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9/10/15Open Session Minutes
Open Session Minutes
Town of Lexington Appropriation Committee
September 10,2015
: ReedRoom,Town OfficeBuilding,7:30p.m.
: Glenn Parker, Chair; John Bartenstein, Vice Chair and Secretary; Kate Colburn;
Mollie Garberg; Alan Levine;Beth Masterman;Eric Michelson;Andrei Radulescu-Banu; Rob
Addelson (non-voting, ex officio)
Members Absent:Richard Neumeier
Other attendees: Joe Pato, Chair, Board of Selectmen (BoS); Suzie Barry, BoS; Jessie Steigerwald,
Chair, School Committee; Judy Crocker, School Committee; Pat Goddard, Director, Department of
Public Facilities
The meetingwas calledto order at 7:35p.m.
Announcements:.
1.Mr. Parker welcomed Ms.Colburn as a new member of theCommittee
Election of Officers:
2.It was noted that officers are generally elected each September.
A motion was made and seconded to re-elect Mr. Parker as Chair and Mr. Bartenstein as Vice-Chair
and Secretary. The motion passed. VOTE: 7-0
Minutes:
3.Mr. Bartenstein reported thattwosets of minutes were ready for approval. Mr.
Levine requestedsome stylistic changes that he will provide Mr. Bartenstein.
A motion was made and seconded to approve the committee’s minutes for September 18, 2014and
July9, 2015,with stylistic changes, as requested. The motion passed. VOTE: 8-0.
Reserve Fund Transfer:
4.Mr. Goddardreported that the Board of Selectmen hadvoted to
ask this Committee to make a Reserve Fund transfer of $150,000 for a potential budget shortfall
associated with theCary Memorial Buildingrenovations. Using a handout, Mr. Goddardreviewed
the currently anticipated expensesas compared to the budget. He noted the following:
Because of the building’s age and the associated unknowns, there were more change orders
required than in most projects.
Removing hazardous materials resulted in the greatest deviation from the budget, as
compared to other cost items.
Change orders continue to be generated, but no “big surprises” are anticipated.
All the change orders are being reviewed; it is anticipated that some will be challengedby
the Town.
Someof the project’s construction costs were reclassified because they were technically
building repairs rather than renovations; those costs will be covered by line items in the
operating budget that have adequate funds.
During the discussion, Mr. Addelson responded to questions regarding the FY2016 Reserve Fund
transfer request, as follows:
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9/10/15Open Session Minutes
The funds need to be available now so that the project can proceed without delay; Cary Hall
th
needs to be available foran October 16scheduled performance.
2015 Annual Town Meeting (ATM) appropriated $900,000 forthe FY2016 Reserve Fund;
additional funds can be requested ata Special Town Meeting or at the 2016 ATM, as
necessary.
Any unused funds at the end of the fiscal year go into the general fund.
A motion was made and seconded to approve the transfer of $150,000 from the Reserve Fund to the
appropriation for the Cary Memorial Building renovation project.The motion passed. VOTE: 8-0
Executive Session—Exemption 6to consider the purchase, exchange, lease or value of
5.
real property:
At 8:15p.m., following a declaration that an open meeting may have a detrimental
effect on the negotiating position of the Town, a roll call vote of the Committee was taken on a
motion to go into executive session to discuss a potential purchase, exchange, lease or value of real
property under exemption 6andto reconvene in open session only to adjourn.
The motion was unanimously adopted, each member present having voted in the affirmative.
VOTE: 8-0
Adjournment:
6.The Committee returned to open session at 9:25 p.m. and adjourned.
The documentsused at the meeting arelistedbelow.
Respectfully submitted,
Sara Arnold
Recording Secretary
Approved September 30, 2015
Exhibits
1.Agenda,posted by Glenn Parker, Chair
2.Cary Memorial Building Renovation; Financial chart with list of change orders prepared by
Mr.Goddard; 9/8/2015
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