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HomeMy WebLinkAbout2021-07-26 SB/Joint SB-PB Packet - Released SELECT BOARD MEETING Monday, July 26, 2021 Conducted by Remote Participation* 7:00 P M AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encotuaged to notify the Select Board's Office at 781-698- 4580 if they wish to speak during public comment to assist the Chair in managing meeting times. SELECT SOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Concerns and Liaison Reports TOWN MANAGER REPORT CONSENT AGENDA 1. Approve Select Board Meeting Minutes 2. Application: Entertainment License- CFHP The Hangar, LLC d/b/a Revolution Hall, 3 Maguire Road 3. Select Board Appointment of Tenant Member to Lexington Housing Authority Board 4. Select Board Committee Appointment& Reappointments 5. Town Manager Corninittee Appointments ITEMS FOR INDIVIDUAL CONSIDERATION 1. Public Hearing:All-Alcohol Package Store Liquor License- LLAWM-Lexington, 7:lOpm LLC d/b/a Wine & Market, 186 Bedford Street 2. Discuss and Approve Reengaging Police Station Building Architect and Timeline 7:20pm 3. Review and Approve Request for Traffic Sign- Fairlawn Lane 7:35pm 4. Acceptance of Easement for 2 Edna Street and Adopt Parking Code Amendment 7:40pm 5. Battle Green Use Request- Lexington Minute Men 2021 Change of Command 7:SOpm C eremony 6. Battle Green Use Request- Celebration of Life Event in Memory of Dan H. Fenn, 7:SSpm Jr. 7. Battle Green Use Request- Lexington Minute Men Participation in Celebration of B:OSpm Life Event in Memoi-y of Dan H. Fenn, Jr. 8. Battle Green Use Request- United States Army Promotion Ceremony for Captain B:lOpm John T. Logan III 9. Joint Meeting- Select Board and Planning Board 8:15pm • Update on Hartwell Innovation Park Coinplete Street Enhancement as Part of Hartwell 25% Design 10. Discuss and Approve Statement Regarding Bill H.3893:An Act Authorizing the 9:15pm Town of Lexington to Adopt and Enforce Local Regulations Restricting New Fossil Fuel Infrastructure in Certain Construction 11. Discuss Timeline for September 2021 Select Board Committee Reappointments & 920pm Recruitment ADJOURN 1. Anticipated Adjouininent 9:25pm *An Act Extending Cei-tain COVID-19 Measures: https://w�vw.mass.gov/service-details/updated- guidance-on-holdmg-meetings-pursuant-to-the-act-extending-certain-c ovid-l9-measures Membe�s of the public can view the meeting webinaN from their computer oN fablet by clicking on the following link at the time of the meeting: https://zoom.us/j/98875656696?pwd=aT dwQ 31qb W VnR09Kam1 ZNTBF UOVT Q T 09 iPhone one-tap: +13017158592„98875656696# or+13126266799„98875656696# Telephone:+13126266799„96846137723# or+19294362866„96846137723# Webinar ID: 988 7565 6696 P as sc ode: 797064 The next regularly scheduled meeting of the Select Board will be held on Monday, August 9, 2021 at 7:OOpm via remote participation. Hearing Assistance Devices Available on Request �� ���� All ager�da tirne cmd the om'er of items are apprr�ximate cmd s�bject to chan;e. Recorded by�ezMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Member Concerns and Liaison Reports ITEM PRESENTER: NUMBER: Select Board Members LR.1 SUMMARY: SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 ATTACHMENTS: Description Type ❑ �xaa(4ac�9�.xrauua:�@�iu�uz�Vac�,u<z,uug;c°rr�r,4,arc7a6➢..,y�an��rnu��r;p;Q���; �tiGllg�?fr,1CDJn P.�r.a��:ra�s[1�1d�9c�nd�i1 Select Board Concerns and Liaison Reports—July 26, 2021 Jill Hai: Upcoming Meeting • The Select Board will be holding a meeting on 8/2 at 7pm regarding the possibility of using 41 Hancock Street as a site for the Hosmer House. Abutter notifications were sent last week to all abutters within 500 feet. Historic Districts Commission (HDC) � HDC held a meeting regarding the Hosmer House last week, with over 60 attendees.They encountered significant technical difficulties and were not able to take public comment following the presentation.Although they intend to reschedule,they are not able to do so before August 2"d, so they will be posting the slides and background information presented. Special Permit Residential Development(SPRD)Zoning Bylaw Amendment Ad Hoc Committee � Special Permit Residential Development committee met in joint session with the Planning Board July 14, to discuss a proposal for residential development that is currently before both groups. Each Board/Committee will be discussing the proposal again at their next individual meeting. The proposal is for the creation of Open Space Residential Developments as an alternative to the current SPRDs. SPRD will be meeting Tuesday morning at 8:30am and PB will be Wednesday evening at 7pm. Local Government • Last week I joined Rep Ciccolo at a virtual hearing to support her bill in the transportation committee to approve our Home Rule Petition for Transit Improvement Districts. Town Office Building Staff • Our Chief Equity Officer, Martha Duffield began last week. Dou� Lucente: Ad Hoc Stone Building Feasibility/Re-Use Committee • Voted to send out a solicitation for Proposals for the Stone Building Re-use to interested groups or individuals.They are seeking brief 3-4 page proposals that present concepts and organizational structure as the committee considers preparing its recommendations to the Select Board, Due date is August 13th. • Committee selected August 19th at 10am and 7pm for the 2nd Community Forum to review the existing ideas and continue to solicit ideas Board of Health (BOH) • BOH is anxiously waiting for the EDS Plan to be signed off by the Senior Management Team. • The BOH would like to see cooling stations added as a strategy when we are experiencing heat waves. • The BOH discussed their role as it relates to the Health Director position.They are looking to engage with staff stal<eholders to review this topic and ensure the Town is prioritizing public health policy and not just permit approvals. Battle Road Scenic Byway Committee • Continued discussions of the MassDOT Route 2A resurfacing construction plan. • Committee members addressed both pedestrian safety and historical preservation as concerns. Mark Sandeen: Tree Committee • The Tree Committee is working with DPW staff to develop plans for implementing the recently passed amendments to the Tree bylaw. Noise Advisory Committee • The Noise Advisory Committee has scheduled a public outreach session on September 2nd at 7PM with the goal of hearing feedback from the entire community and all stakeholders on strategies and timing for phasing in use of electric leaf blowers.The Town Manager and Town Counsel have determined that Massachusetts State law applies to landscaping operations on Sundays. MGL Ch. 136, §5 supersedes any limitations in the Town's Noise bylaw. Economic Development Advisory Committee • The Economic Development Advisory Committee is working with Town staff to develop an educational outreach program to promote the Commercial PACE program to commercial property owners.This is an innovative clean energy financing program the Town of Lexington adopted in 2017, but has just recently been launched by MassDevelopment. PACE stands for Property Assessed Clean Energy. Sustainable Working Group • The Sustainable Working Group has now met twice with Town staff to discuss proposals for establishing standards for hybrid HVAC systems in high energy intensity commercial buildings. A statement of worl<has been drafted and several HVAC experts interviewed.The goal is to have a determination made in time to be used during a potential fall Town Meeting. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Select Board Meeting Minutes ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair C.1 SUMMARY: The Select Board is being asked to approve the Select Board meeting minutes o£ • May 18, 2020 • May 28, 2020 • July 12, 2021 (copy of final draft will be added to the packet on Monday in advance of the meeting) SUGGESTED MOTION: To approve and release the Select Board meeting minutes of: • May 18, 2020 • May 28, 2020 • July 12, 2021 Move to approve the consent. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 ATTACHMENTS: Description Type ❑ ll9�,hQ ➢;7�J�)�D.QI.�.d�4i6;1�,c°u Ifkrau�aY Mf.ay 14„ZQ�ZQ� a��.�°lk�.rpr i���aa��°uu,r.1 ❑ ➢9ai,hQ ➢7�1�;y�1�.?�.>."�f�a�,lc,c�Ifk�,u�aY Mf.ay 24„2?�ZQ� a�r.�°�t:rpr nNua��°uu,�l ❑ ➢9aZ,hQ ➢,y�l�Fy➢�7(l 4as�➢c°c;t Q�s<ru�l Jl�uiiy 12„ZQ121 a�;r.a;lk�a:pr nNuab��uuar:l Select Board Meeting May 18, 2020 A remote participation meeting of the Lexington Select Board was called to order at 6:01 p.m. on Monday, May 18, 2020 via Zoom remote meeting services. Mr. Lucente, Chair; Mr. Pato; Ms. Barry; Ms. Hai and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Mr. Lucente stated this remote participation meeting is being held in accardance with Governor Baker's March 12, 2020 Executive Order suspending certain provisions of the Open Meeting Law to allow remote participation during Massachusetts' State of Emergency due to the COVID- 19 pandemic. Mr. Lucente provided instructions to members of the public, who were watching or listening to the meeting via the Zoom application, regarding the procedure of making a public comment. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS Ms. Hai • The Town of Lexington will not be having their annual Memorial Day celebrations next Monday, May 25, 2020 due to the cancellation of all May events. However, the Town Celebrations Committee has been working tirelessly to put together a virtual Memorial Day celebration and commemoration on LexMedia. • Last week, Ms. Hai attended virtually the Metropolitan Area Planning Council (MAPC) Supparting Small Businesses Seminar and included inforination from that meeting in tegards to COVID-19 in tonight's packet. Mr. Lucente • National Emergency Medical Services Week runs from May 17, 2020 through May 23, 2020 this year. Mr. Lucente recognized the EMS professionals in Lexington for their outstanding care and important role in the community. Ms. Barry • The LexRecNeeds Steering Coinmittee met following the last Select Board meeting and a survey has been mailed to a little over 2,000 households. She requested that the Public Information Officer post a message regarding completing that survey on the homepage of the Town website to maxiinize participation. • The Lexington Housing Assistance Board(LexHAB) met last week and discussed the Wright Farm and the Farmview properties. The housing at Wright Farm is currently behind schedule for a possible December/January occupancy. Farmview is coming along nicely and there were some bid openings for the solar and the landscape. Socially- distanced tours of the property are available to the Select Board Members, if interested. Mr. Sandeen • The Greenways Corridor Committee has launched their Bag All the Way ACROSS Lexingto�z Trails. `Baggers" can find more information at: w�..x��x����_���..aa�.�. • The Department of Energy Resources (DOER)has updated their SMART Prograin to increase the public adder, which would result in an additional $60,000 to $65,000 per year for the Town of Lexington. They have also allowed low income community solar to be allocated through municipal aggregation programs, such as the Colmnunity Choice Program that would make it possible to lower electricity rates for low-income residents. • The Town of Concord has secured a $250,000 grant to purchase their second electric school bus. • Mr. Sandeen received a letter from City Councilors and Select Board Members from Newton, Brookline, Somerville, Cambridge, Wellesley, etc. to the Massachusetts School Building Authority(MSBA)requesting that the MSBA establish a policy that all future school buildings be all-electric. They are asking the Town of Lexington to consider signing on as well. ITEMS FOR INDIVIDUAL CONSIDERATION 1. COVID-19 Update- Discuss Strategies, Implementation and Community Response Actions Related to COVID-19 Guidelines and Directives Mr. Malloy stated that as of May 18, 2020, there were 297 confirmed cases of COVID-19 reported in Lexington. The Governor's Task Force released recommendations today, which will impact the Town of Lexington Return to Work plan. The Return to Work Task Force in Lexington has incoiporated some of the new hygiene protocols from the Governor on how to clean the Town Office Building, as well as social distancing, wearing masks, and training staff on how to clean high touch areas. The building will be at 25% of the employee office space capacity as of Monday, May 25, 2020. Some of the parks throughout Town can reopen and the Cary Memorial Library can reopen for cut-bside pickup and delivery only. Currently, one Town employee has tested positive for COVID-19. Mr. Malloy stated that the CARES Act financial information released last Thursday and Lexington will receive $2,979,000 in funding. The funding would be for used for costs that exceeded the budgeted amounts or for items that were not otherwise budgeted. FEMA eligible expenses would be processed first, but reimbursements can take two to three years through FEMA. He expects that the Town would only see 20% of the total dollar amount because the restrictions are so narrow. Mr. Sandeen asked if there were any strings attached to this funding. Mr. Malloy said that there were no requirements for receiving this funding beyond what the Town was already planning to do. Mr. Malloy stated that in order to protect the health and safety of our employees and citizens, the Town of Lexington will implement a phased-in approach to return employees to the work environment, as well as its reopening of Town buildings to the public. He expressed that, as of today, he did not feel as though the Town Office Building was ready to be opened to the public and would not be requiring employees to come back fulltiine. Mr. Malloy reported the following response actions related to COVID-19 that have been implemented since his May 4, 2020 update to the Select Board: Town/School/Communitv: • The Governor passed a mandatory mask requirement that took effect on May 6, 2020. The Town has been promoting the need to wear masks and have posted signage on the Minute Man Bikeway. The Lexington Police Departinent has received about 20 ca11s alerting them to people not wearing masks and the Town Manager's Office received one complaint about overzealous individuals shaming residents walking on the Bikeway without a mask(due to a medical condition). The Town had previously posted information to the public letting them l�now they should not presuppose the reason why someone inay not be wearing a mask. Police Chief Mark Corr and Sean Dugan, Public information Of�cer will work on additional public information on this aspect of the mask requirement. Additionally, the Governor adopted new regulations to open golf courses and the Town golf course was opened on May 8, 2020 �vith these regulations. 2020 Annual Town Meetin� • Preparations and training for a Virtual Annual Town Meeting continue. • Senate Bill 2680, a bill to allow remote Representative Town Meetings, moved quickly through the Senate on May 4, 2020 and was sent to the House on May 9, 2020. The House Ways and Means (HWM) Committee currently has it and, in discussion with Representative Michelle Ciccolo this week, Rep. Ciccolo indicated that she believes the HWM Committee will be taking comments this week and that there may be a vote on it next week. Mr. Malloy reached out to four members of HWM Committee that he knows and asked for their support in moving it forward. He also circled back with the 33 Town Managers with Representative Town Meetings asking that they contact their legislators. Ms. Axtell stated that the Return to Wark Task Force has created an initial draft report as a guideline for bringing Town staff back into the office to work. The purpose of the document is to guide senior managers and departments to methodically and safely implement a phased recovery of operations contingent on the State's reopening and the introduction of as new information and guidelines. This five-phased plan will be carefully implemented to ensure the health and safety of all Town employees and the public. The document wi11 continue to evolve and be refined as new guidelines and information is made available. She stated that some key notes in the document were that the Town was now requiring employees to self-check their temperatures prior to arriving at work. Employees will be required to wear masks and enter the Town Office Building through one centralized door. Each department will review the needs of their own spaces in order to serve the public safely. The document will be updated with more definitions and temperature guidelines. Mr. Lucente suggested installing customer service windows in the office spaces where there aren't any in order to safely social distance once the Town Of�ice Building reopens to the public. He stated that now would be the time for construction, since there are few people in the building t-ight now. Mr. Sandeen suggested renaming the phases of Lexington's Return to Work plan, so Lexington's phases would not be get confused with the Governor's phases for reopening the State. He stated that he would also like to see more online and virtual services, if possible, to avoid having employees go into the buildings at a1L He stated that he would like the Town to conduct an assessment of whether the existing ventilation systems are capable of ineeting health requirements. Mr. Sandeen asked if the Town planned to create a protocol for moving backwards through the phases if infection rates increase. Ms. Hai stated that the Town needs to be very specific with the expectations of both the residents and the businesses. She stated that she would like to see the sidewalk access expanded for outdoor service. She also suggested possibly waiving licensing fees within the Select Board Of�'ice. Mr. Pato suggested possibly widening the pedestrian sidewalk access areas into the parking spaces on Massachusetts Avenue to allow for more social distancing. Ms. Barry stated that the Board should think of creative ways to assist with parl�ing for the businesses in the Center who may lose those spots for outdoor services. She also stated her concern for the polling locations and coordination of the State election on Tuesday, September 1, 2020. Dawn McKenna, 9 Hancock Street, suggested that the buildings be specified under the Return to Work reopening phases, so residents are aware of what employees are doing. 2. Public Hearing: Remote Town Meeting Procedures Mr. Lucente opened the hearing at 7:14 p.m. Present: Mina Makarious, Town Counsel; Deborah Brown, Town Moderator; Nadie Rice, Town Clerk Mr. Lucente stated that the Select Board received a formal request from the Town Moderator on Thursday, May 14, 2020 to conduct Lexington's Annual and Special Town Meetings, which are scheduled to commence on Monday, June 1, 2020 through remote participation. The Town Meetings would take place via the Zoom Video Conference platform and the online VVoter module provided by the Town's electronic voting vendor option technologies. Mr. Malloy stated that this hearing is on the agenda to address the requirements of the Senate Bill 2680 that is in the legislature to authorize remote Town Meetings. Under Section 2(b) of this bill, the Select Board is required to take a vote to authorize a remote Town Meeting as per the request of the Town Moderator. Mr. Lucente stated that there will be three systems used to conduct a remote Town Meeting. (1) Zoom video conference services, (2) an online VVoter module by Option Technologies, and (3) an online queueing function that was developed by Mr. Pato to facilitate the process of debate. These systems would allow for the Town Moderator, Town Meeting Members, Town Officials, and any other interested parties to identify participants, as well as to determine the presence of a quorum. The systems also allow for the Town Moderator to identify when participants wish to be recognized to speak, make a motion, conduct roll call or electronically recorded vote, etc. The systems allow for the meeting to be recorded for future use. Ms. Brown requested that the Board issue a notice to set the date and time for the first night of Annual Town Meeting. She asked that they set the date and time to June 1, 2020 at 7:30pm to be consistent with the notice of postponement from May. She also suggested that instructions be included in the notice for how participants wi11 access the meeting via a portal, and for the public wishing to watch the meeting, via LexMedia. Upon hearing no further comments, Mr. Lucente closed the hearing at 7:23 p.m. Upon a motion duly made and seconded,by ro11 ca11, the Select Board voted 5-0 that the 2020 Lexington Annual Town Meeting shall be held remotely by means of video or telephone conferencing platfonn as requested by the Town Moderator; for Town Meeting to be held remotely on June 1, 2020 at 7:30pm and the meeting to be held remotely using the web-based Town Meeting site developed by the Town and using the VVoter system provided by Option Technologies; said notice to be accompanied by the written request of the Moderator submitted to the Select Board, filed and posted in accordance with the requirements of subsection (b) of Section l0A of Chapter 39 of the General Laws distributed to each Town Meeting Member and publicly posted not less than 10 days before the scheduled date of the remote Town Meeting containing inforrnation for Town Meeting Members, who will log into a portal at: �a��.,�������c��ng�u�a���;�; and information for members of the public�vishing to watch the meeting through our local cable or through��,,.������c���a:���; and further, information on how statements will be submitted through our Town website by members of the public. 3. 2020 Annual Town Meeting-Article Positions/Discussion The resulting chart from the Select Board presenters and position discussion for the 2020 Annual Town Meeting articles is appended to the end of these minutes. 4. Update on Police Station Building Schematic Design Mike Cronin, Director of Public Facilities, and Jeffery McElravy, AIA, Principal, Public Safety at Tecton Architects,provided an update to the Select Board regarding the design and status of the Police Station project. Mr. McElravy stated that the size of the building has been reduced from the design presented in December to 29,690 square feet. The budget will be updated next month once the architects have completed the Schematic Design estimates as the project is currently at the mid-point of Schematic Design. The architects have continued to work with the Police Department on modest design modifications to the floor plan, as well as continued work on exterior design elevations with input from the Permanent Building Committee (PBC), the Design Advisory Committee (DAC), and liaisons from the Historic Districts Commission (HDC). Mr. McElravy stated that the schedule moving forward involves an informal presentation to the HDC on June 4, 2020, the Schematic Design cost estiinates to the estimator on June 23, 2020, and the preparation of a�nal Schematic Design presentation to the Select Board in July. He anticipates that the Design Development wi11 be complete by late October of 2020 and the Construction Documents will be complete by mid-February of 2021. The presented schedule would set construction of the building to start in May of 2021. The Board was in consensus that the building design was moving in the right direction with the exception of the "movie marquee" at the front entrance and questioned how it fit into the overall design. The Board expressed concern regarding the timeline and meeting a fall Special Town Meeting. Dawn McKenna, Precinct 6 Town Meeting Member, expressed concern regarding the overhang at the front of the building being too modern. She stated that the flagpoles are unnecessary and distract from the flag being flown at the Battle Green down the street. The Select Board paused for a brief recess and returned at 8:20 p.m. calling the meeting back to order. 5. Approve and Sign Regulatory Agreement- 241 Grove Street, Parcel2-A (Wright Farm) Patricia Nelson, Attorney, reviewed the project regulatory agreement for Wright Farm between the Town of Lexington, Lexington Housing Assistance Board (LexHAB) and the Massachusetts Departlnent of Housing and Community Development(DHCD). Ms. Nelson stated that this is a requirement of Chapter 40B related to subsidized housing to ensure the housing is maintained as part of the subsidized housing inventory for low to moderate income housing. Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the project regulatory agreement for Wright Farm bet�veen the Town of Lexington, the Lexington Housing Assistance Board and the Massachusetts Department of Housing and Community Development and further to authorize the Town Manager to execute the agreement. 6. Vote to Transfer 18 Rangeway Property to LexHAB Patricia Nelson, an attorney representing the Lexington Housing Assistance Board (LexHAB), reviewed the deed for the Select Board to transfer 18 Rangeway to the Lexington Housing Assistance Board (LexHAB). Ms. Nelson stated that in 2004, the Town of Lexington had transferred nine properties to LexHAB to which LexHAB had already built or remodeled homes on the properties for inclusion in its inventory. She stated that 18 Rangeway was inadvertently excluded from the list of properties transferred and that she was present tonight to correct the oversight. Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the transfer the property located at 18 Rangeway�rom the Town of Lexington to the Lexington Housing Assistance Board. 7. LexHAB Re�nance of 300 Woburn Street Patricia Nelson, Attorney, stated that the Lexington Housing Assistance Board (LexHAB) is requesting the Select Board's approval for the refinance of an existing loan to be secured by property owned at 300 Woburn Street as follows: Lender- Patriot Community Bank, Amount of loan: $600,000, Terms: 5% fixed for 15 years,portion of existing loan to be paid off$357,108 as of March 2, 2020. She stated that refinancing the loan would allow LexHAB to pull out additional monies to meet operating expenses and to meet the increasing costs of maintaining its aging housing stock. Upon a motion duly made and seconded,by roll call, the Select Board voted 5-0 to approve the refinancing of 300 Woburn Street as proposed for a$600,000 loan at 5% for 15 years. 