HomeMy WebLinkAbout2015-10-19-BOS-Packet-released-reducedSELECTMEN'S MEETING
Monday, October 19, 2015
Selectmen Meeting Room
6:30 PM
AGENDA
EXECUTIVE SESSION
1. Exemption 3 - Litigation Regarding Ledgemont 2 Property (30 min.)6:30 PM
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
1. Flu Clinic Information
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Discuss Request - Refugee Letter (15 min.)7:00 PM
2. Letter to MBTA Regarding Expanding Service (5 min.)7:15 PM
3. Continue Discussion-Parking Meter and Permit Rates (1 hour)7:20 PM
4. Update-CenterStreetscape/Battle Green Project (1 hour)7:20 PM
5. Preliminary Review - FY17 Capital Budget Requests (15 min.)9:20 PM
6. Consider Amending LexFarm Lease (5 min.)9:35 PM
7. Special Town Meeting Warrant 2 - Board Positions (45 min.)9:40 PM
8. MPO Municipal Election Ballot (5 min.)10:25 PM
9. Town Manager Appointment - Commission on Disability (5 min.)10:30 PM
10. Selectmen Committee Appointments/Reappointments/Resignations (5 min.) 10:35 PM
11. Dissolve Committees (5 min.)10:40 PM
a. Townwide Facilities Master Planning Committee
b. School Transportation and Safety Study Committee
12. Future Meetings (5 min.)10:45 PM
CONSENT AGENDA
1. Commitments and Adjustments of Water & Sewer Charges 10:50 PM
2. One-Day Liquor License - Lexington at Home Clarke Chapter 10:50 PM
3. Approve Selectmen Minutes and Executive Session Minutes 10:50 PM
EXECUTIVE SESSION
1. Exemption 3: Collective Bargaining - Custodians (15 min.)10:55 PM
ADJOURN
1. Adjourn 11:10 PM
The next regular meeting of the Board of Selectmen is scheduled for Monday, November 2, 2015,
at 6:00 p.m. in the Selectmen Meeting Room, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and
subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3 - Litigation Regarding Ledgemont 2 Property (30 min.)
PRESENTER:
Mina Makarious, Town Counsel
ITEM
NUMBER:
E.1
SUMMARY:
Town Counsel will brief the Board of Selectmen and Planning Board on the recent decision by the Land Court
concerning the Related Beal v. Hobbs Brook (Ledgemont 2) and whether the Town should file an appeal over
that portion of the decision regarding the Town's zoning.
SUGGESTED MOTION:
NA
FOLLOW-UP:
Town Counsel
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 6:30 PM
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discuss Request - Refugee Letter (15 min.)
PRESENTER:
Robert Rotberg, David Kaufman and
David Horton
ITEM
NUMBER:
I.1
SUMMARY:
Robert Rotberg will present a request that the Selectmen take the lead in attempting to ameliorate the
developing refugee crisis in Europe by urging the Massachusetts Legislature to craft a proposal to bring a
reasonable number of refugees to Massachusetts, and to distribute those refugees among willing towns and
cities.
Mr. Rotberg will be joined by several of the co-signers of his letter to the Selectmen and will put forward the
case that Lexington is well-placed to initiate such a drive to provide a fresh start for at least a symbolic modest
number of such refugees. They argue that if, as part of our “petition” to the legislature, Lexington offered
places in our town to about ten families, our initiative might encourage other well-off towns to do the same, and
perhaps even some cities.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 7:00 PM
ATTACHMENTS:
Description Type
Petition Request Resolution Letter
1
Hosting Refugees in Lexington and other Towns
To the Selectmen:
More than 500,000 refugees are crowding into Europe, overwhelming reception facilities
and often being rebuffed or mistreated. The twenty-eight members of the European Union are
arguing among themselves about the potential allocation of the refugees, country by country, but
Germany and Austria, at least, have promised to accept numbers of refugees equal to at least 1
percent of their total populations. The United States has pledged to attempt to accommodate far
fewer refugees; 100,000 is the number for all potential visa grants in a year. President Obama has
agreed to admit 10,000 refugees, but over many months and only over presumed Congressional
opposition. We can and should do more as a nation, and Lexington can both do its small part
and, by initiating compassionate action, encourage others to do as much and the entire nation
much more.
Lexington, as a historic community known for its concern and compassion, could take
the lead in attempting to ameliorate the crisis by urging the Massachusetts Legislature to craft a
proposal to bring a reasonable number of refugees to Massachusetts, and to distribute those
refugees among willing towns and cities. In that way Massachusetts would provide a small but
possibly welcome safe haven for some of the migrants now seeking a future in Europe, and could
spur other states to do their parts as well.
2
Lexington is well-placed to initiate such a drive to provide a fresh start for at least a
symbolic modest number of such refugees. If, as part of our “petition” to the legislature,
Lexington offered places in our town to about ten families, our initiative might encourage other
well-off towns to do the same, and perhaps even some cities. Could local industries,
households, and services provide employment opportunities for parents? Just possibly a number
of adult refugees could be found reasonable kinds of jobs in the area. It is hard to estimate from
the responses over the past few weeks to the several Lexington email lists, but we guess that
temporary short-term accommodations in Lexington could be located for ten families, with
permanent accommodations following after a period of months.
Lexington might not be able to assimilate, adjust, and coordinate the needs of new
refugees without the help of the Commonwealth. But an assumption behind this request to the
Selectmen is that the state would set up a new office to deal temporarily with any invitation to
bring refugees to the Commonwealth, and that such an office would facilitate our own, local,
efforts.
We respectfully urge the Selectmen to write to the governor and the legislature, with
appropriate publicity, along the following suggested lines:
“To the Governor and Legislature of Massachusetts:
Whereas the citizens of Lexington, through their elected Selectmen, are moved by the human
suffering of the millions of refugees from war-torn nations in the Middle East and Africa; and
whereas Massachusetts and Lexington have always sought from colonial times to now to provide
a safe harbor for persons fleeing persecution and in danger; and whereas Lexington along with
many other cities and towns in the Commonwealth believes in converting its compassionate
3
concern into consummate action, we hereby petition the Great and General Court of the
Commonwealth of Massachusetts to offer, on behalf of all of the citizens of the Commonwealth,
myriad forms of welcome for substantial numbers of said refugees. That welcome could
encompass an offer to encourage the federal government to settle a specific number of thousands
of refugees in the Commonwealth, distributed to specific cooperating cities and towns, including
Lexington. If the Great and General Court acts favorably on this petition, we, representing the
townspeople of Lexington, hereby offer to accommodate ten families fleeing strife and danger.
On behalf of the citizens of the Town of Lexington, the Board of Selectmen hereby
requests the House of Representatives and the Senate to confer with the governor and then to act
favorably on this petition.”
Respectfully
Sandro Alessandrini
Marsha Baker
Mary Burnell
Margaret Coppe
Tom Diaz
Irene M. Dondley
Peter Enrich
Harry Forsdick
Thomas V. Griffiths
David Horton
Cornelia C. Johnson
David L. Kaufman
Harriet Kaufman
4
Robert I. Rotberg
Jane A Trudeau
Ephraim Weiss
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Letter to MBTA Regarding Expanding Service (5 min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
I.2
SUMMARY:
Attached is a proposed letter to send to the MBTA regarding the possibility of expanding service to Lexington
and neighboring communities. This same letter was sent in July 2014 to Beverly Scott. This letter was drafted
by the Transportation Coordinator with input and review by the Transportation Advisory Committee in
response to a Town Meeting resolution regarding public transportation in Lexington.
See attached letter and a copy of the motion for Article 24 – Public Transportation in Lexington.
SUGGESTED MOTION:
Motion to resend a letter to the Massachusetts Bay Transportation Authority regarding expanding service in
Lexington and neighboring communities.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 7:15 PM
ATTACHMENTS:
Description Type
Revised MBTA Letter to Current General Manager Backup Material
Motion for Article 24 from 2014 Annual Town Meeting Backup Material
September 21, 2015
Frank DePaola, Interim General Manager
Massachusetts Bay Transportation Authority
Ten Park Plaza
Boston, MA 02116
Dear Mr. DePaola:
The Lexington Board of Selectmen is writing this letter to open a dialogue with the
MBTA regarding expanding service to Lexington and neighboring communities. Specifically, we
would like to explore with the MBTA how we can better accommodate late night and weekend
riders on bus routes serving Lexington. This matter was recently discussed at Lexington’s
Annual Town Meeting, and a copy of the resulting resolution is enclosed.
MBTA Routes 62 and 76 handle three quarters of a million rides annually. These routes
provide critical connections between Alewife Station and the towns of Lexington, Arlington,
Bedford, Belmont and Lincoln. Major destinations include Lincoln Labs, Bedford VA Hospital,
Hanscom Air Force Base and Civil Terminal, commercial districts along Route 128/95, Minute
Man Regional Technical High School, Minute Man National Park and other major historic sites.
Additional public transit is needed to address congestion on Route 2 and capacity limitations at
the Alewife parking garage. Expanding the scope of the MBTA service to our area would be an
important step toward addressing traffic problems and expanding economic opportunities.
Lexington has shown a commitment to public transportation that we believe exceeds that
of most towns. We have operated our own neighborhood bus service for almost thirty-five years,
and recently joined the 128 Business Council TMA as a Community Member. We have actively
supported aggressive legislative action to secure MBTA financial stability. Yet residents
continue to absorb MBTA fare increases, and reductions in MBTA services and Suburban
Transit funding. Our community has less service now than we did 35 years ago when Lexington
was served by commuter rail and four bus routes. Today, we are left with only two week-day bus
routes, limited Saturday service, and no service on Sundays.
Frank DePaola, MBTA September 21, 2015
Page Two
The current level of service provided by the MBTA does not meet our area’s
transportation needs. A 2012 transportation survey conducted by a MAPC regional advisory
group showed that Lexington residents would like to have more frequent and later bus service,
express service to Alewife Station, service on Sundays, and additional routes to adjoining towns.
We were very excited to hear about the new “Night Owl” pilot service which expanded evening
service hours within the MBTA core. We would like to suggest similar pilot programs to address
the needs of your Lexington-based customers.
Thank you for giving this vital matter your full consideration. We look forward to
hearing from you.
