HomeMy WebLinkAbout2015-10-05-BOS-Packet-releasedSELEC T MEN'S MEETING
Mo nday, Octo ber 5, 2015
Pub lic Services Build ing Cafeteria, 201 Bedford S treet
7:00 PM
AGENDA
PUBLIC COMMENTS
Pub lic c o mments are allo wed fo r up to 10 minutes at the b eginning of eac h meeting. Eac h s p eaker is
limited to 3 minutes for comment. Memb ers of the Board will neither c o mment no r respond , o ther than to
as k q ues tions of clarific ation. Speakers are encouraged to notify the Selec tmen's Offic e at 781-698-4580
if they wis h to s peak during pub lic comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1.Continued Pub lic Hearing - Flammable Sto rage Lic ense – 128 Spring Street (5
min.)
7:00 PM
2.Update on Res toratio n Projec t for Minuteman S tatue and Minuteman Mo nument
(10 minutes )
7:05 PM
3.Approve P ro p o s ed F Y2016 Water and Wastewater Rates (20 minutes )7:15 PM
4.Dis c us s ion of Parking Meter and Permit Rates (15 minutes )7:35 PM
5.Dis c us s ion of Sc hool District Building Projec ts Plan (30 min.)7:50 PM
a. Sc hool Committee Input o n P ro jec ts
b. DiNis co 20 P elham Road Stud y Proposal
c . P rep aring F inancing Mo d el
6.Review Proposed Agenda fo r Oc to b er 14 Mas s . Avenue Ro adway Imp ro vement
Projec t Meeting (10 minutes )
8:20 PM
7.Permanent Build ing Co mmittee Roles and Respons ib ilities 8:30 PM
8.Interim Trans fer of Sidewalk Committee Res p o nsibilities 8:45 PM
9.Review Draft Intermunic ip al Agreement-Animal Co ntro l Servic es (10 minutes )8:55 PM
10.Selec tmen Co mmittee Ap p o intment/Reappointments (10 min.)9:05 PM
11.To wn Manager Appointments - Youth C o mmis s io n and Commis s io n o n Disability 9:10 PM
12.Approve C o mmo n Vic tualler Lic ens e fo r Tres Petite Creperie (5 min.)9:15 PM
13.Sign Warrant for the No vember 2015 Spec ial Town Meetings 9:20 PM
CONSENT AGENDA
1.Water and Sewer Co mmitments and Ad jus tments 9:25 PM
2.Sign Utilities Easement - 19 Revere Street 9:25 PM
3.Street Ac ceptanc e Timeline 9:25 PM
4.Sign Proc lamation - Lexington High Sc hool PE Teac her 9:25 PM
5.O ne-Day Liquo r Licens es 9:25 PM
a. S t. Brigid
b. Lexingto n Elks
c . Lexington Co mmunity Farm Coalitio n
EXECUTIVE SESSION
1.Exemp tion 3: Dis cus s Strategy with Res pec t to Collec tive Bargaining (C usto d ians,
Polic e); and Exemp tion 6-Cons ider Purchas e, Exchange, Lease or Value of Real
Property (20 P elham Road) (30 min.
9:30 PM
ADJOURN
Hearing Assistance Devices Av ailable on Request
All agenda time and the order of items are approximate and
subject to change.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Continued Public Hearing - Flammable Storage License – 128 Spring Street (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.1
SUMMARY:
Attac hed is the reques t fro m 128 S p ring Street LLC fo r a Flammable Sto rage Lic ens e at 128 Spring Street
(Map 18, Lot 2B). At your meeting on Septemb er 21 you dec id ed to c o ntinue the hearing to Oc tober 5 to
allo w time to verify the address.
The Assessors Offic e and Engineering Offic e were c o ntacted regard ing whether the 128 Spring Street addres s
was correc t. Both have c o nfirmed 128 Spring S treet is the c o rrect address and the Assessor's Office will be
correc ting the d atabas e. See attached emails from the Engineering and Ass es s o r offic es .
See attached informatio n that was inc luded in yo ur p acket fro m S ep tember 21.
SUGGESTED MOTION:
Mo tion to app ro ve a F lammab le S torage Lic ens e fo r 128 S p ring Street Lexington LLC, fo r the s torage,
o p eration and maintenance o f exis ting flammable and combus tible s torage at 128 Spring Street (Map 18, Lot
2B), as p res ented.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 7:00 PM
ATTACHMENTS:
Des crip tion Type
Engineering Email Regarding 128 Spring Street Backup Material
Assessor Email Regarding 128 Spring Street Backup Material
Legal Notice-Flammable Storage-128 Spring Street Backup Material
Request, Application and Licens e for Flammable Storate at 128 Spring Street Backup Material
GIS Map of 128 Spring Street Backup Material
Town of Lexington September 17, 2015
1" = 451 ft
Property Information
Property ID 18-2B
Location 124 SPRING ST
Owner ONE LEDGEMONT LLC
C/O THE BEAL COMPANIES LL
MAP FOR REFERENCE ONLY
NOT A LEGAL DOCUMENT
The Town makes no claims and no warranties,
expressed or implied, concerning the validity or
accuracy of the GIS data presented on this map.
Parcels updated October 27, 2014
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update on Restoration Project for Minuteman Statue and Minuteman Monument (10 minutes)
PRESENTER:
David Pins onneault, Directo r of
Operatio ns, DP W
ITEM
NUMBER:
I.2
SUMMARY:
The Bo ard will b e up d ated o n the c o mments at the pub lic meeting regarding the res toratio n o p tions for the
Minuteman Statue/Monument.
