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Home My WebLink About2015-12-07-BOS-Packet-BudgetSELEC T MEN'S MEETING Mo nday, December 7, 2015 Selec tmen Meeting Room 8:30 AM AGENDA ITEMS FOR INDIVIDUAL CONSIDERATION 1.Pub lic Wo rks Department/Water and Sewer Enterp ris e Fund FY2017 Bud get Pres entatio n (15 min.) 8:30 AM 2.O ffic e o f Land Use, Ins p ectio nal S ervic es and Econo mic Development FY2017 Budget Pres entatio ns (1.5 hours ) 8:45 AM a. Build ing and Zo ning (15 min.) b. Adminis tratio n (15 min.) c . Health (15 min.) d. C o ns ervation (15 min.) e. P lanning (15 min.) f. Ec o nomic Development (15 min.) 3.Dis c us s ion of Minuteman School Building Plans (20 min.)10:15 AM 4.Spec ial To wn Meeting Warrant 1 - Bo ard P o s itions (10 min.)10:35 AM ADJOURN 1.Approximate Ad jo urn Time 10:45 AM The next meeting of the Board o f Selec tmen is s ched uled fo r Mond ay, Dec ember 7, at 6:00 p.m. in the Selec tmen Meeting Ro o m, 1625 Mas s ac hus etts Avenue Summit 3 is s ched uled fo r Thursday, Dec emb er 10, at 7:00 p.m. in the Pub lic Services Building Cafeteria, 201 Bedford Street The Selec tmen als o have a meeting sc hed uled fo r Mond ay, Dec ember 14, at 7:00 p .m. in the Selec tmen Meeting Room, 1625 Mas s ac hus etts Avenue. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and subject to change. AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Public Works Department/Water and Sewer Enterprise Fund FY2017 Budget Presentation (15 min.) PRESENTER: Bill Hadley ITEM NUMBER: 1. SUMMARY: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/7/2015 8:30 AM ATTACHMENTS: Des crip tion Typ e Water and Sewer Enterpris e Fund FY2017 Budget Pres entation Cover Memo Department of Public Works Requested Budget Fiscal Year 2017 Water and Sewer Enterprise Fund Budgets Submitted by: William Hadley, Director of Public Works Board of Selectmen Presentation November 30, 2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 3000 Public Works 3600 Water Enterprise Budget Overview: Division Goals: Program Improvement Requests: Disposal of Excavated Material. The FY 2017 budget request for the Water Enterprise Fund is $10,626,841. This is an increase of $603,890, or 6.03% over the FY2016 budget. This increase is driven primarily by a projection of the increase in the Town's annual MWRA assessment. A preliminary FY2017 assessment will be issued in February by the MWRA Board of Directors to be followed by final assessment in June 2016. Compensation is increasing by $3,539 or 0.51%. The expense request is $390,900, $1500 or 0.4% more than FY16. Indirect payments to the General Fund are preliminarily shown as increasing 3%, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. Debt service numbers are preliminary as well. The Water Division maintains and repairs the water system which delivers water to Lexington homes and businesses. The system has been operated as an enterprise fund since 1988, which means that fees charged to customers are calculated to cover all operating and capital expenses. These expenses include the purchase of the water from the Massachusetts Water Resources Authority (MWRA) and the operating expenses of the Water Division. 4. Reduce the amount of Pit Meters in Town and change out the manual reads on the ones that cannot be eliminated. Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. 6. Begin the reaccreditation process with the American Public Works Association. 5. Continue to update all the water connection "paper tie cards" for GIS implementation. 1. Continue with the Hydrant Maintenance Program. 2. Continue seeking out the last 2 percent of meters that have not been changed out. The Water Division has a three-block inclining rate structure to encourage water conservation. As a customer uses more water, the water rate increases. Customers are billed twice per year based on water consumption from which a sewer charge is determined. 3. Implement a backflow/cross connection program Water Summary 1 11/27/2015 Town of Lexington FY 2016 Budget Development Departmental Budget Requests Program: 3000 Public Works Subprogram:3600 Water Enterprise Budget Summary FY2014 FY2015 FY2016 FY2017 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy -$ -$ -$ -$ -$ - Enterprise Funds -$ -$ -$ -$ -$ - Retained Earnings 500,000$ 500,000$ 275,000$ 150,000$ (125,000)$ 0.00% User Charges 8,971,238$ 9,440,624$ 9,448,950$ 10,177,841$ 728,891$ 7.71% Connection Fees -$ -$ -$ 0.00% Investment Income 7,676$ 7,492$ 7,500$ 7,500$ -$ 0.00% Fees & Charges 293,335$ 331,629$ 291,500$ 291,500$ -$ 0.00% Total 3600 Water Enterprise 9,772,249$ 10,279,745$ 10,022,950$ 10,626,841$ 603,891$ 6.03% FY2014 FY2015 FY2016 FY2017 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Increase Increase Compensation 626,677$ 593,594$ 695,679$ 699,218$ 3,539$ 0.51% Expenses 395,016$ 386,371$ 389,400$ 390,900$ 1,500$ 0.39% Debt 1,258,627$ 1,378,688$ 1,344,114$ 1,246,493$ (97,621)$ -7.26% MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00% Indirects 665,848$ 789,275$ 898,614$ 925,572$ 26,958$ 3.00% Total 3600 Water Enterprise 8,501,234$ 9,183,821$ 10,022,950$ 10,626,841$ 603,890$ 6.03% FY2014 FY2015 FY2016 FY2017 Dollar Percent Program Summary Actual Actual Appropriation Request Increase Increase Total 3610 Water Operations 2,280,321$ 2,358,653$ 2,429,192$ 2,336,611$ (92,582)$ -3.81% Total 3620 MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00% Indirects 665,848$ 789,275$ 898,614$ 925,572$ 26,958$ 3.00% Total 3600 Water Enterprise 8,501,234$ 9,183,821$ 10,022,950$ 10,626,841$ 603,890$ 6.03% FY2014 FY2015 FY2016 FY2017 Dollar Percent Object Code Summary Actual Actual Appropriation Request Increase Increase Salaries & Wages 498,974$ 444,411$ 554,783$ 551,907$ (2,876)$ -0.52% Overtime 127,704$ 149,183$ 140,896$ 147,311$ 6,415$ 4.55% Personal Services 626,677$ 593,594$ 695,679$ 699,218$ 3,539$ 0.51% Contractual Services 120,239$ 158,228$ 188,900$ 189,900$ 1,000$ 0.53% Utilities 10,993$ 13,025$ 5,500$ 5,500$ -$ 0.00% Supplies 251,794$ 188,934$ 161,000$ 161,500$ 500$ 0.31% Small Capital 11,990$ 26,184$ 34,000$ 34,000$ -$ 0.00% Expenses 395,016$ 386,371$ 389,400$ 390,900$ 1,500$ 0.39% Debt 1,258,627$ 1,378,688$ 1,344,114$ 1,246,493$ (97,621)$ -7.26% MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00% Indirects 665,848$ 789,275$ 898,614$ 925,572$ 26,958$ 3.00% Total 3600 Water Enterprise 8,501,234$ 9,183,821$ 10,022,950$ 10,626,841$ 603,890$ 6.03% Water Summary 2 11/27/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 3000 Public Works 3600 Water Enterprise Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017 Budget Budget Budget Recommended Supt of Water & Sewer 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 Grader-Shovel Operator 1 1 1 1 Leadman/Cross Connector Inspector 2 2 2 2 Heavy Equipment Operator 4 4 4 4 Laborer-Truck Driver 1 1 1 1 Department Clerk 0.2 0.2 0.2 0.2 Meter Reader/Laborer 0 0 0 0 Total FTE 10.7 10.7 10.7 10.7 Total Full/Part Time 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT 10 FT/2 PT Authorized Staffing 3 11/27/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Element:3610 Water Operations Budget Description: Water staff works with the Water / Sewer Abatement Board. Division Goals: Budget Data (by Object Code) FY2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Appropriation Request Increase Increase 51110 SW WATER REG WAGES 495,054$ 443,611$ 545,483$ 542,207$ (3,276)$ -0.6% 51130 OT WATER OVERTIME 127,704$ 149,183$ 140,896$ 147,311$ 6,415$ 4.6% 51144 SW LONGEVITY -$ 4,200$ 4,600$ 400$ 9.5% 51150 REGULAR PART-TIME WAGES -$ -$ -$ - 51151 SW SEASONAL PART-TIME WAGES -$ -$ -$ - 51512 SW STIPENDS 3,920$ 800$ 5,100$ 5,100$ -$ 0.0% Sub-total Compensation 626,677$ 593,594$ 695,679$ 699,218$ 3,539$ 0.5% 52110 C WATER CONTRACTUAL SVC 14,092$ 46,545$ 115,000$ 115,000$ -$ 0.0% 52111 C PRINTING/FORMS 2,851$ 2,275$ 2,500$ 2,500$ -$ 0.0% 52120 C PROFESSIONAL SERVICES 72,981$ 67,098$ 30,000$ 30,000$ -$ 0.0% 52127 C POLICE DETAILS 13,830$ 23,155$ 25,000$ 25,000$ -$ 0.0% 52128 C ADVERTISING 1,547$ 5,653$ 500$ 500$ -$ - 52142 C EQUIP-SERVICE & REPAIR 739$ 473$ 3,000$ 3,000$ -$ 0.0% 52152 C EQUIPMENT RENTAL 500$ 500$ -$ 0.0% 52180 C CATERING/MEALS 1,209$ 161$ 1,500$ 1,500$ -$ 0.0% 52181 C DRUG & ALCOHOL TESTING 1,236$ 5,765$ 500$ 500$ -$ 0.0% 52183 C MILEAGE -$ -$ - 52185 C POSTAGE & MAILING 5,128$ 1,842$ 4,900$ 4,900$ -$ 0.0% 52186 C PROFESSIONAL DEVELOPMENT 58$ -$ -$ -$ - 52188 C SEMINARS/WORKSHOPS/CONF 6,627$ 5,205$ 5,500$ 6,500$ 1,000$ 18.2% 52190 C SOFTWARE MAINTENANCE -$ -$ - 52192 C COMM/NETWORK -$ - 52200 U WATER UTILITIES 2,775$ 315$ 500$ 500$ -$ - 52201 U ELECTRICITY 4,288$ 5,044$ 2,000$ 2,000$ -$ 0.0% 52204 U WATER/SEWER 748$ 3,455$ -$ -$ -$ - 52206 U TELEPHONE 1,265$ 2,281$ 1,000$ 1,000$ -$ 0.0% 52207 U MOBILE DEVICES 1,917$ 1,931$ 2,000$ 2,000$ -$ 0.0% 54100 S WATER SUPPLIES 6,352$ 11,447$ 8,000$ 8,000$ -$ 0.0% 54111 S OFFICE SUPPLIES 101$ 89$ 500$ 500$ -$ 0.0% 54113 S MEMBERSHIP/DUES/LICENSES & SUPP 1,732$ 957$ 1,000$ 1,500$ 500$ 50.0% 54160 S CLOTHING & SAFETY EQUIPMENT 7,750$ 5,353$ 5,500$ 5,500$ -$ 0.0% 54161 S CHEMICALS & CLEANING SUPP 40$ 1,000$ 1,000$ -$ 0.0% 54162 S MOTORS/PUMPS -$ 1,500$ 1,500$ -$ 0.0% 54163 S PIPES & FITTINGS 28,071$ 32,434$ 30,000$ 30,000$ -$ 0.0% 54166 S TOOLS/LUMBER/HARDWARE SUPPLIES 8,729$ 7,726$ 6,000$ 6,000$ -$ 0.0% 54171 S PAVING SUPPLIES & MAT 18,160$ 66,085$ 40,000$ 40,000$ -$ 0.0% 54174 S VEHICLE PARTS -$ -$ -$ - 54175 S HYDRANTS & METERS 161,201$ 64,741$ 60,000$ 60,000$ -$ 0.0% 54176 S SAND & GRAVEL 19,658$ 103$ 7,500$ 7,500$ -$ 0.0% 54500 SC WATER SMALL EQUIP 588$ 754$ 6,000$ 6,000$ -$ 0.0% 54707 SC VEHICLES 11,402$ 25,430$ 28,000$ 28,000$ -$ 0.0% Sub-total Expenses 395,016$ 386,371$ 389,400$ 390,900$ 1,500$ 0.4% 59100 WATER LT DEBT PRINCIPAL 983,725$ 1,126,728$ 1,117,685$ 1,246,493$ 128,808$ 12% 59150 WATER LT DEBT INTEREST 268,919$ 251,961$ 226,429$ (226,429)$ -100% 59160 WATER INT ON TEMPORARY LOANS 2,651$ -$ -$ - 59170 WATER REPAYMENT ON TEMP LOANS -$ - 59180 WATER ISSUANCE COSTS 3,332$ -$ -$ - Sub-total Debt 1,258,627$ 1,378,688$ 1,344,114$ 1,246,493$ (97,621)$ -7.3% Total 3610 Water Operations 2,280,321$ 2,358,653$ 2,429,192$ 2,336,611$ (92,582)$ -3.8% Object Description 1. Continue with the Hydrant Maintenance Program. 3. Implement a backflow/cross connection program 2. Continue seeking out the last 2 percent of meters that have not been changed out. 4. Reduce the amount of Pit Meters in Town and change out the manual reads on the ones that cannot be eliminated. 5. Continue to update all the water connection "paper tie cards" for GIS implementation. 6. Begin the reaccreditation process with the American Public Works Association. The Water Operations Compensation budget funds one half of the Superintendent's salary and one fifth of a DPW clerk's salary, along with the wages of 10 Water Division employees. The Water Division is requesting Compensation of $699,218 which is a slight increase of $3,539 or 0.5% from FY16. The Expense request of $390,900 which is $1500 or .04% more than FY16. This slight increase is due to an agressive program on training and licensing. Please note that debt service is subject to change for FY2017 as the impact of the proposed FY17 water capital budget is evaluated. 3610 - Water Operations 4 11/27/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 3000 Public Works Subprogram:3600 Water Enterprise Element:3620 Water MWRA Budget Description: Budget Data (by Object Code) FY2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Appropriation Request Increase Increase 52170 WATER MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00% Sub-total MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00% Total 3620 MWRA 5,555,065$ 6,035,893$ 6,695,144$ 7,364,658$ 669,514$ 10.00% Lexington belongs to the Massachusetts Water Resource Authority (MWRA) from which it purchases almost two billion gallons of water each year. The Town provides this water to approximately 99.8% of Lexington residences and businesses. The FY2017 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2017 assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in June 2016. Object Description 3620 - MWRA 5 11/27/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 3000 Public Works Sewer Enterprise Budget Overview: Division Goals: PROGRAM IMPROVEMENT REQUESTS Disposal of Excavated Material. Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. The Sewer Division maintains the entire sewer system, which serves 99% of Town residences, and insures the safe and proper discharge of the Town's wastewater. Sewer rates are calculated to recover all costs associated with the disposal of sewage, operating expenses and indirect costs of the Sewer Division. This system has operated as an enterprise fund since 1988, which means that fees charged to customers are calculated to cover all operating and capital expenses. Customer sewer rates are determined based on water usage over the same period. The FY 2017 budget request for the Sewer Enterprise Fund is $10,106,711. This is an overall increase of $955,157 or 10.44% compared to the FY 2016 budget. This increase is driven primarily by a projection of the increase in the Town's annual MWRA assessment. A preliminary FY2017 assessment will be issued in February by the MWRA Board of Directors to be followed by final assessment in June 2016. Compensation is increasing by $1,317 or 0.44% from 2016. Expenses are the same as the FY16 appropriation. Indirect payments to the General Fund are preliminarily shown as increasing 3%, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. Debt service numbers are preliminary. 