Very truly yours,
Joseph N. Pato
Chairman
JNP/jr
Enclosure
cc: Representative Jay Kaufman
Senator Kenneth Donnelly
Senator Michael Barrett
Bijan Afshartous
Transportation Advisory Committee
Article 24 PUBLIC TRANSPORTATION IN LEXINGTON (Citizen Article)
MOTION: Resolved: That the Board of Selectmen be requested to explore with the MBTA
the possible expansion of service to the Town to accommodate late night and
weekend riders on bus routes serving Lexington.
(3/24/14)
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Continue Discussion-Parking Meter and Permit Rates (1 hour)
PRESENTER:
Melisa Tintocalis, Economic
Development Director
ITEM
NUMBER:
I.3
SUMMARY:
The purpose of this agenda item is to take public comments regarding adjustment to the Town's parking meter
and parking permit rates.
At the Selectmen's meeting on October 5th, staff discussed with the Board the parking meter and parking
permit rates recommended in the Town's Parking Management Plan. Since that time, staff held a meeting with
interested Center businesses and representatives from the Chamber of Commerce and Center Committee.
Attached is a summary of the public comments received on the proposed parking meter and parking permit
rates.
Staff is recommending that any change in parking meter or parking permit rates be effective on March 1, 2016.
Because of the lead time necessary for implementing new parking permit rates, any decision to adjust these
rates should be made by early November.
SUGGESTED MOTION:
FOLLOW-UP:
The Economic Development Director and Parking Management Group will implement any decision by the
Board or follow up on any additional questions from the Board.
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 7:20 PM
ATTACHMENTS:
Description Type
Parking Management Group Meeting Notes - 10/15/15 Backup Material
Parking Rebuttal from Richard Michelson Backup Material
Parking Meter/Parking Permit Presentation Presentation
Town of Lexington
Parking Management Group
Page 1 of 1
October 14, 2015
Meeting Notes
Melisa Tintocalis, Economic Development Director, gave a presentation on the proposed rate
changes for both meters and permits which also included some background information related to the
development of the “Parking Management and Implementation Plan” as well as some future projects
that could be funded with the additional revenue.
Approximately 10-15 members of the business community attended the meeting as well as some staff
and elected officials. The following is a list of comments made and questions asked:
• C: Our business tries to encourage customers to shop in the Center but there is a problem
with the fact that the lots are mostly full due to employees parking there all day. With these
rate changes you do not currently have the ability to move employees to other areas. There
are no more spaces for users to go to. R: The creation of additional long term parking is one
of the many recommendations identified in the report. PMG has had some success in
creating additional spaces and is continuing to work on this initiative which does take time.
• Q: Have you compared your proposed rate increase to other communities? If you go to a
dollar an hour it will drive out customers to other Towns. R: We have looked at other
communities who are in the process or have already implemented similar changes.
• C: Permit rate changes are too high and I cannot guarantee that I can get parking for my
employees.
• Q: Has law enforcement been considered in this process? Have you looked at current ticket
prices and possibly increasing them for repeat offenders? R: That is something we can
consider when we speak with Police.
• C: CVS and Depot Lot should go to $1.00 an hour. It is not enough at $.50 to change
behavior.
• Q: How do people on the waiting list for permits get informed about other available parking
options? R: We will speak with Police to clarify that.
• Q: Have you considered working with Lexpress to coordinate a pickup at the St Brigid Lot?
R: Lexpress does have routes on both Worthen and Mass Avenue. Permit holders can be
notified of the services schedule to coordinate their trip.
• Q: Have you considered how this may drive employees to park in residential areas? R:
Exploring some limited on-street parking in residential areas is one of the recommendations
PMG is considering.
• Q: When exactly are the rates scheduled to go up? R: March 2016
THE PROPOSED CHANGES TO CENTER PARKING RATES NEEDS TO BE HALTED 10/15/15
The basis of the proposed parking program is to use economics forces to change the behavior of the
parking public. The ultimate goal is to increase turnover on spaces intended for customers and to have
long-term parkers utilize the lots on the peripheral. While our current parking rate structure uses the
same principles, it’s at lower rates. However, because there are no new spaces created and no new
permits added for long-term parkers the proposed increases to parking permits and meter rates may
serve to do just the opposite and may cause unintended consequences. These rates increases will hurt
Lexington’s businesses and must not be approved.
1) While this program will of create the “opportunity” to change behavior, a desire for long-term
parkers to park someplace cheaper, it lacks the one component that will enable the behavior of
the long-term parkers to change; somewhere else to park. Implementing the plan now is
premature because it is incomplete, lacking in reasonable and realistic alternate places for
people to move to and without any new parking being created. A lost opportunity.
2) The increased meter rates will turn customers away. The decline in center retail establishments
continues due to a variety of high costs of doing business in the district; i.e. rents, taxes and
water. Foot traffic continues to drop with the loss of each retail store. Since this program was
announced, an unsolicited stream of customers have come in threatening to stop shopping in
town when the meter rates rise to $1.00 per hour.
3) Businesses can add the costs of long-term parking permits to that list of items that make
Lexington more expensive to do business in, compared to neighboring towns. And let’s not fool
ourselves, Lexington is no longer a vibrant shopping area. The huge cost not attractive to retail
businesses and this will just make it worse.
The proposed rate increases will clearly achieve one thing, to grow the Parking Meter Fund balance.
However use of money put into the Parking Meter fund is limited by State statute to use on parking
related expenses. Yet nowhere in the program is the need for this additional money explained, justified
or rationalized. There is no plans for parking IMPROVEMENTS NOW; to use the money now to solve the
parking problems. It appears the money is being raised just for the sake of accumulating it.
Parking Meters
Addressing the parking problem requires understanding the current behavior and make-up of the sector
of the parking public you wish to change. In this case parking space turnover is stifled by the all-day
meter parker (aka – the meter-feeder).The Waltham St and Depot Lot are full of them, and if this one
group could me moved, parking of our customers would greatly improve. They are a difficult group to
educate; we’ve been trying for years.
4 hour limit –This is an idea wrought with unintended consequences. Some folks believe a 2 hour limit
discourages customers from lingering in the business district, and maybe increasing to a 3 hour limit
would be appropriate. However the number of discouraged customers is tiny compared to the huge
problem caused by meter-feeders. While the proposed meter rate increases may affect a small portion
of the meter feeders, increasing the time limit to 4 hours just gives tacit consent to their business killing
activities. The meter-feeder now parks, feeds the meter for 2 hours and then every 2 hours after that
returns to refeed the meter; 3 more times during the day, each and every day. If they believe that
parking enforcement might get on their case, then when they come out to feed the meter they also
move their car to a different space. Two employees from the same business may come out together and
switch spaces. A 4 hour limit only makes this practice easier. The meter- feeder will only have to return
to their car once a day. Not only does this one change make meter-feeding so much easier, it will also
encourage more people to return to this practice. It will be especially prevalent with the realtors and
restaurant workers, who tend to park for 4 hour stretches.
Rate Increases - Rates are proposed to be $1.00 in the core and $0.50 in the secondary, with the first 30
minutes free. The primary competition for our retailers and restaurants are the malls and shopping
plazas, and there the parking is FREE. Consumers also make economic choices, and going where the
parking is free, or at least cheaper, is part of their calculations when deciding where to shop. The free
first 30 minutes is great, but the rate increases affect Lexington’s businesses competitiveness. And this is
a huge enhancement in parking meter revenue, with estimates of an additional $100,000-150,000 per
year. What is the proposed use for this additional revenue? Is there a parking project in the pipeline?
Permit Rates
With the exception of the St Brigid Lot, across the board increases are being proposed. A 60% increase
at the Depot Square attended lot and a 45% increase at the Redeemer lot. Preserving the clear
advantage of using a permit for long-term parking is a cornerstone of the parking incentive program. Yet
the increases in the rates in these two lots are blatantly excessive. What is going to done with the
money? There is no part of this plan that requires a major capital investment in parking. Most of the
potential additional parking is on town owned land. Yet this part of the program could accumulate an
additional $30,000 per year into the parking meter fund. Why not reduce the increases to maintain the
economic advantage of purchasing a permit, thereby freeing up spaces for customers?
What would be effective?
1) Do not implement rate changes until creating realistic parking alternatives for long term parking – If I
work in Lexington center and am adversely impacted by the rate changes, I need to have more cost
effective alternatives available now. If I’ve been meter feeding and now I’d like to buy a permit, I’m out
of luck because none are available. If I’ve been parking in the Depot Sq attended lot and I don’t want to
pay the increased rate I should have access to another cheaper permit to buy, freeing up my “high
demand” space. You’ve economically incentivized me to change my behavior, I’ve had my “eureka”
moment, and now I’m ready. But this plan has nothing to get me through that behavior changing
process. Since these “eureka” moments may only occur once, don’t cause them to happen until you’re
ready to provide a solution. This plan needs more permit spaces available before moving forward any
further; spaces that people will be willing to use.
2) Target the most flagrant Offenders in order to change their behavior - Raise parking violation fees – If
even 20 long-term parked cars are moved from the secondary lots, you significantly increase available
customer spaces. So don’t punish our customers with higher meter rates when increasing fines can
accomplish this goal.
The fine for an expired meter is $10. This should not change. However, meter-feeders get a second $25
ticket for overtime parking. In order to significantly reduce meter feeders this fine should be increased
to at least $50 per violation. This will help correct the primary parking problem in the center and the
additional money generated by this means will go into the Town’s General Fund and can be spent on
any Town purpose. Raising the meter rates is punishing the many (our customers) for the sins of a few
(the meter-feeders). Do not make the shopping public pay for the indiscretions of a few members of the
business community
3) Increase parking meter fund revenue to address the problem once projects have been identified – The
proposed changes could increase parking meter fund revenues by $130,000-180,000 annually. In light of
the fact that we need more spaces and permits NOW, no one has explained why the money is needed
NOW. Lexington Center needs parking improvements that increase the number of available spaces.
Maintenance of the current lots and improved lighting are nice, but this equivalent to rearranging the
deck chairs on the Titanic. If there are no anticipated major capital expenditures to grow the parking
stock planned for the future, DO NOT raise this money now. There is no need to create a bloated cash
flow, stockpile money and then pay cash for major capital projects. As made clear in the financial
projections shown at the Town Meeting, there is plenty of cash flow at the current level of rates to
support debt service on this project and others.
