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HomeMy WebLinkAbout2015-07-BOS-min Board of Selectmen Goal Setting Meeting July 1, 2015 A goal setting meeting of the Board of Selectmen was held on Wednesday, July 1, 2015, at 8:30 a.m. in the Public Services Building Training Room. Chairman Pato, Mr. Kelley, Mr. Cohen, Ms. Ciccolo and Ms. Barry; and Mr. Valente, Town Manager; Ms. Vine, Deputy Town Manager and Ms. Pease, Executive Clerk, were present. Also Present: Ms. McLaughlin, Project Manager Ms. Hooper, Chief Information Officer Ms. Smith, Library Fire Chief Wilson Mr. Lonardo, Building Commissioner Mr. Livsey, Town Engineer Mr. Pinsonneault, Manager of Operations Mr. Goddard, Public Facilities Director Mr. Hadley, Public Works Director Ms. Simmons, Recreation and Community Programs Director Mr. Addelson, Assistant Town Manager of Finance Ms. Rodgers, Human Services Director Ms. Casey, Human Resources Director Police Chief Corr Mr. Henry, Planning Director Mr. Dailey, Assistant Superintendent for Finance and Operations, Lexington Public Schools Mr. Kanter, Capital Expenditures Committee Mr. Pressman, Housing Partnership Board Ms. McKenna, Tourism Committee Introduction Mr. Pato stated that Goal Setting was an opportunity for the Board to discuss a work plan for the coming year. The Board is dealing with a lot of issues and should keep them in mind as the proposed goals are discussed today. Review Status of FY2015-2016 Goals Mr. Valente reviewed the status of some of the FY2015-2016 goals:  Public Safety Facilities for Fire and Police;  Center Vitality and Parking;  Facilities Master Planning;  Sidewalks;  Improved collaboration between Town and School departments; Goal Setting – July 1, 2015  Minuteman Regional High School (Mr. Kelley and Mr. Cohen will continue working on);  Town Website; and  Wireless Internet. Discuss Proposed Goal Topics Mr. Valente explained that the proposed goals came from four sources: Boards and Committees, Town Meeting discussions, Senior Management Team, and Selectmen. All the goals were categorized and the Board was asked to prioritize them. Mr. Pato provided a letter he just received from the Commission on Disability which was not included in the Goal Setting packet. Financial and Budget Issues 1.Enrollment Growth and School Budgets – keep operating budget within 2-1/2 and send message from Selectmen to School Committee that if they need more space to bring it forward early to understand where the pressure is and discuss options. Make community aware early. Emphasize enrollment growth and keep eye on Minuteman Regional High School in case those students need to come back to the Lexington High School. Mr. Kelley and Mr. Cohen will identify actions the Board needs to take. 2.Affordability for the Resident – concern if override necessary because of school enrollment make clear to community what Board supports. Need to figure out what the reasonable financial burden would be for the community and what the best alternative is for the school projects. Mr. Kelley would like the Public Facilities Department brought under the Town Manager’s responsibility instead of being split with the School Superintendent. The Board needs to be involved early in the outreach process to be able to provide input. Continue following consensus plan. Mr. Pato and Ms. Ciccolo will work in this task. 3.Property Taxes – Mr. Pato and Ms. Ciccolo will work with the Selectmen to identify what the community wants and the process for going forward. Capital Planning and Projects 4.Long-term Capital Spending Plan – Capital Expenditures Chair is in process of reviewing capital needs and what funds will be available. 5.School Building Project – Want to develop a responsible project that addresses the pressures of enrollment. 6.Public Safety Facilities – High priority of Selectmen, but unable to find good location. Mr. Kelley and Ms. Barry will continue to work on this project. 7.Sustainability; Standards and Process for Building Projects – Need clearer policy and to streamline process. The Permanent Building Committee (PBC), Sustainable Lexington Committee and Mr. Goddard, Public Facilities Director, are working on a draft policy which the board will need to clarify. The Board needs to schedule a meeting with the PBC and Mr. Goddard to give clear direction so that they can give a charge to design Goal Setting – July 1, 2015 teams. There needs to be a balance for the additional cost for more energy efficiency buildings. Mr. Pato and Mr. Kelley will lead this priority. 8.Battle Green Master Plan and Visitor Center – The Tourism Committee has been integrated into Economic Development and will be monitored. The Visitor Center is on a good path. 9.Vacant Buildings – Several vacant buildings need reuse (Muzzey, Hosmer House, and Stone Building). It was suggested that an RFP be sent out to see what would come forward. Could the Hosmer House be incorporated into the Police Station. Mr. Kelley, Mr. Cohen and Ms. Ciccolo will work on a reuse plan for vacant buildings. Economic Development 10.Address Storefront, Street-Level Zoning – Combine with 12 below (Center Diversity and Article 53 Bank Moratorium). The Planning Board is working on moratorium measures and needs input from the Selectmen on policy issues. Need to meet with elected boards quarterly or at least two times a year. Mr. Kelley suggested two members from the Selectmen and Planning Board meet to define what is doable and focus on what can be done to try to move forward to Town Meeting. Involve staff in developing the particulars. Goal is to create regular meetings with the Planning Board. Mr. Pato and Ms. Ciccolo will lead. 11.Business Growth – Need to encourage commercial tax base growth to fill the vacancies we currently have. Reach out to Boston Properties to see what they see for the future. Continue to show appreciation and enthusiasm for businesses. 12.Combined with No. 10 above. 13.Tax Burden on Small Retailers – Do research on real estate tax exemption program to see if it would benefit businesses. Ask the Finance Committee to look at options for businesses over the summer. Need to explain what is available and what that would mean. Mr. Pato will send a request to the Appropriation Committee. 14.Tourism – Maintain interest in transition presented and help if needed. Mr. Valente and staff responsible for. 15.Business Incubators – Ms. Ciccolo heard from non-profits and biotechs that it would be helpful to share office space and wondered if there was a way to encourage private businesses to set up without municipal funds. Economic Development Advisory Committee discussed and felt looking at creating incentives with landlords was the best venue. Mr. Kelley encouraged the effort and thought it could open the door for more businesses to move to Lexington. Should reach out to Boston Properties regarding Incubators. Also reach out to Economic Development and/or Planning Board and see what happens. Encouraging Economic Development activities is good goal. Transportation 16.Road and Sidewalk Maintenance – There was value in the Improve Pavement Condition Index rating done. The Board needs to give guidance on how to maintain the roads. Need to keep it separate from sidewalks. Need to have a budget and policy discussion on sidewalks. Give direction to staff in the early fall. Also need to update the studies for both roads and sidewalks. Ms. Ciccolo will lead effort. Goal Setting – July 1, 2015 17.Complete Streets. The funding has been released and should see the guidelines in the early fall. If want to pursue will require policy. Wait until final regulations before creating policy. Should apply early for funds. Ms. Ciccolo will lead effort. 18.Sidewalks and Article 42 (Sidewalk Surface) – Need process for how to deal with requests. Figure out how to involve the Sidewalk Committee and Bicycle Advisory Committee with the Transportation Safety Group and clarify the process and a policy. Support staff recommendations. Goal is to ask a subcommittee to bring back recommendations. Need to figure out how to translate Article 42 into practice. Ms. Ciccolo and Ms. Barry will lead effort. 19.Public Transportation Use – The Rev has been successful and beneficial; should encourage. If businesses object to return trips, may want to provide funds to continue. Will be monitored – no action. 20.Town Meeting Safety Resolution (Article 45) – Ask the Transportation Safety Group for feedback on how to report on safety initiatives to Town Meeting. Discuss at a Transportation Forum. Mr. Kelley and Ms. Barry will work on a plan of action. Planning and Land Use 21.Land for Municipal Use – Keep ears open for possibilities. Need to reconsider how build out. Look long-term at how to accommodate the pressure of growth. Zoning an important component that needs to be understood. Need to work with the Planning Board to look for opportunities and then look at zoning and comprehensive plan and how zones evolve. Planning Board plans to bring back to the Annual Town Meeting. Put on a future Selectmen agenda to meet with the Planning Board and send request to the Planning Board. 22.PILOP – Would like to finalize the PILOP Policy this calendar year. Staff, Planning Board and Center Committee working to bring draft back to the Selectmen. 23.Parking Requirements in Zoning By-Law – If want growth, height needs to be discussed. 24.Planning for Growth – Combined with No. 21. Engage with Planning Board on long- term vision for growth. 25.Affordable Housing/Housing Production Plan – The Planning Board has a Subcommittee looking at residential housing and affordable housing is a sub item of their work. LexHAB is the primary source for affordable housing. When meet with Planning Board discuss affordable housing and encourage them to look at senior housing and creating/converting houses. Goal is to actively create diverse housing in Lexington and to work with the Planning Board to accomplish. Also need to support LexHAB and try to increase their capacity to move forward. Discuss with Planning Board a plan of action. Mr. Pato and Ms. Ciccolo will work on this task. 26.Tear-down Housing Phenomenon – the Planning Board Subcommittee is reviewing. Selectmen would like to see options for dealing with mansionization. 27.Revisit Institutional Use Zoning Bylaw Proposal – Should be discussed with the Planning Board. 28.Conservation Land Management – Need budget to implement plans. Support using CPA funds. Goal Setting – July 1, 2015 29.Stormwater Bylaw – The regulation has gone through many drafts. Engineering hopes to bring a final version to the Board in July and start enforcing before the end of the calendar year. Other 30.Public Information and Communication – Staff is putting together a proposal/plan to bring to the Senior Management Team for two programs: emergency issues and communication with residents. Mr. Pato and Ms. Barry will continue working with staff. 31.Public Service Impacts of Changing Demographics, Diversity – Remains high priority for all of the community to participate. There has been some success and progress. Continue reaching out. Mr. Cohen and Ms. Barry will continue working on. The 2020 Vision Committee charge needs to be revised. 