1. Continue the pipe flushing program and root removal in all areas. 2. Continue to educate the public as to the costs and problems created by Inflow & Infiltration. 3. Begin the reaccreditation process through the American Public Works Association. Sewer Summary 1 11/27/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Budget Summary FY2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Estimate Projected Increase Increase Tax Levy - - - - - - Enterprise Funds - - - - - - Retained Earnings 100,000$ 50,000$ -$ -$ -$ --- User Charges 9,449,498$ 9,313,395$ 8,831,553$ 9,786,711$ 955,158$ 10.82% Connection Fees 3,334$ 1,802$ -$ -$ -$ --- Investment Income 7,056$ 6,241$ 6,000$ 6,000$ -$ 0.00% Fees & Charges 541,778$ 554,798$ 314,000$ 314,000$ -$ 0.00% Total 3700 Sewer Enterprise 10,101,666$ 9,926,236$ 9,151,553$ 10,106,711$ 955,158$ 10.44% -$ FY2014 FY2015 FY2016 FY2017 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Increase Increase Compensation 174,223$ 217,497$ 296,917$ 298,234$ 1,317$ 0.44% Expenses 336,397$ 334,817$ 345,650$ 345,650$ -$ 0.00% Debt 1,112,818$ 1,199,243$ 1,060,456$ 1,224,565$ 164,109$ 15.48% MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12% Indirects 450,116$ 465,030$ 478,354$ 492,705$ 14,351$ 3.00% Total 3700 Sewer Enterprise 9,087,854$ 9,393,974$ 9,151,553$ 10,106,711$ 955,157$ 10.44% FY2014 FY2015 FY2016 FY2017 Dollar Percent Program Summary Actual Actual Appropriation Request Increase Increase Total 3710 Sewer Enterprise 1,623,438$ 1,751,557$ 1,703,023$ 1,868,449$ 165,426$ 9.71% Total 3720 MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12% Indirects 450,116$ 465,030$ 478,354$ 492,705$ 14,351$ 3.00% Total 3700 Sewer Enterprise 9,087,854$ 9,393,974$ 9,151,553$ 10,106,711$ 955,157$ 10.44% FY2014 FY2015 FY2016 FY2017 Dollar Percent Object Code Summary Actual Actual Appropriation Request Increase Increase Salaries & Wages 142,464$ 166,303$ 231,972$ 230,334$ (1,639)$ -0.71% Overtime 31,760$ 51,194$ 64,944$ 67,900$ 2,956$ 4.55% Personal Services 174,223$ 217,497$ 296,917$ 298,234$ 1,317$ 0.44% Contractual Services 99,058$ 146,556$ 144,900$ 144,900$ -$ 0.00% Utilities 100,975$ 137,161$ 119,500$ 119,500$ -$ 0.00% Supplies 124,979$ 38,241$ 67,750$ 67,750$ -$ 0.00% Small Capital 11,385$ 12,859$ 13,500$ 13,500$ -$ 0.00% Expenses 336,397$ 334,817$ 345,650$ 345,650$ -$ 0.00% Debt 1,112,818$ 1,199,243$ 1,060,456$ 1,224,565$ 164,109$ 15.48% MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12% Indirects 450,116$ 465,030$ 478,354$ 492,705$ 14,351$ 3.00% Total 3700 Sewer Enterprise 9,087,854$ 9,393,974$ 9,151,553$ 10,106,711$ 955,157$ 10.44% Funding Sources Sewer Summary 2 11/27/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 3000 Public Works Authorized/Appropriated Staffing FY 2014 FY2015 FY2016 FY2017 Budget Budget Budget Request Supt of Water & Sewer 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 Heavy Equipment Operator 2 2 2 2 Department Clerk 0.2 0.2 0.2 0.2 Seasonal Clerk 0.4 0.4 0.4 0.4 Seasonal Laborer 0.3 0.3 0.3 0.3 Total FTE 4.4 4.4 4.4 4.4 Total Full/Part Time 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT Explanatory Notes: Seasonal Clerk works out of the Engineering Office but is funded by Sewer Enterprise. Subprogram: 3700 Sewer Enterprise Authorized Staffing 3 11/27/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 3000 Public Works Subprogram:3700 Sewer Enterprise Element:3710 Sewer Operating Expenses Budget Description: Sewer staff works with the Water / Sewer Abatement Board. Division Goals: Budget Data (by Object Code) FY2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Appropriation Request Increase Increase 51110 SW SEWER REG WAGES 133,637$ 157,743$ 203,144$ 201,445$ (1,699)$ -0.84% 51130 OT SEWER OVERTIME 31,760$ 51,194$ 64,944$ 67,900$ 2,956$ 4.55% 51144 SW LONGEVITY -$ 1,800$ 1,800$ -$ 0.00% 51150 SW REGULAR PART-TIME WAGES 5,734$ 17,948$ 18,188$ 240$ 1.34% 51151 SW SEASONAL PART-TIME WAGES 3,092$ 8,560$ 7,380$ 7,200$ (180)$ -2.44% 51512 SW STIPENDS -$ 1,700$ 1,700$ -$ 0.00% Sub-total Compensation 174,223$ 217,497$ 296,917$ 298,234$ 1,317$ 0.44% 52110 C SEWER CONTRACT SVC 17,002$ 109,743$ 65,000$ 65,000$ -$ 0.00% 52111 C PRINTING/FORMS 2,851$ 2,759$ 5,000$ 5,000$ -$ 0.00% 52120 C PROFESSIONAL SERVICES 38,293$ 23,601$ 33,000$ 33,000$ -$ 0.00% 52127 C POLICE DETAILS 1,683$ 704$ 2,000$ 2,000$ -$ 0.00% 52128 C ADVERTISING 91$ 939$ 400$ 400$ -$ - 52141 C FACILITY SERVICE & REPAIR 30,804$ 2,350$ 25,000$ 25,000$ -$ 0.00% 52142 C EQUIP-SERVICE & REPAIR 739$ 2,223$ 2,500$ 2,500$ -$ 0.00% 52152 C EQUIPMENT RENTAL -$ -$ 500$ 500$ -$ 0.00% 52180 C CATERING/MEALS 1,243$ 48$ 500$ 500$ -$ 0.00% 52181 C DRUG TESTING 149$ 5$ 500$ 500$ -$ 0.00% 52183 C MILEAGE -$ -$ -$ - 52185 C POSTAGE & MAILING 5,128$ 1,955$ 5,000$ 5,000$ -$ 0.00% 52186 C PROF DEV & TRAINING -$ 60$ 1,500$ 1,500$ -$ 0.00% 52187 C TRAVEL -$ -$ -$ - 52188 C SEMINARS/WORKSHOPS/CONF. 1,076$ 2,169$ 1,500$ 1,500$ -$ 0.00% 52189 C AUDIT -$ -$ -$ - 52190 C SOFTWARE MAINTENANCE -$ 2,500$ 2,500$ -$ 0.00% 52192 C COMMUNICATIONS & NETWORK SUPP -$ -$ -$ - 52200 U SEWER UTILITIES 1,246$ 1,495$ -$ -$ - 52201 U ELECTRICITY 96,011$ 132,216$ 115,000$ 115,000$ -$ 0.00% 52203 U NATURAL GAS -$ -$ -$ - 52204 U WATER/SEWER 895$ 1,278$ -$ -$ - 52206 U TELEPHONE 1,896$ 1,211$ 1,000$ 1,000$ -$ 0.00% 52207 U MOBILE DEVICES 927$ 962$ 3,500$ 3,500$ -$ 0.00% 54100 S SEWER SUPPLIES 4,001$ 9,385$ 8,000$ 8,000$ -$ 0.00% 54111 S OFFICE SUPPLIES 289$ -$ 500$ 500$ -$ 0.00% 54113 S MEMBERSHIP/DUES/LICENSES & SUB 388$ 80$ 750$ 750$ -$ 0.00% 54160 S CLOTHING & SAFETY EQUIPMENT 3,017$ 2,704$ 2,500$ 2,500$ -$ 0.00% 54161 S CHEMICALS & CLEANING SUPPLIES 6,142$ 1,567$ 13,000$ 13,000$ -$ 0.00% 54162 S MOTORS/PUMPS -$ -$ 3,000$ 3,000$ -$ 0.00% 54163 S PIPES & FITTINGS 494$ 2,144$ 3,000$ 3,000$ -$ 0.00% 54166 S TOOLS/LUMBER/HARDWARE SUPPLIES 12,150$ 2,829$ 1,000$ 1,000$ -$ 0.00% 54171 S PAVING SUPPLIES & MATERIALS -$ 3,000$ 5,000$ 5,000$ -$ 0.00% 54174 S VEHICLE PARTS -$ 855$ -$ -$ - 54175 S HYDRANTS AND METERS 82,853$ 15,676$ 30,000$ 30,000$ -$ - 54176 S SAND & GRAVEL 15,645$ -$ 1,000$ 1,000$ -$ 0.00% 54500 SC SEWER SMALL EQUIP -$ 359$ 500$ 500$ -$ 0.00% 54706 SC OFFICE EQUIPMENT -$ -$ 500$ 500$ -$ 0.00% 54707 SC VEHICLES 11,385$ 12,500$ 12,500$ 12,500$ -$ 0.00%'58600__SEWER DEPRECIATION -$ -$ -$ -$ #DIV/0! Sub-total Expenses 336,397$ 334,817$ 345,650$ 345,650$ -$ 0.00% 59100 SEWER LONG TERM DEPT PRIN 914,622$ 994,160$ 831,552$ 1,224,565$ 393,013$ 47.26% 59150 SEWER LONG TERM DEBT INT 191,484$ 198,414$ 177,904$ (177,904)$ -100.00% 59160 INT ON TEMPORARY LOANS 897$ 1,425$ 45,000$ (45,000)$ -100.00% 59170 REPAYMENT ON TEMPORARY LOANS -$ -$ -$ - 59180 ISSUANCE COSTS 5,816$ 5,243$ 6,000$ (6,000)$ - Sub-total Debt 1,112,818$ 1,199,243$ 1,060,456$ 1,224,565$ 164,109$ 15.48% Total 3710 Sewer Enterprise 1,623,438$ 1,751,557$ 1,703,023$ 1,868,449$ 165,426$ 9.71% Object Description The Sewer Operation Expense budget funds one half of the Superintendent's salary and one fifth of a DPW clerk's salary, along with the wages of 3 Sewer division employees and two seasonal employees. The Sewer division is requesting Compensation of $298,234 which is $1,317 or a 0.44% increase from the FY16 appropriation. The Expense request of $345,650 is the same as the FY16 appropriation. Debt service numbers are preliminary. 1. Continue the pipe flushing program and root removal in all areas. 2. Continue to educate the public as to the costs and problems created by Inflow & Infiltration. 3. Begin the reaccreditation process through the American Public Works Association. 3710 - Sewer Operating 4 11/27/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 3000 Public Works Subprogram:3700 Sewer Enterprise Element:3720 MWRA Budget Description: Budget Data (by Object Code) FY2013 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Appropriation Request Increase Increase 52170 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12% Sub-total MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12% Total 3720 MWRA 7,014,300$ 7,177,387$ 6,970,176$ 7,745,557$ 775,381$ 11.12% The Town of Lexington pays the Massachusetts Water Resource Authority (MWRA) to treat and dispose of the Town's sewage. The FY2017 MWRA assessment is shown as a 11.12% 'placeholder' at this time. The preliminary FY2017 assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in June 2016. MWRA Object Description 3720 - MWRA 5 11/27/2015 FY2017 PROGRAM IMPROVEMENT REQUEST FORM Department Priority: of Department: Program: Element: Accounting Dept #: Supplemental Title: REQUESTED PROGRAM IMPROVEMENT FUNDING Object Object Ongoing Annual Cost Code Description (FY2017 & Future) Compensation Benefits Expenses 52110 Water $13,125 52110 Sewer $1,875 TOTAL $0 $15,000 PURPOSE / DESCRIPTION OF REQUEST SERVICE IMPLICATION $0 Disposal of Excavated Material One-Time Cost (FY2017 Only) Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create a prioritized list. $0 $0 $0 $13,125 $1,875 $0 $0 $15,000 TOTAL FY2017 Request $0 Public Works 3000 Public Works 600 Sewer & 610 Water Enterprise Funds Water 45102 & Sewer 44202 This Program Improvement Request is to dispose of excavated material such as mixed gravel, roadway asphalt and possibly organics, due to the possible reduction of space at the Hartwell Ave Landfill when the solar array is installed. With less space available for storage/recycling of material, the material excavated from water breaks, sewer breaks, hydrant repairs, etc. will have to be trucked out of Lexington to an appropriate vendor. The cost is based on disposal of 400 cubic yards of material @ $37.50 per cubic yard (higher cost per cubic yard due to being a mixed material). Failure to support this request will result in an excess of excavated material from water leak repairs, hydrant replacements and repairs and sewer system repairs without a proper location for storage and will likely impact the landfill operations. L:bud_supplemental request/Request Form.xls 11/27/2015 AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Office of Land Use, Inspectional Services and Economic Development FY2017 Budget Presentations (1.5 hours) PRESENTER: Caro l Ko wals ki ITEM NUMBER: 2. SUMMARY: SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/7/2015 8:45 AM ATTACHMENTS: Des crip tion Typ e Office of Land Us e, Ins pectional Services and Economic Development FY2017 Reques ted Budget Pres entation Office of Land Use, Inspectional Services and Economic Development Requested Budget Fiscal Year 2017 Submitted by: Carol Kowalski, Assistant Town Manager for Development Board of Selectmen Presentation December 7, 2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Inspectional Services and Economic Development Mission Budget Overview Program Improvement Requests FY 2017 Requested Updated State Building Code Books Building & Zoning 2,900$ New Conservation Truck Conservation 23,000$ Conservation Tractor Implements Conservation 1,700$ Comprehensive Plan Update Planning 150,000$ Visitor Center PT Assistant Manager Visitor Center 18,525$ Total 7000 by Request 196,125$ Division Subprogram: 7110 - 7300 The total All Funds Office of Land Use, Inspectional Services and Economic Development FY2017 All Funds budget of $2,649,634 is a $108,914 or 4.29%, increase over FY2016. Personal Services are increasing $50,498, or 2.64% and expenses are increasing $58,416, or 9.33% primarily due to an increase in inventory purchasing costs for the Visitor Center. The General Fund budget of $2,188,604 is a $58,756, or 2.76% increase over FY2016, with Compensation increasing 2.64% and Expenses increasing 3.34%. The Office of Land Use, Inspectional Services and Economic Development is comprised of: Building and Zoning, Administration, Conservation, Health, Planning and Economic Development . The Building and Zoning Division is responsible for enforcing the State building, electrical, gas, and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations. The Administration Division provides management oversight and administrative support to all divisions residing in the Office of Land Use, Inspectional Services and Economic Development program. The Conservation Division is responsible for administering and enforcing the State and local wetland protection codes and the State Stormwater Management Regulations, managing over 1,400 acres of Town-owned conservation land, and providing outreach and education concerning natural and watershed resources. The Health Division is responsible for enforcing State and local health codes, administering health screening and vaccination programs, evaluating community health needs and developing intervention programs to prevent disease and disability. The Planning Division supports the Planning Board in the implementation of the Comprehensive Plan, the administration of the Subdivision Regulations, the determination of adequacy of unaccepted