HomeMy WebLinkAbout2015-11-18-LHA-minLEXINGTON HOUSING AUTHORITY
REGULAR MEETING — NOVEMBER 18, 2015
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman Nicholas Santosuosso at 6:05 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Nicholas Santosuosso NONE Caileen Foley
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
2. PUBLIC COMMENT
Marcia Owens invited Caileen to attend the Countryside Village Tenants Holiday
Party on 12/10/15.
Dan McCabe has concerns about the Greeley Village Door Project.
The Board suggested to hold the January 2016 meeting at Greeley Village.
3. MINUTES
Approval of Minutes of Regular Meeting of October 14, 2015
Upon a motion by Leo P. McSweeney and seconded by Robert D. Peters, the Board
voted to approve the Minutes of the Regular Meeting of October 14, 2015, all
members having received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
4. BILLS & CHECKS
Approval of Bills and Checks paid in October 2015
October 2015
667- C/705 -2 Check Number 7205
067 -1 &3 Check Number 4141
REVOLVING FUND Check Numbers 13556 through 13620
MRVP VOUCHER Check Numbers 2988, 2989, 2991 through
2994
SECTION 8 Check Numbers 17277 through 17303
Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board
voted to accept the Bills and Checks as presented for October 2015. The roll
call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
4. EXECUTIVE DIRECTOR'S REPORT
A. LHA and Parker Financials
The Board reviewed the September Parker Financials
B. Ratify the D &V Mainsail agreement for Executive Director search
Bob Peters contacted D &V Mainsail for a revised invoice. The new invoice aligns
with the original proposal for the Executive Director Search and Consulting
Services:
Executive Search $3,000.00
Finalist interviews /scheduling /participation $2,000.00
Contract development, negotiations, DHCD submittal $1,200.00
Mileage $186.96
TOTAL $6,386.96
Upon a motion by Robert D. Peters and seconded by Leo P. McSweeney, the
Board voted to approve the revised invoice from D &V Mainsail for the Executive
Director search in the amount of $6,386.96. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
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C. Signature cards
Board members and Caileen need to sign updated signature cards.
D. Project updates. Change Orders, Certificates of Substantial Completion,
Certificates of Final Completion and Final Requisitions: GV, VV, Mass Ave,
Federal
Vynebrooke Village: The HILAPP Project is at Substantial Completion. The
awnings have been ordered but not delivered as of yet. They will be installed as
soon as received.
Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board
Voted to accept the Certificate of Substantial Completion for the Vynebrooke
Village HILAPP Project. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
Greeley Village Door Project: Change order # 5 is for time only to get Lambrian
Construction to Substantial Completion date. The change order adds 168 days
which brings the date to 6/10/15.
Upon a motion by Leo P. McSweeney and seconded by Weidong Wang, the
Board voted to approve Change Order #5 for an additional 168 days to bring the
Door Project to the Substantial Completion date of 6/10/15. The roll call vote was
as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
At the 10/14/15 meeting, the Board voted to approve the Certificate of Final
Completion by Lambrian Construction in the amount of $25,055.00. DHCD has
reverted this back as an incorrect form was used. The Board needs to re vote to
approve the correct Certificate of Final Completion. It was suggested to hold off
on this re vote as to address the concerns of doorbells and weather stripping in
building #19 that Dan McCabe spoke about.
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Greeley Village 4 New Unit Project: Change Order #1 in the amount of $9,600.00 is
to build a retaining wall at the corner of Shirley Street for unit #1.
Upon a motion by Leo P. McSweeney and seconded by Robert D. Peters, the
Board voted to approve Change Order #1 in the amount of $9,600.00 to construct
a retaining wall for unit #1. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
Federal: The kickoff meeting was held this morning for the Scattered Sites door and
bathroom project scheduled to start on 11/23/15. There are also 2 bathrooms at
Countryside Village that are being renovated.
Mass Ave: The Home Funds Project is complete. The project scope included
ADA kitchen and bathroom renovations, new roof and furnace, repair wood ramps
and railings, paving and curbs, replace window screens, scrape and paint siding.
Upon a motion by Robert D. Peters and seconded by Leo P. McSweeney, the
Board voted to approve the Mass Ave Home Funds Certificate of Substantial
Completion. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
Upon a motion by Robert D. Peters and seconded by Weidong Wang, the
Board voted to approve the Mass Ave Home Funds Certificate of Final Completion.
The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
Our Section 8 SEMAP score is 96% which makes us a High Performer.
We are working on leasing up all vouchers now that sequestration is over.
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The state has re- issued 4 mobile MRVP vouchers.
E. CPA Application
Caileen has submitted an application to CPC for rear entry /exit doors and porches
at Greeley Village. They are not energy efficient and sagging. The Board
suggested that the project include safety railings.
F. Assistant Director compensation for September and October 2015
Upon a motion by Leo P. McSweeney and seconded by Robert D. Peters, the
Board voted to compensate Kathy Kilroy, Assistant Director, in the amount of
$1,600.00. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
5. UNFINISHED BUSINESS
Caileen and Mike have met to discuss the April 2013 Minutes and DLI rate review.
They have agreed to wait for the new DLI rates that come out 4/1/16 to resolve the
issue.
6. NEW BUSINESS
The former space occupied by the Senior Center is owned by the town but restricted
to senior activities. The town is putting out an RFP for the potential use of this town
owned space. This includes 2 floors, one being the basement that does not have
windows as an egress. This basement has also had prior water problems. Caileen will
look into the RFP and meet with the town manager to get detailed information.
Modified office hours were agreed upon for 11/26, 12/24 and 12/31.
7. ADJOURNMENT: 7:15 P.M.
A true copy attest
Caileen B. Foley, SECRETARY
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