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HomeMy WebLinkAbout2021-07-12 SB Packet - Released SELECT BOARD MEETING Monday, July 12, 2021 Conducted by Remote Participation� 7:00 P M AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 2 minute s fo r c o mment. Memb ers o f the B o ard will neither c o mment no r re s p o nd, o ther than to ask questions of clarif"ication. Speakers are encouraged to notify the Select Board's Office at 781-698- 45 80 if they wis h to s p eak during pub lic c o mment to as s is t the C hair in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Concerns and Liaison Reports TOWN MANAGER REPORT CONSENT AGENDA 1. Applications: Change of DBA- Kalaji Corporation d/b/a Crust& Curry, 321 Marrett R o ad • C ommon Victualler Lic ens e • Entertainment Lic ens e 2. App lic atio n: Entertainment Lic ens e- L exingto n F armers' Market, Wo rthen R o ad P ractic e F ield 3. Select Board Committee Appointment& Resignations 4. Vote Remote Work Policy for Select Board Office Staff 5. Water and S ewer Adjustments 6. Approve June 28, 2021 Meeting Minutes ITEMS FOR INDIVIDUAL CONSIDERATION 1. Fiscal Year 2021 Year-End Budget Adjustments 7:lOpm 2. Review and Approve Fleet Electrification Policy 7:20pm 3. Update F rom P lanning Board on F iscal Year 2022 Work P lan for C onsideration of 7:30pm F all Town Meeting 4. Review Request from Greenways Corridor Committee Regarding ACRO S S 7:45pm Lexington`1Vayfmding S igns 5. Discuss Charge for Ad Hoc Municipal Affordable Housing Trust Research 7:SSpm C ommittee 6. Discovery Day Street Fair 2021 Request B:OSpm 7. Application: Class II License-Deluxe Auto LLC, 363 Massachusetts Avenue 8:20pm 8. Report on Community Feedback on Police Station Project and Policing in 8:25pm Lexington 9. Update from Town Manager on Police Policies Review B:SSpm ADJOURN 1. Anticipated Adjournment 9:OSpm *An Act Extending C ertain C O VID-19 Measures : http s://www.mas s.gov/s ervic e-details/updated- guidanc e-on-ho lding-meetings-pursuant-to-the-act-extending-c ertain-c ovid-l9-measures Membe�s of the public can view the meeting webina�f�om thei�compute�o�tablet by clicking on the following link at the time of the meeting: http s://zo o m.us/j/9684613 7723?p wd=Vkp hY 1 YzVU9xM21 mc W V T W mJF am8rdz09 iP ho ne o ne-tap: +13126266799„94316917181# or+19294362866„94316917181# Telephone:+13126266799„96846137723# or+19294362866„96846137723# Web inar I D: 968 4613 7723 Passcode: 326848 T he next regularly s c heduled meeting o f the S elec t B o ard will b e held on Monday, July 26, 2021 at 7:OOpm. T he lo c ation o f this meeting is T BA. Hear�ing Assistance Devices Available on Request ��� All agenda time and the o�de�of items a�e app�ximate and � � �,�,,, subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Member Concerns and Liaison Reports PRESENTER: ITEM NUMBER: S elect Board Members LR.1 S UMMARY: Attached are the S elect Board Member Liaison Reports for the July 12, 2021 meeting. Under this item, Board Members can also comment on any additional points/concerns. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 ATTACHMENTS: Description Type � ���w��aM��,�,.�f������,�°�� II��m����M�����m��:������c�m°����,������.�....,����������.��.����U��°��,,,,,4���� ��;������,� �:���➢�:��� II���������. Select Board Concerns and Liaison Reports—July 12, 2021 Jill Hai: Special Permit Residential Development(SPRD)Zoning Bylaw Amendment Ad Hoc Committee • The SPRD committee has continued to work toward a revision/replacement to the existing by law governing residential development special permits.This area of development, as many others, has been impacted by the Mass Housing Choice legislation passed in January. The committee has visited and sought input from developers of successful projects around the region and considered what forms of development will meet the goals developed by the committee. We are currently considering a proposal for Open Space Residential Developments, one of the options under Housing Choice and are meeting next week with the Planning Board in a joint session to discuss this avenue as a possible supplement to or eventual replacement of the existing Section 6.9 SPRD bylaw. One possibility would be an article for Town Meeting brought forth with support from both SPRD ad hoc committee and the Planning Board. Following that meeting,the committee will continue to discuss open questions and then engage in a next round of public input. Suzie Barry: Semiquincentennial Commission (Lex250) met on June 23,2021 via Zoom • This was the first meeting of the Commission • Reviewed the charge to the Commission, big picture items, dates, collaboration with surrounding towns, state&federal plans, making the events accessible to all. • Next Meeting September 15, 2021 HATS met on June 30, 2021 via Zoom: • Colonel Stephens was the guest and she gave an update on Hanscom Air Force Base. • Elections were held and Concord (Linda Escobedo) now holds the Chair. • In terms of how the different communities are conducting their SB meetings now that the Governor has lifted the State of Emergency for COVID; Bedford SB voted to continue their meetings remotely till September. Concord SB is meeting in person with staff present and remote public. Lincoln SB is still meeting remotely. • Next Meeting anticipated to be September 2021 Council on Aging met on July 7,2021 via Zoom • Betty Borghesani stepped down after serving as Co-Chair for 5 years and remains on the com m ittee. • Elections were held and results were: Co-Chairs:John Zhao &Julie Shapiro; Vice-Chair: Ellen Cameron;Secretary: Bonnie Titlteman • Next Meeting September 2021. Recreation met on July 7,2021 via Zoom • Lisah Rhodes was unanimously approved by the Committee to continue as the Recreation Liaison to the Community Preservation Committee (CPC) • The Committee reviewed the updated Center Restroom Feasibility Study. Stakeholders were invited to the meeting and a few attended and gave feedback.The Committee endorsed Option B and instructed Staff to pursue further development of the option. Option 6 shows 6 gender neutral bathrooms of which 1 is family friendly/accessible and 1 is accessible. Storage options were shown in a separate stand alone building. • The Committee heard concerns and feedback from Parker Street residents regarding noise from the Tennis Bang Board,some light spillover from the new lights (which was resolved) and conditions along Ganley Path.The Committee indicated they would continue to work with the neighbors and the neighbors were appreciative of a recent on-site meeting with a Rec Committee member and the involvement of staff to hear and address their concerns.The Rec Committee committed to involving the neighbors when the Center Tennis Courts are renovated in FY23. • Lynne Wilson has stepped down from the Lincoln Park Sub Committee. Lynne has dedicated years of service to the Recreation Committee and then the Lincoln Park Sub Committee. Dou� Lucente: Ad Hoc Stone Building Feasibility/Re-Use Committee • Had several working meetings to rank benefits and vision for the Stone Building. • Planning a 2nd public forum in the next month(s)to review the ideas and continue to solicit ideas. Monuments and Memorials Committee • Received an initial presentation from LexSeeHer proponents. More meetings will be scheduled in the future to continue the review of the project. • Recommended approval bySelect Board fora memorial plaqueforJohn Frey atTower Park. Town Celebrations Committee • Geetha Padaki is the new committee chair. Human Services Committee • Had a working meeting to review scope of research for Policing and Social Service review. • They have 2 committee member openings and we need to help them with recruiting. Tourism Committee • Wants Select Board to act on settling for the material to be used for the benches on battle green. • Grand Openingforthe Visitors Centerwill be held during a Friday in the Fall (target date: September 24) • Visitor counts: 4,566 for May 2021,June was an equally strong month. • Liberty Ride resumes Friday July 16t", several seasoned guides have returned. Lexington Center Committee • Expressed concerns on the communications and process surrounding employee parking permits, the Senior Parking proposal and the proposed pay-by-phone application. • They will be looking to have a joint meeting with COA to collaborate on how to measure the Pilot program (which starts on October 1st). Lexington Housing Assistance Board(LexHA6) • Currently recruiting for an Executive Director. • Looking to have another meeting with the Vine St neighborhood during the summer. • Working on developing a survey to residents in advance to a marketing initiative to raise awareness of affordable housing in Lexington, and potential donors of homes or funding. Battle Road Scenic Byway Committee • Giles Parker is the Acting Superintendent of Minute Man National Historical Park for 6 months. • Discussed the MassDOT Route 2A resurfacing construction plan. • Committee members addressed both pedestrian safety and historical preservation as concerns. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Applications: Change of DBA - Kalaji Corporation d/b/a Crust & Curry, 321 Marrett Road PRESENTER: ITEM NUMBER: Jill Hai, S elect Board Chair C.1 S UMMARY: Kalaj i C o rp o ratio n has s ub mitted p ap erwo rk to the To wn C lerk's O ffic e, and no tific atio n to the S elec t B o ard Office, requesting a change of their D/B/A name from Spice Box to Crust& Curry on their 2021 Common Vic tualler and Entertainment L ic ens e s. T he D/B/A name wo uld b e amend ed o nline in the To wn o f L exingto n P ermitting S ystem. T he C ertific ate o f Liab ility Insuranc e (inc luding Wo rkers C o mp ens ation and Emp loyers' Liab ility)have b een updated and submitted to the Health and Building Departments. SUGGESTED MOTION: To approve the Kalaji Corporation's request for a change of D/B/A and to amend the 2021 Common Victualler L ic ens e and 2021 Entertainment L ic ens e to Kalaj i C o rp o ratio n d/b/a C rus t& C urry, 3 21 M arrett R o ad. Move to approve the consent. FOLLOW UP: Select Board Office DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 ATTACHMENTS: Description Type � �I3�a�����������:�W������,���;�� �.��������.����,1��::��°�����.�����:�,"�:�/��,t,:��°�.����:�.���������� �����;�<�� II��.�:�����,� � �������.���1�����a��,m��������C����.�i������������;.��������°��,������ �:���.;������ II�����°����. ������oR����� ���� �������Y�LJ�� ��k�1��J11�J1���� O � �•A � �� ��� ����� ��������� ��� � I� � �w� � � � k t����� �+ ��xrr���x��` ��1����1�� ��:1�.������1.�� ��n�o�f�r�it�r v�i��th����rr��������`���p�����r���-I����re��r�d�'e��,S��tio��t������������a� ���,r�, �����nc��d, ��e u�d�r�i n�d her�� d��l�r� � t�at�b���r������ ���� �o��u�#�d ��t��t�����`���ir� tt��unc���t1�� �AII�� ��`��J��I�I���:���la.ji ��r���a�i�r�����A �rust ���rr�r A�����; �21��r���t :��a.c� ����N��`�N, �VIA ���_����1_ B�S���� '�`��EP���� �i �-�A�L�D��.�S�� l���T�J� ����J�����: �a������c� b���e�`olro�v��g�a��c�p������s�,ir��l����g�itl�, if��rp�r�t������r. 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' ���ur��er��5�����8 2, l� Dr1�ers I..���e�se � �����or� �I �tl�er: �n ac�ord�n�e wi�h�he�rovisi�ns o��ha���r �3'7 of Act�o�' ���� ane� �hapte� 11�,��c�ian � a�11�i��s����s�t�s��n�ra1 Lat�v�,�us�t�e�� �����fi�a��s s1������ir�e#���t�'or f�ur y�ars�"r�t�the dat�of��s�e a��d sl��ll be t�en�wed�a�h�'aur�r�a��th�re�f���.�stat�rn�r�#�nus���fil�c���i�� t��T�wr���er�u�o�dis�on��nu�ng,re�i��i�g��r��r����ra����g fro�n���h�u�i�te��ar�art���-s�ip, ��p��s o��u�����ti�'��ate��1�����e a��������at���add����a���rY�i���uc��t�s�n����s cond�c��d a�td s�a�l b�#�u�nis�ed on rec���st dt��ing r�gula� ���sin�s���u�'�to any pe�'������o�ia�pur�:�a�ed goo�.�or se�vi���f�-a���s�ch b�isi��ess.�in1a#�ons a�•�sub,����to��'�n�of na��o�e�han 7`���� I����r���l�liars �300 f�r���h rno�t�c��x�-i� wh���s����vioi��io�l co��tinues. ������������ � � ' � � �ffic���'t��'I�awr��1�rk �ert�"i�a���umbe�r:� - _.��---�.�.-_� .. � � � _��_�.� _ _.�� _�.�.��_� . , � � �at�����i�red�.�`���1:__ ,�� _ Exp�ra�i�n: .� � ' '� __ �er��vv�a1_---..�-r. �e�.�� �'• .� --- ,: { �. ;: - , ,.x. i{'=�� :+ �, �.,��{lry�� d=�.'� ������ ��������,--�-�����.-. .�����,���.......�����w..�--��.--...��..,��—....-' ,__..____�.....����...,.�.�.�.��...... ..�����...T�—�.,+y—���..�--- I�i- 1��� �Vla��a�����t�s Av�n�� ���ir�gt��, ll������h���t������� ������9���5�� _.. Stacey Prizio To: Select Board Subject: RE: Name Change from Spice Box to Crust&Curry From: P Neupane CPA Sent:Tuesday,June 15, 2021 10:03 AM To:Select Board Cc: Subject: Name Change from Spice Box to Crust& Curry Dear Selectman's Office As I just spoke with Kelly, could you please email us necessary steps my client, Kalaji Corporation, d/b/a Spice Box, needs to submit for name change. We are in process of cancellation of their current name "Spice Box" and registration of new name "Crust and Curry" with the Clerk's office. Please guide us through what needs to be done with your department after we receive the new d/b/a certificate from the Clerk's office. They need to do this name change as they were notified by another business with name "Spice Box".There was a conflict of name with this business that my client was not aware of. ����� � ��iii�� �� �������� iiii� I ��� ���� °�� ����� iiii� ��I� I � �� � � �,,,, � � � � � �� ��'�� � � � ���� �� ���iiii�w� ���� �������� ���� �°� � ���� � iiii��� I '�����`��� PRIVILEGED AND CONFIDENTIAL This communication and any accompanying documents are confidential and privileged. They are intended for the sole use of the addressee. If you receive this transmission in error, you are advised that any disclosure, copying, distribution, or the taking of any action in reliance upon this communication is strictly prohibited. Moreover, any such disclosure shall not compromise or waive the attorney-client, accountant-client, or other privileges as to this communication or otherwise. If you have received this communication in error, please contact me at the above email address. Thank you. i AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: Entertainment License - Le�ngton Farmers' Market, Worthen Road Practice Field PRESENTER: ITEM NUMBER: Jill Hai, S elect B o ard C hair C.2 S UMMARY: T he L exingto n F armers' M arket, lo c ated this year at the Wo rthen R o ad P rac tic e F ield, has s ub mitted an applic ation requesting approval for an Entertainment Lic ens e for the purp o s e o f live p erformanc es every Tues day from July 13, 2021 through O ctob er 26, 2021. T he live mus ic al p erformanc es will take p la.c e in the corner of the field away from�Vorthen Road from 2:OOpm to 6:30pm. T he D ep artment o f P ub lic Wo rks, F ire D ep artment, and B uild ing D ep artment have reviewed the event fo r any requirements related to their respective departments. Both DPW and Building have no concerns. The Fire D ep artment will wo rk with the ap p lic ant o n the s etup o f a generato r elec tric ity and maintaining a c lear ac c e s s road. SUGGESTED MOTION: Mo ve to ap p ro ve an Entertainment L ic ens e fo r the L exingto n F armers' M arket, Wo rthen R o ad P rac tic e F ield, fo r the p urp o s e o f p ro viding live mus ic al p erfo rmanc e s fo r p atro ns o f the market to take p lac e every Tue s d ay from July 13, 2021 through October 26, 2021 from 2:OOpm to 6:30pm in the back corner of the field away from Worthen Ro ad. Move to approve the consent. FOLLOW UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 ATTACHMENTS: Description Type ��;��:�:��,�c:���III�"�a��.w�:���°��0 ��:��c��,,,,�::�v��p��.�;����e�������������:. ���°��������r�.���.���:�:������:�:� � � .���,���:���:� Il�a�������. �f.....,��u,,c���ri� ������;��ur+�,�V����, �,m�����'��aY°�u��'11a4�%wk^������li���z„ ,D N wwvirvr�orr�>r�, �uiwuuvm�rry,r�mi,,,�,r. " � 1 W I� �J .::'�::. ;u :::; .,,., imrr-,ifiiic��������r+ �rrrrrrrrrrrrrrrrrrrrrar�,,,,r��r�����r Lexington Farmers' Market 70 East Street Lexington, MA 02420 24 June 2021 James J. Malloy,Town Manager 1625 Massachusetts Avenue Lexington, MA 02420 2021 Lexin�ton Farmers' Market Entertainment License Request Dear Mr. Malloy, The Lexington Farmers' Market requests an Entertainment License for the remainder of our 17t"annual seasonal market.We request an Entertainment License for Tuesdays from July 13, 2021 to October 26,� 2021 from 2:00 pm—6:30 pm at the Worthen Road Practice Field.The LFM seeks to have live music played by local musicians and amplified through portable battery-operated speakers for the enjoyment of LFM shoppers. Location:The Entertainment tent will be located in the corner of the Worthen Road Practice Field away from Worthen Road;the proposed location is illustrated in the image provided on Page 2 of this request. Equipment: Musicians would be hosted under a 10x10 tent provided by the LFM, and there will be no stage or other structure erected. Regulations and Compliance: Musicians would be required to sign the LFM Market Agreement and follow the same Covid-19 health and safety protocols as farmers and vendors. We are grateful for the town's consideration of this request and would be happy to supply any additional information if needed. Thankyou, Alex Flack Market Manager Lexington Farmers' Market ������;��ur+�,�V����, �,m�����'��aY°�u��'11a4�%wk^������li���z„ ,D N wwvirvr�orr�>r�, �uiwuuvm�rry,r�mi,,,�,r. 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I�m�,,... �rr������////////rr,��,,,✓,/,,,, �//„f /�,�,,,,,f,,, /„��,,�orac,.r�/r�„�,� �,,.o,�Gi,� .,,l Fr �m��"(�r,�,�l ����61�(��frR�e u�/'��, fG��: �na.,,�/„ �n ���i�G�.,,,,4U�Ul��.,,�,Nr��,,��i� ��,�, ��,n ��,.�„„���,.� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Committee Appointment & Resignations PRESENTER: ITEM NUMBER: Jill Hai, S elect Board Chair C.3 S UMMARY: Resignations Masspo�t Cornmunity Adviso�y Committee • The Select Board is being asked to accept the resignation of Ira Goldman from the Massport Community Advisory Committee as the Lexington Representative effective immediately. Special Pe�mit Residential Developfnent(SPRD) Zoning Bylaw Amendment Ad Hoc Cofnmittee • T he S elec t B o ard is b eing as ked to ac c ep t the res ignatio n o f Matt D aggett fro m the S p ec ial P ermit Residential Development(S P RD) Zoning Bylaw Amendment Ad Hoc C ommittee effective immediately. O n b ehalf o f the To wn o f L exingto n, the S ele c t B o ard M emb ers wo uld like to extend their many thanks to Mr. G o ldman and Mr. D aggett fo r their time and s ervic e to the c o mmunity. Auuointment Special Pe�mit Residential DevelopYnent(SPRD) Zoning Bylaw Amendment Ad Hoc Cojnmittee • T he S elec t B o ard is b eing as ked to app o int Wendy Manz as a memb er to the S p ec ial P ermit R es idential Development(SPRD) Zoning Bylaw Amendment Ad Hoc Committee for a term set to expire upon the end of the Town Meeting session at which a proposed Bylaw is considered. SUGGESTED MOTION: To accept the resignation of Ira Goldman from the Massport Community Advisory Committee as the Lexington Representative effective immediately. To ac c ept the res ignation o f Matt Daggett from the S p ec ial P ermit Res idential Development(S P RD) Zoning Bylaw Amendment Ad Hoc Committee effective immediately. To appoint Wendy Manz as a member to the Special Permit Residential Development(SPRD)Zoning Bylaw Amendment Ad Hoc Committee for a term set to expire upon the end of the Town Meeting session at which a proposed Bylaw is considered. Move to approve the consent. FOLLOW UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 ATTACHMENTS: Description Type � 1������������,�����r�:�...��;�����,,,.�m C.i����������,��� :���������.� I[��:�������,� � 1��������u������.���l���W����°,,, IIM.�.����������W ���:����.�:� II���r������ �;���,� �������I��;�::����;��::� ������:��������m���;��.�,,����:����,��������n���,.���,�����ni�,,�:����:���,,,,, � �� �'` �I.:��;��:��f� II��������,�. IC:�����; Se�e�8���d T�aHtr�of t�xin�tor� �un�2�Cf 2t��1 5�t'�� �r��r�fi t��r�fc�r��au th���a�r�si����g r»�vc�lun��er pc�siti�n r�p�re��r������.�x�r��n r�n�he 1''�tassp�r��r�rr�m€�n�y A�dvi��a��a►m�i�tee�i'�1��,+��as 1 a��no 10�;�+�r a�r�s�d�r��t�f�+�xin���� havin��^n�sw�e�t+�Cc���+ard c�n�une�.5. �t7�W+E�f+��',�r�l'"�'1�'I���i�fi#Ct C�3f"t#i�"�UE!T�:�i�'�'���t�[l��.�X���`Ai'�t�t1����►��tt'����3 f't+�'�h/i"+�'�i�'�5+�!"i���i`w'E r,�n b��or�ndw�a�n ha�in�ta���►���he��C�s��ha�v�a�p��aa�h�d��e To�n+����+c�rd�o� repr�s�r�t it as t�e Gr�nca���(r�presenta►��ve pc�s�ior��s��re���nt1��+��n�k. 'nc����� w. � •� �. , ra�,���+dman lra N.Croidrnan 1?()Monsen Raacl Concorcl.PvtA()1742 �a��L)a�,�e� 1�.'�hite Pin�C.an� ��.ing�or�,��►t�2��� �une 1 Q>2��.1 Tc�wan�1��`�&�el+�ct Bc��ci �`v�av���i���ui�d�.n� �6��1'�assachu���t�,�v� Le�n�g�n:�A C}2�Zt� I���r M�,��tha�ie R.ic�ar�d:�s.Ji1��a%, ��rn�ting��n�ti:f�r yc�u of rn�r��.i�na�i�n�rc.�r.�th��p��;i�.�P�rm.it�.esid�nt�al���u��c��m�nt ;�+�ning�y�a�v,A►.�endm��t�€�mrr�.tt��,�►.d��ac�,as af th��a�e��t,��.���tter. It has�e�n a p.��i�e�e tc�b�a n���ab�r Qf t�ais cr�n���t���,a�d�wc�u�d��e ta thar��th����e�:�Board�`or th����r��:�ider�t��an�d t�.e�ppc�rt�nit�t��erv��h��`��vn in this cap��it�r. ��ncer��:y, ��,����� @- � �r �� � � , �� P' / �{uE.4k,i.r���w„�{wNrL V^4+ 4✓1M/♦ .��:T��auglas Luc�nte,�'ice-����,5��ec�B�a�d h�r.Jo�eph�`a�a►,l�cm�r,�e��ct�c�ard 1"�s. Suza����arry,��rnb�r�,�e��c��c�ard ��r. ��k.�and+�en,ri�er�n�r,���ect Baard Ms.C�rc�l K.r�ufa�ski,.�s�ista.�a.t To�r�ll��a.na�er far L�eve�c�pmen� M�. Ama�d���c�n�is,Planning�►irector .��`PLICA.TI(�►N Ft�l�API'tJ�.�'�`".�ZI��IT Ft�12 BC�.�.RD/C�f�v�I�ZITTE:� MEl"�►�IBE��I3IP �PRD Ad hc�c �omrrllttee I-�+�USlrl �'�C��'1�.'�'5�11 Boa��d���mn�i�tee o��`In�erest: l. 2. � � 3. �. W�uld���u consid�r�.nc�ther Cc�n���nittee: ��' ,� . � C1�1 t�C1��1�'► Fc�n c��ti�v l�►���sl�ould v���.���vaur appl�cat�c��� ��� ��e? . 1l�l�nd ��r�� . Fu�l �lame. � • N�c�na�n�. Pret�rred Title (pleas�circl�) h�Ir./Ms./Mrs.�C�fiher: . 14 ��l i��r� �o�d . ��41 H��►� .�.��r���� 7��. • � r• � ��� ���r� Len ��1 C?�R.��14��nC� 111 L,�'h.�t'I��C?I1. � � � . . ���i��d �ttorr�� C�CCU ��1C��1. � � . �1� W C��`�'.�C��i�SS. . .., ; . ���,�f"""''1► 1�1� P��ocze. ��ame t�4 0�k F�.x �`elI E-m�.il: Pri�r��r�.j: Secondary�: Ending 9 yrs.on Capital EXpenditues Cammittee If yTou c�:�rr�n�lv s��•�°� an a Bc�ard ar Commi�t�e, ple�se id�r��if�f: �pecial"rraini���, �nte�res�s, Qu�.lifica.ti+�n�: ��rv�d 9 yea�� or� t�� P��r�r�ir�g Bo��d, 5 y��r� on the �orr�mur�i#y �'r���rv�t�on t�ornrr�it�e+�, � yrs �r� the t�er�t�r �o�rr�it��e � Y�� Have �o�� been �sked by a �c�n�����tt�e to b�co�r�� � men��►er? H�ve b�en s�rving as liaison fram the CE�ta both cor»mittee� Ho�v did ��T���hear a.bc�ut the �c�mmitte�`? Pi�ase �tt�ch a curr�r�t resume, if possible. Add any�camments belo�a►r or�� sepa�-at� pa,�e. Digitally�igned by Wendy Manz • ��� ������� aa#e:2Q21,0�6.30 16:2f:51-04`00' . , . J t�I 1 '� ��� Y� , Si�natur�. I�a,te. J� � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Vote Remote Work Policy for Select Board Office Staff PRESENTER: ITEM NUMBER: Jill Hai, S elec t B o ard C hair C.4 S UMMARY: Background: The Town of Lexington Remote Work Policy was developed in response to the COVID-19 pandemic and then was implemented with guidelines for administering and evaluating remote work requests or assignments to allow emp loyees to work from home or another lo c ation on a full, p art-time, or intermittent b as is. T he S elect B o ard S taff R emo te Wo rk P o lic y is b eing imp lemented to reflec t the rep o rting s truc ture fo r the s taff wo rking for the S elect Board for the remote work policy. Select Board Staff Remote Work Policy The S elect Board Remote Work P olicy shall be the same as the Town of Lexington Remote Work P olicy with the following changes to reflect the reporting structure of S elect Board S taff. 1) Referenc es to Dep artment Head, S up ervis or, S enior Manager, Deputy Town Manager or the Town Manager shall be deemed to refer to the Chair of the S elect Board. 2) All requests for a remote work agreement shall be initiated by the employee. 3) No p o s itio ns are id entified as eligib le fo r remo te wo rk witho ut review b y the C hair o f the S elec t B o ard. SUGGESTED MOTION: To approve the Select Board Remote Work Policy. T he S elect B o ard Remote Work P o licy shall b e the s ame as the Town o f Lexington Remote Work P o licy with the fo llo wing c hange s to reflec t the rep o rting s truc ture o f S elec t B o ard S taff. 1) Referenc es to Dep artment Head, S up ervis or, S enior Manager, Deputy Town Manager or the Town Manager s hall b e deemed to refer to the C hair o f the S elec t B o ard. 2) All requests for a remote work agreement shall be initiated by the employee. 3) No p o s itio ns are id entified as eligib le fo r remo te wo rk witho ut review b y the C hair o f the S elec t B o ard. Move to approve the consent. FOLLOW UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 ATTACHMENTS: Description Type � �°����m���J���.��������a���`���d^�A�����,�w� �:��°�������:��,;w°� �I���;��:���� ���.:��u���. � �.JIC�c.�����,��:`�I�;���������:�������������� �����:��.��m��°� �I:�:u��,��:�.��:� II�::�:���°���. SELECT BOARD POLICY Select Board Staff Remote Work Policy Date Approved by Select Board: Signature of Chair: The Select Board Remote Work Policy shall be the same as the Town of Lexington Remote Work Policy with the following changes to reflect the reporting structure of Select Board Staff: 1) References to Department Head, Supervisor, Senior Manager, Deputy Town Manager or the Town Manager shall be deemed to refer to the Chair of the Select Board. 2) All requests for a remote work agreement shall be initiated by the employee. 3) No positions are identified as eligible for remote work without review by the Chair of the Select Board. �� �� �:. ��� �~-�.-��'�„� ,�� ���,.;, �,� .__. ..._. � �� � � , � �;� � � � � � �°� �� �� ��l� I I I�" �� ""�""" ',° � uc���� � 'I � � �o � � �:�-,,�. � �� � !,,,� ,� ,�. ;,,�i ,��,� r f \`�....... ������'%Yk /���f,���.. �µ.� m�/ �� p$ �... �.y..� � ...,'.^'................_��,,,,...i � � � This Remote Work policy was developed as the result of the COVID-19 pandemic which has had a significant impact on how the Town conducts business and serves the public.The Town,similar to many private businesses and entities has had to rethink how it operates following the sudden shift of entire departments to remote work as a result of the COVID-19 pandemic and Governor Baker's public emergency declaration. That coupled with the fact that many Town employees continue to grapple with the effects of the pandemic, including limited access to childcare,the coordination of homeschooling, and the need to care for sick/homebound loved ones, has led to the development of a Remote Work Policy. Work-from-home or remote work policies are traditionally viewed as a strategy to provide more flexibility or a work-life balance options for employees. However,the Town believes that moving forward and post- COVID-19, providing a remote work option,when possible, can increase employee productivity and satisfaction, help recruit and retain talent,save employees hours spent commuting, address office space needs and significantly reduce the Town's workforce carbon footprint. �� � � This policy establishes guidelines for administering and evaluating remote work requests or assignments.The option to work remotely allows employees to work from home or another location on a full, part-time, or intermittent basis. It is expected that most remote work arrangements will permit one or two days of remote work on a weekly basis and not every employee will have the ability to work remotely due to their specific job responsibilities or work productivity.The ability to work remotely is not an entitlement or benefit of employment. It is an alternative means of ineeting the needs of the Town outside of the office. In some cases,employees may be mandated to work remotely to ensure continuity of operations in the event of an emergency such as inclement weather,a pandemic,a lack of available space,or under other extenuating circumstances. While remote work provides some flexibility in an employee's schedule,the remote work arrangement is not designed to be a substitute or replacement for childcare. Remote Work Policy 1/2021 1 The option to work remotely requires the approval of the employee's Department Head,the Human Resources Director, and the Town Manager or his/her designee. All employees who are eligible to work remotely must read this Remote Work policy and complete the application and agreement forms in advance. Participation in the remote work arrangement will not alter the employee's terms or conditions of employment with the Town, except for those specifically addressed as part of a Remote Work Agreement. Any decision regarding the eligibility to work remotely shall be at the sole discretion of the Town and shall not be grievable. � � ��� � � An employee may request,or a Department Head may initiate a discussion about a remote work arrangement. Eligibility to work remotely on a consistent or routine basis is contingent on job responsibilities (rather than job title),type of position (supervisory or public facing),work habits,and work schedule.There are some positions eligible for remote working that have been formerly identified in advance by the Senior Management Team. (See attachment A). Employees may also request a short-term remote working arrangement for circumstances such as family or medical leave with the consent of the employee's health care provider, if appropriate. Moreover,jobs acceptable for remote work are those that can be performed without diminishing the quality of work, level of services provided, and without disrupting productivity.This policy does not apply to introductory/probationary, seasonal,or temporary employees. ��c��� �i� ������ �,,,� ����� ���.;��� �i�u�� �������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� • Occasional remote work requests are approved on a case-by-case basis, are intermittent, and are not regularly scheduled.Approval by a Department Head must be documented. For example,this type of remote work arrangement may be appropriate when a supervisor or Department head assigns a specific task or project to an employee who is likely to be more productive and efficient at home without workplace distractions. � ,,, �„�'�;,;��,���u�I���� �,�� �°,',���°�����°�'�,,,,,,�a' III��� �������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� • Routine remote work arrangements are for ongoing purposes, include both full and part- time requests,and must be supported by a written agreement that specifies the requirements and details of the arrangement. Routine part-time remote working arrangements must be approved by a Department Head, Human Resources Director,and the Town Manager or his/her designee.The arrangement can last for a defined period or can continue indefinitely with regular review. Remote Work Policy 1/2021 2 r r ��;;;;;�� ,�� ��� ,,,, �,,,��,���,�� ��,��a,a,�ii�ii���� ��„��,�,,,,,,���� ,���� �„������� �����„������W����� „a , �,a,� � , ������������������������������������������������ �,,, �„ , „ ,,,,,,, ����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� 1. An employee interested in working remotely must first initiate a discussion with their Department Head to determine eligibility. 2. If the Department Head is supportive of the request to work remotely,the employee must submit the Remote Work application to the Human Resources Department. 3. The request will be elevated by HR staff,the Department Head, and Town Manager(or his/her designee)for approval. 4. If approved,the employee will be required to read and agree to this Remote Work Policy and the Technical Guidelines and submit confirmation of this to Human Resources 5. Prior to starting their remote work assignment,the employee will be required to complete the Remote Work Survey to help the Town gather data and evaluate the program. 6. After all paperwork is complete and the survey has been submitted,the employee can begin their remote work assignment. �����w ��������a������°u���� ������������,,�,���,� �,,,,,,,,,,,,,,,, � ���Ru,����„�„��a,�� �,,,�� �°�� �,,,�,� ���� � �i a����u a��������m����� � �� ,� � ���������������������������������������������������������������������������������������������������������������������������������������������������������������������������� ������������������������������������������������������������������������������������������������������������������������ ,,,,,,,, , ,,,,,,, ������������������������������������������������������������������������������������������������������ Each Department Head is responsible for evaluating and approving remote work requests.The arrangement is intended to benefit the Town and its employees without putting an undue burden or added expense on other employees, individual departments, or the services provided by the Town. Department Heads should contact the Human Resources Director or the Deputy Town Manager with any questions. 1. When evaluating a remote work request,the Department Head should consider whether the employee has a record of satisfactory performance(evaluation) in the workplace,and has demonstrated the ability to: • Prioritize work to meet deadlines • Accomplish job duties with minimal supervision • Communicate effectively with clients,stakeholders, supervisors, and team members • Manage time effectively; and that • Operational demands are unaffected and met without an impact to overtime or to other employees. 2. After evaluating the employee's request to work remotely, if you support the request, please ensure your employee making the request reads the policy and completes the appropriate paperwork and survey. 3. Set clear expectations with your staff by creating a communication plan and regularly checking in.Audit non-exempt employee time records regularly to confirm compliance and accuracy. Remote Work Policy 1/2021 3 4. An initial review of the remote work plan should take place at two weeks and again at one month. After the first month,the manager should review the remote work plan with the employee at least quarterly to discuss the success/shortcomings of the arrangement and to make any necessary adjustments based on those reviews. �I � Each department head reserves the right to cancel, modify, or suspend a work-from-home assignment as necessary,to address planned or unplanned short-term and long-term employee absences,emergencies, and vacations.This also includes mandatory meetings,trainings, or other work assignments. � I� Employees working remotely are required to comply with all Town policies and regulations that would apply if the employee were at their normal worksite. Employees working remotely are expected to be actively working during the agreed upon hours of work and must be available to communicate in a timely fashion via email,telephone or any other means of virtual communication.The employee may not hold any business meetings with internal or external clients,citizens or colleagues at their remote work site and may not conduct any unauthorized external (non-work)during their remote work schedule. Daily contact between the employee and Department Head may be necessary to verify that the employee is actively working as well as to resolve any problems that may arise. Employees working remotely may require more frequent interaction and communication between the employee and their Department Head and other employees.Communication must be at a level consistent with employees working at the office or in a manner and frequency appropriate for the job and the individuals involved.Supervisors and/or Department Heads may require employees to provide reports or updates of work performed or accomplished while working remotely. � . � � �r°�� �,��°�� ������ It is the responsibility of employee working remotely to track and record their time correctly. An employee may be asked to provide evidence or regular updates to their supervisor or Department Head. Employees who are classified as non-exempt under the Fair Labor Standards Act must obtain advance approval from their Department Head prior to working in excess of their scheduled hours per day or per workweek, including overtime hours. Non-exempt employees should be able to access time- tracking systems remotely. If not, it is incumbent upon the Department Head and employee to consider and agree on how time will be tracked remotely. Remote Work Policy 1/2021 4 Employees who are classified as exempt continue to be required to work the number of hours needed to accomplish their assigned duties. Participation in a remote work plan does not limit the number of hours that an exempt employee must work to accomplish those responsibilities. All employees on a remote work plan will be required to take leave to accommodate personal business at their home or sick leave if the employee is unable to work remotely due to illness. While remote work provides some flexibility in an employee's schedule,the remote work arrangement is not designed to be a substitute or replacement for childcare. �;��°�u��, �°,,,,I�f�'�� III I����� �"��� ��,�„ The employee is responsible for setting up or establishing a suitable work environment for purposes of working remotely.The area should be free from obvious safety hazards and suitable for the type of work being performed by the employee. The Town will not be responsible for costs associated with the setup of the employee's home office,such as remodeling,furniture or lighting, nor for repairs or modifications to the home office space. � ����ta , �������������������������!