SUGGESTED MOTION:
NA
FOLLOW-UP:
Continue res to ratoin efforts , b as ed on the Board's comments.
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 7:05 PM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Proposed FY2016 Water and Wastewater Rates (20 minutes)
PRESENTER:
Ro b Ad d els on, As s is tant Town
Manager fo r Financ e
ITEM
NUMBER:
I.3
SUMMARY:
This is the third o f three meetings o n p ro p os ed water/was tewater rates fo r FY2016. At the first meeting held
o n Septemb er 9, 2015, the Bo ard reviewed the res ults of FY2015 water and was tewater o p erations ; b illed
usage and retained earnings his tories; the FY2016 water and was tewater b ud gets as ad o p ted at the 2015 annual
town meeting (direc t and indirec t costs that will s erve as the b as is for calc ulating FY2016 water and wastewater
rates), and pro p o s ed c hanges to the bud gets ad o p ted las t s p ring; and, preliminary F Y2016 water and
wastewater rates .
At the s econd meeting, held on S ep tember 21, 2015, the Bo ard to o k p ublic c omment o n p ro p o s ed
Water/Was tewater rates for FY2016.
To night’s meeting is fo r the p urpose o f setting F Y2016 water/was tewater rates .
The p ro p o s ed rates p res ented on Sep tember 9th reflected a combined increas e of 0.9%, or $13.48 annually, fo r
the average us er of 120 hundred cub ic feet. S ubs equent to the Septemb er 21st meeting, the fall 2015 reads for
Sec tion 1 irrigatio n acc o unts were completed. An analysis o f us age fo r Sec tion 1 and the ap p licatio n o f that
usage to projec tio ns o f S ectio ns 2 and 3 (to be read in Oc tober and November) indic ate that the projec tio ns o f
irrigatio n usage fo r F Y16 that was used to generate proposed rates o n September 9th c an b e increased b y an
ad d itional 60,000 HCF . In additio n, a closer examinatio n o f his toric al data has p ro mp ted a proposed d ec reas e
o f us age es timates fo r Tier 2 water and was tewater by 7,000 HCF and 4,000 HC F res p ectively, and a
p ro p o s ed increas e of us age estimates fo r Tier 3 water and wastewater by 15,000 HCF eac h. These changes
res ult in a water rate inc reas e of 3.9% versus 7.7% p res ented on Sep tember 9th, a wastewater rate dec reas e o f
4.6% versus a dec reas e of 2.3% p res ented o n Septemb er 9th, and a combined d ecrease fo r the home o f
average annual us age (120 HCF ) of 1.9% vers us the c o mb ined inc reas e of 0.9% pres ented o n Septemb er 9th.
Als o , as part o f the rate p ro p o s al it is p ro pos ed that an ad d itional $75,000 in water retained earnings b e
ap p ro p riated at the upc o ming spec ial to wn meeting to finance the FY16 water b udget which wo uld s upplement
the $200,000 in retained earnings voted at the 2015 annual town meeting. The c o mb ined total of $275,000 in
retained earnings would effec tively come from the F Y15 s urplus revenue attrib utab le to Bedford usage in
exc es s of FY15 es timates and wo uld mitigate the inc reas e in the FY16 MWRA water as s es s ment attributab le to
Bed fo rd ’s 2015 exc es s us age.
A table s howing the c hange in rates fro m FY2015 to proposed FY2016 is attac hed.
SUGGESTED MOTION:
Mo ve that the Bo ard approve proposed FY16 water and was tewater rates as s hown o n the enclosed s heet.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 7:15 PM
ATTACHMENTS:
Des crip tion Type
Proposed FY16 Rates Cover Memo
Material Provided by John Bartens tein Backup Material
Residential /
Commercial /
Industrial
FY15
Water
Rates
Proposed
FY16
Water
Rates
%
Change
FY15
Wastewater
Rates
Proposed
FY16
Wastewater
Rates
%
Change
Tier 1 $3.45 $3.58 3.9%$7.05 $6.73 -4.6%
Tier 2 $5.18 $5.38 3.9%$11.52 $10.99 -4.6%
Tier 3 $6.82 $7.09 3.9%$18.31 $17.46 -4.6%0
irrigation $6.82 $7.09 3.9%NA NA 0.0%
municipal $2.42 $2.61 7.9%$2.88 $3.02 4.9%
Hanscom/Lincoln Labs $5.08 $5.28 3.9%NA NA NA
VA Hospital $6.07 $6.31 3.9%NA NA NA
Bedford-water $2.44 $2.64 7.9%NA NA NA
PROPOSED FY2016 RATES
To: Board of Selectmen
From: John Bartenstein, Appropriation Committee
Date: October 2, 2015
Re: Recommendations on FY2016 Water and Sewer Rates
This is an update of the comments I submitted at the public hearing on September 21.
Section 1 irrigation meter readings for the summer of 2015 came in earlier this week and
were at record levels. Usage for section 1 was 79,804 hcf compared with last year’s usage of
59,309 hcf, a 35% increase. This projects to town-wide usage of approximately 390,000 hcf for
FY2016 compared with the estimate of 265,000 hcf used in the current rate proposal, which
alone would generate surplus revenue in the water fund of $924,000. See Attachment 1. The
high irrigation usage is not surprising in view of this summer’s extended dry spell and record
overall water usage in Lexington reported this summer by MWRA. See Attachment 2.
