HomeMy WebLinkAbout2015-12-09-PB-min
PLANNING BOARD MINUTES
MEETING OF DECEMBER 9, 2015
A meeting of the Lexington Planning Board, held in the Parker Room, was called to order 7:02
p.m. by Chair Nancy Corcoran-Ronchetti, with members, Tim Dunn, Charles Hornig, Richard
Canale, and Ginna Johnson and planning staff Aaron Henry and Lori Kaufman present.
*********************************STAFF REPORTS*****************************
General updates:
Six Moon Hill Historic District nomination has been voted eligible by the State Review Board
and signed by the State Historic Preservation Officer.
There are the three finalists for the planning position and the final interviews are scheduled for
December 18, 2015.
***********************DEVELOPMENT ADMINISTRATION**********************
4-6 Robinson Road, Performance Guarantee Adjustment:
The applicant has requested the release of the Town’s interest in the existing tri-partite agreement
and enter into a new performance guarantee secured by a cash deposit. Engineering is happy with
the project.
On a motion duly made and seconded, it was voted, 5-0, to approve the release of the Tri-Partite
agreement and enter into a new performance guarantee secured by cash in the amount of
$37,050.00 (15% of the original sum).
.
137-139 Shade Street, Performance Guarantee Adjustment:
The applicant has requested the release of $135,616.00 from the original sum of $159,548.00 held
in a cash deposit agreement leaving a revised balance of $23,932.00, which Engineering has
confirmed as the cost of the completion of the work required.
On a motion duly made and seconded, it was voted, 5-0, to approve the release of $135,616.00
from the original sum of $159,548.00 from the developers performance guarantee.
Page 2 Minutes for the Meeting of December 9, 2015
************* UPCOMING MEETINGS AND ANTICIPATED SCHEDULE**************
Discussion of upcoming meeting schedule and known agenda items:
The Board discussed the upcoming meetings leading up to the 2016 Annual Town Meeting and
discussed the public hearings that may be required based on the number of articles the Board
decides to bring forward. The flood plains may need to be added to the warrant as well. Mr. Dunn
will not be at the December 16 meeting and Mr. Canale can only attend part of the meeting.
******2016 ANNUAL TOWN MEETING WARRANT ARTICLE DISCUSSION***********
Vote for Warrant Article requests:
The updated Residential Policy Committee (RPC) initiatives were forwarded for review.
Neighborhood Conservation Districts (NCD
):
There will be a session Sunday with Five Fields neighborhood regarding this proposal. There is
an updated draft initiative, frequently asked questions, and a flow chart available and more
revisions will be made over the next few weeks. The Historic Commission should request this
article from the Board of Selectmen. There was a lack of support for the current draft expressed,
11 pages was too long, but there is support of the concept. Some neighborhoods liked the length.
Draft warrant language should be provided to the Board for review before requesting that the
Planning Board reserve an article for the warrant.
On a motion duly made and seconded, it was voted, 4-1, (Mr. Hornig opposed), to reserve a
warrant article for NCD for the 2016 Annual Town Meeting.
Floor Area Ratio (FAR):
The Board discussed the proposed warrant article and decided to wait till next week to see if the
RPC could come up with a more liberal line of numbers.
Audience comments:
The data needs to be cleaned up before bringing this to the 2016 Annual Town Meeting since the
Assessors database is not accurate. It would not look good to present this at a public hearing
unless you have the right answers which would require time and rushing this through without
accurate information would not get a good response from stakeholders.
This article will be decided next week.
Height on Non-Conforming Lots:
On a motion duly made and seconded, it was voted, 5-0, to reserve a warrant article for the 2016
Annual Town Meeting.
Minutes for the Meeting of December 9, 2015 Page 3
Accessory Apartments
:
On a motion duly made and seconded, it was voted, 5-0, to reserve a warrant article for the 2016
Annual Town Meeting.
Two-Family Homes by Right:
On a motion duly made and seconded, it was voted, 5-0, to reserve a warrant article for the 2016
Annual Town Meeting and if the FAR does not go forward this warrant article will be withdrawn.
Government Civic Uses:
The School Committee wants an update on this.
On a motion duly made and seconded, it was voted, 5-0, to reserve a warrant article for the 2016
Annual Town Meeting.
Technical Corrections:
On a motion duly made and seconded, it was voted, 5-0, to reserve a warrant article for the 2016
Annual Town Meeting.
Planned Development Districts (PDD):
Town Counsel expressed concern that there might be a procedural problem with the current
applicant. This should be discussed further to gain approval for the Fall STM. What would
happen to the existing ones needs to be addressed. The Article could be done after the applicant
finishes with this proposal and the existing ones would be grandfathered in.
Audience Comments:
There will be another PDD coming forward in the Fall Special Town Meeting. This article will be
discussed next week. The chair will talk with the Board of Selectmen (BOS) on how to handle
this item and staff will meet with Town Counsel on Friday.
CB District Large Service Uses:
The language is still being developed but this is in response to the bank moratorium passed at the
2015 Annual Town Meeting.
On a motion duly made and seconded, it was voted, 5-0, to reserve a warrant article for the 2016
Annual Town Meeting.
Center Streetscape:
The BOS had a meeting and nothing has changed on the center streetscape. The CPC is
recommending to Town Meeting some designs for Grain Mill Alley. Staff will provide the Board
a short update and a draft letter of support for review.
****************************BOARD MEMBER REPORTS*************************
There is a Battle Road Scenic Byway meeting tomorrow morning.
Page 4 Minutes for the Meeting of December 9, 2015
Ms. Johnson will miss some of the Center Committee tomorrow morning.
************************************MINUTES*********************************
On a motion duly made and seconded, it was voted, 4-0-1 (Ms. Johnson abstained), to accept the
minutes for November 4, 2015 as submitted.
On a motion duly made and seconded, it was voted, 5-0, to adjourn at 9:55 p.m.
The meeting was recorded by LexMedia.
The following documents used at the meeting can be found on file with the Planning Department:
Staff Summary and recommendation regarding 4-6 Robinson Road (1 page).
Release of Municipal interest in subdivision performance security regarding 4-6
Robinson Road (1 page).
Performance Secured by a deposit of Money regarding 4-6 Robinson Road (2 pages).
Staff Summary and recommendation regarding 137-139 Shade Street (1 page).
Letter regarding 137-139 Shade Street partial release of Deposit (1 page).
Proposed Planning Board Article schedule (1 page).
Ginna Johnson, Clerk