HomeMy WebLinkAbout2015-11-02-BOS-Packet-releasedSELEC T MEN'S MEETING
Mo nday, November 2, 2015
Selec tmen Meeting Room
6:00 PM
AGENDA
PUBLIC COMMENTS
Pub lic c o mments are allo wed fo r up to 10 minutes at the b eginning of eac h meeting. Eac h s p eaker is
limited to 3 minutes for comment. Memb ers of the Board will neither c o mment no r respond , o ther than to
as k q ues tions of clarific ation. Speakers are encouraged to notify the Selec tmen's Offic e at 781-698-4580
if they wis h to s peak during pub lic comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1.Update on Grain Mill Alley (20 min.)6:00 PM
2.Revis ed P ro p o s al for Parking Meter and Permit Rates (15 min.)6:20 PM
3.Spec ial Town Meeting Warrant 2 - Board Positio ns (5 min.)6:35 PM
4.Dis c us s ion of Sc hool District Building Projec ts Plan (5 min.)6:40 PM
5.Selec tmen Co mmittee Reap p o intments - Touris m Co mmittee (5 min.)6:45 PM
6.Approve the Selec tmen's 2015 Annual T o wn Rep o rt (5 min.)6:50 PM
CONSENT AGENDA
1.Us e o f Battle Green - F lags o n WWI Markers - Veteran's Day 6:55 PM
2.O ne-Day Liquo r Licens es 6:55 PM
a. P ro ject S AVE Armenian Photo graph Archives
b. Newah Organizatio n o f Americ a
c . Spec tac le Management - Don Mc Lean Co nc ert
d. S p ectacle Management - Rob ert Cray Co nc ert
EXECUTIVE SESSION
1.Exemp tion 3: Co llective Bargaining Update - LMEA 7:00 PM
ADJOURN
1.Es timated Adjourn Time 7:15 PM
The next meeting of the Board o f Selec tmen is s ched uled fo r Mond ay, Novemb er 9, 2015, at 6:00
p .m. in the S electmen's Meeting Room, 1625 Massac hus etts Avenue.
Hearing Assistance Devices Av ailable on Request
All agenda time and the order of items are approximate and
subject to change.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update on Grain Mill Alley (20 min.)
PRESENTER:
F red Jo hns on, Chairman, Grain Mill
Alley Steering Committee
ITEM
NUMBER:
I.1
SUMMARY:
Fred Johnson, C hairman of the Grain Mill Alley Steering Co mmittee, will up d ate the S electmen o n the status o f
the proposed permanent design fo r this lo cation. P ending s upport/approval b y the Board o f S electmen, the
Committee will s ub mit this projec t as a capital req ues t for Fisc al Year 2017.
SUGGESTED MOTION:
FOLLOW-UP:
Committee will integrate any c hanges recommended b y the S electmen into a revis ed plan and wo rk with the
d es ign team o n a final plan design.
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2015 6:00 PM
ATTACHMENTS:
Des crip tion Type
Sketch Plan Exhibit
GRAIN MILL ALLEY
Town of Lexington 10.22.2015
flush concrete walk
raised curb
plant bed, typ.
w/ lighting
speciman tree
raised
crossingbrick paving, typ.
fixed super seating
w/ power outlet
& storage
bike racks
signage
w/ power outlet
& bike repair tools
concrete w/
sawcut joint pattern
+6”+3”+0”+6”
5’
12’6’
6’
5’
min
drain
fixed seating
bikeway pull-off,
stondust
curb-cut
plant bed (ex. dim)
w/ lighting
concept plan - a
ent ent ent
19’
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Revised Proposal for Parking Meter and Permit Rates (15 min.)
PRESENTER:
Melisa Tintoc alis , Ec o nomic
Development Direc to r; David
Kuc harsky, As s is tant P lanner
ITEM
NUMBER:
I.2
SUMMARY:
Following public c o mments at the Selec tmen's meeting o n Octo b er 19, 2015, the P arking Management Gro up
(PMG) has revis ed its proposal fo r parking meter and p ermit rates fo r the period b eginning March 1, 2016.
See attached memo randum. P MG has also reac hed o ut to some o f the merc hants who spoke at the
Selec tmen's meeting to p review this revised plan with them.
Becaus e of the lead time in implementing all o r a p o rtion of this proposal, a dec is io n b y the Board o f
Selec tmen by mid -Novemb er is req uested .