Richard Michelson
Michelson Shoes
781-862-1034
Parking Financial Information
A Breakdown of Parking Meter Fund Revenue 2005-2014
Meters Permits Lot
Parking
Tickets Total
FY 05 200,927 50,360 125,929 128,708 505,924
FY 06 209,542 47,787 134,209 134,521 526,059
FY 07 184,175 46,439 148,390 145,280 524,284
FY 08 182,868 47,106 141,977 143,298 515,249
FY 09 163,463 47,659 137,219 124,480 472,821
FY 10 155,472 52,299 128,865 122,985 459,621
FY 11 140,192 53,096 125,274 87,106 405,668
FY 12 149,263 54,190 136,117 104,709 444,279
FY 13 211,661 52,542 145,717 120,898 530,818
FY 14 209,559 51,939 155,420 141,422 558,340
Current & Proposed Parking Meter Rates:
Location Current Fee Per Hour Proposed Fee Per Hour
Core Zone $0.25 $1.00
Secondary Zone $0.25 $0.50
Depot Lot $0.25 $0.50
Cary Library Lot $0.25 $0.50
Waltham Street Lot $0.25 $0.50
Current & Proposed Annual Parking Permit Fees:
Lot Current Fee Proposed Fee
Deport Square Attended Lot $250 $400
Church of Our Redeemer Lot $225 $325
Town Hall Lot $225 $250
St. Brigid Lot $100 $100
Improving Parking AvailabilityBOARD OF SELECTMEN ‐OCTOBER 19TH2015LEXINGTON, MA
Parking in LexingtonCenter VitalityLocal Business HealthTourismPedestrian EnvironmentTraffic Patterns
Rethinking Parking
Prior Investments200120102012
Lexington Center Parking Management & Implementation Plan•Goals:•Efficiency •Easier •Safer•Scope:•¼ mile radius Need modified map – (David K.)
Data CollectionCounts & Utilization3,000 spacesSurvey550 responses1‐on‐1 interviews32 meetingsPublic Meetings5 meetings•9‐month Process:September 2013 to June 2014
Resulting Plan:Invest in the CenterImprove AdministrationCreate Available Parking
Restriped &created safer parking 18 spacesadded on Mass Ave.15 spacesadded at St. Brigid’slot
Technology Pricing and
Depot Lot:$250 to $400Town Lot:$225 to $250St. Brigid:$100 to $100Church of Our Redeemer$225 to $325Permit Fees: Current and Proposed (annual fee)
Depot Lot,Edison & CVS lots$.25 to $.50Core Area$.25 to $1.00Waltham Lot$.25 to $.50Meter Rates: Current and Proposed
Parking Rate & Operation ChangesYearActionFY 92Increased # of Permits SoldFY 94Increased meter rates from $.10 to $.25 per hourFY 94Eliminated Police Center Patrol OfficerFY 95Increased Permit RatesFY 95Increased all day rate from $1.00 to $1.50 at Depot Lot2004Meters only accept Quarters2008NStar Lot Created2012Operations assigned to Police Dept. –Traffic Bureau2015Created 18 new Long term spaces on Mass Ave2015Leasedpermit spaces at St Brigid
Other CommunitiesMunicipalityActionWinchesterIntroduced new meters in 2014 to an existing off‐street lot($1.00/hour no time limits)Arlington Introducing new meters on Mass Ave ($1.00/hour, up to 4 hours) Installing multi‐space meters in off‐street lots ($.50/hour, unlimited)BelmontCreated short term ($1.00/hour) and daily parking ($5.00/day) in Belmont Center Claflin Street Municipal Parking LotConcord Approved rate changes from $.50 to $1.00 an hour in certain locationsAdding new meters in locations that currently do not have them
Parking Meter FundParking Meter FundMeterRevenueDepot Lot ReceiptsPermit Revenue
Expand Lease With St. Brigid’sAnnually $5K5‐year Capital Plan for Improvements to Depot, CVS, and Town LotBudgeted $2.1 M Negotiate & Build Muzzey/Clark Lotpotentially 50 new spacesEstimated $2.6MImprove pedestrian connections, lights, & signageEstimated $1.5 to $3MProjects Eligible to Finance with Parking Meter Funds
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update-CenterStreetscape/Battle Green Project (1 hour)
PRESENTER:
John Livsey and The Beta Group
ITEM
NUMBER:
I.3
SUMMARY:
The numerous options at the Harrington Road intersection will be presented. This will include a preferred
recommendation.
The Center Streetscape will be discussed. The discussion will focus on responses to specific questions
previously asked by the Board.
SUGGESTED MOTION:
No motion suggested; would like general direction.
FOLLOW-UP:
Future public meetings will be held on both projects.
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 7:20 PM
ATTACHMENTS:
Description Type
Center Streetscape and Harrington Road Presentation
Lexington Town Center Streetscape Project
Page 1 October 21, 2015
Battle Green Improvements/Town Center Streetscape Project
Intersections of:
Bedford Street @ Hancock Street / Harrington Road
Massachusetts Avenue @ Woburn Street /
Winthrop Road / Fletcher Avenue
Board of Selectmen Meeting
October 19, 2015
Lexington Town Center Streetscape Project
Page 2 October 21, 2015
Project Limits
Lexington Town Center Streetscape Project
Page 3 October 21, 2015
Discussion Points
I.Bedford Street @ Hancock Street / Harrington Road
1)Analysis Results for Improvement Options.
II.Massachusetts Avenue @ Woburn Street/Winthrop
Road/Fletcher Street
1)Address questions from previous Board meetings
Lexington Town Center Streetscape Project
Page 4 October 21, 2015
Design Options
1.Remove the Bedford Street right-turn slip lane.
2.Option 1 with traffic signals.
3.Retain the Bedford Street right-turn slip lane with one-way away from Bedford Street.
4.Option 3 with traffic signals.
5.Roundabout.
6.Make Harrington Road one-way away from Bedford Street (southbound). Remove the
Bedford Street right-turn slip lane.
7. Make Harrington Road one-way toward Bedford Street (northbound). Two-way STOP
control.
8.Make Harrington Road one-way away from Bedford Street (southbound). Retain the
Bedford Street right-turn slip lane.
9.Make Harrington Road one-way away from Bedford Street (southbound). Make the
Bedford Street right-turn slip lane one-way away from Bedford Street.
10.Make Harrington Road one-way away from Bedford Street (southbound). Make Bedford
Street one-way between Massachusetts Avenue and Harrington Road.
Lexington Town Center Streetscape Project
Page 5 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Existing Conditions
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 7 50
Bedford Street - SB 21 170
Harrington Road - EB 43 130
Hancock Street - WB 135 1,975
Morning Peak Hour
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 16 800
Bedford Street - SB 171 1,625
Harrington Road - EB 129 1,140
Hancock Street - WB 56 340
Afternoon Peak Hour
Lexington Town Center Streetscape Project
Page 6 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 1 – Remove Bedford Street Right-Turn Slip Lane
HANCOCK STREET Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 9 40
Bedford Street - SB 20 70
Harrington Road - EB 32 130
Hancock Street - WB 528 2,630
Morning Peak Hour
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 22 1,400
Bedford Street - SB 47 1,000
Harrington Road - EB 49 875
Hancock Street - WB 434 1,880
Afternoon Peak Hour
Lexington Town Center Streetscape Project
Page 7 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 2 – Option 1 With Traffic Signals HANCOCK STREET S
S = Proposed Signal System
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 67 1,600
Bedford Street - SB 103 1,360
Harrington Road - EB 18 110
Hancock Street - WB 197 2,800
Morning Peak Hour
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 42 1,325
Bedford Street - SB 148 1,300
Harrington Road - EB 25 180
Hancock Street - WB 348 2,050
Afternoon Peak Hour
Lexington Town Center Streetscape Project
Page 8 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 3 - Retain the Bedford Street Right-Turn Slip Lane
with one-way away from Bedford Street
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 8 20
Bedford Street - SB 18 60
Harrington Road - EB 49 180
Hancock Street - WB 493 2,700
Morning Peak Hour
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 13 875
Bedford Street - SB 142 1,430
Harrington Road - EB 78 1,050
Hancock Street - WB 724 1,890
Afternoon Peak Hour
Lexington Town Center Streetscape Project
Page 9 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 4 – Option 3 With Traffic Signals
S
S = proposed signal system
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 64 1,400
Bedford Street - SB 218 1,500
Harrington Road - EB 18 115
Hancock Street - WB 192 2,930
Morning Peak Hour
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 31 1,390
Bedford Street - SB 254 1,210
Harrington Road - EB 30 250
Hancock Street - WB 289 1,920
Afternoon Peak Hour
Lexington Town Center Streetscape Project
Page 10 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 5 – Multi-lane Roundabout
= Proposed Land Taking
Legend
BATTLE GREEN
Average
Delay
(Seconds)
Queue
(feet)
Bedford Street – NB 9 65
Bedford Street – SB 19 90
Hancock Street - WB 14 85
Harrington Road - EB 12 25
Morning Peak Hour
Average
Delay
(Seconds)
Queue
(feet)
Bedford Street – NB 11 80
Bedford Street – SB 15 100
Hancock Street - WB 9 30
Harrington Road - EB 12 100
Afternoon Peak Hour
Lexington Town Center Streetscape Project
Page 11 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 6 – Make Harrington Road One-Way From Bedford Street (Southbound)
Remove the Bedford Street right-turn lane
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 12 1,175
Bedford Street - SB 80 1,460
Harrington Road - EB N/A N/A
Hancock Street - WB 1,387 2,690
Morning Peak Hour
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 11 1,425
Bedford Street - SB 190 1,595
Harrington Road - EB N/A N/A
Hancock Street - WB 285 1,900
Afternoon Peak Hour
Lexington Town Center Streetscape Project
Page 12 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 7 – Make Harrington Road One-Way Toward Bedford Street (Northbound)
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 10 25
Bedford Street - SB 21 525
Harrington Road - EB 128 420
Hancock Street - WB 880 2,820
Morning Peak Hour
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 14 263
Bedford Street - SB 204 1,650
Harrington Road - EB 60 850
Hancock Street - WB 587 2,080
Afternoon Peak Hour
Lexington Town Center Streetscape Project
Page 13 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 8 – Make Harrington Road One-Way From Bedford Street (Southbound)
Retain the Bedford Street right-turn slip lane
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 7 40
Bedford Street - SB 37 570
Harrington Road - EB N/A N/A
Hancock Street - WB 151 2,075
Morning Peak Hour
Average
Delay
(Seconds)
95th %
Queue
(feet)
Bedford Street - NB 15 660
Bedford Street - SB 142 1,600
Harrington Road - EB N/A N/A
Hancock Street - WB 84 1,050
Afternoon Peak Hour
Lexington Town Center Streetscape Project
Page 14 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 9 – Make Harrington Road One-Way From Bedford Street (Southbound)
with Bedford Street right-turn slip lane one-way away from Bedford Street
Lexington Town Center Streetscape Project
Page 15 October 21, 2015
Bedford Street / Hancock Street / Harrington Road
Option 10 – Make Harrington Road One-Way From Bedford Street (Southbound),
Massachusetts Avenue one-way between Harrington Road and Bedford Street &
Bedford Street one-way between Massachusetts Avenue and Harrington Road.
