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Home My WebLink About2016-01-05-CEC-min LL n Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 5, 2016 APRIL 19' Location and Time Town Office Building, Reed Room, 7.30 A M Members Present Jill Hai, Chair, David Kanter, Vice-Chair & Clerk, Elizabeth Barnett, Rod Cole, Wendy Manz Members Absent None Others Present Bob Pressman, Community Preservation Committee (CPC), Bill Kennedy, Chair, Lexington Housing Assistance Board (LexHAB), Caileen Foley, Executive Director, Lexington Housing Authority (LHA), Sara Arnold, Recording Secretary Documents Presented • Notice of Public Meeting for CEC Meeting, January 5, 2016 • LexHAB Application to the CPC, Funding for the purchase of one unit of Affordable Housing, Keeler Farm, revised December 9, 2015 • Plot plan for Keeler Farm Development, 71 East Street, Lexington, provided by Mr Kennedy • Map views of Keeler Farm Development location, provided by Mr Kanter • LHA Application to the CPC (with presentation slides), Greeley Village Rear Door and Porch Preservation Project, December 3, 2015 • Latest Drafts of Minutes for the Capital Expenditures Committee Meetings (10 Nov 2015-15 Dec 2015) pending approval (distributed by Mr Kanter's e-mail to the other Committee members and Sara Arnold, Recording Secretary, 29 Dec 2015 519pm ) • List of proposed, future, meeting dates (January 12—April 6, 2016), prepared by Mr Kanter Call to Order Ms Hai called the meeting to order at 7:34 A.M Update Regarding Multiple School Projects Ms Hai reported on an effort being strongly supported by Jon Himmel, Chair, Permanent Building Committee, to ensure the middle-school construction project incorporates the most efficient and most cost-effective approach to addressing current overcrowding and projected enrollment increases while addressing necessary extraordinary maintenance Several meetings are scheduled for the next few days Hill International has been hired as the Owner's Project Manager and is being asked to expand that role to provide an architect's judgment about possible ways to reduce costs Approval of Minutes A Motion was made and seconded that the following 10 draft versions of this Committee's Minutes, identifying any absent members, be approved as previously distributed or as revised • 10 Nov 2015, pending final #2, Mr Cole absent, • 17 Nov 2015, pending final, • 23 Nov 2015 (including Summit), pending final as revised, Ms Barnett absent, • 23 Nov 2015 (non-Summit), pending final, • 01 Dec 2015, pending final, • 02 Dec 2015, not numbered, Mr Cole absent, Page 1 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 5, 2016 • 04 Dec 2015, pending final, • 08 Dec 2015, #3, Ms Barnett and Mr Cole absent, • 10 Dec 2015 (Summit III), not numbered, Mr Cole absent, and • 15 Dec 2015, #3, as revised, with the Chair allowed to make phrasing changes to the 8 Dec 2015 Minutes, in coordination with Mr Kanter, that do not affect the points being made Vote 5-0 for the five Minutes cited in the Motion without any absent member, 4-0-1 for the four Minutes cited with one member absent, and 3-0-2 for the one Minutes cited with two members absent. CEC Reporting to the 2016 Annual Town Meeting (ATM) Ms Hai stated the importance of each member submitting his/her front-section material for what will be this Committee's report to that ATM to Mr Kanter by this January 15th Ms Manz noted that she is adding a section for the Planning Department. The submitted material will be reviewed at this Committee's January 19th meeting Future Meeting Dates Mr Kanter reviewed a list of proposed future dates for both Committee meetings and other critical meetings or events, such as Budget Summits, the 2016 ATM The Committee agreed to put each of those events on their private calendars Ms Hai reminded the Committee that the FY2017 Preliminary Town Manager's Budget & Financing Plan (the "White Book") remains scheduled for distribution on January 11th Mr Kanter noted the two public forums Board of Selectmen had scheduled to discuss the Center Streetscape Project (January 12th) and the East Lexington Massachusetts Avenue Intersection-Upgrades Project (January 19th)—two projects of importance to this Committee Non-Town-Entity CPA Projects Recommended by the CPC • LexHAB's Keeler Farm—Affordable Housing Purchase Mr Kennedy reported that the developer of the Keeler Farm property is required to include one affordable- housing unit. To meet that obligation, the developer has offered to sell one unit to LexHAB—which would then offer it on a rental basis to qualifying families LexHAB, through the Planning Department, is requesting Federal funding that is under the control of the WestMetro HOME Consortium—of which Lexington is a member—to fully fund this project. If approval is received before the 2016 ATM, the CPC would recommend Indefinite Postponement at that Town Meeting of this request to use the Community Preservation Fund • The agreed upon price is $185,000 Ms Barnett suggested that the developer is saving money because he will not have to market the unit, and this should be factored into the purchase price, Mr Kennedy agreed to look into whether this had been considered during negotiations • The Committee agreed that the acquisition of that unit at no more than the present price is advantageous when compared to the costs LexHAB has had to deal with in other recent acquisitions Page 2 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 5, 2016 Discussion of the last of this cycle's non-Town-entity CPA projects to be addressed by the Committee will occur when Ms Foley arrived at the later, scheduled, time during this meeting Member Concerns and Liaison Reports Ms Hai provided an update on the efforts to reach the required unanimous agreement on a revised Minuteman Regional Vocational High School District Agreement by all 16 communities currently in that District. All of those communities have agreed to bring the revised agreement to a vote during this February, Lexington it is expected to present the revision to its February 8th STM Changes from the previous revision that Town Meeting had approved [at the 2014 ATM, Article 23], but which did not gain the required unanimous agreement by the other member towns, include further provisions to facilitate member communities leaving the District while making it desirable for new communities to join the District. Non-Town-Entity CPA Projects Recommended by the CPC (continued) • LHA's Greeley Village Rear Door and Porch Preservation Ms Foley reported that the Massachusetts Department of Housing and Community Development had confirmed its commitment to subsidize this project if the Town approves the balance of the needed funding from the Town's Community Preservation Fund In response to questions, she said There is a long list of projects for the housing villages, and each year these are prioritized She will make an effort to identify those most likely to be pursued during the next five years to assist this Committee in preparing its Five-Year Capital Plan There is a waiting list for those seeking subsidized housing Lexington residents and veterans must wait approximately five years Others must wait closer to 10 years Adjourn A Motion was made and seconded at 8 58 A.M to adjourn Vote 5-0 These Minutes were approved by the CEC at its meeting on January 12, 2016 Page 3 of 3