32.Youth Issues – The Youth Services Council, in collaboration with the Human Services Department, has made a lot of progress and has expended since it began. Question is how to deal with the School Committee’s request on the Youth Coalition and what the role of government and parents is. There needs to be consensus on how to approach youth issues. The Selectmen should articulate a clear message. Ms. Barry has attended the Youth Coalition meetings and feels the group needs to figure out some areas that can be improved and/or new ways to get information to the community. Need to have conversation and clarify what support is available to the community. Need to define the role of the Youth Coalition and make sure it does not duplication work already being done. Mr. Cohen and Ms. Barry will continue working on youth issues. 33.Board Effectiveness – Those Selectmen assigned to goals will be responsible for deciding how to move the item along and report to the Selectmen to discuss how to accomplish with staff involvement. Progress should be reviewed at Selectmen meetings. Mr. Pato and Ms. Ciccolo will discuss and come up with various models. 34.Build Capacity Through 2020 Vision and Other Groups to be able to Survey the Community to get a Representative Sample of Public Opinion – A survey to the community would provide good data and it should be supplemented with a letter for those who do not have a computer. Ask the Community to provide guidance. Ask 2020 Vision Committee how to outreach to the community. Item should be combined with Item 30. Discuss how to read the information received. Need to find ways to have two-way conversations with members of the community but be realistic that some residents do not want to engage. The Selectmen need to meet people where they spend their time around town. Mr. Pato and Ms. Barry will work on. 35.Committee Support and Process – Need to review and clarify committee charges and have regular updates (at least annually) from the Boards and Committees Chair or their Selectmen Liaison at Selectmen meetings. Mr. Pato and Ms. Barry will draft a process. 36.BOS Agenda Planning – Select a time certain on agenda for annual budget presentation. 37.Annual Town Meeting (Public Presentation). Currently the Selectmen’s positions are published in their meeting packets. Some items the Selectmen wait to hear the Town Meeting debate. Mr. Pato would like to see if position statements could be written before hand for some of the articles. The Selectmen will work with staff to try to get information out earlier. Goal Setting – July 1, 2015 38.Wireless Communication – Goal is to ask the Communications Advisory Committee to work on exploring greater use of wireless on Town properties. 39.Community Preservation Committee (CPC) Strategy – The Board needs to clarify to the CPC which projects they support and should be brought to Town Meeting. Mr. Cohen and Ms. Ciccolo will work on. 40.Annual Town Meeting (Warrant) – Look at drafting a new Bylaw that provides alternatives to mailing warrants to households. Look at separating the election warrant and the Town Meeting warrant. Should be goal for next year to figure out options. Mr. Pato and Mr. Cohen will work on. 41.Shared Vision – 2020 Vision Committee is looking at so no action by Selectmen needed at this time. 42.Annual Town Meeting (Position Paper) – Combined with Item 37. 43.Annual Town Meeting (Article 44 Resolution on Fossil Fuel) – Send a letter to Lexington’s representatives to fulfill Town Meeting’s vote. The Board should review the assignments and pick the top three activities. Will discuss at a future Selectmen meeting. Upon motion duly made and seconded, it was voted to adjourn at 12:07 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting July 6, 2015 PRESENT: Mr. Pato, Chairman, Mr. Kelley, Ms. Ciccolo and Ms. Barry; Mr. Valente, Town Manager; Mr. Addelson, Assistant Town Manager of Finance; and Ms. Pease, Executive Clerk. Also Present: Appropriation Committee (AC) Members – Mr. Parker, Chair, Mr. Bartenstein, Mr. Levine, Ms. Masterman, Mr. Michelson and Mr. Neumeier; Capital Expenditures Committee (CEC) – Ms. Hai, Chair, Mr. Cole, Mr. Kanter and Ms. Manz. Executive Session Upon motion duly made and seconded, it was voted 4-0 by roll call to go into executive session to consider the purchase, exchange, lease or value of real property; and to reconvene in open session only to adjourn. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the negotiating position of the Town. Upon motion duly made and seconded, it was voted 4-0 to adjourn at 8:00 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting July 13, 2015 A regular meeting of the Board of Selectmen was held on Monday, July 13, 2015, at 6:50 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr. Cohen, Ms. Ciccolo and Ms. Barry; and Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to discuss strategy with respect to salary increases for non-union personnel and to reconvene in open session. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the negotiating position of the Town. Public Comment Ms. Stieglitz, 3 Amherst Street and speaking on behalf of the Commission on Disability, appreciate the Board’s interest in developing the Center Streetscape Project further before bringing back to Town Meeting. They ask that the Board not lose sight of getting something done to increase safety, access and exclusiveness. Ms. Storch, 330 Concord Avenue, Town Meeting Member for Precinct 3, requested that the Board keep focusing on the Center Streetscape project and that the project comes before the 2016 Annual Town Meeting. Selectmen Concerns and Liaison Reports Ms. Barry and Mr. Cohen, as Selectmen Liaisons to the Lexington Housing Assistance Board (LexHAB), thanked their colleagues, Town Manager and others members of committees and town staff who attended the groundbreaking ceremony on July 13 for Fairview Affordable housing project. th Ms. Barry congratulated and thanked Town Manager Carl Valente on his 10 anniversary as Lexington’s Town Manager. Ms. Ciccolo reported that MAGIC will be looking for participation from communities in a climate change adaptation plan. MACP will assist the MAGIC communities in assessing vulnerabilities from, and developing an action plan for, non-coastal-related climate. A working group will convene to discuss the development of the Plan. MAGIC will be seeking advice from communities on individuals to invite to join the working groups. This is an important project and the Board will need to discuss who they feel should participate. Selectmen’s Meeting – July 13, 2015 Ms. Ciccolo, as Liaison to the Sidewalk Committee, stated they are grappling with their role and charge and want to make sure the committee is not being redundant in its work. The Chair has asked the Board to provide clarity on how they should work with the Transportation Safety Group and how to be efficient or if the committee should be dissolved. They ask that the Board address these issues and get back to them. Town Manager Report Mr. Valente reported on six items: 1.He introduced the new Management Fellow, Claire Goodwin. 2.The Community Center was opened for drop-ins and the Senior lunches started today. He recognized the Recreation and Human Services staff for making the transition seamless. 3.The Massachusetts Department of Energy Resources awarded the Town a grant for $238,997 for the installation of LED lighting in several school buildings. Most of the projects will involve retrofitting gymnasiums, cafeterias, LHS Field house and the entire Clarke Middle School. 4.The Police Department has formed its first Police Explorer Post and is looking to recruit youth between the ages of 14 and 20 who are interested in pursuing a career in law enforcement. 5.The rebid of the Town’s property and liability insurance has been completed and as a result, our premiums will decrease approximately $125,000 with the new carrier. 6.Police Chief Corr wanted to recognize that on June 30, 2015 Officer Michael Bordenca and Officer Hsien Kai Hsu responded to an Allen Street address upon the report of an unresponsive male. Dispatcher Herrera gave CPR instructions over the phone while Dispatcher Duggan dispatched police and fire. Officers Bordenca and Hsu took over providing CPR and were able to give an AED shock to the patient. The patient left the scene under the care of Lexington Fire who reported a “strong pulse” upon transporting the patient to the hospital. Approve Hartwell Avenue Landfill Solar Project Public Hearing Mr. Voss, Chair of the Solar Task Force, is recommending that the Selectmen award the ground mount Power Purchase Agreement to Solar City and authorize the Town Manager to sign the associated agreements to execute that transaction. Mr. Voss reviewed the size of the ground mount and solar canopies, the economics, the review process they followed and solar production expected. He also gave an overview of the proposed solar agreement. Ms. Barry asked for an update on the purchase of a windrow turner. Mr. Hadley, Public Works Director, stated that they have conducted a few demonstrations and hope to bid the specifications by the end of August. Selectmen’s Meeting – July 13, 2015 Mr. Kelley asked about the impact to the net benefit resulting from any additional capital costs for the canopy. Mr. Voss responded that the canopy will require borings to determine suitability of soil to carry the canopies. Solar City agreed to a contract price and if anything is discovered through the engineering work they have a right to come back to the Town to discuss. Due diligence has been done, the only question is whether the legs of the canopy are appropriate for the site. Ms. Ciccolo is pleased to see a production guarantee in the contract and asked if there was a performance bond to ensure the production guarantee can be met. Mr. Hovis, SolarCity, stated there is a performance bond associated with the construction of the system which is separate from performance guarantee for the output of the system. The performance payment bond backs Solar City’s ability to get the construction done. Ms. Ciccolo, asked, since solar is a newish field and 20 years is a long time, what would happen if SolarCity is no longer in existence. Mr. Voss responded that he expects SolarCity to be around for a long time. The contract includes a termination clause that allows the Town to terminate SolarCity and receive a payment to the Town in the in lieu of revenues the Town expected to receive. If fail to perform or system has to be taken off for developer reasons, the Town receives a lump sum payment. Ms. Ciccolo asked about bankruptcy and who would own the equipment. Mr. Voss stated it would most likely, given that there is debt involved, the creditors for SolarCity would step in, but they would only make money by operating the system efficiently and to that end if any change in role of the operator the Town has the right to vet the operator to make sure they are capable to operate at same level or better than SolarCity. Mr. Hovis also responded that there is assignment