Lexington Town Center Streetscape Project
Page 16 October 21, 2015
Lexington Center Streetscape Project
Questions and Answers
1.In lieu of a traffic signal at Woburn Street, would it be feasible to add
pedestrian crossing at locations such as the Police Station, bike path,
Muzzey School? Cost ? Visual Impact ? Effectiveness? Also, should
turning restrictions (eg. No left turn) be added on Winthrop?
Yes, it is feasible to add pedestrian beacon systems such as the RRFB
(Rectangular Rapid Flashing Beacon) at these locations provided a full signal
system is not proposed at the Woburn Street intersection. The cost is
approximately $30K/crosswalk. For visual impact, the flashing Beacons are
bright strobe light. Solar system is not recommended due to visual impact.
Research concluded that the RRFB is effective.
A Left Turn restriction on Winthrop Road would yield little benefit as the turn
volumes are small ( 5 to 10 vehicles during the peak commuting hours).
2. Clarify the cost of just the traffic signal vs. the other aspects of the project.
Approximately $150K to $200K.
3.What data did BETA use that suggests that a traffic signal is called for?
•Traffic Data (Volumes and Crash) Collected in 2013, 2014 and 2015
•MUTCD Warrants
•Pedestrian and Bicycle Data
•Special Events Observations
Lexington Town Center Streetscape Project
Page 17 October 21, 2015 Image Source: Google
Rectangular Rapid Flashing Beacons (RRFB)
Lexington Town Center Streetscape Project
Page 18 October 21, 2015
Lexington Center Streetscape Project
Questions and Answers
4. What is the projected cost of the entire streetscape project?
Approximately $8 million.
5. We are using 2008-2010 data for this study. Can DPW provide/use more
current data?
Current available data was expanded to 2013.
6. Are we examining the neighborhood impact and potential for cut thru traffic?
Yes, additional data were collected in 2014 and another consultant was hired to
evaluate the potential impact.
7. Can we do a low cost test of: No left turn out of Winthrop?
Yes, however, a Left Turn restriction on Winthrop Road would yield little
benefit as the turn volumes are small ( 5 to 10 vehicles during the peak
commuting hours)
8. Can we test a no right turn lane on Mass Ave at Waltham St. to see the
impact on eastbound traffic?
Yes, the test would consist of coning off the existing right-turn lane, counting
traffic and observing the queuing on Mass Ave eastbound. The traffic signal
head display and timing will be adjusted.
Lexington Town Center Streetscape Project
Page 19 October 21, 2015
Lexington Center Streetscape Project
Questions and Answers
9. Can the Battle Green portion of this study be brought up to the same level of
design as the rest of the project?
The Battle Green Project can be advanced and direction on the Harrington
Road/Bedford Street intersection will help these efforts. If it is the desire of
the Board to advance the Battle Green Project to the level of the Center
Streetscape Project, we can hold the Center project and work toward
advancement of the Battle Green Project until it reaches the 25% design level.
10. If a round-about is installed at Woburn, how close would it be to the
Russell Square condos? Approximately 20 feet. The current offset ranges
between 45’ and 75’
11. Can the Town lower the speed limit in the Center to 20-25 mph and also add
speed monitoring signs? Would like a tutorial on establishing speed limits
and what the 85th percentile means.
All regulatory speed limits are under MassDOT jurisdiction. Regulatory speed
limits are established based on a speed study and the 85 th percentile speed.
The 85th percentile speed is the speed at or below which 85% of all vehicles are
observed to travel under free following conditions.
12. How do the engineers decide where to locate crosswalks in the Center?
Crosswalks are located based on the ability to provide a safe crossing and
pedestrian desire lines. A pedestrian desire line is a path that represents
pedestrian’s desired route between an origin point and a destination point. A
good example is the crosswalk located on Mass Ave at Meriam Street.
Lexington Town Center Streetscape Project
Page 20 6/10/2015
Massachusetts Avenue / Woburn Street / Winthrop Road
Option 6 - Intersection With Roundabout
= Proposed Land Taking
Legend
Right-of-Way (Typ.)
20’ CLEAR
(Existing: 45’-75’)
Lexington Town Center Streetscape Project
Page 21 6/10/2015
Crosswalk at Meriam Street
Proposed Crosswalk
Location
Existing Crosswalk
Location
Lexington Town Center Streetscape Project
Page 22 October 21, 2015
Lexington Center Streetscape Project
Questions and Answers
13. Is it possible to get a waiver on the speed limit setting requirements?
No ! The Town is liable for any non-conformance design regulations.
14. Can we move the MBTA bus stop at Winthrop to closer to the Baptist
church?
MBTA bus stop locations are under the MBTA jurisdiction. Bus stop locations
are based on ridership demand at the desire location and the spacing between
stops. The locations shown in the plan were derived based on meetings with
users.
15. Should we put the utilities underground as part of this project? What
would be the cost?
The estimated cost for undergrounding the 11 poles from Lexx Restaurant to
the Woburn Street intersection (1000 ft ) is approximately $2 million.
16. What does prep for signals without the actual final install entail? Can this
be done with the proposed geometry?
The traffic signal underground electrical conduits and cable pull boxes can be
installed with the proposed geometry. The remaining traffic signal equipment
could be installed at a later date. The proposed geometry without a traffic light
will create significant delays and queue on Woburn Street. A graphic display
of the impact is shown in an upcoming slide.
Lexington Town Center Streetscape Project
Page 23 October 21, 2015
Lexington Center Streetscape Project
Questions and Answers
17. Have we looked at the types of accident date (ie. Rear end vs side swipe,
etc…)
Yes! A detailed analysis of accident data was performed.
18. What is the wait time versus the queue under the different scenarios ?
A summary of the delay times and queue lengths is provided on the next two
slides.
19. Has a CO reduction calculation been done for the signals? If not, can it be
done ?
No, a CO analysis was not performed. CO can be calculated. The estimated
cost to complete a CO analysis is approximate $10K. The CO reduction could
be minimal based on the traffic analysis results between the existing and
proposed signal conditions.
Lexington Town Center Streetscape Project
Page 24 October 21, 2015
Massachusetts Avenue / Woburn Street/Winthrop Road/Fletcher Avenue
Delay Times and Vehicle Queues – AM Peak Hour
LEGEND
Vehicle Queue Length:
Existing Conditions
Proposed Geometry - No Signal
Proposed Geometry - With Signal
#s - ##’:
# average seconds of delay per vehicle
## vehicle queue length (feet)
Queue for Proposed
Geometry – No
Signal Extends
additional 1,170 feet
further than shown
Lexington Town Center Streetscape Project
Page 25 October 21, 2015
Massachusetts Avenue / Woburn Street/Winthrop Road/Fletcher Avenue
Delay Times and Vehicle Queues – PM Peak Hour
LEGEND
Vehicle Queue Length:
Existing Conditions
Proposed Geometry - No Signal
Proposed Geometry - With Signal
#s - ##’:
# average seconds of delay per vehicle
## vehicle queue length (feet)
Lexington Town Center Streetscape Project
Page 26 October 21, 2015
Thank You!
Lexington Town Center Streetscape Project
Page 27 October 21, 2015
Existing Average Daily Traffic Volumes
85th% Speed:
NB: 33 mph / SB: 32 mph
Lexington Town Center Streetscape Project
Page 28 October 21, 2015
Existing Peak AM and PM Turning
Movement Volumes
Lexington Town Center Streetscape Project
Page 29 October 21, 2015
5
12
42
7
6 4 3 8 14 3 14
Crashes Within Entire Study Area = 196
Intersection Crash History (2008-2010)
Lexington Town Center Streetscape Project
Page 30 October 21, 2015
Number of Crashes by Year
Bedford Street @ Hancock Street & Harrington Road
14
18
10
19
20
21
19
0
5
10
15
20
25
2008 2009 2010 2011 2012 2013 2014Number of Crashes Year
Total = 121 Crashes
*Period: 01/01/2008-12/31/2014 (7 years)
Lexington Town Center Streetscape Project
Page 31 October 21, 2015
Number of Crashes by Month
Bedford Street @ Hancock Street & Harrington Road
10
4
12
6
17
11
8
10
8
16
7
12
0
2
4
6
8
10
12
14
16
18
Number of Crashes Month
Total = 121 Crashes
*Period: 01/01/2008-12/31/2014 (7 years)
Lexington Town Center Streetscape Project
Page 32 October 21, 2015
Number of Crashes by Hour of Day
Bedford Street @ Hancock Street & Harrington Road
Hour of Day
Lexington Town Center Streetscape Project
Page 33 October 21, 2015
Crash Type
Bedford Street @ Hancock Street & Harrington Road
87
15
3
2
8
4 2
Angle
Rear-End
Head-on
Sideswipe, Opposite
Direction
Sideswipe, Same Direction
Single Vehicle Crash
Not Reported
Total = 121 Crashes
Vehicle/Vehicle Crashes = 117
Vehicle/Bicycle Crashes = 3
Vehicle/Pedestrian Crashes = 1
*Period: 01/01/2008-12/31/2014 (7 years)
Lexington Town Center Streetscape Project
Page 34 October 21, 2015
Crash Severity
Bedford Street @ Hancock Street & Harrington Road
99
21
1
Property damage only
Non-fatal injury
Fatality
Unknown
Total = 121 Crashes
*Period: 01/01/2008-12/31/2014 (7 years)
Lexington Town Center Streetscape Project
Page 35 October 21, 2015
Weather Conditions
Bedford Street @ Hancock Street & Harrington Road
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Preliminary Review - FY17 Capital Budget Requests (15 min.)