streets, the granting of special permits for residential development, site plan review and granting of special permits within the CM District, and the review of planned development district proposals that go to Town Meeting. In addition, the staff engages in short and long term planning in regard to growth and development issues in Lexington, being active participants in various committees dealing with issues of transportation, affordable housing and economic development, as well as participating in regional and statewide initiatives. The Economic Development Division works to encourage new investment and support our local businesses. It serves as a liaison for businesses and works to address business-related issues from parking to updating land use policy. The Office also works to retain and expand local businesses by providing information, conducting research, supporting a visitor-based economy, and leveraging State economic development tools and resources designed to improve the business environment. Beginning in September, 2014, the Economic Development Office took over responsibility for managing the Visitors Center after the Chamber of Commerce ended their long-time agreement with the Town to do so. In addition, at the request of the Board of Selectmen the Economic Development office will provide additional staff support to the Tourism Committee regarding their operational activities and visitor programs. The Office of Land Use, Inspectional Services and Economic Development includes those departments that manage and promote residential and commercial development in Lexington while protecting the health and safety of residents through local bylaws and regulations, as well as state statutes and regulations, in the areas of public health, building code, zoning, wetland protection and land-use. This office was developed during the FY2016 budget process and is now under the direction of an Assistant Town Manager for Development. This has enabled the Town to further streamline code enforcement, program and policy development, and outreach and educational activities related to commercial, residential and public development. Office of Land Use Summary 1 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Inspectional Services and Economic Development Budget Summary Funding Sources (All Funds)FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Estimated Estimated Increase Increase Tax Levy (724)$ 194,269$ 618,077$ 588,301$ (29,777)$ -4.82% TDM Stabilization Fund -$ -$ 45,400$ 45,400$ -$ 0.00% Liberty Ride Revolving Fund 212,347$ 201,735$ 279,871$ 284,174$ 4,303$ 1.54% Visitor Center Revolving Fund -$ 82,595$ 117,000$ 162,856$ 45,856$ 39.19% Health Department Revolving Fund 9,141$ 12,447$ 14,000$ 14,000$ -$ 0.00% Fees & Charges Departmental Fees 93,312$ 90,469$ 82,889$ 82,891$ 2$ 0.002% Licenses & Permits 1,462,964$ 1,597,712$ 1,383,482$ 1,472,013$ 88,530$ 6.40% Total 7100 1,777,041$ 2,179,228$ 2,540,719$ 2,649,634$ 108,914$ 4.29% Appropriation Summary (All Funds)FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase Compensation 1,413,417$ 1,600,798$ 1,914,896$ 1,965,395$ 50,498$ 2.64% Expenses 363,624$ 578,430$ 625,823$ 684,239$ 58,416$ 9.33% Total 7100 1,777,041$ 2,179,228$ 2,540,719$ 2,649,634$ 108,914$ 4.29%-$ Level-Service Requests (All Funds)FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase Total 7110 Building & Zoning 444,824$ 533,694$ 569,425$ 582,454$ 13,029$ 2.29% Total 7120 Administration 233,290$ 249,321$ 380,811$ 416,277$ 35,465$ 9.31% Total 7130 Conservation 195,697$ 235,258$ 239,667$ 234,103$ (5,564)$ -2.32% Total 7140 Health 264,609$ 282,438$ 302,425$ 304,457$ 2,032$ 0.67% Total 7200 Planning 304,223$ 331,118$ 362,087$ 355,097$ (6,990)$ -1.93% Total 7310 Economic Development 334,399$ 547,399$ 686,305$ 757,247$ 70,942$ 10.34% Total 7100 1,777,041$ 2,179,228$ 2,540,719$ 2,649,634$ 108,914$ 4.29% Object Code Summary (All Funds)FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase Salaries & Wages 1,407,434$ 1,584,011$ 1,894,044$ 1,940,403$ 46,359$ 2.45% Overtime 5,984$ 16,787$ 20,852$ 24,991$ 4,139$ 19.85% Personal Services 1,413,417$ 1,600,798$ 1,914,896$ 1,965,395$ 50,498$ 2.64% Contractual Services1 318,788$ 455,352$ 498,275$ 512,377$ 14,102$ 2.83% Utilities 9,963$ 10,155$ 13,752$ 13,752$ -$ 0.00% Supplies 33,885$ 101,105$ 102,796$ 155,110$ 52,314$ 50.89% Small Capital 988$ 11,819$ 11,000$ 3,000$ (8,000)$ -72.73% Expenses 363,624$ 578,430$ 625,823$ 684,239$ 58,416$ 9.33% Total 7100 1,777,041$ 2,179,228$ 2,540,719$ 2,649,634$ 108,914$ 4.29% Appropriation Summary (General Fund)FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase Compensation 1,358,506$ 1,513,599$ 1,771,691$ 1,818,489$ 46,798$ 2.64% Expenses 197,047$ 368,852$ 358,157$ 370,115$ 11,958$ 3.34% Total 7100 1,555,553$ 1,882,451$ 2,129,848$ 2,188,604$ 58,756$ 2.76% Appropriation Summary (Non-General Fund)FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase Compensation 7320 - Liberty Ride Revolving Fund 54,911$ 56,515$ 83,255$ 78,800$ (4,455)$ -5.35% 7340 - Visitor Center -$ 30,684$ 59,950$ 68,106$ 8,156$ 13.60% 54,911$ 87,199$ 143,205$ 146,906$ 3,701$ 2.58% Expenses 7140 - Health Program Revolving Fund 9,141$ 12,447$ 14,000$ 14,000$ -$ - 7320 - Liberty Ride Revolving Fund 157,436$ 145,220$ 196,616$ 205,374$ 8,758$ 4.45% 7340 - Visitor Center -$ 51,911$ 57,050$ 94,750$ 37,700$ 66.08% 166,577$ 209,578$ 267,666$ 314,124$ 46,458$ 17.36% Total 7100 221,488$ 296,777$ 410,871$ 461,030$ 50,159$ 12.21% Office of Land Use Summary 2 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests SUMMARY Program: 7000 Office of Land Use, Planning, and Economic Development Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017 Budget Budget Budget Request Assistant Town Manager 1 1 Administration Department Office Manager 1 1 1 1 Administration DepartmentAssistants 4 4 4 4 Economic Development Director 1 1 1 1 Economic Development/Visitor Center Coordinator 1 1 Visitor Services Manager1 1 1 Visitor Center Staff (6PT)1 4.75 4.75 Battle Green Guides 1 1 Seasonal Seasonal Liberty Ride Coordinator 0.7 0.7 0.7 0.7 Liberty Ride Guides 0 0 Seasonal Seasonal Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 0.63 1 1 1 Planning Dept. Clerk/Admin. Assistant 1 1 1 1 Conservation Administrator 1 1 1 1 Stewardship Coordinator 1 1 1 1 Land Use Ranger 0.25 0.25 0.25 0.25 Land Management Interns Seasonal Seasonal Seasonal Seasonal Public Health Director 1 1 1 1 Health Agent 1 1 1 1 Health Nurse2 0.6 0.6 0.6 0.6 Building Commissioner 1 1 1 1 Building Inspectors 2 2 2 2 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspectors 1 1 1 1 Part-Time Electric Inspector PT PT PT PT Part-time Plumbing Inspector PT PT PT PT sub-total FTE 22.78 23.15 29.9 29.9 Total FT/PT 19FT/6PT + Seas. 20FT/5PT + Seas. 22FT/11PT + Seas. 22FT/11PT + Seas. Explanatory Notes: 1These Visitor Center positions were previously employees of the Chamber of Commerce via a contract with the Town. The Chamber funded the staff support of the Visitors Center through the gift shop revenues. In September 2014 the Town took over the Visitor Center Operations at the request of the Chamber. 2The Full-Time Public Health Nurse is shared between Lexington (.6) and Belmont (.4) per Nursing Services Agreement executed in FY 2009. Summary Staffing 3 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: Office of Land Use, Inspectional Services and Economic Development Element:Building & Zoning Budget Description: Division Goals: Budget Data (by Object Code) Object Description FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase 51110 REGULAR WAGES 378,344$ 448,107$ 464,995$ 476,763$ 11,768$ 2.53% 51120 OTHER COMPSENSATION -$ -$ -$ 500$ 500$ - 51130 1,373$ 3,677$ 5,000$ 5,561$ 561$ 11.22% 51144 LONGEVITY -$ -$ 1,200$ 1,400$ 200$ 16.67% 51150 REGULAR PART-TIME WAGES 23,226$ 22,952$ 32,590$ 32,590$ -$ - 51151 SEASONAL PART-TIME WAGES 325$ -$ -$ - 51512 -$ -$ -$ - Sub-total Compensation 403,267$ 474,736$ 503,785$ 516,814$ 13,029$ 2.59% 52110 BUILD & ZONING CONT SVC 10,700$ 5,000$ 6,250$ 6,250$ -$ 0.00% 52111 PRINTING/FORMS 1,691$ 1,069$ 2,200$ 2,200$ -$ 0.00% 52120 PROFESSIONAL SERVICES 7,500$ 20,588$ 25,000$ 25,000$ -$ 0.00% 52125 1,075$ 660$ -$ -$ -$ - 52183 131$ 175$ 1,000$ 1,000$ -$ 0.00% 52184 BINDING & ARCHIVING 5,144$ 20,613$ 15,000$ 15,000$ -$ 0.00% 52185 POSTAGE -$ -$ -$ - 52187 167$ 300$ 300$ 300$ -$ 0.00% 52188 SEMINARS/WORKSHOPS/CONFERENCE 1,719$ 1,458$ 4,310$ 4,310$ -$ 0.00% 52200 UTILITIES 100$ 52207 MOBILE DEVICES 2,100$ 2,085$ 1,869$ 1,869$ -$ 0.00% 52208 GAS/DIESEL 4,050$ 4,287$ 5,611$ 5,611$ -$ 0.00% 54100 BUILD & ZONING SUPPLIES 5,828$ 399$ 1,200$ 1,200$ -$ 0.00% 54113 MEMBERSHIP/DUES/LICENSES & SU 1,093$ 900$ 1,400$ 1,400$ -$ 0.00% 54160 CLOTHING & SAFETY EQUIPMENT 359$ 1,326$ 1,500$ 1,500$ -$ 0.00% Sub-total Expenses 41,556$ 58,959$ 65,640$ 65,640$ -$ 0.00% Total 7110 Building & Zoning 444,824$ 533,694$ 569,425$ 582,454$ 13,029$ 2.29% Subprogram: 7110 Building & Zoning TRAVEL OVERTIME STIPENDS ADVERTISING MILEAGE 1. Implement transition from the Eighth Edition of the Massachusetts State Building Code to the Ninth Edition. To include training for local contractors to high light changes in the new code. 2. Continue to develop initiatives to stream line the permitting process. By shorting the turnaround time for processing permit, customer satisfaction is increased. 3. View Permit will be implemented for zoning requests to aid in tracking those permits. This will allow better implementationof said permits. Working in conjunction with the Planning Department, the Town’s zoning bylaw will be amended to help eliminate any confusion or misinterpretations within the bylaw. The FY2017 Building and Zoning budget request reflects a $13,029, or 2.29% increase over FY 2016 appropriated budget. This increase is largely due to step increases. The COLAs for unsettled contracts will be budgeted in the Salary Adjustment account in the Town Manager's budget. Other compensation reflects a contractual obligation for a stipend to maintain additional certifications. Expences are level funded. 7110-Building & Zoning 4 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Subprogram: 7110 Building & Zoning Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017 Budget Budget Budget Request Building Commissioner 1 1 1 1 Building Inspectors 2 2 2 2 Plumbing and Gas Inspector 1 1 1 1 Zoning Enforcement Administrator 1 1 1 1 Electric Inspectors 1 1 1 1 Part-Time Electric Inspector PT PT PT PT Part-time Plumbing Inspector PT PT PT PT Part-time Building Inspector - - PT PT Total FTE 6 6 6 6 Total FT/PT 6FT/2PT 6FT/2PT 6FT/3PT 6FT/3PT B&Z Staffing 5 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Element:7120 Administration Budget Description: Division Goals: Budget Data (by Object Code) Object Description FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase 51110 REGULAR WAGES 220,510$ 218,585$ 357,151$ 384,024$ 26,872$ 7.52% 51130 OVERTIME 3,348$ 5,966$ 7,400$ 9,447$ 2,047$ 27.66% 51144 LONGEVITY -$ 200$ 200$ -$ 0.00% 51150 REGULAR PART TIME WAGES -$ -$ 0.00% Sub-total Compensation 223,857$ 224,550$ 364,751$ 393,671$ 28,919$ 7.93% 52110 CONTRACTUAL SERVICES 2,017$ 2,359$ 2,244$ 2,244$ -$ 0.00% 52111 PRINTING/FORMS 1,133$ 266$ 2,000$ 500$ (1,500)$ -75.00% 52125 ADVERTISING -$ 830$ -$ -$ -$ - 52182 LEASE AGREEMENTS 2,238$ 4,253$ 3,600$ 5,400$ 1,800$ 50.00% 52183 MILEAGE -$ 50$ 162$ 112$ 224.00% 52184 BINDING AND ARCHIVING -$ -$ -$ -$ - 52185 POSTAGE 12$ -$ -$ -$ - 52186 PROFESSIONAL DEVELOPMENT -$ -$ 2,000$ 2,000$ - 52187 TRAVEL -$ -$ -$ -$ - 52188 SEMINARS -$ 100$ 200$ 100$ 100.00% 52200 UTILITIES -$ -$ -$ -$ - 52207 MOBILE DEVICES -$ -$ 600$ 600$ - 54100 SUPPLIES 437$ -$ -$ -$ - 54111 OFFICE SUPPLY 3,527$ 6,562$ 8,000$ 9,500$ 1,500$ 18.75% 54113 MEMBERSHIP/DUES/SUBSCRIPTIONS 68$ 66$ 2,000$ 1,934$ 2930.30% 54160 CLOTHING -$ -$ -$ -$ - 54706 OFFICE EQUIPMENT -$ 10,500$ -$ -$ -$ - 54707 VEHICLES -$ -$ -$ -$ - Sub-total Expenses 9,432$ 24,770$ 16,060$ 22,606$ 6,546$ 40.76% Total 7120 Administration 233,290$ 249,321$ 380,811$ 416,277$ 35,465$ 9.31% Subprogram: 7120 Administration The FY2017 Administration budget reflects a $35,465, or 9.31%, increase from FY2016 approporiated budget. This increase includes: A $28,919 , or 7.93%, increase in compensation attributable to contractual obligations per existing collective bargaining agreements and the hiring of the new Assistant Town Manager at a rate greater than projected during the FY16 planning process. The $2,047, or 27.66%, increase in the overtime budget reflects the elimination of Comp Time and the increased time needed to support the boards and committees with recording and preparing minutes of evening hearings . Expenses are increasing $6,546, or 40.76%, attributable mainly to the additional professional development, dues, mileage and mobile device costs associated with the the new Assistant Town Manager position. Additionally, an increase of $1,800 is attributable to the Xerox lease contract. 1. Transition/delegation of certain land and development-related tasks from the Town Manager to the Assistant Town Manager for Development. 2. Improve public information on permitting requirements and procedures for prospective business owners and commercial tenants. 