SUGGESTED MOTION:
FOLLOW-UP:
Parking Management Group
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2015 6:20 PM
ATTACHMENTS:
Des crip tion Type
Revised PMG Propos al Cover Memo
Maps with Propos ed Parking Rates Exhibit
Town of Lexington
1625 Massachusetts Ave.
Lexington, MA 02420
Memorandum
To: Carl Valente, Town Manager
From: Melisa Tintocalis, Economic Development Director
David Kucharsky, Assistant Planning Director
Date: October 29th 2015
RE: Proposed Parking Meter & Permit Rate Changes
The following is a response to the public comments gathered at the October 19th, 2015 Board of
Selectmen meeting regarding increases to certain parking permits and meter rates per the
Lexington Parking Management Plan. David Kucharsky and I have worked with the Police
Department and the Parking Management Group to refine the original recommendations. The
following recommendations were presented to the Parking Management Group on October 29th,
2015. Input was received from Fred Johnson, Peggy Enders, Chief Corr, Bebe Fallick, Peter Siy,
Koren Stembridge, Kathy Fields, and via email from Jerry Michelson. The group agreed that the
following recommendations are interrelated and should be implemented as a “trial package” for a
period of not less than 12 months at which point the Board of Selectmen may evaluate the
effectiveness of these changes.
The Parking Management Group with support of the Police Chief and Town staff ask the Board
of Selectmen to act to implement the trial package in its entirety. The trial package includes the
following 13 recommendations for implementation from approximately March 2016 to March
2017:
Increase spaces available for long term parking
1. Establish a pay-as-you-go system in the Depot Lot; set rates for non-employees at $.50 an
hour; establish a half-price sticker program for Center employees at $.25 an hour; and
continue to allow all-day parking
2. Create 36 metered spaces at the east end of the Town Hall Lot and on Fletcher Avenue;
set rate at $.25 an hour; allow all-day parking in these spaces
3. Create parking for approximately 6-8 vehicles adjacent to the Hosmer House for use by
Police vehicles that are currently occupying parking spaces in the Town Hall Lot
4. Extend time limits in the NSTAR Lot to allow all day parking at $.50 per hour
5. Extend time limits on Raymond Street, and the southern ends of Muzzey and Waltham
Streets to allow all day parking; retain rate at $.25 per hour
6. Increase Church of Our Redeemer annual parking permits from $225 to $325.
7. Maintain current rate ($100) for Saint Brigid permit parking
Distribute parking throughout the Center and encourage the use of value spaces
8. Limit enforcement hours of all metered spaces 9am-6pm (currently 8am-8pm)
9. Increase rates of only 74 high-demand spaces (15% of all metered spaces) in the “Core”
to $1.00 per hour
10. Increase rates in the Edison and Waltham Lots to $.50 per hour; retain the two hour time
limit
11. Maintain current rate of $.25 per hour at Cary Memorial Library; retain the two hour time
limit
12. Maintain current rate of $.25 per 30 minute period at all existing on and off street spaces
13. Increase rates of 77 on-street metered spaces to $.50 per hour; retain two and four hour
time limits (exclusive of Raymond Street and southern ends of Muzzey and Waltham
Streets)
The Parking Management Group strongly recommends this trial package be implemented with
an education strategy and marketing plan that would include distribution of maps, flyers, and at
least two meetings for businesses over the next 12 months.
Long Term Parking : Proposed Changes
St Brigid:
$100 -$100
NO CHANGE
Church of Our
Redeemer
$225 -$325
Mass Ave
No Fee
No Time Limit
Raymond/Muzzey
$.25
No Time Limit
Mass Ave
No Fee
No Time Limit
Town Hall Lot
Convert Permits to Meters
$.25 per hour
No Time Limit
NStar Lot
$.25 to $.50
No Time Limit
Depot Lot
Create Pay as You Go Lot
Employees $.25 per hour
Visitors $.50 per hour
No Time Limit
Waltham Street
$.25
No Time Limit
Short Term Parking : Proposed Changes
Waltham Lot:
$.25 to $.50
Two Hour Time Limit
Edison Lot:
$.25 to $.50
Two Hour Time Limit
Core Area:
$.25 to $1.00
Two Hour Time Limit
On Street:
$.25 to $.50
Two Hour Time Limit
On Street:
$.25 to $.50
Four Hour Time Limit
On Street/Off Street:
NO CHANGE
30 Min Time Limit
Cary Library Lot:
$.25 to $.25
NO CHANGE
Short & Long Term Parking : Proposed Changes
Long Term Parking
Locations
Short Term Parking
Locations
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Special Town Meeting Warrant 2 - Board Positions (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.3
SUMMARY:
This item is inc luded o n the agenda in case Board needs to d is cus s any is s ues .