Even if the projected town-wide irrigation water usage for FY2016 is reduced to the
highly conservative figure of 350,000 hcf, see Attachment 3, it would yield at the current
proposed rates approximately $625,000 in additional water fund revenue (350,000 hcf – 265,000
hcf X $7.35/hcf). This is more than sufficient to obviate the need for the rate subsidy of
$200,000 from retained earnings that was appropriated at the spring ATM and would also allow
for a substantial reduction in the proposed water rate increase of 7.35%.1
The new information about FY2016 irrigation water usage has significant implications
for the setting of FY2016 rates required to achieve financial targets. Under the circumstances, I
recommend the Board of Selectmen consider one of the following two alternatives:
Option 1: Using the modest revisions in projected usages for Tier 1-3 water and sewer
usage I recommended on September 21, a revised conservative irrigation estimate of 350 hcf,
and rescinding the unnecessary $200,000 water rate subsidy, financial targets could be achieved
with a water rate reduction of .21% and a sewer rate reduction of 4.87%, for a combined rate
reduction of approximately 3.5%. See Attachment 4.
Option 2: Alternatively, the Board could simply vote to leave the FY2015 water and
sewer rates unchanged. This would also allow the water rate subsidy to be retired, generate
modest surpluses on the sewer side which would help to better balance the water and sewer fund
retained earnings, and avoid any change in the “progressivity” of rates between high and low-end
users. See Attachment 5.
1 Because the high levels of water usage resulting from the dry summer occurred across the entire MWRA
community, there is no need to “bank” surplus revenue from FY2016 to subsidize future MWRA assessment
increases. Unlike the increased usage by the Town of Bedford, the increased irrigation usage should not materially
change Lexington’s allocable share of future MWRA costs relative to other member towns.
JCBSection 1 Irrigation Usage AnalysisA1 2015‐10‐01 Section 1 Analysis (Updated with Section 1).xlsxAttachment 1A1 2015‐10‐01 Section 1 Analysis (Updated with Section 1).xlsxAttachment 1Irrigation Usage%%%%%ChgChgChgChgChgSection 1 Actual,Sep‐10 Sep‐11‐Sep 12‐Sep 13‐Sep 14Sep‐15Fall69,70051,953‐25%54,9326%58,8027%59,309 1%79,804 35%FY2011FY2012FY2013FY2014FY2015Town‐Wide Actual,Full Year288,631229,764‐20%259,10613%287,953 *11%293,073 2%Town‐Wide Proj.from Section 1215,140242,939277,360290,436 *390,800 ** 35%Est. Used to Set Rates208,816230,000244,000254,000265,000AnticipatedIrrigation Surplus HCF125,800AnticipatedRevenue Surplus $@ $7.35$924,627.45* The FY2014 actual Town‐wide number was adjusted from the actual figure given last year of 277,793; based on the original figure, my projection for FY2015 was 268,145; the figure shown here, 290,436, is the projection that would have been used if the adjusted Section 1 data had been used** Preliminary, "unscrubbed" data for Summer 2015 (first half of FY2016) but expected to be close
12.5%oritytro SystemYTD CHANGES (CY15 vs. CY14)Water SuppliedLexington 2.92%18.2%7.508.008.50Lexington Water Consumption10/1/20153:28 PMA2 2015-09-29 MWRA Usage Graph for Lexington.xlsxLexington10/1/20153:28 PMA2 2015-09-29 MWRA Usage Graph for Lexington.xlsxLexingtonMassachusetts Water Resources AuthShare of Me Water UseYear to Date (YTD)AnnualWater Supplied: Town of Lexington2015 20142014Metro System LexingtonSystem Share3.28%2.95%5.1%MGDJanFebMarAprMayJunJulAugSepOctNov Dec YTD AverageAnnual AverageCY20133.9013.9184.0023.7594.7925.9667.3357.6076.7655.2654.064 3.739 5.178 5.102CY20143.9843.7183.4693.9934.8736.9307.3897.4707.1865.7334.170 4.082 5.245 5.259CY20154.2434.3864.1725.1477.9197.9877.6457.9590.0000.0000.000 0.000 6.201 6.201MGJanFebMarAprMayJunJulAugSepOctNov Dec YTD Total Annual TotalCY2013120.944109.717124.075112.764148.561178.976227.381235.803202.945163.213121.913 115.918 1,258.220 1,862.210CY2014123.509104.102107.526119.798151.050207.907229.072231.563215.574177.719125.094 126.542 1,274.528 1,919.457CY2015131.541122.813129.339154.418245.478239.596236.989246.7210.0000.0000.000 0.000 1,506.895 1,506.8953.003.504.004.505.005.506.006.507.007.50Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecMGDCY2013CY2014CY2015Attachment 2