2. Increase efficiency in providing administrative support to boards and committees. 3. Continue to effect the transition of the departments into the new Office of Land Use, Inspectional Services, and Economic Development. 7120-Administration 6 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Subprogram: 7120 Administration Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017 Budget Budget Budget Request Assistant Town Manager 1 1 Department Assistants 4 4 4 4 Office Manager 1 1 1 1 Total FTE 5 5 6 6 Total FT/PT 5 5 6 6 Admin Staffing 7 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Element:7130 Conservation Budget Description: Division Goals: Budget Data (by Object Code) Object Description FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase 51110 REGULAR WAGES 153,147$ 169,495$ 170,001$ 173,234$ 3,232$ 1.90% 51120 OTHER COMPENSATION -$ 51130 OVERTIME 328$ 2,316$ 1,975$ 2,106$ 131$ 6.64% 51150 REGULAR PART TIME WAGES 2,624$ 13,883$ 14,953$ 1,069$ 7.70% 51151 SEASONAL PART TIME WAGES 7,932$ 11,817$ 11,055$ 11,553$ 498$ 4.50% 51512 STIPENDS -$ -$ -$ - Sub-total Compensation 161,407$ 186,253$ 196,915$ 201,846$ 4,931$ 2.50% 52110 CONTRACTUAL SERVICES 15,109$ 14,846$ 16,825$ 11,300$ (5,525)$ -32.84% 52111 PRINT/FORMS 224$ 354$ 300$ 300$ -$ 0.00% 52120 PROFESSIONAL SERVICES 5,105$ -$ 5,750$ 5,000$ (750)$ -13.04% 52128 ADVERTISING 216$ 1,379$ 300$ 300$ -$ 0.00% 52183 MILEAGE -$ 208$ 1,086$ 1,086$ -$ 0.00% 52184 BINDING AND ARCHIVING 3,987$ 22,865$ 5,000$ 5,000$ -$ 0.00% 52185 POSTAGE -$ 171$ 100$ 100$ -$ 0.00% 52186 PROFESSIONAL DEVELOPMENT -$ -$ -$ -$ -$ - 52187 TRAVEL -$ -$ -$ -$ -$ - 52188 SEMINARS 125$ 1,632$ 1,200$ 1,200$ -$ 0.00% 52200 UTILITIES (1)$ 182$ 300$ 300$ -$ - 52204 WATER/SEWER 570$ 19$ 300$ 300$ -$ 0.00% 52207 MOBILE DEVICES 900$ 1,035$ 1,070$ 1,070$ -$ 0.00% 52208 GAS/DIESEL 544$ 906$ 701$ 701$ -$ 0.00% 54100 SUPPLY 777$ 1,232$ 5,700$ 1,300$ (4,400)$ -77.19% 54111 OFFICE SUPPLY -$ -$ -$ -$ - 54113 MEM/DUES 835$ 944$ 1,320$ 1,500$ 180$ 13.64% 54160 CLOTHING 111$ 737$ 800$ 800$ -$ 0.00% 54166 TOOLS/LUMBER/HARDWARE 5,790$ 2,493$ 2,000$ 2,000$ -$ 0.00% 54706 OFFICE EQUIPMENT -$ -$ -$ -$ -$ - 54707 VEHICLES -$ -$ -$ -$ -$ - Sub-total Expenses 34,290$ 49,005$ 42,752$ 32,257$ (10,495)$ -24.55% Total 7130 Conservation 195,697$ 235,258$ 239,667$ 234,103$ (5,564)$ -2.32% Subprogram: 7130 Conservation The Requested Conservation FY2017 General Fund budget reflects a $5,564 , or 2.32%, decrease from FY 2016. This decrease includes a $4,931 or 2.50%, increase in compensation attributable to contractual obligations per exisitng collective bargaining agreements. The FY17 Appropriation for Compensation is not inclusive of cost of living increases associated with employee contractual obligations that are unsettled at this time. Estimates for these costs will be reflected in the Salary Adjustment Account in the Town Manager's budget. Expenses reflect a $10,495 , or 24.55%, decrease and is attributable to the following: i) $5,600 reduction for the one-time FY16 program improvement requests for land management improvements ($1,200 in 52110; $4,400 in 54100). ii) $5,875 reduction for the completion of the final phase of the ACROSS Lexington project three-year program improvement ($5,125 in 52110; $750 in 52120). iii) $800 increase for annual conservation meadow mowing activities to maintain expanded meadow areas under previously funded CPA Meadow Preservation Project (in 52110). Continue to implement the Laserfiche Document Imaging Software for conservation records, including converting historical records to digital format and migrating into software. Implement the conservation module of the ViewPermit Software to provide a comprehensive electronic permit management and tracking system. Implement the numerous conservation land management projects, including meadows preservation, Lower Vine Brook Path reconstruction, Parker Meadow ADA Trail Design, Engineering, and Construction. Support the Greenway Corridor Committee with implementation of the ACROSS Lexington project. 7130-Conservation 8 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Subprogram: 7130 Conservation Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017 Budget Budget Budget Request Conservation Administrator 1 1 1 1 Stewardship Coordinator 1 1 1 1 Land Use Ranger 0.25 0.25 0.25 0.25 Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal Total FTE 2.25 2.25 2.25 2.25 Total FT/PT 2FT/1PT +Seas. 2FT/1PT +Seas. 2FT/1PT +Seas. 2FT/1PT +Seas. Conservation Staffing 9 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Element:7140 Board of Health Budget Description: Division Goals: Budget Data (by Object Code) Object Description FY2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase 51110 BOARD HEALTH REG WAGES 203,392$ 211,605$ 221,056$ 226,768$ 5,712$ 2.58% 51120 BOARD HEALTH OTHER COMP -$ -$ -$ - 51130 117$ 326$ 2,227$ 2,227$ -$ 0.00% 51144 LONGEVITY -$ 800$ (800)$ -100.00% 51150 REGULAR PART-TIME WAGES -$ -$ -$ - 51151 SEASONAL PART-TIME WAGES -$ -$ -$ - 51512 -$ -$ -$ - Sub-total Compensation 203,508$ 211,931$ 224,083$ 228,995$ 4,912$ 2.19% 52110 BOARD HEALTH CONT SVC 44,429$ 48,057$ 49,431$ 44,951$ (4,480)$ -9.06% 52111 PRINTING/FORMS 671$ 1,131$ 1,200$ 1,200$ -$ 0.00% 52120 PROFESSIONAL SERVICES 475$ -$ -$ -$ - 52125 ADVERTISING 77$ -$ -$ -$ - 52183 556$ 1,071$ 1,000$ 1,000$ -$ 0.00% 52184 BINDING & ARCHIVING -$ -$ -$ -$ - 52185 POSTAGE & MAILING 14$ 11$ -$ -$ -$ - 52186 PROF DEV & TRAINING -$ 1,662$ 5,650$ 7,250$ 1,600$ 28.32% 52187 603$ 500$ 500$ -$ 0.00% 52188 SEMINARS/WORKSHOPS/CONFEREN 1,056$ 1,807$ 1,500$ 1,500$ -$ 0.00% 52200 -$ -$ -$ -$ - 52207 960$ 1,200$ 1,100$ 1,100$ -$ 0.00% 52208 GAS/DIESEL 403$ 440$ 701$ 701$ -$ 0.00% 54100 998$ 988$ 1,000$ 1,000$ -$ 0.00% 54111 -$ -$ -$ -$ - 54113 MEMBERSHIP/DUES/LICENSES &1,244$ 1,198$ 1,510$ 1,510$ -$ 0.00% 54160 CLOTHING & SAFETY EQUIPMENT 474$ 495$ 750$ 750$ -$ 0.00% 54706 OFFICE EQUIPMENT -$ -$ -$ -$ - 54707 -$ -$ -$ -$ - Sub-total Expenses 51,960$ 58,060$ 64,342$ 61,462$ (2,880)$ -4.48% Sub-Total General Fund 255,468$ 269,991$ 288,425$ 290,457$ 2,032$ 0.70% Health Programs Revolving Fund 52110 CONTRACTUAL SERVICES 720$ 2,265$ 5,000$ 5,000$ -$ 0.00% 54100 HEALTH PROG REVOLV SUPPLIE 8,421$ 10,182$ 9,000$ 9,000$ -$ 0.00% Sub-Total Revolving Fund 9,141$ 12,447$ 14,000$ 14,000$ -$ 0.00% Total 7140 Health 264,609$ 282,438$ 302,425$ 304,457$ 2,032$ 0.67% Subprogram: 7140 Board of Health MOBILE DEVICES SUPPLIES OFFICE SUPPLIES VEHICLES OVERTIME STIPENDS MILEAGE TRAVEL UTILITIES The FY 2017 Health budget request reflects a $2,032 , or 0.67%, increase for All Funds, Further, there is a $2,880, or 4.48%, decrease in the expense budget attributable to the following: - 2% (or $520) annual increase for the mosquito control services, (10051102-52110) contract, - a $1,600 increase for ongoing staff education program, (10051102-52188), and - $5,000 reduction of the one-time FY16 expense for the rodent control program improvement request. Division Goals: 1. Continue Public Health emergency planning and response efforts due to a communicable disease threat, (Pandemic Influenza Response). 2. Continue Food Establishment Emergency Operations planning efforts to prevent disease transmission due to loss of utilities or water & sewer service infrastructure. 3. Continue partnering with Human Services, Police, Fire and Building to plan a unified response to occupied properties found to be in an unsanitary condition or unfit for human habitation. Abandoned properties may also be discussed as necessary. 4. Provide food safety and public health disease prevention educational outreach to targeted demographics based on needs identified in the Demographic Task Force’s Report. 5. Implement View Permit software to improve the customer’s experience in obtaining various Board of Health permits. Permits include but are not limited to retail food service, temporary food service events, swimming pool operation, retail tobacco sales, well water, rDNA Biosafety, Animal Keeping 7140-Health 10 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Subprogram: 7140 Health Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017 Budget Budget Budget Request Public Health Director 1 1 1 1 Health Agent 1 1 1 1 Health Nurse *0.6 0.6 0.6 0.6 Total FTE 2.6 2.6 2.6 2.6 Total FT/PT 2FT/1PT 2FT/1PT 2FT/1PT 2FT/1PT *The full-time Public Health Nurse is shared between Lexington (.6) and Belmont (.4) per Nursing Services Agreement executed in FY 2009. Health Staffing 11 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Inspectional Services and Economic Development Element:7210 Planning Budget Description: Division Goals: Budget Data (by Object Code) FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase 51110 REGULAR WAGES 241,808$ 299,941$ 315,162$ 304,147$ (11,015)$ -3.50% 51120 OTHER COMP -$ -$ - 51130 OVERTIME 819$ 2,425$ 4,250$ 4,250$ -$ 0.00% 51150 REGULAR PART TIME WAGES 32,877$ 102$ -$ -$ - 51512 STIPENDS -$ -$ -$ - Sub-total Compensation 275,503$ 302,467$ 319,412$ 308,397$ (11,015)$ -3.45% 52110 CONTRACTUAL SERVICES 15,837$ 15,777$ 25,000$ 30,000$ 5,000$ 20.00% 52111 PRINT/FORMS 601$ 776$ 2,000$ 2,000$ -$ 0.00% 52120 PROF SERVICES 7,553$ 5,000$ 7,000$ 5,000$ (2,000)$ -28.57% 52124 EQUIP RENTAL -$ -$ -$ -$ - 52128 ADVERTISING 480$ 1,410$ 500$ 1,000$ 500$ 100.00% 52142 EQUIP-SVC & REPAIR -$ -$ -$ -$ - 52180 CATERING/MEALS -$ 75$ 100$ 25$ 33.33% 52183 MILEAGE -$ 547$ 300$ 500$ 200$ 66.67% 52184 BIND & ARCHIVE 139$ -$ 200$ 200$ - 52185 POSTAGE -$ -$ -$ -$ - 52186 PROF DEV -$ -$ -$ -$ - 52187 79$ 420$ 500$ 600$ 100$ 20.00% 52188 SEMINARS 1,320$ 2,675$ 3,000$ 3,000$ -$ 0.00% 52207 MOBILE DEVICES -$ 600$ -$ (600)$ - 54100 SUPPLIES -$ 105$ -$ -$ -$ - 54111 OFFICE SUPPLY 904$ 891$ 1,000$ 1,500$ 500$ 50.00% 54113 MEMBERSHIP/DUES/LICENSES& SUB.1,576$ 978$ 2,500$ 2,500$ -$ 0.00% 54169 232$ 71$ 200$ 300$ 100$ 50.00% 54170 PERIODICALS -$ -$ -$ -$ - 54500 SMALL EQUIPMENT -$ -$ -$ -$ - 54706 OFFICE EQUIPMENT -$ -$ -$ -$ - 28,720$ 28,651$ 42,675$ 46,700$ 4,025$ 9.43% Total 7210 Planning 304,223$ 331,118$ 362,087$ 355,097$ (6,990)$ -1.93% Subprogram: 7210 Planning Sub-total Expenses Object Description TRAVEL BOOKS The requested FY17 level service budget reflects recent staffing changes within the Division, as well as adjustments to the projected expenses, that reduce the overall request by $6,990 (or 1.93%) when compared to FY16. The compensation portion of the budget reflects contractual step increases and overtime for the Department Clerk. The largest change to the expense part of the budget is driven by the Town's participation in the Regional Housing Services Office (Object 52110), the cost of which has increased slightly while defraying funds from the federal HOME Program have shrunk. Other line items have been adjusted based on anticipated expenditures. Discussed elsewhere, the Planning Division has submitted a Program Improvement Request to undertake two area plans. ·Initiate two area planning studies, one focused on Lexington Center, the other East Lexington. ·Complete the update to the Board's Subdivision & Zoning Regulations, including admintrative aspects (permit tracking and online access). ·Continue to develop and enhance the Town's various transportation initiatives. ·Continue to develop and draft zoning bylaw changes identified as highly desirable during the 2014 recodification. 