language that governs how they would be able to transfer the contract. Upon motion duly made and seconded, it was voted 5-0 to award the contract for the installation of a solar system at the Hartwell Avenue Landfill and Power Purchase Agreement to SolarCity, pursuant to the recommendation of the selection committee and authorization of the Town Manager to executive said contracts. Approve Recommendation for Non-Represented Employees Cost of Living Increase for FY2016 Upon motion duly made and seconded, it was voted 5-0 to approve a 2.5 percent cost of living adjustment for the non-represented employees identified by the Human Resources Department, said adjustment to be effective July 1, 2015. Selectmen’s Meeting – July 13, 2015 Discussion of School District Building Projects Plan Most Selectmen attended the July 7 School Committee meeting where DiNisco Design presented options to the School Committee with detailed criteria and refined costs. The School Committee is meeting tonight to review the details and discuss a recommendation to bring forward to the July 14 Summit. Mr. Pato asked the Board if they wanted to discuss or deliberate on what information they have received so far and what they want to discuss at the Summits. Mr. Kelley is looking for options the School Committee might consider to utilize space that is being sought for space mining or re-appropriation of spaces to handle the school program. The options to look at Estabrook and how operations could be adjusted in the short-term to help out and to avoid modular classrooms or add-ons to buildings that are already appropriately utilized and right sized for core facilities. As he looked over and digested DiNisco material he felt he still needed to understand from the School Committee what could be done to avoid some of the smaller projects. He feels that the sense is the Hastings site has been vetted with the ability to house 650 students, but is not appropriate to have the Pre-Kindergarten program because of too many challenges. He does not want the Board to jump into making a decision without fully understanding the options. Mr. Pato believes the School Committee thinks the Pre-K will not work at Hastings but it has not been ruled out. Ms. Ciccolo is concerned there has not been any discussion about the core spaces at the middle schools and whether they can handle the growth that is being projected. She does not want to find out later that the expansion will not include the adequate site space for the gym, cafeteria and auditorium. Ms. Barry was concerned with the brick and mortar suggested at Diamond and that there was no discussion that the auditorium and gymnasium would be undersized. Another concern was traffic and how it could be improved. She is also concerned that the additional classrooms will affect the operating budget with the need for additional staff; she hopes to see projections on what the affect will be. Mr. Cohen reiterated that the Selectmen should wait to hear a proposal from the School Committee since the Selectmen do not have any jurisdiction on the school programs. Selectmen have jurisdiction on whether to bring forward a debt exclusion ballot and 4 of the 5 Selectmen need to approve. Mr. Pato feels it is the Board’s obligation to look at the proposed funding and how to move forward. He would like to see information on an option to enlarge Diamond but not Clarke. Selectmen’s Meeting – July 13, 2015 Update on East Massachusetts Avenue Roadway Reconstruction Project Mr. Pato recused himself from this discussion because he lives in the corridor where this project is planned. Mr. Cohen will be the Acting Chairman. Mr. Livsey, Town Engineer, stated the focus of the discussion would be certain elements of the project that the Board asked for at the last Selectmen’s meeting. Pleasant Street Intersection Mr. Loughlin, BSC Group, made a presentation on the Massachusetts Avenue Roadway Improvements from Pleasant Street to Marrett Road. The project goals include: improving safety and mobility, improve bicycle, pedestrian and transit accommodations and accessibility and improving the existing infrastructure. He reviewed the project history and public outreach that has occurred so far. He presented the Pleasant Street/Massachusetts Avenue existing conditions, roundabout concepts, roundabout ROW impacts and signal concept. Asked about necessary land takings for the smaller roundabout, Mr. Loughlin, answered that no takings would be necessary with the smaller roundabout, but the Level of Services does not work. The smaller roundabout would be a Level of Service F which is a delay of about 50 seconds. If there was a signal at the intersection the delay from Pleasant Street to Massachusetts Avenue would be 13.8 seconds and 1 second on Massachusetts Avenue going north. Mr. Kelley asked whether the Level of Service F for the Pleasant Street intersection represented a certain time of day since it is not backup all the time. He also asked how with signalization the Level of Service A would be maintained when traffic has to be shutdown to accommodate cars leaving Pleasant Street. Mr. Loughlin responded that the signal has very short cycle times which can handle the traffic movement better and keep the Level of Service at A or B. Mr. Kelley sees no benefit with signalization and is concerned about adding signalization which will handle a small percentage of traffic consequences and shutdown the flow of traffic in quiet times. He asked if there has been an analysis of Level of Service F and how long that would be. Mr. Loughlin has not looked at every hour but mostly peak volume times. The times when there is no backups there would be only a few seconds delay, which is not a tremendous inconvenience. Higher volume traffic might be slower moving but steadier and more consistent. He is not just looking at vehicles but also pedestrians and bicycle. Without signals, crossing would be extremely difficult. Selectmen’s Meeting – July 13, 2015 Mr. Kelley feels that pedestrians and bicycles should not be encouraged to cross at busy intersections and he suggests moving the crosswalks away from the intersections and installing pedestrian activated signals to get communication going between pedestrians and motorists. He does not believe signalization is what is best for the community and that it would be more problematic to the flow of traffic and not safer for pedestrians. Mr. Loughlin stated that without signalization there will be more cut-through traffic and speeding at peak times. Mr. Kelley agrees that there are cut-through traffic and speeding issues on the side streets that have to be focused on and addressed. Mr. Cohen clarified that the project is only 25 percent designed. The Town is working on the next 75 percent of the design. Mr. Kelley asked if the Town was in jeopardy of losing the funding for the project if they do not follow certain State standards. Mr. Livsey is in constant contact with the State and they discuss the options and ideas that have been discussed. Mr. Orenstein, Follen Road, asked how he would get from Wilson’s Farm on Pleasant Street to Follen Road if a signal was installed. Mr. Loughlin stated the Town would have to decide if they wanted to allow a left turn from Pleasant Street to Follen Road because of the concern about cut-through traffic. A review will be needed to analyze the impacts and volumes of the left turn. Mr. Palant, Slocum Road, asked about a comment that a roundabout would improve the intersection too much. Ms. Loughlin meant that when there is congestion people avoid the area; if the intersection is improved vehicles will return because it is quicker but the traffic would increase. Marrett Road Intersection Mr. Loughlin reviewed the existing conditions, with signal and without signal concepts. Some residents requested a yield or stop sign. He heard it was difficult for pedestrians to cross to get to the bus stop and crossing at Tower Road. He also heard it was a popular crossing, but the destination was not clear. Additional time is needed to find out where the best locations for crosswalks and the bus stops are; discussions are needed with committees, MBTA, and schools. Now that the Community Center is open, the Town will need to look at any possible traffic impacts. Selectmen’s Meeting – July 13, 2015 Installing a signal at the intersection meets all the necessary warrants. Pedestrian crossing is greatly improved. Traffic flow on Massachusetts Avenue is more managed to allow coming out of Marrett Road and a right turn on red after stopping could be done. Installation of a signal would cut down on driver frustration waiting on Marrett Road to turn left, which may lead to cut- through traffic. Another option is to reconfigure the intersection without installing a signal. The intersection would have the same geometry the signalized intersection. Should consider moving the crosswalk on Massachusetts Avenue to an area with a shorter distance across. In the Tower Road area there would be three lanes and lot of activity traveling northbound. There needs to be detailed discussions with the Tower Road residents about where they are going. Both the signaled and non-signaled intersection changes include elongating the left turn lane with proper markings from Massachusetts Avenue to Marrett Road. Level of Service is F (greater than 80 second wait) for Marrett Road during the morning and afternoon peaks. Massachusetts Avenue from Arlington turning onto Marrett is a Level of Service D in the morning and a B in the afternoon. Massachusetts Avenue from Lexington turning onto Marrett Road is a Level of Service A both in the morning and afternoon. Signalization does not change the Level of Service because there is not enough room to develop two lanes out of Marrett Road. Mr. Kelley asked for data on how a signalized intersection affects the crash rate and whether there is data that suggests crash rates would be significantly less. Mr. Loughlin responded crash rates are based on the volume and number of vehicles that travel through an intersection. Crash warrants are based on averages statewide and in the District 4 region. The problem at the Marrett Road/Massachusetts Avenue intersection is that vehicles do not have an opportunity to get out of Marrett Road onto Massachusetts Avenue. Mr. Livsey responded that signalization may not reduce accidents, but it may reduce the severity of injuries. Mr. Cohen would like the Board to focus on safety issues as the project moves to its final form. Mr. Kelley is looking for safety solutions that would not include signalization. He feels there are lots of new technologies that should be looked at. Mr. Loughlin stated that Engineering has been looking at alternatives for crossings. They are also looking to see what other towns and states are doing. They plan on talking with vendors about what can and cannot be used in different locations and also talk to MassDOT about ways in which to incorporate in the proximity to other signals or other devices. Selectmen’s Meeting – July 13, 2015 Mr. Livsey would like to have the next public meeting in September or early October and then another