rr���m�m�� c�t�s�st�t�i vv�ih �is �m�i�����md h�si��y, t��r��i��i ih���it��C����t� �'��rr�
h��rr�, i� �i�s��� �d�q��i� �m�i�c� ��ih��v�i�i s�ih�i �����mg�rr��i�is c��m���rr��d�i��r��i��i
ih��r�����c h���ih ��md s��'�iy ��md i�rr���m�rr��r���mi���'���t�c�vv�ih ih��v�t�i ��y ih��r�����c.
��. P��rr��is �����q����d�'����my ��'ih��'����vv��mg �ci�v�i��s, s��mg�y ����m c�rr�����m�i��t�:
�. ��my g����r �ci�v�iy���s�i�����y���c��y i� ��c��d ih��r�����c�s���rr��i �st�����sh�d��y
th��o��d o�'S���ctir��i�.
��. S�r����� �v�i�is,�r�����c rr���i��mg�, �ss�rr������s, g�ih����mg�, d�rr��i�si��i��i�s,�r���d�s
��md �ih��s�rr������ci�v�i��s, �m�i i� ��c��d �'���h���s ��m d���i��t�.
���. P�g���r�is, ������cirr����is, ���i��i���r�rr����is ���ih���r�����c s�r��t�i���it��ci����s.
�v. Si�ci���s ��md/�� s�g.ms ��m c�i��m��i��i� w�ih s�r����� �v�i�is ��md��rr��i�d ��m d���i��i� i�
ih��r����d��q����d �'�� s�ch �v�i�is.
v. LJs���'�r�����c �dd��ss sysi�rr�s, ����i��c�� ��ghi��mg, ���ih������i��c�� �� �rr��r���'��d
d�v�c�s.
v�. I:7�si�����i��t� ��'�m�t��-c�rr�rr���c��� �r���mi�d rr��it��.
v��. P�ss�ss��i� ��md/���s� ��'�mc�i�c����d vv����r�i�s, ��m c�rr��r����mc�vv�ih ��� �'�d����, st�i�
��md ��c�� ��vvs, �i ���t�is c�t��'��rr���mg i�ih��'����vv��r�g:
�� F;v�i�is ��md c���rr��i���s c�i�d�ci�d��y LJ�m�i�d St�i�s ��rr��d�^��c�s ��md/����w
�i��'��c�rr��i�i �g�i�c��s,
��� R��t��cirr��t�is ��'ih� �v�t�is �t� ih���it�� C����t� ��m A��r��� l�, 1775, h�t���g���d
c���rr��i���s ������i�d �ci�v�i��s c�i�d�ci�d��y � ��ii�� C����i� R��i��cirr��i�i
C��g��m�r�i��t�, ��r�d
c� 'T"h� ���r�r��c��mi sh��� �r��v�d� �v�d�i�c� ��'i����m��mg ��md c�rr��r�i�i�cy ��m ih� d�s�r��y
��md�s� ��'s�ch vv����r�i�s i�ih� s�i�s�'�ci��i� ��'ih�����d ��'5����irr��i�.
v���. LJs����r�ss�ss��i� ��'���vv���cs ��������c�c��s.
��. P���mi��mg ��'��my i���s/��r���mis.
�. P���c�d ��rr��v��mg v�h�c��s �i� ��my g��ssy ����s, ��c���ri ih�s��m���ss��y �'��'T"�w�m
rr����mi�t���mc� �ci�v�i��s.
��. LJs���'�r�vv���d rr��d��s.
3. I���rr��ss�����A�ci��vAi��w
'T"h��'����w��mg �ci�v�i��s ��� si��ct�y�r��h����i�d:
�. I3�si�ci��i�, ��m�p��y, d��'�c�rr��i�i, ��rr��v��, ��d�si������mc���'��my�����d��mg, s�g.��
�q���rrr��t�i, rr��t��rr��t�i, si�i��, rr����c��, ��m�rr��� ���r���mi.