JCBHistorical Water and Sewer Usageand ProjectionsFY2016 Projections3,A3 2015‐10‐01 FY2016 Projections.xlsxAttachment 3A3 2015‐10‐01 FY2016 Projections.xlsxAttachment 3Tier 27RAJB JB FinalEstimate Used toFinal Rec. Est. toActualBuild Rates"Prediction" Build RatesProposedFY2015FY2016 FY2016 FY2016FY2006FY2007FY2008FY2009FY2010FY2011FY2012FY2013FY2014 FY2015WaterTier 1678,957685,189692,360673,076680,747669,898668,771677,967677,135677,006670,000674,000 675,000 675,000Tier 2153,558141,115152,098116,055117,493117,536103,386106,650106,000102,919110,000110,000 100,000 100,000Tier 3193,594163,047161,145 16,160 177,434194,452206,690211,757231,938 228,852210,000200,000 230,000 220,000Irrigation215,651172,174 253,909 198,300 167,201288,811229,764259,106287,953 293,073254,000265,000 390,000 350,000Municipal10,96412,768 11,594 12,15413,07817,21717,46116,37824,524 26,196 17,000 19,000Hansc/Linc263,609258,943 237,924 235,542 214,910238,236266,648256,648231,201 238,980 240,000 238,000VA Hospital52,65543,641 33,016 33,61433,78934,65429,80933,23735,370 34,275 33,000 33,000Bedford658,558543,765 567,208 511,273 545,198611,682556,733635,024651,226 746,380 580,000 625,000SewerTier 1652,777659,297 669,168 654,454 663,454634,504655,519665,681665,464 666,105650,000655,000 660,000 660,000Tier 2145,164145,164134,38134,3833 145145,727727 112112,225,225 11114,3684,368110,847110,847100,327100,327103,928103,928103,4103,41515 100,7100,70909 108,000 104,108,000000 100,000 100,000104,000100,000100,000Tier 3169,230151,419149,007 15,472 170,784178,401197,406208,380228,377 225,110205,000200,000 225,000 215,000Municipal8,9747,213 10,4114,8962,09712,87413,81912,39113,791 12,003 13,000 13,000Proposed FY2016 Rate Structure Water Sewer CombinedTier 1$3.71$6.89 $10.60Tier2$5.58 $11.25 $16.83Each additional 1,000 hcf in Tier 3 equals $7,350 in water revenueTier3$7.35 $17.88 $25.23Each additional 1,000 hcf of irrigation equals $7,350 in water revenueIrrigation $7.35Each additional 1,000 hcf in Tier 3 equals $17,880 in sewer revenue
JCBWater/Sewer Rate Model AnalysisOption 1Bedford635,024 651,226 746,380 625,000 625,000 0 $2.44 $2.64 8.20% $1,650,000A4 Option 1 Rate Model.xlsxAttachment 4A4 Option 1 Rate Model.xlsxAttachment 4Bedford635,024651,226746,380625,000625,0000$2.44$2.648.20%$1,650,000Tier 3208,380 228,377 225,110 200,000 215,000 15,000 $18.31 $17.42‐4.87% $3,744,935Municipal12,39113,791 12,003 13,000 13,000 0 $2.38 $2.26‐4.87% $29,433Total Sewer Revenue $9,296,665Tier 3$25.13 $24.22‐3.61%Sewer$293Option 1: Required Rates with JB Recommended Projections (9/21/15), Irrigation at 350K, no Water Rate SubsidyWithout$200,000 WaterTarget:Rate SubsidyWater SewerWater Revenue:$9,735,738$9,935,738PercentageSewer Revenue:$9,296,372Change:‐0.21%‐4.87%OriginalJBProposedFY2013FY2104FY2015ProjectedProjectedFY2015FY2016 % ProjectedActual Usage Actual UsageActual UsageFY2016 UsageFY2016 UsageDiff.RateRate Increase RevenueWaterTier 1677,967677,135677,006674,000675,000 1,000$3.45$3.44‐0.21% $2,323,860Tier 2106,650106,000102,919107,000100,000‐7,000$5.18$5.17‐0.21% $516,912Tier 3211,757231,938228,852200,000220,000 20,000$6.82$6.81‐0.21% $1,497,249Irrigation259,106 287,953293,073265,000350,000 85,000$6.82$6.81‐0.21% $2,381,987Municipal16,37824,52426,19619,00019,0000$2.42$2.41‐0.21% $45,883Hanscom/Linc Labs256,648 231,201238,980238,000238,0000$5.08$5.48 7.87% $1,304,240VA Hospital33,23735,37034,27533,00033,0000$6.07$6.54 7.74% $215,820Total Water Revenue $9,935,952SewerTier 1665,681 665,464666,105655,000660,000 5,000$7.05$6.71‐4.87% $4,426,399Tier 2103,928103,415100,709104,000100,000‐4,000$11.52$10.96‐4.87% $1,095,898Above Target By:Combined RatesFY2015FY2016 % ChangeTier 1$10.50$10.15‐3.34%Water$214Tier 2$16.70$16.13‐3.42%
JCBWater/Sewer Rate Model AnalysisOption 2Bedford635,024 651,226 746,380 625,000 625,000 0 $2.44 $2.64 8.20% $1,650,000A5 Option 2 Rate Model.xlsxAttachment 5A5 Option 2 Rate Model.xlsxAttachment 5Bedford635,024651,226746,380625,000625,0000$2.44$2.648.20%$1,650,000Tier 3208,380 228,377 225,110 200,000 215,000 15,000 $18.31 $18.31 0.00% $3,936,650Municipal12,39113,791 12,003 13,000 13,000 0 $2.38 $2.38 0.00% $30,940Total Sewer Revenue $9,772,590Tier 3$25.13 $25.13 0.00%Sewer $476,218Option 2: No Rate Change with JB Recommended Projections (9/21/15), Irrigation at 350K, no Water Rate SubsidyWithout$200,000 WaterTarget:Rate SubsidyWater SewerWater Revenue:$9,735,738$9,935,738PercentageSewer Revenue:$9,296,372Change: 0.00% 0.00%OriginalJBProposedFY2013FY2104FY2015ProjectedProjectedFY2015FY2016 % ProjectedActual Usage Actual UsageActual UsageFY2016 UsageFY2016 UsageDiff.RateRate Increase RevenueWaterTier 1677,967677,135677,006674,000675,000 1,000$3.45$3.45 0.00% $2,328,750Tier 2106,650106,000102,919107,000100,000‐7,000$5.18$5.18 0.00% $518,000Tier 3211,757231,938228,852200,000220,000 20,000$6.82$6.82 0.00% $1,500,400Irrigation259,106 287,953293,073265,000350,000 85,000$6.82$6.82 0.00% $2,387,000Municipal16,37824,52426,19619,00019,0000$2.42$2.42 0.00% $45,980Hanscom/Linc Labs256,648 231,201238,980238,000238,0000$5.08$5.48 7.87% $1,304,240VA Hospital33,23735,37034,27533,00033,0000$6.07$6.54 7.74% $215,820Total Water Revenue $9,950,190SewerTier 1665,681 665,464666,105655,000660,000 5,000$7.05$7.05 0.00% $4,653,000Tier 2103,928103,415100,709104,000100,000‐4,000$11.52$11.52 0.00% $1,152,000Above Target By:Combined RatesFY2015FY2016 % ChangeTier 1$10.50$10.50 0.00%Water$14,452Tier 2$16.70$16.70 0.00%
John Bartenstein, Appropriation Committee
Comments on Proposed FY2016 Water-Sewer Rates September 21, 2015
• At last year’s rate-setting, I did not challenge the proposed rates but noted that the use of
5-year and 10-year averages to estimate projected consumption failed to take into account