public meeting later in the fall or early winter. Mr. Cohen and Ms. Ciccolo will look at the calendar and suggest some dates. The intention of the next public meeting will be to discuss the entire Massachusetts Avenue project from Pleasant Street to Marrett Road. Mr. Kelley wants to make sure the light at the intersection of Locust Avenue and Massachusetts Avenue is only for fire and not a full signal. Mr. Livsey clarified that the only question on the Locust Avenue light is whether it includes an overhead mast or not. They are requesting that it be just a pole. Battle Road Master Plan/Harrington Road Intersection Update Mr. Ho and Mr. Wasielewski, BETA, presented their analysis on options to improve the Harrington Road/Bedford Street intersection. The analysis looked at: traffic data, accident/safety analysis, existing deficiencies and an improvement option evaluation. Design options presented included: 1.Removing the Bedford Street right-turn slip lane; 2.Option 1 with traffic signals; 3.Retain the Bedford Street right-turn slip lane one-way away from Bedford Street; 4.Option 3 with traffic signals 5.Make Harrington Road one-way away from Bedford Street (southbound) and remove the Bedford Street right-turn slip lane; 6.Make Harrington Road one-way toward Bedford Street (northbound) with a two-way STOP control; 7.Make Harrington Road one-way away from Bedford Street (southbound) and retain the Bedford Street right-turn slip lane; 8.Make Harrington Road one-way away from Bedford Street (southbound) and make the Bedford Street right-turn slip lane one-way away from Bedford Street; 9.Make Harrington Road one-way away from Bedford Street (southbound), make Massachusetts Avenue one-way between Harrington Road and Bedford Street and make Bedford Street one-way between Massachusetts Avenue and Harrington Road; and 10.A roundabout The Level of Service for Option 1 through 9 would be F. The Level of Service for Option 10 would be a B. The Pros and Cons for each option were also reviewed. Mr. Pato asked if the option of closing Harrington Road was looked at. Mr. Ho, BETA, did not look at that option because it would mean diverting approximately 2500 cars, which they believe is drastic. Selectmen’s Meeting – July 13, 2015 Ms. Ciccolo suggested looking carefully at the speed and when accidents happen and if there was a way to slow down the traffic to create gaps for cars trying to get out of Harrington Road or Hancock Street. Mr. Fortmann, 5 Harrington Road, is concerned about the site line on Harrington Road trying to enter Bedford Street and would like the police to look at. He also asked if STOP signs could be installed on Bedford Street at the Harrington Road intersection. Ms. McKenna, 9 Hancock Street, did not like the roundabout option since it would require taking her home. She suggested reconfiguring where Hancock Street comes out onto Bedford Street. Ms. Enders, Kimball Road, believes the intersection is most dangerous when cars from Harrington Road are trying to cross to Hancock Street. She also requested that the Bikeway crossing at Hancock Street be looked at as part of any reconfiguration work at the intersection because it currently is a dangerous crossing. Mr. Postel, 58 Hancock Street, representing Save Lexington Streets, thinks there should be an open community discussion about cutting edge ideas and he would like to present some different ideas. Mr. Pato stated that the Board would have to discuss his idea. Mr. Livsey plans to have the presentation packet posted on the town’s webpage. Mr. Cohen requested that the suggested roundabout option be tabled since it takes away the home at 9 Hancock Street and also would require taking some of the Battle Green land. All of the Selectmen agreed. Asked what the best option was, Mr. Ho stated that safety options need to be considered given the high accident rate and capacity of the roadways. Mr. Pato stated the Board has an obligation to improve safety at the intersection. Traffic Mitigation Studies Mr. Livsey, Town Engineer, proposed hiring a third party consultant to review the data of the neighborhood side streets that are or may be impacted with cut-through traffic and speeding because of the Center Streetscape and Massachusetts Avenue projects. The plan is to hire a consultant who has not previously worked on either of these protect. The consultant would specialize in transportation planning and traffic engineering and would understand how to develop trip distributions based on the impact of existing and proposed conditions. They would use existing data and collect additional data to review what conditions exist and if there are issues that need to be addressed under the existing conditions. They will also be asked to provide ideas on how to mitigate conditions due to the two road construction project. Selectmen’s Meeting – July 13, 2015 Ms. Ciccolo likes the proposed approach because of the concerns heard from residents and thinks it will help the Board make better decisions that do not adversely impact neighborhoods. Mr. Cohen agrees and hopes the analysis includes data from the Police Department on whether the speeding violations are residents of the neighborhoods affected or cut-through traffic. The entire Board supports the proposal to hire a third party consultant. Approve CPA Grant Agreement with the Friends of Minuteman National Historic Park The 2015 Annual Town Meeting approved a $36,700 appropriation, funded with Community Preservation Act funds, as a grant to the Friends of the Minute Man National Park to undertake a project to uncover and restore an historic battlefield that marked an important component of the events of April 19, 1775 – Parker’s Revenge, the site of the second battle of Lexington. This grant will cover a portion of the project, which is expected to cost approximately $277,000. The proposed agreement provides the terms of the grant and has been approved by the Friends of the Minute Man National Historic Park. Upon motion duly made and seconded, it was voted 5-0 to approve and sign the Grant Agreement between the Town and the Friends of Minute Man National Historic Park for $37,600 to uncover and restore the Parker’s Revenge site. Accept Community Endowment of Lexington Grant for Antony Park The Tourism Committee received a $5,000 grant from the Community Endowment of Lexington to be used for the construction of Antony Park. Acceptance of this grant requires the approval of the Selectmen and the Town Manager. Upon motion duly made and seconded, it was voted 5-0 to approve and authorize the Chairman to sign the grant award of $5,000 from the Community Endowment of Lexington to support the hardscape phase of the Antony Park Project. Selectmen Appointment – Center Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Stacy Sheehan to the Lexington Center Committee for a term to expire September 30, 2017. Consent Agenda Approve/Sign Performance Evaluation for Town Comptroller Upon motion duly made and seconded, it was voted 5-0 to approve and have the Chairman sign the annual Performance Evaluation for the Town Comptroller for the period April 2014 to March 2015. Selectmen’s Meeting – July 13, 2015 Approve One-Day Liquor License – Cotting School Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Cotting School for a one-day liquor license to serve beer at a Chili Cook-off on Sunday, October 18, 2015, from 12:30 p.m. to 3:30 p.m. at the Cotting School located at 453 Concord Avenue. Approve Use of the Battle Green – LexFUN Halloween Parade Upon motion duly made and seconded, it was voted 5-0 to approve the request of LexFUN to hold the annual Halloween Parade on Saturday, October 31, 2015 (rain date Sunday, November 1, 2015), from 10:00 a.m. to 12:30 p.m. on the Battle Green. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to consider the purchase, exchange, lease or value of real property for a potential public safety site and school site and to reconvene in open session only to adjourn. Further, the Chairman declared that an open meeting may have a detrimental effect on the negotiating position of the Town. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 10:53 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Summit Meeting – School District Building Projects Plan Board of Selectmen, School Committee, Appropriation Committee and Capital Expenditures Committee July 14, 2015 A Summit was held on Tuesday, July 14, 2015, at 7:00 p.m. in the Estabrook School Cafeteria, 117 Grove Street. Mr. Pato, Chairman, Mr. Kelley, Mr. Cohen, Ms. Barry; Mr. Valente, Town Manager; Mr. Addelson, Assistant Town Manager for Finance, and Ms. Pease, Executive Clerk, were present. Also Present: School Committee (SC) members: Ms. Steigerwald, Chair, Ms. Coppe, Ms. Crocker, Mr. Hurley; Dr. Czajkowski, Superintendent of Schools; Capital Expenditures Committee (CEC) members: Ms. Hai, Chair, Ms. Barnett, Mr. Cole, Mr. Kanter and Ms. Manz (arrived at 7:28 p.m.). The Appropriation Committee (AC) members came to order at 7:12 p.m.: Mr. Parker, Chair, Mr. Bartenstein, Mr. Levine, Ms. McLeish; Ms. Masterman, Mr. Michelson, and Mr. Radulescu- Banu. School Committee Recommendations Regarding the Plan Options Ms. Steigerwald provided the School Committees votes taken at their July 13, 2015 meeting: 1.It was voted 4-1 (Ms. Crocker opposed) to present as the consensus view of the School Committee the projects represented on slide 5 entitled “Final Consideration #1” with the following projects:  Standalone Lexington Children’s Place  Pre-fabricated modulars at Bridge and Bowman  Fiske brick and mortar expansion with further exploration of the optimal size of the addition  New Hastings  Harrington renovation after moving Lexington Children’s Place off site  Clarke space mining and a 10 classroom brick and mortar addition  Diamond space mining and 16 classroom brick and mortar addition and café addition. 