HomeMy WebLinkAbout2015-11-30-BOS-Packet-BudgetSELEC T MEN'S MEETING
Mo nday, No vember 30, 2015
Selec tmen Meeting Room
8:30 AM
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1.Pub lic Wo rks Budget Presentation 8:30 AM
2.Library Bud get P res entation 9:30 AM
3.Informatio n Services Budget Pres entation 9:50 AM
4.Town Clerk Bud get P res entation 10:10 AM
5.Fire Budget Presentatio n 10:30 AM
6.Polic e Bud get P res entation 10:50 AM
7.Human Services Budget Presentation 11:10 AM
EXECUTIVE SESSION
1.Exec utive S es s io n-Exemptio n 3: C o llective Bargaining Up d ate - Cus todian and
DP W Unions (20 min.)
11:30 AM
ADJOURN
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and
subject to change.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Public Works Budget Presentation
PRESENTER:
Bill Hadley, Direc tor o f P ublic Works
ITEM
NUMBER:
1.
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/30/2015 8:30 AM
ATTACHMENTS:
Des crip tion Typ e
DPW Reques ted Budget FY17 Pres entation
Water and Sewer Enterpris e Fund Budgets Pres entation
Department of Public Works Requested Budget
Fiscal Year 2017
Submitted by:
William Hadley, Director of Public Works
Board of Selectmen Presentation
November 30, 2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3100-3500 DPW General Fund
Budget Overview:
Department Initatives
Committee Representation
Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of life in Lexington and supporting the Town's core
values. We make every effort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure, public
lands, and programs. We are committed to public safety and providing prompt, courteous quality service to our customers and each other.
Along with the day to day duties of DPW staff, many are also actively involved or work with Town committees. Those committees include the
Permanent Building Committee, the Tree Committee, the Center Committee, the Water / Sewer Abatement Board, the Capital Expenditures
Committee, the Energy Committee, the Electric Utility Ad-Hoc Committee, the Transportation Safety Group, the Transportation Advisory
Committee, the Bike Advisory Committee, and the Recreation Committee. These, and other staff, also work collaboratively on internal
committees and teams.
The Department of Public Works FY2017 All Funds budget of $9,827,427 is comprised of five subprograms (DPW
Administration/Engineering, Highway Maintenance, Public Grounds, Environmental Services). The FY2017 request represents an overall
increase of $230,400 or 2.40%. The All Funds budget is inclusive of the Compost, Minuteman Household Hazardous Product (MHHP),
Burial Containers and Tree revolving funds. Less these revolving funds, the General Fund budget request is $8,856,414 which is a $79,310
or 0.90% increase over the FY2016 budget.
Personal Services are increasing $41,501 or 1.03% in the All Funds budget, and $23,209 or 0.61% in the General Fund budget. Collective
bargaining contracts were in place until June 30, 2015. The personal service budget in the General Fund includes step increases, but
projected COLAs will be carried in the Salary Adjustment Account in the Town Manager's Budget. Projected COLAs are reflected in the
Non-General Fund (Compost Revolving Fund) portion of the budget.
Departmental Expenses are increasing $46,100 or 0.85% in the All Funds budget, and by $56,100 or 1.12% in the General Fund budget.
The Public Works program contains all DPW divisions and is the largest municipal department. The services provided by Public Works
include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public
Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines,
4,700 catch basins, 160 pieces of equipment, 9 parks, 4 cemeteries, the Pine Meadows golf course, and the 5.5 mile-long Jack Eddison
Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the
bikeway. This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in
separate enterprise budgets.
DPW Administration/Engineering:This subprogram includes DPW Administration, Engineering and Street Lighting and is $1,645,929 which
is $40,703 or 2.41% less than the FY2016 budget.
The DPW Administration element is increasing $6,269 or 1.04%. The Engineering Division is increasing $623 or .08%. The Street Light
budget is decreasing by $41,600 or 13.55%.
Highway:This subprogram is comprised of Highway Maintenance, Road Machinery, and Snow Removal. The FY2017 budget request is
$3,166,400 which is an increase of $38,889 or 1.24%. The Highway Division is increasing $1,596 or 0.12%. The Road Machinery Division is
decreasing $6,707 or 0.94%. The Snow Removal Budget is increasing $44,000 or 3.9%.
Public Grounds:Public Grounds subprogram is requesting a total of $1,840,058, an increase of $11,273 or 0.62% from FY2016. The Parks
Division is increasing $10,661 or 1.01%. The Forestry Division is decreasing $489 or 0.11%. Included in Forestry is the Tree Revolving Fund
budget, which is requested at $45,000. The Cemetery Division is increasing $1,102 or 0.32%. Included in Cemetery is the Burial Containers
Revolving Fund, which is $40,000.
Environmental Services:The Environmental Services Division includes the elements Refuse Collection and Disposal, and Recycling. The
request for this subprogram is $3,175,040 which reflects a $220,941 or a 7.48% increase. The Refuse Collection budget is $811,056 which
reflects a $15,903 or a 2% increase. The Recycling General Fund budget is $887,377 which reflects a $16,353 or a 1.88% increase. Within
Recycling, a separate budget funds the Compost Facility operations through the DPW Compost Revolving Account, described below. The
Refuse Disposal budget request is $600,594 which reflects an increase of $27,594 or a 4.82% increase.
Compost Revolving Fund: The DPW Compost Revolving Fund request is for $696,013 which is a $161,090, or a 30.11% increase. This
budget includes an increase in: wages for a seasonal and part-time employee; benefits for the Superintendent, Compost Facility Foreman,
Heavy Equipment Operator; overtime for weekend hours, as well as expenses to operate the facility.
1. Begin the reaccreditation process through the American Public Works Association.
2. Continue the stormwater initiatives in preparatation fo the new NPDES permit.
3. Support the implementation of GIS.
4. Work with Energy Committee and Sustainability Committee to improve energy efficiencies.
DPW Summary 1 11/27/2015
Program Improvement Requests Division FY 2017
51110 Senior Civil Engineer Engineering $102,452
52110 Pavement Markings Highway $120,000
51130 Highway $25,363
52110&52201 Elec Vehic Charging Stn Expense Highway $7,200
51130 Increase in Overtime Budget Parks $25,363
54500 Leaf Vacuum System Parks $15,000
52110 Forestry $15,000
52110 Disposal of Excavated Materials Cemetery $10,000
52140 Landscape Maintenance Cemetery $5,000
51110 Hvy Equip Oper PT to Full time Compost $35,037
52110 Disposal of Compost Tailings Compost $20,000
52110 Disposal of Excavated Materials Water&Sewer $15,000
Sub-total 3000 by request 395,414$
Compensation 155,652$
Benefits*32,562$
Expenses 207,200$
Sub-total 3000 by Category 395,414$
Disposal of Forestry Materials
Increase in Overtime Budget
DPW Summary 2 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works
Budget Summary
Funding Sources FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Estimated Estimated Increase Increase
Tax Levy 7,612,784$ 8,119,384$ 7,740,905$ 7,800,790$ 59,886$ 0.77%
Enterprise Funds (Indirects)642,088$ 638,015$ 693,618$ 714,427$ 20,809$ 3.00%
Fees, Charges and Available Funds
Parking Fund 42,616$ 89,698$ 72,074$ 72,074$ -$ 0.00%
Cemetery Trust 120,000$ 120,000$ 105,000$ 105,000$ -$ 0.00%
Cemetery Prep Fees 122,087$ 133,079$ 127,824$ 127,200$ (624)$ -0.49%
Misc. Charges for Service 883$ 629$ 3,094$ 700$ (2,394)$ -77.38%
Licenses & Permits 46,258$ 46,158$ 34,590$ 36,223$ 1,633$ 4.72%
Revolving Funds
Burial Containers 51,770$ 43,530$ 40,000$ 40,000$ -$ 0.00%
Compost Operations 736,569$ 640,770$ 534,922$ 696,013$ 161,090$ 30.11%
Tree 22,497$ 49,500$ 45,000$ 45,000$ -$ 0.00%
MMHP 130,171$ 134,984$ 180,000$ 180,000$ -$ 0.00%
Regional Cache at Hartwell Ave 1,958$ 6,354$ 20,000$ 10,000$ (10,000)$ -50.00%
Total 3100-3500 DPW All Funds 9,529,682$ 10,022,101$ 9,597,026$ 9,827,427$ 230,400$ 2.40%
Appropriation Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 3,871,183$ 4,229,394$ 4,034,031$ 4,075,531$ 41,501$ 1.03%
Expenses 5,532,486$ 5,723,518$ 5,442,008$ 5,488,108$ 46,100$ 0.85%
Benefits 42,614$ 29,526$ 57,094$ 55,000$ (2,094)$ -3.67%
Debt Service (Revolving Fund) 83,400$ 39,663$ 63,894$ 208,788$ 144,894$ 226.77%
Total 3100-3500 DPW 9,529,682$ 10,022,101$ 9,597,026$ 9,827,427$ 230,400$ 2.40%
-$
Program Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Total 3110 Administration 572,026$ 589,273$ 610,294$ 610,568$ 274$ 0.04%
644,420$ 649,149$ 769,436$ 770,059$ 623$ 0.08%
Total 3130 Street Lighting 377,754$ 304,859$ 306,902$ 265,302$ (41,600)$ -13.55%
1,100,483$ 1,075,496$ 1,287,363$ 1,288,959$ 1,596$ 0.12%
730,489$ 769,337$ 711,932$ 705,225$ (6,707)$ -0.94%
1,744,540$ 2,235,573$ 1,128,216$ 1,172,216$ 44,000$ 3.90%
1,009,264$ 978,175$ 1,053,859$ 1,064,519$ 10,661$ 1.01%
289,385$ 310,143$ 432,943$ 432,454$ (489)$ -0.11%
310,834$ 300,534$ 341,983$ 343,085$ 1,102$ 0.32%
Total 3410 Refuse Collection 764,603$ 779,561$ 795,153$ 811,056$ 15,903$ 2.00%
Total 3420 Recycling 1,391,711$ 1,416,101$ 1,585,946$ 1,763,390$ 177,443$ 11.19%
Total 3430 Refuse Disposal 594,174$ 613,900$ 573,000$ 600,594$ 27,594$ 4.82%
Total 3100-3500 DPW All Funds 9,529,682$ 10,022,101$ 9,597,026$ 9,827,427$ 230,400$ 2.40%
Total 3310 Parks
Total 3320 Forestry
Total 3330 Cemetery
Total 3230 Snow Removal
Total 3120 Town Engineering
Total 3220 Road Machinery
Total 3210 Highway
DPW Summary 3 11/27/2015
Object Code Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages 3,320,187$ 3,532,107$ 3,688,386$ 3,704,068$ 15,682$ 0.43%
Overtime 550,996$ 697,287$ 345,645$ 371,464$ 25,819$ 7.47%
Personal Services 3,871,183$ 4,229,394$ 4,034,031$ 4,075,531$ 41,501$ 1.03%
Contractual Services 3,883,061$ 3,988,885$ 3,844,532$ 3,869,732$ 25,200$ 0.66%
Utilities 356,038$ 433,408$ 420,557$ 420,657$ 100$ 0.02%
Supplies 1,225,285$ 1,228,256$ 1,111,902$ 1,132,202$ 20,300$ 1.83%
Small Capital 68,102$ 72,971$ 65,017$ 65,517$ 500$ 0.77%
Expenses 5,532,486$ 5,723,518$ 5,442,008$ 5,488,108$ 46,100$ 0.85%
Benefits 42,614$ 29,526$ 57,094$ 55,000$ (2,094)$ -3.67%
Debt 83,400$ 39,663$ 63,894$ 208,788$ 144,894$ 226.77%
Total 3100-3500 DPW All Funds 9,529,682$ 10,022,101$ 9,597,026$ 9,827,427$ 230,400$ 2.40%
Object Code Summary (General Fund) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Salaries & Wages 3,132,804$ 3,322,220$ 3,457,827$ 3,468,194$ 10,367$ 0.30%
Overtime 531,448$ 675,057$ 324,120$ 336,962$ 12,842$ 3.96%
Personal Services 3,664,252$ 3,997,277$ 3,781,947$ 3,805,156$ 23,209$ 0.61%
Contractual Services 3,632,603$ 3,697,060$ 3,511,332$ 3,536,532$ 25,200$ 0.72%
Utilities 356,038$ 433,408$ 420,557$ 420,657$ 100$ 0.02%
Supplies 1,164,556$ 1,175,684$ 998,252$ 1,028,552$ 30,300$ 3.04%
Small Capital 68,102$ 63,201$ 65,017$ 65,517$ 500$ 0.77%
Expenses 5,221,298$ 5,369,351$ 4,995,158$ 5,051,258$ 56,100$ 1.12%
Total 3100-3500 DPW General Fund 8,885,551$ 9,366,628$ 8,777,104$ 8,856,414$ 79,310$ 0.90%
Approp Summary (General Fund) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 3,664,252$ 3,997,277$ 3,781,947$ 3,805,156$ 23,209$ 0.61%
Expenses 5,221,298$ 5,369,351$ 4,995,158$ 5,051,258$ 56,100$ 1.12%
Total 3100-3500 DPW General Fund 8,885,551$ 9,366,628$ 8,777,104$ 8,856,414$ 79,310$ 0.90%
Approp Summary (Non-Gen Fund) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Compensation 206,931$ 232,117$ 252,084$ 270,375$ 18,291$ 7.26%
Total 3420 Recycling: Compost 206,931$ 232,117$ 252,084$ 270,375$ 18,291$ 7.26%
Expenses 311,187$ 354,167$ 446,850$ 436,850$ (10,000)$ -2.24%
Total 3110 Admin: Regional Cache 942$ 1,669$ 20,000$ 10,000$ (10,000)$ -50.00%
Total 3320 Forestry: Tree Fund 24,999$ 24,823$ 45,000$ 45,000$ -$ 0.00%
Total 3330 Cemetery: Burial Containers 26,538$ 29,060$ 40,000$ 40,000$ -$ 0.00%
Total 3420 Recycling: Compost 112,981$ 151,195$ 161,850$ 161,850$ -$ 0.00%
Total 3420 Recycling: MMHP 145,727$ 147,420$ 180,000$ 180,000$ -$ 0.00%
Benefits 42,614$ 29,526$ 57,094$ 55,000$ (2,094)$ -3.67%
Total 3420 Recycling: Compost 42,614$ 29,526$ 57,094$ 55,000$ (2,094)$ -3.67%
Debt 83,400$ 39,663$ 63,894$ 208,788$ 144,894$ 226.77%
Total 3420 Recycling: Compost 83,400$ 39,663$ 63,894$ 208,788$ 144,894$ 226.77%
Total 3100-3500 DPW Non-General Fund 644,132$ 655,473$ 819,922$ 971,013$ 151,090$ 18.43%
DPW Summary 4 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget RequestsDepartmental Budget Requests
Program: 3000 Public Works 3100-3500 DPW General Fund
Authorized/Appropriated Staffing
FY 2014 FY2015 FY2016 FY2017
Budget Budget Budget Recommended
Department of Public Works - General Fund
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1 1 1 1
Municipal Clerk 0 0 0 0
Department Account Clerk1 2.6 2.6 2.6 2.6
Department Clerk - Pub Grounds/Cemetery 1 1 1 1
Department Lead Clerk 1 1 1 1
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer 1 1 1 1
Engineering Assistant 3 4 4 4
Engineering Aide 0.7 0.7 0.7 0.7
Supt of Equipment, Highways & Drains 1 1 1 1
Crew Chief 6 6 6 6
Laborer 0 0 0 0
Heavy Equipment Operators 10 10 12 12
Grader/Shovel Operator 1 1 1 1
Information Coordinator 1 1 1 1
Seasonal Laborer 2.2 2.2 2.2 2.2
Highways and Drains Foreman 1 1 1 1
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Superintendent of Public Grounds 1 1 1 1
Laborer-Truck Driver 3 3 1 1
Leadmen 7 7 7 7
Senior Arborist 2 2 2 2
Tree Climber 2 2 2 2
Cemetery Foreman 1 1 1 1
Department of Public Works - Compost Revolving Fund
Superintendent of Environmental Services 1 1 1 1
Crew Chief 1 1 1 1
Heavy Equipment Operators 1 1 1 1
Seasonal Heavy Equipment Operator 0.5 0.5 0.5
Seasonal Laborer 0.7 0.7 0.7 0.7
Total FTE 61.8 63.3 63.3 63.3
Total FT/PT 57 FT/10 PT 58 FT/10 PT 58 FT/10 PT 58 FT/10 PT
Explanatory Notes
1FT Dept. Acct. Clerk shown as 0.6 from General Fund; 0.4 is charged to Water and Sewer Enterprise.
Auth Staff Comb 5 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works 3100-3500 DPW General Fund
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Element 3110: DPW Administration
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1 1 1 1
Department Lead Clerk 1 1 1 1
Department Account Clerk*2.6 2.6 2.6 2.6
sub-total FTE 7.2 7.2 7.2 7.2
sub-total FT/PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT
Element 3120: Engineering
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer 1 1 1 1
Engineering Assistant 3 4 4 4
Engineering Aide 0.7 0.7 0.7 0.7
sub-total FTE 6.7 7.7 7.7 7.7
sub-total FT/PT 6 FT/1 PT 7 FT/1 PT 7 FT/1 PT 7 FT/1 PT
Total FTE 13.9 14.9 14.9 14.9
Total Full/Part Time 12 FT/3 PT 13 FT/3 PT 13 FT/3 PT 13 FT/3 PT
*1 FT Clerk split between DPW, Water & Sewer
FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Element 3210: Highway Maintenance
Supt. of Equipment, Highways & Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 2 2 2 2
Laborer/Truck Driver 0 1 0 0
Heavy Equipment Operators 5 4 5 5
Leadman 2 2 2 2
Gradel/Shovel Operator 1 1 1 1
Information Coordinator 1 1 1 1
Seasonal Laborer1 1 1 1 0.5
sub-total FTE 14 14 14 13.5
sub-total FT/PT 13 FT/2 PT 13 FT/2 PT 13 FT/2 PT 13 FT/1 PT
Element 3220: Road Machinery
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
sub-total FTE 5 5 5 5
sub-total FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT
Total FTE 19 19 19 19
Total Full/Part Time 18 FT/2 PT 18 FT/2 PT 18 FT/2 PT 18 FT/2 PT
Auth Staff Broken Out 6 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works 3100-3500 DPW General Fund
FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Element 3310: Parks Division
Superintendent of Public Grounds 1 1 1 1
Crew Chief 3 3 3 3
Leadman 4 4 4 4
Heavy Equipment Operator 4 2 6 6
Laborer-Truck Driver 3 5 1 1
sub-total FTE 15 15 15 15
sub-total FT/PT 15 FT/0 PT 15 FT/0 PT 15 FT/0 PT 15 FT/0 PT
Element 3320: Forestry Division
Crew Chief 1 1 1 1
Senior Arborist 2 2 2 2
Laborer-Tree Climber 2 2 2 2
Seasonal Laborer*0.6 0.6 0.6 0.6
sub-total FTE 5.6 5.6 5.6 5.6
sub-total FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT 5 FT/2 PT
Element 3330: Cemetery Division
Cemetery Foreman 1 1 1 1
Crew Chief 0 0 0 0
Leadman 1 1 1 1
Heavy Equipment Operator 1 1 1 1
Department Clerk 1 1 1 1
Seasonal Laborer 0.6 0.6 0.6 0.6
sub-total FTE 4.6 4.6 4.6 4.6
sub-total FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT 4 FT/2 PT
Total FTE 25.2 25.2 25.2 25.2
Total Full/Part Time 24 FT/4 PT 24 FT/4 PT 24 FT/4 PT 24 FT/4 PT
*Seasonal Laborers in 3320 Forestry have been funded since FY2013.
FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Element 3420: Recycling** (Compost Facility)
Superintendent of Environmental Services 1 1 1 1
Crew Chief 1 1 1 1
Heavy Equipment Operator 1 1 1 1
Seasonal Heavy Equipment Operator 0.5 0.5 0.5
Seasonal Attendant 0.7 0.7 0.7 0.7
sub-total FTE 3.7 4.2 4.2 4.2
sub-total FT/PT 3 FT/1 PT** 3 FT/1 PT**3 FT/1 PT**3 FT/1 PT**
Total FTE 3.7 4.2 4.2 4.2
Total Full/Part Time 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT
Total FTE 61.8 63.3 63.3 62.8
Total Full/Part Time 57 FT/10 PT 58 FT/ 10 PT 58 FT/ 10 PT 58 FT/ 10 PT
Explanatory Notes
**The positions shown in Element 3420: Recycling are paid from the DPW Revolving Account.
1One seasonal position eliminated and funds diverted to Overtime Budget.
Auth Staff Broken Out 7 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3100 DPW Admin/Engineering
Element:3110 DPW Administration
Budget Description:
Division Goals:
Budget Data (by Object Code)
FY 2014 FY 2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW DPW ADMIN REG WAGES 477,638$ 492,252$ 496,976$ 505,711$ 8,735$ 1.76%
51120 SW DPW ADMIN OTHER COMP -$ -$ -$ -
51130 OT DPW ADMIN OVERTIME -$ 1,397$ -$ -$ -
51144 SW DPW ADMIN LONGEVITY 401$ 401$ 1,000$ 1,000$ -$ 0.00%
51150 SW REGULAR PART-TIME WAGES 42,005$ 42,363$ 44,143$ 44,682$ 539$ 1.22%
51512 SW STIPENDS 16,801$ 16,660$ 17,800$ 17,800$ -$ 0.00%
Sub-total Compensation 536,845$ 553,073$ 559,919$ 569,193$ 9,274$ 1.66%
52110 C DPW ADMIN CONT SVC 2,344$ 2,703$ 2,200$ 2,200$ -$ 0.00%
52111 C PRINTING/FORMS 565$ 202$ 500$ 500$ -$ 0.00%
52120 C PROFESSIONAL SERVICES 1,016$ 539$ 1,000$ 1,000$ -$ 0.00%
52125 C ADVERTISING -$ 472$ 100$ 100$ -$ 0.00%
52142 C EQUIPMENT SERVICE & REPAIR -$ -$ -$ -
52180 C CATERING 1,927$ 4,191$ 1,900$ 1,900$ -$ 0.00%
52181 C DRUG & ALCOHOL TESTING 3,663$ 7,619$ 4,000$ 5,000$ 1,000$ 25.00%
52183 C 23$ 40$ 75$ 75$ -$ 0.00%
52185 C POSTAGE & MAILING 155$ 18$ 200$ 200$ -$ 0.00%
52186 C PROF DEV & TRAINING 647$ 1,300$ 1,300$ -$ 0.00%
52187 C 1,111$ 5,498$ 1,600$ 1,600$ -$ 0.00%
52188 C SEMINARS/WKSHOPS/CONF. 8,438$ 2,302$ 5,400$ 5,400$ -$ 0.00%
52200 U DPW ADMIN UTILITIES -$ -$ -$ -
52207 U MOBILE DEVICES 2,100$ 2,150$ 1,800$ 1,800$ -$ 0.00%
54100 S DPW ADMIN SUPPLIES 4,849$ 1,600$ 1,800$ 1,800$ -$ -
54111 S OFFICE SUPPLIES 5,256$ 4,194$ 5,600$ 5,600$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICNS. & SUBSCR. 1,858$ 1,574$ 1,900$ 1,900$ -$ 0.00%
54160 S CLOTHING & SAFETY EQUIPMENT 286$ 597$ 1,000$ 1,000$ -$ 0.00%
54706 SC OFFICE EQUIPMENT -$ 834$ -$ -$ -
Sub-total Expenses 34,240$ 34,531$ 30,375$ 31,375$ 1,000$ 3.29%
Total DPW Administration General Fund 571,084$ 587,604$ 590,294$ 600,568$ 10,274$ 1.74%
Revolving Fund - Regional Cache at Hartwell Avenue
54100 S SUPPLIES 942$ 1,669$ 20,000$ 10,000$ (10,000.00)$ -50.00%
942$ 1,669$ 20,000$ 10,000$ (10,000.00)$ -50.00%
Total 3110 DPW Administration 572,026$ 589,273$ 610,294$ 610,568$ 274$ 0.04%
Administration staff work with several committees: Permanent Building, Center, Capital Expenditures, Conservation, Energy, Electric Utility Ad-Hoc, and
Bicycle Advisory.
2. Begin the reaccreditation process through the American Public Works Association.
1. Continue to streamline Operations and Administration office assignments and functions for efficiency.
DPW Administration staff plans, manages, coordinates, schedules and directs the department's activities. The duties of Administrative staff include preparing
budgets, monitoring expenditures, developing bid specifications for DPW procurement, responding to citizens' questions and concerns, evaluating work
performance, scheduling work assignments and collective bargaining. Staff works closely with many other departments including the Public Facilities
Department located within the same building.
The DPW Administration FY17 total budget request is $610,568 which includes $10,000, reduced from FY16, for the Regional Cache revolving fund. This is a
total increase for All Funds of $274 or 0.04% more than FY16, and reflects a 1.74% increase for the General Fund portion only . For the General Fund,
compensation is increasing 9,274, or 1.66%. Expenses are increasing $1,000 or 3.29%, due to mandatory drug and alcohol testing.
MILEAGE
TRAVEL
Object Description
3110 - DPW Admin 8 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3100 DPW Admin/Engineering
Element:3120 Engineering
Budget Description:
Division Goals:
2. Improve asset management capabilities.
3. Begin the reaccreditation process through the American Public Works Association.
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Approp Request Increase Increase
51110 SW REGULAR WAGES 495,044$ 561,886$ 582,423$ 590,778$ 8,355$ 1.43%
51120 SW OTHER COMPENSATION -$ -$ -$ -
51130 OT OVERTIME (2,045)$ 3,320$ 3,320$ (0)$ 0.00%
51144 SW LONGEVITY -$ 508$ 1,800$ 1,600$ (200)$ -11.11%
51150 SW REGULAR PART-TIME WAGES 35,708$ 37,180$ 38,942$ 41,411$ 2,469$ 6.34%
51151 SW SEASONAL PART-TIME WAGES -$ -$ -$ -
51512 SW STIPENDS -$ -$ -$ -
Sub-total Compensation 528,708$ 599,573$ 626,486$ 637,109$ 10,623$ 1.70%
52110 C TOWN ENGINEER CONT SVC 1,607$ 1,160$ 5,000$ 5,000$ -$ 0.00%
52111 C PRINTING/FORMS 128$ 179$ 50$ 50$ -$ 0.00%
52120 C PROFESSIONAL SERVICES 99,990$ 37,268$ 125,000$ 106,500$ (18,500)$ -14.80%
52142 C EQUIP-SERVICE & REPAIR -$ -$ -$ -$ -
52183 C MILEAGE 351$ 90$ 400$ 400$ -$ 0.00%
52184 C BINDING & ARCHIVING -$ -$ -$ -$ -
52185 C POSTAGE & MAILING 9$ -$ -$ -$ -
52186 C PROF DEV & TRAINING 1,682$ 1,670$ 2,000$ 2,000$ -$ 0.00%
52187 C TRAVEL -$ 1,000$ 1,000$ -$ -
52188 C SEMINARS/WORKSHOPS/CONFEREN 3,924$ 2,842$ 2,500$ 7,000$ 4,500$ 180.00%
54100 S TOWN ENGINEER SUPPLIES 850$ 180$ -$ -$ -$ -
54111 S OFFICE SUPPLIES 4,244$ 3,221$ 3,500$ 6,000$ 2,500$ -
54113 S MEMBERSHIP/DUES/LICENSES & 1,656$ 848$ 1,000$ 2,000$ 1,000$ 100.00%
54160 S CLOTHING & SAFETY EQUIPMENT 965$ 1,030$ 2,000$ 2,000$ -$ 0.00%
54500 SC SMALL EQUIPMENT 48$ 753$ 250$ 500$ 250$ 100.00%
54706 SC OFFICE EQUIPMENT 260$ 335$ 250$ 500$ 250$ 100.00%
Sub-total Expenses 115,713$ 49,576$ 142,950$ 132,950$ (10,000)$ -7.00%
Total 3120 Engineering 644,420$ 649,149$ 769,436$ 770,059$ 623$ 0.08%
The Engineering Division provides engineering programs and support services to the DPW, other Town departments and many Town committees.
The Engineering Division is responsible for administering the Capital Budget for the Town's horizontal infrastructure including roadways, drainage,
water, sanitary sewer, dams and sidewalks. This includes conceptual planning and investigation, design, bidding and construction administration.
The division also issues permits, conducts inspections, provides consultant oversight, maintains public records and prepares and reviews bid
documents.
Object Description
Engineering staff work with the Transportation Safety Group, the Center Committee, Capital Expenditures Committee, Conservation Commission,
Planning Board, Bicycle Advisory Committee, Design Review Team, and the Energy Committee.
1. Expand pavement management program techniques through research and application.
The Engineering expense budget request is $132,950 which is $10,000 or 7.00 % less than FY16. Compensation is increasing $10,623 or 1.7%
from FY16.
The professional services object line reflects NPDES Phase II stormwater requirements and environmental monitoring.
3120 - Engineering 9 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPW Admin/Eng
Element:3130 Street Lighting
Budget Description:
Division Goals:
2. Continue to work with the Energy Committee and Lighting Options Committee to find energy savings for street lights.
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51130 OT OVERTIME 8,317$ 5,851$ 10,000$ 10,200$ -$ 0.00%
Sub-total Compensation 8,317$ 5,851$ 10,000$ 10,200$ -$ 0.00%
52110 C CONTRACTUAL SERVICES 500$ 1,000$ 1,000$ -$ 0.00%
52111 C PRINTING/FORMS -$ -$ -$ #DIV/0!
52120 C PROFESSIONAL SERVICES -$ -$ -$ -
52127 C POLICE DETAILS 2,816$ 770$ 4,000$ 4,000$ -$ 0.00%
52140 C LANDSCAPING MAINTENANCE -$ -$ -$ -
52142 C EQUIP-SERVICE & REPAIR 82,206$ 71,432$ 71,000$ 71,000$ -$ 0.00%
52180 C CATERING/MEALS -$ 200$ 200$ -$ 0.00%
52182 C LEASE AGREEMENTS 100,959$ 100,959$ 42,100$ -$ (42,100)$ -100.00%
52183 C MILEAGE -$ -$ -$ -
52186 C PROF DEV & TRAINING -$ -$ -$ -
52187 C TRAVEL -$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONFERENCE 1,300$ 2,000$ 2,200$ 200$ 10.00%
52200 U UTILITIES -$ -$ -$ -
52201 U ELECTRICITY 112,012$ 113,000$ 128,602$ 128,602$ -$ 0.00%
52207 U MOBILE DEVICES -$ -$ -$ #DIV/0!
54100 S SUPPLIES 2,646$ 767$ 750$ 800$ 50$ 6.67%
54113 S MEMBERSHIP/DUES/LICENSES & -$ -$ -$ #DIV/0!
54160 S CLOTHING & SAFETY EQUIPMENT -$ 1,000$ 1,000$ -$ 0.00%
54164 S BULBS/FIXTURES 66,998$ 12,080$ 45,500$ 45,500$ -$ 0.00%
54166 S TOOLS/LUMBER/HARDWARE SUPPLY -$ 750$ 800$ 50$ 6.67%
54174 S VEHICLE PARTS -$ -$ -$ -
54500 SC SMALL EQUIPMENT -$ -$ -$ #DIV/0!
Sub-total Expenses 369,437$ 299,007$ 296,902$ 255,102$ (41,800)$ -14.08%
Total 3130 Street Lighting 377,754$ 304,859$ 306,902$ 265,302$ (41,600)$ -13.55%
Object Description
The Forestry Division staff inspect and repair bulbs and sensors on the Town-owned streetlights. An outside contractor repairs all other electrical outages
including new lights, arms, poles and fixtures.
3. Continue to proactively maintain a cost effective lighting system which reduces outage frequency and down time and provides safety along Lexington's
1. Continue to explore options to better track street light outages and methods to enhance response time to outages.
The total Street Lighting budget is decreasing by $41,600 or 13.55%, due to the end of a third party lease agreement in line item 52182 that was in place to fund
the street light program. The town is still experiencing ongoing outages and warranty issues with the new induction lights. This issue has been referred to legal
counsel for potential litigation. The Town continues to replace any faulty ballasts and these lights will be fully operational. The FY17 kilowatt hours (kWh) are
expected to be 770,757.
3130 - Street Lighting 10 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3000
Element:3210 Highway Maintenance
Budget Description:
Division Goals:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REGULAR WAGES 573,345$ 599,193$ 685,720$ 687,314$ 1,595$ 0.23%
51120 SW HIGHWAY OTHER COMP -$ -$ -$ -
51130 OT OVERTIME 94,954$ 90,857$ 41,815$ 54,455$ 12,640$ 30.23%
51144 SW LONGEVITY -$ 9,600$ 9,600$ -$ 0.00%
51150 SW REGULAR PART-TIME WAGES -$ -$ -$ -
51151 SW SEASONAL PART-TIME WAGES 11,685$ 11,964$ 25,279$ 12,640$ (12,640)$ -50.00%
51512 SW STIPENDS 4,599$ 5,300$ 5,300$ -$ 0.00%
Sub-total Compensation 684,584$ 702,014$ 767,714$ 769,309$ 1,595$ 0.21%
52110 C CONTRACTUAL SERVICES 174,994$ 145,542$ 203,250$ 203,250$ -$ 0.00%
52111 C PRINTING/FORMS -$ -$ -$ -
52115 C BROOK MAINTENANCE 61,464$ 78,807$ 92,000$ 92,000$ -$ 0.00%
52120 C PROFESSIONAL SERVICES 1,915$ -$ -$ -
52127 C POLICE DETAILS 21,204$ 26,843$ 22,000$ 27,000$ 5,000$ 22.73%
52128 C ADVERTISING 72$ 301$ 2,700$ 2,700$ -$ 0.00%
52140 C LANDSCAPING MAINTENANCE -$ 2,000$ 2,000$ -$ 0.00%
52142 C EQUIPMENT SERVICE & REPAIR 11,308$ 2,569$ 6,200$ 6,200$ -$ 0.00%
52180 C CATERING/MEALS 406$ 53$ 4,500$ 4,500$ -$ 0.00%
52181 C DRUG TESTING -$ -$ -$ -$ -
52183 C MILEAGE -$ -$ -$ -
52185 C POSTAGE & MAILING -$ -$ -$ -
52186 C PROF DEV & TRAINING -$ -$ -$ -
52187 C TRAVEL 960$ 25$ 1,700$ 1,700$ -$ 0.00%
52188 C SEMINARS/WORKSHOPS/CONFEREN 3,978$ 1,497$ 2,000$ 2,000$ -$ 0.00%
52200 U HIGHWAY UTILITIES -$ -$ -$ -$ -
52201 U ELECTRICITY 14,163$ 16,400$ 23,000$ 23,000$ -$ 0.00%
52206 U TELEPHONE -$ 1,020$ -$
52207 U MOBILE DEVICES 2,901$ 2,190$ 2,000$ 2,000$ -$ 0.00%
54100 S SUPPLIES 57,003$ 46,895$ 68,600$ 63,600$ (5,000)$ -7.29%
54111 S OFFICE SUPPLIES 503$ 112$ 350$ 350$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & 548$ 793$ 700$ 700$ -$ 0.00%
54160 S CLOTHING AND SAFETY EQUIP 6,414$ 5,666$ 9,000$ 9,000$ -$ 0.00%
54161 S CHEMICALS & CLEANING SUPPLIES -$ 200$ 200$ -$ 0.00%
54163 S PIPES & FITTINGS -$ 100$ 100$ -$ 0.00%
54164 S SIGNAL BULBS & FIXTURES -$ 271$ 1,200$ 1,200$ -$ 0.00%
54166 S TOOLS/LUMBER/HARDWARE SUPPL 491$ 11,493$ 12,450$ 12,450$ -$ 0.00%
54171 S PAVING SUPPLIES & MATERIALS 57,575$ 33,004$ 65,700$ 65,700$ 0$ 0.00%
54176 S SAND & GRAVEL -$ -$ -$ -
54500 SC SMALL EQUIPMENT -$ -$ -$ -$ -
Sub-total Expenses 415,899$ 373,482$ 519,650$ 519,650$ 0$ 0.00%
Total 3210 Highway Maintenance 1,100,483$ 1,075,496$ 1,287,363$ 1,288,959$ 1,596$ 0.12%
Object Description
2. Continue drainage flushing program.
The Highway Division provides for the safety and maintenance of all public streets, sidewalks, drains and brooks. They perform minor construction repairs,
snow and ice operations, traffic sign maintenance, pavement markings, street sweeping and pavement management (potholes & patches).
1. Continue with the repair & replacement of regulatory signs from the Retroreflectivity study in 2013.
3. Taking proactive measures to repair catch basins town wide.
4. Begin the reaccreditation process through the American Public Works Association.
The overall FY2017 Highway budget of $1,288,959 represents a $1,596 or a 0.12%, increase from FY16. Compensation is increasing $1,595 or .21%.
Expenses are the same as FY16. The Town has invested significant Capital Funds to improve stormwater capacity and quality by constructing biobasins,
retention basins and vegetated swales that require routine maintenance to remain fully functional. The contracted services line supplements our in house
staff to perform tasks such as removing undesirable plants, replanting wetland plants, vacuuming the pervious pavement surfaces and cleaning out drain
lines and basins.
3210 - Highway 11 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3200 Highway
Element:3220 Road Machinery
Budget Description:
Division Goals:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REGULAR WAGES 208,549$ 217,728$ 249,307$ 243,600$ (5,707)$ -2.29%
51130 OT OVERTIME 4,567$ 3,089$ 3,045$ 3,045$ 0$ 0.01%
51144 SW LONGEVITY -$ 3,200$ 2,200$ (1,000)$ -31.25%
51512 SW STIPENDS 2,193$ 3,700$ 3,700$ -$ 0.00%
Sub-total Compensation 215,308$ 220,817$ 259,252$ 252,545$ (6,707)$ -2.59%
52110 C CONTRACTUAL SERVICES 21,676$ 20,771$ 15,000$ 15,000$ -$ 0.00%
52111 C PRINTING/FORMS 62$ 115$ -$ -$ -
52120 C PROFESSIONAL SERVICES -$ -$ -$ -$ -
52142 C EQUIP-SERVICE & REPAIR 33,413$ 38,078$ 68,500$ 40,000$ (28,500)$ -41.61%
52180 C CATERING/MEALS -$ -$ -$ -
52183 C MILEAGE -$ 1$ -$ -$ -
52186 C PROF DEV & TRAINING -$ 490$ -$ -$ -
52187 C TRAVEL -$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONFERENCE 540$ 1,300$ 1,300$ -$ 0.00%
52200 U UTILITIES -$ -$ -$ -
52207 U MOBILE DEVICES -$ -$ -$ -
52208 U GASOLINE/DIESEL 166,927$ 226,821$ 200,000$ 200,000$ -$ 0.00%
54100 S SUPPLIES 37,371$ 32,058$ 16,555$ 16,555$ -$ 0.00%
54111 S OFFICE SUPPLIES 335$ 114$ 200$ 200$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & SUB. 535$ -$ 400$ 400$ -$ 0.00%
54160 S CLOTHING & SAFETY EQUIPMENT 7,602$ 6,785$ 2,500$ 2,500$ -$ 0.00%
54161 S CHEMICALS & CLEANING SUPPLY 2,208$ 5,745$ 2,500$ 2,500$ -$ 0.00%
54166 S TOOLS/LUMBER/HARDWARE SUPPLY 14,258$ 7,138$ 10,708$ 10,708$ -$ 0.00%
54173 S ENGINE OILS/LUBRICANTS 9,201$ 7,991$ 8,000$ 8,000$ -$ 0.00%
54174 S VEHICLE PARTS & SUPPLIES 176,592$ 159,399$ 80,200$ 108,700$ 28,500$ 35.54%
54500 SC SMALL EQUIP 425$ -$ -$ -$ -
54707 SC VEHICLES 44,035$ 43,011$ 46,817$ 46,817$ -$ 0.00%
Sub-total Expenses 515,181$ 548,519$ 452,680$ 452,680$ -$ 0.00%
Total 3220 Road Machinery 730,489$ 769,337$ 711,932$ 705,225$ (6,707)$ -0.94%
Object Description
The Road Machinery Division services, and repairs vehicles & small engine equipment for DPW, Facilities and Community Development. The Road
Machinery Division also supplies fuel for DPW, Facilities, Community Development, Police, Fire and LABBB (reimbursed). The current DPW
equipment fleet replacement value is approximately $7.4 million
2. Implementation of new web-based technologies.
1. Refine the preventative maintenance program with new technologies.
The Road Machinery budget is decreasing overall $6,707, or 0.94% from the FY16 budget. Compensation is decreasing $6,707 or 2.59%,
this is due to a recent retirement. Expenses remain the same as FY16. The $28,500 was transferred from the equipment service reapir to Vehicle
Part & Supplies since we are perfroming more repairs inhouse with staff.
3220 - Road Machinery 12 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3200 Highway
Element:3230 Snow Removal
Budget Description:
Division Goals:
3. Continue researching and utilizing composite plow edge technology.
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REG WAGES 158,307$ 221,427$ -$ -$ -
51130 OT OVERTIME 310,965$ 446,953$ 189,197$ 189,197$ -$ 0.00%
51512 SW STIPENDS 57,400$ 48,500$ 60,800$ 60,800$ -$ 0.00%
Sub-total Compensation 526,672$ 716,879$ 249,997$ 249,997$ -$ 0.00%
52110 C CONT SVC 41,490$ 33,868$ 51,000$ 51,000$ -$ 0.00%
52111 C PRINTING/FORMS 2,448$ -$ -$ -
52120 C PROFESSIONAL SERVICES -$ -$ -$ -
52127 C POLICE DETAILS 4,129$ 4,528$ 1,100$ 1,100$ -$ -
52128 C ADVERTISING -$ 100$ 100$ -$ 0.00%
52142 C EQUIP-SERVICE & REPAIR 40,085$ 14,418$ 55,000$ 55,000$ -$ 0.00%
52180 C CATERING/MEALS 3,575$ 6,181$ 1,000$ 1,000$ -$ 0.00%
52182 C LEASE AGREEMENTS 46,668$ 64,370$ 47,250$ 57,250$ 10,000$ 21.16%
52183 C MILEAGE -$ -$ -$ -
52185 C POSTAGE & MAILING 1,922$ -$ -$ -
52186 C PROF DEV & TRAINING -$ -$ -$ -
52187 C TRAVEL -$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONFEREN 1,133$ 2,096$ 1,000$ 2,000$ 1,000$ 100.00%
52196 C PLOWING CONTRACTORS 506,157$ 677,641$ 185,000$ 215,000$ 30,000$ 16.22%
52200 U UTILITIES -$ -$ -$ -
52206 U TELEPHONE -$ -$ -$ -
52207 U MOBILE DEVICES 26$ 75$ 75$ -$ 0.00%
52208 U GASOLINE/DIESEL 26,405$ 26,405$ 26,405$ 26,405$ -$ 0.00%
54100 S SUPPLIES 22,759$ 30,370$ 25,689$ 25,689$ -$ 0.00%
54111 S OFFICE SUPPLIES 9$ -$ 100$ 100$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & -$ -$ -$ -
54160 S CLOTHING & SAFETY EQUIPMENT 1,821$ 1,295$ 1,500$ 2,000$ 500$ 33.33%
54165 S SNOW & ICE CHEMICALS 28,198$ 19,180$ 35,500$ 50,000$ 14,500$ 40.85%
54166 S TOOLS/LUMBER/HARDWARE SUPPL 4,854$ 7,953$ 8,000$ 8,000$ -$ 0.00%
54167 S ROAD SAND & SALT 384,075$ 498,642$ 419,500$ 405,000$ (14,500)$ -3.46%
54173 S ENGINE OILS/LUBRICANTS -$ -$ -$ -
54174 S VEHICLE PARTS & SUPPLIES 101,361$ 121,417$ 10,000$ 12,500$ 2,500$ 25.00%
54500 SC SMALL EQUIPMENT 753$ 10,329$ 10,000$ 10,000$ -$ 0.00%
54507 SC VEHICLES -$ -$ -$ -
Sub-total Expenses 1,217,868$ 1,518,693$ 878,219$ 922,219$ 44,000$ 5.01%
Total 3230 Snow Removal 1,744,540$ 2,235,573$ 1,128,216$ 1,172,216$ 44,000$ 3.90%
The DPW is responsible for the removal of snow from Town streets, sidewalks, and parking lots. The Highway Division Superintendent oversees the
entire DPW operations staff as well as private contractors performing snow removal activities. The overall snow removal budget is $1,172,216 which is
$44,000 more or a 5% increase in expenses, reflected in lease agreements, workshops, plowing contractors, safety equipment & vehicle supplies.