2 -
��. I7�si�����i��i� ��d�s�r��y ��'c�rr�rr���c��� �dv��i�s��mg, �� s���c�i��mg ��'���s��m�ss, ����my �ih��
c�rr�rr���c��� i���ms�ci��i�s.
c. R�rr����m��mg �t� ih���it�� C����t� �'��rr����ih��m �'���h���s.
d. �����md�i�rr��i�i ��'��my v�h�c�����r��s�i��� �r����r��iy.
�. LJ�m���s�i�����y ���d ���r���t��i� ��'��d�� d�v�c�s.
�'. I7���v��y ��'��my�r��s�i� ��ih��mg��y�r���ch�i���h���c���ri��.
g. P�vv����ss ��ghi �ci�v�i���.
h. C��r���i��t�, ���mch��mg, �����md��mg ��'��m LJ�r�rr���m�m�d A������ Sysi�rr� (LJA�S� ��d��t�� ���c���'i,
��c���ri �'���rr���g�i�cy ���md��mg�;,�m��ss ��ih���r�d��y rr��m�c��r�� st��'�'�s d�s�g�m�i�d��y ih�
'T"��vr� �ar�a���-.
�. I:��s��d���y c���d�ct.
�p. LJs���d�s�r��y ��'�mc�i�c����d w����r�i�s, ��c���ri �s�r��v�d�d��m 2��.
�c. LJs���'rr��t�� d�i��i��mg d�v�c�s.
�. C��rr������mg ��'��my �'��rr� �� ���r���i��t� ��'g�rr������mg d�v�c�s.
rr�. P�ct��c�c��mg��m g����rs ��c��d��mg s�v�t��r����r��.
m. t:�i�s�rr��ri��i� ��'��c�h���c ��eve��ges, rr�����p��m�, ���se ��'����w�.i� s���si�mces.
�. LJs���'����������d�s, sc��t��s ��md s�c�i������ds.
�r. P��c�rr��t�i �t� ih���it�� C����t� ��'��my�m�it��md�d si�ci�����c�rr�rr��rr����i�v��r���mi��mg ��'
��my i���s/��r���mis ��y � �r��v�i��r��iy.
q. P�si��mg s�g.ms �i��r���s ��m���d��mg i�����rh�i������ghi �r���s.
�. t;��rr�����mg �t� ih����m�i�rr���m Si�i��, II�y�s �^��mi���m, �is ���s�, ����my�r�����c rr��t��rr��t�i ��
sti�cti���.
s. ��cyc����d��mg.
i. LJs���'g�-���s, ���r�i� ��rr��� ����my �ih��iy�r���'c���c��mg dev�c�s.
�. P��c�rr��i�i ��'�r��������si���rr�s.
4. P���i P��c�ss
�. ��r�r��c�i��i� �'���r��rr��i i� c�i�d�ci �ci�v�i��s �i� ih���it�� C����i�, s�r�����d��m 2, ����v�,
sh��� ������d �m���i��ih��r� iw�w���cs�r����i� ih���q��si�d d�i�. I,�i� ��md/����mc�rr��r��i�
���r�r��c�i��i�s vv��� ���c�i�s�d���d �i ih� d�sc��i��i� ��'ih��o��d ��'5����irr��i�.
��. P��rr��i ���r�r��c�i��t�s sh��� ��mc��d�ih��'����w��mg��m�'��rr��i��t�:
�. N�rr����md�rh�i���m�rr�������'ih�R�s�r�i�s�����P��iy i� s��v� �s c��mi�ci
��. I7�1���md i�rr���$��v�i�i.
���. N�ti��� ��'�v�t�ti.
�v. �=;��r��i�d�m�rr����� ��'�r��i�c��r��mis, s��r��t�i��s, ��md v�h�c��s.
v. I:7��'�iIl�t� �$��v�t�i.
v�. St�i�rr��i�i ��'�q���rrr��i�i ��md�'�c���i��s i�����s�d.
v��. S��i��i� ��'ih���tt�� C����i� d�s���d.
c. 'T"h�R�s��r�i�s�����P��iy �s i��c����r ih��r��rr��i, � c���rY ��'wh�ch rr��si ����v���������'��
��ms�r��i��i���r�i� ��q��si. 'T"h�R�s�r�i�s�����P��iy rr��y�����q����d��y ih�����d ��'
5����irr��i�, �s � c�i�d�i��i� ��'�ss���mg ih��r��rr��i, i��r�y �'��d�i��� �r���c� ��'�'�c��s ��'ih�
����d d�i��rr���m�s ih�i s�ch ��'�'�c��s ����m�c�ss��-y �'���r�����c s��'�iy.
d. P��rr��is ����ss��d��r�i� ���r��ss c�i�d�i��i� ih�i ih���it�� C����i� �s i�������'i ��m � c����m ��md
��d���y c���d�t����.
