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HomeMy WebLinkAbout2015-07-09-PBC-minPermanent Building Committee Town of Lexington 201 Bedford Street, Room 221 July 9, 2015 7:00 PM Present: Jon Himmel, Chairman, Eric Brown, Vice Chairman, Dick Perry, Bill Hurley, Kate Colburn Absent: Philip Coleman, Peter Johnson, Lee Noel Chase, Charles Favazzo and Carl Oldenburg Guests: Paul G. Kalous and Dave Billings, Hill International; Ken DiNisco, Donna DiNisco and Angel Khazadian, DiNisco Design Partnership; Judy Crocker, School Committee Liaison, David Kanter, Capital Expenditures Committee substitute liaison Lexington DPF: Patrick Goddard, Director of Public Facilities and Mark Barrett, RA Project Manager The minutes were taken by Jean Curran, Recording Secretary Jon Himmel called the meeting to order at 7:00 p.m. 1. General Business • Members reviewed the Minutes dated June 4, 2015 and Pat Goddard noted an acronym error. • Motion to Approve Meeting Minutes dated June 4, 2015, as amended Motion: Eric 2nd Dick Vote: 5 -0 -0, as amended 2. Master Plan Multiple School Projects Update • Dave Billings provided an overview of the Hill International and DiNisco Design Partnership's completed estimates, hard costs and continued soft costs for all of the existing sites under consideration. • Laconia Street and Worthen Road are not considered viable sites at this time by the architects due to their size and conservation issues. Laconia Street may prove useful in the future. • Ken DiNisco provided a detailed description of the LCP and proposed Options as well as the design team's recommendations. • Paul Kalous explained how the cost estimates were developed based upon the agreed upon scopes and clarified other items on how the estimators came up with these estimates, which include cost markups that would be associated with the CM at risk process and project costs. (soft costs percentage is 25% which includes all consultants, engineers, OPM, testing, FF &E and Consultants). • The members engaged in a general discussion of the consensus plans, options, construction schedules, Massachusetts State Building Association (MSBA) possible involvement with Hastings Elementary School, Pre -K Center, and the need to present the differential costs in a logical presentation. • Pat Goddard shared that the intent of the meeting this evening was to explain the process followed to develop the costs and how they were constructed. • Jon Himmel shared his thoughts on the LCP and consensus plans and shared his concerns regarding Option F. PBC Meeting 070915 1 • Kate Colburn commented on the number of new classrooms for the elementary schools. • David Kanter shared his thoughts on the evaluation criteria. • Bill Hurley commented on Options E and F. Bill would also like to have the number of general education classrooms separated out from Special Education classrooms. Bill also shared his thoughts on two key elements (i) one debt exemption request; and (ii) sequence for releasing for design and construction. • Judy Crocker added her thoughts on a 3 -story school and not having the elementary schools look like middle schools. Judy added that the DiNisco Design Partnership and Hill International's presentation on Tuesday evening at the School Committee meeting did not recommend anything; only showed a presentation. • Pat Goddard commented that the evaluation criteria would need to be added to the presentation for summit. • Clarke and Diamond Middle Schools were discussed regarding space mining, teacher mobility, renovations and relocation of the cafeteria. • Diamond Middle School traffic, parking and wetland mitigation costs were discussed. Judy Crocker left meeting at 8:55 p.m. 3. Approval of CM @ Risk RFP • Paul Kalous updated the PBC with a summary of the meeting with the Inspector General (IG), attended by Dave Billings and Pat Goddard. The IG clarified the process for use of CM @ Risk for our RFP. The IG would like an update after the July Summit. The IG is on board with the prefabs and understands that it is slightly different procurement statute under Chapter 149A. Paul stated that there may need to be an amendment to the application once the scope of the prefab projects is established. • The members engaged in discussion of the Chapter149A process. • Paul Kalous shared that the selection committee requires two members of the PBC. • Pat Goddard will email members to see interest by members and will have an answer by August. 4. Update on Visitors Center Eric Brown stated that he was in favor of Mills Whitaker Architect's proposal for the Visitors Center and made a motion to approve. Motion: Eric 2nd Dick Vote 5 -0 -0 A Motion to Adjourn was made and seconded. The Meeting Adjourned at 9:20 p.m. Meeting Materials: Meeting Agenda; Mills Whitaker Architect's Proposal regarding Visitors Center PBC Meeting 070915 2