7200-Planning 12 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Subprogram: 7200 Planning Authorized/Appropriated Staffing FY 2014 FY 2015 FY 2016 FY 2017 Budget Budget Budget Request Planning Director 1 1 1 1 Assistant Planning Director 1 1 1 1 Planner 0.63 1 1 1 Department Clerk/Adminstrative Assistant 1 1 1 1 Total FTE 3.63 4 4 4 Total FT/PT 3 (FT)/1 (PT) 4(FT) 4(FT) 4(FT) Planning Staffing 13 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Inspectional Services and Economic Development 7300 Economic Development Mission Budget Overview: Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Inspectional Services and Economic Development Element:7300 Economic Development Budget Summary FY 2014 FY 2015 FY2016 FY2017 Dollar Percent Funding Sources Actual Actual Estimated Estimated Increase Increase Tax Levy 122,052$ 345,664$ 244,034$ 264,817$ 20,783$ 8.52% TDM Stabilization Fund1 -$ -$ 45,400$ 45,400$ -$ 0.00% Liberty Ride Revolving Fund 212,347$ 201,735$ 279,871$ 284,174$ 4,303$ 1.54% Visitor Center Revolving Fund -$ 82,595$ 117,000$ 162,856$ 45,856$ 39.19% Total 7300 Economic Development 334,399$ 547,399$ 686,305$ 757,247$ 70,942$ 10.34% FY 2014 FY 2015 FY2016 FY2017 Dollar Percent Appropriation Summary (All Funds) Actual Actual Restated Request Increase Increase Compensation 145,874$ 200,861$ 305,951$ 315,673$ 9,722$ 3.18% Expenses 188,525$ 346,538$ 380,354$ 441,574$ 61,220$ 16.10% Total 7300 Economic Development 334,399$ 547,399$ 686,305$ 757,247$ 70,942$ 10.34% FY 2014 FY 2015 FY2016 FY2017 Dollar Percent Program Summary (All Funds) Actual Actual Restated Request Increase Increase Total 7310 Economic Development Office 87,045$ 226,927$ 249,634$ 271,417$ 21,783$ 8.73% Total 7320 Liberty Ride 212,347$ 201,735$ 279,871$ 284,174$ 4,303$ 1.54% Total 7330 Tourism 35,007$ 36,141$ 39,800$ 38,800$ (1,000)$ -2.51% Total 7340 Visitor Center -$ 82,595$ 117,000$ 162,856$ 45,856$ 39.19% Total 7300 Economic Development 334,399$ 547,399$ 686,305$ 757,247$ 70,942$ 10.34% Economic Development Office: The Economic Development budget includes the Economic Development Office as well as the operational activities associated with the Tourism Committee including but not limited to the Liberty Ride, Revolutionary Revelry, general marketing efforts and the Visitor Center. The Economic Development Office works to strengthen the community's economic base by developing and implementing policies and projects that encourage investment and growth in the commercial sector. The FY17 All Funds Economic Development Office budget reflects a 10.34% increase driven by the contribution to support Hartwell area's innovative business shuttle, the "REV Bus," as well as the first year of full operation of the Visitor Center. The Economic Development Office supports the implementation of the Town's economic development strategy and encourages appropriate commercial growth and fosters the prosperity of businesses in the Town. The Office conducts research and outreach to recommend policies and programs to improve the Town business and commercial sector. The Office also serves as a liaison for developers and new tenants going through the zoning and permitting processes. In addition, Economic Development Office oversees the Lexington Visitors Center which serves a gateway for approximately 120,000 visitors annually. Econ. Dev Summary 14 12/4/2015 FY 2014 FY 2015 FY2016 FY2017 Dollar Percent Object Code Summary (All Funds) Actual Actual Restated Request Increase Increase Salaries & Wages 145,874$ 198,783$ 305,951$ 314,273$ 8,322$ 2.72% Overtime -$ 2,078$ -$ 1,400$ 1,400$ - Personal Services 145,874$ 200,861$ 305,951$ 315,673$ 9,722$ 3.18% Contractual Services 185,887$ 273,616$ 303,004$ 319,724$ 16,720$ 5.52% Utilities 438$ -$ 1,500$ 1,500$ -$ 0.00% Supplies 1,211$ 71,603$ 64,850$ 117,350$ 52,500$ 80.96% Small Capital 988$ 1,319$ 11,000$ 3,000$ (8,000)$ - Expenses 188,525$ 346,538$ 380,354$ 441,574$ 61,220$ 16.10% Total 7300 Economic Development 334,399$ 547,399$ 686,305$ 757,247$ 70,942$ 10.34% Approprations Summary (General Fund)FY 2014 FY 2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase Compensation 90,963$ 113,662$ 162,746$ 168,767$ 6,021$ 3.70% Expenses 31,089$ 149,407$ 126,688$ 141,450$ 14,762$ 11.65% Total 7300 Economic Development 122,052$ 263,069$ 289,434$ 310,217$ 20,783$ 7.18% Approprations Summary (Non-General Fund)FY 2014 FY 2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase Compensation 7320 Liberty Ride 54,911$ 56,515$ 83,255$ 78,800$ (4,455)$ -5.35% 7340 Visitor Center -$ 30,684$ 59,950$ 68,106$ 8,156$ 13.60% 54,911$ 87,199$ 143,205$ 146,906$ 3,701$ 2.58% Expenses 7320 Liberty Ride 157,436$ 145,220$ 196,616$ 205,374$ 8,758$ 4.45% 7340 Visitor Center -$ 51,911$ 57,050$ 94,750$ 37,700$ 66.08% 157,436$ 197,131$ 253,666$ 300,124$ 46,458$ 18.31% Total 7300 Economic Development 212,347$ 284,330$ 396,871$ 447,030$ 50,159$ 11.22% Econ. Dev Summary 15 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Authorized/Appropriated Staffing FY 2014 FY2015 FY2016 FY2017 Budget Budget Budget Request Economic Development Director 1 1 1 1 Economic Development Coordinator 1 1 Visitor Center Manager 1 1 Visitor Center Staff (6PT)4.75 4.75 Battle Green Guides Seasonal Seasonal Seasonal Seasonal Liberty Ride Coordinator 0.7 0.7 0.7 0.7 Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal Total FTE 1.7 1.7 8.45 8.45 Total FT/PT 1FT/1PT + Seas. 1FT/1PT + Seas. 3FT/7PT + Seas. 3FT/7PT + Seas. Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7 Visitor Center staff, 1 works full-time and 6 work part-time. Subprogram: 7310 Economic Development Econ. Dev Staffing 16 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Element:7310 Economic Development Office Budget Description: Division Goals: Budget Data (by Object Code) Object Description FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Restated Request Increase Increase 51110 REGULAR WAGES 81,830$ 83,822$ 148,946$ 155,967$ 7,021$ 4.71% 51130 OVERTIME 2,078$ 51150 REG PT WAGES 17,500$ -$ - Sub-total Compensation 81,830$ 103,401$ 148,946$ 155,967$ 7,021$ 4.71% 52110 CONTRACTUAL SERVICES -$ 100,454$ 70,400$ 81,250$ 10,850$ 15.41% 52111 PRINTING/FORMS 1,090$ 1,000$ 1,000$ -$ 0.00% 52120 PROFESSIONAL SERVICES 1,021$ 500$ 3,500$ 3,500$ -$ 0.00% 52125 ADVERTISING 67$ 306$ 400$ 400$ -$ 0.00% 52183 MILEAGE 109$ 130$ 100$ 100$ -$ 0.00% 52185 POSTAGE & MAILING -$ -$ 100$ 100$ - 52186 PROFESSIONAL DEVELOPMENT -$ -$ 3,000$ 3,000$ - 52187 TRAVEL -$ -$ -$ -$ - 52188 SEMINARS 1,716$ 1,782$ 2,000$ 2,000$ -$ 0.00% 52207 MOBILE DEVICES 235$ 600$ 600$ 54100 SUPPLIES 491$ 17,500$ 19,288$ 19,500$ 212$ 1.10% 54111 OFFICE SUPPLIES -$ 732$ -$ -$ -$ - 54113 MEMBERSHIP/DUES -$ 1,460$ 2,000$ 2,000$ -$ - 54113 MEMBERSHIP/DUES 721$ 1,500$ 1,500$ -$ 0.00% 54500 SMALL EQUIPMENT -$ -$ -$ -$ - 54706 OFFICE EQUIPMENT -$ 429$ 500$ 500$ -$ - Sub-total Expenses 5,215$ 123,527$ 100,688$ 115,450$ 14,762$ 14.66% Total 7310 Economic Development Office 87,045$ 226,927$ 249,634$ 271,417$ 21,783$ 8.73% Subprogram: 7300 Economic Development The Economic Development Office serves to foster the growth of the Town's commerical sector. Staff works to develop, coordinate, and implement economic and land use policies and programs in concert with the Town's economic development strategy as outlined by the Board of Selectmen. In addition, staff serves as a liaison to foster relationships with local businesses and state organizations, promotes business retention and expansion, as well as provides businesses and development projects with the assistance needed to meet local land use regulations. The Economic Develoment Office element reflects a total increase of 8.73% and is driven primarily by the Town's estimated FY17 contribution to the REV Bus initiative which is described below. Mobile Devices reflect an increase of $600 with an approved stipend for the Economic Development Director. Supplies includes $500 for standard departmental office needs as well as a contigency of $19,500 for Visitors Center inventory in the event Visitor Center revenues fall short of projections for FY17. Contractual Services includes the continuation of the level-funding from FY16 for tourism marketing and events ($31,250) as well as the Town's contribution to the REV bus initiative, a business-serving shuttle that reduces single-occupancy vehicle trips ($50,000). The REV bus operates a limited-stop weekday service between Hartwell Avenue, Lexington Center, and the Alewife Red Line Station. Support of the REV is proposed to be funded with an appropriation from the Transportation Demand Management (TDM) Stabilization Fund . The REV is operated by the 128 Business Coucil, a Transporation Management Association, with a majority of the contributions for its operation provided by private properties owners in the Hartwell Avenue corridor. Implement parking rate recommendations from the Lexington Center Parking Management Plan Secure twenty-five parking spaces that are currently not part of the public parking inventory Secure funding for year four of the REV shuttle bus Engage stakeholders in Hartwell and East Lexington to develop a vision and identify long-term development opporutnities 7310-Econ. Dev.17 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: Office of Land Use, Planning, and Economic Development Element:Liberty Ride Budget Description: Division Goals: Budget Data (by Object Code) FY 2014 FY 2015 FY2016 FY2017 Dollar Percent Actual Actual Appropriation Request Increase Increase 51110 LIBERTY RIDE REG WAGES 24,570$ 26,508$ 30,375$ 30,000$ (375)$ -1.23% 51120 LIBERTY RIDE OTHER COMP 5,490$ 6,323$ 6,425$ 12,000$ 5,575$ 86.77% 51150 LIBERTY RIDE REG PT WAGES 151$ 101$ -$ -$ 0.00% 51151 LIBERTY RIDE SEASONAL PT WA 24,700$ 23,584$ 46,455$ 36,800$ (9,655)$ -20.78% Sub-total Compensation 54,911$ 56,515$ 83,255$ 78,800$ (4,455)$ -5.35% 52110 LIBERTY RIDE CONT SVCS 156,998$ 145,220$ 152,816$ 154,874$ 2,058$ 1.35% 52111 LIBERTY RIDE PRINTING/FORMS -$ 17,000$ 20,000$ 3,000$ 17.65% 52120 LIBERTY RIDE PROF SERVICES -$ 1,000$ 2,000$ 1,000$ 100.00% 52123 LIBERTY RIDE LEGAL SERVICES -$ -$ -$ - 52128 LIBERTY RIDE ADVERTISING -$ 20,000$ 22,000$ 2,000$ 10.00% 52185 LIBERTY RIDE POSTAGE & MAIL -$ -$ -$ - 52207 LIBERTY RIDE MOBILE DEVICES 438$ 1,500$ 1,500$ -$ 0.00% 54100 LIBERTY RIDE SUPPLIES -$ 3,300$ 5,000$ 1,700$ 51.52% 54113 LIBERTY RIDE MEM/DUE/LIC &-$ 1,000$ -$ (1,000)$ -100% Sub-total Expenses 157,436$ 145,220$ 196,616$ 205,374$ 8,758$ 4.45% Total 7320 Liberty Ride Revolving Fund 212,347$ 201,735$ 279,871$ 284,174$ 4,303$ 1.54% Object Description Subprogram: 7300 Economic Development This budget funds the cost of the Liberty Ride, a guided historical tour of Lexington and Concord entering its 15th year of operation. It is one of the elements under the “Linger in Lexington" campaign, designed to encourage spending in Lexington, and generating new tax revenue for the town. This program has enabled us to continue to advertise Lexington businesses and attractions, thereby benefiting general economic development in the area. The Liberty Ride operates as a revolving fund, from which all expenses are covered by self-generated revenues. Overall, total Liberty Ride total appropriations have increased by 1.54%. The decrease in the Regular Wages line is due to the Liberty Ride Coordinator now being paid on an hourly basis instead of stipend. The decrease in Seasonal PT Wages better reflects the hours the guides are actually scheduled to work now that the Coordinator is paid hourly. The increase in Other Compensation and Contractual Services accounts for an increased demand in the number of chartered tours. The increase in printing, advertising, and services reflect anticipated increases in these categories. The increase in the Supplies budget reflects the historical average and accounts for the additional supplies needed at the new Visitor Center administrative offices. Identify opportunities to increase ridership of the Liberty Ride Review route and content of Liberty Ride 7320-Liberty Ride 18 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: Office of Land Use, Planning, and Economic Development Element:Tourism Budget Description: Division Goals: Budget Data (by Object Code) FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Appropriation Request Increase Increase 51110 REGULAR WAGES 850$ 1,073$ 1,000$ (1,000)$ -100.00% 51120 OTHER COMPENSATION 250$ 225$ -$ -$ - 51150 REGULAR PART TIME WAGES -$ -$ -$ - 51151 SEASONAL PART TIME WAGES 8,033$ 8,963$ 12,800$ 12,800$ -$ 0.00% Sub-total Compensation 9,133$ 10,261$ 13,800$ 12,800$ (1,000)$ -7.25% 52110 CONTRACTUAL SERVICES -$ -$ -$ -$ - 52111 PRINTING/FORMS -$ -$ -$ - 52120 PROFESSIONAL SERVICES -$ -$ -$ - 52125 ADVERTISING -$ -$ -$ - 52156 MARKETING 24,886$ 24,990$ 25,000$ 25,000$ -$ 0.00% 54100 SUPPLIES -$ -$ -$ - 54113 MEMBERSHIP/DUES -$ -$ -$ - 54160 CLOTHING -$ -$ -$ - 54500 SMALL EQUIPMENT -$ -$ -$ - 58209 MISCELLANEOUS EXPENSES 988$ 890$ 1,000$ 1,000$ -$ 0.00% Sub-total Expenses 25,874$ 25,880$ 26,000$ 26,000$ -$ 0.00% Total 7330 Battle Green Guides 35,007$ 36,141$ 39,800$ 38,800$ (1,000)$ -2.51% Object Description Subprogram: 7300 Economic Development This program provides for tourism promotion and marketing, as well as the Battle Green guides payroll and expenses. The Battle Green guides serve as the Town's official ambassadors for visitors to Lexington and direct visitors to local businesses and events. The FY2017 Battle Green budget is level funded. The Town budgets enough hours to allow for full coverage from April - October, the Battle Green Guide Coordinator stipend, as well as for some hours to represent Lexington at trade shows such as the AAA Travel Marketplace. The Marketing line-item remains level-funded at $25,000. This budget helps support local businesses, organizations, and the Lexington Historical Society, as all marketing efforts are geared at helping visitors "Linger in Lexington" thereby driving new customers. This funding is used to pay for web presence on TripAdvisor, Bostonusa.com, Constant Contact, fees for participating in various trade shows, miscellaneous domestic advertising, and the overall "Linger in Lexington " marketing and branding. It should be noted that included in the the FY17 Economic Development Office budget under Contractual Services is the continuation of $31,250 in FY17 for international tourism marketing and events. Engage the new Economic Development Coordinator marketing efforts Develop standards to track and gauage impact of tourism investments 7330-Tourism 19 12/4/2015 Town of Lexington FY 2017 Budget Development Departmental Budget Requests Program: 7000 Office of Land Use, Planning, and Economic Development Element:7340 Visitor Center Budget Description: Division Goals: Budget Data (by Object Code) FY 2014 FY2015 FY2016 FY2017 Dollar Percent Actual Actual Appropriation Request Increase Increase 51110 SW REGULAR WAGES -$ -$ 44,000$ 39,250$ (4,750)$ -10.80% 51130 OT OVERTIME -$ -$ -$ 1,400$ 1,400$ - 51150 SW REGULAR PART TIME WAGES -$ 30,684$ 15,950$ 27,456$ 11,506$ 72.14% 51151 SW SEASONAL PART TIME WAGES -$ -$ -$ -$ - Sub-total Compensation -$ 30,684$ 59,950$ 68,106$ 8,156$ 