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2015 6:35 PM
ATTACHMENTS:
Des crip tion Type
Article Pos itions Taken Backup Material
Special Town Meeting Warrant #1 Backup Material
Special Town Meeting Warrant #2 Backup Material
Proposed FY17 Budget Adjus tments Budget Amendment
Bus a ANR Plan Exhibit
ARTICLE POSITIONS NOVEMBER 2, 2015 SPECIAL TOWN MEETING ARTICLE SPECIAL TOWN MEETING PRESENTATION JP PK NC MC SB AC CEC SC Article 2 Amend Minuteman Regional Agreement IP No No IP No 1-4 Article 3 Transfer of Property to LexHAB Yes Yes Yes Yes Yes 7-0 5-0 Article 4 Appropriate for Water System Improvements Yes Yes Yes Yes Yes 7-0 5-0 Article 5 Appropriate for Property Improvements – 241 Grove Street CPA Funded Yes Yes Yes Yes Yes 7-0 5-0 Article 6 Appropriate Funds for Fire Station Study Yes Yes Yes Yes Yes 9-0 5-0 Article 7 Amend FY2016 Operating, Enterprise Fund and Community Preservation Budgets Yes Yes Yes Yes Yes 7-0 5-0 Article 8 Appropriate to and From Specified Stabilization Funds Yes Yes Yes Yes Yes 7-0 5-0 Article 9 Appropriate for Authorized Capital Improvements IP Yes Yes Yes Yes Yes IP 5-0 Article 10 Appropriate for Prior Years’ Unpaid Bills Yes Yes Yes Yes Yes 9-0
TOWN WARRANT
Town of Lexington
Special Town Meeting #1
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of
the Town of Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne
Battin Hall in Cary Memorial Building, 1605 Massachusetts Avenue, in said Town on Monday,
November 2, 2015, at 7:30 p.m., at which time and place the following articles are to be acted upon and
determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of
1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as
amended.
NOTE: There is a possibility that the Cary Memorial Building renovation project will not be
completed in time for Town Meeting to convene in the Margery Milne Battin Hall on November
2. If so, Town Meeting will be relocated to the Clarke Middle School Auditorium. Town Meeting
Members will be notified via the TMMA listserv and the Town’s website, prior to November 2, of
any relocation. Residents are asked to check the Town’s website to confirm the location of Town
Meeting. Signage will also be placed in front of the Cary Memorial Building if the relocation is
necessary.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This article remains open throughout the Special Town Meeting.
ARTICLE 2 APPROPRIATE FOR SCHOOL FACILITIES CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for: continuing the school facility master
planning study for specific capital projects for the Fiske, Hastings and Harrington Elementary Schools
and the Clarke and Diamond Middle Schools; design, engineering and architectural services for these
projects; and for the related remodeling, reconstruction or making extraordinary repairs to these or other
school facilities; for the construction of the buildings, including original equipment and landscaping,
paving and other site improvements incidental or directly related to such remodeling, reconstruction or
repair, determine whether the money shall be provided by the tax levy, by transfer from available funds,
by borrowing, or by any combination of these methods; determine if the Town will authorize the
Selectmen to apply for, accept, expend and borrow in anticipation of state aid for such capital
improvements; or act in any other manner in relation thereto.
(Inserted by the School Committee)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article is to request funding for the studies, design and construction of
school facilities to address current and anticipated school enrollment.