2.It was voted 5-0 to request Board of Selectmen to release balance of funds, $2,666,000 from the Special Town Meeting allocation made on March 23, 2015, to pursue further design studies of projects delineated in “Final Consideration 1” listed above and funds for construction documents for pre-fabricated modulars as specified above. Ms. Steigerwald also updated the Summit participants on: special education programming, Estabrook unused classroom utilization, studying redistricting and space allocation, non-resident students, space mining, shared space and loss of dedicated elementary specialist space. Summit Meeting – School District Building Projects Plan – July 14, 2015 DiNisco Presentation on School District Building Projects Plan Options Mr. DiNisco gave an overview of the School Committee’s current recommendations. The recommendations are based upon validating existing conditions with principals, developing program based upon Consensus Plan, applying MSBA space guidelines to Hastings, and providing space functionality for other schools. Mr. DiNisco reviewed all the school location and design options considered, the current recommendations, costs and when the projects need to be completed. The costs of the recommended projects are estimated to total $132,796,000 and includes:  Lexington Children’s Place – free standing at Harrington - $9,941,000  Bowman – prefabs for 2 classrooms and 1 music room - $3,273,000  Bridge – prefabs for 2 classrooms, 1 music room and 1 SPED room - $4,094,000  Fiske – brick and mortar expansion to provide core academic, special education, art and music spaces - $9,064,000  Hastings – build new school - $59,926,000  Harrington – relocate Lexington Children’s Place and use space for elementary school use - $164,000  Clarke – space mining and 10 classroom brick and motor addition - $18,105,000  Diamond – space mining, 16 classroom brick and mortar addition and café addition - $28,229,000 He reviewed the school construction schedule showing when each school project would be complete:  Lexington Children’s Place to Harrington as standalone – to be determined  Bowman – September 2016  Bridge – September 2016  Fiske – September 2017  Clarke – September 2017  Diamond – Phase 1 September 2017, Phase 2 September 2018 Discussion and Deliberation Regarding the Plan Options and School Committee Recommendations Mr. Pato stated that Selectmen need to decide this week whether to release funds for the prefabs recommended for Bridge and Bowman. Ms. Hai asked whether it was possible to increase the size of the addition to Fiske to get additional capacity. Would the additional cost be better spent at Fiske rather than prefabs at Bridge and Bowman. Mr. DiNisco stated that they could probably add 2 to 4 classrooms and it Summit Meeting – School District Building Projects Plan – July 14, 2015 would be $2 million for that. Ms. Steigerwald stated the School Committee had not discussed that option. Mr. Pato suggested adding this item to a list of items to deal with and also include leasing for the Pre-K. Mr. Kanter suggested focusing on the Bridge and Bowman prefabs and also the near-term solution for the Lexington Children’s Place. He wants to understand the interim solutions. The Capital Expenditures Committee is also looking for results on redistricting discussions. In order to come up with a consensus and move forward, certain information is needed. Asked about a new Hastings and whether to try for MSBA funds, Mr. DiNisco stated that it makes sense to plan for a 30 classroom Hastings and follow the MSBA steps, satisfy their requirements and get into the loop. Mr. Kelley does not feel the Town can spent millions of dollars until it is clear what can be done with the existing buildings. He asked when short term options for space that creates best utilization could be discussed. The Board of Selectmen, Appropriation Committee and Capital Expenditures Committee took a 5 minute recess. The School Committee continued in session to discuss how they wanted to move forward. Mr. Pato brought all the Summit participants back into session. Ms. Steigerwald summarized the School Committee’s discussion. The School Committee is open to hearing more about the implications of increasing the brick and mortar at Fiske. DiNisco is confident they could add 5/5 classrooms and maybe 6/6. DiNisco needs time to make sure core spaces of the building are not overtaxed. The School Committee also wants to make sure they do the best project and are concerned about the timing and when the space would be available and where students would be located in the interim. Shifting the space at Harrington and redistricting some to Fiske may work. A couple School Committee members will work with DiNisco to prepare for Thursday’s Summit. The School Committee requested time to meet on Thursday, July 16, from 7:00 p.m. to 7:15 p.m. to discuss their options before starting the Summit at 7:15 p.m. Mr. Pato stated that the Selectmen will have to make decisions on releasing funds at the Thursday Summit and asked if the Selectmen had any further issues or questions they wanted answered before then. Mr. Kelley supports the Fiske expansion as long as the School Committee pulls back on the prefabs at Bridge and Bowman schools. He hopes to discuss on Thursday the options for space utilization and redistricting for students in 2016. Summit Meeting – School District Building Projects Plan – July 14, 2015 Mr. Radulescu-Banu asked when financing models would be discussed. Mr. Hurley is concerned about the costs for all the school projects and whether residents will be comfortable with giving their support. Mr. Kanter needs to understand the options for the interim plans for the Lexington Children’s Place. Ms. Steigerwald stated that space is being leased for 3 years for the Lexington Children’s Place (LCP). A permanent solution is still needed. The existing LCP space at Harrington will provide 4 classrooms which buys some time for the brick and mortar additions to come on line in 2017. Mr. Kanter is looking for the highest and best use of money available to be released, and if we have to prioritize, wants to make sure there are enough resources to give to DiNisco before the fall Special Town Meeting. Dr. Czajkowski wants to have a discussion with the principals of Bridge and Bowman regarding the impact to those schools if prefabs are off the table. Confirm Date for Next Summit Meeting The Summit adjourned and will reconvene on Thursday, July 16, 2015. The School Committee will start their meeting at 7:00 p.m. and the Summit will start at 7:15 p.m. The School Committee remained in session. Documents Presented 1.School Committee Motions on Capital Projects, voted by School Committee July 13, 2015. 2.School Committee Update – Actions between March 23, 2015 Special Town Meeting and July 14, 2015 Summit. Upon motion duly made and seconded, it was voted to adjourn at 9:27 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Summit Meeting – School District Building Projects Plan Board of Selectmen, School Committee, Appropriation Committee and Capital Expenditures Committee July 16, 2015 A Summit was held on Thursday, July 16, 2015, at 7:00 p.m. in the Estabrook School Cafeteria, 117 Grove Street. Mr. Pato, Chairman, Mr. Kelley, Mr. Cohen, Ms. Ciccolo; Mr. Valente, Town Manager; Mr. Addelson, Assistant Town Manager for Finance, and Ms. Pease, Executive Clerk, were present. Also Present: School Committee (SC) members: Ms. Steigerwald, Chair, Ms. Coppe, Mr. Alessandrini, Ms. Crocker, Mr. Hurley; Dr. Czajkowski, Superintendent of Schools; Appropriation Committee (AC) members: Mr. Parker, Chair, Mr. Bartenstein, Mr. Levine, Ms. Goldberg, Ms. Masterman, Mr. Michelson, and Mr. Radulescu-Banu; Capital Expenditures Committee (CEC) members: Ms. Hai, Chair, Mr. Kanter, and Ms. Manz. The School Committee and Board of Selectmen came to order at 7:00 p.m. The Appropriation Committee and Capital Expenditures Committee came to order at 7:42 p.m. Mr. Pato asked the Board what information they need to come to a decision regarding releasing funds. Ms. Steigerwald stated the School Committee is asking the Board to try to decide tonight on at least some of the projects where there is consensus so those projects can proceed with design. Mr. DiNisco reviewed the following comments from the July 14, 2015 Summit discussion: prefabs at Bridge and Bowman versus brick and mortar at other schools; growth at Diamond and size Clarke to fit its building; and increase Fiske size to 27 classrooms. He does not recommend adding three additional classrooms to Fiske because of the cost and the impact on parking and traffic. Growing Diamond to 1080 students and sizing Clarke down to 750 students would be a wash of the proposed cost, but space mining would be needed at Clarke and he recommends doing the site work at Clarke, which includes permitting and mitigation with the Conservation Commission and improving Stedman Road, raising up the entrance to provide a safe plaza and reconfiguring the parking area. Also the Diamond project would require more phases to get the work done; the classrooms would be ready by 2017 but the core spaces would take an additional year to complete. Mr. Alessandrini would like to have additional space at the Clarke School for parity. Also when discussing redistricting the additional space at Clarke will provide more options. Asked about core spaces at Diamond being adequate, Mr. DiNisco recommends moving the cafeteria and kitchen to a new location so it is adequate for the future. The other core spaces would be adequate with the exception of the auditorium which would not fit the entire school population. Summit Meeting – School District Building Projects Plan – July 16, 2015 Asked if the core spaces at Diamond could accommodate the additional students for the extra year it would take to complete the core spaces, Mr. DiNisco feels the best approach is to do space mining at the middle schools so the portable classrooms can be removed. Next step is the addition to Diamond of the academic space using existing cafeteria, then build new cafeteria in new location and then convert the old cafeteria into the teachers’ workroom. The goal is to get the classrooms ready for the fall of 2017. For one year the core spaces would be tight for accommodating the increased number of students. Asked about enrollment projections so decisions can be made on all the proposed school projects, Ms. Steigerwald responded the School Committee is confident with the current projections, but some families still enroll in August. Dr. Czajkowski wants to make sure the impact on students is considered. Middle School students are young and a very large school with over 1000 students can cause anxiety, stress, etc. The current layout of the Diamond School is not designed with wings to separate the different grades which helps the younger student population transition to larger schools. Mr. DiNisco stated the cost to relocate the Diamond cafeteria would be approximately $2-2.5 million. So the total for Clarke and Diamond projects would be $48.8 million. Mr. Alessandrini wants to make sure the school projects address what is best for the educational programs and allows for smart redistricting. Mr. Pato asked the Selectmen if they needed further discussion before proposing a motion. Mr. Cohen requested clarification on what the School Committee is requesting design funds for and whether it includes design funds for a new Hastings School. Mr. Kelley suggested waiting to vote until the July 27 Selectmen meeting when all five members will be present. He requested information be provided if possible for the Selectmen’s meeting on July 27 on how the redistricting might be approached for the short-term. He would also like additional information on the Superintendent’s concerns for students in a larger Diamond being over 1000 students and whether that is too large with the current design of the school. He wants to see the Clarke School sized right at 750. He also thinks the Hastings project is ready to move forward. Ms. Ciccolo concurs with Mr. Kelley. Ms. Steigerwald stated it is not realistic to be able to come back to the Selectmen in a week with a redistricting plan; it will take multiple meeting discussions but they will provide an update. She requested confirmation that waiting until the July 27 Selectmen meeting will not affect the projects moving forward. Summit Meeting – School District Building Projects Plan – July 16, 2015 Mr. Goddard confirmed that they will need a vote for funds by the July 27 meeting. Dr. Czajkowski responded to Mr. Kelley that redistricting is a big challenge and it will be important for her to meet with parents and prepare a plan, which cannot happen over the summer. Her first goal as the new Superintendent is to build relationships with the school community. Mr. Kelley appreciates the need for time and asked whether the first step will be identifying space that can be used and relocating programs for the 2016-2017 crunch time. Dr. Czajkowski agreed but need to be careful about moving programs. Mr. Alessandrini wants to look at other options before considering redistricting. Redistricting also needs to be done once to last for many years and in conjunction with the other options to alleviate the overcrowding. Upon motion duly made and seconded, it was voted 5-0 to not act on the School Committee’s Capital Projects request at this meeting and to discuss the request at the Selectmen’s meeting on July 27. Upon motion duly made and seconded, it was voted to adjourn at 9:30 p.m. The Appropriation Committee and Capital Expenditures Committee adjourned. The School Committee remained in session. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting July 27, 2015 A regular meeting of the Board of Selectmen was held on Monday, July 27, 2015, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr. Cohen, Ms. Ciccolo and Ms. Barry; and Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Also Present: School Committee Members: Ms. Steigerwald, Chairman; Ms. Coppe; Ms. Crocker; and Mr. Hurley; Dr. Czajkowski, School Superintendent; and Mr. Goddard, Public Facilities Director The School Committee called their meeting to order. Selectmen Concerns and Liaison Reports Mr. Pato welcomed the new Superintendent, Mary Czajkowski, to her first Selectmen Meeting and the Board presented a Lexington pin to her. Mr. Pato introduced the new Lexington Minute Man Reporter, Al Gentile, who will be covering the Selectmen meetings. Ms. Barry reported that she attended the July Recreation Committee meeting at Pine Meadows Golf Club. The Town is lucky to have a beautiful municipal course. She encouraged the community to check it out. Ms. Barry also reported on the new Community Center, which is beyond her expectations. She encourages everyone to visit the new Center and check all there is to do and see. th Mr. Pato reported that yesterday was the 25 Anniversary of the Americans with Disability Act (ADA). There have been a lot of changes over the 25 years as a result of the ADA, including in Lexington which has been focusing on welcoming anyone with a disability. Town Manager Report Mr. Valente reported on two items: 1.The Grain Mill Alley was opened as a pocket park with solar lights; tables, chairs and umbrellas. He encouraged residents to stop by and enjoy. He thanked the Grain Mill Alley Committee, Ms. Tintocalis, Economic Development Director, and Public Works staff for planning and setting up the park. 2.Bedford Street from Worthen Road to the Bikeway was resurfaced over the weekend because when it was done last year it did not meet Town specifications. He appreciated the cooperation of the abutters for the disruption. Also Bedford will begin Phase 2 of their sewer main project from the Westview Cemetery to North Hancock Street in August. Selectmen’s Meeting - July 27, 2015 FY2015 Salary Adjustment Account Transfer Mr. Addelson explained that at the June 29, 2015 Selectmen meeting transfers from the Salary Adjustment Account to various departmental budgets were recommended by the Finance Department and approved by the Board totaling $549,110. Included in the transfers was one to the Fire Department in the amount of $241,900. Subsequent to approval by the Board, it was determined that the recommended transfer was understated by approximately $6,300. This request is to ask for approval of a supplemental transfer from the Salary Adjustment Account to the FY2015 Fire Department budget in the amount of $6,300. Upon motion duly made and seconded, it was voted 5-0 to approve a supplemental transfer from the Salary Adjustment Account to the FY2015 Fire Department Budget in the amount of $6,300. Discussion of School District Building Projects Plan Ms. Steigerwald, School Committee Chair, presented the School Committee’s vote to request the Selectmen to release funds from the March 23, 2015 Special Town Meeting appropriation for the following school projects: 1.Release $42,705 for further design of a new 30 section Hastings Elementary School, completion to be as soon as possible. 2.Release $756,329 for further design of a brick and mortar addition to Clarke; 3.Release $835,742 for further design of a brick and mortar addition to Diamond with further study of the cafeteria relocation proposal 4.Release $432,206 for further design of a brick and mortar addition to Fiske, with further study of making the addition hold as many additional classroom spaces as possible (25, 26 or 27); 5.Release $183,200 to further prefabricated modular units at Bridge; 6.Release $151,664 to further prefabricated modular units at Bowman; 7.To pause until fall 2015, then continue on the design work to repurpose space at Harrington that will be vacant when Lexington Children’s Place relocates; 8.To pause until a future date, then continue design work for a stand-alone facility at a site to be determined to house Lexington Children’s Place to provide pre- Kindergarten program space; To pause until fall 2015, then continue further design work to understand potential to 9. add brick and mortar addition at Harrington. Dr. Czajkowski, School Superintendent, reviewed the programmatic space needs for:  Math and Literacy Specialist/Intervention Space;  Special Education;  English Language Learner Program (ELL); and  Literacy Centers/Book Rooms. Selectmen’s Meeting - July 27, 2015 These programs work best with small group settings with minimal distractions. Mr. Pato asked the Board if they could agree on voting to pause so the design work can be prioritized until October 2015 on: the existing Lexington Children’s Place at Harrington; a stand- alone site to be determined for the Lexington Children’s Place, and a brick and mortar addition to Harrington. Ms. Steigerwald stated the reason for the pause was to provide time for the architects to begin design on all the other projects. Once the architect begins work on the most critical projects they can then come back and present the best use of space for the paused projects in the fall. Mr. Kelley supports the schools having the space they need, including the programmatic space needs mentioned above, but he does not support adding prefab units to Bridge and Bowman elementary schools and thinks the schools should look at using Harrington for additional space needs. He feels Bridge and Bowman will work best with populations around 500. He would like the School Committee to pursue options rather than prefabs. The School Committee and Superintendent have concerns about building a new Hastings with more than 30 classrooms. A school with over 780 students is not as conducive to learning, especially for the younger children. There are also traffic and parking concerns and whether there would be space for the current ball field. Ms. Barry asked about the urgency for a decision of the prefabs and Bridge and Bowman. Ms. Steigerwald stated the space is needed and it would be helpful to have for the fall of 2016. Mr. Goddard stated that in order to have a bid opening in December a decision is needed very soon on the prefabs. A Special Town Meeting would be needed for construction dollars. Mr. Cohen asked the Town Manager whether the $7.4 million cost of the prefabs for Bridge and Bowman would be from a debt exclusion. Mr. Valente responded that the modeling done previously was for a debt exclusion vote, but the Board would not have to decide until later after more modeling has been done. Mr. Kelley would not want to commit to the $7.4 million until after some modeling and before it goes for a vote of the community. Hastings School Mr. Pato thinks there is general support for a new Hastings and also trying to proceed with the project as soon as possible. He asked why the funding was so small. He wants to make sure that Hastings School can be built and occupied by the fall of 2019. Selectmen’s Meeting - July 27, 2015 Mr. Goddard stated that the request for funds is to do a feasibility and programming study, but not schematic design. Once the program is finished in the fall there will be a request to release additional funds for schematic designs. The feasibility study needs to be completed before the schematic design begins to the level MSBA requires. Mr. Kelley feels it is most important to bring a new Hastings School on-line as soon as possible and to try to get the school completed by fall 2018. Mr. Goddard is focusing on five school projects for estimated completion by September 2017. There is a lot of work to manage for the architects and school staff and administration in a short period of time. He made clear that if the Board does not vote for the Bridge and Bowman prefabs that a Special Town Meeting would still be needed to appropriate money for construction documents for Diamond, Clarke and Fiske School projects. Mr. Cohen supports the School Committee’s request for $42,000 to further design a new Hastings School. He suggested that the School Committee continue to think about the option for more than 30 classrooms. Ms. Steigerwald stated the School Committee has not ruled out a 36 classroom school but has expressed some concern about how an 800 student population would work. Mr. Goddard clarified that building a new Hastings School without MSBA help would be a quicker process, but that it is unlikely that a new Hastings could be ready by September 2018. He is targeting September 2019 for the opening of a new Hastings School. Mr. Pato is comfortable with the proposed pace to build a new Hastings for opening September 2019. He understands why the request is low and that the project could be accelerated after hearing from the MSBA. Ms. Ciccolo suggested that the Board would be open to providing additional design funds if the project needs to be accelerated for Hastings. Fiske School The proposal is for a brick and mortar addition and to review whether 25, 26, or 27 classrooms would be feasible and desirable. Mr. Kelley asked about anticipated enrollment for Fiske. Ms. Steigerwald responded that the design presented at the July 14 and 16 Summit was for a 24 classroom school. They are now looking at whether the school could handle 25-27 classrooms because there is already a full-size gym and the cafeteria could be expanded if it was necessary. There is concern for the fall of 2016 that Fiske will lose an art and a music room based on current enrollment projections. The funds requested is $432,206 which will allow review of the correct size of the expansion through design development so the project could be complete by the fall of 2017. Selectmen’s Meeting - July 27, 2015 Middle Schools Mr. Pato’s philosophy is to visit a school once and make all the necessary changes/additions to the core spaces. He has concerns about the enrollment projections and feels whatever work is done now has to include enough space for future growth. Ms. Barry asked whether the School Committee had discussed the core spaces at Diamond and whether they should be enlarged. Ms. Steigerwald stated DiNisco needs time and money to review the spaces and see what the impact would be and what could be done. Mr. Kelley is under the assumption that the School Committee is not interested in a 1000 student school and that an addition is needed at Clarke. He feels that it is important to relocate and resize the cafeteria to the appropriate size for the expanded school. Mr. Pato asked if the existing middle schools will last another 50 years. Mr. Goddard said there are some systematic upgrades that are needed but is not aware of any structural issues as long as the buildings are maintained. Prefabs Mr. Kelley is not ready to support installing prefabs at Bridge and Bowman schools. He wants to hear from the Redistricting Committee recommendation and he would like the school to be the appropriate size for its core spaces, which is 21 classes. He thinks there are other options to look at. Mr. Pato believes there is space that isn’t being used that should be looked at. The soon to be available space at Harrington provides some flexibility for 2016. He does not think it would be a good use of money at this time. He may support later, but does not see the need or advantage at this time. Ms. Steigerwald stated if the prefabs for Bridge and Bowman are not approved it may mean larger class sizes and not enough space for art, music and all the literacy programs, which she believes is not equitable. A redistricting policy cannot be done quickly. The School Committee does not want schools at 100% capacity; they are targeting 90%. Dr. AntonOldenburg, Bowman Principal, stated that if the school is right-sized to 24 sections without the prefabs, it will not provide equitable space and would require compromises. The prefabs are necessary to right-size to 24 sections. For FY 2015 there will be 27 sections with compromised music and no overflow space. The renovations done a few years ago only brought the building up to code; it did not provide extra space for programs or better sized classrooms. They are still missing a literacy center and some spaces are double and triple booked. She does not see that changing unless redistricting is done throughout the community. Ms. Steigerwald stated the experts told the School Committee the prefabs were necessary, the School Committee supports prefabs and she hopes the Selectmen will support them. Selectmen’s Meeting - July 27, 2015 Ms. Coppe feels the School Committee owes the community the additional space at Bridge and Bowman. The closets and hallways being used for classroom space are not adequate. The School Committee also feels it is important that art and music be available for all students in elementary schools, which many towns do not offer. It is also difficult for the teachers who do not have dedicated space and have to travel from room to room. Dr. Czajkowski asked the Board to reconsider the prefabs for Bridge and Bowman. She feels Lexington should be able to provide all the necessary space for all programs. Mr. Cohen asked about the concern of some residents who have emailed the Selectmen that adding the prefabs to schools will just add more students to schools with core facilities that cannot handle any additional students. Dr. Czajkowski recommends taking the recommendations of the principals and teachers who work in the space every day. She feels she needs to advocate for the additional space in prefabs for the students to provide adequate space for instruction and learning. Mr. Kelley feels the School Committee and Superintendent have argued the case well for prefabs, but the community was told a few years ago that the $22 million project would provide the means to right-size the schools. He thinks the School Committee needs to focus on right- sizing Bridge and Bowman by bringing down the population. The community should not fund this project until redistricting is done and the schools have a population based on what the core spaces can support. Ms. Ciccolo thought there would be more clarity on the Bridge and Bowman prefabs, but is more conflicted. She is not sure how the Board can make the right community decision at this time. Dr. AntonOldenberg clarified that a 24-section Bridge and Bowman can provide art and music and the literacy programs, but not all the programs will have dedicated space. With the prefabs they can right size to 24 sections and provide parity with other schools. Mr. Pato is concerned that the adding prefabs for Bridge and Bowman and reducing the schools down to 24 sections would still not provide parity and it may be better to target a smaller population at Bridge and Bowman where the facility is suited to the population and push others to the larger schools and target the build-out to accommodate that. He remains concerned that the easy solution is to install prefabs now rather than fixing the problem now and moving some students elsewhere. The plan is to build out a significant number of additional spaces, which leads to the question of would the cost to install the prefabs be better spent on brick and mortar projects. He is sympathetic but remains concerned it is too early to decide on prefabs. Mr. Cohen complimented the Bowman School Principal and Superintendent for making a compelling case. He understands the concerns about redistricting but thinks the children will adjust quickly. He is concerned about how the school projects will be financed and would like to put off a decision on the prefabs for a couple of weeks. Selectmen’s Meeting - July 27, 2015 Ms. Barry wondered if the $7 million cost for prefabs would be better spent elsewhere and bring the Bowman and Bridge schools down to a better size for parity. Concerned about modeling, the financing options and how it will look to the taxpayers. Ms. Steigerwald feels the only changes the schools could come back with would be increase class size or do redistricting. She requested time to caucus with Mr. Goddard and the School Committee to understand options. Mr. Pato suggested letting the prefab option sit for a while and to keep an open mind. Mr. Kanter, Capital Expenditures Committee, now supports the prefabs at Bridge and Bowman since they would need the space even if they downsized and since redistricting or other solutions will take additional time to plan properly. Also there are limited spaces available throughout the district and it is likely enrollment will increase. Ms. McKenna believes the prefabs for Bridge and Bowman should not be completed; the schools need to be rebuilt. She suggested funding the schematic designs for Hastings as soon as possible, adding onto Fiske the largest addition possible, and building Diamond to accommodate projected enrollment. She feels it is important that the Diamond auditorium accommodate current programs. All other projects should be deferred until what space we can get from Harrington is identified. The landscape will look different in five years. Ms. Lin, Co-President of the PTA at Bowman, supports adding the prefabs to Bridge and Bowman to provide some flexibility and to be able to have space for music and art. Ms. Abraham, 22 Hudson Road, Chair of the Bridge Site Council, would like to see more parity at Bridge and Bowman. Currently the schools have 3 educators teaching in one space which is difficult for students who have special needs. Ms. Stevens, 1373 Massachusetts Avenue, Bowman Parent and School Site Council and Redistricting Site Council, is in favor of adding prefabs to Bridge and Bowman to buy more time to get Bridge and Bowman schools to 24 sections. Mr. Hurley, School Committee, stated to right size Bridge and Bowman 125 students from each school would need to be moved to other schools; it would take four years to downsize the schools to 21 sections. He does not think redistricting will work. He thinks fast tracking the new Hastings is very important. He suggested an alternative, which would be less expensive, is to add standard modulars for September 2016 for a 3-year lease period to give time for brick and mortar projects and redistricting. Mr. Pato does not believe the prefabs will add all the programs that would provide parity. Should talk about what the space needs will be when all the schools are built out and redistricting has been done; can Bridge and Bowman be right-sized. Further there are other potential solutions in play. Selectmen’s Meeting - July 27, 2015 Mr. Kelley did not know that the Bridge and Bowman were incapable of supporting approximately 500 students because of the size of the support space. He suggested that the School Committee should consider space availability at the Old Harrington to accommodate students until the new Hastings comes on-line. Upon motion duly made and seconded, it was voted 5-0 to:  Release $42,705 for further design of a new at-least 30 section Hastings Elementary School, completion to be as soon as possible;  Release $756,329 for further design of a brick and mortar addition to Clarke;  Release $835,742 for further design of a brick and mortar addition to Diamond with further study of the cafeteria relocation proposal  Release $432, 206 for further design of a brick and mortar addition to Fiske, with further study of making the addition hold as many additional classroom spaces as possible (25, 26 or 27);  To pause until fall 2015, then continue on the design work to repurpose space at Harrington that will be vacant when Lexington Children’s Place relocates;  To pause until a future date, then continue design work for a stand alone facility at a site to be determined to house Lexington Children’s Place to provide pre-Kindergarten program space;  To pause until fall 2015, then continue further design work to understand potential to add brick and mortar addition at Harrington. The Selectmen recessed their meeting at 10:05 p.m. to allow the School Committee to discuss their next steps. The Selectmen’s meeting returned to session at 10:18 p.m. Ms. Steigerwald requested that the Selectmen release an additional $43,000 to investigate alternatives for brick and mortar options at Harrington and see if the costs compare to the price for prefabs. The Superintendent will meet with staff to better understand how Bridge and Bowman can function without the prefabs. The School Committee has a meeting scheduled for August 25 and will plan to provide additional information to the Selectmen for their August 31 meeting. The School Committee does not plan to discuss redistricting until at least October. Selectmen’s Meeting - July 27, 2015 Mr. Pato suggested that the Board wait on the $43,000 additional funds request until after the executive session topic the School Committee and Selectmen have been discussing is concluded. Upon motion duly made and seconded, it was voted 5-0 to pause the