3 -
�. 'T"h���s�r�i�s������r��iy w��� ���ch��g�d��y ih�����d ��'5����irr��i�, �s � c�i�d�i��i� ��'
�ss���m�ih��r��rr��i, �'����my d�rr����s d���ci�y��s��i��m��'��ir� ih��r��rr��it�d �ci�v�iy.
�'. P��rr��is ����m�i��-i���ms�'���k�����md ����i��y v���d�'��d�i� ��r�d i�rr�� s��r�����d. �^��c��s�, ihe
P���c� t;h���'��ih�t;h���''s d�s�g�m��rr��y ��i�i�d � �r��rr��i �'����r i�2 h���s.
g. 'T"h�����d ��'S���cirr��i� ir��y s�i ���s�i�������r��rr��i c�i�d�i��i�s ��md��si��ci��i�s, ��mc��d��mg
���i �m�i ��rr��i�d i� d���i��i� ��md ���� �cc��r��d, �s ����m����s��y �'���r��i��i��i� ��'ih�C����i�
��md�r�����c�s�ih�����'.
S. C����mds �'��R�v�c�i��i� ��'Pe��i
�. A�i ih�d�sc��i��t� ��'ih�����d ��'5����irr��t�, � �r��rr��i rr��y�����v��c�d ���'��ih��
c�t�d�i��t��d��r�t� � ��md��mg ��'c�rr��r��rr��s�d i���'��'ih���it��C����t�.
��. 'T"h� 5����irr��t�rr��y s�s��r�t�d ����v��c�� �r��rr��i i��s�ih���it�� C����t����s�d �t�
���s�i���������r��t�i��i�s ih�i ih���rr��y�����m �rr�rr���m�i�i il����i i��r�����c s���iy������s���
� w��ih����rr���m�-rr��d� �v�i�i.
c. � ���rr��i sh��� �����v��c�d ��'� s��mci��i��d �v�i�i ��mc��d�s �rr����rr��ss������ci�v�i��s ��md rr��y
�����v��c�d��'ih��r��rr��i gn-���r �t�g�g�s ��m �ci�v�i��s ih�i ����m�i vv�ih��m ih� s�r����c�i��t�s
�$�ih��r��rr��i.
Fs". C����mds �'��I:7�t���� ��'P��rr��t R�c���si
P��rr��i ��q��sis rr��y��� d�i���d��'��m:
�. ��r�r��c�i��i� c���i�s � sch�d����mg c�i���ci vv�ih � �r��v���s�y���d ���r�r��c�i��i���y ��m�ih��
�r��s�t� ����-���r.
��. F;v�i�i �r��s�i�is � c������md�r��s�i�i d��mg��i��r�����c h���il� �� s��'�iy.
c. F;v�i�i �s ��'s�ch �m�i��� ��d���i��i� ih�i �i c��m�m�i ���s�i�����y��� �cc�rr�rr��d�i�d ��m ih� ����
�������d�'��, ��ih� ���r��i�d �m�rr�������'�r��i�c��r��mis ��c��ds ih��r�����c�s���rr��i.
d. F;v�i�i vv���, ��m ih����r��m��i� ��'ih�����d ��'5����irr��i�, c�����m�cc���rt�������mi���'���i�c�
vv�ih�s� ��md �i��p�yrr��i�i o�°ih���it�� C����i���y ih�g�i����� �r�����c.
�. F;v�i�i �s ��q��si�d���� d�i�ih�i c�i���cis vv�ih ����c��� 'T"�vv�m �v�i�is ��y ��ii��Ci���i�
R��t��cirr��t�i ��g��m�r�id�t�s.