8. Review of 2019 and Preview of 2020 Farmers' Market Ashley Wenger, Lexington Fai-mers' Market Manager, and Leslie Wilcott-Henrie, Lexington Farmers' Market Board President, provided a summary of the 2019 Farmers' Market and what is proposed for the 2020 Farmers' Market. Ms. Wilcott-Henrie stated that in 2019, the Lexington Fanners' Market(LFM) celebrated its fifteenth year of bringing healthy, locally-grown and locally-produced food to the Lexington community and beyond. She listed some of the highlights from the summer of 2019 as follows: LFM was honored by the Commonwealth of Massachusetts with an official citation presented by Senator Mike Barrett and Representative Michelle Ciccolo; 34 farmers and vendors participated throughout the season; LFM provided SNAP recipients with more than $7,700 in matching funds at summer market ($9,300 for 2019 calendar year; up 30% overall); worked with the Lexington Green Teams, Lexington Green Network& Black Earth Compost to provide a weekly Zero Waste Station Ms. Wilcott-Henrie listed some highlights from the Small Yet Mighty Winter Market in the winter of 2020 as follows: 15 farmers and vendors were hosted; in mid-March, the Waldorf School closed due to the pandemic and the LFM moved outside as the Governor declared farmers' markets as an essential service; three successful outdoor markets with increased safety protocols; sales�vere up significantly compared to indoor market same year; issued $1,500 in SNAP coupons during three outdoor markets ($750 matched). Ms. Wenger presented the changes to the upcoming 2020 Summer Season as follows: planning to open on Tuesday, June 9, 2020 (two-week delay); 15 farmer/food vendor spots consisting of weekly and biweekly vendors; there will be no sainpling, musicians, special events, community groups, or monthly guest vendors; developed COVID-19 Specific Market Rules &Regulations approved by Lexington Board of Health,pending revisions mutually agreed upon; increased social distancing and crowd control; minimized contact; increased cleaning and disinfection; mandatory Personal Protective Equipment(PPE) and hygiene practices; dedicated entrance and exit(staff will control the number of shoppers in market space with a customer flow in one direction); farmer/vendor tents will be 10 feet apart; ground markings for six-foot social distancing; preordering and prepayment with a dedicated preorder pickup time; customers will not be allowed to handle produce/products until after purchase; disinfecting of high-touch contact surfaces; increased handwashing and use of hand sanitizer; face masks will be required. The Select Board was unanimously in support of the plans and changes for the summer 2020 Lexington Farmers' Market season. 9. Review Determination of Tree Hearing-497 Concord Avenue Mr. Lucente opened the hearing at 8:46 p.m. Present: Chris Filadoro, Tree Warden& Superintendent of Public Grounds; Dave Pinsonneault, Director of Public Works; Meg Buczynsl�i, Activitas, Principal Civil Engineer; Derek Sencabaugh, Fire Chief Mr. Lucente stated that the Select Board is being asked to make a determination on the tree hearing regarcling a tree at 497 Concord Avenue at the entrance of the Cotting School. The hearing determined that the tree needed to be removed from the property and there has since been objections to this determination. The Select Board is being asked to vote to uphold or deny the decision to remove the tree. Mr. Filadoro stated that the architect owner requested a 42 inch oak tree on Town property be removed at the entrance of 497 Concord Avenue. The health of the tree was evaluated and it was determined to be in good condition. Under MGL Ch. 87, Section 4 (Section 4. Tree wardens shall not cut down or remove or grant a permit for the cutting down or removal of a public shade tree if, at or before a public hearing as provided in the preceding section, objection in writing is made by one or more persons, unless such cutting or removal or permit to cut or remove is approved by the Select�nen.), the Select Board is required to hold a public hearing on whether this tree may be allowed to be removed. The COVID-19 pandemic postponed the tree hearing from Apri121, 2020 to May 1 l, 2020. Mr. Filadoro also stated that he received over 30 objections via letters, emails, and one phone call regarding the removal of the tree. A study was completed by the architect regarding the impact of sight lines and the access of the Lexington Fire Department fire apparatus (which was demonstrated by the Fire staff�. The Town sought a redesign option from the architect. Ms. Barry inquired about a nearby telephone pole creating an issue for fire trucks at the entrance in addition to the tree. Mr. Pato inquired if the facility was out of compliance due to the driveway not cur�ently providing access for the fire apparatus. Mr. Sandeen said he was interested in preserving the tree, that a large older tree is much more valuable than many smaller trees. Ms. Buczynski stated that since the Cotting School purchased the property, there was a change of use for the property and the driveway would need to be brought into compliance. Sharon Cerny, 1 Barbei-ry Road,proposed that a small tree and boulder on Town property be removed or relocated in order to move the 20-foot driveway a couple of feet to the left. Gerry Paul, Chair of Tree Committee, stated that the value of the tree based on a tree appraisal formula would be at the low end $44,000 and $126,000 on the high end. He expressed that the applicant listed a payment price of$4,200, which is less than one tenth of the low estimate appraisal. He also stated that if the Select Board does not make a decision on this, it will be referred back to the Planning Board. Gloria Bloom, Tree Committee Member, expressed that the COVID-19 pandemic has interfered with the ability to negotiate as a group and for the Tree Committee to meet as a group. She stated that there is already fire access to the school because there is more than one driveway and does not feel that the tree impeding the driveway at 497 Concord Avenue is an issue. Ms. Buczynsl�i stated that the driveway could not be moved over because it would impact the roots of the tree. She stated that moving the driveway over would require an easement onto the neighboring property. She also stated that the driveway is not safe as-is based on the traffic study done by the Traffic Engineer because the sightlines are impeded. Mr. Lucente proposed that the architect or builder, the Tree Warden, two lnembers of the Tree Committee, two members of the neighborhood, and a representative from the Cotting School meet to work through a plan that might work for everyone and return to the Select Board in three weeks on June 8, 2020. Ms. Buczynsl�i stated that if the removal of the tree is denied by the Select Board, the properties at the Cotting School would be rendered useless because construction cannot be done on the driveway at 497 Concord Avenue without harming the roots of the trees. She requested that if the proposed parties were to meet, that they discuss mitigation for the tree. Upon a motion duly made and seconded, by ro11 ca11, the Select Board voted 5-0 to ask the parties to reconvene to talk through possible mitigation plans, working with the following: the architect, the builder, the Tree Warden, two members of the Tree Committee, two members of the neighborhood, a representative from the Cotting School, and a member of the Planning Board and revisit the Select Board in three weeks at the June 8, 2020 meeting. 10. Update by Town Manager on Electric and Gas Bids for Town Utilities Mr. Malloy provided an update on the electric and natural gas bids for the Town utilities. He stated that the electric and gas bids were last completed in 2018 and the current municipal supply contracts will each expire before the end of 2020. The Town's consultants recommend going out to bid now due to favorable market conditions. If the results are not desirable, the Town can go out to bid again in the fall. He stated that the opening for the electric and gas bids for the Town will be on Wednesday, May 20, 2020 at which time, he will let the Board know the final bid prices. As of now, the indicative prices for 2020 are less than the 2018 bid prices. The Sustainable Lexington Committee has recommended increasing the Massachusetts Class I RECs from 5°/o to 20°/o, for a savings up to $33,000 per year off of the budget(the total budget now is $887,000 including solar). Mr. Malloy requested the Board's feedback on this proposed increase. Todd Rhodes, Sustainable Lexington Committee, stated that it has been several years since the base rate of 5% additional Class I RECs was established and the Sustainable Lexington Committee researched rates of neighboring communities for comparison. Many neighboring communities have much higher amounts of additional Class I RECs than Lexington. Newton's program provides 46% Class I RECs and Lowe11 provides 45%, Watertown is 35%, Brookline is 30% and Worcester is at 20%. The Town of Lexington has a higher household income than these communities and the increase to 20% C1ass I RECs would be appropriate. He stated that the program has already saved Lexington residents over $3 million since being implemented. The Sustainable Lexington committee recormnends moving to at least 20% additional Class I RECs. Mr. Sandeen stated that since electricity rates are at historic lows now, the Town should take this opportunity to lock in those rates now far the Community Choice program before electricity rates increase in January. He estimated that it should be possible to lower average Community Choice bills by$7 a month, while also increasing Class I renewable percentage to 20%. Ms. Hai, Ms. Bat-�y, and Mr. Lucente expressed that they were not comfortable moving forward with this because they were not able to review the recommendation due to the request letter having been sent out late. Mr. Pato stated that he also received the information late,but was comfortable moving forward with the 20% increase if the pricing stayed the same or decreased with no extra cost on resident electric bi11s. Mr. Malloy stated that he will send an analysis from the consultant to the Board individually to review along with additional information for feedback by next Wednesday, May 20, 2020 at 2:OOpm. 11. Uniqueness Determination for Historical Society Parking Lot- Edison Way Mr. Malloy stated that as part of General Laws Chapter 30B, when a Town acquires real estate, it is required to put out a Request For Proposal to seek proposals for land to acquire. This requirement is appropriate if the Town is seeking to buy something like "50 acres for the purpose of constructing an elementary school" where there may be several potential sites, so that the Town receives a competitive bid. However, there is also the recognized situation where some property is unique due to a specific reason (geographic, structures, etc.) so that seeking competitive bids does not make sense. This is the case with the parking spaces located on property owned by the Historical Society. The location of the property is adjacent to our municipal parking lots and falls into a recognized unique situation where seeking competitive bids does not mal�e sense (since there are no other similar properties in that area, this is a unique property). For the Town to acquire this property without going through the competitive bid process, the Select Board needs to make a uniqueness determination as per the motion below. Ms. Hai inquired if the Select Board has all of the required specificity in the motion and for publishing puiposes in order to complete the acquisition. Upon a motion duly made and seconded,by ro11 ca11, the Select Board voted 5-0 that the Board has determined that advertising under General Laws Chapter 30B for the Town's acquisition of the Property will not benefit the governmental body's interest due to the unique qualities of the Property. Specifically, the Property located at Map 48 Lot 96 due to its specific location and use as part of the municipal parking lot and that no other properties in this immediate area that provide the similar use for the Town. 12. Town Manager Committee Appointments/Reappointments Mr. Malloy requested that the Select Boatd approve reappointments and appointments to the following boards and committees: Board of Health: • Wendy Heiger-Bei�ays has been a member since 2002. Dr. Heiger-Bernays' new tei-m is effective immediately and it will expire on Apri130, 2023. Ethics is up-to-date. Mr. Malloy also requested to fill the vacancy left by the departure of Sharon MacKenzie. After conducting interviews this week with four potential candidates, Mr. Ma11oy recommended appointing Susan Wolf-Fordham. The term would be effective immediately and it would expire on Apri130, 2023. Conservation Commission: • Ralph Bitsko has been a member since 2000. Mr. Bitsko's new term is effective immediately and will expire March 31, 2023. Ethics is up-to-date. • David Langseth has been a member since 2002. Mr. Langseth's new term is effective immediately and will expire March 31, 2023. Ethics are up-to-date. • Ho11y Samuels has been a member since 2019. Ms. Samuels' new ter�n is effective immediately and will expire March 31, 2023. Ethics are up-to-date. Historical Commission: • Sam Doran has been a member since 2017. Mr. Doran's new term is effective immediately and will expire March 31, 2023. Ethics are up-to-date. • David Kelland has been a member since 1982. Mr. Kelland's new term is effective immediately and will expire March 31, 2023. Ethics are up-to-date. • Diane Pursley has been a member since 2017. Ms. Pursley's new terrn is effective immediately and will expire Match 31, 2023. Ethics are up-to-date. Mr. Malloy also requested approval for two new alternate members: • Susan Bennett- Alternate Member. The term is effective immediately and it will expire on March 31, 2023. • Robert Rotberg- Alternate Member. The term is effective immediately and it will expire on March 31, 2023. Youth Commission: • Shannon DeGuglielmo has been a member since 2008. Ms. DeGuglielmo's new tei-m is effective immediately and will expire April 30, 2023. Ethics are up-to-date. Upon a motion duly made and seconded,by roll call, the Select Board voted 5-0 to approve the Town Manager's reappointment of Wendy Heiger-Bernays and appointment of Susan Wolf- Fordham to the Board of Health; Ralph Bitsko, David Langseth and Holly Samuels to the Conservation Commission; Sam Doran, David Kelland and Diane Pursley to the Historical Coinmission as well as Susan Bennett and Robert Rotberg as Alternate Members of the Historical Commission; and Shannon DeGuglielmo to the Youth Commission. 13. Select Board Committee Appointment/Reappointments Mr. Lucente stated that the Select Board is being asked to appoint Archana Dayalu as a member of the Sustainable Lexington Committee with a tenn expiration date of September 30, 2022. Mr. Lucente stated that the Select Board is being asked to reappoint the following members of the Lexington Housing Assistance Board(LexHAB)to a 3-year term ending May 31, 2023: • Ger�y Howell • Bill Kennedy • Donna Leary • Lester Savage Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to appoint Archana Dayalu to the Sustainable Lexington Committee with a term expiration date of September 30, 2022. Upon a motion duly made and seconded,by roll ca11, the Select Board voted 5-0 to reappoint Geny Howell, Bill Kennedy, Donna Leary and Lester Savage to the Lexington Housing Assistance Board (LexHAB) for a 3-year term respectively ending May 31, 2023. 14. Approve Memorandum of Agreement with Lexington Public Employee Committee Ms. Barry recused herself on this item as her husband is an employee of the Town and their family is covered by the Town's health insurance. Mr. Malloy stated that as part of the original agreement to transfer the employees to the GIC Health Insurance Pool, the Town utilized coalition bargaining to negotiate with all of the municipal and school unions at one time to obtain 1005 agreement amongst all of the unions. This requires the Town to renegotiate this agreement every two years. This agreement we negotiated was previously reported to the Board and mirrors the prior agreement (no increases). Upon a motion duly made and seconded,by roll call, the Select Board voted 4-0 to approve the Coalition Agreeinent between the Town of Lexington and all town and school unions as per the attached agreement and further to authorize the Town Manager to execute the agreement. CONSENT AGENDA 1. Placement of Flags at Memorial Plaques on Battle Green for Memorial Day Upon a motion duly made and seconded,by ro11 ca11, the Select Board voted 5-0 to approve the Town Celebrations Coimnittee request to place sinall flags at the memorial plaques around the Battle Crreen in inemory of the men from Lexington who perished in World War I on the morning of Friday, May 22, 2020, and be removed the inorning of Tuesday, May 26, 2020. ADJOURN Upon a motion duly made and seconded, by roll call, the Select Board voted 4-0 by roll call to adj ourn the at 10:10 p.m. A true record; Attest: Stacey Prizio Department Assistant Select Board Article Positions (as of 5/18/20) Preparation for 2020 Annual Town Meeting* Potential Consent A enda Arficles DL JP SB JH MS Article 2 - Reports C C C C C Article 3- Cary Lecture Series C C C C C Article 4 - Appropriate FY 2021 Operating Budget C C C C C Article 5- Appropriate FY 2021 Enterprise Funds Budget C C C C C Article 6 - Establish Qualifications for Tax Defet�als C C C C C Article 7 - Petition General Court to Amend Legislation C C C C C Regarding Tax Deferrals Article 9 - Establish/Continue Departmental Revolving C C C C C Funds Article 10 - Appropriate for Community Preservation C C C C C Committee (Articles l0a thru 101 and l On thru l00 only) Article 11 - A ro riate for Recreational Ca ital C C C C C Article 12 - Appropriate for Municipal Capital and Equipment C C C C C Program Article 13 - Appropriate for Water Systeln Improvements C C C C C Article 14 -Appropriate for Wastewater System Improvements C C C C C Article 15 - Appropriate for School Capital and Equipment C C C C C Article 16b - Center Recreation Complex Bathrooms & C C C C C Maintenance Bldg Renovation Article 16c -Public Facilities Master Plan C C C C C Article 16d - LHS Science Classroom S ace Minin C C C C C Article 16e - Townwide Roofin Pro am C C C C C Article 16f- School Building Envelopes and Systems C C C C C Article 16 - Munici al Buildin Envelo es and S stems C C C C C Article 16h- Facility and Site improvements-Building C C C C C Flooring program and School Paving Program Article 16i -Public Facilities Bid Documents C C C C C Article 16j - Public Facilities Mechanical/Electrical System C C C C C Replacements Article 17 - Appropriate to Post Employment Insurance C C R C C Liability Fund Article 18-Rescind Prior Borrowing Authorizations- II' IP, C IP, C IP, C IP, C IP, C Article 19a- Appropriate from the Capital Stabilization Fund C C C C C for projects excluded from the limits of Proposition 2'/z Article 20 - Appropriate from Debt Service Stabilization Fund C C C C C Article 21 - Appropriate for Prior Years Unpaid bills- IP IP, C IP, C IP, C IP, C IP, C Article 22-Amend FY 20 O eratin , Ente rise, CPA bud ets C C C C C Article 23 - A ro riate for Authorized Ca ital Im rovements C C C C C Article 26 - Amend Historic Districts Commission Enabling C C C C C Le islation Article 27 - Amend General Bylaws-Noise Construction C C C C C Article 30 - Land exchange (Citizen) C C C C C Article 31 - Historic Preservation demo dela (Citizen)- Il' IP, C IP, C IP, C IP, C IP, C Article 32 - Extend Hancock-Clark Historic District (Citizen)- IP, C IP, C IP, C IP, C IP, C IP Article 46 - Amend zoning- Reduce GFA (Citizen)- IP IP, C IP, C IP, C IP, C IP, C Select Board Article Positions (as of 5/4/20) Preparation for 2020 Annual Town Meeting* Potential Consent Agenda Articles - Motion will state refer DL JP SB JH MS back to Plannin Board Article 35 - Ainend Zoning Bylaw- Distances from basement, RB RB RB RB RB slab or crawl s ace and roundwater Article 36 - Ainend Zonin B law- Short term rentals RB RB RB RB RB Article 37 - Amend Zoning Bylaw-Site plan review RB RB RB RB RB Article 38 - Ainend Zonin B law-Financial services RB RB RB RB RB Article 39 - Amend Zoning Bylaw- Solar energy systems RB RB RB RB RB Article 40 - Amend Zoning Bylaw-Wireless Communications RB RB RB RB RB Facilities Article 41 -Amend Zoning Bylaw-Technical Cor�ections RB RB RB RB RB Article 43 - Amend Zoning Bylaw and Map- Hartwell Ave RB RB RB RB RB Area Article 44 - Amend Zoning Bylaw and Map- Bedford St near RB RB RB RB RB Hartwell Ave Article 45 - Amend Zoning Bylaw-Front year, transition, and RB RB RB RB RB screening areas Motion will state refer back to Select Board DL JP SB JH MS Article 8 - Short term rental fee RB RB RB RB RB Article 24 - Reduce Legal expenses (citizen) RB RB RB RB RB Article 28 - Amend general bylaws- (citizen) RB RB RB RB RB Article 29 - Declare climate emergence (citizen) RB RB RB RB RB Article 33 - Amend general bylaws-Running bamboo (citizen) RB RB RB RB RB Article 34 - Amend special legislation surcharge- (citizen) RB RB RB RB RB Articles that are time sensitive Presenter DL JP SB JH MS Article lOm - LexHab-ll6 Vine St Design funds using JP Y Y Y Y Y CPA Article 16a- Police indoor/outdoor firin ran e JH Y Y Y Y W Article 16k- Westview Cemeter buildin construction SB Y Y Y Y Y Article 19B — Appropriate to the Affordable Housing MS Y Y Y Y Y Capital Stabilization Fund, from the Affordable Housing Special Revenue Fund Article 19C- Appropriate from the Affordable Housing MS Y Y Y Y Y Capital Stabilization Fund to fund renovations and capital improvement projects at properties in the Town's affordable housing inventory Article 25 - Purchase of land (parking spaces) DL Y Y Y Y Y Article 42 - 1050 Waltham St(developer) JP Y Y Y Y Y SELECT BOARD MEETING May 28, 2020 A remote participation meeting of the Lexington Select Board was called to order at 5:00 PM. on Thursday, May 28 2020 via Zooin remote meeting services. Mr. Lucente, Chair; Mr. Pato; Ms. Barry; Ms. Hai and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Upon a motion duly made and seconded by roll call vote, the Board immediately voted 5-0 to enter Executive Session under Exemption 10: Community Choice (Electricity) Aggregation to discuss confidential, competitively-sensitive, ar other proprietary information; and further to enter Executive Session under Exemption 3: Discuss Contract Negotiations Regarding Lexpress Transportation Seivices to discuss strategy regarding contract negotiations. Open Meeting discussions of these items was determined to have a possibly detrimental effect on the bargaining and/or litigating position of the Town. Upon exiting Executive Session, Open Session was reconvened at 6:17 p.m. Mr. Lucente stated that this meeting was being held in accordance with Governor Baker's March 12, 2020 Executive Order suspending certain provisions of the Open Meeting Law to allow remote participation during Massachusetts' state of emergency due to the outbreak of Covid-19. Mr. Lucente provided directions to members of the public, watching or listening via the Zoom application,regarding the procedure for making a public comment. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS Ms. Hai noted that the second Sunday in June is recognized as Race Amity Day. This year, through a joint effort of the Human Rights Committee and the Town Celebrations Committee, the event will be held virtually instead of live. More details will be forthcoming. Mr. Sandeen attended a multi-town Gas Leaks session with about 65 other municipal leaders. Locally conducted research shows that dying trees are 30 times more likely to have been exposed to natural gas leaks. Session participants described ways to detect gas leal�s before planting trees. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Covid-19 Update: Discuss Strategies, Implementation and Community Response Actions Related to Covid-19 Guidelines and directives The update included information from the most recent draft of the plan being developed by the Return to Work Re-opening Task Force as well as the latest statistics and local data. Mr. Malloy stated the total number of confirmed cases today in Lexington today was 310. Town Off'ices will remain closed at least through June 1, 2020 but more likely until June 8, 2020. Staff are working from home. When re-opening does occur, 25% of staff will work in-office, the other 75% from home; the builcling will not be open to the public until a later re-opening phase. Two 1 firefighters tested positive and they have been staying in a hotel set aside for public employees in order to protect their families. Staff have completed all Covid-19 related t�aining. Regarding holding a remote Town Meeting: Relevant legislation has not yet been brought to the State House floor. Mr. Ma11oy has been in contact with Representation Michelle Ciccolo to have language included in an amendment that would retroactively apply to communities who conduct relnote Town Meetings. Town Counsel also filed a coinplaint for injunctive relief to have the courts approve Lexington's remote Town Meeting, thus providing two possible avenues to validate remote Town Meeting voting. The Attorney General's office has issued an opinion letter to the courts in support of the injunctive relief complaint. The judge reviewing the case, ho�vever, has not yet ruled because s/he believed the Legislature was about to make a decision. Ms. Axtell said the Retur�to Work draft has undergone a few changes that will be reviewed by the Board of Health. One change is that the focus has shifted from glove-wearing to handwashing, although gloves are still recommended in certain circumstances. Employee travel guidance is being updated as well, now that states are re-opening and restrictions vary from place to place. The language of the draft is being guided by Labor Counsel. The proposal for a Industrial Hygienist has been received. DPW Director Dave Pinsonnault is reviewing the document and Mr. Malloy has received the copy as well. Ms. Axtell asked the Select Board to submit feedback about the draft. The Task Force hopes to �'inalize the document soon. Mike Cronin, Facilities Director, said all custoclial and maintenance staff are back full-time. All HVAC filters across town have been replaced and all HVAC equipment is running on l00% outside air. This has a negative effect on energy efficiency, however. Systems have been automatically progt-ammed to turn on 1 hout-before the�irst employee is scheduled to arrive at work and 1 hour after the last employee departs. Glass partitions have been installed at 201 Bedford Street and the glass partitioning at the Town Office Building will be completed by tomorrow. More glass deliveries for partitions are expected to arrive soon so partitions can be erected at the Community Center and the Visitors Center. Bottles of sanitizer and cleaner have been inade. Training will be done, once workers have returned, to show employees how to maintain sanitary work spaces. Common spaces are to be cleaned before and after use. High- touch areas will be cleaned with greater frequency. Ms. Hai said the document and effort that went into it seems thorough. She asked how much input staff have had into the re-opening plan. Ms. Axtell said all staff were canvassed before the Task Force was formed so that it was known what key points einployees were concerned about. Senior management has seen the document in all the draft forms but it has not yet been rolled out to the departinents as a whole. Before the document is released, it will be reviewed by the union presidents who will share it with the membership. Mr. Lucente asked if touchless hand sanitizer dispensers could be installed in the buildings. Mr. Malloy said they are currently none available. Ms. Barry asked Mr. Cronin if there would be signage noting the number of people allowed in elevators. She asked if a deliver door wi11 be indicated at each building. Ms. Barry said guidance related to weekend and summer travel would need to be clear. Mr. Cronin said he would be 2 happy to provide signage inside and outside elevators to limit ridership. For delivers, there is one delivery point outside each of the buildings. Mr. Sandeen applauded the changes made to the draft,particularly with regard to ventilation. He aslced that the filters used in the ventilation system be capable of filtering PM 2.5 particulate matter. He asked if the criteria would change moving from phase to phase. Ms. Axtell said the Task Force is following the State's guidance and will develop protocols as needed. Ms. Hai noted, per a texted comment from a resident, that signage should be in at least two languages. 