several important trends
o Steady and significant growth in Tier 3 water and sewer usage due to gradual
build-up of water-intensive lab manufacturing operations by Shire (2,3,4)
o Small but steady downward trend in Tier 2 water usage as residential water
conservation measures continue to be implemented across the Town (2)
o Gradual convergence of water and sewer usage as most of the remaining homes
that had septic systems have been converted to use of Town sewer system (2,5)
• I also noted that the use of historical averages to project irrigation usage is problematic
due to significant “dry year” and “wet year” fluctuations; however, we have a very solid
tool available to project FY16 irrigation usage by extrapolation from summer irrigation
water usage readings in Section 1, which will be available very shortly (6)
• The projections I made last year taking into account the trends noted above and Section 1
irrigation readings proved to be highly accurate; and the accommodations made last year
to recognize these trends improved the accuracy of the final rate model and results (7)
• Applying the same logic, I have recommended to Town staff that the usage projections
used to calculate this year’s proposed rates be adjusted as follows (8):
o Add an additional 10k to each of the Tier 3 water and sewer usage projections, to
220,000 hcf and 215,000 hcf respectively – still conservative but more accurate
o Lower the Tier 2 water and sewer usage projections to a maximum of 100,000 hcf
o Adjust the irrigation usage projection – upward or downward, but this year almost
certainly upward – based on Section 1 readings which will be available shortly
• Applying these revised consumption estimates to the currently proposed rates would
generate approximately $275,000 in additional water revenue, and a somewhat smaller
amount of additional sewer revenue. This creates an opportunity finally to “wean off”
the residual water rates subsidy of $200,000, which can be accomplished as part of
anticipated adjustments at the upcoming Special Town Meeting. On the sewer side, we
could either lower the proposed rate slightly or “budget a surplus.” (9, 10)
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discussion of Parking Meter and Permit Rates (15 minutes)
PRESENTER:
Melisa Tintoc alis , Ec o nomic
Development Direc to r
ITEM
NUMBER:
I.4
SUMMARY:
The Parking Management P lan, approved by the Board o f S electmen, c alls fo r an adjus tment in p arking meter
and p ermit rates as a way to enc o urage long-term p arkers (e.g., employees working in Center witho ut ac ces s to
p rivate parking s p aces ) to use o utlying To wn p arking s p aces thereb y freeing up c los e-in spac es for tho s e
s hopping o r d o ing bus iness in the Center. T he intro d uc tion of the new p arking meters will fac ilitate this
change. Staff wo uld like to b egin disc ussing with the Bo ard the recommendatio ns in the P arking Management
Plan. Any c omments o r ques tions raised by the Selec tmen will then be d is c us s ed with the Center Co mmittee at
its meeting on Oc tober 8 and with the Town Manager's Parking Management Group .
SUGGESTED MOTION:
NA
FOLLOW-UP:
Ec o nomic Develo p ment Directo r, working with the C enter Co mmittee and Parking Management Gro up, will
b ring a recommendatio n to the Board o f Selec tmen at a future meeting.
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 7:35 PM
ATTACHMENTS:
Des crip tion Type
Staff Summary of Recommendation in Parking Management Plan Cover Memo
Parking Map Showing Propos ed Parking Meter Rates Backup Material
2015 Letter to Parking Permit Holders Regarding Future Increas e in Backup Material
Town of Lexington
Memorandum
To: Carl Valente, Town Manager
From: Melisa Tintocalis, Economic Development Director
David Kucharsky, Assistant Planning Director
Date: October 2, 2015
RE: Proposed Increases to Parking Meter Rates and Parking Permits
On September 22, 2015 the Town installed 21 new technology meters in Lexington Center. After
a two-month preview period, the Town expects to install an additional 100 new technology
meters, primarily along Mass Avenue and Waltham Street. Implementing new meter technology
is part of a comprehensive set of interrelated parking recommendations outlined in the Lexington
Center Parking Management Plan accepted by the Board of Selectmen in June 2014.
Included in these recommendations is the use of price as a means of managing parking and
setting an appropriate price for meters and permits to encourage the type of parking behavior that
would optimize the use of all parking spaces in the Center. On October 6, 2015, the Town
Manager’s Parking Management Group will review the recommended pricing structure and
discuss any suggested refinements with the Center Committee at their regular meeting on
October 8, 2015. Below outlines the Town’s current parking prices and the recommendations
that will be under consideration over the month of October (also see the attached map which
summarizes the various recommendations).