���������������i,�,�,�������������������� ����������,� � ��������������i�����.,a„� The Department Head, in coordination with the IT department staff,will determine the equipment needs for each employee on a case-by-case basis and in accordance with the Town's standard policies and procedures. Equipment supplied by the Town is to be used for work purposes only and may not be used by anyone other than the employee. The employee understands that all Town-issued equipment issued to the employee as part of the remote work arrangement remains the property of the Town at all times. • IT staff will work with employees to ensure they have the proper equipment, access to email,the Town's network,and remote communication tools available to them working from home. • Employees must sign an inventory of all Town property received and agree to take appropriate action to protect items from damage and theft. Employees shall report any damage to or theft of Town-issued property to their supervisor immediately,and in all cases within one(1)work day. • The Town accepts no responsibility for damage or repairs to employee-owned equipment. • Upon the end of the remote work assignment or termination of employment, all Town property will be promptly returned, unless other arrangements have been made. �� Consistent with the Town's expectation of information security for employees who have a physical presence working at the office,employees working remotely will be expected to ensure the protection of confidential information accessible while working from home. As such,the employee must sign out of their remote connection and/or Town-owned computer when not at their computer to ensure the security and the Remote Work Policy 1/2021 5 integrity of the Town's network. Any information that is considered confidential or protected will not be removed from Town premises unless expressly approved in advance by a supervisor or Senior Manager. The employee is also expected to adhere to all Town policies concerning information security and technology use. �„������������ �,���°��@�re�� �������� �M�� Employees are expected to maintain a home workspace that is free from safety hazards and other dangers to the employee and Town-issued equipment. Employees working remotely are covered by workers'compensation for job-related injuries that occur in the course and scope of employment. When the employee is working from home,workers'compensation does not cover injuries that are not job related and the Town assumes no liability for injuries to the employee or others occurring in the employee's home work space outside the agreed-upon work hours. Further,the Town is not liable for loss,destruction, or personal injury that may occur in or to the employee's home and/or non-employee property.This includes family members,visitors,or others that become injured within or around the employee's home. Employees are responsible for the timely reporting of workers' compensation injuries. � � Unless otherwise agreed due to changes in responsibilities or hours worked, an employee's compensation, benefits,work status,and work responsibilities will not change due to working from home. �,,,,���� �"� �III Illm"�'����;;� Vacation or sick time leave used on a scheduled remote workday will be administered under the same provisions as leave used on days an employee would otherwise be in the office. � � i An employee's remote working assignment is at the sole discretion of the Town. The Town reserves the right to modify or terminate such agreement with ten (10)days' notice, at any time for any reason. As such, no Town employee is entitled to or guaranteed the opportunity to work remotely. The Town further reserves the right to terminate an employee's remote work arrangement with ten (10)days' notice in the event that the employee fails to maintain satisfactory performance as determined by the employee's supervisor and/or Department Head.The Town will not be held responsible for costs,damages, or losses resulting from termination of an employee's participation in the remote working program.The Remote Work Agreement is not a contract of employment and may not be construed as such. Remote Work Policy 1/2021 6 � i�� i Employees who work remotely or plan to work remotely are responsible for: • Ensuring that a high level of public service is maintained,and that abuses of this policy do not occur. • Initiating a written request if they are interested in entering into a remote work agreement. • Reporting to their immediate supervisor as early as possible if they are unable to work on a remote work day. • Establishing and maintaining an adequate,safe and ergonomic workspace in their home. • Maintaining appropriate care and security of any Town equipment used at the employee's home. Employees who worlc remotely from home are subject to the same internal Town policies regarding the use of Town provided equipment(hardware and software)and services as that of employees at the centrally located worksite. Employees shall return all Town provided equipment within 14 days after the completion of their remote work agreement. Employees are responsible for maintenance and repair of their personally owned equipment. • Maintaining the confidentiality of Town information and documents, preventing unauthorized access to any Town system or information, and disposing of work related documents in a manner that will not jeopardize the interests of the Town. • Any injuries to third parties and/or members of the employee's family on the employee's premises during the employee's telecommuting work period. • Abiding by all of the terms of Town of Lexington's Remote Work Policy. � � � � Department Directors or Division Heads are responsible for: • Reviewing employee requests for working remotely and making recommendation for approval or denial to the Town Manager. • Ensuring that a high level of public service is maintained,and that abuses of this policy do not occur. • Communicating to the employee performance expectations and monitoring accomplishment of those expectations. • Abiding by all of the terms of Town of Lexington's Remote Work Policy. • Monitoring policy use to ensure that the policy is being applied consistently. Remote Work Policy 1/2021 7 Town Manager is responsible for: • Reviewing employee requests and recommendations from Department Directors or Division Heads for remote work and either approving or denying the requests. If an employee's request is denied, a reason must be provided to the employee. • Providing written notice granting or denying requests and written notice for termination of agreements to employees. For more information or questions please contact the Town's Human Resources Director. Remote Work Policy 1/2021 8 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Water and Sewer Adjustments PRESENTER: ITEM NUMBER: Jill Hai, S elec t B o ard C hair C.5 S UMMARY: Adjustments o f Water& S ewer charges as recommended by W S AB on June 10, 2021 ($ 19,829.50) SUGGESTED MOTION: Move to approve the consent. 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A.� �.....�._mmmm .,�..�.�� ..�_�....�..�,�.. � � ��,�,�. . ��.,,�._���,.� � � �������.���►� '� t��,���.��..�.. . �. . �.����m......�.�... .� �.�...�...�.�......�..,��, � ��,���.���� � � 'Nt���h�����r���r��+�ti���r�t'��`"�+''�at�r�r������r�k���+����n��a��r��h�t th��'�a�r��w��11���������,rk'���ar��.�+�t+���i'����d����st t�r�at����a���r����n t�r� �'�II�i��l��l����r�i��u����s��t�ut����r�v�h�ar�rw���,��°�rr��k�������at���th�k�il�un�ol����l�n�����°����t��tk�������f r��rit��r�ru�ti�a��tN�r�t� ���r����w���+�F tk����A��tr�+�r�"���tp�ar�„ � '���"�� ��''�"�� ��T�L � �i ��a�������� � ���,���.�4�"� � ���'����"e;��ti� d C�ir��t�ar�f�"��I��"�'"+�r�� �"�'��,����.� ���������r� �'�"���"�� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve June 28, 2021 Meeting Minutes PRESENTER: ITEM NUMBER: Jill Hai, S elect Board Chair C.6 S UMMARY: The Board is being asked to approve the June 28, 2021 Select Board Meeting minutes. SUGGESTED MOTION: To approve and release the S elect Board Meeting minutes of: • June 28, 2021 Move to approve the consent. FOLLOW UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 ATTACHMENTS: Description Type � l�.�l�����"]II"�������;��������°�m������������ra�m���,;������,,,,,���,�����������.�?:� �:�v������'�II�;���� SELECT BOARD Monday,June 28,2021 A remote participation meeting of the Lexington Select Board was called to order at 7:01 PM. on Monday,June 28, 2021 via Zoom remote meeting services. Select Board Chair Ms.Hai;Vice Chair Mr. Lucente; and members Mr.Pato;Ms. Barry; and Mr. Sandeen were present, as well as Mr. Malloy,Town Manager; Ms. Axtell,Deputy Town Manager; and Ms.Katzenback,Executive Clerk. Ms. Hai stated that the meeting was being conducted via zoom as posted with the agenda on the Town's Website, and members of the public may participate by clicking the link on the agenda. Ms. Hai provided directions to members of the public,watching or listening via the Zoom application, regarding the procedure for making a public comment. Ms. Hai reminded Board members, staff, and members of the public about Lexington's Standard of Conduct regarding civil discourse during Town Government meetings. TOWN MANAGER REPORT • Mr.Malloy announced that there have been no new Covid-19 cases in Lexington in the past week. 84.4%of Lexingtonians over the age of 12 have been full-vaccinated. • Mr.Malloy reported that the lowest bid to construct the new Westview Cemetery building came in 16% over budget. Mr. Malloy and DPW Director Mr. Pinsonneault will meet to discuss next steps in light of this setback. • Mr.Malloy noted that the Police department equity audit report,compiled by Carmen Ortiz of Town Counsel's office, includes 31 recommendations. At the July 12,2021 Select Board meeting,Mr. Malloy will provide a status update on how the department is progressing in addressing the recommendations. • Lexington's MWRA VVater assessment is approximately$40,000 lower than expected; the Sewer assessment is about$SS,OOO lower. • A Traffic Safety Officer has been named from within the ranks of current staff,as requested by the Select Board. • The new weather station at the Public Works facility will provide more accurate forecasting. • 20-mile per hour speed limit signs will be posted in the Center by mid-week. Mr. Pinsonneault said the change is already being announced via two sign boards. Interim Chief McLean said there would be a couple of weeks of educational enforcement,during which time traffic personnel will make stops as necessary to inform motorists of the change to a lower speed limit. The reduced speed area is on Mass Ave, from somewhat further east of Woburn Street to somewhat further west of the Minuteman statue on the Green.A map of the area is available on the Town website. Mr. Pinsonneault reported that the Garrity town pool has been closed temporarily because a pump part is needed. He noted that if the recently finished renovations had not occurred,three pools instead of only one would now be closed since before the renovations the pools had shared a single pumping system. Ms. Hai asked Mr. Malloy to keep the Select Board informed on the pool's status. Mr.Malloy agreed to do so and added that the Public Information Officer would disseminate information re: the pool's status via the Town website and other relevant messaging platforms. 1 CONSENT AGENDA 1. Select Board Committee Appointment and Reappointments Ms. Hai noted that some re-appointees' names have been held back because their ethics training certification is not current. These applicants Will once again become eligible for re-appointment once training is complete. Executive Clerk Ms.Katzenback stated that applicants for reappointment were notified six weeks ago that they needed to complete ethics training and the Select Board office has gently reminded them every two weeks. Ms. Hai said, at a certain point,the Board will have to decide what to do if applicants remain out of compliance. Reappointments are as follows: Community Preservation Committee: Reappoint David Horton,Jeanne Krieger and Joseph Pato to a two- year term ending on June 30,2023. State Conflict of Interest Law Online Training is up-to-date. Executive Clerk: Reappoint Kim Katzenback, for a one-year term as Executive Clerk to the Select Board ending June 30,2022. State Conflict of Interest Law Online Training is up-to-date. Interim Keeper of the Lockup: Reappoint Interim Police Chief Michael McLean as Interim Keeper of the Lockup, for a one-year term is ending on June 30,2021. State Conflict of Interest Law Online Training is up-to-date. Minuteman Advisory Group for Interlocal Coordination(MAGIC): Reappoint Jill Hai to MAGIC, for a one-year term is ending on June 30,2021. State Conflict of Interest Law Online Training is up-to-date. Town Celebrations Committee: Reappoint William"Glen" Bassett, Stephen"Steve" Cole,Jr., Cerise Jalelian,Julie Ann Miller, Sandra Podgorski to a three-year term ending on June 30,2024. State Conflict of Interest Law Online Training is up-to-date. Town Celebrations Subcommittee: Reappoint Yifang Gong, Samita Mandelia,Rita Pandey, Susan Stering, Samuel Zales to a one year term ending on June 30,2022. State Conflict of Interest Law Online Training up to date. DOCUMENTS: June 2021 TCC&TCC Subcommittee Reappointments 2. Water and Sewer Commitments Water& Sewer Commitment Cycle 9 Apri12021 $ 230,952.32 Water& Sewer Commitment May Finals 2021 $ 6,698.44 DOCUMENT S: Cycle 9 April 2021;May Finals 2021. 3. Vote to Name Town Manager as Administrator for Resales-Chestnut Lane VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve the Consent Agenda. 2 ITEMS FOR INDIVIDUAL CONSIDERATION 1. Approve Amendment to the Regional Housing Services Office Agreement This amendment is being proposed due to a decrease in Lexington's member cost,caused when Maynard j oined the consortium. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to authorize the Town Manager to execute the amendment to the agreement between the Town of Lexington and the Regional Housing Services Office for FY22. DOCUMENTS PRESENTED: FY22 RHSO IMA Amendment 2. Review and Approve Amendment to Community Choice Aggregation A consensus of the Board is requested as to whether to move forward on a proposal to amend the current Community Choice Aggregation Plan. Stella Carr, Sustainability Director, offered two possible amendments: 1) Add a nominal operational"adder fee"(roughly 80 cents per household per month) 2) Authorize the town to provide low-income community solar through the aggregation. Mr. Lucente asked if other communities had already adopted these changes.Paul Gromer of Peregrine Energy Group, a consultant for the Town re Community Choice Aggregation,reported that the fee (expressed in Option#1) is not yet what he would call commonplace,however communities such as Cambridge,Worcester,Nantucket, and Grafton have instituted it. Option#2(for low-income community solar)is a newer opportunity. Mr. Gromer believes there will be a lot of interest in it. Mr. Lucente said he wants to learn more about the low-income solar option but is not ready to move ahead at this time. About the adder fee,Mr. Lucente said he is uncomfortable adding another cost for residents, even though it is small, especially since it is unclear what the revenue would be used for. Mr. Pato said he is more familiar with the two proposals because he was in attendance at the Sustainable Lexington meeting when the same presentation was given. His priority is to make sure that the fee would not push the cost of 100%renewable,locally sourced energy higher than conventionally sourced energy. Mr. Pato said he nonetheless recognizes there is a cost to paying the staff to work on sustainability issues for the Town and he is not opposed to finding ways to offset those costs. He further noted that low- income households would bene�t from the solar program and that competition for the funding will become fierce once the proj ect is ready to launch and he would like Lexington to be ready to take action. Ms. Hai said she,too,is uncomfortable adding a fee without an identified purpose for the revenue, although if a proposal is made that includes a purpose,she is open to considering it. She also agreed it would be advantageous for Lexington to be poised to act on the low-income solar funding. Ms. Barry reported that she did not receive all the supporting detail for this item in a timely fashion. She suggested that when new information is introduced,members with deeper knowledge consider helping others on the Board via one-on-one meetings to shorten the Board's learning curve. Ms. Barry asked whether the revenue from the fee had to be used for things related to electricity and solar. Ms. Carr said the Department of Public Utilities(DPU)requires the fee revenue to be dedicated to 3 items/initiatives within the energy realm. There is also a required reporting mechanism for how the fee revenue is being used. Informing customers of the fee is another requirement. Mr. Gromer noted that the fee would not appear as an additional line item on a bill; it would instead be a slight increase in the electric supply rate. The fee would be called out,however, in general informational materials about the program. Addressing Mr. Pato's concerns about cost,Ms. Carr said it is her understanding that the fee would be implemented only during points in the pricing cycle When the fee Would not cause the cost to rise above conventionally sourced energy. Mr. Gromer added that, once the fee has been authorized,the Town could decide every six months if it would be collected or not.Ms. Barry said she finds this confusing and less than transparent. Ms. Barry asked who would qualify for the low-income program. Mr. Gromer said those who qualify for the low-income discount utility rate would be eligible. Mr. Sandeen is strongly supportive of the Community Choice solar program that would simply and directly provide Lexington's low-income residents with lower electricity bills [Option#2]. Regarding Option#1,he would want to see specific programs proposed before agreeing to an operational adder. Of the types of programs proposed by Ms. Carr,Mr. Sandeen would not be supportive of using an operational adder for educational or marketing campaigns,but would only want to see the adder used for programs that provided a direct benefit to Lexington residents in transitioning to clean energy sources. DOCUMENTS PRESENTED: Updated Memo from Sustainability Director;Presentation Lexington Community Choice Program ACTION ITEMS: Ms. Carr will provide additional detail at a future Board meeting. 