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HomeMy WebLinkAbout2014-12-18-CAC-min TOWN OF LEXINGTON COMMUNICATIONS ADVISORY COMMITTEE MINUTES OF THE MEETING OF DECEMBER 18, 2014 Call to order. CAC Chair Ken Pogran called the meeting to order at 6:30 PM in the Parker Room (G-15), Town Hall. Present: CAC Members: Ken Pogran, Chair; Frank Cai; Smita Desai; Dorinda Goodman; Steve Iverson; Maria Kieslich; Nick Lauriat; Linda Roemer; and David Buczkowski.Others: Joseph Pato, Selectman; and Donna Hooper, Lexington CIO. Absent – Dave Becker Materials Passed out: November 20, 2014 meeting minutes, meeting agenda, draft CAC Response to LexMedia FY2014 Annual Report, draft CAC Response to FY Q1 report, Verizon customer price increase notice 1.Approval of Previous Meeting Minutes. The minutes of the meeting of November 20, 2014 upon motion to approve, second were unanimously approved. 2.Carrier Reports RCN submitted a written report. No other reports were received nor were any representatives present. 3.Selectman’s Report – Joe Pato Wireless is still in the plan for Cary Hall. The Selectmen won’t be developing a policy on wireless. Cary Hall is on schedule for a September 2015 completion. 4. Chairman’s Report a. Nothing new on Committee membership. Hopefully there will be something after the first of the year. b. A discussion was held on the format of meeting minutes. Minutes should contain those present, those absent, a list of materials passed out, etc. c. The February 2015 meeting will be held February 19, 2015. d. Complaint log management – Mr. Lauriat sent the log to Mr. Becker who has not forwarded it. The Chair will prod Mr. Becker. 5. LexMedia Update No one was present form LexMedia nor was a report submitted. 6. LexMedia Oversight Two reports were reviewed by the team. Ms. Kieslich drafted the response on the 2014 report. Ms. Desai drafted the FY2015 1Q response. A discussion was held on what to do with the reports as well as about questions by the CAC in the responses. The goal is to avoid a back and forth Q&A with LexMedia. A discussion on the tone of the report ensued especially regarding the passive voice. Ms. Roemer felt more verbs were required. Motions were made and seconded to accept both draft reports. Prior to the votes a discussion of the fluctuation in the August 2014 income numbers was held as was a demand to resolve the LexMedia complaint/complement log which is not working. The votes were unanimous. 7. Town IT Updates Nothing on buildings. Budget presentations are complete. Regarding network redundancy and installation of wireless access points in Cary Hall, the Town feels that the use of PEG funds is appropriate so they will be used. A discussion was held regarding the Committee’s role in voting on the use of funds. The sense was that the Selectmen should ask for the Committee’s advice. Ms. Hooper will send a summary to the Committee for the January meeting for review and vote. 8. Improving Cell Phone coverage in Lexington The chair did not have an opportunity to check with the various carriers on coverage so he had nothing to report. Ms. Goodman met with a Verizon sales engineer and requested their cell coverage map. The engineer didn’t know if one could be provided but agreed to ask. There are separate maps for saturation of data and phone. Ms. Goodman suggested to the engineer that the town could help with coverage issues regarding micro cell sites and the like. Curiously it would cost the Town 20% more to be involved in such a process as Verizon uses third party contractors. As a result, Ms. Goodman will not go through Verizon but directly to the third party contractor. There was a discussion about how to monitor cell and data coverage. Mr. Lauriat spoke regarding crowd sourcing and the need to use data plans to get data information. 9. Discussion of potential 2014-2015 Committee activities Ms. Kieslich suggested that once a quarter the Committee should be informed of the status of the PEG account. Ms. Hooper agreed to try and get the Committee the account amount. A discussion was held regarding the posting of the new Comcast and LexMedia contracts on the Town’s website. 10. Wireless Report No updates. 11. Complaints Mr. Iverson reported none for November 2014. Mr. Lauriat is assigned for December and Ms. Desai for January. 12. New business None 13. Adjournment The meeting was adjourned at 8:10 PM. Respectfully submitted, David J. Buczkowski