�'. F;v�i�i �s rr���� ��������r���ie�y h��d �i �ih���v�������� 'T"�w�m �'�c���i��s, s�ch �s ������i��i���
��c���i��s.
7. P�i���is' I:��v
C�ih��ih��m ��'�c��� 'T"�w�m�-s�r�i�s���d �ci�v�i��s ��md�r��rr��it�d �ci�v�i��s ��y ��it�� C����i�
R��t��cirr��t�i C��g��m�r�i��i�s, �r�� �ci�v�iy �� �v�t�i �ih��v�s��eq�����mg � �r��rr��i sh��� ���
sch�d���d i� t��c��r��c� �i, �mo� sh��� ��my �ih���r��rr��i ����ss��d �'���s���', ih���it�� C����i�
�'��rr� A��r��� 1 ih���gh A��r��� 3(� ��'��ch y���. I:7����mg s�ch i�rr�e, ih���it�� C����t� �s ��s��v�d
�'��'T"�w�m �ci�v�i��s ��md �v�i�ts,�r��rr��it�d �ci�v�i��s c�i�d�ci�d��y ��it�� C����i� R��i��cirr��i�i
C��g��m�r�i��t�s ��md �'���ci�v�i��s �'��vvh�ch �m� �r��rr��i �s ��q����d�md�� S�ci��t� 2.
4 -
f�. P�t���i��s
P�i���i��s �'��v����i��i�s ��'ihes���g���i��i�s sh��� �����m �cc��d��mc�w�ih t;h���ri�� l, ��i�c��II,
S��i��i�s l�-4 ��md l�-6 ��'ih�t��d���'ih� 'T"�w�m ��'I,����mgi�i�.
�. S�v��������iv
I�'��my s�ci��i�,�r���g����rh �����i ��'ih�s���g����i���ms ����'����r�y���s�i� d������d��mv���d ��
�mc�t�si�i�i��t��� ��y ��my c���i, �v��y �ih�� s��i��t�, �r���gn-���rh ��md�r��i sh��� c�t�i��m����m �'���
�'��c� ��md ��'�'��i.
��r�r��v�d��y ih�����d ��'5����trr��i� ,���y 1S, 1�f�6.
�rr��t�d�d :���y 24, 2(�(�(�.
�rr��i�d�d I3���rr�����21, 2(�(��.
�rr��t�d�d A��g�si l, 2(�l l.
Rev�s��i�s t� the LJse��'the�3�tt�e C��°eei� Reg���t��i��e�°e �'�r�r�°�ved��y the�3���°d ��'Se�ectrr�ei�
�i��^������y 3, 2(�14.
5����irr��i� ���r�r��v�d rr���m����v�s��i�s i�ih�LJs���'ih���it�� C����i� R�g���i��i� �i� ���ch 1(�,
20l 4.
R�v�s��i�s i� ih�LJs���'ih���it�e C����i� R�g���i��i�vv��� ���r�r��v�d��y ih�����d ��'5����irr��i�
�t�N�v�rr����� l�, 2(�lf�.
S -
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Joint Meeting - Select Board and Planning Board
PRESENTER: ITEM
VHB: T. Domigan; G. Morrison NUMBER:
Logan; C. Trearchis; N/N: B.
Leopold; I. Banks; R/V:N. Farrell I.9
SUMMARY:
Representatives from VHB will present an update on the Bedford/Hartwell Complete Streets Project to the
S elect B oard and P lanning B oard.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 8:15pm
ATTACHMENTS:
Description Type
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss and Approve Statement Regarding Bill H.3893: An Act Authorizing the Town of
Le�ngton to Adopt and Enforce Local Regulations Restricting New Fossil Fuel Infrastructure
in Certain Construction
ITEM
PRESENTER: NUMBER:
Board Discussion
I.10
SUMMARY:
Last week the Board received an email indicating that there was a hearing on 7/27 on H. 3893 regarding the
Town of Lexington's Home Rule Petition for special legislation which would authorize Lexington to adopt a
regulations to restrict fossil fuel HVAC systems m spec�c types of construction. Given the short notice for
the hearing, a draft statement has been developed for the Board's review and a recommendation the Select
Board member Mark Sandeen be authorized to testify on behalf of the Town at the 7/27 hearing.