PRESENTER:
Rob Addelson, Assistant Town
Manager for Finance
ITEM
NUMBER:
I.5
SUMMARY:
On October 20th, the Capital Expenditures Committee will receive the preliminary municipal capital
improvement requests for FY17. Attached is a listing of these requests for the Selectmen's initial review. Staff
has highlighted certain requests that may warrant more in-depth discussion at a future Selectmen's meeting.
SUGGESTED MOTION:
Not at this time.
FOLLOW-UP:
Staff will continue to refine these requests over the coming month. Revised versions will be presented to the
Board of Selectmen at the Board's budget review sessions in early December.
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 9:20 PM
ATTACHMENTS:
Description Type
Summary of FY2017-2021 Capital Projects Exhibit
RevisionFundingDepartmentID#Project NameDateDateSourceFY 2017FY 2018FY 2019FY 2020FY 2021TotalEconomic Development983 Muzzey Street/Clark Street Parking Lot9/30/2015 Levy/Other$75,000$0$0$0$0 $75,0001003 Parking Meter Replacement Phase 210/14/2015Levy/Other$402,000$0$0$0$0 $402,0001005 Grain Mill Alley Improvements10/14/2015CPA$457,000$0$0$0$0 $457,000$934,000$0$0$0$0 $934,000Fire735 Ambulance Replacement9/15/2011 10/1/2013 Levy$0 $280,000$0$0$0 $280,000738 Headquarters Fire Station Design and Construction (TBD)9/16/2011 10/1/2013 Levy$0TBDTBD$0$0$0849 Ladder Truck Replacement8/20/2012 10/2/2013 Levy$1,000,000$0$0$0$0 $1,000,000926 Public Safety Radio Stabilization9/10/2014Levy$90,000$0$0$0$0 $90,000978 Fire HQ Exercise Room9/14/2015Levy$80,000$0$0$0$0 $80,000$1,170,000 $280,000$0$0$0 $1,450,000Land Use - Conservation1007 Wright Farm Needs Assessment and Feasibility Study (TBD)10/15/2015CPATBD$0$0$0$0$0TBD$0$0$0$0$0Library988 Cary Library Internal Reconfiguration Project10/2/2015Private$850,000$0$0$0$0 $850,000$850,000$0$0$0$0 $850,000MIS553 Replace Town Wide Phone Systems-Phase V10/15/2008 9/14/2015 Levy$224,000 $100,000$0$0$0 $324,000556 Head End Equipment Replacement - phase V10/14/2008 9/14/2015 Levy$150,000 $250,000$0 $250,000 $180,000 $830,000708 Municipal Technology Improvement Program- unfunded year10/20/2010 9/11/2015 Levy$0 $200,000$85,000 $150,000$85,000 $520,000855 Network Redundancy & Improvement Plan - unfunded year9/17/2012 9/11/2015 Levy$0TBDTBDTBDTBD$0$374,000 $550,000$85,000 $400,000 $265,000 $1,674,000Planning980 Hartwell Avenue Area Transportation Improvements9/16/2015Other$75,000$0$0$0$0 $75,000981 Traffic Mitigation9/22/2015Levy$50,000$50,000$50,000$50,000$50,000 $250,000$125,000$50,000$50,000$50,000$50,000 $325,000Police692 Police Station: Design and Construction (TBD)9/20/2010 10/19/2012 Levy$0$0TBDTBD$0$0967 Police Outdoor/Indoor Firing Range-Hartwell Ave (TBD)12/10/2014Levy$0$0$0$0$0$0$0$0$0$0$0$0Public Facilities561 Townwide Roofing Program10/29/2008 9/28/2015 Levy$176,400 $433,200 $1,058,500 $1,933,384 $4,344,595 $7,946,079562 School Building Envelope and Systems Program10/29/2008 9/28/2015 Levy$215,000 $221,000 $226,000 $231,600 $237,400 $1,131,000564 LHS Heating Systems Upgrade10/28/2008 10/13/2015 Levy$186,000 $11,190,000$0$0$0 $11,376,000647 Municipal Building Envelope and Systems10/1/2008 9/28/2015 Levy$187,329 $192,012 $196,812 $201,732 $210,121 $988,006653 Building Flooring Program10/18/2009 10/13/2015 Levy$150,000 $150,000 $125,000 $125,000 $125,000 $675,000698 School Paving Program10/14/2010 10/8/2015 Levy$99,500 $1,197,500 $161,901 $166,000 $172,596 $1,797,497749 Public Facilities Bid Documents9/17/2011 9/12/2014 Levy$100,000 $100,000 $100,000 $100,000 $100,000 $500,000835 Visitors Center10/13/2011 9/10/2015 Levy/CPA$2,080,298$0$0$0$0 $2,080,298870 Hastings School Renovation/Replacement10/17/2012 9/14/2015 Levy/Other$1,500,000 $57,500,000$0$0$0 $59,000,000892 Community Center Enhancements9/30/2013 9/11/2015 Levy$75,000$0$0$0$0 $75,000937 Security Camera Upgrade to Digital from Analog9/15/2014 10/13/2015 Levy$49,500$0$0$0$0 $49,500939 Public Facilities Mechanical/Electrical System Replacements9/15/2014 9/28/2015 Levy$423,500 $484,000 $544,500 $605,000 $672,000 $2,729,000961 Lexington Public School Educational Capacity Increase10/15/2014 9/14/2015 Levy$3,267,000$0$0$0$0 $3,267,000979 Munroe School Roof9/14/2015 10/8/2015 CPA$298,000$0$0$0$0 $298,000989 LHS Security Evaluation and Upgrade10/5/2015Levy$25,000 $289,500$0$0$0 $314,500990 LHS Guidance Space Mining10/5/2015 10/13/2015 Levy$151,800 $151,800$0$0$0 $303,600991 LHS Nurse Office and Treatment Space10/5/2015 10/13/2015 Levy$178,000$0$0$0$0 $178,000992 Building Resiliency Plan10/1/2015Levy$50,000$0$0$0$0 $50,000993 LHS Fitness Center/Athletic Training Floor10/1/2015$41,220$0$0$0$0 $41,220994 Lexington High School Visual Arts Sinks10/1/2015$32,729$0$0$0$0 $32,729998 Harrington Wiring Upgrade10/1/2015Levy$30,000$0$0$0$0 $30,000999 Harrington Electrical & Storage Needs for Staff Lunch Room10/1/2015Levy$9,500$0$0$0$0 $9,5001000 Harrington Replace Retractable Wall in Café/Gym10/1/2015Levy$85,000$0$0$0$0 $85,000Town Capital Summary Report FY2017 - FY2021
RevisionFundingDepartmentID#Project NameDateDateSourceFY 2017FY 2018FY 2019FY 2020FY 2021TotalTown Capital Summary Report FY2017 - FY20211001 Harrington Cafeteria Sink10/1/2015 Levy$20,000$0$0$0$0 $20,000$9,430,776 $71,909,012 $2,412,713 $3,362,716 $5,861,712 $92,976,929Public Works321 Center Streetscape Improvements10/2/2008 9/10/2015 Levy$4,000,000 $2,000,000 $2,000,000$0$0 $8,000,000327 Automatic Meter Reading System10/2/2008 9/8/2015 Water$0 $657,250 $496,000 $496,000$0 $1,649,250520 Equipment Replacement10/30/2008 9/8/2015 Levy/Water/Sewer $908,000 $973,000 $970,000 $850,000 $925,000 $4,626,000522 Street Improvements 10/2/2008 10/14/2015 Levy/State Aid$2,235,746 $2,251,738 $2,268,129 $2,234,930 $2,252,151 $11,242,694523 Storm Drainage Improvements and NPDES compliance10/2/2008 9/10/2015 Levy$340,000 $340,000 $340,000 $340,000 $340,000 $1,700,000524 Sanitary Sewer System Investigation and Improvements10/2/2008 9/10/2015 Sewer/Other$1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $5,000,000528 Hydrant Replacement Program10/2/2008 9/8/2015 Levy/Water$150,000 $150,000 $150,000 $150,000 $150,000 $750,000529 Pump Station Upgrades10/2/2008 9/11/2015 Sewer$800,000 $800,000 $800,000 $800,000 $800,000 $4,000,000554 Street Acceptance10/14/2008 10/14/2015 Other$200,000$0$0$0$0 $200,000557 Comprehensive Watershed Stormwater Management Study and Implementation 10/2/2008 9/10/2015 Levy$390,000 $390,000 $390,000 $390,000 $390,000 $1,950,000560 Water Distribution System Improvements10/2/2008 10/14/2015 State Aid/Water$2,500,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $6,500,000587 Mass Ave - Three Intersections Improvement9/4/2009 9/24/2015 Levy/State Aid$6,900,000$0$0$0$0 $6,900,000644 Sidewalk Improvement10/2/2008 10/15/2015 Levy$800,000 $800,000 $800,000 $800,000 $800,000 $4,000,000645 Dam Repair10/2/2008 9/10/2015 Levy$0 $530,000$0$0$0 $530,000672 Battle Green Master Plan - Phase 311/18/2009 9/8/2015 CPA$0 $570,438$0$0$0 $570,438683 Town Wide Culvert Replacement9/15/2010 9/10/2015 Levy$390,000 $390,000 $390,000 $390,000 $390,000 $1,950,000688 Town-wide Signalization Improvements9/16/2010 9/10/2015 Levy$125,000 $125,000 $125,000 $125,000 $125,000 $625,000850 Hartwell Avenue Infrastructure Improvements (TBD)9/11/2012 10/15/2015 Levy$0$0TBD$0$0$0881 Municipal Parking lot improvements9/11/2013 9/11/2015 Levy$0$40,000 $440,000$0$0 $480,000883 Bikeway Bridge Renovations9/13/2013 10/15/2015 Levy$0 $368,000$0$0$0 $368,000915 Hartwell Avenue Compost Site Improvements10/24/2013 9/8/2015$200,000 $175,000$0$0$0 $375,000922 Battle Green Streetscape Improvements1/10/2014 10/14/2015 Levy/CPA$0 $900,000$0$0$0 $900,000940 Westview Cemetery Building Assessment10/2/2014 10/14/2015 Levy$270,000 $2,930,000$0$0$0 $3,200,000941 Public Parking lot Improvement Program10/8/2014 9/10/2015 Other$100,000 $500,000 $500,000 $500,000 $500,000 $2,100,000969 Minuteman Bikeway Wayfinding12/30/2014 9/9/2015 CPA$330,000$0$0$0$0 $330,000984 Antony Park Construction10/1/2015 10/14/2015 CPA/Private$60,000$0$0$0$0 $60,000985 Cary Memorial Library walkway replacement10/2/2015 10/15/2015 Levy$149,500$0$0$0$0 $149,500986 Munroe Center for the Arts parking lot10/2/2015Private$220,000$0$0$0$0 $220,000987 Pleasant Street sidewalk10/2/2015 10/15/2015TBD$0$0$0$0$01002 Staging for Special Events10/14/2015Levy$60,000$0$0$0$0 $60,0001008 Pelham Road Accessibilty Study (TBD)10/15/2015LevyTBD$0$0$0$0$0$22,128,246 $16,890,426 $11,669,129 $9,075,930 $8,672,151 $68,435,882Recreation278 Athletic Facility Lighting8/25/2005 8/31/2015 CPA$0 $350,000 $505,000$0$0 $855,000280 Pine Meadows Improvements8/30/2005 8/29/2015 Recreation$65,000$0$0$80,000$0 $145,000282 Park and Playground Improvements8/30/2005 9/3/2015 CPA$75,000$60,000$0$70,000$70,000 $275,000283 Town Pool Renovation8/30/2005 10/15/2015 CPA$166,000 $1,620,000$0$0$0 $1,786,000518 Park Improvements - Athletic Fields9/15/2006 8/28/2015 CPA$120,000 $125,000 $150,000 $400,000$75,000 $870,000519 Pine Meadows Equipment8/11/2008 8/29/2015 Recreation$0$55,000$55,000$50,000$60,000 $220,000532 Park Improvements- Hard Court Resurfacing8/13/2007 9/3/2015 CPA$61,000$0$58,000$43,000$65,000 $227,000732 Center Track and Field Reconstruction8/15/2011 9/3/2015 Levy/CPA$0$0 $3,000,000$0$0 $3,000,000976 Granite Forest at Lincoln Park8/26/2015 8/28/2015 CPA/Private$30,000$0$0$0$0 $30,000$517,000 $2,210,000 $3,768,000 $643,000 $270,000 $7,408,000Town Clerk307 Archives & Records Management/Records Conservation & Preservation9/15/2008 9/9/2015 CPA$0$20,000$20,000$20,000$20,000 $80,000851 Election System Upgrade9/11/2012 9/9/2015 Levy$81,000$0$0$0$0 $81,000$81,000$20,000$20,000$20,000$20,000 $161,000Total Capital Budget$35,610,022 $91,909,438 $18,004,842 $13,551,646 $15,138,863
