HomeMy WebLinkAbout2015-07-15-LEXHAB-min LexHAB min/July 2015
LexHAB
Minutes of meeting held on July 15, 2015 at the LexHAB offices at
1620 Massachusetts Ave, in Lexington
T e meeting opened at 7'02 a.m.
Present were Bill Kennedy(Chair), Bob Burbidge(Vice-Chair), Martha Wood.
Luster Savage and Bill Hays. Also present were Nornan Cohen and Suzie Bany
(et Board of Selectmen's liaisons to LexHAB),Bob Pressman and Bob Bicknell.
Bill Kennedy as Chair presided,
1 Minutes -
The minutes of the June meeting were unanimously approved as presented.
2. Financials
In the absence of Gerry Howell, no financial statements were before the Board.
,
Bill Kennedy observed that we need to continue to build records for each of our
prerties, detailing at a minimum such elements as(a) status of lease including date
of piration, (b)the history of repairs, (c)the target dates for renewals of roof,
ma or appliances etc. Les will meet with Wood Management to see if their software
mit be appropriate for us. The Chairman called the Board's attention to the fact that
Jo Biggm maintains in our behalf a spread sheet containing some of this data.
The Chairman further noted that our various bank accounts will need to be updated
to fleet Dave Eagle's demise, including new signature cards.
3 usa Farm Project
Completion of our application to DHCD now turns on John Noonan's production of
"" the site plan;Lester will confirm that John is aware of our need for this.
Another DHCD requirement has to do with the separation of our housing lot from
the rest of the farm. Norman and Suzie indicated that the sub-division requirements for
sept ration have been met and that the sub-division plan should soon be available.
The Town Manager is aware of our need for the deed and the subdivision plan.
1
.> Lester will confer with Donna Leary;perhaps she will have a suggestion. It was
noted during the mesuetingmthat itreceis imntportant that TheMinuteman Vocationalowners participantsor
m•Dur long standing partnership as well as the Lexington Rotary Club have meaningful
robs and real functions.
Jennifer VanCampen is coordinating the DHCD application.
Bill Hays next reported on the recent meeting with Town Counsel,Rob Addleson.
Present were the new secretary for the CPC, Jennifer Van Campen and in behalf of
Leihab, Bill K., Bill H. and Lester The meeting had prunarily to do with arrangements
for shift of CPA funds in payment of invoices for goods and services either to
- • : or directly to vendors. Bill H. described the plan offered by Rob. The consensus
w. that it will work but Lester and Bill will review the proposed plan and make sure it
ad 4,esses our needs as well as incorporates the prohibition against the use of CPA funds
to imburse us for expenditures already made.
Lester then reported on his recent meeting with representatives of the Busa Farm
Cooperative. The drain pipe across Lowell Street, thought to be a problem, does not exist.
Tho farm group are concerned about possible exposure of the fields south of the
ho sing parcel to release of toxins and other substances not compatible with organic
f ' g. It is feared that discharge of toxins could occur during our construction activity
Le ter assured those present that we are aware of these concerns
an I will do our best to avoid the relese of contaminants of any kind.
4. Fairview view Project
Bob Burbidge marized input from neighborsMi . Seral bordering
across from our parcel expressed concerns. He said that it is important that we meet with
each such neighbor and that one of us walk the boundaries with each concerned abutter
He will try to do so
Lester noted that there will be a host of start-up questions to be worked out with
C er's representative and the Vocational School supervisors. These are new matters
tha have not required handling as we have not in the past have had a 4111 participant
. as developer He will try to line up one or more meetings to move this forward.
It was noted that at the groundbreaking ceremonies, Senator Barrett's car sustained
: :e; a mirror was broken. Bob Burbidge will call the Senator to thank him for his
participation and acknowledging our responsibility to cover whatever damage the
Serili
for may have incurred
On the subject of rehab of the existing dwelling,Lester noted that the building will
have to be clean of asbestos and lead paint if students are to be working in it. Lester will
arrange for the required testing.
The Chairman in behalf of the entire Board thanked Bob Burbidge for his thorough
an thoughtful handling of arrangements for the ground-breaking It was, said he, a grand
ev t.
5- . Leary Project
Bob Pressman stated that the housing partnership suggests that the selectmen request
CFA funding of the design plan for the project; so far,there is CPC funding for the
purchase of the property but for nothing more.
5 Wright Farm Project
Suzie Barry reported that it is the Town Managers opinion that renovation expenses
are not covered under the -2014 Town Meeting warrant and that a new and separate
request needs to be submitted to the CPC to cover same. He suggests that it be cleared
wr the CPC and brought before Town Meeting in the Spring.
The Chairman will confer with Marilyn Fenollossa and settle on the wording and
s e of our grant request.
6 Tew Business.
A. Bob Bicknell appeared before the Board in behalf of the Housing Foundation to
present a check in the amount of$10,000 to be added to LexHAB's Marshall Derby
Fondation m Dave Eagle's name. The purpose of the gift is to support LEHAC
The Chairman in behalf of the Board thanked Mr..Bicknell for this substantial
increase in LexHAB's funding of the Lexington Emergency Housing Assistance
Committee. We will also acknowledge to the Eagle family receipt of the grant.
The Chairman also suggested that the agenda for each and every meeting of the Board
henceforth will include a report from LEHAC
13 Designation of a new Board member to fill the vacancy left by Dave's demise.
It was noted that vacancies are filled by the Selectmen, usually following submission
of suggestions from the Board.
> The Chairman named N .ha. Wodto gather suggestions and report at the next
meeting.
C. Next Meeting.
The next meeting will be on August 12th at 7 a.m. at the Lexhab offices at 1620
Massachusetts Avenue in Lexington.
'The meeting adjourned upon a unanimous vote to do so The time then was 8 12 a.m.
Respectfully submitted
William C.Hays
Secretary pro tem