2. Authorize Town Manager to Accept Bids for Community Choice Program Mr. Malloy stated that the Town would open bids on June 2, 2020 for the Community Choice Aggregation program. For reasons of timing and flexibility, the Town Manager must be able to act with alacrity because we have very competitive rates right now to secure the best terms. The Town is perusing a three-year contract to secure low pricing with a long timeline. Mr. Pato stated he felt the motion was appropriate and appreciated the flexibility to increase the percentage of New England generated Class I RECs while keeping rates low. Mr. Lucente and Barry agreed. Mr. Sandeen said he was looking forward to increasing the percentage of Class I RECs while at the same time lowering the electricity rate below the cun•ent rate. Ms. Hai agreed with the rest of the Board. Board members agreed that price, local generation, increasing Class-1 Renewable Energy Credits (RECs), and flexibility were high priorities. Todd Rhodes, Vice Chair of Sustainable Lexington Committee, emphasized the value of increasing the percentage of Class I RECs. The Community Choice Program has saved the community about $3M since its inception although the original intent of the program was to increase the amount of renewable energy available to residents beyond what Eversource was offering. He mentioned that many neighboring towns were offering substantially higher percentage above 20% additional Class I RECs. He encouraged the Town Manager to be as aggressive as possible in his negotiations in order to increase RECs. Dan Voss, Chair of Sustainable Lexington, asked that the motion be expanded to include the objective of maximizing the Class I RECs up to 20% while maintaining a price below $ 0.12 per cents/kWh. Mr. Lucente reported that the Board had discussed the motion in Executive Session and all felt that the motion as written would be acceptable, based on information discussed with Mr. Malloy. Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to authorize the Town Manager to execute an aggregation supply agreement if the price is below the estimated price of$0.12 per kWh for up to a 36-month period. 3. 2020 Annual Town Meeting & Special Town Meeting • Confirming the Vote Taken for Remote Participation (Includes both 2020 Annual Town Meeting and Special Town Meetings) 3 Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to confirm the Board's intent on the vote during the May 18, 2020 Board meeting relative to holding a remote Town Meeting to confirm the intention was to include both Annual and Special Town Meetings held during the cunent state of emergency. • Alternate Date Selection Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to set June 29, 2020 as an alternate date for the Annual Town Meeting should Town Meeting vote to not hold a r•emote Town Meeting. • Town Meeting Remote Participation Process/Procedure Mr. Lucente reminded Board members to be prepared with their article presentation assignments. • Article Discussion/Position The chart was updated. 4. Application: Common Victualler License—La Dolda, LLC, 1736 Massachusetts Avenue The applicant has worlced with the Health, Building, Fire and Zoning Departments for their respective required permits and inspections. Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to approve a Common Victualler License for La Dolda, LLC, 1736 Massachusetts Avenue for the hours of ]0=00 a.m. to 7:00 p.m. Monday- Sunday. 5. Select Board Committee Appointment Upon a motion duly made and seconded, the Select Board vote 5-0 by roll call to appoint Stewart Smith to the Noise Advisory Coinmittee to fi11 the unexpired term of Dr. Holly Sweet with a term expiration date of September 30, 2021. 6. Review and Sign Proclamation—Race Amity Day The Human Rights Committee has asked the Board to sign a revised version of a proclamation that recognizes the second Sunday in June as Race Amity Day in Lexington. In 2015, Massachusetts legislature passed a bill signed by Governor Charles D. Baker Jr. proclaiming the second Sunday in June as "Race Ainity Day' annually in the Commonwealth. The proclamation is to encourage citizens of Lexington to celebrate the racial, cultural, and religious diversity of our community. Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to approve and sign the proclamation. ADJOURN 4 Upon a motion duly made and seconded, the Select Board voted 5-0 to adjourn the meeting at 7:00 p.m. A true record; Attest: Kim Siebert Recording Secretary 5 SELECT BOARD MEETiNG Monday,July 12,2021 A remote participation meeting of the Lexington Select Board was called to order at 7:05 PM. on Monday,July 12,2021 via Zoom remote meeting services. Select Board Chair Ms. Hai; Vice Chair Mr. Lucente; and members Mr. Pato; Ms. Barry; and Mr. Sandeen were present, as we11 as Mr. Malloy, Town Manager; Ms. Axtell,Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Ms. Hai stated that the meeting was being conducted via zoom as posted with the agenda on the Town's website, noting that some members and staff were participating from the Select Board meeting room using the Meeting Owl Pro device to test the technology far hybrid meeting participation. Ms. Hai provided directions to members of the public,watching/listening via the Zoom application, regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff, and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. PUBLIC COMMENT: Bob Pressman,22 Locust Avenue, expressed his objection to limiting each within-agenda public comment to 2 minutes, rather than to the previously allowed 3 minutes. He also expressed concern with elements of the June 28, 2021 Select Board ineeting discussion regarding the potential creation of a new Historic District, "Mount Independence". Mr. Pressman noted that the number of public comments in support of the new district left an impression that there is no substantive counterpoint of view, such as potential public benefits the proposed development might provide or how historic district restrictions generally diminish opportunities for affordable housing and population diversiry. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS The Board agreed to continue to submit written Select Board concerns and liaison reports for inclusion in the meeting packets. It was noted that Board members can also comment at the time of the meeting with any additional information. Ms. Barry congratulated Sal Frelick, a 2018 Lexington High graduate,for being the 15ri'pick in the Major League Baseball draft. Mr. Frelick will play for the Milwaukee Brewers. ACTlON: Continue to pilot sharing of comments and concerns in written forin. DOCUMENTS: Select Board Member Concerns and Liaison Reports—July 12,2021 TOWN MANAGER REPORT • There have been no new Covid-19 cases reported in Lexington for the last three weeks. Over 87% of residents over the age of 12 are fully-vaccinated and another 8% have had one dose. • The plan to open Town Buildings to the public on July 15, 2021 is on tracic. • The Fiscal Policy and Guidelines Working Group meetings have been productive. Mr. Malloy stated that the group will be able to propose a new revenue plan for the Capital Stabilization Fund plus a recommendation on how to approach OPEB funding going forward. 1 CONSENT AGENDA Ms. Barry asked that Consent Agenda item#4 be removed to discuss an edit. Ms. Hai deferred that item for discussion following a vote on the remaining Consent Agenda items,numbers 1,2,3,5,6. 1. Applications: Change of DBA—Kalaji Corporation d/b/a Crust& Curry,321 Marrett Road: Common Victualer License and Entertainment License To approve the Kalaji Corporation's request for a change of DB/A and to amend the 2021 Common Victualler License and 2021 Entertainment License to Kalaji Corporation d/b/a Crust& Curry, 321 Marrett Road. DOCUMENTS: Business Certificate—Kalaji Corporation d/b/a Crust& Curry; Email Request from CPA for Kalaji Corporation 2. Application: Entertainment License—Lexington Farmer's Market,Worthen Road Practice Field To approve an Entertainment License for the Lexington Farmers'Market, Worthen Road Practice Field, for the purpose of providing live musical performances for patrons of the market to take place every Tuesday from July 13,2021 through October 26,2021 from 2:OOpm to 6:30pm in the back corner of the �eld away from Worthen Road DOCUMENTS: Lexington Farmers' Market Overview of Request&Map for Entertainment License 3. Select Board Committee Appointment and Resignations To accept the resignation of Ira Goldman from the Massport Community Advisory Committee as the Lexington Representative effective immediately. To accept the resignation of Matt Daggett from the Special Permit Residential Development(SPRD) Zoning Bylaw Amendment Ad Hoc Committee effective immediately. To appoint Wendy Manz as a member to the Special Perinit Residential Development(SPRD)Zoning Bylaw Amendment Ad Hoc Committee for a term set to expire upon the end of the Town Meeting session at which a proposed Bylaw is considered. DOCUMENTS: Resignation Letter—L Goldman; Resignation Letter—M. Daggett; 2021 SPRD Zoning BYLAW Amendment Ad Hoc Committee Application—W. Manz. 5. Water and Sewer Adjustments To approve adjustments of Water& Sewer charges as recommended by WSAB on June 10, 2021 in the amount of($ 19,829.50) DOCUMENTS: WSAB 6-10-21 Adjust�nents 6. Approve June 28,2021 Meeting Minutes To approve and release the Select Board Meeting minutes of June 28,2021 DOCUMENTS: DRAFT Select Board Meeting Minutes—June 28,2021 2 VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 to approve items 1,2,3,5,6 of the Consent Agenda. Ms. Hai stated the Board will now discuss item 4 which was removed from the consent agenda. 4. Vote Remote Work Policy for Select Board Office Staff Ms. Barry asked that the date of adoption of the Town of Lexington Remote Work Policy be inserted into the Select Board Policy. Mr.Pato asked that a clause to provide flexibility be included for the Select Board Remote Work Policy to always refer to the most current Town of Lexington Remote Work Policy. The motion to adopt the policy was therefore revised to read: "The Select Board Remote Work Policy shall be the same as the Town of Lexington Remote Work Policy adopted on May 10,2021, or the same as Town of Lexington Remote work Policy that may be amended from time to time thereafter,with the following changes to reflect the reporting structure of Select Board Staf£ 1) References to Department Head, Supervisor, Senior Manager,Deputy Town Manager or the Town Manager shall be deemed to refer to the Chair of the Select Board. 2) All requests for a reinote work agreement shall be initiated by the employee. 3) No positions are identified as eligible for remote work without review by the Chair of the Select Board." VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to adopt the Select Board Remote Work Policy as revised. DOCUMENTS: Select Board Staff Remote Work Policy; Town of Lexington Remote Work Policy ITEMS FOR INDIVIDUAL CONSIDERATION 1. Fiscal Year 2021 Year-End Budget Adjustments Ms. Kosnoff identified three categories for fiscal year-end adjustment: Salary; End-of-Year Transfer; and Revolving Fund increase. VOTE: Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 by roll call to approve and authorize the Chair to sign the two end-of-year budget transfers,two salary adjustment transfers, and one Revolving Fund authorization increase as follows: Department Salary Adj. EOY Transfer Rev. Fund Total Public Works $371,865.00 $112,530.00 $80,000.00 $564,395.00 Fire $132,322.00 $58,000.00 - $190,322.00 DOCUMENTS: FY2021 Year-End Budget Adjustments 3 2. Review and Approve Fleet Electri�cation Policy Stella Carr, Sustainability Director, stated she was requesting Select Board feedbacic and approval for the edited Fleet Electrification Policy. She stated that Sustainable Lexington voted the policy after offering revisions to an earlier draft. Mr. Pato said he is willing to adopt the policy as revised but hopes to refine it in the future to include the sub-contracted School Bus fleet as well as an expression of general preference for hiring other sub- contractors (such as Lexpress and the Liberty Ride)that use electric vehicle fleets. Ms. Hai said she would like there to be definable measurement of what"fiscal feasibiliry" and "practicality"mean. Ms. Barry asked whether the policy also applies to the School Department vehicles used by the Schools and further whether Public Facilities' vehicles, a shared department between Municipal and Schools, is also included. Ms. Carr said School Department's vehicles are all contracted,not owned. Ms. Bai7y noted that the policy as it reads includes "an inventory of all vehicles owned, leased,leased and operated by the town or on behalf of the town",which would presumably include contracted vehicles. Ms. Barry feels the impact of this policy would be stronger if the School Committee also adopted it, as was the case with the Integrated Building Design Policy. Mr. Sandeen recommended deleting the enumeration of different vehicles inthe definition section as it potentially conflicts with a later enumeration of vehicles in the policy. He agreed with Mr. Pato that the policy should cover contracted vehicles. He felt that the Town should take responsibility for all vehicles operated on behalf of of the Town. Mr. Sandeen said he would also welcome School Committee approval of the policy. He asked that the reference to grant funding be expanded to include rebates and incentives He also recommended that the fleet electrification plan include a plan for electric vehicle charging infrastructure. Mr. Lucente said he would like to review the policy again once suggested revisions have been made. Ms. Hai concurred. Mr. Malloy recoinmended that the Select Board request the School Committee to consider approval of a similar policy rather than waiting for joint approval of this particular policy. He also noted that the financial feasibiliry issue will need further discussion to determine at what tipping point price becomes too prohibitive to justify in the trade-off between sustainability goals and expense. Ms. Hai said she believes including such a metric in the policy would be helpful. Mr. Sandeen said the cost of electric vehicle charging infrastructure should be part of life-cycle estimations. Mr. Pato agreed life-cycle considerations should be included and he also believes the financial feasibility threshold will change over time so the policy should reference a metric to be developed. ACT10N 1TEMS: Public comments on this item can be submitted by email to the Select Board office; revisions referenced above will be made to the policy which will come bacic to Select Board for a vote at a later meeting. DOCUMENTS: Proposed Fleet Electrification Policy 4 3. Update From Planning Board on Fiscal Year 2022 Work Plan for Consideration of Fall Town Meeting Charles Hornig,Planning Board Chair,presented the Planning Board work plan for the next few years that includes 24 initiatives: 1) The Comprehensive Plan update(highprioriry); 2) Zoning Bylaw and Map: 475 Bedford Street landowner petition(medium priority); 3) Zoning Bylaw and Map: East Lexington(medium priority); 4) Zoning Bylaw and Map: Center Business District(medium priority); 5) Zoning Bylaw and Map: Small Commercial Dis�ricts (low prioriry); 6) Zoning Bylaw and Map: Forbes Road+TMO-2 (low priority); 7) Zoning Bylaw and Map: Spring Street+TMO-3 (low priority); 8) Zoning Bylaw: MBTA Communiry Requirement via 40R/Mixed Use/Multi-family(high priority); 9) Zoning Bylaw: Missing Middle Residential (high priority); 10) Zoning Bylaw: Open Space Residential Development(OSRD) (medium priority); 11) Zoning Bylaw: Parking; residential(medium priority); 12) Zoning Bylaw: Special Permit Residential Developinent(SPRD) (medium prioriry); 13) Zoning Bylaw: Diversity,Equity,lnclusion(DEl) (high priority); 14) Zoning Bylaw: Sinall-scale Solar Energy: (low priority); 15) Zoning Bylaw: Special Permit Criteria(mediuin priority); 16) Zoning Bylaw: Walls (low priority); 17) Table of Uses (low priority); 18) Zoning Bylaw: Commercial Signs (medium priority); 19) Planning Board Regulations: Landscape and Sustainabiliry(high priority); 20) Planning Board Regulations: Site Plan Review(high priority); 21) Transportation: 25% design for Hartwell Avenue/Bedford Street Corridor Improvement Project(high priority); 22) Transportation TMO-1 Hartwell Area TMO Plan(high priority); 23) Transportation: TMO-2 District Plan Forbes Road(low priority); 24) Transportation: TMO-3 District Plan Spring Street/Hayden Avenue (low prioriry). Ms. Hai said, given the list of high priority items,there could either be a long list of zoning items on the Annual Town Meeting 2022 warrant or the Board could instead consider calling a Special Town Meeting in the fall of 2021 largely driven by zoning articles. Mr. Hornig noted it is possible that not all seven of the high priority items will be ready far a Fall 2021 Town Meeting. Any zoning item on a Fall Special Town meeting warrant would require a public hearing in September or October. Ms. Barry said the Board and staff should have a robust discussion about what other matters besides zoning might be included in a Fall Special Town Meeting. Mr. Sandeen asked if cominercial parking requirements, as well as the noted residential parking requirements (item#11), are also under reconsideration. Mr. Hornig said they are not being discussed at this time but he will talce the feedback to the Planning Board. Mr. Sandeen asked what interaction the Planning Board would have with the Select Board about the high priority MBTA 40R Mixed Use/Multi-family initiative(item#8). Mr. Hornig said that the Department of Housing and Community Development(DHCD)has not given enough detail on this initiative yet; once it does, Lexington may require technical assistance from a consultant to draft bylaws or to guide a 5 feasibility study. If funds are required, the Planning Board would be in contact with the Town Manager and the Select Board. Mr. Sandeen asked if height is being discussed vis-a-vis commercial building standards. Mr. Hoi-nig said wherever"intensity"in seen in the text,height is indicated. Mr. Lucente said, given the number of zoning items and the possibility of other articles being added,he believes a four-night Fall Special Town Meeting should be anticipated. Mr. Pato agreed that a Fall Special Town Meeting seems necessary. He voiced a concern that the expected follow-up seems to be missing to the 2021 Annual Town Meeting direction to send Article 45-- Amend Zoning Bylaw&Zosaing Map-Hartwell Innovation Park back to the Planning Board for further consideration. Mr. Hornig stated that, given all the other attention being paid to Hartwell Avenue zoning, the Planning Board did not rank the specific actions called out in Article 45 to require independent attention but he will take Mr. Pato's concerns back to the Planning Board. Mr. Sandeen seconded Mr.Pato's concern about the need to address the Article 45 issues. Taylor Singh, 40 Hancocic Street/Precinct 6 Town Meeting Member/ad hoc Special Permit Residential Development Committee member, asked Mr. Hornig to repeat a statement he made earlier in his presentation about systeinic racism and single-family housing. For the record, Mr. Hornig re-stated: "ln response to increased community concern about systemic racism,we are discussing a major effort to dismantle aspects of Lexington's 1924 exclusionary one family zoning. This effort to once again permit inissing middle housing is modeled on efforts in Minneapolis and the state of Oregon." Dawn McKenna, 9 Hancock Street/Precinct 6 Town Meeting Member,had concerns about the possible number of zoning articles that might be scheduled for a Fall Special Town Meeting,noting that zoning is complex, especially when talcen on in multiples and over Zoom instead of at an in-person Town Meeting. Ricki Pappo, 16 Blossomcrest Road/Precinct 2 Town Meeting Member, agreed with Mr. Sandeen and Mr. Pato that it is important to address the deferred issues in Article 45 to achieve sustainability goals. She added that neglecting to return to these issues would be tantamount not keeping a promise. Ms. Hai agreed to the need to schedule a Fall Special Town Meeting ACTION ITEMS: Mr. Hornig will take Select Board and public feedback to the Planning Board for further discussion; the Board will further discuss holding a Special Town Meeting in the fall of 2021. DOCUMENTS: Presentation-Planning Board work plan 4. Review Request from Greenways Corridor Committee Regarding ACROSS Lexington Wayfinding Signs Keith Ohmart, Greenways Corridor Committee Chair, described the project as a series of overlapping maps that would cover the entire ACROSS Lexington route, allowing people to navigate without use of a cell phone app or paper map. The plan includes 16 signs,mounted on four-by-four posts, and measuring 14 X 18 inches. Mr. Ohmart stated the Greenways Corridor Committee received support from all of the relevant property managers: the Conservation Department; DPW; Public Facilities: Principals of the Bowman and Bridge schools; the Bicycle Advisory Committee; the Historic Dis�ricts Commission; and 6 the Tourism Coinmittee. Once Select Board approval is achieved, sign installation could move ahead later this summer or early fall. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve the installation of across Lexington Wayfinding signs as proposed by the greenways cor�-idor cominittee and the letter dated June 20. June 28 2021. DOCUMENTS: Wayfinding Sign Project request letter, sample sign and location map 5. Discuss Charge for Ad Hoc Municipal Affordable Housing Trust Research Committee General Board discussion ensued regarding an Ad Hoc Municipal Affordable Housing Trust Research Committee. Mr. Lucente said he would like to broaden the wording so it does not single out racial equity but instead includes equiry for all, such as those with disabilities. ACTlON 1TEMS: Board members will submit comments/feedback on the draft charge to Ms. Katzenback or Mr. Malloy. Ms. Hai will meet with Ms. Kowalski to revise the draft that will retum to the Board for review. DOCUMENTS: Clean. Redline, Mark Sandeen Redline 6. Discovery Day Street Fair 2021 Request Eric Michelson,Lexington Retailers Association,provided the details of the request for an October 9, 2021 Discovery Day event that would take place from 10 a.m. to 3 p.m. on Massachusetts Avenue between Marion Street and Waltham Street,including the Visitors Center lawn and Emery Park. This is a long-standing event that normally occurs annually in the spring but was cancelled in 2020 and postponed in 2021 due to Covid-19. Mr. Pato said he supports the event but is not ready to approve the Beer Garden component unless the pandemic trajectory remains flat. He is willing to revisit the question closer to the date of the event. Ms. Hai noted that the various Town department approvals are all subject to change and adaptation. Mr. Michelson said he will come back to the Board to request approval of the beer garden and the necessary one-day liquor license at a later date. Dawn McKenna, Tourism Committee Chair,reported that the Visitors Center ribbon-cutting is scheduled for October 8,2021. Ms. McKenna also asked that the pony rides slated for the Visitors Center lawn be kept to the area to the right of the building to avoid impeding access to the Buckman Tavern. Columbus Day weekend is traditionally a busy time for tourism. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve restricting vehicular access in the following areas for the 2021 discovery day street fair to be held on Saturday, October 9,2021 from 6am to Spin: Massachusetts Avenue from Waltham Street to Meriam Street(both sides); Muzzey Street from Massachusetts Avenue to the first private driveway; and Massachusetts Avenue North Side sidewalk from Edison way to Wall Street; And further move to approve parking a flatbed truck with a banner publicizing discovery day in the Lexington center on Massachusetts Avenue in two metered parking spaces in front of depot square, starting October 1 and ending at the conclusion of Discovery Day; 7 And further move to approve free parking in the central business district parking meters and not to charge for parking in the depot lot on Discovery Day. And all such approvals and locations are subject to modification as may be required by the Department of Public Works. The Department of Public Health public safety and or the town manager up to the time of the event. ACTION ITEMS: Approval for the beer garden and one-day liquor license will be sought at a date closer to the event. DOCUMENTS: 2021 Discovery Day Request 7. Application Class II License—Deluxe Auto LLC,363 Massachusetts Avenue A special permit was approved by the Zoning Board of Appeals (ZBA) on June 24 and has been filed with the Town Clerk. No more than three vehicles are to be parked at the business location at any one time and all application requirements have been fulfilled. The license is for the calendar year 2021 and will expire on December 31, 2021. It was noted that this business is not associated with the nearby Toyota dealership. VOTE: Upon a motion duly made and seconded, the Select Board voted 5-0 by roll call to approve one Class Two license for Deluxe Auto LLC located at 363 Massachusetts Avenue Unit 201 for the purpose of used auto sales with an expiration date of December 31 2021. 