ARTICLE 3 LAND PURCHASE AND IMPROVEMENTS - 20 PELHAM ROAD
To see if the Town will vote to authorize the Selectmen to purchase or otherwise acquire, or to take by
eminent domain for municipal or school purposes, any fee, easement, or other interest in all or any part of
land known as 20 Pelham Road and shown as lot 65A on Assessors’ Property Map 31, owned by the
Congregation of Armenian Sisters of the Immaculate Conception, Inc.; for design, engineering and
architectural services for plans and specifications and related costs; and to make access and site
improvements and to remodel, reconstruct and make extraordinary repairs to the existing school building on
such property; and to appropriate a sum of money therefor and determine whether the money shall be
provided by the tax levy, by transfer from available funds, or by borrowing, or by any combination of these
methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article requests funding to purchase the property at 20 Pelham Road for
municipal or school purposes and to make access and site improvements, remodel, reconstruct and
make extraordinary repairs to the existing school building on the property.
ARTICLE 4 APPROPRIATE FOR ENGINEERING STUDY – 20 PELHAM ROAD
To see if the Town will vote to raise and appropriate a sum of money for engineering studies and related
costs for access roads and sidewalks connecting Pelham Road, the property at 20 Pelham Road and the
Community Center at 39 Marrett Road and Marrett Road and any improvements that may be necessary to
Pelham Road to access 20 Pelham Road; determine whether the money shall be provided by the tax levy,
by transfer from available funds, by borrowing, or any combination of these methods; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: Should Town Meeting approve the purchase of the 20 Pelham Road property, this
Article would fund the engineering study for roadways and sidewalks to connect this property to the
Community Center property, Marrett Road and Massachusetts Avenue.
And you are directed to serve this warrant not less than fourteen days at least before the time of said
meeting, as provided in the Bylaws of the Town.
Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or
before the time of said meeting.
Given under our hands this 5th day of October 2015.
Joseph N. Pato Selectmen
Peter C.J. Kelley
Norman P. Cohen of
Suzanne E. Barry
Lexington
A true copy, Attest:
Richard W. Ham, Jr.
Constable of Lexington
Town of Lexington
Lexington, MA 02420
ECRWSS
Residential Patron
Lexington, MA
PRESORTED
STANDARD
U.S. Postage PAID
Boston, MA
Permit No. 3011
TOWN WARRANT
Town of Lexington
Special Town Meeting #2
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of the Town of
Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne Battin Hall in Cary Memorial
Building, 1605 Massachusetts Avenue, in said Town on Monday, November 2, 2015 at 7:35 p.m., at which time and place
the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with
Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter,
as amended.
NOTE: There is a possibility that the Cary Memorial Building renovation project will not be completed in time for Town
Meeting to convene in the Margery Milne Battin Hall on November 2. If so, Town Meeting will be relocated to the Clarke
Middle School Auditorium. Town Meeting Members will be notified via the TMMA listserv and the Town’s website, prior to
November 2, of any relocation. Residents are asked to check the Town’s website to confirm the location of Town Meeting.
Signage will also be placed in front of the Cary Memorial Building if the relocation is necessary.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other manner in
relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This article remains open throughout the Special Town Meeting.
ARTICLE 2 AMEND MINUTEMAN REGIONAL AGREEMENT
To see if the Town will accept and approve the “Amendment to Minuteman Regional Agreement regarding the
Withdrawal of the Town of Wayland from the Minuteman Regional School District”, which was approved by the
Minuteman Regional School Committee on July 7, 2015 and which has been submitted to the Board of Selectmen
consistent with the current Minuteman Regional Agreement, or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: The Town of Wayland voted to seek withdrawal from the Minuteman Regional School District. As
required, the District School Committee drafted an amendment to the Regional Agreement setting forth the terms by
which Wayland may withdraw from the District. The Amendment permitting the Town of Wayland to withdraw from
the District will become effective only if all sixteen member towns of the District, as well as the Commission of
Education, vote to approve this Amendment.
ARTICLE 3 TRANSFER OF PROPERTY TO LEXHAB
To see if the Town will vote to authorize the Board of Selectmen to transfer the land known as 34 Lowell Street and
further shown as Lot 2A on a plan of land entitled “Lowell Street, Lexington, Massachusetts, Assessor’s Map 20/Parcel
38, Subdivision Plan of Land Approval Not Required”, recorded at the Middlesex South Registry of Deeds in Plan Book
02015, Page 108, to the Lexington Housing Assistance Board, Inc. (“LexHAB”) for nominal consideration, or act in any
other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the LexHAB)
DESCRIPTION: The property in this article is owned by the Town of Lexington. This article will authorize the
transfer of ownership of the land to LexHAB.