Object Description
1. Refine the use of enhanced liquids with salt in order to enhance the treatment processes and reduce salt consumption.
2. Continue researching new technologies that will improve the efficiency of snow removal operations.
3230- Snow Removal 13 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3300 Public Grounds
Element:3310 Parks Division
Budget Description:
Division Goals:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW PARKS REG WAGES 642,218$ 658,195$ 738,991$ 748,199$ 9,209$ 1.25%
51120 SW PARKS OTHER COMP -$ -$ -$ -
51130 OT PARKS OVERTIME 80,716$ 79,470$ 48,813$ 48,815$ 2$ 0.00%
51144 SW LONGEVITY -$ 6,200$ 5,200$ (1,000)$ -16.13%
51150 SW REGULAR PART-TIME WAGES -$ -$ -$ -
51151 SW SEASONAL PART-TIME WAGES 1,120$ -$ -$ -
51512 SW STIPENDS 5,523$ 1,100$ 5,300$ 5,300$ -$ 0.00%
Sub-total Compensation 729,577$ 738,765$ 799,304$ 807,514$ 8,211$ 1.03%
52110 C PARKS CONT SVC 27,272$ 14,880$ 50,430$ 50,430$ -$ 0.00%
52111 C PRINTING/FORMS 302$ 69$ 200$ 200$ -$ 0.00%
52120 C PROFESSIONAL SERVICES 635$ 1,500$ 1,500$ -$ 0.00%
52127 C POLICE DETAILS -$ -$ -
52128 C ADVERTISING 144$ 931$ -$ 950$ 950$ -
52140 C LANDSCAPING MAINTENANCE 74,831$ 65,853$ 81,700$ 81,700$ -$ 0.00%
52142 C EQUIP-SERVICE & REPAIR -$ 2,200$ 2,200$ -$ 0.00%
52180 C CATERING/MEALS 1,008$ 659$ 550$ 550$ -$ 0.00%
52181 C DRUG TESTING -$ -$ -$ -
52183 C MILEAGE -$ -$ -$ -
52186 C PROF DEV & TRAINING 641$ 335$ -$ -$ -
52187 C TRAVEL 40$ 1,500$ 1,500$ -$ 0.00%
52188 C SEMINARS/WORKSHOPS/CONFERENCE 3,424$ 3,557$ 2,500$ 4,000$ 1,500$ 60.00%
52200 U PARKS UTILITIES -$ -$ -$ -
52201 U ELECTRICITY 7,724$ 10,417$ 7,000$ 7,000$ -$ 0.00%
52204 U WATER/SEWER 19,326$ 18,834$ 21,000$ 21,000$ -$ 0.00%
52207 U MOBILE DEVICES 2,487$ 2,405$ 2,675$ 2,675$ -$ 0.00%
54100 S PARKS SUPPLIES 30,946$ 10,140$ 6,500$ 6,500$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & 1,732$ 1,533$ 1,800$ 1,800$ -$ 0.00%
54160 S CLOTHING & SAFETY EQUIPMENT 7,346$ 4,728$ 8,000$ 8,000$ -$ 0.00%
54161 S CHEMICALS & CLEAN SUPPLIES 241$ -$ -$ -
54166 S TOOLS/LUMBER/HARDWARE SUPPLY 8,655$ 7,013$ 6,300$ 6,300$ -$ 0.00%
54172 S LANDSCAPING SUPPLIES & MATE 52,470$ 80,539$ 36,000$ 36,000$ -$ 0.00%
54174 S VEHICLE PARTS 10,243$ 9,645$ 5,000$ 5,000$ -$ 0.00%
54176 S SAND & GRAVEL 8,909$ 3,763$ 15,000$ 15,000$ -$ 0.00%
54500 SC PARKS SMALL EQUIP 21,313$ 4,111$ 4,700$ 4,700$ -$ 0.00%
Sub-Total Expenses 279,687$ 239,410$ 254,555$ 257,005$ 2,450$ 0.96%
Total 3310 Parks Division 1,009,264$ 978,175$ 1,053,859$ 1,064,519$ 10,661$ 1.01%
2. Develop a program to improve two turf areas per year; this past year, the areas worked on were the Fiske and Diamond School fields.
Object Description
The Public Grounds Superintendent oversees the Parks Division operations, which includes the maintenance of playgrounds, conservation areas,
parks, athletic facilities, trails, pools and historical areas. The level of turf and ball field maintenance is the single most important factor in determining
safety, playability and aesthetics of public grounds and athletic field areas. The Parks Division also assists with the preparations for Patriots Day,
Discovery Day, Independence Day, Farmers Market and other special events.
1. Continue the implementation of a proactive park maintenance program to provide safe, well-maintained, aesthetically pleasing park, athletic field
3. Begin the reaccreditation process with the American Public Works Association.
The total Parks Division FY2017 budget of $1,064,519 reflects an increase of $10,661 or 1.01% from FY2016. There is a $8,211 or 1.03%
increase in compensation driven by contractually obligated step increases, as well as the reclassification of some employees as they are
set to acquire job-related licenses and endorsements in FY2017 Expenses are increasing by $2,450 or 0.96% from FY16. The Town has
renovated the Sutherland Baseball Field and the Clark Soccer Field as part of the Capital Improvement Projects.
Parks Division staff works with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups, special events and youth
groups.
3310 - Parks 14 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3300 Public Grounds
Element:3320 Forestry
Budget Description:
Division Goals:
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REGULAR WAGES 178,689$ 196,613$ 235,283$ 234,494$ (789)$ -0.34%
51130 OT OVERTIME 23,619$ 33,786$ 16,200$ 16,200$ -$ 0.00%
51144 SW LONGEVITY -$ 1,200$ 1,000$ (200)$ -16.67%
51151 SW SEASONAL PART TIME WAGES 4,492$ 7,766$ 10,560$ 10,560$ -$ -
51512 SW STIPENDS 2,677$ 2,800$ 2,800$ -$ 0.00%
Sub-total Compensation 209,477$ 238,166$ 266,043$ 265,054$ (989)$ -0.37%
52110 C CONTRACTUAL SERVICES 5,557$ 299$ 10,000$ 10,000$ -$ 0.00%
52111 C PRINTING/FORMS 31$ -$ -$ 0.00%
52120 C PROFESSIONAL SERVICES -$ -$ -$ -
52127 C POLICE DETAILS 9,632$ 5,424$ 6,500$ 6,500$ -$ 0.00%
52128 C ADVERTISING 3,050$ 1,722$ 100$ 100$ -$ 0.00%
52140 C LANDSCAPING MAINTENANCE -$ 4,800$ 5,500$ 5,500$ -$ 0.00%
52142 C EQUIP-SERVICE & REPAIR -$ 2,000$ 2,000$ -$ 0.00%
52143 C TREE SERVICE 21,682$ 17,743$ 64,200$ 64,200$ -$ 0.00%
52180 C CATERING/MEALS 408$ 845$ 100$ 100$ -$ -
52181 C DRUG TESTING -$ -$ -$ -
52183 C MILEAGE -$ -$ -$ -
52186 C PROF DEV & TRAINING 680$ 749$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONFERENCE. 1,290$ 759$ 1,200$ 1,500$ 300$ 25.00%
52204 U WATER/SEWER -$ -$ -
52207 U MOBILE DEVICES 300$ 300$ 300$ 300$ -$ 0.00%
54100 S SUPPLIES 879$ 293$ 1,600$ 1,600$ -$ 0.00%
54111 S OFFICE SUPPLIES 38$ 65$ -$ -$ -
54113 S MEMBERSHIP/DUES/LICENSE & SUBSCRIPT 1,155$ 1,175$ 1,000$ 1,200$ 200$ 20.00%
54160 S CLOTHING & SAFETY EQUIPMENT 5,497$ 1,579$ 2,000$ 2,000$ -$ 0.00%
54161 S CHEMICALS & CLEANING SUPPLIES -$ 800$ 800$ -$ 0.00%
54166 S TOOLS/LUMBER/HARDWARE SUPPLIES 468$ 551$ 1,900$ 1,900$ -$ 0.00%
54172 S LANDSCAPING SUPPLIES & MATER 1,546$ 4,856$ 21,500$ 21,500$ -$ 0.00%
54174 S VEHICLE PARTS 1,627$ 2,370$ 1,200$ 1,200$ -$ 0.00%
54500 SC SMALL EQUIPMENT 1,070$ 3,625$ 2,000$ 2,000$ -$ 0.00%
Sub-total Expenses 54,909$ 47,155$ 121,900$ 122,400$ 500$ 0.41%
Sub-total General Fund 264,386$ 285,320$ 387,943$ 387,454$ (489)$ -0.13%
Revolving Fund - Tree
52110 C CONTRACTUAL SVC 1,321$ 10,095$ -$ -$ -$ -
54100 S SUPPLIES 23,679$ 14,728$ 45,000$ 45,000$ -$ 0.00%
Sub-total Revolving Fund - Tree 24,999$ 24,823$ 45,000$ 45,000$ -$ 0.00%
Total 3320 Forestry 289,385$ 310,143$ 432,943$ 432,454$ (489)$ -0.11%
2. Continue the implementation of a proactive tree maintenance program to minimize hazard trees and perform timely tree pruning to promote good tree
health, safety and aesthetics.
Object Description
The Forestry Division maintains public shade trees in parks, cemeteries, school grounds, public grounds areas, streets, and conservation properties. The
division also assists with aerial lift services, setting up the holiday lighting, the streetlight maintenance program, and special events. Forestry Division staff
work with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups, special events and youth groups, as well as the Tree Committee. As
part of that committee's efforts to re-plant trees, up to $45,000 is allocated to spend from the Tree Revolving Fund which is funded by donations and
mitigation fees.
1. Continue the implementation of planting at least one hundred and thirty trees per year in the Town Right-of Ways, parks, public grounds areas, and
setback areas on private property. It is anticipated that the trees for the FY2017 plantings will come from the Tree Nursery and bare root trees from a
The FY2017 All Funds Forestry Division budget of $432,454 reflects a decrease of $489 or 0.11% from FY2016. Less the revolving fund, the General Fund
FY2017 Forestry budget request is $387,454 which is a decrease of $489 or 0.13%. Compensation reflects a $989 or 0.37% decrease, due to a reduction
in longevity. Forestry Expenses are increasing by $500 or .41% due to membership dues for professional associations.
3320- Forestry 15 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3300 Public Grounds
Element:3330 Cemetery
Budget Description:
Division Goals:
1. Continue the GPS location of graves at Westview Cemetery and begin plans for the other cemeteries.
2. Plan for future expansion.
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW CEMETERY REG WAGES 208,475$ 203,057$ 216,903$ 217,905$ 1,002$ 0.46%
51130 OT CEMETERY OVERTIME 10,354$ 13,652$ 11,730$ 11,730$ -$ 0.00%
51144 SW LONGEVITY -$ 3,200$ 3,200$ -$ 0.00%
51151 SW SEASONAL PART-TIME WAGES 4,512$ 5,428$ 9,000$ 9,000$ -$ 0.00%
51512 SW STIPENDS 1,423$ 2,400$ 2,400$ -$ 0.00%
Sub-total Compensation 224,765$ 222,137$ 243,233$ 244,235$ 1,002$ 0.41%
52110 C CONTRACTUAL SERVICES 2,510$ 219$ 2,500$ 2,500$ -$ 0.00%
52111 C PRINTING/FORMS -$ 208$ 200$ 200$ -$ 0.00%
52120 C PROFESSIONAL SERVICES -$ -$ -$ -$ -
52127 C POLICE DETAILS -$ -$ -$ -$ -
52128 C ADVERTISING -$ 387$ -$ -$ -
52140 C LANDSCAPING MAINTENANCE 36,610$ 24,614$ 26,750$ 26,750$ -$ 0.00%
52142 C EQUIP-SERVICE & REPAIR -$ 1,000$ 1,000$ -$ 0.00%
52143 C TREE SERVICE 10,740$ 984$ 1,400$ 1,400$ -$ 0.00%
52180 C CATERING/MEALS 5$ 16$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONFERENCES 335$ 97$ 500$ 500$ -$ 0.00%
52201 U ELECTRICITY 919$ 1,012$ 500$ 500$ -$ 0.00%
52204 U WATER/SEWER 122$ 11,790$ 6,500$ 6,600$ 100$ 1.54%
52207 U MOBILE DEVICES 627$ 664$ 700$ 700$ -$ 0.00%
54100 S SUPPLIES 1,380$ 1,532$ 3,000$ 3,000$ -$ 0.00%
54111 S OFFICE SUPPLIES 99$ 186$ 500$ 500$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & SUBSCRIPT 325$ 60$ 300$ 300$ -$ 0.00%
54160 S CLOTHING & SAFETY EQUIPMENT 2,230$ 2,547$ 1,500$ 1,500$ -$ 0.00%
54166 S TOOLS/LUMBER/HARDWARE SUPPL 1,188$ 266$ 4,500$ 4,500$ -$ 0.00%
54172 S LANDSCAPING SUPPLIES & MATE 2,056$ 4,088$ 7,000$ 7,000$ -$ 0.00%
54174 S VEHICLE PARTS 185$ 464$ 900$ 900$ -$ 0.00%
54500 SC SMALL EQUIPMENT 199$ 203$ 1,000$ 1,000$ -$ 0.00%
Sub-total Expenses 59,531$ 49,337$ 58,750$ 58,850$ 100$ 0.17%
Sub-total General Fund 284,296$ 271,474$ 301,983$ 303,085$ 1,102$ 0.36%
Revolving Fund - Burial Container
54100 S CEMETERY SUPPLIES 26,538$ 29,060$ 40,000$ 40,000$ -$ 0.00%
Sub-total Revolving Fund - Burial Container 26,538$ 29,060$ 40,000$ 40,000$ -$ 0.00%
Total 3330 Cemetery 310,834$ 300,534$ 341,983$ 343,085$ 1,102$ 0.32%
The Cemetery Division is responsible for the administration and maintenance of four cemeteries. Operations of the Cemetery Division are supported
by the General Fund and by the Perpetual Care Trust fund. The Public Grounds Superintendent administers this program.
Object Description
The FY2017 All Funds Cemetery Division budget of $343,085 reflects a $1,102 or 0.32% increase from FY2016. This amount includes the Burial
Containers Revolving Fund, which reflects level funding at $40,000. Less the revolving fund, the FY2017 General Fund Cemetery budget is
$303,085 which is a $1,102 or a 0.36% increase. Compensation reflects a $1,002 or a 0.41% increase . The expense budget reflects $100, or a
0.17% increase over FY2016.
3330-Cemetery 16 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3400 Environmental Services
Element:3410 Refuse Collection
Budget Description:
Tonnage Per Ton Fee
FY11 8,627 $ 66.00
FY12 8,441 $ 68.00
FY13 8,107 $ 70.00
FY14 8,260 $ 72.00
FY15 8,298 $ 74.00
FY16 9,100 $ 63.00
FY17 9,300 $ 64.58
FY18 $ 66.19
FY19 $ 67.84
FY20 $ 69.54
Division Goals:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 C CONTRACTUAL SERVICES -$ -$ -$ -$ -$ -
52195 C RECYCLING/MSW TRANSPORTATION764,603$ 779,561$ 795,153$ 811,056$ 15,903$ 2.00%
Sub-total Expenses 764,603$ 779,561$ 795,153$ 811,056$ 15,903$ 2.00%
Total 3410 Refuse Collection 764,603$ 779,561$ 795,153$ 811,056$ 15,903$ 2.00%
This program supports the curbside collection and transportation of non-recyclable residential solid waste. It also
includes the disposal of medical waste. The Town contracts by competitive bid for this service. The Superintendent of
Environmental Services oversees this program.
Object Description
FY2017 will be the final year of a 5-year collection contract with JRM Hauling & Recycling Inc. The total refuse/recycling
collection contract in year one of the five year contract was $1,460,000 in FY2013, $1,489,200 in FY2014, $1,518,984 in
FY15, $1,549,364 in FY2016 and $1,580,351 in FY2017. Curbside refuse collection services alone in FY2017 will
increase $15,903 or 2% more than FY16. Tipping tonnage and fee history is noted below.
1. Continue to oversee enforcement of mandatory recycling by-law and State waste ban regulations implemented by
curbside collection vendor.
2. Draft Refuse Collection Request For Proposal Bid Specifications for next contract.
Fiscal Year
3410 - Refuse Collection 17 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3400 Environmental Services
Element:3420 Recycling
Budget Description:
Division Goals:
1. Develop a new Landscape contractor yard waste disposal permit program.
2. Participate in Solar RFP process to potentially site solar panels at Hartwell Avenue.2. Participate in Solar RFP process to potentially site solar panels at Hartwell Avenue.
3. Examine recycling opportunities for the Lexington Business community.
4. Begin the reaccreditation process through the American Public Works Association.
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REGULAR WAGES -$ -$ -$ -$ -$ -
51120 SW OTHER COMPENSATION -$ -$ -$ -$ -$ -
51130 OT OVERTIME -$ -$ -$ -$ -$ -
51144 SW LONGEVITY -$ -$ -$ -$ -$ -
51151 SW SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 SW STIPENDS -$ -$ -$ -$ -$ -
Sub-total Compensation -$ -$ -$ -$ -$ -
52110 C CONTRACTUAL SERVICES 6,981$ 16,560$ 16,250$ 16,250$ -$ 0.00%
52111 C PRINTING/FORMS 189$ 964$ 3,000$ 3,000$ -$ 0.00%
52127 C POLICE DETAILS -$ -$ -$ -
52142 C EQUIP-SERVICE & REPAIR 150$ 500$ 500$ -$ 0.00%
52180 C CATERING/MEALS -$ -$ -$ -
52183 C MILEAGE 25$ 100$ 100$ -$ 0.00%
52185 C POSTAGE & MAILING 2,072$ 17$ 2,500$ 2,500$ -$ 0.00%
52188 C SEMINARS/WORKSHOPS/CONFERENCE 1,700$ 838.09 3,500$ 3,500$ -$ 0.00%
52195 C RECYCLING/MSW TRANSPORTATION 766,924$ 781,923$ 817,674$ 834,027$ 16,353$ 2.00%
52200 U UTILITIES -$ -$ -$ -
52201 U ELECTRICITY -$ -$ -$ -
52207 U MOBILE DEVICES -$ -$ -$ -
54100 S RECYCLING SUPPLIES 13,325$ 14,204$ 18,000$ 18,000$ -$ 0.00%
54111 S OFFICE SUPPLIES 73$ 711$ 500$ 500$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & 892$ 722$ 1,000$ 1,000$ -$ 0.00%
54160 S CLOTHING & SAFETY EQUIPMENT -$ 70$ 500$ 500$ -$ 0.00%
54166 S TOOLS/LUMBER/HARDWARE SUPPLY 95$ 173$ 500$ 500$ -$ -
54171 S PAVING SUPPLY AND MATERIALS 7,634$ 7,000$ 7,000$ -$ -
Sub-total Expenses 800,058$ 816,180$ 871,024$ 887,377$ 16,353$ 1.88%
Sub-total General Fund 800,058$ 816,180$ 871,024$ 887,377$ 16,353$ 1.88%
The Superintendent of Environmental Services oversees the Town's recycling programs that include curbside collection of recyclable materials, management of yard
waste operations at the Lexington Compost Facility at Hartwell Avenue and the Regional Minuteman Household Hazardous Product Facility.
Object Description
The FY2017 All Funds Recycling Division budget of $1,763,390 reflects a $177,443 or 11.19% increase from FY2016. This amount includes the General Fund
budget, and the Compost Revolving Fund and Minuteman Household Hazardous ProductsRevolving Fund budgets. The increase is driven by increases in
overtime and debt service for the Compost Revolving Fund (due to loader and windrow turner purchase). Less these revolving funds, the FY2017 Recycling
General Fund budget is $887,377 which is a $16,353 or 1.88% increase.
In FY2017, curbside recycling collection costs alone will increase from $754,211 in FY2016 to $769,295 in 2017, or a 2% increase. Services include curbside
collection of paper & cardboard, containers, 24 curbside yard waste collections, curbside collection of appliances, large scrap metal items, electronic waste such as
TVs and computers and for 4 medical waste collections. This budget also includes Lexington's share of the Household Hazardous Products collections which will be
re-bid in the Fall of 2015 and recycling costs of TVs, computers and other electronic wastes.
The DPW Compost Revolving Fund request is $696,013 which reflects a $161,090 or a 30.11% increase from the FY16 authorization, which is the net change of
increases in compensation, expenses, benefits and debt service . This budget covers wages for the seasonal compost site attendant and heavy equipment
operator, as well as employee benefits for the Superintendent, Compost Facility Foreman, Heavy Equipment Operator, overtime for weekend hours, and expenses
to operate the facility and debt services. Compensation is increasing $18,291 or 7.26% which is attributed to contractual increases , additional overtime and
prospective cost of living adjustments. Debt service for the completion of the culvert replacement at the Hartwell Avenue Compost Facility and loader will continue.
3420 - Recycling 18 11/27/2015
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
Revolving Fund - Compost Operations
51110 SW REGULAR WAGES 171,122$ 176,097$ 185,605$ 190,646$ 5,041$ 2.72%
51130 OT OVERTIME 19,548$ 22,230$ 21,525$ 34,502$ 12,977$ 60.29%
51144 SW LONGEVITY 193$ 185$ 1,200$ 1,400$ 200$ 16.67%
51151 SW SEASONAL P/T WAGES 15,337$ 33,605$ 42,354$ 42,428$ 74$ 0.17%
51512 SW STIPENDS 731$ -$ 1,400$ 1,400$ -$ -
Compensation 206,931$ 232,117$ 252,084$ 270,375$ 18,291$ 7.26%
52110 C CONTRACT SERVICES 105,964$ 134,310$ 153,200$ 153,200$ -$ 0.00%
52180 C CATERING/MEALS -$ -$ -$ -$ -
54100 S SUPPLIES 5,760$ 5,582$ 7,000$ 7,000$ -$ 0.00%
54113 S MEM/DUES/LICENSE & SUBSCRIPT 207$ 135$ 150$ 150$ -$
54160 S CLOTHING & SAFETY EQUIPMENT 1,050$ 1,398$ 1,500$ 1,500$ -$ 0.00%
54500 SC SMALL EQUIPMENT -$ 9,770$ -$ -$ -
Expenses 112,981$ 151,195$ 161,850$ 161,850$ -$ 0.00%
Sub-total Revolving Fund Operations 319,912$ 383,312$ 413,934$ 432,225$ 18,291$ 4.42%
51905 HEALTH INSURANCE 42,614$ 29,526$ 57,094$ 55,000$ (2,094)$ -3.67%
Total Benefits 42,614$ 29,526$ 57,094$ 55,000$ (2,094)$ -3.67%
59100 LONG TERM DEBT PRINCIPAL 71,736$ 30,000$ 37,000$ 208,788$ 171,788$ 464.29%
59150 LONG TERM DEBT INT 11,664$ 9,663$ 9,793$ (9,793)$ -
59160 INT ON TEMPORARY LOANS -$ -$ 17,101$ (17,101)$
Total Debt 83,400$ 39,663$ 63,894$ 208,788$ 144,894$ 226.77%
TOTAL Compost Operations Revolving Fund 445,925$ 452,501$ 534,922$ 696,013$ 161,090$ 30.11%
Revolving Fund - MMHP
52110 C CONTRACTUAL SERVICES 143,173$ 147,420$ 180,000$ 180,000$ -$ 0.00%
54100 S SUPPLIES 2,554$ -$ -$
Total MHHP Revolving Fund 145,727$ 147,420$ 180,000$ 180,000$ -$ 0.00%
Total Revolving Fund Authorizations 591,652$ 599,921$ 714,922$ 876,013$ 161,090$ 22.53%
Total 3420 Recycling 1,391,711$ 1,416,101$ 1,585,946$ 1,763,390$ 177,443$ 11.19%
Object Description
3420 - Recycling 19 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element:3430 Refuse Disposal
Budget Description:
Fiscal Year Tonnage Per Ton Fee
FY11 8,627 $ 66.00
FY12 8,441 $ 68.00
FY13 8,107 $ 70.00
FY14 8,260 $ 72.00
FY15 8,298 $ 74.00
FY16 9,100 $ 63.00
FY17 9,300 $ 64.58
FY18 $ 66.19
FY19 $ 67.84
FY20 $ 69.54
1. Continue to explore future alternative disposal options for municipal solid waste.
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 C CONTRACTUAL SERVICES -$ -$ -$ -$ -$ -
52194 C TIPPING SERVICES 594,174$ 613,900$ 573,000$ 600,594$ 27,594$ 4.82%
Sub-total Expenses 594,174$ 613,900$ 573,000$ 600,594$ 27,594$ 4.82%
Total 3430 Refuse Disposal 594,174$ 613,900$ 573,000$ 600,594$ 27,594$ 4.82%
This funds the disposal of Lexington's solid waste under an amended agreement with the Wheelabrator North Andover waste-to-energy
facility. This agreement will expire June 30, 2020.
Trash generation is influenced by many variables such as economic development and weather conditions. The Town is committed to
continue to reduce or neutralize trash generation in the future, however, the possibility of additional housing developments and
economic factors will likely impact future trash generation.
The FY2017 tipping fee will be $64.58 per ton which is a $1.58 per ton increase over the FY2016 tip fee. There is a likelihood of the
addition of Avalon and other multi-unit developments. FY2017 refuse tonnage is projected to be 9,300 tons. Tipping tonnage and fee
history is as follows:
Object Description
Division Goals:
3430 - Refuse Disposal 20 11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
51110 Reg Wages $86,052
Benefits $16,400
Expenses
TOTAL $0 $102,452
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
$0
$102,452
TOTAL
FY2017 Request
$0
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
One-Time Cost
(FY2017 Only)
$0
$0
$0
$86,052
$16,400
Public Works
3000 Public Works
3120 Engineering
Eng 4110
Senior Civil Engineer
This request would fund one (1) position for a full-time Senior Civil Engineer in the Engineering Division.
The Engineering staff provides numerous services to the Town of Lexington with a focus on Capital Improvement projects which
include street improvements, sidewalks repair and installation, dam repair, culvert replacements, stormwater repairs and upgrades,
sanitary sewer repair, water distribution replacements, streetscape improvements, illicit discharge detection and elimination,
signalization improvements, pump station upgrades, and other miscellaneous improvements. In addition to managing the design,
permitting, and construction of these projects, the Engineering Division is also responsible for the issuance and inspections of over 500
permits annually which include, street openings, sewer connections, water connections, trench permits, right-of-way obstructions, and
driveway permits. Over the last several years the capital program has expanded significantly by adding the dam Improvements,
stormwater quality projects, signalization upgrades, culvert replacement program, stream management plan implementation,
wayfinding, pump station upgrades, and bikeway improvements as well as several significant design projects. Additionally the
stormwater quality regulations under the NPDES (National Pollutant Discharge and Elimination System) program are ever increasing
resulting in a significant burden on the current staff. These project requires significant project and contract management time and skills
and currently the Engineering division has one senior civil engineer. With the current list of capital as well as many pending capital
projects it is necessary for the Engineering Division to increase staffing and we feel strongly that the Senior Civil level is our strongest
level of need.
We are requesting the addition of a Senior Civil Engineer in the Engineering Division to enhance our ability to implement and monitor the above mentioned work and to enhance our efforts on infrastructure improvements throughout town.
Failure to approve this request, will lead to delays in implementing the Capital Improvement Program which will affect safety, the
environment, and the infrastructure of the Town.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
Benefits
Expenses
52110 Cont Services $120,000
TOTAL $0 $120,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Public Works
3000 Public Works
3210 Highway
Hwy 42202
Pavement Markings
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
One-Time Cost
(FY2017 Only)
$0
$120,000
$0
$0
$0
$0
$0
$120,000
TOTAL
FY2017 Request
$0
This request would fund an annual pavement markings fund for installing and maintaining sharrows and bike lanes in Lexington.
The Bicycle Advisory Committee has requested on numerous occasions a significant increase in the bike accommodations in town.
They have provided a preferred network map for those facilities. Additionally at the 2015 ATM, there were two articles voted
unanimously that would relate to the installation of these facilities. The first article is Article 35 for the adoption of MGL Chapter 90-
I, section 1 allowing the town to participate in the Complete Streets Program being developed by MassDOT. The second article is
Article 45 recommending to the Board of Selectman that bicycle and pedestrian safety be part of a unified and simplified process
which would allow for improved accommodations. These two articles suggest the direction of expanded bicycle facilities as proposed
in this PIR.
This PIR would allow the town to install the bicycle network using MUTCD compliant pavement markings and to maintain / replace
these markings as they wear down.
The town would seek funding opportunities made available through the Chapter 90-I program to either supplement or relieve this
budget in the future.
Failure to approve this request, will prevent the town from doing any substantial expansion of the current network and limit our
abilities to maintain the current network of bicycle accommodations.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
51130 O/T Wages $25,000
Benefits $363
Expenses
Benefits
TOTAL $0 $25,363
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$25,000
$25,363
TOTAL
FY2017 Request
$0
$363
$0
$0
$0
$0
Hwy 42202
$0
Increase in Overtime Budget
One-Time Cost
(FY2017 Only)
Public Works
3000 Highway Division
3210
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
The Town of Lexington Highway Division has been averaging about $90,000 per year to maintain the current level of service.
The overtime budget was reduced in 2004, due to an override, but we have continued to maintain the same level of service to
the community. The current overtime budget is $42,000 which includes a myriad of services that can’t be performed during the
normal working hours.
The paving of water trenches was a contracted service that was taken over by the Highway Division in 2010. Since then, the
quality of the trenches has improved and only the major patches are contracted out. Overall, the cost of the trench repair has
decreased and the quality has improved.
In order to keep the Stormwater quality to an acceptable level and keep the roadway infrastructure in good standing
condition, the Highway Division has increased the repair and maintenance of the drainage system. The work performed has
been highly successful in preventing significant roadway flooding and improved Stormwater flow off of the roadways which is a
major contributor to roadway failure. No Adjustments were made to the Highway Budget.
The approval of the above PIR would assure that the Level of Service from the Highway Division remains at its current level
without any implications. If not approved, the Division would continue running a deficit and there would have to be a
consideration for a reduced level of service.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
Benefits
Expenses
52110 $4,500
52201 $2,700
TOTAL $0 $7,200
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
Public Works
3000 Highway Division
3210
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$2,700
$0
Hwy 42202
$0
Electric Vehicle Charging Station Expense
One-Time Cost
(FY2017 Only)
$0
$7,200
TOTAL
FY2017 Request
$0
$0
$0
$0
$4,500
The Town of Lexington has been operating the Electric Vehicle Charging stations for 4 years. At the inception of the program,
service of the equipment and software services were absorbed by the Massachusetts Department of Environmental Resources
(DOER) through a federal grant.
The grant has expired and the Town has been absorbing the expenses of the 3 Electric Charging Stations. Since October 2011, the
Town has incurred just over $6,000 in electric bills to keep the system operational. We have been paying an average of $2,700 per
year for electricity as well as an average of $3,500 per year for network services and support through ChargePoint and $1,000per
year for a service contract with Voltrek to keep the stations in good operating condition. Our annual expenses to keep the 3
stations online is $7,200 per year.
The approval of the above PIR would assure that the Level of Service from the Highway Division remains at its current level
without any implications. If not approved, there may be a need to charge for the convenience of using the Vehicle Charging
Stations.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
51130 O/T Wages $25,000
Benefits $363
Expenses
TOTAL $0 $25,363
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$25,000
$25,363
TOTAL
FY2017 Request
$0
$363
$0
$0
$0
$0
Parks 6510
$0
Increase in Overtime Budget
One-Time Cost
(FY2017 Only)
Public Works
3000 Public Works
3310
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
The Town of Lexington Parks Division has been averaging about $85,000 per year to maintain the current level of service. The
overtime budget was reduced in 2004, due to an override, but we have continued to maintain the same level of service to the
community. The current overtime budget is $48,800 which includes a myriad of services that can’t be performed during the normal
working hours.
The Parks Division assists many of the special events in Lexington such as Patriot's Day, Revolutionary Revelry, Weekend Trash
Pick Up in the Center, Memorial Day Events and other various Town wide celebrations.
The approval of the above PIR would assure that the Level of Service from the Parks Division remains at its current level
without any implications. If not approved, the Division would continue running a deficit and there would have to be a
consideration for a reduced level of service.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
Benefits
Expenses
54500 Small Equip $15,000
TOTAL $15,000 $0
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
Public Works
3000 Public Works
3310 Parks
Parks 65102
$0
Leaf Vacuum System
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$15,000
$0
$0
$0
$15,000
TOTAL
FY2017 Request
This Program Improvement Request will assist the Parks Division in purchasing a new Leaf Vacuum System. The current unit is
over 14 years old and is at the end of its useful life. This unit is used 5 days a week in the fall and spring months for leaf and
debris clean up of all town parks, athletic fields, and cemeteries. This machine is essential in assisting with the overall aesthetic
look of the Town.
Failure to support this request will result in increased labor and equipment to clean up Towns parks, athletic fields, and
cemeteries. These areas will become unsightly if not properly maintained.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
Benefits
Expenses
52110 Cont Services $15,000
TOTAL $0 $15,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
Disposal of Forestry Materials
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$15,000
$0
$0
$0
$15,000
TOTAL
FY2017 Request
$0
Public Works
3000 Public Works
3320
Forestry 29402
This Program Improvement Request is to dispose of hard and soft wood materials that are in log lengths that are too large to
be processed through our chipper. The reason for this request is due to the possible reduction of space at the Hartwell Ave
Compost Facility when the solar array is installed. With less space available for storage and recycling of materials, these large
logs will need to be trucked out of Lexington to an appropriate vendor. The cost of the disposal of the wood materials is
estimated to be 15 truckloads @ $1000 per load.
Failure to support this request will result in an excess of forestry materials without a proper location for storage and will likely
impact the Hartwell Ave Compost Facility operations.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
Benefits
Expenses
52110 Cont Services $10,000
TOTAL $0 $10,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
Public Works
3000 Public Works
3330
Cemetery 49502
$0
Disposal of Excavated Materials
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$10,000
$0
$0
$0
$10,000
TOTAL
FY2017 Request
This Program Improvement Request is to dispose of excavated material such as mixed gravel, and possibly organics. This request is
because of a possible reduction in space at the Hartwell Ave Compost Facility when the solar array is installed. With less space
available for storage & recycling of materials, the materials will have to be trucked out of Lexington to a company at a cost per
yard. The cost is based on disposal of 500 cubic yards of material @ $20 per cubic yard.
Failure to support this request will result in an excess of excavated material from digging burials without a proper location for
storage and will likely impact the Harwell Ave Compost Facility operation.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
Benefits
Expenses
52140 Landscape Main $5,000
TOTAL $0 $5,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
Landscape Maintenance
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$5,000
$0
$0
$0
$5,000
TOTAL
FY2017 Request
$0
Public Works
3000 Public Works
3330
Cemetery 49502
This Program Improvement Request is to increase the level of landscape maintenance at the Munroe Cemetery. We currently have
a contractor mow and trim the cemetery on a monthly basis but have received some concerns during the rainier months when the
grass requires more frequent care. This request would allow the cemetery to be mowed and trimmed every two weeks presenting
a nicer quality of grass and overall aesthetics. We have several viewings in the Munroe Cemetery every year between Patriots Day
and Veterans Day.
Failure to support this request will result in a below average quality of service and aesthetics in an area that is sensitive in nature.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
51110 Reg Wages $19,600
Benefits $15,437
Expenses
Health Care
TOTAL $0 $35,037
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
Heavy Equip Operator @ Compost Facility PT to FT
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$15,437
$0
$0
$0
$0
$0
$19,600
$35,037
TOTAL
FY2017 Request
$0
Public Works
3400 Environmental Services
DPW Compost Revolving Account
Compost 24042110
In FY15 funding for a seasonal heavy equipment operator of 1100 hours was approved. The FY17 funding request is for an additional 980 hours
and benefits in order to convert this position to a fulltime loader operator. An additional fulltime heavy equipment operator would provide a
more efficient and effective alternative to consistently borrowing employees from the other DPW departments. The Town has committed to
the installation of solar at the compost site which will impact our operation. We will be purchasing a windrow turner, and will need to more
aggressively move materials on site and will need to have more staff dedicated to the operation in order to maintain revenues. The conversion
of the seasonal to fulltime will help us to maintain the level of services that we currently provide at the Compost site. Without this full‐time
position upgrade we will continue to impact other DPW departments in order to provide staff at the compost site. From FY09 ‐FY14 the other
divisions combined to average more than 1,900 hours per year to provide a loader operator to assist with a variety of compostoperations work.
In FY15 this part time loader operator contributed nearly 1,100 work hours at the compost site and all other DPW divisions contributed 700 total
hours effectively reducing their work contribution at the compost site.
The Lexington Compost Facility (LCF) provides the town with a valuable resource management facility that cost effectively accepts and processes
more than 70,000 cubic yards of leaves, yard waste, brush/wood chips, soil, and other DPW related materials. Through proper composting
management techniques (windrow construction and turning, mixing, grinding, screening, etc.), these raw materials are processed into "value
added" products such as loam, compost, gravel and enriched topsoil that are used internally by DPW and other municipal departments, sold to
area landscapers and residents from surrounding communities and Lexington residents can pick up unscreened compost and wood chips at no
cost. This full‐time position will help maintain and enhance the operations at the LCF.
In order to maintain current and future revenues and services, as well as enhance drop‐off recycling programs, a dedicated full time position is
needed at the site. This employee will assist in the processing of additional yard waste materials, monitor incoming yard waste and other
recyclable materials from residents and contractors, operate the windrow turner and perform a variety of technical tasks. By maintaining the
status quo of borrowing the equivalent of a full‐time employee from other DPW departments, we continue to jeopardize the ability of these
departments to maintain its workload as well as compromise the goals of the compost facility as outlined in the Business Plan. Not funding
this position will impact the level of services in all divisions of DPW.
L:bud_supplemental request/Request Form.xls
11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
Benefits
Expenses
52110 Cont Services $20,000
TOTAL $0 $20,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
Disposal of compost tailings
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$0
$20,000
$0
$0
$20,000
TOTAL
FY2017 Request
$0
Public Works
3400 Environmental Services
DPW Compost Revolving Account
Compost 24042110
This program improvement request is for the disposal of compost tailings. Tailings are organic materials mostly wood and rock
mixed with other inorganics such as plastic and other items that are too large to fit through the screen.
Approximately 1,000 cubic yards of compost tailings are generated annually from the processing of curbside yard waste. Previously,
we would re‐introduce these tailings back into the windrows allowing it to decompose and capture additional finished compost in
the next screening. Re‐introducing compost tailings into windrows is no longer feasible because of the use of a high speed drum
turner which is less tolerable of processing tailings. Some tailings have been used in berms onsite but this is no longer an option
with the development of solar power applications planned at Hartwell Avenue. The cost is based on disposal of 1000 cubic yards of
material @ $20 per cubic yard.
Failure to support this request will result in having to accept less yard waste from outside sources because there is insufficient
storage capacity resulting in less revenues. Another option is to increase yard waste disposal fees and increase the price of
compost products to cover the disposal costs of tailings.
L:bud_supplemental request/Request Form.xls
11/27/2015
Project Name:Center Streetscape Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:321
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:20-Nov-15
Description of Project:FY17 - $2,700,000 - This project is a request to restore and improve the center sidewalk, streetscape, and circulation with a focus on pedestrian
safety and accessibility. The FY13 request was to fund the traffic counts and traffic modeling of multiple scenarios and there was no FY14
request. Past funding allowed the design to progress to 25%. The 25% design plans are completed. The FY15 request of $600,000 provided
funding to complete the design and develop plans and specifications necessary for bidding the project. The construction funding is requested in
multiple years. The construction phase is likely to include pedestrian, bicycle, and vehicular safety improvements, the restoration, removal and
replacement of the sidewalk along the northerly side of Massachusetts Avenue from Woburn Street to Harrington Road, streetscape
improvement, improved lighting as well as other aspects developed in the Plan. In addition to the restoration of these areas, all of the existing
pedestrian corridors and ramps will be brought into ADA compliance. The funding estimates for FY 18 and 19 may be refined as phasing is
determined and design progresses.
Justification/Benefit:This project will improve the pedestrian safety and sidewalk walking surface in the center and replace defective areas. Additionally improvements
include lighting, streetscape, intersection upgrades and lane configuration adjustments as needed.
Impact if not completed:The forty year sidewalk walking surface will continue to deteriorate, significantly increasing the potential for personal injury and damage to snow
removal equipment. Additionally, proper accessibility will not be provided to all users.
Capital Funding Request
Stakeholders:All Residents and Center businesses and employees
Timeframe:2017-2020
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
The estimates are based on probable costs developed near the completion of the 25% design phase.
Revolving Other
321
$2,260,000 $2,100,000 $2,100,000 $0 $0
$220,000 $200,000 $200,000 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$220,000 $200,000 $200,000 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $2,700,000 $2,500,000 $2,500,000 $0 $0
Totals
$0
$620,000
$6,460,000
$0
$620,000
$7,700,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Center Streetscape Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:321
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:20-Nov-15
11/24/2015 1:12:37 PM
Project Name:Automatic Meter Reading System Date:02-Oct-08
Submitted By:Bill Hadley Department:Public Works
Project ID Number:327
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:08-Sep-15
Description of Project:There is no funding requested for FY17. The Town will continue to review the AMR program and evaluate the existing meter equipment for
compatibility. The goal is to implement a town-wide radio read system that will give the ability to read meters from a remote location. Water
Division is working on prepping meters for acceptance of the AMR equipment. This requires in many cases replacement of the water meter and
installation of the third radio read wire on existing meters. All of this prep work needs to be completed before an AMR system is put in place. The
AMR system is comprised of an endpoint of meter transmitters, optional repeaters, and the base station receiver. This will be accomplished in
three phases over a three year time period. FY18 $657,250 transmitters in water section 1 of the town and installation of base stations, FY19
$496,000 transmitters installed in section 2, and FY20 $496,000 transmitters installed in section 3.
Justification/Benefit:This will provide the Town with more frequent meter readings to improve the billing process. Staff can then be utilized to perform backflow testing (possibly revenue generating) and meter repair and replacement.
Impact if not completed:Continue to read meters twice per year with the possibility of continued estimated readings which are less accurate. Other programs may be
affected due to limited staff.
Capital Funding Request
Stakeholders:Lexington residents
Timeframe:Three years to complete one section of Town at a time.
Operating Budget Impact:No net impact.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Engineering estimate based on quotes from vendors.
Revolving Other
327
$0 $621,888 $470,000 $470,000 $0
$0 $0 $0 $0 $0
$0 $35,362 $26,000 $26,000 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $657,250 $496,000 $496,000 $0
Totals
$0
$0
$1,561,888
$87,362
$0
$1,649,250
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Equipment Replacement Date:30-Oct-08
Submitted By:Bill Hadley Department:Public Works
Project ID Number:520
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:08-Sep-15
Description of Project:FY17 - $908,000 - ($608,000 Tax Levy and $300,000 Water/Sewer Enterprise Fund). This is an annual program to replace equipment that
has reached the end of its useful life. The Department of Public Works has an inventory of 146 pieces of equipment. The vehicles replaced in
this program include pick-up trucks, dump trucks, construction vehicles and specialized equipment including pumps, rollers, sprayers and
mowers. Each piece of equipment is inventoried with original and current replacement cost, state of condition and replacement time interval.
Replacement intervals vary from 5 to 25 years, and are based on manufacturer recommendations and use (type and duration). The selection
of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is assessed as to its mechanical condition and work
requirements. The systematic replacement program defines what equipment is expected to need replacement during the next five years, with the
intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Road Machinery Division, Division
Superintendents and reviewed by the Manager of Operations and the Director of Public Works.
FY2017 requests: 1 F550 pickup with plow - Water/Sewer Division ($130,000 with $60,500 from the Water Enterprise Fund, $60,500 from the
Sewer Enterprise Fund and $9,000 for the plow setup from the tax levy), 1 Rubber Tire Loader with 3 Yard Capacity - Water/Sewer Division ($170,000 with $85,000 from the Water Enterprise Fund, $85,000 from the Sewer Enterprise Fund), 2 F450 Dump Trucks with Plows - Public
Grounds Division ($200,000), 1 Holder Tractor with Snow Blower - Public Grounds ($155,000), 1 Snow Go Snow Blower - Snow Operations ($153,000), 1 F450 Dump Truck with Plow - Highway Division ($100,000)Justification/Benefit:The operations of a public works department rely heavily on regular and specialized vehicles to mow parks, plow snow, repair streets and
complete a variety of other projects. Without regular equipment replacement, the DPW's operations could be severely hindered by broken down
and potentially unsafe vehicles.