8. Report on Community Feedback on Police Station Project and Policing in Lexington The Board heard a presentation by Mr. Lucente and Mr. Pato regarding findings gathered through community discussions about moving forward with the Police Station construction project. Mr. Lucente said the task had actually been twofold: 1)to explore community attitudes toward policing in Lexington and 2)whether there were significant underlying issues that would affect the Police Station design. Mr. Lucente said through these discussions,he and Mr.Pato gleaned 200 pages of comments and feedback from groups and individuals. Tonight's presentation to the Board focused on the building design aspect of those conversations. The reason far this,Mr. Lucente said,was because the second area of feedback—attitudes toward Lexington policing—did not lead to a determination that the police station construction project should continue to be paused. The repart/presentation on attitudes toward policing will take a longer time to sift through and will therefore be delivered at a later date. Mr. Lucente and Mr. Pato reported the coinmuniry feedback covered a broad range of opinions including the sense that some people wanted the Police Station proj ect to move forward more quickly and others wanted the project to be paused longer. Some of the building design-related coinments touched on an expanded notion of how the Police collaborate with other Town departments, such as Human Services, as well a desire to generally support youth in the community. Comments also noted that the role of policing is lilcely to continue to evolve. The leading implication for building design was the desire to provide welcoming spaces where all members of the community feel comfortable and to provide spaces where community members have contact with Police that builds familiariry and trust. Mr.Pato said,however,that by and large,people 8 report that they feel the Police are helpful,professional, and responsive and that they appreciate the Department as an integral element of creating a sense of safety in the community. Mr. Lucente asked for guidance from the Board on how to present the 45 building design suggestions and how to deliver the public coinments on policing. Ms. Hai expressed gratitude for Mr. Lucente's and Mr.Pato's efforts. She said she did not believe that the Police Station project needs to remain paused. However, she asked whether Mr. Lucente and Mr. Pato encountered sentiments similar to those reported by Carmen Ortiz [of Town Counsel/Anderson Kreiger LLP] in the diversity, equity, and inclusion audit which indicated less policing satisfaction within non- majority demographic groups. Mr. Pato said this is an example of the sometimes-unexpected responses he and Mr. Lucente encountered: not all comments about policing from individuals of non-majoriry groups were negative and not all comments froin majority groups were positive. Ms. Bany thanked the members of the public that came forward, as well as Mr.Pato and Nlr. Lucente for conducting the research saying the approach provides a new tool for the Select Board's toolbox regarding how to engage with the public on important issues. She believes the Board and the Town Manager should receive the final report,preferably by the end of September. Ms. Barry said that the 45 building-related suggestions could be shared with the architect and/or building team and Mr.Pato and Mr. Lucente could provide a summary of that list for the Board. Mr. Lucente agreed, saying he anticipates he and Mr. Pato will be able to report to the Board on the policing element of the research by the end of August. Mr. Sandeen thanked Mr. Pato and Mr. Lucente for their long hours of effort. He stated he would like to read more detailed written reports on both the suggestions for the Police building as well as the future of policing suggestions that came out of the community conversations. Ms. Hai noted that the Board has already authorized a separate project through Human Services Committee to look at policing and mental health. Tom Shiple,Precinct 9 Town Meeting Member, encouraged the Board to publicly share the 45 building- related comments as well as the report on policing. Valerie Overton, 25 Emerson Gardens, also encouraged the Board to publicly share the reports,perhaps in conjunction with a presentation on the Human Services police mental health effort. ACTION ITEMS: Mr. Pato and Mr. Lucente will provide an analysis to the Board and staff by the end of August/early September about public coirunents regarding attitudes toward policing in Lexington Ms. Hai and Mr. Malloy will speak with Mr. Cronin and Police Chief McLean to determine what near-tenn Board meeting to bring back the Police headquarters building project for discussion and a vote. DOCUMENTS: Presentation—Conununity Feedbacic on Police Station Project and Policing in Lexington 9. Update from Town Manager on Police Policies Review Mr. Malloy noted that all of the recommended items with a May 31,2021 deadline in Ms. Ortiz's policy review have been completed and all but one of the items with a June 30,2021 deadline have also been completed. 9 The one remaining item with a June 2021 deadline has to do with the policy for boolcing LGBTQIA+ individuals. Nlr. Malloy said that when Lexington's new Chief Equity Officer becomes acclimated to the new position, she will identify model policies to draw fioin in other communities. Mr. Malloy also noted that three of the four items to be accomplished by July 31,2021 have also been completed. The remaining item regarding non-discriininatory job interview questions also awaits input from the Chief Equity Officer. Ms. Hai suggested that the due dates of the remaining items be adjusted to reflect a mare realistic timeline for completion due to the arrival of the new Chief Equiry Officer. Mr. Sandeen stated he is pleased to see the rapid progress on updating the Police policies and would like to hear an update at a future meeting on how these new policies are changing the behaviors the Town Manager is intending to influence. Valerie Overton, 25 Emerson Gardens, said it would be helpful to the public to understand what type of review will occur regarding the policy changes recommended by Ms. Ortiz. Ms. Overton added it would be helpful to check in with communities affected by the changes to gauge how effective the changes have been. Bob Pressman,22 Locust Avenue, asked if the police lceep track of which races receive citations and written warnings since a question about race is included on the citation form. Chief McLean said the Department conducts semi-annual and annual reviews of all written citations; information collected and reviewed includes not only race,but sex and other recordable data. Every shift supervisor is also required to track that information, day by day, to keep on top of any trends that might develop. ACTION: Mr. Malloy will continue to provide updates to the Board on this item on a quarterly basis; he pinpointed October 2021 for the next iteration. Deadline dates may be adjusted. DOCUMENTS: July Update ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adj ourn the meeting at 9:49 p.m. A true record; Attest: Kim Siebert Recording Secretary 10 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: Entertainment License - CFHP The Hangar, LLC d/b/a Revolution Hall, 3 Maguire Road ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair C.2 SUMMARY: CFHP The Hangar, LLC d/b/a Revolution Hall, 3 Maguire Road, has submitted an application requesting approval for an Entertainment License for the purpose of a concert event on Saturday,August 21, 2021. The live musical performances will take place in the business parking lot at 3 Maguire Road from 2:OOpm to B:OOpm. Further details of the event are outlined in the attached documents. The Police, Building and Fue Departments ha�e reviewed the request and ha�e no concerns. The applicant shall work with the Police Department for any police details. The applicant shall worlc with the Buildmg Department for approvals of the stage. SUGGESTED MOTION: Move to approve an Entertainment License for CFHP The Hangar, LLC d/b/a Revolution Hall, 3 Maguire Road for the purpose of providing live musical performances for patrons of the concert event to take place on Saturday,August 21, 2021 from 2:OOpm to 8:OOpm in the parking lot of 3 Maguire Road. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 ATTACHMENTS: Description Type d �v�rllia.i���u��u➢II�r1➢�..�6.�t�u�a�ua��re�c�flF.v¢�r,b4a,u �.uut4�mld�iu��u��^u�tQ.;Yc�ttu�s� ���°ll��:p,1lro�iteuu�l d �v�rll�a.i���u��u➢i1�1➢..IhNa��,Clf:��ri�If�n��.tru'rn O�ru auut¢�u�t�r.iiruuuuwttnt Q��°�°�n�s� ���°ll��:p,11ro�iteuu�.1 Event Overview -Saturday, August 215t. 2_8 -3-4 family friendly bands on a flow - 2 Hour sets, Opener has one hour -Stage for social distancing between guests and bands provided -No alcohol served in parking lot -Free standing or lawn seating only -No seating will be added -Signs will be posted to prohibit alcohol in parl<ing lot -No concession stands or food trucks, any food and beverage provided will be consumed inside the restaurant and provided by craft food halls -Current bathrooms to be used -6 extra garbage cans will be added to keep area clean -Community event to bring families a fun activity on a Saturday, introducing bands that haven't played in over a year and are volunteering their time to bring event to Lexington -have spoken to surrounding office buildings, there is no concern as the event is on a Saturday -We have spoken with police and fire and no concerns were expressed, but they are informed of the events details -Maintaining governor bakers orders for covid regulations -event will be over before the 10 db ordinance is in effect -Tent is not requested, if it rains the event will be cancelled ��f��ii ��f y �// ��1/f/i�� a����oy��� �� �� ie��'�����/�%�"� �//,�/j�� �������,' � r ������! �/��/S 1// /�� �i��i ,�%i ///�r/�. l� « ��� �� ,,f � ���J^" ,���/ /� .,�i • �� ,�i �;,�% f//��;, '%//,�f� // �,/� . �.f ri��� �t� ��%�f"� �'��i�/�%� �', ,��1���� � , ;, �� � � ; �%� ,. �/��� ar;�,/����� . �� 9����� , / I �/;i / ,/ �,;; ����l��,�i ,/�� � ���� ,l � ° ' �1���' �,,. � � ,f �;j ' 1���� y ���� �!J� � : ��/� ' (r ��i,� , ,� f o� �� ' ,l�J , ,!�� / �� ,�,� � ���; , , �/ � � �/ i ;. � �� � � �/,/i � � ; '�./j !' �,//��,, ,/�/�/ / 1 , � ,, , ��/ /�,/, � �;� /� l�� ,� ���,/% lrr ,�� ,; �� / i �1,.��/ '�f�� rt « . /�� r �j ����I�� / � ����l�/� ����i��.�.. „� � ,�Y �,� � �I�f � � ' ; ;� ,� !� � // a �'�f ;`!� ;:i "• �' , '��/ � � � 1 ��"// , " �1 ���� f�'tl°� ��� �� , , �fr/%J�� ,� ��ll�l�� , '� � r��� �� . �� �U��j�� �,o� ���lll � i%�� �� �� ��� , ;� ��1� ,/� ��11 j�� ��! if ,��l� �;�%�0i���� ,�i/ � « �i � l� �f� � �,� �%� �l�`,%%��i �/f� � ' f ��%��, �����q �t����j�/,�,� � � J � �f/�I f/f U� ` %� %ji' �f�/��%r,����� "' „/,;,; ��%,r�/ , � , ,,� ,,� � l; ..uuuuuuui�� �i ���6�iiiiiuuuu , ;j,l' u 1r�� %i'� � �/ ��'`�, � � ,; /, r, � j �3 � '��� 1, " �� '� � � � ,� � �. ,, %j � , e, I � �;G ,0 �� °�, , f�j %/y//%%/% � ,�,,,/���� j ���i i�i� � � 1 ii/ ���%/i , , .�. > ' � �� �� �' � � �' �/�/��i �� � ,i � �,���%, , �,� � , �o�� � "", � / �; �� i,���� � / �� uV , r � �i ��1 ��W ����'� �/ � ' / � n� � i 1/�%iii �/i � �f/� �j��i/%,� o�i� ; . 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Y����,,,, �(l l� �����/ �/iii� �� � ii��%�� ����///////.�i�' '���� i AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Appointment of Tenant Member to Le�ngton Housing Authority Board ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair C.3 SUMMARY: State regulations now require one of the Housing Authority Board Member Seats to become a Tenant Board Member Seat. If there is no current vacancy on the Board, the next seat up for election will become the Tenant Board Member Seat. In Lexington, the elected seat to be filled is the seat held by Weidong Wang, which expires in March 2022. Per the Department of Housing& Community Development(DHCD), all Tenant Board Member appointments are required to be made by August 13, 2021. The Select Board is being asked to appoint Maureen Rynn as the Tenant Board Member to the Lexington Housing Authority Board for a five-year term to be effective as of April 1, 2022 and set to expire on March 31, 2027. SUGGESTED MOTION: To appoint Maureen Rynn as the Tenant Board Member to the Lexington Housing Authority Board for a five- year term to be effective on April 1, 2022 and set to expire on March 31, 2027. Move to approve the consent. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 ATTACHMENTS: Description Type � Nardua aa asll'�r}ac°uu V'�s�ti�un Fa�pT�ruet�a,� V"c;ou;:ur7d Q,v�nua:V l�[�;u�rOMcu`>���Qu�rar� P.36ra;�iG��s 1`�anfl�;�uai( ll..m�wrig;tur�u 1�3�Qsu�49�rd�;f��ui�7.�rn�i�y ���"t��.xxu�u�nda�n II�a�u�,vc�g;.�l�A�l�bs�mut}'�a^�u�cll ll"wuua+n��14➢a;�ruqsa°�r�Cb�pT(�a,ati�sn Cvfi. ❑ ��or.a°lki:rpr 1V�aa��°uu��1 ➢2yn n� ��,�� LEXINGTON HOUSING AUTHORITY (�NE COUNTRYSIDE VILLAGE, �.,EXINGTON, MASSACHUSETTS 02420-2S7C `�S M RM��4 � �7TS � � '" TEL 78i 86i-o9oo 4 �' �-i FAX7$i 86i-z938 s�� �W m CATLEEN B.FOLEY,EXECUTIVE DZRECTOR S� � x��' TDD i-800-545-1H33 Ex'r iq4 APRIt�9" � kt NOTICE C1F OPEN TOWN APPOINTED TENANT BOARD MEMBER SEAT iVlay 3,2021 Dear Tenant: This Notice is to inform you that the Town of Lexington is soliciting names for consideration to fill the Tawn Appointed Tenant Board Member seat of the Lexington Housing Authority. Pursuant to changes made to M.G.L. c. 121B, §§ 5 & SA by Chapter 358 of the Acts of 2020, "An Act Enabling Partnerships for Growth," Towns are now required to appoint a tenant of the Local Housing Authority ("LHA")to the LHA Board. This position is known as the Town Appointed Tenant Board Member Seat. The Baard is the governing body of the LHA which is responsible for adapting policy, approving contracts, budgets and annual plans, and hiring and overseeing an executive director ta run the day-to-day operation of the LHA. The Board acts by a majority votes which are cast by Board members at open meetings. As a Tenant Member of the LHA Bpard,you will receive training provided by the Department af Housing and Community Development(DHCD) as well as other training that may be required for public officials by law. DHCD partners with the Mel King Institute which provides a comprehensive overview of the rale of tenant board members and the operatians of LHAs in a three-hour training. This is then fallowed up with the opportunity to participate in angoing trainings throughout the year on topics such as: • Role of LHA Board and DHCD • LHA Budgets + Capital Improvement Plan(CIP) + Annual Pians e Performance Management Reviews(PMR) • State-wide online tenant selection system (CHAMP) In addition, the Mel King Institute offers opportunities for Tenant Board members to connect with arle another and share experiences and questions in unstructured peer-to-peer learning sessions. If you or an adult authorized household member wishes to be considered for the Tawn Appointed Tenant Board Member Seat, you must fi11 out the attached"Notice of Intent to be EQUAL EMPLOYMEPIT OPPORTUNITY�AFFIRMATIVE.A.CTION EMPLOYER ��,� Considered for Tawn Appointed $oard Member Seat"and return it to the Lexington Town Clerk at the following address: Natl�alie Rice, Town Clerk 1625 Massachusetts Avenue Lexington, MA 02420 PLEASE NOTE: In order to be considered for the LHA Town Appointed Board Member Seat, you must fill out the attached form and return it to the Town Clerk at the above address no later than 6/1S/2021 If you have questions about this Notice,the accompanying Natice of Intent to be Considered far Town Appointed Tenant Board Member Seat, or the Town Appointed Tenant Board Mernber Seat genera�ly,please contact the LHA with questions. Sincerely, ��" "t,�'� Lexington Housing Authority Enc. Notice of Intent to be Considered for Town Appointed Board Member Seat LEXINGTON HOUSING AUTHORITY ONE CQUNTRYSIDE VILLAGE, LEXINGTON, MASSACHU5BTTS 02�{.20-2S7C pQ`��USIjjSph�C �" � � o� TEL 78i 86i-ogoo r �� �W� FAX 781 861-�q38 CAILEEN B.FOLEY,EXECUTIVE�17RECTOR Z� � �� TDD i-800-545-1H33 ExT 104 APklll9^' � tN S NOTICE OF INTENT TO BE CONSIDERED FOR TOWN APPOINTED TENANT BOARD MEMBER SEAT _ Date: � � �,c� �� Dear Town Clerk: Please accept this Notice as my intent to be considered for the Town Appointed Tenant Board Member seat of the Lexington Housing Authority. I am providing you with the following information for your consideration: NAME: _��i�G�k''�L—� �' �Y�V/y ADDRESS: � C�U�`I`S'/C7� (i`/L,L./�-�� ��?� L.�'7��/tJ-�-�'�771 L7' � t�'r� ��5��.C7 TENANCY TYPE: (Circle One) � ,� � State-Aided Public Housing �� � � Federally Subsidized 1'ublic Housing �� � � c�� cn � Section $ Housing Choice Voucher �� � "'tl1� �� � a Massachusetts Rental Vaucher Pragram �, •» .... Alternative Housing Vaucher Program °° Other PHONE NUMBER: EMAIL ADDRESS: If you need additional informatioai, da not hesitate to contact me using the information provided above. Sincerely, .,�� � y�,,F > ,,. '�����,�� �f.,."'-'""'"....�-.,.-.-.�.,--w.� Tenant, Lexington Housing , thority r r' EQUAL EMPLOYMENT OPPORTUNITY•AFFIRMATIVE ACTION EMPLOYER June 18, 2021 Ms. Stacey A. Prizio Department Assistant Office of the Select Board Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Dear Ms. Prizio; I am writing per your request to provide you with additional personal information and qualifications as an applicant for the position of Tenant Board Member to the Lexington Housing Authority Board. I relocated to the Town of Lexington from Washington, DC in 2004 to provide family support services to a sister with developmental disabilities as I researched for residential placement and employment services for her as an adult with special needs. My mother was also showing indications of dementia. She was a resident of LHA Countryside Village until she was hospitalized in 2008 and required nursing home placement services until her death in 2012. I share this information with the Select Board to indicate my personal experience with the health and safety services and advocacy needed by elderly and disabled individuals who benefit from the housing assistance and service programs offered by the Lexington Housing Authority. 40% LHA residents expressed an interest in Health and Medical Services per the Survey Research findings. My life experiences will influence my oversight responsibilities of the LHA executive director in managing day-to-day operations. If I am appointed as the Tenant Board Member, I would bring management and accounting experience from positions held in a diversity of industries: Public Welfare, Retail, Architecture/Interior Design, Management Consulting, Biotechnology, Construction, Hospitality and Restaurant management, and Tourism. Throughout my career, I have been responsible for customer/vendor relations, project administration, financial data management, development of contract services, purchasing, event planning, and staff recruitment/training and team building. In 2014, the Town of Lexington assumed management of the Lexington Visitors Center in a critical transition from the Lexington Chamber of Commerce. I was appointed the Visitor Center Manager with the primary responsibility of stabilizing the financial management of daily operations and restoring the Visitor Center to a viable economic and tourism resource for the Town. I resigned that position in December 2018 as the Economic Development Office planned a transition to construct a new Visitor Center. I am also a Town of Lexington Election worker under the supervision of Natalie Rice, Town Clerk. I have been a resident of Countryside Village since 2007. If I am appointed as the Tenant Board Member, I would find it most beneficial to participate in the Department of Housing and Community Development training to increase my knowledge of the expansive responsibilities of this local housing authority as reflected in the online reports. This year's appointment would be the initial appointment of a tenant to The Board. The performance of that individual will "set the standard" for future tenant appointments and their contributions to the quality and competence of The Board's governance. I would welcome the opportunity to be that appointee. Best regards, Ma�c�eew �. �2�ww AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Cominittee Appointment & Reappointments ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair C.4 SUMMARY: Annointment: Transportation Advisory Committee • The Select Board is being asked to appoint Nagarjuna Venna to the Transportation Advisory Committee to fill an unexpired term that is set to expire on September 30, 2021. Rea�ointment: Town Celebratio�rs Subcommittee . The Select Board is being asked to reappoint E. Ashley Rooney, Mary Ross Hutton, Wayne Miller, and Aneesha Karody to the Town Celebrations Subcomtnittee, whose one-year terms all expired on June 30, 2021. State Conflict of Interest Law Online Training is up-to-date. SUGGESTED MOTION: To appoint Nagarjuna Venna to the Transportation Advisory Committee to fill an unexpired term that is set to expire on September 30, 2021. To reappoint E. Ashley Rooney, Mary Ross Hutton, Wayne Miller, and Aneesha Karody to the Town Celebrations Subcommittee each for a one-year term ending on June 30, 2022. Move to approve the consent. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 ATTACHMENTS: Description Type L� 2?7i1 V�u��n�s��suV�9u�,uuEls�vi�.�aau��Gaaun�rruuTi��F���1ua:,�9.i�sn�..�PV.A/�uun�u ���°lku�NV��4,uu�.1 ❑ �Q��C'�'�r�-rt 4k°Ic°Vru<tti�s�t*,"iuuQ.nc�souuunillfl�;�;�p,jaV,caabu�r�� �.Ct.��a>�Sri�^,y ��ra°➢;��:pT Mfuabc°ousi.l L� J4�J1."ll'�rvJn4�°t�°ILu�a�tiasn,�ba��illm4�°�mrru�irr�ddeefS�ra�ic•��i�rbu I��.II�ll�[��z��aan �aaa�l�;uq�IWl[��dcd'u�zi ❑ ZQ�J1"V'aau»rn�a,lc�rua�.tias�ia�`;�ull:n6arun�rrzllflwt^E\UA}�llicac�uaauu..�t°I.14Nilllc�u- a3,xa°lkttUT Mlac�wuu��.1 ❑ �Q��C �'�r�-rt 4k°Ic°Vru<tti�s�t�,";uuQ.nc�souuunillfl���p,jaV,cu�bu�r�� /1.V<:rua>a9yr ���a°➢;�a:p,1lNu�bc^u°ua�.l APPLICATION FC1�L APPOIl'�iTMEi'�T FOR Bf,ARD/COMMITT�E MEMBERSHIP Bc�ardJCommittee af Interest: 1. �conomic Development Advisary Committee z Sustainable Lexington � Bicycle Advisary Committee q, Greenways Corridor 5.Transportation Advisory Committee Wauld you consider another Carnmittee: Yes For how long should we keep your application an file? 2 Years Full N11Tle: Nagary'una Venna Nickname: Preferxed Title (please circle�r 'Ms./Mrs,/Other: HOTTl� ACICII'ESS: 1 Longfellow Rd,��x�n�ton Ma, Z1p, o2azo 1 year 8 months(since Juiy 2019) Length of Residence in L,exington: Entrepreneur,Co-faunder&Chief Product Officer Occupation: Worl� Address: ��ts�9nt,111 Nuntingtan Ave,19th floqr,�oston rtnA Phane: Home Wark Fax Cell �..,,.�___.., E-mail: Primary: _ Secondary: If you currently serve on a Baard or Cammittee,please identify: N°"e Interested in Energy,Sustainability,and equikabie growth Special Training,Interests,Qualifications: Have yau been asked by a Committee to became a member? "p How did you hear about the Committee? Lexington Tawn Website Please attach a current resurne,if passible. Add any camments below or on a separate page. V� Signature: N'`��+ Date: 2i2a�za2� e�11'�'���C:..r�.�'�I('7MP�II�()1�r#�'�"fDDI"w'T�r1k�+�'�" �'+��1�+������t'C�E''�^��I"�""t"�����I��1bL.!wEI.��' 'tl""���u��il�b��t6��,����rrru�rn����� L��i�s���a��r�C��ms������4r� �������°�����rai�t����•Il'��t�r�a�: �. �. ............................................................................................................................... ......................................................................................................................................... �. �. ............................................................................................................................... ........................................................................................................................................ 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'r f . . �- ° -����� ' .����� ' � , � , i ����..�"����a��t��� r ` { f "�"����� �����k��-��������.� �"�,�����i����� � � ��a "�c��� ��"����:�����t� � ly ; � �j�� �����a���� ��� ��������� �� �G�������k `�.��� �,�`,� �.�. ��� �fi, � � �w�� � y � ��a���� t������d�� �������t�� �� �� �� ; � � � � ; �` �/��0�.��:�� � � � ���.� � �� � � �.�.,, „ „ �, � ,, ,�,:. .. . "�� ;� :ri� � � � � � , � � � , � !i �� .,„ ,�. .,�, ,,,,, , � � � Y ^Y �. /. y��;�,� ' � �u0(V... N���� �IwO. . LL. 9 „� 1 � ,�.. � . 1 ���� ��YI.... i ioi.. �l i/ 1 i � .. ��/// ���f ��' �///r !, �,.,,,,�,.�,r„� APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSAIP Town Celebrations Subcommittee Board/Committee of Interest: 1. 2. 3. 4. Would you consider another Committee: For how long should we keep your application on file? ��� Ye a r Full Name: An ees h a Ka rod y Nl�kname: Preferred Title (please circle) Mr./Ms./Mrs./Other: MS. HomeAdd�ess: 38 Maple St, Lexington, MA zip: 02420 Length of Residence in Lexington: � 7 yrs o��upatlon: Self Employeed workAddress: 165 Middlesex Turnpike, Bedford, MA - 01730 Phone: Home Work Fax Cell E-mail: Primary: _ Secondary: If you currently serve on a Board or Committee,please identify: Special Training, Interests, Qualifications: Have you been asked by a Committee to become a member? Yes How did you hear about the Committee? ��W� ���5��� Please attach a c rrent resume, if possible. Add any comments below or on a separate page. Signature: ate: ����� ����� � „ „ � � , ,,� �� � � i� ` % � ' � � � � / Iv ee.a���ei... udu !s ..G fL/ W�.L.. wro✓aw rl. i....:mavi/ r iii.iFi � „ ,,,,,, � , . .�„, ll .nv'i� i n.i n..✓ci„i,,,,,,,,,,,,,,,,, �,,,,, ,,,,,,, ,.,,.. o ..... i ii. iF� /- ' 1 �m r i ��� ��� ���+ �I � .",�"�' �"���„"'^ � !� �"�* �""� r� � i ; � � �' , � ,'� �°�'i ' �� ; �, �� � �»i� �� �; � � "'� ��'' a� ` � � � �� a�'�, �,�� ', i r,, � ��,:p��u��"���.s��� I � � ,i ����� � � � "�i � ; � ° � � ; � � � � ' , � �' � . � � �, , ; � � � � / � �.M �+ � r ; ! � ��„""`"� '.�"" � � � � � � � , � � � � � : +��..� � � � � � � j � r � ���,� � I � � �b W""��w� � � I' , � � � � I � �� � 1 � � � � � � � I,.... �i �,p�,„�,, �, i r � �' � �w� �� "�� � � �W r�-�{ �,; II ��� �n � , � % ; � � � �a � � �+�-+ � C"� � �� � � � � � �� � � � ��. � `"�1"'M" � � "�"" � � h"""'n �`.