3. Award Sale of Bond Anticipation Notes Ms. Kosnoff said that on Wednesday,June 23,2021,the Town sold$4.3M worth of Bond anticipation notes. The interest rate of the Bond was very favorable. The best bid was from Piper Sandler and Co. with a.2189 net interest cost which includes a$27,240 premium. This note will help finance construction that occurred last spring,plus the Hill Street sidewalk,the Town Center Streetscape proj ect,Water and Sewer improvements, sidewalk improvements,and completion of items remaining on the open article list. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to approve the sale of$4,303,439 1.25 percent General Obligation Bond Anticipation Notes of the Town dated June 30, 2021 and payable February 11, 2022 (the"Notes")to Piper Sandler&Co., at par and accrued interest, plus a premium of$27,240.77. And further: that in connection with the marketing and sale of the Notes,the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated June 16,2021, as revised June 22,2021 and a final Official Statement dated June 23, 2021, each in such form as may be approved by the Town Treasurer,be and hereby are ratified, confirmed, approved and adopted. And further: that any certificates or documents relating to the Notes(collectively,the"Documents"), may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document; delivery of an executed counterpart of a 4 signature page to a Document by electronic mail in a".pdf'file or by other electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document; and electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto,having the same legal effect as original signatures. And further: that the Town Treasurer and the Select Board be, and hereby are, authorized to execute and deliver a signi�cant events disclosure undertaking in compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town,which undertakings shall be incorporated by reference in the Notes, as applicable, for the benefit of the holders of the Notes from time to time. And further: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place,to review and update said procedures,in order to monitor and maintain the tax-exempt status of the Notes and to comply with relevant securities laws. And further: that each member of the Select Board,the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates,receipts or other documents as may be determined by them, or any of them,to be necessary or convenient to carry into effect the provisions of the foregoing votes. DOCUMENTS PRESENTED: June 23,2021 BAN Sale Results;June 23 2021 BAN Purposes ACTION ITEMS: The sale of the notes will close on Wednesday,June 30. Select Board and Town staff will sign closing documents. 4. Review Request for Ken�Waxy O'Connor's,94 Hartwell Avenue The Massachusetts Lottery Commission notified the Select Board,via certified mail,that it had received an application from Waxy's Irish Restaurant, 94 HartWell Avenue, for a full Keno License. While the Select Board does not approve Keno applications,municipalities have the right to submit obj ections to the MA Lottery Commission within 21 days of receipt of the MA Lottery Commission notification. In order to obj ect to a full Keno License at 94 Hartwell Ave, a written response from the Select Board must be received by the MA Lottery no later than July 6,2021. If not received by the deadline,the MA Lottery Commission Would proceed in moving forward in the application approval. Ms. Katzenback said she noti�ed the applicant that the Select Board would be discussing the application tonight and the applicant confirmed receipt of the invitation. A representative from Waxy's was determined not to be present. Mr. Pato said the research he has done via meeting minutes into past Select Board deliberations about previous full Keno license requests,coupled with the fact that Waxy's is applying for the type of license that includes a video screen format rather than the Keno-to-Go format(as all but one other Lexington Keno locations have) leads him to obj ect to Waxy's application. The other Board members concurred. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 to obj ect to a full Keno License for Waxy's Irish Restaurant, 64 Hartwell Avenue and to authorize the Select Board Chair to sign the letter to be sent to the Massachusetts Lottery Commission stating the Board's objection. 5 DOCUMENTS PRESENTED: 2021.og.15 MA Lottery Notification to SB regarding Keno Application Waxy's;Keno License History ACTION ITEMS: Ms. Katzenback will draw up the letter to be sent to the Massachusetts Lottery Commission: Ms. Hai will sign and send the letter. 5. Noise Advisory Committee Presentation Proposed Updated Motion for a Town Meeting Article to Reduce Noise for Landscaping Equipment. At the 2021 Annual Town Meeting(ATM),A�ticle 28-Reducing Noise f�orn Landscaping Equipment was indefinitely postponed(IP'd). Dan Koretz, Chair of the Noise Advisory Committee,provided an update on the Committee's work done since on the article; he presented a proposal for a future Town Meeting article. Mr. Koretz stated the proposed article/motion would revise the current Noise bylaw's section 80 in order to protect residents from noise pollution(as de�ned by current code)that is caused by landscaping equipment. Gas powered leaf blowers are the primary focus because they operate at high decibels and produce highly toxic conditions in the form of volatile organic compounds, small particulates,and carcinogens plus other adverse environmental effects. They also exceed the current noise limit in the code; enforcement of Section 80 is impractical without amendment. As requested by the Select Board,the Noise Committee conducted outreach to landscapers. Substantial revisions have subsequently been made to the proposed amendment based on that feedback. Mr. Lucente suggested changing the approach and wording of the presentation to be clearer about what is being proposed and how the amendment would change how residents and landscapers can do yardwork in Lexington. He questioned the legitimacy of comparing construction and excavation noise to lawn maintenance services, as the Noise Committee has done. He also questioned the hours as written in the proposal. Town Counsel Mina Makarios noted that the Noise bylaw applies every day of the year to noise produced by"domestic mechanical equipment"between the hours of 9 p.m. and 7 a.m. although there are exceptions for circumstances such as snow removal and emergencies. Mr. Pato said that the revisions go a long way to satisfying the concerns of landscaping merchants but he worries they do not do enough to address residents' concerns. He believes the sound level/decibel rating is too high; he would like the amendment to set a lower limit. Ms. Hai agreed, saying she thinks there is more work to be done on the amendment. She agrees that the analogy of leaf blowers and pneumatic drills is not appropriate in terms of noise and reverberation. Ms. Barry asked if any outreach was conducted in the general domain rather than through social media platforms. Mr. Koretz said the Committee used the DPW's permit lists for landscapers and searched through professional association databases.Newspaper solicitation/noti�cation was not used. Ms. Barry said she believed residents should also be asked to provide feedback,not only landscape companies. Mr. Koretz said that even though landscapers were the primary focus of the Committee's outreach, 65 residents provided comments, 90%of whom complained about landscaping noise,with 50% of those residents specifically asking that gas-powered leaf blowers be banned. 6 Town Counsel Makarios noted that the language about commercial landscaping in the proposed amendment was crafted to provide flexibility for residents who do their own landscaping.However, since it is noise being regulated,distinction should not be made between commercial noise and homeowner noise. Mr. Makarios reported that there is also an emergency carve-out for the entire noise bylaw. Mr. Koretz stated that four Town entities have authority to enforce the Noise Bylaw: The Health Department,the Police Department,the Fire Department, and the Building Commissioner. He believes, however,that the Town's system for handling complaints leaves room for improvement because there is no uniform way to address complaints using a fragmented system. Ms. Hai said getting feedback from the various Town departments would be another good next step for the Noise Committee. Ms. Barry asked whether the Town currently allows landscaping operations on Sunday. Chief McLean answered that the Town does not currently allow landscaping operations on Sunday. Ms. Barry stated that if landscaping operations are currently prohibited on Sunday that she Would request that the Noise Committee not allow operations on Sunday in their proposal. In response to Mr. Pato's comments about decibel limits,Mr. Koretz said the Committee is addressing ways to scale down to lower levels. David Kanter,Precinct 7 Town Meeting Member, asked for a phase-out date to be included for high decibel equipment so it is not left open-ended. Dawn McKenna,Precinct 6 Town Meeting Member, asked that particular attention be paid to prohibiting loud machinery on Sunday mornings. ACTION: The Noise Advisory Committee will make further revisions to the proposed amendment/motion that include feedback from Town departments and wrapping in the existing prohibition against Sunday commercial landscaping as stated in a bylaw that pre-dates the Noise Bylaw. DOCUMENTS: Lexington Noise Advisory Committee Presentation;Working Draft Landscaping Revised Noise Bylaw; June 2021 Note to Landscapers about revisions. 6. Review Request for Mt.Independence Local Historic District Mr. Pato recused himself from this item because his home is within the 500 ft abutter radius of the proposed district. The Board discussed authorization of the Historic Districts Commission(HDC) as a study committee. Results of the study are to be submitted for further determination or subsequent action. Action was not taken on the actual creation of a district. Anne Laurin Eccles, Chair of the Historic Districts Commission; and Wendall Kalsow, 25 Summit Road, presented information about a citizen initiative to establish a new Historic District on Mount Independence. The area in question contains six houses and two vacant wooded lots as well as an unpaved portion of Bridle Path. Landscaping was designed by Frank Law Olmstead. The base of an observation tower constructed in 1835 is within the area's boundary, as are other notable and unique architectural specimens. The Massachusetts Historical Commission recommended that 12 Summit Road, 52 Follen Road, and the unpaved portion of Bridle Path be included in a national register district. 7 Mr. Lucente asked whether the impetus behind the proposal was due to a development/construction proposal. He asked Town Counsel to report what the legal exposure is of creating a district if, in fact, a building permit has already been granted and/or a demotion delay is in process. Ms. Eccles said her research shows that virtually all the communities currently creating new historic districts have done so in response to proposed development to properties,most of which are under a demolition delay. Town Counsel Makarios confirmed that creating a neW historic district to challenge a proposed development is common; case law has generally sided in favor of towns rather than developers. The only complication Lexington might have would be due to the way the existing historic districts were created and how Lexington's own Special Act regulates them. The Special Act does not prohibit the creation of additional districts,but it does not describe how to create or oversee a new district. The Town would have to act on this initiative within one year, due to the remaining time on the demolition delay. Ms. Barry,Mr. Sandeen, and Ms. Hai approved of creating a study group within the HDC. Mr. Sandeen said he would like to hear from residents of the area. Ms. Eccles reported that feedback from residents is a large part of the work the study group would do. Bob Westervelt, 52 Follen Road, approved of creating the study group and of ultimately creating a new historic district. Bill Widnall,22 Summit Road,reported that he and his Wife enthusiastically approve of including their home, and the other properties they own on Follen Hill, in the neW historic district. David Kanter,Precinct 7 Town Meeting Member, asked what the deadline is and which Town Meeting would address the articles.Ms. Hai reported it would be necessary to target Special Town Meeting in the fall of 2021. Mr. Kanter asked if the residents on the unpaved portion of Bridle Path would be able to improve the road once it became part of an historic district. Mr. Kalsow reported that this portion of Bridle Path is an old walking path that could be restored as such but it is not suitable for vehicular traffic. Mr. Kanter noted that two properties on the site map are not included in the scope of the proposed district. Mr. Kalsow stated that the houses on those properties do not conform to historic preservation criteria. In the name of historic preservation,Lori Benjes,4 Summit Road,conveyed her wholehearted support for the creation of a new historic district that would include her home. Epp Sonin, 104 Follen Road, agreed that the unique homes in the proposed district should be preserved. David Greenblatt, 14 Bridle Path, said the historic nature of the area on Independence Hill should be preserved. Melinda Walker, 14 Larchmont Lane, said that Town Meeting recently voted to consider systemic racism in all decisions and planning processes. She stated that preservation comes at a price and can perpetuate racial and economic inequality. VOTE: Upon a motion duly made and seconded,the Select Board voted 4-0 by roll call to appoint the Lexington Historic District Commission, in accordance with Massachusetts General Laws Chapter 40C section 3 &4,to investigate the desirability of establishing an historic district in the Mt. Independence 8 area of Lexington,and report on the historical and architectural significance of the buildings, structures or sites to be included in the proposed historic district, such report to be submitted to the Select Board,the Planning Board and the Massachusetts Historical Commission for their respective consideration and recommendations. ACTION: The HDC to perform study, send a letter/preliminary report to the State Historical Commission;present findings to the Select Board and the Planning Board before two articles would appear on the Special Town Meeting 2021 warrant for approval. DOCUMENTS: Presentation; 2021.05.25 Letter of request for determination of New Local Historic District; May 11. 2021 MA Historic Commission letter re 12 Summit Road;MGL Chapter 40C Section 3/ Section 4. Mr. Pato rej oined the meeting. 