Impact if not completed:If the necessary equipment is not replaced, projects could be delayed due to equipment down time. Furthermore, the mechanics' time is better
spent on tasks other than fixing equipment that is beyond its useful life.
Capital Funding Request
Stakeholders:DPW Staff, Lexington Residents
Timeframe:This is an annual capital request with equipment being specified before July 1st and being ordered after July 1st.
Operating Budget Impact:This program impacts the operating budget by saving staff time and money. DPW employees spend less time repairing old and aging pieces of
equipment and buying parts to fix equipment that is beyond its useful life.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Revolving Other
520
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$908,000 $973,000 $970,000 $850,000 $925,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $908,000 $973,000 $970,000 $850,000 $925,000
Totals
$0
$0
$0
$4,626,000
$0
$4,626,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Equipment Replacement Date:30-Oct-08
Submitted By:Bill Hadley Department:Public Works
Project ID Number:520
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:08-Sep-15
Basis of Cost Projection:
Estimated costs were from dealers that supply this equipment.
11/24/2015 1:12:37 PM
Project Name:Street Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:522
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:20-Nov-15
Description of Project:FY17- $3,500,00 - This is an annual request for the street improvement program. It is comprised of $2,526,835 of Town funds and $973,165 of
Chapter 90 funds (Chapter 90 funding is based on Lexington's most recent allocation and on the current state allocation of $200 million
statewide). Funds will be used for design, inspections, planning, repair, patching, crack sealing and construction of roadways and roadway
related infrastructure including repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently
under development. A pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This
model is kept updated on a regular basis.
Justification/Benefit:This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and safety.
Impact if not completed:Lexington streets will deteriorate, increasing the possibility of safety issues and poor rideability.
Capital Funding Request
Stakeholders:Lexington residents, anyone who travels Lexington streets.
Timeframe:ongoing
Operating Budget Impact:Administrative oversight.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Engineering estimate is based on previous contract bids in Lexington including the latest resurfacing bid entitled street resurfacing contract #12-
68, #13-61, #14-37, and #16-10.
Revolving Other
522
$2,476,835 $2,476,835 $2,476,835 $2,476,835 $2,476,835
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$50,000 $50,000 $50,000 $50,000 $50,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $2,526,835 $2,526,835 $2,526,835 $2,526,835 $2,526,835
Totals
$0
$250,000
$12,384,175
$0
$0
$12,634,175
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Storm Drainage Improvements and NPDES compliance Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:523
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
Description of Project:FY17 - $340,000 - This is an annual request. $40,000 is estimated for the compliance with the construction related portions of the National
Pollutant Discharge and Elimination System (NPDES) minimum control measures as mandated by EPA in the storm water general permit. This
includes the development and submittal of the Notice of Intent and Stormwater Management Program (SWMP) as required by the EPA as well
as illicit discharge elimination. The draft of the next permit phase has been issued by DEP as of September 2014. These measures include illicit
discharge detection and elimination, and BMP (best management practices) installation and retrofits. An estimated $300,000 will be used to
repair/replace drainage structures encountered during the road resurfacing program, repair other drainage areas of concern in town and improve
stormwater issues discovered during the NPDES investigation work. This request will provide funds to restore the function of select town
drainage systems. Much of the town has been developed and old systems are inadequate. There are many trouble spots in the watersheds of
the Vine Brook, Mill Brook, Beaver Brook, and Kiln Brook as well as other areas throughout town. Recent drainage installation included Spring
Street and Woburn Street. Paul Revere Road is in progress. Illicit Discharge detection has been ongoing in the Vine Brook and Mill Brook which
are areas identified to have contamination.
Justification/Benefit:These funds will be used to replace and supplement existing drainage structures. History has shown that most roadway related construction
activity undertaken uncovers drainage structures that are in need of repair. Additionally the funds will be used for continued compliance with the
EPA phase II regulations. This will have the benefit of improving the water quality in Lexington's streams and ponds as well as the proper control
of storm water.
Impact if not completed:Drainage structures will continue to deteriorate. System failures will cause street flooding and property damage. Failure to comply with the phase
II requirements may result in fines and limit our ability to improve water quality in our brooks and streams.
Capital Funding Request
Stakeholders:Residents.
Timeframe:ongoing
Operating Budget Impact:Pre-emptive repair of existing drainage structures will reduce damage to the structures themselves, to existing pavement and to public and
private property. It will also reduce the manpower time and materials needed by DPW to respond to emergency needs and complaints.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
523
$300,000 $270,000 $270,000 $270,000 $270,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$40,000 $70,000 $70,000 $70,000 $70,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $340,000 $340,000 $340,000 $340,000 $340,000
Totals
$0
$320,000
$1,380,000
$0
$0
$1,700,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Storm Drainage Improvements and NPDES compliance Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:523
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
Engineering construction estimates based on recent experiences with roadway projects, including contracts contract 12-49 and 15-57. The
NPDES estimates are based on information gathered and reviewed by consultants specializing in compliance.
11/24/2015 1:12:37 PM
Project Name:Sanitary Sewer System Investigation and Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:524
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
Description of Project:FY17 - $1,000,000 - This annual program provides for rehabilitation of sanitary sewer infrastructure. Engineering investigation and evaluation will
continue on sewers throughout town including those in remote, hard to access areas. Work will include replacement or repair of deteriorated
sewers, force mains, and manholes to improve flow and reduce inflow and infiltration (I/I) into the system. Further identification, prioritization,
and repair of sanitary sewer in the town reducing inflow and infiltration into the system has been ongoing in several sewer basins in town. Recent
completed work in town includes sewer basin area 6 (Tophet swamp), area 7(Reed St area), area 10 (Marrett, Lincoln, School Street
areas), area 3 (Adams Street, Grant Street, Saddle Club area), and area 9 (Parker Street area), and area 14 (Bow Street area.)
Possible future areas of removal are Area 4 and Area 5which area long the easterly and westerly side of Lowell Street from Laconia Street to the
Arlington Town line.
Justification/Benefit:The town has an aging collection network and through investigation we have determined that there are numerous areas of cracking, blockages,
and failures. There is also considerable infiltration and infiltration resulting from such conditions. When clean storm water uses pipe capacity,
wastewater cannot be conveyed and sewage overflows occur. These capital investments improve the operation of the sewer system and reduce
backups and potential overflows. Additionally it has been shown that water quality can be improved in our brooks.
Impact if not completed:Sewage leaks and overflows present a direct danger to the health of the community through transmission of waterborne diseases.
In addition, the town payment to MWRA for sewage treatment is based on total flow through the meter at the Arlington town line. Excessive flow
of stormwater in the sewer results in unnecessarily higher sewage bills.
Capital Funding Request
Stakeholders:All residents with sanitary sewer in Lexington.
Timeframe:ongoing
Operating Budget Impact:These capital investments prevent system malfunctions and reduce the measured flows through the MWRA meter. Additionally, they reduce the
likelihood of catastrophic failure of a sewer system resulting in emergency repairs. Project may be eligible for MWRA grant loan program if
funding is available. The current program provides for 75% grant and 25% interest free loans which is an adjustment from the previous 45%
grant / 55% loan split from a few years ago.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Engineering estimates based recent Town of Lexington I/I contracts #10-29, #11-24, #12-46, and #14-40.
Revolving Other
524
$835,000 $835,000 $835,000 $835,000 $835,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$165,000 $165,000 $165,000 $165,000 $165,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000
Totals
$0
$825,000
$4,175,000
$0
$0
$5,000,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Sanitary Sewer System Investigation and Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:524
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
11/24/2015 1:12:37 PM
Project Name:Hydrant Replacement Program Date:02-Oct-08
Submitted By:Bill Hadley Department:Public Works
Project ID Number:528
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:08-Sep-15
Description of Project:FY17 - $150,000 ($75,000 funded from the Water Enterprise Fund and $75,000 funded from the Tax Levy). The Town of Lexington has 1,500
fire hydrants in its fire protection system. Faulty hydrants need to be replaced annually to meet safety requirements. This is an ongoing
replacement program designed to maintain the integrity of the fire protection system throughout town. A list of hydrants needing replacement
each year is generated during the annual inspection and flushing of hydrants by the Water Department and the Fire Department. Based on
discussions between the Water Department and the Fire Department the target goal is to replace approximately 60 hydrants per year. With a
replacement cost of approximately $2,500 per hydrant the capital request will ensure the continued operability of the fire protection system. A
total of 328 hydrants (approximately 22% of the system) have been replaced. Hydrants typically have a 50 year life unless they are damaged.
Justification/Benefit:For the safety of the buildings and infrastructure of Lexington, preservation of residences, and to comply with Fire Department safety
requirements.
Impact if not completed:Diminished firefighting capacity resulting in property damage and possible loss of life.
Capital Funding Request
Stakeholders:Lexington residents
Timeframe:Ongoing
Operating Budget Impact:Upgrading older fire hydrants with more efficient hydrants to better comply with standards set by the National Fire Protection Association.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost based on most recent bid results.
Revolving Other
528
$150,000 $150,000 $150,000 $150,000 $150,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $150,000 $150,000 $150,000 $150,000 $150,000
Totals
$0
$0
$750,000
$0
$0
$750,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Pump Station Upgrades Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:529
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:11-Sep-15
Description of Project:FY17 - $800,000 - Lexington has 10 Sewer pumping stations. In July of 2013 a detailed evaluation and capital plan was developed for the town
with the assistance of Wright-Pierce. This includes a detailed engineering survey of the pumps stations to determine current and future needs as
well as a time table and probable costs for the proposed work. FY17 funding is requested for full pump station replacement which will likely be
used for the Marshall Road Pump Station as shown in year 4 of the Capital Improvement Plan developed by Wright-Pierce. Stations are
constantly monitored and if a more urgent need is determined the schedule will be adjusted to meet the needs.
We have attached a table detailing the recommended repair / replacement schedule including costs. Future funding is being requested for the
replacement of pumping stations, wet wells, dry wells, electrical work, generators, and controls. The request is part of the Wright Pierce 20 year
repair / replacement plan for the 10 Sewer pumping stations. Installation of back-up generators at Concord Ave and Potter Pond pump stations
as well as other upgrades at Potter Pond have recently been completed and significant improvements to the main pump station are underway
which include HVAC upgrades, VFD's on all the pumps and a surge tank.
Justification/Benefit:Preserving the Town's Infrastructure and maintaining the Collection System
Impact if not completed:Pump failure results in sewer surcharging and overflows. The overflows create a public health risk and environmental damage.
Capital Funding Request
Stakeholders:Lexington Residents
Timeframe:ongoing
Operating Budget Impact:Upgrading the pumps and support systems enable the pumps to run better using less energy and avoiding emergency expenditures.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost projection for new equipment and installation based on recommendations by Wright Pierce and recent bids for pump station rehabilitation
Contract #13-43, #15-40, and #16-27.
Revolving Other
529
$533,000 $533,000 $533,000 $533,000 $533,000
$134,000 $134,000 $134,000 $134,000 $134,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$133,000 $133,000 $133,000 $133,000 $133,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $800,000 $800,000 $800,000 $800,000 $800,000
Totals
$0
$665,000
$2,665,000
$0
$670,000
$4,000,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Pump Station Upgrades Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:529
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:11-Sep-15
11/24/2015 1:12:37 PM
Project Name:Street Acceptance Date:14-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:554
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:20-Nov-15
Description of Project:FY17 - $200,000 There may be a request from Harbell Street. An estimate has been completed and provided to the residents to allow them to
decide if they would like to proceed with a betterment. Survey and street acceptance plans will be needed for any streets that are to be accepted
and are included in the estimate. It is unknown what requests may come in for future fiscal years and therefore there is no cost shown.
Justification/Benefit:This will provide the abutters to this road an improved roadway and improves the ability for the town to provide emergency services.
Impact if not completed:The town does minor maintenance to ensure the properties are accessible to emergency vehicles. These maintenance costs will effectively be
gone for five years and significantly reduced after that period of time.
Capital Funding Request
Stakeholders:Town Residents, Abutters and Public Service Providers
Timeframe:
Operating Budget Impact:These roadways would become part of the town network for maintenance.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Annual street resurfacing bid
Revolving Other
554
$160,000 $0 $0 $0 $0
$20,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$20,000 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $200,000 $0 $0 $0 $0
Totals
$0
$20,000
$160,000
$0
$20,000
$200,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Comprehensive Watershed Stormwater Management Study and Implementation Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:557
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
Description of Project:FY17 - $390,000 - This is an annual request. DPW, Engineering and Conservation are collaborating on addressing drainage/brook management
issues. The Charles River, Shawsheen River, and Mystic River watershed management plans have all been completed. Design work is
completed and construction is underway for the daylighting and drainage improvements at Willards Woods and the bank stabilization at Vine
Brook in the Saddle Club Road area. The Whipple Brook area design is also underway. This request is for the continuing design /
implementation of the watershed plans and for the construction of priorities established in the watershed plans. Staff has reviewed the three
watershed plans and developed a likely prioritization schedule with built-in flexibility pending unforeseen changes. The requested funding will be
used to move forward with the determined prioritized areas. Please note that there is some overlap with project ID 683 (Town Wide Culvert
Replacement) as some of these projects include culvert work as well as stream management work. Likely priority areas include the Valleyfield
area design(which is within the Clematis Brook and the Whipple Brook area construction.
Justification/Benefit:Sediment has built up in the brooks and wetlands and in turn has caused a reduction in the volume of water that can be handled by our drainage
system. In some cases the drain system outlets into the brooks have been completely filled with sediment. Additionally there are streams and
brooks in need of restoration and piped brooks that need attention and may be best served by day lighting. Long-term benefits include
prevention of damage to property and reduction in liability and overall improvement to the health of our waterways.
Impact if not completed:The risk of flooding due to poor drainage will increase and cause private property damage and Town infrastructure damage.
Capital Funding Request
Stakeholders:Town of Lexington residents & Town of Lexington infrastructure, the environment and public health.
Timeframe:ongoing
Operating Budget Impact:This program will impact the operating budget by addressing flooding issues in a more complete process and save time and future expenses.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
The design, investigation, and implementation cost are estimated from projects of a similar nature as well as data provided in the watershed
plans.
Revolving Other
557
$325,000 $325,000 $325,000 $325,000 $325,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$65,000 $65,000 $65,000 $65,000 $65,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $390,000 $390,000 $390,000 $390,000 $390,000
Totals
$0
$325,000
$1,625,000
$0
$0
$1,950,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Comprehensive Watershed Stormwater Management Study and Implementation Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:557
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
11/24/2015 1:12:37 PM
Project Name:Water Distribution System Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:560
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:14-Oct-15
Description of Project:FY17 - $2,500,000 - This is an annual program for replacement of unlined, inadequate, aged and breaking water main and deteriorated service
connections as well as the elimination of dead ends in water mains. The proposed location for water system improvement is Massachusetts
Avenue from Pleasant Street through Marrett Road as well as the Woburn Street intersection. This line has been in the planned program and a
thorough investigation was performed to determine the rehabilitation technique options. The analysis has shown significant external corrosion
and internal graphitic corrosion and a high need for full replacement. This is an accelerated request and we do not anticipate and additional
request in the spring. The Prospect Hill area is under construction and near completion. Additionally we will be undergoing an analysis of the
entire distribution network to develop the next phase of the improvement plan in a proactive effort to properly maintain the infrastructure. This
RFP is being developed and will be distributed to qualified vendors in the fall of 2015. The completion of the network analysis will result in an
adjusted 5-year capital outlook to reflect the financial needs of maintaining the system. This funding is to be requested at Special Town Meeting
2, Article 4.
Justification/Benefit:Unlined water main corrodes continuously. The corrosion forms solid blisters on the inner pipe surface which restrict flow and degrade the water.
New pipe is lined to prevent this tuberculation and provide cleaner water. Dead end water mains limit the flow of water available at hydrants in
the event of a fire. Aging water mains have increasing numbers of breaks which can create roadway and property damage.
Impact if not completed:Poor water drinking water quality for some users. Increased emergency response costs to repair breaks. Possible restriction of flow volume
which will hamper fire-fighting effort.
Capital Funding Request
Stakeholders:Water Users in Lexington - better pressure and quality
Timeframe:ongoing
Operating Budget Impact:Fewer water line breaks will lead to less emergency construction funds. In addition, newer water infrastructure means less loss due to leakage.
Part of funding is eligible for the MWRA interest free loan program.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Engineering estimate is based on previous contract bids including Water Distribution Improvements Contract #10-52, #11-32, #12-71, #15-57.
Revolving Other
560
$2,000,000 $900,000 $900,000 $900,000 $900,000
$250,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$250,000 $100,000 $100,000 $100,000 $100,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $2,500,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000
Totals
$0
$650,000
$5,600,000
$0
$250,000
$6,500,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Water Distribution System Improvements Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:560
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:14-Oct-15
11/24/2015 1:12:37 PM
Project Name:Mass Ave - Three Intersections Improvement Date:04-Sep-09
Submitted By:John Livsey Department:Public Works
Project ID Number:587
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:24-Sep-15
Description of Project:FY17 $350,000 - The financial request for this year is for land acquisitions. We do not anticipate any permanent acquisition, however temporary
construction easements will be needed. Under the Federal requirements for land acquisition that we are required to follow we must appraise and
offer to purchase the temprorary easement based on the appraised value. We anticipate construction funding from the MassDOT Transportation
Improvement Plan (T.I.P . Construction estimates value this project at $6 to $6.5 million. This project includes the design of the major
intersections on Mass Ave from Marrett Road to Pleasant Street. Those intersections are Pleasant Street, Maple Street, and Marrett Road. The
intersections are currently congested resulting in traffic backup. Additionally there are safety concerns for vehicles, cyclists, and pedestrians that
warrant addressing. $125,000 was approved at the 2010 Town Meeting to get this project to 25% design. The 25% plans have been submitted
to MassDOT and all comments have been received as of September 2014. A design public hearing has been held for this project and a public
meeting is scheduled for mid-October. $500,000 was approved at the 2014 ATM which will get us to 100% design plans and bid specifications.
The design is following the MassDOT T.I.P. procedures with the goal of receiving MassDOT funding for the construction. The updated costs are
based on estimates received from the designer and MassDOT design and evaluation criteria. As previously noted; the goal is to have this
project as a state T.I.P. funded project and it has been scored very high in the project ratings which help determine eligibility and schedule. As
we move forward in the process we will determine if there are potential non-participatory costs that the Town will be responsible for funding.
Justification/Benefit:These three intersections all meet signal warrants and there are safety concerns for the vehicles, cyclists, and pedestrians using these
intersections. Alternative analysis has been performed to determine if a round-about is a viable alternative. The recommendation from staff and
the consultant is to signalize these intersections. This project would control the traffic flow and increase the safety at these intersections for all
modes of transportation using this corridor.
Impact if not completed:Intersections will remain congested and possibly worsen if traffic increases. The safety of the intersection will not be improved.
Capital Funding Request
Stakeholders:Commuting public, cyclists, and pedestrians.
Timeframe:2016-2019
Operating Budget Impact:Administrative oversight
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
25
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Revolving Other
587
$6,500,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$350,000 $0 $0 $0 $0
$50,000 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $6,900,000 $0 $0 $0 $0
Totals
$350,000
$50,000
$6,500,000
$0
$0
$6,900,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Mass Ave - Three Intersections Improvement Date:04-Sep-09
Submitted By:John Livsey Department:Public Works
Project ID Number:587
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:24-Sep-15
Basis of Cost Projection:
Based on the current design plans and recent estimated for square footage costs for temporary easements.
11/24/2015 1:12:37 PM
Project Name:Sidewalk Improvement Date:02-Oct-08
Submitted By:Bill Hadley/M. Valenti Department:Public Works
Project ID Number:644
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:15-Oct-15
Description of Project:FY17 - $800,000 This request is to rebuild and/or repair existing sidewalks throughout town that are in poor condition. DPW in conjunction with
various committees and other town departments will generate a list each year of the sidewalks most in need of repair/replacement. There are
four determining factors that dictate the repair of a sidewalk: 1.) Is the sidewalk unsafe for travel due to trip hazards, defects, etc.? 2.) Is the
sidewalk within the Safe Routes to School Program? 3.) Is the volume of pedestrian traffic heavy, light or average? 4.) Is the general condition
of the sidewalk poor, fair or good which dictates treatments such as full reconstruction, overlay or patching? All work will be ADA compliant. DPW
successfully completed the sidewalk condition survey with the help of engineering firm, Fay, Spofford & Thorndike in early 2015. We are currently
working from the priority list that was compiled by the report. In order to improve the current condition of the sidewalks, we are proposing that the
budget is increased to $800,000. Attached is a list of sidewalks that will likely be repaired in the 2016-2017 construction season.
Appropriation History
FY08 $100,000
FY09 $275,000
FY10 $0 - No Appropriation
FY11 $200,000
FY12 $200,000
FY13 $300,000
FY14 $600,000 ($200,000 of which is for the Hartwell Avenue mixed use path)
FY15 $400,000
FY16 $400,000
Justification/Benefit:Improvements to existing sidewalks will support and enhance pedestrian safety and the Safe Routes to School Program, and will diminish liability
for injuries to pedestrians. This also includes making handicapped ramps ADA compliant. The additional request is due to the magnitude of
repairs that are needed to improve the condition of the towns overall sidewalk condition.
Impact if not completed:Current sidewalks in Town have and will deteriorate/fail if not given the proper funding for repair.
Capital Funding Request
Stakeholders:Residents
Timeframe:This is an annual request
Operating Budget Impact:This program impacts the operating budget by saving staff time and money. DPW employees would spend less time repairing old and aging
sidewalks. It would also improve the DPW's ability to clear snow from sidewalks during the winter season, minimizing damage to equipment and
abutting property. Sidewalk Snow Removal damage claims should be reduced.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
Replace. Freq:
0 Years
State Aid PrivateRevolving Other
11/24/2015 1:12:37 PM
Project Name:Sidewalk Improvement Date:02-Oct-08
Submitted By:Bill Hadley/M. Valenti Department:Public Works
Project ID Number:644
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8303 E-mail whadley@lexingtonma.gov
Revision Date:15-Oct-15
$0.00
Maintenance Cycle
0 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Estimate is based on previous contract bids in Lexington including Sidewalk Maintenance and Related Work Contract #16-02 and Sidewalk
Maintenance and Related Work Contract #13-33, and Pedestrian Connectivity Contract #10-05
644
$800,000 $800,000 $800,000 $800,000 $800,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $800,000 $800,000 $800,000 $800,000 $800,000
Totals
$0
$0
$4,000,000
$0
$0
$4,000,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Dam Repair Date:02-Oct-08
Submitted By:John Livsey Department:Public Works
Project ID Number:645
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
Description of Project:FY17 - $0 - There is a need for repairs and improvements to the Old Res dam based on dam inspection reports performed for the Office of Dam
Safety. $150,000 was approved at 2014 ATM which will be used to perform the design of the Old Res dam. An order of magnitude estimate for
construction is provided and will be refined as design progresses. We are in the early stages of design and will have updated construction costs
as this progresses. We do not anticipate design to be complete for a 2016 construction season and have moved the request to FY18 for
construction funding.
Justification/Benefit:Structural integrity must be preserved. The Town has a responsibility to maintain this dam and to report the conditions to the Massachusetts
Department of Conservation and Recreation. The Old Res is in need of maintenance and improvements to ensure long term stability of the dam.
Impact if not completed:Potential dam failure. Failure of this dam may result in property damage including damage to the Old Res. Additionally failures at the inlet control
structure could result in more significant flooding upstream of the dam.
Capital Funding Request
Stakeholders:Residents and businesses
Timeframe:2016-2017
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$10,000.00
Replace. Freq:
25
Maintenance Cycle
5
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Based on preliminary discussions with the Geotechnical Engineer that has reported on the Dam as well as the bids received for the Butterfield
Dam phase II repairs.
Revolving Other
645
$0 $500,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $30,000 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $530,000 $0 $0 $0
Totals
$0
$30,000
$500,000
$0
$0
$530,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Battle Green Master Plan - Phase 3 Date:18-Nov-09
Submitted By:David Pinsonneault Department:Public Works
Project ID Number:672
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8350 E-mail dpinson@lexingtonma.gov
Revision Date:08-Sep-15
Description of Project:FY17 - No funding requested. The Battle Green Master Plan completed by Past Designs was presented to the Board of Selectmen in March
2010. The Master Plan implementation is broken out into three phases. Phases 1 and 2 have been funded with work scheduled for Spring
2016. Funding for Phase 3 construction will be requested in FY2018 to address site amenities and historical landscaping.
FY12 $100,000 - monument restoration and treatment around the monument
FY13 $203,845 - pathways, fencing and a parking, traffic and pedestrian study FY
14, FY 15 & FY 16 - no funding/request
Justification/Benefit:There is community consensus that there needs to be design consistency in the Battle Green area. In addition, because of the prominence of the
site and its historic importance, building consensus on the plan is crucial to ensuring that the design represents the expectation and needs of all
stakeholders. The elements that exist in the Battle Green area need to be maintained, updated and restored on order to keep them viable for
current and future generations.
Impact if not completed:The Battle Green is a place of national historic importance and failure to resolve issues such as parking, traffic pathways and appropriate site
interpretation will allow further deterioration of both the battle green and its surrounding historic treasures. In addition, the Town will continue to
miss an opportunity to serve our international tourists in a way that can maximize positive economic impact to the town.
Capital Funding Request
Stakeholders:The Battle Green is deeded to the citizens of Lexington so every citizen is a stakeholder. Specific groups such as the Historical Society,
Chamber of Commerce, local churches, center business district, and the neighbors have a particular interest in this project. In addition, hundreds
of thousands of visitors from around the world come annually to the "Birthplace of American Liberty".
Timeframe:Phase 3 will be requested in FY18
Operating Budget Impact:Operational costs of maintaining the Battle Green are already funded in the annual town budget.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Costs estimates were based on the estimates included in the Battle Green Master Plan which was developed by Past Designs and presented to
the Board of Selectmen in March 2010.
Revolving Other
672
$0 $456,350 $0 $0 $0
$0 $22,818 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $91,270 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $570,438 $0 $0 $0
Totals
$0
$91,270
$456,350
$0
$22,818
$570,438
$0CPA Amt. Req.$570,438 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Town Wide Culvert Replacement Date:15-Sep-10
Submitted By:John Livsey Department:Public Works
Project ID Number:683
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
Description of Project:FY 17 - $390,000 This is an annual program. Of the funding requested $250,000 is an estimate of construction money necessary for culvert
replacement and $65,000 is for design, permitting, and bidding and the remainder is for contingency. On-going culvert inspections are proving a
need for a replacement program as many of the older culverts in town are near or at failure. The Watershed Management Plans have identified a
number of these failing culverts. This replacement program is a companion effort with the ongoing Watershed Management Plan. . The Revere
Street at North Lexington Brook culvert, the Bikeway near Camellia place culvert and Concord Ave at Hardys Brook culvert are all permitted and
bids awarded and are currently in the early stage of construction. Future designs and replacement are needed but not limited to the following;
Valleyfield and Waltham Street at the Clematis Brook which has been identified in the Watershed Management Plan. These locations have been
identified in the Charles, Shawsheen, and Mystic River watershed management plans. The backup provided is from the watershed plans and is
an overview of the future projects. Please note that there is some overlap with project ID 557 (Comprehensive Stormwater Management) as
some of these projects include culvert work as well as stream management work.
Justification/Benefit:Proactive replacement of town-wide culverts prior to catastrophic failure will allow for proper design considerations and funding and will also
minimize the impact to residents through unexpected road closures and possible flooding.
Impact if not completed:If this work is not completed the deterioration of the pipes will continue and eventually result in large scale failure. This may result in closure of
the roadway and flooding.
Capital Funding Request
Stakeholders:Lexington roadway users
Timeframe:ongoing
Operating Budget Impact:Administrative oversight and maintenance
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
50
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Estimates have been confirmed through the pricing provided under Contract #13-46, #13-68, #14-39. and #15-59.
Revolving Other
683
$250,000 $250,000 $250,000 $250,000 $250,000
$75,000 $75,000 $75,000 $75,000 $75,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$65,000 $65,000 $65,000 $65,000 $65,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $390,000 $390,000 $390,000 $390,000 $390,000
Totals
$0
$325,000
$1,250,000
$0
$375,000
$1,950,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Town Wide Culvert Replacement Date:15-Sep-10
Submitted By:John Livsey Department:Public Works
Project ID Number:683
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
11/24/2015 1:12:37 PM
Project Name:Town-wide Signalization Improvements Date:16-Sep-10
Submitted By:John Livsey Department:Public Works
Project ID Number:688
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
Description of Project:FY17 - $125,000 - This is an annual request for funds to update traffic and pedestrian signals in Lexington. A signal inventory and compliance
study has been completed. The study includes ADA compliance, condition assessment; signal timing, delays, and prioritization
recommendations. FY17 funding is to implement items that are identified in the plan and other issues that are identified by the Transportation
Safety Group (TSG) to improve the signals for all users.
Potential locations for this funding include the intersections of Bedford Street at Worthen Road, Lowell Street at East Street, Lowell Street at
North Road and improved pedestrian crossings along Mass Ave. Data Collection analysis and design is assumed to be approximately 20% of the
total cost.
Recent funding has been applied to the construction of the Concord Ave at Waltham Street signal upgrades and to develop conceptual
roundabout and signal alternatives for the intersection of Mass Ave and Worthen Road. Additionally traffic data and analysis were performed at
several locations as a precursor to design.
Justification/Benefit:There are numerous signalized intersections throughout town and many of them are older with outdated and sometimes failing equipment, limited
ADA accessibility and substandard accommodations, and signals that are not energy efficient. The improvements of these will prevent
equipment failure, improve traffic flow, decrease energy consumption, and allow for proper accessibility.
Impact if not completed:The aging infrastructure will fail at an increasing rate, proper access will not be available to all users, and current standards will not be met,
unnecessary energy consumption will continue.
Capital Funding Request
Stakeholders:All travelling public in Lexington including, pedestrians, cyclists, and vehicles.
Timeframe:ongoing
Operating Budget Impact:Reduce the emergency calls for failed signal equipment.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Costs are based on the inventory performed from the consultant engineer, from recent upgrades performed within our paving work limits, and a
current on-call service bid received by the town.
Revolving Other
688
$112,500 $112,500 $112,500 $112,500 $112,500
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$12,500 $12,500 $12,500 $12,500 $12,500
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $125,000 $125,000 $125,000 $125,000 $125,000
Totals
$0
$62,500
$562,500
$0
$0
$625,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Town-wide Signalization Improvements Date:16-Sep-10
Submitted By:John Livsey Department:Public Works
Project ID Number:688
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
11/24/2015 1:12:37 PM
Project Name:Hartwell Avenue Infrastructure Improvements Date:11-Sep-12
Submitted By:John Livsey Department:Public Works
Project ID Number:850
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:28-Oct-15
Description of Project:FY17 - $0 To design, permit, and construct the improvements to Hartwell Avenue. The proposed FY16 funding will be used to replace or
rehabilitate the Hartwell Avenue bridge crossing at Kiln Brook and to upgrade the Maguire Road intersection and potentially provide a protected
pedestrian crossing at the Bedford Street intersection. This proposed work was developed as part of the Transportation Management Plan for the
Hartwell Avenue area developed by the Planning Board with the assistance of the TetraTech Rizzo transportation consultants. This does not
include improvements proposed along Bedford Street. The proposed funding request will be to provide construction, construction oversight and
fund potential land acquisition (easements, land takings, etc.). Future work may be proposed beyond FY18 but the detailed scope and costs
have not yet been developed. During the design phase it has been determined that there are numerous difficulties with relocating the large
amount of utilities attached to the existing bridge. Exacerbating these relocations are the criticality of some of this infrastructure to the base and
MIT Lincoln Labs. These difficulties will add time to the design and coordination of the project and may result in an incresed funding request.
Additionally, there are wetland impacts in the proposed design. The design team will be discussing this informally with the Conservation
Commission to determine the feasibility of the proposed plan versus alterntive design approaches. Estimates for these changes will be better
defined as we move forward in the design process. Due to these complications we anticipate a delay in the construction schedule and will make
any requests for additional funds in FY18 when more detail is available. The current estimate is a placeholder as we gather more detail and
progress the design over the next year.
Justification/Benefit:The Hartwell Avenue area has been zoned to allow for increased growth. As a result it is anticipated that there will be increased traffic in the
area. In order to proactively mitigate those impacts and to promote economic development infrastructure improvements are necessary as
demonstrated in the plan.
Impact if not completed:Improvements will not be performed, multi-modal access will remain limited, and additional traffic delays would likely occur as development
increases.
Capital Funding Request
Stakeholders:Lexington residents, commercial properties along Hartwell Avenue, and commuters.
Timeframe:2016-2019
Operating Budget Impact:Additional operational maintenance of signalized intersections and sidewalks.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
25
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Revolving Other
850
$0 $400,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $100,000 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $500,000 $0 $0 $0
Totals
$0
$100,000
$400,000
$0
$0
$500,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Hartwell Avenue Infrastructure Improvements Date:11-Sep-12
Submitted By:John Livsey Department:Public Works
Project ID Number:850
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:28-Oct-15
Basis of Cost Projection:
Estimates are developed based on the current design stage. As further detail is developed these will be refined.
11/24/2015 1:12:37 PM
Project Name:Municipal Parking lot improvements Date:11-Sep-13
Submitted By:John Livsey Department:Public Works
Project ID Number:881
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:11-Sep-15
Description of Project:FY 17 -$0 This funding request is for the design and construction / reconstruction of the parking lot that extends from Fletcher Avenue on the
most easterly side to the limits of the Town Hall parcel on the most westerly side. It includes reconstruction of the existing asphalt parking areas
as well as new construction and reconfiguration of parking in the area nearest the Hosmer House and Police Station. This will provide for
improved flow through the parking area as well as additional parking spaces.
Justification/Benefit:Much of the parking lot is in disrepair and overdue for resurfacing. Additionally with the changes to the Hosmer House there is space that is now
available that can provide for additional parking with a net increase in green space.
Impact if not completed:Parking availability for the government parking will remain limited and in disrepair.
Capital Funding Request
Stakeholders:Employees, residents, and other customers to the municipal buildings.
Timeframe:2017-2018
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Estimates are based on similar work performed under recent street improvement contracts.
Revolving Other
881
$0 $0 $400,000 $0 $0
$0 $0 $40,000 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $40,000 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $40,000 $440,000 $0 $0
Totals
$0
$40,000
$400,000
$0
$40,000
$480,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Bikeway Bridge Renovations Date:13-Sep-13
Submitted By:B. Hadley Department:Public Works
Project ID Number:883
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8314 E-mail whadley@lexingtonma.gov
Revision Date:15-Oct-15
Description of Project:FY17 - $368,000: The Grant Street Bridge along the bikeway is showing signs of deterioration. The Engineering Division has received an
evaluation from a structural engineer. The costs for the rehabilitation and maintanence are higher than anticipated mainly due to the fact that the
bridge has lead paint. Full containment and proper disposal is needed for the removal of the paint which adds substantial cost to the project.
The Minuteman Bikeway is used by many residents and non-residents as a commuter path and/or a recreational path. It is a valuable resource
for the Town. This work is essential to keeping a safe pathway for all users.
Justification/Benefit:The bikeway infrastructure needs to be renovated in a timely manner to ensure the safe use for all participants.
Impact if not completed:If the bridge is not properly renovated there could be impacts on people and structures.
Capital Funding Request
Stakeholders:Various user groups and individuals.
Timeframe:2016-2017
Operating Budget Impact:minimal
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost estimate provided by structural engineer based on similar work in other areas.
Revolving Other
883
$0 $290,000 $0 $0 $0
$0 $48,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $30,000 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $368,000 $0 $0 $0
Totals
$0
$30,000
$290,000
$0
$48,000
$368,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Hartwell Avenue Compost Site Improvements Date:24-Oct-13
Submitted By:D. Pinsonneault Department:Public Works
Project ID Number:915
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8300 ext 1 E-mail dpinson@lexingtonma.gov
Revision Date:08-Sep-15
Description of Project:FY17 Funding Request - $200,000. This project is a request for the installation of a new administrative office building (prefab trailer with
utilities) and a scale system for material tracking at the Hartwell Avenue Compost Site. The administrative office portion of the building would
allow for adequate space for computers, meeting space, space to provide educational opportunities and filing space to provide for a more efficient
operation. The purpose of the scale system would be to more accurately record all materials that are delivered to or taken from the site. Since
1997, private contractors have disposed of yard waste and/or brush by purchasing an annual yard waste permit. From 1997 to 2004, the
contractor permit program was based on the gross vehicle weight of the vehicle; permit fees consisted of 3 categories of $500, $1,000 and
$1,500. Starting in FY05, the Board of Selectmen approved a shift from a gross vehicle weight fee structure to a cubic yard vehicle capacity fee
structure. Fees range from $600 for a vehicle with 2 cubic yards of capacity up to $2,400 for a vehicle with 20 cubic yards of capacity. The
utilization of a scale to weigh the actual tonnage of yard waste and all materials delivered in or taken out would enable the facility to set a
disposal fee and product sale fees based on actual usage (per ton of yard waste disposed or compost purchased), which would be more
financially advantageous to the Town. Due to the impending solar project staff is recommending a 2 Phase project with the administrative office
requested for FY17 at $200,000 and the scale system for FY18 at $175,000.
Justification/Benefit:To provide for a safer and more efficient administrative office and to more accurately account for materials that go in and out of the facility and to
provide opportunities to capture additional revenue.
Impact if not completed:Continued lost opportunity for revenue and less accurate materials tracking combined with unsuitable work space for staff.
Capital Funding Request
Stakeholders:Residents, commercial vendors, all Town Departments.
Timeframe:FY 2017 construction season.
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
915
$160,000 $136,250 $0 $0 $0
$10,000 $8,750 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$30,000 $30,000 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $200,000 $175,000 $0 $0 $0
Totals
$0
$60,000
$296,250
$0
$18,750
$375,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Hartwell Avenue Compost Site Improvements Date:24-Oct-13
Submitted By:D. Pinsonneault Department:Public Works
Project ID Number:915
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8300 ext 1 E-mail dpinson@lexingtonma.gov
Revision Date:08-Sep-15
Based on similar projects in other communities.
11/24/2015 1:12:37 PM
Project Name:Battle Green Streetscape Improvements Date:10-Jan-14
Submitted By:D. Pinsonneault Department:Public Works
Project ID Number:922
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8300 ext 1 E-mail dpinson@lexingtonma.gov
Revision Date:02-Nov-15
Description of Project:There are no funds requested for FY17. Funds for a study of the Battle Green area were approved in FY13. The study took a look at the
pedestrian and vehicular safety and flow in and around the Battle Green, ways to enhance the access and visibility of the historical sites and how
it relates to the overall Center Streetscape Project. A conceptual plan will be developed for review. Funds were approved in FY16 ($200,000)to hire an architect/engineering firm to take the conceptual ideas to a 100% design which will provide us with a plan and cost
estimates for any recommended improvements to the area. The FY18 request is for construction funds. This program differs from Project
ID#672 which addresses the on-site components of the Battle Green area.
Justification/Benefit:The Battle Green area is an important and highly valued historic area. It is a high use area with many visitors and events occurring each year.
Better access, pedestrian and vehicular flow and visibility to the historic sites and monuments is needed to enhance the visitor experience, aid in
preservation and improve visitor safety.
Impact if not completed:An opportunity to improve upon a valuable asset for the Town will be lost and safety will remain a high concern.
Capital Funding Request
Stakeholders:All Town Departments, residents, visitors, tourism, economic development and historical society.
Timeframe:2018-2019
Operating Budget Impact:None at this time.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Estimate based on the current design which includes roadway and sidewalk improvements.
Revolving Other
922
$0 $2,500,000 $0 $0 $0
$0 $250,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $250,000 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $3,000,000 $0 $0 $0
Totals
$0
$250,000
$2,500,000
$0
$250,000
$3,000,000
$0CPA Amt. Req.$2,250,000 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Westview Cemetery Building Assessment Date:02-Oct-14
Submitted By:D. Pinsonneault/C. Filadoro Department:Public Works
Project ID Number:940
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8300 ext 1 E-mail dpinson@lexingtonma.gov
Revision Date:14-Oct-15
Description of Project:FY17 Funds Requested - $270,000. Westview Cemetery is the Town's active cemetery with an average of 200 burials per year. The current
building which serves as the cemetery office, meeting area for grieving families and work space for the maintenance staff has deteriorated, needs
to be reconfigured and needs to be brought up to code. Many times a grieving family will come into the office while there is maintenance being
performed in the adjacent garage area or other people or staff enter the office area with no other room for the grieving family to go. The
maintenance area is small and not all of the equipment can be stored indoors which affects the durability and life of the equipment. The FY16
Budget included $35,000 to assess the current building and current operation to determine if the existing building can be renovated and
expanded or if a new building is needed. TBA Architects, Inc. is preparing the assessment report which will be used to determine the project
scope and cost. The FY17 requested funds of $270,000 will be used to hire an architect to design and engineer the building. DPW and the
Architect will work closely with the Facilities Department to determine the best long-term solution for the building at Westview. The funding was
based on FY16 analysis. Construction will begin in FY18.
Justification/Benefit:The only significant upgrade to the cemetery building in the last 15 years has been a new roof. Renovating and expanding the building or
constricting a new building will enhance the cemetery operation by providing welcoming and private space for families and visitors, and provide
staff with more efficient office space, adequate storage space and more efficient maintenance space. The next step of this program is to hire an
architect engineering firm to complete the final design assessment.
Impact if not completed:Families and visitors will still feel uncomfortable meeting at the cemetery office and staff will have inefficient work spaces and inadequate storage
leading to higher costs to run the cemetery operation.
Capital Funding Request
Stakeholders:Residents, visitors to the Cemetery and staff.
Timeframe:FY16 funded assessment will be completed in the Fall of FY15 with a recommendation to bring forward a design and
engineered plan for the future capital project.
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
940
$0 $2,490,500 $0 $0 $0
$0 $146,500 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$270,000 $293,000 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $270,000 $2,930,000 $0 $0 $0
Totals
$0
$563,000
$2,490,500
$0
$146,500
$3,200,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Westview Cemetery Building Assessment Date:02-Oct-14
Submitted By:D. Pinsonneault/C. Filadoro Department:Public Works
Project ID Number:940
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8300 ext 1 E-mail dpinson@lexingtonma.gov
Revision Date:14-Oct-15
Based on architect assessments for similar buildings.
11/24/2015 1:12:37 PM
Project Name:Public Parking lot Improvement Program Date:08-Oct-14
Submitted By:John Livsey Department:Public Works
Project ID Number:941
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:10-Sep-15
Description of Project:FY 17 - $100,000 This funding request is for the design and construction / reconstruction of Public Parking lots located in downtown Lexington.
These include the Depot lot, the lot between Edison Way and the Depot (CVS lot), and the lot between Waltham Street and Muzzey Street (Michelson lot) These lots are currently in fair to poor condition with inefficient circulation and parking lot layout. This funding would allow for
the redesign of these lots including improved efficiency, circulation and improve aesthetics. It includes reconstruction and reconfiguration of
existing asphalt parking lots as well as curbing landscaping, line striping, and other related items. The first year funding is to provide survey and
work toward conceptual plan development. More detail is needed in order to get solid estimates on the cost of full design and construction. This
project is a candidate to be funded with parking meter funds.
Justification/Benefit:Much of these parking lots are in disrepair and overdue for reconstruction and reconfiguring.
Impact if not completed:Public parking in downtown will remain in disrepair.
Capital Funding Request
Stakeholders:Resident, tourists and other customers to the downtown area.
Timeframe:2017-2021
Operating Budget Impact:none
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
These costs are placeholders at this point until we better establish the extents of the program.
Revolving Other
941
$0 $400,000 $400,000 $400,000 $400,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$100,000 $100,000 $100,000 $100,000 $100,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $100,000 $500,000 $500,000 $500,000 $500,000
Totals
$0
$500,000
$1,600,000
$0
$0
$2,100,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Minuteman Bikeway Wayfinding Date:30-Dec-14
Submitted By:B. Hadley Department:Public Works
Project ID Number:969
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8314 E-mail whadley@lexingtonma.gov
Revision Date:28-Oct-15
Description of Project:FY 2017 Request: $120,000. This request is to fund the purchase and installation of wayfinding, intersection and etiquette signage related to the
Minuteman Bikeway in Lexington. The signage is one of the recommendations in the report entitled 'Navigating the Minutemen Bikeway' which
was completed with the cooperation of the Bicycle Advisory Committee as well as representatives from the towns of Arlington and Bedford. The
goal of this project is to design and install signage along the bikeway and adjacent roads and connections points. The signage will provide
information to users which includes direction on accessing the bikeway, what can be found nearby by the bikeway (i.e. businesses, shops,
banks, restaurants, etc.), and etiquette signs on the bikeway clearly describing the rules of etiquette for users.