�'� �i „ r � � � � � A� �°� ; � � � � .,���,. � , � � � � � � � � � � � ' �� <<�� ,�r�, ' � �""""" � � �; Y � d i i, �`�'��' � � � �� �� � � ��' � ;��� � �, >> � ,u � ,; ; /, � �� � �; � , � �; r � � / f, ! ,� �w"� �. �'"l�' � � �� ���y11!�� � r �, ;,,,,.. ,,,,, >�, ,�q� r„,,,�� .,�oa� (� > �,„ .,� �.u�� �,�� ,. „Yr � f i � � � ��. � � �, � �l.,;�� , . �� � .. ... � ... .. .. �� �� � J�..` AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Town Manager Committee Appointments ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair C.5 SUMMARY: A vote is requested for this agenda item. The Recreation Comtnittee has increased its membership from five to seven members following Annual Town Meeting 2021. Therefore, this has created two vacancies. The Recreation Director, Melissa Battite, and Vice Chair of the Recreation Committee, Lisah Rhodes, interviewed several candidates from the 2020 applicant pooL It is recommended that Carl Fantasia and Claire Sheth be appointed to the Recreation Committee. SUGGESTED MOTION: To approve the Town Manager's recommendation to appointment Carl Fantasia and Claire Sheth to the Recreation Committee. Move to approve the consent. FOLLOW UP: Town Manager's Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 ATTACHMENTS: Description Type ❑ �tc,� Ca�a;nvur d:3��a•�����P+�➢�4e;�u<rl ❑ �^art7bdn4;na,r"��r�s(na;;itrascr. �.�r.a��ri�r[l�ianbc�nd��l ❑ °�V�a,fl�nflr��rl➢�,aa.ti�s�� P.:��a°�;ri�s CvGard4��uaa.1 \OVS MOHry�'Y p�' 1775 C � � - m � Town of Lexington a ,, i., y a �m o�� Recreation Committee 3 �a� APRIL 19," ��X 1 N CiS�� Frederick DeAngelis, Chairman Tel: (7$1) 698-4$00 Lisah Rhodes, Vice Chair Fax: (7$1) 861-2747 Lisa O'Brien recr��tic�ncrr�t�C�l�xii�r��c�nm�.�;c�v Christian Boutwell Francesca Pfrommer July 1, 2021 To: James Malloy, Town Manager Fr: Rick DeAngelis, Chair Re: Recommendation for appointment The Recreation Committee increased its membership from 5 to 7 following Annual Town Meeting 2021, which has created two vacancies. An additional vacancy is expected in September, as Francesca Pfrommer resigned from the Committee at the end of her term and has agreed to remain on through the summer as a replacement volunteer is identified. Four applicants from the 2020 applicant pool have been contacted, including two who were interviewed during the 2020 process. Via zoom calls held this week including with myself, Vice Chair Lisah Rhodes and Melissa Battite, two of the 2020 candidates have been re-interviewed. It is our recommendation to appoint Carl Fantasia and Claire Sheth to the Recreation Committee. Both Mr. Fantasia and Ms. Sheth will bring a broad range of knowledge to the Committee including local volunteer experience, involvement with the School District, fundraising efforts and a passion for �exington and the programs, services and facilities directly associated with those of the Recreation Committee. Additionally, Mr. Fantasia's professional background is in Finance and Ms. Sheth's is in Strategic Planning. Both will provide the Recreation Committee support as the alternative Funding Models for the Recreation & Community Programs Department are considered, as well as implementing the Community Needs Assessment Key Findings and the Capital Improvement Program in the coming years. The additional two members will bring the Recreation Committee to full membership of(7) during the summer months as we continue to interview/outreach for the anticipated vacancies come the fall. Please let me know if any additional information may be needed at this time. Thank you for your leadership and continued support of the Recreation Committee. Cc: Recreation Committee 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSAC�IUSETTS 02420 APPLICATION FOR APPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Recreation department Board/Committee of Interest: 1. 2. 3. 4. Would you consider another Committee: no 1 year For how long should we keep your application on file? Carl Fantasia Full Name: Nickname: Preferred Title (please circle) Mr./Ms./Mrs./Other: Mr. Home Address: Zip: _ 32 years total: 20 years (childhood), moved back to town 12 years ago Length of Residence in Lexington: financial analyst Occupation: Work Address: Phone: Home Work Fax Cell E-mail: Primary: Secondary: Little League If you currently serve on a Board or Committee,please identify: Member of Little League Board Special Training, Interests, Qualifications: Have you been asked by a Coinmittee to become a member? yes How did you hear about the Committee? Little League Please attach a current resume, if possible. Add any comments below or on a separate page. Signature: (� �v Date: 6/16/2020 APPLICATION F(�R APPtJINTM[ENT F�I2 �OARD/COM. MITTEE 1VIEMBERSHIP° Board/Committee of Interest: ].. �.,�,�-.�,�,, c1�„ ( „�� �. -�-----. 3. 4. Wauld you consider anotl�er Conamittee: �� �„�;- �-�; � �- o ..� For how long should we keep your applicatian on file? .,,� �-� Full Name: � ��`(,, �Q, Nickname: Preferred Tit1e (please circle) Mr./Ms./�1!IrsJOther: ✓�`� , I�ome Address: Zip: Length of Residence in Lexingtan: � � � �� t�ccLipation: � ,� -� - �' � � Qm, �` ! Work Address: Phane: Home VVark Fax Ce11 E-Yr�ai1: Primary: Secandary: If yau currently serve on a Soard or Corntnittee,please identifiy: �0 �,� � � ��,.�� ��,�„�, e �-� Special Training, Interests, Quali�cations: �,C_, ,� g c� Have yau been asked by a Cammittee ta bec�me a member?_P .�, ��„�° m«� �G�"�,,,� �l Q � How did you hear about the Committee? �a �,s�. ��, �,� Please attacLa a current resume, if possible. Add any comments belaw or an a separate page. Signature; Date: �,� � �" � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Public Hearing: All-Alcohol Package Store Liquor License - LLAWM-Le�ngton, LLC d/b/a Wine & Market, 186 Bedford Street ITEM PRESENTER: NUMBER: Daniel Newcomb & Glenn Lawler I.1 SUMMARY: Attached is application fiom LLAWM-Lexington, LLC d/b/a Wine and Marlcet for an All-Alcohol Pacicage Store to be located in Unit 3 of the building cui-�ently being constructed at 186 Bedford Street. All the necessary documents have been provided by the applicant for this liquor license application. The application was submitted to the relevant staff for review, including building, zoning and health and they have no objections. It was noted that the applicant must obtain any required permits or licenses fiom those respective departments that may be needed prior to opening the package store. in accordance with M.G. L Chapter 13E, the legal notice ran in the July 15, 2021 Lexington Minuteman and the applicant mailed the required notices to abutters. Proposed Store Hours: Monday— S aturday: 8:30 am— 11 pm Sunday: 12 pm— 8 pm. Mr. Dan Newcomb, applicant/Manager on record, will be at the meeting to provide the Board an overview of his Wine& Market concept to be located at 186 Bedford Sheet in his request for approval of his package store liquor license application. SUGGESTED MOTION: Move to approve the application for a new package store liquor license for LLAWM-Lexington, LLC d/b/a Wine and Market for the proposed store hours of 8:30 ain— ll:00 pm Monday through S aturday, and 12:00 pm— 8:00 pm on Sunday and to issue an all alcoholic Pacicage Store Liquor License to LLAWM-Lexington, LLC d/b/a Wine and Marlcet once the application has been approved by the ABCC and the Certiticate of Occupancy has been issued by the Building Department for 186 Bedford Street. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 7:l Opm ATTACHMENTS: Description Type ❑ f����>➢x�;attdu�ru:u U'�nc;V;�u�;a 4,t�r�s°,..I,f��v����rf�rncl`^�d�r4,c,d: �:��a°V;u��1`��dc��u<r( ❑ F+��Sra➢�s°wn�.ui:�..�it�°u u:4r`�4°1c°c,u If.��raa�a� P:�xa,�;���s NGwud��ua�1 ❑ I1�G�apr as�1g;Er P�w�if��n<i��uuc,a�,u C+,uc;�a P.:�ia�V;ri�s[1�G�abc.��u<a:( The Cammonwealth of Massachusetts ,�� Alcohalzc Beverages Control Commission y 95 Fourth Street,Suite 3, Chelsea,MA 021 SO-2358 www.mass.gov/abcc — APPLICATION FOR A NEW LICENSE Municipality Lexington � 1. LICENSE CLASSIFICATION INFORMATION ON OFF-PREMISES TYPE CATEGORY CLASS �._.__� Off-Premises-15 �15 Package Store � All Alcoholic Beverages Annual Please pravide a narrative overview of the transactian(s)being applied for.On-premises applicants shauld also provide a description of the intended theme ar cancept of the business operation.Attach additional pages,if necessary. New,�rst class wine,craft beer and artisinal spirits store with high end food and accessory products. Is this license application pursuant ta special legislation? (` Yes C: No Chapter� Acts of����� 2. BUSINESS ENTITY INFORMATION The entity that will be issued the license and have operational control of the premises. Entity Name L�AWM-Lexington,�LC FEIN 86-2591134 DBA Wine 8c Market �� Manager of Record Daniel Newcomb Street Address 186 Bedford Street Phone 617-305-1551 � Email dnewcomb@Ilausa.com Alternative Phone Website � 3. DESCRIPTION OF PREMISE5 Please provide a complete description of the premises to be licensed,including the number of floors,number of roams on each floor,any outdoor areas to be included in the licensed area,and total square faotage.You must also submit a floor plan. Approximately 2,265 sq.ft.;first floor retail plus basement storage space Total Square Foatage: 2,265 Number of Entrances: 3 Seating Capacity: NA Number of Floors 2 Number of Exits: 3 Occupancy Number: TBD 4. APPUCATION CONTACT The application contact is the person whom the licensing authorities should contact regarding this applicatian. Name: Andrew F.Upton,Esq. Phone: 617-227-3277 Title: Attorney Email: aupton@ucdlaw.com 1 APPLICATION FOR A NEW LICENSE . CORPORATE STRUCTURE Entity Legal Structure LLC Date of Incorporation 05/20/21 �� State of Incorporation Massachusetts Is the Corporation publicly traded? C"` Yes (: Na 6. PROPOSED OFFICERS, STOCK OR OWNERSHIP INTEREST List all individuals or entities that will have a direct or indirect,bene�cial or financial interest in this license(E.g.Stockholders,Officers, Directors,LLC Managers,LLP Partners,Trustees etc.).Attach additional page(s)provided,if necessary,utilizing Addendum A. • The individuals and titles listed in this sectipn must be identical to those filed with the Massachusetts Secretary of State. • The individuals identified in this section,as well as the proposed Manager of Record,must complete a CORI Release Form, • Please note the following statutory requirements for Directors and�LC Managers: On Premisex(E.g.Restaurant/Club/Hoteq Directors or LLC Managers -At least SO%must be US citizens; Off Premises(�iquor Store)Directors or L�C Managers -All must be US citizens and a majority must be Massachusetts residents. • If yau are a Multi-Tiered Organization,please attach a flow chart identifying each corporate interest and the individual owners of each entity as well as the Articles of Organization for each carporate entity. Every individual must be identified in Addendum A. Name of Principal Residential Address SSN DOB �Daniel Newcornb 125 Standish Street,Marshfield,MA Title and ar Pasition Percenta e of Ownershi Director/L�C Manager US Citizen MA Resident {: Yes ("`..No (: Yes C No C: Yes (`....4_ LLC Manager and Sole Member 100% �� _--_--__-� No Name of Principal Residential Address SSN DOB -----� �� � � Title a�sition Percenta e of Ownershi Director/LLC Manager US Citizen MA Resident C" Yes C` No C`'Yes (`No t�' Yes (' No Name of Principal Residential Address S5N DOB � ....---- T�and or Positipn ��Percentaqe of Ownershi birector/�LC Manager US Citizen MA Resident [_ ("' Yes (" No C` Yes ("` No C' Yes C' No Name of Principal Residential Address SSN DOB � T � [�---. Title and or Position __iPercenta e af Owne� Director/LLC Manager US Citizen MA Resident I (' Yes C' No ("' Yes C'No C Yes (`' No Name of Principal Residential Address SSN aOB _ _ �� �_� Title a�sition �_ Percenta�of Ownershi Director/LLC Manager U5 Citizen � MA Resident {" Yes (` No C' Yes C` No C Yes C' No Additional pages attached? (`Yes (:No CRIMINAL HISTORY Has any individual listed in question 6,and applicable attachments,ever been convicted of a C` Yes C: No State,Federal or Military Crime?If yes,attach an affidavit providing the details af any and all convictions. 2 APPLICATION FOR A NEW IICENSE 6A. INTEREST IN AN A�COHOLIC BEVERAGES LICEN5E Does any individual or entity identi�ed in question 6,and applicable attachments, have any direct or indirect,beneficial or financial interest in any other license to sell alcohalic beverages? Yes � No �X If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below. Name License Type License Name Municipality 66. PREVIOUSI.Y HELp INTEREST IN AN ALCOHOLIC BEVERAGES UCENSE Has any individual or entity identified in question 6,and applicable attachments,ever held a direct or indirect,beneficial ar financial interest in a license to sell alcaholic beverages,which is not presently held? Yes ❑X No � If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below. Name �icense Type License Name Municipality Please see additional information page 6C. DISCLOSURE OF�ICENSE DISCIP�INARY ACTION Have any of the disclosed licenses listed in question 6Aor 6B ever been suspended,revoked or cancelled? Yes � No �X If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below. Date of Action Name of License City Reason for suspension,revocation or cancellation 7. OCCUPANCY OF PREMISES Please complete all fields in this section. Please prpvide proof of legal occupancy of the premises. • Ifthe applicant entity owns the premises,a deed is required. • If leasing or renting the premises,a signed copy of the lease is required. • If the lease is contingent on the approval of this license,and a signed lease is not available,a copy of the unsigned lease and a letter of intent to lease,signed by the applicant and the landlord,is required. • If the real estate and business are owned by the same individuals listed in question 6, either individually or thraugh separate business entities,a signed copy of a lease between the two entities is required. Please indicate by what means the applicant will occupy the premises Lease Landlord Name 186 Bedford Street,LLC Landlord Phone r� �andlord Email �� Landlord Address 189 Bedford Street,Lexingtan,MA 02420 Lease Beginning Date 8/1/21 Rent per Month $9,167.00 � Lease Ending Date 2026 Rent perYear $110,000.00 � Will the Landlord receive revenue based on percentage of alcohol sales? {"'Yes C: No 3 APPIICATION FOR A NEW UCEN5E 8. �INANCIAL DISCLOSURE A.Purchase Price for Real Estate B.Purchase Price for Business Assets C�� C.Other*(Please specify below) $45,000.00 *Other Cost(s):(i.e. Costs associated with License Transactian including but not limited to: Property price, Business Assets, D.Tatal Cost $45,000.00 Renovations costs,Construction casts, Initial Start-up costs, — Inventory costs,or specify other costs):" SQURCE OF CASH CONTRIBUTION Please pravide documentation of available funds.(E.g.Bank or other Financial institutian Statements,Bank Letter,etc.) Name of Contributor Amount of Gontribution Daniel Newcomb $45,000.00 Tota I $45,000.0 SOURCE OF FINANCING Please provide signed financing documentation. Is the lender a licensee pursuant Name of Lender Arnount Type of Financing to M.G.L.Ch.13$. C` Yes C No C`Yes C No C Yes C Na C`Yes (`" No FINANCIAL INFORMATION Provide a detailed explanation of the form(s)and saurce(s)of funding for the cost identified above. 9. PLEDGE INFORMATION Please provide signed pledge documentation. Are you seeking appraval for a pledge?�^Yes C No Please indicate what you are seeking ta pledge(cneckau tnatappiy) � License ❑ Stock ❑ Inventory To whom is the pledge being made? 4 10. MANAGER APPLICATION A. MANAGER INFQRMATION The individual that has been appainted to manage and cantrol the licensed business and premises. Proposed Manager Name Daniel Newcamb � Date of Birth ��SSN Residential Address 125 Standish Street,Marshfieid,MA 02050 Email Dnewcomb@Ilausa.com Phane 617-306-1551 � -,1 Please indicate haw many hours per week you intend to be an the licensed premises �� B.CITIZENSHIP/BACKGRbUND INFORMATION Are yau a U.S.Citizen?* {:Yes (` Na *Manager must be a U.5.Citizen If yes,attach one of the following as proof of citizenship US Passport,Voter's Certificate,Birth Certificate or Naturalization Papers. Have you ever been convicted of a state,federal,or military crirne? {`Yes (: No If yes,fill out the table below and attach an affidavit praviding the details of any and all convictians.Attach additional pages,if necessary, utilizing the format below. Date Municipality Charge Disposition C. EMPLOYMENT INFORMATION Please provide yaur employment history.Attach additional pages,if necessary,utilizing the format below. Start Date End Date Position Employer Supervisor Name Zaoa Present Owner Atlantic License Brokers Self D.PRIOR DI5CIPLINARY ACTION Have you held a beneficial or financial interest in,or been the manager af,a license to sell alcpholic beverages that was subject to disciplinary action? C Yes (+'No If yes,please fill out the table.Attach additianal pages,if necessary,utilizing the format below. Date of Action Name pf�icense 5tate City Reason for suspension,revocatian ar cancellation I I I hereby swear under the pai and pen Ities f � y ha the infarmation I have provided rn this application is true and accurate: Manager's Signature Date � � a� � 5 11. MANAGEMENT AGREEMENT �_ Are you requesting approval to utilize a management company through a management agreement? (' Yes C: No If yes,please fill aut section 11. Please provide a narrative overview of the Management Agreement.Attach additional pages,if necessary. IMPORTANT NOTE:A management agreement is where a licensee authorizes a third party to control the daily operations of the license premises,while retaining ultimate cantrol aver the license,thraugh a written contract. This does not pertain to a liquor license manager that is employed directly by the entity. 11A. MANAGEMENT ENTITY List all proposed individuals or entities that will have a direct or indirect,beneficial or financial interest in the management Entity(E.g. Stockholders,Officers,Directors,LLC Managers,LLP Partners,Trustees etc.). Entity Name Address Phone l ____� Name of Principal Residential Address SSN DOB � ��_______� Title and or Position Percentage of Ownership Director US Citizen MA Resident ........................................................... ...._...._ {"` Yes (""No (' Yes (`No {" Yes C No Name af Principal Residential Address SSN DOB �___ �._. �� ................................. � ...........................__ Title and or Position Percentage of Ownership Director US Citizen MA Resident �__- �^ ��� C` Yes ('�' No� C`_Yes�(` N� (' Yes C No Name of Principal Residential Address SSN DOB _ �_� ................................_._... �_____ � __._._______._� _ Title and ar Position Percentage of Ownership Director US Citizen MA Resident � ._....._.�......._............_..._............ C`Yes........------------- --------._�__ {`No (`Yes (` No C' Yes (`No Name of Principal Residential Address S5N DOB -- � Title and or Position Percentage of Ownership Director US Citizen MA Resident � � �� ----------------- ("' Yes (`Na C Yes (` No t"` Yes C` No CRIMINAL HISTORY Has any individual identified above ever been convicted of a State,Federal or Military Crime? C"'Yes (" No If yes,attach an affidavit providing the details of any and all convictions. 118. EXISTING MANAGEMENT AGREEMENTS AND INTEREST IN AN ALCOHOLIC BEVERAGES UCENSE Does any individual or entity identified in questian 11 A,and applicable attachments, have any direct or indirect,beneficial or financial interest in any other license ta sell alcahalic beverages;and or have an active management agreement with any other licensees? Yes � No � If yes,list in table below.Attach additional pages,if necessary,utilizing the table format belaw. Name License Type License Name Municipality 6 11C. PREVIOUSLY HELD INTEREST IN AN AI.COHOLIC BEVERAGES LICENSE Has any individual or entity identified in question 11A,and applicable attachments,ever held a dired or indirect,beneficial or financial interest in a license to sell alcoholic beverages,which is not presently held? Yes � No � If yes,list in table below.Attach additianal pages,if necessary,utilizing the table format below. Name License Type License Name Municipality 11D. PREVIOUSLY HELD MANAGEMENT AGREEMENT Has any individual or entity identified in question 11A,and applicable attachments,ever held a management agreement wi#h any other Massachusetts licensee? Yes � No � If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below. Licensee Name License Type Municipality Date(s)of Agreement 11E. DISCLOSURE OF LICENSE DISCIPLINARY ACTION Has any af the disclosed licenses listed in questions in section 11 B,11 C,11 D ever been suspended,revaked or cancelled? Yes � No � If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below. Date of Action Name of License City Reason for suspension,revocation or cancellation 11F. TERMS OF AGREEMENT a.Does the agreement provide for termination by the licensee? Yes � No � b.Will the licensee retain control of the business finances? Yes � No � c.Does the management entity handle the payroll for the business? Yes � No � d.Management Term Begin Date e.Management Term End Date �— �—� f.How will the management company be compensated by the licensee?(check all that apply) ❑ $per month/year(indicate amount) � ❑ %of alcahol sales(indicate percentage) I-----� ❑ %of overall sales(indicate percentage) �—' � ❑ other(please explain) ABCC Licensee Officer/LLC Manager Management Agreement Entity Officer/LLC Manager Signature: Signature: Title: Title: Date: � �� Date: ������� 7 ADDITIONAL INFORMATION Please utilize this space to provide any additional information that will support your application or to clarify any answers provided above. 6B PREVIOUSLY HELD INTERE571N AN ALCONOI.IC BEVERAGES LICENSE: Plymouth-Newcomb Farms,Inc.-Sectian 12 On-Premise,77S Sta#e Rd,Plymouth,MA p2360 Cantan-Dining Management Group,Inc.-Settion 12 On-Premise,2790 Washington St,Canton,MA 02021 Malden-Retail Beverages Partners,Inc.-Section 15 Off-Premise;99 Charles St Malden,MA 02158 Walpole-Retail Beverage Partners-Walpole,Inc.-Section 15 Off-Premise,56S Main St,Walpole,MA 02081 Boston-Retail Beverage Partners-South Bay,Inc.-Section 1 S Off-Premise,1100 Massachusetts Ave,Boston,MA 02115 APPLICANT'S STATEMENT �, Daniel Plewcomb _�� the: ❑sole proprietor; ❑ partner; ❑corporate principal; � �LC/LLP manager Authorized Signatory of ��WM-Lexington,llC Name of the Entity/Corporation hereby submit this application (hereinafter the "Application"),to the local licensing authority(the"LLA") and the Alcohalic Beverages Control Commission (the"ABCC" and together with the l�A collectively the"Licensing Authorities") for approval. I do hereby declare under the pains and penalties af perjury that I have personal knowledge af the information submitted in the Application, and as such affirm that all statements and representatians therein are true ta the best af my knowledge and belief. I further submit the follawing ta be true and accurate: (1) I understand that each representatian in this Application is material to the Licensing Authorities'decision an the Applicatian and that the Licensing Authorities will rely on each and every answer in the Application and accompanying documents in reaching its decisian; (2) I state that the location and description of the proposed licensed premises are in compliance with state and local laws and regulations; (3) I understand that while the Application is pending, I must natify the Licensing Authorities af any change in the informatian submitted therein. I understand that failure ta give such natice to the Licensing Authorities may result in disapproval of the Application; (4) I understand that upon approval af the Application, I must notify the Licensing Authorities of any change in the awnership as approved by the l.icensing Authorities. I understand that failure to give such notice to the Licensing Authorities may result in sanctions including revocation of any license for which this Application is submitted; (5) I understand that the licensee will be bound by the statements and representations rnade in the Application, including, but not limited to the identity of persons with an ownership ar financial interest in the license; (6) I understand that all statements and representations made became conditions of the license; (7) I understand that any physical alterations to ar changes to the size of the area used for the sale, delivery,storage, or consumption of alcoholic beverages, must be reported to the Licensing Authorities and may require the prior approval af the Licensing Autharities; (8) I understand that the licensee's failure to operate the licensed premises in accordance with the statements and representations made in the Application may result in sanctions, including the revocation of any license for which the Application was submitted; and (9) I understand that any false statement or misrepresentation will constitute cause for disappraval af the Application ar sanctions including revacation of any license for which this Application is submitted. (10) I confirm that the applicant corporatian and each individual listed in the awnership section af the applicatian is in gaod standing with the Massachusetts Department of Revenue and has complied with all laws of the Commonwealth relating ta taxes, reparting of employees and cantractors,and withholding and remitting af child support. Signature: � Date: � �'.1J � �� Title: L�C Manager CORPORATE VOTE LLAWM-Lexingtan,LLC The Board of Directors ar LLC Managers of Entity Name duly voted ta apply ta the l.icensing Authority of �eX�ngton ��and the City/Town Commanwealth af Massachusetts Alcohalic Beverages Cantrol Camrnission on May i4,zaz� � ^� Date of Meeting Far the following transactians (Check all that apply): � New License � Change of�ocation Chan e of Class(i.e.Annual/Seasnnap 9 p � g � �han e Car orate Structure G.e.corP 1��cJ � Transfer of License � Alteration af l.icensed Premises � Change of License Type f.e.ci�bi res�a��ane) ❑ p�edge of Collateral c�.e.u�en��isto[k� � Change of Manager � Change Corporate Name � Cft]I1 J2 4f Cdt2gOYY(i.e AIIAlcohol/Wine,Malt) ❑ Management/Operating Agreement � Change of Officers/ Ghange of qwnership Interest � Issuance/Transfer af 5tock/New Stockholder � Change of Naurs Directors(LLC Managers � (�LC Members/LLP Partners, Trustees) �Qther � Change of DBA "VOTED: To autharize Danie)Newcomb Narne of Persan ta sign the applicatian submitted and ta execute an the Entity's behalf, any necessary papers and da all things required ta have the applicatian granted." "VOTED: TO 2�ppolnt Daniel Newcomb Name of Liquor License Manager as its manager of recard, and hereby grant him or her with full autharity and control af the premises described in the license and authority and control af the conduct of all business therein as the licensee itself could in any way have and exercise if it were a natural persan residing in the Commonwealth of Massachusetts," Far Corporatians ONLY A e copy attest, A true copy attest, Corparate Officer/LLC Manager Signature Corporation Clerk's Signature ���� � . � l�` (Print Name) (Print Name) 5/25l2021 MA Corporations Search Entity Summary Corparations Division �►r��i���� �r�t��y �urrn��ry ID Number: 001508948 Request certificate I�ew search �__._.._.,_..