Parking Meter Rates: Current and Proposed
The current parking meter rate throughout the Center Business District is $0.25 per hour. The
plan’s recommended rates are tiered depending on a meter’s location. Highest priced parking is
proposed in the Core Zone where demand is greatest. Lower priced parking is proposed in areas
with modest demand, further from the Core Zone, labeled the Secondary Zone. In addition, free
parking would be available in areas with little or no demand to create an incentive to park in
these areas and walk a little further to one’s destination. The tiered rates are intended to
encourage those who are daily long-term users, such as employees, to find parking outside the
Core Zone, thereby opening up parking spaces in the heart of the Center for customers, visitors,
and other short-term users.
Meter Location Current Rate Per Hour Proposed Rate Per Hour
Core Zone $0.25 $1.00
Secondary Zone $0.25 $0.50
CVS/Edison Lot $0.25 $0.50
Cary Library Lot $0.25 $0.50
Waltham Street Lot $0.25 $0.50
Depot Lot** $0.25 $0.50
** The Depot Lot does not have meters; attendants at the kiosk collect payment. However, it is
considered part of the Secondary Zone and the current hourly rate is the same as the metered
spaces, $0.25. The plan’s recommended price for this lot is the same as meters in the Secondary
Zone, $0.50 per hour.
Parking Permit Rates: Current and Proposed
In addition to parking meter rates, the plan recommends that the price of the annual parking
permits be increased based on the demand and location of each lot. In anticipation of permit
increases and the need to notify permit users in advance, the Town Manger’s Parking
Management Group had separately reviewed the plan’s recommendation for permits earlier this
year. The table below reflects the group’s refined recommendation for the price structure at the
different lots:
Lot Current Fee Proposed Fee
Deport Square Attended Lot $250 $400
Church of Our Redeemer Lot $225 $325
Town Hall Lot $225 $250
St. Brigid Lot $100 $100
Time Limits and Free Periods
The Town Manager’s Parking Management Group will also review the plan’s recommendations
regarding time limits and free periods. Their position on these aspects of parking management
will be also be discussed with the Center Committee on October 8, 2015.
Timeline for Implementation
The goal is to present the Board of Selectmen with a recommendation for rate changes and time
limits supported by the Town Manager’s Parking Working Group and Center Committee on
October 19, 2015.
A final vote from the Board would be needed by the first week of December 2015.
Town of Lexington - DRAFTTown of Lexington - DRAFTPARKING MANAGEMENT RECOMMENDATIONS MAPMASSACHUSETTS AVENUEGRANT STREETFOREST STREETMERIAM STREETHAYES LANECLARKE STREETWALTHAM STREETBEDFORD STREETWINTHROP ROADPARKER STREETMUZZEY STREETWOBURN STREETVINE STREETOAKLAND STREETFLETCHER AVENUESLOCUM ROADVINEBROOK ROADPATRIOTS DRIVEHANCOCK STREETSHERBURNE ROADSHERMAN STREETGLEN ROADSHERIDAN STREETEDGEWOOD ROADWORTHEN ROADSTETSON STREETHUNT ROADCHANDLER STREETGLEN ROAD SOUTHHARRINGTON ROADABBOTT ROADBLOOMFIELD STREETHIGHLAND AVENUERAYMOND STREETUPLAND ROADMILITIA DRIVEROUND HILL ROADROWLAND AVENUEGOODWIN ROADBELFRY TERRACEOAKMONT CIRCLEWALLIS COURTFOREST COURTDEPOT PLACECOTTAGE STREETWADMAN CIRCLEWINTHROP ROADMERIAM STREETWORTHEN ROADJACKSON COURTSADDLE CLUB ROADMINOLA ROADLEXINGTON CENTER PHASE PARKING RECOMMENDATIONS PERMIT PROGRAMTier Three Pilot Side Street Permits: Economy TTier Two Initial Rate: $30/MonthHours: 9am to 6pm TTier OneInitial Rate: $40/Month Hours: 9am to 6pm TON-STREET PARKING Phase TwoCore Pricing Zone30 Minutes FreeInitial Rate: $1.00/hourHours: 9am to 8pm (4-hour time limit)SMInstall meter technology and monitor usageDepot Lot attendant as Center AmbassadorKiosk technologySmart metersReal-time wayfindingPaid Public Parking 30 Minutes FreeInitial Rate: $0.50/hourHours: 9am-6pm (no time limit) Paid Public Parking 30 Minutes FreeInitial Rate: $0.50/hourHours: 9am-6 pm (no time limit) Secondary Pricing Zone30 Minutes FreeInitial Rate: $0.50/hourHours: 9am to 8pm (4-hour time limit)Outer ZoneEconomy(no time limit)OFF-STREET PSMTBattle Green Evaluate time limitsand explore pricing technologyConduct Town employee parking needsassessment and develop better parkingsignage plan for Town employees, permit holders and publicIntroduce TransportationDemand Management StrategiesExplore reconfiguration of Town owned lots.Open access on Meriamfrom Depot LotPhase ThreeBattle GreenA separate but coordinated study is addressing pedes-trian and parking improve-ments, including tour bus parkingFormalize shared parkingagreement. Pilot low-cost/ economy lot.Public parking infomational signagePedestrian wayfinding signage for parkingPhase OneIdenify opportunitiesto expand and leaseprivate lots for sharedparking agreementsPWAdd extensive bicycle parking racksPilot free long-term parkingon Mass Ave. and Clarke Street.Research and pilot new technology forpayment options. Plan and budget for new technology based on research.On-going shared parking arrangements and continue to explore public/privatelot reconfigurationsPedestrian access improvementsCreate a process to incorporate Phase Two side-streets for permit parking.OT PLAOT PPPPTTPPPWPPWPSMTWWDRAFTBEDFORD STREETBEDFORD SBEDFORD STREETMMIILLIITTIADRRIIVVVVEEManaging parking in a complex, mixed-use