SUGGESTED MOTION:
Move to approve the attached state�nent(as may be edited) and further to authorize Select Board member
Mark Sandeen to testify on H. 3893 on behalf of the Town of Lexington.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 9:15pm
ATTACHMENTS:
Description Type
❑ �1C 3�;�13`�rt;7ta arc�;uut ���vaau n/ic;utur
VIA ELECTRONIC MAIL
July 27, 2021
The Honorable John J. Cronin The Honorable Lori A. Ehrlich
Chair, Joint Committee on Chair, Joint Committee on
Municipalities and Regional Government Municipalities and Regional Government
Massachusetts State House Massachusetts State House
Room 504 Room 540
Boston, MA, 02133 Boston, MA, 02133
Re: H.3893 -An Act authorizing the Town of Lexington to adopt and enforce local
regulations restricting new fossil fuel infrastructure in certain construction
Dear Chair Cronin and Ehrlich,
The Town of Lexington Select Board and Town Manager appreciate the opportunity to submit
this testimony before the Joint Committee on Municipalities and Regional Government regarding
H.3893.
The Town of Lexington has long been a leader in taking action to reduce building emissions.
Most recently, in the Spring of 2021, Lexington Town Meeting, after broad community outreach
and with the Select Board's unanimous support, overwhelmingly passed Warrant Article 29,
providing approval for the Select Board to petition the Massachusetts General Court to enact
special legislation that would authorize the Town to adopt and enforce local regulations
restricting fossil fuel infrastructure in new building construction and major renovation projects.
The Select Board made the following statement to Town Meeting in support of Article 29.
"Approval of this article is a necessary step towards reducing greenhouse gas emissions
consistent with Town Meeting's declaration of a climate emergency in 2020 and with the Board
of Selectmen's adoption of Lexington's Getting to Net Zero Emissions plan in 2018. Lexington's
buildings are the largest source of our greenhouse gas emissions and air pollution. This article
is a practical and cost-effective way to create healthier new homes with dramatically lower fossil
fuel combustion."
The Lexington Town Manager also supports passage of this bill. Town staff have carefully
reviewed the proposed bylaw in detail and are confident that it will be implemented
professionally and consistently.
Lexington is currently experiencing a building boom with hundreds of thousands of square feet
of new construction being planned in the next couple years. If those buildings are built to
business-as-usual standards, the increased emissions from that new construction would
eradicate all the emissions reduction progress the Town has made over the last 15 years.
Please provide the Town with the tools we need to achieve our longstanding goals of making
Lexington a truly sustainable community.
Previously, Lexington adopted the Town's first Sustainable Building Policy in 2005 and became
one of the first five Green Communities in the Commonwealth in 2010. Town Meeting
overwhelmingly approved Warrant Article 33 asking the Town to consider climate change in all
appropriate decisions and planning processes in 2013.
In 2014, the Town of Lexington installed 1.1 MW of solar energy systems on the Cary Memorial
Library and five schools and added another 2.2 MW of solar energy systems on the Town's
composting facility in 2017. The Town is currently installing another 2.6 MW of solar canopies at
seven Lexington schools. The combined output of those solar energy systems will generate
64% of Lexington's municipal electricity.
In 2017, Lexington launched our Community Choice municipal aggregation program which
delivers over 110 million kWh of 100% renewable electricity each year to over 10,000
customers.
In 2018, the Lexington Board of Selectmen adopted Lexington's Sustainable Action Plan and
Getting to Net Zero Emissions Plan that call for a transition of all buildings to 100% renewable
energy within 25 years as part of the Town's commitment to meeting the Commonwealth's
Global Warming Solutions Act emissions reduction targets.
In 2019, the Lexington Select Board and School Committee adopted the Integrated Building
Design and Construction Policy, which among other provisions, requires Town and school
buildings to use all-electric HVAC systems while maximizing the production of onsite renewable
energy. Lexington's Visitor Center, Fire Station, Hastings School and Lexington's Children's
Place have all been completed with all-electric HVAC systems. Hastings School and Lexington's
Children's Place will be net zero schools once their solar energy systems are interconnected.