__.__� _._,._..�____� Summary far: �Ir4WM-LEXINGTON, LLC The exact name of the Domestic �imited Liability Company (LLC): LLAWM-LEXINGTON, LLC Entity type: Domestic Limited Liability Campany (L�C) Identification Number: 001508948 Date of Organization in Massachusetts: 05-20-2021 Last date certain: The location or address where the records are maintained (A PO box is nat a valid locatian ar address): Address: 125 STANDISH ST 2036 OCEAN ST, SUITE 1 City or town, State, Zip code, MARSHFIELD, MA 02050 USA Country: The name and address of#he Resident Agent: Name: DANIEL NEWCOMB Address; 2036 OCEAN ST, SUITE 1 City or town, State, Zip code, MARSHFIELD, MA 02050 USA Country: The name and business address af each Manager: 1 tr;i;°� %r`�,('�x 1 ir„�f d1 I 'I�:. ��a,��'S,?,. ..N.. MANAGER DANIEL R NEWCOMB 2036 OCEAN ST, SUITE 1 MARSHFIELD, MA 02050 USA MANAGER DANIEL NEWCOMB 2036 OCEAN ST, SUITE 1 MARSHFIELD, MA 02p50 USA In addition ta the manager(s), the name and business address of the persan(s) authorized to execute documents ta be filed with the Corparations Division: �h��°�� ��,�,��".�4,",n� ,�� ��ti.�� ��, `',ti._��. .µ.�, SOC SIGNATORY DANIE� R NEWCOMB 2036 OCEAN ST, SUITE 1 MARSHFIE�D, MA NEWCOMB 02050 USA SOC SIGNATORY DANIEL R NEWC(�MB 2036 OCEAN ST, SUITE 1 MARSHFIELD, MA NEWCOMB 02050 U5A The name and business address af the person(s) autharized to execute, acknowledge, deliver, and recard any recardable instrument purporting to affect an interest in real praperty: ,°.",�� ,ai.,�, ,x ,�;i 4 ,, .�� , i' . r.�, REAL PROPERTY DANIE� R NEWCOMB 125 STANDISH 5T MARSHFIELD, MA 02050 USA https:!/corpsec.state.ma.us/CorpWeb/CorpSearch/CarpSummary.aspx?sysvalue=kaev9KNF_BvAvh1gDqkwNASTwN.uF1.u5uHPMATqM50- 1/2 5/25/2021 MA Corpora#ions Search Entity Summary REAL PROPERTY pANIEL R NEWCOMB 125 STANpISH ST MARSHFIE�D, MA 02050 U5A Confidential Merger Cansent Data Allawed Manufacturing View filings for this business entity: A�� FILINGS '� Annual Report _ Annual Report - Professianal Articles of Entity Conversian Certificate of Amendment - View filings Camments ar nates associated with this business entity: New search https://corp.sec.state.ma.us/CorpWeb/CorpSearch/CarpSummary.aspx?sysvalue=kaev9KNF_BvAvh1gDqkwNASTwN.uFl.u5uHPMATqM50- 2/2 NON SIlYDIiVG LETTER tJF INTENT TO LEASE 186 BEDFCyRD 5TRL�ET Unit 3 LEXINGTON,MA U24Z4 May]2,2021 1. LEASED PREMISES: Approximately 2,265 sf first flaor retail plus basement storage space. 2. LEASE TERMS; Lease Term: 5 years Options: (3}5 year option periods 3. RENT SCHEDULE: A�nnal�ent antht Year 1-3 110,000 $9167 Year 4&5 $113,Q04 $9440 4pdon 1 Years 6-10 $1 I 5,260 $9,6p5 Clption 2 Xears I i-IS $1 t7,565 $9,�9"1 Uption 3 Years 16-20 �119,916 $9,993 ADDITIONAL RENT: Triple Net Lease-Share af Real Estate Tax,Insurance and CAM. Capped at a 3%annuai increase. 4. LE5SEE`S L1QUCIR LICENSE APPLICATIQN: The Lease shall be conticigent upon the Lessee receiving futi and�na!approval of a Retail Ait Alcoholic Beverages Licerse from;the Town of Lexingtan. An Applicatipn shall be submitted within 10 days af a futly executed Letter of Intent. 5. LEASE COMMENCEMEIVT: The Lease shall commence upon the later ofthe full and finai approval by the Tawn af I.exington and the Alcohalic Beverages Control Commissian(ABCC)and b. Certificate of C?ccupancy. b. RENT CdMMENCEMENT: ltent wil)cammence upon the i�day of the month irnmediately following opening for business. 7. RIGHT(�F FIRST REFUSAL ON NEW RETAII,SPACE: Omitted 8. SUBLEASE AND ASSiGNMBNT: -UNE TIME ASSIGNMENT AND PERSONAL GUARANTY Lessee shall b�allowed ta assign the lease on ona occasion during the first year af the Lease provided that the assignee or its�ffiliates is experienced as a retail liquor store operator. For the rernainder af the Term and ali Uption Periods,the Lessee will not suhlease ar assign t}ie lease without the express written consent of the Lessar,which cansent shall nat be withheld and shall be granted in a timely fashion. _....... '�. I.F5�C71�`S WC?RK: "Che Lessor shall prc�vide a n�tv cc�nst�ructiran "r;anilia box"with barhropm,���c�p sink.2(�Q �m� (3 phase)electrical s��:rvice.adequate WVAC ar�d k�i�#1,�'�t+�r. Access ta baserncnt dir�ckl� fro��r t�l�e l�ased uK�it. l.x�nd(c�rd ru delive�r sp���ti�vith Ccrti�c�t�e.c��f�.7ccu�ancY- d(3, 1.E;55E:E:'S WC}RM:: t�essee sh�ll�nish th�space�ta a��rat��first cl�s�bautique wine a���l s�iri�s si�rappc, II. GU���,I�TY: � O►�ce assi��ned,the lease shall be persan�lly�uaran�teed by a�rincipal af`the Acsi�,nee's cc�rpcarat i�r�n. 1?. C3�,PtJ51'I�S-due upern�"oMv�r Approvai of 1'rce�ise��pticatic�n. First rnr�nCh rent arad 5r�curitw dcposit. 13. I.,�SSC?ft: 1��Bed�f'ord St.. I,C,C'. 1-�. L�SS�:E: t�[..AWCvt-L�:xin�tnn<LL�'d�'be�Win��. M�rket c�r et���C`3MINC�i�� 2036 Ocean Sr..5uit� 1 �c�f5�1�14�C�. �t�t��?(}${) 15. C°C�h1"C`1rlC,iE1V�lES: t^ully Executed t�ca�� i�'ul!ane�Finat t,iq�sar L���nse appr�v�l t�}�t}�e Le��i��gt���n 5elect l�r�ard��nd th�Al��`C`. Certi�cate oP accup�nc}� �'"��dl� C`e:rn.rr�t>o2C'�';j /2e"�� �cr..'�'-.c^ "�..�r./"1 4���CL��.J<"` "�"�j'�'1 �...�-''`f-,"�"�"',C'Ca_'1�:? C'.✓-t- � C....�G C.�...,��Cd z)t"t �t.�„cepted b;�°: ......� t,ESSfJF�; 186 6F[�FfJRt)S�I'. LLC. ,�-'"y�..- ,„.� � � f / ,-.. (���e,�._ ��t� �..��(�/ c�' � t, . ... - ��-._. _ .�--"�� ��� ZCn,�cA �,C''�,,✓�''.�w_ .,_.�._._._..._.,_�___ C../-.. �.x LL: � , [» � C��� (h1CiT(7N, LLC�d,'b;r�I t+�t�i�.&MARKE�" �ti. �c1IIt'����_ "". :-_..._.____..___________......__�., ��t�' , � � "�...� _.� ._�'� , �"°� 1 R. �tivrn�nh C1u11�AuCl�oriz�t! _. � 7'-N" Z9'»�.. 5�..16^ !'•10" IS�_Ip" t3"J" K 4 ' � MI � � ��f M. x �v ��� �� � ���.�� � ,�,,,� � .� � � .� � .� � ' ` � ' 1 V3/R � 2 ' � C.r M1.tl^ � ^+ . � � � � �a _� � tirs ' i � � f �.,�,� � � 1 ""�"" �, � ,�,. ..._ ,... ..,. .,.. _ ._. ._.. _. .... � ��'" Ret il2 ; � z.x�s s� � X�. s• � . � -3. i M a r�, �, r J'_Ip" 3'-111" M'-111P4" 7'-Ili3kid^ T'_i1i3,��" R'-i IH^ 'P"-N" 29".2 Overall space is 36'10"x 67' The s#aircase cut in is approx. 21'x 8' into the floor space(this allows for a 15'walk thru)could wrap a wine wall all around the outside of the staircase enclosure) Site is set for 49 parking spaces '�'������ ���n^ �`M1 � . .�'�� ��� atlurw .�qv.�a .. ��,R�e�""��,,� �„^4 . � �� ��;ro� k � �, A p� � � �� T✓µ � ��� � � �p � nm F y, � wa'� �r� �e��, '�' f y � � � "� ,, �'�« .�»� � a �" � , � . ��� ��„ ��"�, M � � `�� �s �� ��. ,� �.� ti �`� � �t, ,Y � ; , �.c. . ,� ' ,, ;. � ���I�'tay ���;��� `p r �� � 1 � m€ C�9 w rw�lb "M � �� �r..:,u�.� ���„ ti�� ��%� , �,� ���,� . o s �� � �u d! 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A.,w�, ...� , „ , �,��w^"�^ ;1, u� �t�FC1F3�1"�TR��T Upton Connell & Devlin, LLP 112 Water Street, Suite 201 Boston, Massachusetts 02109 b17-227-3277 {tel) . 617-227-3222 (fax) July 14, 2021 Via Email Onlv Toum Office Building, 2nd Floor Attn: Ms. Kim Katzenback, Executive Clerk Select Board � 1625 Massachusetts Avenue Lexington, MA 02420 Re: LLAWM-Lexingtion,LLC, 186 Bedford Street, Lea�ington,MA Application for a New Uff Premises Liquor License Deaz�Ms. Katzenback Please fnd enclosed a detailed, informational packet regarding the intended business operations for LLAWM-Lexington d/b/a"Wine and Market." VVe believe tni.s "presentation" will be of value in understanding how the Applicant intends to conduct his business in the Toum of Lexington. The Applicants concept is focused on wine, spirits, ma,lts,mixers, low-no alcohol options, at�d accompaniments, such as crackers, cheeses, and the like, as well as gourmet coffee beans. If you need any additiona� information prior to the hearing on July 26�h,p�ease do not - hesitate to contact me. Thank you for your atten�ion to this maiter. Very tr�ly yours, , Elizabeth Pisano Enclosure i, ;�� ii .� � 0 I I ���i o,o;� ,ii0i � ���������� 9 ' �„ , eu � � , I ����p ,,� ������� „,���� �� � , �. . w �� m m� �m m� W � � m II � � IW � III m� � � � � � � iiu iiw iiu � m m mi � � � W ilu � Table of Contents Intro 3 Cover Letter Store Information 4 Wine & Market Presentation 15 Compliance Program 21 Lexington Liquor Stores - Distance Map �lbout Us 22 Curriculum Vitae - Daniel Newcomb 24 eTIPS Off Premise 3.1 Certificate of Completion - Daniel Newcomb 25 eTIPS Off Premise 3.1 Certificate of Completion - Glenn Lawler Page 2 III + �� c ; '., .�: i� �.:� u i � � � � uuo II� � � Illw ��' �1 � � � II� � ��i � � � � � � � m� m� � � Dear Chairman & Members of The Lexington Licensing Board, Thank you in advance for taking the time to consider our application for a Retail Off- Premise All Alcoholic Beverages License to support our Wine & Market concept in Lexington, MA. In support of our application, my team has compiled supplemental information to assist the Board in finding our application favourable. Our Team is committed to local and state laws as it regards to the sale of alcoholic beverages, being a good neighbor, and providing the community with an option to allow them to access premium adult beverages in an environment that's safe and professional. I look forward to our meeting on July 27, 2021 to further discuss our abilities, experience and our vision. Should you have any questions, please reach out to me personally on my cell phone, 617.306.1551. Regards, , Dan Newcomb LLAWM-Lexington LLC d/b/a Wine & Market Page 3 Wine & Market Communit Presentation y ������� � Qa.., uuuuuuum � � ,,,, ,,, � ,� ���� � � � � � ,,,,.,, ,,a„,.,,,a . , ,V VO!qV �,itl9������, u�,�� �,p � V tl � ,,//� , w � �,,,;;��, f � ,� J; ,,;;��e"/, ,,,�% °� ,� q �� fi' f '"�'����r�� T� ,G �, �,,� �i�� � I"�'"I�u��t�t! � �f� ; � 1 N�, �'4�Wi'i°"�1 '�I�� � l, e J � �7�yu�ga�al os���ravu�e a diff�;u�er�� Y � �����` , -�� „�„�� y�Y,,; rr� ���,,. �x�pe�-�ie�c����r��h��t rr�as� �u�a+� �� V � �v'rt�a��s��9 w�u�u��s��c�p�u������r pr�r�vi�rr� ; "� �� iF�M'� � � �dult b�v�r�ges. < ' ,,, � � J��;,� ,� ��f . � //��« �� �,��, k � �/ o j ,, ctr i i i� !,i,�� o��. ,aln if; �"^,r�py�ryf.. ��� /l% �/��//� � ,�ryf Fr�c��ru t���� �N����r�t�r���tir�g ���c�����s��ne� �,%�> � ��� �� , �'��` ��ra�ak���r��re �ill stri�r����a���ry�u.�� ^ i ,� „ �, �µ� ,;f ��: a ; ; ��i �!n� ,.,,i�� ��v���g���I��;tl�r����y�����t�r� � ���,�� , �°'� ; ;� , �" ,, ,� ,,�,�,�� -� r, , l�i �, ° ,, �/ »�� �r � �Ve��ure�a�ud ec�j�yr��nt. , � ' ,- ; i �1�� � ' o�o �? ` � ' %� r i �i�� �f / �i„ �� ri��` �I�j �� i, �. lii �� i � ; ���;% i(/ ,. %' , i"�., ✓/ . Page 4 Wine & Market Community Presentation Cont►nued � ,,� �� �,���,� � ��� ����iu ���� �' r� a,� !� (.�f,.,. � ,� iF�J Il;RI�b'MG �»N i,r ..�..wwM�� �� q Y l Y �� L�%+�'+�'M1 w�P � 1f01L/� I Il aZ ` � Ut �13+1 i 'tlJI �r , � ��� �u Y �' �'�"���i- w riz�i ���' �� U "�� u m i , �M , � i� � f � " � aiv �� �� � r ��� ���+�r�� ���u�� u� �� � � � �� , i�,,.1,� / � �" I,� . � } i , : �; �,� � `j��'�� ; `�, ��'����� ' ���Vi� ���I�� L��� , ; � �;i � � �i� �'e�, ' �� �; �i �� � �• �� . , �� , � "v�B����r�u v��V� a���p ����s����y���v�aNG I�����+����r� „ ;;, s�m�wl�er� �r�a���u�� sp��i�l.. �,�;, � . ��e�tc�re I��y��rt�r�ll b�c�p�r�� �alisE��d ��it� iir��rutin� � :" -� �� � � ' '��� , ��f�li�h�d�� ��n� ir�g�a��r�r�s�������u��ar���R�t�lkir�� � �°� � ; � �heir�ir�7�������R����h�lr p�������. „- y; „ ����pVir���r��in�g�urr��e��aaffee� ���c�iu��r����c���. .���� �nca�f�o�lu��c�ira�t w���o�s�riIIV ��di��l����d t�7��a�.u�E�a�ut. ,,,, �nYrr �i,;;, ii 1 !/i i�i/ 1%%1/�//9�V i i i�l/ »���i � / /�y%° w�rr%ifi/������� 4 ����5'9 u� I V 6ajy'"' f(I�fi��r / �%��o/// / / % �I�/ //J i r ri% �ff �fi N�����/���� �� � 1�����/��� 1 r/�v�%il�%��� �,, �� � � �� � ���l/ /rf� ,r�� '� �'��wri ;� ,,���y� � %�fVf�� rp, , , f�„i �� %i'. � �r � IIG4 � �i�� bY� �rn frs ibt��� 0 r ��1 7����°1;��� ���'��� /c�i�i�/f��� ��j�%/J���/� �h� � � ,�+� +� ���,`, �,���,,����1�,'�� ,,.C���� � '��" �I�� �I �I�� ��� ��� �'IJ�i7���� I�I�Illl�pll � ,nWl✓w?,ni/ii�Gfi,mro�'IM�'lu�ii(6119Y�W�1� %��U� ..�,,.�� ,,. ku�� .'(C106i e. . .vkti.:�'.. ��i,�� ���� � � � � �'��, � ��1; � ��� � � "W�a��la�.���� i� a �������uV �r�r�d r��� �' � , ��, , z���'�������� k��a��'cr�g �t 1�� �ed�c�r� �treet�l.�r�it ,��r �� ,,,�,, �l �.� �. ��� ������� °� �� . � , '� a,��� �, k �� ��^�� L�xin t�r� h1,�. �' ,�'/�� �'ir ll/�i ���r//I� f i � � ����h� 1��� '�///�����/��ji,Il � uw:�u i ii ��,�%%%iii, �� X I� ' ��������i%/%"� ` � �1,, U"�e ^ ' �r t����e s������ �J � �� � ��:r�,��,���lr����////� � �I� ��a ��,ust�rr7i�e tlh�� . �r�� . r �� I� �u� � ���� ��1,��p ,��� � �; I�� � r���t�r tr��l�a�+����ng�a�� p��r���.uc���bdul� be�rer�ges ����� ��i` �b , �M, � �� �t��� �� � �� ir���I���n�r���s�f����virar����c���. � � � � �� � ��i. ��� .``� ��/,v� . ,': � �/a'�°�'��i1 r I , � �� �_ I,,,,,,i �.,a,M�. 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NEBBIOLO: ITALY- VALPOLICELLA: B R Cohn A to Z Alamos Ascheri Allegrini Beaulieu Vineyard Angeline Catena Chiarlo Bertani Benziger Arcacia Colortes del Sol Ceretto Cesari Beringer Vineyards Argyle Crios Clerico Farina Cakebread Bergstrom Dona Paula Farina Maffei Callaway Big Fire Goluart Gagliardo Masi Camus Boen Guillermo Prunotto Mazzi Chalk Hill Bread & Butter Kaiken Ronchi Righetti Charles Smith Contour Norton Scarpa Rizzardi Chimney Rock Cristom Santa Julia Scavino Sartori Cline Erath Tilia Sebaste Tomassi Clos du Bois Etude Trapiche Viberti Zenato Coppola Foley Trivento Vietti Zeni Daou Four Graces Decoy Ken Wright TEMPRANILLO: ITALY - SANGIOVESE: ITALY- BARBARA: Delectus King Estate Marques de Roscal Banfi Chiarlo Dreaming Tree Lange Panascal Bibi Graetz Fontafreda Duckhorn Mark West Marques de Caceres Capentino Pio Cesare Emblem Meiomi Arraez Caprai Rivetti Heitz Mt Difficulty Cune Carprzo Serra J Wilkes Primarius Campo Viejo Catellare Vajra Josh Rex Hill Bodegas Murua Cecchi Vallana Meridian Vineyards Robert Talbott Protos Col d' Orcia Viberti Merriam Saintsbur Ramon Cardova Y Mastrojanni Mt Veeder Spy Valley Monte Antico ITALY- DOLCETTO: Raymond St Innocent Neri Ascheri Raymond Steele Nozzole Chiarlo Robert Mondavi Private Stoller Poggio Basso Grasso Select Walt Querceto Scavino St Francis Whiplash Ricasoli Sebaste The Prisoner William Hill Ruffino William Hill Page 12 Wine & Market Brand Selection (Sample) 1����� 111« ����� �11 �� r��trt 1��� �� aa»� 1 1��0 � a� � I � � mu �I ��!!l ' (II � �� li uu ', � � � II� � �, � W � �, IIIIII�IIIIII IIIIII IIIIII�IIIIII IIIIIIIII IIIIIIIIIIII IIIIIIIIIIII IIIIII�IIIIII IIIIIIIIII IIIIII IIIIII�IIIIII IIIIIII�IIIIII IIIIIIIIII IIIIII�IIIIII IIIIIII IIIIIIIIII�IIIIIII���I IIIII�IIIIII IIII IIIIII IIIIII IIIIIII�I�� IIIIIIIIIIIIIIII IIII�IIIIIIII��I IIIIIII�I�IIIII IIIII IIIIIII��I IIIII MERLOT: CHARDONNAY: RIESLING: NON-ALCOHOLIC WINE: Angels & Cowboys 10 Span Bluefeld Ariel Apothic 50 Acre Ranch Kung Fu Girl Chateau Diana Blackbird Beckon Pacific Rim Fre Bogle Benziger St Chapelle Martinelli's Cannonball Bonterra Steil Stella Rosa Clos Pegas Browne Zind- Humbrecht Waterbrook Cupcake Cakebread SAUVIGNON BLANC: ZERO & NO-ALCOHOL BEER: Frei Brothers Callaway Benziger Frogs Leap Clos du Bois Bonterra Zero & Non Alcohol Beer Heineken 0.0 Girad Cupcake Vineyards Infamous Goose Joel Gott Darioush Estate Kim Crawford Brooklyn Brewery Jordan Deloach Kunde Estate Clausthauler Merriam Franciscan Estate Noblio MIXERS: Spellbound Hogue Oberon Cape Cod Bloody Mary St Francis Kendal Jackson Spy Valley Grenadine Tamarack Cellars Josh Cellars Tom Gore Tonic Water Velvet Devil Louis Jadot Washington Hills Soda Water Washington Hills Mark West ROSE: Margarita Mix ZINFANDEL Robert Mondavi Private Selection AIX Luxardo Cherries A Rafanelli Sanctuary Estates Band of Roses Olives Boneshaker Sequoia Grove Chloe PREMIUM WATER: Brady Simi Chronic Cellars Aqua Panna Dry Creek Sonoma Cutrer Love Noir Saratoga Frogs Leap St Francis Simi Fiji Green & Red Summerland Smashberry Llanllyr Ravenswood The Seeker Stella Rosa pREMIUM COFFEE: Ridge Waterbrook Summer Water Illy Saldo PINOT GRIGIO: The Seeker Lavazza The Federalist 13 Celsius SPARKLING: Rooster Brothers Armand Brignac PROSECCO: Anterra Bollinger Cantina Maschio Banfi La Marca Bolla Chandon Martini & Rossi Bollini Korbel Laurent Perrier Ruffino Danzante Louis Roederer Syltbar Mezzacorna Villa Sandi Santa Margharita Moet & Chandon Piper Heidsieck Page 13 Zenato Stemmari Taittinger Veuve Clicquot � m �m � �m� uuuuum uuuum "iiii uum 0 �m III u u �� � IIIIIIIIIIIIIIIIIII iiiiii iiiiiiiuum i ������� II6���� mm������� .�mi������ ������������� uu��. w���� II������ Vw��� o��.� ow��� uu���� II uuuuuuuuu uuuuuuuu � i����� ������������ ������ w�...�m W���... �� ������ ������ m�. ������ � ..� ��� � ..��m ������ ������ �ma������ ..�� ������ ���������������������������� ..��� m������ m�i II �� �il II i� III� � �� uui� ������, ���� � � uuu� "� � ����mo � ����� � � �� �. ������� � m��� m � � IIIIIIIIW � IIIIIIIU u ����� � � uui� � �� IVm ��� � w IIIIIIIIW Vii � � IIIIIIIIW � � uuu� IIIIIII� ����� I � � wimm r I r,rl uu u p uu � uuuuu 4 I , � �� �� I , ��� � a,, � I , ��� III , ��� III „ ������ � u B �� N IIIIV / ��� Wine & Market Community Presentation Cont►nued � r��y� �;�ry�i�ml�i;�«vl,,,,��, �z��� 1f�P���,�, ,,,,�� ��� � < .,,.., �. ,,,. � �I��t��u .� � ��1�'� � � ' � � �� �i r,,% � �V�r�t�,� � C������� � ,, ,f, °P ' �; ��� P'ersr�nal�zed In-Ho�s� ;,�� ',; ;! r r.� � � '� � c�ns�ult�ti�ns f�r b�u��l t �r�d�re�c�irog ev�r�t�, � fllf, �i�t'�d�ys,�n�irru�r�� ��Y7�r���n�i�y � t. � � ; c�l�k�r��io�rr�. , , ' f` �. � ti �;, ' ��� „ ii,�� � ' - 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"`"� � ary� - , ,. r�, � � � � v����-r��ro��� . . � �� ��u�n 1� � ,�� �`" ; � t�r�P�7� ic�sid � * �I�s��re�uiv�l�r��jtr�ir�e��t��f; ° Y ���al • s����-��-tf��-��-� I�sc�r���¢��F�-��.rd ���ht���a ° ���c ;� � ����Ta�eran�e�'�1icy. �my,�.� **Pl���ment�c�n�ider�ti�n�s p���c�site c�r��u�ltatia�s. *'�ee t��de���d�d�lara c�ut[irr�d in�aur ir�f�rr��ti�n �rvv�d��. Page 15 Wine & Market Community Presentation Cont►nued ������ �`���ii�ll���� �"�'� �"���� �t�C���'��1�� �,���� ��� m .. � ���� "'���aOQ iu����ll t�r� ua-���Y a��r�ir��n�ity d��u�r����t �c�r�ru�r �- ��� � �,�� � ����J t��c��pa�����r���ge��r�� d����f�ar���c9riv��-�nn�;�rr���-s����d e ��� ���� �IG�� n�-1)��a��������t�'���m�t����+�i�t��t���� F��L1�9h��������, t,�, � �_ �1����r�eu�t��a������m���ii����u�r�s�����a���: - �c�r��f��R� q���Q l��:���t� is�u�c� n��a�ti�ir���u�r� �,,�,...�.. 1 ��a�u�rc��r�k���-�.c�. �l��v�r Li��������� Ud�����w�i�.a�c�n r ���o�� �� � >> ,� � ��r���� �,t - ,., � �, � � , r � ; � ��c�����tl�.�_�s������' Icie��u���ic;a�u�r� f����u�t�u�t���s��.�. �,r��� � . .. �tl�4�a��"If U��� �afi�����G"C��, �''�/�� �+�,��5a�idl�C�l'�������Vj I�°�� Fu°�ud Fir����r,Ac�v�r�ced IC�Sc��nqng������Iv�y « F����ie�u��c�v��-9�r���i�t-i���u�d Ic4�r�tifu��t��� C�c��k�rr��r�t� {e.g.�Jri���lu���s��� r��t�����1 N�c�r�'s� i�i����������������Ili o ����� ��� ������ � �r� ��r��� � ��r g���l us����r�h�n����N��c��r������ruw��� me�t th�� �� ��f °%; dl�rn�n�c��nrhil�rr7�kin���n��itiv�o����;� ir�t��I����� t J� r��uc�h��k��ar���a��. ;. ������r���e B�ighllnc�hu��ir��llud'e k�u��r�n��lin�a���tc�: * C����b r��e��r��el�������vi����a��a��������roi���������� st��r�n � ��c�ul�r��e��c�n�s��a�f��th������r�c�i����t� p�r'��K��Q���; � �u�p��m�t Y�a��l in�i�i�t�ve���v�n��v�h��n p�a�sd�q�. Page 16 Wine & Market Community Presentation Cont►nued I���� 1�in� � �'��ke� Past �xperier�ce �% , iiii�%��� '.��r� ,,�yli�, „ / j, ,Ya , �; i� �ri� � i� ,� � ,���r % ���� �� � �� � "� � � ;�� � i� � � � � ��� m���� �� n�-� �� �""^�" i�"� � " ��"� ,��" � � . � � �p M . �r • • • s I� qi � ll��� � �� , � � �" �" � � � �; � �� �% ��Uj � rii/j i%%ii�i°�'%�� � �� � � �� �� � �/ ii���� %�%'��%�/r ,/i�f'////%„r�oi „%%%����/� � � � � � %���� ;�j�,'i% ,���� '� ��i %ir�f�, � � ,�� , � �� � � ��� � �� ��� %�� %�' :;� �� � � _ ��� �� �, ,�� � � „i,,,,,,,,,,.//� ! �����r�% , , %N,,,, ,�i%ir/% � �w�i ., �� ,,,, //i/li?,, �a�m � d� ^....i , ��I , �. ., � '�i ' �� ��I :i%"�����, i,,,,/�,,,,,,,, ,%/i��iiiiiii�i�ii��iii�iii�'ii�,,,,, � � � �m � � i�� � �, Y ,� +� � � . „�w ���/��/ i �� � ��� '�a/,,,�������,�� I� I, Page 17 Wine & Market Community Presentation Cont►nued . � ��� ����w ������r����� �"����� '"�+�h�v��crcm��I����ri����a.�ruy���h�vd��uh-ta��t d���rt'��u�r��r�t���f��u�vir�n������pt fa�r all a:�f'��ifl�.�t�f�� c�s�u�p�:�t��:a�w��rur�th��cu�a����ur��i�y�"a�8��thcr iik ����u�t�an��e�r r,�r en��7#c�r��e����add�ap�f���u�{��r��r�c� uµ���l��tl���. Is��;�8;�����f�f'���I����.r�OV������i�Vli kae��.1�����,r���u���r�qu�����l��t. �+�ri a-�;��C:��r�6qi��c��'r����c���,����fc�1�r,7��:. �� A�-cd���rr���a���N����u�r�-�r°c���h��r�h���u��r��f����l9y��a�caY���it���l�°�aN���f'�, ��a�- ��a��+��w��s��3�s�'�'ie��,t����d����iiu���+f�[,�1���'������t t�a���Il�I���P°��V. ���f��pl�rr�u�r��_�r�ll������u�c�h�6���i�#�����t�����r��A�u��t�a�nrac�����-���I'�irnc��r�c�'�°u���ar�a��r�crvpr�� ��aic��li���. ��r��P��e���w�?N��ter�rr���t��d���r�e��a��dy����u����be d�����dt°����F����r��r����Patr��a���h��b��r�. � � , ; � � �� �,m�%; r, � �u�Y, �r� � �ax � ��� i (� j � n�, 9 � J/ � i„r � % i � � l��j ;,1 i !' r; � (�$4���'�u ' %���u � � ,��,��%�I � ��i � ) ���������(������ �� 1��, ,� , �, " piuu uum , r ; fr , �o��; �� �� � � � �� �� � � �1 � oma � �fj % ,/; � l �l% � i � ��i//��1��/',,, � , � ��, //� '�iii�J,y,fi o� � � , ,,;�� � f � ����;/,%� �� � �� � ��� � �� �i� � �� � ���� ���y� � � � � ��� � � � �� ,� f � � � � � +� �� � , �r '� � � ; � � �11 �, ;, /j�� ; %� ,;; i , ,;' c V�, w1� � �' ,'� ��� ��'�, Page 18 Wine & Market Community Presentation Cont►nued � � � �� � m w � � � � � � ����� �, r " „ , ����� ����I�li� �� � �� �� ! � � � � I � i �(� Page 19 Compliance Program LLAWM - Lexington LLC d/b/a Wine & Market Lexington, MA LLAWM-Lexington LLC ("LLA") is making a large investment in order to make this project successful. We are committed to full compliance with all local and state regulations and look forward to working with the community to establish a safe, friendly, community store without negative impacts on the neighborhood. We value our relationship with the neighborhood and the community, and we value our liquor license. Below find a list of our major compliance initiatives. As always, we will seek to modify and improve our program as new technology and best practices are developed and as we get input from local stakeholders. 1.We will card all customers regardless of age. 2.We will card everyone in a group even ifjust one person is buying alcohol. 3.We will not sell candy in order to discourage underage customers. 4.We will not have a waiting area or outdoor gathering area to discourage loitering. 5.All Managers, stock personnel and cashiers will have TIPS(or other approved)training. 6.We will have a cloud-based digital Cash Register/Inventory system to prevent theft by customers or staff. 7.We will have a state-of-the-art I D scanner system. 8.We will hire a mystery shopper service to test our ID and compliance practices. 9.We will have video monitoring and we will share those videos with the police department as requested. 10.Our focus will be on artisanal spirits, craft beer, quality wines and specialty Coffee Beans to discourage customers who prefer quantity over quality. 11.We will not sell Kegs. 12.We will coordinate with local police to cooperate to prevent issues and share best practices. 13.We will always have responsible, well trained, friendly staff on site to serve our customers. � � � a � , � � Page 20 Lexington Liquor Stores - Distance Map* ��, �. w ��.��� �� ��, �sx. ���,��:��:m��,��� �,„a�"�' � u,��,4�,. ��`` c:�� aw,r��. �� � ;� °u i° � �V O�o�� '°�V�, '���' u� w� ia� � 0 h � u ����� i . . a� ����� rc,i'a�k��� ` S.Ye . .�t? ��,F C4��. �yd�� � IIwTbV1&�:;If ',;?,��. �&B�t.'�$(CD4>�C �"> c,@uui^ut�tWr��,�4vq;, c��„ �a �St�v �,n" e,� ��.��,a,ur'tW - ��� �cs r, 3". �"` RVki �ca6i��4�ro'TCreYti��°�a; � NtiXI�IS�?C.Mtl'� � �y4awhku¢re°',R �+. n� ep, � � ��. .,. r., � ''u,.,n�, ���`1fi'e4&bu�.�4axr'E°�?r� � &..��,.xoo����n:��R���INflr�V���,��r��'��k c,� �' R .�. �°,,;, �;: �� '-„K ��, t G.'[tt¢¢rVun""'�. �`,"x �, . ��,a. ��"'" �✓�q�'P��&"��R��r IL�F�OIf3�'�����'l ,,.,� V,Jp:�p�a��"�6R��n�: �,����:rr�� �;�u�u°�il'ut��o.t A�¢«��la�r�u�� _, ��'�arVc; y����� �a�) "�,a., � � "���� fr,,,. 7 �'�' "va . 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Geometry updated 7/14/2021 Data updated 7/14/2021 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss and Approve Reengaging Police Station Building Arcllitect and Timeline ITEM PRESENTER: NUMBER: Board Discussion I.2 SUMMARY: Attached please find the draft schedule for the police station project. This draft assumes the engineer is authorized to re-engage on the project and that there are no substantive changes. Since the architect has not worked on the project for some time, once they have been re-engaged, this schedule may be modified. Mike Cronin, Director of Public F acilities will be presenting and responding to any questions the Board may ha�e. SUGGESTED MOTION: Move to authorize the Town Manger to re-engage the Architect to proceed into Design Development phases of the Police Station Project and the design of temporary Police Station at 173 Bedford Street. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 7:20pm ATTACHMENTS: Description Type ❑ �:��t!\�^7f'sa°n��,a���ll�; P.'�ra�V;ri�s[1�Gdabc�nd;�l E E £ E � = E � � E E � _ _ _ _ E� _ - - _ rn ° E - _ o E _ _ _ 'v ;- _ _ - E � - - _ - II i� u AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review and Approve Request for Traffic Sign- Fairlawn Lane PRESENTER: ITEM NUMBER: Sheila Page,Assistant Planning Director I.3 SUMMARY: In response to several safety requests regarding crossing conditions at an existing crosswalk on Lowell Street, the Traffic Safety Group recommends that the Select Board amend the Traffic Rules and Orders Chapter 192- 10 Schedule 7 Traffic Signs and Signals to add a stop sign on Fairlawn Lane at the intersection with Lowell Street. Sheila Page,Assistant Planning Director will present and respond to any questions. Attached please fmd a memo requesting this amendment with just�cation, site area plan and formal vote amending the Traffic Rules and Orders. SUGGESTED MOTION: In accordance with the provisions of Chapter 689 of 1986 of the General laws, the Traffic Ru1es and Orders of Lexington, adopted by the Board of Selectmen on November 13, 1967, now Chapter 192 of the Code of Lexington, are hereby asnended as follow: By adding to Chapter 192-10, Schedule 7, the following: Street Location Regulation Fairlawn Lane South Bound at Lowell Street Stop FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 7:35pm ATTACHMENTS: Description Type ❑ Mf�;orur S.."are�a;u T�/If�;orttr ❑ ll°laauu 4_avW�v NOs^ur,�a ❑ �4Fll:C". �..4FR/4„�"MIC".OYIG:F �-����� TOWN OF LEXINGTON M,,�+ ��`��� "�"��� PLANNING OFFICE �W � ,�� � - �"�,� ���,�� � � ;�rf 1625 Massachusetts Avenue �"' `� '� '��'' Lexington,Massachusetts 02420 Amanda Loomis,AICP,Planning Director .