downtown requires multiple strategies working together to achieve the type of parking availability needed.The Parking Management Map outlines the detail and complexity of how parking should be managed in Lexington Center, with related strategies listed below.The Map is organized by geography and Phases One, Two, and Three. Each Phase is meant to be a package of improvements that should be implemented together for maximum eectiveness.ADDITIONAL MANAGEMENT/IMPLEMENTATION STRATEGIES• Maintain a Parking Champion on Town Sta• Implement an Education/Marketing Campaign on Parking Management Changes• Manage System to a Parking Availability Goal of 15% On-Street and 10% O-Street• Continue Coordination with Streetscape Project • Include Key Stakeholders as part of a Monitoring Program to Measure Impacts:• Parking Champion• Parking Management Group• Center Businesses• Planning Department• Police Department• Economic Development Oce• Simplify Process for Making Adjustments to the Parking Management Plan to Achieve Availability Goals• Encourage Enforcement Ocers to be Center Ambassadors• Create a Process to Review Side Street Parking• Formalize a Process to Have Key Stakeholders Recommendations on How Parking Revenue is Spent• Continue Brokering Use of Private Lots and Encourage Shared Facilities
January 7, 2015
Dear Permit Holder:
It is time to renew annual Town parking permits in Lexington Center. You are asked to respond to the
2014 renewal request by February 3, 2015.
Please note: The Town of Lexington has begun to implement a new Parking Management Plan to improve
the parking availability for all users in the Center. Starting in 2016, new parking systems and permit
prices will be introduced; however, for 2015 the permit prices will remain the same, see the table below.
Please provide your email on the enclosed “Parking Permit Policies” form for future updates.
Also, for more information contact: Melisa Tintocalis, Economic Development Director
phone: 781-698-4563 or email: mtintocalis@lexingtonma.gov
http://www.lexingtonma.gov/committees/lcc/parkingmanagementgroup.cfm
Enclosed you will find:
• A Parking Permit Holder summary listing all permits you or your firm hold in each lot
• A document entitled Parking Permit Policies
If you wish to renew your parking permit(s) for the 2015 year, please:
1. List registration numbers (up to five registration numbers per permit)
2. Return the Parking Permit Holder summary, the signed Parking Permit Policies statement
and payment by February 3, 2015
Checks are payable to the Town of Lexington/ Parking Permit. Please send remittal to Lexington Police
Department, Attention: Annmarie Kelleher, 1575 Massachusetts Avenue, Lexington MA 02420
The following table lists the fees for permit parking by lot for this year’s renewal and the proposed prices
for next year (2016):
Lot Fee for 2015 Renewal Proposed Fee for 2016*
Deport Square Attended Lot (DS) $250 $400
Church of Our Redeemer Lot (CR) $225 $325
Town Hall Lot (TH) $225 $250
New! St. Brigid Lot (SB) available 3/1/15 $100 $100
*Subject to Board of Selectmen approval
If you do not intend to renew, it would be appreciated if you work notify the office by calling
(781) 863-9206 or sending the Parking Permit Holder summary indication cancellation of your permit.
If you do not respond by Monday, February 3, 2015 your permit will be assigned to the next
individual on the waiting list. Permits will be mailed directly to the address listed on the Permit Holder
summary. New parking permits take effect as of March 1, 2015. If you have questions, please contact
me at (781) 863-9206. Thank you for your attention to these directives.
Sincerely,
Annmarie Kelleher
Traffic Bureau Supervisor
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discussion of School District Building Projects Plan (30 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.5
SUMMARY:
a. The Bo ard will review any changes in status regarding the district sc hool build ing projec ts.
b . Review DiNis c o S tud y Proposal fo r 20 Pelham Rd and cons id er releasing funds .
c. The Board will dis c us s a proc es s for p reparing a financ ing model fo r the s c hool capital projec ts. Items fo r
cons id eration inc lude:
1. id entifying revenue requirements for the s et o f projec ts and the related tax-p ayer imp act
2. d etermining how broad an analys is to p erfo rm
3. id entifying the d egree o f c o nfidence in es timates
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 7:50 PM
ATTACHMENTS:
Des crip tion Type
DiNisco Scope of Work for Pelham Property Backup Material
DiNisco Design Partnership a r c h i t e c t s a n d p l a n n e r s
Limited
9 9 C h a u n c y S t r e e t S u i t e 9 0 1 B o s t o n M A 0 2 1 1 1 6 1 7 . 4 2 6 . 2 8 5 8 ( t ) 6 1 7 . 4 2 6 . 1 4 5 7 ( f )
w w w . d i n i s c o . c o m
Kenneth DiNisco Donna DiNisco-Crawford Leno E. FilippiRichard N. Rice Gary E. Ainslie
02 October 2015
Town of Lexington
Awarding Authority
c/o Department of Public Facilities
201 Bedford Street
Lexington, MA 02420
Reference: Lexington Multiple School Construction Project
20 Pelham Road
RFQ #15-55
Subject: Feasibility / Concept Designer Services
Additional Services Request
Dear Pat:
We are pleased to submit this Additional Services Request for preliminary feasibility / concept
study at 20 Pelham Road as part of the overall Lexington Multiple School Project.
