HomeMy WebLinkAbout2015-10-01-PBC-minPermanent Building Committee
201 Bedford Street, Room 221
October 1, 2015, 7:00 p.m.
Present: Jon Himmel, Chairman, Eric Brown, Vice - Chairman, Carl Oldenburg, Charles
Favazzo, Dick Perry, Philip Coleman, and Lee Noel -Chase
Guests: Paul G. Kalous and Dave Billings, Hill International; Ken DiNisco and Vivian Lowe,
DiNisco Design Partnership; Judy Crocker, School Committee Liaison; Jill Hai, Capital
Expenditures Committee Liaison, Peter Kelly Board of Selectmen
Lexington DPF: Patrick Goddard, Director of Public Facilities and Mark Barrett, Project
Manager
The Minutes were taken by Jean Curran, Recording Secretary
Jon Himmel called the Meeting to order at 7:05 p.m.
1. General Business
• The members reviewed the PBC Meeting Minutes dated August 13, 2015 and
September 10, 2015.
Motion to approve meeting minutes dated August 13, 2015 (Eric, Dick) The Motion was
approved 4 -0 -2
Motion to approve meeting minutes dated September 10, 2015 (Dick, Carl) The Motion was
approved 4 -0 -2
• Jon Himmel requested that Hill International's CM at risk update be presented later on in
the meeting when all Members will be present. Everyone agreed.
2. Master Plan Multiple School Projects Update.
Update from Integrated Design Meeting (9/15/15)
• Ken DiNisco updated the PBC on the status of the Integrated Design Meeting.
• Integrated Design group is reviewing Lexington's current sustainable design
policy with a focus on optimized energy performance and resiliency. The goals
being (i) new construction - 30% better per energy performance than code
requires; and (ii) renovation - 20% better per energy performance than code
requires.
• Ken stated that any new building they design will have the necessary structural
capacity to support solar panels, but the panels or system may or may not be
part of the project.
• DiNisco indicated that daylighting strategies are at odds with other current,
design parameters that encourage deeper classrooms that minimize exterior
wall area as compared with their historical predecessors hence making it
difficult to earn LEED daylighting points.
• LEED checklist will be used but not all items on that checklist will be a
requirement. A cost benefit analysis will be performed as part of the process.
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• Next integrated design meeting will be October 23, 2015.
• Ken believes they are on schedule and process is going well.
• Members expressed concern with the costs and time for the energy goals to be
properly developed and how they might get integrated into the Clarke Et
Diamond projects.
• It was agreed that refining the current Sustainability Goals first established in
Town in 2005 and updated in 2009 would be excellent for the projects such as
the new Hastings school project.
• The Architect expressed that the next steps include energy modeling for
Diamond and Clarke Middle School projects; and development of a list of
options to reach energy goals for those additions.
• Clarke 8t Diamond project scopes and budgets need to include the necessary
components if the goals are going to be achieved. Since Clark Et Diamond are
both additions, the goals apply to the additions and not the entire, existing
facility.
• PBC is pleased to see that the architect is working in an integrated manner thus
making it possible for the Town to get a better handle on the process and
thereby help the Town to refine its sustainability program incorporating
integrated design and resiliency measures.
• Next Integrated Design Meeting is 10/23/15.
• PBC asked DiNisco Design about the PBC's opportunity to participate in Design
Review of the projects. DiNisco Design responded that they were agreeable to
the design review it was only a matter of when to insert that process into the
overall schedule.
ii. General status update on Diamond
• Conservation Commissions discussions and site visits:
o A walk through with Conservation Commission (Con Com) at Diamond and
Clarke Middle School is Saturday, October 3 at 10:30 a.m.
o One informal meeting with Con Com has been held and will perhaps
need another meeting at end of October, then the project team will be
able to begin NO1 process.
o Driveway at the rear of the Diamond school, by edge of wetlands to be
evaluated.
o Members concerned that having a driveway on the north side of Diamond
property would become a cut through for traffic. Mr. DiNisco assured
the members that they are aware of their concerns and all steps would
be taken to prohibit that from happening.
• There was general review of the schematic plans
• DiNisco updated the PBC that since the size of the ILP addition at Diamond had
been questioned, DiNisco had further reviewed the use and needs of this area
with the School Department and it is likely that the square footage of the ILP
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addition would be reduced by over a thousand square feet or almost half the
space originally discussed.
• It was stated that the School Committee may be in favor of bus access at both
sides of the site, and it was discussed that there was a traffic meeting planned
for 10/9/15.
• The project team has also been communicating with the recreation department
to be sure there was no negative impact on the adjacent playing fields.
iii. General status update on Clarke
• DiNisco reports that early informal discussions with Con Com indicate they will
likely not be interested in changing riverfront conservation designation for the
brook /stream.
• Primary site construction tasks are:
o Relocation of tennis courts; relocation / expansion of parking by tennis
courts away from the road; installation of bridge in lieu of culvert;
expansion of a portion of the brook area to enhanced wetlands,
improvement of Brookside Ave to 3 lanes to allow for queuing;
potentially increase storm water detention under the new plaza area at
front of school.
• PBC stated that the original Clarke school had some early foundation issues and
wanted to know what the architects were doing to avoid those difficulties with
the addition. The architects described the Ram Aggregate Pier foundation
system and his confidence in this particular system with these types of soils.
Phil Coleman and Charles Favazzo arrived at 8:00 pm
• Judy Crocker, School Committee Liaison questioned the number of parking
spots next to the tennis courts and suggested moving the sidewalk to the right
side of the parking lot so children do not have to cross the parking lot entry.
The Architect agreed that there was still discussion to be had on the pro's and
con's of sidewalk placement.
iv. Hill International - CM at Risk (Chapter 149a) Update
• Paul Kalous updated the members of the CM at Risk process.
• Selection Committee shortlisted RFQ applications for both middle schools and
the Fiske elementary school.
• Subsequent to the Selection Committees shortlisting process, the Board of
Selectman decided not to proceed with the Fiske project; the shortlisted firms
were informed of that decision.
• Interviews were held and the firms were ranked in order of preference. Based
on the proposals received and the interviews, the Selection Committee
recommended Bond Brothers for both the Clarke and the Diamond projects.
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PBC members engaged in discussion regarding Bond Brother's qualifications and
reasoning why Selection Committee chose them.
• Paul Kalous stated that the CM firms had said that the estimates would take
three weeks.
• Members engaged in a discussion regarding incentives and buying efficiencies in
doing both schools at once with one CM.
• It was observed that the Chapter 149a facilitates early site packages similar to
what was done on the Estabrook project.
• Ken DiNisco stated that target date for design development plans from his
engineers is October 16th and they are pushing very hard to meet that deadline.
• Discussion regarding cost estimate timeframe ensued; financial committees
need adequate time for their deliberations prior to town meeting.
• Cost estimates will be available by the end of the first week of November,
reconciled and available for PBC Meeting on 11/10/15 in order to get materials
to CEC and Appropriations by November 11 to
Motion to recommend that the Town Manager award pre- construction services
agreements with the top ranked firm, Bond Brothers for Clarke Middle School (16-
30) and Diamond Middle School (16 -31), as recommended by the Selection
Committee, and to expedite the award process as best as possible.
(Phil, Eric) The Motion was approved 6 -0 -0
• Pat Goddard working on spreadsheet draft on what gets selected to go to Town
Meeting in November
Motion to adjourn was made and seconded (Dick, Eric)
Meeting adjourned at 9:18 p.m.
Meeting Materials: Meeting Agenda; PBC Meeting Minutes dated August 13, 2015 and
September 10, 2015;
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