�� � a r �`'` "' ��` %*'` 781-698-4560 Sheila Page,Assistant Planning Director �� a�r���ug�� �°� �� C�r�����„�� ' �����l���ll��in��a�n��.��v Molly Belanger,Planner _rr��ta�rr�rrnao��r.v{���rr�nn�u� Lori Kaufman,Department Assistant Date: July 6, 2021 To: Jim Malloy; Town Manager Cc: Kim Katzenback, Executive Clerk Select Board John Livsey, Town Engineer Carol Kowalski, Assistant Town Manager for Land Use Health and Development Act Chief Mike McLean, Police Fr: Transportation Safety Group - Sheila Page, Assistant Planning Director RE: Recommended Traffic Regulation Amendment Stop on Fairlawn Lane at Lowell Street In response to several safety requests regarding crossing conditions at an existing crosswalk on Lowell Street, TSG recommends that the Select Board amend the Traffic Rules and O�ders Chapter 192-10 Schedule 7 Traffic Signs and Signals to add a stop sign on Fairlawn Lane at the intersection with Lowell Street. Typically a stop sign is not needed when a minor street meets an arterial as the right of way is clear. However in this situation a site visit confirmed that many vehicles do not coine to a complete stop when mal�ing a right turn, indicating that the right of way is not clear. Motorists roll through the intersection while looking left. There is a crosswall�across Lowell Street on the right side on Fairlawn which is obstructed by shrubs. The rolling right turn while looking left heightens the danger. A neighbor has arranged for the shrubs to be trimmed back but the town may need to do more trimming as the shrub extend in the right of way. Several of the requests ask that the crosswalk be moved to the other side of the intersection, which TSG supports although there are some technical issues. However, this is a state road. MassDOT recently did work on the road and is not interested in moving the crosswalk. Members of TSG visited the site and determined that shrub trimming will help make the crosswalk more visible and a stop sign will malce the normal right of way clear. TSG asks that this recommendation be included in an upcoming meeting. 1 � �� � � � � y ' �3� � � t.}�XtN!(YI't1M� '/ � /T! � � � , � � � '` �� 1" �` ' � � � swav��ctia�uwva /". � �� � � �, 0 3 ���,� � ����� � _ °� � , � o •- : g � � a � i � 5� ��i�%%/ fi�'s,� � ��r �� , S��i('°�/ r% � � rif�, i �� i��ry �/�i////ii ,Vii? i � r, ��t/ �l1 f `% %ii I �. <���ri i � r� rJ P : i�� ��,�;�, �i i r �JJ�Ii �%///�i y pP f,�1� r � f r J �i (� ���r���%': ;/iai�, ,. � �J i�. 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I�, I a. ��I � r,�� ��/ /������� �':.. ;,'�ih�% i r /�� dr//%, //����k r%I r- MVY'�',: �,���� � � � /�iii/��/il�1��� �a ��4 ,r, '""'� � � � ��� � � /iiri �r� �i (� ' i i �i ���`�6 ��"�� �'i � � J� r . �� ,��� . i�i � /%�� �� �r''� '��ii�da : � �j ri R � J"v j�//��� �f�/d�� f J�� � �� � � �'� i/�f� �r �rlr 6 , � ����y �, /��%/���%j1�7i9J���"%�'" �i���;�(�� . ��� �����'. � 1 /f/Y��������FW %AP�� a?" � ��� , � r�� ���,J�l/l/ � ��� , i���,� ����y/j�r��" ,�K�a� ,, � B d r � ?�Sy�s, rir y�a lo�l,'r,,/�� i/ �/��ii/� � t " �i�rl�a�(�'� � � y�y,�"� �r! � ��, ��//�, l /%x ������� l �/a�`d an+; � �j/�i i. �� � r �'� I�""' //�%� y�y,���� f ' '�� �` r„� p � ��/ in � y�� ,� � /'/�%��r'� �� wy � � , 4 �f��/���,��� '� ,,;� � �� , � �*���„rf� , , �, ; �,��r , � ��� � � ���, rt� � �� � . �,i h�� ��i'����'� , r ie,i�� Ili�,�", ��' I � �` ���I� � � ��� � ��� � �y, ��,���,G, ,,� �J; �`�'��, ° � � �l,' ,�'��, ,:�� �, : � �, �� �J iiif. �� / �" �1 j�� � f a/ ��„ � ,'''������ � "�': /� ' Il, � � y�(�i j rr�d ' ;,'.,.�� I ��� � fl �,�1 �1 ���✓ ��� ! ��r���� d`f�"i r f' �%�� ��� � ill�Or�� � � ;, " i i 1 �� lY����� � �„ p i �'�1!IU�N,, ����. � i��� ' :"' ���(, ' "" ' r� . � i ��Iil ��ll�����i��� , '!�/� p r� � � �o �iii w / �i i i I "� �,r � , ��YI � �f,ii4„��',"iy/�%I���IJJ����o�i� VOTED IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF 1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF LEXINGTON, ARE HEREBY AMENDED AS FOLLOWS: BY ADDING TO CHAPTER 192-10 SCHEDULE 7 THE FOLLOWING: STREET LOCATION REGULATION Fairlawn Lane South Bound at Lowell Street Stop DATE OF PASSAGE SELECT BOARD ATTEST TOWN CLERK AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Acceptance of Easement for 2 Edna Street and Adopt Parking Code Amendment PRESENTER: ITEM NUMBER: Sheila Page,Assistant Planning Director I.4 SUMMARY: This a one-lot subdivision on an unaccepted street approved in 2014 by the Planning Board. The subdivision is fully built but the easement for the vehicle turn-a-round was never accepted or recorded. The attorney for 2 Edna Street has requested that the Town accept the easement so that it can be recorded. Town Counsel advises that in addition to voting to accept the easement the Board should also vote to include the parking prohibition at the turnaround in the town regulations. The Planning staff recommends that a no parking sign be installed if the homeowner feels that one is needed. SUGGESTED MOTION: There are three votes that will be needed for this item as follows: Move that in accordance with the provisions of Chapter 689 of 1986 of the General Laws, the Traffic Ru1es and Orders of Lexington, adopted by the Board of Selectmen on November 13, 1967, now Chapter 192 of the Code of Le�ngton, is hereby amended as follows: By adding to Chapter 192-18 Schedule 1, the following: LOCATION SIDE FROM TO REGULATION Edna Street West 210 feet south of To end of Edna NO PARKING Homestead Street Street Move to accept a non-exclusive right and easement in gross for the purpose set forth in the attached easement document for the purpose of entering by vehicle the driveway easement area shown as "Proposed Turnaround Easement" (the"Easement Area") on that certain sketch plan entitled "Definitive Site Development Plan entitled "Edna Street Extension," dated February 24, 2014(revised tluough May 20, 2014)prepared by Frederick Russell, PE and Robert SLuvey (the"Plan") a copy of which is filed herewith. The Easement Area is located on property of the Grantors commonly known as 2 Edna Street, referred to as Lot 168 on Lexington Assessor's Map 58, and is fiu-ther descnbed in the deed from Edna Street LLC to Chen He and Deling Chen dated May 6, 2015, 'iled with Middlesex South Land Registration Office as Document#01698270 (the "Property"). Move to authorize the Town Manager to execute the attached easement document as attached, on behalf of the Select Board with only non-substantive amendments made for legal reasons by Town CounseL FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 7:40pm ATTACHMENTS: Description Type ❑ �::'s.r;��u,u:ui::�Pc;c.p�G�;4;a: �z^va;a 1W��utu> ❑ �:::.� a.�au�unt�.�asc°�unu�nut Q z^vn;�1'VT�uru> ❑ �:k:inua��audr�;n��nu;r��ci. �z^va°�n�G4,nru� ❑ �»;�uncrnux;�:'Qra:�a;f�asu:un��uz7�vcr.d �arvaau[l�ic�ntur �-����� TOWN OF LEXINGTON M,,�+ ��`��� "�"��� PLANNING OFFICE �W � ,�� � - �"�,� ���,�� � � ;�rf 1625 Massachusetts Avenue �"' `� '� '��'' Lexington,Massachusetts 02420 Amanda Loomis,AICP,Planning Director .�� � a r �`'` "' ��` %*'` 781-698-4560 Sheila Page,Assistant Planning Director �� a�r���ug�� �°� �� C�r�����„�� ' �����l���ll��in��a�n��.��v Molly Belanger,Planner _rr��ta�rr�rrnao��r.v{���rr�nn�u� Lori Kaufman,Department Assistant Date: July 2, 2021 To: Jim Malloy, Town Manager From: Sheila Page Assistant Planning Director cc: Carol Kowalsl�i, Assistant Town Manager for Land Use Health and Development Amaiida Loolnis, Planning Director Planning Board Re: Acceptance of easement for subdivision known as 2 Edna Street Enclosed is the above-referenced easement document for the approval/acceptance by the Select Board at an upcoming meeting. This a one-lot subdivision on an unaccepted street approved in 2014 by the Planning Board. The subdivision is fully built but the easement for the vehicle turn- a-round was never accepted or recorded. The attorney for 2 Edna Street has requested that the Town accept the easement so that it can be recorded. Town Counsel advises that in addition to voting to accept the easement the Board should also vote to include the parl�ing prohibition at the turnaround in the town regulations. I suggest that a no parking sign be installed if the homeowner feels that one is needed. In light of ineetings still being conducted remotely, it is suggested that in addition to the two votes explained above, the Select Board consider voting to authorize the Town Manager to execute the easement on its behal£ The Town Clerk will need to notarize the vote as well as the Town Manager's signature. Enclosures: easement parking regulation subdivision plan 1 ❑ EASEMENT (Property Address: 2 EDNA STREET, Lexington, MA) CHEN HE and DELING CHEN, of 2 Edna Street, Lexington MA 02420 (together, the "Grantor") does hereby grant to the Town of Lexington, a Massachusetts municipal corporation situated in Middlesex County, having an address at 1625 Massachusetts Avenue, Lexington, Massachusetts 02420, acting through its Planning Board (the "Town"), for nominal, non-monetary consideration, with quitclaim covenants, to use in coimnon with the Grantars, a non-exclusive right and easement in gross for the purpose set forth in paragraph (1) below to enter by vehicle the driveway easelnent area shown as "Proposed Turnaround Easement" (the "Easement Area") on that certain sketch plan entitled "Definitive Site Development Plan entitled "Edna Street Extension," dated February 24, 2014 (revised through May 20, 2014) prepared by Frederick Russell, PE and Rober Survey (the "Plan") a copy of which is filed herewith. The Easement Area is located on property of the Grantors commonly known as 2 Edna Street, referred to as Lot 168 on Lexington Assessor's Map 58, and is further described in the deed from Edna Street LLC to Chen He and Deling Chen dated May 6, 2015, filed with Middlesex South Land Registration Office as Document#01698270 (the "Property"). The terms of the easement (refeiYed to as the "Easement") are as follows: (1) The sole and limited purpose of the Easement is to allow the Town Fire Department personnel, other Town government personnel and members of the public, to use the Easement Area to turn vehicles into the Easement Area and bacic out from the Easement Area in order to reverse direction on Stedman Road (which in this location is a dead end street) and for other public safety purposes, except utility purposes, as determined by the Town Fire Department and other Town government personnel. The Grantor and its successors and assigns shall have the right to use the Easement Area for all usual driveway purposes but shall not engage in any use or place any structure within the Easement Area that would materially interfere with the uses granted to the Town as set forth herein. The Town shall not block or otherwise interfere with the Grantors' rights to enter and exit the Propei-ty to and fiom Stedman Road. (2) The Grantor and its successors and assigns shall have the right to include the entire Easement Area with respect to all or any part of the remaining contiguous land owned by the Grantors in any computation of lot area, yard area, set-back distance or any other computation required or permitted under any zoning by-law, subdivision control law, or other governmental rule, regulation, law, ordinances,permit or approval. (3) The Grantor and its successors and assigns shall be solely responsible for the repair and maintenance of the Easement Area, including without limitation the prompt removal of snow and ice, so as to provide continuous year-round access for vehicular traffic, and the paving of the Easement Area provided that if the Easement Area is damaged by the Town, the Town shall make the repairs. (4) No parl�ing shall be permitted within the Easement Area, and the Town of Lexington Police Department shall have the right to enforce the prohibition against parking by all means commonly used by the Lexington Police Department for public ways, including the placing of signs (in form and size consistent with the residential use of the Property) and the ticketing of vehicles within the Easement Area. (5) This grant of the Easement is made pursuant to a requirement by the Lexington Planning Board in connection with its approval of the Definitive Site Development pertaining to the Property referenced above as the "Plan." The approved Plan and the Easement will be recorded concurrently with the Middlesex South District Registry of Deeds. (6) The Easement shall take effect upon the recording of both the Subdivision Plan and this Easement. The Town shall release its rights hereunder and terminate this Easement if the partion of Edna Street ever becomes a public road or a private way which provides for the rights of the public to pass. (7) The Easement Area shall not be relocated, except through the actual agreement of the Grantor or its successors and assigns and the Town, during the term of this Easement (8) The terms of this Easement, including but not limited to the rights, obligations and conditions set forth or referenced herein, shall run with the Property and shall bind the heirs, successors and assigns of the Grantors as owners thereof; provided, however, that no person or entity holding the interests of the Grantors hereunder shall have any obligations hereunder for matters arising after such party has conveyed all of its right, title and interest in the Property to another person or entity. (9) The obligation and liability of the Grantor to the Town, with respect to this Easeinent shall be solely limited to their interests in the assets of said trust and not otherwise. The Grantor warrants and represents to the best of its knowledge that as of the date of recording the Easement there are no mortgages or encumbrances of record on the Property that will negatively impact this Easement and the rights and easements established hereby. [No further text on this page] Executed as a sealed instrument this_day of , 2021. CHEN HE COMMONWEALTH OF MASSACHUSETTS Middlesex County, ss. On this day of , 2021, before me, the undersigned notary public, personally appeared CHEN HE, who proved to me through satisfactory evidence of identification, which was Massachusetts Driver's License, to be the person whose name is signed on the preceding document, and acknowledged to me that he signed it voluntarily and for its stated purpose as Manager of Edna Street LLC. Notary Public: Notary Name Printed: My Commission Expires: Executed as a sealed instrument this_day of , 2021. DELING CHEN COMMONWEALTH OF MASSACHUSETTS Middlesex County, ss. On this day of , 2021, before me, the undersigned notary public, personally appeared DELING CHEN, who proved to me tluough satisfactory evidence of identification, which was Massachusetts Driver's License, to be the person whose name is signed on the preceding document, and acknowledged to me that he signed it voluntarily and for its stated purpose as Manager of Edna Street LLC. Notary Public: Notary Name Printed: My Commission Expires: � � � E � E o � h � � 2a W �, o 0.�� �� U� � o�� �� �� " �z �� ��'F � �°w��� ��Q ��� � o,� a � W�A�n �� a2 � � F b� Cv w m - y 2 � ��� �,G w�w � � R�� '� °a w ° �a� >o� N � ��� � z o � y � ��� ���e�iL� �7�c�i��� a m ��o mi "_�� sm �z � � �- Z ti a Z�Q w oW � � a � £� � �, �o� ���' — ,00�00! � �� � � M„09.Ob.895 � .eesoi o r�¢ o ° N�YfiL�_ ^,b. u m O � �I l` � Z � � ��U � I�'� ro c� v� � m � o 00 � oos� � O o�¢� m O Jta ' � � �> � � J o �J z �� o � � ap ,ao�oo� � I_.�._. .. _._.� � � � W}HHL�` �mj R � � � ,00'OOL — � � '�o � �� M,pSp6.89S � f�v�- � � �� �_�� � � ���Z m �C _ ���w o, o,!o� a� ��' � o�ocWn \�?e �o � ��QW � _ � ��f I � ��� � � o �� I � �' �_ , � o ¢ z�Woz zeo �P � IEamzaz � zz- - � a� �o�o � - - �m��; 3 3�a�o � � ' ' a ,L,�,�27�L,S' Ql�',7�L,S',�L�70H =g - a s 3 0 0 = w � O 3 a - � a a � ¢ O "�.�.n- _ VOTED: IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF 1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF LEXINGTON, ARE HEREBY AMENDED AS FOLLOWS: BY ADDING TO CHAPTER 192-18 SCHEDULE 1 THE FOLLOWING LOCATION SIDE FROM TO REGULATION Edna Street West 210 feet south of To end of Edna NO PARKING Homestead Street Street DATE OF PASSAGE SELECT BOARD ATTEST TOWN CLERK AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Battle Green Use Request - Le�ngton Minute Men 2021 Change of Command Ceremony ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair I.5 SUMMARY: The Lexington Minute Men, Inc. have requested pernussion to use the Battle Green on Sunday, August 29, 2021 from 12:Olpm to 3:3(1pm for the purpose of their 2021 Change of Command Ceremony, consisting o£ setup, marching from St. Brigid's Church onto the Battle Green, 10-12 ceremonial cannon firings by the Uxbridge Artillery, awarding insignias of rank, speeches and removal of equipment. The Police Department, Department of Public Worlcs, and the Fire Department ha�e no objections to this request. The Police Department directed the applicant to work with the Traffic Bureau to secure parking spot reservations within the area of the Battle Green. The Fire Department will be issuing a peimit for the cannon. SUGGESTED MOTION: Move to approve the request from Lexington Mulute Men, Inc. to use the Battle Green on Sunday,August 29, 2021 from 12:Olpm to 3:30pm for the purpose of their 2021 Change of Command Cereinony. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 7:SOpm ATTACHMENTS: Description Type ➢3�ud➢�;�i�e�nti�c^cpu��su��,m2�U'J.11�.9h��rr�;��a4`�errr�um��riu':��"c^ir�unu:rm�p �a;xir��,tc�n� ❑ �36Pa,�rr�a r+�➢andi;uuai( C�If ucinuta°C��nb ❑ �ls,a,ar0`4Vu�➢�n4VVe <i���ii�Vac��;�t➢<ttiasns V'�or.a°d;iipriWlfau4c^uu:rl ;�~�`��p�r"�', �CC�je "�.�exi�gt�a� �.t�cute �e�c, �l�c♦ �.o� �`-� POST OFFICE BOX 177� LEXINGTON,MA5SACHUSETTS 024?0 f�C.a'�'� C,+„ �,�' ��,ti � W � ," CAPTAIN COMMANDING DAVID KEMPER .�,y 7 u�m.tl+ < �i �,�p� Select Board Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Dear Select Board, The Lexington Minute Men would like to conduct their 2p21 Change of Command Ceremany on Sunday,August 29`"� . I would like to ask perrnission for the Lexington Minute Men to conduct the cerernony from 12:01 PM-3:30 PM an the Battle Green. The amount of time requested includes time to set up and remove accessories (chairs, portable speaker system) fram the battle Green. All LMM members wi11 be required to park at St. Brigid's and all invited guests will be encouraged to park at St Brigid's. The events we wauld like to canduct during our ceremony are: 1. Marching in farmation from St Brigid's Church to the Battle Green. 2. 10-12 Ceremanial cannon firings(1 cannon)by the Uxbridge Artillery. 3. We need two ta three consecutive parking spots in the Bedford St. and Harrington Road corner of the green for the truck and cannan trailer. 4. 45-60 minutes of ceremonial activities (i.e. awarding insignias of rank, speech by the Captain). There will be a portable amplifier in use by the speakers. 5. There will be approximately 30-35 LMM members in attendance. 6. There will be approximately 20 invited nan-LMM members in attendance. This would include spouses and invited town officials. 7. We do not need the DPW for this event. We will get the chairs from Buckman Tavern and bring them ta the Green and remove them from the Green ourselves. $. Marching in formation from the battle green to the St. Brigid's church, at the conclusion of the cexemony. The Lexington Minute Men will make every effort to follow and federal and State guidelines remaining in effect that are related to the Covid-19 pandemic. We look forward ta working with the Town of Lexingtan to conduct our event. If there is any additianal information you require from me,please let me know. Sincerely, Kevin Collins Adjutant, Lexingtan Minute Men "StandyourgrouncC—�17on't fire unCess firecfupnn; �ut if they mean to fzave a warGet it 6egin �iere." 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P��rr��is �����q����d�'����my ��'ih��'����vv��mg �ci�v�i��s, s��mg�y ����m c�rr�����m�i��t�: �. ��my g����r �ci�v�iy���s�i�����y���c��y i� ��c��d ih��r�����c�s���rr��i �st�����sh�d��y th��o��d o�'S���ctir��i�. ��. S�r����� �v�i�is,�r�����c rr���i��mg�, �ss�rr������s, g�ih����mg�, d�rr��i�si��i��i�s,�r���d�s ��md �ih��s�rr������ci�v�i��s, �m�i i� ��c��d �'���h���s ��m d���i��t�. ���. P�g���r�is, ������cirr����is, ���i��i���r�rr����is ���ih���r�����c s�r��t�i���it��ci����s. �v. Si�ci���s ��md/�� s�g.ms ��m c�i��m��i��i� w�ih s�r����� �v�i�is ��md��rr��i�d ��m d���i��i� i� ih��r����d��q����d �'�� s�ch �v�i�is. v. LJs���'�r�����c �dd��ss sysi�rr�s, ����i��c�� ��ghi��mg, ���ih������i��c�� �� �rr��r���'��d d�v�c�s. v�. I:7�si�����i��t� ��'�m�t��-c�rr�rr���c��� �r���mi�d rr��it��. v��. 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I:7����mg s�ch i�rr�e, ih���it�� C����t� �s ��s��v�d �'��'T"�w�m �ci�v�i��s ��md �v�i�ts,�r��rr��it�d �ci�v�i��s c�i�d�ci�d��y ��it�� C����i� R��i��cirr��i�i C��g��m�r�i��t�s ��md �'���ci�v�i��s �'��vvh�ch �m� �r��rr��i �s ��q����d�md�� S�ci��t� 2. 4 - f�. P�t���i��s P�i���i��s �'��v����i��i�s ��'ihes���g���i��i�s sh��� �����m �cc��d��mc�w�ih t;h���ri�� l, ��i�c��II, S��i��i�s l�-4 ��md l�-6 ��'ih�t��d���'ih� 'T"�w�m ��'I,����mgi�i�. �. S�v��������iv I�'��my s�ci��i�,�r���g����rh �����i ��'ih�s���g����i���ms ����'����r�y���s�i� d������d��mv���d �� �mc�t�si�i�i��t��� ��y ��my c���i, �v��y �ih�� s��i��t�, �r���gn-���rh ��md�r��i sh��� c�t�i��m����m �'��� �'��c� ��md ��'�'��i. ��r�r��v�d��y ih�����d ��'5����trr��i� ,���y 1S, 1�f�6. �rr��t�d�d :���y 24, 2(�(�(�. �rr��i�d�d I3���rr�����21, 2(�(��. �rr��t�d�d A��g�si l, 2(�l l. Rev�s��i�s t� the LJse��'the�3�tt�e C��°eei� Reg���t��i��e�°e �'�r�r�°�ved��y the�3���°d ��'Se�ectrr�ei� �i��^������y 3, 2(�14. 5����irr��i� ���r�r��v�d rr���m����v�s��i�s i�ih�LJs���'ih���it�� C����i� R�g���i��i� �i� ���ch 1(�, 20l 4. R�v�s��i�s i� ih�LJs���'ih���it�e C����i� R�g���i��i�vv��� ���r�r��v�d��y ih�����d ��'5����irr��i� �t�N�v�rr����� l�, 2(�lf�. S - AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Battle Green Use Request - Celebration of Life Event in Memory of Dan H. Fenn, Jr. ITEM PRESENTER: NUMBER: Thomas O. Fenn, Esq.,Applicant I.6 SUMMARY: Thomas O. Fenn, Esq. has requested permission to use the Battle Green on Saturday, September 18, 2021 from 1:OOpm to 4:OOpm for a celebration of life event in memory of his father, and longtime Lexington resident, Dan H. Fenn, Jr. This is a backup option in the event that First Parish in Lexington is not available due to repairs within the Sanctuasy. The Police Department, Department of Public Worlcs, and the Fire Department ha�e no objections to this request. The applicant shall work directly with the Police Department regarding police details needed for a possible road closure on Harrington Road. The applicant shall work with the DPW regarding chairs and other equipment requested for the event. SUGGESTED MOTION: Move to approve the request from Thomas O. Fenn, Esq. to use the Battle Green on Saturday, September 18, 2021 from 1:OOpm to 4:OOpm for the purpose of a celebration of life event in memory of his father, Dan H. Fenn, Jr. in the event that First Parish of Lexington is not available. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 7:SSpm ATTACHMENTS: Description Type T��4�ll�°��u�ecu.��E���u�,au ucr���1����rr.atiUnrr�a�rll:.�u� �:;��cu.�r,q��1'v�a;p�n�g��rf"�.Aieu�n pJL ❑ a3,xa°1kiiUA NOac�s°uu��l 1F'�nu�,�lu:..l�'�;rt��V auu'm�fy ❑ �Tsa a�V�d�aa,P:kud��a,<ir�;�;nu�tc�nti�ddrtisrri,s; P:�7a°�;�i�s J�V.nd��ua�1 a,�"�°e��,� ��o.--~' �.� �� ``��.�, TOWN OF LEXINGTON - � ..�; y_�°� SELECT BOARD OFFICE ,< �� : �� x 4 � f` ,r� ;� ,� .� � '� �,;,�.,� � � ' APPLICATION FOR ����'����� BATTLE GREEN PERMIT The Select Board issues permits for the use of the Battle Green(see attached regulations). Please fill in this farm completely and return to the Select Board Office no less than two weeks prior to the requested date. NAME, PHONE NUMBER, and EMAIL ADDRESS OF A RESPONSIBLE CONTACT: �'homas 0. Fenn, Thomas O. Fenn, DATE AND TIME OF EVENT: �at• Sept 1 $th 1 -4pm (apx.� Na.Tu� oF EVENT: Funeral Service for Dan H. Fenn, Jr. Funeral Service for Dan H. Fenn, Jr. EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, ANl7 VEHICLES: 100 to 200 DURATION OF EVENT: 1 hour, 30 mins. speaker system and chairs STATEMENT OF EQUIPMENT AND FACILITIES TO BE USED: SECTION OF THE GREEN I7ESIRED: gack Area at Harrington Rd ADDITIONAL INFORMATION: See Attached Letter See At#ached Letter Autharized Signature Federal Identification No, Thomas �. Fenn 6128/21 Print Name Date Signed From: Select Board To: Stacey Prizio Subject: FW: Dan H. Fenn,Jr. Funeral Service Green Permit Date: Tuesday,]une 29, 2021 8:34:39 AM Attachments: DHF Selectboard An�.ndf From:Thomas 0. Fenn, Esquire Sent: Monday,June 28, 2021 10:39 PM To: Select Board ; Laurie Lucibello Cc ; Thomas 0. Fenn, Esquire Subject: Dan H. Fenn, Jr. Funeral Service Green Permit Hello Stacey and Kim: I was very pleased to speak with you both and I hope I have submitted this application for Battle Green Permit properly. I hope this letter will supplement the application and explain further my request. My Father had attended the First Parish for many years and asked that his service be held there with a date of Saturday, September 18, 2021. Unfortunately, the First Parish has plans to make repairs to the Sanctuary in the up-coming Fall. The Church Board will solidify those plans during the first week of August, and it is possible that the work may not start till after our planned date for my Fathers Service of September 18th. Therefore, in the event the Sanctuary is in disarray, I am requesting to use a small portion of the Lexington Green, the area abutting Harrington Road across from the First Parish Church, for seating on Saturday, September 18th, from approximately 1 pm to 4pm, for an outdoor Celebration of the Life of Dan H. Fenn, Jr. to be conducted by Rev. Ann Mason of the First Parish Church. The speaking podium would be located on Church property on one side of Harrington Road, while seating for attendees would be located on the Green at the other side of Harrington Road. Through traffic on Harrington Road would need to be halted from approximately 1:00 to 4pm, (though the actual service is from 1:30pm to 3:OOpm)allowing access only to emergency vehicles if necessary. I have spoken to Captain Michael McLean regarding this and he mentioned this could be a possibility in some form, details to be determined. I have contacted the Captain of the Lexington Minute Men requesting their firing of 3 volleys in my Fathers honor. He informed me that he would make application to the Select Board for the Permit to fire on the Green at the end of the Service. If possible, we would request from DPW a speaking system and approximately 200 chairs. In the event of rain, which we could know of such possibilities a few days ahead of time, I would request to use Battin Hall as an alternative. I have cc'd Laurie Lucibello to this email. As of this writing, I have not called Laurie, but will tomorrow morning. Please feel free to call my cell at-� as this is the best number to reach me. I will make myself available at anytime to meet with the Select Board to answer any questions. Thank you for your consideration, Tom Fenn Law Office of Thomas O. Fenn 9 Meriam St. Suite 23 Lexington, Ma 02420 Phone: Cell: Fax: Email: This transmission may contain information that is privileged, confidential,legally privileged, and/or exempt from disclosure under applicable law are protected by the Electronic Communications Privacy Act, 18 U.S.C. Sections 2510-2521,Federal and State copyright laws, and are intended only for the use of the addressee(s) named herein. If you are not the intended recipient, you are hereby notified that any disclosure ,copying, distribution, or use of the information contained herein (including any reliance thereon)is STRICTLY PROHIBITED. Although this transmission and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus free and no responsibility is accepted by this office. If you received this transmission in error, please immediately contact the Law Office Of Thomas O. Fenn at and delete/destroy the material in its entirety, whether in electronic or hard copy format. Thank you PLEASE NOTE THAT NO ONE FROM THIS OFFICE WILL EVER SEND YOU AN EMAIL ASKING FOR OR TELLING YOU TO WIRE FUNDS!!!! ALWAYS SPEAK DIRECTLY AND ONLY TO THOMAS O. 