The tasks include the purchase and installation of the signs, project oversight and GIS mapping of the signs.
Justification/Benefit:Improved signage will likely increase ridership of the bikeway, increase the likelihood of bikeway users to frequent Lexington establishments, and
provide a safer bikeway for casual users as well as commuters.
Impact if not completed:Failure to approve this request will prevent the town from making any substantial improvements to the wayfinding along the bikeway. Users of
the bikeway will be unclear on the available amenities that Lexington offers in locations that are close to the bikeway. The antiquated etiquette
signs will remain, which give poor instruction to the users.
Capital Funding Request
Stakeholders:Lexington residents, Bicycle Advisory Committee, other Town Departments and bikeway users.
Timeframe:A consultant has been hired to develop the plan with implementation scheduled for FY17.
Operating Budget Impact:Minimal operating budget impact.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$200.00
Replace. Freq:
10
Maintenance Cycle
10
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost estimate provided by Toole Design.
Revolving Other
969
$100,000 $0 $0 $0 $0
$10,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$10,000 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $120,000 $0 $0 $0 $0
Totals
$0
$10,000
$100,000
$0
$10,000
$120,000
$120,000CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Antony Park Construction Date:01-Oct-15
Submitted By:D. Pinsonneault Department:Public Works
Project ID Number:984
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8300 ext 1 E-mail dpinson@lexingtonma.gov
Revision Date:14-Oct-15
Description of Project:FY17 Request - $60,000. The Town hired Studio 2112 Landscape Architecture to design a park to commemorate our sister city Antony, France.
The location chosen is the far right hand corner of Tower Park. This request is to build a park reflective of French gardens and species. The
design will include a sitting wall, pathways, a memorial linking Lexington and Antony and landscaping. To date the Town has worked with the
Tourism Committee to install a water line and do the initial grading. The FY17 funding request is needed to complete the park construction.
Justification/Benefit:In 2010, the Selectmen authorized the Tourism Committee to build a Park adjacent to Tower Park to be named "Antony Park" in honor of our
Sister City of Antony, France. During the visit of the Antony Mayor in April of that year a sign was presented to the citizens of Antony designating
the area for a future park. In 1999, Antony dedicated "Place de Lexington" in the Town's honor. The proposed park will be an enhancement to
Tower Park and be open to all residents and groups visiting Lexington. It will provide gathering space, quiet space and demonstrate the Town's
commitment to the sister city program.
Impact if not completed:The Town has been in communication with Antony, France to discuss a park being established in Lexington to commemorate the sister city
relationship. The Tourism Committee has received some donations to apply towards the park. Failure to complete the park will leave the Town
with a partially constructed area that will have to be restored and the result will have to be communicated to Antony.
Capital Funding Request
Stakeholders:Tourism Committee, Town Residents
Timeframe:Construction will be scheduled for the summer and fall of 2016.
Operating Budget Impact:There will be minimal impact on the operating budget.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Bid estimates provided by the architect.
Revolving Other
984
$52,200 $0 $0 $0 $0
$3,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$4,800 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $60,000 $0 $0 $0 $0
Totals
$0
$4,800
$52,200
$0
$3,000
$60,000
$60,000CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Cary Memorial Library walkway replacement Date:02-Oct-15
Submitted By:John Livsey Department:Public Works
Project ID Number:985
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:15-Oct-15
Description of Project:FY17 -$149,500 The Cary memorial Library has walkway on all four sides of the building. The walkway has numerous tripping hazards and is on
a regular maintanence schedule to repair the areas that have seen significant segragation of the stones fron the concrete mixture. At this point it
is recommended that this walkway be replaced in its entirety to prvide a signifcant improvemnet to the library personnel and there patrons,
Justification/Benefit:The current walkway is in disrepair and it has resulted in numerous tripping incidents as well as injuries. Additionally these hazards limit the
accessibility for those with mobility challenges. These walkways are critical for access to the Library and need to be replaced to provide a safe
and accessible route.
Impact if not completed:The walkways will continue to degrade and hazards will increase as time passes. The repair work is significant at this point and it is at risk of
being beyond repair.
Capital Funding Request
Stakeholders:Library employees and Patrons
Timeframe:FY17 design & FY17 or FY18 Construction
Operating Budget Impact:There will be a reduction in maintanence work along that funding to be used for other facility maintanence.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
25
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Estimates based on overview performed by Engineering and a consultant utilizing typical walkay construction costs. Refined construction
estimates will be performed as the project progreesses and more detail is gathered.
Revolving Other
985
$120,000 $0 $0 $0 $0
$19,500 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$10,000 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $149,500 $0 $0 $0 $0
Totals
$0
$10,000
$120,000
$0
$19,500
$149,500
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Munroe Center for the Arts parking lot Date:02-Oct-15
Submitted By:John Livsey Department:Public Works
Project ID Number:986
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:
Description of Project:FY17-$0 The Munroe Center for the Arts parking lot is in disrepair and in need of a full reconstruction. Additionally, the capacity of the parking is
limited, drainage is subpar, and the circulation is in need of improvement. This project will reconstruct the parking lot with additional spaces and
improved circulation and will also include the installation of a draiange system. Additioanlly the replacement of the crossing control is
recommended to be performed at the same time. Our current recommendation would be to replace these with Rectangular rapid flashing
beacons (RRFB) as they haveproven to be very effective for pedestrian crossings.
Justification/Benefit:The parking lot is in poor shape and needs to be reconstructed. Improvements to the circulation drainage, and capacity would best be performed
at the time of the reconstruction. This will provide a more functional and safer parking area for the patrons of the Munroe center for that Arts as
well as those that use the rear fields for tee-ball and other activities.
Impact if not completed:The parking lot will continue to degrade and have insufficient drainage, capacity, and circulation.
Capital Funding Request
Stakeholders:Patrons and employees of the Munroe center for the Arts as well as the fields located on that parcel.
Timeframe:
Operating Budget Impact:None,
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
25
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
estimates received from the designer as well as our own cost estimates of the cost to install RRFB's
Revolving Other
986
$180,000 $0 $0 $0 $0
$20,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$20,000 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $220,000 $0 $0 $0 $0
Totals
$0
$20,000
$180,000
$0
$20,000
$220,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Pleasant Street sidewalk Date:02-Oct-15
Submitted By:John Livsey Department:Public Works
Project ID Number:987
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:28-Oct-15
Description of Project:FY17 - $175,000 A survey was recently completed and is under evaluation for sidewalk installation. This installation as proposed will complete
the sidewalks along Pleasant Street which currently has two gaps. This section of roadway is near numerous destinations for walkers including
schools, the Minuteman bikeway, MBTA bus stops, and a local farm. This area was identified as an area an area of high priority for pedestrians
in the report on sidewalk conditions recently completed by Fay, Spofford, and Thorndike. This funding would be used to construct the sidewalk
along Pleasant street in the areas that currently have no sidewalk.
Justification/Benefit:This will improve pedestrian accommodations and safety in this area. The additional sidewalks will allow for more mobility for pedestrians in the
area and may result in a decrease of vehicular use as well for those with proximate destinations or that want to use the MBTA bus.
Impact if not completed:Pleasant Street will remain as a disconnected sidewalk restricted access to destinations in the area.
Capital Funding Request
Stakeholders:Residents of Lexington including MBTA users, school children, and other pedestrians in the area.
Timeframe:FY17-FY18
Operating Budget Impact:There will be long-term maintenance required and there is a cost to snow removal if it is to be placed on the snow removal list.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
25
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost estimates were put together by engineering based on recent sidewalk installation bids including Contract 15-59 Concord Ave sidewalk
Revolving Other
987
$140,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$21,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$14,000 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $175,000 $0 $0 $0 $0
Totals
$0
$14,000
$140,000
$21,000
$0
$175,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Staging for Special Events Date:14-Oct-15
Submitted By:D. Pinsonneault Department:Public Works
Project ID Number:1002
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8350 E-mail dpinson@lexingtonma.gov
Revision Date:
Description of Project:FY17 - $60,000. Request is to fund the purchase of two (2) staging units to be used at Town special events including Patriot's Day and for
events at the Community Center. These new staging units would replace the borrowed trailers we use from Waltham which are unstable, more
difficult to move and are subject to availability for our events.
Justification/Benefit:The Town has had to rely on borrowing wagon trailers from Waltham to use for the Patriot's Day events. The units are not accessible, are
becoming unstable and are harder to acquire. They are also not available to be used for any other town events or programs. New staging would
allow for access by persons with disabilities, provide a more stable and safer seating/viewing area and be more readily available for town events
and programs.
Impact if not completed:If the Town did not purchase the staging units safety of the people using the wagon trailers would continue to be an issue as would non access
by persons with disabilities.
Capital Funding Request
Stakeholders:Town residents, Celebrations Committee, Community Center and other town groups.
Timeframe:Purchase in the Summer of 2016.
Operating Budget Impact:minimal impact
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Estimate from the Stage Depot.
Revolving Other
1002
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$60,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $60,000 $0 $0 $0 $0
Totals
$0
$0
$0
$60,000
$0
$60,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Project Name:Pelham Road School accesibilty analysis Date:15-Oct-15
Submitted By:John Livsey Department:Public Works
Project ID Number:1008
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-274-8305 E-mail jlivsey@lexingtonma.gov
Revision Date:28-Oct-15
Description of Project:FY17 - $150,000 This funding would allow for a thorough analysis of access and egress potential of the Pelham Road site as well as design of
selected alternatives. This would include vehicular, bus, and emergency access as well as pedestrian accessibility to the community center from
the site. Sight distance and safety will also be critical aspectes of this analysis and design.
Justification/Benefit:There are critical site accesibility issues that need to be reviewed and addressed to determine if this is a valid and safe site to establish a school.
Impact if not completed:A solid understanding on the infrstructure needs around the Pelham Road site will not be understood.
Capital Funding Request
Stakeholders:Lexington residents, Facilities and School department, Public Safety Departments
Timeframe:FY17
Operating Budget Impact:
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Cost estimate is based on experience with Engineering design projects and discussions with consultants experienced in similar work.
Revolving Other
1008
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$150,000 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $150,000 $0 $0 $0 $0
Totals
$0
$150,000
$0
$0
$0
$150,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:12:37 PM
Department of Public Works Requested Budget
Fiscal Year 2017
Water and Sewer Enterprise Fund Budgets
Submitted by:
William Hadley, Director of Public Works
Board of Selectmen Presentation
November 30, 2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works 3600 Water Enterprise
Budget Overview:
Division Goals:
Program Improvement Requests:
Disposal of Excavated Material.
The FY 2017 budget request for the Water Enterprise Fund is $10,626,841. This is an increase of $603,890, or 6.03%
over the FY2016 budget. This increase is driven primarily by a projection of the increase in the Town's annual MWRA
assessment. A preliminary FY2017 assessment will be issued in February by the MWRA Board of Directors to be followed
by final assessment in June 2016. Compensation is increasing by $3,539 or 0.51%. The expense request is $390,900,
$1500 or 0.4% more than FY16. Indirect payments to the General Fund are preliminarily shown as increasing 3%, with
final numbers pending the completion of an Indirect Cost Study by the Finance Department. Debt service numbers are
preliminary as well.
The Water Division maintains and repairs the water system which delivers water to Lexington homes and businesses. The
system has been operated as an enterprise fund since 1988, which means that fees charged to customers are calculated
to cover all operating and capital expenses. These expenses include the purchase of the water from the Massachusetts
Water Resources Authority (MWRA) and the operating expenses of the Water Division.
4. Reduce the amount of Pit Meters in Town and change out the manual reads on the ones that cannot be eliminated.
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by
ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the
infrastructure.
6. Begin the reaccreditation process with the American Public Works Association.
5. Continue to update all the water connection "paper tie cards" for GIS implementation.
1. Continue with the Hydrant Maintenance Program.
2. Continue seeking out the last 2 percent of meters that have not been changed out.
The Water Division has a three-block inclining rate structure to encourage water conservation. As a customer uses more
water, the water rate increases. Customers are billed twice per year based on water consumption from which a sewer
charge is determined.
3. Implement a backflow/cross connection program
Water Summary 1 11/27/2015
Town of Lexington
FY 2016 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3600 Water Enterprise
Budget Summary
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy -$ -$ -$ -$ -$ -
Enterprise Funds -$ -$ -$ -$ -$ -
Retained Earnings 500,000$ 500,000$ 275,000$ 150,000$ (125,000)$ 0.00%
User Charges 8,971,238$ 9,440,624$ 9,448,950$ 10,177,841$ 728,891$ 7.71%
Connection Fees -$ -$ -$ 0.00%
Investment Income 7,676$ 7,492$ 7,500$ 7,500$ -$ 0.00%
Fees & Charges 293,335$ 331,629$ 291,500$ 291,500$ -$ 0.00%
Total 3600 Water Enterprise 9,772,249$ 10,279,745$ 10,022,950$ 10,626,841$ 603,891$ 6.03%
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 626,677$ 593,594$ 695,679$ 699,218$ 3,539$ 0.51%
Expenses 395,016$ 386,371$ 389,400$ 390,900$ 1,500$ 0.39%
Debt 1,258,627$ 1,378,688$ 1,344,114$ 1,246,493$ (97,621)$ -7.26%
MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00%
Indirects 665,848$ 789,275$ 898,614$ 925,572$ 26,958$ 3.00%
Total 3600 Water Enterprise 8,501,234$ 9,183,821$ 10,022,950$ 10,626,841$ 603,890$ 6.03%
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 3610 Water Operations 2,280,321$ 2,358,653$ 2,429,192$ 2,336,611$ (92,582)$ -3.81%
Total 3620 MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00%
Indirects 665,848$ 789,275$ 898,614$ 925,572$ 26,958$ 3.00%
Total 3600 Water Enterprise 8,501,234$ 9,183,821$ 10,022,950$ 10,626,841$ 603,890$ 6.03%
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 498,974$ 444,411$ 554,783$ 551,907$ (2,876)$ -0.52%
Overtime 127,704$ 149,183$ 140,896$ 147,311$ 6,415$ 4.55%
Personal Services 626,677$ 593,594$ 695,679$ 699,218$ 3,539$ 0.51%
Contractual Services 120,239$ 158,228$ 188,900$ 189,900$ 1,000$ 0.53%
Utilities 10,993$ 13,025$ 5,500$ 5,500$ -$ 0.00%
Supplies 251,794$ 188,934$ 161,000$ 161,500$ 500$ 0.31%
Small Capital 11,990$ 26,184$ 34,000$ 34,000$ -$ 0.00%
Expenses 395,016$ 386,371$ 389,400$ 390,900$ 1,500$ 0.39%
Debt 1,258,627$ 1,378,688$ 1,344,114$ 1,246,493$ (97,621)$ -7.26%
MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00%
Indirects 665,848$ 789,275$ 898,614$ 925,572$ 26,958$ 3.00%
Total 3600 Water Enterprise 8,501,234$ 9,183,821$ 10,022,950$ 10,626,841$ 603,890$ 6.03%
Water Summary 2 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works 3600 Water Enterprise
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Supt of Water & Sewer 0.5 0.5 0.5 0.5
Crew Chief 2 2 2 2
Grader-Shovel Operator 1 1 1 1
Leadman/Cross Connector Inspector 2 2 2 2
Heavy Equipment Operator 4 4 4 4
Laborer-Truck Driver 1 1 1 1
Department Clerk 0.2 0.2 0.2 0.2
Meter Reader/Laborer 0 0 0 0
Total FTE 10.7 10.7 10.7 10.7
Total Full/Part Time 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT
Authorized Staffing 3 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Element:3610 Water Operations
Budget Description:
Water staff works with the Water / Sewer Abatement Board.
Division Goals:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW WATER REG WAGES 495,054$ 443,611$ 545,483$ 542,207$ (3,276)$ -0.6%
51130 OT WATER OVERTIME 127,704$ 149,183$ 140,896$ 147,311$ 6,415$ 4.6%
51144 SW LONGEVITY -$ 4,200$ 4,600$ 400$ 9.5%
51150 REGULAR PART-TIME WAGES -$ -$ -$ -
51151 SW SEASONAL PART-TIME WAGES -$ -$ -$ -
51512 SW STIPENDS 3,920$ 800$ 5,100$ 5,100$ -$ 0.0%
Sub-total Compensation 626,677$ 593,594$ 695,679$ 699,218$ 3,539$ 0.5%
52110 C WATER CONTRACTUAL SVC 14,092$ 46,545$ 115,000$ 115,000$ -$ 0.0%
52111 C PRINTING/FORMS 2,851$ 2,275$ 2,500$ 2,500$ -$ 0.0%
52120 C PROFESSIONAL SERVICES 72,981$ 67,098$ 30,000$ 30,000$ -$ 0.0%
52127 C POLICE DETAILS 13,830$ 23,155$ 25,000$ 25,000$ -$ 0.0%
52128 C ADVERTISING 1,547$ 5,653$ 500$ 500$ -$ -
52142 C EQUIP-SERVICE & REPAIR 739$ 473$ 3,000$ 3,000$ -$ 0.0%
52152 C EQUIPMENT RENTAL 500$ 500$ -$ 0.0%
52180 C CATERING/MEALS 1,209$ 161$ 1,500$ 1,500$ -$ 0.0%
52181 C DRUG & ALCOHOL TESTING 1,236$ 5,765$ 500$ 500$ -$ 0.0%
52183 C MILEAGE -$ -$ -
52185 C POSTAGE & MAILING 5,128$ 1,842$ 4,900$ 4,900$ -$ 0.0%
52186 C PROFESSIONAL DEVELOPMENT 58$ -$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONF 6,627$ 5,205$ 5,500$ 6,500$ 1,000$ 18.2%
52190 C SOFTWARE MAINTENANCE -$ -$ -
52192 C COMM/NETWORK -$ -
52200 U WATER UTILITIES 2,775$ 315$ 500$ 500$ -$ -
52201 U ELECTRICITY 4,288$ 5,044$ 2,000$ 2,000$ -$ 0.0%
52204 U WATER/SEWER 748$ 3,455$ -$ -$ -$ -
52206 U TELEPHONE 1,265$ 2,281$ 1,000$ 1,000$ -$ 0.0%
52207 U MOBILE DEVICES 1,917$ 1,931$ 2,000$ 2,000$ -$ 0.0%
54100 S WATER SUPPLIES 6,352$ 11,447$ 8,000$ 8,000$ -$ 0.0%
54111 S OFFICE SUPPLIES 101$ 89$ 500$ 500$ -$ 0.0%
54113 S MEMBERSHIP/DUES/LICENSES & SUPP 1,732$ 957$ 1,000$ 1,500$ 500$ 50.0%
54160 S CLOTHING & SAFETY EQUIPMENT 7,750$ 5,353$ 5,500$ 5,500$ -$ 0.0%
54161 S CHEMICALS & CLEANING SUPP 40$ 1,000$ 1,000$ -$ 0.0%
54162 S MOTORS/PUMPS -$ 1,500$ 1,500$ -$ 0.0%
54163 S PIPES & FITTINGS 28,071$ 32,434$ 30,000$ 30,000$ -$ 0.0%
54166 S TOOLS/LUMBER/HARDWARE SUPPLIES 8,729$ 7,726$ 6,000$ 6,000$ -$ 0.0%
54171 S PAVING SUPPLIES & MAT 18,160$ 66,085$ 40,000$ 40,000$ -$ 0.0%
54174 S VEHICLE PARTS -$ -$ -$ -
54175 S HYDRANTS & METERS 161,201$ 64,741$ 60,000$ 60,000$ -$ 0.0%
54176 S SAND & GRAVEL 19,658$ 103$ 7,500$ 7,500$ -$ 0.0%
54500 SC WATER SMALL EQUIP 588$ 754$ 6,000$ 6,000$ -$ 0.0%
54707 SC VEHICLES 11,402$ 25,430$ 28,000$ 28,000$ -$ 0.0%
Sub-total Expenses 395,016$ 386,371$ 389,400$ 390,900$ 1,500$ 0.4%
59100 WATER LT DEBT PRINCIPAL 983,725$ 1,126,728$ 1,117,685$ 1,246,493$ 128,808$ 12%
59150 WATER LT DEBT INTEREST 268,919$ 251,961$ 226,429$ (226,429)$ -100%
59160 WATER INT ON TEMPORARY LOANS 2,651$ -$ -$ -
59170 WATER REPAYMENT ON TEMP LOANS -$ -
59180 WATER ISSUANCE COSTS 3,332$ -$ -$ -
Sub-total Debt 1,258,627$ 1,378,688$ 1,344,114$ 1,246,493$ (97,621)$ -7.3%
Total 3610 Water Operations 2,280,321$ 2,358,653$ 2,429,192$ 2,336,611$ (92,582)$ -3.8%
Object Description
1. Continue with the Hydrant Maintenance Program.
3. Implement a backflow/cross connection program
2. Continue seeking out the last 2 percent of meters that have not been changed out.
4. Reduce the amount of Pit Meters in Town and change out the manual reads on the ones that cannot be eliminated.
5. Continue to update all the water connection "paper tie cards" for GIS implementation.
6. Begin the reaccreditation process with the American Public Works Association.
The Water Operations Compensation budget funds one half of the Superintendent's salary and one fifth of a DPW clerk's salary, along with the
wages of 10 Water Division employees. The Water Division is requesting Compensation of $699,218 which is a slight increase of $3,539 or 0.5%
from FY16. The Expense request of $390,900 which is $1500 or .04% more than FY16. This slight increase is due to an agressive program on
training and licensing. Please note that debt service is subject to change for FY2017 as the impact of the proposed FY17 water capital budget is
evaluated.
3610 - Water Operations 4 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3600 Water Enterprise
Element:3620 Water MWRA
Budget Description:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52170 WATER MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00%
Sub-total MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00%
Total 3620 MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00%
Lexington belongs to the Massachusetts Water Resource Authority (MWRA) from which it purchases almost two
billion gallons of water each year. The Town provides this water to approximately 99.8% of Lexington
residences and businesses.
The FY2017 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2017 assessment will be
known in February, with the final assessment being approved by the MWRA Board of Directors in June 2016.
Object Description
3620 - MWRA 5 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Sewer Enterprise
Budget Overview:
Division Goals:
PROGRAM IMPROVEMENT REQUESTS
Disposal of Excavated Material.
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring
the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure.
The Sewer Division maintains the entire sewer system, which serves 99% of Town residences, and insures the safe and proper
discharge of the Town's wastewater. Sewer rates are calculated to recover all costs associated with the disposal of sewage, operating
expenses and indirect costs of the Sewer Division. This system has operated as an enterprise fund since 1988, which means that
fees charged to customers are calculated to cover all operating and capital expenses. Customer sewer rates are determined based on
water usage over the same period.
The FY 2017 budget request for the Sewer Enterprise Fund is $10,106,711. This is an overall increase of $955,157 or 10.44%
compared to the FY 2016 budget. This increase is driven primarily by a projection of the increase in the Town's annual MWRA
assessment. A preliminary FY2017 assessment will be issued in February by the MWRA Board of Directors to be followed by final
assessment in June 2016. Compensation is increasing by $1,317 or 0.44% from 2016. Expenses are the same as the FY16
appropriation. Indirect payments to the General Fund are preliminarily shown as increasing 3%, with final numbers pending the
completion of an Indirect Cost Study by the Finance Department. Debt service numbers are preliminary.
1. Continue the pipe flushing program and root removal in all areas.
2. Continue to educate the public as to the costs and problems created by Inflow &
Infiltration.
3. Begin the reaccreditation process through the American Public Works Association.
Sewer Summary 1 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Budget Summary
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Estimate Projected Increase Increase
Tax Levy - - - - - -
Enterprise Funds - - - - - -
Retained Earnings 100,000$ 50,000$ -$ -$ -$ ---
User Charges 9,449,498$ 9,313,395$ 8,831,553$ 9,786,711$ 955,158$ 10.82%
Connection Fees 3,334$ 1,802$ -$ -$ -$ ---
Investment Income 7,056$ 6,241$ 6,000$ 6,000$ -$ 0.00%
Fees & Charges 541,778$ 554,798$ 314,000$ 314,000$ -$ 0.00%
Total 3700 Sewer Enterprise 10,101,666$ 9,926,236$ 9,151,553$ 10,106,711$ 955,158$ 10.44%
-$
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 174,223$ 217,497$ 296,917$ 298,234$ 1,317$ 0.44%
Expenses 336,397$ 334,817$ 345,650$ 345,650$ -$ 0.00%
Debt 1,112,818$ 1,199,243$ 1,060,456$ 1,224,565$ 164,109$ 15.48%
MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12%
Indirects 450,116$ 465,030$ 478,354$ 492,705$ 14,351$ 3.00%
Total 3700 Sewer Enterprise 9,087,854$ 9,393,974$ 9,151,553$ 10,106,711$ 955,157$ 10.44%
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 3710 Sewer Enterprise 1,623,438$ 1,751,557$ 1,703,023$ 1,868,449$ 165,426$ 9.71%
Total 3720 MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12%
Indirects 450,116$ 465,030$ 478,354$ 492,705$ 14,351$ 3.00%
Total 3700 Sewer Enterprise 9,087,854$ 9,393,974$ 9,151,553$ 10,106,711$ 955,157$ 10.44%
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 142,464$ 166,303$ 231,972$ 230,334$ (1,639)$ -0.71%
Overtime 31,760$ 51,194$ 64,944$ 67,900$ 2,956$ 4.55%
Personal Services 174,223$ 217,497$ 296,917$ 298,234$ 1,317$ 0.44%
Contractual Services 99,058$ 146,556$ 144,900$ 144,900$ -$ 0.00%
Utilities 100,975$ 137,161$ 119,500$ 119,500$ -$ 0.00%
Supplies 124,979$ 38,241$ 67,750$ 67,750$ -$ 0.00%
Small Capital 11,385$ 12,859$ 13,500$ 13,500$ -$ 0.00%
Expenses 336,397$ 334,817$ 345,650$ 345,650$ -$ 0.00%
Debt 1,112,818$ 1,199,243$ 1,060,456$ 1,224,565$ 164,109$ 15.48%
MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12%
Indirects 450,116$ 465,030$ 478,354$ 492,705$ 14,351$ 3.00%
Total 3700 Sewer Enterprise 9,087,854$ 9,393,974$ 9,151,553$ 10,106,711$ 955,157$ 10.44%
Funding Sources
Sewer Summary 2 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works
Authorized/Appropriated Staffing FY 2014 FY2015 FY2016 FY2017
Budget Budget Budget Request
Supt of Water & Sewer 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Heavy Equipment Operator 2 2 2 2
Department Clerk 0.2 0.2 0.2 0.2
Seasonal Clerk 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
Total FTE 4.4 4.4 4.4 4.4
Total Full/Part Time 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT
Explanatory Notes:
Seasonal Clerk works out of the Engineering Office but is funded by Sewer Enterprise.
Subprogram: 3700 Sewer Enterprise
Authorized Staffing 3 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3700 Sewer Enterprise
Element:3710 Sewer Operating Expenses
Budget Description:
Sewer staff works with the Water / Sewer Abatement Board.
Division Goals:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW SEWER REG WAGES 133,637$ 157,743$ 203,144$ 201,445$ (1,699)$ -0.84%
51130 OT SEWER OVERTIME 31,760$ 51,194$ 64,944$ 67,900$ 2,956$ 4.55%
51144 SW LONGEVITY -$ 1,800$ 1,800$ -$ 0.00%
51150 SW REGULAR PART-TIME WAGES 5,734$ 17,948$ 18,188$ 240$ 1.34%
51151 SW SEASONAL PART-TIME WAGES 3,092$ 8,560$ 7,380$ 7,200$ (180)$ -2.44%
51512 SW STIPENDS -$ 1,700$ 1,700$ -$ 0.00%
Sub-total Compensation 174,223$ 217,497$ 296,917$ 298,234$ 1,317$ 0.44%
52110 C SEWER CONTRACT SVC 17,002$ 109,743$ 65,000$ 65,000$ -$ 0.00%
52111 C PRINTING/FORMS 2,851$ 2,759$ 5,000$ 5,000$ -$ 0.00%
52120 C PROFESSIONAL SERVICES 38,293$ 23,601$ 33,000$ 33,000$ -$ 0.00%
52127 C POLICE DETAILS 1,683$ 704$ 2,000$ 2,000$ -$ 0.00%
52128 C ADVERTISING 91$ 939$ 400$ 400$ -$ -
52141 C FACILITY SERVICE & REPAIR 30,804$ 2,350$ 25,000$ 25,000$ -$ 0.00%
52142 C EQUIP-SERVICE & REPAIR 739$ 2,223$ 2,500$ 2,500$ -$ 0.00%
52152 C EQUIPMENT RENTAL -$ -$ 500$ 500$ -$ 0.00%
52180 C CATERING/MEALS 1,243$ 48$ 500$ 500$ -$ 0.00%
52181 C DRUG TESTING 149$ 5$ 500$ 500$ -$ 0.00%
52183 C MILEAGE -$ -$ -$ -
52185 C POSTAGE & MAILING 5,128$ 1,955$ 5,000$ 5,000$ -$ 0.00%
52186 C PROF DEV & TRAINING -$ 60$ 1,500$ 1,500$ -$ 0.00%
52187 C TRAVEL -$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONF. 1,076$ 2,169$ 1,500$ 1,500$ -$ 0.00%
52189 C AUDIT -$ -$ -$ -
52190 C SOFTWARE MAINTENANCE -$ 2,500$ 2,500$ -$ 0.00%
52192 C COMMUNICATIONS & NETWORK SUPP -$ -$ -$ -
52200 U SEWER UTILITIES 1,246$ 1,495$ -$ -$ -
52201 U ELECTRICITY 96,011$ 132,216$ 115,000$ 115,000$ -$ 0.00%
52203 U NATURAL GAS -$ -$ -$ -
52204 U WATER/SEWER 895$ 1,278$ -$ -$ -
52206 U TELEPHONE 1,896$ 1,211$ 1,000$ 1,000$ -$ 0.00%
52207 U MOBILE DEVICES 927$ 962$ 3,500$ 3,500$ -$ 0.00%
54100 S SEWER SUPPLIES 4,001$ 9,385$ 8,000$ 8,000$ -$ 0.00%
54111 S OFFICE SUPPLIES 289$ -$ 500$ 500$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & SUB 388$ 80$ 750$ 750$ -$ 0.00%
54160 S CLOTHING & SAFETY EQUIPMENT 3,017$ 2,704$ 2,500$ 2,500$ -$ 0.00%
54161 S CHEMICALS & CLEANING SUPPLIES 6,142$ 1,567$ 13,000$ 13,000$ -$ 0.00%
54162 S MOTORS/PUMPS -$ -$ 3,000$ 3,000$ -$ 0.00%
54163 S PIPES & FITTINGS 494$ 2,144$ 3,000$ 3,000$ -$ 0.00%
54166 S TOOLS/LUMBER/HARDWARE SUPPLIES 12,150$ 2,829$ 1,000$ 1,000$ -$ 0.00%
54171 S PAVING SUPPLIES & MATERIALS -$ 3,000$ 5,000$ 5,000$ -$ 0.00%
54174 S VEHICLE PARTS -$ 855$ -$ -$ -
54175 S HYDRANTS AND METERS 82,853$ 15,676$ 30,000$ 30,000$ -$ -
54176 S SAND & GRAVEL 15,645$ -$ 1,000$ 1,000$ -$ 0.00%
54500 SC SEWER SMALL EQUIP -$ 359$ 500$ 500$ -$ 0.00%
54706 SC OFFICE EQUIPMENT -$ -$ 500$ 500$ -$ 0.00%
54707 SC VEHICLES 11,385$ 12,500$ 12,500$ 12,500$ -$ 0.00%'58600__SEWER DEPRECIATION -$ -$ -$ -$ #DIV/0!
Sub-total Expenses 336,397$ 334,817$ 345,650$ 345,650$ -$ 0.00%
59100 SEWER LONG TERM DEPT PRIN 914,622$ 994,160$ 831,552$ 1,224,565$ 393,013$ 47.26%
59150 SEWER LONG TERM DEBT INT 191,484$ 198,414$ 177,904$ (177,904)$ -100.00%
59160 INT ON TEMPORARY LOANS 897$ 1,425$ 45,000$ (45,000)$ -100.00%
59170 REPAYMENT ON TEMPORARY LOANS -$ -$ -$ -
59180 ISSUANCE COSTS 5,816$ 5,243$ 6,000$ (6,000)$ -
Sub-total Debt 1,112,818$ 1,199,243$ 1,060,456$ 1,224,565$ 164,109$ 15.48%
Total 3710 Sewer Enterprise 1,623,438$ 1,751,557$ 1,703,023$ 1,868,449$ 165,426$ 9.71%
Object Description
The Sewer Operation Expense budget funds one half of the Superintendent's salary and one fifth of a DPW clerk's salary, along with the wages of 3
Sewer division employees and two seasonal employees.
The Sewer division is requesting Compensation of $298,234 which is $1,317 or a 0.44% increase from the FY16 appropriation. The Expense
request of $345,650 is the same as the FY16 appropriation. Debt service numbers are preliminary.
1. Continue the pipe flushing program and root removal in all areas.
2. Continue to educate the public as to the costs and problems created by Inflow & Infiltration.
3. Begin the reaccreditation process through the American Public Works Association.
3710 - Sewer Operating 4 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram:3700 Sewer Enterprise
Element:3720 MWRA
Budget Description:
Budget Data (by Object Code)
FY2013 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52170 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12%
Sub-total MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12%
Total 3720 MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12%
The Town of Lexington pays the Massachusetts Water Resource Authority (MWRA) to treat and dispose of the Town's
sewage.
The FY2017 MWRA assessment is shown as a 11.12% 'placeholder' at this time. The preliminary FY2017 assessment will be
known in February, with the final assessment being approved by the MWRA Board of Directors in June 2016.
MWRA
Object Description
3720 - MWRA 5 11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
Benefits
Expenses
52110 Water $13,125
52110 Sewer $1,875
TOTAL $0 $15,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
Disposal of Excavated Material
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$13,125
$1,875
$0
$0
$15,000
TOTAL
FY2017 Request
$0
Public Works
3000 Public Works
600 Sewer & 610 Water Enterprise Funds
Water 45102 & Sewer 44202
This Program Improvement Request is to dispose of excavated material such as mixed gravel, roadway asphalt and possibly
organics, due to the possible reduction of space at the Hartwell Ave Landfill when the solar array is installed. With less space
available for storage/recycling of material, the material excavated from water breaks, sewer breaks, hydrant repairs, etc. will have
to be trucked out of Lexington to an appropriate vendor. The cost is based on disposal of 400 cubic yards of material @ $37.50 per
cubic yard (higher cost per cubic yard due to being a mixed material).
Failure to support this request will result in an excess of excavated material from water leak repairs, hydrant replacements and
repairs and sewer system repairs without a proper location for storage and will likely impact the landfill operations.
L:bud_supplemental request/Request Form.xls
11/27/2015
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Library Budget Presentation
PRESENTER:
Ko ren Stembridge. Cary Lib rary
Directo r
ITEM
NUMBER:
2.
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/30/2015 9:30 AM
ATTACHMENTS:
Des crip tion Typ e
Library Reques ted Budget FY17 Pres entation
Library Requested Budget
Fiscal Year 2017
Submitted by:
Koren Stembridge, Library Director
Board of Selectmen Presentation
November 30, 2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram:5100
Budget Overview:
Cary Memorial Library is comprised of three divisions, or elements:
General and Technical Services - includes the administrative staff as well as the supply, equipment, and network membership costs.
Adult Services - includes all adult library, technology, and bibliographic services staff as well as adult, teen, and audiovisual materials.
Children's Services - reflects all children's library staff and also includes library materials for children.
Budget Issues and Updates:
Program Improvement Requests:FY 2017
Requested
Two screen/clickshare combos for technology collaboration 7,003$
Total 5000 Library by type of request 7,003$
Compensation
Benefits
Expenses 7,003$
Total 5000 Library by category of spending 7,003$
Cary Memorial Library
The Library's FY17 Budget Request is for $2,452,650 to be supported from town funds. This request reflects a $78,355 or 3.3% increase over FY16's
budget of $2,374,295. The Library's FY17 total operational budget is level service budget.
Division
The Cary Library continues to be one of the top-performing libraries in the state, ranked 6th after the much larger comunities of Boston, Cambridge,
Brookline, Newton, and Worcester. In FY15 there were 516,000+ visits to the library, and patrons borrowed 828,514 items (up from 814,678 in FY14). Use
of the library's WIFI increased seven-fold after the system was upgraded. Meeting room reservations, study room usage, museum passes borrowed, and
downolads of eBooks and other digital content continue to grow in response to demand. In FY15,177 volunteers gave 5,345 hours of time to the library.
All Massachusetts public libraries have a State certification requirement to meet a set standard for materials acquisition each year. This standard is
currently 13% of the library's appropriated municipal income for the Library. In FY15 the Town funded about 48% of the funds needed to meet the standard
(with the remaining 52% raised through fines collected and gifts from the Friends and Foundation). In FY16, the library received a significant increase from
the Town in its materials line. In FY16, the portion of the materials budget funded by the Town will approach 75%. The FY17 level services budget includes
increases to the book budget sufficient to maintain the Town's contribution to the materials budget at 75%.
Program Improvement Requests:
The Cary Library is submitting a Program Improvement Request to purchase two screens (one fixed, one mobile) with "clickshare" technology to enable
group collaborations using multiple devices.
Mission:
The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our community.
Library Summary page 1 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram:5100 Cary Memorial Library
Strategic Directions
Books and Information
People and Connections
Ideas and Inspiration
Generations and Cultures
Individual and Community
We are a vibrant, bustling facility located in the heart of Lexington. We provide you with quiet space to read, write, and think as well as space
to talk, laugh, and learn together.
Our collections, services, and programs reflect the broad and deep interests of our community. We strive to be responsive to your needs
across generations and cultures.
We are more than a place where books are stored; we are a place where ideas are created, discovered, and shared. We know that you are
inspired by more than words on a page - you find value in music, art, multimedia, and all forms of expression. We provide a venue to find
and explore content, and also to create and share it.
Technology and Innovation
The world is changing and the ways in which you experience books, gather information, and create content will continue to evolve. We will
help you navigate these changes, explore new formats, and experiment with innovative devices in an environment where both experts and
novices are welcome.
We foster connections by helping you find exactly what you need and by putting you in touch with the intellectual and creative
resources of our community. Our staff provides personal service both in the library and online.
We build and maintain a collection to reflect community needs and expectations, to include varying points of view, and to
respond to changing interests and demographics. We keep abreast of an ever-evolving variety of materials and do our best to
provide the content you want in the format you prefer.
Library Summary page 2 11/24/2015
Town of Lexington
FY 2017 Budget Development
FY 2013 Actual FY 2014 Actual FY 2015 Actual
Municipal Budget 2,015,196$ 2,144,832$ 2,137,906$
Trustees/Fines and Fees 97,402$ 86,734$ 66,498$
Trustees/Endowment
Total Trustee Budget 97,402$ 86,734$ 66,498$
Gifts from Foundation and Friends 244,444$ $235,582 $265,568
State Aid 39,263$ 39,714$ 47,509$
2,396,305$ 2,506,862$ 2,517,481$
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Estimated Increase Increase
Tax Levy 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 78,355$ 3.30%
Total 5100 Library 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 78,355$ 3.30%
FY 2013 FY2014 FY2016 FY2017 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation 1,887,828$ 1,866,567$ 1,988,796$ 2,051,126$ 62,330$ 3.13%
Expenses 257,004$ 271,339$ 385,499$ 401,524$ 16,025$ 4.16%
Total 5100 Library 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 78,355$ 3.30%
FY 2013 FY2014 FY2016 FY2017 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 5110 General & Technical Services 394,997$ 397,396$ 428,974$ 444,747$ 15,773$ 3.68%
Total 5120 Adult Library 1,358,525$ 1,326,903$ 1,481,632$ 1,443,969$ (37,663)$ -2.54%
Total 5130 Children's Library 391,310$ 413,607$ 463,689$ 563,935$ 100,245$ 21.62%
Total 5100 Library 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 78,355$ 3.30%
FY 2013 FY2014 FY2016 FY2017 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries & Wages 1,844,910$ 1,821,736$ 1,945,796$ 2,007,266$ 61,470$ 3.16%
Overtime (Sunday Premium)42,918$ 44,831$ 43,000$ 43,860$ 860$ 2.00%
Personal Services 1,887,828$ 1,866,567$ 1,988,796$ 2,051,126$ 62,330$ 3.13%
Contractual Services 79,529$ 82,459$ 91,031$ 95,831$ 4,800$ 5.27%
Utilities 9,801$ 10,502$ 12,200$ 12,200$ -$ 0.00%
Supplies 135,363$ 146,426$ 246,268$ 257,493$ 11,225$ 4.56%
Small Capital 32,310$ 31,952$ 36,000$ 36,000$ -$ 0.00%
Expenses 257,004$ 271,339$ 385,499$ 401,524$ 16,025$ 4.16%
Total 5100 Library 2,144,832$ 2,137,906$ 2,374,295$ 2,452,650$ 78,355$ 3.30%
Library Summary page 3 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
FY 2014 FY2015 FY2016 FY2017
Budget Budget Budget Recommended
Library Director 1 1 1 1
Assistant Director/Head of Technology 1 1 1 1
Office Manager 1 1 1 1
Head of Adult Services 1 1 1 1
Head of Technology 1 1 0 0
Head of Youth Services 1 1 1 1
Circulation Supervisor 1 1 1 0
Librarians 9 9 10 10
Library Associates 2 2 2 6
Library Technicians 14.6 14.6 14.6 11.3
Adult Pages 1.3 1.3 1.3 1.6
Student Pages 0.6 0.6 0.6 0.6
Total FTE 34.5 34.5 34.5 34.5
Total FT/PT 26FT/22PT 26FT/22PT 26FT/22PT 26FT/22PT
Library Summary page 4 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element:5110 General & Technical Services
Budget Description:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Request Request Increase Increase
51110 SW REGULAR WAGES 251,796$ 250,734$ 261,039$ 272,716$ 11,677$ 4.47%
51120 SW OTHER COMP -$ -$ -$ -
51144 SW LONGEVITY 805$ 398$ 1,000$ (1,000)$ -
51150 SW REGULAR PT WAGES -$ 882$ -$
Sub-total Compensation 252,600$ 252,014$ 262,039$ 272,716$ 10,677$ 4.07%
52110 C CONTRACTUAL SERVICES 85$ -$ 6,531$ 8,031$ 1,500$ -
52111 C PRINTING/FORMS 3,000$ 3,100$ 3,100$ 3,200$ 100$ 3.23%
52120 C PROFESSIONAL SERVICES -$ -$ -$ -
52142 C EQUIP-SERVICE & REPAIR 1,865$ 1,161$ 1,500$ 1,500$ -$ 0.00%
52183 C MILEAGE 492$ 798$ 500$ 600$ 100$ 20.00%
52184 C BINDING & ARCHIVING -$ -$ -$ -
52185 C POSTAGE 2,200$ 2,400$ 2,400$ 2,500$ 100$ 4.17%
52186 C PROF DEV & TRAINING -$ -$ -$ -
52187 C -$ -$ 2,000$ 2,000$ -
52188 C SEMINARS/WORKSHOPS/CONFERENCES -$ -$ -$ -
52193 C MINUTEMAN LIBRARY NETWORK 71,887$ 75,000$ 77,000$ 78,000$ 1,000$ 1.30%
52206 U TELEPHONE 9,241$ 9,292$ 11,000$ 11,000$ -$ 0.00%
52207 U MOBILE DEVICES 560$ 1,210$ 1,200$ 1,200$ -$ -
54100 S SUPPLIES 20,757$ 20,469$ 27,704$ 28,000$ 296$ 1.07%
54111 S OFFICE SUPPLIES -$ -$ -$ -
54113 S MEMBERSHIP/DUES/LICENSES & SUB -$ -$ -$ -
54169 S -$ -$ -$ -
54500 SC SMALL EQUIPMENT 32,310$ 31,952$ 36,000$ 36,000$ -$ 0.00%
Sub-total Expenses 142,397$ 145,382$ 166,935$ 172,031$ 5,096$ 3.05%
Total 5110 General & Technical Services 394,997$ 397,396$ 428,974$ 444,747$ 15,773$ 3.68%
Description
BOOKS
TRAVEL
Object
General and Technical Services includes three administrative staff as well as general library expenses such as postage, supplies, equipment, and
Minuteman Network fees.