7. Review Request for Visitors Center Short-Term Parking& Turnaround Pilot Program Dawn McKenna, Chair of the Tourism Committee,presented information about a short-term parking pilot program for six spaces in the part of the Depot Lot nearest to Meriam Street and the Visitors Center. The 15-minute parking spaces would be open to all,not just users of the Visitors Center. The pilot period would conclude at the end of October. Mr. Pato said he is not opposed,particularly because the six spaces would be available to all. He asked if the proposed second egress on to Miriam Street is necessary since Edison Way provides an exit back on to Mass Ave. Mr. Malloy said that the second egress onto Miriam Street has already been in use for a couple of months and there have been no complaints from residents. Ms. McKenna said that the Edison Way exit does not solve the problem of people coming down Meriam Street and not knowing how to get back onto Mass Ave. Ms. Barry supported setting aside six parking spaces for short-term as requested. Ms. Lucente and Ms. Hai said they believed this pilot would solve a long-term problem. Mr. Sandeen asked what the measurable success criteria would be for the pilot program would be measured. Mr. Malloy said it would be a success if the spaces were used but enforcement of the time limit would be difficult. Ms. McKenna stated that a similar pilot was tried several years ago and the spaces were used. David Kanter,Precinct 7 Town Meeting Member, asked whether the Center Streetscape work would pose complications for the pilot. Mr. Malloy said an analysis of this has not been done but he believes the lot is far enough away from the Center Streetscape work not to cause complications. ACTION: Mr. Malloy will have appropriate signage made as soon as possible for six parking spaces nearest to the Visitors Center for free fifteen minute parking. DOCUMENTS: Dawn McKenna request email. Ms. Hai called a 4-minute recess at 9:11 p.m. The Board reconvened at 9:15 p.m. 9 8. Discuss Memorial Bench Request at Center Track&Bench Acceptance Policy A request Was submitted to place a memorial bench at the center track in memory of Lisa George Cox an LHS alum,Lexington resident, and one of the LHS Track Coaches who passed away earlier this year. The Recreation Committee reviewed the application and voted unanimously on May 19,2021 in favor of the installation of a memorial bench at the Center Track. Mr. Malloy said that according to Massachusetts General Law Ch. 44, Section 53A, a department head can accept contributed funds but those funds cannot be expended without Select Board approval. Donation of personal property to a Town is regulated by Massachusetts General Law Ch. 44, Section 53A 1/2 which also requires Select Board approvaL Mr. Malloy stated that the reason why Select Board approval is required is because there may be the need for upkeep/maintenance for a gift that bears fiscal ramifications. Ms. Katzenback said her research into past records shows that this particular Select Board approval requirement has not been adhered to.Mr. Pato pointed out that approval has always been required in terms of naming of buildings and the placement of inemorials. Ms. Hai further clarified that donation of funds can proceed without Board approval but expenditure of the funds does require approval. Melissa Battite,Director of Recreation and Community Programs, said she has worked with DPW Director Dave Pinsonneault and Ms. Katzenback on the particulars of the acceptance of this donation. Ms. Barry whole-heartedly approved of accepting the gift of the memorial bench. Mr. Lucente concurred but asked, in terms of bench policy,whether the Board would want input from the Monuments and Memorials Committee before making future determinations. Mr. Pato said he did not believe input was needed from the Committee unless the proposed bench was outside the Town program wherein donated funds are matched with the existing teak bench program. Ms. Hai concurred. VOTE: Upon a motion duly made and seconded,the Select Board voted 5-0 to accept the bench at the center track in memory of Lisa George Cox. ACTION: Mr. Lucente will have a discussion with the Monuments and Memorials Committee to determine how the Committee might offer feedback about benches that fall outside the teak bench program. DOCUMENTS: Memoria Bench Application Rec Center Field Lisa George-Cox; Recreation Committee vote to accept Bench for Center Field;MGL Ch. 44 Sec 53A; MGL Ch. 44, Sec. 53A 1/2 9. Approve Extension Request for Commercial Use of Town Property Post-Covid Ms. Battite reported that local businesses, such as yoga instructors,have taken advantage of being allowed to operate out-of-doors during the pandemic.Business owners and patrons,both,would like to continue being able to use public spaces. Ms. Battite ad Mr. Malloy recommend extended permission until the end of the calendar year as a way to continue to support local businesses,even though the Community Center and Town buildings have restored their pre-pandemic capacity limits. 10 Mr. Pato agreed but added that he would like a future agenda item to openly discuss generally broadening the outdoor use policy. Mr. Sandeen concurred.Mr. Lucente said he is not ready to say this extended permission should continue in perpetuity. He has fairness concerns and wants to make sure that competing needs, such as school activities, don't cause conflict. He agreed,however,to extend the allowance now and discuss general policy at a later date. VOTE: Upon a motion duly made and seconded,the Board of Selectmen voted 5-0 to continue to waive the portion of Item 8 which reads, "engage in business activity"under the Parks and Recreation Facilities Policy to allow the use of Town property for business activities during the current pandemic until December 31,2021. ACTION ITEMS: Ms. Hai and Mr. Malloy will discuss the particulars of a more expansive policy and place the topic on a future agenda. DOCUMENTS PRESENTED: Commercial Use request; Outdoor Yoga; Selectmen Regulation 10. Discuss Select Board Report for Fiscal Year 2021 Annual Town Report The Board tried to create a rough outline about which items to include or remove from the Annual Town Report this year. ACTION: Ms. Hai and Ms.Katzenback will put together an outline,possibly using the 2011 Select Board's ToWn Report submission called"Getting Things Done"as a template.Ms. Hai will assign topics to members to summarize for the report. DOCUMENTS: FY20 Annual Town Report Select Board Report; FY20 Annual Town Report Message of the Select Board; Select Board Report to 2021 ATM. 11. Discuss Future Select Board Meetings—Select Board Meeting Schedule and Future Goal Setting Sessions Ms. Hai said one of the issues up for discussion is whether or when to move from virtual meetings to either hybrid or fully in-person meetings,now that the pandemic appears to be winding down. Also up for discussion is how to hold the Board's Goal Setting Session. She asked Board members to report how they feel about meeting in person and she asked how technology challenges would be handled in a hybrid model. Ms. Hai further noted that the State's Select Board Association is having a session on July 28,2021 to share how some communities have used CARES Act funding to purchase technology needed to conduct hybrid meetings. Ms. Hai said she believes the Board works best when members are together,instead of virtual, so she would like to work toward the goal of ineeting in person,with appropriate staff,but allowing the public to remain remote. Ms. Lucente said he is comfortable being together but wants to do a test run of a hybrid model before committing to that format. Mr. Malloy reported that the Town's IT Department has purchased the OVVL technology that would be 11 used for the hybrid format. Tim Goncalves, Director of Information Technology,reported that he is impressed with the OWL technology. Mr. Pato believes he will be comfortable being in person by the fall, if the pandemic trendline continues to move downward. He agreed that the technology should be thoroughly vetted before going live. Ms. Barry said she is comfortable being in person and with using a hybrid model but she asked members to be cognizant of what is being asked of staff inembers. Mr. Sandeen said he is not comfortable going back to meeting in person because of space and ventilation challenges. Ms. Hai stated a trial with the hybrid model, in which two Select Board members remain remote,will take place. Mr. Malloy reported that the ventilation study done on Town Buildings shoWed Battin Hall in the Cary Memorial Building had adequate ventilation plus that space is larger than the Select Board Meeting Room. Ms.Hai said the Battin Hall location should be included in the technology trial. The Goal Setting meeting might be possible in person under the Community Center tent or at Cary Hall but a mixture of in person and remote would challenge the intimacy of the goal setting discussions. ACTION: Ms. Hai will submit a couple of possible meeting scenarios for her colleagues to consider. Ms. Hai and Mr.Malloy will look at the calendar to schedule the Goal Setting meeting(s)and discuss whether to use an outside facilitator or identify a staff inember with appropriate skills. DOCUMENTS: Copy of Select Board Proposed 2021 Meeting Schedule; Select Board Goals; Wortmann; Novak. 12. Vote Remote Work Policy for Select Board Office Staff ACTION: Mr. Pato will write a draft motion and submit it to the Board for review and inclusion in the next meeting's Consent Agenda. DOCUMENT S: Remote Work Policy Redline; Remote Work Policy Clean SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS Ms. Barry said she would like to move toward written Concerns and Liaison Reports.Ms. Hai agreed and added she would like to find ways to generally streamline the meetings. Written liaison reports will be included in the meeting packet for the July 12,2021 meeting. Time would be allowed during the meetings for questions and clarification of the members' concerns and reports. ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adj ourn the meeting at 10:16 p.m. A true record; Attest: Kim Siebert,Recording Secretary 12 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Fiscal Year 2021 Year-End Budget Adjustments PRESENTER: ITEM Carol n Kosnoff Assistant Town NUMBER: y � Manager for F inanc e; Jennifer Hewitt, Bud et O ffic er I.1 g S UMMARY: A vote is r�equested for this agenda item. Staff will present the FY2021 end-of-year budget adjustments, including two End-of-Year(EOY)budget transfer requests, two S alary Adjustment(S A)transfers, and one Revolving Fund authorization increase. No R es erve F und trans fers are b eing reques ted fo r the end o f F Y2021. A summary of the requests and supporting forms are attached. SUGGESTED MOTION: Move to approve and authorize the Chair to sign the two End-of-Year budget transfers, two S alary Adjustment trans fers, and o ne R evo lving F und autho rizatio n inc reas e as p re s ented in the attac hed s ummary. FOLLOW UP: End-of-year budget adjustments will be presented to the Appropriation Committee at their next meeting, Tues day, July 13, 2021. Approved transfers will be processed by the Finance department prior to the FY2021 year-end close. DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 7:10pm ATTACHMENTS: Description Type � ��ti�:�,����;��"c��a� �C:�;����:��iG�fl���:���.c.:�n���������::�������� �::�����.��:� IC�;�,�������. Summary of Requested FY2021 End-of-Year Budget Adj ustments Department Salary Adj. EOY Transfer Rev. Fund Total Public Works $371,865.00 $112,530.00 $80,000.00 $564,395.00 Fire $132,322.00 $58,000.00 $190,322.00 $504,187.00 $170,530.00 $80,000.00 $754,717.00 ����'��� ���� "�'°,�� ���` . 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M�... �Mr"���r�'rvrv"�'4�� �1�����ud�l 1������� :������������ ����r u Y vb����'w, • ��� � � Town o Lexin ton ' � • • • � r��n �����w n i�R � ��,-� � �,� �,,,� �.� -. ;���. � � �:� � ��� �� �;� - - �" �n�a�q��.,,.-'�`��� ,�.,,�,�,..�,._.... r�, ��f�v��,�. TO: Appropriation Committee&Board of Selectmen SUBJECT: Request for Increase of Authorization of Departmental Revolving Funds Request is hereby made for an increase in the authorization of a Departmental Revolving Fund authorized via vote of Annual Town Meeting in accordance with MGL, Chapter 44, section 53E1/2. 1. Revolving Fund to be Increased: Compost Operations 2. Original Authorization $790,000 3. Amount of Increase Requested $80,000 4. Revised Authorization $870,000 5. Explanation for purpose of authorization increase: The Lexington Compost Facility has had a remarkable year,with product sales exceeding$660,000, and more than$140,000 in permit revenue. However, a number of expenses exceeded original forecasts, and the fund will need to spend slightly more than originally authorized. This is due to a number of factors -sales tax on the higher product sales, additional costs for grinding brush, and higher wages due to a new contract, including$16,000 in prior year retro costs. As of July 7,2021,the Compost Fund balance stands at$579,500, sufficient to cover the increased authorization. Action of Select Board: Date Approved Disapproved Authorization voted in the sum of: $870,000 Chair, Select Board Action of Appropriation Committee: Date Approved Disapproved Authorization voted in the sum of $870,000 Chair,Appropriation Committee Revolving Fund Increase FY2021 Compost ������'��� „Q�� t i 9;� �� t v - �'p� a F�T�� ��,���� T'o z�n o L exz n to n ����� ,w,_, g . � � � � = s. ���3 �� .� . " �,..ne�n.��,,� •.��riv�'�� TO: Select Board SUBJECT: Request for Transfer from Salary Transfer Account Request is hereby made for the fol�owing transfer from the Salary Transfer Account as . appropriated via vote of Annua�Tawn Meeting: 1. Amount requested; $132,322.00 2. To be transferred to: Fire Suppression- Overtime 11222041-513 000 Accounti Name Account Number 3. Explanation for purpose of transfer: The Fire Personal Serv�ces budget is experiencing a shor�fall in FY242�.. A number of factors are contributing to this, including proj ecting payro�l after personne� , turnover, sick/vacation buybacks,a 12th paid holiday in FY2021,the�mpact of the new Fire contract on overtime, and considerable schedule adjustments due to . COVID responses and vaccinat�ons. Staff wil�revievv�he FY2022 Fire Personal Services budget, and may propose an adjustment for Fal�Town Meet�ng. � Departm t Head Action of Se�ect Board: Date Approved Disapproved Transfer voted in the sum of; $132,322.04 , Chair,SeTec�Board Salary Transfer-Fire FY2421 %r Ij � I y��,��4���d�lW�,�� i�M��'� �,.:`. '� ^���� r'I�: �'. r .�rj � ��C�' �' „"��', ^� ��� � �����' �r�� � ����"�� r,r��� ��ro. � v,�. Fu�� � :.�,� _ � •� �� � °' � ,� �� �� �� „w,v,' ��""�,u � �'�" �M�NI��'�` '� i �a,;e�"�,��M����,, I �����: �.��"�•�.���-���i�� ������������ ������������.�� � ������"�"� �.��������`����������:����.���,�*����������������� L����.�w�r�������.� �����+��������� ���.����� i� ���������������� ������� ����������������������������x�� �i����it������ ��� ���������*z�.��� �°��� ���� ��`���t�.���1 �:������� ���ti��,�� �.�� ���������.�� ������ �.°�.�. ����������� ���t����� ���, �'��w�������� �.�.�� �,�������������:�. �� ���� ������+����� ��������i������� �.��, �.� �.����.�����,������,������: �������*�� ' �� r�"� ��t���������������.� ��� � � � - ���r-� — �`��������� ��r������� �l������1��11����� ' �����.�i��������� �������r����.������� � �� �"�..� �� �����r-���"�������� �"�-����: ` ������ — �,������� :l l������—������� 1����������.������ ��������t�1���� ������.�����������w��° ;° , �. ��'������� �������� it� ��p��#������������: �'�"�,`���.�� �. �����������r� �`�r���.������� ��'t�•�����"�t�� � �"�����i�•�����������������r��� i��������������.��������,�������,�� ��� :���''����1 �����t�����, ���.�������������..��t� �����—t���r�� i�������+��������.��•����. �. ���������*�'������ �.������1�������.��� � �'���r���� �� a������.���#��.� �:�����r����������w�.��„ . ' f ; � 1 ���: ,.�� � �����N��������� -��� , � �.���.��� ���`�������� ������'�� ; ����� �� ���r���� I������������� ; � � � � �"��cA�������� ������ ��� ���� �r�.u��� ���'� ��������.�� � +�����.�,������ F�c�����1 � . . .. �.�������� ������������������������� ���i�������������� ��t� ����������� �i����������� � � � �.�"����������� ��t��l ��� ���� ������ ��'; � � I1 � �:}�����'������`���r��t��r���wr�����r���� I � � ���'""�'���1�����-�����.� �'�'���� � � i � � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review and Approve Fleet Electrification Policy PRESENTER: ITEM NUMBER: S tella C arr, S us tainab ility D irec to r I.2 S UMMARY: Attached are copies of the Fleet Electrification Policy(both redline and clean versions) as previously discussed and fo rward ed to the B o ard. T he B o ard as ked fo r a red line vers io n to review the p ro p o s ed c hange s. S tella C arr, S ustainability Director will be in attendance to pres ent and respond to any questions the Board may have o n this p o lic y. T here is als o a redline vers io n with c o mments fro m S elec t B o ard memb er Mark S andeen. SUGGESTED MOTION: Move to approve the Fleet Electrification Policy as attached. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 7:20pm ATTACHMENTS: Description Type � �:������� �..�:���� II�����:.� � ���,�������,W �...:�:��r�� Il���m���� � IC.���°������������������������ �.����b,�°1�II���r�:� .� �u:: �-,�, .� "��`� ��'`�,s� �^ ���� � ,�„�". _.. � � �:. w� �� a"� � "�� �I� ;��.� � �I�k �I ,,� ,4.�"� �� � � ,��� } � � �y'° "� � ,�,r „ �,P' �,,,; � - �, ����"������ 'f� �,:�....�.