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I:7����mg s�ch i�rr�e, ih���it�� C����t� �s ��s��v�d �'��'T"�w�m �ci�v�i��s ��md �v�i�ts,�r��rr��it�d �ci�v�i��s c�i�d�ci�d��y ��it�� C����i� R��i��cirr��i�i C��g��m�r�i��t�s ��md �'���ci�v�i��s �'��vvh�ch �m� �r��rr��i �s ��q����d�md�� S�ci��t� 2. 4 - f�. P�t���i��s P�i���i��s �'��v����i��i�s ��'ihes���g���i��i�s sh��� �����m �cc��d��mc�w�ih t;h���ri�� l, ��i�c��II, S��i��i�s l�-4 ��md l�-6 ��'ih�t��d���'ih� 'T"�w�m ��'I,����mgi�i�. �. S�v��������iv I�'��my s�ci��i�,�r���g����rh �����i ��'ih�s���g����i���ms ����'����r�y���s�i� d������d��mv���d �� �mc�t�si�i�i��t��� ��y ��my c���i, �v��y �ih�� s��i��t�, �r���gn-���rh ��md�r��i sh��� c�t�i��m����m �'��� �'��c� ��md ��'�'��i. ��r�r��v�d��y ih�����d ��'5����trr��i� ,���y 1S, 1�f�6. �rr��t�d�d :���y 24, 2(�(�(�. �rr��i�d�d I3���rr�����21, 2(�(��. �rr��t�d�d A��g�si l, 2(�l l. Rev�s��i�s t� the LJse��'the�3�tt�e C��°eei� Reg���t��i��e�°e �'�r�r�°�ved��y the�3���°d ��'Se�ectrr�ei� �i��^������y 3, 2(�14. 5����irr��i� ���r�r��v�d rr���m����v�s��i�s i�ih�LJs���'ih���it�� C����i� R�g���i��i� �i� ���ch 1(�, 20l 4. R�v�s��i�s i� ih�LJs���'ih���it�e C����i� R�g���i��i�vv��� ���r�r��v�d��y ih�����d ��'5����irr��i� �t�N�v�rr����� l�, 2(�lf�. S - AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Battle Green Use Request - Le�ngton Minute Men Participation in Celebration of Life Event in Memory of Dan H. Fenn, Jr. ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair I.7 SUMMARY: The Lexington Minute Men, Inc. have requested pernussion to use the Battle Green on Saturday, September 18, 2021 from 1:OOpm to 4:OOpm for their participation in a celebration of life event in memory of Dan H. Fenn, Jr., consisting o£ 10 to 12 LMM Members paradmg onto the Battle Green and firing up to three volleys m salute as part of the event. The Police Department, Department of Public Worlcs, and the Fire Department ha�e no objections to this request. SUGGESTED MOTION: Move to approve the request froin Lexington Minute Men, Inc. to use the Battle Green on Saturday, September 18, 2021 froin 1:OOpin to 4:OOpm for their participation in a celebration of life event in memory of Dan H. Fenn, Jr. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 8:OSpm ATTACHMENTS: Description Type ]E3andtr➢a�Q���un 6E�,eg��e.�,it�a,��z�l�Q�P��tiWri�^'fll...uVa �;��unt fasu���<rs�1HI.�^�°n.�d,1��... ❑ Q;a.ra:1;�eps Pail[�d�;d-d;:r:( ��nilnfiNta�uu l�Nun�ut�1VIf�n�u ❑ �Tw>a d�V`d�aa,P:�ud��k,<ir�;�;nu�tc�;ti��drtisrri,s; P:�7a°�;�i�s J�V.qd��uai( ���`o�g MOpNr �Qq irV�je '�.exx�r�.o� �i�ute �e�, ��tc. �� = Y. �.3,, POST OFFICE BOX 1775 LEXINGTON,MASSACHUSETTS 02420 _ � �k�a L � z � '�' CAPTAtN COMMANDING DAV1D KEMPER � b. t�,`� i _ . � .. . „r FirtKLi9 `��k1NGTn�.- Select Board Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Dear Select Board, The Lexington Minute Men have been invited to participate in a memorial service for Dan Fenn on Saturday, September 1$th from 1:00-4:00 PM on the Battle Green. The LMM is not organizing the event but we will be parading onto the Battle Green and will be firing 3 volleys in salute as part af the mernorial service. I would like ta ask permission for 10 to 12 members of the Lexingtan Minute Men to participate in the service and ta fire up to 3 volleys as part of that participation. The Lexington Minute Men will make every effort to follow and federal and State guidelines remaining in effect that are related to the�avid-19 pandemic. We look forward to warking with the Tawn of Lexington to participate in this rnemorial service. If there is any additional information you require from me, please let me know. Sincerely, Kevin Callins Adjutant, Lexington Minute Men "Standyourground— 1�7. on't fire unCess fired upon; But if they mean to Fiave a warGet it begin Fiere." 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I:7����mg s�ch i�rr�e, ih���it�� C����t� �s ��s��v�d �'��'T"�w�m �ci�v�i��s ��md �v�i�ts,�r��rr��it�d �ci�v�i��s c�i�d�ci�d��y ��it�� C����i� R��i��cirr��i�i C��g��m�r�i��t�s ��md �'���ci�v�i��s �'��vvh�ch �m� �r��rr��i �s ��q����d�md�� S�ci��t� 2. 4 - f�. P�t���i��s P�i���i��s �'��v����i��i�s ��'ihes���g���i��i�s sh��� �����m �cc��d��mc�w�ih t;h���ri�� l, ��i�c��II, S��i��i�s l�-4 ��md l�-6 ��'ih�t��d���'ih� 'T"�w�m ��'I,����mgi�i�. �. S�v��������iv I�'��my s�ci��i�,�r���g����rh �����i ��'ih�s���g����i���ms ����'����r�y���s�i� d������d��mv���d �� �mc�t�si�i�i��t��� ��y ��my c���i, �v��y �ih�� s��i��t�, �r���gn-���rh ��md�r��i sh��� c�t�i��m����m �'��� �'��c� ��md ��'�'��i. ��r�r��v�d��y ih�����d ��'5����trr��i� ,���y 1S, 1�f�6. �rr��t�d�d :���y 24, 2(�(�(�. �rr��i�d�d I3���rr�����21, 2(�(��. �rr��t�d�d A��g�si l, 2(�l l. Rev�s��i�s t� the LJse��'the�3�tt�e C��°eei� Reg���t��i��e�°e �'�r�r�°�ved��y the�3���°d ��'Se�ectrr�ei� �i��^������y 3, 2(�14. 5����irr��i� ���r�r��v�d rr���m����v�s��i�s i�ih�LJs���'ih���it�� C����i� R�g���i��i� �i� ���ch 1(�, 20l 4. R�v�s��i�s i� ih�LJs���'ih���it�e C����i� R�g���i��i�vv��� ���r�r��v�d��y ih�����d ��'5����irr��i� �t�N�v�rr����� l�, 2(�lf�. S - AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Battle Green Use Request - United States Army Promotion Ceremony for Captain John T. Logan III ITEM PRESENTER: NUMBER: Jill Hai, Select Board Chair I.8 SUMMARY: Captain John T. Logan III has requested peimission to conduct a United States Army promotion ceremony on the Battle Green on Saturday,August 7, 2021 from 10:00am to 10:30am. There will be no chaus or podium required for the ceremony. The applicant will provide two stationary flagpoles on stands for the United States ofAmerica flag and the United States Army flag. The Police Department, Deparhnent of Public Worlcs, and the Fire Department ha�e no objections to this request. SUGGESTED MOTION: Move to approve the request for Captain John T. Logan III of the United States Anny to conduct a United States Army promotion ceremony on the Battle Green on Saturday, August 7, 2021 from 10:00am to 10:30am. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 8:l Opm ATTACHMENTS: Description Type ➢��bV➢� �ureett�I�c^tpt�t��s�u�r�9���i����ita�i��s,�,n�rorr�y ll'rc�,u�wrbu�r�C:e��^urtkrm�y�..�.:;up�tainu ❑ P:�,ra,�;�r�a r+�➢anfl�;�uaiN J��aVnn lf'.Il:.��au�nJIJIJ[ ❑ �.)r,a,ar0`4Vu�➢�n4VVe <i���ii�Vac,�;�t➢<ttiasns V'�or.a°d;n:pr fVlfau4c^uu:rl ��������"� ��`����_� ������� TawN oF z�xl�cTON � � � ���' �- �. �r �; � rt� , �� �'� SELECT BOARD OFFICE ���� �� � ���� ���� �, �yy � :, �,� +y � � �� A��4 *�' .:, F .. u%, �,�,,�,.� ,�'�,�'' APPLICATION FOR � L "C C�► �"��`���-"��`��"� BATTLE GREEN PERMIT The Select Baard issues permits for the use of the $attle Green (see attached regulatians). Please fill in this form campletely and return to the Select Board Office no less than two weeks priar ta the requested date. NAME, PHONE N MBER, and EMAIL IBLE CC)NTACT: :,.�������, ��,,...� .�;� � DATE AND TIME OF EVENT: � ��%-,��� /��� NATURE OF EVENT: ��w"� �`M`:=�-/r,.�r': � c:.�. n ,--���c�/�'� ��1.�",�c�%� -�-'� */�` 4 (� +�"' ry EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, AND VEHICLES: �„�- /��� - I7LJRATION OF EVENT: �� j�'�,�L��'��.,.�,� STATEMENT OF EQUIPMENT AND FACILITIES TO BE USED: �%��"'��'-- � r SECTION OF THE CREEN I7ESIRED: ��`�"w�f�� ��� ����v ���- AI7I7ITIONAL INFORMATIO►N: µ..b.� � _ ---f,,'' � .,... ,�� -----�''+�---c�.. � 4---�'"'� uthorized Signature Federal Identification No. �.�..,���+ � � ., ��, �' �...� '��, ��� � Print Name Date Signed _________________________________________________________________ ff3CD�sI2�CDE"S�:I,�:C;T'IVIlE",l�d��:C.��J���sT'[CDl�d CIbS"F (�F° 7'�IF I3�7'7'I F (�ItFF1V I:7�i���r�r��v�d��y�C�S: S�g.m�i�����'t;h���: N�v�rr����� 1�, 2(�1 f� �" � �� �°,� 'T"h��'����w��mg ���s ��md��g����i��i�s h�v�����i� �d��ri�d��m �cc��d��mc�w�ih ih� t;�d� ��'ih�'T"�w�m ��'I,����mg�i�i�, t;h���ri�� 1(�(��-1(�, �� �rr��i�d�d. ��my �ih��w�s���g�� �ci�v�i��s �m�i ���r��c�i�y ���h����i�d��y ih�s���g���i��i�s, ��mc��d��mg ih� g�ih����mg ��'g����rs �i� ih���it��C����i� �'��ih� s����r����s� ��'���r�����mg �is h�st��y ��md wh�ch d� �m�i ��rr����m �'��rr����ih��m �'���h���s, ��� ����vv�d. 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I:7����mg s�ch i�rr�e, ih���it�� C����t� �s ��s��v�d �'��'T"�w�m �ci�v�i��s ��md �v�i�ts,�r��rr��it�d �ci�v�i��s c�i�d�ci�d��y ��it�� C����i� R��i��cirr��i�i C��g��m�r�i��t�s ��md �'���ci�v�i��s �'��vvh�ch �m� �r��rr��i �s ��q����d�md�� S�ci��t� 2. 4 - f�. P�t���i��s P�i���i��s �'��v����i��i�s ��'ihes���g���i��i�s sh��� �����m �cc��d��mc�w�ih t;h���ri�� l, ��i�c��II, S��i��i�s l�-4 ��md l�-6 ��'ih�t��d���'ih� 'T"�w�m ��'I,����mgi�i�. �. S�v��������iv I�'��my s�ci��i�,�r���g����rh �����i ��'ih�s���g����i���ms ����'����r�y���s�i� d������d��mv���d �� �mc�t�si�i�i��t��� ��y ��my c���i, �v��y �ih�� s��i��t�, �r���gn-���rh ��md�r��i sh��� c�t�i��m����m �'��� �'��c� ��md ��'�'��i. ��r�r��v�d��y ih�����d ��'5����trr��i� ,���y 1S, 1�f�6. �rr��t�d�d :���y 24, 2(�(�(�. �rr��i�d�d I3���rr�����21, 2(�(��. �rr��t�d�d A��g�si l, 2(�l l. Rev�s��i�s t� the LJse��'the�3�tt�e C��°eei� Reg���t��i��e�°e �'�r�r�°�ved��y the�3���°d ��'Se�ectrr�ei� �i��^������y 3, 2(�14. 5����irr��i� ���r�r��v�d rr���m����v�s��i�s i�ih�LJs���'ih���it�� C����i� R�g���i��i� �i� ���ch 1(�, 20l 4. R�v�s��i�s i� ih�LJs���'ih���it�e C����i� R�g���i��i�vv��� ���r�r��v�d��y ih�����d ��'5����irr��i� �t�N�v�rr����� l�, 2(�lf�. S - AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Joint Meeting - Select Board and Planning Board PRESENTER: ITEM VHB: T. Domigan; G. Morrison NUMBER: Logan; C. Trearchis; N/N: B. Leopold; I. Banks; R/V:N. Farrell I.9 SUMMARY: Representatives from VHB will present an update on the Bedford/Hartwell Complete Streets Project to the S elect B oard and P lanning B oard. 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J', �l �J� G"rl� j i� � / ��/.: '1e % �//��� �� �/� �/ `* .y f a j j� Ir ���/ �� ,�j .. / / I ��� ar„ i p I�� / � Yd'� �,� � r� � � I I 1 � l 1„ � �41 �I �i ��.. / t I��I� I � %/ fYl � / / �' N 4 �� "J�� Dh;�! �I� f / �� i 0 f e � I� � .J, � � / / / I I JJ f /� { R �i� ilf ///, j; �e �i �.I�ii�e f, w�� � G,��1 `� � � � � , ,, / l �� "�� f' �j ��w,. i , Y�j wiw�� �f � � i1 � �r � ! �: I(�i,,,S " �i�uVIIIIIVu������i� �I�i�� Ihooi�uuJ� �� �ioi�i m�o�il� uW�� �� Ill�������m u�� ��i� ��� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss and Approve Statement Regarding Bill H.3893: An Act Authorizing the Town of Le�ngton to Adopt and Enforce Local Regulations Restricting New Fossil Fuel Infrastructure in Certain Construction ITEM PRESENTER: NUMBER: Board Discussion I.10 SUMMARY: Last week the Board received an email indicating that there was a hearing on 7/27 on H. 3893 regarding the Town of Lexington's Home Rule Petition for special legislation which would authorize Lexington to adopt a regulations to restrict fossil fuel HVAC systems m spec�c types of construction. Given the short notice for the hearing, a draft statement has been developed for the Board's review and a recommendation the Select Board member Mark Sandeen be authorized to testify on behalf of the Town at the 7/27 hearing. SUGGESTED MOTION: Move to approve the attached state�nent(as may be edited) and further to authorize Select Board member Mark Sandeen to testify on H. 3893 on behalf of the Town of Lexington. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 9:15pm ATTACHMENTS: Description Type ❑ �1C 3�;�13`�rt;7ta arc�;uut ���vaau n/ic;utur VIA ELECTRONIC MAIL July 27, 2021 The Honorable John J. Cronin The Honorable Lori A. Ehrlich Chair, Joint Committee on Chair, Joint Committee on Municipalities and Regional Government Municipalities and Regional Government Massachusetts State House Massachusetts State House Room 504 Room 540 Boston, MA, 02133 Boston, MA, 02133 Re: H.3893 -An Act authorizing the Town of Lexington to adopt and enforce local regulations restricting new fossil fuel infrastructure in certain construction Dear Chair Cronin and Ehrlich, The Town of Lexington Select Board and Town Manager appreciate the opportunity to submit this testimony before the Joint Committee on Municipalities and Regional Government regarding H.3893. The Town of Lexington has long been a leader in taking action to reduce building emissions. Most recently, in the Spring of 2021, Lexington Town Meeting, after broad community outreach and with the Select Board's unanimous support, overwhelmingly passed Warrant Article 29, providing approval for the Select Board to petition the Massachusetts General Court to enact special legislation that would authorize the Town to adopt and enforce local regulations restricting fossil fuel infrastructure in new building construction and major renovation projects. The Select Board made the following statement to Town Meeting in support of Article 29. "Approval of this article is a necessary step towards reducing greenhouse gas emissions consistent with Town Meeting's declaration of a climate emergency in 2020 and with the Board of Selectmen's adoption of Lexington's Getting to Net Zero Emissions plan in 2018. Lexington's buildings are the largest source of our greenhouse gas emissions and air pollution. This article is a practical and cost-effective way to create healthier new homes with dramatically lower fossil fuel combustion." The Lexington Town Manager also supports passage of this bill. Town staff have carefully reviewed the proposed bylaw in detail and are confident that it will be implemented professionally and consistently. Lexington is currently experiencing a building boom with hundreds of thousands of square feet of new construction being planned in the next couple years. If those buildings are built to business-as-usual standards, the increased emissions from that new construction would eradicate all the emissions reduction progress the Town has made over the last 15 years. Please provide the Town with the tools we need to achieve our longstanding goals of making Lexington a truly sustainable community. Previously, Lexington adopted the Town's first Sustainable Building Policy in 2005 and became one of the first five Green Communities in the Commonwealth in 2010. Town Meeting overwhelmingly approved Warrant Article 33 asking the Town to consider climate change in all appropriate decisions and planning processes in 2013. In 2014, the Town of Lexington installed 1.1 MW of solar energy systems on the Cary Memorial Library and five schools and added another 2.2 MW of solar energy systems on the Town's composting facility in 2017. The Town is currently installing another 2.6 MW of solar canopies at seven Lexington schools. The combined output of those solar energy systems will generate 64% of Lexington's municipal electricity. In 2017, Lexington launched our Community Choice municipal aggregation program which delivers over 110 million kWh of 100% renewable electricity each year to over 10,000 customers. In 2018, the Lexington Board of Selectmen adopted Lexington's Sustainable Action Plan and Getting to Net Zero Emissions Plan that call for a transition of all buildings to 100% renewable energy within 25 years as part of the Town's commitment to meeting the Commonwealth's Global Warming Solutions Act emissions reduction targets. In 2019, the Lexington Select Board and School Committee adopted the Integrated Building Design and Construction Policy, which among other provisions, requires Town and school buildings to use all-electric HVAC systems while maximizing the production of onsite renewable energy. Lexington's Visitor Center, Fire Station, Hastings School and Lexington's Children's Place have all been completed with all-electric HVAC systems. Hastings School and Lexington's Children's Place will be net zero schools once their solar energy systems are interconnected. In the fall of 2020 Lexington Town Meeting passed the Climate Emergency warrant article, by a vote of 159-1, calling on the Town to accelerate our efforts to transition to zero emissions by 2035. H.3893 will allow Lexington to build on the steps we have already taken and bring us closer to meeting our emissions, resilience, health and wellness goals. The Town of Lexington Select Board and Town Manager appreciate the opportunity to convey our enthusiastic support for passage of H.3893 and respectfully request that you and your Committee members vote to approve moving the bill forward out of committee. Thank you for your time and consideration, Town of Lexington Select Board Town of Lexington Town Manager Cc: Rep. Michelle Ciccolo Sen. Michael Barrett Sen. Cindy Friedman AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Timeline for September 2021 Select Board Committee Reappointments & Recruitment ITEM PRESENTER: NUMBER: Board Discussion I.11 SUMMARY: The Select Board will discuss the reappointment and recruitment process for the upcoming September Board and Committee reappointments. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/26/2021 9:20pm ATTACHMENTS: Description Type �F'¢,u ��u>4;u.�s�su�,�u II��^oQ �� V uusu�lliuua°a�uro�ff'uas4 4�¢�.�un��,1aru��rc�rau�urJl,n�,ti 2�D'J.11 ❑ P.:�ia��;�i�F J�ibab��u��i Q'ar�n�nc�9d��I\N�,nu��s�,n p2c,l�pm7ro�rrudtr�n��ats ❑ ]E�°c^o�,1f����ruauic^Oc^4�tl�csarucll�m�s¢�a��u�'�s1aN�u�nuaV���t'��i�t,,s�su5r6a,m���utt��^�s �r�b;�,:�:p,Mf�abc^o�'u�.l � TIMELINE AND PROCEDURES For September 2021 Committee Member Re-Appointments • 7/27/2021—Select Board Office individually emails all members with a September 2021 term expiration letting them know if they would like to be considered for reappointment to fill out and submit, by September 3, 2021, a reappointment application and copy of current State COI Law Online Training Certificate to Select Board Office • 7/27/2021 -Select Board Office sends separate email to Chairs notifying with a list of committee members that have been notified • 8/30/2021 -Select Board Office sends a reminder email to those members up for reappointment who have not submitted requirements that deadline is approaching • 9/3/2021- Deadline for submittal of required application and certificate • 9/13/2021 - Final Reminder sent to committee members past due date • 9/27/2021 -Select Board meeting agenda - reappointment of committee members who applied for reappointment • 9/30/2021—Term Expiration date of board/committee who did not apply for reappointment • 10/1/2021 -"Thank You for Service" letters signed and sent out for expired members; vacancies created with Town Clerk • RECRUIT FOR VACANCIES V. ADVISORY COMMITTEES OF THE BOARD OFSELECTMEN The Board may appoint advisory committees to aid on matters under the Board's jurisdiction, particularly in technical areas. The use of such advisory committees provides greater expertise and inore widespread citizen participation in the operation of government. Charges to advisory committees shall be in writing and shall include the work to be undertaken, the time in which it is to be accomplished and the procedures for reporting to the Selectmen. Each committee must report in writing at least annually to the Selectmen. The Selectmen and the Town Manager shall be sent copies of all committee agendas. The Town Clerk must receive copies of all Committee charges, appointments and minutes. The Board will discharge committees upon the completion of their wark. The charges and membership of standing advisory committees shall be reviewed periodically-- at least annually-- to assess the necessity and desirability of continuing the committee. Reappointments will be based on an evaluation of the member's contribution, the desirability of widespread citizen involvement and the changing needs of the committee and the Town. In order to attract qualified and interested persons, vacancies will be made public as far in advance of an appointment as practicable. An application form will be available in the Selectmen's Office, the Town Manager's office, and on the Town Web site so that any citizen interested in participating in activities of this nature or in otherwise making a contribution to the town government may record their background, areas of interest and availability. It is the policy of the Board of Selectmen to appoint qualified citizens to the advisory committees. 23 VI. APPOINTMENTS AND APPROVAL OF MANAGER'S APPOINTMENTS A. Selectmen's A�ointments 1. Ex�iration Dates For appointments to standing committees is September 30, or until a successor is appointed and qualified, with the exception of the following: • Historic Districts Commission, expiration date December 31, in accordance with Ch. 447, Acts of 1956. � Lexington Housing Assistance Board (LexHAB), expiration date May 31, in accordance with Chapter 521 of Acts of 1983. • Registrars of Voters, expiration date March 31, in accordance with G.L. Ch. 51, s. 15. • Town Celebrations Committee, expiration date June 30 (Town By-Law, Article XV) • Election Officers between July 15 and August 15, in accordance with G.L. Ch. 54, s. 12. 2. Criteria The Board of Selectmen will be generally guided in its appointments by the criteria developed by the Appoint�nent Criteria Committee as amended (see Policy). Whenever possible, the Board will seek variety in backgrounds, interests, ages, sex, length of residence and geographic areas of residents, so that a true cross section of the community will be reflected. In order to attract qualified and interested persons, vacancies will be made public as far in advance of appointment as practicable. 3. Process The Selectmen will publish in the local newspaper a list of the projected committee and board openings for the coming year, and a copy of the Committee Application form which can be filled out and returned to the Selectmen's office. The Committee Application form will also be made available at the Selectmen's Office, Town Manager's Office and on the Town web site. A file of applications will be maintained throughout the year by the Selectmen's Office and Town Manager's Office, and made available to all town officials and employees who need to appoint citizen committees or ma1�e use of citizen talents and expertise. 24 • The Selectmen's Executive Clerk will: ■ Present a list of the appointment vacancies to be filled by the Board annually. ■ Notify the Chaii-man of the appropriate board or committee requesting recormnendations regarding reappointment or the filling of vacancies. • The Selectmen may meet with potential new appointees before making a final decision on the appointment. Appointments will normally be made only when all members of the Board are present. Nominees do not require a second. Appointments will be made by a majority vote of the Selectmen. � Annual appointments should be completed by September 30 or the statutory expiration date. • Appointments to fill an unexpired term shall proinptly take place after the Board has been formally notified by the Town Clerk that a vacancy exists. B. Town Mana er� 's A�ointments with Board of Selectmen A�roval Under the -Selectmen/Town Manager Act and other applicable laws, the Board must approve the Town Manager's appointments to: Board of Health, Commission on Disability, Conservation Commission, Council on Aging, Historical Commission, Recreation Committee, and Youth Commission. 1. Qualifications • Applications for Town Manager appointments shall be submitted to the Town Manager's Office. 2. Process • Individual Selectmen should feel free to suggest names of qualified residents to the Town Manager for the Boards and Committees appointed by him. • As a matter of procedure, appointments by the Town Manager shall be made in the following manner: ■ The Town Manager shall notify members of the Board well in advance of the vacancy becoming effective, or term of appointment expiration. ■ The Town Manager will publicize annual appointments and the filling of vacancies in the same manner to be followed by the Board in its appointment procedures. (see 2 above) ■ The Town manager will submit nominees to the Board no later than one week 2s prior to the regular Board meeting at which the Manager will seek Board approval. ■ Subsequent to step c, the Board will have on the agenda at a following Board meeting the matter of the appointment to be approved by the Board. In general, appointments will be acted upon only when all members of the Board are present. Approval will be by majority of the Selectmen. ■ Annual appointments shall take place no later than the expiration of a term. ■ Appointments to fill an unexpired term should take place no later than six weeks after the Town Manager has been formally noti�ied by the Town Clerk that a vacancy exists. 2� VII. RESIGNATIONS Under statute, all resignations of Town Officers, Board and Committee members must be in writing and filed in the Town C1erk's office. In addition, the written resignation shall also be sent to the appointing authority. 27