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Home My WebLink About2015-11-18-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—NOVEMBER 18, 2015 MINUTES 1 ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 6 05 P.M MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Caileen Foley Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney 2 PUBLIC COMMENT Marcia Owens invited Caileen to attend the Countryside Village Tenants Holiday Party on 12/10/15 Dan McCabe has concerns about the Greeley Village Door Project. The Board suggested to hold the January 2016 meeting at Greeley Village 3 MINUTES Approval of Minutes of Regular Meeting of October 14, 2015 Upon a motion by Leo P McSweeney and seconded by Robert D Peters, the Board voted to approve the Minutes of the Regular Meeting of October 14, 2015, all members having received copies The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney 4 BILLS & CHECKS Approval of Bills and Checks paid in October 2015 October 2015 667-C/705-2 Check Number 7205 067-1 &3 Check Number 4141 REVOLVING FUND Check Numbers 13556 through 13620 MRVP VOUCHER Check Numbers 2988, 2989, 2991 through 2994 SECTION 8 Check Numbers 17277 through 17303 Upon a motion by Robert D Peters and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for October 2015 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney 4 EXECUTIVE DIRECTOR'S REPORT A LHA and Parker Financials The Board reviewed the September Parker Financials B Ratify the D&V Mainsail agreement for Executive Director search Bob Peters contacted D&V Mainsail for a revised invoice The new invoice aligns with the original proposal for the Executive Director Search and Consulting Services Executive Search $3,000 00 Finalist interviews/scheduling/participation $2,000 00 Contract development, negotiations, DHCD submittal $1,200 00 Mileage $186 96 TOTAL $6,386 96 Upon a motion by Robert D Peters and seconded by Leo P McSweeney, the Board voted to approve the revised invoice from D&V Mainsail for the Executive Director search in the amount of$6,386 96 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney C Signature cards Board members and Caileen need to sign updated signature cards D Proiect updates Change Orders Certificates of Substantial Completion. Certificates of Final Completion and Final Requisitions GV VV Mass Ave Federal Vynebrooke Village The HILAPP Project is at Substantial Completion. The awnings have been ordered but not delivered as of yet. They will be installed as soon as received. Upon a motion by Robert D Peters and seconded by Melinda Walker, the Board Voted to accept the Certificate of Substantial Completion for the Vynebrooke Village HILAPP Project. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney Greeley Village Door Proiect: Change order# 5 is for time only to get Lambrian Construction to Substantial Completion date The change order adds 168 days which brings the date to 6/10/15 Upon a motion by Leo P McSweeney and seconded by Weidong Wang, the Board voted to approve Change Order#5 for an additional 168 days to bnng the Door Project to the Substantial Completion date of 6/10/15 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney At the 10/14/15 meeting, the Board voted to approve the Certificate of Final Completion by Lambrian Construction in the amount of$25,055 00 DHCD has reverted this back as an incorrect form was used. The Board needs to re vote to approve the correct Certificate of Final Completion. It was suggested to hold off on this re vote as to address the concerns of doorbells and weather stripping in building #19 that Dan McCabe spoke about. 3 Greeley Village 4 New Unit Protect: Change Order#1 in the amount of$9,600 00 is to build a retaining wall at the corner of Shirley Street for unit#1 Upon a motion by Leo P McSweeney and seconded by Robert D Peters, the Board voted to approve Change Order#1 in the amount of$9,600 00 to construct a retaining wall for unit#1 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney Federal The kickoff meeting was held this morning for the Scattered Sites door and bathroom project scheduled to start on 11/23/15 There are also 2 bathrooms at Countryside Village that are being renovated. Mass Ave The Home Funds Project is complete The project scope included ADA kitchen and bathroom renovations, new roof and furnace, repair wood ramps and railings, paving and curbs, replace window screens, scrape and paint siding. Upon a motion by Robert D Peters and seconded by Leo P McSweeney, the Board voted to approve the Mass Ave Home Funds Certificate of Substantial Completion. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney Upon a motion by Robert D Peters and seconded by Weidong Wang, the Board voted to approve the Mass Ave Home Funds Certificate of Final Completion The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney Our Section 8 SEMAP score is 96%which makes us a High Performer We are working on leasing up all vouchers now that sequestration is over 4 The state has re-issued 4 mobile MRVP vouchers E CPA Application Caileen has submitted an application to CPC for rear entry/exit doors and porches at Greeley Village They are not energy efficient and sagging. The Board suggested that the project include safety railings F Assistant Director compensation for September and October 2015 Upon a motion by Leo P McSweeney and seconded by Robert D Peters, the Board voted to compensate Kathy Kilroy, Assistant Director, in the amount of $1,600 00 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Weidong Wang Melinda Walker Robert D Peters Leo P McSweeney 5 UNFINISHED BUSINESS Caileen and Mike have met to discuss the Apnl 2013 Minutes and DLI rate review They have agreed to wait for the new DLI rates that come out 4/1/16 to resolve the issue 6 NEW BUSINESS The former space occupied by the Senior Center is owned by the town but restricted to senior activities The town is putting out an RFP for the potential use of this town owned space This includes 2 floors, one being the basement that does not have windows as an egress This basement has also had pnor water problems Caileen will look into the RFP and meet with the town manager to get detailed information. Modified office hours were agreed upon for 11/26, 12/24 and 12/31 7 ADJOURNMENT 7 15 P.M. A true copy attest Caileen B Foley, SECRETARY 5