ARTICLE 4 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS
To see if the Town will vote to make water distribution system improvements, including the installation of new water
mains and replace or clean and line existing water mains and standpipes, conduct engineering studies and purchase and
install equipment in connection therewith, in such accepted or unaccepted streets or other land as the Selectmen may
determine, subject to the assessment of betterments or otherwise; and to take by eminent domain, purchase or otherwise
acquire any fee, easement or other interest in land necessary therefor; appropriate money for such improvements and land
acquisition and determine whether the money shall be provided by the tax levy, by transfer from available funds,
including any special water funds, by borrowing, or by any combination of these methods; to determine whether the Town
will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of or from federal and state aid for
such projects; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: Funds requested in this article will be used to repair and replace large water mains in east
Massachusetts Avenue. Some of these water mains date from 1896 and have deteriorated and have pin-hole size
leaks.
ARTICLE 5 APPROPRIATE FOR PROPERTY IMPROVEMENTS - 241 GROVE STREET
To see if the Town will vote, upon recommendation of the Community Preservation Committee, to raise and appropriate a
sum of money to remodel, reconstruct and make extraordinary repairs and related improvements to the existing farm
house at 241 Grove Street for community housing purposes, and for other mitigation to the property, determine whether
the money shall be provided by the tax levy, by transfer from available funds, including the Community Preservation
Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article is to request funding for necessary improvements to the farm house on the Wright
Farm property owned by the Town in order to provide a unit of affordable housing.
ARTICLE 6 APPROPRIATE FUNDS FOR FIRE STATION SITE STUDY
To see if the Town will vote to appropriate a sum of money for studying potential sites for a fire station; determine
whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article is to request funding for evaluating potential sites for a fire station.
ARTICLE 7 AMEND FY2016 OPERATING, ENTERPRISE FUND AND
COMMUNITY PRESERVATION BUDGETS
To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated
under Articles 4, 5 and 8 of the warrant for the 2015 Annual Town Meeting, to be used during the current fiscal year, or
make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine
whether the money shall be provided by the tax levy, by transfer from available funds, from Community Preservation
funds or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an article to permit adjustments to current fiscal year (FY2016) appropriations.
ARTICLE 8 APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS
To see if the Town will vote to appropriate sums of money to and from Stabilization Funds in accordance with Section 5B of
Chapter 40 of the Massachusetts General Laws for the purposes of: (a) Section 135 Zoning By-Law, (b) Traffic Mitigation,
(c) Transportation Demand Management/Public Transportation, (d) School Bus Transportation, (e) Special Education, (f)
Center Improvement District; (g) Debt Service, (h) Transportation Management Overlay District, (i) Avalon Bay School
Enrollment Mitigation Fund, and (j) Capital Projects; and determine whether the money shall be provided by the tax levy, by
transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article proposes to fund Stabilization Funds for specific purposes and to appropriate funds
therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. The
use of these funds may be appropriated for the specific designated purpose by a two-thirds vote of an Annual or Special
Town Meeting.
ARTICLE 9 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction with money appropriated in
prior years for the installation or construction of water mains, sewers and sewerage systems, drains, streets, buildings,
recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine
whether the money shall be provided by the tax levy, by transfer from the balances in other articles, by transfer from
available funds, including enterprise funds and the Community Preservation Fund, by borrowing, or by any combination
of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an article to request funds to supplement existing appropriations for certain capital
projects in light of revised cost estimates that exceed such appropriations.
ARTICLE 10 APPROPRIATE FOR PRIOR YEARS’ UNPAID BILLS
To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior years;
to determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an article to request funds to pay bills after the close of the fiscal year in which the
goods were received or the services performed and for which no money was encumbered.
And you are directed to serve this warrant not less than fourteen days at least before the time of said meeting, as provided
in the Bylaws of the Town.
Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or before the time of
said meeting.
Given under our hands this 5th day of October 2015.
Joseph N. Pato Selectmen
Peter C.J. Kelley
Norman P. Cohen of
Michelle L. Ciccolo
Suzanne E. Barry Lexington
A true copy, Attest:
Richard W. Ham, Jr.