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Consider Amending LexFarm Lease (5 min.)
PRESENTER:
Carl F. Valente, Town Manager
ITEM
NUMBER:
I.6
SUMMARY:
The Board of Selectmen requested that the Department of Public Works (DPW) evaluate providing water and
sewer service to LexFarm, the former Busa farm that was acquired by the Town and leased to LexFarm for a
10 year period. DPW determined it could use its in-house staff to provide a water service line. The sewer
service line, however, would need to be installed by a contractor. After two rounds of obtaining bids, DPW
identified a contractor that could do this work for approximately $15,500. As the current lease with LexFarm
provides language that the Town is not responsible for providing a water or sewer service line, to do so will
require an amendment to the lease. Should the Board wish to proceed with the project, DPW recommends
completing this work before November 1.
SUGGESTED MOTION:
Move to authorize the Town Manager to prepare an amendment to the LexFarm lease, that will allow the Town
to install a water and sewer line at the Town's expense.
FOLLOW-UP:
Per Board's decision, Town Manager's Office and DPW will follow up with LexFarm.
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 9:35 PM
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Special Town Meeting Warrant 2 - Board Positions (45 min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
I.7
SUMMARY:
Attached are the Warrants for Special Town Meetings #1 and #2. You will be discussing and taking positions
on Warrant #2.
Other information regarding the Articles in Warrant #2:
Article 2: Selectmen Kelley and Cohen will update the Board on a recent discussion with Town of
Wayland representatives to withdraw from the Minuteman Regional School District.
Article 3: Town Meeting authorization is required to transfer, from the Board of Selectmen to LexHab, a
20,000 square foot portion of the Busa farm property owned by the Town, to be used for affordable
housing (Lot 2A on attached ANR Plan).
Article 4: DPW will present its request for funding to replace the water main in a portion of Mass. Ave.
Article 5: At the request of LexHab, the Community Preservation Committee has voted to recommend to
Town Meeting $200,000 for the renovation of the house on the Wright Farm property on Grove Street.
This house will become an affordable four bedroom unit. The Town is currently in the due diligence
period for the purchase of this property.
Article 6: The Selectmen have discussed recommending to Town Meeting a $20,000 appropriation to
study potential main Fire Station sites.
Articles 7 and 8: See attached FY17 Budget adjustment information.
Article 9: Staff anticipates that this Article can be indefinitely postponed.
Article 10: See attached FY17 Budget adjustment information.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 9:40 PM
ATTACHMENTS:
Description Type
Special Town Meeting #2 Positions Backup Material
Special Town Meeting Warrant #1 Backup Material
Special Town Meeting Warrant #2 Backup Material
Proposed FY17 Budget Adjustments Budget Amendment
Busa ANR Plan Exhibit
ARTICLE POSITIONS NOVEMBER 2, 2015 SPECIAL TOWN MEETING ARTICLE SPECIAL TOWN MEETING PRESENTATION JP PK NC MC SB AC CEC SC Article 2 Amend Minuteman Regional Agreement Article 3 Transfer of Property to LexHAB Article 4 Appropriate for Water System Improvements Article 5 Appropriate for Property Improvements – 241 Grove Street Article 6 Appropriate Funds for Fire Station Study Article 7 Amend FY2016 Operating, Enterprise Fund and Community Preservation Budgets Article 8 Appropriate to and From Specified Stabilization Funds Article 9 Appropriate for Authorized Capital Improvements Article 10 Appropriate for Prior Years’ Unpaid Bills
TOWN WARRANT
Town of Lexington
Special Town Meeting #1
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of
the Town of Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne
Battin Hall in Cary Memorial Building, 1605 Massachusetts Avenue, in said Town on Monday,
November 2, 2015, at 7:30 p.m., at which time and place the following articles are to be acted upon and
determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of
1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as
amended.
NOTE: There is a possibility that the Cary Memorial Building renovation project will not be
completed in time for Town Meeting to convene in the Margery Milne Battin Hall on November
2. If so, Town Meeting will be relocated to the Clarke Middle School Auditorium. Town Meeting
Members will be notified via the TMMA listserv and the Town’s website, prior to November 2, of
any relocation. Residents are asked to check the Town’s website to confirm the location of Town
Meeting. Signage will also be placed in front of the Cary Memorial Building if the relocation is
necessary.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This article remains open throughout the Special Town Meeting.
ARTICLE 2 APPROPRIATE FOR SCHOOL FACILITIES CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for: continuing the school facility master
planning study for specific capital projects for the Fiske, Hastings and Harrington Elementary Schools
and the Clarke and Diamond Middle Schools; design, engineering and architectural services for these
projects; and for the related remodeling, reconstruction or making extraordinary repairs to these or other
school facilities; for the construction of the buildings, including original equipment and landscaping,
paving and other site improvements incidental or directly related to such remodeling, reconstruction or
repair, determine whether the money shall be provided by the tax levy, by transfer from available funds,
by borrowing, or by any combination of these methods; determine if the Town will authorize the
Selectmen to apply for, accept, expend and borrow in anticipation of state aid for such capital
improvements; or act in any other manner in relation thereto.
(Inserted by the School Committee)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article is to request funding for the studies, design and construction of
school facilities to address current and anticipated school enrollment.
ARTICLE 3 LAND PURCHASE AND IMPROVEMENTS - 20 PELHAM ROAD
To see if the Town will vote to authorize the Selectmen to purchase or otherwise acquire, or to take by
eminent domain for municipal or school purposes, any fee, easement, or other interest in all or any part of
land known as 20 Pelham Road and shown as lot 65A on Assessors’ Property Map 31, owned by the
Congregation of Armenian Sisters of the Immaculate Conception, Inc.; for design, engineering and
architectural services for plans and specifications and related costs; and to make access and site
improvements and to remodel, reconstruct and make extraordinary repairs to the existing school building on
such property; and to appropriate a sum of money therefor and determine whether the money shall be
provided by the tax levy, by transfer from available funds, or by borrowing, or by any combination of these
methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article requests funding to purchase the property at 20 Pelham Road for
municipal or school purposes and to make access and site improvements, remodel, reconstruct and
make extraordinary repairs to the existing school building on the property.
ARTICLE 4 APPROPRIATE FOR ENGINEERING STUDY – 20 PELHAM ROAD
To see if the Town will vote to raise and appropriate a sum of money for engineering studies and related
costs for access roads and sidewalks connecting Pelham Road, the property at 20 Pelham Road and the
Community Center at 39 Marrett Road and Marrett Road and any improvements that may be necessary to
Pelham Road to access 20 Pelham Road; determine whether the money shall be provided by the tax levy,
by transfer from available funds, by borrowing, or any combination of these methods; or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: Should Town Meeting approve the purchase of the 20 Pelham Road property, this
Article would fund the engineering study for roadways and sidewalks to connect this property to the
Community Center property, Marrett Road and Massachusetts Avenue.
And you are directed to serve this warrant not less than fourteen days at least before the time of said
meeting, as provided in the Bylaws of the Town.
Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or
before the time of said meeting.
Given under our hands this 5th day of October 2015.
Joseph N. Pato Selectmen
Peter C.J. Kelley
Norman P. Cohen of
Suzanne E. Barry
Lexington
A true copy, Attest:
Richard W. Ham, Jr.