This is a level service budget. Increases in excess of $300 include:
An increase of $1,500 in contractual services – annual fees for website hosting, copy/scan station, people counter, and RFID system, scheduling
software
An increase of $1,000 in Minuteman Network fees for FY17
A $2,000 travel budget (for conference travel for one staff person TBD)
5110 - Gen. & Tech. Serv.page 5 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5100 Cary Memorial Library
Element:5120 Adult Library
Budget Description:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Budget Request Increase Increase
51110 SW REGULAR WAGES 947,534$ 880,920$ 915,674$ 859,233$ (56,440)$ -6.16%
51120 SW OTHER COMP 15,008$ 14,773$ 16,200$ 16,524$ 324$ 2.00%
51130 OT OVERTIME -$ 388$ -$ -$ -
51131 OT SUNDAY PREMIUM 33,001$ 35,127$ 34,000$ 34,649$ 649$ 1.91%
51144 SW LONGEVITY 4,623$ 4,508$ 5,016$ 4,162$ (854)$ -17.03%
51150 SW REGULAR PART-TIME WAGES 289,529$ 316,186$ 345,051$ 355,424$ 10,373$ 3.01%
51151 SW SEASONAL PART-TIME WAGES -$ -$ -$ -$ -
Sub-total Compensation 1,289,695$ 1,251,903$ 1,315,941$ 1,269,993$ (45,948)$ -3.49%
52110 C CONTRACTUAL SERVICES -$ -$ -$ -$ -
52120 C PROFESSIONAL SERVICES -$ -$ -$ -$ -
52184 C BINDING & ARCHIVING -$ -$ -$ -$ -
54100 S SUPPLIES -$ -$ -$ -$ -
54168 S AUDIOVISUAL SUPPLIES 9,348$ 8,629$ 9,450$ 9,923$ 473$ 5.01%
54169 S 59,482$ 66,371$ 156,241$ 164,053$ 7,812$ 5.00%
54170 S PERIODICALS -$ -$ -$ -$ -
54500 SC SMALL EQUIPMENT -$ -$ -$ -$ -
Sub-total Expenses 68,830$ 75,000$ 165,691$ 173,976$ 8,285$ 5.00%
Total 5120 Adult Library 1,358,525$ 1,326,903$ 1,481,632$ 1,443,969$ (37,663)$ -2.54%
BOOKS
Object Description
The Adult Library element reflects the cost of personnel providing services to the Adult and Young Adult population, as well as the cost of personnel
involved in ordering/receiving/processing of books and the oversight of library technology. Differential costs are paid to staff working after 6:00 PM and
on Saturdays. Sunday Premium is paid to staff working on Sundays.
The decrease in the "regular wages" line reflects the reassignment of one position from the Adult Library to the Children's Library.
This is a level service budget with a 5% increase for library materials to capture the rising cost of those materials and to maintain the Town's
5120 - Adult Library page 6 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram:
Element:5130 Children's Library
Budget Description:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Budget Request Increase Increase
51110 SW REGULAR WAGES 296,915$ 315,794$ 330,125$ 408,298$ 78,173$ 23.68%
51120 SW OTHER COMP 3,620$ 3,884$ 5,400$ 5,508$ 108$ 2.00%
51130 OT OVERTIME -$ -$ -$ -$ -
51131 OT SUNDAY PREMIUM 9,917$ 9,316$ 9,000$ 9,211$ 211$ 2.34%
51144 SW LONGEVITY 1,816$ 2,209$ 2,200$ 2,200$ -$ 0.00%
51150 SW REGULAR PART-TIME WAGES 33,265$ 31,448$ 64,091$ 83,201$ 19,110$ 29.82%
Sub-total Compensation 345,533$ 362,650$ 410,816$ 508,418$ 97,601$ 23.76%
52110 C CONTRACTUAL SERVICES -$ -$ -$ -$ -
54100 S CHILDREN LIBRARY SUPPLIES -$ -$ -$ -$ -
54168 S AUDIOVISUAL SUPPLIES -$ -$ -$ -$ -
54169 S 45,777$ 50,957$ 52,873$ 55,517$ 2,644$ 5.00%
54170 S PERIODICALS -$ -$ -$ -$ -
54500 SC SMALL EQUIPMENT -$ -$ -$ -$ -
54706 SC OFFICE EQUIPMENT -$ -$ -$ -$ -
Sub-total Expenses 45,777$ 50,957$ 52,873$ 55,517$ 2,644$ 5.00%
Total 5130 Children's Library 391,310$ 413,607$ 463,689$ 563,935$ 100,245$ 21.62%
5100 Cary Memorial Library
BOOKS
Object Description
The Children's' division budget includes personnel costs for staff working in the Children's Room as well as funding for library materials for children.
Sunday Premium reflects the additional cost of staffing Sundays from 1:00 PM through 5:00 PM through the school year. Other compensation refers to
a differential paid for Saturdays and evenings after 6 PM per contract.
The most of the increase in the "regular wages" line reflects the reassignment of one position from the Adult Library to the Children's Library.
This is a level services budget with a 5% increase for library materials to capture the rising cost of those materials and to maintain the Town's
contribution toward materials at the 75% mark achieved in FY16.
5130 - Children's Library page 7 11/24/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
54500 Small Equip $7,003
Benefits
Expenses
TOTAL $7,003 $0
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
Technology Capital Request
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$0
$0
$0
$7,003
$7,003
TOTAL
FY2017 Request
$0
Cary Memorial Library
5000 - Culture and Recreation
5100 - Cary Memorial Library
The library is requesting two kinds of collaborative technology tools for group work. The Clickshare system allows mutliple
computers or mobile devices to be shared wirelessly to a single flat screen TV. Clickshare uses an app or USB port remote to
transmit the image to a receiver, so it is not limited by display port adapters. The interactive whiteboard allows users to record and
share what is drawn in real time.
SMART Kapp 42" interactive whiteboard ($894)
Barco clickshare with 2 buttons (2 @ $1,941 each)
Flat Screen TV (2 @ $726 each)
Wheeled TV cart ($775)
Library users are collaborating and working in groups using mobile devices. It can be challenging for multiple people to share a
single device's screen. This request is for collaborative technology that allows users to display several devices onto a single screen.
The whiteboard and one flat screen/clickshare combination will be wall mounted on the lower level. The other flat
screen/clickshare/cart combination will be mobile for use throughout the building, including study rooms.
L:bud_supplemental request/Request Form.xls
11/24/2015
Project Name:Cary Library Internal Reconfiguration Project Date:02-Oct-15
Submitted By:Koren Stembridge Department:Library
Project ID Number:988
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781.862.6288 x 312 E-mail kstembridge@lexingtonma.gov
Revision Date:
Description of Project:The Cary Memorial Library, as a follow-up to its 2014 Strategic Planning process, is looking to reconfigure several library spaces to enhance
services. The project includes:
•Creating a new Teen Space on the Library
’s lower level
•Moving Adult Fiction and World Language collections to the main level
•Adding 4 study rooms
•Adding a public engagement space (Idea Wall) •Reconfiguring the main desk, computers, and copy/print services for better service
Justification/Benefit:In the afternoons the Cary Library sees an influx of between 100-200 teens who currently utilize multiple areas on the main level. Relocating our
Teen Space to the lower level where teens have more freedom to work in groups, and study socially, will mitigate the impact on the main level
and in the quiet study arias of the library.
In addition, Cary Library's Chinese collection is one of its high-circulation/title collections. There is also a new interest in other World Languages
including Hindi, Bengali, and Korean. This reconfiguration allows us to put these collections on the main level, close to comfortable seating and
assistance by the staff.
Reconfiguring the computers/print/copy/check-out functions of the library makes it easier for us to assist people who need help. Putting all of our
New Book shelves on wheels will allow us to move furniture/shelves when the library is hosting events – creating a 175 person auditorium space
when needed. The new Idea Wall will allow for all kinds of thoughtful, creative, and participatory projects that get neighbors talking to neighbors.
Impact if not completed:The role of libraries is changing. In addition to providing popular reading, viewing, and listening materials for the public we are increasingly being
asked to work as collaborators with individuals and groups interested in building, making, learning, and collaborating. These activities require
different, more flexible spaces.
The influx of teens on weekday afternoons deters many people from utilizing the library during those hours. Moving the teens to their own space
on the lower level (adding nearly 100 seats to the building) will mitigate that impact.
Capital Funding Request
Stakeholders:Lexington Residents
Timeframe:Winter - Summer of 2016
Operating Budget Impact:None expected
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
Replace. Freq:
0 Years
State Aid PrivateRevolving Other
11/24/2015 11:59:02 AM
Project Name:Cary Library Internal Reconfiguration Project Date:02-Oct-15
Submitted By:Koren Stembridge Department:Library
Project ID Number:988
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781.862.6288 x 312 E-mail kstembridge@lexingtonma.gov
Revision Date:
$0.00
Maintenance Cycle
0 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Projected cost: $850,000 from private funds. Design development by Colin Smith and cost projections by Daedalus Projects.
988
$850,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $850,000 $0 $0 $0 $0
Totals
$0
$0
$850,000
$0
$0
$850,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 11:59:02 AM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Information Services Budget Presentation
PRESENTER:
Do nna Ho o per, Chief Info rmation
Offic er
ITEM
NUMBER:
3.
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/30/2015 9:50 AM
ATTACHMENTS:
Des crip tion Typ e
Information Services Reques ted Budget FY17 Pres entation
Information Services
Requested Budget
Fiscal Year 2017
Submitted by:
Donna Hooper, Chief Information Officer
Board of Selectmen Presentation
November 30, 2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Mission:
Budget Overview:
Subprogram: 8600 IS
The Information Services (IS) Department's mission is to provide high quality, cost effective technology and services to
Town administration and staff so that they can best serve the citizens of the Town of Lexington; and, to provide effective
web services to employees and residents to facilitate both the dissemination and collection of information by town
government.
The recommended FY2017 budget request for the Information Services Department, reflects an increase of 120,276 or
7.04% over the FY2016 budget. This includes a $39,826, or 5.25% increase in compensation, and an $80,450, or 8.46%
increase in expenses over FY2016. The increase in Compensation is driven by the transfer of a larger portion of funding
of a position split 80% Capital and 20% IS in FY16, to 40% Capital and 60% IS in FY17.
The major factor driving the increase in the expense budget is the increase in software maintenance contracts, the
transfer of responsibility for maintenance of VoIP telephone systems from Facilities to the IS Department, the addition of
new applications and an increase in contractual services scheduled for FY2017. Additional factors are additional support
costs for the new personnel in the department and the increase in technical support to be provided to the Library.
The Information Services Department supports, maintains and manages Town wide business-related technology. The
technology supported (hardware and software) are critical elements of service delivery and program management for all of
the Town's departmental operations and IS-related services to town residents. The Information Services Department
primarily maintains the technology serving all municipal departments (Finance, Assessors, Revenue, Recreation and
Community Programs, Town Manager's Office, Town Clerk, DPW and Engineering, Facilities, Retirement, Building and
Zoning, Economic Development, Conservation, Planning, Police, Fire, Library, and Human Services). Additionally, the
department supports town wide core services such as the financial system (MUNIS), time keeping (Kronos), document
management (Laserfiche), facilities maintenance and management technology, emergency management web sites and
services, and VoIP telephone systems. Information Services maintains the infrastructure and security of the head end
and co-manages the town wide area network, serving municipal and school departments, that connects approximately 30
buildings. The department manages municipal technology purchases and performs the installations, maintenance and
management of the Town local area network, computers, peripherals, electronic mail, Internet access, web infrastructure,
software and applications. Information Technology staff also provide support for end-users.
Departmental Goals:
1. Maintain stable and secure local area and wide area networks
2. Improve network and services resiliency through installation of redundant network pathways and failover hardware
(switches and servers)
3. Expand wireless capability to additional municipal buildings Expand wireless capability to additional municipal
buildings
4. Empower staff mobility and efficiency via new technology
5. Reduce technology energy burden via 'green' initiatives
6. Introduce VoIP to more buildings
7. Develop GIS based improvements (including: meeting new state GIS standards and delivering GIS on-line with
improved function and information)
8. Provide quality and responsive IT support and service to all staff
9. Provide on-going training and support to employees
10. Create self service improvements for Town employees and residents (Including: On-line permitting, improved on-line
document management and resources)
11. Update and support Town website capabilities for departments and users
12. Identify, create and support 'born digital' paperless workflow and efficiencies
13. Champion the creation of technology resources for effective project management
14. Through the use of technology, build a sustainable communications framework and develop methods for community
engagement to meet organizational goals
IT Summary 1 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Budget Summary
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Estimated Request Increase Increase
Tax Levy 917,265$ 1,099,465$ 1,647,885$ 1,766,313$ 118,428$ 7.19%
Enterprise Funds (Indirects) 57,041$ 56,680$ 61,619$ 63,468$ 1,849$ 3.00%
Total 8600 Information Services 974,307$ 1,156,144$ 1,709,505$ 1,829,781$ 120,276$ 7.04%
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Compensation 355,598$ 458,967$ 759,055$ 798,881$ 39,826$ 5.25%
Expenses 618,709$ 697,178$ 950,450$ 1,030,900$ 80,450$ 8.46%
Total 8600 Information Services 974,307$ 1,156,144$ 1,709,505$ 1,829,781$ 120,276$ 7.04%
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Total 8610 IT Administration 974,307$ 1,156,144$ 1,709,505$ 1,829,781$ 120,276$ 7.04%
Total 8600 Information Services 974,307$ 1,156,144$ 1,709,505$ 1,829,781$ 120,276$ 7.04%
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Increase Increase
Salaries & Wages 353,511$ 457,185$ 756,055$ 795,744$ 39,690$ 5.25%
Overtime 2,087$ 1,781$ 3,000$ 3,137$ 137$ 4.55%
Personal Services 355,598$ 458,967$ 759,055$ 798,881$ 39,826$ 5.25%
Contractual Services 430,600$ 435,310$ 700,500$ 757,000$ 56,500$ 8.07%
Utilities 1,800$ 37,043$ 80,200$ 93,400$ 13,200$ 16.46%
Supplies 31,883$ 3,042$ 24,250$ 26,500$ 2,250$ 9.28%
Small Capital 154,425$ 221,783$ 145,500$ 154,000$ 8,500$ 5.84%
Expenses 618,709$ 697,178$ 950,450$ 1,030,900$ 80,450$ 8.46%
Total 8600 Information Services 974,307$ 1,156,144$ 1,709,505$ 1,829,781$ 120,276$ 7.04%
Appropriation Summary
Program Summary
Funding Sources
Subprogram: 8600 IS
IT Summary 2 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Authorized/Appropriated Staffing
FY2014 FY2015 FY2016 FY2017
Budget Budget Budget Request
Chief Information Officer 0 1 1 1
Director, Information Technology 1 1 1 1
Project Manager1, 2 0 0 1.8 1.8
Network Administrator 1 1 1 1
GIS/Database Administrator 1 1 1 1
Support Technician 1 1 1 1
Applications Administrator 0 0 1 1
Webmaster 1 1 2 2
Total FT/PT 5 FT 6 FT 9.8 9.8
Total FTE 5 6 9.8 9.8
Subprogram: 8600 IS
1The Project Manager position was transferred from the Town Managers Office to the Information Services
Department in FY2015. The funding remained in the TMO budget for FY2015 and transferred to the IS budget in
FY2016. In FY2016 the position reduced to a 0.8 FTE.
2The Project Manager position was partially funded via Capital Article 2015/11P for FY2016. The split for FY16 was
80% Capitlal and 20% IS. The funding to support this position will be transitioned into the Information Services
operating budget. The FY2017 IS budget will fund 60% of the salary and the capital article will fund the remaining
40% of the salary.
Authorized Staffing 3 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8610 IS Administration
Budget Description:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW REG WAGES 353,511$ 457,185$ 755,655$ 795,344$ 39,690$ 5.25%
51120 SW OTHER COMP -$ -$ -$ -
51130 OT OVERTIME 2,087$ 1,781$ 3,000$ 3,137$ 137$ 4.55%
51144 SW LONGEVITY -$ 400$ 400$ -$ 0.00%
51512 SW STIPENDS -$ -$ -$ -
Sub-total Compensation 355,598$ 458,967$ 759,055$ 798,881$ 39,826$ 5.25%
52110 C CONT SVCS 43,210$ 29,108$ 90,000$ 90,000$ -$ 0.00%
52111 C PRINTING/FORMS -$ 55$ 500$ 500$ -$ 0.00%
52120 C PROF SVCS 750$ 22,308$ -$ -$ -
52128 C ADVERTISING -$ 3,000$ 1,000$ (2,000)$ -66.67%
52152 C EQUIP RENTAL -$ -$ -$ -
52183 C MILEAGE 179$ 423$ 1,000$ 1,000$ -$ 0.00%
52186 C PROF DEV 7,489$ 6,094$ 18,000$ 14,000$ (4,000)$ -22.22%
52187 C TRAVEL -$ 1,793$ 5,000$ 5,500$ 500$ 10.00%
52188 C SEMINARS -$ 565$ 5,000$ 6,000$ 1,000$ 20.00%
52190 C SOFTWARE MAINT 281,956$ 267,902$ 472,000$ 530,500$ 58,500$ 12.39%
52191 C HARDWARE MAINT 5,270$ 16,119$ 25,000$ 27,500$ 2,500$ 10.00%
52192 C COMM/NETWORK 91,747$ 90,943$ 81,000$ 81,000$ -$ 0.00%
52200 U UTILITIES -$ 30,534$ 68,000$ 75,000$ 7,000$ 10.29%
52207 U MOBILE SERVICES 1,800$ 6,508$ 12,200$ 18,400$ 6,200$ 50.82%
54100 S SUPPLIES 28,217$ 452$ 20,000$ 20,000$ -$ 0.00%
54111 S OFFICE SUPPLY 2,204$ 1,133$ 1,000$ 1,500$ 500$ 50.00%
54113 S MEMBERSHIPS/DUES 400$ 675$ 2,000$ 3,000$ 1,000$ 50.00%
54160 S SAFETY EQUIP & CLOTHING 1,062$ 782$ 1,250$ 2,000$ 750$ 60.00%
54500 SC SMALL EQUIPMENT 3,620$ 360$ 1,500$ 3,000$ 1,500$ 100.00%
54700 SC LAN HARDWARE 47,827$ 89,875$ 20,000$ 26,000$ 6,000$ 30.00%
54701 SC PC HARDWARE 92,310$ 80,790$ 73,000$ 70,000$ (3,000)$ -4.11%
54702 SC LAN SOFTWARE 6,803$ 7,247$ 15,000$ 18,000$ 3,000$ 20.00%
54703 SC PC SOFTWARE 600$ 21,507$ 8,000$ 8,000$ -$ 0.00%
54704 SC LAN PERIPHERALS 89$ 9,188$ 11,000$ 12,000$ 1,000$ 9.09%
54705 SC PC PERIPHERALS 3,176$ 7,816$ 10,000$ 10,000$ -$ 0.00%
54706 SC OFFICE EQUIP -$ 5,000$ 7,000$ 7,000$ -$ 0.00%
Sub-total Expenses 618,709$ 697,178$ 950,450$ 1,030,900$ 80,450$ 8.46%
Total 8610 IT Administration 974,307$ 1,156,144$ 1,709,505$ 1,829,781$ 120,276$ 7.04%
Subprogram: 8600 IS
The recommended Information Services FY17 budget request reflects an $120,276, or 7.04% increase over the FY16 budget.
The budget increase includes a $39,826, or 5.25% increase in Compensation. The bulk of the increase is attributable to the transfer of
responsibility for a larger portion the funding of the project manager position from capital article 2015/11P to the IS Department’s operating
budget. In FY16, the split bewteen IS and the Capital Article was 80% Capital, 20% IS. As the capital project charges reach the limit approved
in Article 11P, the split for FY17 will be 60% IS, 40% Capital.
Expenses are increasing overall by $80,450 or 8.46%. The greatest impacts on expenses are the growing cost of software maintenance
($58,500, Object 52190), the continued transfer of responsibility for Town telephone systems, the increase in utilities in line with that transfer (an
increase of $7,000, Object 52200) and an increase in Mobile Services costs (an increase of $6,200, Object 52207) due to the increase in
department staff and the increase in mobile data needs for the Town (e.g. tablet 4G service).
An additional contributor to the increase in expenses is a combined increase in both LAN hardware and LAN software ($9,000, Objects 54700
and 54702) due to the addition of IS Department support for the Library. The IS Department will begin to support more of the administrative
technology within the Library. During FY2017 this will include the servers and the VoIP phone system and include a scheduled replacement of
one of the Library servers that is EOL (end-of-life).
Software maintenance (Object 52190), increasing by $58,500 or 12.39%, is predominantly due to new application support contracts for newly
implemented applications and increases in existing software due to continued implementations or addition of licensing and capability. New
application support contracts include: mobile hardware Asset management system (Airwatch, $6K), WiFi management service (Aruba, $8K),
meeting voting system (Option Technology, $1.3K), an agenda management system (Novus agenda, $8K), and a LexPress passenger counting
system ($2.2K). Existing software support increases are attributable to the continued implementation of the VoIP telephone system at additional
Town sites and the matching increase in system support costs ($26K), an increase in MUNIS support cost ($7K), increases in licensing to
match enterprise growth (VMWare($3K), Kace ($1.2K)) and the addition of new capabilities to existing software (Vision ($1.5K), AppGeo GIS
portal ($1.5K)).
Some small increases in Travel, Seminars, Memberships, Office Supplies and Safety Equip/Clothing reflect the increase in the number of
personnel in the department.
Object Description
8610 - IT Administration 4 11/24/2015
Project Name:Replace Town Wide Phone Systems-Phase V Date:15-Oct-08
Submitted By:D. Goodman Department:MIS
Project ID Number:553
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4611 E-mail dgoodman@lexingtonma.gov
Revision Date:16-Oct-15
Description of Project:This is a multi-phase project to address Town wide telephone needs. At the 2008 Annual Town Meeting under Article 15(m), $30,000 was
appropriated to fund a needs assessment for the replacement of phone systems in all town and school buildings with the ultimate goal of creating
a unified system across all buildings. The study was finalized on July 1, 2011. The recommendation of the consultant was for the Town to replace
existing municipal and school phone systems with VoIP phone systems.
Pursuant to the consultant's study, a phased-in plan was developed for the installation of VoIP systems is based on the age and condition of the
existing systems and their estimated end-of-life (EOL). At annual Town Meetings, funding was appropriated as follows:
Phase I (FY2013,ATM2012/12P) for $591,000.
Phase II (FY2014,ATM2013/10F) for $146,000.
Phase III (FY2015,ATM2014/10O) for $260,000.
Phase IV (FY2016,ATM2015/11N) for $52,000.
In Jan. 2013, representatives from the School and Town selected a system and a vendor to install the funded locations. The bulk of the two
system cores, located in the High School and the Public Services Building, were installed in FY2014. Some core components and licensing have
not yet been installed (such as the fax and conference servers). Buildings that have received new VoIP systems, under capital funding, are the
Town Offices Building, the High School, School Administration, and the Human Services Department in the Community Center. (Note: Capital
funding from the Town Wide Phone Systems Project funded the Human Services portion of the installation of the phone system in the Community
Center while the rest of the building installation was funded by the Community Center construction capital).
The total remaining funds of previous phases ($465K) plus the additional funding requested in this FY2017 request ($224K) are reserved
for building installations in the following manner:
Clarke Middle School ($63K additional to current project underway)Diamond Middle School ($120K)2 Fire Stations ($50K) Police Station ($118K)Harrington Elementary School ($107K)Fiske Elementary School ($96K)Cary Memorial Library ($55K)
Remaining Core components ($80K)The total anticipated and committed expenses of $689K are either currently scheduled or pending scheduling during FY2016 and FY2017.
The 2 Fire Stations, Cary Memorial Building, Clarke and Diamond Middle Schools are to be completed during FY2016. The Police Station install
is pending scheduling and is currently scheduled for summer of 2016.
The FY 2017 request is for Phase V of the Town Wide Telephone Replacement Project. The request is for $224,000 to fund the replacement of
the phase V buildings. The Phase V buildings are scheduled to be the Fiske Elementary, Harrington Elementary and Cary Memorial Library.
During FY 2017 the core and system install at the Public Services Building will also be completed along with the addition of more components to
the High School core.
The Hastings School may be a VoIP Capital project building added for 2018 funding. This is dependent on renovation plans and assessed
condition of the phone system.
Justification/Benefit:The existing telephone systems in most of the buildings are very old, dependent upon Centrex phone lines, becoming increasing unreliable and
expensive to maintain. Current phone technology, specifically VoIP, is expected to provide cost savings with regard to phone line costs,
maintenance and service issues. The primary impetus for this request, however, is to replace failing systems, but only to replace them as they
reach the end of useful life. The newer VoIP technology offers benefits such as caller ID, system redundancy, paperless faxing, simplified
personnel moves and call transfers between buildings, features that are currently not available with the older PBX systems which are found in
most Town and School buildings. Additionally, the unified system centralizes administration, provides better call quality and delivers better
customer service.
Impact if not completed:The existing phone systems will become increasingly costly to maintain, and as they age continue to decline in reliability. 75% of the existing
phone systems are beyond end-of-life and are experiencing regular problems. These need to be replaced ASAP to be able to continue to have
phone service in these locations. If systems are not replaced in a scheduled and planned manner, whole building phone systems may begin to
fail. Those locations will then require an emergency repair or replacement of the systems following significant down time.
Timeframe:Replace. Freq:
11/24/2015 1:02:56 PM
Project Name:Replace Town Wide Phone Systems-Phase V Date:15-Oct-08
Submitted By:D. Goodman Department:MIS
Project ID Number:553
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4611 E-mail dgoodman@lexingtonma.gov
Revision Date:16-Oct-15
Capital Funding Request
Stakeholders:IT, Finance, Facilities, Town and School Employees, Town Citizens
The Town wide install will be phased as per the master plan due to the size of the project and limited installation time
windows at school sites. The Town also does not desire to replace fully functional systems and so systems will be
replaced by assessed reliability. The install will occur over a number of years (total project timeframe of approx 5+
years)with the funding of future Capital appropriation requests until all appropriateTown buildings are converted to VoIP.
Operating Budget Impact:The impact of the installation of VoIP systems throughout town is expected to shift soft costs for phone line, hardware and software maintenance
of telephone systems from the Facilities Dept. to Municipal IT budgets. The bulk of the handset maintenance and staff interactions will be the
shared responsibility of School IT and Town IT staff, based on site jurisdiction. The operating budget of Town IT will increase to reflect the
addition of line costs, and system and software maintenance charges. This will increase each year as additional phones and systems are tied into
the overall system. The Facilities operating budget is predicted to decrease with the transfer of monthly line lease costs and support costs to the
IT department operating budget. Other departments budgets for phone lines and phone service will no longer incur those charges (Finance,
Fire, Police, Recreation, DPW, Human Services).
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$50,000.00
10
Maintenance Cycle
1
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Info from a telephony consultant and quotes from vendors. Total project cost is $1,310,000 for phones, related equip. (gateways, switches,
servers), software licensing, additional network or power wiring, install and training, and contingency funding.
Revolving Other
553
$0 $0 $0 $0 $0
$30,000 $10,000 $0 $0 $0
$194,000 $90,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $224,000 $100,000 $0 $0 $0
Totals
$0
$0
$0
$284,000
$40,000
$324,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:02:56 PM
Project Name:Head End Equipment Replacement - phase V Date:14-Oct-08
Submitted By:Dorinda Goodman Department:MIS
Project ID Number:556
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4611 E-mail dgoodman@lexingtonma.gov
Revision Date:16-Oct-15
Description of Project:This project is a multi phase project to replace aging equipment or add equipment that functions as the Town wide core or head end for the Town
network. The head end is made up of many components including, but not limited to, routers, switches, DNS servers, firewalls, access control
devices, e-mail spam filters, and web access control devices. The overall purpose of the head end is to provide security and to manage network
traffic. This capital covers the cost to replace aged end-of-life (EOL) equipment and to cover the cost of purchasing additional equipment for
core security as new security needs are defined.
The FY2017 request is for the purchase of a bandwidth management and packet shaping appliance for installation in the Town core. Our
bandwidth needs and utilization within the Town have grown significantly. As we add bandwidth to meet these needs, we wish to add intelligent
management and control over the use of the bandwidth to help control the utilization. This will also help ensure that critical services that require
bandwidth get the bandwidth needed through bandwidth
prioritization.
Past funding was for the relocation of the head end to a Town owned building (Hadley Public Services Building), replacement of EOL head
end equipment, and for the purchase of additional security and compliance appliances.
Future years, include the continued replacement of head end equipment as they reach EOL and the addition or software and/or equipment to
address security or equipment to improve redundancy.
Phase I (FY2009,ATM2008/15N) for $60,000 is currently 100% spent
Phase II (FY2010,ATM2009/15B) for $154,500 is currently 100% spent
Phase III (FY2011,ATM2010/12E) for $240,000 is currently 45% spent or $130,819 remaining
Phase IV (FY2014,ATM2013/12E) for $60,000 is currently 1% spent or $59,541 remaining
The remaining Phase III and phase IV funding (totaling $190,360) is reserved for the purchase of a security appliance and a bandwidth
convergence appliances in addition to a redundant WAN connection. The purchases are temporarily on hold until the Town network security and
integrity study is complete (scheduled for FY2016).
Justification/Benefit:The Town head end, with funded improvements, will be able to serve the Town effectively. Without timely advancements to meet the overall
Town needs, the Town network will become vulnerable and unreliable placing multiple assets at risk.
Impact if not completed:Increased vulnerability of critical town operations to wide area network failure. Failure to comply with regulations may result in legal and/or
potentially large financial burdens.
Capital Funding Request
Stakeholders:Town and School Personnel, Citizens of Lexington
Timeframe:
Operating Budget Impact:No change in support cost.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
Replace. Freq:
5 Years
State Aid PrivateRevolving Other
11/24/2015 1:02:56 PM
Project Name:Head End Equipment Replacement - phase V Date:14-Oct-08
Submitted By:Dorinda Goodman Department:MIS
Project ID Number:556
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4611 E-mail dgoodman@lexingtonma.gov
Revision Date:16-Oct-15
Maintenance Cycle
1 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Quotations from vendors for the equipment purchase and the instalation services
556
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$125,000 $200,000 $0 $200,000 $150,000
$0 $0 $0 $0 $0
$25,000 $50,000 $0 $50,000 $30,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $150,000 $250,000 $0 $250,000 $180,000
Totals
$0
$155,000
$0
$675,000
$0
$830,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:02:56 PM
Project Name:Municipal Technology Improvement Program- unfunded year Date:20-Oct-10
Submitted By:Dorinda Goodman Department:MIS
Project ID Number:708
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4611 E-mail dgoodman@lexingtonma.gov
Revision Date:11-Sep-15
Description of Project:In the FY2012 appropriation, year 1 of this request, we pursued technical consolidation and energy savings with the purchase and installation of
SAN (storage area network) and blade server technology within the Town Offices server room. This phase facilitated the Town in adopting a
more agile and economic approach to server maintenance and management.
The FY2014 appropriation was used to continue the highly successful SAN installation and virtualization. This phase (Phase II) expanded the
SAN storage capacity and funded the purchase of a second set of virtualization blade servers to add to our existing blade chassis. The SAN
expansion houses the rapidly growing data sets due to e-mail archiving, Laserfiche document scanning, Town Archives digital archive projects
and the rapid growth of Town GIS data. The second virtual server set is located in the 201 Bedford St. server room and provides more virtual
servers to allow for site failover functionality. In addition to hardware, the purchase of necessary software (VMWare, Microsoft licenses and
Backup clients) was included. To handle the backup of the additional storage volume the purchase included another backup unit.
The FY2016 appropriation was for additional disk based storage to be added to the redundant SANs and for additional Backup via disk and tape
libraries. The SANs installed in both the TOB and 201 Bedford St. server rooms will be expanded by adding expansion drive arrays to the SANs.
Backup expansion will be achieved by adding another backup disk array and backup tape library. Additional software will also be purchased to
assist with file storage, archiving and discovery.
FY2017 is an unfunded year.
FY2018 will include the installation of servers and server infrastructure in the new Community Center server room. Future year funding will be to
continue to expand the SAN capacity by adding expansion arrays to existing SANs and expanding Backup capacity to match the file storage
growth.
Phase I (FY2012,ATM2011/10F) for $165,000 is currently 100% spent
Phase II (FY2014,ATM2013/10D) for $160,000 is currently 100% spent
Phase III (FY2016,ATM2015/11O) for $140,000 is currently 0% spent or $140,000 remaining
Justification/Benefit:Our current and future pursuits in this area are driven by reducing financial burdens and staff time while increasing management efficiencies.
Virtualization will allow for the migration of the stand alone software and technology to an energy, space and time efficient infrastructure. The
utilization of virtualization will allow for better redundancy and application failover. This change will also assist with reducing power consumption.
The need for this equipment is driven by the rapidly growing data sets and unstructured files due to e-mail archiving, Laserfiche document
scanning, digital services, Town Archives digital archive projects and the rapid growth of GIS data. It is also driven by the increased dependency
on technical resources for the everyday function of the Town and thereby, requirements to increase our application availability.
Impact if not completed:The increase in numbers of servers will continue to increase the administrative and financial burden while the introduction of virtualization
reduces that burden with centralized administration, programmable redundancy and less expensive hardware. The greatest immediate concern is
the potential to run out of storage space and the risk of not being able to back up the volume of data the Town is creating.
Stakeholders:IT, Facilities, Town Employees, Town Citizens
Timeframe:
Operating Budget Impact:This move is a move to control operating expenses while technology services and needs grow exponentially and to centralize administration.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Replace. Freq:
5 Years
State Aid PrivateRevolving Other
11/24/2015 1:02:56 PM
Project Name:Municipal Technology Improvement Program- unfunded year Date:20-Oct-10
Submitted By:Dorinda Goodman Department:MIS
Project ID Number:708
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4611 E-mail dgoodman@lexingtonma.gov
Revision Date:11-Sep-15
Capital Funding Request Recurring Cost
$3,000.00
Maintenance Cycle
1 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Estimates were provided by a consultant and quotes were received from software and equipment vendors.
708
$0 $0 $0 $0 $0
$0 $20,000 $10,000 $10,000 $10,000
$0 $150,000 $60,000 $120,000 $60,000
$0 $0 $0 $0 $0
$0 $30,000 $15,000 $20,000 $15,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $200,000 $85,000 $150,000 $85,000
Totals
$0
$80,000
$0
$390,000
$50,000
$520,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:02:56 PM
Project Name:Network Redundancy & Improvement Plan - unfunded year Date:17-Sep-12
Submitted By:Dorinda Goodman Department:MIS
Project ID Number:855
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4611 E-mail dgoodman@lexingtonma.gov
Revision Date:11-Sep-15
Description of Project:The purpose of this multiphase project is to both improve the resiliency of the Town Wide fiber network and to provide better networked services.
The Town, as is the case with most public and private organizations, relies on its computer networks to support operations, compile and maintain
critical data and communicate. This functionality is critical to the efficient and effective delivery of all municipal services. The wide area and local
area computer networks that are the conduit for the movement of voice and data are subject to downtime due to events that are beyond our
control. Consequently, it is important to develop redundant pathways to insure that critical communications are not vulnerable. Such pathways
would include new fiber runs and/or wireless links between municipal and school buildings.
Another component of this capital program is to enhance communications within Municipal buildings through the installation of wireless access to
our wide area and local area networks or WiFi. This may also include the installation of distributed antenna systems (DAS) to improve cellular
based communications and data needs.
At the 2013 annual town meeting, $36,000 funding was approved for Phase 1 of a multi-year program to develop redundant pathways. These
funds were used to install wireless communications in the Town Office Building and the Public Services Building at 201 Bedford Street.
This Phase II request was to continue the development of redundant pathways and enhanced communications. Funds were requested to begin
implementation of recommendations from the Public Safety Connectivity Study funded at the 2012 annual town meeting. The Study, though
complete, falls short of the Design and Engineering of the solution for the findings. The 2015 funding will therefore predominantly be used for the
design and engineering of the Town wide solution.
Phase III capital funding requests for the redundant network installation were deferred until the redundant network design and engineering study
is complete and funding requests are clearly defined.
Phase III Funding for network improvement was appropriated for installation of wireless in Cary Hall in the amount of $57,000.
FY2017 is an unfunded year. The design and engineering of the redundant pathways has not been performed. Wireless (WiFi) needs are
currently met. DAS needs and solutions are currently under assessment and not yet defined.
Future requested capital funding will address network infrastructure and construction needs as defined by the PS network study design and
engineering study(s). It is expected that this funding will cover construction, as related to the installation of the networking portion of the
solution, network switches, wireless networking hardware, network cabling and installation and configuration services. Other future needs may
also include the installation of DAS systems or additional building wireless systems. The financial request for future years is yet to be determined
as further study needs to be done.
Phase I (FY2014, ATM2013/10E) for $36,000 is currently 89% spent
Phase II (FY2015, ATM2014/10P) for $140,000 is currently 0% spent
Phase III (FY2016, ATM2015/10E) for $57,000 is currently 0% spent
Justification/Benefit:There has been a growing need for mobility and for access to Town assets while mobile. The driver behind the mobility was to improve efficiency.
The Town has experienced a number of outages over the years that are attributable to damaged Town RCN fiber and the vulnerability of that
fiber. The Town intends to protect communication (both data and voice) between buildings that are assessed as critical to the daily function
and safety of the Town. Best efforts will be to utilize existing underground infrastructure.
Public safety equipment is now becoming dependant on the Town MAN (municipal area network) as its equipment is being upgraded to IP or
network based equipment. Its function is reliant on the integrity of the Town network.
Impact if not completed:The Town will experience network outages that will bring the Town to a technical stand still. Public Safety communication will remain at risk and
may be interupted.
Stakeholders:
Timeframe:Replace. Freq:
0 Years
11/24/2015 1:02:56 PM
Project Name:Network Redundancy & Improvement Plan - unfunded year Date:17-Sep-12
Submitted By:Dorinda Goodman Department:MIS
Project ID Number:855
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4611 E-mail dgoodman@lexingtonma.gov
Revision Date:11-Sep-15
Capital Funding Request
IT, Public Safety services (Police and Fire), Town Employees, Town Citizens.
Operating Budget Impact:Maintenance contracts
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$2,000.00
Maintenance Cycle
1 Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
FY2016 Pricing is based on quotes received from consultants. Prices are estimated figures based on approximate cost of equipment, fiber runs
and services. (AP and installation= 20K, Software and licensing = 10K, Network wiring = 20K). Futureyears = TBD
Revolving Other
855
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $0 $0 $0 $0
Totals
$0
$0
$0
$0
$0
$0
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 1:02:56 PM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Town Clerk Budget Presentation
PRESENTER:
Nathalie Rice, Town Clerk
ITEM
NUMBER:
4.
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/30/2015 10:10 AM
ATTACHMENTS:
Des crip tion Typ e
Town Clerk Reques ted Budget FY17 Pres entation
Town Clerk Requested Budget
Fiscal Year 2017
Submitted by:
Donna Hooper, Chief Information Officer
Nathalie Rice, Town Clerk
Board of Selectmen Presentation
November 30, 2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
Mission:
Budget Overview:
Departmental Goals
Program Improvement Requests:
FY2017
Division Request
Municipal Assistant - Additional Hours 8510 $ 24,123
Total 8500 Town Clerk by type of request 24,123$
Compensation $ 8,842
Benefits $ 15,281
Expenses
Total 8500 Town Clerk by category of spending 24,123$
*Enhancement and further implementation of Laserfiche Document Imaging System for electronic records retention and access,
paperless electronic systems, and Archives/Records portal.
*Elections Administration - Ongoing review of town/state/federal elections with statutory requirements to provide legal and
accessible elections to Lexington voters while identifying potential building issues due to municipal and school building construction
projects.
*Commonwealth of MA Electronic Vital Records Systems for births & marriages
The Office of the Town Clerk serves as a primary provider of information and quality services to the community, working
cooperatively and in coordination with departments and groups while performing a variety of responsibilities to achieve established
goals and comply with state and local statutes.
*Continued development of coordinated Archives & Records Management Program;
The FY 2017 Requested Budget of the Town Clerk's Office of $487,356 is an increase of $44,849, or 10.14% from the FY2016
budget. This includes a $29,549, or 8.87% increase in compensation and a $15,300 or 13.99% increase in expenses.
The increases in Compensation and expenses are primarily attributable to the increase from 2 elections in FY2016 to 3 elections
scheduled for FY2017.
TC Summary 1 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
Budget Summary
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Funding Sources Actual Actual Estimated Projected Increase Increase
Tax Levy 383,851$ 340,319$ 359,805$ 403,435$ 43,630$ 12.13%
Enterprise Funds (Indirects) -$ -$ -$ -$ -$ -
Directed Funding -$ -$ -$ -$ -$ 0.00%
Fees: Town Clerk 37,085$ 37,041$ 35,955$ 35,800$ (155)$ -0.43%
Licenses & Permits: Town Clerk 49,485$ 49,120$ 46,748$ 48,122$ 1,374$ 2.94%
Total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ 44,849$ 10.14%
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Appropriation Summary Actual Actual Restated Request Increase Increase
Compensation 347,171$ 312,420$ 333,132$ 362,681$ 29,549$ 8.87%
Expenses 123,249$ 114,059$ 109,375$ 124,675$ 15,300$ 13.99%
Total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ 44,849$ 10.14%
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Program Summary Actual Actual Restated Request Increase Increase
Total 8510 Town Clerk Administration 289,688$ 254,618$ 281,552$ 288,585$ 7,033$ 2.50%
Total 8520 Board of Registrars 15,316$ 14,763$ 16,825$ 17,325$ 500$ 2.97%
Total 8530 Elections 127,985$ 118,684$ 95,725$ 131,114$ 35,389$ 36.97%
Total 8540 Records Management 37,431$ 38,415$ 48,405$ 50,333$ 1,928$ 3.98%
Total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ 44,849$ 10.14%
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Increase Increase
Salaries & Wages 341,458$ 305,226$ 330,132$ 354,317$ 24,185$ 7.33%
Overtime 5,713$ 7,194$ 3,000$ 8,364$ 5,364$ 178.80%
Personal Services 347,171$ 312,420$ 333,132$ 362,681$ 29,549$ 8.87%
Contractual Services 85,802$ 101,920$ 95,600$ 109,800$ 14,200$ 14.85%
Utilities 1,830$ 2,520$ 3,500$ 3,500$ -$ 0.00%
Supplies 9,891$ 9,620$ 10,075$ 11,175$ 1,100$ 10.92%
Small Capital 25,726$ -$ 200$ 200$ -$ 0.00%
Expenses 123,249$ 114,059$ 109,375$ 124,675$ 15,300$ 13.99%
Total 8500 Town Clerk 470,420$ 426,480$ 442,507$ 487,356$ 44,849$ 10.14%
Note: The FY2014 Appropriation includes supplemental appropriations of $29,300 to Compensation and $25,200 to Expenses for the costs of
Special Congressional Elections in calendar year 2013.
