HomeMy WebLinkAbout2016-01-11-BOS-packet-releasedSELEC T MEN'S MEETING
Mo nday, January 11, 2016
Selec tmen Meeting Room
6:30 PM
AGENDA
EXECUTIVE SESSION
1.Exemp tion 3: Up d ate o n Collec tive Bargaining S trategy (10 min.)6:30 PM
2.Exemp tion 6: Up d ate o n 20 Pelham R o ad P ro p erty (10 min.)6:30 PM
3.Exemp tion 6: Up d ate o n 241 Grove S treet P ro p erty (10 min.)6:30 PM
PUBLIC COMMENTS
Pub lic c o mments are allo wed fo r up to 10 minutes at the b eginning of eac h meeting. Eac h s p eaker is
limited to 3 minutes for comment. Memb ers of the Board will neither c o mment no r respond , o ther than to
as k q ues tions of clarific ation. Speakers are encouraged to notify the Selec tmen's Offic e at 781-698-4580
if they wis h to s peak during pub lic comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1.Liquo r Licens e - Change of Manager and Officer/Direc tors - Lexington Elks (5
min.)
7:00 PM
2.New To wn Website P res entation (10 min.)7:05 PM
3.Letter o f S upport - Op en Spac e & Rec reation P lan 2015 Up d ate (10 min.)7:15 PM
4.Planning Bo ard - Center Busines s Bylaw and Annual To wn Meeting Artic les
Dis c us s ion (30 min.)
7:25 PM
5.Eas t Mas s . Avenue Inters ectio n P ro jec t P res entation (45 min.)7:55 PM
6.Sc hool Committee - Releas e School Projec t Peer Review Fund ing (10 min.)8:40 PM
7.Pres entatio n o f the FY2017 Budget (20 min.)8:50 PM
8.Review and Ap p ro ve Community C o mp act Applic ation (5 min)9:10 PM
9.Appointment - To urism Committee (5 min.)9:15 PM
10.Sign Warrants for the F eb ruary 8, 2016 Spec ial To wn Meeting (5 min.)9:20 PM
CONSENT AGENDA
1.Vote Intent to Layo ut Vic tory Gard ens Way as P ublic Way 9:25 PM
2.Us e o f the Battle Green - Fife & Drum Tattoo 9:25 PM
3.Approve R eleas ing Exec utive Ses s io n Minutes fo r 2011 9:25 PM
EXECUTIVE SESSION
1.Exemp tion 3: Up d ate o n Collec tive Bargaining S trategy (10 min.)9:30 PM
2.Exemp tion 6: Up d ate o n 20 Pelham R o ad P ro p erty (10 min.)9:30 PM
3.Exemp tion 6: Up d ate o n 241 Grove S treet P ro p erty (10 min.)9:30 PM
ADJOURN
1.Approximate Ad jo urn Time 10:00 PM
A pub lic meeting on the p ro p o s ed Mas s ac hus etts Avenue Center Streets c ap e projec t is sc heduled
fo r Tues d ay, January 12, 2016, at 7:00 p .m. in Battin Hall, Cary Memo rial Build ing, 1605
Mas s ac hus etts Avenue.
Summit 4 is s ched uled fo r Thursday, January 14, 2016 at 7:00 p .m. in the P ublic S ervic es Build ing
Cafeteria, 201 Bedford Street.
A pub lic meeting on the p ro p o s ed projec t to up grade three intersec tio ns o n Mas s achusetts Avenue
will b e held o n Tues d ay, January 19, 2016, at 7:00 p .m. in the High Sc ho o l Aud itorium, 251
Waltham Street.
The next meeting of the Board o f Selec tmen is s ched uled fo r Mond ay, January 25, 2016, at 7:00
p .m. in the Diamo nd Sc hool Audito rium, 99 Hanc o ck S treet.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and
subject to change.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3: Update on Collective Bargaining Strategy (10 min.)
PRESENTER:
Carl F. Valente, Town Manager; Denis e
Cas ey, HR Direc tor
ITEM
NUMBER:
1.
SUMMARY:
Sugges ted motio n fo r Exec utive Session: Move to g o into E xecu tive Session to d iscu ss stra tegy with resp ect
to collective b a rg a inin g and to recon ven e in Op en Session. Fu rth er, as Chairman I decla re th a t a n open
meetin g discu ssion may h a ve a d etrimental effect on th e bargain ing p osition of th e Town .
General update o n collec tive bargaining s tategy fo r all municipal b argaining units .
SUGGESTED MOTION:
NA
FOLLOW-UP:
TMO
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 6:30 P M
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 6: Update on 20 Pelham Road Property (10 min.)
PRESENTER:
Carl Valente, To wn Manager; Caro l
Ko walski, As s is tant To wn Manager fo r
Development
ITEM
NUMBER:
2.
SUMMARY:
Sugges ted motio n fo r Exec utive Session: Move to g o into E xecu tive Session to consider th e purchase,
exch a n g e, lea se or valu e of rea l p roperty, 20 P elham R oad, and to reconvene in Op en Session. Fu rth er, a s
Chairman I d eclare that an open meetin g d iscu ssion may h a ve a d etrimen tal effect on th e negotia tin g
p osition of the Tow n .
The Town Manager will p ro vide the Board with an up d ate o n the Pelham R o ad property acquis ition.
SUGGESTED MOTION:
None
FOLLOW-UP:
TMO
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 6:30 P M
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 6: Update on 241 Grove Street Property (10 min.)
PRESENTER:
Carl F. Valente, Town Manager; Carol
Ko walski, As s s is tant To wn Manager
for Develo p ment
ITEM
NUMBER:
3.
SUMMARY:
Sugges ted motio n fo r Exec utive Session: Move to go in to Executive S ession to con sid er the p u rch a se,
exch a n g e, lea se or valu e of rea l p roperty, 241 Grove S treet, a n d to reconven e in Open S ession . Fu rth er, a s
Chairman I d eclare that an open meetin g d iscu ssion may h a ve a d etrimen tal effect on th e negotia tin g
p osition of the Tow n .
SUGGESTED MOTION:
None
FOLLOW-UP:
Town Manager and Town Counsel will continue negotiations .
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 6:30 P M
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Liquor License - Change of Manager and Officer/Directors - Lexington Elks (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.1
SUMMARY:
I have received all the nec es s ary p ap erwork needed to req uest approval of a c hange of manager and
o fficer/d irectors o n the All Alcoho lic Commo n Victualler Liquo r Licens e fo r the Lexington Elks. The
p ro p o s ed manager is Hec tor Reyes .
Representatives from the Elks will b e at yo ur meeting to ans wer any ques tio ns .
SUGGESTED MOTION:
Mo tion to app ro ve the applic ation reflec ting a c hange of manager and offic ers and d irecto rs and issue an all
alcoho lic Club Liquo r Licens e to the Lexingto n Elks , 959 Waltham Street.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 7:00 P M
ATTACHMENTS:
Des crip tion Typ e
Elks Paperwork for Change of Manager and Officers /Directors Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
New Town Website Presentation (10 min.)
PRESENTER:
Do nna Ho o per, Chief Info rmation
Offic er; Kathy Santos , Webmaster
ITEM
NUMBER:
I.2
SUMMARY:
Staff will provide the Board with an update o n the features o f the Town's new webs ite.
SUGGESTED MOTION:
NA
FOLLOW-UP:
Staff will c o ntinue to refine the web s ite.
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 7:05 P M
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Letter of Support - Open Space & Recreation Plan 2015 Update (10 min.)
PRESENTER:
P eter Coleman, R ecreatio n, and Jo rd an
Mc Carron, C o ns ervation
ITEM
NUMBER:
I.3
SUMMARY:
Peter Co leman and Jo rd an McCarro n will be at your meeting to provid e a brief recap o f the 2015 Up d ate of the
Op en Spac e & Rec reation P lan and req uest that you provid e a letter of s up p o rt.
SUGGESTED MOTION:
Mo tion to send a letter o f sup p o rt to Mellis s a Cryan, Division of Cons ervation S ervic es , fo r the Op en Spac e &
Rec reation Plan, 2015 Up d ate.
FOLLOW-UP:
Selec tmen's O ffic e/Cons ervatio n
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 7:15 P M
ATTACHMENTS:
Des crip tion Typ e
Memo Backup Material
Proposed Support Letter Backup Material
Open Space & Recreation Plan, 2015 Update Backup Material
MEMORANDUM
TO: Board of Selectmen
FROM Jordan McCarron
Conservation Stewardship Program Coordinator
Peter Coleman
Assistant Director of Recreation
DATE: January 7, 2016
SUBJECT: Open Space and Recreation Plan Update
Over the past year, the Conservation Division and Recreation and Community Programs
Department have worked collaboratively to update Lexington’s Open Space and Recreation
Plan; the plan was last updated in 2009. The 2015 Open Space and Recreation Plan Update
provides an overall baseline of information regarding the physical resources that exist in
Lexington in terms of conservation and recreation properties, facilities, and infrastructure;
additionally, the plan serves as a guide for the Town’s open space and recreation philosophy,
planning, funding needs, and management over the next seven years. It is important to note that
an updated Open Space and Recreation Plan is required for eligibility for certain state grants,
particularly LAND and PARC1 program funding.
Public input was extensively sought during the planning process through various channels
designed to reach the broadest possible audience and these efforts were facilitated by our
consultant Vanasse Hangen Brustlin Inc. (VHB). Two public forums were held during the
planning process; they served to inform the public on open space and recreation planning in
general and provided valuable insight into what the citizens of Lexington felt the most important
1 LAND - Local Acquisitions for Natural Diversity and PARC - Parkland Acquisitions and Renovations for Communities
2
areas of the plan should be and how to successfully implement them. In addition to the two
public forums, there was also a survey distributed, both online and in print, to Lexington
residents and the survey received a total of 838 responses. The plan also utilized online public
engagement through the LexEngage website and provided residents and visitors with the
opportunity to share opinions and engage in discussions.
The results of the extensive public outreach to the community indicated a clear desire for
increased maintenance of and improvement to the Town’s Conservation properties and
Recreation infrastructure, increased trail connections for both pedestrians and bicycles, and
continued acquisition of land for both recreation and conservation purposes.
Since the adoption of the 2009 plan, the Town has embarked on several initiatives that have
resulted in the implementation of a number of its recommendations. The 2015 update includes
an updated inventory of Lexington's open spaces, documents open space and recreation needs,
establishes priorities for preservation of natural and historical resources, provides an update to its
capital planning program, incorporates plans for new programs such as the Community Center
and the ACROSS Lexington pathway system, and establishes an ambitious program to continue
the expansion and modernization of its park and recreation system. Overall, this plan reaffirms
Lexington's desire to meet the following goals:
Goal 1: Establish and implement a land management program that will assure optimal
maintenance and use of conservation lands.
Goal 2: Protect Lexington’s natural environment, both within and beyond the borders of
open space and recreational properties.
Goal 3: Promote public use of recreational facilities and open space among a wide
variety of user types.
Goal 4: Provide a balance of recreational activities across all demographic groups of
Lexington citizens.
Goal 5: Enhance access to and connectivity between open space and recreation areas.
Goal 6: Acquire and protect parcels that are important from an environmental,
recreational, or historical perspective.
Goal 7: Protect and maintain Lexington’s water resources.
3
Goal 8: Maintain and expand Lexington’s open space and recreational infrastructure.
Goal 9: Expand upon and create new opportunities for bicycling and walking throughout
Lexington.
These nine goals provide the framework for a robust seven-year action plan that will guide the
Town's management of its open space and recreation resources through 2021.
The Open Space and Recreation Plan has been conditionally approved by the Commonwealth of
Massachusetts, Division of Conservation Services, pending a letter of support from the
Lexington Board of Selectmen. Letters of support have already been received from the
Conservation Commission, Planning Board, Recreation Committee, and the Metropolitan Area
Planning Council (MAPC). We will be in attendance at the Board of Selectmen meeting on
Monday, January 11, 2016 to provide a brief overview of the 2015 Open Space and Recreation
Plan and answer any questions you may have. Thank you for your continued support.
Cc: Carl Valente, Town Manager
Karen Simmons, Director of Recreation and Community Programs
Karen Mullins, Conservation Administrator
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Document Path: \\vhb\proj\Wat-LD\12893.00\GIS\Project\09 Open Space and Recreation Inventory_update.mxd
Town of Lexington Open Space and Recreation Plan Update 2015
Map 9
Open Space and Recreation Inventory
Data Source: MassGIS, Town of Lexington
°0 0.5 10.25
Miles
Legend
Interstate
U.S. Highway
State Route
Water Bodies
Trails
Minuteman Commuter Bikeway
ACROSS Lexington Routes
Town Trails
Open Space and Recreation Areas
by Primary Purpose
Conservation
Recreation
Recreation and Conservation
Agriculture
Historical/Cultural
Habitat Protection
Water Supply Protection
Other
by Public Access
Yes
No
Limited
Wright Farm
Paint Mine
Minuteman National
Historic Park
Lower Vine Brook
Idylwilde
Hayden Woods
Dunback Meadow Busa
FarmGreat Meadow
Daisy
Wilson
Meadow
Tower
Park
Munroe
Cemetery
Upper Vine Brook
Cotton Farm
Marvin St.
Playground
Simond's
Brook Estabrook
Elementary
School
Westview
Cemetery Justin St.
Playground
Baskin
Park
Turning
Mill Pond
Tophet
Swamp
Kinneens
Park Willard's Woods
Diamond
Middle School
Chiesa
Farm
Fiske
Elemenrary
School
North Street
Parker
Meadow
Valley Rd.
Tennis
Courts
Town Compost
Facility
Meagherville
Garfield St.
Park
Katahdin
Woods
Pine Meadows
Golf Club
Freemont St.
Open Space
Poor
Farm Old
Burying
Ground Battle
Green
Belfry Hill
Hastings
Park Center
Recreation
Complex
Lexington
High School
Lincoln
Park
Bridge
Elementary
School
Old Reservoir
Minuteman Regional
High School
Hastings
Elementary
School
Cranberry
Hill
Hobbs Brook
Basin
Munroe
Park
Muzzey
Field
Shaker
Glen
Harrington
Elementary School
Whipple
Hill
Rindge
Park Arlington
Reservoir
Cataldo
Reservation
Oxford/Bow St.
ParkLiberty
Heights
Joyce Miller's
Meadow
Adams
ParkFranklin Park
Dunback Meadow
Bowman
Elementary School
West
Farm Sutherland
Park
Sutherland
Woods
Bowman
ParkBlossom St.
Park
Clarke
Middle School
Juniper
Hill
Cambridge
Reservoir
Beaver Brook North
Beaver Brook North
January 11, 2016
Ms. Melissa Cryan
Division of Conservation Services
Executive Office of Environmental Affairs
100 Cambridge Street
Boston, MA 02002
RE: Town of Lexington Open Space & Recreation Plan, Update 2015
Dear Ms. Cryan:
The Lexington Board of Selectmen has reviewed the Town of Lexington Open Space &
Recreation Plan, Update 2015. At its meeting of January 11th, 2016, the Board voted
unanimously to support the plan and endorse its recommendations.
The Town of Lexington has a proud history of open space acquisition and preservation
and continues to deliver outstanding recreational and community programming to its residents.
The Open Space & Recreation Plan, Update 2015, provides important guidance to the Town as it
works to improve and expand its conservation and recreation resources and facilities over the
next seven years.
The Board extends its thanks and appreciation to residents who participated in the two
public forums, the town-wide survey, and the LexEngage online forum, to citizen volunteers on
other Town boards and commissions who reviewed drafts and offered editorial advice, and to
Town staff.
Sincerely,
Joseph N. Pato
Chairman
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Planning Board - Center Business Bylaw and Annual Town Meeting Articles Discussion (30
min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.4
SUMMARY:
Memb ers of the Planning Bo ard and Planning Department staff will bring the Selec tmen up -to-date on pro gres s
o f the p lanned artic le addressing Banking and Real Es tate uses in the Center Bus ines s Dis tric t.
The Selec tmen will again have the opportunity to c omment o n the range o f warrant artic les c o ntemp lated for
Annual To wn Meeting b y the P lanning Board .
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 7:25 P M
ATTACHMENTS:
Des crip tion Typ e
Planning Board Reques t for Articles on the ATM Backup Material
T OWN OF L EXINGTON
PLANNING BOARD
1625 Massachusetts Avenue, Lexington,
Massachusetts 02420
T. 781-698-4560 F. 781-861-2748
www.lexingtonma.gov/planning.cfm
planning@lexingtonma.gov
Nancy Corcoran-Ronchetti, Chair
Timothy Dunn, Vice Chair
Ginna Johnson, Clerk
Richard L. Canale
Charles Hornig
Michael Leon, Associate
December 28, 2015
Joseph N. Pato, Chair
Board of Selectmen
1625 Massachusetts Avenue
Lexington, Mass. 02420
Dear Mr. Pato:
As you know, the Planning Board has been working on several zoning initiatives that the Board
wishes to bring to Town Meeting for further discussion and public process. The Planning Board,
at its meetings of December 9 and 16, voted to request that the Board of Selectmen place the
following articles on the 2016 Annual Town Meeting warrant:
1. National Flood Insurance District
2. Technical Changes
3. Governmental – Civic Use District(s)
4. Neighborhood Conservation Districts (General Bylaw)
5. Maximum Height of Structures
6. Accessory Apartments
7. Floor Area Ratio (FAR)
8. Two-Family Homes
9. Banking & Real Estate Service Uses in the CB District
10. Planned Development Districts
We are also aware of a citizen article seeking to revise RD-6, a planned development district, at
Brookhaven.
Our suggested titles and warrant language is attached. They are written broadly to allow for
adjustments to their scope based on anticipated public comment gathered at the public hearings
and other public meetings that are likely to be held before Town Meeting. Staff is available to
help, should there need to be any revisions before the printing deadline.
For the Board,
Aaron Henry, Planning Director
T OWN OF L EXINGTON
PLANNING BOARD
1625 Massachusetts Avenue, Lexington,
Massachusetts 02420
T. 781-698-4560 F. 781-861-2748
www.lexingtonma.gov/planning.cfm
planning@lexingtonma.gov
Nancy Corcoran-Ronchetti, Chair
Timothy Dunn, Vice Chair
Ginna Johnson, Clerk
Richard L. Canale
Charles Hornig
Michael Leon, Associate
National Flood Insurance District
To see if the Town will vote to amend the Zoning Bylaw and Zoning Map to update the National
Flood Insurance District, or act in any other manner in relation thereto.
DESCRIPTION: This article updates the National Flood Insurance District bylaw and map to
reflect a recent update to the Shawsheen River watershed.
Technical Corrections
To see if the Town will amend the Zoning Bylaw to correct internal references, remove
unreferenced definitions, and reformat sections of the Bylaw to help clarify the intent of the Bylaw
to its readers, or act in any other manner in relation thereto.
DESCRIPTION: These changes are corrective in nature and are not intended to change
interpretation in any substantive way.
Governmental – Civic Use District(s)
To see if the Town will vote to amend the Zoning Bylaw and Zoning Map by defining a new district
or districts, including establishing allowed uses, dimensional standards and transition and
screening requirements and amend the Zoning Map by rezoning parcels owned by governmental
bodies held for public use into the new district, or act in any other manner in relation thereto.
DESCRIPTION: The Governmental – Civic Use (GC) zoning district is proposed to recognize
the public nature of particular parcels of land and provide standards and guidelines for their
continued use while ensuring that the use of these properties is related to the policies of the
community, and that any development in the district, if any, will be compatible with surrounding
districts and uses.
Neighborhood Conservation Districts (General Bylaw)
To see if the Town will vote to amend its General Bylaws to enable the creation of neighborhood
conservation districts, or act in any other manner in relation thereto.
DESCRIPTION: A neighborhood conservation district (NCD) is a tool used to preserve, protect,
and enhance significant areas within a community beyond what is specified in the zoning bylaw.
The conservation regulations are applied in addition to standard zoning regulations and will usually
take precedence. NCD regulations will differ from neighborhood to neighborhood depending on
the area’s character and needs. Because they do not regulate as strictly as historic districts, NCDs
are typically used as an alternative to them in areas where alterations have already occurred but
protection of the overall scale, streetscape, and significant buildings is necessary.
Maximum Height of Structures
To see if the Town will vote to amend the Zoning Bylaw to reduce the maximum height of one-
family and two-family dwellings located near lot lines, or act in any other manner in relation
thereto.
DESCRIPTION: This article would limit the height of new houses or additions located close to lot
lines.
T OWN OF L EXINGTON
PLANNING BOARD
1625 Massachusetts Avenue, Lexington,
Massachusetts 02420
T. 781-698-4560 F. 781-861-2748
www.lexingtonma.gov/planning.cfm
planning@lexingtonma.gov
Nancy Corcoran-Ronchetti, Chair
Timothy Dunn, Vice Chair
Ginna Johnson, Clerk
Richard L. Canale
Charles Hornig
Michael Leon, Associate
Accessory Apartments
To see if the Town will vote to amend the Zoning Bylaw to change the conditions and requirements
for accessory apartments, or act in any other manner in relation thereto.
DESCRIPTION: This article would relax some existing conditions and requirements that limit the
ability to construct accessory apartments. These requirements include lot area, presence of
rooming units, connection to Town water and sewer, ownership, location of parking, and age of
structure.
Floor Area Ratio (FAR)
To see if the Town will vote to amend the Zoning By-Law to limit the gross floor area of one-
family and two-family dwellings, or act in any other manner in relation thereto.
DESCRIPTION: This article would limit the size of new houses or additions in relation to their lot
size.
Two-Family Homes
To see if the Town will vote to amend the Zoning Bylaw to permit two-family dwellings wherever
one-family dwellings are permitted, or act in any other manner in relation thereto.
DESCRIPTION: This article would permit construction of two-family dwellings by right in all
districts where one-family dwellings are permitted.
Banking & Real Estate Service Uses in the CB District
To see if the Town will vote to amend the Zoning Bylaw to require special permits for banking and
real estate service uses in the CB District and repeal the moratorium set to expire on July 31, 2016
on banks in center storefronts, or act in any other manner in relation thereto.
DESCRIPTION: This article would delete the sections of the bylaw related to the banking
moratorium established by the 2015 Annual Town Meeting while proposing a special permit from
the Zoning Board of Appeals to establish, move, or expand banking and real estate service business
in center storefronts in the CB District.
Planned Development Districts
To see if the Town will vote to amend the Zoning By-Law and Zoning Map to simplify the
standards, processes, and terminology for planned development districts, or act in any other
manner in relation thereto.
DESCRIPTION: This article would make several changes to processes related to Planned
Development, including:
1. Replacing the current RD and CD district types with a single district type with no
predetermined standards (like the current CD);
2. Using normal Town Meeting processes for zoning changes involving planned development
districts rather than special rules;
3. Using the site plan review process to review final plans rather than the special permit
process; and
4. Renaming existing RD and CD districts.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
East Mass. Avenue Intersection Project Presentation (45 min.)
PRESENTER:
Andrew Paul, Kittles on and Assoc iates
and Jo hn Livs ey, Town Engineer
ITEM
NUMBER:
I.5
SUMMARY:
Kittleson & As s o c iates will be in attendance to pres ent the roundabout d es ign c oncepts for the Massac hus etts
Avenue inters ec tions with P leas ant Street and als o Maple Street and will b e available fo r ques tions and
comments from the Board as well.
SUGGESTED MOTION:
There is no sugges ted motio n.
FOLLOW-UP:
A pub lic meeting will be held o n January 19th at 7PM to p res ent the findings and take q uestio ns and comments
fro m the p ublic . T his will b e followed by a Board o f S electmen meeting on January 25th to get d irectio n on the
inters ectio n des igns fo r this p ro ject.
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 7:55 P M
ATTACHMENTS:
Des crip tion Typ e
Notice - Meetings on Mas s . Avenue Roadway Improvements Project Backup Material
Powerpoint pres entation Pres entation
Meetings on Massachusetts Avenue Roadway Improvements Project
There are three upcoming meetings on the proposed project to upgrade three intersections on
Massachusetts Avenue. These intersections are at Pleasant Street, Maple Street and Marrett
Road.
The meetings will be:
• Monday, January 11 at 7 p.m. in the Town Office Building. At this meeting the
Board of Selectmen will hear the report from Kittleson Associates, the engineering firm
that was retained by the Town to evaluate whether a round-about would be an appropriate
traffic and pedestrian solution for any of these intersections. The Selectmen will not be
taking public comments/questions at this meeting (see January 19 meeting).
• Tuesday, January 19 at 7 p.m. at the High School Auditorium. Kittleson Associates
will present its report and respond to public comments/questions.
• Monday, January 25 at 7 p.m. at the Diamond Middle School. The Board of
Selectmen is expected to deliberate and vote on the preferred solution for these three
intersections and forward that recommendation to the Massachusetts Department of
Transportation for its review and approval. The Board of Selectmen is not expected to
take public comments/questions at this meeting.
Documents and updated information regarding this project may be found on the Town’s website
at www.lexingtonma.gov/eastmassave
Individuals who are unable to attend these meetings may forward their comments or questions,
preferably by January 21, to the Board of Selectmen, 1625 Massachusetts Avenue, Lexington
02420 or to selectmen@lexingtonma.gov
East Massachusetts AvenuePleasant St. & Maple St.Roundabout Concept AnalysisAndrew PaulJanuary 11, 2016Lexington Board of Selectman’s Meeting
KAI Roundabout QualificationsKAI Roundabout QualificationsOver 20 years of roundabout project experience– Total of over 700 feasibility, peer review, and/or final design projects involving roundabouts– On-call roundabout contracts with seven state DOTs•Recently awarded a roundabout on-call contract with MassDOTLead author of comprehensive roundabout research– NCHRP Report 572: Applying Roundabouts in the United States– NCHRP Report 672: Roundabouts: An Informational GuideTraining – 80 courses taught in 22 states and 2 foreign countries – 6 courses taught in 2015 in MassachusettsOngoing research– NCHRP Project 20-05: Roundabout Practice in the U.S.– NCHRP Project 17-70: Development of Roundabout Crash Prediction Models and Methods
Andy PaulAndy Paul12 years of engineering experience– 45 roundabout projects– 30 roundabouts in Massachusetts•First multilane lane roundabout in Massachusetts– 5 rotary retrofit designs in Massachusetts– Roundabout design course instructor •Taught six roundabout in Massachusetts in 201511 Years at MassDOT– District 3 Traffic Engineering Section– MassDOT Traffic Engineering Section •Served as the State Roundabout Coordinator– MassDOT Highway Design Section
Why Are We Here?Why Are We Here?Roundabout Concepts at Maple St and Pleasant St– Conceptual design– Traffic analysisComparing Roundabouts and Traffic Signals– Cost– Right of way impacts– Safety Roundabouts vs. RotariesPedestrians at RoundaboutsCyclists at Roundabouts
Pleasant St. at Massachusetts Avenue Single Lane RoundaboutPleasant St. at Massachusetts Avenue Single Lane Roundabout
Pleasant St. at Massachusetts AvenueMulti-lane RoundaboutPleasant St. at Massachusetts AvenueMulti-lane Roundabout
Roundabout Traffic Analysis: Pleasant Street Roundabout Traffic Analysis: Pleasant Street 2023 MorningAverage Delay (s)Average Queue (ft.)Mass Ave NB 23 115Mass Ave SB 74 560Pleasant St 8 22Follen Rd 13 72023 EveningAverage Delay (s)Average Queue (ft.)Mass Ave NB 15 87Mass Ave SB 14 57Pleasant St 14 50Follen Rd 8 22023 EveningAverage Delay (s)Average Queue (ft.)Mass Ave NB 14 57Mass Ave SB 6 22Pleasant St 14 50Follen Rd 7 22023 MorningAverage Delay (s)Average Queue (ft.)Mass Ave NB 23 115Mass Ave SB 13 75Pleasant St 8 22Follen Rd 11 5Single-lane RoundaboutMulti-lane Roundabout
Maple Street at Massachusetts AvenueMulti-lane RoundaboutMaple Street at Massachusetts AvenueMulti-lane Roundabout
Maple Street at Massachusetts AvenueMulti-lane Roundabout with Bypass LaneMaple Street at Massachusetts AvenueMulti-lane Roundabout with Bypass Lane
Roundabout Traffic Analysis: Maple Street -Multilane Roundabout w/ BypassRoundabout Traffic Analysis: Maple Street -Multilane Roundabout w/ Bypass2023 EveningAverage Delay (s) Average Queue (ft.)Mass Ave NB 25 115Mass Ave SB 11 57Maple Street 8 122023 MorningAverage Delay (s) Average Queue (ft.)Mass Ave NB 11 57Mass Ave SB 53 447Maple Street 19 60
Comparison: Roundabout and Signal Comparison: Roundabout and Signal Traffic OperationsCost Right of waySafety
Comparison: Roundabout and Signal – Traffic OpsMaple Street w/ BypassComparison: Roundabout and Signal – Traffic OpsMaple Street w/ Bypass2023 EveningAverage Delay (s)Average Queue (ft.)Mass Ave NB 25 115Mass Ave SB 11 57Maple Street 8 122023 MorningAverage Delay (s)Average Queue (ft.)Mass Ave NB 11 57Mass Ave SB 53 447Maple Street 19 602023 MorningAverage Delay (s)Average Queue (ft.)24 32823 56336 1612023 EveningAverage Delay (s)Average Queue (ft.)60 48445 47035 133Multi-lane RoundaboutSignal
Comparison: Roundabout and Signal – Traffic OpsPleasant StreetComparison: Roundabout and Signal – Traffic OpsPleasant Street2023 EveningAverage Delay (s)Average Queue (ft.)Mass Ave NB 14 57Mass Ave SB 6 22Pleasant St 14 50Follen Rd 7 22023 MorningAverage Delay (s)Average Queue (ft.)Mass Ave NB 23 115Mass Ave SB 13 75Pleasant St 8 22Follen Rd 11 5Multi-lane Roundabout2023 EveningAverage Delay (s)Average Queue (ft.)14 12411 18521 144- -2023 MorningAverage Delay (s)Average Queue (ft.)9 11114 10118 99- -Signal
Comparison: Roundabout and Signal - CostComparison: Roundabout and Signal - CostMass Ave at Maple Street - w/ BypassCost ($)Roundabout 1,295,000Signal 578,000Mass Ave at Pleasant Street - MultilaneCost ($)Roundabout 849,000Signal 563,000
Comparison: Roundabout and Signal – R.O.W.Comparison: Roundabout and Signal – R.O.W.Mass Ave at Maple Street - w/ BypassRight of Way (sf)Roundabout 10,455Signal 0Mass Ave at Pleasant Street - MultilaneRight of Way (sf)Roundabout 1,455Signal 0
Comparison: Roundabout and Signal - SafetyComparison: Roundabout and Signal - SafetyProven Safety CountermeasureFewer conflict points than 4-leg signalized intersections– 75% fewer vehicle-to-vehicle conflict points– 67% fewer vehicle-to-pedestrian conflict pointsRoundabout Traffic Signal
Comparison: Roundabout and Signal - SafetyComparison: Roundabout and Signal - SafetyNational Statistics from NCHRP Report 672– Reduce fatal crashes by 90 percent– Reduce injury crashes by 75 percent– Reduce pedestrian crashes by 30 to 40 percent– Reduce bicycle crashes by 10 percent
Comparison: SummaryComparison: SummaryMass Ave at Pleasant StreetTrafficOperationsCost ($) Right of Way (sf)SafetyRoundabout + - - ++Signal + + + +Mass Ave at Maple StreetTrafficOperationsCost ($) Right of Way (sf)SafetyRoundabout ++ - - ++Signal + + + +
Lower Operating SpeedsSmaller Circle RadiusEntry DeflectionLane UseSigns and MarkingsNo Lane ChangesNorthampton, MARoundabouts vs. RotariesRoundabouts vs. Rotaries
Roundabouts vs. RotariesRoundabouts vs. RotariesMaximum speed of 25 mphExisting Mass Ave posted speeds of 35 mph Lower speeds at the roundabouts provide safer conditions for pedestrians and increase comfort for bicyclistsChance of pedestrian fatality if hit by a vehicle traveling at various speeds
Pedestrians at RoundaboutsPedestrians at RoundaboutsPedestrians cross only one direction at a timePedestrian refuge area provided on every approachReduced speed at crossing location
Bicycles at RoundaboutsBicycles at RoundaboutsSlower vehicle operating speeds make roundabouts safer and more comfortable for bicyclistsBicyclists can either use the roundabout as a vehicle or use dedicated ramps to access the crosswalks
Pedestrian Crossing Treatments at Multilane Roundabouts Pedestrian Crossing Treatments at Multilane Roundabouts Raised CrosswalksRectangular Rapid Flash Beacon (RRFB)Pedestrian Hybrid Beacon (HAWK)
Raised CrosswalkRaised Crosswalk24
Rectangular Rapid Flashing Beacon (RRFB)Rectangular Rapid Flashing Beacon (RRFB)25
Pedestrian Hybrid BeaconPedestrian Hybrid Beacon
SummarySummaryRoundabouts at Maple Street and Pleasant Street– Conceptual design– Traffic analysisComparing Roundabouts and Traffic Signals– Cost– Right of way impacts– Safety Roundabouts vs. RotariesPedestrians at RoundaboutsCyclists at Roundabouts
Questions and DiscussionQuestions and DiscussionNantucket, MAPhoto: Bastian Schroeder
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
School Committee - Release School Project Peer Review Funding (10 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.6
SUMMARY:
Hill International is p rep aring a p ro p o s al to c ond uc t s o me of the "peer-review" reques ted at Town Meeting.
Among the work they are exploring is :
1. Validatio n o f the value engineering c os t c o mp aris o n o f the current s p lit s cho o l projec t versus all
growth at Diamo nd.
2. A review o f the current split-s c hool p ro ject plan to see if there are o ther ways o f alloc ating s pac e
to ac c o mp lis h the defined goals .
Items 1 and 2 are fairly s traightfo rward d ue diligenc e ac tivities o f the current work undertaken by DiNisc o.
Item 2 is intended to b e c o mp leted o ver a two week p erio d with Dr. Czajko ws ki, the Middle Sc hool Princ ip als ,
Hill International, and Jon Himmel of the PBC , and tes t if there are o p tions that d eliver the program in a
d ifferent c o nfiguration that either imp ro ves the ed uc ational spac es or lo wers c o s t. If there is anything of value
here, they will b e reviewed with DiNis co and Bond at the end o f the 60% CD s et for inc o rp o ration into the final
d o cuments .
Normally we would have had the proposal go to the Sc hool Committee firs t, b ut given our relative meeting
s ched ules it will be d ifficult to p ro ceed in a timely fas hio n. To stay o n trac k, memb ers of the S cho o l
Committee will attend the Bo ard 's meeting so that the Selec tmen c an cons ider releas ing funds fo r this p eer
review proc es s at o ur meeting o n Mo nday 1/11.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 8:40 P M
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Presentation of the FY2017 Budget (20 min.)
PRESENTER:
Carl F. Valente, Town Manager; Rob
Ad d els o n, As s 't Town Mgr fo r
F inance; Patty Moore, Bud get Offic er
ITEM
NUMBER:
I.7
SUMMARY:
Staff will pres ent the p reliminary F Y17 o p erating and c ap ital b udget recommendatio ns (i.e., the White
Bo o k). The rec o mmendatio ns in this preliminary bud get doc ument will b e the bas is o f the Summit IV
d is cus s io n on January 14th.
SUGGESTED MOTION:
Not at this time.
FOLLOW-UP:
For further dis c us s ion at F inancial Summit IV on January 14.
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 8:50 P M
ATTACHMENTS:
Des crip tion Typ e
Table of Contents Backup Material
Report of the Town Manager Backup Material
Section I: Overview Backup Material
Section II-Revenues Backup Material
Section III: Education Backup Material
Section IV: Shared Expens es Backup Material
Section V: Public Works Backup Material
Section VI: Public Safety Backup Material
Section VII: Culture and Recreation Backup Material
Section VIII: Human Services Backup Material
Section IX: Office of Land Us e Backup Material
Section X: General Government Backup Material
Section XI: Capital Backup Material
Section XII: Appendix-Program Improvement Requests and Glos s ary of
Terms
Backup Material
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
1
Table of Contents
The budget document outlines the Town’s financial plan as recommended by the Town
Manager. Both the operating and capital budgets are contained in this document. The
effective period of this budget is from July 1st, 2016 to June 30th, 2017.
Budget-In-Brief
Report of the Town Manager
The Budget Message is a letter to the Board of Selectmen from the Town Manager in support of the
enclosed budget recommendations. The letter provides an overview of the operating and capital budget,
identifies significant budget issues, and explains the Town Manager's rationale for budget
recommendations.
Section I: Budget Overview
The Budget Overview contains several summary tables, which display the schedule of the FY2017 budget
process, expenditure and revenue history, and a detailed summary of proposed appropriations for the
coming fiscal year.
Budget Process
Summary of Revenues and Expenditures I-1
Program Summary I-2
Section II: Revenues
The Revenue section contains a narrative description of revenue sources followed by a series of tables that
displays a detailed summary of actual and projected revenues.
Description of Revenues II-1
Detailed Budget Information
Section III: Program 1000: Education
1000 Education Program III-1
1100 Lexington Public Schools III-2
1200 Minuteman Regional School III-9
Section IV: Program 2000: Shared Expenses
2000 Shared Expenses IV-1
2100 Employee Benefits IV-2
2200 Debt Service IV-8
2300 Reserve Fund IV-12
2400 Public Facilities IV-16
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
2
Section V: Program 3000: Public Works
3000 Public Works V-1
3000 - 3500 DPW Summary V-2
3100 DPW Administration and Engineering V-7
3200 Highway V-11
3300 Public Grounds V-15
3400 Environmental Services V-20
3600 Water Enterprise V-24
3700 Sewer Enterprise V-28
Section VI: Program 4000: Public Safety
4000 Public Safety VI-1
4100 Law Enforcement VI-2
4200 Fire & Rescue VI-7
Section VII: Program 5000: Culture and Recreation & Community Programs
5000 Culture and Recreation VII-1
5100 Cary Memorial Library VII-2
5200 Recreation and Community Programs VII-6
Section VIII: Program 6000: Human Services
6000 Human Services VIII-1
6100 - 6200 Administration; Community Programs;
Veterans’ Services, Youth and Family Services;
Senior Services; and Transportation Services VIII-2
Section IX: Program 7000: Office of Land Use, Health and Development
7000 Office of Land Use, Health and Development IX-1
7110 - 7300 Summary IX-2
7110 Building and Zoning IX-7
7120 Administration IX-11
7130 Conservation IX-15
7140 Health IX-19
7200 Planning IX-23
7300 Economic Development IX-27
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
3
Section X: Program 8000: General Government
8000 General Government X-1
8100 Board of Selectmen X-2
8200 Town Manager X-6
8300 Town Committees X-10
8400 Finance X-14
8500 Town Clerk X-19
8600 Information Services X-23
FY 2017 Capital Improvement Budget & Financing Plan
Section XI: Capital Investment
FY 2017 Capital Improvement Budget & Financing Plan XI-1
Section XII: Appendices
Appendix A: Program Improvement Request Summary A-1
Appendix B: Glossary B-1
Appendix C: CPA Use Summary C-1
Acknowledgements
Preparing a budget document with this level of detail is a significant undertaking. I would like to express
my appreciation to Superintendent of Schools Mary Czajkowski, Interim Director of Finance and
Operations Ian Dailey, as well as the Senior Management Team and board and committee members who
contributed to the development of this budget. I would like to specifically acknowledge Town
Accountant Laurie Dell’Olio, Director of Assessing Robert Lent, Management Fellow Claire Goodwin,
Human Resources Director Denise Casey and Deputy Town Manager Linda Vine for their work in
preparing the many facets of this document. In addition, the completion of this Preliminary Budget and
Financing Plan is due directly to the analysis and extraordinary efforts of Assistant Town Manager for
Finance Rob Addelson and Budget Officer Patty Moore.
Carl F. Valente, Town Manager
Town of Lexington
Town Manager’s Office
Carl F. Valente, Town Manager Tel: (781) 698-4545
Linda Crew Vine, Deputy Town Manager Fax: (781) 861-2921
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
January 11, 2016
The Honorable Board of Selectmen, Appropriation Committee and Capital
Expenditures Committee:
I am hereby submitting the FY2017 Town Manager’s Preliminary Budget and Financing
Plan.
Preliminary Budget - In Summary
This budget, as submitted, is balanced given the revenue assumptions presented in
Section II of this document and presented at Financial Summit II.
Key Recommendations
In light of the goals and priorities of the Board of Selectmen and the discussions at
Financial Summits I-III, this preliminary budget includes the following key
recommendations:
· Municipal and School Department Revenue Allocations – The Superintendent of
Schools and Town Manager’s recommended budgets are $1,896,947 less than
the amounts allowable per the Revenue Allocation Formula presented at
Financial Summit III. It is recommended that these funds be redirected to the
Capital Stabilization Fund to potentially offset the costs of anticipated capital
projects over the coming five years.
· Municipal Program Improvement Requests (PIR’s) – $318,046 ($264,521
general fund only) of a total of $1,092,349 in municipal PIR’s requested are
being recommended, which includes two part-time positions. Given the
operating budget challenges the Town may face over the coming three years due
to increasing school enrollments, the Town Manager and Superintendent of
Schools have made a concerted effort to limit new programs that may not be
sustainable in future years.
· Capital Budget – It is recommended that certain projects planned for in the five-
year capital improvement plan be deferred to future years. Deferring these
capital projects will provide the Selectmen with flexibility in managing the
operating and capital budget (i.e., debt service) over the next three years while
the Town manages the impact of increasing school enrollments.
2
· Capital Stabilization Fund – Given the capital projects anticipated over the next
five years, to be funded both within and outside of the property tax levy limit,
every effort has been made to continue to appropriate funds to the Capital
Stabilization fund. $4,996,947 is recommended to be added to this fund.
· Contingency Budget Amount – In planning the proposed operating and capital
budget, there are unknowns in revenue projections (e.g., State Aid), proposed
operating budgets (e.g., employee benefits/health insurance), certain capital
project estimates, as well as potentially competing funding priorities of the
Board of Selectmen, School Committee and the financial committees. This
preliminary budget provides for $983,261 in unallocated funds that can be
directed towards any of these purposes during the review and vetting process.
· School Expansion Projects - This Preliminary Budget includes preliminary
construction estimates for the Town’s two middle schools. We know, however,
that there are other elementary and high school capital projects in the planning
stages. Section XI-Capital, Table V provides a list of all potential capital projects
that may be candidates for a debt exclusion vote. This table includes an estimate
of the related debt service for each of these projects.
Budget Highlights
This document includes General Fund operating budgets, the Capital budget, Enterprise
Fund budgets and proposed Community Preservation Act funded projects.
A comparison of the FY2016 appropriated budget to the FY2017 recommended General
Fund budget is shown below:
FY2016
Appropriated
FY2017
Recommended
Budget $ Change % Change
Lexington Public Schools 92,060,316$ 97,727,216$ 5,666,900$ 6.16%
Minuteman High School 1,172,736$ 1,493,400$ 320,664$ 27.34%
Shared Expenses 50,614,515$ 51,310,873$ 696,357$ 1.38%
Municipal Departments 33,594,270$ 34,621,920$ 1,027,650$ 3.06%
Cash Capital-Tax Levy and Free Cash 4,871,905$ 5,474,789$ 602,884$ 12.37%
Other 10,904,668$ 7,975,533$ (2,929,134)$ -26.86%
Total - General Fund Only 193,218,411$ 198,603,731$ 5,385,321$ 2.8%
LPS Recommended Budget for FY17 includes benefits for new proposed positions which, if approved, becomes a Shared Expense
Budget Schedule
This is a comprehensive budget, including both the Town Manager’s recommendations
and the Superintendent of School’s proposed budget. In keeping with the schedule
established by the Board of Selectmen, the key upcoming FY17 budget dates are:
· January 14, 2016 – Summit IV to review this Preliminary budget;
· February 11, 2016 – Summit V, if needed, to discuss outstanding FY17
operating and capital budget issues;
· February 22, 2016 - Board of Selectmen vote of its final recommended budget;
· February 29, 2016 - The recommended budget will be forwarded to the
Appropriation Committee, Capital Expenditures Committee and Town Meeting.
3
· March 28, 2016 – Earliest date Town Meeting may consider financial articles.
Preliminary Budget and Financing Plan
To facilitate your review of this document, some of the salient aspects of this budget are
highlighted below:
1. FY2017 Projected Revenues
· Revenue Projections (Section II) – General fund operating revenues are
projected to increase by $5,416,902 or 2.8 percent over FY2016 projected
revenues.
Lexington’s budgeted and actual revenue growth for prior years are shown
below:
Budgeted Actual
FY2016 4.2% NA
FY2015 3.6% 2.7%
FY2014 6.9% 9.0%
FY2013 4.7% 5.1%
FY2012: 4.0% 4.6%
FY2011: 3.9% 5.3%
FY2010: 3.4% 4.6%
FY2009: 5.8% 4.7%
· Revenue Allocation Formula – Each year, the Town Manager recommends the
allocation of projected revenues that can be applied to fund the operating budget
in the next fiscal year. This formula was developed in 2006 by the Town
Manager, Assistant Town Manager for Finance and Superintendent of Schools
and was re-affirmed by the Selectmen, financial committees and School
Committee at Financial Summit III (December 10, 2015).
The amounts shown in this Preliminary Budget and Financing Plan represent the
Town Manager’s and Superintendent of School’s recommended FY2017 budget,
inclusive of benefits for new employees. The Superintendent’s budget is
pending review and adoption by the School Committee. All budgets are pending
review by the Board of Selectmen. The proposed municipal and school budgets
compare to the revenue allocation as follows:
Schools Municipal Total
FY17 Revenue Allocation 98,654,323$ 35,983,383$ 134,637,706$
FY17 Recommended Budget 97,727,216$ 35,013,542$ 132,740,758$
Difference 927,107$ 969,840$ 1,896,947$
It is recommended that the total of these two amounts, $1,896,947, be added to
the Capital Stabilization Fund, in addition to other amounts, which can then be
4
used to partially mitigate the debt service impacts for capital projects proposed in
this and future years’ capital plans.
· Potential New Revenue Sources for Future Consideration – The Town
Manager is proposing the evaluation of five new revenue sources, pending
concurrence by the Board of Selectmen:
Stormwater Management Fee. With the federal mandates under
the National Pollution Discharge Elimination System (NPDES),
the Town is now expending nearly $1,000,000 annually as part of
the capital budget to comply with its NPDES permit and the
Town’s stormwater regulations, in addition to approximately 1.7
FTE of Engineering staff time. The NPDES permit is expected to
be renewed in January 2016 and these capital and operating
budget impacts will continue and possibly increase. In response
to this mandated program, a number of municipalities nationwide
including some in Massachusetts have instituted a Stormwater
Management Fee to offset capital costs of managing stormwater
emanating from private properties. Staff is seeking direction from
the Board of Selectmen regarding its interest in considering such
a fee. If so, an analysis and recommendations will be made at a
future date.
Cemetery Burial Fees – Because of the demands on the FY17
Capital budget, it is recommended that design funds for the
replacement or rehabilitation of the DPW cemetery building at
Westview Cemetery be deferred. A feasibility study, funded in
FY16, is close to completion. We believe that an increase in
cemetery burial plot fees could cover much of the capital debt
service of this proposed facility. The fees were last increased in
2005. Staff is seeking direction from the Board of Selectmen
regarding its interest in considering adjusting burial fees. If so, an
analysis and recommendations will made at a future date.
Tax Foreclosure on Delinquent Properties – While the Town has a
very strong property tax collection rate, there are 10 properties
that have outstanding balances greater than $100,000 and are
more than five years overdue. There are tax liens on these
properties and the Treasurer/Collector’s Office adds a statutory 16
percent interest rate on the overdue amount, so the Town will
eventually collect the overdue amount plus interest. The Town
has the potential to recover $2.1 million by moving these 10
properties into foreclosure. These funds could be used to augment
the Capital Projects Stabilization Fund. We are recommending
that the Treasurer’s budget be increased by $10,150 for the legal
expenses associated with the foreclosure process.
Parking Fee – Three years ago the Town received a grant to cover
the purchase, installation and operating costs of an electric vehicle
charging station. That charging station was installed in the
Edison Way parking lot. Other than the $.25 per hour parking
5
rate (increasing to $.50 in March 2016), electric vehicle users pay
no further amount for using this charging station. With this grant
now ending, the Town has had to budget an additional $7,200
annually for the maintenance costs of this charging station. Staff
is seeking direction from the Board of Selectmen regarding its
interest in adjusting the parking meter rates for the spaces
assigned solely for electric vehicle charging. If so, an analysis
and recommendations will be made at a future date.
Hartwell Avenue Solar – While not a new revenue source in the
context of the items above, the Town is also working on a solar
facility at the Hartwell Avenue Compost facility. With the
approval of the Board of Selectmen, the Sustainable Lexington
Committee and DPW are working to bring a 2.4 kWh solar array
to the Compost facility. If this facility becomes a reality, it has
the potential for offsetting $223,000 of the Town’s utility costs.
This offset or savings would likely begin no sooner than January
2017. Due to the uncertainty on the timing of this project, no
utility savings are included in this preliminary budget, although a
prorated payment-in-lieu of taxes (PILOT) payment is included in
the FY17 Revenue projections.
2. Departmental Budget Summary
· Section III of this document reflects the School Department operating budget
proposed by the Superintendent of Schools and summarized in the table shown
below:
Lexington Schools
FY16
Appropriation
FY17
Superintendent's
Recommended Budget 1 $ Change % Change
2
Compensation/Expenses 92,060,316$ 97,727,216$ 5,666,900$ 6.2%
2 The percent increase from FY16, excluding the $433,917 in benefit costs, is 5.7 percent.
1 Includes $433,917 in employee benefit costs for proposed new positions which, if approved, will be transferred to the Employee
Benefits budget.
The Superintendent’s proposed budget, presented to the School Committee on
January 12, 2016, can be found on the School Department Website at
http://lps.lexingtonma.org/Page/7718
· Section IV of this document includes all Shared Expenses. Overall, Shared
Expenses are increasing by approximately $934,579 or 1.9 percent.
A summary table of Shared Expenses is shown below:
6
Shared Expenses
FY2016
Appropriation
FY2017
Recommended
Budget $ Change % Change
Contributory Retirement 5,255,537$ 5,505,537$ 250,000$ 4.8%
Non-Contributory Retirement 13,810$ 13,837$ 27$ 0.2%
Employee Benefits 25,250,981$ 25,816,987$ 566,006$ 2.2%
Unemployment 200,000$ 200,000$ -$ 0.0%
Workers Compensation 643,112$ 736,002$ 92,890$ 14.4%
Property & Liability Insurance 860,309$ 675,952$ (184,356)$ -21.4%
Uninsured Losses 200,000$ 225,000$ 25,000$ 12.5%
Debt Service 1 7,212,135$ 7,244,443$ 32,308$ 0.4%
Reserve Fund 900,000$ 900,000$ -$ 0.0%
Facilities Department 10,078,631$ 9,993,116$ (85,515)$ -0.8%
Total 50,614,515$ 51,310,873$ 696,358$ 1.4%
1 This is gross debt service, excluding any use of the Capital Projects Stabilization Fund to
offset the High School Modulars debt service.
· Sections V to X of this document include the recommended budgets for each
municipal department. Municipal department managers initially submit level-
service budget requests. A level-service budget is defined as the funds necessary
to replicate the current level of services provided and to meet all legal
requirements, including collective bargaining requirements and State or federal
mandates. Any increases proposed beyond level-service are shown in each
departmental budget as Program Improvement Requests (PIR) submitted by the
Department manager for evaluation by the Town Manager. A table of all
Program Improvements Requests can be found in the Appendix, located in
Section XII of this document.
Key PIR’s recommended by the Town Manager in the FY2017 municipal
department budgets include:
1. Add one part-time staff person for the Department of Recreation and
Community Programs. It is recommended that this position be funded
from the General Fund in FY17, and the Recreation Enterprise Fund in
subsequent fiscal years;
2. Add one part-time staff person to the Economic Development
Department for staffing the Visitor’s Center, funded from revenues at the
Gift Shop (Revolving Fund);
3. Increases to the DPW budget of $45,000 that are necessary to prepare
the Hartwell Avenue Compost Facility for the solar project.
4. A $60,000 increase for the DPW budget for engineering consulting
services in lieu of the $102,452 requested for a new senior engineer.
While the workload in Engineering justifies this position, we believe it is
not prudent to take on new staffing at this time. In the alternative, this
7
additional $60,000 will be used to for limited engineering consulting
services to assist with the workload.
The following table provides a summary of the FY2016 to FY2017 changes in
municipal department budget requests, as recommended by the Town Manager:
Municipal Budgets
FY2016
Restated
Budget 1
FY2017
Recommended
Budget $ Change % Change
Public Works 8,777,104$ 8,988,614$ 211,510$ 2.4%
Police 6,741,405$ 6,774,543$ 33,138$ 0.5%
Fire 6,379,387$ 6,425,755$ 46,368$ 0.7%
Library 2,374,295$ 2,459,653$ 85,358$ 3.6%
Human Services 1,206,234$ 1,207,314$ 1,080$ 0.1%
Land Use Departments 2,129,848$ 2,232,642$ 102,794$ 4.8%
Selectmen 665,512$ 673,249$ 7,736$ 1.2%
Town Manager 761,255$ 814,149$ 52,894$ 6.9%
Salary Adjustment Account 511,081$ 784,441$ 273,360$ 53.5%
Town Committees 75,000$ 51,500$ (23,500)$ -31.3%
Finance 1,821,137$ 1,892,924$ 71,787$ 3.9%
Town Clerk 442,507$ 487,356$ 44,849$ 10.1%
Information Services 1,709,505$ 1,829,781$ 120,276$ 7.0%
Total 33,594,270$ 34,621,920$ 1,027,650$ 3.1%
1 Departmental budgets are restated when collective bargaining agreements are reached after Town Meeting.
When this happens the Selectmen are asked to vote to transfer funds from the Salary Adjustment Account to the
appropriate departmental budget. These anticipated transfers are reflected in the FY2016 Restated Budget
column.
3. Reserves/Trusts – The Town maintains a variety of reserve funds. The reserve
funds that are for unforeseen purposes, including a buffer for reductions in operating
revenues, are generally adequate at the current levels.
The proposed budget also includes recommendations to increase certain
reserves/trusts that are for targeted purposes, as shown in the tables below:
OPEB Trust Fund – The purpose of this Trust fund is to continue to fund the
Town’s Retiree Health Insurance Liability. The present value (Town’s liability) of
these future benefits is approximately $190,000,000.
Trust Fund
FY 2013
Appropriated
FY 2014
Appropriated
FY 2015
Appropriated
FY 2016
Appropriated
FY 2017
Recommended
Other Post Employment Benefits Trust Fund 500,000$ 750,000$ 1,119,000$ 1,200,000$ 1,512,318$
The current balance in the OPEB Trust Fund is $6,978,443 as of 12/31/2015
8
Capital Projects Stabilization Fund - The Town is planning for a number of
significant capital projects over the next five years including
improvements/additions to four schools, a new fire station, a renovated police
station, Center Streetscape improvements, Hartwell Avenue infrastructure
improvements, an expanded Visitor’s Center, a new Hastings School, and the
purchase of 20 Pelham Road, the former Armenian Elementary School property.
It is recommended, and shown in the following table, that the Town appropriate to
the Capital Stabilization Fund an additional $4,996,947 to be used to partially offset
the debt service for these future projects. The sources of this proposed amount
include:
· $3,100,000 of Free Cash, proposed for this Stabilization fund at Summit
II and Summit III; and
· $1,896,947 in tax levy funds resulting from the Town Manager and
Superintendent of Schools proposed FY17 operating budgets being less
than allocated under the Revenue Allocation model.
Capital Projects Stabilization Fund
FY 2013
Appropriated
FY 2014
Appropriated
FY 2015
Appropriated
FY 2016
Appropriated
FY 2017
Recommended
Appropriation To Stabilization Fund 1,600,000$ 3,983,240$ 5,910,726$ 9,447,832$ 4,996,947$
Prior Year Balance 1,600,000$ 3,983,240$ 8,024,966$ 16,637,231$
Subtotal-Available for Appropriation 1,600,000$ 5,583,240$ 9,893,966$ 17,472,798$ 21,634,178$
Appropriation From Stabilization Fund
Bridge/Bowman/Estabrook Debt Service Tax Relief -$ 1,600,000$ 950,000$ 215,000$ -$
High School Modulars and Other Municipal Capital Projects -$ -$ 919,000$ 620,567$ 751,000$
Subtotal -$ 1,600,000$ 1,869,000$ 835,567$ 751,000$
Projected Balance of Fund 1,600,000$ 3,983,240$ 8,024,966$ 16,637,231$ 20,883,178$
excludes interest income earned
Capital Projects Stabilization Fund
Proposed Appropriation To and Uses Of
4. Capital Budget (Section XI) – Consistent with the 2009 recommendations of the
Selectmen’s Fiscal Task Force, the proposed capital budget continues to make
important progress in addressing the Town’s list of planned capital projects. Given the
significant capital projects anticipated in coming years, however, a number of
otherwise planned capital projects are being deferred to preserve flexibility for future
year’s budgets. Deferred capital projects can be seen in Section XI-Capital, Table VIII.