Constable of Lexington
Town of Lexington
Lexington, MA 02420
ECRWSS
Residential Patron
Lexington, MA
PRESORTED
STANDARD
U.S. Postage PAID
Boston, MA
Permit No. 3011
Proposed General Fund operating budget adjustments
Proposed appropriations from Revised FY16 Revenue Estimate
a Revised FY16 Revenue
Estimate
193,228,280$
b FY16 Appropriations
voted at 2015 ATM
192,234,048$
c
(a-b)
Excess Estimated FY16
Revenue Available for
Appropriation
994,231$
d
(662,194)$
e (6,000)$
f
(10,000)$
g (20,000)$
h (45,000)$
i Net Excess Revenue
Available for
251,037$
Other proposed General Fund appropriations
j
$479,608
Proposed Enterprise Fund budget adjustments
k
119,777$
l (71,540)$
m (71,394)$
n
75,000$
Proposed Community Preservation Fund budget adjustments
o
TBD
A proposed supplemental appropriation to the Facilities Department budget for evaluating potential
Includes offset for FY15 snow and ice deficit of $643,650; original new growth estimate of $2.5
million unchanged. Awaiting final certification of new growth.
A proposed supplement to the FY16 General Fund debt service budget from free cash to finance the
retirement of a bond anticipation note issued in June 2015 for the purchase of a new fire engine. The
underlying source of the funding is from a settlement reached last fiscal year with the manufacturer
of a fire engine that did not perform to specifications.
A proposed supplement to the FY16 Wastewater debt service budget to reflect final debt service
figures resulting from the February, 2015 bond sale
A proposed reduction to the FY16 Wastewater budget for the MWRA assessment based on the final
assessment voted by the MWRA Board in June 2015.
A proposed reduction to the FY16 Water debt service budget to reflect final debt service figures
resulting from the February, 2015 bond sale
A proposed appropriation of Water Fund retained earnings to supplement $200,000 in retained
earnings voted at the 2015 ATM. This proposed appropriation was a component of the FY16 water
rate making process and, when added to the $200,000 voted last spring, effectively offsets the
increase in the MWRA attributable to excessive usage by Bedford in FY15.
Comments
Proposed Action Under Article 7: Amend FY16 Operating,
Enterprise and Community Preservation Budgets
Proposed supplemental appropriations to the CPA reserves if the actual FY16 state match, expected in
late October of early November, is greater that the amount estimated at the 2015 ATM.
Includes $662,194, which is a portion of $1,858,947 voted from the Health Claims Trust Fund (HCTF)
under Article 4 to effectively finance the Manager's recommended appropriation to the OPEB Trust
Fund under Article 21.
Given that the approriation to the OPEB Trust Fund was voted in the amount of $1.2 million, $662,194
of the $1,858,947 voted from the HCTF is not needed to support Article 4 and it is recommended that
it be reduced to $1,196,753 which would reduce the Excess Revenue Available for Appropriation by
$662,194.
A proposed appropriation to the Celebrations Committee budget to supplement $25,300 carried
forward from the FY15 budget to purchase staging for events at the Battle Green.
A proposed appropriation to the DPW budget for the design of replacement of the sidewalk that
wraps around the Library, which is in poor condition. Development of design this winter will yield a
construction estimate for the 2016 ATM, which if approved will allow for work to begin soon after the
end of town meeting.
A proposed supplemental appropriation to the Facilities Department budget for an electric supply
capacity charge that was not known at the time the FY16 budget was voted by Town Meeting.
p
1,481.44$
q
481.45$
r
87,345$
s
15,076.60$
Proposed Action Under Article 10: Appropriate for prior
years' unpaid bills
To authorize payment of bills for traffic signal maintenance services rendered in FY15 but not invoiced
prior to the end of the fiscal year. The source of financing is proposed to be from the current FY16
DPW budget.
Comments
Comments
A proposed appropriation into the Transportation Management Overlay District Stabilization Fund
from payments made to the Town since the 2015 ATM pursuant to memorandums of agreement
between the Town and developers of certain properties. This amount represents a payment from the
owner of 115 Hartwell Avenue.
A proposed appropriation into the Traffic Mitigation Stabilization Fund from payments made to the
Town since the 2015 ATM pursuant to memorandums of agreement between the Town and
developers of certain properties. This amount represents a payment from Cubist ($481.45)
Proposed Action Under Article 8: Appropriate to and from
Specialized Stabilization Funds
A proposed appropriation into the Transportation Demand Management Stabilization Fund from
payments made to the Town since the 2015 ATM pursuant to memorandums of agreement between
the Town and developers of certain properties. This amount represents payments from Cubist
($481.44) and the Inn at Hastings Park ($1,000).