TC Summary 2 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government Subprogram: 8500 Town Clerk
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Request
Town Clerk 1 1 1 1
Assistant Town Clerk 1 1 1 1
Administrative Assistant 1 1 1 1
Information Specialist 0 0 0 0
Municipal Clerk 0.91 1.03 1.03 1.03
Archivist/Records Manager 0.46 0.46 0.46 0.46
Total FTE 4.37 4.49 4.49 4.49
Total FT/PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT
Authorized Staffing 3 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8510 Town Clerk Administration
Budget Description:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW REGULAR WAGES 240,059$ 197,848$ 218,736$ 223,186$ 4,450$ 2.03%
51144 SW LONGEVITY -$ 600$ 503$ (97)$ -16.20%
51150 SW REGULAR P/T WAGES 36,361$ 40,669$ 44,016$ 46,796$ 2,780$ 6.32%
Sub-total Compensation 276,420$ 238,517$ 263,352$ 270,485$ 7,133$ 2.71%
52110 C CONTRACTUAL SERVICES 3,860$ 5,166$ 4,200$ 4,200$ -$ 0.00%
52111 C PRINTING/FORMS -$ -$ -$ -
52120 C PROFESSIONAL SERVICES -$ -$ -$ -
52182 C LEASE AGREEMENTS 2,693$ 2,543$ 3,700$ 3,700$ -$ 0.00%
52183 C MILEAGE 991$ -$ -$ -
52184 C BINDING & ARCHIVING -$ 100$ 100$ -$ 0.00%
52185 C POSTAGE -$ -$ -$ -
52186 C PROFESSIONAL DEVELOPMENT -$ 1,600$ 2,500$ 2,500$ -$ 0.00%
52187 C TRAVEL 120$ 876$ 500$ 500$ -$ 0.00%
52188 C SEMINARS 861$ 1,906$ 4,000$ 3,800$ (200)$ -5.00%
54100 S SUPPLIES 2,185$ 2,349$ 900$ 900$ -$ 0.00%
54111 S OFFICE SUPPLIES 2,224$ 1,265$ 1,800$ 1,800$ -$ 0.00%
54113 S MEMBERSHIP/DUES 335$ 395$ 500$ 600$ 100$ 20.00%
54500 SC SMALL EQUIPMENT -$ -$ -$ -$ -
54706 SC OFFICE EQUIPMENT -$ -$ -$ -$ -
Sub-total Expenses 13,268$ 16,100$ 18,200$ 18,100$ (100)$ -0.55%
Total 8510 Town Clerk Administration 289,688$ 254,618$ 281,552$ 288,585$ 7,033$ 2.50%
Subprogram: 8500 Town Clerk
DescriptionObject
The Town Clerk acts as the Town's recording officer, registrar of vital statistics, and chief election official. The Town Clerk certifies official actions
of the Town--including Town Meeting bylaw adoption and appropriations--signs notes for borrowing and certifies official documents. The Town
Clerk also registers all vital events within Lexington, records and preserves birth, marriage & death records to provide a basis for the
Commonwealth's central vital records system. The Town Clerk is the keeper of the seal, administers the oath of office to elected and appointed
members of boards and committees; maintains records of adopted municipal codes, regulations, bylaws, oaths of office, resignations,
appointments, and submits general bylaws and zoning bylaws to the Attorney General for approval. Staff issue licenses and permits and serve as
central information point for the Town. Requested funding in element 8510 maintains staffing levels, staff development, annual bond insurance for
the Town Clerk and Assistant Town Clerk, annual licensing of dogs, and general office operations.
8510 Town Clerk Administration: The Town Clerk's Office staffing request remains the same, 3 full-time and 2 part-time. The budget reflects
contractual obligations from all existing contractual settlements. Overall, the FY2017 budget request reflects a $7,033 or 2.50 % increase, with
Compensation increasing by $7,133 or 2.71%, and Expenses decreasing by $100. The increase in compensation is attributable to the contractual
obligations.
8510 - Town Clerk Admin 4 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Subprogram: 8500 Town Clerk
Element:8520 Board of Registrars
Budget Description:
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW REGULAR WAGES -$ -$ -$ -$ -
51512 SW STIPENDS 1,416$ 853$ 825$ 825$ -$ 0.00%
Sub-total Compensation 1,416$ 853$ 825$ 825$ -$ 0.00%
52110 C CONTRACTUAL SERVICES 13,033$ 8,546$ 14,500$ 15,000$ 500$ 3.45%
52185 C POSTAGE 4,727$
54100 S SUPPLIES 867$ 638$ 1,500$ 1,500$ -$ 0.00%
Sub-total Expenses 13,900$ 13,911$ 16,000$ 16,500$ 500$ 3.13%
Total 8520 Board of Registrars 15,316$ 14,763$ 16,825$ 17,325$ 500$ 2.97%
Registrars, appointed by the Board of Selectmen, are responsible for promoting voter registration, maintaining voter records, and ruling on
voter eligibilities. Stipends for the Board of Registrars remain level funded. Annual voter confirmation mailing is conducted along with
removal of voters from voting list in accordance with state statute. Annual Town Census and publishing List of Residents is funded through
this element. Notification to voters not responding to annual census is funded through this element.
Object Description
8520 Registration: Registrar stipends remain level funded for 3 appointed Registrars. Expenses are related to costs associated with
maintaining voter registration rolls, annual census, printing of annual list of residents, and voter notifications. Increase is attributable to
annual municipal census costs.
8520 - Registrar 5 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8530 Elections
Budget Description:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW REGULAR WAGES 651$
51130 OT OVERTIME 5,713$ 7,194$ 3,000$ 8,364$ 5,364$ 178.80%
51144 SW LONGEVITY -$ -$ -
51150 SW REGULAR P/T WAGES -$ -$ -
51151 SW SEASONAL P/T WAGES 39,501$ 41,396$ 35,875$ 51,000$ 15,125$ 42.16%
51512 SW STIPENDS -$ -$ -$ -
Sub-total Compensation 45,214$ 49,241$ 38,875$ 59,364$ 20,489$ 52.70%
52110 C CONTRACTUAL SERVICES 7,266$ 9,334$ 6,750$ 11,000$ 4,250$ 62.96%
52111 C PRINTING/FORMS 15,381$ 17,074$ 14,000$ 17,000$ 3,000$ 21.43%
52120 C PROFESSIONAL SERVICES -$ -$ -$ -$ -
52127 C POLICE DETAILS 24,231$ 31,134$ 22,000$ 28,600$ 6,600$ 30.00%
52142 C EQUIP/SERVICE 347$ 500$ 1,000$ 1,000$ -$ 0.00%
52180 C CATERING/MEALS 1,022$ 3,034$ 2,000$ 2,000$ -$ 0.00%
52183 C MILEAGE -$ -$ 100$ 150$ 50$ 50.00%
52184 C BINDING & ARCHIVING -$ -$ -$ -$ -
52185 C POSTAGE 5,135$ 4,218$ 5,500$ 5,500$ -$ 0.00%
52186 C PROFESSIONAL DEVELOPMENT -$ -$ -$ -$ -
52187 C TRAVEL -$ -$ -$ -$ -
52188 C SEMINARS -$ -$ -$ -$ -
52207 U CELLPHONES/PAGERS 1,830$ 2,520$ 3,500$ 3,500$ -$ 0.00%
54100 S SUPPLIES 1,318$ 1,174$ 1,000$ 1,500$ 500$ -
54111 S OFFICE SUPPLIES 634$ 456$ 1,000$ 1,500$ 500$ 50.00%
54113 S MEMBERSHIP/DUES -$ -$ -$ -$ -
54500 SC SMALL EQUIPMENT 25,607$ -$ -$ -$ -
54706 SC OFFICE EQUIPMENT -$ -$ -$ -$ -
Sub-total Expenses 82,771$ 69,443$ 56,850$ 71,750$ 14,900$ 26.21%
Total 8530 Elections 127,985$ 118,684$ 95,725$ 131,114$ 35,389$ 36.97%
Subprogram: 8500 Town Clerk
Object Description
Elections administration includes conduct of local, state and national elections along with the monitoring of candidate certifications and
referenda and initiative petitions. Staff provide information on campaign finance law, election procedures, ballot initiatives, and voter
information. Election preparations are coordinated with, and with support from, various town departments including Public Works, Police,
Fire, and School facilities.
8530 Elections:
The Elections Division budget reflects an overall $35,389, or 36.97% increase in FY2017. Compensation is increasing $20,489 or 52.7%,
while Expenses are increasing $14,900 or 26.21%. The FY2017 personal services request include funding to support management of the
electronic voting system for Town Meeting.
Request includes funding for THREE scheduled elections and ONE Special Town Meeting. Change in election expenses is attrributable
to a increase from 2 to 3 scheduled elections for FY2017, the September State Primary, November Presidential Election, and March 2017
Annual Town Election. Additional estimated $3,100 costs for election law changes implemented with the November 2016 Presidential
Election, including mandatory election officer training and additional staffing hours required throughout the 2 weeks prior to the November
8th election, are budgeted. Reimbursement of approximately $18,300 received for state mandated extended hours for the conduct of
state elections is deposited into the general fund and not reflected.
8530 - Elections 6 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 8000 General Government
Element:8540 Archives & Records Management
Budget Description:
Budget Data (by Object Code)
FY2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51150 REGULAR P/T WAGES 24,121$ 23,810$ 30,080$ 32,008$ 1,928$ 6.41%
Sub-total Compensation 24,121$ 23,810$ 30,080$ 32,008$ 1,928$ 6.41%
52110 CONTRACTUAL SERVICES 773$ 731$ 2,000$ 2,000$ -$ 0.00%
52111 PRINTING/FORMS -$ -$ -$ -
52120 PROFESSIONAL SERVICES 6,500$ 6,400$ 5,500$ 5,500$ -$ 0.00%
52142 EQUIP/SERVICE 12$ 150$ 150$ -$ -
52183 MILEAGE 150$ 150$ -$ 0.00%
52184 BINDING AND ARCHIVING 3,392$ 3,800$ 5,000$ 5,000$ -$ 0.00%
52185 POSTAGE -$ -$ -
52186 PROFESSIONAL DEVELOPMENT 25$ 150$ 750$ 750$ -$ 0.00%
52187 TRAVEL 161$ -$ 200$ 200$ -$ 0.00%
52188 SEMINARS 182$ 1,000$ 1,000$ -$ 0.00%
54100 SUPPLIES 1,757$ 2,697$ 2,500$ 2,500$ -$ 0.00%
54111 OFFICE SUPPLIES 56$ 131$ 225$ 225$ -$ 0.00%
54113 MEMBERSHIP/DUES 515$ 515$ 650$ 650$ -$ 0.00%
54500 SMALL EQUIPMENT 119$ 200$ 200$ -$ 0.00%
54706 OFFICE EQUIPMENT -$ -$ -$ -
Sub-total Expenses 13,310$ 14,605$ 18,325$ 18,325$ -$ 0.00%
Total 8540 Records Management 37,431$ 38,415$ 48,405$ 50,333$ 1,928$ 3.98%
8540 Archives & Records Management: Requested FY2017 funding covers annual updates to Code of Lexington, electronic document
management, confidential records shredding contractual services, contractual archival services, and some document treatment &
microfilming. Line 52184 funds non-CPA eligible expenses for records management - maintenance, treatment/digitization. CPA support
is not requested for FY2017.
Subprogram: 8500 Town Clerk
Archives and Records Management element addresses inventory and retention of records and documents, proper maintenance and
storage of records, preservation of documents, and public access to public records and information. The FY2017 budget continues
authorized funding for a part-time Archivist/Records Manager position. Overall, the FY2017 budget request reflects a $1,928 , or 3.98%
increase, with Compensation increasing by $1,928 or 6.41%, and Expenses remaining constant. The increase in compensation is
attributable to the contractual obligations.
Object Description
8540 - Records Management 7 11/27/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation $8,842
Benefits $15,281
Expenses
TOTAL $0 $24,123
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$8,842
Municipal Assistant - Additional Hours
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$15,281
$0
$0
$0
$0
$0
$0
$24,123
TOTAL
FY2017 Request
$0
Town Clerk
8500
8510 - Town Clerk Administration
10016101-51110
Current Staffing within Town Clerk's Office includes:
Full Time: Town Clerk, Assistant Town Clerk, Administrative Assistant
Part Time: 2 Municipal Assistants (18 hrs/wk. each), Archivist/Records Manager (16 hrs/wk)
Requested increase in hours (7) for one Municipal Assistant position is to meet a number of critical current needs. These include fulfilling
the Accounts payable and payroll processing for both the IT Department and the Town Clerk's Office; complying with Election Reform
initiatives of 2014; complying with Public Records Reform and efforts for transparency; meeting demands of increasingly complex
documentation of public records requests; and meeting increasing demands of electronic records management.
Increase in hours will make the position benefits eligible.
The Acts of 2014, Chapter 111, signed into law on May 22, 2014 provided for major election reform initiatives that will substantially
impact oversight of state and local elections. These include changes in voter registration procedures and early voting. In addition,
emphasis on electronic recordkeeping within municipal government and associated management and archiving is placing an increased
demand on staff responsibilities within the Town Clerk's Office.
The processing of the IT Department's Payroll and Accounts Payable has been transitioned to the Town Clerk's Office. The responsibility
for IT Accounts Payable is currently performed by the Municipal Assistant position for which additional hours are being sought. Fulfilling
the responsibility of the IT Department for these two services and associated administrative work enables additional staff time in IT for
service delivery. The shared Payroll and AP processing has worked efficiently in its initial stage.
This request for 7 additional hours of staff support enables the staff to better meet current needs.
L:bud_supplemental request/Request Form.xls
11/27/2015
Project Name:Archives & Records Management/Records Conservation & Preservation Date:15-Sep-08
Submitted By:Nathalie Rice Department:Town Clerk
Project ID Number:307
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4558 E-mail nrice@lexingtonma.gov
Revision Date:09-Sep-15
Description of Project:NO REQUEST FOR FY2017 FUNDING IS MADE AT THIS TIME. The
transition from the 5-year CPA funded preservation program addressing the major backlog of conservation and preservation needs, began in
FY2014 with a $20,000 request for conservation & preservation of historic municipal documents and records. This is anticipated to be an annual
request in the amount of $20,000 for the treatment, digitization and microfilming of 'newly historic records. This request continues to build upon
record accessibility through electronic portal and will address smaller collections of mid-century items requiring less conservation, as well as for
technology upgrades to meet the growth of web access to documents and materials via the Lexington Heritage portal and Lexington's digital
archives. Future requests for appropriation will address the preservation needs for records including the Board of Assessor Minutes, Fire
Records, General Register of Voters, and Register of Birth and Marriages.
Justification/Benefit:Significant progress has been made to preserve and protect the vast majority of historic records and permanent soon-to-be historic records
requiring preservation and conservation, along with microfilming and digitization to provide for accessibility and permanent retention. It is
projected that a $20,000 annual request for treatment/digitization/microfilming of 'newly historic' records will be made for out-years to help
address newer records of historic significance including past legal documents, board and committee and other mid 20th century records. The
preservation and conservation of permanent records for archiving creates the basis for documenting Lexington's history for the future.
Impact if not completed:Records are at risk for damage and loss. Microfilming, conservation/preservation and scanning of records assures retention and accessibility for
current and future access. Failure to continue this initiative places records and information in jeopardy for future readability, access, and
reference. Failure to apply CPA funding creates an added burden on the annual operating budget when small amounts are authorized to handle
individual situations rather than a comprehensive program.
Capital Funding Request
Stakeholders:Municipal departments, Lexington residents, researchers, historians, and space usage for Town Office Building and Cary Memorial Building
records storage/archives.
Timeframe:Collection review, identification and completion of required microfilming, scanning, preservation & conservation continues
annually.
Operating Budget Impact:Request includes provision of hardware/software as needed, in addition to microfilming/scanning/preservation/conservation; software and
hardware for electronic document management. Archivist, consulting Archivists, and office staff can perform indexing and archiving. Possible
expansion may result in additional services. If not covered by CPA funding additional operational budget funding will be requested annually.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
1
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
307
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $20,000 $20,000 $20,000 $20,000
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $20,000 $20,000 $20,000 $20,000
Totals
$0
$80,000
$0
$0
$0
$80,000
$0CPA Amt. Req.$20,000 $20,000 $20,000 $20,000
11/27/2015 11:23:55 AM
Project Name:Archives & Records Management/Records Conservation & Preservation Date:15-Sep-08
Submitted By:Nathalie Rice Department:Town Clerk
Project ID Number:307
First Year Submission?
Priority
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4558 E-mail nrice@lexingtonma.gov
Revision Date:09-Sep-15
Professional services for conservation and preservation needs, records processing & indexing, virtual exhibit creation, and small equipment
needs.
11/27/2015 11:23:55 AM
Project Name:Election System Upgrade Date:11-Sep-12
Submitted By:Nathalie Rice Department:Town Clerk
Project ID Number:851
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-698-4558 E-mail nrice@lexingtonma.gov
Revision Date:09-Sep-15
Description of Project:This FY2017 Capital Request is for the replacement of the electronic voting system currently used for all elections. Replacement needs include
new digital scan tabulators, ballot boxes and related expenses. The current voting system, purchased and implemented in 1999, is supported and
serviced on an annual basis to ensure continued operation but has a limited remaining lifespan. The requested amount for the replacement of
Lexington's voting system is anticipated to be $81,000.
Justification/Benefit:Conducting accurate and efficient elections is a critical responsibility of the Town. While the voting system currently functions properly, we must
prepare for replacement prior to system failure.
Impact if not completed:The impact of voting machine failure is significant and may cast doubt on the integrity and legality of the election.
Capital Funding Request
Stakeholders:Primary stakeholders include voters, Election Officials and candidates.
Timeframe:The FY2017 request is submitted to position the Town to prepare for and implement a new system before current system
fails, with likely implementation in spring of 2017.
Operating Budget Impact:Operating budget impacts may include Election Officer and staff training, potential changes in annual service contract, nominal supplies and
possible connectivity for communication to Town Clerk's central tabulation on election night. Estimated training costs are included in this capital
request.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Costs are based upon preliminary estimates from the two authorized vendors currently certified by the Secretary of the Commonwealth. Election
Officer training projected at $3,000, cost contingency of 4% = $3,000.
Revolving Other
851
$0 $0 $0 $0 $0
$3,000 $0 $0 $0 $0
$75,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$3,000 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $81,000 $0 $0 $0 $0
Totals
$0
$3,000
$0
$75,000
$3,000
$81,000
$0CPA Amt. Req.$0 $0 $0 $0
11/27/2015 11:23:55 AM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Fire Budget Presentation
PRESENTER:
Jo hn Wils o n, Fire Chief
ITEM
NUMBER:
5.
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/30/2015 10:30 AM
ATTACHMENTS:
Des crip tion Typ e
Fire Department Reques ted Budget FY17 Pres entation
Fire Department Requested Budget
Fiscal Year 2017
Submitted by:
John Wilson, Fire Chief
Board of Selectmen Presentation
November 30, 2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Mission:
Budget Overview:
Department Goals:
FY2017
172,457$
Sub-total 4100 by request 172,457$
Compensation 136,600$
Benefits 31,857$
Expenses 4,000$
Sub-total 4100 by Category 172,457$
The mission of the Lexington Fire Department is to protect the lives and property of the community from emergencies involving
fire, medical, hazardous materials and environmental causes. This mission will be achieved through public information, code
management, and emergency response.
Ambulance Staffing, 2 FTE's
Program Improvement Requests:
Identify suitable location for a new fire headquarters,
Continue steps to impliment new public safety software,
Increase fire safety education to our seniors.
The FY 2017 All Funds budget for the Lexington Fire/EMS Department is $6,425,755 which is a 0.73% increase from Fiscal
Year 2016.
Compensation is increasing by $56,468, or 0.97%, which is attributed the cost of prospective salary step increases. FY17
does not reflect any estimate for cost of living increases as the contract for firefighters is unsettled. Funds for prospective
increases are budgeted for in the Salary Adjustment account within the Town Manager's budget.
Expenses are decreasing by $10,100, or 1.78%.
The Fire Department is comprised of the following divisions: Administration, Fire Prevention, Fire Suppression, Emergency
Medical Services, and Emergency Management. The Administrative function is responsible for all policies and procedures,
training, inventory, and the day to day operations of the fire department, as well as accounts payable and receivables and
payroll. The Fire Prevention Bureau is responsible for fire code enforcement activities, public education, plan reviews, permit
applications and approvals, flammable and combustible liquid storage approval, as well as blasting regulatory enforcement.
The Fire Suppression Division is staffed 24/7, operating out of two stations and responds to all calls for assistance in the
community. These calls range from fire suppression, motor vehicle accidents, EMS support calls, hazardous materials
responses, and vehicle extractions as well as any water related incidents. The Emergency Medical Services Division operates
along with the Fire Suppression Division, staffing Two ambulance at the Advanced Life Support Level. The second ambulance
is staffed Monday through Friday for 24 hrs each day and available during weekend hours when the ladder truck is in quarters.
Fire Summary Page 1 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Budget Summary
Funding Sources (All Funds) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Estimated Projected Increase Increase
Tax Levy 4,329,068$ 4,854,365$ 5,060,603$ 5,107,644$ 47,040$ 0.93%
Enterprise Funds (Indirects)- - - - - -
Fees & Charges - - - - - -
Ambulance Fees1 963,526$ 1,012,005$ 1,267,255$ 1,267,255$ -$ 0.00%
Fire Department Fees 66,955$ 50,170$ 48,612$ 48,507$ (105)$ -0.22%
Licenses & Permits 3,700$ 2,350$ 2,918$ 2,350$ (568)$ -19.45%
SAFER Grant 238,018$ 193,087$ -$ -$ -$ -
Total 4200 Fire/EMS 5,601,267$ 6,111,977$ 6,379,387$ 6,425,755$ 46,368$ 0.73%
Appropriation Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Compensation 5,098,519$ 5,591,724$ 5,811,037$ 5,867,505$ 56,468$ 0.97%
Expenses 502,748$ 520,253$ 568,350$ 558,250$ (10,100)$ -1.78%
Total 4200 Fire/EMS 5,601,267$ 6,111,977$ 6,379,387$ 6,425,755$ 46,368$ 0.73%
Program Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Total 4210 Fire Administration 396,051$ 439,534$ 436,683$ 445,416$ 8,734$ 2.00%
Total 4220 Fire Prevention 203,715$ 215,544$ 226,929$ 228,213$ 1,284$ 0.57%
Total 4320 Fire Suppression 4,863,155$ 5,322,377$ 5,557,176$ 5,586,626$ 29,449$ 0.53%
Total 4240 Emergency Medical Services 133,892$ 130,559$ 152,600$ 159,500$ 6,900$ 4.52%
Total 4250 Emergency Management 4,454$ 3,964$ 6,000$ 6,000$ -$ 0.00%
Total 4200 Fire/EMS 5,601,267$ 6,111,977$ 6,379,387$ 6,425,755$ 46,368$ 0.73%
Object Code Summary (All Funds) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Salaries & Wages 4,410,060$ 4,706,466$ 4,976,037$ 5,012,505$ 36,468$ 0.73%
Overtime 688,459$ 885,259$ 835,000$ 855,000$ 20,000$ 2.40%
Personal Services 5,098,519$ 5,591,724$ 5,811,037$ 5,867,505$ 56,468$ 0.97%
Contractual Services 275,209$ 242,364$ 305,850$ 297,200$ (8,650)$ -2.83%
Utilities 59,072$ 56,849$ 62,350$ 57,400$ (4,950)$ -7.94%
Supplies 151,526$ 135,038$ 163,650$ 162,550$ (1,100)$ -0.67%
Small Capital 16,942$ 86,002$ 36,500$ 41,100$ 4,600$ 12.60%
Expenses 502,748$ 520,253$ 568,350$ 558,250$ (10,100)$ -1.78%
Total 4200 Fire/EMS 5,601,267$ 6,111,977$ 6,379,387$ 6,425,755$ 46,368$ 0.73%
Appropriation Summary (General Fund Only) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Compensation 4,860,501$ 5,398,636$ 5,811,037$ 5,867,505$ 56,468$ 0.97%
Expenses 502,748$ 520,253$ 568,350$ 558,250$ (10,100)$ -1.78%
Total 4200 Fire/EMS 5,363,249$ 5,918,889$ 6,379,387$ 6,425,755$ 46,368$ 0.73%
Appropriation Summary (Non General Fund) FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Compensation -$ -$ -$ -
4230 Fire Suppression 238,018$ 193,087$ -$ -$ -$ -
Total 4200 Fire/EMS 238,018$ 193,087$ -$ -$ -$ -
Fire Summary Page 2 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Fire Chief 1 1 1 1
Assistant Fire Chief 2 2 2 2
Office Manager 1 1 1 1
Fire Inspector 1 1 1 1
Fire Captains 4 4 4 4
Fire Lieutenants 12 12 12 12
Firefighters/Paramedics 38 38 42 42
Firefighters/Paramedics (Grant Funding)* 4 4 0 0
Municipal Clerk 0.71 0.86 0.86 0.86
FTE Total 63.71 63.86 63.86 63.86
Full-Time/Part-time Total 63FT/1PT 63FT/1PT 63FT/1PT 63FT/1PT
Explanatory Notes:
There are currently 2 vacant fire fighter positions. Hiring for these positions is pending ongoing union negotiations.
*4 full-time positions were funded through the SAFER grant award, but federal funding expired as of January
2015.
Authorized Staffing Page 3 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Element:4210 Fire Administration
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW REGULAR WAGES 285,552$ 300,679$ 298,157$ 310,577$ 12,420$ 4.17%
51120 SW OTHER COMP -$ -$ -$ -
51140 SW ECI/QUINN -$ 2,600$ 2,600$ -$ 0.00%
51141 SW HOLIDAY -$ 5,685$ 5,753$ 67$ 1.18%
51144 SW LONGEVITY 2,950$ 3,350$ 3,150$ (200)$ -
51150 SW REGULAR PT WAGES 28,644$ 34,713$ 37,691$ 39,337$ 1,646$ 4.37%
Sub-total Compensation 317,146$ 335,392$ 347,483$ 361,416$ 13,934$ 4.01%
52110 C CONTRACTUAL SERVICES 2,148$ 3,048$ 2,300$ 3,000$ 700$ 30.43%
52111 C PRINTING/FORMS 533$ 671$ 1,200$ 1,000$ (200)$ -16.67%
52120 C PROF SERVICES -$ -$ -$ -
52141 C FACILITY SERV & REPAIR 4,837$ 3,884$ 5,250$ 5,250$ -$ 0.00%
52142 C EQUIP-SVC & REPAIR 1,635$ 44$ 1,650$ 1,650$ -$ 0.00%
52181 C DRUG & ALCOHOL TEST 35$ 20$ 2,000$ 2,000$ -$ 0.00%
52182 C LEASE AGREEMENTS 1,882$ 1,882$ 1,950$ 1,950$ -$ 0.00%
52183 C MILEAGE -$ -$ -$ -
52186 C PROF DEV & TRAININ 1,425$ 260$ 2,500$ 2,500$ -$ 0.00%
52187 C TRAVEL 827$ 207$ 1,000$ 1,250$ 250$ -
52188 C SEM/WORKSHOPS/CONF 835$ 1,002$ 1,800$ 1,800$ -$ 0.00%
52200 U UTILITIES -$ -$ -$ -
52206 U TELEPHONE 1,588$ 1,506$ 1,650$ 1,700$ 50$ 3.03%
52207 U MOBILE DEVICES 6,580$ 6,016$ 6,700$ 6,700$ -$ 0.00%
52208 U GASOLINE 48,972$ 47,475$ 52,000$ 47,000$ (5,000)$ -9.62%
54100 S SUPPLIES -$ 50.00$ -$ -$ -
54111 S OFFICE SUPPLIES 2,575$ 2,326$ 2,700$ 2,500$ (200)$ -7.41%
54113 S MEMBERSHIP/DUES/LICENSES & SUB.3,711$ 4,131$ 4,000$ 4,200$ 200$ 5.00%
54160 S CLOTH & SAFETY EQU 1,029$ 618$ 1,000$ 1,000$ -$ 0.00%
54706 SC OFFICE EQUIPMENT 292$ -$ 1,500$ 500$ (1,000)$ -66.67%
54707 SC VEHICLES -$ 31,000$ -$ -$ -$ -
Sub-total Expenses 78,905$ 104,142$ 89,200$ 84,000$ (5,200)$ -5.83%
Total 4210 Fire Administration 396,051$ 439,534$ 436,683$ 445,416$ 8,734$ 2.00%
Object Description
The main function of this area involves planning, organizing and evaluating department services and oversight of the operations.
Managing the Dispatch Center is shared with the Police. Labor negotiations, personnel management, and command of forces at major
emergency incidents are other functions of this budgetary component. The Fire Chief, Assistant Chief for Training, Office Manager and
part time clerk are assigned to this category.
The Fire Administration budget for FY17 reflects a $13,934, or 4.01% increase for compensation and a $5,200, or 5.8% decrease for
expenses.
4210 - Fire Admin Page 4 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Element:4220 Fire Prevention
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriated Request Increase Increase
51110 SW REGULAR WAGES 180,689$ 195,493$ 174,263$ 179,334$ 5,071$ 2.91%
51130 OT OVERTIME 687$ -$ -$ -
51140 SW ECI/QUINN 3,200$ 3,200$ 5,800$ 5,800$ -$ 0.00%
51141 SW HOLIDAY 3,878$ 4,548$ 10,277$ 10,355$ 79$ 0.77%
51142 SW HAZMAT -$ 1,074$ 1,074$ (0)$ 0.00%
51143 SW EMT -$ 13,802$ 10,234$ (3,568)$ -25.85%
51144 SW LONGEVITY 2,950$ 2,950$ 2,950$ -$ 0.00%
51145 SW CLOTHING ALLOWANCE 85$ 85$ -$ -$ -
51150 SW REG PART-TIME WAGE -$ -$ -$ -
51151 SW SEAS PART-TIME WAGE -$ -$ -$ -
51512 SW STIPENDS -$ 714$ 716$ 2$ -
Sub-total Compensation 191,489$ 203,326$ 208,879$ 210,463$ 1,584$ 0.76%
52110 C CONTRACTUAL SERVICES -$ -$ -$ -
52111 C PRINTING/FORMS 269$ 500$ 500$ -$ 0.00%
52120 C PROF SERVICES -$ -$ -$ -
52142 C EQUIP-SVC & REPAIR -$ -$ -$ -
52182 C 5,936$ 6,792$ 6,200$ 6,800$ 600$ 9.68%
52183 C MILEAGE -$ -$ -$ -
52186 C PROF DEV & TRAINING -$ -$ -$ -
52187 C TRAVEL -$ -$ -$ -
52188 C SEM/WORKSHOPS/CONF 1,293$ 1,325$ 1,500$ 1,500$ -$ 0.00%
52200 U UTILITIES -$ -$ -$ -$ -
54100 S SUPPLIES 4,076$ 3,605$ 5,500$ 5,000$ (500)$ -9.09%
54111 S OFFICE SUPPLIES -$ -$ -$ -
54113 S MEMBERSHIP/DUES/LICENSES & SUB.95$ 245$ 350$ 350$ -$ 0.00%
54160 S CLOTH & SAFETY EQUI 557$ 251$ 1,000$ 1,000$ -$ 0.00%
54500 SC SMALL EQUIPMENT -$ 3,000$ 2,600$ (400)$ -13.33%
54706 SC OFFICE EQUIPMENT -$ -$ -$ -
Sub-total Expenses 12,226$ 12,218$ 18,050$ 17,750$ (300)$ -1.66%
Total 4220 Fire Prevention 203,715$ 215,544$ 226,929$ 228,213$ 1,284$ 0.57%
LEASE AGEREEMENT
Object Description
The FY2016 Fire Prevention budget reflects an increase in compensationof $1,584, or 0.76%, while expenses reflect a $300, or 1.66%
decrease.
This division ensures that the Town is complying with state and federal laws and regulations pertaining to fire and hazardous materials code
enforcement. Specifically cited are Massachusetts General Laws Chapter 148 and 527 CMR. An Assistant Chief and Fire Prevention
Lieutenant principally function in this area. New building construction and renovations are checked for fire code compliance and new fire
protection systems are acceptance tested. Other services provided are Permits required by the state to be issued for the sale of homes,
flammable liquids and gases underground and above ground tanks, oil burning equipment and storage and blasting. Routine inspection and
conduct of fire drills in schools, clinics, theaters, day care centers, multi family structures, commercial and industrial buildings are performed
according to state regulations. In many cases, the on duty emergency forces must assist the Fire Prevention staff with these routine duties.
4220 - Fire Prevention Page 5 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4200 Fire/EMS
Element:4230 Fire Suppression
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REGULAR WAGES 3,013,546$ 3,204,360$ 3,460,281$ 3,467,149$ 6,868$ 0.20%
51130 OT OVERTIME 687,773$ 885,259$ 835,000$ 855,000$ 20,000$ 2.40%
51140 SW ECI/QUINN 82,500$ 85,794$ 87,800$ 89,700$ 1,900$ 2.16%
51141 SW HOLIDAY 180,135$ 216,235$ 218,238$ 219,337$ 1,099$ 0.50%
51142 SW 20,617$ 47,169$ 48,746$ 52,007$ 3,261$ 6.69%
51143 SW 300,621$ 417,107$ 460,411$ 459,664$ (747)$ -0.16%
51144 SW LONGEVITY 62,000$ -$ 69,450$ 78,950$ 9,500$ 13.68%
51145 SW CLOTHING ALLOWANCE 4,675$ 3,995$ 4,845$ (4,845)$ -
51512 SW STIPENDS -$ -$ 69,905$ 73,819$ 3,914$ 5.60%
Sub-total Compensation 4,351,866$ 4,859,918$ 5,254,676$ 5,295,626$ 40,949$ 0.78%
52110 C CONTRACTUAL SERVICES 10,314$ 10,107$ 13,000$ 13,000$ -$ 0.00%
52120 C PROFESSIONAL SERVICES -$ -$ -$ -
52128 C ADVERTISING 115$ 149$ -$ -$ -
52142 C EQUIP-SERVICE & REPAIR 117,517$ 95,492$ 120,000$ 108,000$ (12,000)$ -10.00%
52183 C MILEAGE 5,144$ 1,712$ 3,000$ 3,000$ -$ 0.00%
52186 C PROF DEV & TRAINING 14,232$ 7,363$ 25,000$ 22,000$ (3,000)$ -12.00%
52187 C -$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONFERENCE -$ -$ -$ -
52192 C COMMUNICATIONS & NETWORK SUPP 17,348$ 26,702$ 22,000$ 27,000$ 5,000$ 22.73%
52207 U MOBILE DEVICES -$ -$ -$ -$ -
52208 U GASOLINE -$ -$ -$ -$ -
54100 S SUPPLIES 37,018$ 35,539$ 41,000$ 40,000$ (1,000)$ -2.44%
54111 S OFFICE SUPPLIES -$ -$ -$ -$ -
54113 S MEMBERSHIP/DUES/LICENSES & SUB. -$ -$ -$ -$ -
54160 S CLOTHING & SAFETY EQUIPMENT 48,987$ 32,135$ 51,500$ 52,000$ 500$ 0.97%
54161 S CHEMICALS & CLEANING SUPPLIES 5,945$ 5,171$ 7,000$ 6,000$ (1,000)$ -14.29%
54500 SC SMALL EQUIPMENT 16,650$ 16,002$ 20,000$ 20,000$ -$ 0.00%
54707 SC VEHICLES -$ 39,000$ -$ -$ -$ -
Sub-total Expenses 273,271$ 269,371$ 302,500$ 291,000$ (11,500)$ -3.80%
Total Fire Supression General Fund 4,625,137$ 5,129,289$ 5,557,176$ 5,586,626$ 29,449$ 0.53%
SAFER Grant
51110 SW REGULAR WAGES 238,018$ 193,088$ -$ -$ -$ -
51140 SW ECI/QUINN -$ -$ -$ -$ -$ -
51141 SW HOLIDAY -$ -$ -$ -$ -$ -
51142 SW -$ -$ -$ -$ -$ -
51143 SW -$ -$ -$ -$ -$ -
51144 SW LONGEVITY -$ -$ -$ -$ -$ -
51145 SW CLOTHING ALLOWANCE -$ -$ -$ -$ -$ -
51512 SW STIPENDS -$ -$ -$ -$ -$ -
Sub-Total Compensation 238,018$ 193,088$ -$ -$ -$ -
Total SAFER Grant 238,018$ 193,088$ -$ -$ -$ -
Total 4230 Fire Suppression (All Funds) 4,863,155$ 5,322,377$ 5,557,176$ 5,586,626$ 29,449$ 0.53%
EMT
EMT
TRAVEL
HAZMAT
Object Description
HAZMAT
.
General Fund Compensation reflects an increase of $40,949, or 0.78%. Expenses reflect a decrease of $11,500, or 3.8%. Line 52192 has an increase of
$5,000 for required portable radio equipment replacement. The salary portion of the FY17 budget includes step increases only and is not reflective of cost-
of-living increases as the collective bargaining agreement for firefighters is unsettled for FY2017.
The Fire Department provides 24-hour fire and life safety protective services in suppression, emergency medicine, technical rescue, hazardous materials
incident mitigation, fire prevention and educational services and emergency management in natural and man-made disasters. The Department operates
out of two fire stations to accomplish this goal and deliver safety services in as quickly a timeframe as possible in this configuration. The vast variety of
skills that today’s firefighters must possess to handle the traditional hazards of the job also now includes those homeland security functions added after
September 11, 2001. Training is a constant and is difficult to accomplish on-duty due to the high volume of emergency calls and mandatory state-required
fire prevention inspections. Attendance at outside fire and EMS academies and training schools is necessary for our personnel to stay current with today’s
technologies and strategies to mitigate hazards we face each day.
4230 - Fire Suppression Page 6 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety 4200 Fire/EMS
Element:4240 Emergency Medical Services
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 REGULAR WAGES -$ -$ -$ -$ -
51120 OTHER COMP -$ -$ -$ -$ -
51130 OVERTIME -$ -$ -$ -$ -
Sub-total Compensation -$ -$ -$ -$ -$ -
52110 CONTRACTUAL SERVICES 75,479$ 64,114$ 75,000$ 75,000$ -$ 0.00%
52111 PRINTING/FORMS -$ -$ -$ -
52120 PROFESSIONAL SERVICES -$ -$ -$ -
52142 EQUIP-SERVICE & REPAIR -$ -$ -$ -
52183 MILEAGE -$ -$ -$ -
52186 PROF DEV & TRAINING 8,949$ 13,625$ 14,000$ 14,000$ -$ 0.00%
52187 -$ -$ -$ -
52188 SEMINARS/WORKSHOPS/CONFERENCE -$ -$ -$ -
52192 COMMUNICATIONS & NETWORK SUPP -$ -$ -$ -
52200 UTILITIES -$ -$ -$ -
52207 MOBILE DEVICES 1,931$ 1,852$ 2,000$ 2,000$ -$ 0.00%
54100 SUPPLIES 43,343$ 49,548$ 45,000$ 46,500$ 1,500$ 3.33%
54113 MEMBERSHIP/DUES/LICENSES & SUB. 4,190$ 293$ 4,600$ 4,000$ (600)$ -13.04%
54160 CLOTHING & SAFETY EQUIPMENT -$ -$ -$ -$ -
54161 CHEMICALS & CLEANING SUPPLIES -$ 1,127$ -$ -$ -
54500 SMALL EQUIPMENT -$ -$ 12,000$ 18,000$ 6,000$ 50.00%
54707 VEHICLES -$ -$ -$ -
Sub-total Expenses 133,892$ 130,559$ 152,600$ 159,500$ 6,900$ 4.52%
Total 4240 Emergency Medical Services 133,892$ 130,559$ 152,600$ 159,500$ 6,900$ 4.52%
TRAVEL
Object Description
The Fire Department provides 24 hour advanced life support emergency medical transport services (EMS) with
two ambulances and a third mechanical back up unit, staffed with 36 Paramedics assigned to our four working
groups, insure that the community receives quality medical services. Approximately 500 times annually we have
both of our ambulances committed to simultaneously transporting patients to hospitals, and last year required the
assistance of mutual aid ambulances 100 times. Providing EMS now compromises 65% of the department's
emergency services. The department is commited to providing quality service to our customers; on an annual
basis we exceed the minimum required training set by the State. The 50% or $6,000 increase in line 54500 (small
equipment) is for State mandated drug pumps, the state is requiring all advanced life support ambulances carry a
drug dosage pump, and maintain 1 spare. These units cost just under $6,000 each on the state bid list. The
expenses for the EMS budget has an increase of $6,900 or 4.5%.
4240 - EMS Page 7 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety 4200 Fire/EMS
Element:4250 Emergency Management
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
52110 CONTRACTUAL SERVICES 4,454$ 3,964$ 4,500$ 4,500$ -$ 0.00%
52111 PRINTING/FORMS -$ 1,500$ 1,500$ -$ 0.00%
52120 PROFESSIONAL SERVICES -$ -$ -$ -
Sub-total Expenses 4,454$ 3,964$ 6,000$ 6,000$ -$ 0.00%
Total 4250 Emergency Management 4,454$ 3,964$ 6,000$ 6,000$ -$ 0.00%
Object Description
The Fire Chief, appointed as the Town's Emergency Manager, administers the Emergency Management
budget. All man made and natural disasters that occur in the community can trigger activation of the Town's
Emergency Plan and put into motion a coordinated effort by public and private entities to mitigate the result and
after effects of such a calamity. State aid through the Massachusetts Emergency Management Agency and the
federal government through FEMA can bring other resources to bear. The January snow storms are examples
where State and Federal funding were required.
4250 - Emergency Management Page 8 11/24/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation Wages $107,000
Holiday $7,000
ECI $2,600
EMT/Hazmat $20,000
Benefits $31,857
Expenses
Clothing $4,000
TOTAL $4,000 $168,457
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
FY2017 Request
$2,600
Fire
Public Safety
EMS
$20,000
$107,000
Ambulance Staffing, 2 FTE's
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$31,857
$0
$0
$4,000
$0
$0
$7,000
$172,457
TOTAL
This program
improvement is to complete the goal of fully staffing the department, allowing our two ambulances to be staffed 24 hours a day,
seven days a week. The second ambulance will respond out of our East Lexington Station, providing that area of town with the
same level of service as the area of town covered by our headquarters station. With the additional staffing we will also maintain
the full ladder crew to respond to calls by ending the practice of cross staffing. This request is for two full time positions, creating
full staffing on the weekends.
Improve Emergency Medical Service for the community and maintain staffing levels for the ladder truck for additional emergencies.
A small amount of additional revenue may come from those calls we lost where our second ambulance is not available due to the
Ladder Truck being on a call.
L:bud_supplemental request/Request Form.xls
11/24/2015
Project Name:Ambulance Replacement Date:15-Sep-11
Submitted By:John Wilson Department:Fire
Project ID Number:735
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:01-Oct-13
Description of Project:Replace our mechanical back up ambulance. Our ambulance replacement program tries to rotate our ambulance every 3 years. The new vehicle
runs as the primary ambulance, then moves to the secondary position, and finally to mechanical back up status. At the end of this 9 year rotation
the vehicle has over 150,000 tough miles on it, and completes more than 9k medical transports. This is the usual replacement program for the
ambulance.
Justification/Benefit:The ambulance mechanical systems are suffering more frequent breakdowns due to the hard usage that it receives. As an emergency medical
transport vehicle, we cannot allow it to breakdown while transporting a patient to a medical control facility. This is a routine replacement of the
vehicle after 9 years service. History has shown us that with the amount of use these vehicles get, keeping them for a longer period of time
greatly increases maintenance and repair costs.
Impact if not completed:Patient care will be compromised by the vehicle breaking down on the highway en route to a medical control facility.
Capital Funding Request
Stakeholders:Fire Department and citizens of Lexington
Timeframe:Specification development from May through July, using MAPC bid. Order vehicle at beginning of fiscal year
Operating Budget Impact:None.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
9
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
vendor projection, MAPC Bid Purchase
Revolving Other
735
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $280,000 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $280,000 $0 $0 $0
Totals
$0
$0
$0
$280,000
$0
$280,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 10:39:31 AM
Project Name:Headquarters Fire Station Replacement Date:16-Sep-11
Submitted By:John Wilson Department:Fire
Project ID Number:738
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:01-Oct-13
Description of Project:The Town is actively considering the acquisition of private land for the new Fire Headquarters. The current Headquarters station, built in 1947
needs to be replaced. It is too small to house the apparatus and all the functions that are required to be staffed in the building. It leaks water into
the basement and through the cornices. It has had fuel leaking into the basement area from ruptured fuel tanks at the gas station across the
street and has a filtration system installed to clean the ground water around the building. There should be a two story structure large enough to
house 5 pieces of fire apparatus, two ambulances and several auxiliary vehicles such as brush trucks, a pick-up truck, several equipment trailers,
a zodiac boat and an ATV. There should be living quarters for twelve (12) personnel. There should be a meeting/training room for sixty (60) personnel, and offices for the Chief, two Assistant Chiefs with a conference room between them, an Office Manager, clerk, Fire
Prevention officer, Shift Captain, two shift Lieutenants, a Fire Safety Education office and a Fire Investigation office. Beyond that, there should
be room for a Plan Review space, EMS supplies room, mechanics storeroom, supplies closet and Records room.
Justification/Benefit:The 1947 station is too small for our operation. We have an Assistant Chief, Fire Prevention officer and clerk in a trailer behind the station. We
have two brush trucks and two equipment trailers outside the station because there is no room inside for this equipment. In the winter, some of
this equipment must be stored in an old DPW Quonset hut and is unavailable for emergencies. The station is not energy efficient with leaking
windows, doors and apparatus bay doors. Water leaks into the basement and mold grows there. Several members are allergic. Water leaks into
the 2nd floor through the cornices at the roofline. There is insufficient parking for staff and the public who come to the Fire Department for
service or emergencies. There is a water cleansing system installed behind the station to filter contaminants from ground water leaching in from
the old gas station that was located across the street. We have insufficient space to conduct training, to professionally review building
construction and renovation plans, to conduct interviews or hold meetings.