The capital budget recommendations include nearly $92 million for a variety of capital
projects for FY2017, including approximately $68 million for likely excluded debt
projects.
9
Free Cash/Tax
Levy
Other Financing
Sources 1 Debt Total
General Fund 5,214,164$ -$ 7,190,507$ 12,404,671$
Proposed Excluded Debt Projects -$ -$ 67,492,000$ 67,492,000$
Chapter 90/Other Funding -$ 8,633,790$ -$ 8,633,790$
Water Enterprise -$ 220,500$ -$ 220,500$
Sewer Enterprise -$ 177,500$ 1,768,000$ 1,945,500$
Recreation Enterprise -$ 65,000$ -$ 65,000$
Community Preservation Act 2 -$ 999,530$ -$ 999,530$
Total (all Funds) 5,214,164$ 10,096,320$ 76,450,507$ 91,760,991$
Capital Requests Summary
1 Chapter 90/Other Funding includes $973,165 in Chapter 90 Aid for street improvements, $850,000 of private funding for the Cary Library
Internal Reconfiguration project, $230,625 from the Parking Meter Fund for parking meter replacements, $30,000 from the Traffic Mitigation
Stabilization Fund for Transportation Mitigation, and $6,550,000 in state funding for the Massachusetts Avenue-3 Intersections Improvement
project.2 Includes both Town and non-Town CPA funded projects.
5. Policy Issues: Policy issues to be reaffirmed or addressed by the Board of
Selectmen in finalizing this preliminary budget include:
· Appropriate to the Capital Stabilization Fund – Whether to support the
appropriation of $4,996,947 to this Stabilization Fund to be used to offset the
debt service for planned capital projects.
· Appropriate from the Capital Stabilization Fund – Whether to continue to
use funds from this Stabilization Fund to mitigate within-levy debt service for
the High School Modular classroom project. For FY 17, $751,000 is
recommended for this purpose. In FY16, $620,567 was used for this purpose.
· Appropriate to the Other Post-Employment Benefits (OPEB) – Whether to
support the appropriation of $1,512,318 to the OPEB Trust Fund. This amount
is comprised of $312,318 in Medicare D rebates from the federal government
and $1,200,000 made available from the Health Insurance Claims Trust Fund as
a result of the Town joining the fully insured Group Insurance Commission
program.
· Unallocated Revenues for Contingencies – This recommended budget includes
approximately $983,000 in revenues set aside for contingencies, primarily for
two potential purposes:
1. State Aid less than projected; and/or
2. GIC health insurance premiums greater than estimated.
State aid is currently estimated to increase by $236,000 or 2% in FY2017. The
Governor’s proposed FY2017 budget will be presented on January 27, 2016,
providing a first indication of State Aid for FY2017. The Legislature will likely
approve the FY2017 State budget, however, after the conclusion of Town
Meeting. The Town’s Group Insurance Commission (GIC) health insurance
rates will not be known until early March. This $983,000 in unallocated
revenues, therefore, would be available to offset lower than estimated State Aid
or greater than estimated health insurance rates.
10
Concluding Thoughts
A Sustainable and Transparent Budget Reflecting Board of Selectmen Goals and
Priorities
In his 2013 tribute to Nelson Mandela, A Man Can Make a Difference, Will Gumede
writes of Mandela’s leadership qualities: “Someone who occupies a position of
authority and exercises power is not necessarily a leader. Leadership is about the
quality of an individual’s actions, behavior and vision.”
In presenting this FY2017 Preliminary Budget, the Senior Management Team and I are
committed to working with the Board of Selectmen and financial committees in striking
a balance in the allocation of projected revenues for Town services, educational
programs and capital improvements in a manner that will be sustainable for the
community, as has been articulated through the leadership actions, behaviors and visions
of the Selectmen and various policy and advisory committees.
The budget decisions you will have to make are not easy ones, particularly in light of the
many important capital projects facing the Town in the coming years. The previous
policy decisions by the Board of Selectmen to establish reserve funds have placed the
Town in a sound financial condition for FY2017. We must continue to be vigilant in our
financial planning, however, as our school population continues to increase, placing new
demands on operating and capital budgets.
The Operating and Capital budgets are about priorities. These budgets should be
strategic in explaining what we do, why we do it, when we do it, and how we propose to
invest the resources of our taxpayers to achieve the results our community desires.
While focusing on long-term priorities sometimes takes a back seat to the immediate
demands placed on Town officials, it is important to effect a balance among these
competing demands. We hope this document is helpful in this regard.
In preparing this Preliminary Budget, Town and School Department staff strived to
create a document that presents the budget in a manner that meets the requirements and
expectations of our boards, committees, Town Meeting members and residents. The best
way for the Selectmen, our financial committees, Town Meeting members and residents
to explore Town operations in depth and with a critical eye is for us to be as transparent
as we can in everything we do. This FY17 Preliminary Budget proposes close to
$199,000,000 in General Fund spending, $22,000,000 in Enterprise Fund spending,
$3,200,000 in Revolving Fund spending and $92,000,000 in capital projects. We hope it
is comprehensive enough so that the readers understand where Town revenue comes
from and what it is spent on, yet succinct enough that the details are not overwhelming.
Each year I challenge myself and the staff to improve this budget document, but know
we can always do better and welcome comments to do so.
As I submit my eleventh operating and capital budget to the Board of Selectmen I
continue to witness and appreciate the Board of Selectmen’s commitment to our
residents through transparency and integrity in policy setting and management of Town
affairs. This commitment is also seen by the dedication and actions of our hundreds of
11
volunteers, committee members and Town Meeting Members whose primary desire is to
preserve Lexington as a quality community.
The Board of Selectmen can be proud of the standard it has set that we are one
Community, not a series of unrelated entities and constituent groups. The operating and
capital budget the Board recommends to Town Meeting is the single most important
policy document considered each year. It reflects many competing interests, but in the
end has been and should continue to be a reflection on what is best for the Town as a
whole. I look forward to working with the Selectmen to address the Town’s challenges
in the coming years, as the one community we are.
Very truly yours,
Carl F. ValenteCarl F. ValenteCarl F. ValenteCarl F. Valente
Town Manager
Important DatesAugust 2015February 2016Issuance of Capital and Operating Budget Guidelines Summit V - Comment and Budget Deliberations February 11th (tent.)Board of Selectmen Vote on the FY2017 Recommended BudgetBudget Decisions and Deliberations Concluded February 22ndOctober 2015FY2017 Recommended Budget submitted to Town Meeting February 29thSummit I - Financial Indicators & Projections October 8thDiscuss Guidelines and DriversMarch 2016Town Manager Review of Capital Budget RequestsMunicipal Election March 7thNovember 2015Town Meeting Commences March 21stSummit II - Revenue Projection and Allocation November 12th Budget Presentations by Town ManagerMarch 23rd (tent.)Town Manager Review of Operating Budget Requestsand SuperintendantDecember 2015Town Meeting Begins Budget DeliberationsMarch 28th (tent.)Municipal Budget Workshops with SelectmenSchool Committee Hearings on BudgetSummit III - Revenue Allocation December 10thJanuary 2016Submittal of FY2017 Superintendent's Recommended Budget to SC January 5thSubmittal of FY2017 Manager's Recommended Budget to BOS January 11thSummit IV - Review of FY2017 Town Manager's Preliminary Budget January 14thFebruary March April May JuneCalendar Year 2016JanuaryJuly August September October November DecemberBOSSchool Cmte.Calendar Year 2015ElectionsTown MeetingTown ManagerSummitIIIIIIIVVIVIBudget Decisions Final
Town of LexingtonFY2017 Budget ProcessIIIIIIIVVFY 2017 Town Manager's Preliminary Budget and Financing Plan FY 2017 Budget Calendar January 11, 2016
Section I Budget Overview Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
I-1
Summary of Revenues and Expenditures
The summary below shows revenues & expenditures for the Town of Lexington for FY 2014-2017. It
reflects actual results of FY2014 and FY2015, FY2016 estimated revenues and budgeted expenditures
submitted to the Department of Revenue for the certification of the FY2016 tax rate, and the budget
recommendations of the Town Manager and School Superintendent for FY2017 budget and projected
revenues to support those recommendations.
Revenue Summary FY2014 Actual FY2015 Actual FY2016 Recap FY2017 Projected
Tax Levy 141,842,484$ 148,212,539$ 154,750,150$ 161,138,273$
State Aid 10,214,580$ 11,193,462$ 11,568,637$ 11,804,630$
Local Receipts 14,909,146$ 13,756,778$ 11,682,878$ 12,130,550$
Local Receipts not shown on Recap -$ -$ 197,336$ -$
Available Funds 12,473,510$ 11,012,293$ 15,654,839$ 13,093,204$
Other Available Fund: Use of Capital Stabilization
Fund
-$ 919,000$ 620,567$ 751,000$
Revenue Offsets (1,644,621)$ (2,492,221)$ (2,905,154)$ (1,943,061)$
Enterprise Funds (Indirect) 1,497,405$ 1,487,905$ 1,617,576$ 1,629,135$
Total General Fund 179,292,504$ 184,089,756$ 193,186,829$ 198,603,731$
General Fund Expenditure Summary
Education
Lexington Public Schools 79,964,816$ 85,272,802$ 92,060,316$ 97,727,216$
Minuteman Regional School 1,474,265$ 1,244,384$ 1,172,736$ 1,493,400$
sub-total Education 81,439,081$ 86,517,186$ 93,233,052$ 99,220,616$
Municipal Departments 30,406,706$ 31,764,082$ 33,594,270$ 34,621,920$
Shared Expenses
Benefits & Insurance 26,780,824$ 27,637,044$ 32,423,749$ 33,173,314$
Debt (within-levy) 5,409,996$ 6,523,281$ 7,212,135$ 7,244,443$
Reserve Fund -$ -$ 900,000$ 900,000$
Facilities 9,667,013$ 9,894,474$ 10,078,631$ 9,993,116$
sub-total Shared Expenses 41,857,833$ 44,054,799$ 50,614,515$ 51,310,873$
Capital
Cash Capital (designated) 6,919,202$ -$ 4,642,987$ 5,474,789$
sub-total Capital 6,919,202$ -$ 4,642,987$ 5,474,789$
Other
Other (allocated) 5,101,056$ 7,049,726$ 10,904,668$ 6,992,272$
Other (unallocated) -$ -$ -$ 983,261$
sub-total Other 5,101,056$ 7,049,726$ 10,904,668$ 7,975,533$
Total General Fund 165,723,878$ 169,385,793$ 192,989,493$ 198,603,731$
Surplus/(Deficit) 13,568,626$ 14,703,963$ 197,337$ 0$
Section I Budget Overview Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
I-2
Program Summary
AB C D E D EF
(D-C) (E/C)
FY2014 FY2015 FY2016 FY2017 FY2017 FY2017
ELEMENT DESCRIPTION
Actual Actual Appropriation Request Add/Delete Recommended Change $ Change %
Operating Budget- General Fund Expenses
Program 1000: Education
1100 Lexington Public Schools 79,964,816$ 85,272,802$ 92,060,316$ 97,727,216$ 97,727,216$ 5,666,900$ 6.16%
1200 Regional Schools 1,474,265$ 1,244,384$ 1,172,736$ 1,493,400$ 1,493,400$ 320,664$ 27.34%
Total Education 81,439,081$ 86,517,186$ 93,233,052$ 99,220,616$ -$ 99,220,616$ 5,987,564$ 6.42%
Program 2000: Shared Expenses
2110 Contributory Retirement 4,717,542$ 4,919,154$ 5,255,537$ 5,505,537$ -$ 5,505,537$ 250,000$ 4.76%
2120 Non-Contributory Retirement 13,087$ 13,447$ 13,810$ 13,837$ -$ 13,837$ 27$ 0.19%
2130 Employee Benefits (Hlth/Dental/Life/Medicare) 20,726,889$ 21,173,375$ 25,250,981$ 25,802,415$ 14,571$ 25,816,987$ 566,006$ 2.24%
2140 Unemployment 217,608$ 238,470$ 200,000$ 200,000$ -$ 200,000$ -$ 0.00%
2150 Workers' Comp.(MGL Ch. 40, Sec. 13A&13C)*360,179$ 402,508$ 643,112$ 734,765$ 1,237$ 736,002$ 92,890$ 14.44%
2160 Property & Liability Insurance 706,487$ 802,581$ 860,309$ 675,952$ -$ 675,952$ (184,357)$ -21.43%
2170 Uninsured Losses (MGL Ch. 40, Sec. 13)*39,033$ 87,510$ 200,000$ 225,000$ -$ 225,000$ 25,000$ 12.50%
sub-total 2100 Benefits 26,780,824$ 27,637,044$ 32,423,749$ 33,157,506$ 15,808$ 33,173,314$ 749,565$ 2.31%
2210 Payment on Funded Debt 4,657,772$ 5,490,412$ 5,169,842$ 5,891,565$ -$ 5,891,565$ 721,722$ 13.96%
2220 Interest on Funded Debt 694,599$ 971,079$ 939,550$ 1,090,273$ -$ 1,090,273$ 150,723$ 16.04%
2230 Temporary Borrowing 57,625$ 61,790$ 1,102,743$ 262,605$ -$ 262,605$ (840,138)$ -76.19%
sub-total 2200 Debt Services 5,409,996$ 6,523,281$ 7,212,135$ 7,244,443$ -$ 7,244,443$ 32,308$ 0.45%
2310 Reserve Fund 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
sub-total 2300 Reserve Fund -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
2400 Facilities 9,667,013$ 9,894,474$ 10,078,631$ 9,993,116$ -$ 9,993,116$ (85,515)$ -0.85%
Total Shared Expenses 41,857,833$ 44,054,799$ 50,614,515$ 51,295,065$ 15,808$ 51,310,873$ 696,357$ 1.38%
Program 3000: Public Works 10,098,631$
3100-3500 DPW Personal Services 3,664,252$ 3,997,277$ 3,781,947$ 3,805,156$ 25,000$ 3,830,156$ 48,209$ 1.27%
3100-3500 DPW Expenses 5,221,298$ 5,369,351$ 4,995,158$ 5,051,258$ 107,200$ 5,158,458$ 163,300$ 3.27%
Total Public Works 8,885,551$ 9,366,628$ 8,777,104$ 8,856,414$ 132,200$ 8,988,614$ 211,510$ 2.41%
Program 4000: Public Safety
4100 Law Enforcement Personal Services 5,481,197$ 5,580,343$ 5,920,136$ 5,931,169$ -$ 5,931,169$ 11,033$ 0.19%
4100 Law Enforcement Expenses 689,831$ 733,024$ 821,269$ 843,373$ -$ 843,373$ 22,104$ 2.69%
sub-total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ -$ 6,774,543$ 33,138$ 0.49%
4200 Fire Personal Services 4,860,501$ 5,398,636$ 5,811,037$ 5,867,505$ -$ 5,867,505$ 56,468$ 0.97%
4200 Fire Expenses 502,748$ 520,253$ 568,350$ 558,250$ -$ 558,250$ (10,100)$ -1.78%
sub-total 4200 EMS/Fire 5,363,249$ 5,918,889$ 6,379,387$ 6,425,755$ -$ 6,425,755$ 46,368$ 0.73%
Total Public Safety 11,534,278$ 12,232,256$ 13,120,792$ 13,200,298$ -$ 13,200,298$ 79,506$ 0.61%
Program 5000: Culture & Recreation
5100 Library Personal Services 1,887,828$ 1,866,567$ 1,988,796$ 2,051,126$ -$ 2,051,126$ 62,330$ 3.13%
5100 Library Expenses 257,004$ 271,339$ 385,499$ 401,524$ 7,003$ 408,527$ 23,028$ 5.97%
Total Culture & Recreation 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 7,003$ 2,459,653$ 85,358$ 3.60%
Program 6000: Human Services
6000 Human Services Personal Services 479,473$ 463,004$ 498,591$ 514,935$ 10,000$ 524,935$ 26,344$ 5.28%
6000 Human Services Expenses 612,315$ 610,862$ 707,643$ 688,819$ (6,440)$ 682,379$ (25,264)$ -3.57%
Total Human Services 1,091,789$ 1,073,867$ 1,206,234$ 1,203,754$ 3,560$ 1,207,314$ 1,080$ 0.09%
Program 7000: Office of Land Use, Health and Development
7100 Office of LU/Health/Develop. Personal Services 1,358,506$ 1,513,599$ 1,771,691$ 1,818,489$ -$ 1,818,489$ 46,798$ 2.64%
7100 Office of LU/Health/Develop. Expenses 197,047$ 368,852$ 358,157$ 370,115$ 44,038$ 414,153$ 55,996$ 15.63%
Total Office of LU/Health/Development 1,555,553$ 1,882,451$ 2,129,848$ 2,188,604$ 44,038$ 2,232,642$ 102,794$ 4.83%
Section I Budget Overview Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
I-3
Program Summary
AB C D E D EF
(D-C) (E/C)
FY2014 FY2015 FY2016 FY2017 FY2017 FY2017
ELEMENT DESCRIPTION
Actual Actual Appropriation Request Add/Delete Recommended Change $ Change %
Program 8000: General Government
8110 Selectmen Personal Services 111,887$ 119,765$ 138,687$ 146,424$ -$ 146,424$ 7,736$ 5.58%
8110 Selectmen Expenses 68,854$ 91,934$ 103,325$ 104,325$ (1,000)$ 103,325$ -$ 0.00%
8120 Legal 416,621$ 434,000$ 410,000$ 410,000$ -$ 410,000$ -$ 0.00%
8130 Town Report 7,500$ 4,680$ 13,500$ 13,500$ -$ 13,500$ -$ 0.00%
sub-total 8100 Board of Selectmen 604,862$ 650,379$ 665,512$ 674,249$ (1,000)$ 673,249$ 7,736$ 1.16%
8210-8220 Town Manager Personal Services 617,579$ 636,241$ 546,170$ 564,064$ -$ 564,064$ 17,894$ 3.28%
8210-8220 Town Manager Expenses 173,405$ 165,948$ 215,085$ 245,085$ 5,000$ 250,085$ 35,000$ 16.27%
8230 Salary Transfer Account* (MGL Ch.40, Sec 13D)673,588$ 290,690$ 511,081$ 784,441$ -$ 784,441$ 273,360$ 53.49%
sub-total 8200 Town Manager 1,464,572$ 1,092,879$ 1,272,335$ 1,593,589$ 5,000$ 1,598,589$ 326,254$ 25.64%
8310 Financial Committees 7,559$ 6,476$ 7,500$ 8,000$ -$ 8,000$ 500$ 6.67%
8320 Misc. Boards and Committees 3,276$ 1,813$ 19,500$ 4,500$ -$ 4,500$ (15,000)$ -76.92%
8330 Town Celebrations Committee 29,956$ 40,980$ 48,000$ 38,000$ 1,000$ 39,000$ (9,000)$ -18.75%
sub-total 8300 Town Committees 40,791$ 49,270$ 75,000$ 50,500$ 1,000$ 51,500$ (23,500)$ -31.33%
8400 Finance Personal Services 1,251,874$ 1,223,727$ 1,358,262$ 1,394,929$ -$ 1,394,929$ 36,667$ 2.70%
8400 Finance Expenses 374,901$ 431,907$ 462,875$ 487,845$ 10,150$ 497,995$ 35,120$ 7.59%
sub-total 8400 Finance 1,626,774$ 1,655,633$ 1,821,137$ 1,882,774$ 10,150$ 1,892,924$ 71,787$ 3.94%
8500 Town Clerk Personal Services 347,171$ 312,420$ 333,132$ 362,681$ -$ 362,681$ 29,549$ 8.87%
8500 Town Clerk Expenses 123,249$ 114,059$ 109,375$ 124,675$ -$ 124,675$ 15,300$ 13.99%
sub-total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ -$ 487,356$ 44,849$ 10.14%
8600 IS Personal Services 355,598$ 458,967$ 759,055$ 798,881$ -$ 798,881$ 39,826$ 5.25%
8600 IS Expenses 631,686$ 737,367$ 950,450$ 1,030,900$ -$ 1,030,900$ 80,450$ 8.46%
sub-total 8600 IS 987,284$ 1,196,334$ 1,709,505$ 1,829,781$ -$ 1,829,781$ 120,276$ 7.04%
Total General Government 5,194,704$ 5,070,974$ 5,985,996$ 6,518,249$ 15,150$ 6,533,399$ 547,403$ 9.14%
Total Municipal 30,406,706$ 31,764,082$ 33,594,270$ 34,419,969$ 201,951$ 34,621,920$ 1,027,650$ 3.06%
Operating Department Summary
Education Operating 81,439,081$ 86,517,186$ 93,233,052$ 99,220,616$ -$ 99,220,616$ 5,987,564$ 6.42%
Shared Expenses 41,857,833$ 44,054,799$ 50,614,515$ 51,295,065$ 15,808$ 51,310,873$ 696,357$ 1.38%
Municipal Operating 30,406,706$ 31,764,082$ 33,594,270$ 34,419,969$ 201,951$ 34,621,920$ 1,027,650$ 3.06%
153,703,620$ 162,336,067$ 177,441,838$ 184,935,650$ 217,759$ 185,153,409$ 7,711,571$ 4.35%
Capital
Capital Requests (Cash-GF) 4,855,174$ 3,524,891$ 2,190,082$ 2,760,625$ -$ 2,760,625$ 570,543$ 26.05%
Building Envelope & Systems Set-Aside 173,954$ 178,302$ 182,760$ 187,329$ -$ 187,329$ 4,569$ 2.50%
Streets Set-Aside 1,890,074$ 2,254,924$ 2,270,145$ 2,526,835$ -$ 2,526,835$ 256,690$ 11.31%-$ $
Total Capital 6,919,202$ 5,958,117$ 4,642,987$ 5,474,789$ -$ 5,474,789$ 831,802$ 17.92%
Other
3,560,000$ -$ -$ -$ -$ -$ -$ -
322,816$ -$ -$ -$ -$ -$ -$
-$ -$ -$ 983,261$ -$ 983,261$ 983,261$ -
Set-Aside for Unanticipated Current Fiscal Year Needs -$ -$ -$ 200,000$ -$ 200,000$ 200,000$ -
-$ -$ 216,836$ 232,807$ 20,200$ 253,007$ 36,171$ -
3,983,240$ 5,910,726$ 9,447,832$ 3,100,000$ 1,896,947$ 4,996,947$ (4,450,885)$ -47.11%
Senior Service Program 20,000$ 20,000$ 20,000$ 30,000$ -$ 30,000$ 10,000$ 50.00%
OPEB Trust Fund 775,000$ 1,119,000$ 1,200,000$ 1,512,318$ -$ 1,512,318$ 312,318$ 26.03%
Warrant Articles 20,000$ -$ -$ -$ (20,000)$ -
Total Other Articles 8,661,056$ 7,049,726$ 10,904,668$ 6,058,386$ 1,917,147$ 7,975,533$ (2,929,134)$ -26.86%
General Fund Total 169,283,878$ 175,343,910$ 192,989,493$ 196,468,825$ 2,134,906$ 198,603,731$ 5,614,239$ 2.91%
Allocated to Debt Service/Capital Projects/Building
Renewal Stabilization Fund
33 Marrett Road Property Acquisition
Unallocated
33 Marrett Road Phase I Building Improvements
Set-Aside for Tax Levy Support of Community Center
Program (Transfer to Article 5, 2015 ATM)
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
II-1
Section II: Revenues
This section includes detailed information about FY2017 Projected Revenues. It includes:
General Fund Revenue Description II-2
Section II Revenues Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
II-2
The summary below presents General Fund Operating Revenues, Total General Fund
Revenues and Net General Fund Revenues. General Fund Operating Revenues include all
revenues projected as available for use in FY2017 whose sources recur annually. Total
General Fund Revenues include annually recurring and non-recurring sources of revenue.
Net General Fund Revenues are Total General Fund Revenues less revenues recommended to
be set-aside to fund designated expenses. In FY2017, Total General Fund Revenues are
projected to increase by approximately $5.4 million, or 2.8%. Net General Fund Revenues,
those available to support school and municipal operating budgets, are projected to increase
by $8.3 million, or 4.7%.
General Fund Revenue Summary FY14 Actual FY15 Actual FY16 Recap FY17 Projected $ %
Property Tax Levy (Table 1)141,842,484$ 148,212,539$ 154,750,150$ 161,138,273$ 6,388,124$ 4.1%
State Aid (Table 2)10,214,580$ 11,193,462$ 11,568,637$ 11,804,630$ 235,993$ 2.0%
Local Receipts (Table 3)14,909,146$ 13,756,778$ 11,682,878$ 12,130,550$ 447,672$ 3.8%
Local Receipts not shown on Recap -$ 197,336$ (197,336)$ -
Total Local Receipts 14,909,146$ 13,756,778$ 11,880,214$ 12,130,550$ 250,336$ 2.1%
Available Funds (Table 4)12,473,510$ 11,012,293$ 15,654,839$ 13,093,204$ (2,561,635)$ -16.4%
-$ 919,000$ 620,567$ 751,000$ 130,433$ 21.0%
Revenue Offsets (Table 5)(1,644,621)$ (2,492,221)$ (2,905,154)$ (1,943,061)$ 962,092$ -33.1%
Enterprise Receipts (Table 6)1,497,405$ 1,487,905$ 1,617,576$ 1,629,135$ 11,559$ 0.7%
179,292,504$ 184,089,756$ 193,186,829$ 198,603,731$ 5,416,902$ 2.8%
16,129,376$ 14,405,660$ 16,348,222$ 13,513,181$ (2,835,041)$ -17.3%
Net General Fund Revenues 163,163,128$ 169,684,096$ 176,838,607$ 185,090,550$ 8,251,943$ 4.7%
Total General Fund Operating Revenues
Less - Revenues Set-Aside for
Designated Purposes
FY 16-17 Change
Other Available Funds - Use of Capital
Stabilization Fund (Table 4a)
Detailed Description:
Property Tax Levy: The FY2017 property tax levy is projected to increase approximately $6.4
million, or 4.1%. The projected levy is a function of the FY2016 levy limit increased by 2.5% per
Proposition 2 1/2, plus an increment for new growth. FY2017 new growth will be a function of
construction activity for the period July 1, 2015 to June 30, 2016. FY2017 new growth is estimated at
$2,500,000 based on a review of historical data on new growth.
State Aid: FY2017 state aid is projected to increase 2.0% from its FY2016 level. Final FY2017 state
aid numbers are likely to be known in June 2016 when the Legislature adopts, and the Governor
signs, the FY2017 State budget.
Local Receipts: FY2017 projections for each category of receipt are based on the history of actual
collections and projections of 3 and 5 year historical averages, unless otherwise specified in the
supplemental tables of this document. FY2017 local receipts are estimated to increase by
approximately $250,000 or 2.1% over FY16 estimates. A major contributor to this growth is an
increase in the estimate for building permit fees of approximately $98,000 and an increase in rental
revenue to underwrite projected debt service to finance the replacement of the roof at the Munroe
Center for the Arts.
Section II Revenues Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
II-3
Revenue Summary
FY14 Actual FY15 Actual FY16 Recap FY17 Projected $%
Table 1: Property Tax Levy
Tax Levy 135,440,316$ 141,843,659$ 148,286,733$ 154,769,047$ 6,482,314$ 4.4%
Prop. 2.5% 3,386,008$ 3,546,091$ 3,709,681$ 3,869,226$ 159,545$ 4.3%
New Growth 3,017,335$ 2,896,983$ 2,772,633$ 2,500,000$ (272,633)$ -9.8%
Override/Excess Levy Capacity (1,175)$ (74,194)$ (18,897)$ -$ 18,897$ -
Subtotal 141,842,484$ 148,212,539$ 154,750,150$ 161,138,273$ 6,388,124$ 4.1%
Table 2: State Aid
Chapter 70 8,657,571$ 9,584,428$ 9,968,536$ 10,167,907$ 199,371$ 2.0%
Charter School Reimbursement 12,628$ 1,786$ 893$ 900$ 7$ 0.8%
Unrestricted General Government Aid 1,326,917$ 1,363,715$ 1,412,809$ 1,441,065$ 28,256$ 2.0%
Veterans' Benefits & Exemptions 147,543$ 169,557$ 139,502$ 147,861$ 8,359$ 6.0%
Offsets (School Lunch & Library) 69,921$ 73,976$ 46,897$ 46,897$ -$ 0.0%
Subtotal 10,214,580$ 11,193,462$ 11,568,637$ 11,804,630$ 235,993$ 2.0%
Table 3: Local Receipts
Motor Vehicle Excise Tax 4,695,332$ 4,941,045$ 4,693,654$ 4,600,000$ (93,654)$ -2.0%
Other Excise 1,608,573$ 1,698,096$ 1,401,644$ 1,496,300$ 94,656$ 6.8%
Penalties & Interest 670,076$ 522,301$ 333,130$ 346,000$ 12,870$ 3.9%
PILOT's 535,492$ 564,588$ 565,458$ 617,000$ 51,542$ 9.1%
Rentals 384,180$ 287,082$ 253,592$ 350,670$ 97,078$ 38.3%
Departmental-Schools 807,116$ 601,557$ 481,935$ 504,580$ 22,645$ 4.7%
Departmental-Municipal 1,604,149$ 1,632,981$ 1,792,376$ 1,866,000$ 73,624$ 4.1%
Licenses & Permits 1,689,164$ 1,836,144$ 1,533,613$ 1,702,000$ 168,387$ 11.0%
Special Assessments 103,086$ 43,110$ 19,777$ 13,000$ (6,777)$ -34.3%
Fines & Forfeits 376,800$ 284,355$ 331,210$ 321,000$ (10,210)$ -3.1%
Investment Income 278,458$ 304,213$ 276,489$ 314,000$ 37,511$ 13.6%
Miscellaneous Non-Recurring 2,156,721$ 1,041,307$ -$ -$ -$ -
Local Receipts not shown on Recap -$ -$ 197,336$ -$ (197,336)$ -
Subtotal 14,909,146$ 13,756,778$ 11,880,214$ 12,130,550$ 250,336$ 2.1%
Table 4: Available Funds
Parking 335,000$ 335,000$ 395,000$ 625,625$ 230,625$ 58.4%
Cemetery 105,000$ 105,000$ 105,000$ 105,000$ -$ 0.0%
Free Cash 11,650,931$ 9,380,309$ 13,087,810$ 10,995,579$ (2,092,231)$ -16.0%
Health Claims Trust Fund -$ 1,000,000$ 1,858,947$ 1,200,000$ (658,947)$ -35.4%
Transp.Demand Mgmt. Stab. Fund 90,000$ 88,000$ 137,000$ 137,000$ -$ 0.0%
Traffic Mitigation Stabilization Fund -$ -$ -$ 30,000$ 30,000$ -
250,000$ 49,096$ -$ -$ -$ -
42,579$ 54,888$ 71,082$ -$ (71,082)$ -100.0%
Subtotal 12,473,510$ 11,012,293$ 15,654,839$ 13,093,204$ (2,561,635)$ -16.4%
Table 4a: Other Available Funds
-$ 919,000$ 620,567$ 751,000$ 130,433$ 21.0%
Subtotal -$ 919,000$ 620,567$ 751,000$ 130,433$ 21.0%
Table 5: Revenue Offsets
Cherry Sheet Assessments (795,309)$ (811,754)$ (817,550)$ (846,164)$ (28,614)$ 3.5%
Cherry Sheet Offsets -$ -
School Lunch (30,207)$ (26,514)$ -$ -$ -$ -
Public Libraries (39,714)$ (47,462)$ (46,897)$ (46,897)$ -$ 0.0%
Overlay (abatements) (779,391)$ (953,485)$ (750,000)$ (750,000)$ -$ 0.0%
Health Withholding Account Deficit -$ -$ (647,057)$ -$ 647,057$ -100.0%
Snow Deficit -$ (653,006)$ (643,650)$ (300,000)$ 343,650$ -53.4%$/Oeay ects $/0
Subtotal (1,644,621)$ (2,492,221)$ (2,905,154)$ (1,943,061)$ 962,092$ -33.1%
Table 6: Enterprise Receipts
Water 818,689$ 789,275$ 898,614$ 877,411$ (21,203)$ -2.4%
Wastewater (Sewer) 450,116$ 465,030$ 478,354$ 503,898$ 25,544$ 5.3%
Recreation 228,600$ 233,600$ 240,608$ 247,826$ 7,218$ 3.0%
Subtotal 1,497,405$ 1,487,905$ 1,617,576$ 1,629,135$ 11,559$ 0.7%
Gross General Fund Revenues 179,292,504$ 184,089,756$ 193,186,829$ 198,603,731$ 5,416,902$ 2.8%
16,129,376$ 14,405,660$ 16,348,222$ 13,513,181$ (2,835,041)$ -17.3%
163,163,128$ 169,684,096$ 176,838,607$ 185,090,550$ 8,251,943$ 4.7%
FY16-17 Change
Balances from Prior Yr. Capital Articles
Avalon Bay School Enrollment Mitigation Fund
Capital Stabilization Fund
Revenues Set Aside for Designated
Expenses
Net General Fund Revenues Available for
Appropriation
Section II Revenues Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
II-4
Available Funds: Available Funds are projected to decrease by approximately $2.6 million or 16.4%.
This decrease is driven predominantly by two factors. The first is a decrease in free cash.
Approximately $13.087 million of free cash - inclusive of approximately $12.8 million from the 7/1/14
certification and $479,609 from the 7/1/15 certification - was used to support the FY16 operating
budget, cash capital and contributions to the Capital Stabilization Fund. Free Cash was certified by the
Department of Revenue as of 7/1/15 at $11,487,187. This amount, less the $479,608 that was
appropriated at the November 2015 special town meeting, leaves a residual balance of free cash to
support the FY17 budget of $10,995,579, thus accounting for the decrease in free cash from FY16 to
FY17. The second factor is a decrease of approximately $659,000 in the proposed use of the Town's
Health Claims Trust Fund to underwrite the Town's share of FY17 GIC premiums. In FY17, it is
proposed that $1.2 million be used for this purpose thus freeing up $1.2 million in the tax levy to
continue progress in funding the Town's OPEB liability.
Other components of Available Funds include the proposed use of parking meter receipts, cemetery
funds, and the Transportation Demand Management and Traffic Mitigation Stabilization Funds. The
use of Parking Meter Funds is increasing by $230,625 to fund the continuing replacement of meters in
the downtown area. In FY16, $620,567 was appropriated from the Capital Stabilization Fund to fund
the ongoing mitigation of the within-levy debt service impacts of the financing of the LHS modular
classrooms construction. It is proposed that $751,000 be appropriated in FY17 to continue mitigation
of debt service to hold increases to a 5% target.
Revenue Offsets: Revenue Offsets are projected to decrease by approximately $962,000 or 33.1%.
Revenue Offsets represent the set-aside of a portion of projected revenues needed for particular
purposes including:
(1) the component of state aid (Public Library aid reimbursement) that is distributed as Cherry Sheet
aid, but, in fact, is a categorical grant that is not available to support general fund operations;
(2) cherry sheet assessments - estimated charges to be levied by the Commonwealth to cover the
costs of state and regional services provided to the Town. Cherry Sheet Assessments assume a 3.5%
increase in FY 2016;
(3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted to
property taxpayers ; and,
(4) potential snow and ice deficits.
The FY17 decrease in total revenue offsets is driven primarily by 2 factors. The first is a decrease in
the FY17 set-aside for snow and ice deficits from the FY16 actual of $643,650 to $300,000 in FY17 to
cover the possibility of incurring a FY16 snow and ice deficit. The second is that in FY16 the DOR
required the Town to finance a $647,000 Health Withholding Account deficit. This offset is $0.00 in
FY17.
Enterprise Receipts: Enterprise Receipts are increasing by 0.7%, or $11,560 based on an updated
indirect cost analysis. This category of revenue represents transfers from the water, sewer and
recreation enterprise funds to the general fund to cover general fund expenditures that support the
operations of the water, sewer and recreation departments.
Revenues Set Aside for Designated Expenses: This represents components of Gross General
Fund Revenues that are set aside for designated purposes. The proposed purposes are shown in the
table on the next page.
Section II Revenues Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
II-5
Tax Levy Free Cash Other Total Notes
1 Set-Aside for Unanticipated
Current Fiscal Year Needs
200,000$ 200,000$
2 Other Post-Employment
Benefits (OPEB)
1,200,000$ 312,318$ 1,512,318$
3 Unallocated 983,261$ 983,261$
4 Cash Capital -$ 260,625$ 260,625$
5 Capital Stabilization Fund 1,896,947$ 3,100,000$ 4,996,947$
6 Appropriate From Capital
Stabilization Fund
751,000$ 751,000$
7 Street Improvement Program 2,526,835$ 2,526,835$
8 Municipal Building Envelope
and Systems
187,329$ 187,329$
9 Senior Tax Work-Off Program 30,000$ 30,000$
10 Set-Aside for Tax Levy
Support of Community Center
Program (Transfer to Article 5)
253,007$ 253,007$
11 Subtotal 6,094,118$ 4,595,579$ 1,011,625$ 11,701,322$
12 Operating Budget -$ 3,900,000$ 3,900,000$
13 Grand Total 6,094,118$ 8,495,579$ 1,011,625$ 15,601,322$
Reserved for appropriation at the
2016 annual town meeting to
fund supplemental
appropriations to the FY16
budget.
Financing Sources
Consistent with long-term street
maintenance plan.
1 "Other" financing source for Debt Service Mitigation is the Capital Projects/Debts Service Reserve/Building Renewal Stabilization Fund.
$3,900,000 of Free Cash to
support the FY17 operating
budget.
Initially funded in 2006 override;
increases by 2.5% per year.
To mitigate debt service impact
of LHS Modular Buildings
construction financing.
Preliminary debt service
projections indicate no need to
draw funds in FY17.
To meet future capital/debt
service needs.
Set-aside for as yet identified
FY17 purposes.
$1.2 million in tax levy made
available from the proposed use
of this amount from the Health
Insurance Claims Trust Fund to
fund FY17 Health Insurance.
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III-1
Section III: Program 1000: Education
This section includes detailed information about the FY2017 Operating Budget & Financing Plan for
education. It includes:
1100 Lexington Public Schools III-2
1200 Minuteman Regional School III-9
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III - 2
Mission/Vision Statement: The Lexington Public Schools serve to inspire and empower every
student to become a lifelong learner prepared to be an active and resilient citizen who will lead a
healthy and productive life. Educators, staff, parents, guardians and community members will honor
diversity and work together to provide all students with an education that ensures academic
excellence in a culture of caring and respectful relationships.
The Lexington Public Schools is responsible for providing a high-quality education program to all
school age residents residing within the boundaries of the Town of Lexington. Lexington Public
Schools focuses on continuous improvement and strives to be a collaborative, high-performing
District. This helps ensure that its mission is met and all students are successful. In order to support
the curriculum, a myriad of support services are provided daily to our students. The school system
provides competitive student-teacher ratios; programs such as arts, music, drama, physical education,
wellness, athletics, world language, school counseling, interventions, enrichments, advanced
placements; individualized education plan supports; and various specialists and coaches throughout
the District.
Budget Guidelines: On September 8, 2015, the School Committee voted the FY17 budget
guidelines and requested that the Superintendent present a level-service budget that addresses nine
areas noted below. For purposes of clarification, a level-service budget is defined as the funds
necessary to replicate the current level of services provided and to meet all legal requirements,
including current collective bargaining requirements and special education laws.
In order to provide for the educational needs of Lexington students, the Superintendent will develop a
fiscal year 2017 budget that will:
1. Ensure all legal mandates will be met.
2. Include sufficient operating and capital funds to –
(a) continue the current level of services;
(b) be responsive to projected enrollment growth and corresponding needs: staffing,
instructional supplies, and facility needs;
(c) move the district forward in meeting the increasing demands for technology and
technology services in our different education settings.
3. Ensure professional staffing guidelines will be met.
4. Maintain capital assets in order to support the instructional program, protect the physical
assets of the Town of Lexington, and ensure the health and safety of our students and staff.
5. Continue to identify and plan alternatives that will provide services in more cost-effective
ways.
6. Identify ways to reduce costs, if there are not sufficient monies available to fund a level-
service budget.
7. Identify a small number of high leverage new academic or prosocial programs or supports in
anticipation of the potential elimination of Thursday afternoon half-days at the elementary
level, as a result of the potential implementation of a World Language program in FY2018 at
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III - 3
the elementary level.
8. Identify those funds necessary, should the district adapt a re-districting plan that addresses
space needs for all students, as well as feeder patterns for special education programs.
9. Complete year two (of two) addressing the adequacy of department and/or school per pupil
expenditure levels.
Recommended Budget and Summary of Significant Budget Changes: The
recommended budget for 2016-2017 is $97,727,216, which requires an additional $5,666,900. The
FY17 request represents an increase of 6.16% over the FY16 appropriation.
Appropriation Summary FY 13 Actual FY 14 Actual FY 15 Actual FY 2016
Budget
FY 2016
Budget (adj)
FY 2017
Recommended
Dollar
Increase
Percent
Increase
Salary and Wages 64,117,953$ 68,264,740$ 73,057,650$ 78,675,324$ 78,627,324$ 81,785,398$ 3,158,074$ 4.02%
Expenses 10,314,624$ 10,807,819$ 12,215,151$ 13,384,992$ 13,432,992$ 15,507,901$ 2,074,909$ 15.45%
Total 1100 Lexington Public Schools 74,432,577$ 79,072,559$ 85,272,801$ 92,060,316$ 92,060,316$ 97,293,299$ 5,232,983$ 5.68%
* Amounts show are general fund only and does not reflect spending supported by Labbb Credit,Circuit Breaker Funds, Revolving Funds, or local/state/federal grant funds
Transfer to Unclassified (Health, Medicare, Workers Comp) Workers Comp) 433,917$ 30.00 FTE
Total Recommended 97,727,216$ 5,666,900$ 6.16%
Unallocated from Revenue Allocation Model 927,107$
As described above, the total recommended budget increase is 6.16% over the FY2016 appropriation,
inclusive of benefits, Medicare, and Worker’s Comp costs associated with new positions. For
comparison, the FY16 budget recommended an increase of 7.00% ($6,060,171) above the FY15
appropriation, inclusive of benefits, Medicare, and Worker’s Comp costs associated with new
positions.
The FY17 budget recommends that the salaries and wages line increase by $3,158,074 (or 4.02%) to
support the addition of 30.00FTE included in this budget. For comparison, the FY16 budget
recommended an increase of $5,178,473 (or 7.05%) to accommodate the recommended increase of
46.61 FTE.
The expense line is recommended to increase by $2,074,909 (or 15.45%) over the FY2016
appropriation. The increase in the expense budget is largely driven by three main factors. These
include the increases in the Regular Ed Transportation, Special Ed Transportation, and Tuition budget
lines. These three budget lines are recommended to increase by $1,738,970. This is approximately
84% of the recommended expense budget increase. The remaining 16% of the increase ($335,939)
is a function of per-pupil adjustments, cost of living adjustments, and other minor expense requests.
For comparison, the FY16 budget recommended an increase of $257,915 (or 1.96%), which was
reduced by $773,580 due to the 50% reduction in High Risk Category of Tuition. The FY17 budget
recommendation re-instates 100% funding of the High Risk category as described later in the Budget
Overview.
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III - 4
The major drivers in the recommended school budget are a result of the following explained in further
detail:
Negotiated Salary Increases: The FY17 budget includes funding for all negotiated bargaining
unit increases and non-union positions. This includes both step increases and cost of living
adjustments (COLA). Estimated amounts are used for contracts that remain unsettled and also for
non-bargaining units. The current status of contracts and expiration dates can be seen below:
Bargaining Unit Contract Term
LEA Unit A 09/1/15‐8/31/18
LEA Unit C09/01/12‐08/31/15
LEA Unit D07/01/12‐06/30/15
LEA Tech Unit 07/01/12‐06/30/15
ALA ‐ Administrators 07/01/15‐06/30/17
Enrollment Increases and Corresponding New Positions: During the past five years,
enrollment at Lexington Public Schools has increased by 552 students (+8.7%), or an average of 110
students per year (1.7% per year). Growth over the past five years has been most consistent and
sustained when reviewing the last eight year period. These past increases have had a direct impact
on the School Department operating budget each year to accommodate these new students and
maintain the level of programming offered by Lexington Public Schools.
The District has completed an update in the fall of 2015 to the projections completed by the
Enrollment Working Group last year. The updated projections are higher than the last year’s
Enrollment Working Group’s numbers with narrower confidence intervals. These projections show that
next year, the K-12 enrollment is projected to increase by 149 students (6,866 to 7,015), which is an
increase of 2.17%. Over the full five year period the projection shows a total increase of 612 students
(for a total of 7,478 students) from FY2015-16 levels (or about 1.8% per year).
In order to better demonstrate the full impact of increasing enrollment to date and the projected
trends visually at the various levels (elementary, middle school, high school) three charts have been
provided below:
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III - 5
Elementary School Enrollment: History and Forecast for FY2017 to FY2021 (HDM)
Middle School Enrollment: History and Forecast for FY2017 to FY2021 (CSM)
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III - 6
High School Enrollment: History and Forecast for FY2017 to FY2021 (CSM)
In order to address the increasing enrollment projected for FY2016-17 (149 students, or 2.17%),
additional positions are included in the recommended budget. A total of 23.49 FTE is linked with the
increasing enrollment in Lexington, and the necessary staffing needed to maintain the quality and
level of service. In total, the recommended increase in staffing for the 2016-17 budget year is 30.0
FTE. Historical trends (based on FY14-16) indicate that approximately 14.25 FTEs are required to
address enrollment and mandate requirements for every 1% increase in student population. FY2016-
17 is indicating a projected increase in enrollment of 2.17%. Based on this data, it would indicate a
need of 30.93 additional FTE for FY2016-17, which is above the total recommended increase.
Re-districting, Capital Projects, and Salary Differential: The FY17 budget includes
funding of $35,000 to have a consultant assist with further re-districting efforts as a result of the
increasing enrollments, capacity constraints with current facilities, and upcoming major building
projects. Additionally, the FY17 budget includes additional positions to address the re-allocation of
resources that will happen as a result of re-districting decisions in the FY17 budget year. A review of
the salary differential was conducted to evaluate whether an adjustment would be recommended.
The salary line has continued to return funds consistently despite the actual FTEs exceeding the
budgeted FTEs each year. Also, the addition of increased unallocated positions to address enrollment
and re-districting have prepared us to better address new position requests after the approval of the
FY17 budget. Based on this decision and past trends in salary differential it is recommended that this
increase by $500,000 (from $500,000 to $1,000,000 as a budget offset).
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III - 7
Increased Special Education Costs: The FY2017 budget includes an increase of $1,122,806 to
fund the cost of out of district tuitions next year. The Fiscal Year 2015-16 budget included a
recommendation to reduce the High Risk Category of the Tuition budget by 50%, or $773,580. This
decision has been closely monitored by the School Department during the beginning of FY2015-16’s
budget cycle. A detailed review of FY2015-16 and the last two budget year’s was conducted.
FY2014 FY2015
FY2016
(projected)
High Risk Budget $1,645,452 $1,195,325 $1,547,160
SC HR Budget Adjustments ‐$773,580
Net High Risk Budget $1,645,452 $1,195,325 $773,580
Total Tuition Surplus / (Deficit) $852,485 $61,145 ‐$757,000
High Risk cut reversal $0 $0 $773,580
Difference $852,485 $61,145 $16,580
Percent of High Risk Returned 51.81% 5.12% 1.07%
The table above outlines the tuition budget surplus (deficit) by fiscal year relative to the High Risk
budget of that year. In Fiscal Year 2016 the High Risk budget was reduced by 50% based on the
Fiscal Year 2014 actuals, which indicated a large surplus. It should be noted, at the time the Fiscal
Year 2016 budget was being created Fiscal Year 2015 final figures were not available. Fiscal Year
2015 actual experience resulted in a significantly lower return of funds, indicating that the 50% cut in
FY2016 would result in a deficit. The chart includes adjustments to Fiscal Year 2016 to have a
consistent comparison with prior fiscal years where the High Risk budget was not reduced by 50%.
Even if the FY2016 had not been reduced, it would provide a negligible return of funds, as highlighted
in the table. In actuality, the school department will need to transfer funds into the High Risk Special
Education budget in FY2016 to cover the deficit caused by the 50% cut in FY2016. As a result, the
above table illustrates that budgeting practices in the Tuition line have improved over time and
supports the practice of budgeting the High Risk portion of the Fiscal Year 2017 Tuition budget at
100%. This will continue to be monitored very closely to track trends.
Based on this information, and the data from FY2014-15 and FY2015-16 budget cycles, the budget
recommendation includes reinstating the High Risk portion of the Tuition line to 100%. This change is
included in the $1,122,806 increase described above.
The FY17 budget includes funds to add a total of 7.73 FTE for the Special Education Department that
are required due to an increase in the number of students with special needs and students with more
challenging needs. The increase in demand for special education services is related to the overall
increase in the student population and more students with significant needs moving into Lexington.
Our investment in building in-house capacity now means we can provide higher quality educational
services in all nine schools and avoid some placements in out-of-district schools and the
corresponding transportation costs. A detailed listing of all new positions can be found in the
Recommended Budget section.
Program: Education
1100 Lexington Public Schools Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III - 8
Transportation Costs
Regular Education Transportation ‐ Regular Education Transportation is recommended to
increase $392,043 to address increases in enrollment. In FY2016, a total of three buses were added
to address overcrowding on buses. Also, two additional after school buses were added to
accommodate increased enrollment in the program. Further, an increase in rates for FY2017 is also
included in the budget. The FY2017 budget plans for the potential addition of two additional buses.
This recommendation is made based on historical trends along with the upcoming re-districting plans.
FY2017 is the final year of a five-year agreement with C&W Transportation.
Special Education Transportation ‐ Special Education Transportation is recommended to increase
$224,121 to address additional service needs for in-district transportation for expanding in-district
programs, additional out of district student transportation, and the anticipated increase in rates.
FY2017 is the 2nd year of a five year agreement.
Per Pupil Expenditure and Consumer Price Index (CPI) Adjustments: The FY17
budget includes funds to adjust expense budgets by a CPI of 1.8% to account for annual increases in
costs. Additionally, those budgets with per pupil expenditures have been updated based on the
October 1, 2015 enrollment data. Further, additional funding for year 2 of 2 to address the
elementary principal school expense budgets is included. The total recommendation to address these
increases is $223,317. A detailed listing of expense budgets can be found in the Expenses section of
the budget.
Elementary World Language: At the request of the School Committee during its December 15,
2015 School Committee meeting, the recommended FY17 budget includes funds to add a 0.25 FTE
position to assist the Assistant Superintendent of Curriculum and Instruction with the development,
planning, and details related to the K-5 World Language Program. Additional funding ($50,000) is also
included to convene task forces to address the re-structuring of the elementary school day. This is
required because additional programming would be needed if this program were phased in at the K-5
levels. Initial estimates presented by staff anticipate this program implementation to cost
approximately $1,500,000 and $1,800,000.
Program Improvement Needs: The FY17 budget includes funds to add 1.95 positions to
address important programmatic needs. The total cost of these recommended programmatic
improvements is $143,683.
Budget Documents are available at http://lps.lexingtonma.org/Page/7718
Program: Education
1200 Minuteman Regional School Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III-9
Budget Overview: The Regional School subprogram provides funding to pay the
assessment levied by the Minuteman Regional Vocational Technical School District to support
the operations of the Minuteman Science-Technology High School. Minuteman Tech is a
regional school, located in Lexington and Lincoln, which provides technical and academic
education for students in grades 9-12 from the 16-town Minuteman district.
Minuteman Tech’s programs include courses in biotechnology, environmental technology,
computer programming, printing, commercial art, cosmetology, child care, carpentry,
drafting, auto body repair and welding, as well as four-year academic and college
preparatory programs. In addition, adults can pursue a variety of continuing education
programs at Minuteman.
Lexington’s historical enrollment at Minuteman is shown in the table below as of October 1st
of each year, the date that enrollments from school districts throughout the Commonwealth
are reported to the Massachusetts Department of Elementary and Secondary Education.
10/1/2010 10/1/2011 10/1/2012 10/1/2013 10/1/2014 10/1/2015
High School Students 54 53 53 47 41.5 49.5
Post Graduate Students 987532
Total 6361605244.551.5
Program: Education
1200 Minuteman Regional School Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III-10
Appropriated/Authorized Staffing:
No staff is charged to this budget.
Program: Education
1200 Minuteman Regional School Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III-11
Budget Recommendations
The FY2017 Town Manager’s recommended budget for the Minuteman Regional School
assessment is $1,493,400. This is a preliminary estimate which is a $320,664, or 27.34%
increase over the FY2016 budget. It is anticipated that final assessments for FY17 will be
approved by the Minuteman School Committee in February.
Program: Education
1200 Minuteman Regional School Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
III-12
Budget Summary:
Funding Sources FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Tax Levy 1,474,266$ 1,244,384$ 1,172,736$ 1,493,400$ -$ 1,493,400$ 320,664$ 27.34%
Enterprise Funds (Indirects) -$ -$ -$ -$ -$ -$ -$ -
Directed Funding (Revolving Funds) -$ -$ -$ -$ -$ -$ -$ -
Total 1200 Minuteman 1,474,266$ 1,244,384$ 1,172,736$ 1,493,400$ -$ 1,493,400$ 320,664$ 27.34%
Appropriation Summary FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation -$ -$ -$ -$ -$ -$ -$ -
Expenses 1,474,266$ 1,244,384$ 1,172,736$ 1,493,400$ -$ 1,493,400$ 320,664$ 27.34%
Total 1200 Minuteman 1,474,266$ 1,244,384$ 1,172,736$ 1,493,400$ -$ 1,493,400$ 320,664$ 27.34%
Level-Service Requests FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 1200 Minuteman Regional School 1,474,266$ 1,244,384$ 1,172,736$ 1,493,400$ -$ 1,493,400$ 320,664$ 27.34%
Total 1200 Minuteman 1,474,266$ 1,244,384$ 1,172,736$ 1,493,400$ -$ 1,493,400$ 320,664$ 27.34%
Object Code Summary FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries & Wages -$ -$ -$ -$ -$ -$ -$ -
Overtime -$ -$ -$ -$ -$ -$ -$ -
Compensation -$ -$ -$ -$ -$ -$ -$ -
Contractual Services 1,474,266$ 1,244,384$ 1,172,736$ 1,493,400$ -$ 1,493,400$ 320,664$ 27.34%
Utilities -$ -$ -$ -$ -$ -$ -$ -
Supplies -$ -$ -$ -$ -$ -$ -$ -
Small Capital -$ -$ -$ -$ -$ -$ -$ -
Expenses 1,474,266$ 1,244,384$ 1,172,736$ 1,493,400$ -$ 1,493,400$ 320,664$ 27.34%
Total 1200 Minuteman 1,474,266$ 1,244,384$ 1,172,736$ 1,493,400$ -$ 1,493,400$ 320,664$ 27.34%
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-1
Section IV: Program 2000: Shared Expenses
This section includes detailed information about the FY2017 Operating Budget & Financing Plan for
shared expenses. It includes:
2100 Employee Benefits IV-2
2200 Debt Service IV-8
2300 Reserve Fund IV-12
2400 Public Facilities IV-16
This Page Left Blank Intentionally
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-2
Mission: To provide and manage a comprehensive benefits program for Town and School
employees and retirees.
Budget Overview: Included in the Employee Benefits and Insurance program are costs for the
Town’s pension assessment, workers’ compensation, property and casualty insurance, unemployment
insurance, health, dental and life insurance benefits and the Medicare tax.
Employee Benefits is comprised of the following:
Contributory Retirement Assessment: The assessment of the Lexington Contributory
Retirement System levied to the Town to finance a portion of retirement benefits of Town and
non-teaching School employees. This assessment is issued pursuant to Massachusetts
General Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding
obligations of the Lexington Contributory Retirement System. In addition to this assessment,
employee contributions - ranging from 5% to 11% depending on the date of hire - make up
the majority of the funding of the pension system.
Non-Contributory Retirement: The cost of benefits for employees who retired prior to the
creation of the Lexington Contributory Retirement System.
Employee/Retiree Benefits: The Town’s annual contribution to finance: (1) the cost of health
insurance for active Town and School Department employees, and retirees; (2) the cost of
dental insurance for active Town and School Department employees, and retirees; (3) the cost
of life insurance for active Town and School Department employees and retirees; and (4) the
Town’s 1.45% share of Medicare tax for all employees hired after 1986.