13.6% 52110 C CONTRACTUAL SERVICES -$ -$ 6,888$ 1,000$ (5,888)$ -85.48% 52111 C PRINTING/FORMS -$ -$ 600$ 600$ -$ - 52120 C PROFESSIONAL SERVICES -$ -$ -$ -$ -$ - 52125 C ADVERTISING -$ -$ 1,500$ 1,500$ -$ - 52156 C MARKETING -$ -$ 800$ 800$ -$ - 54100 S SUPPLIES/INVENTORY -$ 51,911$ 37,412$ 89,000$ 51,588$ 137.89% 54113 S MEMBERSHIP/DUES -$ -$ 350$ 350$ -$ - 54160 S CLOTHING -$ -$ -$ -$ -$ - 54500 SC SMALL EQUIPMENT -$ -$ 8,000$ -$ (8,000)$ -100.00% 58209 SC MISCELLANEOUS EXPENSES -$ -$ 1,500$ 1,500$ -$ - Sub-total Expenses -$ 51,911$ 57,050$ 94,750$ 37,700$ 66.1% Total 7330 Visitor Center -$ 82,595$ 117,000$ 162,856$ 45,856$ 39.2% Subprogram: 7300 Economic Development Object Description The Visitors Center serves as the Town's gateway to hospitality, tourism, and cultural resources for approximately120,000 people annually. The Visitors Center is home to a small gift shop filled with unique and local products. The Visitors Center also provides clean public restroom facilities and serves as a meeting place for family and friends journeying along the Minuteman Bikeway. The Town assumed management and operation of the Visitor Center and gift shop from the Lexington Chamber of Commerce in September 2014 and has documented a complete year of sales history, successfully offsetting costs associated with staffing and maintenace the facility. The Visitors Center element reflects the costs associated with the daily operations of the gift shop and staff support. The Visitor Center is established as a revolving fund, hence the sales of gift shop merchandise offsets costs associated with the managing the Visitors Center. Overall, the Visitor Center is projected to increase by $45,856, or 39.2% attributed mainly to the increase in inventory purchases projected for FY17. The decrease in Regular Wages is attributed to the fact that experience in FY16 has resulted in lower than projected costs than initially estimated during the preparation of the FY16 budget. The incresae in part-time wages reflects the need to cover additional hours at the Visitor Center. Implement a point of sale system to improve tracking of gift shop sales and inventory control Develop an online presence for the Visitors Center Collaborate with Lexington Retailers Association in marketing events Participate in Visitors Center Renovation efforts 7340-Visitor Center 20 12/4/2015 FY2017 PROGRAM IMPROVEMENT REQUEST FORMQ Department Priority: of Department: Program: Element: Accounting Dept #: Supplemental Title: REQUESTED PROGRAM IMPROVEMENT FUNDING Object Object Ongoing Annual Cost Code Description (FY2017 & Future) Compensation Benefits Expenses $2,900 TOTAL $2,900 $0 PURPOSE / DESCRIPTION OF REQUEST SERVICE IMPLICATION $0 Land Use and Inspections Building and Zoning Supplies 54100 $0 Updated State Building Code Books One-Time Cost (FY2017 Only) Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create a prioritized list. $0 $0 $0 $2,900 $0 $0 $0 $2,900 TOTAL FY2017 Request The Ninth Edition of the Massachusetts State Building Code will be a requirement for FY 2017. The electrical code will be updated as well. See attached reference standards. . To enforce the new edition of the Massachusetts state building and electrical code, the inspectional services will require updated code books. This will be the only way to fulfill our job requirements. L:bud_supplemental request/Request Form.xls 12/4/2015 FY2017 PROGRAM IMPROVEMENT REQUEST FORM Department Priority:1 of 2 Department: Program: Element: Accounting Dept #: Supplemental Title: REQUESTED PROGRAM IMPROVEMENT FUNDING Object Object Ongoing Annual Cost Code Description (FY2017 & Future) Compensation Benefits Expenses $23,000 TOTAL $23,000 $0 PURPOSE / DESCRIPTION OF REQUEST SERVICE IMPLICATION $0 Office of Land Use, Inspections & Econ. Dev. Conservation Division $0 New Conservation Truck One-Time Cost (FY2017 Only) Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the reques and create a prioritized list. $0 $0 $0 $23,000 $0 $0 $0 $23,000 TOTAL FY2017 Request This is a one‐time request for a new Ford F150 4x4 XL Regular Cab Pickup for the conservation division. The pricing and specs for the truck are consistent with the same make and model purchased by the DPW in 2014 through MHQ: Specs: 2015 Ford F150 4x4 XL Regular Cab Pickup $21,300.00 Color: Black Included 3.7 L V6 Gasoline Engine; with 6 speed Auto Transmission Included Air Conditioning Included AM/FM radio with digital clock Included 40/20/40 Vinyl Split bench seat w/Heavy Duty Vinyl Floor Included Electronic shift 4‐wheel drive Included Manual windows and door locks Included Class III 2" hitch receiver with factory 4 & 7 way plugs $353.00 Rhino Liner Spray in bedliner $490.00 Code 3 Mini Light Bar‐LED (21TR22A2) $850.00 $22,993.00 This would replace a 2007 Ford Ranger, which is insufficient for the type of work necessary to perform conservation maintenance an management. The Conservation Division currently uses a 2007 Ford Ranger with a 6 foot bed. This vehicle is insufficient to perform necessary conservation maintenance and management activities: ‐Tool and Equipment Transport: The width and length of the Ford Ranger bed is too small to safely accomodate the equipment neccessary to maintain the town's conservation trails, transport tools and lumber for boardwalk and bridge construction, and perform special projects. Currently, the Conservation Division's seasonal land managment crew must load a conservation mower onto the truck and then pile 2 brushcutters, 2 fuel cans, and assorted hand tools on top of the mower. While all equipment and tools are strapped down, this is inherently an unsafe way to transport equipment of this nature. Additionally, because all of the equipmen has to be piled on top of itself to fit inside the truck, all equipment must be taken out of the truck even if only one tool needs to be used, making even routine and "quick" tasks inefficient. ‐Accessibility: A vehicle with 4‐wheel drive is neccessary in order to access all conservation parcels in all times of year. The current Ford Ranger does not have 4‐wheel drive and thus has limited use during mud season and throughout the year in some areas ‐Better Service and Self‐sufficiency: A new conservation truck would allow the conservation division to provide a higher level of conservation maintenance as well as perform these duties with less assistance from the DPW. L:bud_supplemental request/Request Form.xls 12/4/2015 FY2017 PROGRAM IMPROVEMENT REQUEST FORM Department Priority:2 of 2 Department: Program: Element: Accounting Dept #: Supplemental Title: REQUESTED PROGRAM IMPROVEMENT FUNDING Object Object Ongoing Annual Cost Code Description (FY2017 & Future) Compensation Benefits Expenses 54166 Conserv tool/lumber/h ardware $1,700 TOTAL $1,700 $0 PURPOSE / DESCRIPTION OF REQUEST SERVICE IMPLICATION $0 Office of Land Use, Inspection & Econ. Dev. Conservation Division $0 Conservation Tractor Implements One-Time Cost (FY2017 Only) Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create a prioritized list. $0 $0 $0 $1,700 $0 $0 $0 $1,700 TOTAL FY2017 Request This is a one‐time cost request for $1,700.00 for the purchase of a landscape rake and pallet forks for the Conservation Division tractor, John Deere model #2320. The costs of the implements are derived from a quote provide by Padula Brothers, an authorized John Deere vendor based in Lancaster, MA on 10/9/15: Frontier AP12F Fixed Pallet Fork for JD 2320: $900.36 Frontier LR5060‐5 ft. Standard Duty Landscape Rake for JD 2320: $596.14 The total current cost of the 2 implements is $1,496.50. This request for $1,700 is to account for an increase in price between now and July 1, 2016 as well as to cover the cost of delivery of the two implements. The Conservation Division tractor, a John Deer Compact Utility Tractor model 2320, was donated by a Lexington resident in 2010 and has proven to be an incredibly useful tool for numerous conservation projects. The tractor is currently configured with afront‐ end loader and PTO driven rear‐mounted rotary mower. With the Conservation Meadow Preservation Program, which was approved at Town Meeting in 2015 with FY 2016 CPA funds and on the conservation division project list for the next next 10‐12 years, the addition of pallet forks and a heavy duty landscape rake would allow the Conservation Division, and more specifically the Conservation Stewards, to significantly increase the amount of this work that can perform in‐house. Additionally, these two implements are incredibly useful for any type of brush clearing, log removal, or grading work that the conservation division regularly performs and for which we currently rely heavily on the DPW. These two implements are relatively compact, would require minimal extra storage at the DPW facility, and would greatly increased the versatility of the conservation tractor and, consequently, the work that the Conservation Division and Conservation Stewards can perform. L:bud_supplemental request/Request Form.xls 12/4/2015 FY2017 PROGRAM IMPROVEMENT REQUEST FORMQ Department Priority:1 of 1 Department: Program: Element: Accounting Dept #: Supplemental Title: REQUESTED PROGRAM IMPROVEMENT FUNDING Object Object Ongoing Annual Cost Code Description (FY2017 & Future) Compensation Benefits Expenses 52120 Professional Services $150,000 TOTAL $150,000 $0 PURPOSE / DESCRIPTION OF REQUEST SERVICE IMPLICATION $0 Comprehensive Plan Update One-Time Cost (FY2017 Only) Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create a prioritized list. $0 $0 $0 $150,000 $0 $0 $0 $150,000 TOTAL FY2017 Request $0 Planning Planning Expenses 7200 The Comprehensive Plan, containing various elements, has not been updated since 2002 and in many regards is no longer consistent with recent town actions and policies. This request would allow the Office of Land Use, Inspectional Services & Economic Development to engage the community in a process, and gather and analyze the data, necessary to update the document and ensure that it still accurately reflects the desires of the Town. The existing Comprehensive Plan does not reflect the current policies and practices of the Town on several points, namely economic development but also transportation. Many programs require consistency between a municipality's practices and policies and its comprehensive plan, especially regional and state funding opportunities. Lexington has worked hard to encourage expanded economic development, affordable housing, and transportation opportunities; this should be reflected in the Comprehensive Plan. L:bud_supplemental request/Request Form.xls 12/4/2015 FY2017 PROGRAM IMPROVEMENT REQUEST FORMQ Department Priority:1 of 1 Department: Program: Element: Accounting Dept #: Supplemental Title: REQUESTED PROGRAM IMPROVEMENT FUNDING Object Object Ongoing Annual Cost Code Description (FY2017 & Future) Compensation 51150 Reg. PT Wages $18,525 Benefits Expenses TOTAL $0 $18,525 PURPOSE / DESCRIPTION OF REQUEST SERVICE IMPLICATION $0 Visitor Center PT Assistant Manager One-Time Cost (FY2017 Only) Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create a prioritized list. $0 $0 $0 $0 $0 $0 $18,525 $18,525 TOTAL FY2017 Request $0 Economic Development Office 7340 - Visitor Center Visitors Center 24012340 This PIR request is to create an Assistant Visitors Center Manger position. The position is proposed as a part‐time position funded through the Visitors Center revolving fund. The proposed hourly rate is $19 per hour. Assuming approximately 19.5 hours a week worked for 50 weeks a year, the estimated ongoing cost would be $18,525 paid from the revolving fund. The creation of the Assistant Visitors Center Manger position is intended to promote organizational sustainability and enhance the capacity of staff at the Visitors Center to best serve the nearly 120,000 visitors that walk through the Center's doors on an annual basis. The current staffing levels at the Visitors Center were inhertited from the Chamber of Commerce's management of the Center and did not adquately address the management needs to operate the Visitors Center gift shop and information services. Under the management of the Economic Development Director the Visitor Center will have generated approximately $188,000 in gross annual sales and requires staffing with understanding of retail and tourism functions. This position will support the current Visitor Center Manager and develop the capacity to manage the Center when the Visitor Center Manager is not available or a transition is required. . L:bud_supplemental request/Request Form.xls 12/4/2015 Project Name:Muzzey Street/Clark Street Parking Lot Date:30-Sep-15 Submitted By:Melisa Tintocalis Department:Economic Dev Project ID Number:983 First Year Submission? Priority 0 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4567 E-mail mtintocalis@lexingtonma.gov Revision Date: Description of Project:Design the layout of a new parking lot that would aggregate multiple lots located behind the Cary Library. The project is a recommendation from the Lexington Center Parking Management Plan accepted in June 2014. Justification/Benefit:Aggregating the individual parking lots into on large lot with proper circulation has the potential to add a net of 50 new parking spaces to the Center. Impact if not completed:No new parking spaces Capital Funding Request Stakeholders:Residents, Visitors, Employees, supported by the Parking Management Group, Center Committee, and local businesses in the Center Timeframe: Operating Budget Impact:Snow plowing and meter installation should be considered for approximately 50 spaces Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 30 Maintenance Cycle 0 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: Estimates on design and engineering come from Nelson Nygaard parking consultants Economic Development Office. Construction for FY2018 has yet to be determined. Revolving Other 983 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $75,000 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $75,000 $0 $0 $0 $0 Totals $0 $75,000 $0 $0 $0 $75,000 $0CPA Amt. Req.