Impact if not completed:We have improper space to conduct fire and EMS operations. We have an energy inefficient structure that has mold growing in the basement, an
unsafe apparatus floor, and is not inviting for the public to conduct their business in. Every year we delay modernizing the facility, we add
hundreds of thousands of dollars to the cost of doing so. The Town wide Facilities Master Planning Committee is currently evaluating this
building. The project should not move forward until the plan is complete.
Capital Funding Request
Stakeholders:Fire Department and the citizens of Lexington
Timeframe:Jan. 2015 through Dec. 2017
Operating Budget Impact:Insurance and electrical costs will increase due to a larger structure.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
60
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Revolving Other
738
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $0 $0 $0 $0
Totals
$0
$0
$0
$0
$0
$0
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 10:39:31 AM
Project Name:Headquarters Fire Station Replacement Date:16-Sep-11
Submitted By:John Wilson Department:Fire
Project ID Number:738
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:01-Oct-13
Basis of Cost Projection:
Cost estimate beyond the FY12 estimate of the same project. This is a place holder with a construction cost TBD
11/24/2015 10:39:31 AM
Project Name:Ladder Truck Replacement Date:20-Aug-12
Submitted By:John Wilson Department:Fire
Project ID Number:849
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781 860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:28-Oct-15
Description of Project:To replace our 2000 E-one 100
’ aerial ladder truck. This vehicle is utilized on a daily basis to respond to emergency incidents. Its primary design
is to be used at a fire scene to conduct rescues, perform roof ventilation, and provide firefighting capabilities through the water way on the end of
the ladder. This vehicle carries many tools used in the day to day operations of the department. The current ladder will be 17 years old at its
replacement. Front line apparatus generally are utilized as a first line vehicle for between 10-12 years then go into a reserve capacity. In
Lexington we use our ladder truck in a primary position for its entire life span. We are looking to replace this vehicle with a similarly sized and
equipped unit.
Justification/Benefit:As our current ladder truck ages the cost of repairing it has followed suit. We spent in access of $60,000 in FY 2012 to make major repairs. Each
year that we have the service test done to certify the ladder, we are faced with more mandatory repairs. A community like Lexington requires a
ladder truck that is the size of our current one. Although we don
’t have many buildings that tower 100
’, we have plenty of buildings and homes
that are a great distance from the street. Having a vehicle that can carry the amount of equipment as this vehicle is beneficial at emergency calls.
Impact if not completed:As this truck ages, the required repairs has steadily risen. The cost of keeping it will begin to out-weigh the trade value.
Capital Funding Request
Stakeholders:Fire Department, and citizens of Lexington
Timeframe:Specification development May of 2016 through Aug. of 2016 Bid in Sept. 2016 award and deliver spring 2017
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Updated Vendor projection through MAPC bid procedure.
Revolving Other
849
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$875,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $875,000 $0 $0 $0 $0
Totals
$0
$0
$0
$875,000
$0
$875,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 10:39:31 AM
Project Name:Public Safety Radio Stabilization Date:10-Sep-14
Submitted By:John Wilson/ Mark Corr Department:Fire
Project ID Number:926
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781 862-0272 112 E-mail jwilson@lexingtonma.gov
Revision Date:
Description of Project:A two phase project based on the recent radio study, which is to improve reliability and redundancy in the Public Safety Radio System. Phase 1 (FY 2016) would include moving the existing police system from copper line to fiber optic lines, relocating some existing equipment, and
adding backup generators to our main sites. Phase 2 (FY 2017) would expand our wireless connection between our main system and outlying
devices, by adding antennae locations to Cary Hall and the Public Services building, and create a redundant repeater system at the DOT site.
The results of the IT engineering of redundent pathways may alter the scope of phase 2.
Justification/Benefit:In fiscal 2013 a study was done to look at radio redundancy for the public safety radio system. The charge of the consultant was to look at current
vulnerability, as well as build redundancy into our system. We also asked the consultant to look at the Federal requirement to vacate the T Band
radio frequencies, which both police and fire currently utilize. The consultant identified several areas that should be upgraded to improve reliability
within our current system; moving the police radios off of copper lines and on to fiber optic, correcting some installation issues, and providing
emergency backup power to off-site locations. To increase path reliability and redundancy, it is proposed to add to our existing wireless system by
establishing a path from Cary Hall to the Jean Road site, and the Public Facilities Building to Jean Road.
Impact if not completed:The current system has been shown to have some vulnerability in it. The police radios still utilize copper lines for most of their system, and
Verizon is moving away from maintaining these lines. There is some overlap in both police and fire radios (common antennas, power source,
and grounds) that should be separated to have two separate (redundant) systems. Currently our main transmitter is in a shared shelter
belonging to Verizon, is not secure, and only provides battery backup in case of power failure. During the Halloween Storm of 2011, we lost our
main radios due to an extended power outage. Phase 1 is in progress with the public safety radios being relocated into our container, police
conversion to fiber optic lines is scheduled, and emergency power to our additional repeater sites has been addressed. The Motorola radios in
dispatch may need an upgrade due to a software issue, which may delay the completion.
Capital Funding Request
Stakeholders:Citizens of Lexington, Public Safety Departments, and Lexington Emergency Management.
Timeframe:Phase 1, FY 2016 Phase 2, FY 2017
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
10
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Revolving Other
926
$30,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$50,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$10,000 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $90,000 $0 $0 $0 $0
Totals
$0
$10,000
$30,000
$50,000
$0
$90,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 10:39:31 AM
Project Name:Public Safety Radio Stabilization Date:10-Sep-14
Submitted By:John Wilson/ Mark Corr Department:Fire
Project ID Number:926
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781 862-0272 112 E-mail jwilson@lexingtonma.gov
Revision Date:
Estimate at current rate plus inflation by consultant
11/24/2015 10:39:31 AM
Project Name:Fire HQ Exercise Room Date:14-Sep-15
Submitted By:J Wilson, P Goddard Department:Fire
Project ID Number:978
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781 860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:
Description of Project:This project is to enclose the current exercise area and condition the air. The current equipment is positioned in the apparatus garage with the fire
trucks and related equipment. The scope of the project would be to enclose the existing area, add heat/air conditioning, and replace some
equipment.
Justification/Benefit:Firefighters that are exercising are subject to the outside temperatures anytime a vehicle enters or exits the garage, smells of diesel exhaust, and
off gassing of fire particulates from the protective clothing. The present space is not inviting and could be considered dangerous on hot days to
utilize. We have a new breed of firefighters who have embraced the need for physical fitness in their occupation and we should foster this. The
need for this project is not new, but the submission has been delayed due to the unknown timing of a new station.
Impact if not completed:The risk of injury and disease increases if the firefighters do not stay physically fit. By not enhancing the existing spot, many who currently use the
equipment will become discouraged, and lose interest.
Capital Funding Request
Stakeholders:Firefighters, citizens
Timeframe:2017
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
20
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Estimate, awaiting architect's estimate
Revolving Other
978
$70,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$10,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $80,000 $0 $0 $0 $0
Totals
$0
$0
$70,000
$10,000
$0
$80,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 10:39:31 AM
Project Name:Ambulance Replacement Date:02-Nov-15
Submitted By:John Wilson Department:Fire
Project ID Number:1010
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:860-7001 E-mail jwilson@lexingtonma.gov
Revision Date:
Description of Project:Replace our mechanical backup ambulance. Our ambulance replacement program tries to rotate our ambulances every three years. The new
vehicle runs as the primary ambulance, then moves to the secondary position, and finally to mechanical backup status. At the end of this nine
year rotation the vehicle has over 150,000 miles on it and has completed more than 9,000 medical transports. This has been the usual
replacement program for the ambulance program.
Justification/Benefit:The ambulance mechanical systems are suffering more frequent break downs due to the hard usage it receives. As an emergency medical
transport vehicle, we cannot allow it to break down while transporting a patient to the hospital. This is a routine replacement of the vehicle after
nine years of service. History has shown us that with the amount of use these vehicles receive, keeping them beyond this period of time
increases the maintenance and repair costs.
Impact if not completed:Patient care will be compromised by the vehicle breaking down on route to a medical facility.
Capital Funding Request
Stakeholders:Fire department and citizens of Lexington
Timeframe:Using MAPC bid process order in July of 2020
Operating Budget Impact:None
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
Replace. Freq:
0
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Vendor projection
Revolving Other
1010
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $280,000
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $0 $0 $0 $280,000
Totals
$0
$0
$0
$280,000
$0
$280,000
$0CPA Amt. Req.$0 $0 $0 $0
11/24/2015 10:39:31 AM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Police Budget Presentation
PRESENTER:
Mark Co rr, Polic e C hief
ITEM
NUMBER:
6.
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/30/2015 10:50 AM
ATTACHMENTS:
Des crip tion Typ e
Police Department Reques ted Budget FY17 Pres entation
Police Department Requested Budget
Fiscal Year 2017
Submitted by:
Mark Corr, Chief of Police
Board of Selectmen Presentation
November 30, 2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Mission:
Budget Overview:
Police Department 12-18 month Goals:
The Lexington Police Department is committed to providing quality public safety service, working with the community to enhance the quality of life in
Lexington. A team of dedicated police officers, detectives, dispatchers and support staff effectively intervene in emergencies, promote traffic safety, suppress
crime, reduce fear and deliver important services to the community through a variety of prevention, problem solving and law enforcement programs.
The FY2017 Police Department level service request of $6,774,543 reflects a 0.49% increase (compensation increased $11,033 or 0.19% and
expenses increased $22,104 or 2.69%) over the FY2016 budget.
The FY2017 requested police budget provides for the continuity of level service that in FY2015 met 14,336 calls for service with 603 crimes
investigated. The current Police Department staffing includes 65 full-time and 27 part-time employees with personnel representing 87.1% of the
budget. The remaining 12.9% for expenses cover necessary supplies, contracts and equipment. Our efforts are coordinated through seven
police programs: Police Administration, Patrol & Enforcement, Traffic Bureau, Investigations & Prevention, Dispatch, Animal Control and School
Crossing Guards. The Police Department regularly seeks out grants and other methods of alternative funding and in FY2015 we received
$96,494 in grant awards (including 911 training funds and the Commonwealth's Traffic Safety Education grant). The Police Department is
currently funded for 50 police officers.
At the time this budget was submitted,collective bargaining agreements for FY2013, FY2014, FY2015 and FY2016 have not been settled with the
IBPO 501 (sergeants, lieutenants and captains). In addition, the FY 2016 and FY 2017 agreements with the Lexington Police Association (patrol
officers and detectives), Lexington Municipal Employees Association and AFSCME 1703 (dispatchers) have not been settled. Any increases due
to prospective settlement of these contracts are not included here, and will be budgeted for in the Salary Adjustment Account in the Town
Manager's budget.
The Police Department has liaisons with or staff assigned or appointed to the Traffic Safety Advisory Committee, Human Rights Committee,
Police Manual Committee and the Town Celebrations Committee. Due to the availability of police statistics and overlapping areas of interest, the
Police Department frequently contributes to the Noise Bylaw Committee, 20/20 Vision Committee, Ad Hoc Committee on Engine Run-ups,
Sidewalk Committee, Safe Routes to School, School Committee, Minuteman Regional High School, Energy Conservation Committee, Lexington
Center Committee, Bicycle Advisory Committee, Traffic Mitigation Group, Human Services Committee, Development Review Team, and the
Lexington Youth Commission. Assistance was also provided to the Ad hoc Townwide Facilities Master Planning Committee and the Community
Center Advisory Committee.
1) Identify a Police / Fire / Emergency dispatching and record system suitable for Town needs 2015-2030.
2) Assist the Board of Selectmen with planning, budgeting and constructing a new police station and improvements to Hartwell Avenue outdoor firing range; and
3) Review and realign current staffing to meet current trends in call volume and traffic/pedestrian/bicycle safety initiatives.
Police Summary 1 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Budget Summary
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Funding Sources (All Funds) Actual Actual Estimated Estimated Increase Increase
Tax Levy 5,410,949$ 5,646,681$ 5,980,179$ 6,033,693$ 53,514$ 0.89%
Fees & Charges
Fees 116,654$ 114,067$ 108,354$ 112,545$ 4,191$ 3.87%
Fines & Forfeitures 376,800$ 284,355$ 345,000$ 321,000$ (24,000)$ -6.96%
Licenses & Permits 3,700$ 2,350$ 2,918$ 2,350$ (568)$ -19.45%
Parking Meter Fund*262,926$ 265,914$ 304,954$ 304,954$ -$ 0.00%
Total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ 33,138$ 0.49%
FY 2014 FY2015 FY20161 FY2017 Dollar Percent
Appropriation Summary Actual Actual Restated Request Increase Increase
Compensation 5,481,197$ 5,580,343$ 5,920,136$ 5,931,169$ 11,033$ 0.19%
Expenses 689,831$ 733,024$ 821,269$ 843,373$ 22,104$ 2.69%
Total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ 33,138$ 0.49%
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Program Summary Actual Actual Restated Request Increase Increase
Total 4110 Police Administration 1,215,805$ 1,253,235$ 1,340,482$ 1,350,283$ 9,801$ 0.73%
Total 4120 Patrol & Enforcement 3,115,541$ 3,275,029$ 3,415,798$ 3,455,592$ 39,794$ 1.16%
Total 4130 Traffic Bureau 304,806$ 308,275$ 377,247$ 382,560$ 5,314$ 1.41%
Total 4140 Investigations 757,596$ 714,475$ 752,998$ 747,150$ (5,848)$ -0.78%
Total 4150 Dispatch 598,205$ 594,708$ 664,845$ 631,030$ (33,816)$ -5.09%
Total 4160 Animal Control 35,321$ 23,892$ 40,706$ 58,600$ 17,893$ 43.96%
Total 4170 Crossing Guards 143,756$ 143,752$ 149,329$ 149,329$ -$ 0.00%
Total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ 33,138$ 0.49%
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Object Code Summary Actual Actual Restated Request Increase Increase
Salaries & Wages 4,704,023$ 4,697,976$ 5,170,661$ 5,178,516$ 7,855$ 0.15%
Overtime 777,174$ 882,367$ 749,475$ 752,653$ 3,179$ 0.42%
Personal Services 5,481,197$ 5,580,343$ 5,920,136$ 5,931,169$ 11,033$ 0.19%
Contractual Services 226,237$ 200,363$ 263,800$ 315,474$ 51,674$ 19.59%
Utilities 135,823$ 130,489$ 138,007$ 114,845$ (23,162)$ -16.78%
Supplies 152,657$ 201,715$ 196,750$ 186,660$ (10,090)$ -5.13%
Small Capital 175,114$ 200,456$ 222,712$ 226,394$ 3,682$ 1.65%
Expenses 689,831$ 733,024$ 821,269$ 843,373$ 22,104$ 2.69%
Total 4100 Law Enforcement 6,171,028$ 6,313,367$ 6,741,405$ 6,774,543$ 33,138$ 0.49%
*The revenue from the Parking Meter Fund includes parking permits, fees from the Depot Square lot, and meter revenue.
1FY2016 Salaries have been restated to reflect the settlement of the LPA contract for FY13-FY15, and the LMEA settlement for FY16-FY17.
Police Summary 2 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Law Enforcement
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Requested
Chief 1 1 1 1
Captain of Operations 1 1 1 1
Captain of Administration 1 1 1 1
Administrative Sergeant 1 1 1 1
Lieutenants (Patrol)4 4 4 4
Sergeants (Patrol)5 5 5 5
Police Officers 28 28 29 29
Lieutenant (Detective)1 1 1 1
Sergeant (Detective-Prosecutor)1 1 1 1
Detectives; Major Case 2 2 2 2
Family Services Detective 1 1 1 1
School Resource Officer 1 1 1 1
Community Resource Officer 1 1 1 1
Narcotics/Vice Detective 1 1 1 1
Cadets 1.03 1.03 2.06 2.04
Parking Enforcement Officer 1 1 1 1
Dispatcher 9 9 9 9
Office Manager 1 1 1 1
Traffic Bureau Supervisor 1 1 1 1
Department Clerk 1 1 1 1
Department Account Clerk 1 1 1 1
Mechanic 1 1 1 1
Animal Control - 1 part-time 0.54 0.54 0.54 0
Parking Lot Attendants - 8 part-time 3.1 3.1 3.1 2.81
Crossing Guards - 16 part-time 3.43 3.43 3.43 3.48
FTE Total 72.1 72.1 74.13 73.33
49 Officers 49 Officers 50 Officers 50 Officers
FT - PT Total 64FT/27PT 64FT/27PT 65FT/29PT 65FT/29PT
Overall staff changes from FY2014 to FY2017:
FY 16 - Cadets increased from 2 to 4 in FY2016. Cadets work 18 hours per week.
FY 16 - Additional funding for the 50th officer
FY 17 - Animal Control changed to a contracted service from the Town of Bedford at 27 hours/week
FY 14 - New Administrative Sergeant position funded; Middle School SRO replaced with Community Resource Officer
Authorized Staffing 3 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4110 Police Administration
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW REGULAR WAGES 913,430$ 941,144$ 856,292$ 864,518$ 8,225$ 0.96%
51120 SW NIGHT DIFFERENTIAL 22,456$ 21,175$ 22,299$ 22,361$ 62$ 0.28%
51130 OT OVERTIME 172,482$ 170,130$ 152,135$ 152,987$ 852$ 0.56%
51140 SW ECI/QUINN -$ 157,069$ 157,890$ 821$ 0.52%
51141 SW HOLIDAY 32,517$ 34,354$ 37,490$ 37,086$ (404)$ -1.08%
51144 SW LONGEVITY -$ 1,400$ 1,600$ 200$ 14.29%
51150 SW REGULAR PART TIME WAGES 20,135$ 19,914$ 52,567$ 53,097$ 530$ 1.01%
51512 SW STIPENDS -$ 11,000$ 4,300$ 4,300$ -$ 0.00%
Sub-total Compensation 1,161,019$ 1,197,717$ 1,283,552$ 1,293,838$ 10,286$ 0.80%
52110 C CONTRACTUAL SERVICES 3,680$ 5,198$ 4,707$ 5,000$ 293$ 6.22%
52111 C PRINTING/FORMS 561$ 1,950$ 1,500$ 1,500$ -$ 0.00%
52120 C PROFESSIONAL SERVICES -$ -$ -$ -
52183 C MILEAGE 490$ 775$ 500$ 500$ -$ 0.00%
52185 C POSTAGE & MAILING 766$ 240$ 500$ 500$ -$ 0.00%
52186 C PROF DEV & TRAINING 7,243$ 1,900$ 1,900$ 1,900$ -$ 0.00%
52187 C POLICE ADMIN TRAVEL -$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONFERENCES 1,694$ 2,174$ 1,000$ 1,000$ -$ 0.00%
52190 C SOFTWARE MAINT & SUPPORT -$ -$ -$ 0.00%
52200 U UTILITIES -$ -$ -$ -
52206 U TELEPHONE 12,686$ 12,365$ 12,800$ 12,800$ -$ 0.00%
52207 U MOBILE DEVICES 5,263$ 4,957$ 5,400$ 5,400$ -$ 0.00%
52208 U GASOLINE 6,115$ 6,309$ 8,369$ 7,281$ (1,088)$ -13.00%
54100 S SUPPLIES 4,897$ 5,056$ 3,400$ 3,400$ -$ 0.00%
54111 S OFFICE SUPPLIES 4,067$ 5,623$ 6,000$ 6,000$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & SUB 4,576$ 5,736$ 5,654$ 5,964$ 310$ 5.48%
54160 S CLOTHING & SAFETY EQUIPMENT 2,748$ 3,235$ 5,200$ 5,200$ -$ 0.00%
Sub-total Expenses 54,786$ 55,518$ 56,930$ 56,445$ (485)$ -0.85%
Total 4110 Police Administration 1,215,805$ 1,253,235$ 1,340,482$ 1,350,283$ 9,801$ 0.73%
Object Description
The Chief and two Captains serve the community and employees by overseeing administrative and operational functions including: budget,
planning and research, training, records, information systems, fleet and equipment, purchasing, union affairs, policy, special events,
personnel, traffic, parking, performance measurement, communications, patrol, investigation, special services and programming. Each of
the four patrol Lieutenants leads a team of patrol officers, dispatchers and sergeants, providing 24/7 policing services. An administrative
Sergeant (a new position in FY2014) tends to the accreditation program as well as detail and event planning. An office manager and a
department clerk provide critical support through records management, accounting and statistical reports, payroll, public information, billing,
scheduling and database applications. Four police cadets (two current vacancies) work on a part-time basis in various operational and
administrative support functions. One mechanic is responsible for the transportation and fleet needs of the department including
purchasing, equipping, maintaining, repairing and replacing vehicles and other specialized equipment.
FY 2017 Requests: Most wage object codes increased due to contractual raise with wage code 51141 decreasing with new Captains.
Expense object code 52110 increased $293 for copying machine and shredding contract increases. Professional membership expenses,
object code 54113, increased $310 for eight different programs. Object code 52208 reflects current gasoline use and FY16 bid costs.
4110 - Police Admin 4 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4120 Patrol & Enforcement
Budget Description:
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW REGULAR WAGES 2,118,623$ 2,092,031$ 1,957,823$ 1,997,166$ 39,343$ 2.01%
51120 SW NIGHT DIFFERENTIAL 62,541$ 60,585$ 84,142$ 90,478$ 6,336$ 7.53%
51130 OT OVERTIME 388,834$ 524,262$ 425,158$ 426,858$ 1,701$ 0.40%
51140 SW ECI/QUINN 306,225$ 318,615$ 12,390$ 4.05%
51141 SW HOLIDAY 116,760$ 108,659$ 123,125$ 127,254$ 4,129$ 3.35%
Sub-total Compensation 2,686,757$ 2,785,536$ 2,896,473$ 2,960,371$ 63,898$ 2.21%
52110 C CONTRACTUAL SERVICES 25,436$ 15,895$ 18,779$ 18,779$ -$ 0.00%
52142 C EQUIP SERVICE/REPAIR 11,132$ 8,740$ 19,702$ 19,702$ -$ 0.00%
52182 C LEASE AGREEMENTS -$ -$ -$ 0.00%
52183 C MILEAGE 3,012$ 3,211$ 3,000$ 3,000$ -$ 0.00%
52186 C PROFESSIONAL DEVELOPMENT 9,056$ 15,880$ 9,000$ 9,000$ -$ 0.00%
52188 C SEMINARS 1,418$ 2,051$ 1,500$ 1,500$ -$ 0.00%
52190 C SOFTWARE MAINTENANCE 16,136$ 16,429$ 19,940$ 19,940$ -$ 0.00%
52191 C HARDWARE SUPPORT -$ -$ -$ -
52192 C COMMUNICATIONS 19,288$ 19,629$ 20,872$ 21,000$ 128$ 0.61%
52206 U TELEPHONE -$ -$ -$ -
52207 U MOBILE DEVICES 7,290$ 6,721$ 7,678$ 7,678$ -$ 0.00%
52208 U GASOLINE 67,788$ 70,210$ 70,908$ 53,394$ (17,514)$ -24.70%
54100 S SUPPLIES 22,050$ 62,848$ 40,300$ 40,300$ -$ 0.00%
54113 S MEMBERSHIP/DUES 2,448$ 619$ 3,000$ 3,000$ -$ 0.00%
54160 S CLOTHING AND SAFETY EQUIP 38,467$ 45,285$ 54,200$ 43,800$ (10,400)$ -19.19%
54173 S ENGINE OIL 3,206$ 2,635$ 2,734$ 2,734$ -$ 0.00%
54174 S VEHICLE PARTS 26,943$ 18,883$ 25,000$ 25,000$ -$ 0.00%
54500 SC SMALL EQUIPMENT 19,509$ 40,685$ 32,423$ 28,605$ (3,818)$ -11.78%
54707 SC VEHICLES 155,605$ 159,771$ 190,289$ 197,789$ 7,500$ 3.94%
Sub-total Expenses 428,784$ 489,494$ 519,325$ 495,221$ (24,104)$ -4.64%
Total 4120 Patrol & Enforcement 3,115,541$ 3,275,029$ 3,415,798$ 3,455,592$ 39,794$ 1.16%
Object Description
The patrol division consists of 34 officers; there are 29 patrol officers and 5 Sergeants. They provide a wide variety of front-line services 24/7
that include: intervening in emergencies, promoting traffic safety, suppressing crime and responding to a multitude of service needs within the
community. The patrol division uses a deployment plan that divides the Town into four sectors and assigns one officer to each. In FY 2015,
Patrol responded to approximately 14,336 calls for service including 603 reported crimes. Many incidents require more than one officer to
respond, such as car crashes, domestic disturbances and arrest situations.
FY2017 Requests: All wage object codes are increased by contractual steps. Expense object code 52192 represents a 5% increase or $128
for radio equipment maintenance costs from Motorola. Object code 52208 reflects current gasoline use and FY16 bid prices. Expense object
codes 54160 and 54500 is reduced by one-time program improvement expenses authorized in FY16 (high visibility shirts and driver's license
scanners). Expense object code 54707 is increased $1,500 per patrol vehicle (five) given a Federal law change that requires backup
4120 - Patrol 5 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4130 Traffic Bureau
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW REGULAR WAGES 155,852$ 164,171$ 174,821$ 181,221$ 6,400$ 3.66%
51120 SW OTHER COMPENSATION -$ -$ -$ -$ 0.00%
51130 OT OVERTIME 2,192$ 1,443$ 2,448$ 2,512$ 64$ 2.61%
51144 SW LONGEVITY -$ -$ 1,200$ 1,400$ 200$ 16.67%
51150 SW PART TIME WAGES 76,836$ 75,490$ 79,570$ 79,175$ (394)$ -0.50%
51512 SW STIPENDS -$ 300$ (300)$ 0.00%
Sub-total Compensation 234,881$ 241,104$ 258,339$ 264,309$ 5,970$ 2.31%
52110 C CONTRACTUAL SERVICES 23,637$ 21,697$ 56,095$ 56,095$ -$ 0.00%
52111 C PRINTING AND FORMS 8,444$ 7,561$ 6,000$ 6,000$ -$ 0.00%
52142 C EQUIP SERVICE/REPAIR 96$ 80$ 600$ 600$ -$ 0.00%
52182 C LEASE AGREEMENTS 23,171$ 25,129$ 28,713$ 28,057$ (656)$ -2.29%
52186 C PROFESSIONAL DEVELOPMENT 298$ 250$ 500$ 500$ -$ 0.00%
52190 C SOFTWARE MAINTENANCE -$ 14,000$ 14,000$ -$ 0.00%
52201 U ELECTRICITY 3,034$ -$ -$ 0.00%
54100 S SUPPLIES 1,540$ 3,660$ 2,850$ 2,850$ -$ 0.00%
54111 S OFFICE SUPPLIES 413$ 1,144$ 350$ 350$ -$ 0.00%
54123 S REPAIR PARTS 7,924$ 5,447$ 7,000$ 7,000$ -$ 0.00%
54160 S CLOTHING & SAFTEY EQUIP 1,347$ 1,664$ 2,400$ 2,400$ -$ 0.00%
54166 S TOOLS/LUMBER/HARDWARE 20$ 538$ 400$ 400$ -$ 0.00%
Sub-total Expenses 69,925$ 67,171$ 118,908$ 118,252$ (656)$ -0.55%
Total 4130 Traffic Bureau 304,806$ 308,275$ 377,247$ 382,560$ 5,314$ 1.41%
Object Description
Effective September 2011, the Police Department renamed program element 4130 from "Parking Control" to "Traffic Bureau." A Traffic Bureau supervisor
oversees the handling of parking permits, parking enforcement, parking receipts and fine collection, traffic crash and citation data entry. The Traffic Bureau
includes the Parking Enforcement Officer, one account clerk and eight (8) parking lot attendants, including 2 per diem. The parking component includes 580
parking meters, the attended lot in Lexington Center, the leased permit lots and the parking permit program.
FY2017 Requests:Wage object codes 51110, 51130, and 51144 reflect contractual changes. Wage object code 51150 reduced with hiring a new parking lot
attendant. Wage object code 51512 reflects the removal of a stipend with an employee's change of duties. Expense object code 52182 is decreased $656;
last year's estimates have been adjusted to reflect actual leasing costs for three parking areas (Church of Our Redeemer, Edison and St. Brigids).
FY 2013: Parking meter revenue was $211,661
FY 2014: Parking meter revenue was $209,559
FY 2015: Parking meter revenue was $190,830
Harsh winter conditions of 9+ feet of snow resulted in lower meter collections in FY15.
4130 - Traffic Bureau 6 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4140 Investigations/Prevention
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
51110 SW REGULAR WAGES 594,678$ 572,230$ 521,721$ 522,976$ 1,256$ 0.24%
51120 SW NIGHT DIFFERENTIAL 13,948$ 13,611$ 14,559$ 14,279$ (280)$ -1.92%
51130 OT OVERTIME 52,544$ 44,168$ 37,742$ 37,829$ 87$ 0.23%
51140 SW ECI/QUINN -$ -$ 85,423$ 81,358$ (4,065)$ -4.76%
51141 SW HOLIDAY 28,692$ 28,511$ 32,878$ 32,715$ (163)$ -0.50%
Sub-total Compensation 689,863$ 658,521$ 692,323$ 689,157$ (3,166)$ -0.46%
52110 C CONTRACTUAL SERVICES 1,795$ 8,114$ 7,000$ 7,000$ -$ 0.00%
52142 C EQUIP SERVICE/REPAIR 1,006$ 3,930$ 6,000$ 6,000$ -$ 0.00%
52183 C MILEAGE 198$ 486$ 500$ 500$ -$ 0.00%
52186 C PROFESSIONAL DEVELOPMENT 2,974$ 3,268$ 2,800$ 2,800$ -$ 0.00%
52188 C SEMINARS 675$ 1,595$ 850$ 850$ -$ 0.00%
52191 C MAINTENANCE AND SUPPORT 21,800$ 3,942$ 3,942$ -$ 100.00%
52206 U TELEPHONE 1,192$ 676$ 600$ 600$ -$ 0.00%
52207 U MOBILE DEVICES 495$ 762$ 900$ 900$ -$ 100.00%
52208 U GASOLINE 19,562$ 16,679$ 19,671$ 16,989$ (2,682)$ -13.63%
54100 S SUPPLIES 11,705$ 9,329$ 8,087$ 8,087$ -$ 0.00%
54113 S MEMBERSHIPS/DUES/SUBSCRIPTIONS 4,825$ 5,195$ 4,825$ 4,825$ -$ 0.00%
54160 S CLOTHING & SAFTEY EQUIP 1,507$ 5,921$ 5,500$ 5,500$ -$ 0.00%
Sub-total Expenses 67,733$ 55,955$ 60,675$ 57,993$ (2,682)$ -4.42%
Total 4140 Investigations 757,596$ 714,475$ 752,998$ 747,150$ (5,848)$ -0.78%
Object Description
A Lieutenant leads a team of 1 Sergeant (Prosecutor) and 6 detectives. The Bureau Commander coordinates investigations to
identify and prosecute criminals and develop public safety prevention programs. Additional responsibilities include: evidence and
property control; firearms licensing; youth diversion program; coordinator/supervisor of Lexington’s Domestic Violence Response
(DVR); and internal investigations. Two detectives work major cases and process crime scenes including: robbery, burglary, arson,
identity theft, threats and assaults. They work closely with State, Federal and regional investigators targeting criminal activity that
impacts Lexington. The family services detective (FSO) investigates sexual assaults, domestic abuse and missing persons; the
FSO also registers and monitors local sex offenders. The FSO is project coordinator for the Domestic Violence Response, which is
a community-based partnership providing intervention, counseling and support to victims. A narcotics detective is assigned to the
Suburban Middlesex Drug Task Force to identify and investigate persons distributing drugs within or near our Town. One detective
is assigned as School Resource Officer (SRO) at the Lexington High School. One detective is assigned as a Community Resource
Officer to assist with crime prevention programs and assisting the public recover from crimes such as identity theft.
FY2017 Requests: All wage object codes have been increased by contractual steps with a net decrease in wage codes 51120,
51140 and 51141 with a new Detective Commander. Expense object code 52208 reflects current gasoline use and FY16 bid costs
4140 - Investigation 7 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4150 Dispatch
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW DISPATCH REG WAGES 347,714$ 369,179$ 440,440$ 405,045$ (35,395)$ -8.04%
51120 SW DISPATCH NIGHT DIFFERENTIAL 14,807$ 16,107$ 17,464$ 17,594$ 131$ 0.75%
51130 OT DISPATCH OVERTIME 161,123$ 142,363$ 131,992$ 132,467$ 475$ 0.36%
51141 SW HOLIDAY 17,736$ 18,765$ 19,487$ 19,561$ 73$ 0.38%
51144 SW LONGEVITY -$ 3,900$ 4,800$ 900$ 23.08%
51150 SW REGULAR PART-TIME WAGES -$ 101$ -$ -$ 0.00%
51512 SW STIPENDS -$ 2,700$ 2,700$ -$ 0.00%
Sub-total Compensation 541,380$ 546,517$ 615,982$ 582,167$ (33,816)$ -5.49%
52110 C DISPATCH CONT SVC 20,228$ 17,415$ 20,540$ 20,540$ -$ 0.00%
52142 C EQUIP-SERVICE & REPAIR -$ -$ -$ 0.00%
52183 C MILEAGE 126$ 451$ 500$ 500$ -$ 0.00%
52186 C PROF DEV & TRAINING 1,212$ 600$ 1,700$ 1,700$ -$ 0.00%
52190 C SOFTWARE SUPPORT 2,900$ 2,832$ 4,000$ 4,000$ -$ 0.00%
52191 C HARDWARE SUPPORT 13,444$ 9,217$ 3,660$ 3,660$ -$ 0.00%
52192 C COMM SUPPORT 2,935$ 1,690$ 2,000$ 2,000$ -$ 0.00%
52206 U TELEPHONE 10,392$ 9,803$ 9,803$ 9,803$ -$ 0.00%
54100 S DISPATCH SUPPLIES 3,148$ 1,135$ 1,260$ 1,260$ -$ 0.00%
54160 S CLOTHING & SAFETY EQUIPMENT 2,439$ 5,048$ 5,400$ 5,400$ -$ 0.00%
Sub-total Expenses 56,825$ 48,191$ 48,863$ 48,863$ -$ 0.00%
Total 4150 Dispatch 598,205$ 594,708$ 664,845$ 631,030$ (33,816)$ -5.09%
Object Description
A communication center under joint authority of the fire and police chiefs is located at the police station. Nine professional civilian
dispatchers direct the proper resources in response in FY15 to 15,982 medical, fire or police service calls. The center is also a
critical information and communication link for police, public works and fire department field units and other regional public safety
agencies. In FY 2015, the communication center handled approximately 30,000 phone calls and approximately 5,800 emergency 9-
1-1 calls.
FY2017 Requests:Wage object codes 51110, 51120, 51130 and 51141 increased with contractual steps. Note: After the
increase, wage object code 51110 was reduced by $37,000 by a State 911 grant resulting in a net decrease. Wage object code
51144 increased with two dispatchers reaching 10-years service and one with 20-years service.
4150 - Dispatch 8 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4160 Animal Control
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REGULAR WAGES -$ -$ -$ -$ 0.00%
51150 SW REGULAR PART-TIME WAGES 30,625$ 15,197$ 31,938$ (31,938)$ -100.00%
51144 SW LONGEVITY 200 (200)$ -
Sub-total Compensation 30,625$ 15,197$ 32,138$ -$ (32,138)$ -100.00%
52110 C ACO CONT SVC -$ -$ -$ 51,910$ 51,910$ -
52142 C EQUIP-SERVICE & REPAIR 1,385$ 1,975$ 1,500$ 1,500$ -$ 0.00%
52208 U GASOLINE 2,006$ 2,006$ 1,878$ -$ (1,878)$ -100.00%
54100 S SUPPLIES 1,257$ 4,715$ 4,990$ 4,990$ -$ 0.00%
54160 S CLOTHING & SAFETY EQUIPMENT 48$ -$ 200$ 200$ -$ 0.00%
Sub-total Expenses 4,696$ 8,696$ 8,568$ 58,600$ 50,032$ 583.94%
Total 4160 Animal Control 35,321$ 23,892$ 40,706$ 58,600$ 17,893$ 43.96%
Object Description
In October of 2015, the Town of Lexington and the Town of Bedford entered into an agreement to share a full-time Animal Control
Officer with 70% or 27-hours per week in Lexington. The Animal Control Officer (ACO) is an employee of the Town of Bedford. The
ACO will continue to work cooperatively with the Board of Healh on animal related health issues. The ACO acts as the Inspector of
Animals on behalf of the Commonwealth of Massachusetts and the Board of Health. In this capacity, the ACO investigates all
reports of contagious or infectious diseases affecting animals as well as the quarantine of any such animal. The ACO enforces
State and Town laws regarding sanitation standards at facilities where animals are kept and regulations governing the keeping of
animals such as licensing, leash law, excessive barking or biting.
FY2017 Requests:Wage object codes have been reduced to $0.00 to reflect the change from a Town employee to a contracted
position from Bedford, MA. Expense object code 52110 was added and reflects the 70% of the ACO's salary and other benefits.
Note: The Town's benefits budget was reduced by one employee. Object code 52208 was reduced to $0.00 with Bedford, MA
assuming responsibility for fueling the ACO vehicle.
4160 - Animal Control 9 11/27/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram:4100 Law Enforcement
Element:4170 Crossing Guards
Budget Description:
Budget Data (by Object Code)
FY 2014 FY 2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51150 SW REGULAR PART-TIME WAGES 136,674$ 135,752$ 141,329$ 141,329$ -$ 0.00%
Sub-total Compensation 136,674$ 135,752$ 141,329$ 141,329$ -$ 0.00%
54160 S CLOTHING & SAFETY EQUIPMENT 7,082$ 8,000$ 8,000$ 8,000$ -$ 0.00%
Sub-total Expenses 7,082$ 8,000$ 8,000$ 8,000$ -$ 0.00%
Total 4170 Crossing Guards 143,756$ 143,752$ 149,329$ 149,329$ -$ 0.00%
Object Description
Fourteen crossing guards provide assistance to school children crossing roadways as they walk to and from school. Two additional crossing guards are
assigned as floaters to fill in when a regularly assigned guard is off. The floaters also perform administrative functions in support of this program. The
Waldorf School reimburses the Town of Lexington for providing one crossing guard on Mass. Avenue for their school calendar year.
FY 2017 Reqests:With the SEIU 888 collective bargaining agreement expiring with the FY2016 budget, the FY2017 request remains the same.
4170 - Crossing Guards 10 11/27/2015
Project Name:Police Station; Renovation and Add-on Design and Engineering Date:20-Sep-10
Submitted By:Chief Mark J. Corr Department:Police
Project ID Number:692
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-862-1212 E-mail mcorr@lexingtonma.gov
Revision Date:19-Oct-12
Description of Project:The Town of Lexington has established an Ad hoc Townwide Facilities Master Planning Committee. This Committee is charged with investigating
locations and developing a schedule for construction and/or reconstruction of the Police Station and other facilities. This request is currently a
placeholder.
As authorized
and funded by Town Meeting, Spring 2010($45,000) the architectural firm of Donham & Sweeney Inc. was hired to perform a space needs
study of the Police Station including: building & site condition assessment and systems evaluation, schematic design, and projecting schedule,
design and engineering costs. Donham & Sweeney was selected due to their extensive experience designing public safety facilities in
Massachusetts and have since worked closely with the Permanent Building Committee, Department of Public Facilities and the Police
Department.
This proposal is for the next phase of the project, the design and engineering through bidding, to renovate and add-on to the Lexington police
station located at 1575 Massachusetts Avenue, in response to that study. The existing structure of 13,060 square feet was deemed inadequate
through the space needs study that identified 28,308 square feet as required operational space. This project would keep the existing police
station
’(exterior walls, floors and roof line intact) with a complete redesign of the interior. An addition would be added toward the rear of the
existing building.
Justification/Benefit:The proposed plan would enlarge the police station to approx. 27,351 square feet. The renovations would correct deficiencies with the existing
structure built in 1956. The addition would secure critical operations in a new addition that meets modern seismic design/building codes. The
proposal does not correct major deficiencies to an indoor firing range.
The deficiencies at the existing police station include, but are not limited to:•The current structure is 50% too small compared to space needs program, there is inadequate storage and insufficient training or meeting
rooms.•The dispatch room for the police station started with approximately 150 square feet in 1956 and the demands have increased ever since. The
current project will provide 862 square feet for a dispatch center.•No elevator severely restricts access between floors for persons with short term or long term disabilities violates code and statutory
requirements; as well as other HP access issues including inappropriate hardware and access to toilets.•Limited storage results in the use of inappropriate spaces, bulk evidence and property are inadequately secured, and equipment is stored
outside and exposed to the elements.•The female locker room does not accommodate our growing number of female employees.•The male locker room is used as a passage way for the garage and indoor range, and is insufficient in size and quantity of lockers.•The police station does not have a sally port for the safe unloading and loading of prisoners. Detainees must be brought through the
mechanic's garage and the locker room to be processed, creating security/safety hazards.•Evidence holding areas and the lab are very small and lack space to accommodate refrigeration, gun lockers, holding bulk items or any large
volume of evidence.•The garage is too small to meet the larger fleet needs.•A training room specific to continuing education programs or public meetings is not available.•The HVAC is inadequate with some areas of the building inadequately vented; the heating system does not evenly distribute heat in the
building; records storage is limited and there are no spare offices for short term or future program changes.•The building has two separate electrical services and are inadequate for the police station needs.•The station does not have a fire suppression system which is important to avoid evacuation of the emergency 9-1-1 center.•The indoor range is too small and needs enlarging and system improvements.
Impact if not completed:The police station, as built in the 1950's, was not designed to accommodate police operations in the 21st century. Over the past 50+ years there
has been a tremendous change in how police departments operate, and the tools, equipment and facilities that are needed to serve the
community. The responsibilities and expectations of our officers and staff have never been higher.
It is imperative that the facility be improved to respond to the changes in the profession over the past 50+ years. Time spent on prosecution,
successful court cases, the investigation process, highly scrutinized evidence processing and storage, report writing, support to community
policing programs and interaction with the community, handicap accessibility throughout the facility, training, these are all areas that are not
adequately supported by our current facility.
The impact if not completed adversely affects the department staff and the community we serve. The Police Department staff will always get the
job done. The issue at hand is our ability to be more efficient, more effective and to better serve.
Timeframe:Replace. Freq:
11/27/2015 12:12:07 PM
Project Name:Police Station; Renovation and Add-on Design and Engineering Date:20-Sep-10
Submitted By:Chief Mark J. Corr Department:Police
Project ID Number:692
First Year Submission?
Priority 1
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-862-1212 E-mail mcorr@lexingtonma.gov
Revision Date:19-Oct-12
Capital Funding Request
Stakeholders:Police Department staff, persons with disabilities, the general public, and parties whose property or criminal investigation depend on police
services/storage/handling. Due to the scope of the project, neighbors abutting the Town property and employees & members of the public using
Cary Hall and the Town Offices will be affected.
9-12 months for design development, construction documents, and bidding.
Operating Budget Impact:A larger facility will have an increase in maintenance, heating, cooling and electrical costs, however systems are anticipated to be more efficient.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
$0.00
50
Maintenance Cycle
0
Years
Years
State Aid Private
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
This phase is scheduled for FY20** with construction scheduled for 20**. A pricing range is TBD.
Revolving Other
692
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $0 $0 $0 $0
Totals
$0
$0
$0
$0
$0
$0
$0CPA Amt. Req.$0 $0 $0 $0
11/27/2015 12:12:07 PM
Project Name:Police Outdoor/Indoor Firing Range - Hartwell Avenue Date:10-Dec-14
Submitted By:Chief Mark J. Corr Department:Police
Project ID Number:967
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-862-1212 ext 30 E-mail mcorr@lexingtonma.gov
Revision Date:
Description of Project:Relocate, expand and modernize the current Lexington Police outdoor firing range onsite at the Hartwell Avenue Composting facility. The
Lexington Police Department has been using a 150' x 75' area(dimensions do not include safety embankments)since the 1970's for outdoor
firearms training and qualification. Working closely with the Department of Public Works, the first phase would fund a feasibiilty study as to how
and where a firing range can be relocated at the Hartwell Avenue site. The firing range should be a minimum of 300 ' by 100' to accommodate
modern firearms training. The range should be surrounded by structure and/or clean fill mounding (no less than 20' high)for safety and to
absorb/deflect sound. An indoor facility abutting the range would provide secure storage of range materials, a training room, restrooms, and
space for an indoor firearms simulation system. The outdoor range should be equipped with lighting, a variety of target locations, moving targets
and a public address system.