Unemployment Compensation: The cost of unemployment payments for eligible employees
separated from Town or School Department employment. The Town self-insures for this
expense.
Workers’ Compensation: The medical costs incurred by Town and School employees injured
on the job, medical costs of former public safety employees who retired on accidental
disability, and for “stop loss” insurance to mitigate the Town’s exposure to extraordinary work-
related medical claims. The Town largely self-insures for this expense, but purchases
premium-based stop loss coverage for extraordinary claims.
Property and Liability Insurance: The cost of premiums for policies that: (1) protect the Town
against property loss and damage; (2) insure the Town’s vehicles; and (3) cover the Town
against liability claims.
Uninsured Losses: A continuing balance account for uninsured property losses, settlements
and deductibles contained in various insurance policies.
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-3
Authorized/Appropriated Staffing:
Staff support is provided through the Town Manager’s Office, Human Resources and Finance
Department. Portions of the salaries of four employees are charged to the general fund health
insurance budget and property and liability insurance budget.
Budget Recommendations:
The FY2017 recommended All Funds Employee Benefits and Insurance budget is $33,241,959. This
is a $729,493 or 2.24% increase from the FY2016 budget. The recommended budget includes the
benefits costs (health, dental, life, Medicare and workers’ compensation) for all proposed new
benefits-eligible municipal positions.
Changes Include:
1. A $250,000, or 4.76% increase in Contributory Retirement based on a funding schedule included
in the January 1, 2015 actuarial valuation of the Lexington Retirement System. This schedule
would result in full funding of the system’s unfunded liability by 2025.
2. A $52,034 or 3.52% increase in the Town’s contribution for Medicare Tax based on FY2015 actual
costs, projected FY2016 and FY2017 salaries and wages, and historical rates of increase in this tax;
3. An $460,319 or 2.02% increase in the health insurance budget (All Funds). The FY2017 budget is
based on an increase of 5.0% on health insurance premiums across all plans; the addition of thirty
(30) School positions and one (1) Town position; the addition of eighty-two (82) subscribers (new
retiree subscribers and active employees currently not enrolled in the Town’s plan subscribing in
the future; which includes active employees switching from individual to family plans).
4. A $31,776 or 3.17% increase in dental insurance costs (All Funds) based on estimated increase in
premium rates of 4% for FY 2017;
5. A $1,805 or 7.78% increase in life insurance costs based on projected enrollments;
6. Level-funding of unemployment insurance based on a projection of a consistent number of
claimants for FY2017;
7. A $92,890 or 14.44% increase in workers’ compensation costs based on FY2015 actual experience,
the continuation of $100,000 to finance the medical costs of former public safety employees who
retired due to work-related injuries; the continuation of efforts to build a reserve balance in this
continuing balance account; and stop-loss insurance for new municipal and school positions
recommended in the FY17 budget;
8. A $184,357, or 21.43% decrease in the costs of property and liability insurance based on a rebid of
the insurance package.
9. A $25,000, or 12.50% increase in the budget for uninsured losses. The balance in this continuing
balance account as of December 30, 2015, is $645,198.
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-4
Budget Summary:
Funding Sources (All Funds) FY 2014 FY 2015 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Requested Add/Del Mgr's. Rec. Increase Increase
Tax Levy 26,251,085$ 27,109,893$ 31,851,497$ 32,568,086$ 15,808$ 32,583,894$ 732,397$ 2.30%
Enterprise Funds (Indirects) 529,739$ 526,378$ 572,252$ 589,420$ 589,420$ 17,168$ 3.00%
Directed Funding (Revolving Funds) 79,009$ 83,502$ 88,717$ 68,645$ 68,645$ (20,072)$ -22.62%
Total 2100 Employee Benefits 26,859,833$ 27,719,773$ 32,512,466$ 33,226,151$ 15,808$ 33,241,959$ 729,493$ 2.24%
Appropriation Summary (All Funds) FY 2014 FY 2015 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Requested Add/Del Mgr's. Rec. Increase Increase
Compensation -$ -$ -$ -$ -$ -$ -$ -
Benefits -$ -$ -$ -$ -$ -$ -$ -
Expenses 26,859,833$ 27,719,773$ 32,512,466$ 33,226,151$ 15,808$ 33,241,959$ 729,493$ 2.24%
Total 2100 Employee Benefits 26,859,833$ 27,719,773$ 32,512,466$ 33,226,151$ 15,808$ 33,241,959$ 729,493$ 2.24%
Level-Service Requests (All Funds) FY 2014 FY 2015 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Requested Add/Del Mgr's. Rec. Increase Increase
Total 2110 Contributory Retirement 4,717,542$ 4,919,154$ 5,255,537$ 5,505,537$ 5,505,537$ 250,000$ 4.76%
Total 2120 Non-Contributory Retirement 13,087$ 13,447$ 13,810$ 13,837$ 13,837$ 27$ 0.19%
Total 2130 Medicare 1,312,882$ 1,404,332$ 1,478,328$ 1,530,069$ 293$ 1,530,362$ 52,034$ 3.52%
Total 2130 Health Insurance General Fund 18,656,684$ 18,776,932$ 22,750,714$ 23,217,346$ 13,756$ 23,231,102$ 480,389$ 2.11%
Total 2130 Health Insurance Non-General Fund 77,833$ 81,652$ 85,283$ 65,213$ 65,213$ (20,070)$ -23.53%
Total 2130 Dental Insurance General Fund 739,287$ 968,888$ 998,745$ 1,030,000$ 522$ 1,030,522$ 31,778$ 3.18%
Total 2130 Dental Insurance Non-General Fund 1,176$ 1,078$ 3,434$ 3,432$ 3,432$ (2)$ -0.07%
Total 2130 Life Insurance 18,036$ 23,222$ 23,195$ 25,000$ 25,000$ 1,805$ 7.78%
Total 2140 Unemployment 217,608$ 238,470$ 200,000$ 200,000$ 200,000$ -$ 0.00%
Total 2150 Workers Compensation 360,179$ 402,508$ 643,112$ 734,765$ 1,237$ 736,002$ 92,890$ 14.44%
Total 2160 Property & Liability Insurance 706,487$ 802,581$ 860,309$ 675,952$ 675,952$ (184,357)$ -21.43%
Total 2170 Uninsured Losses 39,033$ 87,510$ 200,000$ 225,000$ 225,000$ 25,000$ 12.50%
Total 2100 Employee Benefits 26,859,833$ 27,719,773$ 32,512,466$ 33,226,151$ 15,808$ 33,241,959$ 729,493$ 2.24%
Object Code Summary (All Funds) FY 2014 FY 2015 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Requested Add/Del Mgr's. Rec. Increase Increase
Salaries & Wages 93,640$ 91,365$ 111,587$ 112,256$ -$ 112,256$ 668$ 0.60%
Overtime -$ -$ -$ -$ -$ -$ -
Compensation 93,640$ 91,365$ 111,587$ 112,256$ -$ 112,256$ 668$ -
Contractual Services 26,766,193$ 27,628,408$ 32,400,879$ 33,113,896$ 15,808$ 33,129,704$ 728,825$ 2.25%
Utilities -$ -$ -$ -$ -$ -$ -$ -
Supplies -$ -$ -$ -$ -$ -$ -$ -
Small Capital -$ -$ -$ -$ -$ -$ -$ -
Expenses 26,766,193$ 27,628,408$ 32,400,879$ 33,113,896$ 15,808$ 33,129,704$ 728,825$ 2.25%
Total 2100 Employee Benefits 26,859,833$ 27,719,773$ 32,512,466$ 33,226,151$ 15,808$ 33,241,959$ 729,493$ 2.24%
Approprations Summary (General Fund Only) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 93,640$ 91,365$ 111,587$ 112,256$ 112,256$ 668$ 0.60%
Expenses 26,687,184$ 27,545,678$ 32,312,162$ 33,045,251$ 15,808$ 33,061,059$ 748,897$ 2.32%
Total 2100 Employee Benefits 26,780,824$ 27,637,044$ 32,423,749$ 33,157,506$ 15,808$ 33,173,314$ 749,565$ 2.31%
Approprations Summary (Non-General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation -$ -$ -
Expenses 79,009$ 82,730$ 88,717$ 68,645$ 68,645$ (20,072)$ -22.62%
Total 2100 Employee Benefits 79,009$ 82,730$ 88,717$ 68,645$ -$ 68,645$ (20,072)$ -22.62%
FY 2016
Appropriated
FY 2016
Appropriated
FY 2016
Appropriated
FY 2016
Appropriated
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-5
Focus on: Health Benefits – Line Item 2130
While the cost of health insurance continues to be a concern for the Town of Lexington, as is
the case with all public and private organizations in this region and across the country, the
Town was successful in negotiating with the Employee Health Insurance Coalition to join the
State’s Group Insurance Commission (GIC) health insurance program, which should help to
slow the future growth of this large cost driver.
The Town and the Public Employees Committee (PEC) have successfully negotiated a three
(3) year successor agreement to remain in the GIC through Fiscal Year 2018.
The table on the following page shows the number of employees and retirees enrolled in the
Town’s health insurance program.
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-6
FY 2016
Budget Based
on Actual
Subscribers plus
A dditional
Projected
Lives shown
below
FY 2017
Budget Based
on Actual
Subscribers plus
A dditional
Projected
Lives shown
below
Actual
Subscribers
November
2011
(FY 2012)
Actual
Subscribers
November
2012
(FY 2013)
Actual
Subscribers
November
2013
(FY 2014)
November
2014
(FY 2015)
November
2015
(FY 2016)
Subscribers
Town
Individual 72 67 74 81 85
Family 192 186 191 187 176
subtotal 264 253 265 268 261
School
Individual 321 317 333 337 358
Family 506 505 506 498 478
subtotal 827 822 839 835 836
Retirees 1034 1112 1152 1189 1,222
subtotal 2125 2187 2256 2292 2319
Individual 11 8
Family 17 12
subtotal 28 20
Individual 98
Family 16 28
Retirees 20 50
subtotal 45 86
Total 2125 2187 2256 2365 2425
School (3) 45 30
Municipal 13 1
Facilities Dept.00
subtotal 58 31
School
Retirees (28) (35)
Total 2125 2187 2256 2395 2421
(3) Based on the school budget as recommended by the Superintendent and assumes that each full-time equivalent will
subscribe to Town's insurance. The cost is estimated at a composite rate based on school personnel enrollment.
(2) The projection shown under open enrollment / qualifying events is based on an assumption of current employees losing
coverage on their spouse's plans, and changes in marital status or dependent status.
(1) The subscriber counts above do not include COBRA subscribers, but includes 9 employees who are not General Fund
New Positions FY 2017
Estimated Reduction in Subscribers FY 2017
Position Vacancies
Estimated Open Enrollment
/ Qualifying Events (2)
Additional projected lives for budget purposes FY 2017
Table 1: Health Insurance Enrollments (1)
Program: Shared Expenses
2100 Employee Benefits & Insurance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-7
Town (1)3,679,243$ 3,397,070$ 3,577,673$ 3,390,995$ 4,190,087$ 4,010,013$ -4.30%
School (2)10,576,185$ 9,851,024$ 9,957,423$ 9,682,870$ 12,053,737$ 11,786,588$ -2.22%
Retirees 6,976,588$ 5,026,524$ 5,364,397$ 5,547,215$ 6,390,235$ 7,035,114$ 10.09%
Total 21,232,015$ 18,274,618$ 18,899,493$ 18,621,080$ 22,634,059$ 22,831,714$ 0.87%
(557,007)$ -$ ------ --- --- ---
-$ 1,120,000$ ------ --- 300,000$ ---
Early Retiree Reinsurance Program (5)(336,492)$
-$ 101,205$ 93,683$ 89,886$ 116,655$ 99,388$ -14.80%
20,675,008$ 19,495,823$ 18,656,684$ 18,710,966$ 22,750,714$ 23,231,102$ 2.11%
(2) FY2017 does not include costs of benefits for 30 new positions recommended by the Superintendent.
Table 2: Health Insurance Budget: FY 2012 - 2017
FY2015
Actual
Percentage
Increase
FY2016 to
FY2017
EdJobs Offset (3)
Medicare Part B Penalty (6)
FY 2014
Actual
FY 2013
Actual
Mitigation Fund (4)
Projected
FY2017
FY 2012
Actual
Net Budget Amount
(4) Mitigation Fund is a one (1) time cost in FY17 per the agreement between the Town and the Public Employee Committee (PEC).
(6) Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans.
(3) EdJobs was a federal stimulus grant provided to school departments.
Budgeted
FY2016
(1) Portion of salaries attributable to health insurance administration is inclusive in these figures.
(5) The Early Retiree Reinsurance Program was a federal grant to employers who provided health insurance to retirees under 65 years old.
This Page Left Blank Intentionally
Program: Shared Expenses
2200 Debt Service Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-8
Mission: To manage the issuance of Town debt in a manner which contains issuance and
interest costs and limits large increases or decreases in annual debt service.
Budget Overview: Debt service includes general fund principal and interest payments for
levy-supported (non-exempt) debt and temporary borrowing, both authorized by Town
Meeting as well as for capital projects being proposed to the 2017 Annual Town Meeting.
Also included in these figures are debt issuance costs and interest on abatements. Debt
service on water and sewer enterprise projects is shown in elements 3610 and 3710. Debt
voted to be exempt from Proposition 2 ½, while not appropriated by Town Meeting, is shown
for informational purposes.
Program: Shared Expenses
2200 Debt Service Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-9
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support is provided through the Town Manager and Finance departments.
Program: Shared Expenses
2200 Debt Service Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-10
Budget Recommendations:
Combined gross FY2017 debt service - inclusive of Within-Levy and Exempt debt service - is
increasing by $828,002, or 5.37%.
Within-Levy debt service is increasing by $32,308, or 0.45%. It should be noted that FY2016
budget is inclusive of a supplemental appropriation of $479,609 voted at the November, 2015
special town meeting to retire a short term note issued to finance the replacement of a fire
truck. The original appropriation as adopted at the 2015 Annual Town Meeting was
$6,732,527, which was mitigated by $620,567 from the Capital Stabilization Fund yielding net
debt service of $6,111,960. FY17 debt service is recommended at $7,244,443 which is
inclusive of one project that will be funded with new revenue. Debt Service net of this
project is $7,172,923, which when mitigated with the proposed use of $751,000 in Capital
Stabilization Funds, yields an increase in net debt service of 5% which is the target rate of
increase used in managing within-levy debt service. The FY17 proposed capital projects are
described in greater detail in the Section XI: Capital Investment in this book.
FY16 gross exempt debt service was $8,539,697, which was mitigated by $215,000 from the
Capital Stabilization Fund yielding net debt service of $8,324,697. FY17 gross exempt debt
service is projected at $8,998,575. If no mitigation is applied, this yields an increase of
$673,878, or 8.1%. The increase in debt service is driven by project costs to finance various
school projects to address growing enrollment as well the prospective acquisition of a
property on Pelham Road. These projects are described in greater detail in debt Section XI:
Capital Investment. For the purpose of this exempt debt estimate, it is assumed that the
various school projects and acquisition of the Pelham Road property will be placed on a debt
exclusion ballot by the Board of Selectmen and approved by the voters.
Program: Shared Expenses
2200 Debt Service Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-11
Budget Summary:
Funding Sources (All Funds)FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Estimated Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 13,937,650$ 15,103,973$ 15,415,016$ 16,243,017$ -$ 16,243,017$ 828,002$ 5.37%
Enterprise Funds (Indirects) -$ -$ -$ -$ -$ -$ -$ 0.00%
Fees & Charges -$ -$ -$ -$ -$ -$ -$ 0.00%
Total 2200 Debt Service 13,937,650$ 15,103,973$ 15,415,016$ 16,243,017$ -$ 16,243,017$ 828,002$ 5.37%
Appropriation Summary (All Funds)FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Compensation -$ -$ -$ -$ -$ -$ -$ -
Expenses 13,937,650$ 15,103,973$ 15,415,016$ 16,243,017$ -$ 16,243,017$ 828,002$ 5.37%
Total 2200 Debt Service 13,937,650$ 15,103,973$ 15,415,016$ 16,243,017$ -$ 16,243,017$ 828,002$ 5.37%
Level-Service Requests (Within Levy Debt)FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Total 2210 Within-Levy Principal 4,657,772$ 5,490,412$ 5,169,842$ 5,891,565$ -$ 5,891,565$ 721,722$ 13.96%
Total 2220 Within Levy Interest 694,599$ 971,079$ 939,550$ 1,090,273$ -$ 1,090,273$ 150,723$ 16.04%
Total 2230 Temporary Borrowing1 57,625$ 61,790$ 1,102,743$ 262,605$ -$ 262,605$ (840,138)$ -76.19%
Total 2200 Within-Levy Debt Service 5,409,996$ 6,523,281$ 7,212,135$ 7,244,443$ -$ 7,244,443$ 32,308$ 0.45%
-$ (919,000)$ (620,567)$ (751,000)$ -$ (751,000)$ (130,433)$ 21.02%
Net 2200 Within-Levy Debt Service 5,409,996$ 5,811,641$ 6,732,527$ 6,493,443$ -$ 6,493,443$ (239,084)$ -3.55%
Level-Service Requests (Exempt Debt)FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del Mgr's Rec. ChangeChange
Total 2200 Exempt Debt Service 8,527,654$ 8,373,332$ 8,539,697$ 8,998,575$ -$ 8,998,575$ 458,878$ 5.37%
1,600,000$ 950,000$ 215,000$ -$ -$ -$ (215,000)$ -100.00%
Net 2200 Exempt Debt Service 6,927,654$ 7,423,332$ 8,324,697$ 8,998,575$ -$ 8,998,575$ 673,878$ 8.09%
Total 2200 Debt Service 13,937,650$ 15,103,973$ 15,415,016$ 16,243,017$ -$ 16,243,017$ 828,002$ 5.37%
Object Code Summary (All Funds)FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Salaries & Wages -$ -$ -$ -$ -$ -$ -$ 0.00%
Overtime -$ -$ -$ -$ -$ -$ -$ 0.00%
Compensation -$ -$ -$ -$ -$ -$ -$ 0.00%
Contractual Services 13,937,650$ 15,103,973$ 15,415,016$ 16,243,017$ -$ 16,243,017$ 828,002$ 5.37%
Utilities -$ -$ -$ -$ -$ -$ -$ 0.00%
Supplies -$ -$ -$ -$ -$ -$ -$ 0.00%
Small Capital -$ -$ -$ -$ -$ -$ -$ 0.00%
Expenses 13,937,650$ 15,103,973$ 15,415,016$ 16,243,017$ -$ 16,243,017$ 828,002$ 7.54%
Total 2200 Debt Service 13,937,650$ 15,103,973$ 15,415,016$ 16,243,017$ -$ 16,243,017$ 828,002$ 5.37%
1FY2016 adjusted for additional appropriation of $479,609 voted at the November, 2015 STM #2 to retire a short term note issued to finance the purchase of a Fire Truck replacement.
Use of Capital Stabilization Fund to mitigate debt service
impacts of LHS modular buildings construction and other
Use of tax levy (FY2013) and Capital Stabilization Fund
(FY2014-FY2016) to mitigate debt service impacts of
Bridge/Bowman and Estabrook Projects
Program: Shared Expenses
2300 Reserve Fund Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-12
Mission: To provide for extraordinary and unforeseen expenses.
Budget Overview: The Reserve Fund is under the jurisdiction of the Appropriation
Committee.
Program: Shared Expenses
2300 Reserve Fund Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-13
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support is provided through the Town Manager and Finance departments.
Program: Shared Expenses
2300 Reserve Fund Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-14
Budget Recommendations:
The FY2017 Town Manager’s recommendation for the Reserve Fund is $900,000, which
represents no increase over the FY2016 appropriation.
Program: Shared Expenses
2300 Reserve Fund Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-15
Budget Summary:
Funding Sources FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Estimated Estimated Request Add/Del Projected Increase Increase
Tax Levy -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
Enterprise Funds (Indirects) -$ -$ -$ -$ -$ -$ -$ 0.00%
Directed Funding (Revolving Funds) -$ -$ -$ -$ -$ -$ -$ 0.00%
Total 2300 Reserve Fund -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
Appropriation Summary FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Appropriation Appropriation Request Add/Del Recommended Increase Increase
Compensation -$ -$ -$ -$ -$ -$ -$ 0.00%
Expenses -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
Total 2300 Reserve Fund -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
Level-Service Requests FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Appropriation Appropriation Request Add/Del Recommended Increase Increase
Total 2300 Reserve Fund -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
Total 2300 Reserve Fund -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
Object Code Summary FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Appropriation Appropriation Request Add/Del Recommended Increase Increase
Salaries & Wages -$ -$ -$ -$ -$ -$ -$ 0.00%
Overtime -$ -$ -$ -$ -$ -$ -$ 0.00%
Compensation -$ -$ -$ -$ -$ -$ -$ 0.00%
Contractual Services -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
Utilities -$ -$ -$ -$ -$ -$ -$ 0.00%
Supplies -$ -$ -$ -$ -$ -$ -$ 0.00%
Small Capital -$ -$ -$ -$ -$ -$ -$ 0.00%
Expenses -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
Total 2300 Reserve Fund -$ -$ 900,000$ 900,000$ -$ 900,000$ -$ 0.00%
Note: The FY2014 and FY2015 budgets for the Reserve Fund were $900,000 in each year. In FY2014, a total
of $118,000 was transferred for supplemental funding of property and liability insurance ($76,000) and for
Patriot’s Day security ($42,000). In FY2015, a total of $289,620 was transferred for supplemental funding for
Economic Development contractual services ($69,120), Economic Development part-time wages ($17,500),
Economic Development supplies ($17,500), Board of Health contractual services ($11,500), Facilities Capital -
LHS Modular Classrooms ($150,000), and Board of Selectmen legal services ($24,000). The Economic
Development transfers were in support of the Town assumption of operations of the Lexington Visitor Center in
September of 2014.
Program: Shared Expenses
2400 Public Facilities Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-16
Mission: The mission of the Department of Public Facilities is to manage the efficient operation and
maintenance of Town buildings, preserve facility and equipment assets of the Town, and plan and
implement capital improvements. This mission will be accomplished through establishing appropriate
services in support of building users, fostering continuous improvement in delivery of services, and by
establishing a five-year capital plan in collaboration with the Permanent Building Committee and other
Town committees.
Budget Overview: The Department of Public Facilities (DPF) is responsible for the coordination and
care of all Town-owned buildings inclusive of those under the control of the Town Manager, Library
Trustees and School Committee. The primary areas of service include custodial care and cleaning,
building maintenance and repair (including preventative maintenance), utilities, and landscaping and
grounds (school buildings only). The DPF administrative staff develops and implements the programs
that provide services for the Town buildings. In addition, the DPF Capital Budget and the Rental
Revolving Fund are managed by the staff.
Departmental Initiatives:
1. Support the operation of the Community Center.
2. Support the School Master Planning process.
3. Implement other priority projects.
Program: Shared Expenses
2400 Public Facilities Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-17
Authorized/Appropriated Staffing
FY 2014 FY 2015 FY 2016 FY 2017
School Facilties 2410 Budget Budget Budget Request
Maintenance Staff 1 10 10 11 11
48 48 48 49
Sub-total FTE 58 58 59 60
Municipal Facilities 2420
Superintendent 0 0 0 0
Foreman 3 1100
Technician4 1100
Custodian5 991010
Sub-total FTE 11 11 10 10
Shared Facilities 2430
Administrative Asst - Facility Coordinator 1 1 1 1
Administrative Asst - Clerical/ Rental Administrator 1 1 1 1
Office Manager 1 1 1 1
Municipal Assistant - Part time 0.5 0.5 0.5 0.5
Director of Public Facilties 1 1 1 1
Assistant Director of Public Facilties 1 1 1 1
Superintendent of Custodial Services 1 1 1 1
Project Mananger 1 1 1 1
Facility Superintendent 1 1 1 1
Facility Engineer 1 1 1 1
Event Mana ger6 1111
LHS Facility Manager 1 1 1 1
Sub-total FTE 7 11.5 11.5 11.5 11.5
Total FTE 80.5 80.5 80.5 81.5
Notes:
Custodian2
4 Municipal Technician replaced by Electrican in School (townwide) Maintenance Staff
7 FTE count does not include full time Assistant Project Manager expensed to construction projects
1 Two additional maintenance staff in FY 2014, funded from a reduction in contractual services ( plumbing and carpentry)
and due to new contract language that licensed staff can work in all DPF managed buildings. Re
2 FY17 includes 1 additional staff at LHS resulting from two prefab buildings.
5Three additional staff funded in FY14 to maintain the property at 39 Marret Road, the Community Center site.
3 Foreman position replaced by Head Custodian position.
6Event Manager hours increased to full time.
Program: Shared Expenses
2400 Public Facilities Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-18
Budget Recommendations:
The FY2017 recommended All Funds Department of Public Facilities budget inclusive of the
General Fund operating budget, the Building Rental Revolving Fund and the PEG Access
Revolving Fund - which funds staff that provides technical support to governmental
programming - is $10,472,877. The recommended budget is a $47,137, or 0.45% decrease
from the FY2016 budget.
The Department of Public Facilities FY2017 recommended General Fund operating budget –
inclusive of the Education Facilities, Municipal Facilities and Shared Facilities divisions - is
$9,993,116, which is an $85,515, or 0.85% decrease from the FY2016 General Fund budget.
The General Fund operating budget for Compensation is $5,002,406, and reflects a
$141,012, or 2.90% increase, which is attributable to the cost of prospective step increases
and prospective cost-of-living adjustments.
The General Fund operating budget for Expenses is $4,990,710 and reflects a $226,527, or
4.34% decrease which is, in large part, driven by reductions in utility costs for natural gas
and electricity of $106,547 and a reduction in small capital of $86,000 from the one-time
FY2016 purchase of an aerial bucket truck.
The FY17 Facilities Department recommended PEG Access Revolving Fund request is $20,926
which is effectively level funding of the FY16 budget. The Board of Selectmen budget
includes additional spending associated with the PEG Revolving Fund. The Building Rental
Revolving Fund budget request is $458,835, an increase of $37,969, or 9.02% which is
primarily attributable to prospective increases in wages for staff charged to this account and
increases in utility costs.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
NONE REQUESTED
Request Recommended
Program: Shared Expenses
2400 Public Facilities Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IV-19
Budget Summary:
FY 2014 FY 2015 FY 2016 FY 2017 Manager's FY 2017 Dollar Percent
Funding Sources (All Funds)Actual Actual Estimated Projected Add/Del Mgr. Rec'd Increase Increase
Tax Levy 9,669,741$ 9,898,969$ 10,078,631$ 9,993,116$ -$ 9,993,116$ (85,515)$ -0.85%
Revolving Funds
Building Rental Revolving Fund 391,166$ 383,781$ 420,866$ 458,835$ -$ 458,835$ 37,969$ 9.02%
PEG Revolving Fund 10,000$ 13,970$ 20,516$ 20,926$ -$ 20,926$ 410$ 2.00%
Total 2400 Public Facilities 10,070,907$ 10,296,720$ 10,520,014$ 10,472,877$ -$ 10,472,877$ (47,137)$ -0.45%
FY 2014 FY 2015 FY 2016 FY 2017 Manager's FY 2017 Dollar Percent
Appropriation Summary (All Funds)Actual Actual Appropriated Request Add/Del Mgr. Rec'd Increase Increase
Compensation 4,714,174$ 4,925,160$ 5,119,651$ 5,274,617$ -$ 5,274,617$ 154,966$ 3.03%
Expenses 5,354,004$ 5,367,065$ 5,387,237$ 5,178,710$ -$ 5,178,710$ (208,527)$ -3.87%
Benefits 2,728$ 4,495$ 13,126$ 19,550$ -$ 19,550$ 6,424$ 48.94%
Total 2400 Public Facilities 10,070,907$ 10,296,720$ 10,520,014$ 10,472,877$ -$ 10,472,877$ (47,137)$ -0.45%
########## -$
FY 2014 FY 2015 FY 2016 FY 2017 Manager's FY 2017 Dollar Percent
Program Summary (All Funds)Actual Actual Appropriated Request Add/Del Mgr. Rec'd Increase Increase
Education Facilities 7,206,946$ 7,385,377$ 7,318,860$ 7,343,998$ -$ 7,343,998$ 25,138$ 0.34%
1,793,617$ 1,754,897$ 1,954,776$ 1,919,262$ -$ 1,919,262$ (35,514)$ -1.82%
Shared Facilities 1,070,344$ 1,156,446$ 1,246,378$ 1,209,616$ -$ 1,209,616$ (36,762)$ -2.95%
Total 2400 Public Facilities 10,070,907$ 10,296,720$ 10,520,014$ 10,472,877$ -$ 10,472,877$ (47,137)$ -0.45%
FY 2014 FY 2015 FY 2016 FY 2017 Manager's FY 2017 Dollar Percent
Object Code Summary (All Funds)Actual Actual Appropriated Request Add/Del Mgr. Rec'd Increase Increase
Salaries & Wages 4,188,097$ 4,383,139$ 4,699,756$ 4,832,909$ -$ 4,832,909$ 133,152$ 2.83%
Overtime 526,078$ 542,021$ 419,894$ 441,708$ -$ 441,708$ 21,814$ 5.20%
Personal Services 4,714,174$ 4,925,160$ 5,119,651$ 5,274,617$ -$ 5,274,617$ 154,966$ 3.03%
Contractual Services 1,343,433$ 1,386,048$ 1,348,060$ 1,346,560$ -$ 1,346,560$ (1,500)$ -0.11%
Utilities 3,205,852$ 3,194,209$ 3,091,977$ 2,985,430$ -$ 2,985,430$ (106,547)$ -3.45%
Supplies 699,331$ 685,871$ 732,200$ 717,720$ -$ 717,720$ (14,480)$ -1.98%
Small Capital 105,389$ 100,937$ 215,000$ 129,000$ -$ 129,000$ (86,000)$ -40.00%
Expenses 5,354,004$ 5,367,065$ 5,387,237$ 5,178,710$ -$ 5,178,710$ (208,527)$ -3.87%
Benefits 2,728$ 4,495$ 13,126$ 19,550$ -$ 19,550$ 6,424$ 48.9%
Total 2400 Public Facilities 10,070,907$ 10,296,720$ 10,520,014$ 10,472,877$ -$ 10,472,877$ (47,137)$ -0.45%
FY 2014 FY 2015 FY 2016 FY 2017 Manager's FY 2017 Dollar Percent
Appropriations Summary (General Fund Only)Actual Actual Appropriated Request Add/Del Mgr. Rec'd Increase Increase
Compensation 4,482,549$ 4,689,947$ 4,861,394$ 5,002,406$ -$ 5,002,406$ 141,012$ 2.90%
Expenses 5,184,464$ 5,204,527$ 5,217,237$ 4,990,710$ -$ 4,990,710$ (226,527)$ -4.34%
Total 2400 Public Facilities 9,667,013$ 9,894,474$ 10,078,631$ 9,993,116$ -$ 9,993,116$ (85,515)$ -0.85%
FY 2014 FY 2015 FY 2016 FY 2017 Manager's FY 2017 Dollar Percent
Appropriations Summary (Non-General Fund)Actual Actual Appropriated Request Add/Del Mgr. Rec'd Increase Increase
Personal Services 231,625$ 235,213$ 258,256$ 272,211$ -$ 272,211$ 13,954$ 5.40%
Building Rental Revolving Fund 221,625$ 221,243$ 242,663$ 256,065$ -$ 256,065$ 13,402$ 5.52%
PEG Revolving Fund 10,000$ 13,970$ 15,594$ 16,146$ -$ 16,146$ 552$ 3.54%
Expenses 169,541$ 162,538$ 170,000$ 188,000$ -$ 188,000$ 18,000$ 10.59%
Building Rental Revolving Fund 169,541$ 162,538$ 170,000$ 188,000$ -$ 188,000$ 18,000$ 10.59%
Benefits 2,728$ 4,495$ 13,126$ 19,550$ -$ 19,550$ 6,424$ 48.94%
Building Rental Revolving Fund 2,728$ 4,495$ 8,204$ 14,770$ -$ 14,770$ 6,566$ 80.04%
PEG Revolving Fund -$ -$ 4,922$ 4,780$ -$ 4,780$ (143)$ -2.90%
Total 2400 Public Facilities 403,894$ 402,246$ 441,382$ 479,761$ -$ 479,761$ 38,378$ 8.70%
Municipal Facilities
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-1
Section V: Program 3000: Public Works
This section includes detailed information about the FY2017 Operating Budget & Financing Plan for
Public Works (DPW). It includes:
3000-3500 DPW Summary V-2
3100 DPW Administration & Engineering V-7
3200 Highway V-11
3300 Public Grounds V-15
3400 Environmental Services V-20
3600 Water Enterprise V-24
3700 Sewer Enterprise V-28
Program: Public Works
3000 – 3500 DPW Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V - 2
Mission: The Department of Public Works is a professional team dedicated to
enhancing the quality of life in Lexington and supporting the Town's core values. The
Department makes every effort to maximize the efficient, effective use of
Town resources in the support, maintenance and upkeep of the infrastructure, public
lands and programs. Staff is committed to public safety and providing prompt,
courteous quality service to both customers and to each other.
Budget Overview: The Department of Public Works is comprised of multiple divisions
including Administration and Engineering, Highway, Public Grounds and Environmental
Services. The services provided by Public Works include the maintenance, repair, and
construction of the Town's infrastructure, roads, equipment, and property. The
Department of Public Works is responsible for 284 lane miles of road, 154 miles of
water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch
basins, 160 pieces of equipment, 9 parks, 4 cemeteries, the Pine Meadows golf course,
and the 5.5 mile-long Jack Edison Memorial Bikeway. Public Works supports Town
functions through the maintenance and repair of facilities such as playing fields, and the
bikeway. This program also includes the Town's water and sewer operations, which
function as separate enterprise funds and are shown in separate enterprise budgets.
Along with the day to day duties, many DPW staff are also actively involved or work
with Town committees. Those committees include the Permanent Building Committee,
the Tree Committee, the Center Committee, the Water/Sewer Abatement Board, the
Sidewalk Committee, the Capital Expenditures Committee, the Energy Committee, the
Electric Utility Ad-Hoc Committee, the Transportation Safety Group, the Bicycle Advisory
Committee, and the Recreation Committee. These, and other staff, also work
collaboratively on internal committees and teams.
Departmental Initiatives:
1. Begin the American Public Works Association re-accreditation process.
2. Continue the storm water initiatives in preparation for the new NPDES permit.
3. Support the implementation of GIS.
4. Work with Energy Committee and Sustainability Committee to improve energy
efficiencies.
Program: Public Works
3000 – 3500 DPW Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V - 3
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing
FY 2014 FY2015 FY2016 FY2017
Budget Budget Budget Recommended
Department of Public Works - General Fund
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1 1 1 1
Municipal Clerk 0 0 0 0
Department Account Clerk 1 2.6 2.6 2.6 2.6
Department Clerk - Pub Grounds/Cemetery 1 1 1 1
Department Lead Clerk 1 1 1 1
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer 1 1 1 1
Engineering Assistant 3 4 4 4
Engineering Aide 0.7 0.7 0.7 0.7
Supt of Equipment, Highways & Drains 1 1 1 1
Crew Chief 6 6 6 6
Laborer 0 0 0 0
Heavy Equipment Operators 10 10 12 12
Grader/Shovel Operator 1 1 1 1
Information Coordinator 1 1 1 1
Seasonal Laborer 2.2 2.2 2.2 2.2
Highways and Drains Foreman 1 1 1 1
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Superintendent of Public Grounds 1 1 1 1
Laborer-Truck Driver 3 3 1 1
Leadmen 7 7 7 7
Senior Arborist 2 2 2 2
Tree Climber 2 2 2 2
Cemetery Foreman 1 1 1 1
Department of Public Works - Compost Revolving Fund
Superintendent of Environmental Services 1 1 1 1
Crew Chief 1 1 1 1
Heavy Equipment Operators 1 1 1 1
Seasonal Heavy Equipment Operator 0.5 0.5 0.5
Seasonal Laborer 0.7 0.7 0.7 0.7
Total FTE 61.8 63.3 63.3 63.3
Total FT/PT 57 FT/10 PT 58 FT/10 PT 58 FT/10 PT 58 FT/10 PT
Explanatory Notes
1FT Dept. Acct. Clerk shown as 0.6 from General Fund; 0.4 is charged to Water and Sewer Enterprise.
Program: Public Works
3000 – 3500 DPW Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V - 4
Budget Recommendations:
The FY2017 recommended All Funds Public Works budget inclusive of the General Fund
operating budget and the Burial Containers, Compost Operations, Lexington Tree Fund,
Minuteman Household Hazardous Waste, and Regional Cache – Hartwell Avenue
revolving funds is $9,873,220. The recommended budget is a $276,194, or 2.88%
increase over the restated FY2016 budget. The budget is restated to reflect cost of
living increases that were not included in the FY2016 budget as adopted at the 2015
annual town meeting.
The FY2017 recommended Public Works General Fund operating budget is $8,988,614,
which is a $211,510, or 2.41% increase from the restated FY2016 General Fund
budget.
The General Fund operating budget for Compensation is $3,830,156, and reflects a
$48,209 or 1.27% increase, which is attributable to the cost of prospective salary step
increases. FY17 Compensation does not include any estimate of prospective cost of
living increases. Funds for prospective increases are budgeted for in the Salary
Adjustment account within the Town Manager’s budget.
The General Fund operating budget for Expenses is $5,158,458 and reflects a
$163,300, or 3.27% increase.
The combined FY16 recommended Revolving Fund budgets are $884,606 which is a
$64,684 or 7.89% increase over FY16.
Please see the division sections on the following pages for a detailed explanation of the
FY2017 budget changes.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expe ns es
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recom mended
Senior Civil Engineer 86,052$ 16,400$ 102,452$ 60,000$ -$ 60,000$ 42,452$
Pavement Markings 120,000$ 120,000$ -$ -$ -$ ## 120,000$
Increase OT Highway 25,000$ 363$ 25,363$ -$ -$ -$ ## 25,363$
Electric Vehicle Charging Station 7,200$ 7,200$ 7,200$ -$ 7,200$ ## -$
Leaf Vacuum System 15,000$ 15,000$ 15,000$ -$ 15,000$ $-
Disposal Forestry Materials 15,000$ 15,000$ 15,000$ -$ 15,000$ $-
Disposal of Excavated Materials -
Cemetery
10,000$ 10,000$ 10,000$ -$ 10,000$ $-
Landscape Maintenance - Cemetery 5,000$ 5,000$ -$ -$ -$ 5,000$
Increase OT Parks 25,000$ 363$ 25,363$ 25,000$ 363$ 25,363$ -$
Heavy Equip. Oper. To FT* 19,600$ 15,437$ 35,037$ -$ -$ -$ ## 35,037$
Disposal of Compost Tailings* 20,000$ -$ 20,000$ 20,000$ -$ 20,000$ ## -$
Request Recommended
Program: Public Works
3000 – 3500 DPW Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V - 5
Budget Summary:
Funding Sources FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 7,911,618$ 8,339,049$ 7,740,677$ 7,800,556$ 132,200$ 7,932,756$ 192,079$ 0.77%
Enterprise Funds (Indirects) 642,088$ 638,015$ 693,846$ 714,661$ -$ 714,661$ 20,815$ 3.00%
Fees, Charges and Available Funds
Parking Fund 42,616$ 89,698$ 72,074$ 72,074$ -$ 72,074$ -$ 0.00%
Cemetery Trust 120,000$ 120,000$ 105,000$ 105,000$ -$ 105,000$ -$ 0.00%
Cemetery Prep Fees 122,087$ 133,079$ 127,824$ 127,200$ -$ 127,200$ (624)$ -0.49%
Misc. Charges for Service 883$ 629$ 3,094$ 700$ -$ 700$ (2,394)$ -77.38%
Licenses & Permits 46,258$ 46,158$ 34,590$ 36,223$ -$ 36,223$ 1,633$ 4.72%
Revolving Funds
Burial Containers 26,538$ 29,060$ 40,000$ 40,000$ -$ 40,000$ -$ 0.00%
Compost Operations 445,925$ 452,501$ 534,922$ 589,606$ 20,000$ 609,606$ 74,684$ 10.22%
Tree 24,999$ 24,823$ 45,000$ 45,000$ -$ 45,000$ -$ 0.00%
MMHP 145,727$ 147,420$ 180,000$ 180,000$ -$ 180,000$ -$ 0.00%
Regional Cache at Hartwell Ave 942$ 1,669$ 20,000$ 10,000$ -$ 10,000$ (10,000)$ -50.00%
Total 3100-3500 DPW All Funds 9,529,682$ 10,022,101$ 9,597,026$ 9,721,020$ 152,200$ 9,873,220$ 276,194$ 2.88%
Appropriation Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 3,871,183$ 4,229,394$ 4,034,031$ 4,075,531$ 25,000$ 4,100,531$ 66,501$ 1.65%
Expenses 5,532,486$ 5,723,518$ 5,442,008$ 5,488,108$ 127,200$ 5,615,308$ 173,300$ 3.18%
Benefits 42,614$ 29,526$ 57,094$ 55,000$ -$ 55,000$ (2,094)$ -3.67%
Debt Service (Revolving Fund) 83,400$ 39,663$ 63,894$ 102,381$ -$ 102,381$ 38,487$ 60.24%
Total 3100-3500 DPW 9,529,682$ 10,022,101$ 9,597,026$ 9,721,020$ 152,200$ 9,873,220$ 276,194$ 2.88%-$ -$
Program Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 3110 Administration 572,026$ 589,273$ 610,294$ 610,568$ -$ 610,568$ 274$ 0.04%
644,420$ 649,149$ 769,436$ 770,059$ 60,000$ 830,059$ 60,623$ 7.88%
Total 3130 Street Lighting 377,754$ 304,859$ 306,902$ 265,302$ -$ 265,302$ (41,600)$ -13.55%
1,100,483$ 1,075,496$ 1,287,363$ 1,288,959$ 7,200$ 1,296,159$ 8,796$ 0.68%
730,489$ 769,337$ 711,932$ 705,225$ -$ 705,225$ (6,707)$ -0.94%
1,744,540$ 2,235,573$ 1,128,216$ 1,172,216$ -$ 1,172,216$ 44,000$ 3.90%
1,009,264$ 978,175$ 1,053,859$ 1,064,519$ 40,000$ 1,104,519$ 50,661$ 4.81%
289,385$ 310,143$ 432,943$ 432,454$ 15,000$ 447,454$ 14,511$ 3.35%
310,834$ 300,534$ 341,983$ 343,085$ 10,000$ 353,085$ 11,102$ 3.25%
Total 3410 Refuse Collection 764,603$ 779,561$ 795,153$ 811,056$ -$ 811,056$ 15,903$ 2.00%
Total 3420 Recycling 1,391,711$ 1,416,101$ 1,585,946$ 1,656,983$ 20,000$ 1,676,983$ 91,037$ 5.74%
Total 3430 Refuse Disposal 594,174$ 613,900$ 573,000$ 600,594$ -$ 600,594$ 27,594$ 4.82%
Total 3100-3500 DPW All Funds 9,529,682$ 10,022,101$ 9,597,026$ 9,721,020$ 152,200$ 9,873,220$ 276,194$ 2.88%
Object Code Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 3,320,187$ 3,532,107$ 3,688,386$ 3,704,068$ -$ 3,704,068$ 15,682$ 0.43%
Overtime 550,996$ 697,287$ 345,645$ 371,464$ 25,000$ 396,464$ 50,819$ 14.70%
Personal Services 3,871,183$ 4,229,394$ 4,034,031$ 4,075,531$ 25,000$ 4,100,531$ 66,501$ 1.65%
Contractual Services 3,883,061$ 3,988,885$ 3,844,532$ 3,869,732$ 105,000$ 3,974,732$ 130,200$ 3.39%
Utilities 356,038$ 433,408$ 420,557$ 420,657$ -$ 420,657$ 100$ 0.02%
Supplies 1,225,285$ 1,228,256$ 1,111,902$ 1,132,202$ 7,200$ 1,139,402$ 27,500$ 2.47%
Small Capital 68,102$ 72,971$ 65,017$ 65,517$ 15,000$ 80,517$ 15,500$ 23.84%
Expenses 5,532,486$ 5,723,518$ 5,442,008$ 5,488,108$ 127,200$ 5,615,308$ 173,300$ 3.18%
Benefits 42,614$ 29,526$ 57,094$ 55,000$ -$ 55,000$ (2,094)$ -3.67%
Debt 83,400$ 39,663$ 63,894$ 102,381$ -$ 102,381$ 38,487$ 60.24%
Total 3100-3500 DPW All Funds 9,529,682$ 10,022,101$ 9,597,026$ 9,721,020$ 152,200$ 9,873,220$ 276,194$ 2.88%
Object Code Summary (General Fund) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 3,132,804$ 3,322,220$ 3,457,827$ 3,468,194$ -$ 3,468,194$ 10,367$ 0.30%
Overtime 531,448$ 675,057$ 324,120$ 336,962$ 25,000$ 361,962$ 37,842$ 11.68%
Personal Services 3,664,252$ 3,997,277$ 3,781,947$ 3,805,156$ 25,000$ 3,830,156$ 48,209$ 1.27%
Contractual Services 3,632,603$ 3,697,060$ 3,511,332$ 3,536,532$ 85,000$ 3,621,532$ 110,200$ 3.14%
Utilities 356,038$ 433,408$ 420,557$ 420,657$ -$ 420,657$ 100$ 0.02%
Supplies 1,164,556$ 1,175,684$ 998,252$ 1,028,552$ 7,200$ 1,035,752$ 37,500$ 3.76%
Small Capital 68,102$ 63,201$ 65,017$ 65,517$ 15,000$ 80,517$ 15,500$ 23.84%
Expenses 5,221,298$ 5,369,351$ 4,995,158$ 5,051,258$ 107,200$ 5,158,458$ 163,300$ 3.27%
Total 3100-3500 DPW General Fund 8,885,551$ 9,366,628$ 8,777,104$ 8,856,414$ 132,200$ 8,988,614$ 211,510$ 2.41%
Approp Summary (General Fund) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 3,664,252$ 3,997,277$ 3,781,947$ 3,805,156$ 25,000$ 3,830,156$ 48,209$ 1.27%
Expenses 5,221,298$ 5,369,351$ 4,995,158$ 5,051,258$ 107,200$ 5,158,458$ 163,300$ 3.27%
Total 3100-3500 DPW General Fund 8,885,551$ 9,366,628$ 8,777,104$ 8,856,414$ 132,200$ 8,988,614$ 211,510$ 2.41%
Total 3310 Parks
Total 3320 Forestry
Total 3330 Cemetery
Total 3230 Snow Removal
Total 3120 Town Engineering
Total 3220 Road Machinery
Total 3210 Highway
Program: Public Works
3000 – 3500 DPW Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V - 6
Budget Summary (continued):
Approp Summary (Non-Gen Fund) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 206,931$ 232,117$ 252,084$ 270,375$ -$ 270,375$ 18,291$ 7.26%
Total 3420 Recycling: Compost 206,931$ 232,117$ 252,084$ 270,375$ -$ 270,375$ 18,291$ 7.26%
Expenses 311,187$ 354,167$ 446,850$ 436,850$ 20,000$ 456,850$ 10,000$ 2.24%
Total 3110 Admin: Regional Cache 942$ 1,669$ 20,000$ 10,000$ -$ 10,000$ (10,000)$ -50.00%
Total 3320 Forestry: Tree Fund 24,999$ 24,823$ 45,000$ 45,000$ -$ 45,000$ -$ 0.00%
Total 3330 Cemetery: Burial Containers 26,538$ 29,060$ 40,000$ 40,000$ -$ 40,000$ -$ 0.00%
Total 3420 Recycling: Compost 112,981$ 151,195$ 161,850$ 161,850$ 20,000$ 181,850$ 20,000$ 12.36%
Total 3420 Recycling: MMHP 145,727$ 147,420$ 180,000$ 180,000$ -$ 180,000$ -$ 0.00%
Benefits 42,614$ 29,526$ 57,094$ 55,000$ -$ 55,000$ (2,094)$ -3.67%
Total 3420 Recycling: Compost 42,614$ 29,526$ 57,094$ 55,000$ -$ 55,000$ (2,094)$ -3.67%
Debt 83,400$ 39,663$ 63,894$ 102,381$ -$ 102,381$ 38,487$ 60.24%
Total 3420 Recycling: Compost 83,400$ 39,663$ 63,894$ 102,381$ -$ 102,381$ 38,487$ 60.24%
Total 3100-3500 DPW Non-General Fund 644,132$ 655,473$ 819,922$ 864,606$ 20,000$ 884,606$ 64,684$ 7.89%
This Page Left Blank Intentionally
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-7
Mission: This element of the budget provides executive direction and leadership to all
aspects of the Department of Public Works by promoting best management practices,
administering Town policies and providing engineering support to other DPW divisions and
Town departments.
Budget Overview:
DPW Administration includes Administration, Operations, Engineering and Street Lighting.
DPW Administration and Oversight staff plan, manage, coordinate, schedule and direct the
department's activities. Staff are responsible for preparing budgets, monitoring
expenditures, developing bid specifications for DPW procurements, responding to citizens'
questions and concerns, evaluating work performance, performing inspections, managing
projects, and scheduling work assignments.
Staff also support various committees including the Permanent Building Committee, Center
Committee, Capital Expenditures Committee, Energy Conservation Committee, Bicycle
Advisory Committee, Tree Committee, and Water and Sewer Abatement Board.
Division Initiatives:
1. Continue to streamline Operations and Administration office assignments and
functions for efficiency.
2. Begin the process of reaccreditation through the American Public Works Association.
3. Expand pavement management program techniques through research and application.
4. Improve asset management capabilities.
5. Continue to explore options to better track street lighting outages and methods to
enhance response time to outages.
6. Continue to work with the Energy Committee and Lighting Options Committee to find
energy savings for street lights.
7. Continue to proactively maintain a cost effective lighting system which reduces outage
frequency and down time.
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-8
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Element 3110: DPW Administration
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1 1 1 1
Department Lead Clerk 1 1 1 1
Department Account Clerk* 2.6 2.6 2.6 2.6
sub-total FTE 7.2 7.2 7.2 7.2
sub-total FT/PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT
Element 3120: Engineering
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer 1 1 1 1
Engineering Assistant 3 4 4 4
Engineering Aide 0.7 0.7 0.7 0.7
sub-total FTE 6.7 7.7 7.7 7.7
sub-total FT/PT 6 FT/1 PT 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT
Total FTE 13.9 14.9 14.9 14.9
Total Full/Part Time 12 FT/3 PT 13 FT/3 PT 13 FT/3 PT 13 FT/3 PT
*1 FT Clerk split between DPW, Water & Sewer
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-9
Budget Recommendations:
The FY2017 recommended All Funds Administration and Engineering budget inclusive of the
General Fund operating budgets for Administration, Engineering and Street Lighting and the
Regional Cache Revolving Fund which funds the operation of the cache - a repository of
emergency equipment at the Hartwell Avenue compost facility for use by contributing
member communities - is $1,705,929. The recommended budget is a $19,297 or 1.14%
increase from the restated FY2016 budget. The budget is restated to reflect cost of living
increases that were not included in the FY2016 budget as adopted at the 2015 annual town
meeting.
The recommended FY2017 Administration and Engineering General Fund operating budget is
$1,695,929 which is a $29,297, or 1.76% increase from the restated FY2016 General Fund
budget. Of this amount, $1,216,502 is for Compensation and reflects a $20,097 or 1.68%
increase, which is attributable to the cost of prospective salary step increases. FY17
Compensation does not include any estimate of prospective cost of living increases. Funds for
prospective increases are budgeted for in the Salary Adjustment account within the Town
Manager’s budget.
The recommended FY2017 Administration and Engineering General Fund operating budget
for Expenses is $479,427 and reflects a $9,200, or 1.96% increase. The most notable
changes in the Expense Budget are in the Street Lighting Division, which is decreasing by
$41,800; a net change primarily driven by a decrease of $42,100 reflecting the end of a lease
agreement that was in place to fund the purchase and installation of the induction street
lights; offset by a recommended program improvement of $60,000 for Professional Services
within the Engineering division for outside engineering services.
The FY17 recommended Regional Cache Revolving Fund request is funded at $10,000, a
$10,000 decrease from FY2016 to bring the budget in line with actual experience.
Program Improvement Requests:
Note: Request for additional Civil Engineer replaced by additional funds for outside engineering services.
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Senior Civil Engineer 86,052$ 16,400$ 102,452$ 60,000$ -$ 60,000$ 42,452$
Request Recommended
Program: Public Works
3100 DPW Administration & Engineering Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-10
Budget Summary:
Funding Sources FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 1,198,530$ 1,160,686$ 1,329,286$ 1,268,491$ 60,000$ 1,328,491$ (796)$ -0.06%
Enterprise Funds (Indirects) 345,856$ 340,383$ 318,028$ 335,179$ -$ 335,179$ 17,151$ 5.39%
Fees & Charges - - - - - - - -
Charges for Service 883$ 629$ 3,094$ 700$ -$ 700$ (2,394)$ -77.38%
Licenses & Permits 46,258$ 39,878$ 36,223$ 41,559$ -$ 41,559$ 5,336$ 14.73%
Parking Fund 2,673$ 1,705$ 2,145$ 2,120$ -$ 2,120$ (26)$ -1.20%
Regional Cache at Hartwell Ave 942$ 1,669$ 20,000$ 10,000$ -$ 10,000$ (10,000)$ -50.00%
Total 3100 DPW Admin. & Engineering 1,594,200$ 1,543,281$ 1,686,632$ 1,645,929$ 60,000$ 1,705,929$ 19,297$ 1.14%
Appropriation Summary (All Funds) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 1,073,869$ 1,158,498$ 1,196,405$ 1,216,502$ -$ 1,216,502$ 20,097$ 1.68%
Expenses 520,331$ 384,783$ 490,227$ 429,427$ 60,000$ 489,427$ (800)$ -0.16%
Total 3100 DPW Admin. & Engineering 1,594,200$ 1,543,281$ 1,686,632$ 1,645,929$ 60,000$ 1,705,929$ 19,297$ 1.14%
Program Summary (All Funds) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 3110 DPW Administration 572,026$ 589,273$ 610,294$ 610,568$ -$ 610,568$ 274$ 0.04%
644,420$ 649,149$ 769,436$ 770,059$ 60,000$ 830,059$ 60,623$ 7.88%
Total 3130 Street Lighting 377,754$ 304,859$ 306,902$ 265,302$ -$ 265,302$ (41,600)$ -13.55%
Total 3100 DPW Admin. & Engineering 1,594,200$ 1,543,281$ 1,686,632$ 1,645,929$ 60,000$ 1,705,929$ 19,297$ 1.14%
Object Code Summary (All Funds) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 1,067,597$ 1,151,249$ 1,183,085$ 1,202,982$ -$ 1,202,982$ 19,898$ 1.68%
Overtime 6,272$ 7,249$ 13,320$ 13,520$ -$ 13,520$ 200$ 1.50%
Personal Services 1,073,869$ 1,158,498$ 1,196,405$ 1,216,502$ -$ 1,216,502$ 20,097$ 1.68%
Contractual Services 315,361$ 239,951$ 274,525$ 219,625$ 60,000$ 279,625$ 5,100$ 1.86%
Utilities 114,112$ 115,150$ 130,402$ 130,402$ -$ 130,402$ -$ 0.00%
Supplies 90,551$ 27,759$ 84,800$ 78,400$ -$ 78,400$ (6,400)$ -7.55%
Small Capital 308$ 1,922$ 500$ 1,000$ -$ 1,000$ 500$ 100.00%
Expenses 520,331$ 384,783$ 490,227$ 429,427$ 60,000$ 489,427$ (800)$ -0.16%
Total 3100 DPW Admin. & Engineering 1,594,200$ 1,543,281$ 1,686,632$ 1,645,929$ 60,000$ 1,705,929$ 19,297$ 1.14%
Program Summary (General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 1,073,869$ 1,158,498$ 1,196,405$ 1,216,502$ -$ 1,216,502$ 20,097$ 1.68%
519,389$ 383,114$ 470,227$ 419,427$ 60,000$ 479,427$ 9,200$ 1.96%
Total 3100 DPW Admin. & Engineering 1,593,258$ 1,541,612$ 1,666,632$ 1,635,929$ 60,000$ 1,695,929$ 29,297$ 1.76%
Appropriation Summary (Non-General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase
Increase
Expenses 942$ 1,669$ 20,000$ 10,000$ -$ 10,000$ (10,000)$ -50.00%
Total 3110 Admin: Regional Cache 942$ 1,669$ 20,000$ 10,000$ -$ 10,000$ (10,000)$ -50.00%
Total 3100 DPW Admin. & Engineering 942$ 1,669$ 20,000$ 10,000$ -$ 10,000$ (10,000)$ -50.00%
Total 3120 Engineering
Expenses
Program: Public Works
3200 Highway Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-11
Mission: The Highway Division maintains the town streets, sidewalks and storm water
infrastructure, providing for the safe movement of vehicular and pedestrian traffic. The
Highway Division performs minor construction repairs, snow and ice operations for roadways
and sidewalks, maintains all traffic signage, traffic markings and supervises contractual
service providers that perform repairs, cleaning and maintenance work. In addition, the
Road Machinery Division ensures that the Town's fleet is operational and well maintained by
performing repairs, preventative maintenance and managing the fuel management program.