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discussion of School District Building Projects Plan (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.4
SUMMARY:
This item is inc luded o n the agenda in case there are any is s ues that need to be d is cus s ed prior to the start of
the No vember 2 S p ecial T o wn Meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2015 6:40 PM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen Committee Reappointments - Tourism Committee (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.6
SUMMARY:
The To urism C o mmittee has reques ted that Tris ha Kennealy and Leeying Wu b e reappointed.
SUGGESTED MOTION:
Mo tion to reap p o int Trisha Kennealy and Leeying Wu to the Touris m Co mmittee fo r a term to expire
Septemb er 30, 2016.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2015 6:45 PM
ATTACHMENTS:
Des crip tion Type
Current Touris m Committee Members Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve the Selectmen's 2015 Annual Town Report (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.5
SUMMARY:
Joe will p ro vid e a d raft copy of the proposed S electmen's Report for the 2015 Town Report to eac h o f you
o ver the weekend fo r yo ur review and appro val at the meeting.
SUGGESTED MOTION:
Mo tion to app ro ve the proposed Selec tmen's Report for the 2015 To wn Report, as presented.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2015 6:50 PM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Use of Battle Green - Flags on WWI Markers - Veteran's Day
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.1
SUMMARY:
The To wn Celebratio ns Committee has reques ted p ermis s io n to p lace s ix (6) flags near the Wo rld War I
p laq ues o n the Battle Green for Veteran's Day. T he flags would be p ut in the gro und on Tues d ay, No vemb er
10 and removed o n T hurs d ay, No vember 12.
SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2015 6:55 PM
ATTACHMENTS:
Des crip tion Type
Email Reques t for WWI Flags Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
One-Day Liquor Licenses
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.2
SUMMARY:
Projec t SAVE Armenian Pho tograp h Arc hives , Inc. has reques ted a one-day liquo r lic ense to s erve wine fo r
the 40 Years and Beyo nd - 40th Annivers ary Event o n Saturday, Novemb er 21, 2015, fro m 6:30 p.m. to 10:30
p .m. at the Sc ottis h R ite Mas o nic Mus eum and Lib rary lo cated at 33 Marrett Road.
Newah Organizatio n o f American has reques ted a o ne-day liquo r lic ense to s erve beer and wine for a c ultural
event o n Thurs day, Novemb er 12, 2015, from 6:00 p.m. to 11:00 p.m. at the St. Brigid Parish, 1981
Mas s achusetts Avenue.
Spec tac le Management has reques ted a one-day liquo r lic ense to s erve b eer and wine at the Don Mc Lean
Concert on Sunday, Novemb er 15, 2015, fro m 2:00 p.m. to 5:00 p .m. in the C ary Memo rial Build ing lobb y,
1605 Massac hus etts Avenue.
Spec tac le Management has reques ted a one-day liquo r lic ense to s erve b eer and wine at the Robert Cray
Concert on Friday, Novemb er 20, 2015, from 7:00 p.m. to 10:30 p.m. in the Cary Memorial Building lo bby,
1605 Massac hus etts Avenue.
SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2015 6:55 PM
ATTACHMENTS:
Des crip tion Type
Application-Project SAVE Armenian Photograph Archives , Inc.Backup Material
Application-Newah Organization of America Backup Material
Application-Spectacle Management - Don McLean Concert Backup Material
Application-Spectacle Management - Robert Cray Concert Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3: Collective Bargaining Update - LMEA
PRESENTER:
Carl F. Valente, T o wn Manager; Denise
Cas ey, Human Res ources Direc tor
ITEM
NUMBER:
E.1
SUMMARY:
Staff will up date the Bo ard on a p ro p o s ed FY16-17 c o llective b argaining agreement with the Lexingto n
Municipal Emp lo yee As soc iation.
SUGGESTED MOTION:
None. If the Bo ard s up p o rts this Agreement it will go to the Unio n members hip for a vo te and then to the
Bo ard of Selec tmen to vote the Agreement in an o p en meeting.
FOLLOW-UP:
Human Resourc es
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2015 7:00 PM
ATTACHMENTS:
Des crip tion Type
Confidential Memorandum on Propos ed Agreement Backup Material