� TOWN OF LEXINGTON FLEET ELECTRIFICATION POLICY POLICY STATEMENT To support the Town of Lexington's Sustainable Action Plan obj ectives, the Select Board hereby adopts this fleet electrification policy to transition its vehicle fleet to zero emission vehicles. PURPOSE The Town shall establish and maintain a comprehensive inventory of all classes of vehicles oWned, operated, or leased by the Town of Lexington and or on behalf of the Totivn of Lexington. The Town shall establish objectives for emission reductions from those vehicles and an integrated plan and timeline with obj ectives for transitioning each class of vehicles to zero emission vehicles, prioritizing zero emissions vehicles, monitoring progress against those obj ectives, and reporting the progress against those obj ectives on an annual basis. APPLICABILITY This Fleet Electrification Policy applies to all divisions and departments of the Town of Lexington. DEFINITIONS Vehicle: For purposes of this policy vehicle refers to an automobile; a road vehicle, typically with four wheels,powered by an internal combustion engine or electric motor and able to carry a small number of people. Fuel Ef�cient Vehicle Types: • ZEV=zero emission vehicle • BEV=Battery electric Vehicle: Runs 100% on energy stored in the battery • PHEV=Plug in Hybrid Electric Vehicle with an all-electric range of at least 25 miles. PHEVs can run short distances on the electricity stored in the battery. They have a gasoline or diesel engine that extends their range. PHEVs are not ZEVs because they produce emissions when the engine runs 1 GUIDELINE S The Town will establish a Vehicle Electrification Transition Plan with the following elements: 1. Fleet Inventory: The Town will maintain and annually update a comprehensive vehicle inventory for ALL vehicles owned, leased, operated by the Town or on behalf of the Town and a plan for transitioning those vehicles to BEV or PHEV vehicles. The following information will be included in the vehicle inventory list which shall be updated on an annual basis and provided to the Green Communities report. • Model • Year/Month Acquired • Vehicle Function • Make • Expected Retirement Date • Class • Model Year • Owned, Leased,Under Contract 2. Classification and Transition Objectives: The Town shall establish classifications for the types of vehicles in the inventory. The classifications may include: passenger vehicles,passenger vans, cargo vans, police cruisers, ambulances, fire trucks, public works vehicles, school buses and other categories of vehicles that are appropriate to effectively capture all the vehicles in the inventory. For each vehicle class, the Town shall establish three-year targets for the transition of vehicles in that class to a zero emissions option. Staff shall assess the suitability of zero emissions and PHEV options for each vehicle class, with respect to availability, range and load requirements and, any emergency response requirements, to determine practicability. When developing the transition plan, Staff shall evaluate emissions reductions, Total Life Cycle Cost as defined in the Sustainable Action Plan, including acquisition, operations, maintenance, emission fees, electric vehicle charging infrastructure, available grants, etc. If Staff identify that BEV or PHEV options are not commercially available for a particular class of vehicles, the results of that review will be communicated in the annual report for the transition plan to justify the exemption from the zero emissions purchase. All vehicles shall be replaced with BEV or PHEV emissions options as appropriate for the particular vehicle class. The transition plan will prioritize replacing vehicles at the end of their expected useful life. 3. Monitoring and Reporting: Progress against the transition obj ectives for each vehicle class will be monitored and reported to the Select Board on an annual basis. As part of this report, staff will identify the best 2 commercially available technology options for each vehicle class and provide recommendations for adjustments to the obj ectives for each vehicle class. Questions/Enforcement All other inquiries should be directed to the department/division responsible for fleet management and or/fleet procurement. This Policy shall be enforced by the Town Manager and or their designee. 3 .� �u:: �-,�, .� "��`� ��'`�,s� �^ ���� � ,�„�". _.. � � �:. w� �� a"� � "�� �I� ;��.� � �I�k �I ,,� ,4.�"� �� � � ,��� } � � �y'° "� � ,�,r „ �,P' �,,,; � - �, ����"������ 'f� �,:�....�.� TOWN OF LEXINGTON FLEET ���� ..���� ������ � �„� ���,.��,��� ���� ������ ������������;�. POLICY POLICY STATEMENT '�������..� �� .���������:�the Town of1��;����,�g� �„�� ��,�,�„�-�,��-;��, ��,� �,��;�.�� I rr �v-► d-r���-a wt t e-� r e-►��i�� ii�m..���j�,��, � �4 , . � � ��:�����iiii iiii�:����������::�����'� ���������.:���iiii iiii��� �..::����� � � � � ��.����,�.:�������������.� t e S e e ct B o ar ere y ' ��.������..��..I'.�. � .������..:.��� .. ����. � �.. . . . r� ,; ' ' `� �� ����� i�':.:����������:.. �� �������:.���������iiii���.:��....p y o i c to ''� � ., ''- - ' '_ ., ' �:�����::����iiii����,����� iiii:����.. ..'��.�..�,��..�....�....�...��.��:......��....�..........�.�.:.�....��.� to zero emission vehicles, �� �a r�I�r�- ������� ,��.,�...�. PURPOSE � � � � . ��� � �� � :. establlsh����.��� �������������.�. a r�,�,„r��,��,++���-��������iii��.��� �� ����������������,, �iii����������.�����.�������� ����.. � ��� ��,������:i��� ������ ��� ... ... .... .... �. ... .... .. ... ... .. .... .... .�.. .... .... ... ���� ����� ..������.:�� �����������iiii��������� ����:�f� ���������� ��"��the Town of Lexington �, �.�,��� �,�,�.,f,,�� ����.������������ ������ � �� ..� ���,��....�����. . , ,. �..., �...W..,... , . �^ �,'., ..,., , � W...�,. , �.., , �� . . . ,��w,, , .,„ u� �;,i �� . u� ,i�, �„ �� �, � ���. ���„ ��.�������������. �I�������:� �� �:��� ����� .�.��..����� ����� �...������:��iii� ������ ������� .�.�����iii� �������.�:� ��� �����:������������� �::�� ����������.�W��� ���� ������� � ........................��::.......................:..:.......................................................................................................................................................................................................................................................................................................................�....................................................................................................................................................................................................................................................................................................................................................................................:............................................ � �.� � � . � � . . � . . . � .� � . . � � .� . . ..� ... ,�.. ...� ... . .,�� ... . . .� ,�"�� w�i. ...ry,� I..,� � ':"�� '�"fio.,����. .� ,..„ i �.�..,��� �,.,� �,.,.,��� .�,..� �,�...,'' 'Vm..., .,, mr...,.� ..,, .�..�.. ,�"� ,..������..� �. ,�����.. :luo..,�.�..�.� '�"fii�I���p ����� �� .. , � �,:' �., �, �I ;�. ��� � �� �� � � ������� �.„, ���.�.��.����������. ������������������ ��.�������. � ��������� ���������.���.���� ������� ���� �.��.��,� �������� �.���� �������� ������������� �� �� � �� ������.������ ������ .... .... .... .... .... ... .... .... .... .... .... .... .... .... .... ..����.g .... ..� .... .... .... .... .... .... .... ����.... .... .... ... ����������iiii:�������::����,�,� ����:.�"��. ������°������� ���.:�������������..�����,�....����� ������.�� �iiii�:�iiii�����..�iii�.���.� vehicles, prioritizing zero emissions vehicles, a . . ... �� � .. .,.. . �. , ... � ,�, .� .... Y�C 1 B°`'� I ��IV ��"� �tl����°� �„���.,., , ��o „ .., �����.,� . . , y� �...,,� �������"u �;., ��m�� .,,� ,� ...,,. ,� .. � .� �,.d'm�w� m,.,���'��:,,, �� ..,, ,., �I�,,. I�����.�,� �����JIII��.� ����� ���,����u� �� ,��.��, �,�������� ���� � �� .,�.���� �� �� , �.��, � �� ,����� .,���, ������ ��"�� �.�_��� ����° � � �� �� �� � ��� � ��� �� ��..� �� �� ��� � � � � �� ������ �.�„����, ��� �., ��� ..III.....................�..................................:.�:...............................�.........�:.................�..... ..............�......�...�....�..�.....................��..........................................................................:.�:..................................:�:...............�........................................................................�.....................................................................�:..................................................��...........................................�.�:........................� �........................................................ �....................................................................................................... � �. ������� � �����. .� ��� �. ��� ������������� ��.�������������::�������� ��.�� ��:�� ���������:�� ��..�����^��.• APPLICABILITY This Fleet �",�������������������,��� Policy applies to all divisions and departments of the Town of Lexington. DEFINITIONS � � � � . ;.,' ^r i ' . , , . + �"���II �..� �..����^����..,� O , �� '�:.�� � I 1 : � : e ° � ���i'�'�'i�:.���.......�°�.��...�....�:.�����.:�°��vehicle lk /��/1 i- / ��/�L1L�� �9^9�T0 . ,��������i�,...����� � • l/ 1 .,.,�IIIII�,,..,,��� ,.��„ � '� ��+"'� '�m::."�liu.��moi�� ,," r.,,...�, ,,;�..���... .„, �' t,������������� �..����� ������ ����.���iiii������I���������� �� ������������ vehicle. �.,�u���iiiii���������with ������� ��������������� ����������������� .... ... .... ... .... .... .... .... .. .... � ..���. .... ....��.... . .... .... ... �...� .... ... ...: f„��.,.�� m,.,, „....,� . .�� .,,,.", ry,�. „,., �.,. .,, � ,..,.,� ,., .�...;„��. ,.�� .,, „.....,� � ,„�� ��� � ���� ����������� ����iiii��I����.���������� ���������� ������ ������������ iiii.������������ ������ ����:����� ���� �������°��������a �-��,,,�� r�� ���,�� �...� ....� ...� .... .... ....� ...� ....� ....��� ....� ....� ....� ....� .... ...� ...� ....� ....� ... .... �....� � � �������.��������::°of� ��,.�� ���r��, �.,,,��,������������.�°�. ����i�� re�sirs�t r�°atiwrrs /P"`\/\A/[?�: � .. � ...... ������ � �.:� �... Fuel Efficient Vehicle Types: � • ZEV=zero emission vehicle P • • BEV=Battery electric Vehicle: Runs 100% on energy stored in the battery � , • PHEV=P ug in Hy ri E ectric Ve ic ee����� �. ���� �� �� ������.°::������..����������,�....������ ��� ���������::. ���.:. �. ������°,����� PHEVs can run short distances on the electricity stored in the battery. They have a gasoline or diesel engine that extends their range. PHEVs are not ZEVs because they produce emissions When the engine runs GUIDELINE S ' ' � W....� ,�....� . . �� .�,.... ��� . � ���� � ,� ...� � � . . .. ...,. .... �� .. . .. .. . ., .. .. .. . ., . . .... .. v ���. . ... .:: ... . ...��,. ... ...,. . ,.. . ��� ... ,� ��! �,.. �,„ �... �",�,.. , �u i �rr,l �''�I I ... �� I �..� ... ��w �i� ��'�d�d '��� r i� � ,�,,,. �I,m �m�� ,� �i..,.N�m�i� ��� �,,, �i� ''�"� ....�� I I , �,"m�� �i� m'li� � m uw � �.���� �.�� ���.�. ��� �������� �.�����.�. �� � ������iii���.����� �� ���.�.�.������iii �iii� �.�.����.�����.� �� ������iiii.� ����.�I��. ���� ���. ������.��. ��������iii.����..����� .... .... .... .... .... ... .... ... .... .. .... ... .... .... .... .... .... ... .... .... .... .... ... .... .... ���.... .... .... ... .. .... ���������...���.������.������.�����.. The Town will maintain .��, ��,�,,,.�������:����.� �,�����:�����.������ ���������� �����������."������.�:����"��.���.iiii�����vehicle inventory for ALL vehicles ��.�� �iiii����.��� ��������������.�� ���������������� �����;;;,��� ������ °������.���� ����� ���� ��������� i���������������� W:�"��� ��� and a lan for ...� �.... .... ... .... .... ... .. ... .... ... .... .... p ... �.... .. .... �� .... .... 9 9 I � , �°��,-„-,-�„v,94,�r T�,�r,c,��, � ' h 9 9 s . a . . � ` �::�u���� '��'��IIII.����b �:::�'������'� . o ��."���� ' '. . ��... ". ���'..�...�....�...�'�'.::......����"..!��".........�...'�!�...�.......:�.:�...�`..��"�.......�r � • s 9 9 9 9 9 ' e . . , , ' . . ��:���,..�...�........�"'�..�'''...m�...�...�..:�'::.��...�....."'�..'�.• � s ° 9 9 9 9 " The following information will be included in the vehicle inventory list which shall be updated on an annual basis and provided to the Green Communities report. �r�����r����� ����� f����l l���r r��r��� ��r���? ���r��t�r ����1 �I��� � � 11![�� ���i�l� o���� �� ���� r���-��ce��� . � • ' ' ' � ���iiii�:� � ��������:�i��iiii������. .... ���������iiii,��.�....�������iiii.����: �� �'���...: ���....��..::: . �'°'"�������:� ����.. ���� � ." ..i � .... �°�...: m��"":.��. .� �„�°�„�������'�,�,�����:��'� :..:��� ���,,��'����„���������:.� �....���� � � , �����m!ry�. � �.. ��:.��� �� � �� .������ ��.��� ��....����°� ������ �. .... ���,���� � �� ������.... ��'���������������....�� � ����: � .. �� ��.:. �������� �� � � � � � � . �.. .��.. 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This Policy shall be enforced by the Town Manager and or their designee. 4 i 5 ������� ������ ,� ������� �'. "��r�� � «�'ir r ������� � A� o� ��� , ���, µ�� � � dt�}f`��» r ��� �, u� �> ����� � aon '� q �', � »�" .,Mi �M' /. �.. F � � ����,I��' ��. s.����.,.� ��'�Ar.v"' *w ,�^� "�"`^,�„.c�u.�,.,�,,���.•'^e"� TOWN OF LEXINGTON FLEET ELECTRIFICATION POLICY POLICY STATEMENT To support the Town of Lexington's Sustainable Action Plan obj ectives, the Select Board hereby adopts this fleet electrification policy to transition its vehicle fleet to zero emission vehicles. PURPOSE The Town shall establish and maintain a comprehensive inventory of all classes of vehicles owned, operated, or leased by the Town of Lexington and or on behalf of the Town of Lexington. The Town shall establish obj ectives for emission reductions from those vehicles and an integrated plan and timeline with obj ectives for transitioning each class of vehicles to zero emission vehicles, prioritizing zero emissions vehicles, monitoring progress against those objectives, and reporting the progress against those objectives on an annual basis. APPLICABILITY This Fleet Electrification Policy applies to all divisions and departments of the Town of Lexington. DEFINITIONS Fuel Efficient Vehicle Types: • ZEV=zero emission vehicle • BEV=Battery electric Vehicle: Runs 100% on energy stored in the battery • PHEV=Plug in Hybrid Electric Vehicle with an all-electric range of at least 25 miles. PHEVs can run short distances on the electricity stored in the battery. They have a gasoline or diesel engine that extends their range. PHEVs are not ZEVs because they produce emissions when the engine runs GUIDELINES The Town will establish a Vehicle Electrification Transition Plan with the following elements: 1. Fleet Inventory: 1 The Town will maintain and annually update a comprehensive vehicle inventory for ALL vehicles owned, leased, operated by the Town or on behalf of the Town and a plan for transitioning those vehicles to BEV or PHEV vehicles. The following information will be included in the vehicle inventory list which shall be updated on an annual basis and provided to the Green Communities report. • Model • Year/Month Acquired • Vehicle Function • Make • Expected Retirement Date • Class • Model Year • Owned, Leased, Under Contract 2. Classification and Transition Objectives: The Town shall establish classifications for the types of vehicles in the inventory. The classifications may include: passenger vehicles, passenger vans, cargo vans, police cruisers, ambulances, fire trucks, public works vehicles, school buses and other categories of vehicles that are appropriate to effectively capture all the vehicles in the inventory. For each vehicle class, the Town shall establish three-year targets for the transition of vehicles in that class to a zero emissions option. Staff shall assess the suitability of zero emissions and PHEV options for each vehicle class, with respect to availability, range and load requirements and, any emergency response requirements, to determine practicability. When developing the transition plan, Staff shall evaluate emissions reductions, Total Life Cycle Cost as de�ned in the Sustainable Action Plan, including acquisition, operations, maintenance, emission fees, electric vehicle charging infrastructure, available grants, rebates and incentives. If Staff identify that BEV or PHEV options are not commercially available for a particular class of vehicles, the results of that review will be communicated in the annual report for the transition plan to justify the exemption from the zero emissions purchase. All vehicles shall be replaced with BEV or PHEV emissions options as appropriate for the particular vehicle class. The transition plan will prioritize replacing vehicles at the end of their expected useful life. The transition plan will include recommendations for electric vehicle charging infrastructure. 3. Monitoring and Reporting: Progress against the transition objectives for each vehicle class will be monitored and reported to the Select Board on an annual basis. As part of this report, staff will identify the best commercially available technology options for each vehicle class and provide recommendations for adjustments to the objectives for each vehicle class. Questions/Enforcement 2 The Sustainability Director shall be responsible for administering this Policy. This Policy shall be enforced by the Town Manager and or their designee. 3 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update From Planning Board on Fiscal Year 2022 Work Plan for Consideration of Fall Town Meeting PRESENTER: ITEM NUMBER: C harles Hornig, C hair o f P lanning Board I.3 S UMMARY: Mr. Charles Hornig, P lanning Bo ard Chair, will pres ent P lanning Bo ard's prop o s ed F Y2022 Work P lan. S elect Board to review time frames for bringing projects to Town Meeting. 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T he c o nc ep t is to c reate a series of signs, each of which will show a portion of the route system. T he p urp o s e o f this s ign s ys tem is to as s is t us ers to navigate the A C R O S S L exingto n trails and p aths in addition to the available pap er map s or online map app s. A c opy of one of the propo s ed s igns and a location map ind ic ating the lo c atio ns fo r the ins tallatio n o f eac h s ign is attac hed. SUGGESTED MOTION: Move to (approve)the installation of ACRO S S Lexington wayfinding signs as proposed in the Greenways C orridor C ommittee letter dated June 28, 2021. FOLLOW UP: Greenways C orridor C ommittee DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 7:45pm ATTACHMENTS: Description Type � ���°��n��:�.���,���������°°������;,� ����;c�.��a�����,:��.��.�:���:�����m��'�����m���r���i.������������.��������a��,�b ��������.�:�J II��������� I� ���� ��� ������� m ����m�w�� Town of Lexin ton, Massachusetts , g ��� _ ^ � I�% � � ��p� ���' „� �i,,"p f�wrwe �K�;,t � ��,._ �,.� 1 I �� � ��.� 4W�� t Greenways Corridor Committee `t,�uy �, �V � ��� u, ,�� ��;� !�,� ':w��Y ,�v,°.� .riY'; �;�,. �� � di"G'L, .��'ry R�.' �,fk�(/,f' ��. ,r„ i�., �i ?