Budget Overview: The Highway Division includes Highway Maintenance, Road Machinery
and Snow Removal.
Highway Maintenance is responsible for all public streets, sidewalks, town parking lots,
drainage infrastructure and brooks, performing minor construction repairs, as well as
maintaining all traffic signage and traffic markings.
Road Machinery is responsible for the repair and preventive maintenance of 160 vehicles,
rolling stock and equipment.
Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles
of sidewalks.
The Highway Division staff works with and provides support to the Sidewalk and Center
Committees.
Division Initiatives:
1. Continue with the repair and replacement of regulatory signs per the Retro-reflectivity
study conducted in 2013.
2. Take proactive measures to repair catch basins town wide.
3. Refine the preventative maintenance program with new technologies.
4. Implementation of web-based technologies that improve efficiency.
5. Refine the use of enhanced liquids with salt in order to enhance the treatment
processes and reduce salt consumption.
6. Continue researching new technologies that will improve the efficiency of snow
removal operations.
7. Continue researching and utilizing composite plow edge technology.
Program: Public Works
3200 Highway Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-12
Authorized/Appropriated Staffing
FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Element 3210: Highway Maintenance
Supt. of Equipment, Highways & Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 2 2 2 2
Laborer/Truck Driver 0 1 0 0
Heavy Equipment Operators 5 4 5 5
Leadman 2 2 2 2
Gradel/Shovel Operator 1 1 1 1
Information Coordinator 1 1 1 1
Seasonal Laborer1 1110.5
sub-total FTE 14 14 14 13.5
sub-total FT/PT 13 FT/2 PT 13 FT/2 PT 13 FT/2 PT 13 FT/1 PT
Element 3220: Road Machinery
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
sub-total FTE 5 5 5 5
sub-total FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT
Total FTE 19 19 19 19
Total Full/Part Time 18 FT/2 PT 18 FT/2 PT 18 FT/2 PT 18 FT/2 PT
Program: Public Works
3200 Highway Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-13
Budget Recommendations:
The FY2017 recommended Highway budget inclusive of Highway Maintenance, Road
Machinery and Snow Removal divisions is $3,173,600. The recommended budget is a
$46,089, or 1.47%, increase over the restated FY2016 budget. The budget is restated to
reflect cost of living increases that were not included in the FY2016 budget as adopted at the
2015 annual town meeting.
The budget for Compensation is $1,271,851 and reflects a $5,112, or 0.40% decrease, which
is attributable to replacement of retiring staff at lower steps partially offset by the cost of
prospective step increases. FY17 Compensation does not include any estimate of prospective
cost of living increases. Funds for prospective increases are budgeted for in the Salary
Adjustment account within the Town Manager’s budget.
The budget for Expenses is $1,901,749 and reflects a $51,200 or 2.77% increase which
includes an addition of $7,200 in Highway expenses for a recommended program
improvement for the operation of the electric vehicle charging station (triggered by the end
of grant funding for the station), a decrease in Road Machinery expenses of $6,707 and an
increase in Snow Removal expenses of $44,000. The biggest driver of the increase in Snow
Removal expenses is for snow plow contractors and lease agreements.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Pavement Markings 120,000$ 120,000$ -$ -$ -$ ## 120,000$
Increase OT 25,000$ 363$ 25,363$ -$ -$ -$ ## 25,363$
Electric Vehicle Charging Station 7,200$ 7,200$ 7,200$ -$ 7,200$ ## -$
Request Recommended
Program: Public Works
3200 Highway Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-14
Budget Summary:
Funding Sources FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 3,341,079$ 3,852,502$ 2,967,632$ 2,943,718$ 7,200$ 2,950,918$ (16,714)$ -0.6%
Enterprise Funds (Indirects) 202,450$ 195,920$ 126,955$ 189,872$ -$ 189,872$ 62,917$ 33.1%
Fees & Charges - - - - - - - -
Parking Fund 31,983$ 31,983$ 32,924$ 32,810$ -$ 32,810$ (115)$ -0.3%
Total 3200 Highway 3,575,512$ 4,080,405$ 3,127,511$ 3,166,400$ 7,200$ 3,173,600$ 46,089$ 1.47%
Appropriation Summary (General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 1,426,564$ 1,639,711$ 1,276,963$ 1,271,851$ -$ 1,271,851$ (5,112)$ -0.40%
Expenses 2,148,948$ 2,440,695$ 1,850,549$ 1,894,549$ 7,200$ 1,901,749$ 51,200$ 2.77%
Total 3200 Highway 3,575,512$ 4,080,405$ 3,127,511$ 3,166,400$ 7,200$ 3,173,600$ 46,089$ 1.47%
Program Summary (General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
1,100,483$ 1,075,496$ 1,287,363$ 1,288,959$ 7,200$ 1,296,159$ 8,796$ 0.68%
730,489$ 769,337$ 711,932$ 705,225$ -$ 705,225$ (6,707)$ -0.94%
1,744,540$ 2,235,573$ 1,128,216$ 1,172,216$ -$ 1,172,216$ 44,000$ 3.90%
Total 3200 Highway 3,575,512$ 4,080,405$ 3,127,511$ 3,166,400$ 7,200$ 3,173,600$ 46,089$ 1.47%
Object Code Summary (General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 1,016,078$ 1,098,811$ 1,042,906$ 1,025,154$ -$ 1,025,154$ (17,752)$ -1.70%
Overtime 410,486$ 540,899$ 234,057$ 246,697$ -$ 246,697$ 12,640$ 5.40%
Personal Services 1,426,564$ 1,639,711$ 1,276,963$ 1,271,851$ -$ 1,271,851$ (5,112)$ -0.40%
Contractual Services 979,600$ 1,118,196$ 762,600$ 780,100$ -$ 780,100$ 17,500$ 2.29%
Utilities 210,421$ 272,836$ 251,480$ 251,480$ -$ 251,480$ -$ 0.00%
Supplies 913,714$ 996,323$ 779,652$ 806,152$ 7,200$ 813,352$ 33,700$ 4.32%
Small Capital 45,213$ 53,340$ 56,817$ 56,817$ -$ 56,817$ -$ 0.00%
Expenses 2,148,948$ 2,440,695$ 1,850,549$ 1,894,549$ 7,200$ 1,901,749$ 51,200$ 2.77%
Total 3200 Highway 3,575,512$ 4,080,405$ 3,127,511$ 3,166,400$ 7,200$ 3,173,600$ 46,089$ 1.47%
Total 3210 Highway Maintenance
Total 3220 Road Machinery
Total 3230 Snow Removal
Program: Public Works
3300 Public Grounds Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-15
Mission: The Public Grounds Division, working with other Town Departments, user groups
and concerned citizens, support various Town services and recreational opportunities that
help to preserve the Town’s green character and open spaces and promote public safety.
Through the Cemetery Division, it also serves bereaved families and provides well-
maintained cemetery grounds.
Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry and
Cemetery functions.
The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields,
12 school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as
well as the Town’s bicycle, fitness and conservation trails totaling approximately 630 acres.
Lexington's athletic fields are used by many groups, which put excessive demands on these
facilities. The new turf program has continued to make a marked improvement of the safety
and playability of these fields.
The Forestry staff maintains approximately 10,000 street trees, an undetermined number of
trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery,
school and conservation properties and along right-of-ways.
The Cemetery staff is responsible for the administration and maintenance of four cemeteries
including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 in Colonial and 0.5 acres in
Robbins.
Staff supports the Recreation, Tree and Bicycle Advisory Committees.
Division Initiatives:
1. Develop a program to improve two turf areas per year. This past year the areas
worked on were the Fiske and Diamond School fields.
2. Continue the implementation of planting at least one hundred and thirty trees per year
in the Town Right-of Ways, parks, public grounds areas, and setback areas on private
property. It is anticipated that the trees for the FY2017 plantings will come from the
Tree Nursery and bare root trees from a supplier.
3. Continue the implementation of a proactive tree maintenance program to minimize
hazard trees and perform timely tree pruning to promote good tree health, safety and
aesthetics.
4. Continue the GPS location of graves at Westview Cemetery and begin plans for the
other cemeteries.
Program: Public Works
3300 Public Grounds Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-16
Program: Public Works
3300 Public Grounds Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-17
Authorized/Appropriated Staffing
FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Element 3310: Parks Division
Superintendent of Public Grounds 1 1 1 1
Crew Chief 3 3 3 3
Leadman 4 4 4 4
Heavy Equipment Operator 4 2 6 6
Laborer-Truck Driver 3 5 1 1
sub-total FTE 15 15 15 15
sub-total FT/PT 15 FT/0 PT 15 FT/0 PT 15 FT/0 PT 15 FT/0 PT
Element 3320: Forestry Division
Crew Chief 1 1 1 1
Senior Arborist 2 2 2 2
Laborer-Tree Climber 2 2 2 2
Seasonal Laborer* 0.6 0.6 0.6 0.6
sub-total FTE 5.6 5.6 5.6 5.6
sub-total FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT
Element 3330: Cemetery Division
Cemetery Foreman 1 1 1 1
Crew Chief 0 0 0 0
Leadman 1 1 1 1
Heavy Equipment Operator 1 1 1 1
Department Clerk 1 1 1 1
Seasonal Laborer 0.6 0.6 0.6 0.6
sub-total FTE 4.6 4.6 4.6 4.6
sub-total FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT
Total FTE 25.2 25.2 25.2 25.2
Total Full/Part Time 24 FT/4 PT 24 FT/4 PT 24 FT/4 PT 24 FT/4 PT
*Seasonal Laborers in 3320 Forestry have been funded since FY2013.
Program: Public Works
3300 Public Grounds Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-18
Budget Recommendations:
The FY2017 recommended All Funds Public Grounds budget inclusive of the General Fund
operating budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers
and Lexington Tree Fund Revolving Funds is $1,905,058, which is a $76,274, or 4.17%
increase over the restated FY2016 budget. The budget is restated to reflect cost of living
increases that were not included in the FY2016 budget as adopted at the 2015 annual town
meeting.
The combined Parks, Forestry and Cemetery FY2016 recommended General Fund operating
budget is $1,820,058 which is a $76,274 or 4.37% increase from the restated FY2016
General Fund budget.
The combined Parks, Forestry and Cemetery General Fund operating budget for
Compensation is $1,341,803 and reflects a $33,224 or 2.54% increase, which is attributable
to a program improvement for additional Overtime of $25,000 as well as the cost of
prospective step increases. FY17 Compensation does not include any estimate of prospective
cost of living increases. Funds for prospective increases are budgeted for in the Salary
Adjustment account within the Town Manager’s budget.
The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is
$478,255 and reflects a $43,050 or 9.89% increase. The Parks Division expense budget is
increasing by $17,450, or 6.86%, driven primarily by the recommended Program
Improvement Request of $15,000 for a leaf vacuum system. The Forestry Division expense
budget is increasing $15,500, or 12.72% attributable to a recommended Program
Improvement Request of $15,000 for additional funding for disposal of forestry materials.
The Cemetery Division expense budget is increasing by $11,102, or 3.68%, driven primarily
by a recommended Program Improvement Request of $10,000 for additional funding for
disposal of cemetery materials. These two program improvement requests are solely driven
by the Town’s plan to install a solar array at the Hartwell Compost Facility.
The combined FY17 revolving fund budgets are level funded at $85,000.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expe ns es
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Leaf Vacuum System 15,000$ 15,000$ 15,000$ -$ 15,000$ $-
Disposal Forestry Materials 15,000$ 15,000$ 15,000$ -$ 15,000$ $-
Disposal of Excavated Materials -
Cemetery
10,000$ 10,000$ 10,000$ -$ 10,000$ $-
Landscape Maintenance - Cemetery 5,000$ 5,000$ -$ -$ -$ 5,000$
Increase OT Parks 25,000$ 363$ 25,363$ 25,000$ 363$ 25,363$ -$
Request Recommended
Program: Public Works
3300 Public Grounds Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-19
Budget Summary:
Funding Sources FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 1,177,587$ 1,171,353$ 1,386,880$ 1,409,274$ 65,000$ 1,474,274$ 87,394$ 6.30%
Enterprise Funds (Indirects) 121,296$ 121,296$ 117,384$ 113,760$ -$ 113,760$ (3,624)$ -3.09%
Fees & Charges - - - - - - - -
Cemetery Prep Fees 139,063$ 122,321$ 134,520$ 127,024$ -$ 127,024$ (7,496)$ -5.57%
Directed Funding - - - - - - - -
Cemetery Trust 120,000$ 120,000$ 105,000$ 105,000$ -$ 105,000$ -$ 0.00%
Revolving Funds - - - - - - - -
Burial Containers 26,538$ 29,060$ 40,000$ 40,000$ -$ 40,000$ -$ 0.00%
Tree 24,999$ 24,823$ 45,000$ 45,000$ -$ 45,000$ -$ 0.00%
Total 3300 Public Grounds 1,609,483$ 1,588,853$ 1,828,784$ 1,840,058$ 65,000$ 1,905,058$ 76,274$ 4.17%
Appropriation Summary (All Funds) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 1,163,819$ 1,199,068$ 1,308,579$ 1,316,803$ 25,000$ 1,341,803$ 33,224$ 2.54%
Expenses 445,664$ 389,785$ 520,205$ 523,255$ 40,000$ 563,255$ 43,050$ 8.28%
Total 3300 Public Grounds 1,609,483$ 1,588,853$ 1,828,784$ 1,840,058$ 65,000$ 1,905,058$ 76,274$ 4.17%
Program Summary (All Funds) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actua l Restate d Request Add/Del Mgr's Rec.Increase Increase
1,009,264$ 978,175$ 1,053,859$ 1,064,519$ 40,000$ 1,104,519$ 50,661$ 4.81%
289,385$ 310,143$ 432,943$ 432,454$ 15,000$ 447,454$ 14,511$ 3.35%
310,834$ 300,534$ 341,983$ 343,085$ 10,000$ 353,085$ 11,102$ 3.25%
Total 3300 Public Grounds 1,609,483$ 1,588,853$ 1,828,784$ 1,840,058$ 65,000$ 1,905,058$ 76,274$ 4.17%
Object Code Summary (All Funds) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 1,049,129$ 1,072,159$ 1,231,836$ 1,240,058$ -$ 1,240,058$ 8,222$ 0.67%
Overtime 114,690$ 126,909$ 76,743$ 76,745$ 25,000$ 101,745$ 25,002$ 32.58%
Personal Services 1,163,819$ 1,199,068$ 1,308,579$ 1,316,803$ 25,000$ 1,341,803$ 33,224$ 2.54%
Contractual Services 202,147$ 155,245$ 262,530$ 265,280$ 25,000$ 290,280$ 27,750$ 10.57%
Utilities 31,504$ 45,422$ 38,675$ 38,775$ -$ 38,775$ 100$ 0.26%
Supplies 189,431$ 181,180$ 211,300$ 211,500$ -$ 211,500$ 200$ 0.09%
Small Capital 22,582$ 7,939$ 7,700$ 7,700$ 15,000$ 22,700$ 15,000$ 194.81%
Expenses 445,664$ 389,785$ 520,205$ 523,255$ 40,000$ 563,255$ 43,050$ 8.28%
Total 3300 Public Grounds 1,609,483$ 1,588,853$ 1,828,784$ 1,840,058$ 65,000$ 1,905,058$ 76,274$ 4.17%
Appropriation Summary (General Fund Only) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 1,163,819$ 1,199,068$ 1,308,579$ 1,316,803$ 25,000$ 1,341,803$ 33,224$ 2.54%
Expenses 394,127$ 335,902$ 435,205$ 438,255$ 40,000$ 478,255$ 43,050$ 9.89%
Total 3300 Public Grounds 1,557,946$ 1,534,970$ 1,743,784$ 1,755,058$ 65,000$ 1,820,058$ 76,274$ 4.37%
Appropriation Summary (Non-General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation -$ -$ -$ -$ -$ -$ -$ -
Expenses 51,537$ 53,883$ 85,000$ 85,000$ -$ 85,000$ -$ 0.00%
Total 3320 Forestry 24,999$ 24,823$ 45,000$ 45,000$ -$ 45,000$ -$ 0.00%
Total 3330 Cemetery 26,538$ 29,060$ 40,000$ 40,000$ -$ 40,000$ -$ 0.00%
Total 3300 Public Grounds 51,537$ 53,883$ 85,000$ 85,000$ -$ 85,000$ -$ 0.00%
Total 3310 Parks Division
Total 3320 Forestry
Total 3330 Cemetery
Program: Public Works
3400 Environmental Services Town of Lexington, Massachusetts
FY2017 Town Manager’s Recommended Budget & Financing Plan January 11, 2016
V-20
Mission: The Environmental Services Division manages the solid waste, recyclables, yard
waste and household hazardous products generated by the residents and at municipal
facilities. The Division also provides educational materials on ways to reduce the solid waste,
increase recycling and composting, and reduce the toxicity of the waste stream.
Budget Overview: The Environmental Services Division includes Refuse Collection and
Disposal, Recycling, Yard Waste and Appliance/Electronic Waste.
Refuse collection is the curbside collection of non-recyclable residential solid waste and the
separate collection of large appliances and yard waste. Recycling is the curbside collection of
recyclable products, management of yard waste operations at the Hartwell Avenue Compost
Facility, operation of the Minuteman Household Hazardous Products regional facility and
curbside collection of televisions, computer monitors and other electronics (CRT’s) and drop
off of corrugated cardboard.
FY2017 is the fifth year of a five year contract with JRM Hauling and Recycling Inc. The total
refuse and recycling contract was $1,489,200 in FY2014, $1,518,984 in FY2015 and
$1,549,364 in FY2016. In FY2017, curbside refuse collection will increase $15,903, or 2%.
The Town is currently under contract with Wheelabrator in North Andover for refuse disposal
through June 30, 2020.
Division Initiatives:
1. Continue to oversee enforcement of mandatory recycling by-law and State waste ban
regulations implemented by curbside collection vendor.
2. Draft Refuse Collection Request for Proposal (RFP) Bid Specifications for next contract
3. Develop a new landscape contractor yard waste disposal permit program.
4. Participate in the implementation of solar panels at the Hartwell Avenue Compost
Facility.
5. Examine recycling opportunities for the Lexington Business community.
6. Continue to explore future alternative disposal options for municipal solid waste.
Program: Public Works
3400 Environmental Services Town of Lexington, Massachusetts
FY2017 Town Manager’s Recommended Budget & Financing Plan January 11, 2016
V-21
Public Works Director
Manager of
Operations
Superintendent of
Environmental Services
Seasonal Attendant Crew Chief
Heavy Equipment
Operator
Authorized/Appropriated Staffing
FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Element 3420: Recycling** (Compost Fac.)
Superintendent of Environmental Services 1 1 1 1
Crew Chief 1 1 1 1
Heavy Equipment Operator 1 1 1 1
Seasonal Heavy Equipment Operator 0.5 0.5 0.5
Seasonal Attendant 0.7 0.7 0.7 0.7
sub-total FTE 3.7 4.2 4.2 4.2
sub-total FT/PT 3 FT/1 PT** 3 FT/1 PT** 3 FT/1 PT** 3 FT/1 PT**
Total FTE 3.7 4.2 4.2 4.2
Total Full/Part Time 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT
Total FTE 61.8 63.3 63.3 62.8
Total Full/Part Time 57 FT/10 PT 58 FT/ 10 PT 58 FT/ 10 PT 58 FT/ 10 PT
Explanatory Notes
**The positions shown in Element 3420: Recycling are paid from the DPW Revolving Account.
Program: Public Works
3400 Environmental Services Town of Lexington, Massachusetts
FY2017 Town Manager’s Recommended Budget & Financing Plan January 11, 2016
V-22
Budget Recommendations:
The recommended FY2017 All Funds Environmental Services budget inclusive of the General
Fund operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions
and the Compost Operations and Minuteman Household Hazardous Waste Program Revolving
Funds is $3,088,633, which is a $134,534 or 4.55% increase over the restated FY2016
budget. The budget is restated to reflect cost of living increases that were not included in
the FY2016 budget as adopted at the 2015 annual town meeting.
There is no combined Refuse Collection, Recycling and Refuse Disposal General Fund
operating budget for Compensation as all staff is funded within the Compost Operations
Revolving Fund budget.
The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating
budget for Expenses is $2,299,027 and reflects a $59,850 or 2.67% increase. The Refuse
Collection expense budget is recommended at $811,056, an increase of $15,903, or 2.0%
and is attributable to the cost escalator in the Town’s contract for refuse collection with JRM.
The Recycling expense budget is recommended at $887,377 an increase of $16,353, or
1.88% to cover projected increases in the cost of curbside collection of paper & cardboard,
containers, 24 curbside yard waste collections, appliances, large scrap metal items, and
electronic waste. The Refuse Disposal expense budget is recommended at $600,594, an
increase of $27,594 or 4.82% attributable to a 2.5%, or $1.58, increase in the Town’s tipping
fee per ton. Total refuse disposal tonnage for FY17 is projected to be 9,300 tons.
The FY17 revolving fund budgets are recommended at $789,606, a $74,684, or 10.45%
increase. Minuteman Household Hazardous Waste Program Revolving Fund is level-funded
at $180,000. The Compost Operations Revolving Fund is recommended at $609,606 a
$78,684, or 13.96% increase which reflects an $18,291 increase in compensation (attributed
to an increase in overtime of $12,977 as well as step and cost of living increases), a $20,000
increase in expenses driven totally by a recommended Program Improvement request of
$20,000 for disposal of compost tailings related to the planned installation of solar panels at
the Hartwell Avenue Compost Facility. In addition, debt service is increasing by $38,487 to
reflect the projected cost of short-term financing and long-term debt issuance costs of a
loader and windrow turner funded in the FY16 capital budget.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Heavy Equip. Oper. To FT 19,600$ 15,437$ 35,037$ -$ -$ -$ ## 35,037$
Disposal of Compost Tailings 20,000$ -$ 20,000$ 20,000$ -$ 20,000$ ## -$
Request Recommended
Program: Public Works
3400 Environmental Services Town of Lexington, Massachusetts
FY2017 Town Manager’s Recommended Budget & Financing Plan January 11, 2016
V-23
Budget Summary:
Funding Sources FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Request Add/Del Projected Increase Increase
Tax Levy 2,158,835$ 2,209,641$ 2,239,177$ 2,299,027$ -$ 2,299,027$ 59,850$ 2.67%
Revolving Funds - - - - - - - -
Compost Operations 445,925$ 452,501$ 534,922$ 589,606$ 20,000$ 609,606$ 74,684$ 13.96%
MHHP Operations 145,727$ 147,420$ 180,000$ 180,000$ -$ 180,000$ -$ 0.00%
Total 3400 Enviromental Services 2,750,487$ 2,809,562$ 2,954,099$ 3,068,633$ 20,000$ 3,088,633$ 134,534$ 4.55%
Appropriation Summary (All Funds) FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Recommended Increase Increase
Compensation 206,931$ 232,117$ 252,084$ 270,375$ -$ 270,375$ 18,291$ 7.26%
Expenses 2,417,543$ 2,508,256$ 2,581,027$ 2,640,877$ 20,000$ 2,660,877$ 79,850$ 3.09%
Benefits 42,614$ 29,526$ 57,094$ 55,000$ -$ 55,000$ (2,094)$ -3.67%
Debt Service (Revolving Fund) 83,400$ 39,663$ 63,894$ 102,381$ -$ 102,381$ 38,487$ 60.24%
Total 3400 Enviromental Services 2,750,487$ 2,809,562$ 2,954,099$ 3,068,633$ 20,000$ 3,088,633$ 134,534$ 4.55%
Program Summary (All Funds) FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Recommended Increase Increase
Total 3410 Refuse Collection 764,603$ 779,561$ 795,153$ 811,056$ -$ 811,056$ 15,903$ 2.00%
1,391,711$ 1,416,101$ 1,585,946$ 1,656,983$ 20,000$ 1,676,983$ 91,037$ 5.74%
Total 3420 Refuse Disposal 594,174$ 613,900$ 573,000$ 600,594$ -$ 600,594$ 27,594$ 4.82%
Total 3400 Enviromental Services 2,750,487$ 2,809,562$ 2,954,099$ 3,068,633$ 20,000$ 3,088,633$ 134,534$ 4.55%
Object Code Summary (All Funds) FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Recommended Increase Increase
Salaries & Wages 187,383$ 209,887$ 230,559$ 235,874$ -$ 235,874$ 5,315$ 2.31%
Overtime 19,548$ 22,230$ 21,525$ 34,502$ -$ 34,502$ 12,977$ 60.29%
Personal Services 206,931$ 232,117$ 252,084$ 270,375$ -$ 270,375$ 18,291$ 7.26%
Contractual Services 2,385,953$ 2,475,492$ 2,544,877$ 2,604,727$ 20,000$ 2,624,727$ 79,850$ 3.14%
Utilities -$ -$ -$ -$ -$ -$ -$ -
Supplies 31,590$ 22,994$ 36,150$ 36,150$ -$ 36,150$ -$ 0.00%
Small Capital -$ 9,770$ -$ -$ -$ -$ -$ -
Expenses 2,417,543$ 2,508,256$ 2,581,027$ 2,640,877$ 20,000$ 2,660,877$ 79,850$ 3.09%
Benefits 42,614$ 29,526$ 57,094$ 55,000$ -$ 55,000$ (2,094)$ -3.67%
Debt 83,400$ 39,663$ 63,894$ 102,381$ -$ 102,381$ 38,487$ 60.24%
Total 3400 Enviromental Services 2,750,487$ 2,809,562$ 2,954,099$ 3,068,633$ 20,000$ 3,088,633$ 134,534$ 4.55%
#DIV/0!
Appropriation Summary (General Fund Only) FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Recommended Increase Increase
Compensation -$ -$ -$ -$ -$ -$ -$ 0.00%
Expenses 2,158,835$ 2,209,641$ 2,239,177$ 2,299,027$ -$ 2,299,027$ 59,850$ 2.67%
Total 3400 Enviromental Services 2,158,835$ 2,209,641$ 2,239,177$ 2,299,027$ -$ 2,299,027$ 59,850$ 2.67%
Appropriation Summary (Non-General Fund) FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Recommended Increase Increase
Compensation 206,931$ 232,117$ 252,084$ 270,375$ -$ 270,375$ 18,291$ 7.26%
Total 3420 Recycling 206,931$ 232,117$ 252,084$ 270,375$ -$ 270,375$ 18,291$ 7.26%
Expenses 258,708$ 298,615$ 341,850$ 341,850$ 20,000$ 361,850$ 20,000$ 5.85%
Total 3420 Recycling: Compost Operations 112,981$ 151,195$ 161,850$ 161,850$ 20,000$ 181,850$ 20,000$ 12.36%
Total 3420 Recycling: MMHP 145,727$ 147,420$ 180,000$ 180,000$ 180,000$ -$ 0.00%
Benefits 42,614$ 29,526$ 57,094$ 55,000$ -$ 55,000$ (2,094)$ -3.67%
Total 3420 Recycling 42,614$ 29,526$ 57,094$ 55,000$ -$ 55,000$ (2,094)$ -3.67%
Debt 83,400$ 39,663$ 63,894$ 102,381$ -$ 102,381$ 38,487$ 60.24%
Total 3420 Recycling 83,400$ 39,663$ 63,894$ 102,381$ -$ 102,381$ 38,487$ 60.24%
Total 3400 Enviromental Services 591,652$ 599,921$ 714,922$ 769,606$ 20,000$ 789,606$ 74,684$ 10.45%
Total 3420 Recycling
Program: Public Works
3600 Water Enterprise Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-24
Mission: The Water/Sewer Division provides safe drinking water by regular monitoring and
testing of water and maintaining and improving the water system infrastructure.
Budget Overview: The Water Division budget is comprised of Water Operations,
Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the
General Fund.
The Water Operations maintains and repairs the water system that delivers water to
Lexington homes and businesses through 154 miles of water mains, 1500 fire hydrants and
two water towers that store 3.24 million gallons of water. The Town has a three-block
inclining rate structure to encourage water conservation. As a customer uses more water,
the water rate for the additional units increases. Customers are billed twice per year. The
Town also sells water to the Town of Bedford at the MWRA wholesale rate plus an
administrative fee.
The MWRA provides water to Lexington and greater Boston.
Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits,
insurance and engineering support) that are appropriated in the General Fund. The Water
Enterprise Fund, therefore, reimburses the General Fund for these expenses through an
indirect cost transfer.
Departmental Initiatives:
1. Continue seeking out the last 2 percent of meters that have not been changed out.
2. Implement a backflow/cross connection program.
3. Reduce the amount of Pit Meters in Town and change out the manual reads on the
ones that cannot be eliminated.
4. Continue to update all the water connection "paper tie cards" for GIS implementation.
5. Begin the reaccreditation process with the American Public Works Association.
Program: Public Works
3600 Water Enterprise Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-25
Public Works Director
Manager of
Operations
Crew Chief
Water/Sewer
Superintendent
Cross Connector
Inspector Laborer/Truck DriverHeavy Equipment
Operator
Grader/Shovel
Operator
Department Clerk
Authorized/Appropriated Staffing
Authorized/Appropriated Staf FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Supt of Water & Sewer 0.5 0.5 0.5 0.5
Crew Chief 2 2 2 2
Grader-Shovel Operator 1 1 1 1
Leadman/Cross Connector Inspector 2 2 2 2
Heavy Equipment Operator 4 4 4 4
Laborer-Truck Driver 1 1 1 1
Department Clerk 0.2 0.2 0.2 0.2
Meter Reader/Laborer 0 0 0 0
Total FTE 10.7 10.7 10.7 10.7
Total Full/Part Time 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT
Program: Public Works
3600 Water Enterprise Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-26
Budget Recommendations:
The FY2017 recommended Water operating budget is $10,682,638 inclusive of indirect costs.
The recommended budget is a $659,687 or 6.58% increase over the FY2016 budget.
The budget for Compensation is $699,218, and reflects a $3,539 or 0.51% increase, which is
attributable to increases for the cost of prospective step increases and increases attributable
to prospective cost-of-living adjustments.
The budget for Expenses is $404,025 which is an increase of $14,625, or 3.76% over FY16
attributable to a recommended Program Improvement request of $13,125 for disposal of
excavated materials related to the planned solar installation at the Hartwell Avenue Compost
Facility.
Debt service is recommended to decrease by $6,787 or 0.50%.
The MWRA Assessment is projected at $7,364,658, which is a $659,514 or 10.00% increase
from FY16. The MWRA will issue its preliminary assessment in February and its final
assessment in June.
Indirect payments to the General Fund to cover costs incurred by the General Fund in
support of water operations are projected at $877,411, a decrease of $21,203, or 2.36%.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expense s)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recomm ended
Disposal of Excavated
Materials
13,125$ -$ 13,125$ 13,125$ -$ 13,125$ -$
Request Recommended
Program: Public Works
3600 Water Enterprise Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-27
Budget Summary:
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Mgr's Rec. Increase Increase
Tax Levy -$ -$ -$ -$ -$ -$ -$ -
Enterprise Funds -$ -$ -$ -$ -$ -$ -$ -
Retained Earnings 500,000$ 500,000$ 275,000$ 150,000$ -$ 150,000$ (125,000)$ 0.00%
User Charges 8,971,238$ 9,440,624$ 9,448,950$ 10,220,513$ 13,125$ 10,233,638$ 784,687$ 8.30%
Connection Fees -$ -$ -$ -$ -$ 0.00%
Investment Income 7,676$ 7,492$ 7,500$ 7,500$ -$ 7,500$ -$ 0.00%
Fees & Charges 293,335$ 331,629$ 291,500$ 291,500$ -$ 291,500$ -$ 0.00%
Total 3600 Water Enterprise 9,772,249$ 10,279,745$ 10,022,950$ 10,669,513$ 13,125$ 10,682,638$ 659,687$ 6.58%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request
Add/Del Mgr's Rec.Increase Increase
Compensation 626,677$ 593,594$ 695,679$ 699,218$ -$ 699,218$ 3,539$ 0.51%
Expenses 395,016$ 386,371$ 389,400$ 390,900$ 13,125$ 404,025$ 14,625$ 3.76%
Debt 1,258,627$ 1,378,688$ 1,344,114$ 1,337,326$ -$ 1,337,326$ (6,787)$ -0.50%
MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ -$ 7,364,658$ 669,514$ 10.00%
Indirects 818,689$ 789,275$ 898,614$ 877,411$ -$ 877,411$ (21,203)$ -2.36%
Total 3600 Water Enterprise 8,654,075$ 9,183,821$ 10,022,950$ 10,669,513$ 13,125$ 10,682,638$ 659,687$ 6.58%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Appropriation Request
Add/Del Mgr's Rec.Increase Increase
Total 3610 Water Operations 2,280,321$ 2,358,653$ 2,429,192$ 2,427,444$ 13,125$ 2,440,569$ 11,377$ 0.47%
Total 3620 MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ -$ 7,364,658$ 669,514$ 10.00%
Indirects 818,689$ 789,275$ 898,614$ 877,411$ -$ 877,411$ (21,203)$ -2.36%
Total 3600 Water Enterprise 8,654,075$ 9,183,821$ 10,022,950$ 10,669,513$ 13,125$ 10,682,638$ 659,687$ 6.58%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Appropriation Request
Add/Del Mgr's Rec.Increase Increase
Salaries & Wages 498,974$ 444,411$ 554,783$ 551,907$ -$ 551,907$ (2,876)$ -0.52%
Overtime 127,704$ 149,183$ 140,896$ 147,311$ -$ 147,311$ 6,415$ 4.55%
Personal Services 626,677$ 593,594$ 695,679$ 699,218$ -$ 699,218$ 3,539$ 0.51%
Contractual Services 120,239$ 158,228$ 188,900$ 189,900$ 13,125$ 203,025$ 14,125$ 7.48%
Utilities 10,993$ 13,025$ 5,500$ 5,500$ -$ 5,500$ -$ 0.00%
Supplies 251,794$ 188,934$ 161,000$ 161,500$ -$ 161,500$ 500$ 0.31%
Small Capital 11,990$ 26,184$ 34,000$ 34,000$ -$ 34,000$ -$ 0.00%
Expenses 395,016$ 386,371$ 389,400$ 390,900$ 13,125$ 404,025$ 14,625$ 3.76%
Debt 1,258,627$ 1,378,688$ 1,344,114$ 1,337,326$ -$ 1,337,326$ (6,787)$ -0.50%
MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ -$ 7,364,658$ 669,514$ 10.00%
Indirects 818,689$ 789,275$ 898,614$ 877,411$ -$ 877,411$ (21,203)$ -2.36%
Total 3600 Water Enterprise 8,654,075$ 9,183,821$ 10,022,950$ 10,669,513$ 13,125$ 10,682,638$ 659,687$ 6.58%
Program: Public Works
3700 Sewer Enterprise Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-28
Mission: The Sewer Division ensures the proper and safe discharge of wastewater through
the operation of pumping stations and by maintaining and improving the wastewater system
infrastructure.
Budget Overview: The Sewer Division budget is comprised of Wastewater Operations,
Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the
General Fund.
The Sewer Division maintains the wastewater system that serves 99 percent of Town
residences and businesses through 34 miles of trunk lines, 119 miles of street lines and 9,524
service connections. There are also ten sewage-pumping stations operated by the Sewer
Division. The Town has a three-block inclining rate structure to encourage conservation.
Customer sewer usage is determined based on water usage over the same period.
The MWRA provides wastewater treatment to Lexington and greater Boston at the Deer
Island treatment facility.
Indirect support from the General Fund reflects Wastewater Enterprise Fund expenses
(benefits, insurance, engineering support) that are appropriated in the General Fund. The
Wastewater Enterprise Fund, therefore, reimburses the General Fund for these expenses
through an indirect cost transfer.
Departmental Initiatives:
1. Continue the Sewer Collection System flushing program and root removal in all
problem areas.
2. Continue to educate the public as to the costs and problems created by Inflow &
Infiltration.
3. Begin the reaccreditation process through the American Public Works Association.
Program: Public Works
3700 Sewer Enterprise Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-29
Public Works Director
Manager of
Operations
Water/Sewer
Superintendent
Crew Chief
Department Clerk
Heavy Equipment
Operator Laborer/Truck DriverSeasonal Laborer
Seasonal Clerk
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY2015 FY2016 FY2017
Budget Budget Budget Request
Supt of Water & Sewer 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Heavy Equipment Operator 2 2 2 2
Department Clerk 0.2 0.2 0.2 0.2
Seasonal Clerk 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
Total FTE 4.4 4.4 4.4 4.4
Total Full/Part Time 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT
Explanatory Notes:
Seasonal Clerk works out of the Engineering Office but is funded by Sewer Enterprise.
Program: Public Works
3700 Sewer Enterprise Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-30
Budget Recommendations:
The FY2017 recommended Sewer operating budget, inclusive of indirect costs, is $9,838,684
a $687,131, or 7.51% increase over the FY2016 budget.
The budget for Compensation is $298,234 and reflects a $1,317 or 0.44% increase, which is
a net change attributable to increases for the cost of prospective step increases, increases
attributable to prospective cost-of-living adjustments, and replacement of staff at lower
steps.
The budget for Expenses is $347,525 which is an increase of $1,875, or 0.54% attributable
to a recommended Program Improvement Request of $1,875 for disposal of excavated
materials related to the planned solar installation at the Hartwell Avenue Compost Facility.
Debt service is recommended to decrease by $38,622 or 3.64%.
The MWRA Assessment is projected at $7,667,194, which is a $687,131 or 10.00% increase
from FY16. The MWRA will issue its preliminary assessment in February and its final
assessment in June.
Indirect payments to the General Fund for those costs borne by the General Fund in support
of sewer operations are projected at $503,898, an increase of $25,544 or 5.34%.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Disposal of
Excavated
Materials
1,875$ -$ 1,875$ 1,875$ -$ 1,875$ -$
Request Recommended
Program: Public Works
3700 Sewer Enterprise Town of Lexington, Massachusetts
FY2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
V-31
Budget Summary:
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimate Projected Add/Del Mgr's Rec. Increase Increase
Tax Levy - - - - - - - -
Enterprise Funds - - - - - - - -
Retained Earnings 100,000$ 50,000$ -$ -$ -$ -$ -$ ---
User Charges 9,449,498$ 9,313,395$ 8,831,553$ 9,516,809$ 1,875$ 9,518,684$ 687,131$ 7.78%
Connection Fees 3,334$ 1,802$ -$ -$ -$ -$ -$ ---
Investment Income 7,056$ 6,241$ 6,000$ 6,000$ -$ 6,000$ -$ 0.00%
Fees & Charges 541,778$ 554,798$ 314,000$ 314,000$ -$ 314,000$ -$ 0.00%
Total 3700 Sewer Enterprise 10,101,666$ 9,926,236$ 9,151,553$ 9,836,809$ 1,875$ 9,838,684$ 687,131$ 7.51%
-$
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation 174,223$ 217,497$ 296,917$ 298,234$ -$ 298,234$ 1,317$ 0.44%
Expenses 336,397$ 334,817$ 345,650$ 345,650$ 1,875$ 347,525$ 1,875$ 0.54%
Debt 1,112,818$ 1,199,243$ 1,060,456$ 1,021,834$ -$ 1,021,834$ (38,622)$ -3.64%
MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,667,194$ -$ 7,667,194$ 697,018$ 10.00%
Indirects 450,116$ 465,030$ 478,354$ 503,898$ -$ 503,898$ 25,544$ 5.34%
Total 3700 Sewer Enterprise 9,087,854$ 9,393,974$ 9,151,553$ 9,836,809$ 1,875$ 9,838,684$ 687,131$ 7.51%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 3710 Sewer Enterprise 1,623,438$ 1,751,557$ 1,703,023$ 1,665,718$ 1,875$ 1,667,593$ (35,430)$ -2.08%
Total 3720 MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,667,194$ -$ 7,667,194$ 697,018$ 10.00%
Indirects 450,116$ 465,030$ 478,354$ 503,898$ -$ 503,898$ 25,544$ 5.34%
Total 3700 Sewer Enterprise 9,087,854$ 9,393,974$ 9,151,553$ 9,836,809$ 1,875$ 9,838,684$ 687,131$ 7.51%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 142,464$ 166,303$ 231,972$ 230,334$ -$ 230,334$ (1,639)$ -0.71%
Overtime 31,760$ 51,194$ 64,944$ 67,900$ -$ 67,900$ 2,956$ 4.55%
Personal Services 174,223$ 217,497$ 296,917$ 298,234$ -$ 298,234$ 1,317$ 0.44%
Contractual Services 99,058$ 146,556$ 144,900$ 144,900$ 1,875$ 146,775$ 1,875$ 1.29%
Utilities 100,975$ 137,161$ 119,500$ 119,500$ -$ 119,500$ -$ 0.00%
Supplies 124,979$ 38,241$ 67,750$ 67,750$ -$ 67,750$ -$ 0.00%
Small Capital 11,385$ 12,859$ 13,500$ 13,500$ -$ 13,500$ -$ 0.00%
Expenses 336,397$ 334,817$ 345,650$ 345,650$ 1,875$ 347,525$ 1,875$ 0.54%
Debt 1,112,818$ 1,199,243$ 1,060,456$ 1,021,834$ -$ 1,021,834$ (38,622)$ -3.64%
MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,667,194$ -$ 7,667,194$ 697,018$ 10.00%
Indirects 450,116$ 465,030$ 478,354$ 503,898$ -$ 503,898$ 25,544$ 5.34%
Total 3700 Sewer Enterprise 9,087,854$ 9,393,974$ 9,151,553$ 9,836,809$ 1,875$ 9,838,684$ 687,131$ 7.51%
Funding Sources
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-1
Section VI: Program 4000: Public Safety
This section includes detailed information about the FY2017 Operating Budget & Financing Plan for
public safety. It includes:
4100 Law Enforcement VI-2
4200 Fire & Rescue VI-7
This Page Left Blank Intentionally
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-2
Mission: The Lexington Police Department provides public safety services to enhance the quality of
life in Lexington. A team of dedicated police officers, detectives, dispatchers and support staff work
in a coordinated manner to effectively intervene in emergencies, promote traffic safety, suppress
crime, reduce fear and deliver services to the community through a variety of prevention, problem
solving and law enforcement programs.
Budget Overview: The Police Department is comprised of seven divisions: Administration, Patrol
and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards. In
FY2015, the Police Department responded to 14,336 calls for service with 603 crimes investigated.
The Administration division is comprised of 11 full-time and 4 part-time employees including: the
Chief and two Captains who oversee administrative and operational functions including budget,
planning, training, personnel administration, public affairs and policy development; four Lieutenants
who each lead a workgroup consisting of patrol officers, dispatchers and a Sergeant providing 24/7
policing services; an administrative Sergeant who tends to the accreditation program as well as detail
assignments and event planning; an office manager and clerk who handle records management,
accounting and payroll; 4 cadets who provide administrative support; and a mechanic who purchases,
equips and maintains the vehicle fleet and other specialized equipment.
The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants)
responsible for responding to a variety of critical front-line services 24/7 including intervening in
emergencies, promoting crime prevention and traffic safety as well as suppressing crime.
The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO), one
account clerk and eight parking lot attendants. Meter and parking enforcement in Lexington Center is
done by the PEO while the parking lot attendants manage the public/permit parking lot on Meriam
Street. The Traffic Bureau supervisor also manages the school crossing guard program.
The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant
Prosecutor and oversees six detectives responsible for investigation and prevention including: two
major case detectives, a family services detective, a narcotics/vice investigator, a Community
Resource Officer (CRO) and a School Resource Officer (SRO).
The Dispatch division is comprised of nine civilian dispatchers responsible for directing the proper
resources to over 15,500 service calls that require a police, fire or medical unit response; in FY2015
they answered 5,800 9-1-1 calls and almost 30,000 telephone calls.
The Animal Control division entered into an agreement to share a full-time Animal Control Officer
(ACO) with the Town of Bedford in October of 2015 with 70%, or 27 hours per week allocated to
Lexington. The ACO is an employee of the Town of Bedford, but will continue to work collaboratively
with the Lexington Board of Health regarding animal related health issues.
The School Crossing guard program has 16 part-time civilian members who cover 14 school crossings
during the school year.
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-3
Departmental Initiatives:
1. Identify and begin implementation of a Police/Fire/Emergency dispatching and record keeping
software application.
2. Review and realign current staffing to meet current trends in call volume and
traffic/pedestrian/bicycle safety initiatives.
3. Assist the Board of Selectmen with planning, budgeting and constructing a new police station
and improvements to the Hartwell Avenue outdoor firing range.
Chief of Police
Captain of Operations Captain of
AdministrationOffice Manager
Traffic Bureau
Supervisor Department Clerk
Parking
Enforcement
Officer
Account Clerk
Parking Lot
Attendants
Crossing Guards
Patrol Lieutenents
Animal Control MechanicPatrol Sergeants Dispatchers
Night Patrol
Officers
Cadets
Day Patrol Officers
Administrative
Sergeant
Detective
Lieutenant
Detective Major
Cases
Detective Sergeant
Prosecutor
Detective Narcotics
Detective Family
Services
Detective School
Resource
Detective
Community
Resource
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-4
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Chief 1 1 1 1
Captain of Operations 1 1 1 1
Captain of Administration 1 1 1 1
Administrative Sergeant 1 1 1 1
Lieutenants (Patrol) 4 4 4 4
Sergeants (Patrol) 5 5 5 5
Police Officers 28 28 29 29
Lieutenant (Detective) 1 1 1 1
Sergeant (Detective-Prosecutor) 1 1 1 1
Detectives; Major Case 2 2 2 2
Family Services Detective 1 1 1 1
School Resource Officer 1 1 1 1
Community Resource Officer 1 1 1 1
Narcotics/Vice Detective 1 1 1 1
Cadets 1.03 1.03 2.06 2.04
Parking Enforcement Officer 1 1 1 1
Dispatcher 9 9 9 9
Office Manager 1 1 1 1
Traffic Bureau Supervisor 1 1 1 1
Department Clerk 1 1 1 1
Department Account Clerk 1 1 1 1
Mechanic 1 1 1 1
Animal Control - 1 part-time 0.54 0.54 0.54 0
Parking Lot Attendants - 8 part-time 3.1 3.1 3.1 2.81
Crossing Guards - 16 part-time 3.48 3.48 3.48 3.48
FTE Total 72.2 72.2 74.18 73.33
49 Officers 49 Officers 50 Officers 50 Officers
FT - PT Total 64FT/27PT 64FT/27PT 65FT/29PT 65FT/29PT
Overall staff changes from FY2014 to FY2017:
FY 16 - Cadets increased from 2 to 4 in FY2016. Cadets work 18 hours per week.
FY 16 - Additional funding for the 50th officer
FY 17 - Animal Control changed to a contracted service from the Town of Bedford at 27 hours/week
FY 14 - New Administrative Sergeant position funded; Middle School SRO replaced with Community Resource Officer
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-5
Budget Recommendations:
The FY2017 recommended Police Department budget is $6,774,543 a $33,138, or 0.49%
increase over the restated FY2016 budget. The budget is restated to reflect cost of living
increases that were not included in the FY2016 budget as adopted at the 2015 annual town
meeting as well as the recent settlement of the LPA contract.
The budget for Compensation is $5,931,169, and reflects an $11,033, or 0.19% increase,
which is a net change attributable to the cost of prospective step increases. FY17
Compensation does not include any estimate of prospective cost of living increases. Funds for
prospective increases are budgeted for in the Salary Adjustment account within the Town
Manager’s budget.
The budget for Expenses is $843,373 and reflects a $22,104, or 2.69% increase which is a
net change primarily due to the Animal Control Officer function changing from on-staff
personnel to an inter-municipal agreement with the Town of Bedford.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expense s
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recom mended
NONE REQUESTED -$ -$ -$ -$ $-
Request Recom mended
Program: Public Safety
4100 Law Enforcement Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-6
Budget Summary
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources (All Funds) Actual Actual Estimated Estimated Add/Del Estimate Increase Increase
Tax Levy 5,410,949$ 5,646,681$ 5,980,179$ 6,033,693$ 6,033,693$ 53,514$ 0.89%
Fees & Charges
Fees 116,654$ 114,067$ 108,354$ 112,545$ -$ 112,545$ 4,191$ 3.87%
Fines & Forfeitures 376,800$ 284,355$ 345,000$ 321,000$ -$ 321,000$ (24,000)$ -6.96%
Licenses & Permits 3,700$ 2,350$ 2,918$ 2,350$ -$ 2,350$ (568)$ -19.45%
Parking Meter Fund* 262,926$ 265,914$ 304,954$ 304,954$ 304,954$ -$ 0.00%
Total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ -$ 6,774,543$ 33,138$ 0.49%
FY 2014 FY2015 FY20161 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 5,481,197$ 5,580,343$ 5,920,136$ 5,931,169$ -$ 5,931,169$ 11,033$ 0.19%
Expenses 689,831$ 733,024$ 821,269$ 843,373$ -$ 843,373$ 22,104$ 2.69%
Total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ -$ 6,774,543$ 33,138$ 0.49%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 4110 Police Administration 1,215,805$ 1,253,235$ 1,340,482$ 1,350,283$ -$ 1,350,283$ 9,801$ 0.73%
Total 4120 Patrol & Enforcement 3,115,541$ 3,275,029$ 3,415,798$ 3,455,592$ -$ 3,455,592$ 39,794$ 1.16%
Total 4130 Traffic Bureau 304,806$ 308,275$ 377,247$ 382,560$ -$ 382,560$ 5,314$ 1.41%
Total 4140 Investigations 757,596$ 714,475$ 752,998$ 747,150$ -$ 747,150$ (5,848)$ -0.78%
Total 4150 Dispatch 598,205$ 594,708$ 664,845$ 631,030$ -$ 631,030$ (33,816)$ -5.09%
Total 4160 Animal Control 35,321$ 23,892$ 40,706$ 58,600$ -$ 58,600$ 17,893$ 43.96%
Total 4170 Crossing Guards 143,756$ 143,752$ 149,329$ 149,329$ -$ 149,329$ -$ 0.00%
Total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ -$ 6,774,543$ 33,138$ 0.49%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 4,704,023$ 4,697,976$ 5,170,661$ 5,178,516$ -$ 5,178,516$ 7,855$ 0.15%
Overtime 777,174$ 882,367$ 749,475$ 752,653$ -$ 752,653$ 3,179$ 0.42%
Personal Services 5,481,197$ 5,580,343$ 5,920,136$ 5,931,169$ -$ 5,931,169$ 11,033$ 0.19%
Contractual Services 226,237$ 200,363$ 263,800$ 315,474$ -$ 315,474$ 51,674$ 19.59%
Utilities 135,823$ 130,489$ 138,007$ 114,845$ -$ 114,845$ (23,162)$ -16.78%
Supplies 152,657$ 201,715$ 196,750$ 186,660$ -$ 186,660$ (10,090)$ -5.13%
Small Capital 175,114$ 200,456$ 222,712$ 226,394$ -$ 226,394$ 3,682$ 1.65%
Expenses 689,831$ 733,024$ 821,269$ 843,373$ -$ 843,373$ 22,104$ 2.69%
Total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ -$ 6,774,543$ 33,138$ 0.49%
*The revenue from the Parking Meter Fund includes parking permits, fees from the Depot Square lot, and meter revenue.
1FY2016 Salaries have been restated to reflect the settlement of the LPA contract for FY13-FY15, and the LMEA settlement for FY16-FY17.
Program: Public Safety
4200 Fire & Rescue Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-7
Mission: The Lexington Fire & Rescue Department protects the people, homes, and
businesses in our community from fire, medical emergencies, hazardous material incidents,
and natural disasters. This is accomplished through public education, safety code
management, and emergency response.
Budget Overview: The Fire & Rescue Department is comprised of five divisions:
Administration, Fire Prevention, Fire Suppression, Emergency Medical Services and
Emergency Management.
The Administration division is responsible for developing policies and procedures, training,
inventory control, financial and budgetary oversight and managing the day-to-day operations
of the Department.
The Fire Prevention division is responsible for fire code enforcement activities, public
education, plan review, permit application and approval, flammable/combustible liquid
storage approval and regulatory enforcement of blasting applications and permits.
The Fire Suppression division is staffed 24/7, operating out of two stations and responding to
emergency calls including: fire suppression, motor vehicle accidents, medical emergencies,
hazardous material responses, and other emergency incidents.
The Emergency Medical Services division operates in conjunction with the Fire Suppression
division, staffing one ambulance 24/7 at the Advanced Life Support (ALS) level, and a second
ambulance operating at the ALS level—From 8:00 am Monday through 8:00 am Saturday,
and available over the weekend through cross-staffing when the ladder truck is available.
These vehicles respond annually to over 2,500 calls for assistance.
The Emergency Management division is responsible for communications with the Federal
Emergency Management Agency (FEMA) and the Massachusetts Emergency Management
Agency (MEMA) as well as reviewing and commenting on numerous Town-wide emergency
operation plans. The Chief serves as the Emergency Management Director and the
department’s administrative staff serves as support to this division.
Departmental Initiatives:
1. Identify suitable location for a new fire headquarters.
2. Continue steps to implement new public safety software.
3. Increase fire safety education to Lexington seniors.
Program: Public Safety
4200 Fire & Rescue Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-8
Fire Chief
Assistant Fire Chief
Operations/Prevention Office ManagerAssistant Fire Chief
Training/EMS
Fire Prevention
Clerk (PT)
Shift Commander
Captain
(Per shift)
Fire Inspector
Company Officer
Lieutenant
(3 per shift)
Fire Fighters
EMT/Paramedic
2 shifts @ 10/shift
2 shifts @ 11/shift
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Fire Chief 1 1 1 1
Assistant Fire Chief 2 2 2 2
Office Manager 1 1 1 1
Fire Inspector 1 1 1 1
Fire Captains 4 4 4 4
Fire Lieutenants 12 12 12 12
Firefighters/Paramedics 38 38 42 42
Firefighters/Paramedics (Grant Funding)* 4 4 0 0
Municipal Clerk 0.71 0.86 0.86 0.86
FTE Total 63.71 63.86 63.86 63.86
Full-Time/Part-time Total 63FT/1PT 63FT/1PT 63FT/1PT 63FT/1PT
Explanatory Notes:
There are currently 2 vacant fire fighter positions. Hiring for these positions is pending ongoing un
*4 full-time positions were funded through the SAFER grant award, but federal funding expired as of
January 2015. At the expiration of the grant, the Town assumed funding of these positions, which
accounts for the increase of Firefighters/Paramedics from 28 in FY15 to 42 in FY16.
Program: Public Safety
4200 Fire & Rescue Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-9
Budget Recommendations:
The FY2017 recommended General Fund Fire Department budget is $6,425,755. The
recommended budget is a $46,368 or 0.73% increase over the restated FY2016 budget. The
FY2016 budget is restated to reflect cost of living increases that resulted from the conclusion
of collective bargaining after the FY2016 budget was adopted at the 2015 annual town
meeting.
The recommended budget for Compensation is $5,867,505, and reflects a $56,468, or 0.97%
increase, which is attributable to the cost of contractually obligated step increases.
Compensation does not include any estimate of prospective cost of living increases. Funds for
these prospective increases are budgeted for in the Salary Adjustment account within the
Town Manager’s budget.
