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HomeMy WebLinkAbout2015-10-23-CEC-min LL n Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting October 23, 2015 APRIL Y$ Location and Time Town Office Building, Parker Room, 7.30 A.M (with Call to Order at 8.00AM ) Members Present Jill Hai, Chair, David Kanter, Vice-Chair & Clerk, Elizabeth Barnett, Rod Cole, Wendy Manz Members Absent None Others Present Jessie Steigerwald, Chair, School Committee, Bill Hurley, Vice-Chair, School Committee, Elaine Ashton, Town Meeting member, Sara Arnold, Recording Secretary Documents Presented • Revised Notice of Public Meeting/Agenda for CEC Meeting, October 23, 2015 • Draft #3 Capital Expenditures Committee Report to the November 2, 2015, Special Town Meeting (STM) #2 (Distributed by Mr Kanter's e-mail to the other CEC members and Ms Arnold, October 20, 2015 8.25 P M ) • Mr Kanter's Pre-Presentation Questions Regarding Recreation & Planning FY2017-FY2021 Capital Improvement Projects (CIPS) (Distributed by his E-mail to the other CEC Members and Ms Arnold, October 22, 2015 10.25 P M ) Call to Order Ms Hai called the meeting to order at 8.01 A.M Member Concerns and Liaison Reports Mr Kanter reported that the Ad hoc Townwide Facility Master Planning Committee was dissolved by the Board of Selectmen (BoS) at its meeting on October 19, 2015 He expects that the BoS will soon dissolve the Ad hoc Cary Memorial Building Renovation Design Committee Mr Kanter reported that public Wi-Fi is now available in the Lexington Community Center CEC reporting to the November 2, 2015 STM #2—debate to begin that night Mr Cole asked that his affirmative votes be included in the tally on all the Articles in this Committee's report. Motions were made and seconded to revise those votes to 5-0 on each of those Articles • STM #2, Article 3 Transfer of Property to LexHAB • STM #2, Article 4 Appropriation for Water System Improvements • STM #2, Article 5 Appropriate for Property Improvements-241 Grove Street • STM #2, Article 6 Appropriate Funds for Fire Station Site Study • STM #2, Article 7 Amend FY2016 Operating, Enterprise Fund and Community Preservation Budgets • STM #2, Article 8 Appropriate to and from Specified Stabilization Funds • STM #2, Article 9 Appropriate for Authorized Capital Improvements There was a review of this Committee's October 20, 2015, discussion about STM #2 Article 2 Amend Minuteman Regional Agreement. This Committee is not taking a position on this Article because that amendment does not have a projected capital implication It was noted that if the Town of Wayland's request to leave the Minuteman Regional School Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting October 23, 2015 District is approved by all 16 member communities, as would be required to succeed, the effective date would likely be July 1, 2017 Wayland still would be responsible for contributing to payments on all previously accepted debt obligations It was also noted that if a replacement school building receives the necessary approvals, Lexington's share of the costs would be included in the annual assessment against the Town's operating budget. CEC reporting to the November 2, 2015, STM #1 —debate expected to begin on December 2, 2015 Mr Cole, who is drafting this Committee's report, is working with members of the School and Appropriation Committees on the details It was noted that the Motions must be clear and there be a backup plan in the event any Motion does not pass It was also noted that the scope for any projects put out to bid will likely include add alternates Ms Barrett arrived at 8.27 A.M There was discussion about the material that is needed for the report, including school capacity and need charts, clear and concise descriptions, and identification of the three phases of each project and how they would each be incorporated into a capital-project financing timeline All the needs for heating, ventilating, and air-conditioning upgrades at the Lexington High School should be referenced even if any elements of those projects, including the renovation/rebuilding of that school, is scheduled beyond the 5-year window used in this Committee's Capital Plan CEC reporting to the 2016 Annual Town Meeting Ms Hai reported that she is compiling the members' previously submitted questions relating to the CIPS from the Planning Department and Recreation Department. Additional comments should be sent to her by this afternoon so that they can be considered for inclusion in what she will be forwarding to the respective departments later in the day Ms Manz departed at 9 15 A.M Approval of the CEC Report to the November 2, 2015, STM #2 A Motion was made and seconded to approve the Draft #3 version of the report, with any subsequent, minor, edits approved by the Chair Vote 4-0 Adjourn A Motion was made and seconded at 9.33 A.M to adjourn Vote 4-0 These Minutes were approved by the CEC at its meeting on November 17, 2015 Page 2 of 2