In the fall of 2020 Lexington Town Meeting passed the Climate Emergency warrant article, by a
vote of 159-1, calling on the Town to accelerate our efforts to transition to zero emissions by
2035.
H.3893 will allow Lexington to build on the steps we have already taken and bring us closer to
meeting our emissions, resilience, health and wellness goals.
The Town of Lexington Select Board and Town Manager appreciate the opportunity to convey
our enthusiastic support for passage of H.3893 and respectfully request that you and your
Committee members vote to approve moving the bill forward out of committee.
Thank you for your time and consideration,
Town of Lexington Select Board
Town of Lexington Town Manager
Cc: Rep. Michelle Ciccolo
Sen. Michael Barrett
Sen. Cindy Friedman
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss Timeline for September 2021 Select Board Committee Reappointments &
Recruitment
ITEM
PRESENTER: NUMBER:
Board Discussion
I.11
SUMMARY:
The Select Board will discuss the reappointment and recruitment process for the upcoming September Board
and Committee reappointments.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/26/2021 9:20pm
ATTACHMENTS:
Description Type
�F'¢,u ��u>4;u.�s�su�,�u II��^oQ �� V uusu�lliuua°a�uro�ff'uas4 4�¢�.�un��,1aru��rc�rau�urJl,n�,ti 2�D'J.11
❑ P.:�ia��;�i�F J�ibab��u��i
Q'ar�n�nc�9d��I\N�,nu��s�,n p2c,l�pm7ro�rrudtr�n��ats
❑ ]E�°c^o�,1f����ruauic^Oc^4�tl�csarucll�m�s¢�a��u�'�s1aN�u�nuaV���t'��i�t,,s�su5r6a,m���utt��^�s �r�b;�,:�:p,Mf�abc^o�'u�.l
�
TIMELINE AND PROCEDURES
For September 2021 Committee Member Re-Appointments
• 7/27/2021—Select Board Office individually emails all members with a September 2021 term expiration letting
them know if they would like to be considered for reappointment to fill out and submit, by September 3, 2021,
a reappointment application and copy of current State COI Law Online Training Certificate to Select Board Office
• 7/27/2021 -Select Board Office sends separate email to Chairs notifying with a list of committee members that
have been notified
• 8/30/2021 -Select Board Office sends a reminder email to those members up for reappointment who have not
submitted requirements that deadline is approaching
• 9/3/2021- Deadline for submittal of required application and certificate
• 9/13/2021 - Final Reminder sent to committee members past due date
• 9/27/2021 -Select Board meeting agenda - reappointment of committee members who applied for
reappointment
• 9/30/2021—Term Expiration date of board/committee who did not apply for reappointment
• 10/1/2021 -"Thank You for Service" letters signed and sent out for expired members; vacancies created with
Town Clerk
• RECRUIT FOR VACANCIES
V. ADVISORY COMMITTEES OF THE BOARD OFSELECTMEN
The Board may appoint advisory committees to aid on matters under the Board's jurisdiction,
particularly in technical areas. The use of such advisory committees provides greater expertise
and inore widespread citizen participation in the operation of government.
Charges to advisory committees shall be in writing and shall include the work to be undertaken,
the time in which it is to be accomplished and the procedures for reporting to the Selectmen.
Each committee must report in writing at least annually to the Selectmen. The Selectmen and
the Town Manager shall be sent copies of all committee agendas. The Town Clerk must receive
copies of all Committee charges, appointments and minutes. The Board will discharge
committees upon the completion of their wark.
The charges and membership of standing advisory committees shall be reviewed periodically--
at least annually-- to assess the necessity and desirability of continuing the committee.
Reappointments will be based on an evaluation of the member's contribution, the desirability of
widespread citizen involvement and the changing needs of the committee and the Town.
In order to attract qualified and interested persons, vacancies will be made public as far in
advance of an appointment as practicable. An application form will be available in the
Selectmen's Office, the Town Manager's office, and on the Town Web site so that any citizen
interested in participating in activities of this nature or in otherwise making a contribution to the
town government may record their background, areas of interest and availability.