The budget for Expenses is $558,250 and reflects a $10,100 or 1.78% decrease. The
reduction is due to lower fuel costs and a reduction in the repair budget due to the newer
age of the fleet.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expens es
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Additional Ambulance
Staffing (2FTEs)
140,600$ 31,857$ 172,457$ -$ -$ -$ 172,457$
Request Recom mended
Program: Public Safety
4200 Fire & Rescue Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VI-10
Budget Summary:
Funding Sources (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Projected Add/Del Mgr's Rec. Increase Increase
Tax Levy 4,329,068$ 4,854,365$ 5,060,603$ 5,107,644$ -$ 5,107,644$ 47,040$ 0.93%
Enterprise Funds (Indirects) - - - - - - - -
Fees & Charges - - - - - - - -
Ambulance Fees 1 963,526$ 1,012,005$ 1,267,255$ 1,267,255$ -$ 1,267,255$ -$ 0.00%
Fire Department Fees 66,955$ 50,170$ 48,612$ 48,507$ -$ 48,507$ (105)$ -0.22%
Licenses & Permits 3,700$ 2,350$ 2,918$ 2,350$ -$ 2,350$ (568)$ -19.45%
SAFER Grant 238,018$ 193,087$ -$ -$ -$ -$ -$ -
Total 4200 Fire/EMS 5,601,267$ 6,111,977$ 6,379,387$ 6,425,755$ -$ 6,425,755$ 46,368$ 0.73%
Appropriation Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 5,098,519$ 5,591,724$ 5,811,037$ 5,867,505$ -$ 5,867,505$ 56,468$ 0.97%
Expenses 502,748$ 520,253$ 568,350$ 558,250$ -$ 558,250$ (10,100)$ -1.78%
Total 4200 Fire/EMS 5,601,267$ 6,111,977$ 6,379,387$ 6,425,755$ -$ 6,425,755$ 46,368$ 0.73%
Program Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 4210 Fire Administration 396,051$ 439,534$ 436,683$ 445,416$ -$ 445,416$ 8,734$ 2.00%
Total 4220 Fire Prevention 203,715$ 215,544$ 226,929$ 228,213$ -$ 228,213$ 1,284$ 0.57%
Total 4320 Fire Suppression 4,863,155$ 5,322,377$ 5,557,176$ 5,586,626$ -$ 5,586,626$ 29,449$ 0.53%
Total 4240 Emergency Medical Services 133,892$ 130,559$ 152,600$ 159,500$ -$ 159,500$ 6,900$ 4.52%
Total 4250 Emergency Management 4,454$ 3,964$ 6,000$ 6,000$ -$ 6,000$ -$ 0.00%
Total 4200 Fire/EMS 5,601,267$ 6,111,977$ 6,379,387$ 6,425,755$ -$ 6,425,755$ 46,368$ 0.73%
Object Code Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 4,410,060$ 4,706,466$ 4,976,037$ 5,012,505$ -$ 5,012,505$ 36,468$ 0.73%
Overtime 688,459$ 885,259$ 835,000$ 855,000$ -$ 855,000$ 20,000$ 2.40%
Personal Services 5,098,519$ 5,591,724$ 5,811,037$ 5,867,505$ -$ 5,867,505$ 56,468$ 0.97%
Contractual Services 275,209$ 242,364$ 305,850$ 297,200$ -$ 297,200$ (8,650)$ -2.83%
Utilities 59,072$ 56,849$ 62,350$ 57,400$ -$ 57,400$ (4,950)$ -7.94%
Supplies 151,526$ 135,038$ 163,650$ 162,550$ -$ 162,550$ (1,100)$ -0.67%
Small Capital 16,942$ 86,002$ 36,500$ 41,100$ -$ 41,100$ 4,600$ 12.60%
Expenses 502,748$ 520,253$ 568,350$ 558,250$ -$ 558,250$ (10,100)$ -1.78%
Total 4200 Fire/EMS 5,601,267$ 6,111,977$ 6,379,387$ 6,425,755$ -$ 6,425,755$ 46,368$ 0.73%
Appropriation Summary (General Fund Only) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 4,860,501$ 5,398,636$ 5,811,037$ 5,867,505$ -$ 5,867,505$ 56,468$ 0.97%
Expenses 502,748$ 520,253$ 568,350$ 558,250$ -$ 558,250$ (10,100)$ -1.78%
Total 4200 Fire/EMS 5,363,249$ 5,918,889$ 6,379,387$ 6,425,755$ -$ 6,425,755$ 46,368$ 0.73%
Appropriation Summary (Non General Fund) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation -$ -$ -$ -$ -$ -
4230 Fire Suppression 238,018$ 193,087$ -$ -$ -$ -$ -$ -
Total 4200 Fire/EMS 238,018$ 193,087$ -$ -$ -$ -$ -$ -
1 The FY2016 increase in ambulance fees includes only the compensation portion of the fees associated with the new paramedic positions approved for FY16. The
balance of the increase is attributed to fees collected to cover the benefits portion of the positions and is reflected in the benefits summary on page IV‐4.
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-1
Section VII: Program 5000: Culture & Recreation/Community
Programs
This section includes detailed information about the FY 2017 Operating Budget & Financing Plan for
culture & recreation services. It includes:
5100 Cary Memorial Library VII-2
5200 Recreation and Community Programs VII-6
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-2
Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and
connect our community.
Budget Overview: Cary Memorial Library is comprised of three divisions: General and
Technical Services, Adult Services, and Youth Services.
General and Technical Services includes the administrative staff as well as the
supply, equipment, and network membership costs.
Adult Services includes all adult library, technology, and bibliographic services staff
as well as adult, teen, and audiovisual materials.
Youth Services includes all children’s library staff and also includes library materials
for children.
Departmental Initiatives:
1. Books and Information: To build and maintain a collection to reflect community
needs and expectations, to include varying points of view, and to respond to
changing interests and demographics. To keep abreast of an ever-evolving variety
of materials and to provide the content users want in the format they prefer.
2. People and Connections: To foster connections by helping users find exactly what
they need and by putting them in touch with the intellectual and creative resources
of the community. Library staff provides personal service both in the library and
online.
3. Ideas and Inspiration: To be more than a place where books are stored. To be a
place where ideas are created, discovered, and shared. Recognize that users are
inspired by more than words on a page - users find value in music, art, multimedia,
and all forms of expression. To provide a venue to find and explore content, and
also to create and share it.
4. Technology and Innovation: The world is changing and the ways in which users
experience books, gather information, and create content will continue to evolve.
The Library will help users navigate these changes, explore new formats, and
experiment with innovative devices in an environment where both experts and
novices are welcome.
5. Generations and Cultures: The Library’s collections, services, and programs reflect
the broad and deep interests of the community. The staff will strive to be
responsive to user’s needs across generations and cultures.
6. Individual and Community: To be a vibrant, bustling facility located in the heart of
Lexington. To provide a quiet space to read, write, and think as well as space to
talk, laugh, and learn together.
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-3
Authorized/Appropriated Staffing:
FY 2014 FY2015 FY2016 FY2017
Budget Budget Budget Recommended
Librar y Director 1 1 1 1
Assistant Director/Head of Technolo gy 11 1 1
Office Manager 1 1 1 1
Head of Adult Services 1 1 1 1
Head of Technolo gy 11 0 0
Head of Youth Services 1 1 1 1
Circulation Supervisor 1 1 1 0
Librarians 9 9 10 10
Librar y Associates 2 2 2 6
Librar y Technicians 14.6 14.6 14.6 11.3
Adult Pages 1.3 1.3 1.3 1.6
Student Pages 0.6 0.6 0.6 0.6
Total FTE 34.5 34.5 34.5 34.5
Total FT/PT 26FT/22PT 26FT/22PT 26FT/22PT 26FT/22PT
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-4
Budget Recommendations:
The FY2017 recommended General Fund Library budget is $2,459,653, which is an $85,358,
or 3.60% increase over the appropriated FY2016 budget.
The General Fund operating budget for Compensation is $2,051,126, and reflects a $62,330,
or 3.13% increase, which is attributable to the cost of contractually obligated step increases.
FY17 Compensation does not include any estimate of prospective cost of living increases.
Funds for prospective increases are budgeted for in the Salary Adjustment account within the
Town Manager’s budget.
The General Fund operating budget for Expenses is $408,527 and reflects a $23,028, or
5.97% increase, which is primarily driven by increases for supplies and materials and a
program improvement request of $7,003 for collaborative technology.
To retain certification by the Massachusetts Board of Library Commissioners, the Library must
expend the equivalent of 13 percent of its annual municipal appropriation on materials. Prior
to FY2016, the Town’s appropriation had been less than one half of this required amount,
with the balance coming from the Library Foundation and Friends of the Library. In FY2016
the Town approved a program request which substantially closed this funding gap.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Clickshare System 7,003$ -$ 7,003$ 7,003$ -$ 7,003$ -$
Request Recom mended
Program: Culture & Recreation
5100 Cary Memorial Library Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-5
Budget Summary:
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Projected Increase Increase
Tax Levy 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 7,003$ 2,459,653$ 85,358$ 3.60%
Total 5100 Library 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 7,003$ 2,459,653$ 85,358$ 3.60%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation 1,887,828$ 1,866,567$ 1,988,796$ 2,051,126$ -$ 2,051,126$ 62,330$ 3.13%
Expenses 257,004$ 271,339$ 385,499$ 401,524$ 7,003$ 408,527$ 23,028$ 5.97%
Total 5100 Library 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 7,003$ 2,459,653$ 85,358$ 3.60%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 5110 General & Technical Services 394,997$ 397,396$ 428,974$ 444,747$ 7,003$ 451,750$ 22,776$ 5.31%
Total 5120 Adult Library 1,358,525$ 1,326,903$ 1,481,632$ 1,443,969$ -$ 1,443,969$ (37,663)$ -2.54%
Total 5130 Children's Library 391,310$ 413,607$ 463,689$ 563,935$ -$ 563,935$ 100,245$ 21.62%
Total 5100 Library 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 7,003$ 2,459,653$ 85,358$ 3.60%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 1,844,910$ 1,821,736$ 1,945,796$ 2,007,266$ -$ 2,007,266$ 61,470$ 3.16%
Overtime (Sunday Premium) 42,918$ 44,831$ 43,000$ 43,860$ -$ 43,860$ 860$ 2.00%
Personal Services 1,887,828$ 1,866,567$ 1,988,796$ 2,051,126$ -$ 2,051,126$ 62,330$ 3.13%
Contractual Services 79,529$ 82,459$ 91,031$ 95,831$ -$ 95,831$ 4,800$ 5.27%
Utilities 9,801$ 10,502$ 12,200$ 12,200$ -$ 12,200$ -$ 0.00%
Supplies 135,363$ 146,426$ 246,268$ 257,493$ -$ 257,493$ 11,225$ 4.56%
Small Capital 32,310$ 31,952$ 36,000$ 36,000$ 7,003$ 43,003$ 7,003$ 19.45%
Expenses 257,004$ 271,339$ 385,499$ 401,524$ 7,003$ 408,527$ 23,028$ 5.97%
Total 5100 Library 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 7,003$ 2,459,653$ 85,358$ 3.60%
This Page Left Blank Intentionally
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-6
Mission: The Department of Recreation and Community Programs strives to provide
affordable, quality programs meeting the needs of the community. The Department is
committed to providing active and passive leisure opportunities that are educational, fun and
life-enriching. The Department promotes participation by all Lexington residents in safe,
accessible and well-maintained facilities.
Budget Overview: In 1991, the Recreation Department began to operate as an Enterprise
Fund whereby program and facility fees cover the cost of operations. As such, the operating
budget may increase or decrease year to year to meet changes in enrollment and facility use
demands. In 2015, the Recreation Department was reorganized and renamed the
Department of Recreation and Community Programs. The Director of Recreation and
Community Programs, through the Recreation Committee, sets program fees with the
approval of the Board of Selectmen. The operating budget supports staff who manage and
deliver programs along with the supplies needed to operate those programs.
Program revenues (Recreation, Pine Meadows Golf Club and Lexington Community Center)
also help fund Capital Improvement Projects and financially support other Town services
through indirect transfers. In FY2017, the Department is contributing $247,826 to the
General Fund to cover the costs of employee benefits and indirect services funded in the
General Fund that support the services provided by the Department’s Recreation and Pine
Meadows Golf Course Divisions. The Fund also contributes $100,000 towards the debt
payment for Lincoln Park.
The Department offers a wide variety of leisure, socialization and recreational opportunities
for individuals of all ages and abilities. Recreation and leisure programs that were formerly
provided by the Human Services Department are now being offered by the Department of
Recreation and Community Programs. General program areas include: summer youth clinics,
camps and classes, tennis, aquatics, youth, adult & “Forever Young” programs, leagues and
special events. Departmental staff plan, schedule and coordinate programs, activities and
special events using facilities that include the Lexington Community Center, schools, Cary
Hall, neighborhood parks and playgrounds, tennis and basketball courts, playing fields, the
Irving H. Mabee Pool Complex, the Old Reservoir, Pine Meadows Golf Club, the Jack Eddison
Memorial Bikeway, Teresa & Roberta Lee Fitness-Nature Path and other hiking/nature trails.
Departmental Initiatives:
1. Continue to implement a comprehensive Community Center Program.
2. Provide a comprehensive, on-going training program for all staff and volunteers at the
Community Center.
3. Continued implementation of the Recreation Strategic Plan.
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-7
4. Manage active Recreation construction projects.
5. Complete an ADA accessibility study to develop a transition plan to be incorporated into
future Recreation capital improvements.
Note: Pine Meadows staffing is provided via a contractual service. Oversight is provided by the Director of
Recreation and Community Programs.
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-8
Authorized/Appropriated Staffing
Program: 5000 Culture & Recreation Subprogram: 5210 Recreation
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
0011
1100
Assistant Director 1 1 1 1
Municipal Assistant (Clerk) 1.34 1.34 1.34 1.34
Administrative Assistant 1 1 1 1
Recreation Supervisor 1 1 1 1
Seasonal (Part Time) 175+/- 175+/- 175+/- 175+/-
Total FTE 5.34 FTE + Seasonal 5.34 FTE + Seasonal 5.34 FTE + Seasonal 5.34 FTE + Seasonal
Total 5FT/1PT + Seasonal 5FT/1PT + Seasonal 5FT/1PT + Seasonal 5FT/1PT + Seasonal
Program: 5000 Culture & Recreation Subprogram: 5230 Community Center
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Request Request
0011
Office Manager 0 0 1 1
001.52
0011
0011
Seasonal (Part Time)0050+/-50+/-
Total FTE 0 0 5.5 FTE + Seasonal 6 FTE + Seasonal
Total 0 0 5FT/1PT + Seasonal 6 FTE + Seasonal
1Municipal Assistant (Clerk) hours increased to full-time in FY17.
Municipal Assistant (Clerk)1
Program Coordinator
Evening/Weekend Bld Supervisor
Community Center Director
Director of Recreation and Community
Programs
Director of Recreation
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-9
Budget Recommendations:
The FY2017 recommended budget for the Department of Recreation and Community
Programs - comprised of the Pine Meadows Golf Course operation, and Recreation and
Community Center programming - is $2,874,113. The recommended budget is a $31,674 or
1.11% increase over the FY2016 budget and is driven primarily by the addition of funding for
the operation and programming of the Lexington Community Center, which opened in
FY2016. It should be noted that historically the Recreation and Community Programs
Department operating budget has been supported solely from program fees. In FY16, with
the addition of the operation and programming of the Community Center, it was proposed
that the tax levy contribute to funding for the Department budget. This tax levy support will
continue in FY2017, with $253,007 being proposed in General Fund support of the
Community Center operations, which includes a recommended Program Improvement
Request for additional hours for the Transaction Counter Clerk, which is described in greater
detail below.
The Community Center budget supports staff that plans, schedules, coordinates, manages,
supervises and delivers community programs along with the supplies needed to operate
these programs. The Community Center provides drop-in program space and offers leisure
opportunities to promote social, emotional, cognitive well-being and wellness for residents of
all ages and abilities. It provides residents a wide variety of programs that are fun,
educational and life-enriching. The customer service counter at the Center provides support
for the Community Center, the Human Services Department and the Recreation Division,
allowing for one-stop shopping for services and programs.
The recommended budget for Compensation is $1,190,742, and reflects a $63,112, or 5.60%
increase which is driven by the cost of prospective step increases, prospective cost-of-living
adjustments as well as a recommended Program Improvement Request increasing the
Transaction Counter Clerk (Municipal Assistant) from a part-time to a full-time position,
adding $20,200 (plus benefits to be budgeted in Shared Expenses) to the FY2017 General
Fund support of the Community Center. This will allow the department to increase
programming and it is expected that in FY2018 this increase in hours will be offset by
additional revenues generated by the augmented programming allowing these costs to be
absorbed in the Enterprise Fund.
The recommended budget for Expenses is $1,335,545 and reflects a $38,656 or 2.81%
decrease from FY2016 due to the removal of a one-time vehicle replacement in FY2016.
The recommended budget for Expenses for the operation of the Pine Meadows Golf Course
of $541,575 reflects a net increase of $2,730, or 0.51% due to adjustments of multiple
budget line items with the most notable being a $2,000 increase in the annual cost of the
contract for the management of the golf course and a $2,500 increase in lease costs for the
utility and golf carts. These increases are offset by small decreases in other line items.
Program: Culture & Recreation
5200 Recreation & Community Programs Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VII-10
There is an increase of $7,218, or 3.0% in indirect payments to the General Fund to support
those costs incurred in the general fund that support the Recreation Enterprise Fund.
Budget Summary
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy -$ -$ 216,836$ 232,807$ 20,200$ 253,007$ 36,171$ 16.68%
Enterprise Funds -$ -$ -$ -$ -$ -$ - -
Retained Earnings 375,000$ 375,000$ 375,000$ 375,000$ -$ 375,000$ -$ -
Recreation User Charges 1,246,469$ 1,280,593$ 1,009,079$ 1,012,996$ -$ 1,012,996$ 3,917$ 0.39%
Community Center User Charges -$ -$ 435,187$ 454,810$ 454,810$ 19,623$ 4.51%
Golf User Charges 762,688$ 775,337$ 800,000$ 775,000$ -$ 775,000$ (25,000)$ -3.13%
Bond Premiums & Proceeds -$ -$ -$ -$ -$ -$ -$ 0.00%
Investment Income 3,898$ 3,353$ 3,300$ 3,300$ -$ 3,300$ -$ 0.00%
Total 5200 Recreation 2,388,054$ 2,434,282$ 2,842,439$ 2,853,913$ 20,200$ 2,874,113$ 31,675$ 1.11%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation 648,607$ 657,739$ 1,127,630$ 1,170,542$ 20,200$ 1,190,742$ 63,112$ 5.60%
Expenses 963,274$ 981,628$ 1,374,201$ 1,335,545$ -$ 1,335,545$ (38,656)$ -2.81%
Debt Service 100,000$ 100,000$ 100,000$ 100,000$ -$ 100,000$ -$ 0.00%
Indirect Costs (Trans. to Gen. Fund) 228,600$ 233,600$ 240,608$ 247,826$ -$ 247,826$ 7,218$ 3.00%
Total 5200 Recreation 1,940,481$ 1,972,967$ 2,842,439$ 2,853,913$ 20,200$ 2,874,113$ 31,674$ 1.11%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 5210 Recreation 1,221,115$ 1,254,496$ 1,411,062$ 1,357,054$ -$ 1,357,054$ (54,009)$ -3.83%
Total 5220 Pine Meadows 490,766$ 484,870$ 538,745$ 541,475$ -$ 541,475$ 2,730$ 0.51%
Total 5230 Community Center -$ -$ 652,023$ 707,558$ 20,200$ 727,758$ 75,735$ 11.62%
Indirect Costs 228,600$ 233,600$ 240,608$ 247,826$ -$ 247,826$ 7,218$ 3.00%
Total 5200 Recreation 1,940,481$ 1,972,967$ 2,842,439$ 2,853,913$ 20,200$ 2,874,113$ 31,674$ 1.11%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 648,607$ 657,739$ 1,127,630$ 1,170,542$ 20,200$ 1,190,742$ 63,112$ 5.60%
Overtime -$ -$ -$ -$ -$ -$ -$ 0.00%
Personal Services 648,607$ 657,739$ 1,127,630$ 1,170,542$ 20,200$ 1,190,742$ 63,112$ 5.60%
Contractual Services 836,079$ 820,744$ 1,146,891$ 1,136,425$ -$ 1,136,425$ (10,466)$ -0.91%
Utilities 52,183$ 51,320$ 62,845$ 61,575$ -$ 61,575$ (1,270)$ -2.02%
Supplies 73,772$ 77,210$ 130,165$ 128,045$ -$ 128,045$ (2,120)$ -1.63%
Small Capital 1,240$ 32,353$ 34,300$ 9,500$ -$ 9,500$ (24,800)$ -72.30%
Expenses 963,274$ 981,628$ 1,374,201$ 1,335,545$ -$ 1,335,545$ (38,656)$ -2.81%
Debt 100,000$ 100,000$ 100,000$ 100,000$ -$ 100,000$ -$ 0.00%
Indirect 228,600$ 233,600$ 240,608$ 247,826$ -$ 247,826$ 7,218$ 3.00%
Total 5200 Recreation 1,940,481$ 1,972,967$ 2,842,439$ 2,853,913$ 20,200$ 2,874,113$ 31,674$ 1.11%
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recomm ended
Community Center Clerk part-time
to full time
20,200$ 15,445$ 35,645$ 20,200$ 15,445$ 35,645$ -$
Request Recommended
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VIII-1
Section VIII: Program 6000: Human Services
This section includes detailed information about the FY2017 Operating Budget & Financing Plan for
Human Services. It includes:
6100-6200 Administration; Community Programs; Supportive Living; VIII - 2
Veterans’ Services; Youth and Family Services; Senior Services;
and Transportation Services
This Page Left Blank Intentionally
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VIII-2
Mission: The Lexington Human Services Department ensures that core social services – which
include outreach, assessment, advocacy, financial support, educational programming, cultural
outreach and the promotion of health and well-being for residents of all ages—are provided to the
community. In collaboration with other Town and school departments, community groups and
government agencies, the Lexington Human Services Department is committed to providing
leadership in identifying unmet needs and making sure that service delivery is available and
accessible to all. The department is dedicated to the delivery of services in a professional manner
that respects the dignity of each individual served.
Budget Overview: The Human Services Department is organized to provide service delivery to
residents of all ages. Assistant Directors, Managers and Coordinators oversee the following
department divisions: Administration and Community Programs, Senior Services, Youth and Family
Services, Veterans’ Services, and Transportation Services.
In February 2013, the towns of Lexington and Bedford signed an inter-municipal agreement forming
the Lexington-Bedford Veterans District. Under this agreement, Lexington’s Veterans Services Officer
became the District Director, and the town of Lexington hired a PT Veterans Services Officer to work
primarily in the Town of Bedford. The towns of Lexington and Bedford share expenses, with Bedford
providing a portion of the District Director salary, and assuming full responsibility for the salary and
expenses of the PT Veterans Services Officer. Both towns have benefited from this new district with
increased outreach and support to veterans.
Departmental Initiatives:
1. Evaluate efficiencies in the operation and administration of the Human Services and
Transportation programs.
2. Collaborate with the Department of Recreation and Community Programs to provide best
practices in shared customer service, operations and safety at the Community Center.
3. Collaborate with Town departments, schools and the community to assess unmet needs for
youth and families and provide relevant programming at the Community Center and in the
community.
4. Continued focus on outreach to the Lexington community to inform residents of the programs
and services available for all ages.
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VIII-3
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VIII-4
Authorized/Appropriated Staffing:
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Director of Human Services 1 1 1 1
Assistant Director of Senior Services1 0.8 0.8 1 1
Youth and Family Services Social Worker 2 11 1 1
Youth and Family Services Program Coordinator3 -0.8 - -
Municipal Clerk (Part Time)3 0.5 0.5 - -
Senior Services Coordinator 1 1 1 1
Senior Services Nurse 0.42 0.42 0.42 0.42
Office Manager 1 1 1 1
Municipal Clerk (Part Time) 0.5 0.5 0.5 0.5
Veterans' Services District Director 4 11 1 1
Veterans' Services Officer 0.4 0.4 0.51 0.51
Youth Program Coordinator 0.8 - - -
Transportation Services Manager 5 1 1 0.69 0.69
Transportation Clerk 0.6 0.6 0.6 0.6
Total FTE 10.0 10.0 8.7 8.7
Total FT/PT 5 (FT)/8 (PT) 6(FT)/7(PT) 6(FT)/5(PT) 6 (FT) 5 (PT)
Explanatory Notes:
(1) The Assistant Director of Senior Services hours increased from 28 to 35 hours'/week in FY2014.
(2) The Assistant Director of Youth Service position was reorganized in FY2014 to create a Full Time Assistant Director
of Youth and Family Services and part time (28hrs/week) Youth and Family Program Services Coordinator. In 2014, the
Assistant Director of Youth and Family Services position was renamed to Youth and Family Services Social Worker.
(3) The Youth and Family Program Coordinator position was moved to the Department of Recreation and Community
Programs in FY2016.
(4) This position was the Veterans' Services Officer in FY12 and FY13. As part of Veterans' District agreement with the
Town of Bedford, the Veterans' Services District Director supervises the part time Veterans' Services Officer (VSO). The
VSO is 100% funded by the Town of Bedford.
(5) The Transportation Services Manager hours increased from 28 to 35 hours/week in FY2014, and decreased to 24
hours (.69) in FY2016.
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VIII-5
Budget Recommendations:
The FY2017 recommended All Funds Human Services budget inclusive of the General Fund
operating budget, Executive Office of Elderly Affairs and MBTA grants, and the Community
Programs Revolving Fund is $1,444,966. The recommended budget is a $1,010 or 0.07%
increase over the restated FY2016 budget. The budget is restated to reflect cost of living
increases that were not included in the FY2016 budget as adopted at the 2015 annual town
meeting.
The Human Services FY2017 recommended General Fund operating budget is $1,207,314,
which is a $1,080 or 0.09% increase from the restated FY2016 General Fund budget.
The General Fund operating budget for Compensation is $524,935, and reflects a $26,344, or
5.28% increase, which is attributable to the cost of prospective step increases as well as the
transfer of $10,000 in expenses from Youth and Family Services contractual services to
Senior Services part-time wages to increase the hours of the Outreach Assistant. FY17
Compensation does not include any estimate of prospective cost of living increases. Funds for
prospective increases are budgeted for in the Salary Adjustment account within the Town
Manager’s budget.
The General Fund operating budget for Expenses is $682,379 and reflects a $25,264, or
3.57% decrease, which is a net change primarily driven by a decrease in projected Veteran’s
Benefits of $20,000, the transfer of $10,000 from Youth and Family contractual services to
Senior Services part-time wages, and $3,560 for passenger counters for the Lexpress busses
($1,400 one-time cost for four tablets and $2,160 for annual software support).
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
6120 - Senior Services Outreach
Assistant
10,000$ -$ 10,000$ -$ -$ -$ 10,000$
6210 - Transportation Passenger
Counter
3,560$ 3,560$ 3,560$ -$ 3,560$ -$
Request Recom mended
Program: Human Services
6100-6200 Human Services Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
VIII-6
Budget Summary:
Funding Sources (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Projected Add/Del Mgr's Rec. Increase Increase
Tax Levy 931,431$ 897,068$ 939,410$ 956,286$ 3,560$ 959,846$ 20,436$ 2.18%
Veteran Benefits Reimbursement 70,490$ 92,504$ 72,437$ 70,468$ -$ 70,468$ (1,969)$ -2.72%
Community Program Revolving Fund 63,617$ 45,701$ 100,000$ 75,000$ -$ 75,000$ (25,000)$ -25.00%
Fees
Lexpress Fares 89,867$ 80,215$ 88,707$ 86,000$ -$ 86,000$ (2,707)$ -3.05%
Available Funds -$ -$ -$ -$ -$ -
Grants/Regional Funding Veterans 123,322$ 145,778$ 151,802$ 162,652$ -$ 162,652$ 10,850$ 7.15%
TDM Allocation 90,000$ 88,000$ 91,600$ 91,000$ 91,000$ (600)$ -0.66%
Total 6000 Human Services All Funds 1,278,727$ 1,261,266$ 1,443,956$ 1,441,406$ 3,560$ 1,444,966$ 1,010$ 0.07%
Appropriation Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 554,269$ 542,101$ 579,889$ 599,186$ 10,000$ 609,186$ 29,297$ 5.05%
Expenses 724,458$ 719,164$ 864,067$ 842,220$ (6,440)$ 835,780$ (28,287)$ -3.27%
Total 6000 Human Services All Funds 1,278,727$ 1,261,266$ 1,443,956$ 1,441,406$ 3,560$ 1,444,966$ 1,010$ 0.07%
Program Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 6110 Administration 199,953$ 217,358$ 197,601$ 205,961$ -$ 205,961$ 8,361$ 4.23%
Total 6120 Community Programs 107,260$ 93,631$ 142,263$ 121,892$ -$ 121,892$ (20,371)$ -14.32%
Total 6130 Supportive Living 1,832$ 3,250$ -$ -$ -$ -$ -$ 0.00%
Total 6140 Veterans' Services 193,256$ 188,193$ 245,573$ 232,773$ -$ 232,773$ (12,799)$ -5.21%
Total 6150 Youth & Family Services 69,755$ 54,470$ 99,745$ 95,564$ (10,000)$ 85,564$ (14,181)$ -14.22%
Total 6160 Services for Youth 41,335$ -$ -$ -$ -$ -$ -$ -
Total 6170 Senior Services 122,599$ 123,375$ 168,794$ 178,953$ 10,000$ 188,953$ 20,160$ 11.94%
Total 6210 Transportation Services 542,737$ 580,989$ 589,980$ 606,261$ 3,560$ 609,821$ 19,841$ 3.36%
Total 6000 Human Services 1,278,727$ 1,261,266$ 1,443,956$ 1,441,406$ 3,560$ 1,444,966$ 1,010$ 0.07%
Object Code Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 554,269$ 542,101$ 579,889$ 599,186$ 10,000$ 609,186$ 29,297$ 5.05%
Overtime -$ -$ -$ -$ -$ -$ -$ -
Personal Services 554,269$ 542,101$ 579,889$ 599,186$ 10,000$ 609,186$ 29,297$ 5.05%
Contractual Services 697,515$ 682,364$ 823,242$ 799,689$ (6,440)$ 793,249$ (29,993)$ -3.64%
Utilities 2,284$ 2,745$ 3,624$ 3,924$ -$ 3,924$ 300$ 8.28%
Supplies 24,659$ 32,055$ 34,701$ 35,607$ -$ 35,607$ 906$ 2.61%
Small Capital -$ 2,000$ 2,500$ 3,000$ -$ 3,000$ 500$ 20.00%
Expenses 724,458$ 719,164$ 864,067$ 842,220$ (6,440)$ 835,780$ (28,287)$ -3.27%
Total 6000 Human Services 1,278,727$ 1,261,266$ 1,443,956$ 1,441,406$ 3,560$ 1,444,966$ 1,010$ 0.07%
]
Approprations Summary (General Fund Only) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 479,473$ 463,004$ 498,591$ 514,935$ 10,000$ 524,935$ 26,344$ 5.28%
Expenses 612,315$ 610,862$ 707,643$ 688,819$ (6,440)$ 682,379$ (25,264)$ -3.57%
Total 6000 Human Services 1,091,789$ 1,073,867$ 1,206,234$ 1,203,754$ 3,560$ 1,207,314$ 1,080$ 0.09%
Approprations Summary (Non-General Fund) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 74,796$ 79,097$ 81,298$ 84,251$ -$ 84,251$ 2,953$ 3.63%
6120 Community Programs EOEA Grant 9,655$ 9,655$ 9,655$ 9,655$ -$ 9,655$ -$ 0.00%
6140 Veterans' Services: Regional Funding 26,221$ 30,522$ 32,723$ 35,676$ 35,676$ 2,953$ 9.02%
6170 Senior Services: EOEA Grant 38,920$ 38,920$ 38,920$ 38,920$ -$ 38,920$ -$ 0.00%
Expenses 112,143$ 108,302$ 156,424$ 153,401$ -$ 153,401$ (3,023)$ -1.93%
6120 Community Programs: EOEA Grant 6,711$ 7,699$ 10,200$ 14,506$ -$ 14,506$ 4,306$ 42.22%
6120 Community Programs: Revolving 63,617$ 45,701$ 100,000$ 75,000$ 75,000$ (25,000)$ -25.00%
6140 Veterans' Services: Regional Funding 1,815$ 1,493$ 1,815$ 1,815$ 1,815$ -$ 0.00%
6170 Senior Services: EOEA Grant -$ 3,409$ 4,409$ 8,000$ -$ 8,000$ 3,591$ 81.45%
6210 Transportation Services: MBTA Grant 40,000$ 50,000$ 40,000$ 54,080$ -$ 54,080$ 14,080$ 35.20%
Total 6000 Human Services 186,939$ 187,399$ 237,722$ 237,652$ -$ 237,652$ (70)$ -0.03%
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-1
Section IX: Program 7000: Office of Land Use, Health and
Development
This section includes detailed information about the FY2017 Operating Budget & Financing Plan for
community development. It includes:
7110-7300 Summary IX-2
7110 Building and Zoning IX-7
7120 Administration IX-11
7130 Conservation IX-15
7140 Health IX-19
7200 Planning IX-23
7300 Economic Development IX-27
This Page Left Blank Intentionally
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-2
Mission: The Office of Land Use, Health and Development includes those departments that manage
and promote residential and commercial development in Lexington while protecting the health and
safety of residents through local bylaws and regulations, as well as state statutes and regulations, in
the areas of public health, building code, zoning, wetland protection and land-use. By consolidating
these various operations under the management of an Assistant Town Manager, the Town is able to
further streamline code enforcement, program and policy development, and outreach and educational
activities related to commercial, residential and public development.
Budget Overview: The Office of Land Use, Inspectional Services and Economic Development is
comprised of: Building and Zoning, Conservation, Health, the Planning Department and the Economic
Development Office.
The Building and Zoning Department is responsible for enforcing the State building, electrical, gas,
and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations.
The Conservation Office is responsible for administering and enforcing the State and local wetland
protection codes and the State Stormwater Management Regulations, managing over 1,400 acres of
Town-owned conservation land, and providing outreach and education concerning natural and
watershed resources.
The Health Department is responsible for enforcing State and local health codes, administering health
screening and vaccination programs, evaluating community health needs and developing intervention
programs to prevent disease and disability.
The Planning Department supports the Planning Board in the administration of the Subdivision
Regulations, the determination of adequacy of unaccepted streets, the granting of special permits for
residential development, site plan review and granting of special permits within the CM District, and
the review of planned development district proposals that go to Town Meeting. In addition, the staff
engages in short and long term planning in regard to growth and development issues in Lexington,
being active participants in various committees dealing with issues of transportation, affordable
housing and economic development, as well as participating in regional and statewide initiatives.
The Economic Development Office works to encourage new investment and support our local
businesses. It serves as a liaison for businesses and works to address business-related issues
from Center parking to updating land use policy. The Office also works to retain and expand
local businesses by providing information, conducting research, supporting a visitor-based
economy, and leveraging State economic development tools and resources designed to improve
the business environment. In September, 2014, the Economic Development Office took over
responsibility for managing the Visitors Center after the Chamber of Commerce ended their long-
time agreement with the Town to do so. In addition, at the request of the Board of Selectmen the
Economic Development Office will provide additional staff support to the Tourism Committee
regarding their operational activities and visitor programs.
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-3
Office Initiatives:
1. Effect the transition to the newly created Office of Land Use, Inspectional Services and
Economic Development.
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-4
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Assistant Town Manager 11
Administration Department Office Manager 1111
Administration DepartmentAssistants 4444
Economic Development Director 1111
Economic Development/Visitor Center Coordinator 11
Visitor Services Manager1 11
Visitor Center Staff (6PT)1 4.75 4.75
Visitor Center PT Assistant Manager2 0.56
Battle Green Guides 1 1 Seasonal Seasonal
Liberty Ride Coordinator 0.7 0.7 0.7 0.7
Liberty Ride Guides 0 0 Seasonal Seasonal
Planning Director 1111
Assistant Planning Director 1111
Planner 0.63 1 1 1
Planning Dept. Clerk/Admin. Assistant 1111
Conservation Administrator 1111
Stewardship Coordinator 1111
Land Use Ranger 0.25 0.25 0.25 0.25
Land Management Interns Seasonal Seasonal Seasonal Seasonal
Public Health Director 1111
Health Agent 1111
Health Nurse 3 0.6 0.6 0.6 0.6
Building Commissioner 1111
Building Inspectors 2222
Plumbing and Gas Inspector 1111
Zoning Enforcement Administrator 1111
Electric Inspectors 1111
Part-Time Electric Inspector PT PT PT PT
Part-time Plumbing Inspector PT PT PT PT
sub-total FTE 22.78 23.15 29.9 30.45714286
Total FT/PT 19FT/6PT + Seas. 20FT/5PT + Seas. 22FT/11PT + Seas. 22FT/11PT + Seas.
Explanatory Notes:
1These Visitor Center positions were previously employees of the Chamber of Commerce via a contract with the Town. The Chamber funded the staff
support of the Visitors Center through the gift shop revenues. In September 2014 the Town took over the Visitor Center Operations at the request of
the Chamber.
3The Full-Time Public Health Nurse is shared between Lexington (.6) and Belmont (.4) per Nursing Services Agreement executed in FY 2009.
2Position added in FY2017.
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-5
Budget Recommendations:
The FY2017 recommended All Funds Office of Land Use, Health and Development budget
inclusive of the General Fund operating budget, the Liberty Ride, Visitor Center and Health
Program Revolving Funds, is $2,721,047. The recommended budget is a $180,328 or 7.10%
increase over the restated FY2016 budget. The FY2016 budget is restated to reflect cost of
living increases that were not included in the FY2016 budget as adopted at the 2015 annual
town meeting.
The FY2017 recommended Land Use, Health and Development General Fund operating
budget is $2,232,642 which is a $102,794, or 4.83% increase from the restated FY2016
General Fund budget.
The General Fund operating budget for Compensation is $1,818,489 and reflects a $46,798
or 2.64% increase, which is attributable to the cost of prospective step increases. FY17
Compensation does not include any estimate of prospective cost of living increases. Funds for
prospective increases are budgeted for in the Salary Adjustment account within the Town
Manager’s budget.
The General Fund operating budget for Expenses is $414,153 and reflects a $55,996 or
15.63% increase which is primarily driven by recommended program improvements
throughout the budget.
The FY17 recommended budget for the Health Program, Liberty Ride, and Visitor Center
revolving funds is $488,405, a $77,534, or 18.87%, increase driven primarily by increases for
expenses for the Visitor Center as well as a recommended program improvement for
additional staffing at the Visitor Center.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
7110 - Building and Zoning: Massachusetts Building Code Update 2,900$ 2,900$ 2,900$ -$
7120 - Administration: Land Study Master Plan 1 50,000$ 50,000$ 25,000$ 25,000$
7120 - Administration: Land Study Master Plan 2 60,000$ 60,000$ 25,000$ 35,000$
7130 - Conservation: Conservation Tractor Implements 1,700$ 1,700$ 1,700$ -$
7200 - Planning : Comprehensive Plan Update 150,000$ 150,000$ 150,000$
7340 - Visitor's Center: Part-time Assistant Manager (Revolving Fund) 18,525$ 18,525$ 18,525$ -$
Request Recommended
Program: Office of Land Use, Health and Development
7100 Program Summary Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-6
Budget Summary:
Funding Sources (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy (724)$ 194,269$ 618,077$ 587,701$ 44,038$ 631,739$ 13,661$ 2.21%
TDM Stabilization Fund -$ -$ 45,400$ 46,000$ 46,000$ 600$ 1.32%
Liberty Ride Revolving Fund 212,347$ 201,735$ 279,871$ 284,174$ -$ 284,174$ 4,303$ 1.54%
Visitor Center Revolving Fund -$ 82,595$ 117,000$ 171,706$ 18,525$ 190,231$ 73,231$ 62.59%
Health Department Revolving Fund 9,141$ 12,447$ 14,000$ 14,000$ -$ 14,000$ -$ 0.00%
Fees & Charges - -$
Departmental Fees 93,312$ 90,469$ 82,889$ 82,891$ 82,891$ 2$ 0.002%
Licenses & Permits 1,462,964$ 1,597,712$ 1,383,482$ 1,472,013$ 1,472,013$ 88,530$ 6.40%
Total 7100 1,777,041$ 2,179,228$ 2,540,719$ 2,658,484$ 62,563$ 2,721,047$ 180,328$ 7.10%
Appropriation Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 1,413,417$ 1,600,798$ 1,914,896$ 1,974,245$ 18,525$ 1,992,770$ 77,874$ 4.07%
Expenses 363,624$ 578,430$ 625,823$ 684,239$ 44,038$ 728,277$ 102,454$ 16.37%
Total 7100 1,777,041$ 2,179,228$ 2,540,719$ 2,658,484$ 62,563$ 2,721,047$ 180,328$ 7.10%-$ -$
Level-Service Requests (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 7110 Building & Zoning 444,824$ 533,694$ 569,425$ 582,454$ 2,900$ 585,354$ 15,929$ 2.80%
Total 7120 Administration 233,290$ 249,321$ 380,811$ 416,277$ 50,000$ 466,277$ 85,465$ 22.44%
Total 7130 Conservation 195,697$ 235,258$ 239,667$ 234,103$ 1,700$ 235,803$ (3,864)$ -1.61%
Total 7140 Health 264,609$ 282,438$ 302,425$ 304,457$ -$ 304,457$ 2,032$ 0.67%
Total 7200 Planning 304,223$ 331,118$ 362,087$ 355,097$ -$ 355,097$ (6,990)$ -1.93%
Total 7310 Economic Development 334,399$ 547,399$ 686,305$ 766,097$ 7,963$ 774,060$ 87,755$ 12.79%
Total 7100 1,777,041$ 2,179,228$ 2,540,719$ 2,658,484$ 62,563$ 2,721,047$ 180,328$ 7.10%
Object Code Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 1,407,434$ 1,584,011$ 1,894,044$ 1,949,254$ 18,525$ 1,967,779$ 73,734$ 3.89%
Overtime 5,984$ 16,787$ 20,852$ 24,991$ -$ 24,991$ 4,139$ 19.85%
Personal Services 1,413,417$ 1,600,798$ 1,914,896$ 1,974,245$ 18,525$ 1,992,770$ 77,874$ 4.07%
Contractual Services1 318,788$ 455,352$ 498,275$ 512,377$ 39,150$ 551,527$ 53,252$ 10.69%
Utilities 9,963$ 10,155$ 13,752$ 13,752$ -$ 13,752$ -$ 0.00%
Supplies 33,885$ 101,105$ 102,796$ 155,110$ 4,888$ 159,998$ 57,202$ 55.65%
Small Capital 988$ 11,819$ 11,000$ 3,000$ -$ 3,000$ (8,000)$ -72.73%
Expenses 363,624$ 578,430$ 625,823$ 684,239$ 44,038$ 728,277$ 102,454$ 16.37%
Total 7100 1,777,041$ 2,179,228$ 2,540,719$ 2,658,484$ 62,563$ 2,721,047$ 180,328$ 7.10%
Appropriation Summary (General Fund) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 1,358,506$ 1,513,599$ 1,771,691$ 1,818,489$ -$ 1,818,489$ 46,798$ 2.64%
Expenses 197,047$ 368,852$ 358,157$ 370,115$ 44,038$ 414,153$ 55,996$ 15.63%
Total 7100 1,555,553$ 1,882,451$ 2,129,848$ 2,188,604$ 44,038$ 2,232,642$ 102,794$ 4.83%
Appropriation Summary (Non-General Fund) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation
7320 - Liberty Ride Revolving Fund 54,911$ 56,515$ 83,255$ 78,800$ -$ 78,800$ (4,455)$ -5.35%
7340 - Visitor Center -$ 30,684$ 59,950$ 76,956$ 18,525$ 95,481$ 35,531$ 59.27%
54,911$ 87,199$ 143,205$ 155,756$ 18,525$ 174,281$ 31,076$ 21.70%
Expenses
7140 - Health Program Revolving Fund 9,141$ 12,447$ 14,000$ 14,000$ -$ 14,000$ -$ -
7320 - Liberty Ride Revolving Fund 157,436$ 145,220$ 196,616$ 205,374$ -$ 205,374$ 8,758$ 4.45%
7340 - Visitor Center -$ 51,911$ 57,050$ 94,750$ -$ 94,750$ 37,700$ 66.08%
166,577$ 209,578$ 267,666$ 314,124$ -$ 314,124$ 46,458$ 17.36%
Total 7100 221,488$ 296,777$ 410,871$ 469,880$ 18,525$ 488,405$ 77,534$ 18.87%
Program: Office of Land Use, Health and Development
7110 Building and Zoning Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-7
Mission: The Building and Zoning Office Department a regulatory function with the goal of
protecting the health and safety of residents. This role is fulfilled through the enforcement of
building, zoning and land use regulations
Budget Overview: The Building and Zoning Department enforces state building, electrical,
plumbing, gas and mechanical codes, Architectural Access Board Regulations, and local zoning by-
laws. Staff, comprised of the Building Commissioner, Building Inspectors, Electrical Inspector,
Plumbing & Gas Inspector, and Zoning Enforcement Administrator, review construction drawings and
specifications, issue permits, conducts inspections of new construction, conduct periodic inspections
of restaurants, day care centers, schools, religious instructions, museums, places of public assembly
and multi-family housing, levy fines or prosecute when necessary to maintain code compliance.
Departmental Initiatives:
1. Implement transition from the Eight Edition of the Massachusetts State Building Code to the
Ninth Edition, including training for local contractors.
2. Continue to streamline the on-line permitting process and shorten approval time.
3. Implement View Permit for zoning requests.
Program: Office of Land Use, Health and Development
7110 Building and Zoning Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-8
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Building Commissioner 1 1 1 1
Building Inspectors 2 2 2 2
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspectors 1 1 1 1
Part-Time Electric Inspector PT PT PT PT
Part-time Plumbing Inspector PT PT PT PT
Part-time Building Inspector - - PT PT
Total FTE 66 66
Total FT/PT 6FT/2PT 6FT/2PT 6FT/3PT 6FT/3PT
Assistant Town Manager
for Development
Office Manager-
Office of Land Use
Department
Assistants
Building
Commissioner
Building Inspectors Zoning Enforcement
AdministratorElectric Inspectors Plumbing/Gas
Inspectors
Program: Office of Land Use, Health and Development
7110 Building and Zoning Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-9
Budget Recommendations:
The FY2017 recommended Building and Zoning budget is $585,354 a $15,929 or 2.80%
increase over the restated FY2016 budget. The FY2016 budget is restated to reflect cost of
living increases that were not included in the FY2016 budget as adopted at the 2015 annual
town meeting.
The recommended budget for Compensation is $516,814 and reflects a $13,029, or 2.59%
increase, which is attributable to staff step increases. FY17 Compensation does not include
any estimate of prospective cost of living increases. Funds for prospective increases are
budgeted for in the Salary Adjustment account within the Town Manager’s budget.
The recommended budget for Expenses is $68,540 and reflects a $2,900, or 4.42% increase
over FY16 attributable to a program improvement of $2,900 to update the Massachusetts
State Building Code books to the Ninth Edition.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Massachusetts Code Book Update 2,900$ 2,900$ 2,900$ 2,900$ -$
Request Recommended
Program: Office of Land Use, Health and Development
7110 Building and Zoning Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-10
Budget Summary:
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy (979,820)$ (1,049,808)$ (787,226)$ (873,909)$ 2,900$ (871,009)$ (83,783)$ 10.64%
Directed Funding
Departmental Fees 11,765$ 15,155$ 13,646$ 14,350$ 14,350$ 704$ 5.16%
Licenses and Permits 1,412,878$ 1,568,347$ 1,343,005$ 1,442,013$ 1,442,013$ 99,007$ 7.37%
Total 7110 Building and Zoning 444,824$ 533,694$ 569,425$ 582,454$ 2,900$ 585,354$ 15,929$ 2.80%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 403,267$ 474,736$ 503,785$ 516,814$ -$ 516,814$ 13,029$ 2.59%
Expenses 41,556$ 58,959$ 65,640$ 65,640$ 2,900$ 68,540$ 2,900$ 4.42%
Total 7110 Building and Zoning 444,824$ 533,694$ 569,425$ 582,454$ 2,900$ 585,354$ 15,929$ 2.80%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 7110 Building and Zoning 444,824$ 533,694$ 569,425$ 582,454$ 2,900$ 585,354$ 15,929$ 2.80%
Total 7110 Building and Zoning 444,824$ 533,694$ 569,425$ 582,454$ 2,900$ 585,354$ 15,929$ 2.80%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 401,895$ 471,059$ 498,785$ 511,253$ -$ 511,253$ 12,468$ 2.50%
Overtime 1,373$ 3,677$ 5,000$ 5,561$ -$ 5,561$ 561$ 11.22%
Personal Services 403,267$ 474,736$ 503,785$ 516,814$ -$ 516,814$ 13,029$ 2.59%
Contractual Services 28,126$ 49,962$ 54,060$ 54,060$ -$ 54,060$ -$ 0.00%
Utilities 6,150$ 6,372$ 7,480$ 7,480$ -$ 7,480$ -$ 0.00%
Supplies 7,280$ 2,624$ 4,100$ 4,100$ 2,900$ 7,000$ 2,900$ 70.73%
Small Capital -$ -$ -$ -$ -$ -$ -$ -
Expenses 41,556$ 58,959$ 65,640$ 65,640$ 2,900$ 68,540$ 2,900$ 4.42%
Total 7110 Building and Zoning 444,824$ 533,694$ 569,425$ 582,454$ 2,900$ 585,354$ 15,929$ 2.80%
Program: Office of Land Use, Health and Development
7120 Administration Town of Lexington, Massachusetts
FY 2016 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-11
Mission: To develop comprehensive regulatory and technical assistance services to town residents
and commercial entities transacting development business with the Town.
Budget Overview: Administration provides management oversight and administrative support to
the Building and Zoning, Health, Conservation, Planning and Economic Development Departments
and to the numerous boards and commissions, including the Zoning Board of Appeals and Historic
Districts Commission, and coordinates their daily operations. The staff, comprised of an Assistant
Town Manager, an Office Manager and four Department Clerks, schedules and coordinates hearings,
prepares legal notices, sets agendas, processes applications and permits, inputs data into access
databases, maintains files, circulates petitions among Town boards and officials, prepares meeting
notices, agendas and minutes, determines and notifies abutters, communicates with the public,
attends meetings, performs payroll and accounts payable functions, makes daily deposits, and files all
final documentation. The Assistant Town Manager position oversees all operations of the departments
included in the re-organized Office of Land Use, Health and Development program.
Departmental Initiatives:
1. Transition responsibilities from Town Manager to the Assistant Town Manager for
Development.
2. Improve public information regarding permitting requirements and procedures for prospective
business owners and commercial tenants.
3. Increase efficiency in providing administrative support to boards and committees.
Program: Office of Land Use, Health and Development
7120 Administration Town of Lexington, Massachusetts
FY 2016 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-12
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Assistant Town Manager 1 1
Department Assistants 4 4 4 4
Office Manager 1 1 1 1
Total FTE 55 66
Total FT/PT 5 5 6 6
Assistant Town Manager
for Development
Administration
Office Manager
Administration Office
Assistants
Program: Office of Land Use, Health and Development
7120 Administration Town of Lexington, Massachusetts
FY 2016 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-13
Budget Recommendations:
The recommended FY2017 General Fund budget for the Office of Administration is $466,277,
an $85,465, or 22.44%, increase over the restated FY2016 budget.
The General Fund operating budget for Compensation is $393,671 and reflects a $28,919, or
7.93% increase, which is attributable mainly to the hiring of new staff at a salary greater
than projected during the FY16 planning process. FY17 Compensation does not include any
estimate of prospective cost of living increases. Funds for prospective increases are budgeted
for in the Salary Adjustment account within the Town Manager’s budget.
The General Fund operating budget for Expenses is $72,606 and reflects a $56,546, or
352.09% increase which is primarily driven by the recommendation of two program
improvements for land studies totaling $50,000 and additional expenses associated with the
hiring of the Assistant Town Manager for Development.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Land Study Master Plan 1 50,000$ 50,000$ 25,000$ 25,000$ 25,000$
Land Study Master Plan 2 60,000$ 60,000$ 25,000$ 25,000$ 35,000$
Request Recommended
Program: Office of Land Use, Health and Development
7120 Administration Town of Lexington, Massachusetts
FY 2016 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-14
Budget Summary:
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 219,763$ 232,883$ 362,941$ 399,137$ 50,000$ 449,137$ 86,195$ 23.75%
13,526$ 16,438$ 17,870$ 17,140$ 17,140$ (730)$ -4.08%
Total 7120 Administration 233,290$ 249,321$ 380,811$ 416,277$ 50,000$ 466,277$ 85,465$ 22.44%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation 223,857$ 224,550$ 364,751$ 393,671$ -$ 393,671$ 28,919$ 7.93%
Expenses 9,432$ 24,770$ 16,060$ 22,606$ 50,000$ 72,606$ 56,546$ 352.09%
Total 7120 Administration 233,290$ 249,321$ 380,811$ 416,277$ 50,000$ 466,277$ 85,465$ 22.44%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 7120 Administration 233,290$ 249,321$ 380,811$ 416,277$ 50,000$ 466,277$ 85,465$ 22.44%
Total 7120 Administration 233,290$ 249,321$ 380,811$ 416,277$ 50,000$ 466,277$ 85,465$ 22.44%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 220,510$ 218,585$ 357,351$ 384,224$ -$ 384,224$ 26,872$ 7.52%
Overtime 3,348$ 5,966$ 7,400$ 9,447$ -$ 9,447$ 2,047$ 27.66%
Personal Services 223,857$ 224,550$ 364,751$ 393,671$ -$ 393,671$ 28,919$ 7.93%
Contractual Services 5,400$ 7,708$ 7,994$ 10,506$ 50,000$ 60,506$ 52,512$ 656.89%
Utilities -$ -$ -$ 600$ -$ 600$ 600$ 0.00%
Supplies 4,032$ 6,562$ 8,066$ 11,500$ -$ 11,500$ 3,434$ 42.57%
Small Capital -$ 10,500$ -$ -$ -$ -$ -$ -
Expenses 9,432$ 24,770$ 16,060$ 22,606$ 50,000$ 72,606$ 56,546$ 352.09%
Total 7120 Administration 233,290$ 249,321$ 380,811$ 416,277$ 50,000$ 466,277$ 85,465$ 22.44%
Directed Funding
Departmental Fees
Program: Office of Land Use, Health and Development
7130 Conservation Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-15
Mission: To protect the health and safety of Town residents through education about and regulation
of natural areas and wetlands.
Budget Overview: The Conservation Office responsibilities include administering, interpreting, and
enforcing all applicable State laws and Local codes; counseling, guiding, and educating the public on
environmental issues; researching and reporting on relevant issues for the Commission meetings to
aid the Commission in key decision making; enforcing permit conditions through construction
inspections, and managing conservation areas and the Land and Watershed Stewardship Program.
The Conservation Administrator manages and supervises the Conservation staff and operations and,
along with the Conservation Stewardship Coordinator, performs administrative, supervisory,
professional, and technical work in connection with managing and directing comprehensive
environmental programs.
The Conservation Division is responsible for administering and enforcing the State and local wetland
protection codes and the State Stormwater Management Regulations, managing over 1,400 acres of
Town-owned conservation land, and providing outreach and education concerning natural and
watershed resources.
Departmental Initiatives:
1. Continue to implement the Laserfiche Document Imaging Software for conservation records.
2. Implement the conservation module of the View Permit on-line permitting software.
3. Implement the numerous conservation land management projects including meadows
preservation, Lower Vine Brook path reconstruction and Parker Meadow ADA Trail Design.
4. Support the Greenway Corridor Committee with the implementing the ACROSS Lexington
project.
Program: Office of Land Use, Health and Development
7130 Conservation Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-16
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Conservation Administrator 1 1 1 1
Stewardship Coordinator 1 1 1 1
Land Use Ranger 0.25 0.25 0.25 0.25
Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal
Total FTE 2.25 2.25 2.25 2.25
Total FT/PT 2FT/1PT +Seas. 2FT/1PT +Seas. 2FT/1PT +Seas. 2FT/1PT +Seas.
Assistant Town Manager
for Development
Conservation
Administrator
Conservation
Stewardship
Coordinator
Town Ranger
Program: Office of Land Use, Health and Development
7130 Conservation Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-17
Budget Recommendations:
The recommended FY2017 General Fund Conservation budget is $235,803, a $3,864, or
1.61% decrease from the restated FY2016 budget. The FY2016 budget is restated to reflect
cost of living increases that were not included in the FY2016 budget as adopted at the 2015
annual town meeting.
The General Fund operating budget for Compensation is $201,846 and reflects a $4,931, or
2.50% increase, which is attributable to the cost of prospective step increases. FY17
Compensation does not include any estimate of prospective cost of living increases. Funds for
prospective increases are budgeted for in the Salary Adjustment account within the Town
Manager’s budget.
