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Home My WebLink About2015-06-18-CAC-min TOWN OF LEXINGTON COMMUNICATIONS ADVISORY COMMITTEE MINUTES OF THE MEETING OF THURSDAY, JUNE 18, 2015 Call to order CAC Chair Kenneth Pogran called the meeting to order at 6 33 PM in the Parker Room (G-15) of the Town Office Building, 1625 Massachusetts Avenue Members Present: Ken Pogran, Chair, Nick Launat, Linda Roemer, Ben Moroze, Steve Iverson, Frank Cai, Dave Buczkowski, Dormda Goodman. Members Absent: Maria Kieslich, Dave Becker, Smita Desai Quorum. A quorum of members was present. Others Present: Joe Pato, Board of Selectmen, Elaine Ashton. Materials Referenced. Minutes of the meeting of May 21, 2015, <list others> 1 Approval of Previous Meeting Minutes. The minutes of the meeting of May 21, 2015 were unanimously approved. 2. Carrier Reports No service provider representatives were present. Ken read from an email from Tom Steel regarding the new Community Center Mr Steel emphasized his willingness to help in any way necessary Linda asked if Comcast had reported on their 14 hour outage Nobody else reported trouble, and the committee agreed it may have been localized to her area 3 Selectman's Report Joe "we are expecting wireless in this building sooner than Cary is finished— sometime this summer" Board goal setting meeting is July 1st Staff goes through material and prepares a binder with a semi-ordered list of topics in several categories Joe acknowledged receipt of our letter Ken expressed interest in getting the Board's feedback our on proposal for wireless Joe said that the Board can charter the committee to do work without it rising to the level of a goal 4 Chairman's Report a. Meeting schedule Ken reviewed the summer hiatus, the schedule for 2015-2016 and meeting locations Ken had requested to have the Parker Room reserved for the 2015- 2016 meetings b Committee membership Linda Roemer, Dave Becker, and Smita Desai have terms expiring in the fall of 2015 Ken said he would ask Dave Becker and Smita Desai if they wanted to reappointed. Linda said she felt that three terms was enough and she did not want to be reappointed. c Minutes template Ken had prepared and distributed a meeting minutes template 5. CAC contributions to Selectmen's Goal Setting No discussion. 6. Cary Hall update Ken pointed out the Performing Arts series scheduled to start at Cary Hall in the fall Linda had been invited on a tour today, but couldn't attend. Dormda said she wasn't invited, but heard about it. "There are some areas where they are over budget." "Network wiring has been cut out of the construction budget." "We are creating a PO from our(IT's) budget to put in conduit and wiring." "Will likely be after we get possession of the building from the builder" 7 LexMedia oversight a. LexMedia 10 year anniversary celebration. Ken reported positively on the LexMedia 10 year anniversary celebration. b Upcoming annual report and CAC review plans Ken noted we expect the annual report at the end of August. Linda noted that Mana is scheduled to prepare CAC's response Ken noted that we'll expect that our September meeting. c "Template" quarterly reports for FY2016 Ken said Mana has volunteered to prepare a template for CAC responses 8. Update on cable TV service in Town buildings According to Ken, Dave Becker has promised to deliver a spreadsheet with building status in the next few weeks, and Ken would distribute it to the committee when available Dormda said she indicated to RCN that we are asking each provider to provide service at the Community Center Dormda said that by the end of her discussion with Tom "all was well " Dormda said that she heard Comcast had been out there 9 Task group update. Improving wireless communications in Lexington No action. Ken indicated he was eager to see if the committee was tasked with this by the Selectmen. 10 Town IT updates Dormda on Community Center "obviously a bit behind schedule " The technology will be basically on schedule "Don't have occupancy permit yet, but we're moving in anyway " "Comcast has been out there,but is not in yet." "We don't have the infrastructure in place yet to distribute it." Discussion of networking in community center Dormda "It's typical construction— we're going in, figuring out what's wrong, and fixing it." 11 Wireless applications. None 12. Complaints. Mana was on for May, and while she isn't here, Ken indicated he hadn't been copied on anything. Linda is on for June, and indicated her only complaint was her own Ken is on for July, Steve has August, Ben is on for September 13 New Business. a. License Renewals Ken thought we should use FY16 to set up a guide/timeline to the licensing process Ken thought RCN would start the renewal process in FY17 And noted there would be an overlap of the upcoming Venzon and RCN renewals b LexMedia Viewership Ben relayed a question about measuring LexMedia viewership Linda answered. "No " "It's quite hard." "We can get figures on on-demand, and those are growing, but there's no Nielsen ratings for PEG channels!" Linda "It's really an issue " Ms Ashton asked about this week's school committee meeting, and Linda indicated that it's available on-demand, if it's not televised live Linda said LexMedia is required to publish programming guides in the Minuteman. She thought Minuteman readership was probably falling and the committee should consider other approaches for the next contract. Dormda asked if there was a Service Level Agreement (SLA) for their servers Linda said no Linda indicated we should keep it in mind for when we renegotiate the contract. Ken emphasized that over this contract period, we should be looking for issues 'to call them on' for the next contract. Dormda pointed out that there's no reporting Dormda indicated that she had extra licenses for the website monitoring software and volunteered to use them to monitor LexMedia's website The committee expressed interest and agreed that Ken would socialize the idea with Florence Adjournment. The meeting was adjourned at 7.25 PM Respectfully submitted, Nick Launat