It is the policy of the Board of Selectmen to appoint qualified citizens to the advisory
committees.
23
VI. APPOINTMENTS AND APPROVAL OF MANAGER'S APPOINTMENTS
A. Selectmen's A�ointments
1. Ex�iration Dates
For appointments to standing committees is September 30, or until a successor is appointed and
qualified, with the exception of the following:
• Historic Districts Commission, expiration date December 31, in accordance with Ch.
447, Acts of 1956.
� Lexington Housing Assistance Board (LexHAB), expiration date May 31, in
accordance with Chapter 521 of Acts of 1983.
• Registrars of Voters, expiration date March 31, in accordance with G.L. Ch. 51, s. 15.
• Town Celebrations Committee, expiration date June 30 (Town By-Law, Article XV)
• Election Officers between July 15 and August 15, in accordance with G.L. Ch. 54, s.
12.
2. Criteria
The Board of Selectmen will be generally guided in its appointments by the criteria developed
by the Appoint�nent Criteria Committee as amended (see Policy). Whenever possible, the Board
will seek variety in backgrounds, interests, ages, sex, length of residence and geographic areas of
residents, so that a true cross section of the community will be reflected. In order to attract
qualified and interested persons, vacancies will be made public as far in advance of appointment
as practicable.
3. Process
The Selectmen will publish in the local newspaper a list of the projected committee and board
openings for the coming year, and a copy of the Committee Application form which can be filled
out and returned to the Selectmen's office. The Committee Application form will also be made
available at the Selectmen's Office, Town Manager's Office and on the Town web site. A file of
applications will be maintained throughout the year by the Selectmen's Office and Town
Manager's Office, and made available to all town officials and employees who need to appoint
citizen committees or ma1�e use of citizen talents and expertise.
24
• The Selectmen's Executive Clerk will:
■ Present a list of the appointment vacancies to be filled by the Board annually.
■ Notify the Chaii-man of the appropriate board or committee requesting
recormnendations regarding reappointment or the filling of vacancies.
• The Selectmen may meet with potential new appointees before making a final
decision on the appointment. Appointments will normally be made only when all
members of the Board are present. Nominees do not require a second. Appointments
will be made by a majority vote of the Selectmen.
� Annual appointments should be completed by September 30 or the statutory
expiration date.
• Appointments to fill an unexpired term shall proinptly take place after the Board has
been formally notified by the Town Clerk that a vacancy exists.
B. Town Mana er� 's A�ointments with Board of Selectmen A�roval
Under the -Selectmen/Town Manager Act and other applicable laws, the Board must
approve the Town Manager's appointments to: Board of Health, Commission on Disability,
Conservation Commission, Council on Aging, Historical Commission, Recreation Committee,
and Youth Commission.
1. Qualifications
• Applications for Town Manager appointments shall be submitted to the Town
Manager's Office.
2. Process
• Individual Selectmen should feel free to suggest names of qualified residents to the
Town Manager for the Boards and Committees appointed by him.
• As a matter of procedure, appointments by the Town Manager shall be made in the
following manner:
■ The Town Manager shall notify members of the Board well in advance of the
vacancy becoming effective, or term of appointment expiration.
■ The Town Manager will publicize annual appointments and the filling of
vacancies in the same manner to be followed by the Board in its appointment
procedures. (see 2 above)
■ The Town manager will submit nominees to the Board no later than one week
2s
prior to the regular Board meeting at which the Manager will seek Board
approval.
■ Subsequent to step c, the Board will have on the agenda at a following Board
meeting the matter of the appointment to be approved by the Board. In general,
appointments will be acted upon only when all members of the Board are present.
Approval will be by majority of the Selectmen.
■ Annual appointments shall take place no later than the expiration of a term.
■ Appointments to fill an unexpired term should take place no later than six weeks
after the Town Manager has been formally noti�ied by the Town Clerk that a
vacancy exists.
2�
VII. RESIGNATIONS
Under statute, all resignations of Town Officers, Board and Committee members must be in
writing and filed in the Town C1erk's office. In addition, the written resignation shall also be
sent to the appointing authority.
27