�� /F �1������� ,������*��,,,,, ������,." „�,P._,,�"�,���' KEITH OHMART,CHAIR MALCOLM CRAWFORD TEL:781-698-4580 ALEXANDRA DOHAN FAX:(781)863-9468 MARGARET ENDERS EILEEN ENTIN ROBERT HAUSSLEIN SUSAN KENYON STEPHEN PERKINS MICHAEL TABACZYNSKI To:Lexington Select Board June 28,2021 Re:ACROSS Lexington Wayfinding Sign Project The Greenways Corridor Committee wishes to install a series of navigational maps for the ACROSS Lexington system which we are referring to as Wayfinding Signs.The concept is to create a series of overlapping signs,each of which will show a portion of the route system. These will measure 14"x 18",will be printed on heavy gauge aluminum stock and will be mounted on 4x4"pressure treated wooden posts with the exception of two located in the Center Historic District which will be mounted on standard DPW supplied perforated metal sign posts at the request of the Historic District Commission.The purpose of this sign system is to enable users to navigate without the need for relying on either paper maps or online map apps.A copy of one specimen of the proposed signs and a location map indicating the locations for the installation of each sign is attached to this letter. GCC has obtained permission and support for this proj ect from departments and committees managing the proposed locations for these signs including the Conservation Department,DPW,Public Facilities,the principals of the Bowman and Bridge Schools,the Bicycle Advisory Committee,the Historic District Commission and the Tourism Committee. As our oversight body we wish to inform the Select Board of this project and the steps we have taken to install these signs,and are seeking the approval of the Select Board before proceeding with installation.We would like to complete the installation of this sign system by the end of the summer. Thank you. 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Lincoln Park Recrealion/School DPW 0 0.1 0.2 0.3 0.4 0.5 1 Mile AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Charge for Ad Hoc Municipal Affordable Housing Trust Research Committee PRESENTER: ITEM NUMBER: Carol Kowalski,Assistant Town Manager fo r D evelop ment I.5 S UMMARY: Attached please find the redlined, updated version of the Committee Charge for an Affordable Housing Study Committee as well as a clean version for final review. Carol Kowalski will present. Should the Board agree with the c harge, the p lan wo uld b e fo r this to b e o n the July 2 6 c o ns ent agend a. T here is als o are red lined version that includes comments from S elect Board member Mark S andeen. SUGGESTED MOTION: No vote at this time. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 7:5Spm ATTACHMENTS: Description Type � 1�����,�������; �..�:���� II�����:.� � �"����,��� �...:�:��r�� Il���m���� � IC.���°������������������������ �.����b,�°1�II���r�:� Affordable Housin� Study Committee....�'�,.�;;,�.�.�.�.�''�.�.....�'�,......��....:�.� Ref:III����� s� ��r�l� ������ �riii��llblll� �r�� ��r��� ���o�m ����s III�� ���' Ilb� Ilk � � ��� .....................IIP...................................................................................�...............................................................................................................................................................................................................................................................................................................................................................................�......................................�.............., Members: "'� Appointed bv: The Select Board Len�th of Term:.�,III."��...�.�.��.��'.....�.�.��l�..ii�.�:�� Appointments Made: Meetin�Times: Up to twice monthly. 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Prior to serving as a member of this Committee,appointees are required to: 1.Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further,to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2.Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest Statute. Further,to continue to serve on the Committee,the member must acknowledge every two years completion of the on-line training requirement. Affordable Housing Study Committee Revised 7/7/21 Ref: � � � � I� �� �� �� I,,, �,,, �� ,,, � �� III�� � � � Members: 5 Appointed by: The Select Board Length of Term:Th ree yea rs Appointments Made: Meetin�Times: Up to twice monthly. Committee composition: The Committee shall be composed of five members, plus a [non-voting?] liaison of the Select Board. Other candidates may include individuals with experience in real estate lender or finance, land use or real estate law, or real estate development,or affordable housing development, or housing advocacy, planning, racialequity,sustainability/resiliency, orarchitecture. Staff support: Land Use Health & Development Department and the Regional Housing Services Office Committee Mission/Char�e: The Committee will work in two phases Phase 1 to bring a proposal to Town Meeting to adopt a Municipal Affordable Housing Trust; Phase 2 to develop a proposal for a Housing Development Corporation. Phase 1: Review Lexington's Housing needs as detailed in the Comprehensive Plan Update,the reports of the Special Permit Residential Development Ad-Hoc Committee,the Community Preservation Committee, and data from Lexington's housing groups and other relevant sources. Identify Lexington affordable housing funding sources Determine whether an affordable housing trust can advance Lexington's housing Goals. Consider and recommend roles and expected interaction between an Affordable Housing Trust and Lexington's existing housing entities(the Housing Authority, LexHab,the Housing Partnership Board,et al.) and potential future entity, i.e., a non-profit Housing Development Corporation. Consider and recommend roles and expected interaction between an Affordable Housing Trust and the Community Preservation Committee. Develop a warrant article to adopt MGL �,�������� �,� �,� Develop a draft bylaw for an Affordable Housing Trust to recommend to the Select Board for a fall 2022 Town Meeting or 2023 Annual Town Meeting warrant article. Develop a draft Declaration of Trust. Phase 2: Analyze and evaluate the costs and opportunities, benefits and risks of creating a non-profit, non- governmental Housing Development Corporation, including a recommendation on whether such non- profit Housing Development Corporation would help Lexington produce affordable housing more quickly, efficiently and economically than is currently being produced by the Town and by private developers,and whether a Housing Development Corporation would ultimately replace LexHab.The committee may also recommend suggested initial staffing, operating budget,and annual fundraising plan. Develop the organization's draft bylaws and articles of organization. Committee term:This committee will terminate the sooner of the conclusion of its work through Phase 2, or by December 31, 2024 unless further extended by the Select Board. Prior to serving as a member of this Committee,appointees are required to: 1.Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further,to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest Statute. Further,to continue to serve on the Committee,the member must acknowledge every two years completion of the on-line training requirement. Affordable Housin�Study Committee Revised 6/14/21 Ref: https://www.mhp.net/writable/resources/documents/MAHTGuidebook 2018.pdf Members: S Appointed by: The Select Board Len�th of Term:Th ree yea rs Appointments Made: Meetin�Times: Up to twice monthly. Committee composition: The Committee shall be composed of five members, plus a [non-voting?] liaison of the Select Board. Other candidates may include individuals with experience in real estate lending or finance, land use and real estate law, real estate development, affordable housing development, housing advocacy, planning, racial equity, environmental sustainability/resiliency,or architecture. Staff support: Land Use Health & Development Department and the Regional Housing Services Office. Committee Mission/Charge: The Committee will work in two phases: Phase 1 to bring a proposal to Town Meeting to adopt a Municipal Affordable Housing Trust and Phase 2 to develop a proposal for a separate Housing Development Corporation or Community Development Corporation. Phase 1: Review Lexington's Housing goals as approved by the Select Board, including but not limited to goals outlined in the Comprehensive Plan Update,the reports of the Special Permit Residential Development Ad-Hoc Committee, and the Community Preservation Committee. [please name the other stakeholder groups that are expected to be consulted] Identify affordable housing funding sources available to achieve Lexington's housing goals. Determine whether and how an affordable housing trust can advance Lexington's housing Goals. Consider and recommend roles and expected interaction between an Affordable Housing Trust and Lexington's existing housing entities (the Housing Authority, LexHab,the Housing Partnership Board,et al.) and potential future entities(e.g., a non-profit Housing or Community Development Corporation). Consider and recommend roles and expected interaction between an Affordable Housing Trust and the Community Preservation Committee. Develop a warrant article to adopt MGL c.44 s.55C in coordination with Town staff and Town Counsel. Develop a Declaration of Trust and draft bylaw in coordination with Town staff and Town Counsel for an Affordable Housing Trust to recommend to the Select Board for a fall 2022 Town Meeting or 2023 Annual Town Meeting warrant article. Phase 2: Analyze and evaluate the costs and benefits, risks and opportunities, of creating a non-profit, non- governmental Housing or Community Development Corporation, including a recommendation on whether such non-profit Housing or Community Development Corporation would help achieve Lexington's affordable housing goals more quickly,efficiently and economically than is currently being produced by the Town and/or by private developers, and whether a Housing or Community Development Corporation would ultimately replace the roles currently carried out by LexHab.The committee may also recommend suggested initial staffing, operating budget, and annual fundraising plan. Committee term:This committee will terminate the sooner of the conclusion of its work through Phase 2, or by December 31, 2024 unless further extended by the Select Board. Prior to serving as a member of this Committee,appointees are required to: 1.Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further,to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest Statute. Further,to continue to serve on the Committee,the member must acknowledge every two years completion of the on-line training requirement. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discovery Day Street Fair 2021 Request PRESENTER: ITEM NUMBER: Eric Michelson, President of Lexington Retailers As s o c iation I.6 S UMMARY: T he L exingto n R etailers A s s o c iatio n(L R A)has reque s ted p ermis s io n fro m the B o ard fo r a D is c o very D ay Street Fair to be held on Saturday, October 9, 2021 from 10:00 a.m. to 3:00 p.m. in the following areas: • Mas s achus etts Avenue, from Waltham S treet to Meriam S treet(b oth s ides); and • D ep o t S quare; and • Muzzey Street, from Massachusetts Avenue to the first private driveway; and • Massachusetts Avenue, north-side sidewalk, from Edison Way to Waltham Street; and • Visitors Center lawn. T hey als o reque s t p ermis s io n fro m the B o ard fo r the fo llo wing: • P arking a flatb ed truc k in L exingto n C enter o n M as s ac hus etts Avenue in two metered p arking s p ac e s in front o f Dep ot S quare starting on F riday, O ctob er 1, 2021 and ending at the conc lus ion o f Dis covery Day. A banner publicizing Discovery Day would be hung on the truck. • P ro vid ing free p arking at the C entral B us ine s s D is tric t p arking meters, and no t c harge fo r p arking in the Depot Lot on Discovery Day. P leas e s ee the attac hed letter fro m the L exingto n R etailers A s s o c iatio n d ated July 5, 2021. A c o p y o f the letter was given to the Town Manager's O ffic e to review the reques t for the us e o f Emery P ark regarding the p lac ement o f temp o rary s igns fo r event p ub lic ity and a b anner. O n July 7, 2 021, Mr. Eric M ic hels o n, L R A, met with rep re s entative s takeho ld ers fro m To wn S taff to review the prop o s ed p lan. DP W and P o lic e have no ob jections to this event but noted that due to c enter streets c ap e c o ns truc tio n, final lo c atio ns are d ep end ent o n D P W and P o lic e review c lo s er to the event and tho s e o riginal proposed locations could be subject to change. (i.e. some street booths may have to move to another location such as the Meriam S treet L o t, p o s s ib le flatb ed truck may need to b e p lac ed els ewhere) With the imp lementatio n o f the Mas s ac hus etts Avenue B anner P o lic y effec tive Augus t 2019, the L exingto n Retailers Association request for a banner will now be processed through the Town Manager's Office. SUGGESTED MOTION: Mo ve to (app�ove* o�n ot app rove)re s tric ting vehic ular ac c e s s in the fo llo wing areas fo r the 2 021 D is c o very Day Street Fair to be held on Saturday, October 9, 2021 from 6:00 a.m. to 5:00 p.m.: • Mas s achus etts Avenue, from Waltham S treet to Meriam S treet(b oth s ides); and • Muzzey Street, from Massachusetts Avenue to the first private driveway; and • Mas sachusetts Avenue, north-side sidewalk, from Edison Way to Waltham S treet. Mo ve to (app�ove* o�n ot app�ove)p arking a flatb ed truc k, with a b anner p ub lic izing D is c o very D ay, in L exingto n C enter o n M as s ac hus etts Avenue in two metered p arking s p ac e s in fro nt o f D ep o t S quare, s tarting on and ending at the conclusion of Discovery Day . Move to (app�ove* or not appr�ove) free parking at the Central Business District parking meters, and not charge for p arking in the Dep ot Lot on Dis c overy Day. *and all appr�ovals and locations a�e subject to modifications as may be�equired by Depa�tment of Public Wo�ks, Public Safety, Public Health and o�Town Manage�up to the tiYne of the event. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 B:OSpm ATTACHMENTS: Description Type � ������I:�����������y�:����1���;c��a��a�� �:����;����:� II��:�������. EXI N GTO N ETAI LE RS SSOC IATI 0 N 1780 Massachusetts Avenue 781 862-1034 July 5,2021 Select Board, Town of Lexington: Jill Hai, Chair Suzanne Barry Douglas Lucente Joseph Pato Mark Sandeen Dear Board Members, The Lexington Retailers Association(LRA) requests permission to hold a one-time,Discovery Day style fall street fair on parts of Massachusetts Avenue,Depot Square,Muzzey Street and adjacent sidewalks in Lexington Center. The event would be scheduled for Saturday October, 9 2021 from l0am—3pm,with street closures and detours running from 6am—Spm. In addition we request use of Emery Park and the Visitors Center lawn during the same time period. The event will have a similar format to the May 2019 event.We understand that both the Select Board and the Town Manager have permission granting jurisdiction, and we will work closely with town staff to submit all the applicable paperwork. We also understand that the event may be affected by both the Center Streetscapes construction, and any COVID related restrictions that could be in place at the time of the event. We will work with the Economic Development Office and Police,Fire,Public Works,Engineering, Health and Transportation departments to ensure a safe event. The event area would be: Massachusetts Avenue, from Waltham Street to Meriam Street; Depot Square; Muzzey Street, from Massachusetts Avenue to the first private driveway; Massachusetts Avenue north-side sidewalk, from Edison Way to Waltham Street; Visitors Center lawn. During the event,the LRA will be placing portable toilet facilities in the event area, and temporarily converting four parking spaces at either end of the event to handicapped parking for the duration of the event. We also want to work with the DPW to provide temporary bike racks for the event. We will be returning to you for a temporary liquor license for a"Beer Garden",to be operated by a local business at the Massachusetts Avenue end of Muzzey Street. We will be requesting to serve at this location from 11 am—4pm. For the purpose of event publicity we request permission to erect temporary signs at the following locations: 1) on Emery Park, starting September 27 and ending at the conclusion of the event; 2) in the center business district,but outside of the event area,during the event; 3) at the Bike-path, in the area by the crossover behind 1775 Mass Ave,during the event. We also request permission to: 1. Park a flatbed truck in Lexington Center on Massachusetts Avenue in two metered parking spaces in front of Depot Square starting on Friday October 1 and ending at the conclusion of Discovery Day. A banner publicizing Discovery Day would be hung on the truck. 2. Hang a Discovery Day banner across Mass Ave, in the same location as the"Election Day Today" banner. 3. Provide free parking at the Central Business District parking meters, and not charge for parking in the Depot Lot on Discovery Day. Although out of cycle with the normal spring Discovery Day,we believe that holding this event is just what Lexington needs on its j ourney back to a post COVID normal. There is not a better way to signal to the townspeople that after a 20-month fight with COVID we are still a community,than by shutting down Mass Ave and holding a town-wide celebration.We look forward to working with you to make this a memorable day for everyone. The enclosed page is designed to address questions you may have about this Discovery Day style event. Sincerely, Eric Michelson,President Lexington Retailers Association Q &A— Fall Discovery Day 2021 -Saturday October 9 Q. What will occur during Discovery Day? A. Discovery Day is a street fair, sidewalk sale, live entertainment and a way to "discover" the great things that Lexington has to offer. Q. What is the schedule for the event? A. The following is a tentative schedule: 6 a.m. Close the main area along Mass Ave. to public vehicular traffic Participants begin set-up 10 a.m. Participants open to public 11 a.m. Beer Garden opens 3 p.m. Participants close to public Participants breakdown and cleanup 4 p.m. Beer Garden closes 5 p.m. Event area reopened to public vehicular traffic Q. Who will be allowed to participate? A. Lexington retail and service businesses; Lexington community organizations; and Town of Lexington departments and committees Q. What will occur at the street fair? The Participants will be allowed to conduct the following activities: Businesses - promote their businesses and sell merchandise Communit.