The General Fund operating budget for Expenses is $33,957 and reflects an $8,795, or
20.57% decrease which is primarily driven by the elimination of one-time expenses for
FY2016 partially offset by an FY17 program improvement for the purchase of conservation
tractor implements.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Conservation Tractor Implements 1,700$ 1,700$ 1,700$ 1,700$ -$
Request Recommended
Program: Office of Land Use, Health and Development
7130 Conservation Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-18
Budget Summary:
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 162,946$ 198,931$ 210,994$ 205,403$ 1,700$ 207,103$ (3,891)$ -1.84%
Directed Funding
Fees 32,751$ 36,326$ 28,672$ 28,700$ 28,700$ 28$ 0.10%
Total 7130 Conservation 195,697$ 235,258$ 239,667$ 234,103$ 1,700$ 235,803$ (3,864)$ -1.61%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 161,407$ 186,253$ 196,915$ 201,846$ -$ 201,846$ 4,931$ 2.50%
Expenses 34,290$ 49,005$ 42,752$ 32,257$ 1,700$ 33,957$ (8,795)$ -20.57%
Total 7130 Conservation 195,697$ 235,258$ 239,667$ 234,103$ 1,700$ 235,803$ (3,864)$ -1.61%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 7130 Conservation 195,697$ 235,258$ 239,667$ 234,103$ 1,700$ 235,803$ (3,864)$ -1.61%
Total 7130 Conservation 195,697$ 235,258$ 239,667$ 234,103$ 1,700$ 235,803$ (3,864)$ -1.61%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 161,079$ 183,937$ 194,940$ 199,739$ -$ 199,739$ 4,800$ 2.46%
Overtime 328$ 2,316$ 1,975$ 2,106$ -$ 2,106$ 131$ 6.64%
Personal Services 161,407$ 186,253$ 196,915$ 201,846$ -$ 201,846$ 4,931$ 2.50%
Contractual Services 24,765$ 41,456$ 30,561$ 24,286$ -$ 24,286$ (6,275)$ -20.53%
Utilities 2,012$ 2,143$ 2,371$ 2,371$ -$ 2,371$ -$ 0.00%
Supplies 7,512$ 5,406$ 9,820$ 5,600$ 1,700$ 7,300$ (2,520)$ -25.66%
Small Capital -$ -$ -$ -$ -$ -$ -$ -
Expenses 34,290$ 49,005$ 42,752$ 32,257$ 1,700$ 33,957$ (8,795)$ -20.57%
Total 7130 Conservation 195,697$ 235,258$ 239,667$ 234,103$ 1,700$ 235,803$ (3,864)$ -1.61%
Program: Office of Land Use, Health and Development
7140 Health Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-19
Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington Health
Department is to prevent disease and to promote wellness in order to protect and improve the health
and quality of life of its residents, visitors and work force.
Budget Overview: The Health Department manages disease prevention and surveillance programs
designed to protect the health of the community. Programs include but are not limited to public
health education empowerment programs, environmental health code enforcement activities,
mosquito control, vaccination clinics and public health emergency planning and recovery efforts in
partnership with the Massachusetts Department of Public Health, (MDPH). The Health Department
staff is comprised of the Health Director, Health Agent, and a part time Public Health Nurse.
Departmental Initiatives:
1. Continue Public Health emergency planning and recovery efforts due to a communicable
disease threat, (Pandemic Influenza Response).
2. Continue Food Establishment Emergency Operations planning efforts to prevent disease
transmission due to loss of utilities or water & sewer service infrastructure.
3. Continue partnering with Human Services, Police, Fire and Building to plan a unified response
to occupied properties found to be in an unsanitary condition or unfit for human habitation.
Abandoned properties may also be discussed as necessary.
4. Provide food safety and public health disease prevention educational outreach to targeted
demographics based on needs identified in the Demographic Task Force’s Report.
5. Implement View Permit software to improve the customer’s experience in obtaining various
Board of Health permits. Permits include but are not limited to retail food service, temporary
food service events, swimming pool operation, retail tobacco sales, rDNA Biosafety, Animal
Keeping and Summer Camps.
Program: Office of Land Use, Health and Development
7140 Health Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-20
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Public Health Director 1 1 1 1
Health Agent 1 1 1 1
Health Nurse * 0.6 0.6 0.6 0.6
Total FTE 2.6 2.6 2.6 2.6
Total FT/PT 2FT/1PT 2FT/1PT 2FT/1PT 2FT/1PT
*The full‐time Public Health Nurse is shared between Lexington (.6) and Belmont (.4) per Nursing Services
Agreement executed in FY 2009.
Program: Office of Land Use, Health and Development
7140 Health Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-21
Budget Recommendations:
The recommended FY2017 All Funds Health budget inclusive of the General Fund operating
budget and the Health Program Revolving Fund, which funds health clinics, is $304,457. The
recommended budget is a $2,032, or 0.67% increase over the restated FY2016 budget. The
FY2016 budget is restated to reflect cost of living increases that were not included in the
FY2016 budget as adopted at the 2015 annual town meeting.
The FY2017 recommended Health General Fund operating budget is $290,457, which is a
$2,032, or 0.70% increase over the restated FY2016 General Fund budget.
The General Fund operating budget for Compensation is $228,995 and reflects a $4,912, or
2.19% increase, which is attributable to the cost of prospective step increases. FY17
Compensation does not include any estimate of prospective cost of living increases. Funds for
prospective increases are budgeted for in the Salary Adjustment account within the Town
Manager’s budget.
The General Fund operating budget for Expenses is $61,462 and reflects a $2,880, or 4.48%
decrease which is primarily driven by the reduction of one-time expenses for FY16 partially
offset by increases in staff education and the contract for the annual mosquito control
program.
The FY17 recommended Health Programs Revolving Fund is recommended at $14,000 which
is unchanged from the FY16 authorization.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
NONE REQUESTED -$ -$ -$ -$ -$
Request Recommended
Program: Office of Land Use, Health and Development
7140 Health Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-22
Budget Summary:
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 205,382$ 240,626$ 247,948$ 260,457$ -$ 260,457$ 12,509$ 5.05%
Permits 50,086$ 29,365$ 40,477$ 30,000$ 30,000$ (10,477)$ -25.88%
Health Department Revolving Fund 9,141$ 12,447$ 14,000$ 14,000$ 14,000$ -$ 0.00%
Total 7140 Health 264,609$ 282,438$ 302,425$ 304,457$ -$ 304,457$ 2,032$ 0.67%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary (All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 203,508$ 211,931$ 224,083$ 228,995$ -$ 228,995$ 4,912$ 2.19%
Expenses 61,101$ 70,507$ 78,342$ 75,462$ -$ 75,462$ (2,880)$ -3.68%
Total 7140 Health 264,609$ 282,438$ 302,425$ 304,457$ -$ 304,457$ 2,032$ 0.67%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary (All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 7140 Health 264,609$ 282,438$ 302,425$ 304,457$ -$ 304,457$ 2,032$ 0.67%
Total 7140 Health 264,609$ 282,438$ 302,425$ 304,457$ -$ 304,457$ 2,032$ 0.67%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary (All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 203,392$ 211,605$ 221,856$ 226,768$ -$ 226,768$ 4,912$ 2.21%
Overtime 117$ 326$ 2,227$ 2,227$ -$ 2,227$ 0$ 0.00%
Personal Services 203,508$ 211,931$ 224,083$ 228,995$ -$ 228,995$ 4,912$ 2.19%
Contractual Services 48,602$ 56,004$ 64,281$ 61,401$ -$ 61,401$ (2,880)$ -4.48%
Utilities 1,363$ 1,640$ 1,801$ 1,801$ -$ 1,801$ -$ 0.00%
Supplies 11,136$ 12,863$ 12,260$ 12,260$ -$ 12,260$ -$ 0.00%
Small Capital -$ -$ -$ -$ -$ -$ -$ -
Expenses 61,101$ 70,507$ 78,342$ 75,462$ -$ 75,462$ (2,880)$ -3.68%
Total 7140 Health 264,609$ 282,438$ 302,425$ 304,457$ -$ 304,457$ 2,032$ 0.67%
Approprations Summary (General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 203,508$ 211,931$ 224,083$ 228,995$ -$ 228,995$ 4,912$ 2.19%
Expenses 51,960$ 58,060$ 64,342$ 61,462$ -$ 61,462$ (2,880)$ -4.48%
Total 7140 Health 255,468$ 269,991$ 288,425$ 290,457$ -$ 290,457$ 2,032$ 0.70%
Approprations Summary (Non-General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Expenses
7140 Health Programs Revolving Fund 9,141$ 12,447$ 14,000$ 14,000$ -$ 14,000$ -$ 0.00%
Total 7140 Health 9,141$ 12,447$ 14,000$ 14,000$ -$ 14,000$ -$ 0.00%
Program: Office of Land Use, Health and Development
7200 Planning Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-23
Mission: The Planning Board and the Planning Department helps residents to envision and
work toward a community that serves the need of all its citizens and to manage growth and
change. Supported by the Planning staff, the Board administers the Zoning By-law and
reviews and permits applications for residential and commercial development.
Budget Overview: The Planning Department supports the Planning Board in the
administration of the Subdivision Regulations, the determination of adequacy of unaccepted
streets, the granting of special permits for residential development, site plan review and
granting of special permits within the CM District and the review of planned development
district proposals that go to Town Meeting. In addition, the staff engages in short and long
term planning in regard to growth and development issues in Lexington, being active
participants in various committees dealing with issues of transportation, affordable housing
and economic development, as well as participating in regional and statewide initiatives. The
planning staff participates on the Development Review Team, the Economic Development
Advisory Committee, the Housing Partnership Board, the Traffic Safety Group, Parking
Management Group, Transportation Forum and the HOME Consortium.
Departmental Initiatives:
1. Complete the update to the Board’s Subdivision and Zoning Regulations, including
administrative aspects (permit tracking and online access).
2. Continue to develop and enhance the Town’s various transportation initiatives.
3. Continue to develop and draft zoning bylaw changes identified as highly desirable
during the 2014 recodification.
Program: Office of Land Use, Health and Development
7200 Planning Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-24
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 0.63 1 1 1
Department Clerk/Adminstrative Assistant 1 1 1 1
Total FTE 3.63 4 4 4
Total FT/PT 3 (FT)/1 (PT) 4(FT) 4(FT) 4(FT)
Assistant Town Manager
for Development
Planning Director
Planner ClerkAssistant Planning
Director
Program: Office of Land Use, Health and Development
7200 Planning Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-25
Budget Recommendations:
The FY2017 recommended Planning Department budget is $355,097. The recommended
budget is a $6,990, or 1.93% decrease from the restated FY2016 budget. The budget is
restated to reflect cost of living increases that were not included in the FY2016 budget as
adopted at the 2015 annual town meeting.
The recommended budget for Compensation is $308,397 and reflects an $11,015 or 3.45%
decrease, which is attributable to the replacement of retired staff with lower salary positions,
partially offset by step increases for current staff. FY17 Compensation does not include any
estimate of prospective cost of living increases. Funds for prospective increases are budgeted
for in the Salary Adjustment account within the Town Manager’s budget.
The recommended budget for Expenses is $46,700 and reflects a $4,025, or 9.43% increase,
attributable mainly to the increase in cost for the Town’s participation in the Regional
Housing Services Office.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Comprehensive Plan Update 150,000$ 150,000$ -$ 150,000$
Request Recommended
Program: Office of Land Use, Health and Development
7200 Planning Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-26
Budget Summary:
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 268,953$ 308,568$ 339,386$ 332,396$ -$ 332,396$ (6,990)$ -2.06%
Fees 35,270$ 22,550$ 22,701$ 22,701$ -$ 22,701$ -$ 0.00%
Total 7200 Planning 304,223$ 331,118$ 362,087$ 355,097$ -$ 355,097$ (6,990)$ -1.93%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 275,503$ 302,467$ 319,412$ 308,397$ -$ 308,397$ (11,015)$ -3.45%
Expenses 28,720$ 28,651$ 42,675$ 46,700$ -$ 46,700$ 4,025$ 9.43%
Total 7200 Planning 304,223$ 331,118$ 362,087$ 355,097$ -$ 355,097$ (6,990)$ -1.93%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 7200 Planning 304,223$ 331,118$ 362,087$ 355,097$ -$ 355,097$ (6,990)$ -1.93%
Total 7200 Planning 304,223$ 331,118$ 362,087$ 355,097$ -$ 355,097$ (6,990)$ -1.93%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 274,684$ 300,042$ 315,162$ 304,147$ -$ 304,147$ (11,015)$ -3.50%
Overtime 819$ 2,425$ 4,250$ 4,250$ -$ 4,250$ -$ 0.00%
Personal Services 275,503$ 302,467$ 319,412$ 308,397$ -$ 308,397$ (11,015)$ -3.45%
Contractual Services 26,008$ 26,605$ 38,375$ 42,400$ -$ 42,400$ 4,025$ 10.49%
Utilities -$ -$ 600$ -$ -$ -$ (600)$ 0.00%
Supplies 2,712$ 2,046$ 3,700$ 4,300$ -$ 4,300$ 600$ 16.22%
Small Capital -$ -$ -$ -$ -$ -$ -$ -
Expenses 28,720$ 28,651$ 42,675$ 46,700$ -$ 46,700$ 4,025$ 9.43%
Total 7200 Planning 304,223$ 331,118$ 362,087$ 355,097$ -$ 355,097$ (6,990)$ -1.93%
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Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-27
Mission: The Economic Development Office works to encourage new investment and
support our local businesses – big and small. A strong local business sector is a critical
component of a healthy and sustainable community creating places to eat and shop, as well
as opportunities for employment and added revenue to support local services. To that end,
the Economic Development Office serves as a liaison for businesses and works to address
business-related issues from parking to updating land use policy. The Office also works to
retain and expand local businesses by providing information, conducting research, and
leveraging State economic development tools and resources designed to improve the
business environment. The Economic Development Office also cultivates and maintains
relationships with State-level partners for business development and infrastructure
investment opportunities.
In addition, the Economic Development Office works to leverage economic opportunities from
tourism. The three programs—the Liberty Ride, the Battle Green Guides and the regional
marketing program—are aimed at enhancing Lexington’s visitor-based economy.
Budget Overview: the Economic Development budget is divided into four elements: the
Economic Development Office, the Liberty Ride, Tourism and the Visitor Center.
Economic Development: The Economic Development Director is tasked with strengthening
the commercial tax base and providing services to existing and prospective businesses. The
Economic Development Office is supported by the Economic Development Advisory
Committee and the Economic Development Director serves as liaison to the Lexington
Center Committee and the Tourism Committee.
The Liberty Ride: This trolley tour of Lexington and Concord serves as the only public
transportation link to the area’s historic sites. The ridership continues to increase, and in
2017 the Liberty Ride will celebrate its 15th season. As a revolving fund, the Liberty Ride is
funded through ticket sales.
Tourism: The Battle Green Guides, who serve as ambassadors for the Town, teach
residents and visitors about our rich history, and encourage them to visit our historic sites
and shop and dine in town. The funding from this program provides guide coverage on the
Battle Green form April through October. Marketing funds enabled the production and
distribution of Lexington’s first official Visitor’s Guide and new international marketing
materials.
Visitors Center: The Visitors Center serves as gateway for over 115,000 people who come
to visit Lexington every year. The Visitors Center operates with sales revenue generated
from the gift shop.
Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-28
Departmental Initiatives:
Economic Development Office
1. Implement parking rate recommendations from the Lexington Center Parking
Management Plan.
2. Secure twenty-five parking spaces that are currently not part of the public parking
inventory.
3. Secure funding for year four of the REV Shuttle Bus.
4. Engage stakeholders in Hartwell and East Lexington to identify long-term development
opportunities.
Tourism/Visitor Activities
1. Engage the new Economic Development Coordinator in marketing efforts.
2. Develop standards to track and measure the impact of tourism investments.
3. Install new point of sale system at the Visitors Center.
4. Create a social media program for the Visitors Center and other visitor services.
Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-29
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY2015 FY2016 FY2017
Budget Budget Budget Request
Economic Development Director 1 111
Economic Development Coordinator 11
Visitor Center Manager 11
Visitor Center Staff (6PT)4.75 4.75
Visitor Center Assistant Manager1 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Liberty Ride Coordinator 0.7 0.7 0.7 0.7
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Total FTE 1.7 1.7 8.45 9.01
Total FT/PT 1FT/1PT + Seas. 1FT/1PT + Seas. 3FT/7PT + Seas. 3FT/8PT + Seas.
Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015.
There are 7 Visitor Center staff, 1 works full-time and 6 work part-time.
1New position proposed for FY17.
Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-30
Budget Recommendations:
The FY2017 recommended All Funds Economic Development budget inclusive of the General
Fund operating budget and the Liberty Ride and Visitor Center Revolving Funds is $774,060.
The recommended budget is a $87,755, or 12.79% increase over the restated FY2016
budget. The budget is restated to reflect cost of living increases that were not included in
the FY2016 budget as adopted at the 2015 annual town meeting.
The FY2017 recommended General Fund Economic Development operating budget is
$299,655, which is a $10,221, or 3.53% increase from the restated FY2016 General Fund
budget.
The recommended General Fund operating budget for Compensation is $168,767, and
reflects a $6,021, or 3.70% increase, which is attributable to the a new position being hired
at a salary greater than the FY16 projection, as well as the cost of prospective step
increases. FY17 Compensation does not include any estimate of prospective cost of living
increases. Funds for prospective increases are budgeted for in the Salary Adjustment
account within the Town Manager’s budget.
The recommended General Fund operating budget for Expenses is $130,888, a $4,200, or
3.32% increase which is attributed to a $3,000 increase in professional development as well
as several small increases in several line items. Contractual costs include expenses
associated with the REV Bus, a business-serving shuttle that runs between the Hartwell
Avenue corridor and the Alewife Red Line Station, as well as level-funded costs associated
with tourism and marketing events. Additionally, the Town provides a limited amount of
General Fund support in the amount of $18,788 to the Visitor Center (level funded from
FY2016) while they transition to a self-supporting operation. The Town’s share of the REV
bus is proposed to be funded with an appropriation from the Transportation Demand
Management (TDM) Stabilization Fund. In addition, the recommended expense budget
includes $1,000 in expenses transferred from the Board of Selectmen budget to cover the
Town’s memberships in the Boston and Greater Merrimack Valley Visitor Centers.
The recommended FY17 Liberty Ride Revolving Fund request is $284,174 which is a $4,303,
or 1.54% increase over FY16. This increase attributed to small increases in several expense
line items, offset by a savings created by a change in the method of payment for the Liberty
Ride Coordinator from an annual stipend to an hourly basis.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Part-time Assistant Manager - Visitor Center 18,525$ 18,525$ 18,525$ 18,525$ -$
Request Recommended
Program: Office of Land Use, Health and Development
7300 Economic Development Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
IX-31
Budget Summary:
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 122,052$ 345,664$ 244,034$ 264,217$ 1,000$ 253,655$ 9,621$ 3.94%
TDM Stabilization Fund -$ -$ 45,400$ 46,000$ -$ 46,000$ 600$ 1.32%
Liberty Ride Revolving Fund 212,347$ 201,735$ 279,871$ 284,174$ 284,174$ 4,303$ 1.54%
Visitor Center Revolving Fund -$ 82,595$ 117,000$ 171,706$ 18,525$ 190,231$ 73,231$ 62.59%
Total 7300 Economic Development 334,399$ 547,399$ 686,305$ 766,097$ 19,525$ 774,060$ 87,755$ 12.79%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary (All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 145,874$ 200,861$ 305,951$ 324,523$ 18,525$ 343,048$ 37,097$ 12.13%
Expenses 188,525$ 346,538$ 380,354$ 441,574$ (10,562)$ 431,012$ 50,658$ 13.32%
Total 7300 Economic Development 334,399$ 547,399$ 686,305$ 766,097$ 7,963$ 774,060$ 87,755$ 12.79%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary (All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 7310 Economic Development Office 87,045$ 226,927$ 249,634$ 271,417$ (11,562)$ 259,855$ 10,221$ 4.09%
Total 7320 Liberty Ride 212,347$ 201,735$ 279,871$ 284,174$ -$ 284,174$ 4,303$ 1.54%
Total 7330 Tourism 35,007$ 36,141$ 39,800$ 38,800$ 1,000$ 39,800$ -$ 0.00%
Total 7340 Visitor Center -$ 82,595$ 117,000$ 171,706$ 18,525$ 190,231$ 73,231$ 62.59%
Total 7300 Economic Development 334,399$ 547,399$ 686,305$ 766,097$ 7,963$ 774,060$ 87,755$ 12.79%
FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary (All Funds) Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 145,874$ 198,783$ 305,951$ 323,123$ 18,525$ 341,648$ 35,697$ 11.67%
Overtime -$ 2,078$ -$ 1,400$ -$ 1,400$ 1,400$ -
Personal Services 145,874$ 200,861$ 305,951$ 324,523$ 18,525$ 343,048$ 37,097$ 12.13%
Contractual Services 185,887$ 273,616$ 303,004$ 319,724$ (10,850)$ 308,874$ 5,870$ 1.94%
Utilities 438$ -$ 1,500$ 1,500$ -$ 1,500$ -$ 0.00%
Supplies 1,211$ 71,603$ 64,850$ 117,350$ 288$ 117,638$ 52,788$ 81.40%
Small Capital 988$ 1,319$ 11,000$ 3,000$ -$ 3,000$ (8,000)$ -
Expenses 188,525$ 346,538$ 380,354$ 441,574$ (10,562)$ 431,012$ 50,658$ 13.32%
Total 7300 Economic Development 334,399$ 547,399$ 686,305$ 766,097$ 7,963$ 774,060$ 87,755$ 12.79%
Approprations Summary (General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 90,963$ 113,662$ 162,746$ 168,767$ -$ 168,767$ 6,021$ 3.70%
Expenses 31,089$ 149,407$ 126,688$ 141,450$ (10,562)$ 130,888$ 4,200$ 3.32%
Total 7300 Economic Development 122,052$ 263,069$ 289,434$ 310,217$ (10,562)$ 299,655$ 10,221$ 3.53%
Approprations Summary (Non-General Fund) FY 2014 FY 2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation
7320 Liberty Ride 54,911$ 56,515$ 83,255$ 78,800$ -$ 78,800$ (4,455)$ -5.35%
7340 Visitor Center -$ 30,684$ 59,950$ 76,956$ 18,525$ 95,481$ 35,531$ 59.27%
54,911$ 87,199$ 143,205$ 155,756$ 18,525$ 174,281$ 31,076$ 21.70%
Expenses
7320 Liberty Ride 157,436$ 145,220$ 196,616$ 205,374$ -$ 205,374$ 8,758$ 4.45%
7340 Visitor Center -$ 51,911$ 57,050$ 94,750$ -$ 94,750$ 37,700$ 66.08%
157,436$ 197,131$ 253,666$ 300,124$ -$ 300,124$ 46,458$ 18.31%
Total 7300 Economic Development 212,347$ 284,330$ 396,871$ 455,880$ 18,525$ 474,405$ 77,534$ 16.34%
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-1
Section X: Program 8000: General Government
This section includes detailed information about the FY2017 Operating Budget & Financing Plan for
general government. It includes:
8100 Board of Selectmen X-2
8200 Town Manager X-6
8300 Town Committees X-10
8400 Finance X-14
8500 Town Clerk X-19
8600 Information Services X-23
Program: General Government
8100 Board of Selectmen Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-2
Mission: The Board of Selectmen, together with the Town Manager, represents the
executive branch of the Town government. The Board consists of five members, elected for
three-year terms. Selectmen serve without compensation. The Board acts as the Town’s
primary policy making body for a wide variety of issues affecting service delivery, finance and
Town infrastructure. They provide oversight in matters of litigation, act as the licensing
authority, enact rules and regulations regarding traffic control and are responsible for calling
Town Meetings and approving the Town Meeting Warrant.
Budget Overview: This budget includes funding for the Selectmen’s Office, Town Counsel
and the Annual Town Report.
Day-to-day operation of the Selectmen’s Office is under the direction of the Executive Clerk
and the Municipal Clerk who assist the Selectmen and coordinate activities with the Town
Manager’s Office. The staff prepare the Annual and Special Town Meeting Warrants and
assist the Selectmen in responding to questions and inquiries from the public. They also
receive all contributions to Selectmen gift accounts, the Fund for Lexington, PTA Council
Scholarship, Lexington Education Fund and all other Trustees of Public Trusts funds.
Staff manage the licensing and permitting process for the Board (the licensing authority).
These licenses include alcoholic beverage, auctioneer, cable television, common victualler,
entertainment, flammable storage, innkeeper, lodging house, theater, Class I, II and III for
the sale of used cars, vehicles for hire such as common carrier, limousine and taxi cab and
automatic amusement machines.
Staff maintain over 300 Selectmen appointments to more than 40 committees. In addition,
the Selectmen's Office notifies Lexington residents of all national, state and local elections.
Town Counsel represents the Town, through the Board of Selectmen and Town Manager, on
all legal matters including litigation, contracts, drafting of Town bylaws and enforcement of
bylaws through the Court system.
The Town Report is the official proceeding and activities of Town Government. It is required
to be prepared annually under State law.
Departmental Initiatives:
1. Evaluate sites for a main Fire Station and develop plans for renovation and/or
reconstruction of Fire and Police stations.
Program: General Government
8100 Board of Selectmen Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-3
Board of Selectmen
Executive Clerk
Municipal Clerk
Authorized/Appropriated Staffing
FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Executive Clerk 0.94 0.94 1 1
Municipal Clerk 1.00 1 1 1
Total FTE 1.94 1.94 2.00 2.00
Total FT/PT 1 FT/ 1 PT 1 FT/ 1 PT 2FT 2FT
Program: General Government
8100 Board of Selectmen Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-4
Budget Recommendations:
The FY2017 recommended All Funds Board of Selectmen budget inclusive of the General
Fund operating budget and the PEG Access Revolving Fund which funds the Town’s annual
contract with LexMedia, is $1,223,394. The recommended budget is a $3,882, or 0.32%
increase over the restated FY2016 budget. The budget is restated to reflect cost of living
increases that were not included in the FY2016 budget as adopted at the 2015 annual town
meeting.
The Selectmen’s FY2017 recommended General Fund operating budget is $673,249, which is
a $7,736, or 1.16% increase from the restated FY2016 General Fund budget.
The General Fund operating budget for Compensation is $151,424, and reflects a $7,736, or
5.38% increase, which is attributable to the cost of prospective salary increases. FY17
Compensation does not include any estimate of prospective cost of living increases. Funds for
prospective increases are budgeted for in the Salary Adjustment account within the Town
Manager’s budget.
The General Fund operating budget for Expenses is $521,825 and has been reduced by
$1,000 to reflect the transfer of this amount to the Economic Development/Tourism budget
for the Merrimack Valley and Greater Boston Visitor’s Center dues.
The recommended FY17 budget for legal expenses is unchanged from FY16 at $410,000.
The recommended budget for the annual Town Report is $13,500 which is unchanged from
FY16.
The FY16 recommended PEG Access Revolving Fund request is $550,146 which is a $3,854
or 0.70% decrease from FY16.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
NONE REQUESTED -$ -$ -$ -$ $-
Request Recommended
Program: General Government
8100 Board of Selectmen Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-5
Budget Summary:
Funding Sources (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Estimated Add/Del
1 Mgr's Rec. Increase Increase
Tax Levy 518,666$ 570,380$ 585,259$ 593,963$ (1,000)$ 592,963$ 7,703$ 1.32%
Enterprise Funds (Indirects) 1,021$ 1,015$ 1,103$ 1,136$ -$ 1,136$ 33$ 0.00%
Revolving Funds
PEG Access 514,209$ 430,031$ 554,000$ 550,146$ -$ 550,146$ (3,854)$ -0.70%
Fees
Licenses & Permits 85,175$ 78,985$ 79,150$ 79,150$ 79,150$ -$ 0.00%
Total 8100 Board of Selectmen 1,119,071$ 1,080,410$ 1,219,512$ 1,224,394$ (1,000)$ 1,223,394$ 3,882$ 0.32%
Appropriation Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 135,161$ 133,735$ 163,687$ 167,569$ 167,569$ 3,882$ 2.37%
Expenses 983,910$ 946,675$ 1,055,825$ 1,056,825$ (1,000)$ 1,055,825$ -$ 0.00%
Total 8100 Board of Selectmen 1,119,071$ 1,080,410$ 1,219,512$ 1,224,394$ (1,000)$ 1,223,394$ 3,882$ 0.32%
Program Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 8110 Selectmen's Office 180,741$ 211,699$ 242,012$ 250,749$ (1,000)$ 249,749$ 7,736$ 3.20%
Total 8120 Legal 416,621$ 434,000$ 410,000$ 410,000$ -$ 410,000$ -$ 0.00%
Total 8130 Town Report 7,500$ 4,680$ 13,500$ 13,500$ -$ 13,500$ -$ 0.00%
Total 8140 PEG Access 514,209$ 430,031$ 554,000$ 550,146$ -$ 550,146$ (3,854)$ -0.70%
Total 8100 Board of Selectmen 1,119,071$ 1,080,410$ 1,219,512$ 1,224,394$ (1,000)$ 1,223,394$ 3,882$ 0.32%
Object Code Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 135,161$ 133,735$ 163,687$ 167,569$ -$ 167,569$ 3,882$ 2.37%
Overtime -$ -$ -$ -$ -$ -$ -$ 0.00%
Personal Services 135,161$ 133,735$ 163,687$ 167,569$ -$ 167,569$ 3,882$ 2.37%
Contractual Services 966,283$ 919,256$ 1,029,825$ 1,030,825$ -$ 1,030,825$ 1,000$ 0.10%
Utilities -$ -$ -$ -$ -$ -$ -$ -
Supplies 17,626$ 19,469$ 25,000$ 25,000$ (1,000)$ 24,000$ (1,000)$ -4.00%
Small Capital -$ 7,950$ 1,000$ 1,000$ -$ 1,000$ -$ -
Expenses 983,910$ 946,675$ 1,055,825$ 1,056,825$ (1,000)$ 1,055,825$ -$ 0.00%
Total 8100 Board of Selectmen 1,119,071$ 1,080,410$ 1,219,512$ 1,224,394$ (1,000)$ 1,223,394$ 3,882$ 0.32%
Appropriation Summary (General Fund) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 111,887$ 119,765$ 143,687$ 151,424$ -$ 151,424$ 7,736$ 5.38%
Expenses 492,975$ 530,614$ 521,825$ 522,825$ (1,000)$ 521,825$ -$ 0.00%
Total 8100 Board of Selectmen 604,862$ 650,379$ 665,512$ 674,249$ (1,000)$ 673,249$ 7,736$ 1.16%
Appropriation Summary (Non General Fund) FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 23,274$ 13,970$ 20,000$ 16,146$ -$ 16,146$ (3,854)$ -19.27%
Expenses 490,935 416,061 534,000 534,000 - 534,000$ -$ 0.00%
PEG Access 514,209$ 430,031$ 554,000$ 550,146$ -$ 550,146$ (3,854)$ -0.70%
Total 8100 Board of Selectmen 514,209$ 430,031$ 554,000$ 550,146$ -$ 550,146$ (3,854)$ -0.70%
1,080,410$ 1,219,512$ 1,224,394$
1Fees for membership in the Greater Boston and Greater Merrimack Valley Visitor's Centers transferred to Economic Development in FY17.
Program: General Government
8200 Town Manager Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-6
Mission: The Board of Selectmen appoints the Town Manager, who oversees the daily
operations of all general government departments, implements the policies of the Board of
Selectmen, proposes an annual operating and capital budget, and enforces Town bylaws and
regulations. The Town Manager's authority and responsibilities are established in the
Selectmen-Town Manager Act of 1968. In addition, the Town Manager's Office is responsible
for human resources, benefits administration and risk management.
Budget Overview: The Town Manager’s Office budget is comprised of two elements;
Organizational Direction and Administration and Human Resources.
Organizational Direction and Administration includes day-to-day oversight for all Town
departments, town-wide staff training and professional development and special projects.
This function also implements all decisions of the Board of Selectmen and provides staff
support to various Town committees.
The Town Manager's Office, through the Human Resource function, is responsible for
personnel administration, benefits administration, collective bargaining agreements, workers
compensation and unemployment benefits.
Departmental Initiatives:
1. Continue to work on internal controls by revising existing policies and developing new
policies that may be necessary to ensure the protection of assets that are vulnerable
to abuse.
2. Continue the work of the Technology Committee and identify ways to best use
technology to meet both the internal needs of the organization as well as the needs of
residents and customers.
3. Develop organizational sustainability by passing on institutional knowledge, engaging
mid-level managers in organization decision-making and selecting and training
qualified individuals. It is anticipated that in FY17 it will be necessary to recruit 4-5
Senior Managers.
4. Work to ensure that municipal services address the needs of Lexington's culturally
diverse community.
5. Expand public communications by developing a comprehensive and coordinated plan
for engaging the community.
Program: General Government
8200 Town Manager Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-7
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Town Manager 1 1 1 1
Deputy Town Manager 1 1 1 1
Office Manager/Special Events Coordinator 1 1 1 1
Benefits Coordinator 1 1 1 1
Assistant to the Town Manager 1 11 0 0
Human Resources Director 1 1 1 1
Hearing Officers2 0.12 0.12 0.12 0.12
Management Fellow/Analyst 1 1 1 1
Human Resources Assistant 1 1 1 1
Total FTE 8.12 8.12 7.12 7.12
Total Full/Part Time 8 FT / 2 PT 8 FT / 2 PT 8 FT / 2 PT 8 FT / 2 PT
(2) Two hearing officers hear appeals for parking fines; one municipal hearing officer hears appeals for fines issued by
the Fire Department (regional position, shared with Winchester and Woburn)
(1) Position reassigned to Information Technology in FY2015
Program: General Government
8200 Town Manager Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-8
Budget Recommendations:
The FY2017 recommended Town Manager’s budget inclusive of the Town Manager’s Office
and Human Resources is $814,149. The recommended budget is a $52,894, or 6.95%
increase over the restated FY2016 restated budget. The budget is restated to reflect cost of
living increases that were not included in the FY2016 budget as adopted at the 2015 annual
town meeting.
The recommended FY17 budget for Compensation is $564,064, and reflects a $17,894, or
3.28% increase, attributable to the cost of prospective step increases as well as additional
compensation for the Management Fellow. FY17 Compensation does not include any
estimate of prospective cost of living increases. Funds for prospective increases are budgeted
for in the Salary Adjustment account within the Town Manager’s budget.
The recommended FY17 budget for Expenses is $250,085 and reflects a $35,000, or 16.27%
increase which is net change attributable to a $10,000 increase in legal services for labor
counsel and a $25,000 increase in professional services for the Human Resources
department. Professional Services includes a $20,000 program improvement for a
classification study for the AFSCME Local 1703 (DPW workers) as well as increases for
assessment centers held every three years for Fire Captains and Lieutenants.
The department's budget also includes prospective amounts for all municipal department
contractual settlements for FY2017 in the Salary Adjustment Account. The Account is for
anticipated collective bargaining settlements, other wage increases and for compensated
leave payments due certain employees at retirement. Once contractual settlements are
reached, funds are transferred from this account to the appropriate departmental budget
upon a vote of the Board of Selectmen. Contracts that are currently being negotiated whose
outcome will affect the Salary Adjustment Account include AFSCME DPW; AFSCME Dispatch;
AFSCME Custodians and Police Superiors and Patrolmen. Contracts that expire at the end of
FY16 are also included in the Salary Adjustment account and are comprised of Crossing
Guards, Fire Fighters, and the Lexington Municipal Management Association.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recom mended
Classification and Compensation
Study $20,000 -$ 20,000$ 20,000$ -$ 20,000$
Administrative Assistant 53,144$ 15,923$ 69,067$ -$ -$ -$ 69,067$
Request Recommended
Program: General Government
8200 Town Manager Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-9
Budget Summary:
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Projected Add/Del Mgr's Rec. Increase Increase
Tax Levy 364,383$ 472,955$ 451,280$ 484,179$ 5,000$ 489,179$ 37,899$ 8.40%
Enterprise Funds (Indirect) 42,421$ 42,152$ 45,825$ 47,200$ -$ 47,200$ 1,375$ 3.00%
Available Funds - - - - - -
Rentals*384,180$ 287,082$ 264,150$ 277,770$ -$ 277,770$ 13,620$ 5.16%
Total 8200 Town Manager 790,984$ 802,189$ 761,255$ 809,149$ 5,000$ 814,149$ 52,894$ 6.95%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 617,579$ 636,241$ 546,170$ 564,064$ -$ 564,064$ 17,894$ 3.28%
Expenses 173,405$ 165,948$ 215,085$ 245,085$ 5,000$ 250,085$ 35,000$ 16.27%
Total 8200 Town Manager 790,984$ 802,189$ 761,255$ 809,149$ 5,000$ 814,149$ 52,894$ 6.95%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 8210 Organizational Dir. & Admin. 556,302$ 569,583$ 515,691$ 531,028$ -$ 531,028$ 15,337$ 2.97%
Total 8220 Human Resources 234,682$ 232,605$ 245,564$ 278,121$ 5,000$ 283,121$ 37,557$ 15.29%
Total 8200 Town Manager 790,984$ 802,189$ 761,255$ 809,149$ 5,000$ 814,149$ 52,894$ 6.95%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 617,579$ 636,241$ 546,170$ 564,064$ -$ 564,064$ 17,894$ 3.28%
Overtime -$ -$ -$ -$ -$ -$ -$ -
Personal Services 617,579$ 636,241$ 546,170$ 564,064$ -$ 564,064$ 17,894$ 3.28%
Contractual Services 150,281$ 132,707$ 180,850$ 210,850$ 5,000$ 215,850$ 35,000$ 19.35%
Utilities -$ -$ -$ -$ -$ -$ -$ -
Supplies 19,510$ 15,176$ 14,735$ 14,735$ -$ 14,735$ -$ 0.00%
Small Capital 3,613$ 18,066$ 19,500$ 19,500$ -$ 19,500$ -$ 0.00%
Expenses 173,405$ 165,948$ 215,085$ 245,085$ 5,000$ 250,085$ 35,000$ 16.27%
Total 8200 Town Manager 790,984$ 802,189$ 761,255$ 809,149$ 5,000$ 814,149$ 52,894$ 6.95%
Budget Summary - Salary Adjustment (8230)
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Balance Balance Restated Projected Add/Del Mgr's Rec. Increase Increase
Tax Levy 673,588$ 290,690$ 511,081$ 784,441$ -$ 784,441$ 273,360$ 53.49%
Total 8200 Town Manager 673,588$ 290,690$ 511,081$ 784,441$ -$ 784,441$ 273,360$ 53.49%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Balance Balance Restated Request Add/Del Mgr's Rec. Increase Increase
Total 8230 Salary Adjustment 673,588$ 290,690$ 511,081$ 784,441$ -$ 784,441$ 273,360$ 53.49%
Total 8200 Town Manager 673,588$ 290,690$ 511,081$ 784,441$ -$ 784,441$ 273,360$ 53.49%
*Rentals are comprised of rental receipts from the Waldorf School, Bertucci's Italian Restaurant, LexFarm and Peet's Coffee & Tea sidewalk rentals,
cell tower lease revenue and the sublease of Kline Hall to LexMedia.
Program: General Government
8300 Town Committees Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-10
Mission: Town Committees includes the Appropriation Committee, Capital Expenditures
Committee, Town Celebrations Committee and various boards and committees appointed by
the Board of Selectmen, Moderator and the Town Manager.
Budget Overview: The Town Committees budget provides limited funding for a variety of
statutory and advisory committees that are an integral part of the operation of local
government in Lexington. The financial committees—the Appropriation Committee and the
Capital Expenditures Committee—provide detailed financial review and analysis to Town
Meeting. The Town Celebrations Committee, appointed by the Board of selectmen, plans the
Town's annual celebrations, including parades on Veterans’, Memorial, Patriots’ Day as well
as the Martin Luther King Day celebration.
Program: General Government
8300 Town Committees Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-11
Authorized/Appropriated Staffing
Limited staff support is provided through the Town Manager’s Office and Finance Department, and a
part-time Recording Secretary takes meeting minutes.
Program: General Government
8300 Town Committees Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-12
Budget Recommendations:
The FY2017 Town Manager’s recommended Town Committees budget is $51,500. This is a
$23,500 or 31.33% decrease from the FY2016 budget. Compensation is increasing $500, or
8.33% with expenses decreasing by $24,000 or 34.78%.
The expense decrease is attributed to a one-time FY2016 expenditure for contractual services
($15,000) for a Vision 20/20 study on demographic changes in Lexington as well as for a
one-time FY2016 supplies expense for staging ($6,000). The FY2017 budget includes a
program improvement of $1,000 for supplies for the Martin Luther King Day celebration.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expe ns es )
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Martin Luther King
Celebration
1,000$ 1,000$ 1,000$ 1,000$
Request Recommended
Program: General Government
8300 Town Committees Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-13
Budget Summary:
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 40,791$ 49,270$ 75,000$ 50,500$ 1,000$ 51,500$ (23,500)$ -31.33%
Total 8300 Town Committees 40,791$ 49,270$ 75,000$ 50,500$ 1,000$ 51,500$ (23,500)$ -31.33%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Compensation 4,283$ 6,143$ 6,000$ 6,500$ -$ 6,500$ 500$ 8.33%
36,509$ 43,126$ 69,000$ 44,000$ 1,000$ 45,000$ (24,000)$ -34.78%
Total 8300 Town Committees 40,791$ 49,270$ 75,000$ 50,500$ 1,000$ 51,500$ (23,500)$ -31.33%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
Total 8310 Financial Committees 7,559$ 6,476$ 7,500$ 8,000$ -$ 8,000$ 500$ 6.67%
3,276$ 1,813$ 19,500$ 4,500$ -$ 4,500$ (15,000)$ -76.92%
Total 8330 Town Celebrations 29,956$ 40,980$ 48,000$ 38,000$ 1,000$ 39,000$ (9,000)$ -18.75%
Total 8300 Town Committees 40,791$ 49,270$ 75,000$ 50,500$ 1,000$ 51,500$ (23,500)$ -31.33%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Mgr's Rec. Increase Increase
4,283$ 6,143$ 6,000$ 6,500$ -$ 6,500$ 500$ 8.33%
-$ -$ -$ -$ -$ -$ -$ -
4,283$ 6,143$ 6,000$ 6,500$ -$ 6,500$ 500$ 8.33%
2,292$ 1,107$ 19,000$ 4,000$ -$ 4,000$ (15,000)$ -78.95%
-$ -$ -$ -$ -$ -$ -$ -
34,216$ 42,020$ 50,000$ 40,000$ 1,000$ 41,000$ (9,000)$ -18.00%
-$ -$ -$ -$ -$ -$ -$ -
36,509$ 43,126$ 69,000$ 44,000$ 1,000$ 45,000$ (24,000)$ -34.78%
Total 8300 Town Committees 40,791$ 49,270$ 75,000$ 50,500$ 1,000$ 51,500$ (23,500)$ -31.33%
Total 8320 Misc. Boards & Committees
Expenses
Small Capital
Expenses
Salaries & Wages
Overtime
Compensation
Contractual Services
Utilities
Supplies
This Page Left Blank Intentionally
Program: General Government
8400 Finance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-14
Mission: The Finance Department is responsible for: (1) maintaining timely and accurate
records on all financial activities of the Town; (2) administering internal financial controls; 3)
facilitating the evaluation of the Town’s financial condition; (4) ensuring that the delivery of
Town services is done in compliance with Massachusetts General Laws that govern municipal
finance; (5) providing timely and accurate financial information to managers of Town services
to facilitate the evaluation of the cost effectiveness and efficiency of Town programs; (6)
providing timely and accurate financial information to Town boards and committees to
facilitate policy deliberation and formulation; and (7) safeguarding the financial assets of the
Town.
Budget Overview: The Finance Department is comprised of the following divisions: the
Comptroller's Office, the Treasurer/Collector’s Office, the Assessing Office and the Utility
Billing Office.
The Comptroller's Office is responsible for maintaining the Town's general ledger
(accounting), accounts payable, payroll, and centralized purchasing. The Comptroller's
budget is also inclusive of funding for the Assistant Town Manager for Finance, who oversees
all financial operations of the Town, and the Budget Officer, who in concert with the Assistant
Town Manager for Finance and the Town Manager develops and monitors the annual capital
and operating budgets.
The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit
of all Town taxes, fees and charges including property taxes, motor vehicle excise, utility
billing and other local receipts (permit and license fees, fines, etc.); the management and
investment of all revenues collected; and the issuance and servicing of debt.
The Assessing Office's primary function is the development of assessed values of real and
personal property.
The Utility Division's primary function is the operation of the Town's utility billing system and
the issuance of monthly and semi-annual water and sewer bills.
Program: General Government
8400 Finance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-15
Departmental Initiatives:
Assessing:
1. Administer a 6-year, cyclical annual inspection program for interior and exterior
inspection and comply with requirements of the DOR pertaining to the FY18 triennial
recertification of values.
2. Develop a protocol for regular data entry of permits and deeds into Vision to mitigate
backlogs.
3. Embark on cross-training program among Assessing Department employees to
promote staff capacity at all times.
4. Activate GIS functionality in Vision software and train staff in its use.
Comptroller:
1. Implement general billing for miscellaneous receivables.
Treasurer/Collector:
1. Bid bill printing services.
2. Develop tax foreclosure policy recommendation.
Assistant Town
Manager for Finance/
Comptroller
Budget Officer Procurement OfficerTown Accountant Utility Enterprise
Business ManagerTreasurer/Collector Administrative
AssistantDirector of Assessing Retirement
Administrator
PT Municipal ClerkStaff Accountant
Financial ClerkTreasury Assistant
Departmental
Accounting Clerk
Assistant Tax
Collector
PT Municipal Clerk
Residential Analyst/
Inspectors
Administrative
Assistant
Residential Field
Manager
Municipal Clerk
Program: General Government
8400 Finance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-16
Authorized/Appropriated Staffing
FY 2014 FY 2015 FY 2016 FY 2017
Element 8410: Comptroller Budget Budget Budget Requested
Asst. Town Manager for Finance/Comptroller 1 1 1 1
Town Accountant 1 1 1 1
Staff Accountant 1 1 1 1
Procurement Officer 1 1 1 1
Financial Clerk 1 1 1 1
Budget Officer 1 1 1 1
Administrative Assistant 0.4 0.4 0.4 0.4
sub-total FTE 6.40 6.40 6.40 6.40
sub-total FT/PT 6 FT / 1PT 6 FT / 1PT 6 FT / 1PT 6 FT / 1PT
Element 8420: Treasurer/Collector
Treasurer/Collector 1 1 1 1
Assistant Tax Collector 1 1 1 1
Treasury Assistant 1 1 1 1
Account Clerk 1 1 1 1
Municipal Clerk 0.46 0.46 0.46 0.46
sub-total FTE 4.46 4.46 4.46 4.46
sub-total FT/PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT
Element 8430: Assessor
Director of Assessing 1 1 1 1
Residential Field Manager 1 21 1 1
Residential Analyst/Inspector 1 2 2 2
Office Manager 2 11 1 1
Municipal Clerks 0.60 0.60 1.10 1.10
sub-total FTE 5.60 5.60 6.10 6.10
sub-total FT/PT 5FT/2PT 5FT/2PT 5FT/3PT 5FT/3PT
Element 8440: Utility Billing
Utility Enterprise Business Manager 1 1 1 1
sub-total FTE 1.00 1.00 1.00 1.00
sub-total FT/PT 1 FT/0 PT 1 FT/0 PT 1 FT/0 PT 1 FT/0 PT
Total FTE 17.46 17.46 17.96 17.96
Total FT/PT 16 FT/4 PT 16 FT/4 PT 16 FT/5 PT 16 FT/5 PT
1 In FY15 this position was classified as Commercial Appraiser. It was recast as Residential Field Manager as a result
of a reorganization of the Assessing Office implemented in the Fall of 2015.
2 In FY15 this position was classified as Administrative Assistant. It was recast as Office Manager as a result of a
reorganization of the Assessing Office implemented in the fall of 2015.
Program: General Government
8400 Finance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-17
Budget Recommendations:
The FY2017 recommended Finance Department budget is 1,892,924. The recommended
budget is a $71,787, or 3.94% increase over the restated FY2016 budget. The budget is
restated to reflect cost of living increases that resulted from the conclusion of collective
bargaining after the FY2016 budget as adopted at the 2015 annual town meeting.
The recommended budget for Compensation is $1,394,929, and reflects a $36,667, or 2.70%
increase, which is attributable primarily to the cost of contractually obligated step increases.
FY17 Compensation does not include any estimate of prospective cost of living increases for
personnel whose contracts expire on 6/30/16. Funds for prospective cost of living increases
for these personnel are budgeted for in the Salary Adjustment account within the Town
Manager’s budget.
The recommended budget for Expenses is $497,995 and reflects a $35,120 or 7.59%
attributable to increases in lease costs for a copier and mail machine, increases in legal and
appraisal services for defending commercial and industrial assessed values at the Appellate
Tax Board, as well as a recommended Program Improvement Request for Tax Title
Foreclosure services.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Assessor-Administrative
Assistant
45,000$ 15,805$ 60,805$ -$ -$ -$ 60,805$
Treasurer-Tax Title
Foreclosure
10,150$ -$ 10,150$ 10,150$ -$ 10,150$
Request Recommended
Program: General Government
8400 Finance Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-18
Budget Summary:
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Add/Del Mgr's Rec. Increase Increase
Tax Levy 1,369,601$ 1,397,463$ 1,536,497$ 1,594,321$ 10,150$ 1,604,471$ 57,824$ 3.76%
Enterprise Funds (Indirects) 225,094$ 223,666$ 243,159$ 250,453$ -$ 250,453$ 7,295$ 3.00%
Fees & Charges
Charges for Services 32,079$ 34,504$ 41,482$ 38,000$ -$ 38,000$ (3,482)$ -8.39%
Total 8400 Finance 1,626,774$ 1,655,633$ 1,821,137$ 1,882,774$ 10,150$ 1,892,924$ 71,787$ 3.94%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 1,251,874$ 1,223,727$ 1,358,262$ 1,394,929$ -$ 1,394,929$ 36,667$ 2.70%
Expenses 374,901$ 431,907$ 462,875$ 487,845$ 10,150$ 497,995$ 35,120$ 7.59%
Total 8400 Finance 1,626,774$ 1,655,633$ 1,821,137$ 1,882,774$ 10,150$ 1,892,924$ 71,787$ 3.94%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 8410 Comptroller 632,251$ 609,342$ 675,443$ 692,756$ -$ 692,756$ 17,313$ 2.56%
Total 8420 Treasurer/Collector 390,489$ 378,209$ 384,676$ 387,108$ 10,150$ 397,258$ 12,582$ 3.27%
Total 8430 Assessing 528,568$ 592,533$ 684,451$ 725,408$ -$ 725,408$ 40,957$ 5.98%
Total 8440 Utility Billing 75,467$ 75,550$ 76,567$ 77,503$ -$ 77,503$ 935$ 1.22%
Total 8400 Finance 1,626,774$ 1,655,633$ 1,821,137$ 1,882,774$ 10,150$ 1,892,924$ 71,787$ 3.94%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 1,251,874$ 1,223,727$ 1,358,262$ 1,394,929$ -$ 1,394,929$ 36,667$ 2.70%
Overtime -$ -$ -$ -$ -$ -$ -$ -
Personal Services 1,251,874$ 1,223,727$ 1,358,262$ 1,394,929$ -$ 1,394,929$ 36,667$ 2.70%
Contractual Services 329,199$ 384,915$ 413,665$ 438,305$ 10,150$ 448,455$ 34,790$ 8.41%
Utilities 5,901$ 345$ 2,070$ 1,350$ -$ 1,350$ (720)$ -34.78%
Supplies 39,800$ 45,937$ 47,140$ 48,190$ -$ 48,190$ 1,050$ 2.23%
Small Capital -$ 710$ -$ -$ -$ -$ -$ -
Expenses 374,901$ 431,907$ 462,875$ 487,845$ 10,150$ 497,995$ 35,120$ 7.59%
Total 8400 Finance 1,626,774$ 1,655,633$ 1,821,137$ 1,882,774$ 10,150$ 1,892,924$ 71,787$ 3.94%
Program: General Government
8500 Town Clerk Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-19
Mission: The Town Clerk is the keeper of records for the Town. The Office of the Town
Clerk is the primary repository of official documents for the Town, and the custodian of and
recording office for official Town and vital records. Responsibilities include issuing marriage
licenses, recording vital statistics, issuing dog licenses, registering businesses, and
conducting the annual Town Census. The Town Clerk's Office conducts elections in
conformance with State and local laws and, with the Board of Registrars, processes voter
registrations and certifications. The Town Clerk reports to the Chief Information Officer
(whose position is funded in the Information Services Budget – 8600).
Budget Overview: The four elements comprising the Office of the Town Clerk include Town
Clerk Administration, Registration, Elections, and Archives & Records Management.
Town Clerk Administration: The Town Clerk acts as the Town's recording officer, registrar
of vital statistics, and chief election official. The Town Clerk is the official record-keeper of
Town Meeting, certifies bylaws, Town Meeting appropriations and other official actions, signs
notes for borrowing, and certifies official documents. The Town Clerk also registers all vital
events within Lexington, records and preserves birth, marriage and death records to provide
a basis for the Commonwealth's central vital records system and serves as Burial Agent. The
Town Clerk is the keeper of the seal, administers the oath of office to elected and appointed
members of boards and committees, maintains records of adopted municipal codes,
regulations, bylaws, oaths of office, resignations, appointments, and submits general bylaws
and zoning bylaws to the Attorney General for approval. The Town Clerk’s office issues
licenses and permits and serves as a central information point for residents.
Registration: Registrars, appointed by the Board of Selectmen, are responsible for
promoting voter registration, overseeing voter records, and ruling on voter eligibilities.
Stipends for the Board of Registrars remain level funded. Annual voter confirmations are
conducted in accordance with State statute. The Annual Town Census and the publishing of
the List of Residents is funded through this element.
Elections: This element includes administration of local, state and national elections along
with the monitoring of candidate certifications and referenda and initiative petitions. Staff
provide information on campaign finance laws, election procedures, ballot initiatives, and
voter information. Election preparations are coordinated with, and receives support from,
various town departments including Public Works, Public Facilities, Police, and Lexington
Public Schools.
Archives & Records Management: This element addresses inventory and retention of
records and documents, proper maintenance and storage of records, preservation of
documents, and public access to public records and information. A part-time
Archivist/Records Manager is responsible for overseeing the conservation, preservation,
digitization and cataloging of Lexington’s historic documents and records.
Program: General Government
8500 Town Clerk Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-20
Departmental Initiatives:
1. Continued development of coordinated Archives & Records Management Program;
2. Enhancement and further implementation of Laserfiche Document Imaging System for
records retention, electronic access, and archives/records portal.
3. Elections: Ongoing review of town/state/federal elections with statutory requirements
to provide legal and accessible elections to Lexington voters, while identifying
potential location/building issues due to municipal and school construction projects.
4. Implementation of the Commonwealth of Massachusetts Electronic Vital Records
Systems for births and marriages.
Chief Information
Officer
Town Clerk
Assistant Town
Clerk
Administrative
Assistant
PT Municipal
Clerks
PT Archivist/
Records Manager
Authorized/Appropriated Staffing
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Town Clerk 1 1 1 1
Assistant Town Clerk 1 1 1 1
Administrative Assistant 1 1 1 1
Municipal Clerk 0.91 1.03 1.03 1.03
Archivist/Records Manager 0.46 0.46 0.46 0.46
Total FTE 4.37 4.49 4.49 4.49
Total FT/PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT
Program: General Government
8500 Town Clerk Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-21
Budget Recommendations:
The FY2017 recommended Town Clerk budget is $487,356 which is a $44,849 or 10.14% increase
from the FY2016 budget.
The budget for Compensation is $362,681 and reflects a $29,549, or 8.87% increase, which is
attributable to (1) increases in staffing and expenses for three elections in FY2017 versus the two to
be held in FY16 and (2) contractually obligated step increases. FY2017 compensation does not
include any estimate for cost of living increases. Funds for prospective increases are budgeted for in
the Salary Adjustment account within the Town Manager’s budget.
The budget for Expenses is $124,675 and reflects a $15,300, or 13.99% increase which is driven
primarily by the increase in the number of elections in FY2017.