prefabs proposal for Bridge and Bowman and freeze the requested $151,664 funding. Mr. Pato asked the School Committee to attend the Selectmen’s August 3 meeting. He also requested that staff work on the financing model for the school projects. The School Committee adjourned from the meeting at 10:27 p.m. Review Community Center Historic Preservation Restriction Mr. Valente provided a draft of the Community center Historic Preservation Restriction (HPR). The Restriction is meant to protect the historic attributers and integrity of the property and is required by State statute because the Town purchased the site with community Preservation Act Funds. The Historical Society has agreed to be the holder of the Restriction. By State statute a qualified organization, separate from the Town, must hold the Restriction. The Historical Society Board is reviewing the draft on July 28; and may have further comments. Representatives from the Historical Society and Selectmen Pato and Ciccolo worked with the Town Manager and Town Counsel in drafting the HPR. Mr. Pato requested comments and concerns from the Board before a final draft can be prepared. The key sections of the document are: Sections 3.1, 3.2 and 3.3 all relating to altering the property. Ms. Barry submitted all her comments to Mr. Valente earlier. Mr. Kelley asked if “fieldstone” should be included in Section 3.2 when talk about brick. Mr. Pato wanted to make sure that construction on the land would be an option in the future. The Board should forward any further comments to the Town Manager. Review Goal Setting Items Because of the lateness of the evening, review of goal setting items was deferred until the August 3 meeting. Selectmen’s Meeting - July 27, 2015 Request Joint Meeting with the Planning Board on Work Programs During Goal Setting the Selectmen identified several areas of priority concern that relate to the Planning Board. They included: institutional use zoning bylaw; center diversity (bank moratorium and street level storefront use); affordable housing and housing diversity; and parking requirements in the zoning bylaw. The Planning Board is in support of a joint meeting. Upon motion duly made and seconded, it was voted 5-0 to authorize the Chairman to formally request a joint meeting(s) of the Board of Selectmen and Planning Board to address policy issues. Discussion of BSC Contract for Massachusetts Avenue Intersection Project Mr. Pato recused himself from this discussion because he lives in the corridor where this project is planned. Mr. Cohen, Acting Chair, asked the Board if they had any comments on the BSC Contract for the design work on the Massachusetts Avenue Intersection Project of MassDOT. Ms. Ciccolo asked if there was an opportunity to add additional meetings with the public. Mr. Kelley does not think the contract should be signed and is against the installation of any signalization. He would like to see the 25% design report that should include a summary of the May 7, 2015 meeting and any feedback MassDOT received since then. He feels there are other options that should be considered before the contract is signed. He is concerned that the project is not ready to be considered for the FY2016 TIP schedule. He disagrees that the Board can cancel the contract at any time. He asked the Board to put off the decision until the August 3 meeting. The project will make major changes to the Battle Road and the Board needs to hear from the residents. Mr. Valente explained that the 25% report has not been received yet. There are many tasks needed to meet the TIP schedule and to meet the schedule the project needs to move forward. The Selectmen can end or reduce the contract at any time. Mr. Cohen clarified that the project is only at the 25% stage and no votes have been taken yet on what the project will include, but it is important to get funds from TIP if possible. The money has already been appropriated by Town Meeting. Ms. Ciccolo has read the contract and understands the timeline and encouraged the Board to approve continuing the design process. She suggested a fix to the termination clause “for convenience or for failure”. Selectmen’s Meeting - July 27, 2015 Mr. Kelley agreed and also asked that what amount of the $500,000 approved at Town Meeting has been spent and what is earmarked in this contracts scope of work. He also requested clarification on when the public hearings would be held. October 14, 2015 is the date set aside for the public meeting on the Massachusetts Avenue Intersection Projects. Mr. Flynn, Hunt Road, is concerned the project is not ready to move forward because more discussion is needed for crosswalks and pedestrian safety. He is not in favor of signalization. Mr. Kelley made a motion not to sign the contract until the August 3 meeting when we know how much it is for and when the Town will get the report. There was no second. Ms. McKenna, 9 Hancock Street, felt it would be wrong to sign the contract prior to the public meeting. Need to have the public meeting and provide details of the proposed project. Mr. Valente spoke to the Town Engineer and because of the aggressive schedule for the project they want BSC to begin work as soon as possible. Ms. Ciccolo feels it would be valuable to get the 25% design report and also the dollar amount spent, but there is no reason not to move forward with the contract. No motion was needed for the Town Manager to sign the contract. The Board took no action. They requested that the Town Manager provide the contract amount to them as soon as possible. Mr. Pato returned to the table as Chairman. Consider HOME Funded Tenant-Based Rental Assistance Program Mr. Valente explained that Lexington is currently in a regional affordable housing consortium, receiving approximately $34,600 per year in federal HOME funds. Given the limited amount of the grant, the Town has had few opportunities to expend these funds, and have therefore gone to other members of the consortium. The Town’s Regional Housing Service Office has suggested that the Board consider using HOME funds for a tenant-based rental assistance program to assist those very low income families with financial assistance by way of a rental subsidy. If the Board is interested in pursuing the program, a public hearing would need to be scheduled to amend the HOME Annual Action Plan. Mr. Kelley suggested LexHAB should be involved in who would benefit from the funding. Selectmen’s Meeting - July 27, 2015 Upon motion duly made and seconded, it was voted 5-0 to authorize staff to schedule a public hearing at a subsequent Selectmen’s meeting to amend the HOME Annual Action Plan. Review Draft Charge for Community Center Advisory Committee Mr. Valente explained that with the opening of the Community Center and the conclusion of the work by the Ad Hoc Community Center Advisory Committee (CCAC), staff and the Governance Sub-Committee of the CCAC recommend that the Board create a Community Center Advisory Committee to advise the Town Manager and Selectmen on: Community Center programming by Town department; community use of the building; and building use prioritization. He provided a draft charge and asked for the Boards comments before bringing back a final charge for the Selectmen’s approval. Ms. Barry suggested the description should include community use of the building and grounds. She also asked if a program for showing art should be included. She asked if the two at-large community members would be residents or business people. Mr. Kelley suggested including gifting options. Mr. Valente said the Governance Sub- Committee discussed and was concerned about including gifting because it would need to be a separate group and the Town already has many fundraising groups that need to coordinate with each other on activities. Review Waxy O’Connor’s Request to Remain Open Later on August 1 The Board discussed the request of Waxy O’Connor to remain open later to allow patrons to watch a UFC Title fight on the evening of August 1. The Board would like to reach out to the community about whether they would approve establishments remaining open past 12:00 midnight. The Board requested a report from Police on the last alcohol compliance check that was done and any other issues the Board should be aware of. The Board also requested that in the future the establishment send someone to the meeting to represent them and answer any questions that may come up. Upon motion duly made and seconded, it was voted 5-0 to not approve the request of Waxy O’Connor’s to remain open until 1:00 a.m. on August 2, 2015. Selectmen Committees Council for the Arts Resignation Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Matthew Pronchick from the Council for the Arts, effective immediately. Noise Advisory Committee Appointment Upon motion duly made and seconded, it was voted 5-0 to appoint Elizabeth Rozan to the Noise Advisory Committee for a term to expire September 30, 2017. Selectmen’s Meeting - July 27, 2015 Town Manager Appointments Council on Aging Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Dr. Harry Allan Mackay to the Council on Aging for a term to expire May 31, 2018. Permanent Building Committee Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Carl Oldenburg to the Permanent Building Committee for a term to expire June 30, 2018. Future Meetings The Board will schedule regular meetings for: October 5 and 19; November 2, 16 and 30; and December 14. Consent Agenda Approve Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 5-0 to approve the following water and sewer commitments and adjustments: Adjustments of Water and Sewer charges as recommended by WSAB ($ 26,412.73) Commitment of Water and Sewer June 2015 Finals $ 13,371.97 Commitment of Water and Sewer Cycle 9 $ 342,885.55 Accept Donation from the Ciccolo Family Foundation for Community Center Piano Upon motion duly made and seconded, it was voted 4-0-1 (Ms. Ciccolo abstained) to accept the gift of $12,019 from the Ciccolo Family Foundation to the Selectmen’s Gift Account for the Community Center to purchase a piano. Martingale Road and Richmond Circle Street Acceptance Completion Upon motion duly made and seconded, it was voted 5-0 to approve and sign the Order of Taking for Martingale Road and Richmond Circle. Approve and Sign Proclamation for Childhood Cancer Awareness Month Upon motion duly made and seconded, it was voted 5-0 to sign a proclamation recognizing September as Childhood Cancer Awareness Month. Approve Minutes and Executive Session Minutes Approval of this item was deferred until the August 3, 2015 Selectmen meeting. Selectmen’s Meeting - July 27, 2015 Approve Releasing Executive Session Minutes for 2012 Approval of this item was deferred until the August 3, 2015 Selectmen meeting. Documents Presented 1.Revised memo from School Committee regarding School Committee Vote to Further Capital Projects, dated July 23, 2015. 2.School Committee Notes on Bridge and Bowman Recent Projects. 3.Lexington Public Schools – Programmatic Space Needs, dated July 27, 2015. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 11:30 p.m. A true record; Attest: Lynne A. Pease Executive Clerk