$0 $0 $0 $0 12/2/2015 4:13:13 PM Project Name:Parking Meter Replacement Phase 2 Date:14-Oct-15 Submitted By:Melisa Tintocalis Department:Economic Dev Project ID Number:1003 First Year Submission? Priority 0 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4567 E-mail mtintocalis@lexingtonma.gov Revision Date: Description of Project:This request is to fund the replacement of parking meters in Lexington Center with new technology meters that offer three new and valuable features: 1)additional payment methods by users, such as credit cards and pre-paid cards, 2)the flexibility to implement rate changes, and 3) an enhanced ability to collect and report parking utilization data to make informed policy decisions. Last year, in FY16, Town Meeting approved funding to replace 121 parking meters along Mass Avenue with new technology meters. This year the request is to fund the replacement of the remaining 402 meters. Updating the parking meters is part of a comprehensive parking management plan to optimize the Center's parking supply for both long-term and short-term users. Justification/Benefit:In June 2014 the Board of Selectmen accepted the "Lexington Center Parking Management and Implementation Plan" and approved the implementation of the initial recommendations which included replacing the Center's meters with new technology meters. The goal of the plan is to manage the existing parking supply more efficiently, increase parking availability, and simplify the parking system for users and operators. There are several benefits of expanding the new meter technology. First, new meters would enhance the customer/visitor experience by allowing users to pay with a credit card, pre-paid card, smart phone, and/or code in addition to coin payments. In addition, new technology would increase the efficiency of enforcement personnel. With complementing compliance software, new meters can communicate with enforcement personnel alerting them of problems without them having to spend time searching for violations. Finally, new technology meters will allow a simpler system for monitoring and reporting the area's parking utilization. Easy access to reports and utilization data will enable Town officials to assess and apply rates as deemed appropriate. Impact if not completed:Integral to the comprehensive parking plan is the ability to adjust parking meter rates to reflect the demand; however, this cannot be implemented without expanded use of the new meter technology. New meters allow the Town to monitor and access parking data necessary to make informed decisions regarding the parking policies and meter rates. In addition, new meters allow users more options to pay, making it easier to comply by paying for the time needed. Capital Funding Request Stakeholders:Residents, Businesses, Employees, Visitors, Center Committee, Parking Management Group (a Town Manager working group),The Lexington Retailers Association, and the Bike Committee Timeframe: Operating Budget Impact:New technology meters may increase meter revenue provided certain rate increases are also implemented; Revenue from citations would be expected to decrease with the goal of increased compliance given new and more convenient payment options. Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 15 Maintenance Cycle 0 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: Revolving Other 1003 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $402,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $402,000 $0 $0 $0 $0 Totals $0 $0 $0 $402,000 $0 $402,000 $0CPA Amt. Req.$0 $0 $0 $0 12/2/2015 4:13:13 PM Project Name:Parking Meter Replacement Phase 2 Date:14-Oct-15 Submitted By:Melisa Tintocalis Department:Economic Dev Project ID Number:1003 First Year Submission? Priority 0 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4567 E-mail mtintocalis@lexingtonma.gov Revision Date: Costs are based on preliminary estimates from Digital Technology, a parking meter vendor. However, cost will vary depending on the type of meter ultimately selected and installed. 12/2/2015 4:13:13 PM Project Name:Grain Mill Alley Improvements Date:14-Oct-15 Submitted By:Melisa Tintocalis Department:Economic Dev Project ID Number:1005 First Year Submission? Priority 0 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4567 E-mail mtintocalis@lexingtonma.gov Revision Date: Description of Project:The project includes enhancing the pedestrian and bicycle safety connection between Mass Avenue and the bikeway, as well as, creating a passive open space for Center users. Town Meeting approved $18,000 in FY16 for design development; $4,000 has been spent on field testing concepts of the space. The project would install much needed lighting and even out the ground surface. The request includes design funds to bring the conceptual designs to 100% and construction funds for implementation. Justification/Benefit:The alley is used year-round by over 300,000 users. It is a critical passage that connects people to the retail corridor and it channels the much needed foot traffic for our local businesses to thrive. Improvements are necessary to provide quality pedestrian and bicycle conditions and lighting for safe passage. This project will ensure an enjoyable Center experience resulting in more foot traffic and revenue for the Town's businesses. Impact if not completed: Capital Funding Request Stakeholders:Residents, Visitors, Center users such as Lexington High School students. The project is supported by the Center Committee and the Board of Selectmen's Ad Hoc Grain Mill Alley Steering Committee. Timeframe: Operating Budget Impact: Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 15 Maintenance Cycle 0 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: Cost estimates provided by GroundView Architects to the Economic Development Office. Revolving Other 1005 $427,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,000 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $457,000 $0 $0 $0 $0 Totals $0 $30,000 $427,000 $0 $0 $457,000 $0CPA Amt. Req.$0 $0 $0 $0 12/2/2015 4:13:13 PM Project Name:Wright Farm Needs Assessment and Feasibility Study Date:15-Oct-15 Submitted By:Conservation Commission Department:Land Use - Conservation Project ID Number:1007 First Year Submission? Priority 1 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4531 E-mail Conservationcomm@lexingtonma.gov Revision Date:19-Nov-15 Description of Project:With the acquisition of the Wright Farm residential lot, the Town now has an enclosed barn on a portion of land to be incorporated into the previously acquired 12.6 acre Conservation parcel. The barn is in some disrepair and this funding request is to investigate what it would take to renovate the building into a space useable for environmental education programs, among other uses. Located at 241 Grove Street, this is the northernmost property in Lexington. The historic barn is a three story structure with a shed portion on the back side. While the building appears structurally sound, it is most definitely a barn, and would need significant upgrades to be used as a public space. The vision for this barn is a rehabilitation into a gateway to Lexington from both Bedford and Burlington, and a new life as an educational center for all community members. Initial conversations have taken place with Lexington Public Schools staff and with education planners at Mass Audubon regarding the possibilities for the property and the space. The next steps will be to conduct an environmental programming feasibility study and a barn structural and architectural needs assessment to provide such environmental programming. The assessment would involve having the barn thoroughly researched and inspected by an architectural professional to identify structural stability and feasible renovation alternatives and associated costs related to having the barn accessible by the public and providing educational programming. Justification/Benefit:Renovation of the Wright Farm Barn would benefit many members of the Lexington community, and would extend to Bedford and Burlington as well, and perhaps beyond. As an educational facility the barn could house a number of activities, from adult education classes to school field trips to preschool “nature adventure ” programs. As we learn more and more about the advantages of outdoor learning experiences for all ages, a space such as this could put Lexington on the forefront of public environmental education. In addition, maintaining the historic barn will preserve a piece of Lexington ’s history as an agricultural village. Since there is a significant amount of space available, exhibits on wetland conservation and other town projects could be created to educate community members of various requirements and ongoing projects. Impact if not completed:In its present state, the historic barn is only suitable for storage, and is already in need of some maintenance, and will continue to deteriorate without maintenance and upkeep. We have learned that school field trips for off-site learning opportunities are increasingly difficult to schedule, for reasons of both available time during the school day and assocaited costs. An in-town environmental and outdoor learning center, potentially open to schools of neighboring towns as well, would be welcome addition, especially one that allows easy access to three diverse natural environments-open meadows and grassland areas, protected wetland resource areas, and forested areas-as is true of the Wright Farm. A renovated historic barn could add shelter, bathrooms, classroom, and exhibit space. Such a use would ensure continued presence and preservation of an historic barn stucture at the northern entrance of town. If this is feasible,it is an opportunity that the Town should not miss out on. Stakeholders:Conservation Commission Board of Selectmen Conservation Department Lexington Public Schools School Committee Community Members Timeframe:This is a long-term project considering the actual, physical rehabilitation of the Wright Farm Barn, but the needs assessment and feasibility study could be completed before the end of FY2017. Operating Budget Impact:N/A Cost Analysis: Replace. Freq: 0 Years 12/2/2015 4:15:20 PM Project Name:Wright Farm Needs Assessment and Feasibility Study Date:15-Oct-15 Submitted By:Conservation Commission Department:Land Use - Conservation Project ID Number:1007 First Year Submission? Priority 1 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:781-698-4531 E-mail Conservationcomm@lexingtonma.gov Revision Date:19-Nov-15 Capital Funding Request Levy Water RecreationSewerFunding Source:CPA Recurring Cost $0.00 Maintenance Cycle 0 Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: In process of obtaining cost estimates from professional environmental education orgainizations and professional architects who specialize in historic structures and educational structures. Revolving Other 1007 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $35,000 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $35,000 $0 $0 $0 $0 Totals $0 $35,000 $0 $0 $0 $35,000 $35,000CPA Amt. Req.