Program Improvement Requests:
Description
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses)
Total
Requested
Salaries
and
Expense s
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
Municipal Assistant -
Additional Hours
8,842$ 15,281$ 24,123$ -$ -$ -$ 24,123$
Request Recommended
Program: General Government
8500 Town Clerk Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-22
Budget Summary:
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Projected Add/Del Mgr's Rec. Increase Increase
Tax Levy 383,851$ 340,319$ 359,805$ 403,435$ -$ 403,435$ 43,630$ 12.13%
Enterprise Funds (Indirects) -$ -$ -$ -$ -$ -$ -$ -
Directed Funding -$ -$ -$ -$ -$ 0.00%
Fees: Town Clerk 37,085$ 37,041$ 35,955$ 35,800$ -$ 35,800$ (155)$ -0.43%
Licenses & Permits: Town Clerk 49,485$ 49,120$ 46,748$ 48,122$ -$ 48,122$ 1,374$ 2.94%
Total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ -$ 487,356$ 44,849$ 10.14%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Appropriation Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 347,171$ 312,420$ 333,132$ 362,681$ -$ 362,681$ 29,549$ 8.87%
Expenses 123,249$ 114,059$ 109,375$ 124,675$ -$ 124,675$ 15,300$ 13.99%
Total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ -$ 487,356$ 44,849$ 10.14%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Program Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 8510 Town Clerk Administration 289,688$ 254,618$ 281,552$ 288,585$ -$ 288,585$ 7,033$ 2.50%
Total 8520 Board of Registrars 15,316$ 14,763$ 16,825$ 17,325$ -$ 17,325$ 500$ 2.97%
Total 8530 Elections 127,985$ 118,684$ 95,725$ 131,114$ -$ 131,114$ 35,389$ 36.97%
Total 8540 Records Management 37,431$ 38,415$ 48,405$ 50,333$ -$ 50,333$ 1,928$ 3.98%
Total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ -$ 487,356$ 44,849$ 10.14%
FY 2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 341,458$ 305,226$ 330,132$ 354,317$ -$ 354,317$ 24,185$ 7.33%
Overtime 5,713$ 7,194$ 3,000$ 8,364$ -$ 8,364$ 5,364$ 178.80%
Personal Services 347,171$ 312,420$ 333,132$ 362,681$ -$ 362,681$ 29,549$ 8.87%
Contractual Services 85,802$ 101,920$ 95,600$ 109,800$ -$ 109,800$ 14,200$ 14.85%
Utilities 1,830$ 2,520$ 3,500$ 3,500$ -$ 3,500$ -$ 0.00%
Supplies 9,891$ 9,620$ 10,075$ 11,175$ -$ 11,175$ 1,100$ 10.92%
Small Capital 25,726$ -$ 200$ 200$ -$ 200$ -$ 0.00%
Expenses 123,249$ 114,059$ 109,375$ 124,675$ -$ 124,675$ 15,300$ 13.99%
Total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ -$ 487,356$ 44,849$ 10.14%
Program: General Government
8600 Information Services Department Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-23
Mission: The Information Services Department provides information technology services and
resources to all Town staff, including accounting and payroll applications, along with other core
technology related services for municipal and school departments.
Budget Overview: The Information Services Department (IS) supports, maintains and manages
the Town's information technology systems (hardware, software and web sites) that are critical
elements of service delivery and program management for all of the Town's departmental
operations. Services provided include: hardware and software support for all information
technology activities in all municipal operations; staff training; maintenance of financial
management hardware and software (MUNIS) that serves town and school departments;
electronic mail and internet access; support of the Town’s website on the internet and intranet;
phone voice over internet protocol (VoIP) infrastructure and applications; head end management
and support; and co-management, with School Department Information Technology staff, of the
Town's wide-area network that connects 30 town and school buildings.
Departmental Initiatives:
1. Improve network and services resiliency through installation of redundant network
pathways and failover hardware (switches and servers).
2. Expand wireless capability to additional municipal buildings.
3. Manage self service enhancements and improvements for Town employees and residents
including on-line permitting and improved on-line document management and resources.
4. Continue implementation of VoIP phone systems to municipal and school buildings.
5. Develop GIS based improvements, including meeting new state GIS standards and
delivering GIS on-line with improved function and information.
6. Update and support Town website capabilities for departments and users.
7. Identify, create and support “born digital” paperless workflow and efficiencies.
8. Through the use of technology, build a sustainable communications framework and develop
methods for community engagement to meet organizational goals.
Program: General Government
8600 Information Services Department Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-24
Authorized and Appropriated Staffing:
FY2014 FY2015 FY2016 FY2017
Budget Budget Budget Recommended
Chief Information Officer 0 1 1 1
Information Technology Director 1 1 1 1
Project Manager1, 2 001.81.8
Network Administrator 1 1 1 1
GIS/Database Administrator 1 1 1 1
Support Technician 1 1 1 1
Applications Administrator 0 0 1 1
Webmaster 1 1 2 2
Total FT/PT 5 FT 6 FT 9.8 9.8
Total FTE 5 6 9.8 9.8
1The Project Manager position was transferred from the Town Manager's Office to the Information Services
Department in FY2015. The funding remained in the TMO budget for FY2015 and transferred to the IS budget in
FY2016. In FY2016 the position was reduced to a 0.8 FTE.
2 T he Project Manager position was partially funded via Capital Article 2015/11P for FY2016. The split for FY16 was
80% Capital and 20% IS. The funding to support this position will be transitioned into the Information Services
operating budget. In FY2017 the IS budget will fund 60% of the salary and the capital article will fund the
remaining 40% of the salary.
Program: General Government
8600 Information Services Department Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-25
Budget Recommendations:
The FY2017 recommended Information Services budget is $1,829,781. The recommended budget
is a $120,276, or 7.04% increase over the restated FY2016 budget. The budget is restated to
reflect cost of living increases that were not included in the FY2016 budget as adopted at the 2015
annual town meeting.
The recommended budget for Compensation is $798,881, and reflects a $39,826, or 5.25%
increase, which includes adjustments in compensation due to employee contractual settlements
and prospective step increases, as well as an increase in the portion of the full-time Project
Manager’s salary borne by the operating budget from 20% in FY16 to 60% in FY17. FY17
Compensation does not include any estimate of prospective cost of living increases for contracts
that expire on 6/30/16. Funds for prospective increases are budgeted for in the Salary Adjustment
account within the Town Manager’s budget.
The recommended budget for Expenses is $1,030,900 and reflects an $80,450, or 8.46% increase.
Major factors driving the increase are the growing cost of software maintenance for both existing
licenses as well as new application support contracts, the continuation of the transfer of
responsibility for Town phone systems and the accompanying utility costs, an increase in mobile
services costs due to mobile data needs and the additional costs for LAN hardware and software
costs for IS support of the Library.
Program Improvement Requests:
Description
Salaries and
Expenses
Benefits
(to be
budgeted
in Shared
Expenses)
Total
Requested
Salaries
and
Expenses
Benefits
(to be
budgeted
under
Shared
Expenses) Total
Not
Recommended
NONE REQUESTED
Request Recommended
Program: General Government
8600 Information Services Department Town of Lexington, Massachusetts
FY 2017 Town Manager’s Preliminary Budget & Financing Plan January 11, 2016
X-26
Budget Summary:
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Estimated Request Add/Del Mgr's Rec. Increase Increase
Tax Levy 930,243$ 1,139,654$ 1,647,885$ 1,766,313$ -$ 1,766,313$ 118,428$ 7.19%
Enterprise Funds (Indirects) 57,041$ 56,680$ 61,619$ 63,468$ -$ 63,468$ 1,849$ 3.00%
Total 8600 Information Services 987,284$ 1,196,334$ 1,709,505$ 1,829,781$ -$ 1,829,781$ 120,276$ 7.04%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Compensation 355,598$ 458,967$ 759,055$ 798,881$ -$ 798,881$ 39,826$ 5.25%
Expenses 631,686$ 737,367$ 950,450$ 1,030,900$ -$ 1,030,900$ 80,450$ 8.46%
Total 8600 Information Services 987,284$ 1,196,334$ 1,709,505$ 1,829,781$ -$ 1,829,781$ 120,276$ 7.04%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Total 8610 IT Administration 987,284$ 1,196,334$ 1,709,505$ 1,829,781$ -$ 1,829,781$ 120,276$ 7.04%
Total 8600 Information Services 987,284$ 1,196,334$ 1,709,505$ 1,829,781$ -$ 1,829,781$ 120,276$ 7.04%
FY2014 FY2015 FY2016 FY2017 Manager's FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Add/Del Mgr's Rec. Increase Increase
Salaries & Wages 353,511$ 457,185$ 756,055$ 795,744$ -$ 795,744$ 39,690$ 5.25%
Overtime 2,087$ 1,781$ 3,000$ 3,137$ -$ 3,137$ 137$ 4.55%
Personal Services 355,598$ 458,967$ 759,055$ 798,881$ -$ 798,881$ 39,826$ 5.25%
Contractual Services 443,188$ 474,980$ 700,500$ 757,000$ -$ 757,000$ 56,500$ 8.07%
Utilities 1,800$ 37,043$ 80,200$ 93,400$ -$ 93,400$ 13,200$ 16.46%
Supplies 32,273$ 3,561$ 24,250$ 26,500$ -$ 26,500$ 2,250$ 9.28%
Small Capital 154,425$ 221,783$ 145,500$ 154,000$ -$ 154,000$ 8,500$ 5.84%
Expenses 631,686$ 737,367$ 950,450$ 1,030,900$ -$ 1,030,900$ 80,450$ 8.46%
Total 8600 Information Services 987,284$ 1,196,334$ 1,709,505$ 1,829,781$ -$ 1,829,781$ 120,276$ 7.04%
Appropriation Summary
Program Summary
Funding Sources
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 1
Section XI: Capital Investment
INTRODUCTION
A crucial aspect of the Town’s operations, from providing services to its residents and businesses
to equipping employees to effectively perform their jobs, requires the existence of certain basic
physical assets. These assets include streets, water mains, parks, buildings, large equipment and
technology. They must be purchased, maintained and replaced on a timely basis or their
usefulness in providing public services will diminish. The Town’s five-year Capital Improvements
Program and annual Capital Budget are developed to ensure adequate capital investment in the
Town’s assets.
DEFINITION OF CAPITAL PROJECTS
A capital project is defined as a major, non-recurring expenditure that generally meets all of the
following criteria:
Massachusetts General Laws permit the Town to issue bonds to finance the expenditure;
The expenditure is $25,000 or more;
The expenditure will have a useful life of 10 years or more for buildings or building
components and 5 years for vehicles and equipment; and
Planning, engineering, or design services may be considered capital when such services
are integral to a construction, renewal, or replacement project that meets the criteria for a
capital expenditure.
CAPITAL POLICY FRAMEWORK
The FY2017 Capital Budget was developed within the capital policy framework initially adopted by
the Board of Selectmen in 1991, and subsequently amended in 2006 and 2009 to ensure
adequate planning and funding for capital investment, particularly cash capital projects within the
general fund. This capital investment strategy includes the following major elements:
Multi-year planning for capital investment;
Debt exclusions for major capital projects; and
Ensuring sufficient operating budget resources for maintaining capital assets.
FIVE-YEAR CAPITAL PROGRAM
Five-year capital improvement planning has been part of Lexington’s budget development process
for many years. Multi-year planning allows proper staging and sequencing of capital projects to
smooth financing plans and to make funding needs more predictable. Capital investment
requirements can vary, involving unique large projects such as a fire vehicle or a school building.
Other capital investment needs are recurring such as the annual program to resurface roadways.
The five-year Capital Improvement Program includes all anticipated capital projects identified by
school and municipal departments over the next five years.
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 2
The following are potential funding sources for financing the Town’s capital investments:
Cash Financing – The Town regularly appropriates available funds (i.e., cash financing)
from the general and enterprise funds to finance certain capital investment projects.
Examples of available funds are unreserved fund balance (free cash), tax levy, enterprise
fund retained earnings, specialized stabilization funds and, when available, unexpended
balances of prior years’ capital articles.
Debt – The Town has traditionally financed large dollar value capital projects with debt.
Depending upon the project, the debt service resulting from debt-funded capital projects
can be financed from a variety of sources including the General Fund (either within the
Levy Limit or from a voter approved Proposition 2 ½ debt exclusion), Enterprise and
Revolving Funds or the Community Preservation Fund (see discussion of the CPA below).
Other Sources – The Town uses dedicated state aid and grant funding to finance capital
investment when these funds are available.
Community Preservation Act (CPA) Funds – Beginning in FY07, following voter
approval, the Town began to assess a Community Preservation Surcharge of 3% of the
property tax levied against all taxable real property. For owners of residential property,
the assessed value used to calculate the surcharge is net of a $100,000 residential
exemption. Community Preservation funds can be used for those purposes defined by
the Community Preservation Act, MGL Ch. 44B. Such purposes include the acquisition and
preservation of open space, the creation and support of community (affordable) housing,
the acquisition and preservation of historic resources, and the creation and support of
recreational facilities. Beginning in FY08, the Town began to receive State matching funds
to supplement the local surcharge. Receipts for FY16 from the surcharge and state
matching funds are preliminarily estimated at $5 million.
FY 2017 CAPITAL FINANCING STRATEGY
The proposed financing plan for the recommended FY2017 capital budget is shown in the table
below.
Free Cash/Tax
Lev y
Other Financing
Sources 1 Debt Total
General Fund 5,214,164$ -$ 6,970,507$ 12,184,671$
Proposed Excluded Debt Projects -$ -$ 67,492,000$ 67,492,000$
Chapter 90/Other Funding -$ 8,853,790$ -$ 8,853,790$
Water Enterprise -$ 220,500$ -$ 220,500$
Sewer Enterprise -$ 177,500$ 1,768,000$ 1,945,500$
Recreation Enterprise -$ 65,000$ -$ 65,000$
Community Preservation Act 2 -$ 999,530$ -$ 999,530$
Total (all Funds) 5,214,164$ 10,316,320$ 76,230,507$ 91,760,991$
Capital Requests Summary
1 Chapter 90/Other Funding includes $973,165 in Chapter 90 Aid for street improvements, $850,000 of private funding for the Cary Library
Internal Reconfiguration project, $230,625 from the Parking Meter Fund for parking meter replacements, $30,000 from the Traffic Mitigation
Stabilization Fund for Transportation Mitigation, and $6,550,000 in state funding for the Massachusetts Avenue-3 Intersections Improvement
2 Includes both Town and non-Town CPA funded projects.
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 3
The following table, FY2017 Recommended Capital Budget, lists all FY2017 projects
recommended by the Town Manager for consideration and their estimated costs by program area
and funding source. The Capital Expenditures Committee has also been evaluating these requests
and will issue a report and recommendations to Town Meeting.
Department Project Description Recommendation
Requested Funding
Source(s)
Economic Development Parking Meter Replacements - Phase 2 230,625$ Parking Meter Fund
Economic Development Grain Mill Alley Improvements TBD CPA
Conservation Wright Farm Needs Assessment and Feasibility Study 35,000$ CPA
Traffic Safety Group (TSG)Transportation Mitigation 30,000$ Traffic Mitigation Stab. Fund
Total Community/Economic Development 295,625$
Fire & Rescue Ladder Truck Replacement 875,000$ GF Debt
Fire & Rescue Public Safety Radio Stabilization 90,000$ Free Cash
Total Public Safety 965,000$
Library Cary Library Internal Reconfiguration Project 850,000$ Private Funding
Rec.& Community Programs Pine Meadows Improvements 65,000$ Recreation RE
Rec.& Community Programs Park and Playground Improvements 75,000$ CPA
Rec.& Community Programs Town Pool Renovation 166,000$ CPA
Rec.& Community Programs Park Improvements - Athletic Fields 120,000$ CPA
Rec.& Community Programs Park Improvements- Hard Court Resurfacing 61,000$ CPA
Rec.& Community Programs Granite Forest at Lincoln Park 30,000$ CPA
Total Culture and Recreation 1,367,000$
Public Facilities Townwide Roofing Program 176,400$ GF Debt
Public Facilities School Building Envelopes and Systems Program 215,000$ Free Cash
Public Facilities LHS Heating Systems Upgrade 186,000$ GF Debt (Exempt)
Public Facilities Municipal Building Envelopes and Systems 187,329$ Tax Levy
Public Facilities Building Flooring Program 150,000$ Free Cash
Public Facilities Public Facilities Bid Documents 100,000$ Free Cash
Public Facilities Hastings School Renovation/Replacement 1,500,000$ GF Debt (Exempt)
Public Facilities Diamond Middle School Renovations -Construction 44,541,900$ GF Debt (Exempt)
Public Facilities Clarke Middle School Renovations -Construction 21,264,100$ GF Debt (Exempt)
Public Facilities School Traffic Safety Improvements 25,000$ GF Debt
Public Facilities Security Camera Upgrade to Digital from Analog 49,500$ Free Cash
Public Facilities Munroe School Roof 298,000$ GF Debt/Lease Revenue
Public Facilities LHS Security Evaluation and Upgrade 25,000$ Free Cash
Public Facilities LHS Guidance Space Mining - Design 13,800$ Free Cash
Public Facilities LHS Nurse Office and Treatment Space - Design 17,000$ Free Cash
Public Facilities LHS Fitness Center/Athletic Training Floor 41,220$ Free Cash
Public Facilities Munroe Center for the Arts Window Study 30,000$ CPA
Total Public Facilities Department 68,820,249$
FY 2017 Recommended Capital Budget
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 4
CAPITAL PLAN BY FINANCING SOURCE
The following pages include tables that show the recommended FY2017 capital projects by
financing source:
General fund debt; Water fund debt;
Wastewater fund debt; Recreation and Community Programs fund debt;
Proposition 2 ½ excluded debt Revolving fund debt; and
Cash capital (i.e., current revenue).
Each debt-related table includes the projected debt service impact of recommended projects,
actual debt service on debt authorized and issued, and projected debt service on debt
authorized and unissued. Finally, each table is accompanied by a written description of each
recommended project.
Department Project Description Recommendation
Requested Funding
Source(s)
Public Works Center Streetscape Improvements 2,700,000$ GF Debt
Public Works DPW Equipment Replacement 755,000$ GF Debt/Free Cash/Water
RE/Wastewater REPublic Works Street Improvements 3,500,000$ Tax Levy/Chapter 90
Public Works Storm Drainage Improvements and NPDES Compliance 340,000$ GF Debt
Public Works Sanitary Sewer System Investigation and Improvements 1,000,000$ Wastewater Debt/Wastewater RE
Public Works Hydrant Replacement Program 150,000$ Free Cash/Water RE
Public Works Pump Station Upgrades 800,000$ Wastewater Debt
Public Works
pgy
Implementation 390,000$ GF Debt
Public Works Mass Ave - Three Intersections Improvement $ 6,900,000 Free Cash / State Funding
Public Works Sidewalk Improvements, Additions and Designs $ 600,000 GF Debt
Public Works Town Wide Culvert Replacement 390,000$ GF Debt
Public Works Town-wide Signalization Improvements 125,000$ Free Cash
Public Works Minuteman Bikeway Wayfinding 120,000$ CPA
Public Works Antony Park Construction 60,000$ CPA
Public Works Cary Memorial Library Walkway Replacement 149,500$ GF Debt
Public Works Munroe Center for the Arts Parking Lot 220,000$ Private Funding
Public Works Pleasant Street sidewalk 175,000$ GF Debt
Total Public Works Department 18,374,500$ `
Lexington Public Schools School Furniture, Equipment & Systems Program 186,087$ Free Cash
Lexington Public Schools LPS Technology Capital Request 1,198,000$ Free Cash/GF Debt
Total Lexington Public Schools 1,384,087$
Information Services Replace Town Wide Phone Systems-Phase V 21,000$ Free Cash
Information Services Head End Equipment Replacement/Packet Shaper - Phase V 150,000$ Free Cash
Town Clerk Election System Upgrade 81,000$ Free Cash
Selectmen Pelham Road Property Acquisition TBD GF Debt (Exempt)
Total General Government 252,000$ 0
Non-Governmental Projects Munroe Tavern Archaeological Dig 15,000$ CPA
Non-Governmental Projects Lexington Arts and Crafts Society - Parson's Gallery Lighting Renovation 24,280$ CPA
Non-Governmental Projects Keeler Farm Community Housing Acquisition TBD CPA
Non-Governmental Projects Greeley Village Rear Door and Porch Preservation 263,250$ CPA
Total Non-Governmental Projects 302,530$
Total FY 2017 Recommendations - All Funds 91,760,991$
FY 2017 Recommended Capital Budget (continued)
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 5
FY2017 RECOMMENDED PROJECTS - GENERAL FUND DEBT (Table I)
Municipal Projects
1. Ladder Truck Replacement - $875,000 (General Fund Debt): This FY17 request
would fund the purchase of a new aerial ladder truck for the Fire Department. The current
truck is almost 17 years old and used on a daily basis. The required repairs for the aging
truck have steadily increased, with over $60,000 spent for major repairs in FY12. Front line
apparatus are generally utilized as first line vehicles for 10-12 years and then in a reserved
capacity but the ladder truck has been used in a primary position for its entire life span.
FY17 funding would be used to purchase a vehicle similar in size and equipped comparably
to the existing truck. The primary design of the ladder truck allows the vehicle to conduct
rescues, perform roof ventilation and provide firefighting capabilities through the water way
at the end of the ladder.
2. Center Streetscape Improvements – Phase 1 of 3 - $2,700,000 (General Fund
Debt): This project requests funds to improve and restore the sidewalk surface, streetscape
and pedestrian safety in Lexington Center. Project improvements will also include lighting,
intersection upgrades and lane configuration adjustments. Previous appropriations for the
project have funded traffic modeling and design and development plans. Additional
requests for construction are expected in future funding cycles. The estimated total cost of
all three phases in $8 million.
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 6
3. DPW Equipment Replacement - $755,000 ($449,000 General Fund Debt, $15,000
Free Cash, $145,500 Water Fund Retained Earnings, $145,500 Wastewater Fund
Retained Earnings): This is an annual request to replace equipment that is beyond its
useful life and whose mechanical condition no longer meets the requirements of the
Department of Public Works (DPW). The DPW has an inventory of 146 pieces of equipment
including sedans, hybrid SUVs, construction vehicles and specialized equipment used to
mow parks, plow snow, repair streets and complete a variety of other projects. Without
regular equipment replacement, the efficiency and cost effectiveness of the DPW's
operations would be handicapped due to equipment down time and excessive repair costs.
The FY2017 request, by funding source, is shown in the table below.
Each piece of equipment is inventoried with original and current replacement cost, state of
condition and replacement time interval. Replacement intervals vary from 5 to 25 years,
and are based on manufacturer recommendations and use (type and duration). The
selection of vehicles to be replaced begins with the proposed replacement date. Then each
vehicle is assessed as to its mechanical condition and work requirements. The systematic
replacement program defines what equipment is expected to need replacement during the
next five years, with the intent of preventing any unexpected emergency purchases. Annual
updates are conducted by the Road Machinery Division, Division Superintendents and
reviewed by the Manager of Operations and the Director of Public Works.
The table below shows each piece of equipment recommended and its proposed financing
source.
4. Storm Drainage Improvements and NPDES Compliance - $340,000 (General Fund
Debt): This is an annual request. $40,000 is estimated for the compliance with the
construction related portions of the National Pollutant Discharge and Elimination System
(NPDES) minimum control measures as mandated by EPA in the storm water general permit
issued to the Town. This includes the development and submittal of the Notice of Intent and
Stormwater Management Program (SWMP) as required by the EPA as well as illicit
discharge, detection and elimination. A new EPA NPDES permit is expected to be issued to
the Town in January 2016. Requirements measures include illicit discharge detection and
elimination, and BMP (best management practices) installation and retrofits. $300,000 will
be used to repair/replace drainage structures encountered during the road resurfacing
program, repair other drainage areas of concern in town and improve stormwater issues
discovered during the NPDES investigation work.
This request will provide funds to restore the function of select town drainage systems.
Much of the town has been developed and old systems are inadequate. There are many
trouble spots in the watersheds of the Vine Brook, Mill Brook, Beaver Brook, and Kiln Brook
as well as other areas throughout town. Recent drainage installation and rehabilitation
included Spring Street and Woburn Street. Paul Revere Road has been completed. Illicit
discharge detection and elimination has been ongoing in the Vine Brook and Mill Brook
which are areas identified to have contamination.
GF Debt Free Cash Water RE Sewer RE Total
1-F550 Pick Up with Plow 9,000$ 60,500$ 60,500$ 130,000$
1-Rubber Tire Loader with 3 Yard Capacity 85,000$ 85,000$ 170,000$
2- F450 Dump Trucks with Plows (Public Grounds) 200,000$ 200,000$
1-Holder Tractor with Snow Blower (Public Grounds) 140,000$ 15,000$ 155,000$
1-F450 Dump Truck with Plow (Highway Division) 100,000$ 100,000$
449,000$ 15,000$ 145,500$ 145,500$ 755,000$
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 7
5. Comprehensive Watershed Storm Water Management Implementation -
$390,000 (General Fund Debt): This is an annual request. DPW-Engineering and
Conservation are collaborating on addressing drainage/brook management issues. The
Charles River, Shawsheen River, and Mystic River watershed management plans have all
been completed with funding from prior authorizations. Design work is completed and
construction is underway for the daylighting and drainage improvements at Willards Woods
and the bank stabilization at Vine Brook in the Saddle Club Road area. The Whipple Brook
area design is also underway. This request is for the continuing design / implementation of
the watershed plans and for the construction of priorities established in the watershed
plans. Staff has reviewed the three watershed plans and developed a likely prioritization
schedule with built-in flexibility pending unforeseen changes. The requested funding will be
used to move forward with the determined prioritized areas. Please note that there is some
overlap with the Town Wide Culvert Replacement project, as some of these projects include
culvert work as well as stream management work. Possible priority areas include the
Valleyfield area design (which is within the Clematis Brook area) and the Whipple Brook
area construction.
6. Sidewalk Improvements, Additions and Design- $600,000 (General Fund Debt):
This is an annual request to rebuild and/or repave existing asphalt sidewalks and to begin
design work on new sidewalks. FY16 funding was increased from prior years in order to
address the Selectmen’s goal of improving the overall condition of existing sidewalks and
providing new sidewalks. Recommended FY17 funding continues funding at this accelerated
level.
DPW, in conjunction with various committees and other town departments develops a list
each year of the sidewalks most in need of repair/replacement. There are four
determining factors that dictate the repair of a sidewalk 1) Is the sidewalk unsafe for travel
due to trip hazards, defects, etc. 2) Is the sidewalk within the Safe Routes to School
Program 3) Is the volume of pedestrian traffic heavy, light or average, and 4) Is the general
condition of the sidewalk poor, fair or good which dictates treatments such as full
reconstruction, overlay or patching? All work will be ADA compliant. DPW has worked with
Fay, Spofford & Thorndike, a pavement consulting firm, to compile a sidewalk condition
survey that will help prioritize sidewalk repair locations.
Candidate projects for funding in FY17 include Emerson Garden Road (north and south),
Hathaway Road, Waltham Street – from LHS Driveway to Forest Street and Brookside to
Blossomcrest, Massachusetts Avenue – Bow Street to Fottler Avenue (north and south),
Turning Mill Road – phase II from #18 to end, Charles Street, Daniels Street and Aerial
Street.
The history of prior Sidewalk appropriations is:
7. Town Wide Culvert Replacement - $390,000 (General Fund Debt): This is an annual
program request. On-going culvert inspections and ongoing watershed management planning
efforts have identified culverts in town that are near or at failure. The Watershed Management
Plans have identified a number of these failing culverts.
FY08 FY09 FY10 FY11 FY12 FY13
FY14 1 FY15 FY16
100,000$ 275,000$ -$ 200,000$ 200,000$ 300,000$ 400,000$ 400,000$ 600,000$
1 Does not include $200,000 of a $600,000 appropriation that was designated for the construction of a Hartwell Avenue mixed use path.
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 8
Of the funding requested, $250,000 is an estimate of construction costs necessary for
culvert replacement with $65,000 for design, permitting, and bidding. The remainder is for
contingencies. The North Lexington Brook culvert at Revere Street, the Bikeway culvert
near Camellia place and the Concord Avenue culvert at Hardy’s Brook are all permitted with
bids having been awarded, and are currently in the early stage of construction. Future
designs and replacements include but are not limited to the following: Valleyfield and
Waltham Street at the Clematis Brook which has been identified in the Watershed
Management Plan. Please note that there is some overlap with the Comprehensive
Stormwater Management project as some of these projects include culvert work as well as
stream management work.
8. Cary Memorial Library Walkway Replacement - $149,500 (General Fund Debt):
The walkway surrounding the Cary Memorial Library is in disrepair and poses a hazard to
library patrons and personnel. FY17 funds are requested for replacement of the walkway in
its entirety. The walkway receives regular maintenance for areas with significant
segregation of the stones from the concrete mixture but they are expected to continue to
degrade over time and repair work would be extensive. Replacement of the current
walkway will significantly improve safety and accessibility to the building and also minimize
maintenance work and related costs.
9. Pleasant Street Sidewalk - $175,000 (General Fund Debt): This funding would be
used to complete the sidewalks along Pleasant Street in those areas that currently have no
sidewalks. The section of roadway near the proposed sidewalk installations was identified
as an area of high priority in a recent report on sidewalk conditions. Nearby schools, the
Minuteman Bikeway, MBTA bus stops and a local farm are all in proximity and the proposed
project would improve pedestrian safety and provide greater mobility for those utilizing the
nearby destinations.
Department of Public Facilities Projects
1. Town Wide Roofing Program - $176,400 (General Fund Debt): The Central
Administration Building’s roof has been identified as a priority in the Department of Public
Facilities 20-year Roof Master Plan. FY17 funds are requested to stop water infiltration with
a specific focus on the A-framed roof. An internal venting system and external heat tape
were installed but have proven ineffective due to significant snow totals. The proposal
includes removal of the roof shingles from the front elevation, the addition of an ice and
water shield under the new shingles and added venting. In addition to preventing water
leaks, ice dams and associated damage, the replacement of the roofing systems may result
in the reduction of funds budgeted for emergency roof repairs.
School Projects
1. LPS Technology - $1,198,000 ($427,607 General Fund Debt and $770,393 Free
Cash): This request addresses the District’s Strategic Goal for enhancing the capacity to
utilize technology as an instructional and administrative tool. This technology equipment
includes technology workstations (desktops, laptops, and mobile devices),
printers/peripherals, interactive projection systems, network head-end equipment, and
improved wireless network delivery systems for the High School and middle schools.
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 9
This capital improvement project would provide the funding for:
Technology Workstations (Desktops, Laptops, Mobile Devices) - $550,000 is requested
of which $490,000 is to replace aging computers that will be 5-6 years old during FY16
with up-to-date technology workstations. Approximately 525 computers during FY17
will need replacement. $60,000 will be allocated to the final year of a three year plan to
make sure all six of our elementary schools are equitable in their technology.
Expanding One-To-One Mobile Technology Initiative at Grade 8 Middle Schools -
$295,000 is requested to provide every Grade 7 student (590 students) at Diamond and
Clarke Middle schools an iPad for use at home and school.
Expanding Individualized Mobile Tablet initiative in High School - $55,000 is requested to
expand and further embed our current mobile technology initiative at the High School to
provide mobile tablets (e.g., iPads) to additional 9th grade classrooms so that these
classes can utilize the iPads on a regular basis to engage in classroom activities
supported by technology.
Technology Peripherals - $30,000 is requested to purchase and replace old printers,
document readers, and projection systems through the district as the building needs
arise.
Upgrading District and Building Networks - $178,000 is requested to upgrade networks
at schools. In FY16, the existing wireless network topology at the high school and two
middle schools was successfully reconfigured through the doubling of the number
existing access points at all three schools and through the replacement of existing
wireless access points by more powerful units at the high school. However, additional
work is needed to be done in order to handle the geometric growth in the use of mobile
technology at the schools over the last several years as well as for the need to handle
other technology devices such as VOIP phone systems. Accordingly, money is
requested to (1) upgrade the backbone to 10GB from the district head-end to Fiske,
Bridge, Bowman, Harrington, and Hastings ($105,000), (2) upgrade the connections at
Clarke and Diamond between the main network cabinets (MDF) and the secondary
network cabinets ( IDF) and ($55,000), and (3) install the necessary technology system
in order to upgrade to Active Directory for all users ($18,000)
Interactive Projector/Whiteboards Units - $90,000 is requested allow the Lexington
School District to replace SMART interactive projection systems and existing ceiling
projector systems purchased 2009 and earlier with replacement projectors and
interactive projectors. Current units have come to end of life and need to be replaced.
Twenty-two classrooms grades 3-12 require such replacement units. The request will
also allow us for the installation of new units in three High School rooms without such
units in place. During the last fiscal year, the school district completed a four year
process of equipping nearly all Grade 3 through 12 classrooms with interactive
projector/whiteboard units.
Projects to be Funded with New Revenue
1. Munroe School Roof - $298,000 (General Fund Debt to be financed with
increased lease fees from the Munroe School for the Arts): A building assessment
completed in 2007 identified that a new roof would likely be required for the Munroe School
during calendar year 2016. During the last year, building users have reported leaks in the
roof and the Munroe Center provided funds to make the repairs. This FY17 request is for
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funds to install a new roof on the building in order to prevent continued leaks and potential
damage to structural elements and personal property. The project will be financed through
the issuance of debt whose debt service will be funded with an increase in lease payments
by the Munroe Center for the Arts to the Town.
FY2017 RECOMMENDED PROJECTS - WATER FUND DEBT (Table II)
No recommendations for debt financing.
FY2017 RECOMMENDED PROJECTS - WASTEWATER FUND DEBT (Table III)
1. Wastewater System Investigation and Improvements - $1,000,000 ($968,000
Wastewater Debt, $32,000 Wastewater Retained Earnings): This is an annual
request for rehabilitation of sanitary sewer infrastructure. Engineering investigation and
evaluation will be done on sewers in various watersheds. Work will include replacement or
repair of deteriorated sewers and manholes identified throughout Town. Sewage leaks and
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overflows present a direct danger to the health of the community through transmission of
waterborne diseases. In addition, the Town’s assessment by the MWRA for sewage
treatment is based, in part, on total flow through the meter at the Arlington town line, so
excessive flow of storm water in the sewer results in unnecessarily higher sewage bills.
Projects may be eligible for MWRA grant/loan program funding. Further identification,
prioritization, and repair of sanitary sewer in the town reducing inflow and infiltration into
the system has been ongoing in several sewer basins in town. Recent completed work in
town includes sewer basin Area 6 (Tophet swamp), Area 7 (Reed St area), Area 10 (Marrett,
Lincoln, School Street areas), Area 3 (Adams Street, Grant Street, Saddle Club area), Area 9
(Parker Street area), and Area 14 (Bow Street area.) Possible future areas of removal are
Area 4 and Area 5 which are along the easterly and westerly side of Lowell Street from
Laconia Street to the Arlington Town line.
2. Pump Station Upgrades - $800,000 (Wastewater Debt): This is an ongoing program
for upgrade of the stations including bringing them in compliance with federal (OSHA)
regulations, equipment replacement and generator installations. Lexington has 10 Sewer
pumping stations valued at over $6 million. In July 2013 a detailed evaluation and capital
plan was developed for the town with the assistance of Wright-Pierce. This includes a
detailed engineering survey of the pumps stations to determine current and future needs as
well as a time table and probable costs for the proposed work. FY17 funding is requested
for full pump station replacement which will likely be used for the Marshall Road Pump
Station as shown in year 4 of the Capital Improvement Plan developed by Wright-Pierce.
Installation of back-up generators at Concord Avenue and Potter Pond pump stations as well
as other upgrades at Potter Pond have recently been completed and significant
improvements to the main pump station are underway that include HVAC upgrades, the
installation of variable frequency drives on all the pumps to minimize wear and tear, save
energy and eliminate hammering in the force main, and the installation of a surge tank.
FY2017 RECOMMENDED PROJECTS – RECREATION FUND DEBT (Table IV)
No recommendations for debt financing.
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 12
FY2017 RECOMMENDED PROJECTS – FUNDING THROUGH PROPOSITION 2 ½ DEBT
EXCLUSION (Table V)
1. LHS Heating Systems Upgrade – Design - $500,000 (Candidate for Debt
Exclusion vote): The 2014 Annual Town Meeting appropriated $75,000 to evaluate
options to determine the most cost effective approach to replace HVAC systems at
Lexington High School that have operated beyond their life cycles. The analysis presented
by the consulting engineers presented several options and the 2015 Annual Town Meeting
appropriated $150,000 to fund the design of one of those options. The proposed project
includes converting the steam boilers and steam unit ventilators to a highly efficient
condensing boiler and hot water distribution system. This FY17 request seeks funds for
design development and construction documents as the next step in the process. It is
expected that construction funds will be requested at a future Town Meeting. The new
HVAC system will improve the educational environment while also making the systems
energy efficient, easier to maintain and more reliable.
2. Hastings School Renovation/Replacement - $1,500,000 (Candidate for Debt
Exclusion vote): The School Committee and Board of Selectmen approved for the
Superintendent to submit a Statement of Interest (SOI) to the Massachusetts School
Building Authority (MSBA) in February and March of 2015. The SOI outline the districts need
to have a study performed on the Hastings Elementary School due to overcrowding and the
age of existing building systems. Response from the MSBA is anticipated in January 2016. If
the response is positive, the Town would have 90 days to seek Town Meeting approval of
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project funding for a Feasibility and Schematic Design Study. If all this comes to pass, the
MSBA would reimburse Lexington for part of the work, at a percentage to be determined,
but the percentage is expected to be a minimum of 32%.
3. Diamond Middle School Renovations – Construction Funding - $44,541,900
(Candidate for Debt Exclusion vote): Funding for design of renovations to the Diamond
Middle School was voted at special town meetings in March and December 2015 to address
enrollment that exceeds the carrying capacity of the school. This request is for construction
funding for these renovations.
4. Clarke Middle School Renovations – Construction Funding - $21,264,100
(Candidate for Debt Exclusion vote): Funding for design of renovations to the Clarke
Middle School was voted at special town meetings in March and December 2015 to address
enrollment that exceeds the carrying capacity of the school. This request is for construction
funding for these renovations.
5. Pelham Road School Accessibility Analysis - $150,000 (Candidate for Debt
Exclusion vote): There are critical site accessibility issues that need to be reviewed and
addressed to determine if this is a valid and safe site to establish a school or other Town
use. This funding would allow for a thorough analysis of access and egress potential of the
Pelham Road site as well as design of selected alternatives. This would include vehicular,
bus, and emergency access as well as pedestrian accessibility to the community center from
the site. Sight distance and safety will also be critical aspects of this analysis and design.
FY2017 RECOMMENDED PROJECTS – Compost Revolving Fund (Table VI)
No recommendations for debt financing.
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
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FY2017 RECOMMENDED PROJECTS – CASH CAPITAL (Table VII)
School Projects
1. System Wide School Furniture, Equipment and Systems - $186,087 (Free Cash):
The School Department submits annual requests for replacement of classroom and office
furniture that has reached the end of its useful life. The FY17 request will support new
furniture for increased enrollment and staff and additional classroom space for Lexington
Children’s Place.
The FY17 Furniture, Equipment and Systems Replacement Program includes requests for:
Student, Teacher and Staff Desks and Chairs
Additional Classroom Furniture and Equipment for Lexington Children’s Place
Principal’s Office furniture at Harrington
Cafeteria Tables
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Bookshelves
Activity Tables
Stand-Up Student Desks
Corkboard/ Markerboards
Stools
Supply Cabinets
Computer Tables
Filing Cabinets
Total: $112,421
Special Education:
(5) Augmentative Communication Devices for Students: $29,656.00
Five-Year Replacement Cycle for Upgrades on Classroom FM Sound Systems: $5,000
Total: $34,656
Health Services:
Hearing and Vision Equipment
o (7) Optec Vision Testing System
o (10) Interacoustics Screening Audiometer
Total: $29,010
District:
LPS District Redistricting Furniture Purchases
Total: $10,000
2. LPS Technology - $1,198,000 ($427,607 General Fund Debt and $770,393 Free
Cash): see detailed description in section I - General Fund Debt financed projects.
Department of Public Facilities Projects
1. Cary Library Internal Reconfiguration Project - $850,000 (Private Funding): The
Cary Memorial Library plans to reconfigure several library spaces. The project includes
creating a new teen space on the library’s lower level, moving the Adult Fiction and World
Languages collections to the main level, adding four study rooms and a public engagement
space, and reconfiguring the main desk, computers and copy/print services. This project is
a result of the library’s 2014 Strategic Planning Process and identifies areas for improvement
to enhance library services. The library has experienced an influx of teens in the afternoons
who currently utilize areas on the main level. Relocating the space to the lower level
provides more opportunities for teens to work in groups and study socially. In addition to
mitigating the impact on the main level, the move allows the library to house their highly
circulated Chinese collection and World Language collection on the main floor.
Reconfiguring the main desk and electronic resources allows staff to easily assist patrons
and putting bookshelves on wheels will allow for the creation of auditorium space when
needed. A public engagement space will allow for thoughtful, creative and participatory
projects for the community. This project will be funded through private donations.
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XI - 16
2. School Building Envelope and Systems - $215,000 (Free Cash): This project involves
performing annual prioritized design, repairs and modifications to prevent deterioration of
school building exteriors and building systems. Proper maintenance of school buildings
requires continual investment in the building envelope and building systems. This includes
but is not limited to repair of damaged panels and siding, re-caulking and weatherproofing
windows and doors, repainting the wood exterior and extraordinary repairs to mechanical
systems. Small, individual items such as failure of a specific door or window or small
painting projects will continue to be funded through the operating budget. FY 2017 will
prioritize the Central Administration Building's window repairs and caulking replacement.
3. Municipal Building Envelope and Systems - $187,329 (Tax Levy): This ongoing
capital request, originally approved for funding in the 2006 Proposition 2 ½ Override,
includes repair/replacement projects for the maintenance and upgrade of municipal
buildings and systems. Repairs to roofs, windows, mechanical and electrical systems, and
interior finishes are required on a continual basis to maintain town facilities for their
intended function. The public building infrastructure will always need to be maintained,
repaired, and upgraded to prevent structural deterioration and avoid safety hazards. The
projects within this program do not increase the size of the public building stock and
therefore do not result in increased utility usage or maintenance costs. This year's request
intends to implement extraordinary repairs at Cary Memorial Library, including the south
entrance door system and improvements to mitigate large amounts of ice dams that form
during the winter season.
4. School Building Flooring Program - $150,000 (Free Cash): This is a multi-year
project that will replace carpet, vinyl tile, and ceramic tile flooring systems are beyond their
useful life. Flooring systems must be replaced periodically to insure the surfaces are safe
and cleanable. Worn or broken flooring creates a tripping hazard, can provide harborage for
bacteria and water, and is difficult to clean. Smaller repairs of flooring components are
funded through the operating budget. This is the seventh year of this program and new
flooring systems have been installed in Clarke stairwells, classrooms, and auditorium,
Hastings main corridor, Diamond School, and Central Administration and LHS. In FY 2017,
flooring systems in Cary Memorial Library will be replaced at a value of approximately
$50,000, in coordination with a planned renovation of interior spaces. Replacement of
additional spaces will be prioritized in the spring of 2016.
5. Public Facilities Bid Documents - $100,000 (Free Cash): This is an annual request for
funding of professional services to produce design development, construction documents,
and/or bid administration services for smaller school projects in anticipation of requests for
construction funding at town meeting that that have a high probability of approval. This will
insure that the projects can be completed in the then-current construction season, which is
particularly important for the timely completion of such projects given the short window
between the end of school in June and the beginning of school the following August.
6. Security Camera Upgrade to Digital from Analog - $49,500 (Free Cash): This
project requests funds to upgrade the older analog security camera system to the newer
evacqVision digital security camera system at the Public Services Building. FY16 funding
was approved for camera system upgrades for the Fiske and Harrington Elementary Schools
and the Lexington High School request was consolidated with a new request to evaluate its
specific needs. The older analog cameras, some in service since 2005, are losing picture
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 17
quality and require replacement. The new camera monitoring system requires installation of
a network server and software licenses for IP addressable digital cameras. All other
systems are currently on the IP based network.
7. LHS Security Evaluation and Upgrade - $25,000 (Free Cash): This project will assess
the current security systems and door hardware issues at Lexington High School and
generate a recommendation of a security standard to be employed in all buildings due to its
campus structure. The entire high school requires updates to key entry and alarm and
security systems. LHS is an older facility in an isolated location and has multiple outside
doors. An adequate security system would safeguard school assets in terms of equipment
and building and reduce the potential for disruption of educational services due to
vandalism. FY17 funding will be used to provide engineering and design for school security
systems, including locking systems, access control, monitoring and video surveillance.
8. LHS Guidance Space Mining – Design - $13,800 (Free Cash): Increased student
enrollment has necessitated the hiring of additional school counselors and space in the high
school is at a premium. The proposed project would make more efficient use of existing
space by space mining the Dean/Counselor space in the Math Building. The high school has
an existing student support model that clusters each Dean/Counselor team in a specific
location on campus. The cluster model provides a ‘home base’ for students and student
teams, organized by homeroom location. One of the goals of this model is to provide a
smaller feel on a larger campus and to ensure that Dean/Counselor teams are in close
proximity throughout the day. Space mining this area in the Math Building would create a
calm, private place for counselors to meet with students. Funds requested are for design of
these proposed projects.
9. LHS Nurse Office and Treatment Space – Design - $17,000 (Free Cash): The
Health Office at LHS requires a remodel of the existing space in order to adequately care for
the needs of the student population. Higher enrollment and special programming have
caused student health care needs to increase and the current facility does have the
capability to meet such demand. The three nurses have limited space for confidential
evaluations, treatment and monitoring. The request includes the addition of approximately
five treatment/rest beds, improvements to the treatment area and improved efficiency to
the welcome and evaluation areas. The existing office has some potential for
reconfiguration but additional space is likely needed to accommodate approximately 300
square feet for the treatment bed area. An adjacent storage area could potentially be used
for the expansion. Funds requested are for design of these proposed projects.
10. LHS Fitness Center/Athletic Training Floor - $41,220 (Free Cash): This project
proposes the installation of a new interlocking floor system in the Athletic Training Room
and Fitness Center at LHS. Currently, the Athletic Training Room and half of the Fitness
Center have a painted cement floor and the other half of the Fitness Room has an
interlocking rubber floor system which is approximately 12-14 years old. The proposal
would install a new interlocking rubber floor system in both areas. Scheduled PE classes are
held in both areas during the school day. The Athletic Training Room serves as the after-
school sports healthcare facility, logging over 6,000 student visits per year. The Fitness
Center is open before and after school and experiences consistently high traffic from both
students and staff. The current rubber flooring in the Fitness Room has a significant loss of
traction, making the area unsafe for students performing weight bearing exercises. The
painted cement area is also an injury-prone surface. Both the rubber floor and painted
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XI - 18
cement surfaces are impossible to clean, despite custodians best efforts. The athletic
training staff faces constant challenges trying ensure an effective level of cleanliness for the
floor surface when caring for student athletes in what is considered a healthcare facility.
Current conditions are not conducive to both the health and safety of staff and students.
11. Munroe Center for the Arts Window Study - $30,000 (CPA): The Munroe Center for
the Arts seeks funds to complete a study of the 117 windows at their facility. The windows
are believed to be original to the 110 year-old building and thus in poor condition. The
proposed engineering study will provide recommendations for the replacement or
restoration of the windows, construction documents and cost estimates. The Munroe
Center anticipates that additional CPA funds will be requested in FY18 to complete the
replacement or restoration, based on the study’s recommendation.
12. School Traffic Safety Improvements - $25,000 (Free Cash): The School Committee
commissioned a Traffic and Mitigation Study of school sites in February 2014. The resulting
report contained findings that indicated additional study and mitigation measures were
required to improve traffic safety in and around Lexington’s schools. A multi-year program
was implemented to include studies, design and construction documents and
implementation.
The 2014 Annual Town Meeting appropriated funds for studies at the Bridge Elementary
School and Lexington High School (LHS). The Bridge study is complete but $25,000 in
additional funds are required to complete the LHS study. This FY17 request seeks those
supplemental funds to complete the LHS study.
Additional funding requests are expected in future fiscal years as each school site
progresses through study, construction document and construction funding phases. The
goal of the project is to improve safety for students and staff by providing clear and uniform
traffic safety and mitigation on school properties.
Municipal Projects
1. Parking Meter Replacements – Phase 2 - $230,265 (Parking Meter Fund): In 2015,
Town Meeting approved funding for the replacement of 121 parking meters along Mass Ave.
This FY17 request would replace the remaining 402 meters with the new technology meters.
Updating the parking meters is part of a comprehensive parking management plan designed
to optimize Lexington Center’s parking supply for both long and short-term users. The new
technology provides users with various payment options, including the ability to pay with
credit cards and smartphones. The new meters also offer flexibility to implement rate
changes and provide an enhanced ability to collect and report parking utilization data to
make informed policy decisions.
2. Grain Mill Alley Design Implementation – TBD (CPA): This project is pending
acceptance of a legal agreement between the Town and the property’s adjacent property
owners. If the project moves forward, the request would bring the conceptual design to
completion and fund construction of the project.
3. Public Safety Radio Stabilization - $90,000 (Free Cash): This FY17 request will fund
Phase II of the Public Safety Radio Stabilization Project. $90,000 was appropriated in FY16
for Phase I which is currently underway and includes the relocation of some equipment,
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 19
conversion from copper lines to fiber optic lines and addressing emergency power to
additional repeater sites. The Motorola radios in dispatch may require an upgrade due to
software issues and may delay completion of Phase I. Phase II includes expansion of the
wireless connection between the main system and outlying devices by adding antennae
locations to the Cary Memorial Building and the Public Services Building and the creation of
a redundant repeater system at the DOT site. This two-phase project addresses the
recommendations of a 2013 radio study that identified options for improving reliability and
redundancy to the Public Safety Radio System.
4. Wright Farm Barn Needs Assessment and Feasibility Study - $35,000 (CPA):
At the 2012 Annual Town Meeting, voters approved the purchase of a significant portion of
the Wright Farm, a 12.6 acre parcel of land located on Grove Street. The Wright Family
retained one lot (approximately one acre), including a house, garage and barn on which
there was granted an option of later purchase by the Town. At the 2015 Annual Town
Meeting, voters approved $618,000 to fund the purchase of the remaining parcel of land by
the Town, including the barn which is in some disrepair. This project requests funds to
conduct a feasibility study of the barn to determine if it can be utilized as an environmental
education facility. The feasibility study would consist of a structural analysis, needs
assessment and architectural assessment.
5. Replace Town Wide Phone Systems-Phase V - $21,000 (Free Cash): The FY17
request for this multi-phase project will fund Phase V of the Town Wide Telephone
Replacement Project. At the 2008 Annual Town Meeting, $30,000 was appropriated to fund
a needs assessment for the replacement of phone systems in all town and school buildings.
The recommendation of the consultant was for the Town to replace existing municipal and
school phone systems with VoIP phone systems. Subsequent Town Meetings have
appropriated additional funds for the various phases of the project. To-date, the new VoIP
phone systems have been installed in the Town Office Building, Lexington High School, the
School Administration Building and the Community Center. The bulk of the system cores
were installed at Lexington High School and Public Services Building in FY14. Project
completion is expected during FY16 at the two fire stations, Cary Memorial Building and
Clarke and Diamond Middle. Phase V proposes the replacement of the phone systems at
the Cary Memorial Library. The unified phone system replaces existing telephone systems
that have become unreliable and expensive to maintain. The VoIP phones provide
enhanced technology and centralized administration by offering better call quality and
delivering better customer service.
6. Head End Equipment Replacement/Packet Shaper - Phase V - $150,000 (Free
Cash): This project is a multi-phase project to replace aging equipment or add equipment
that functions as the Town wide core or head end for the Town network. The head end is
made up of many components including, but not limited to, routers, switches, DNS servers,
firewalls, access control devices, e-mail spam filters, and web access control devices. The
overall purpose of the head end is to provide security and to manage network traffic. This
capital covers the cost to replace aged end-of-life (EOL) equipment and to cover the cost of
purchasing additional equipment for core security as new security needs are defined.
The FY2017 request is for the purchase of a bandwidth management and packet shaping
appliance for installation in the Town core to serve the needs of municipal and school users.
Our bandwidth needs and utilization within the Town have grown significantly. As we add
bandwidth to meet these needs, we wish to add intelligent management and control over
the use of the bandwidth to help control the utilization. This will also help ensure that
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 20
critical services that require bandwidth get the bandwidth needed through bandwidth
prioritization.
7. Transportation Mitigation - $30,000 (Traffic Mitigation Stabilization Fund): This
request supports the efforts of the Transportation Safety Group. TSG is staffed by the
Planning, Engineering, School, and Police Departments. FY17 funds will be used to evaluate
and develop construction cost estimates for future capital requests. Between FY 2008 and
2011, Town Meeting appropriated funds to collect data, perform analyses, review citizen
requests, and make recommendations for various town-wide transportation improvements
in support of the Traffic Mitigation Group. When TMG was dissolved in 2012, the Traffic
Safety Advisory Committee became the group charged with overseeing these funds. In
October of 2014, the Town further reorganized its operations, reconstituting TSAC as the
Transportation Safety Group. This request is also part of the response to the 2015 Annual
Town Meeting’s adoption of Article 45, which prioritized town-wide pedestrian and cyclist
safety improvements.
Transportation safety plays a critical role in Lexington’s high quality of life. Investigating
potential problems and maintaining compliance with current standards and best practices
help to ensure the safety of drivers, bicyclists and pedestrians in Lexington. Determining
the need, or lack thereof, for new enhancements or facilities is vital to maintaining public
safety.
8. DPW Equipment Replacement - $755,000 ($449,000 General Fund Debt, $15,000
Free Cash, $145,500 Water Fund Retained Earnings, $145,500 Wastewater Fund
Retained Earnings): see detailed description in section I - General Fund Debt financed
projects.
9. Street Improvements - $3,500,000 ($2,526,835 Tax Levy, $973,165 of Chapter
90 funds): This is an annual request for the street resurfacing and maintenance program.
It is comprised of $2,526,835 of Town funds and $973,165 of the estimated FY17 Chapter
90 distribution. Funds will be used for design, inspections, planning, repair, patching, crack
sealing and construction of roadways and roadway related infrastructure including repair
and installation of sidewalks. A preliminary list of the streets to be repaired under this
article is currently under development. A pavement management system is utilized to assist
in analyzing the road network and selecting roadways for repairs. This model is kept
updated on a regular basis. The funding requested will provide a level of funding estimated
to move the Town toward a targeted pavement condition index (PCI) of 85.
FY17 St.
Improvements
2001 Override Increased by 2.5% per year 639,662$
Maintenance of unallocated revenue from FY12 Revenue Allocation Model 281,234$
Maintenance of unallocated revenue from FY13 Revenue Allocation Model 164,850$
FY14 Health Insurance Savings 1,100,000$
Additional FY17 Tax Levy Funding 341,089$
Estimated Chapter 90 Aid 973,165$
3,500,000$
Street Improvements - Financing Components
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 21
10. Wastewater System Investigation and Improvements - $1,000,000 ($968,000
Wastewater Debt, $32,000 Wastewater Retained Earnings): see detailed description
in section III – Wastewater Fund Debt financed projects.
11. Hydrant Replacement Program - $150,000 ($75,000 Free Cash, $75,000 from
Water Enterprise Retained Earnings): This is an ongoing replacement program
designed to maintain the integrity of the fire protection system throughout town. The Town
of Lexington has 1,500 fire hydrants in its fire protection system. Faulty hydrants need to be
replaced annually to meet safety requirements. A list of hydrants needing replacement each
year is generated during the annual inspection and flushing of hydrants by the Water
Department and the Fire Department as well as hydrants being replaced for Based on
discussions between the Water Department and the Fire Department the target goal is to
replace approximately 60 hydrants per year. With a replacement cost of approximately
$2,500 per hydrant the capital request will ensure the continued operability of the fire
protection system. A total of 328 hydrants (approximately 22% of the system) have been
replaced. Hydrants typically have a 50 year life unless they are damaged.
12. Mass Ave - Three Intersections Improvement - $6,900,000 ($6,550,000 of State
Transportation Improvement Plan (TIP) funding; $350,000 Free Cash): This
ongoing project includes the design of the major intersections on Mass Ave from Marrett
Road to Pleasant Street (intersections include Pleasant Street, Maple Street and Marrett
Road) to mitigate congestion and address safety concerns for vehicles, cyclists and
pedestrians. $125,000 was appropriated by the 2010 Annual Town Meeting for 25% of the
design. $500,000 was appropriated by the 2014 Annual Town Meeting to complete the
design plans and bid specifications. The 25% design plans were submitted to MassDOT and
all comments received as of September 2014. Public hearings and meetings have also been
held.
MassDOT Transportation Improvement Plan (T.I.P) construction funding is anticipated to
cover the cost of the project. Construction estimates value the project at approximately $6.5
million. The project has scored high in project ratings which help determine eligibility and
scheduling.
The FY17 request seeks funds for temporary construction easements; permanent acquisition
is not anticipated. Federal requirements for land acquisition require the Town to appraise
and offer to purchase the temporary easement based on the appraised value. As the
process moves forward, it will be determined if there are any potential non-participatory
costs that the Town will be responsible for funding.
13. Town-wide Signalization Improvements - $125,000 (Free Cash): This is an annual
request for funds to update traffic and pedestrian signals in Lexington. A signal inventory
and compliance study has been completed. The study includes ADA compliance, condition
assessment; signal timing, delays, and prioritized recommendations. FY17 funding is to
implement items that have been identified in the study and other issues that are identified
by the Transportation Safety Group (TSG) to improve the signals for all users. Potential
locations for FY17 funding includes the intersections of Bedford Street at Worthen Road,
Lowell Street at East Street, Lowell Street at North Road and improved pedestrian crossings
along Mass Avenue. Data Collection analysis and design is assumed to be approximately
20% of the total cost. Recent funding has been applied to the construction of the Concord
Ave at Waltham Street signal upgrades and to develop conceptual roundabout and signal
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alternatives for the intersection of Massachusetts Avenue and Worthen Road. Additionally,
traffic data and analysis was conducted at several locations as a precursor to design.