�or,qanizations - promote their organization (fundraise with LRA approval) Town Departments/Committees — promote their groups (fundraise with LRA approval) In addition, the LRA will provide family oriented entertainment. This may include, but may not be limited to live music performances and live dancing performances. Q. What is happening in Emery Park? Plans are still being made, but most likely an extension of the booth spaces for groups that have child-oriented displays. Q. What is happening on the Visitor Center Lawn? Plans are still being made, but most likely an extension of the child-oriented entertainment, including free pony-rides sponsored by a local business. Q. What will the charges be to participate? A. Charges will be assessed to cover the expenses involved in promoting and implementing Discovery Day. Those expenses will include mailings, advertising, entertainment, rental costs, and town services, as examples. Businesses will be charged a set fee to participate. Lexington community organizations will be charged a highly discounted nominal fee, and Town of Lexington departments and committees will be allowed to participate for free. Q. What town services will be required? A. As in the past, we will work with the Police Department for detail officers required for street closures, detours, and security. In addition, the DPW assists with site set-up, recycling and rubbish bins, trash disposal and site cleanup. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Application: Class II License - Deluxe Auto LLC, 363 Massachusetts Avenue PRESENTER: ITEM NUMBER: Jill Hai, S elect Board Chair I.7 S UMMARY: Deluxe Auto LLC, 363 Massachusetts Avenue, Unit 201, has submitted an application requesting approval for a Class II License for the purpose of used auto sales. The business will operate mostly online, but the app lic ant is reques ting that no mo re than three vehic les b e p arked at the bus ine s s lo c atio n at o ne time. T he lic ens e would b e for the year 2021 and would exp ire on D ec emb er 31, 2021. All app lic ation requirements have b een fulfilled by the app lic ant. T he app lic ant, Mr. D jimy P o lynic e, has b een invited to attend the S elec t B o ard meeting to ans wer any questions. Lastly, the request has also been reviewed by the Building and Zoning Departments with no concerns. A Special Permit for the business location was approved at the Zoning Board of Appeals meeting on Thursday, June 24, 2021. T he Z oning B o ard o f App eals dec is ion has b een filed with the Town C lerk's O f�c e as o f T hurs day, July 8, 2021. SUGGESTED MOTION: Move to (approve/not approve)one Class II License for Deluxe Auto LLC, 363 Massachusetts Avenue, Unit 201, for the purpose of used auto sales with an expiration date of December 31, 2021. FOLLOW UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 7/12/2021 8:20pm ATTACHMENTS: Description Type ��I:���°.��°�������.����rxi������;��;��:ry��c�������,:�i�����.��.....�:��;����� . IC������������:������°���:����m��� �������:� � �I�����:���� II��������. ����D������������� �oJg rIIORIyjNC� Town of Lexington ,p �%`� �d ,y .Q'., � � 9` Board of Appeals �4 �� c � N w �� 1'�1 Id,,�c Czi w I� x m o ry ���� ����°�' �� � �� �625 Massachusetts Avenue , - ��``� APRIL 19'�"' // ,��.1CITIGT��� Lexington,Massachusetts 02420 �uiy s,202� Ms. Nathalie Rice Town Clerk 1625 Massachusetts Ave Lexington MA 02420 RE:363 MASSACHUSETTS AVE 201 Djimy Polynice Dear Ms. Rice: Attached please find the decision of the Board of Appeals made after a public hearing on June 24,2021. The Board of Appeals,voted 5-0 to approve the SPECIAL PERMIT to allow motor vehicle sales in the CRS zoning district. Very truly yours, , ,� �..2 Sharon Coffey Board of Appeals Town of Lexington Enc. CC: Djimy Polynice iiiiiiiiiiiii iiii �� � � iiiii �������������������������� iui ����������������������������� IIIII • � illllllluuuu iiiiiii ulll . iiiiiii 7 uuuuuuuuuuuuuuuuui uuuuu iiiiuu � This is an e-permit.To learn more,scan this barcode or visit lexingtonma.viewpointcloud.com/#/records/46591 � � Issued to: Djimy Polynice Location:363 MASSACHUSETTS AVE 201, Lexington ■ on� n oar o ea s rova This is to notify you that SPECIAL PERMIT Hearing in accordance with Section(s) 135-9.4 and 135-3.4(Table 1 Permitted Uses and Development Standards)of the Code of the Town of Lexington(Zoning By-Law)to allow motor vehicle sales in the CRS zoning district was Approved at a hearing held on June 24,2021. The decision was filed with the Town Clerk on July 8,2021. In accordance with M.G.L.c.40A sec. 11,when twenty days have elapsed from the time of filing the decision in the Office of the Town Clerk, and no appeal has been filed with the Town Clerk,you are required to obtain a 21-day letter to record the CERTIFIED decision at the Registry of Deeds.The special permit and/or variance is not effective until the decision has been recorded at: Registry of Deeds Southern Middlesex District 208 Cambridge Street Cambridge, MA 02141 Tel.:(617)679-6300 Lapse of variance: Per Massachusetts General Laws,Chapter 40A,Section 10—If the rights authorized by a variance are not exercised within one (1)year of the date of grant of such variance,the rights of such variance shall lapse;provided, however,that the permit granting authority,in its discretion and upon written application by the grantee of such rights,may extend the time for exercise of such rights for a period not to exceed six(6) months;and provided,further,that the application for such extension is filed with such permit granting authority prior to the expiration of such one year period. Lapse of special permit: Per the Town of Lexington Zoning Bylaw(Chapter 135 of the Code of the Town of Lexington)Section 135-9.4.6 Special Permits shall lapse if a substantial use thereof or construction thereunder has not begun,except for good cause,within twenty-four(24)months following the filing of the special permit approval(plus such time required to pursue or await the determination of an appeal referred to in Massachusetts General Law CH 40A,section 17,from the grant thereof).The permit granting authority, in its discretion and upon written application by the grantee of such rights, may extend the time for exercise of such rights. Appeal of Board of Appeals Decision:Any person aggrieved by a decision of the Board of Appeals may appeal to the land court department or the superior court department in which the land concerned is situated by bringing an action within twenty days after the decision has been filed in the office of the town clerk, pursuant to Massachusetts General Laws,Chapter 40A, Section 17. �OJg MORIy%jy�,� C�; Q'� �il �,< ;O' _ `�'"''. dg1'y,, � � %�N W� ��9� Town of Lexi ngton� In order to facilitate this process please call the Town Clerk s office at(781)698-4558 I��� �,-I� w i t h y o u r r e q u e s t f o r t h i s d o c u m e n t a t l e a s t 4 8 h o u r s i n a d v a n c e o f t h e d a t e y o u w i s h t o �;3 � ,�� ° ;=�ry MA obtain the letter. \t V /v \ �� ``� APRIL 19'�"' // >, �., , ,��.1C1NGT��� TOWN OF LEXINGTON DECISION OF THE BOARD OF APPEALS Subject Property: 363 Massachusetts Avenue, Unit 201 (Map 13, Lot 356A) Applicants: Djimy Polynice on behalf of Deluxe Auto Owners: Richard S. Bram and Vivian R. Bram, Trustees of Bramson Associates Realty Trust Hearing Date: June 24, 2021 Pursuant to notice in the Lexington Minuteman, a newspaper of general circulation in the Town of Lexington, published on June 10, 2021 and June 17, 2021, and notice sent by mail, postage prepaid, to all parties in interest pursuant to the provisions of Massachusetts General Laws Chapter 40A, and notice posted as required by said Chapter 40A, a public hearing was held remotely on June 24, 2021, via Zoom, an online meeting platform, on the application of DJIMY POLYNICE ON BEHALF OF DELUX AUTO, for a SPECIAL PERMIT in accordance with the Zoning By-Law (Chapter 135 of the Code of Lexington) section(s) 135-9.4 and 135-3.4 (Table 1 Permitted Uses and Development Standards)to allow motor vehicle sales in the CRS zoning district. Acting on the petition was Chair— Ralph D. Clifford, Jeanne K. Krieger, Nyles N. Barnert, Norman P. Cohen and Martha C. Wood Also present was alternate William Kennedy. The staff present were Jennifer Gingras, Zoning Administrator, and Sharon Coffey, Administrative Clerk. The petitioner submitted the following information with the application: Nature and Justification, photographs and a parking analysis. Prior to the meeting, the petitions and supporting data were reviewed by the Building Commissioner, Conservation Administrator, Town Engineer, Board of Selectmen, the Planning Director, the Historic District Commission Clerk, Historical Commission, Economic Development, and the Zoning Administrator. Comments were received from the Zoning Administrator, Engineering Department, Planning Department and the Building Commissioner. Presenter: Djimy Polynice on behalf of Deluxe Auto The Hearing was opened at: 7:00 PM. Mr. Polynice presented the petition. He stated the proposal is to allow the use of an auto dealership. A Board Member, Nyles N. Barnert, questioned how transactions will occur and stated the application indicated the office will not be open to the public (They will first be contacted online and then meet at 363 Massachusetts Avenue to test drive the car. The office will only be open to customers). The Board questioned hours of operation (9am to 5pm). Chair, Ralph D. Clifford, questioned what the three designated parking spots will be used for (They will be used for customers who come to test drive a car and his personal vehicle will be used for one of those spots). 363 Massachusetts Ave Special Permit—Deluxe Auto June 25, 2021 Mr. Clifford clarified that the inventory would not be held at 363 Massachusetts Avenue (Inventory will not be in Lexington. They are trying to get a parking area in Boston). There were no questions or comments from the audience. The Hearing was closed at 7:10 (a role call was taken: Ralph D. Clifford —Yes, Jeanne K. Krieger—Yes, Martha C. Wood —Yes, Norman P. Cohen—Yes, and Nyles N. Barnert— Yes). The Board agreed on the standard two year renewal. Findinqs The Town of Lexington Zoning Board of Appeals (ZBA), having received the Board of Appeals Application for Hearing, viewed the site, conducted a public hearing, and reviewed all the submitted evidence, finds that: 1. The applicant, Djimy Polynice, is representing the tenant, Deluxe Auto, of property owned by Richard S. Bram and Vivian R. Bram, Trustees of Bramson Associates Realty Trust. Said property is located at 363 Massachusetts Avenue in the Town of Lexington and more particularly described in a deed recorded in the Middlesex South District Registry of Deeds Book 1213, Page 187. 2. The land is situated in a zoning district classified under the Lexington Zoning By-law as CRS (Retail Shopping). 3. Presently located at the site is a multi-tenant commercial building located in the CRS (Retail Shopping) zoning district. 4. The neighborhood the structure is located in consists of a mix of commercial businesses located in the CB zoning district. 5. As shown on the plans submitted with or in information otherwise referenced in the application, the applicant seeks to open a 450 sq. ft. motor vehicle sales office on the 2nd floor level of the building. The applicant states that all sales activity will be done online or remotely and that there will be a maximum of 3 vehicles on site at a time, including his own personal vehicle. The remaining 2 vehicles will be available for customers to test drive before purchase. The applicant has provided a site plan showing the location of where the vehicles will be parked. 6. The applicant has sought, through its petition, zoning relief from applicable sections of the Zoning Bylaw. 7. The Board finds that it can grant the special permit to allow the motor vehicle use because the adverse effects of the proposed use do not outweigh its beneficial impacts to the Town or the neighborhood (in view of the particular characteristics of the site, and of the proposal in relation to that site) having considered the following information in support of the § 135-9.4.2 criteria [Note: Criteria in Italic, Finding in plain text]: 1. Specific factors set forth elsewhere in this Bylaw for the proposed use or activity: These factors would not be adversely affected. The prior use of the space was an office. Page 2 of 4 363 Massachusetts Ave Special Permit—Deluxe Auto June 25, 2021 The proposed use is an office for motor vehicle sales. However, the applicant indicates the office will not be open to the public and will be for appointments only. 2. Social, economic, or community needs which are served by the proposal: The social, economic, or community needs would be served by the use. The use provides a convenient method for residents of Lexington and the surrounding area to purchase vehicles. The proposed business will complement the neighborhood businesses and is compatible with the CRS zoning district. 3. Traffic flow and safety, including parking and loading: Traffic flow and safety would not be negatively affected. The site contains a sufficient number of parking spaces for all uses of the site combined. Additionally, the number of vehicle trips to and from the site per day has not been substantially increased due to the vehicle sales. 4. Adequacy of utilities and other public services: The provision of utilities on site is adequate to serve the needs of the use. The use does not require any specialized public services. 5. Neighborhood character and social structures: The use is compatible with the zoning district in which it is located. The neighborhood consists of various commercial uses located on commercially zoned lots. The site is located across from a residential zoning district but the office use will not have a visible impact on the residential zoning district. 6. Impacts on the natural environment: The use would have no adverse effect on the natural environment. No automobile repair occurs on site. Vehicles are repaired elsewhere. 7. Potential fiscal impact, including impact on town services, tax base, and employment: The potential fiscal impact would be positive. The use would increase the commercial tax base i n town. Decision: The Board of appeals voted five (5) in favor, zero (0) opposed, and zero (0) in abstention to grant a waiver for the requirement for a Certified Plot Plan (a role call was taken: Ralph D. Clifford —Yes, Jeanne K. Krieger—Yes, Martha C. Wood —Yes, Norman P. Cohen —Yes, and Nyles N. Barnert—Yes). The Board of appeals voted five (5) in favor, zero (0) opposed, and zero (0) in abstention to grant a SPECIAL PERMIT in accordance with the Zoning By-Law (Chapter 135 of the Code of Lexington) section(s) 135-9.4 and 135-3.4 (Table 1 Permitted Uses and Development Standards)to allow motor vehicle sales in the CRS zoning district. (a role call was taken: Ralph D. Clifford —Yes, Jeanne K. Krieger—Yes, Martha C. Wood —Yes, Norman P. Cohen—Yes, and Nyles N. Barnert—Yes). Page 3 of 4 363 Massachusetts Ave Special Permit—Deluxe Auto June 25, 2021 1. A copy of the Special Permit shall be posted in a conspicuous location in the establishment. 2. This special permit is for a period of 2 years and will expire June 30, 2023. If the establishment is sold to a different owner, a new Special Permit will be required. Note: It is the permit holder's responsibility to renew the special permit. Permit renewal should occur 8 weeks before date of expiration. 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'�'.'�'���#��� �I�1'1�J� ��1���": ' ��: � ,� AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Report on Community Feedback on Police Station Project and Policing in Le�ngton PRESENTER: ITEM Joe Pato Select Board Member& NUMBER: � D o ug Luc ente, S elec t B o ard Vic e- Chair I'g S UMMARY: Joe Pato and Doug Lucente will update the Board on their findings and discussions with over 20 community group s for a Board dis cus sion prior to the Board considering whether to move forward with the architectural design to meet the timeline for the Annual Town Meeting in 2022. SUGGESTED MOTION: No vote required at this time, but may be on the July 26 S elect Board agenda. 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C1�� ._ C�.,) Q� ._ N N _ � � C..`� � � � � I..I_ C�] C,..�) �( � � � CI,,� � � � � � � � � � � � � � � � 1- .� 1— � Lf� r �► � � � �w�w�"�,» �� �� ��' �� ��" ��,�ti;'����"�� � � � �� � � �� ���� � � � ������ � ��� � � I�..., �.�... ...������ w� � � � ] +�� � ... �����.. ....... � #���� ��,� � ... �... � . � � � ,��� �����.... �""'M""� �' � � �.. �,��,. �� , � � �� � � " ��� """� � � ,�� � � �� � � � �� ,; � �""'� � � � � � w�",""�, �� �MIIM�� � � � �� �� � � � �� ' ���� � �.� � ♦; ���; �� � � � � � � �� �� � �� �� ��' � � � � � � � � � �� � � � �� � � � � .� �'" .� � ��,,,� ��` �� � �� � �� � � � � � � � �� � � � � � � � � � �� * ��� � � � .� �I--� � � � � � � � � .� � � � � � � .� - � � � � N � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update from Town Manager on Police Policies Review PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager I.9 S UMMARY: Attached please find the July update for the progress toward the goals outlined in the Anderson Krieger Report (C armen O rtiz) o n the P o lic e D ep artment. T he To wn Manager will p res ent and the Interim C hief o f P o lic e Mike McLean will be present to answer any questions the Select Board may have in relation to the progress. 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