HomeMy WebLinkAbout2015-10-23-CEC-minMinutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
October 23, 2015
Location and Time: Town Office Building, Parker Room, 7:30 A.M. (with Call to Order at
8:00 A.M.)
Members Present: Jill Hai, Chair; David Kanter, Vice -Chair & Clerk; Elizabeth Barnett;
Rod Cole; Wendy Manz
Members Absent: None
Others Present: Jessie Steigerwald, Chair, School Committee; Bill Hurley, Vice - Chair,
School Committee; Elaine Ashton, Town Meeting member; Sara Arnold,
Recording Secretary
Documents Presented:
• Revised Notice of Public Meeting /Agenda for CEC Meeting, October 23, 2015
• Draft #3 Capital Expenditures Committee Report to the November 2, 2015, Special
Town Meeting (STM) #2 (Distributed by Mr. Kanter's e -mail to the other CEC
members and Ms. Arnold, October 20, 2015 8:25 P.M.)
• Mr. Kanter's Pre - Presentation Questions Regarding Recreation & Planning
FY2017- FY2021 Capital Improvement Projects (CIPs) (Distributed by his E -mail to
the other CEC Members and Ms. Arnold, October 22, 2015 10:25 P.M.)
Call to Order: Ms. Hai called the meeting to order at 8:01 A.M.
Member Concerns and Liaison Reports:
Mr. Kanter reported that the Ad hoc Townwide Facility Master Planning Committee was
dissolved by the Board of Selectmen (BoS) at its meeting on October 19, 2015. He expects
that the BoS will soon dissolve the Ad hoc Cary Memorial Building Renovation Design
Committee.
Mr. Kanter reported that public Wi -Fi is now available in the Lexington Community Center.
CEC reporting to the November 2, 2015 STM #2— debate to begin that night: Mr. Cole
asked that his affirmative votes be included in the tally on all the Articles in this Committee's
report. Motions were made and seconded to revise those votes to 5 -0 on each of those
Articles:
• STM #2, Article 3: Transfer of Property to LexHAB
• STM #2, Article 4: Appropriation for Water System Improvements
• STM #2; Article 5: Appropriate for Property Improvements -241 Grove Street
• STM #2; Article 6: Appropriate Funds for Fire Station Site Study
• STM #2; Article 7: Amend FY2016 Operating, Enterprise Fund and Community
Preservation Budgets
• STM #2; Article 8: Appropriate to and from Specified Stabilization Funds
• STM #2; Article 9: Appropriate for Authorized Capital Improvements
There was a review of this Committee's October 20, 2015, discussion about STM #2
Article 2: Amend Minuteman Regional Agreement. This Committee is not taking a position
on this Article because that amendment does not have a projected capital implication. It
was noted that if the Town of Wayland's request to leave the Minuteman Regional School
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
October 23, 2015
District is approved by all 16 member communities, as would be required to succeed, the
effective date would likely be July 1, 2017. Wayland still would be responsible for
contributing to payments on all previously accepted debt obligations. It was also noted that
if a replacement school building receives the necessary approvals, Lexington's share of the
costs would be included in the annual assessment against the Town's operating budget.
CEC reporting to the November 2, 2015, STM #1— debate expected to begin on
December 2, 2015: Mr. Cole, who is drafting this Committee's report, is working with
members of the School and Appropriation Committees on the details. It was noted that the
Motions must be clear and there be a backup plan in the event any Motion does not pass. It
was also noted that the scope for any projects put out to bid will likely include add
alternates.
Ms. Barrett arrived at 8:27 A.M.
There was discussion about the material that is needed for the report, including school
capacity and need charts, clear and concise descriptions, and identification of the three
phases of each project and how they would each be incorporated into a capital - project
financing timeline. All the needs for heating, ventilating, and air - conditioning upgrades at
the Lexington High School should be referenced even if any elements of those projects,
including the renovation /rebuilding of that school, is scheduled beyond the 5 -year window
used in this Committee's Capital Plan.
CEC reporting to the 2016 Annual Town Meeting: Ms. Hai reported that she is compiling
the members' previously submitted questions relating to the CIPs from the Planning
Department and Recreation Department. Additional comments should be sent to her by this
afternoon so that they can be considered for inclusion in what she will be forwarding to the
respective departments later in the day.
Ms. Manz departed at 9:15 A.M.
Approval of the CEC Report to the November 2, 2015, STM #2: A Motion was made and
seconded to approve the Draft #3 version of the report, with any subsequent, minor, edits
approved by the Chair. Vote: 4 -0
Adjourn: A Motion was made and seconded at 9:33 A.M. to adjourn. Vote: 4 -0
These Minutes were approved by the CEC at its meeting on November 17, 2015.
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