Constable of Lexington
Town of Lexington
Lexington, MA 02420
ECRWSS
Residential Patron
Lexington, MA
PRESORTED
STANDARD
U.S. Postage PAID
Boston, MA
Permit No. 3011
TOWN WARRANT
Town of Lexington
Special Town Meeting #2
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of the Town of
Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne Battin Hall in Cary Memorial
Building, 1605 Massachusetts Avenue, in said Town on Monday, November 2, 2015 at 7:35 p.m., at which time and place
the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with
Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter,
as amended.
NOTE: There is a possibility that the Cary Memorial Building renovation project will not be completed in time for Town
Meeting to convene in the Margery Milne Battin Hall on November 2. If so, Town Meeting will be relocated to the Clarke
Middle School Auditorium. Town Meeting Members will be notified via the TMMA listserv and the Town’s website, prior to
November 2, of any relocation. Residents are asked to check the Town’s website to confirm the location of Town Meeting.
Signage will also be placed in front of the Cary Memorial Building if the relocation is necessary.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other manner in
relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This article remains open throughout the Special Town Meeting.
ARTICLE 2 AMEND MINUTEMAN REGIONAL AGREEMENT
To see if the Town will accept and approve the “Amendment to Minuteman Regional Agreement regarding the
Withdrawal of the Town of Wayland from the Minuteman Regional School District”, which was approved by the
Minuteman Regional School Committee on July 7, 2015 and which has been submitted to the Board of Selectmen
consistent with the current Minuteman Regional Agreement, or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: The Town of Wayland voted to seek withdrawal from the Minuteman Regional School District. As
required, the District School Committee drafted an amendment to the Regional Agreement setting forth the terms by
which Wayland may withdraw from the District. The Amendment permitting the Town of Wayland to withdraw from
the District will become effective only if all sixteen member towns of the District, as well as the Commission of
Education, vote to approve this Amendment.
ARTICLE 3 TRANSFER OF PROPERTY TO LEXHAB
To see if the Town will vote to authorize the Board of Selectmen to transfer the land known as 34 Lowell Street and
further shown as Lot 2A on a plan of land entitled “Lowell Street, Lexington, Massachusetts, Assessor’s Map 20/Parcel
38, Subdivision Plan of Land Approval Not Required”, recorded at the Middlesex South Registry of Deeds in Plan Book
02015, Page 108, to the Lexington Housing Assistance Board, Inc. (“LexHAB”) for nominal consideration, or act in any
other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the LexHAB)
DESCRIPTION: The property in this article is owned by the Town of Lexington. This article will authorize the
transfer of ownership of the land to LexHAB.
ARTICLE 4 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS
To see if the Town will vote to make water distribution system improvements, including the installation of new water
mains and replace or clean and line existing water mains and standpipes, conduct engineering studies and purchase and
install equipment in connection therewith, in such accepted or unaccepted streets or other land as the Selectmen may
determine, subject to the assessment of betterments or otherwise; and to take by eminent domain, purchase or otherwise
acquire any fee, easement or other interest in land necessary therefor; appropriate money for such improvements and land
acquisition and determine whether the money shall be provided by the tax levy, by transfer from available funds,
including any special water funds, by borrowing, or by any combination of these methods; to determine whether the Town
will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of or from federal and state aid for
such projects; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: Funds requested in this article will be used to repair and replace large water mains in east
Massachusetts Avenue. Some of these water mains date from 1896 and have deteriorated and have pin-hole size
leaks.
ARTICLE 5 APPROPRIATE FOR PROPERTY IMPROVEMENTS - 241 GROVE STREET
To see if the Town will vote, upon recommendation of the Community Preservation Committee, to raise and appropriate a
sum of money to remodel, reconstruct and make extraordinary repairs and related improvements to the existing farm
house at 241 Grove Street for community housing purposes, and for other mitigation to the property, determine whether
the money shall be provided by the tax levy, by transfer from available funds, including the Community Preservation
Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article is to request funding for necessary improvements to the farm house on the Wright
Farm property owned by the Town in order to provide a unit of affordable housing.
ARTICLE 6 APPROPRIATE FUNDS FOR FIRE STATION SITE STUDY
To see if the Town will vote to appropriate a sum of money for studying potential sites for a fire station; determine
whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article is to request funding for evaluating potential sites for a fire station.
ARTICLE 7 AMEND FY2016 OPERATING, ENTERPRISE FUND AND
COMMUNITY PRESERVATION BUDGETS
To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated
under Articles 4, 5 and 8 of the warrant for the 2015 Annual Town Meeting, to be used during the current fiscal year, or
make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine
whether the money shall be provided by the tax levy, by transfer from available funds, from Community Preservation
funds or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an article to permit adjustments to current fiscal year (FY2016) appropriations.
ARTICLE 8 APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS
To see if the Town will vote to appropriate sums of money to and from Stabilization Funds in accordance with Section 5B of
Chapter 40 of the Massachusetts General Laws for the purposes of: (a) Section 135 Zoning By-Law, (b) Traffic Mitigation,
(c) Transportation Demand Management/Public Transportation, (d) School Bus Transportation, (e) Special Education, (f)
Center Improvement District; (g) Debt Service, (h) Transportation Management Overlay District, (i) Avalon Bay School
Enrollment Mitigation Fund, and (j) Capital Projects; and determine whether the money shall be provided by the tax levy, by
transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article proposes to fund Stabilization Funds for specific purposes and to appropriate funds
therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. The
use of these funds may be appropriated for the specific designated purpose by a two-thirds vote of an Annual or Special
Town Meeting.
ARTICLE 9 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction with money appropriated in
prior years for the installation or construction of water mains, sewers and sewerage systems, drains, streets, buildings,
recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine
whether the money shall be provided by the tax levy, by transfer from the balances in other articles, by transfer from
available funds, including enterprise funds and the Community Preservation Fund, by borrowing, or by any combination
of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an article to request funds to supplement existing appropriations for certain capital
projects in light of revised cost estimates that exceed such appropriations.
ARTICLE 10 APPROPRIATE FOR PRIOR YEARS’ UNPAID BILLS
To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior years;
to determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any
combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an article to request funds to pay bills after the close of the fiscal year in which the
goods were received or the services performed and for which no money was encumbered.
And you are directed to serve this warrant not less than fourteen days at least before the time of said meeting, as provided
in the Bylaws of the Town.
Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or before the time of
said meeting.
Given under our hands this 5th day of October 2015.
Joseph N. Pato Selectmen
Peter C.J. Kelley
Norman P. Cohen of
Michelle L. Ciccolo
Suzanne E. Barry Lexington
A true copy, Attest:
Richard W. Ham, Jr.
Constable of Lexington
Town of Lexington
Lexington, MA 02420
ECRWSS
Residential Patron
Lexington, MA
PRESORTED
STANDARD
U.S. Postage PAID
Boston, MA
Permit No. 3011
Proposed General Fund operating budget adjustments
Proposed appropriations from Revised FY16 Revenue Estimate
a Revised FY16 Revenue
Estimate
193,228,280$
b FY16 Appropriations
voted at 2015 ATM
192,234,048$
c
(a-b)
Excess Estimated FY16
Revenue Available for
Appropriation
994,231$
d
(662,194)$
e (6,000)$
f
(10,000)$
g (20,000)$
h (45,000)$
i Net Excess Revenue
Available for
251,037$
Other proposed General Fund appropriations
j
$479,608
Proposed Enterprise Fund budget adjustments
k
119,777$
l (71,540)$
m (71,394)$
n
75,000$
Proposed Community Preservation Fund budget adjustments
o
TBD
A proposed supplemental appropriation to the Facilities Department budget for evaluating potential
Includes offset for FY15 snow and ice deficit of $643,650; original new growth estimate of $2.5
million unchanged. Awaiting final certification of new growth.
A proposed supplement to the FY16 General Fund debt service budget from free cash to finance the
retirement of a bond anticipation note issued in June 2015 for the purchase of a new fire engine. The
underlying source of the funding is from a settlement reached last fiscal year with the manufacturer
of a fire engine that did not perform to specifications.
A proposed supplement to the FY16 Wastewater debt service budget to reflect final debt service
figures resulting from the February, 2015 bond sale
A proposed reduction to the FY16 Wastewater budget for the MWRA assessment based on the final
assessment voted by the MWRA Board in June 2015.
A proposed reduction to the FY16 Water debt service budget to reflect final debt service figures
resulting from the February, 2015 bond sale
A proposed appropriation of Water Fund retained earnings to supplement $200,000 in retained
earnings voted at the 2015 ATM. This proposed appropriation was a component of the FY16 water
rate making process and, when added to the $200,000 voted last spring, effectively offsets the
increase in the MWRA attributable to excessive usage by Bedford in FY15.
Comments
Proposed Action Under Article 7: Amend FY16 Operating,
Enterprise and Community Preservation Budgets
Proposed supplemental appropriations to the CPA reserves if the actual FY16 state match, expected in
late October of early November, is greater that the amount estimated at the 2015 ATM.
Includes $662,194, which is a portion of $1,858,947 voted from the Health Claims Trust Fund (HCTF)
under Article 4 to effectively finance the Manager's recommended appropriation to the OPEB Trust
Fund under Article 21.
Given that the approriation to the OPEB Trust Fund was voted in the amount of $1.2 million, $662,194
of the $1,858,947 voted from the HCTF is not needed to support Article 4 and it is recommended that
it be reduced to $1,196,753 which would reduce the Excess Revenue Available for Appropriation by
$662,194.
A proposed appropriation to the Celebrations Committee budget to supplement $25,300 carried
forward from the FY15 budget to purchase staging for events at the Battle Green.
A proposed appropriation to the DPW budget for the design of replacement of the sidewalk that
wraps around the Library, which is in poor condition. Development of design this winter will yield a
construction estimate for the 2016 ATM, which if approved will allow for work to begin soon after the
end of town meeting.
A proposed supplemental appropriation to the Facilities Department budget for an electric supply
capacity charge that was not known at the time the FY16 budget was voted by Town Meeting.
p
1,481.44$
q
481.45$
r
87,345$
s
15,076.60$
Proposed Action Under Article 10: Appropriate for prior
years' unpaid bills
To authorize payment of bills for traffic signal maintenance services rendered in FY15 but not invoiced
prior to the end of the fiscal year. The source of financing is proposed to be from the current FY16
DPW budget.