$0 $0 $0 $0 12/2/2015 4:15:20 PM Project Name:Hartwell Avenue Area Transportation Improvements Date:16-Sep-15 Submitted By:Aaron Henry Department:Planning Project ID Number:980 First Year Submission? Priority 2 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:698-4562 E-mail ahenry@lexingtonma.gov Revision Date:13-Nov-15 Description of Project:This is a request in support of Planning and Engineering staffs ’ efforts to create a safe and accessible pedestrian crossing at the intersection of Bedford Street and Eldred Street which is the location of two MBTA bus stops. The appropriation of funds, which are fee revenue generated and not tax levy based, ensures that the Town continues to advance and implement one of several transportation system improvements that were identified as part of the Town's 2010 Traffic Mitigation Plan for the Hartwell Avenue Transportation Management Overlay District. In 2009, Town Meeting approved the creation of the Overlay District and associated traffic fund which would help ensure that future development could help fund the Town's transportation infrastructure plan for the area. In the spring of 2015, the Planning Board permitted its first major development in the district and as such received an initial mitigation payment of $87,345. Planning and Engineering are requesting the use of $75,000 in order to develop preliminary design plans for a crosswalk and associated pedestrian accommodations including sidewalks. Justification/Benefit:The Town has received multiple complaints over the last several years regarding the dangerous conditions residents and local employees must face in order to cross four lanes of traffic unprotected. The Town ’s 2003 Comprehensive Plan identified this location as a problem intersection recommending a traffic signal be installed. In the Town ’s 2010 Traffic Mitigation Plan, accommodations at this intersection were identified to create a safer pedestrian crossing and support transit usage. In November of 2011, the Massachusetts Department of Transportation conducted a Road Safety Audit of the area that also made special note of this dangerous situation. In 2014, a letter was submitted to MassDOT Highway District 4 requesting the State consider the installation of a Rectangular Rapid-Flashing Beacon (RRFB) device at the intersection. Impact if not completed:Crossing Bedford Street at this location is extremely dangerous; eventually the status quo will result in an incident. Capital Funding Request Stakeholders:This project will benefit nearby residents and employees that need to cross Bedford Street as part of their daily activities. Timeframe: Operating Budget Impact:This project has no impact on the Operating Budget, as the source of these funds comes from fee revenue generated by new development in the Hartwell Avenue Transportation Overlay District. Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 0 Maintenance Cycle 0 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: Revolving Other 980 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $75,000 $0 $0 $0 $0 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $75,000 $0 $0 $0 $0 Totals $0 $75,000 $0 $0 $0 $75,000 $0CPA Amt. Req.$0 $0 $0 $0 12/2/2015 4:16:15 PM Project Name:Hartwell Avenue Area Transportation Improvements Date:16-Sep-15 Submitted By:Aaron Henry Department:Planning Project ID Number:980 First Year Submission? Priority 2 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:698-4562 E-mail ahenry@lexingtonma.gov Revision Date:13-Nov-15 Estimate is based on an overview performed by Planning and Engineering of recent design service contracts. 12/2/2015 4:16:15 PM Project Name:Transportation Mitigation Date:22-Sep-15 Submitted By:Aaron Henry Department:Planning Project ID Number:981 First Year Submission? Priority 1 Town of Lexington - FY 2017-FY 2021 Capital Improvement Projects Phone #:698-4562 E-mail ahenry@lexingtonma.gov Revision Date:13-Nov-15 Description of Project:This is a capital request in support of the Transportation Safety Group. TSG is staffed by the Planning, Engineering, School, and Police Departments. These funds will be used to evaluate and develop construction cost estimates for future capital requests. Between FY 2008 and 2011, Town Meeting appropriated funds to collect data, perform analyses, review citizen requests, and make recommendations for various town-wide transportation improvements in support of the Traffic Mitigation Group. When TMG was dissolved in 2012, the Traffic Safety Advisory Committee became the group charged with overseeing these funds. In October of 2014, the Town further reorganized its operations, reconstituting TSAC as the Transportation Safety Group. Justification/Benefit:Transportation safety is a critical part of Lexington ’s high quality of life. Investigating potential problems, insuring compliance with current standards and best practices help to ensure that anyone driving, biking, or walking in Town is as safe as possible. Determining the need, or lack thereof, for new enhancements or facilities is vital to maintaining public safety. This request is also part of the response to Town Meeting's adoption of Article 45 at the Annual Town Meeting of 2015. Article 45 prioritized town wide pedestrian and cyclist safety improvements. Impact if not completed:Transportation safety issues concern nearly everyone in town. If not funded, the Transportation Safety Group will essentially be unable to investigate, analyze, or implement most of the requests they are asked to review. A safe and efficient transportation network is critical for public safety. Capital Funding Request Stakeholders:All residents of, employers in, and visitors to Lexington. Timeframe:2017 - 2021 Operating Budget Impact:No impact on the Operating Budget. These funds will be used for studies and potential small construction projects. Levy Water RecreationSewerFunding Source:CPA Cost Analysis: Recurring Cost $0.00 Replace. Freq: 0 Maintenance Cycle 0 Years Years State Aid Private CPA Purpose Open Space Recreation Historic Housing Basis of Cost Projection: Cost estimates are based on previous experince adminstering the program since FY2008. Revolving Other 981 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $30,000 $50,000 $50,000 $50,000 $50,000 2017 2018 2019 2020 2021 Site Acquisition Design/Engineer Construction Equipment Contingency Totals $30,000 $50,000 $50,000 $50,000 $50,000 Totals $0 $230,000 $0 $0 $0 $230,000 $0CPA Amt. Req.$0 $0 $0 $0 12/2/2015 4:16:15 PM AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discussion of Minuteman School Building Plans (20 min.) PRESENTER: Jo e Pato ITEM NUMBER: 3. SUMMARY: The Bo ard will review progres s on reac hing c o ns ens us o n a new Minuteman Regio nal District agreement and mo ving fo rward on plans for a new facility. A "Boxb o ro ugh P ro toc o l" is attached identifying how c o mmunities can simultaneous ly elect to leave the d is tric t and ac c ept the new agreement. Norman and Peter will up d ate the Bo ard on disc ussions held in Wes ton o n 12/2 reviewing this p ro toc o l and reviewing reques ts fro m the Town o f Linc oln for compens ation as the hos t community for the new facility. SUGGESTED MOTION: none at this time FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/7/2015 10:15 AM ATTACHMENTS: Des crip tion Typ e Boxborough Protocol Backup Material 1 Boxborough Protocol Options 1) By January ___, 2016 any town considering withdrawal from the regional agreement must signal that consideration by an affirmative vote of their Board of Selectmen, and conveying the results of that vote to the Minuteman Clerk. 2) The Minuteman School Committee will list all of the towns who are considering withdrawal and include them, by name, in the “Declarant” section below. They will then propose the amended regional agreement and send it the 16 towns for their approval. 3) Any town considering departure can thus leave by voting both to approve the regional agreement and voting to leave the agreement. Other towns only need only one vote, to approve the regional agreement. All 16 towns must approve the agreement for the departures to be effective. SECTION IX: WITHDRAWAL 1. General Withdrawal Process/ 2. Initial Procedure for Withdrawal. Consistent with 603 CMR 41.03(2), the communities of/ [Insert “Declarant” Communities] /withdraw from the District effective the beginning of the fiscal year following the Commissioner of Education’s approval of the 2016 Amended Regional Agreement, all of the following requirements having been met by each departing member: (a) Voted by simple majority of its legislative body to confirm its commitment to withdraw from the District on or before _______, 2016; (b) Voted to approve the 2016 Amended Regional Agreement on or before _______ 2016; and (c) Approval of the 2016 Amended Regional Agreement by the Commissioner of Education. A vote by any member to adopt the 2016 Amended Regional Agreement shall also constitute approval of the withdrawal of/[Insert Declarants] from the District pursuant to the Initial Withdrawal Process. AGENDA ITEM SUM M ARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Special Town Meeting Warrant 1 - Board Positions (10 min.) PRESENTER: Jo e Pato ITEM NUMBER: I.4 SUMMARY: Attac hed is the tab le with yo ur p o s itions . This item is on the agend a in c as e any additio nal d is cus s io n is needed. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/7/2015 10:35 AM ATTACHMENTS: Des crip tion Typ e Special Town Meeting #1 Warrant Cover Memo Article Pos itions Cover Memo TOWN WARRANT Town of Lexington Special Town Meeting #1 Commonwealth of Massachusetts Middlesex, ss. To any of the Constables of the Town of Lexington Greetings: In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne Battin Hall in Cary Memorial Building, 1605 Massachusetts Avenue, in said Town on Monday, November 2, 2015, at 7:30 p.m., at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. NOTE: There is a possibility that the Cary Memorial Building renovation project will not be completed in time for Town Meeting to convene in the Margery Milne Battin Hall on November 2. If so, Town Meeting will be relocated to the Clarke Middle School Auditorium. Town Meeting Members will be notified via the TMMA listserv and the Town’s website, prior to November 2, of any relocation. Residents are asked to check the Town’s website to confirm the location of Town Meeting. Signage will also be placed in front of the Cary Memorial Building if the relocation is necessary. ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) DESCRIPTION: This article remains open throughout the Special Town Meeting. ARTICLE 2 APPROPRIATE FOR SCHOOL FACILITIES CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money for: continuing the school facility master planning study for specific capital projects for the Fiske, Hastings and Harrington Elementary Schools and the Clarke and Diamond Middle Schools; design, engineering and architectural services for these projects; and for the related remodeling, reconstruction or making extraordinary repairs to these or other school facilities; for the construction of the buildings, including original equipment and landscaping, paving and other site improvements incidental or directly related to such remodeling, reconstruction or repair, determine whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing, or by any combination of these methods; determine if the Town will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. (Inserted by the School Committee) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article is to request funding for the studies, design and construction of school facilities to address current and anticipated school enrollment. ARTICLE 3 LAND PURCHASE AND IMPROVEMENTS - 20 PELHAM ROAD To see if the Town will vote to authorize the Selectmen to purchase or otherwise acquire, or to take by eminent domain for municipal or school purposes, any fee, easement, or other interest in all or any part of land known as 20 Pelham Road and shown as lot 65A on Assessors’ Property Map 31, owned by the Congregation of Armenian Sisters of the Immaculate Conception, Inc.; for design, engineering and architectural services for plans and specifications and related costs; and to make access and site improvements and to remodel, reconstruct and make extraordinary repairs to the existing school building on such property; and to appropriate a sum of money therefor and determine whether the money shall be provided by the tax levy, by transfer from available funds, or by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article requests funding to purchase the property at 20 Pelham Road for municipal or school purposes and to make access and site improvements, remodel, reconstruct and make extraordinary repairs to the existing school building on the property. ARTICLE 4 APPROPRIATE FOR ENGINEERING STUDY – 20 PELHAM ROAD To see if the Town will vote to raise and appropriate a sum of money for engineering studies and related costs for access roads and sidewalks connecting Pelham Road, the property at 20 Pelham Road and the Community Center at 39 Marrett Road and Marrett Road and any improvements that may be necessary to Pelham Road to access 20 Pelham Road; determine whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing, or any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: Should Town Meeting approve the purchase of the 20 Pelham Road property, this Article would fund the engineering study for roadways and sidewalks to connect this property to the Community Center property, Marrett Road and Massachusetts Avenue. And you are directed to serve this warrant not less than fourteen days at least before the time of said meeting, as provided in the Bylaws of the Town. Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or before the time of said meeting. Given under our hands this 5th day of October 2015. Joseph N. Pato Selectmen Peter C.J. Kelley Norman P. Cohen of Suzanne E. Barry Lexington A true copy, Attest: Richard W. Ham, Jr. Constable of Lexington ARTICLE POSITIONS DECEMBER 2, 2015 SPECIAL TOWN MEETING #1 ARTICLE SPECIAL TOWN MEETING PRESENTATION JP PK NC MC SB AC CEC SC Article 2 Appropriate for School Facilities Capital Projects Yes Yes Yes Yes Yes Article 3 Land Purchase and Improvements – 20 Pelham Road IP Yes Yes Yes Recuse Yes Article 4 Appropriate for Engineering Study – 20 Pelham Road Yes Yes Yes Recuse Yes