14. Minuteman Bikeway Wayfinding - $120,000 (CPA): The 2015 Annual Town Meeting
approved $39,000 to fund the design of wayfinding and etiquette signage relating to the
Minuteman Bikeway in Lexington. This FY17 request would fund the purchase and
installation of approximately 220 signs containing information on bikeway access and
etiquette and nearby attractions. The signage is one of the recommendations in the report
entitled ‘Navigating the Minuteman Bikeway’ which was completed with the cooperation of
the Bicycle Advisory Committee and representatives from the towns of Arlington and
Bedford.
15. Antony Park Construction - $60,000 (CPA): In 2010, the Board of Selectmen
authorized the Tourism Committee to build a park within Tower Park to commemorate
Lexington’s sister city, Antony, France. The Town has worked with the Tourism Committee
to install a water line at the site and complete initial grading but bids for further
construction came back with exceedingly higher costs than what was raised in private
donations. This request is for additional funds to complete the construction and supplement
private donations. The design will include a sitting wall, pathways, landscaping and a
memorial linking the two cities.
16. Munroe Center for the Arts parking lot - $220,000 (Private Funding): The parking
lot of the Munroe Center for the Arts is in disrepair and requires full reconstruction. The
proposed project will reconstruct the parking lot to include additional parking spaces,
improved circulation and the installation of a drainage system. The request also
recommends the replacement of the Mass Ave crossing controls with rectangular rapid
flashing beacons. The improvements will provide a more functional parking area and
improved safety for Munroe Center patrons and those who utilize the rear fields for other
activities. The project will be financed through the issuance of debt whose debt service will
be funded with an increase in lease payments by the Munroe Center for the Arts to the
Town.
17. Pine Meadows Improvements - $65,000 (Recreation and Community Programs
Retained Earnings): This FY17 request will fund the reconstruction of the 4th putting
green and the men’s tee box on the 8th hole. The unfavorable contours on the 4thgreen
have resulted in significant turf injury during the last several winters. Poor surface drainage
and underlying drainage have resulted in significant winter kill and a poor putting surface
from the loos of turf grass. A Senior Agronomist for the USGA and Pine Meadow’s golf
course architect have recommended reconstruction of the fourth green to include proper
drainage and construction methods. The new green should eliminate past problems of turf
loss and disruption of play to golfers supporting Pine Meadows.
Reconstruction of the men’s tee box on the 8th hole (middle tee) would also be funded
under this request. The back tee is located in an environmentally sensitive and densely
wooded part of the golf course with very little sun. It’s also relatively small, which results in
fair turf quality that is just able to handle the significant play throughout the golf season. A
temporary area in front of the back tee was cut down and is currently used as a middle tee
periodically throughout the golf season for the second set of tee markers. This project
would reconstruct the middle tee at a slightly higher elevation and greater size with quality
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 23
soil and a level tee surface. The existing forward and back tee will be used while the new
middle tee is under construction.
18. Park and Playground Improvements - $75,000 (CPA): Replacement of the 40 year-
old safety fencing at the Center Recreation Complex and at the Muzzey Multipurpose Field
comprises this FY17 request. Frost heaves have caused the fence posts to come out of the
ground, resulting in fencing that has fallen over. The proposed improvements include the
removal, disposal and installation of new chain link fences at both locations. The project
also includes installation of an eight foot fence next to the baseball and softballs fields at
the Center Recreation Complex to minimize balls from hitting cars along Worthen Road.
19. Town Pool Renovation Design and Engineering Costs - $166,000 (CPA): This
request will partially fund Phase III of a multi-phase renovation program to the Irving H.
Mabee Pool Complex. Phases I and II (approved in 2010 and 2011) are complete. The
FY17 request seeks funding to determine the design and engineering costs for replacement
of the existing filtration system and additional work required to ensure the successful
operation of the pool complex. It is expected that a subsequent FY18 request will fund the
construction and implementation of the proposed Phase III upgrades.
20. Park Improvements- Athletic Fields - $120,000 (CPA): The FY17 request is for
$120,000 to renovate the Adams Park Multipurpose Athletic Field located behind the
Waldorf School. Renovations will include laser grading the athletic field, grading for proper
drainage and adding permanent park benches. The athletic field is utilized by the Waldorf
School and youth organizations and undergoes excessive wear. Timely renovations and
replacements are critical in order to provide safe and playable fields for all user groups.
21. Park Improvements- Hard Court Resurfacing - $61,000 (CPA): The FY17 request is
for $61,000 to rehabilitate the basketball courts at Rindge Park and Kineens Park. This
project will include reconstruction of the courts and installation of new backboards and
poles. The current surfaces have extensive cracks and frost heaves which require
reconstruction. It will also include funding to purchase and permanently install a bike rack
at each site.
22. Granite Forest Pocket Park Construction at Lincoln Park - $30,000 (CPA): This
project proposes construction of a pocket park within Lincoln Park, creating a greenway
corridor that will connect the lower park to the upper park. The request for $30,000 in CPA
funds would supplement $45,000 in private donations raised by the Lincoln Park Sub-
Committee. Design plans call for the installation of granite benches and fixtures and 11
granite pieces donated from the site of the Isaac Mulliken House will be utilized for that
purpose.
23. Election System Upgrade - $81,000 (Free Cash): FY17 funds are requested for the
replacement of the electronic voting system currently used for all elections. Replacement
needs include new digital scan tabulators, ballot boxes and related expenses. The current
voting system, purchased and implemented in 1999, is supported and serviced on an annual
basis to ensure continued operation but has a limited remaining lifespan. Conducting
accurate and efficient elections is a critical responsibility of the Town.
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 24
Other CPA-Funded Projects
1. Munroe Tavern Archaeological Dig - $15,000 (CPA): The Lexington Historical Society
plans to add an addition to the Munroe Tavern to house archives and make them more
accessible to the public. Their FY17 request for $15,000 would fund the required
archaeological dig that precedes construction. In addition to the dig, the project would also
include a ground penetrating radar survey of the entire Munroe Tavern site. The survey can
help identify other significant features on the property worthy of future exploration.
2. Lexington Arts and Crafts Society Parsons Gallery Lighting Renovation - $24,280
(CPA): The Lexington Arts and Crafts Society plans to remove and replace the lighting
system in its Parsons Gallery and requests $24,280 in CPA funds to complete the
renovation. The Society is also contributing private funds towards the project. After 40
years of use, the existing light fixtures are worn, some are electrically unsafe or cannot be
aimed or adjusted and the track system is failing in some locations. The proposal includes
replacement of all current fixtures and the track system with an LED system designed for an
art gallery.
3. Keeler Farm Housing Acquisition - $TBD (CPA): LexHAB requested $185,000 to
potentially fund the purchase of one unit of affordable housing at the new Keeler Farm
development. The request was presented as a placeholder since LexHAB is pursuing
alternate funding for the purchase. If received, the alternate funding would be used to
purchase the property in its entirety.
4. Greeley Village Rear Door and Porch Preservation - $263,250 (CPA): The
Lexington Housing Authority (LHA) requests CPA funds to help finance the preservation of
all rear exit doors and porches at Greeley Village. LHA has identified the failing doors and
porches as priority needs and will utilize CPA funds in conjunction with an allocation
received from the State. The proposal includes replacement of the dilapidated rear doors
with new doors and doorframes. The rear porches would be rehabilitated with new steps
and railings.
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 25
Department Project Name Deferred 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTALS
Office of Land Use, Health and Development
Transportation Mitigation (Planning) -$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$
Hartwell Avenue Area Transportation Improvements 75,000$ -$ -$ -$ -$ 75,000$
75,000$ 50,000$ 50,000$ 50,000$ 50,000$ 275,000$
Economic Development
Grain Mill Alley Improvements $ - TBD $ - $ - -$ TBD
-$ -$ -$ -$ -$ -$
Fire and Rescue
Ambulance Replacement -$ 280,000$ -$ -$ 280,000$ 560,000$
Fire HQ Exercise Room 80,000$ -$ 80,000$
Fire Station Headquarters Replacement -$ TBD TBD -$ -$ TBD
80,000$ -$ -$ -$ -$ 80,000$
Information Services
Replace Town Wide Phone Systems-Phase V 203,000$ 100,000$ -$ -$ -$ 303,000$
Head End Equipment Replacement - unfunded year -$ 250,000$ -$ 250,000$ 180,000$ 680,000$
Municipal Technology Improvement Program- Phase IV -$ 250,000$ -$ 250,000$ 180,000$ 680,000$
203,000$ 600,000$ -$ 500,000$ 360,000$ 1,663,000$
Police
Police Station; Renovation and Add-on Design and Engineering -$ -$ -$ TBD TBD TBD
Police Outdoor/Indoor Firing Range - Hartwell Avenue -$ TBD -$ -$ -$ TBD
-$ -$ -$ -$ -$ -$
Public Facilities
Townwide Roofing Program -$ 433,200$ 1,058,500$ 1,933,384$ 4,344,595$ 7,769,679$
School Building Envelope and Systems Program -$ 221,000$ 226,000$ 231,600$ 237,400$ 916,000$
LHS Heating Systems Upgrade -$ 12,864,000$ -$ -$ -$ 12,864,000$
Municipal Building Envelope and Systems -$ 192,012$ 196,812$ 201,732$ 206,850$ 797,406$
School Building Flooring Program -$ 150,000$ 125,000$ 125,000$ 125,000$ 525,000$
School Paving Program 153,750$ 157,593$ 161,901$ 166,000$ 169,848$ 809,092$
Public Facilities Bid Documents -$ 100,000$ 100,000$ 100,000$ 100,000$ 400,000$
Visitors Center 3,000,000$ -$ -$ -$ 3,000,000$
Hastings School Renovation/Replacement -$ 58,500,000$ -$ -$ -$ 58,500,000$
School Traffic Safety Improvements 203,800$ 1,311,200$ 2,234,500$ 1,235,300$ 1,077,000$ 6,061,800$
Public Facilities Mechanical/Electrical System Replacements 423,500$ 489,000$ 544,500$ 605,000$ 672,000$ 2,734,000$
LHS Security Evaluation and Upgrade -$ 289,500$ -$ -$ -$ 289,500$
Construction 138,000$ -$ -$ -$ -$ 138,000$
LHS Nurse Office and Treatment Space - Design 161,000$ -$ -$ -$ -$ 161,000$
Building Resiliency Plan 50,000$ -$ -$ -$ -$ 50,000$
Lexington High School Visual Arts Sinks 32,729$ -$ -$ -$ -$ 32,729$
Hastings Elementary Window Air Conditioning 74,650$ -$ -$ -$ -$ 74,650$
4,237,429$ 74,707,505$ 4,647,213$ 4,598,016$ 6,932,693$ 95,122,856$
Public Works
Center Streetscape Improvements -$ 2,500,000$ 2,500,000$ -$ -$ 5,000,000$
Automatic Meter Reading System -$ 657,250$ 496,000$ 496,000$ -$ 1,649,250$
Equipment Replacement -$ 973,000$ 970,000$ 850,000$ 925,000$ 3,718,000$
Street Improvements -$ 2,526,835$ 2,526,835$ 2,526,835$ 2,526,835$ 10,107,340$
Storm Drainage Improvements and NPDES compliance -$ 340,000$ 340,000$ 340,000$ 340,000$ 1,360,000$
Sanitary Sewer System Investigation and Improvements -$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 4,000,000$
Hydrant Replacement Program -$ 150,000$ 150,000$ 150,000$ 150,000$ 600,000$
Pump Station Upgrades -$ 800,000$ 800,000$ 800,000$ 800,000$ 3,200,000$
Comprehensive Watershed Storm Water Management Study and
Implementation -$ 390,000$ 390,000$ 390,000$ 390,000$ 1,560,000$
Water Distribution System Improvements -$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 4,000,000$
Sidewalk Improvement 200,000$ 800,000$ 800,000$ 800,000$ 800,000$ 3,400,000$
Dam Repair -$ 530,000$ -$ -$ -$ 530,000$
Battle Green Master Plan - Phase 3 -$ 570,438$ -$ -$ -$ 570,438$
Town Wide Culvert Replacement -$ 390,000$ 390,000$ 390,000$ 390,000$ 1,560,000$
Town-wide Signalization Improvements -$ 125,000$ 125,000$ 125,000$ 125,000$ 500,000$
Hartwell Avenue Infrastructure Improvements -$ 0 -$ TBD -$ TBD
Municipal Parking lot improvements -$ 40,000$ 440,000$ -$ -$ 480,000$
Hartwell Avenue Compost Site Improvements -$ 500,000$ -$ -$ -$ 500,000$
Battle Green Streetscape Improvements -$ 900,000$ -$ -$ -$ 900,000$
Westview Cemetery Building Renovations Assessment -$ TBD -$ -$ -$ TBD
Public Parking lot Improvement Program -$ 40,000$ 440,000$ -$ -$ 480,000$
Bikeway Bridge Renovations -$ 368,000$ -$ -$ -$ 368,000$
Hartwell Avenue Compost Site Improvements 200,000$ 175,000$ -$ -$ -$ 375,000$
Battle Green Streetscape Improvements -$ 3,000,000$ -$ -$ -$ 3,000,000$
Westview Cemetery Building Assessment 270,000$ 2,930,000$ -$ -$ -$ 3,200,000$
Public Parking lot Improvement Program 100,000$ 500,000$ 500,000$ 500,000$ 500,000$ 2,100,000$
Staging for Special Events 60,000$ -$ -$ -$ -$ 60,000$
830,000$ 21,205,523$ 12,867,835$ 9,367,835$ 8,946,835$ 53,218,028$
TABLE VIII: DEFERRED FY2017 AND PROPOSED FY2018 TO FY2021 CAPITAL REQUESTS
FY 2017 Preliminary Budget & Financing Plan January 11, 2016
XI - 26
Department Project Name Deferred 2017 FY 2018 FY 2019 FY 2020 FY 2021 TOTALS
Recreation
Athletic Facility Lighting -$ 350,000$ 505,000$ -$ -$ 855,000$
Pine Meadows Improvements -$ -$ -$ 80,000$ -$ 80,000$
Park and Playground Improvements -$ 60,000$ -$ 70,000$ 70,000$ 200,000$
Town Pool Renovation -$ 1,620,000$ -$ -$ -$ 1,620,000$
Park Improvements - Athletic Fields -$ 125,000$ 150,000$ 400,000$ 75,000$ 750,000$
Pine Meadows Equipment -$ 55,000$ 55,000$ 50,000$ 60,000$ 220,000$
Park Improvements- Hard Court Resurfacing -$ -$ 58,000$ 43,000$ 65,000$ 166,000$
Center Track and Field Reconstruction -$ -$ 3,000,000$ -$ -$ 3,000,000$
2,210,000$ 3,768,000$ 643,000$ 270,000$ 6,891,000$
Schools
Food Service Equipment -$ 35,000$ 35,000$ 35,000$ 35,000$ 140,000$
School Furniture, Equipment & Systems Program -$ 200,000$ 200,000$ 200,000$ 200,000$ 800,000$
LPS Technology Capital Request -$ 1,320,000$ 1,320,000$ 1,320,000$ 1,320,000$ 5,280,000$
1,555,000$ 1,555,000$ 1,555,000$ 1,555,000$ 6,220,000$
Town Clerk -$ -$ -$ -$ -$ -$ -$
-$
Archives & Records Management/Records Conservation &
Preservation -$ 20,000$ 20,000$ 20,000$ 20,000$ 80,000$
20,000$ 20,000$ 20,000$ 20,000$ 80,000$
GRAND TOTAL 5,425,429$ 100,348,028$ 22,908,048$ 16,733,851$ 18,134,528$ 163,549,884$
TABLE VIII: DEFERRED FY2017 AND PROPOSED FY2018 TO FY2021 CAPITAL REQUESTS (continued)
Section XII: Appendices
A: Program Improvement Requests
B: Glossary
C: CPA Use Summary
Appendix A: Program Improvement
Request Summary
Program Description
Public Works Compensation Expenses Benefits
Total Recommended Not Recommended
3120 - Engineering Senior Civil Engineer 86,052$ 16,400$ 102,452$ 60,000$ 42,452$
3210 - Highway Pavement Markings 120,000$ 120,000$ 120,000$
3210 - Highway Increase in Overtime Budget 25,000$ 363$ 25,363$ 25,363$
3210 - Highway Electric Vehicle Charging Station 7,200$ 7,200$ 7,200$
3320 - Forestry Disposal of Forestry Materials 15,000$ 15,000$ 15,000$
3310 - Parks Leaf Vacuum System 15,000$ 15,000$ 15,000$
3310 - Parks Increase in Overtime Budget 25,000$ 363$ 25,363$ 25,363$
3330 - Cemetery Landscape Maintenance 5,000$ 5,000$ 5,000$
3330 - Cemetery Disposal of Excavated Materials 10,000$ 10,000$ 10,000$
3400 - Compost Revolving Heavy Equipment Operator to full-time 19,600$ 15,437$ 35,037$ 35,037$
3400 - Compost Revolving Disposal of Compost Tailings 20,000$ 20,000$ 20,000$
600 - 610 Water/Sewer Disposal of Excavated Materials 15,000$ 15,000$ 15,000$
Total Public Works 155,652$ 207,200$ 32,562$ 395,414$ 167,563$ 227,852$
Fire Compensation Expenses Benefits
Total Recommended Not Recommended
4240 - EMS Ambulance Staffing - 2 FTEs for 24/7 Coverage 136,600$ 4,000$ 31,857$ 172,457$ 172,457$
Total Fire 136,600$ 4,000$ 31,857$ 172,457$ -$ 172,457$
Library Compensation Expenses Benefits
Total Recommended Not Recommended
5100 - Library Collaborative Technology Tools -$ 7,003$ -$ 7,003$ 7,003$
Total Library -$ 7,003$ -$ 7,003$ 7,003$ -$
Recreation & Community Programs Compensation Expenses Benefits
Total Recommended Not Recommended
700 - Community Center Transaction Counter Clerk PT - FT 20,200$ 15,445$ 35,645$ 35,645$
Total Recreation/Community Center 20,200$ -$ 15,445$ 35,645$ 35,645$ -$
Human Services Compensation Expenses Benefits
Total Recommended Not Recommended
6120 - Senior Services Increase Hours for PT Outreach Assistant 10,000$ 10,000$ 10,000$
6210 - Transportation Diver Assisted Passenger Counter 3,560$ 3,560$ 3,560$
Total Human Services 10,000$ 3,560$ -$ 13,560$ 3,560$ 10,000$
Office of Land Use, Health and Development Compensation Expenses Benefits
Total Recommended Not Recommended
7110 - Bldg & Zoning Massachusetts Building Code Update -$ 2,900$ -$ 2,900$ 2,900$
7120 - Administration Land Study Master Plan 1 50,000$ 50,000$ 25,000$ 25,000$
7120 - Administration Land Study Master Plan 2 60,000$ 60,000$ 25,000$ 35,000$
7130 - Conservation Conservation Tractor Implements -$ 1,700$ -$ 1,700$ 1,700$
7200 - Planning Comprehensive Plan Update -$ 150,000$ -$ 150,000$ 150,000$
7340 - Visitor Center PT Assistant Manager Visitor Center 18,525$ -$ -$ 18,525$ 18,525$
Total Office of Land Use, Health and Development 18,525$ 264,600$ -$ 283,125$ 73,125$ 210,000$
Town Manager's Office Compensation Expenses Benefits
Total Recommended Not Recommended
8220 - Human Resources Administative Assistant 53,144$ 15,923$ 69,067$ 69,067$
8220 - Human Resources Classification and Compensation Study 20,000$ 20,000$ 20,000$
Total Town Manager's Office 53,144$ 20,000$ 15,923$ 89,067$ 20,000$ 69,067$
Town Committees Compensation Expenses Benefits
Total Recommended Not Recommended
8330 - Town Celebrations Martin Luther King Day Celebration 1,000$ 1,000$ 1,000$
Total Town Committees -$ 1,000$ -$ 1,000$ 1,000$ -$
Finance Compensation Expenses Benefits
Total Recommended Not Recommended
8420 - Treasurer Tax Title Foreclosure 10,150$ 10,150$ 10,150$
8430 - Assessor Administrative Assistant 45,000$ 15,805$ 60,805$ 60,805$
Total Finance 45,000$ 10,150$ 15,805$ 70,955$ 10,150$ 60,805$
Town Clerk Compensation Expenses Benefits
Total Recommended Not Recommended
8510 - Administration Municipal Assistant Hours 8,842$ 15,281$ 24,123$ 24,123$
Total Town Clerk 8,842$ -$ 15,281$ 24,123$ -$ 24,123$
TOTAL 447,963$ 517,513$ 126,873$ 1,092,349$ 318,046$ 774,303$
General Fund 264,521$
Non-General Fund 53,525$
Departmental Request Recommendation
Appendix A: Program Improvement Requests
Shared & Municipal Programs 2000-8000
FY2017 Recommended Budget and Financing Plan
Appendix B: Glossary
FY 2016 Town Manager’s Preliminary Budget & Financing Plan Appendix B: Glossary
B - 1
Glossary
ABATEMENT – an Abatement is a reduction of a tax liability. The Board of Assessors grants abatements
for real estate and personal property taxes in cases where an individual’s assessed valuation is determined
to be in excess of fair market value.
ACCRUAL BASIS FOR ACCOUNTING – A method of accounting that recognizes revenue when
earned, rather than when collected, and recognizes expenses when incurred, rather than when paid. In
Massachusetts, cities and towns must use this basis of accounting for the audited financial statements of
Enterprise funds. (Also see Modified Accrual Basis of Accounting).
APPROPRIATION - An authorization granted by the Town Meeting to make expenditures and to incur
obligations for specific purposes. Appropriations for any expenditure specify dollar amounts, funding
sources, and a period of time within which the funds must be spent. Any funds not expended within the
specified time (usually one fiscal year) revert to the Unreserved Fund Balance.
APPROPRIATED BUDGET – As used in fund summaries and department summaries within the budget
document, represents the current year budget as originally adopted by Town Meeting. It does not include
prior year encumbrances.
ARTICLE - An article or item on the Town Warrant. There are four standard financial articles that appear
in the Warrant every year: the Operating Budget Article; an Article for “Supplementary Appropriations for
the Current Fiscal Year” (the current fiscal year is the one that was appropriated at the previous year’s
Town Meeting); an Article for Prior Years’ Unpaid Bills; and an Article for supplementary appropriations
for previously authorized capital improvement projects. “New” capital project requests and other special
items generally appear as individual articles without a predetermined order.
ARTICLE TRANSFERS- Projects from previous year Town Meeting article appropriations occasionally
have unexpended balances not required once the project is complete. The unexpended balance becomes
available for future Town Meeting appropriation.
ASSESSED VALUATION - The valuation of real estate or other property determined by the Town
Assessor for tax levying purposes. The Commonwealth certifies the values and methodology in determining
values every three years.
ASSETS – Property, plant and equipment owned by the Town.
AUDIT – An examination of the town’s financial systems, procedures, and data by a certified public
accountant (independent auditor), and a report on the fairness of financial statements and on local
compliance with statues and regulations. The audit serves as a valuable management tool for evaluation of
the fiscal performance of a community.
BUDGETARY FUND BALANCE (ALSO FREE CASH) – Remaining, unrestricted funds from
operations of the previous fiscal year including unexpended free cash from the previous year, actual
receipts in excess of revenue estimates shown on the tax recapitulation sheet, and unspent amounts in
budget line-items. Unpaid property taxes and certain deficits reduce the amount that can be certified as free
cash. The calculation of free cash is based on the balance sheet as of June 30, which is submitted by the
Comptroller. Free cash is not available for appropriation until certified by the Director of Accounts.
BOND - A written promise to pay a specified sum of money—called the face value or principal amount—at
a specified date in the future, called the maturity date(s), together with periodic interest at a specified rate.
The difference between notes, usually one year or two years in length, and a bond is that the latter runs for a
longer period of time. State statute and the Board of Selectmen establish the length of a bond repayment.
FY 2016 Town Manager’s Preliminary Budget & Financing Plan Appendix B: Glossary
B - 2
BOND ANTICIPATION NOTE (BAN) – A temporary note issued for no more than one or two years.
This is commonly used to defer the initial pay down of debt or to accommodate reimbursement for
borrowed notes from a private source or other governmental entity.
BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given
period with proposed means of financing. Lexington’s budget is a financial plan that is established for a
single fiscal year that begins on July 1 and ends on June 30.
BUDGET MESSAGE (Town Manager’s Transmittal Letter) – The opening section of the budget that
provides the Board of Selectmen, Town Meeting Members, and the general public with a general summary
of the most important aspects of the budget, changes from the current and previous fiscal years, and the
recommendations of the Town Manager.
CAPITAL EXPENDITURE - A major, non-recurring expenditure involving land acquisition,
construction or major rehabilitation of a facility, or purchase of equipment costing $25,000 or more with a
useful life of five years or more.
CAPITAL IMPROVEMENT PROGRAM (CIP) - A financial planning and management tool that
identifies public facility and equipment requirements, presents these requirements in order of priority, and
schedules them for funding and implementation.
CEMETERY FUND - See Special Revenue Fund.
CHAPTER 90 - Massachusetts General Laws Chapter 90, Section 34 authorizes the Commonwealth to
allocate funds to municipalities through the Transportation Bond Issue for highway construction,
preservation and improvement projects that create or extend the life of capital facilities. Routine
maintenance operations such as pothole filling and snow and ice removal are not covered. The formula for
determining the Chapter 90 level of funding is based on a municipality’s miles of public ways, population
and level of employment. Municipalities receive Chapter 90 funds on pre-approved projects on a
reimbursement basis.
CHERRY SHEET - The State allocates a portion of generated revenue to municipalities each year for
education and general governmental expenditures. The amount of state aid each community will receive is
itemized in a financial statement printed on cherry colored paper (thus the name). The amount of
reimbursement is a function of the State budget. Towns usually receive notification in late summer,
subsequent to the beginning of the fiscal year.
COMMUNITY PRESERVATION ACT (CPA) – is a local acceptance statute approved by Lexington
voters in 2006. The purpose of the CPA is to fund open space, affordable housing, historic preservation
and recreation projects that meet the eligibility criteria of the Act. Funding for projects comes from an
annual property tax surcharge of up to three percent, which is the percentage adopted in Lexington. The
local surcharge is matched by State funds collected as part of the deeds excise tax. The matching funds
have ranged from 100% in 2006 to 36% in 2009.
COMMUNITY PRESERVATION COMMITTEE (CPC) – this nine-member appointed Committee
reviews projects and determines their eligibility under the CPA. Projects that are approved by the
Committee are then recommended to Town Meeting, which has the final vote on appropriating funds for
each project. Members of the CPC are appointed by the Board of Selectmen (3), Planning Board,
Conservation Commission, Recreation Committee, Housing Authority, Housing Partnership and Historical
Commission.
FY 2016 Town Manager’s Preliminary Budget & Financing Plan Appendix B: Glossary
B - 3
COMPETITIVE BIDDING PROCESS – the process following State law requiring that for purchases of
$25,000 or more a Town must advertise, solicit and publicly open sealed bids from prospective vendors.
After a review period, the Town Manager then awards a contract to the successful bidder.
CONTINUING BALANCE ACCOUNTS – At the end of a fiscal year, any unexpended balance in a
continuing balance account carries forward to the next year as a type of reserve against future liabilities
related to the account. Massachusetts General Laws provides for a number of continuing balance accounts
including those for: workers compensation claims, property and liability uninsured losses, and
unemployment compensation claims. A continuing balance account is also typically used to fund
compensated absence liabilities, facility repair accounts and equipment replacement accounts.
DEBT EXCLUSION - The amount of taxes assessed in excess of the Proposition 2-1/2 levy limit for the
payment of debt service costs, subject to a popular referendum. Two-thirds of the Selectmen and a
majority of citizens voting must approve the exclusion. These funds are raised to retire the debt service for
the project. They are not added to the tax levy limit for the following fiscal year.
DEBT SERVICE - Payment of interest and principal on an obligation resulting from the issuance of
bonds.
DEPARTMENT – A division of the Town that has overall management responsibility for an operation or
group of related operations within a functional area.
DEPRECIATION – 1) Expiration in the service life of capital assets attributable to wear and tear,
deterioration, and inadequacy of obsolescence. 2) That portion of the cost of a capital asset that is charged
as an expense during a particular period. Depreciation is based on historic costs not replacement value.
EFFICIENCY MEASURES – Indicate how well resources are being used. They include cost-per-unit
and productivity indicators.
ELEMENT - The smallest unit of budgetary accountability, which encompasses specific and
distinguishable lines of work performed for the purpose of accomplishing a function for which the Town is
responsible.
ENCUMBRANCE – To encumber funds means to set aside or commit funds for a future expenditure.
Encumbrances include obligations in the form of purchase orders, contracts or salary commitments, which
are chargeable to an appropriation and for which a part of the appropriation is reserved.
ENTERPRISE FUND - An account supported by user fees for a specific service that the Town operates as
a separate "business" (e.g. Water, Sewer, Recreation). Enterprise funds do not depend on taxes for
operating revenue as user fee revenue and expenses are balanced over the long run. Budgeting for all
Enterprise Funds is done on a Generally Accepted Accounting Practices (GAAP) basis.
EXPENDITURE – Decrease in net financial resources for the purpose of acquiring and providing goods
and services.
EXPENSES – Outflows or other using up of assets or incurring of liabilities during a period from
delivering or producing goods, rendering services or carrying out other activities that constitute the entity’s
ongoing major or central operations. Expenses consist of the following objects of expenditure: Utilities,
Supplies and Materials, Contractual Services, and Equipment.
FINES & FORFEITURES - Revenue collected from court fines, penalty charges for overdue taxes along
with non-criminal fines are included in this category.
FY 2016 Town Manager’s Preliminary Budget & Financing Plan Appendix B: Glossary
B - 4
FREE CASH - see Budgetary Fund Balance.
FUND BALANCE – The excess of assets over liabilities.
FUNDING SOURCE – The specifically identified funds allocated to meet budget requirements/expenses.
GENERAL FUND - Revenues derived from the tax levy, state aid, local receipts and available funds are
considered General Fund revenues. The General Fund is distinguished from Enterprise Funds and Special
Revenue Funds.
GFOA – Government Finance Officers Association of the United States and Canada. The G.F.O.A.is a
professional organization of governmental finance officers.
GRANT – A contribution by one government unit or outside agency to another governmental unit. The
contribution is usually made for a specific purpose but is sometimes for general purposes.
INVESTMENT INCOME - The Town earns interest on cash held in savings accounts and invested in
short term securities. The investment goal is to ensure that all funds are invested in short-term, risk-averse
investments. The Treasurer is very restricted as to the instruments in which investments can be made. The
amount of investment income is a function of the amount of funds invested and the interest rate.
LIABILITY – Debt or other legal obligation which must be paid, renewed or refunded at some future date,
but does not include encumbrances.
LOCAL RECEIPTS - A category of revenue sources including school department charges for services,
investment income, fines and forfeitures, building permits and excise taxes. These revenues are not
considered part of the Proposition 2 ½ Tax Levy.
MODIFIED ACCRUAL BASIS FOR ACCOUNTING – A method of accounting that recognizes
revenue when it is actually received and recognizes expenditures when a commitment is made. In
Massachusetts, cities and towns must use this basis for accounting for the general government.
MOTOR VEHICLE EXCISE - All Massachusetts vehicle owners who have their vehicle(s) registered in
the State of Massachusetts pay an annual motor vehicle excise tax to the city or town in which they reside.
The Registry of Motor Vehicles creates a listing of all vehicles registered in Lexington and the book value
assigned to each vehicle. The Town uses this information to bill all owners an annual tax equal to 2 ½
percent or $25 for each $1,000 of the vehicle's value.
MWRA – Massachusetts Water Resources Authority, from which the Town purchases water at a wholesale
rate in the form of annual assessments to the Water and Wastewater (Sewer) departments.
OPERATING BUDGET – The portion of the budget that pertains to daily operations, which provide
basic services for the fiscal year. The operating budget contains appropriations for such expenditures as
personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them.
OPERATING EXPENDITURE - An ongoing or recurring cost of performing a function or providing a
service. Operating expenditures include personal services, supplies and materials, utilities, contractual
services, minor equipment, and debt service.
OTHER EXCISE (Hotel/Motel and Jet Fuel) - Lexington hotels and motels charge an 11.7% room tax
to guests in accordance with local option legislation. The Town of Lexington receives 6% of this tax in
semi-annual installments (See page 12 of the Revenue Section).
FY 2016 Town Manager’s Preliminary Budget & Financing Plan Appendix B: Glossary
B - 5
OTHER FEES AND CHARGES - Revenue is received from fees or charges by the Inspectional Services,
Engineering and Planning Departments, and the Department of Public Works. Also included in this
category are collections from ambulance fees, municipal liens, and building rentals.
OVERLAY - The amount reserved for funding property tax abatements and exemptions granted by the
Board of Assessors.
OVERRIDE - An action taken by the voters of the town to exceed the limit placed on tax revenue growth
by the State tax limitation law known as Proposition 2 ½. The tax levy limit can be exceeded only if a
majority of residents voting approve an override. This sum is then added to the base levy for the next fiscal
year and becomes a permanent addition to the tax levy limit.
PARKING METER FUNDS - Revenue from town parking meters and parking lot permits are deposited
into the Parking Fund. This fund helps offset the costs of Police Department personal services, parking lot
maintenance costs, and Department of Public Works expenses directly related to parking lot maintenance.
PERFORMANCE MEASURES – Specific quantitative and qualitative measures of work performed as an
objective of the department. Performance Measurement Systems are generally comprised of the following
indicators: workload measures, efficiency measures and outcome measures.
PERSONAL SERVICES – A line on the program, subprogram and element sheets which refers to the
total of the following objects of expenditure: Wages, Overtime, and Other Compensation.
PROGRAM - A group of related activities performed by one or more organizational units for the purpose
of accomplishing a function for which the Town is responsible.
PROPOSITION 2 ½ - A tax limitation measure passed by Massachusetts voters in 1980 which limits the
growth of the total property tax levy to 2.5% per year. In other words, the total revenue allowed to be
raised through real estate and personal property taxes cannot increase by more than 2.5% from one fiscal
year to the next. New construction values are in addition to this limit. Two provisions within Proposition 2
½ allow the citizens of a community by popular vote to authorize the Town to raise taxes above the tax
levy limit: an operating override or a debt exclusion.
RECREATION FEES - Users of Town recreational facilities and teams participating in Town sponsored
sports pay fees for these services. Revenue collected from these fees covers the costs of maintaining
facilities, providing coaches and referees, and recreation program management, as well as some Recreation
related capital improvements. These recreation programs are managed through a Recreation Enterprise
Fund.
RESERVE FUND - An amount set aside annually within the budget of a city or town to provide a funding
source for "extraordinary and unforeseen" expenditures. In a town, the Finance (or Appropriation)
Committee can authorize transfers from this fund.
RETAINED EARNINGS – The equity account reflecting the accumulated earnings of the enterprise
funds.
REVENUE - Budgetary resources. The various revenues the Town receives are listed in the Revenue
Summary in the Budget Overview section.
MASSACHUSETTS SCHOOL BUILDING AUTHORITY (MSBA) – A program of the
Commonwealth of Massachusetts for the purpose of assisting municipalities in the reconstruction and
renewal of its public schools.
FY 2016 Town Manager’s Preliminary Budget & Financing Plan Appendix B: Glossary
B - 6
SCHOOL REVENUE - Revenue received by Lexington Public Schools from athletic fees, as well as
applicable bus transportation fees.
SENIOR MANAGEMENT TEAM – A group of top managers including department heads from eleven
departments and the Town Manager’s Office.
SEWER & WATER CHARGES - The Town operates Water and Sewer Enterprise Funds to manage
these municipal operations. Users of sewer and water services provided by the Town pay charges
depending upon metered usage. Revenue received from charges for sewer and water services is used to
fully support the costs of utility operations, such as Massachusetts Water Resources Authority (MWRA)
assessments, debt service obligations, personal service costs, and capital projects. Charges for services are
based on a three-tier block rate structure corresponding to usage. Charges rise as usage increases. The
Town pays the MWRA assessments to supply water and dispose of Town sewage.
SPECIAL REVENUE FUND - A group of accounts that are funded by revenues from other sources such
as the Parking and Cemetery Funds.
STABILIZATION FUND – Massachusetts General Law Ch.40, Sec. 5B, allows a municipality to
appropriate in any year an amount not exceeding ten percent of the amount raised in the preceding fiscal
year; the aggregate amount in the fund shall not exceed ten percent of the equalized valuation of the
municipality. The treasurer shall be custodian of the fund and may invest the proceeds legally; any interest
earned shall remain with the fund. Money from the Stabilization Fund may be appropriated for any lawful
purpose by two-thirds vote of Town Meeting. In addition to the General Stabilization Fund, the town has
stabilization funds for specific purposes, including the Transportation Demand Management Fund, Traffic
Mitigation Fund, Special Education Fund, Other Post Employment Benefits (OPEB) Fund, and the Capital
Projects/Debt Service/Building Renewal Fund.
TAX LEVY - The total amount to be raised through real estate and personal property taxes. Lexington
property owners pay taxes to the Town based on the assessed value of their real and/or personal property.
Each year the Board of Selectmen conducts a tax classification hearing to determine a tax rate. The Town
Assessor makes adjustments to real estate values in order to properly reflect fair market value. In addition
to real estate, businesses may also pay a personal property tax (set at the commercial rate) based on the
value of their professional equipment, furniture and fixtures. The amount of taxes a property owner pays is
determined by multiplying the applicable tax rate by the valuation. For example, if the tax rate is $10 and a
property's assessed value is $100,000, the property owner will pay $10 times $100,000/1,000, or $1,000.
Tax levy revenues are the largest source of funding for the Town.
TAX LEVY LIMIT - The maximum amount that can be raised by a municipality within Proposition 2 ½.
TAX RATE - The amount of tax levied for each $1,000 of assessed valuation.
USER FEES - Fees paid for direct receipt of a public service by the user or beneficiary of the service.
Appendix C: CPA Use Summary
CPA SUMMARY
TO BE PROVIDED UNDER
SEPARATE COVER
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review and Approve Community Compact Application (5 min)
PRESENTER:
Carl F. Valente, Town Manager
ITEM
NUMBER:
I.8
SUMMARY:
The p urpose of this agenda item is rec eive the Selec tmen's approval to app ly to p artic ip ate in the State's
Community C o mp act program as d es cribed at the Bo ard 's meeting on January 4.
The p urpose of the program is to enc o urage municipalities to adopt best management prac tic es . In exc hange
fo r their p artic ipatio n, Co mmunity Co mp act municipalities will rec eive ad ditio nal p o ints /c o nsideratio n fo r
d is cretio nary State grant p ro grams. Further, the State will, when appropriate, provid e technic al assistanc e to
communities to s upport the imp lementation o f a b es t management prac tic e.
Staff rec o mmend s three b es t management prac tic e areas to foc us o n o ver the next two years :
Tec hnology/cyb er sec urity;
Regio nal trans portation (in c o llab o ratio n with the Middlesex 3 Economic Development cons o rtium; and
Complete Streets p o licy (to further the intent o f the Citizen's Artic le 45 approved unanimo usly at the
2015 Annual Town Meeting).
If the State ac c epts thes e b es t management p rac tic e topic s , the Board will be as ked to enter into an Agreement
with the Co mmunity Compac t p ro gram b efore mo ving fo rward. Lt. Go vernor Polito will likely p artic ip ate in
the signing of this To wn/S tate Agreement.
SUGGESTED MOTION:
Mo ve to autho rize s taff to sub mit the Co mmunity Compac t ap p licatio n.
FOLLOW-UP:
Assistant Town Manager for Develo p ment will b e the Town contac t o n this .
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 9:10 P M
ATTACHMENTS:
Des crip tion Typ e
Community Compact Application Backup Material
Community Compact Application
Municipal Designation* Town
City or Town Name* Lexington
Contact*
Carol First Name*
Kowalski Last Name*
Contact Phone* 781-698-4561
Contact Email* ckowalski@lexingtonma.gov
Compact Signatory*
Joe First Name*
Pato Last Name*
Signatory Title Chairman, Board of Selectmen
Signatory Title
This is the part of a regional compact application (this is not common).
Yes No
We are applying with the following towns: Lexington is a member of the Middlesex 3 Coalition,
comprised of Bedford, Burlington, Billerica, Chelmsford, Lowell, Tewksbury and Tyngsborough
Best Practice Area #1
Best Practice Area Regionalization/Shared Services
Best Practice: In an era of shrinking budgets, loss of seasoned employees to retirement, and increased
need for service improvements, productive partnerships between municipalities make sense for some
communities. This best practices encourages regionalization of some services and sharing resources
among municipalities. Technical assistance is available to help your community and potential municipal
partners determine if regionalizing is the path to take.
Why did you choose this best practice?
Middlesex 3 Regional Transportation Community Compact
The Middlesex 3 Coalition communities are faced with transportation challenges. We plan to enter into
a regional community compact to address these challenges. Significant economic activities take place
along the Route 3 corridor. Employees often come from the northern Middlesex 3 (M3) corridor to the
southern M3 corridor. While these areas are close in proximity, public transportation is limited due to
schedules and the funding structure. This is partly because there is an artificial boundary separating two
regional transit authorities (RTAs). The result has been a public transportation system that is stymied by
funding as it is focused on miles driven within each RTA and not on actual usage, demand, or regional
needs across the two RTAs.
The Middlesex 3 Transportation Community Compact would tackle this interregional issue that has
constrained our region’s economy and public transportation system and usage. This would be
accomplished through continued discussions with the two local RTAs, the Northern Middlesex Council of
Governments, the Metropolitan Area Planning Council, the Central Transportation Planning staff and
federal and private transportation resources. The Middlesex 3 Transportation Community Compact
aims to address the real and current public transportation needs of the residents and employers in our
region that are not currently being addressed.
Best Practice Area #2
Some municipalities may like to submit more than one best practice for consideration. You can use this
area to do that.
Best Practice Area #2 Information Technology
Cyber Security // Best Practice: There is a documented cyber-security strategy, including policies,
procedures and controls aligned with an industry standard security framework.
Why did you choose this best practice?
Lexington’s Information Services department plans to undertake a complete assessment of our town
wide network environment, an infrastructure shared by municipal and school departments. We have
dedicated resources to improve our policies, network integrity, redundancy, and security profile.
The Town seeks to assess and address our network vulnerabilities, and validate our needs.
Currently the Town is rolling out public WiFi and is in the process of upgrading public safety
communication systems, each of which will result in significant changes from current infrastructure to a
potential increase in exposure and liability. We need to secure our most sensitive electronic data to the
highest level and have concerns with both internal and external threats. This period of change and
major upgrades is an opportunity to redefine the security standards.
We are committed to technical leadership in municipal government and believe a study of best practices
will be of value to all communities in their efforts to improve cybersecurity defense systems.
.
Best Practice Area #3
Transportation and Citizen Safety
Complete Streets // Best Practice: Complete Streets policies and programs provide accommodations for
all users and modes, create safer and more livable neighborhoods, and encourage healthy
transportation alternatives.
The municipality is currently taking steps that will allow it to participate in MassDOT’s Complete Streets
Funding Program. These steps will demonstrate how the Town will consider the inclusion of complete
streets design elements on all roadway projects including new, maintenance, and/or reconstruction.
Why did you choose this best practice?
The Town of Lexington is proceeding with the drafting and adoption of a Complete Streets Policy which
will focus on developing a connected, integrated network that serves all road users. This policy will
further support what the Town has been doing in practice throughout the community which includes
major design improvements along Massachusetts Avenue and Lexington Center. The Town intends to
continue to incorporate multi-modal design elements and accommodations that will help improve public
health, safety and efficiency, and air quality.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Appointment - Tourism Committee (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.9
SUMMARY:
The Histo rical S o c iety has nominated Mars ha Baker to be their representative on the Touris m Co mmittee.
SUGGESTED MOTION:
Mo tion to app o int Mars ha Baker to the Touris m Committee, representing the His to rical Soc iety for a term to
expire September 30, 2016.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 9:15 P M
ATTACHMENTS:
Des crip tion Typ e
Nomination Letter from His torical Society Re: Tourism Committee Backup Material
Current Touris m Committee Members Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sign Warrants for the February 8, 2016 Special Town Meeting (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.10
SUMMARY:
Attac hed are the draft warrants for the Sp ecial To wn Meeting to begin o n Mond ay, February 8, 2016 fo r your
review and ap p ro val.
SUGGESTED MOTION:
Mo tion to sign the February 8, 2016 Spec ial Town Meeting warrants allo wing for minor changes as
recommend ed b y Town Counsel.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 9:20 P M
ATTACHMENTS:
Des crip tion Typ e
Draft February 8 Special Town Meeting Warrants Backup Material
TOWN WARRANT
Town of Lexington
Special Town Meeting 2016-1
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of the
Town of Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne Battin
Auditorium in Cary Memorial Building, 1605 Massachusetts Avenue, in said Town on Monday, February 8, 2016
at 7:30 p.m., at which time and place the following articles are to be acted upon and determined exclusively by the
Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the
referendum provided for by Section eight of said Chapter, as amended.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other manner
in relation thereto.
(Inserted by the Board of Selectmen)
ARTICLE 2 AMENDMENTS TO THE REGIONAL SCHOOL DISTRICT AGREEMENT
OF THE MINUTEMAN REGIONAL VOCATIONAL SCHOOL DISTRICT
To see if the Town will vote, consistent with Section VII of the existing “Agreement With Respect to the
Establishment of a Technical and Vocational Regional School District” for the Minuteman Regional Vocational
School District, to accept the amendments to said Agreement which have been submitted as a restated “Regional
Agreement” bearing the date of December 21, 2015 to the Board of Selectmen of each member town; or act in
any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: The new draft Regional Agreement, approved by the Minuteman School Committee,
streamlines the process for withdrawal by member towns, eliminates the five-student minimum charged to
member towns for capital costs, and requires out-of-district communities to help pay for their share of
capital costs of a new building. The 2014 Lexington Town Meeting approved a similar version of this
Regional Agreement. That version, however, was approved by only 10 of the 16 towns in the Minuteman
District. Unanimous approval is required. It is believed that a consensus has been reached by all of the
Minuteman communities and each Board of Selectmen has agreed to call for a Special Town Meeting to
take place by March 1, 2016 to consider this revised Agreement.
ARTICLE 3 APPROPRIATE FOR HASTINGS SCHOOL FEASIBILITY STUDY
To see if the Town will vote to appropriate, borrow or transfer from available funds an amount of money, to
be expended under the direction of the Permanent Building Committee, for the costs of a feasibility study
for construction at the Hastings School located at 7 Crosby Road, for which feasibility study the Town may
be eligible for a grant from the Massachusetts School Building Authority; determine whether the money
shall be provided by the tax levy, by transfer from available funds, by borrowing, or by any combination of
these methods; or act in any other manner in relation thereto. The MSBA’s grant program is a non-
entitlement, discretionary program based on need, as determined by the MSBA, and any costs the Town
incurs in connection with the feasibility study in excess of any grant approved that may be received from
the MSBA shall be the sole responsibility of the Town.
(Inserted by the Board of Selectmen at the request of the School Committee)
FUNDS REQUESTED: $1,500,000
DESCRIPTION: On January 27, 2016, the Board of the Massachusetts School Building Authority is
expected to vote on Lexington’s application to accept the Hastings School into the MSBA reimbursement
program. If the Town’s application is approved at that time, this Article would fund the first phase of the
process, conducting a feasibility study.
ARTICLE 4 ESTABLISH, RENAME AND APPROPRIATE TO AND FROM
SPECIFIED STABILIZATION FUNDS
To see if the Town will vote to create, rename or appropriate sums of money to and from Stabilization Funds in
accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes of: (a) Section 135
Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management/Public Transportation, (d) School
Bus Transportation, (e) Special Education, (f) Center Improvement District; (g) Debt Service, (h) Transportation
Management Overlay District , (i) Avalon Bay School Enrollment Mitigation Fund, and (j) Capital Projects; and
determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article proposes to establish, rename or fund Stabilization Funds for specific purposes
and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a
part of the particular fund. These funds may later be appropriated for the specific designated purpose, by a two-
thirds vote of an Annual or Special Town Meeting, for any lawful purpose.
And you are directed to serve this warrant not less than fourteen days at least before the time of said meeting, as
provided in the Bylaws of the Town.
Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or before the
time of said meeting.
Given under our hands this 11th day of January 2016.
A true copy, Attest:
______________________
Michael Barry
Constable of Lexington
TOWN WARRANT
Town of Lexington
Special Town Meeting 2016-2
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of the
Town of Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne Battin
Auditorium in Cary Memorial Building, 1605 Massachusetts Avenue, in said Town on Monday, February 8,
2016 at 7:35 p.m., at which time and place the following articles are to be acted upon and determined
exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended,
and subject to the referendum provided for by Section eight of said Chapter, as amended.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
ARTICLE 2 LAND PURCHASE - 20 PELHAM ROAD
To see if the Town will vote to authorize the Selectmen to take by eminent domain, purchase or otherwise
acquire, for municipal or school purposes, any fee, easement, or other interest in all or any part of land known as
20 Pelham Road and shown as lot 65A on Assessors’ Property Map 31, and to appropriate a sum of money
therefor and for associated design, engineering and architectural services for plans and specifications and related
costs in connection with said property; and determine whether the money shall be provided by the tax levy, by
transfer from available funds, or by borrowing, or by any combination of these methods; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article requests authority and funding to purchase or take by eminent domain the
property at 20 Pelham Road, owned by the Armenian Sisters and formerly used as an elementary
school, to be used for municipal or school purposes.
And you are directed to serve this warrant not less than fourteen days at least before the time of said meeting,
as provided in the Bylaws of the Town.
Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or before
the time of said meeting.
Given under our hands this 11th day of January 2016.
A true copy, Attest:
______________________
Michael Barry, Constable of Lexington
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Vote Intent to Layout Victory Gardens Way as Public Way
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.1
SUMMARY:
Engineering has req ues ted that the Selec tmen vote yo ur intent to layo ut Vic to ry Gard ens as a p ublic way.
Attac hed are the vo te to layout Victo ry Gradens Way, a revised Street Acc eptanc e P lan and a proposed
warrant artic le fo r the Annual Town Meeting.
SUGGESTED MOTION:
Mo tion to layout Victo ry Gard ens as a p ublic way and rec o mmend acc ep tanc e at the 2016 Annual To wn
Meeting.
FOLLOW-UP:
Engineering
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 9:25 P M
ATTACHMENTS:
Des crip tion Typ e
Notice of Intent to Layout Victory Gardens Way Backup Material
Revised Street Acceptance Schedule Backup Material
Proposed Warrant Article for ATM Backup Material
Lexington, Massachusetts
January 11, 2016
Notice of Intention to Lay Out
Victory Garden Way
The Board of Selectmen hereby gives written notice that it intends to lay out as a town
way:
Victory Garden Way from Hancock Street a distance of 1,172 feet, more or less, to
Hancock Street. This proposed town way is shown on a plan entitled “Street Acceptance
Plan of Victory Garden Way, Lexington, Massachusetts, Scale: 1”= 40’ dated October
14, 2015, Keenan Survey”.
The Board of Selectmen will meet in the Selectmen’s Meeting Room, Town Office
Building, Lexington, Massachusetts, on Monday February 8, 2016 at 6:00 P.M. for the
purpose of making and establishing said extension and layout.
____________________________
____________________________ Selectmen
____________________________ of
____________________________ Lexington
____________________________
A true copy, Attest:
Lexington, Massachusetts
January 11, 2016
TIME SEQUENCE FOR FY17 STREET ACCEPTANCE
1. January 11, 2016
Vote of intent to layout by the Board of Selectmen;
Board of Selectmen to sign "Notice of Intention to Layout" and notify Planning Board
and Constable;
2. January 18, 2016
By this date, written notice delivered to abutters by Constable informing them that the
Board of Selectmen intend to vote to layout as public way;
3. February 8, 2016
Public Hearing by Board of Selectmen in regard to their intent to layout public ways;
4. February 22, 2016
Vote to layout public ways by Board of Selectmen;
5. February 29, 2016
On or before this date layout plans filed with the Town Clerk by the Town Engineer;
6. March 7, 2016
After this date and before the close of Town Meeting, acceptance of the layout by
the Town at a Town Meeting. Within thirty (30) days of the date of acceptance of
layout by the Town Meeting, adoption of an Order of Taking by eminent domain
by the Board of Selectmen and an award of damages, if any;
7. Within thirty (30) days of adoption of the Order of Taking, recording in Registry
of Deeds of said Order and any betterment by the Town Engineer.
ARTICLE VICTORY GARDEN WAY ACCEPTANCE
To see if the Town will vote to establish as a Town way and accept the layout of as a Town way Victory
Garden Way from Hancock Street a distance of 1,172 feet, more or less, to Hancock Street, as laid out by
the Selectmen, all as shown upon a plan on file in the office of the Town Clerk, dated October 14, 2015 and
to take by eminent domain, purchase or otherwise acquire any fee, easement, or other interest in land
necessary therefore; and raise and appropriate money for the construction of said street and for land
acquisition; determine whether the money shall be provided in the tax levy, by transfer from available
funds, by borrowing, or by any combination of these methods; or act in any other manner in relation
thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: The road listed above was constructed under the Subdivision Control Law and it meets or
exceeds the minimum Town standard for acceptance. No appropriation is required.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Use of the Battle Green - Fife & Drum Tattoo
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.2
SUMMARY:
The William Diamo nd Junior Fife and Drum Corps is reques ting p ermis s ion to ho ld the annual Tattoo and
Lexington Mus ter on the Battle Green on Friday, May 6, 2016, fro m 7:00 p.m. to 8:00 p.m., includ ing a s mall
p arad e from S t. Brigid P aris h to the Battle Green beginning at approxiamtely 6:50 p .m. Yo ur ap p ro val wo uld
b e sub ject to working out the details with staff.
SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 9:25 P M
ATTACHMENTS:
Des crip tion Typ e
Request Letter for Tatoo Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Releasing Executive Session Minutes for 2011
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.3
SUMMARY:
You are b eing as ked to releas e the fo llo wing Exec utive Session minutes from 2011: January 10 and 24; Marc h
23, Ap ril 4, 6 and 25; May 2 and 16; June 6 and 28; July 11; Augus t 1 and 29; S ep tember 12 and 26; Oc to b er 3,
12, 17, 24 and 26; Novemb er 2 and 14; and Dec emb er 12 and 21.
SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 9:25 P M
ATTACHMENTS:
Des crip tion Typ e
2011 Executive Ses s ion Minutes to Releas e Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3: Update on Collective Bargaining Strategy (10 min.)
PRESENTER:
Carl F. Valente, Town Manager; Denis e
Cas ey, HR Direc tor
ITEM
NUMBER:
1.
SUMMARY:
Sugges ted motio n fo r Exec utive Session: Move to g o into E xecu tive Session to d iscu ss stra tegy with resp ect
to collective b a rg a inin g and to recon ven e in Op en Session only to a d jou rn . Further, a s Chairman I declare
that an open meeting d iscu ssion may h a ve a detrimen tal effect on th e barg a inin g position of th e Town.
General update o n collec tive bargaining s tategy fo r all municipal b argaining units .
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 9:30 P M
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 6: Update on 20 Pelham Road Property (10 min.)
PRESENTER:
Carl Valente, To wn Manager; Caro l
Ko walski, As s is tant To wn Manager fo r
Development
ITEM
NUMBER:
2.
SUMMARY:
Sugges ted motio n fo r Exec utive Session: Move to g o into E xecu tive Session to consider th e purchase,
exch a n g e, lea se or valu e of rea l p roperty, 20 P elham R oad, and to reconvene in Op en Session only to
a d jou rn. Further, a s Chairman I decla re that an open meetin g discussion may h a ve a d etrimenta l effect on
the n eg otiatin g position of th e Town .
The Town Manager will p ro vide the Board with an up d ate o n the Pelham R o ad property acquis ition.
SUGGESTED MOTION:
None
FOLLOW-UP:
TMO
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 9:30 P M
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 6: Update on 241 Grove Street Property (10 min.)
PRESENTER:
Carl F. Valente, Town Manager; Carol
Ko walski, As s is tant To wn Manager fo r
Development
ITEM
NUMBER:
3.
SUMMARY:
Sugges ted motio n fo r Exec utive Session: Move to go in to Executive S ession to con sid er the p u rch a se,
exch a n g e, lea se or valu e of rea l p roperty, 241 Grove S treet, a n d to reconven e in Open S ession on ly to
a d jou rn. Furth er, as Ch a irma n I d eclare th a t a n op en meeting d iscu ssion ma y have a detrimen tal effect on
the n eg otiatin g position of th e Town .
SUGGESTED MOTION:
None
FOLLOW-UP:
Town Manager and Town Counsel will continue negotiations .
DATE AND APPROXIMATE TIME ON AGENDA:
1/11/2016 9:30 P M