Justification/Benefit:Firearms training is singularly one of the most important skills police officers must learn and retain. Educating officers as to when to use
defensive actions - particurlarly deadly force - is a crucial training need. Officers need to learn how to handle weapons outdoors, and in different
weather and light conditions. The firing range should to be equipped with stationary targets for basic training as well as targets that move and set
in a 180 degree arc (minimum). Simulators are ideal for presenting officers with thousands of different scenarios that are interactive with the
officer's verbal commands and shooting decisions. A training room (with heat and AC)will permit small groups to receive instruction in a
comfortable setting. This would also provide space for indoor training for batons and handcuffing techniques. The current range was designed in
the '70's when Lexington used revolvers and shotguns. It is at least 150' too short for our current firearms. The current range is located in the
middle of the DPW operations in close proximity to onsite vehicular traffic. Currently, there is no restrooms, lighting, moving targets, or safety
barriers to prevent unauthorized access. An excellent benefit to the current range is mounding of fill over 20' tall on three sides of the range. The
Town of Lexington is currently advancing a capital project to build/remodel the police station. The current police station has an underground
indoor range built in 1956 -- it does not meet modern standards. The cost and square footage required to build a replacement indoor range is
likely to be significantly higher than the alternative of building new at an outdoor facility. This would be confirmed by a feasibility study and design
team. A modern facility at Hartwell Avenue could be made available to other police departments in the region which could help offset some of the
operating/capital costs. During the discussion to renovate/build a new police station, the Hartwell Avenue range has been directly tied to the
capital request for funding -- this project separates the project into two requests.
Impact if not completed:The indoor range at the Police station is not usuable for training purposes. The Hartwell Avenue outdoor range is not long enough to adequately
train with rifles and there is no means of having moving targets. More importantly, training outdoors is cruicial to providing realistic training
conditions. Lexington will continue to use the Hartwell Avenue facility without any significant modifications.
Capital Funding Request
Stakeholders:The immediate stakeholders are approximately 70 full-time, Special and retired Lexington police officers. Hartwell Avenue is a shared facility with
the DPW, NERAC emergency cache site, hazardous waste collection site, residential compost drop off and potentially a solar power site.
Although there are no residential neighbors who abut this area, it will be important to address noise and safety issues.
Timeframe:The outdoor firing range is an important Police program. Renovating the outdoor range can be completed before, during
or immediately after the construction of a new police station.
Operating Budget Impact:Currently, less than $2,000 is used annually to maintain the range. Depending on the feasibility report, there are expenses for maintaining
targets and grooming the site. Electrical, water and sewer costs may be added with a training facility. Given that several neighboring
communities have expressed an interesting in using the site also, the costs could be shared regionally.
Levy Water RecreationSewerFunding Source:CPA
Cost Analysis:
Recurring Cost
Replace. Freq:
0 Years
State Aid PrivateRevolving Other
11/27/2015 12:12:07 PM
Project Name:Police Outdoor/Indoor Firing Range - Hartwell Avenue Date:10-Dec-14
Submitted By:Chief Mark J. Corr Department:Police
Project ID Number:967
First Year Submission?
Priority 0
Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects
Phone #:781-862-1212 ext 30 E-mail mcorr@lexingtonma.gov
Revision Date:
$10,000.00
Maintenance Cycle
0 Years
CPA Purpose
Open Space
Recreation
Historic
Housing
Basis of Cost Projection:
Costs for construction and equipment currently unknown. $50,000 is for a feasibility study using consultants familiar with the Hartwell Avenue site
and/or firing range construction. The recurring cost is an estimate.
967
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
2017 2018 2019 2020 2021
Site Acquisition
Design/Engineer
Construction
Equipment
Contingency
Totals $0 $0 $0 $0 $0
Totals
$0
$0
$0
$0
$0
$0
$0CPA Amt. Req.$0 $0 $0 $0
11/27/2015 12:12:07 PM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Human Services Budget Presentation
PRESENTER:
Charlotte Rod gers , Directo r of Human
S ervic es
ITEM
NUMBER:
7.
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/30/2015 11:10 AM
ATTACHMENTS:
Des crip tion Typ e
Human Services Reques ted Budget FY17 Pres entation
Department of Human Services
Requested Budget
Fiscal Year 2017
Submitted by:
Charlotte Rodgers, Human Services Director
Board of Selectmen Presentation
November 30, 2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Department Initiatives:
Program Improvement Requests:
Requested
Compensation - Increase Hours Outreach Assistant 6120- Senior Services 10,000$
Benefits
Expenses - Driver Assisted Passenger Counter 6210 - Transportation 3,560$
Sub-total 6100 by Category 13,560$
Division
Mission:
The Lexington Human Services Department connects residents of all ages to information, support and educational services. The
department seeks to identify the unmet needs of our community through outreach and collaboration, and rovide services that
promote physical, mental health and wellness. The Human Services Department also provides specific outreach and services to
Lexington's youth, veterans, seniors and their families, and oversees the operation of transportation services and the Lexpress bus
system.
Budget Overview:
The Human Services Department is requesting a level services budget. The requested FY2017 All Funds budget is $1,441,406
which is a $2,550, or 0.18%, decrease from FY2016. This includes a $19,297, or 3.33% increase in compensation and a $21,847
or 2.53 %, decrease in expenses. The All Funds budget includes funding from a Massachussetts Executive Office of Elder Affairs
grant, the MBTA Suburban Transportation grant, and the Community Programs revolving fund.
The General Fund budget request (All Funds less the revolving fund and grant supported spending) is $ 1,203,754 and reflects a
$2,480 or 0.21 % decrease, with a $16,344, or 3.28% increase in compensation and a $18,824, or 2.66%, decrease in expenses.
Administration/Community Services:
The Human Services Department is responsible for the program development and implementation of Lexington's Senior Services
(Council on Aging). The Human Services Director and Administrative support staff provide programatic oversight and support to
department divisions.
Senior/Community Social Services:
Assistant Directors and Coordinators, all human services professionals, plan and coordinate services to youth, families and older
adults. Services include assessment, information and referrals, limited case management, crisis stabilization, parent coaching,
family support, Senior Health Outreach Program, community outreach and school consultation. Services are provided to Lexington
residents with physical, cognitive or mental health disabilities, as well as those residents that may be in need of additional
supportive services to help them met basic needs and live safely in the Lexington community.
Veterans Services:
The Towns of Bedford and Lexington formed a Massachusetts Department of Veterans' Services District approved in December
2012, and hired a part time Veterans' Services Officer in April 2013. The District staff administers Chapter 115 benefits as
mandated by Massachusetts General Law and assists veterans and their families by linking them to Federal VA benefits and other
available resources. Veteran's payments are reimbursed by the state to the Town at a rate of 75%, this reimbursement has an
approximate one year lag.
Transportation Services:
The Transportation Services Division works to meet the transportation needs of the Lexington community. This budget includes the
operational expenses for Lexpress, the Town's community bus service. The Transportation Manager oversees Lexpress operations
and customer service, and is responsible for the outreach and promotion of local and regional transportation options available to
Lexington residents.
1. Evaluate operational efficiencies in the operation and administration of Human Services and Transportation programs.
2. Collaborate with Recreation and Community Programs Department to provide best practices in shared customer service,
operations and safety at the Community Center.
3. Collaborate with Town departments, Schools and the Community to assess unmet needs for youth and families and provide
relevant programming at the Community Center and in the community.
4. Continued focus on outreach to the Lexington community to inform residents of the programs and services available for all
ages.
Human Svcs Summary 1 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 - 6200 Human Services
Budget Summary
Funding Sources (All Funds)FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Estimated Projected Increase Increase
Tax Levy 931,431$ 897,068$ 939,410$ 956,286$ 16,876$ 1.80%
Veteran Benefits Reimbursement 70,490$ 92,504$ 72,437$ 70,468$ (1,969)$ -2.72%
Community Program Revolving Fund 63,617$ 45,701$ 100,000$ 75,000$ (25,000)$ -25.00%
Fees
Lexpress Fares 89,867$ 80,215$ 88,707$ 86,000$ (2,707)$ -3.05%
Available Funds -$ -$ -$ -
Grants/Regional Funding Veterans 123,322$ 145,778$ 151,802$ 162,652$ 10,850$ 7.15%
TDM Allocation 90,000$ 88,000$ 91,600$ 91,000$ (600)$ -0.66%
Total 6000 Human Services All Funds 1,278,727$ 1,261,266$ 1,443,956$ 1,441,406$ (2,550)$ -0.18%
Appropriation Summary (All Funds)FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Compensation 554,269$ 542,101$ 579,889$ 599,186$ 19,297$ 3.33%
Expenses 724,458$ 719,164$ 864,067$ 842,220$ (21,847)$ -2.53%
Total 6000 Human Services All Funds 1,278,727$ 1,261,266$ 1,443,956$ 1,441,406$ (2,550)$ -0.18%
Program Summary (All Funds)FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Total 6110 Administration 199,953$ 217,358$ 197,601$ 205,961$ 8,361$ 4.23%
Total 6120 Community Programs 107,260$ 93,631$ 142,263$ 121,892$ (20,371)$ -14.32%
Total 6130 Supportive Living 1,832$ 3,250$ -$ -$ -$ 0.00%
Total 6140 Veterans' Services 193,256$ 188,193$ 245,573$ 232,773$ (12,799)$ -5.21%
Total 6150 Youth & Family Services 69,755$ 54,470$ 99,745$ 95,564$ (4,181)$ -4.19%
Total 6160 Services for Youth 41,335$ -$ -$ -$ -$ -
Total 6170 Senior Services 122,599$ 123,375$ 168,794$ 178,953$ 10,160$ 6.02%
Total 6210 Transportation Services 542,737$ 580,989$ 589,980$ 606,261$ 16,281$ 2.76%
Total 6000 Human Services 1,278,727$ 1,261,266$ 1,443,956$ 1,441,406$ (2,550)$ -0.18%
Object Code Summary (All Funds)FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Salaries & Wages 554,269$ 542,101$ 579,889$ 599,186$ 19,297$ 3.33%
Overtime -$ -$ -$ -$ -$ -
Personal Services 554,269$ 542,101$ 579,889$ 599,186$ 19,297$ 3.33%
Contractual Services 697,515$ 682,364$ 823,242$ 799,689$ (23,553)$ -2.86%
Utilities 2,284$ 2,745$ 3,624$ 3,924$ 300$ 8.28%
Supplies 24,659$ 32,055$ 34,701$ 35,607$ 906$ 2.61%
Small Capital -$ 2,000$ 2,500$ 3,000$ 500$ 20.00%
Expenses 724,458$ 719,164$ 864,067$ 842,220$ (21,847)$ -2.53%
Total 6000 Human Services 1,278,727$ 1,261,266$ 1,443,956$ 1,441,406$ (2,550)$ -0.18%
]
Approprations Summary (General Fund Only)FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Compensation 479,473$ 463,004$ 498,591$ 514,935$ 16,344$ 3.28%
Expenses 612,315$ 610,862$ 707,643$ 688,819$ (18,824)$ -2.66%
Total 6000 Human Services 1,091,789$ 1,073,867$ 1,206,234$ 1,203,754$ (2,480)$ -0.21%
Approprations Summary (Non-General Fund)FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
Compensation 74,796$ 79,097$ 81,298$ 84,251$ 2,953$ 3.63%
6120 Community Programs EOEA Grant 9,655$ 9,655$ 9,655$ 9,655$ -$ 0.00%
6140 Veterans' Services: Regional Funding 26,221$ 30,522$ 32,723$ 35,676$ 2,953$ 9.02%
6170 Senior Services: EOEA Grant 38,920$ 38,920$ 38,920$ 38,920$ -$ 0.00%
Expenses 112,143$ 108,302$ 156,424$ 153,401$ (3,023)$ -1.93%
6120 Community Programs: EOEA Grant 6,711$ 7,699$ 10,200$ 14,506$ 4,306$ 42.22%
6120 Community Programs: Revolving 63,617$ 45,701$ 100,000$ 75,000$ (25,000)$ -25.00%
6140 Veterans' Services: Regional Funding 1,815$ 1,493$ 1,815$ 1,815$ -$ 0.00%
6170 Senior Services: EOEA Grant -$ 3,409$ 4,409$ 8,000$ 3,591$ 81.45%
6210 Transportation Services: MBTA Grant 40,000$ 50,000$ 40,000$ 54,080$ 14,080$ 35.20%
Total 6000 Human Services 186,939$ 187,399$ 237,722$ 237,652$ (70)$ -0.03%
Human Svcs Summary 2 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017
Budget Budget Budget Recommended
Director of Human Services 1 1 1 1
Assistant Director of Senior Services 1 0.8 0.8 1 1
Youth and Family Services Social Worker 2 1 1 1 1
Assistant Director of Youth Services ----
Youth and Family Services Program Coordinator3 - 0.8 - -
Municipal Clerk (Part Time)3 0.5 0.5 - -
Senior Services Coordinator 1 1 1 1
Senior Services Nurse 0.42 0.42 0.42 0.42
Office Manager 1 1 1 1
Municipal Clerk (Part Time)0.5 0.5 0.5 0.5
Veterans' Services District Director 4 1 1 1 1
Veterans' Services Officer 0.4 0.4 0.51 0.51
Youth Program Coordinator 0.8 ---
Transportation Services Manager 5 1 1 0.69 0.69
Transportation Clerk 0.6 0.6 0.6 0.6
Total FTE 10.0 10.0 8.7 8.7
Total FT/PT 5 (FT)/8 (PT) 6(FT)/7(PT) 6(FT)/5(PT) 6 (FT) 5 (PT)
Explanatory Notes:
(1) The Assistant Director of Senior Services hours increased from 28 to 35 hours'/week in FY2014.
(2) The Assistant Director of Youth Service position was reorganized in FY2014 to create a Full Time Assistant Director of
Youth and Family Services and part time (28hrs/week) Youth and Family Program Services Coordinator. In 2014, the Assistant
Director of Youth and Family Services position was renamed to Youth and Family Services Social Worker.
(3) The Youth and Family Program Coordinator position was moved to the Department of Recreation and Community Services
in FY2016.
(4) Formerly Veterans' Services officer in FY12 and FY13. Created as part of Veterans' District agreement with Town of
Bedford, supervises part time Veterans' Services Officer (VSO). VSO is 100% funded by the Town of Bedford.
(5) The Transportation Services Manager hours increased from 28 to 35 hours/week in FY2014, and decreased to 24 hours
(.69) in FY2016.
Authorized Staffing 3 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6110 Administration and Outreach
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REGULAR WAGES 154,159$ 162,061$ 164,101$ 171,661$ 7,561$ 4.61%
51144 SW LONGEVITY -$ -$ -$ -
51150 SW REGULAR PART-TIME WAGES 17,538$ 25,614$ -$ -$ -
Sub-total Compensation 171,696$ 187,675$ 164,101$ 171,661$ 7,561$ 4.61%
52110 C CONTRACTUAL SERVICES 1,832$ 1,531$ 1,500$ 1,500$ -$ 0.00%
52111 C PRINTING/FORMS 484$ 71$ 1,000$ 1,000$ -$ 0.00%
52120 C PROFESSIONAL SERVICES 3,196$ 2,103$ 2,500$ 2,500$ -$ 0.00%
52128 C ADVERTISING 415$ -$ -$ -$ -
52141 C FACILITY SERVICE & REPAIR -$ -$ -$ -$ -
52151 C BUILDING RENTAL -$ -$ -$ -$ -
52183 C MILEAGE 202$ -$ 500$ 500$ -$ 0.00%
52185 C POSTAGE & MAILING 11,000$ 11,000$ 11,000$ 11,000$ -$ 0.00%
52186 C PROF DEV & TRAINING 1,303$ 1,944$ 1,500$ 1,500$ -$ 0.00%
52188 C SEMINARS/WORKSHOPS/CONFEREN 1,504$ 1,289$ 2,000$ 2,000$ -$ 0.00%
52200 U UTILITIES -$ -$ -$ -
52201 U ELECTRICITY -$ -$ -$ -
52202 U OIL HEATING -$ -$ -$ -
52203 U NATURAL GAS -$ -$ -$ -
52206 U TELEPHONE -$ -$ -$ -
52207 U MOBILE DEVICES 460$ 1,210$ 1,500$ 1,800$ 300$ 20.00%
52208 U GASOLINE -$ -$ -$ -
54100 S SUPPLIES 987$ 324$ -$ -$ -
54111 S OFFICE SUPPLIES 4,783$ 6,491$ 7,500$ 7,500$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & 2,092$ 1,721$ 2,000$ 2,000$ -$ 0.00%
54170 S PERIODICALS -$ -$ -$ -
54706 SC OFFICE EQUIPMENT -$ 2,000$ 2,500$ 3,000$ 500$ 20.00%
Sub-total Expenses 28,257$ 29,683$ 33,500$ 34,300$ 800$ 2.39%
Total 6110 COA Administration 199,953$ 217,358$ 197,601$ 205,961$ 8,361$ 4.23%
DescriptionObject
Human Services Department administrative staff members provide support and oversight of the Human Services Department,
Lexington Community Center, Human Services programs and outreach services, and the development of educational and
wellness progamming for Lexington citizens of all ages. It is the responsibility of the administrative staff to support programs
and services, collect data on programming, and actively collaborate with the Council on Aging Board, the Friends of the
Council on Aging Board and the Human Services Committee.
The department coordinates volunteers, including the Senior Service (Tax Work-Off) Program, assisting eligible residents with
the application and job placement process within a number of Town departments. Volunteers provide hundreds of hours of
key support services and are vital to the operation of the Community Center and Human Services Department. They assist
with administration tasks, reception desk coverage and customer service, office projects support, and assistance with the
coordination of senior trips, dining programs, newsletter mailings, and the Windowpane and Fix it Shops.
Budget Detail:
The FY17 requested budget reflects a $8,361, or 4.23% increase and includes a 4.61% increase in compensation due to
contractual obligations and a 2.39% increase in expenses.
The amount of $3,000 in Office Equipment reflects an anticipated increase in the cost of a new copier lease. This copier is
shared in the Community Center administration and customer service area. Increase in the mobile devices line reflects
reimbursement to staff for business use of personal cell phones per administrative policy.
6110 - Admin 4 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6120 Community Services/Seniors
Budget Description:
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
General Fund
51110 SW REGULAR WAGES -$ -$ -$ -$ -$ -
51150 SW REGULAR PART-TIME WAGES 18,443$ 20,398$ 11,408$ 11,731$ 323$ 2.83%
Sub-total Compensation 18,443$ 20,398$ 11,408$ 11,731$ 323$ 2.83%
52110 C CONTRACTUAL SERVICES 1,922$ 1,911$ 3,000$ 3,000$ -$ 0.00%
54100 S SUPPLIES 6,911$ 8,267$ 8,000$ 8,000$ -$ 0.00%
Sub-total Expenses 8,834$ 10,177$ 11,000$ 11,000$ -$ 0.00%
Sub-Total General Fund 27,277$ 30,576$ 22,408$ 22,731$ 323$ 1.44%
Available Funds (EOEA Grant)
51150 SW REGULAR PART-TIME WAGES 9,655$ 9,655$ 9,655$ 9,655$ -$ 0.00%
Sub-total Compensation 9,655$ 9,655$ 9,655$ 9,655$ -$ 0.00%
52110 C CONTRACTUAL SERVICES 4,711$ 3,148$ 2,000$ 4,900$ 2,900$ 145.00%
52111 C -$ 3,324$ 4,600$ 4,200$ (400)$ -8.70%
52185 C POSTAGE/MAILING 2,000$ -$ 1,000$ 1,000$ 0.00%
54100 S SUPPLIES -$ 1,227$ 3,600$ 4,406$ 806$ 22.39%
Sub-total Expenses 6,711$ 7,699$ 10,200$ 14,506$ 4,306$ 42.22%
Sub-total Grant 16,366$ 17,354$ 19,855$ 24,161$ 4,306$ 21.69%
COA Programs Revolving Fund
52110 C CONTRACTUAL SERVICES 63,617$ 45,701$ 100,000$ 75,000$ (25,000)$ -25.00%
Sub-total Revolving Fund 63,617$ 45,701$ 100,000$ 75,000$ (25,000)$ -25.00%
Total 6120 COA Program 107,260$ 93,631$ 142,263$ 121,892$ (20,371)$ -14.32%
Object Description
PRINTING
Senior specific services provided at the Community Center include Meals on Wheels, LexCafe lunch, lectures and discussion
groups, ESL and CPR classes and nutrition education. Evidence-based wellness classes for older adults include "A Matter of
Balance", "Living with Arthritis", and "Powerful Tools for Caregivers" . The popular "Older, Wiser, Lifelong Learning" (OWLL)
program offers enrichment education with excellent speakers and topics. Volunteer instructors lead the Computer and
Technology group, travel programs, current events and book groups . Trips are offered to various museums and places of
cultural interest. The new Community Center provides a central location for residents of all ages, and expanded space for
Lexington seniors to find information and socialization.
Health and wellness services include "Live Your Life Well" and Aging Mastery courses, as well as outreach and programs led by
the Human Services nurse. Partnerships with the Cary Library, Lexington Recreation and Community Programs Department,
Lexington Police and Fire Departments, and the Munroe Center for the Arts contribute to the wide variety of intergenerational and
enrichment opportunities available to Lexington.
Budget Detail:
The All Funds budget is decreasing by $20,371 or 14.32%. This decrease is attributable to a reduction in the COA Revolving
Fund due to the shift of some programs to the Community Center. The All Funds budget includes grant funding from the
Massachussetts Executive Office of Elder Affairs. Less this grant funding, the General Fund budget reflects a $323, or 1.44%,
increase.
General Fund Compensation is a $323, or 2.83% increase. This position is partially covered by the EOEA grant at a fixed rate
per year, which results in the entire COLA being carried by the General Fund, which accounts for the large percentage increase.
The partial costs of printing the Senior Services Newsletter is reflected in the Executive Office of Elder Affairs expense section of
this page. The postage rate for mailing the newsletter has increased an additional $1,050 per year - this increase is reflected in
the EOEA grant postage .
6120 - Community Programs 5 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6130 Supportive Living
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
General Fund
52110 C CONTRACTUAL SERVICES 1,832$ 3,250$ -$ -$ -$ -
Sub-total Expenses 1,832$ 3,250$ -$ -$ -$ -
Total 6130 Supportive Living 1,832$ 3,250$ -$ -$ -$ -
Object Description
The Human Services Department Supportive Living element moved into the Community Social work budget in FY
2016.
Budget Detail:
Contractual payments to NuPath (Woburn, MA) were eliminated July 1, 2013, after implementing a planned
reduction in the contractual payments that spanned 3 years. In 2016, the funds in this element were moved to
the Contractual Services line item in Youth and Family Social Work Services.
6130 - Supportive Living 6 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6140 Veterans' Services
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
General Fund
51110 SW REGULAR WAGES 53,342$ 48,347$ 55,085$ 59,332$ 4,248$ 7.71%
51120 SW OTHER COMPENSATION -$ -$ -$ -$ -
51150 SW REGULAR PART-TIME WAGES -$ -$ -$ -$ -
51512 SW STIPENDS -$ -$ -$ -$ -
Sub-total Compensation 53,342$ 48,347$ 55,085$ 59,332$ 4,248$ 7.71%
52110 C VETERANS' BENEFITS 108,551$ 105,672$ 150,000$ 130,000$ (20,000)$ (0.13)
52111 C PRINTING/FORMS -$ 130$ 1,250$ 650$ (600)$ -48.00%
52120 C PROFESSIONAL SERVICES 394$ 464$ 1,000$ 1,500$ 500$ 50.00%
52183 C MILEAGE 506$ 212$ 600$ 600$ -$ -
52185 C POSTAGE 31$ -
52188 C SEMINARS/WORKSHIPS/CONFERENCE 700$ 536$ 500$ 500$ -$ -
52206 U TELEPHONE -$ -$ -$ -
52207 U MOBILE DEVICES 1,200$ 600$ 1,500$ 1,500$ -$ -
54100 S SUPPLIES 442$ 112$ 1,000$ 1,000$ -$ -
54111 S OFFICE SUPPLIES -$ -$ -$ -
54113 S MEMBERSHIP/DUES/LICENSES &85$ 75$ 100$ 200$ 100$ 100.00%
Sub-total Expenses 111,878$ 107,832$ 155,950$ 135,950$ (20,000)$ -
Total General Fund 165,220$ 156,178$ 211,035$ 195,282$ (15,752)$ -7.46%
Object Description
The Towns of Lexington and Bedford formed a Massachusetts Department of Vetertans' Services (DVS) Veterans' Services
District in December 2012. The District hired a part time Veterans' Services Officer (VSO) to work primarily out of the Bedford
Town office. The District Director is a member of the Human Services staff and is supported by adminstration services. Both
VSO's are available by cell phone, regular office hours and scheduled visits in the community or at a home visit. The Veterans
Services District supports the needs of local veterans and their dependents by administering veterans benefits as required by
Massachusetts General Law Chapter 115. The district staff also serves as a single point of service for information and referral
to numerous town, state and federal VA benefits and services available to veterans and their dependents, as well as linking
them to support services that are available to all Lexington residents.
District wide, the average number of eligible veterans and their families served continues to increase slightly. The department
notes the following trends:
1. Increased outreach efforts through the district, more information available about veterans benefits
2. Vietnam era veterans are reaching retirement age and seeking benefits
3. Increasing numbers of Veterans from Iraq & Afghanistan returning home (both activity duty and Reserve/Guard)
4. Increased caseload of Veterans in Bedford as result of it's proximity to the VA Hospital and SRO housing.
Budget Detail:
The Town of Lexington is reimbursed at a rate of 75% by the State of Massachusetts for approved Veterans benefits and
expenses (excluding the Veterans Service Officer salary) under Chapter 115. The Town of Bedford is responsible for 100% of
the part time VSO salary and 8.20% of the Director Salary as per the Inter Municipal Agreement. Cases that originate from the
VA Hospital are reimbursed back to the Town of Bedford at 100% rate.
Projections indicate a need to fund contractual services at $130,000 for Lexington Veterans' Benefits in FY2017.
6140 - Veterans' Services 7 11/24/2015
Veteran's Services Regional District (Town of Bedford Share)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REGULAR WAGES 5,009$ 2,857$ 5,315$ 5,725$ 410$ 7.71%
51150 SW REGULAR PART-TIME WAGES 21,212$ 27,665$ 27,408$ 29,951$ 2,543$ 9.28%
Sub-Total Compensation 26,221$ 30,522$ 32,723$ 35,676$ 2,953$ 9.02%
52111 C PRINTING/FORMS 140$ 54$ 140$ 140$ -$ -
52120 C PROFESSIONAL SERVICES -$ -$ -$ -
52183 C MILEAGE 200$ 399$ 200$ 200$ -$ -
52188 C SEMINARS/WORKSHIPS/CONFERENCE 200$ 316$ 200$ 200$ -$ -
52207 U MOBILE DEVICES 624$ 600$ 624$ 624$ -$ -
54100 S SUPPLIES 651$ 124$ 651$ 651$ -$ -
Sub-total Expenses 1,815$ 1,493$ 1,815$ 1,815$ -$ -
Total Regional Funding 28,036$ 32,015$ 34,538$ 37,491$ 2,953$ 8.55%
Total 6140 Veterans Admininstration 193,256$ 188,193$ 245,573$ 232,773$ (12,799)$ -5.21%
Object Description
6140 - Veterans' Services 8 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6150 Youth and Family Services
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriated Request Increase Increase
General Fund
51110 SW REGULAR WAGES 65,552$ 22,070$ 76,495$ 72,314$ (4,181)$ -5.47%
51120 SW OTHER COMPENSATION -$ -$ -$ -
51150 SW REGULAR PART-TIME WAGES 887$ 25,543$ -$ -$ -
51512 SW STIPENDS -$ -$ -$ -
Sub-total Compensation 66,438$ 47,613$ 76,495$ 72,314$ (4,181)$ -5.47%
52110 C CONTRACTUAL SERVICES -$ 2,000$ 15,000$ 15,000$ -$ -
52111 C PRINTING/FORMS 50$ 651$ 900$ 900$ -$ -
52120 C PROFESSIONAL SERVICES 2,000$ 2,610$ 3,000$ 3,000$ -$ -
52183 C MILEAGE 195$ 144$ 500$ 500$ -$ -
52188 C SEMINARS/WORKSHIPS/CONFERENCE -$ 550$ 1,700$ 1,700$ -$ -
52200 U UTILITIES -$ -$ -$ -
52207 U MOBILE DEVICES -$ -$ -$ -
54100 S SUPPLIES 1,071$ 902$ 1,500$ 1,500$ -$ -
54111 S OFFICE SUPPLIES -$ 400$ (400)$ -100.00%
54113 S MEMBERSHIP/DUES/LICENSES & -$ -$ -$
54160 S CLOTHING AND SAFETY EQUIP -$ 250$ 650$ 400$ 160.00%
Sub-total Expenses 3,317$ 6,857$ 23,250$ 23,250$ -$ -
Total 6150 Youth and Family Services 69,755$ 54,470$ 99,745$ 95,564$ (4,181)$ -4.19%
Object Description
The Youth and Family Social Worker is responsible for planning and implementing the social work services and programs for the
Department of Human Services. The primary focus of this position is to provide information and referral resources, assessment,
crisis intervention, limited case management and support services to the community. The social worker also ensures that residents
who have been identified as in need of services obtain appropriate services and ensure the coordination of those services. Specific
assistance available to residents includes financial needs assessment, medical benefit counseling, assistance with accessing
emergency funds and housing, food stamps, fuel assistance, water and sewer discounts and holiday programs.
The Youth and Family Social Worker provides outreach to the Lexington community and serves as a resource for mental health
referrals, counseling and education. As a member of the Human Services clinical team is responsible for outreach, identification and
assessment of unmet community needs and coordinating intervention, stabilization and referral for at risk residents via collaboration
with Lexington Police, Fire, Schools and Health Departments.
Master's level interns are supervised by the social worker and provide additional outreach and services to the Town, while gaining
valuable experience in the field of human services and social work.
6150 - Youth & Family Svcs 9 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6160 Services for Youth
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
General Fund
51110 SW REGULAR WAGES 39,246$ -$ -$ -$ -$ -
51150 SW REGULAR PART-TIME WAGES -$ -$ -$ -$ -$ -
51151 SW SEASONAL PART-TIME WAGES -$ -$ -$ -$ -$ -
51512 SW STIPENDS -$ -$ -$ -$ -$ -
Sub-total Compensation 39,246$ -$ -$ -$ -$ -
52110 C CONTRACTUAL SERVICES 815$ -$ -$ -$ -$ -
52111 C PRINTING/FORMS 50$ -$ -$ -$ -$ -
52120 C PROFESSIONAL SERVICES -$ -$ -$ -$ -$ -
52183 C MILEAGE 106$ -$ -$ -$ -$ -
52188 C SEMINARS/WORKSHOPS/CONFEREN -$ -$ -$ -$ -$ -
52207 U MOBILE DEVICES -$ -$ -$ -$ -$ -
54100 S SUPPLIES 956$ -$ -$ -$ -$ -
54111 S OFFICE SUPPLIES 163$ -$ -$ -$ -$ -
Sub-total Expenses 2,090$ -$ -$ -$ -$ -
Total 6160 Services for Youth 41,335$ -$ -$ -$ -$ -
Object Description
The Assistant Director of Youth Services position was eliminated and hours combined to provide a full time Assistant Director of
Youth and Family Services and a 28 hour per week Youth Services Program Coordinator in July, 2013.
This budget element is provided for history.
6160 - Services for Youth 10 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100 Human Services
Element:6170 Senior Services
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Restated Request Increase Increase
General Fund
51110 SW REGULAR WAGES 51,139$ 34,592$ 101,151$ 106,467$ 5,316$ 5.26%
51150 SW REGULAR PART-TIME WAGES 21,397$ 34,650$ 8,914$ 10,166$ 1,253$ 14.05%
Sub-total Compensation 72,537$ 69,242$ 110,065$ 116,633$ 6,569$ 5.97%
52110 C CONTRACTUAL SERVICES 8,814$ 9,773$ 10,500$ 10,500$ -$ 0.00%
52111 C PRINTING/FORMS 115$ 55$ 1,000$ 1,000$ -$ 0.00%
52120 C PROFESSIONAL SERVICES -$ 415$ 1,200$ 1,200$ -$ 0.00%
52183 C MILEAGE 628$ 638$ 700$ 700$ -$ 0.00%
52185 C POSTAGE 6$ -
52188 C SEMINARS/WORKSHOPS/CONFERENCES 921$ 120$ 1,000$ 1,000$ -$ -
52207 U MOBILE DEVICES 335$ -
54100 S SUPPLIES 664$ 461$ 1,000$ 1,000$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES & SUB.-$ -$ -$ -
Sub-total Expenses 11,142$ 11,804$ 15,400$ 15,400$ -$ 0.00%
Total General Fund 83,679$ 81,046$ 125,465$ 132,033$ 6,569$ 5.24%
Available Funds (EOEA Grant)
51110 SW REGULAR WAGES 11,085$ 11,085$ 11,085$ 11,085$ -$ 0.00%
51150 SW REGULAR PART-TIME WAGES 27,835$ 27,835$ 27,835$ 27,835$ -$ 0.00%
Sub-total Grant Compensation 38,920$ 38,920$ 38,920$ 38,920$ -$ 0.00%
52110 C CONTRACTUAL SERVICES -$ 3,409$ 3,409$ 6,000$ 2,591$ 76.00%
52118 C SEMINARS/WORKSHOPS/CONFERENCES -$ -$ 1,000$ 2,000$ 1,000$ 100.00%
Sub-total Grant Expenses -$ 3,409$ 4,409$ 8,000$ 3,591$ 81.45%
Total Grant 38,920$ 42,329$ 43,329$ 46,920$ 3,591$ 8.29%
Total 6170 COA Support Services 122,599$ 123,375$ 168,794$ 178,953$ 10,160$ 6.02%
Object Description
The Assistant Director of Senior Services is responsible for the planning and implementation of services provided to older adults
in the Lexington community, including outreach, assessment, information and referral, limited case management, financial
assistance and consultation to families. The Senior Health Outreach Program provides nursing outreach to Lexington's most frail
and vulnerable seniors (homebound) with wellness visits and consultation with families and medical providers. The senior
services staff coordinates services with the Lexington Police, Fire and Health Departments - and the Lexington Housing Authority
around a variety of issues that may impact the health and safety of residents. Staff members also work closely with Minuteman
Senior Services to ensure the coordination of services available to eligible Lexington residents.
The Senior Services Coordinator plans and coordinates the services and programs offered for seniors at the Community Center.
Funding by the Dana Home Grant supports outreach and nursing services to Lexington seniors. Staff members also coordinate
community volunteers and staff the meetings of the Council on Aging Board and the Friends of the Council on Aging, reporting
on statistics, trends, programming and service needs.
Budget Detail:
The overall budget is increasing by $10,160, or 6.02%. General Fund Compensation is increasing by $6,569, or 5.97%.
Personal services in this element are partially funded by the Executive Office of Elder Affairs (EOEA) formula grant. Small
increases in the EOEA grant are funding increased support and outreach to the Asian and South Asian Indian communities by
providing contractual services social work and translation services.
The budget line 52110 Contractual Services represents the contractual obligation to Minuteman Senior Services share of
services provided to the Lexington community.
6170 - Senior Services 11 11/24/2015
Town of Lexington
FY 2017 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6200 Transportation Services
Element:6210 Transportation Services
Budget Description:
Budget Data (by Object Code)
FY 2014 FY2015 FY2016 FY2017 Dollar Percent
Actual Actual Appropriation Request Increase Increase
51110 SW REGULAR WAGES 57,771$ 56,728$ 50,465$ 50,354$ (110)$ -0.22%
51130 OT OVERTIME -$ -$ -$ -
51144 SW LONGEVITY -$ 114$ 114$ -$ 0.00%
51150 SW REGULAR PART-TIME WAGES -$ 33,001$ 30,859$ 32,794$ 1,936$ 6.27%
51151 SW SEASONAL PART-TIME WAGES -$ -$ -$ -
Sub-total Compensation 57,771$ 89,729$ 81,437$ 83,262$ 1,825$ 2.24%
52110 C CONTRACTUAL SERVICES 436,429$ 424,498$ 455,093$ 454,719$ (374)$ -0.08%
52111 C PRINTING/FORMS 2,440$ 4,188$ 3,500$ 4,250$ 750$ 21.43%
52120 C PROFESSIONAL SERVICES -$ -$ -$ -
52142 C EQUIP-SERVICE & REPAIR -$ -$ -$ -
52183 C 166$ 138$ 150$ 250$ 100$ 66.67%
52186 C PROF DEV & TRAINING 75$ 85$ 1,100$ 1,000$ (100)$ -9.09%
52187 C -$ -$ -$
52188 C SEMINARS/WORKSHOPS/CONFEREN -$ -$ -$
54100 S SUPPLIES 389$ 5,288$ 1,500$ 1,500$ -$ 0.00%
54111 S OFFICE SUPPLIES 539$ 494$ 600$ 600$ -$ 0.00%
54113 S MEMBERSHIP/DUES/LICENSES &4,927$ 6,570$ 6,600$ 6,600$ -$ 0.00%
Sub-total Expenses 444,966$ 441,260$ 468,543$ 468,919$ 376$ 0.08%
Total General Fund 502,737$ 530,989$ 549,980$ 552,181$ 2,201$ 0.40%
Grants - MBTA Grant
52110 C LEXPRESS CONT SVC 40,000$ 50,000$ 40,000$ 54,080$ 14,080$ -
Sub-total Expenses 40,000$ 50,000$ 40,000$ 54,080$ 14,080$ -
Total 3610 Transportation Services 542,737$ 580,989$ 589,980$ 606,261$ 16,281$ 2.76%
TRAVEL
Object Description
MILEAGE
Transportation Services Division works toward meeting the transportation needs of the Lexington community. This includes the operation of the
Lexpress bus system, a program that provides nearly 9,000 hours of neighborhood bus service annually. FY2017 marks the fifth year of a four-year
plus two option year bus contract awarded in 2012. The Transportation Manager and Transportation Clerk provide travel consultation and
information for residents, and also manages Lex-Connect, a gift-funded taxi voucher program for senior and disabled residents.
Budget Detail:
The All Funds FY2017 Transportation Services funding request is $606,261 which reflects a $16,281, or 2.76% increase from FY2016. General Fund
compensation is increasing by $1,825 due to step increases. The cost for proppective COLAs is budgeted in the Salary Adjustment account in the
Town Manager's budget.
The All Funds budget includes $54,080 in Lexpress grant funding from the MBTA as part of the Suburban Transportation grant program. The FY17
General Fund Contractual Services request decreased 0.08% due to the fuel price adjustment allowed in the agreement with the Lexpress contractor,
M&L Transit Systems. The Printing line was increased by $750 to better reflect actual printing costs. The $6,600 in dues reflect the annual cost for
membership to the 128 Business Council. Membership include support and technical assistance for community transit planning and a transportation
incentives program for all Town employees among other benefits.
6210 -Transportation Services 12 11/24/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority:1 of 1
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation $10,000
Benefits
Expenses
Benefits
TOTAL $0 $10,000
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$10,000
Increase hours for PT Outreach Assistant
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$0
$0
$0
$0
$10,000
TOTAL
FY2017 Request
$0
Human Services
6000
Senior Services
6120
The Lexington Human Services Department moved to the Community Center on July 1, 2015. Since opening, the Community
Center has steadily increased the numbers of residents coming into the building for programs and services. Call volume for senior
specific service has increased an estimated 25 % (an additional 100 calls per month). Walk‐in residents requesting 1:1
transportation and/or social work consultation have also increased ‐and these consults are often of an immediate nature and time
intensive. Additionally, the reduction in the work hours of the Transportation Manager and the reassignment of a PT clerk position
to the Community Programs division have resulted in a need for more Human Services Department coverage. "Gaps" in
department coverage occur daily ‐3 days per week without an afternoon clerk. Specifically, staff are needed to cover phones or
transactions in the administration offices, and fall behind in their work.
The PT Outreach Assistant is currently a grant funded, non‐benefited position, approximately 8 ‐10 hours per week. This
position, now in the 3rd year of funding, is responsible for providing additional outreach services and implementing senior
programs and initiatives. In an expanded role, the Outreach Assistant would provide a high level of customer support and
spearhead the implementation of outreach efforts to Lexington residents regarding programs and services offered by both
Transportation and Senior Services divisions.
This request seeks to split the funding of the outreach position between the Dana Home Grant and the General Fund and asks
for an additional $10,000 to fund the Outreach position to 17.5 hours per week. The position continues to be PT, non benefited.
The additional hours for the Outreach Assistant will result in improved customer service at the Community Center as the
Outreach Assistant will cover current "Gaps" in staffing both in direct outreach to seniors and by becoming fully cross trained in
Lexpress and other transactions/operations. This position will also assist with covering consultations and event staffing ‐which will
address continued growth in Lexington's senior population and the increasing Community Center usage by residents of all ages.
L:bud_supplemental request/Request Form.xls
11/24/2015
FY2017 PROGRAM IMPROVEMENT REQUEST FORMQ
Department Priority: of
Department:
Program:
Element:
Accounting Dept #:
Supplemental Title:
REQUESTED PROGRAM IMPROVEMENT FUNDING
Object Object Ongoing Annual Cost
Code Description (FY2017 & Future)
Compensation
Benefits
Expenses
Install/Training $1,400
Maintenance $2,160
TOTAL $1,400 $2,160
PURPOSE / DESCRIPTION OF REQUEST
SERVICE IMPLICATION
$0
Human Services
Transportation Services
6210 - Transportation Services
$0
Driver Assisted Automatic Passenger Counter
One-Time Cost
(FY2017 Only)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the
requests and create a prioritized list.
$0
$0
$0
$1,400
$2,160
$0
$0
$3,560
TOTAL
FY2017 Request
The purpose of this request is to implement an automated passenger counting system on Lexpress as a means to better track
ridership, increase staff efficiency, and allocate transportation resources in the most effective manner. Funding would outfit four
Lexpress vehicles with tablets and mounting hardware, and pay for a monthly subscription to the RideSystems software and data
plan. The subscription includes a customized user interface, and administrative tracking and reporting tools. Demographic,
payment, and stop location data would be inputted by the driver at the time of boarding. The mounted tablet would automatically
transfer the data into a database where it can be saved and easily analyzed.
Ridesystems is currently the vendor that provides real‐time GPS tracking for Lexpress. This additional monthly subscription can
begin once the necessary hardware is purchased and installed by M&L, the Lexpress contractor. IT staff time or resources are not
required to launch or maintain this service.
. Anticipated benefits of driver‐assisted automation include:
Increased staff efficiency.Reduction in time spent manually tallying basic demographic and payment information from paper
forms. This labor‐intensive task currently uses up about 30% of our part‐time clerk’s time. With the Transportation offices now
located at the Community Center, the part‐time clerk has increased customer service responsibilities –improving staff efficiency is
a priority.
Increased accuracy.Reliable and detailed ridership and payment information would be collected. Ridership trends will be easily
and accurately monitored and accessed immediately compared to current methods of taking an annual sampling of the existing
paper data.
Increased operational efficiency.This low‐cost software solution provides the most accurate picture regarding how current routes
are serving the public. With better information we are able to allocate resources to fit actual demand.
L:bud_supplemental request/Request Form.xls
11/24/2015
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Executive Session-Exemption 3: Collective Bargaining Update - Custodian and DPW Unions
(20 min.)
PRESENTER:
Carl Valente, To wn Manager
ITEM
NUMBER:
E.1
SUMMARY:
Sugges ted motio n fo r Exec utive Session: Move to g o into E xecu tive Session to d iscu ss stra tegy with resp ect
to collective b a rg a inin g rela ted to th e Cu stod ian's Union a n d DPW Un ion a n d to reconvene in Op en
S ession on ly to a d jou rn. F u rth er, as Ch a irman I decla re th a t a n op en meetin g discussion ma y have a
d etrimenta l effect on th e bargain ing p osition of th e Town .
Staff will up date the Bo ard on negotiations with:
Cus tod ian's Unio n
DPW Unio n
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/30/2015 11:30 AM