HomeMy WebLinkAbout2015-07-15-LEXHAB-minxHAB min/July 2015
LexHAB
nutes of meeting held on July 15, 2015 at the LexHAB offices at
1620 Massachusetts Ave, in Lexington
T + e meeting opened at 7:02 a.m.
P E sent were Bill Kennedy (Chair), Bob Burbidge (Vice-Chair), Martha Wood.
L . ster Savage and Bill Hays. Also present were Nornan Cohen and Suzie Barry
(t e Board of Selectmen's liaisons to LexHAB), Bob Pressman and Bob Bicknell.
B' Kennedy as Chair presided,
nutes
The minutes of the June meeting Were unanimously approved as presented.
financials
In the absence of Gerry Howell, no financial statements were before the Board.
Bill Kennedy observed that we need to continue to build records for each of our
pr erties, detailing at a minimum such elements as (a) status of lease including date
of piration, (b) the history of repairs, (c) the target dates for renewals of roof,
ma or appliances etc. Les will meet with Wood Management to see if their software
mid t be appropriate for us. The Chairman called the Board's attention to the fact that
Jo Biggin maintains in our behalf a spread sheet containing some of this data.
1The Chairman further noted that our various bank accounts will need to be updated
to flect Dave Eagle's demise, including new signature cards.
3. d usa Farm Project
Completion of our application to DHCD now turns on John Noonan's production of
the ite plan; Lester will confirm that John is aware of our need for this.
Another DHCD requirement has to do with the separation of our housing lot from
the est of the farm. Norman and Suzie indicated that the sub- division requirements for
sep ' ation have been met and that the sub - division plan should soon be available.
Th `?Town Manager is aware of our need for the deed and the subdivision plan.
Lester will confer with Donna Leary; perhaps she will have a suggestion. It was
no d during the meeting that it is important that The Minuteman Vocational participants
in ur long standing partnership as well as the Lexington Rotary Club have meaningful
TO s and real functions.
Jennifer VanCampen is coordinating the DHCD application.
Bill Hays next reported on the recent meeting with Town Counsel, Rob Addleson.
Pr sent were the new secretary for the CPC, Jennifer Van Campen and in behalf of
Leihab, Bill K., Bill H. and Lester. The meeting had primarily to do with arrangements
for the shift of CPA funds in payment of invoices for goods and services either to
or directly to vendors. Bill H. described the plan offered by Rob. The consensus
w. that it will work but Lester and Bill will review the proposed plan and make sure it
ad .j esses our needs as well as incorporates the prohibition against the use of CPA funds
to imburse us for expenditures already made.
Lester then reported on his recent meeting with representatives of the Busa Farm
Cooperative. The drain pipe across Lowell Street, thought to be a problem, does not exist.
Th ' farm group are concerned about possible exposure of the fields south of the
ho sing parcel to release of toxins and other substances not compatible with organic
f ' g. It is feared that discharge of toxins could occur during our construction activity.
Le ter assured those present that we are aware of these concerns
an will do our best to avoid the release of contaminants of any kind.
r
4. l airview Project
Bob Burbidge summarized recent input from neighbors. Several owners bordering or
across from our parcel expressed concerns. He said that it is important that we meet with
eacii such neighbor and that one of us walk the boundaries with each concerned abutter.
He will try to do so.
Lester noted that there will be a host of start -up questions to be worked out with
C. er's representative and the Vocational School supervisors. These are new matters
tha have not required handling as we have not in the past have had a 4111 participant
as developer. He will try to line up one or more meetings to move this forward.
It was noted that at the groundbreaking ceremonies, Senator Barrett's car sustained
ye; a mirror was broken. Bob Burbidge will call the Senator to thank him for his
parilicipation and acknowledging our responsibility to cover whatever damage the
tor may have incurred
On the subject of rehab of the existing dwelling, Lester noted that the building will
have to be clean of asbestos and lead paint if students are to be working in it. Lester will
arange for the required testing..
The Chairman in behalf of the entire Board thanked Bob Burbidge for his thorough
an thoughtful handling of arrangements for the ground- breaking It was, said he, a grand
ev t.
. Leary Project
Bob Pressman stated that the housing partnership suggests that the selectmen request
C A funding of the design plan for the project; so far, there is CPC funding for the
pu> chase of the property but for nothing more.
5. Wright Farm Project
Suzie Barry reported that it is the Town Managers opinion that renovation expenses
ar not covered under the -2014 Town Meeting warrant and that a new and separate
request needs to be submitted to the CPC to cover same. He suggests that it be cleared
the CPC and brought before Town Meeting in the Spring.
The Chairman will confer with Marilyn Fenollossa and settle on the wording and
e of our grant request.
ew Business.
A. Bob Bicknell appeared before the Board in behalf of the Housing Foundation to
present a check in the amount of $10,000 to be added to LexHAB's Marshall Derby
Foundation in Dave Eagle's name. The purpose of the gift is to support LEHAC.
The Chairman in behalf of the Board thanked Mr.. Bicknell for this substantial
inc ease in LexHAB's funding of the Lexington Emergency Housing Assistance
Comittee. We will also acknowledge to the Eagle family receipt of the grant.
The Chairman also suggested that the agenda for each and every meeting of the Board
h eforth will include a report from LEHAC.
B. Designation of a new Board member to fill the vacancy left by Dave's demise.
It was noted that vacancies are filled by the Selectmen, usually following submission
of suggestions from the Board.
The Chairman named Nhai.„2/41Q,tto gather suggestions and report at the next
m
ing.
C. Next Meeting.
The next meeting will be on August 12th at 7 a.m. at the Lexhab offices at 1620
Masachusetts Avenue in Lexington.
fiche meeting adjourned upon a unanimous vote to do so. The time then was 8:12 a.m.
Respectfully submitted
William C Hays
Secretary pro tem