Comments
Comments
A proposed appropriation into the Transportation Management Overlay District Stabilization Fund
from payments made to the Town since the 2015 ATM pursuant to memorandums of agreement
between the Town and developers of certain properties. This amount represents a payment from the
owner of 115 Hartwell Avenue.
A proposed appropriation into the Traffic Mitigation Stabilization Fund from payments made to the
Town since the 2015 ATM pursuant to memorandums of agreement between the Town and
developers of certain properties. This amount represents a payment from Cubist ($481.45)
Proposed Action Under Article 8: Appropriate to and from
Specialized Stabilization Funds
A proposed appropriation into the Transportation Demand Management Stabilization Fund from
payments made to the Town since the 2015 ATM pursuant to memorandums of agreement between
the Town and developers of certain properties. This amount represents payments from Cubist
($481.44) and the Inn at Hastings Park ($1,000).
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
MPO Municipal Election Ballot (5 min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
I.8
SUMMARY:
The Metropolitan Planning Organization Municipal Elections are being held on Thursday, October 29, 2015 at
the MAPC Fall Council Meeting at 9:00 AM. Absentee Ballots are due October 28 or the Chairman can
designate someone to vote in his place.
SUGGESTED MOTION:
Motion to submit the Absentee Ballot prior to the October 28 deadline.
Motion to designate ________________ to vote at the MPO Municipal Election on October 29, 2015.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 10:25 PM
ATTACHMENTS:
Description Type
Memo Re: MPO Municipal Elections Cover Memo
2015 MPO Absentee Ballot Cover Memo
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Town Manager Appointment - Commission on Disability (5 min.)
PRESENTER:
Carl F. Valente, Town Manager
ITEM
NUMBER:
I.9
SUMMARY:
Francine Stieglitz has been a member of the Commission on Disability since 2005. Ms. Stieglitz is current with
her Ethics Commission training.
SUGGESTED MOTION:
Move to approve the Town Manager's reappointment of Francine Stieglitz as a member of the Commission on
Disability.
FOLLOW-UP:
The Town Manager's Office will send a reappointment letter.
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 10:30 PM
ATTACHMENTS:
Description Type
Francine Stieglitz Reappointment Application Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen Committee Appointments/Reappointments/Resignations (5 min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
I.10
SUMMARY:
Attached is an updated list of Selectmen committees showing remaining vacancies, pending issues, committee
comments and appointments, reappointments and resignations.
Below are the Committees that have appointments,reappointments and resignations to vote on at your meeting:
Greenways Corridor Committee
Town Report Committee
Transportation Advisory Committee
SUGGESTED MOTION:
Motion to appoint, reappoint and accept the resignations as shown on the attached list.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 10:35 PM
ATTACHMENTS:
Description Type
Recommended Appointments/Reappointments/Resignations Cover Memo
Susan Kenyon Application/Resume Backup Material
Greenway Corridors Committee Current Members Backup Material
Town Report Committee Current Member List Backup Material
Email Resignation from Peter Levy Backup Material
Transportation Advisory Committee Current Members Backup Material
Committee Members with Terms Expiring - 2015
Service Start RecommendationTerm Expires
2020 Vision Committee 13 members, including 3 elected Boards, 3
year term staggered
9/2015 (1) vacancy
Communications Advisory Committee 11 Members, 3 Year Term, Sept 30
9/2015 (1) vacancy
Condo Conversion Board 5 Members, 3 Year Term, Sept. 30
9/2015 (2) vacancy
Council for the Arts 11 Members, 3 Year Term, 2-term limit, Sept.
30, staggered
9/2015 (0) vacancy
Design Advisory Committee 9 Members, 1 Year Term, Sept. 30
9/2015 (2) vacancy
Design Advisory Committee Associates 8 Members, 1 Year Term, Sept. 30
9/2015 (6) vacancy
Energy Conservation Committee 9 members, Sept. 30
9/2015 (1) vacancy
Gammel Legacy Trust 2 Members, 1 Year Term, Sept. 30
9/2015 committee recommends
reaching out to younger
members of the
community for future
appointments
(0) vacancy
Greenways Corridor Committee 9 members, 3 year staggered, Sept. 30
9/2015 appoint Susan Kenyon (1) vacancy
Historic Districts Commission 5 Members, 5 Year Term, Jan. 1, 2 Term Limit
12/2015 Chair 4/2013 letter sent to Historical
Society
Lynn Hopkins
Thursday, October 15, 2015 Page 1 of 3
Service Start RecommendationTerm Expires
Housing Partnership Board 3 Year term, 15 Voting Members, 3 Liaisons
(Selectmen appoint 12; designated 3 for
LexHAB, Hous. Auth. & PB)
9/2015 (6) vacancy
9/2015 member 3/2014 Planning Board
appointment
Nancy Corcoran-Ronchetti
9/2015 Chair 10/2006 Housing Authority
appointment
Melinda Walker
Human Rights Committee 9 members including school, police and senior
staff, Liaisons for School and BOS, 3-year
staggered term, September 30
9/2015 (1) vacancy
Human Services Committee 8 Members, 3 Year Term - staggered, Sept. 30
9/2015 (3) vacancy
Monuments and Memorials Committee 7 members, 3 year term staggered, 9/30 appt
9/2015 member representing Lex
MM/Historical
(1) vacancy
Noise Advisory Committee 5 Members, 3-year staggered term; Liaisons
from BOS, PB BoH, HATS Env. Subc and
Chamber
9/2015 1/2004 (1) vacancies
Police Manual Policy Committee Open Memb., 1 Year Term, Sept. 30
9/2015 committee suggests
reaching out to asian-
american or indian-
american community to
fill vacancy
(1) vacancy
Sustainable Lexington Committee 7 Members, 3 year staggered, Sept 30
9/2015 (1) Vacancy
Tax Deferral and Exemption Study Committee 5 Members, until Report-Feb 04
9/2015 (1) vacancy
Tourism Committee 9 members, one year term, Sept. 30
9/2015 (up to 4) vacancies
9/2015 10/2012Trisha Perez Kennealy
9/2015 member 11/2014Leeying Wu
Thursday, October 15, 2015 Page 2 of 3
Service Start RecommendationTerm Expires
Town Report Committee 9 Members, 1 Year Term, Sept. 30
9/2015 appoint Cristina Burwell (3) vacancies
9/2015 member 12/2010 reappointGloria A. Amirault
9/2015 member 7/2014 reappointHank Manz
9/2015 member 11/2011 do not reappointElaine Quinlan
9/2015 member 10/2010 do not reappointMargareth Sarmiento
9/2015 member 11/1998 reappointDavid S. Tabeling
Transportation Advisory Committee 7 Members, 3 Year Term, Sept. 30
9/2016 Co-Chair 4/2010 accept resignationPeter F. Levy
Thursday, October 15, 2015 Page 3 of 3
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Dissolve Committees (5 min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
I.11
SUMMARY:
The Townwide Facilities Master Planning Committee has submitted minutes to the Town Clerk's Office
through October 7, 2013 and the Selectmen accepted their final report on October 7, 2013.
The School Transportation and Safety Study Committee has submitted minutes to the Town Clerk's Office
through January 14, 2014 and the Selectmen received and placed on file their Final Report on July 14, 2014.
SUGGESTED MOTION:
Motion to dissolve the Townwide Facilities Master Planning Committee and the School Transportation and
Safety Study Committee.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 10:40 PM
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Future Meetings (5 min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
I.12
SUMMARY:
Suggested dates needed for the Tax Rate Classification process are:
November 16 (6 PM if School Committee meeting that night)
November 23 (hearing)
November 30 (vote)
The Board currently has scheduled the following meeting dates:
November 2 - 6-7 PM
November 9 - 6-7 PM (if needed)
November 16 - 7 PM
November 30 - 7 PM
December 14 - 7 PM
SUGGESTED MOTION:
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 10:45 PM
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Commitments and Adjustments of Water & Sewer Charges
PRESENTER:
William P Hadley, Director of Public
Works
ITEM
NUMBER:
C.1
SUMMARY:
Adjustments of Water and Sewer charges as recommended by WSAB ($31,484.05)
Adjustments of Water and Sewer charges as recommended by WSAB ($13,855.04)
Commitment of Water and Sewer Finals August 2015 as revised
$25,764.22
SUGGESTED MOTION:
Motion to approve the Water and Sewer Adjustments and Commitments as noted above.
FOLLOW-UP:
Revenue Officer
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 10:50 PM
ATTACHMENTS:
Description Type
AIS 10-19-15 Cover Memo
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
One-Day Liquor License - Lexington at Home Clarke Chapter
PRESENTER:
Joe Pato
ITEM
NUMBER:
C.2
SUMMARY:
The Lexington at Home Clarke Chapter has requested a one-day liquor license to serve wine at the Clarke
Chapter Monthly Meeting and Reception on Tuesday, October 20, 2015, from 4:30 p.m. to 8:00 p.m. at the
Community Center Dining Room, 39 Marrett Road.
SUGGESTED MOTION:
Motion to approve the Consent Agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 10:50 PM
ATTACHMENTS:
Description Type
Application for One-Day Liquor - Lexington at Home Clarke Chapter Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Selectmen Minutes and Executive Session Minutes
PRESENTER:
Joe Pato
ITEM
NUMBER:
C.3
SUMMARY:
The minutes of July 13, 2015, July 14, 2015, July 16, 2015, July 27, 2015, August 3, 2015 and August 25,
2015 and the Executive Session minutes of July 13, 2015 (2), August 3, 2015, and August 25, 2015 are ready
for your review and approval.
SUGGESTED MOTION:
Motion to approve the Consent Agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 10:50 PM
ATTACHMENTS:
Description Type
Minutes for Approval Backup Material
Executive Session Minutes for Approval Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3: Collective Bargaining - Custodians (15 min.)
PRESENTER:
Carl Valente; Denise Casey
ITEM
NUMBER:
E.1
SUMMARY:
The Board will continue its discussion regarding the Town's bargaining position with the custodial union.
Attached is the information you received at the 10/5 Executive session.
SUGGESTED MOTION:
NA
FOLLOW-UP:
NA
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2015 10:55 PM
ATTACHMENTS:
Description Type
Confidential Memo Backup Material