Scope of Work
The scope of work is outlined below:
1. Program: Preliminary program evaluation for a twelve (12) section K-5 school for
approximately 260 students
2. Basis of Design: Provide a basis of design narrative of existing conditions and the possible
re-use of the systems
3. Site Exploration: Provide preliminary site information to be utilized for site design at a
subsequent phase of the project.
Compensation
The fixed fee for these services is $21,000.00.
Reimbursable Expenses
Reimbursable Expenses will be issued as authorized by the Town and upon an as needed basis.
We will obtain scope and fee proposals from consultants, however for budgetary purposes please
allow for the following:
Work to be performed without site access:
Preliminary Soils Analysis (remote and data only) $ 5,000.00
Environmental Plan $ 11,000.00
Sub Total $ 16,000.00
Lexington Multiple School Construction Project, 20 Pelham Road, 02 October 2015 Page 2
Work recommended prior to winter conditions, however site access is required:
Topographic Survey (including wetland flagging) $ 34,000.00
Sub Total $ 34,000.00
Estimated Reimbursable Expenses $ 50,000.00
Other Basic Services
Other Basic Services may be provided at an agreed upon fee per service or at an hourly rate as
follows:
Principals……………. $200/hour
For purposes of this agreement, principals are Kenneth DiNisco, Richard
Rice, Gary Ainslie, Leno Filippi and Donna DiNisco-Crawford
Project Managers….. $150/hour
Senior Architects…… $140/hour
Technical Staff……… 2.50 times actual payroll costs
Please acknowledge your consent of the foregoing by signing where indicated below. Thank you
for the opportunity to assist the Town with this preliminary evaluation.
Sincerely,
Kenneth F. DiNisco
DiNISCO DESIGN
KFD/djc
cc: Donna DiNisco
Susan Cabral
OWNER
NAME OF PERSON AUTHORIZED TO SIGN CONTRACT Date
15534.0 Contracts/O-A Contract/15-10-02 20 Pelham Road
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review Proposed Agenda for October 14 Mass. Avenue Roadway Improvement Project
Meeting (10 minutes)
PRESENTER:
Carl F. Valente, T o wn Manager; Bill
Had ley, DPW Directo r; Selec tmen
Co hen and Cic c olo
ITEM
NUMBER:
I.6
SUMMARY:
Staff has met with Selec tmen Co hen and Cic c olo (the Board's liais o ns to s taff on this p ro ject) to draft an
agend a for the Oc to b er 14 p ublic meeting fo r the Mas s . Avenue intersec tion p ro ject. Deborah S trod (Dep uty
To wn Moderator) has agreed to facilitate this p ublic meeting
Further, with the p ublic interest/ques tions as to whether the ins tallatio n o f ro und -ab o uts c o uld b e a s uitable
engineering s olution for any of the Mass. Avenue improvements , Engineering s taff is rec o mmending retaining
an engineering firm that s p ecializes in ro und-abouts to p eer review BSC's (T o wn's engineering firm) analys is o f
thes e intersec tio ns . Attac hed is a p ro p o s al fo r this p eer review work.
SUGGESTED MOTION:
NA
FOLLOW-UP:
If the Bo ard s upports the p eer review recommendatio n, staff will wo rk with Kittels o n and Assoic ates to begin
this wo rk immediately.
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 8:20 PM
ATTACHMENTS:
Des crip tion Type
Draft Agenda for October 14 Meeting Backup Material
Peer Review Propos al Backup Material
10/2/2015
Public Meeting
Massachusetts Avenue Intersection Project
High School Auditorium
October 14, 2015
AGENDA
1. Overview Presentation on Proposed Project (15 minutes)
2. Summary of Public Comments (10 minutes)
3. Actions Taken/Proposed Modifications
to Project as a Result of Public Comments (15 minutes)
4. Next Steps ( 5 minutes)
5. Public Comments/Questions
Questions regarding project (20 minutes)
Comments regarding project (20 minutes)
FILENAME: K:\H_BOSTON\PROJFILE\19485 - TOWN OF LEXINGTON ROUNDABOUT PEER REVIEW\ADMIN\P\LEXINGTON ROUNDABOUT
PEER REVIEW.DOCX
September 30, 2015 Project #: 19485.P
John Livsey, P.E.
Town Engineer, Town of Lexington
Samuel Hadley Public Services Building, Rm 202
201 Bedford Street
Lexington, MA 02420
RE: Massachusetts Avenue – Roundabout Peer Review and Conceptual Design
Dear Mr. Livsey,
Attached is a scope of services and fee proposal in response to your request to conduct a peer review
of the operational analysis and develop a conceptual design for a roundabout at the intersections of
Massachusetts Avenue/Maple Street and Massachusetts Avenue/Pleasant Street in the Town of
Lexington. Part “A” identifies our proposed scope of work for the project. Based upon our
understanding of the Town’s needs, we have developed the scope in two phases. Phase I will include a
peer review of the operational analysis and an independent operational analysis of the intersections
(estimated Phase I cost: $10,500.00). A check-in meeting will be held at the end of Phase I to decide if
Phase II is needed. In Phase II KAI will prepare concept design associated with potential roundabouts at
the intersections of Massachusetts Avenue/Maple Street and Massachusetts Avenue/Pleasant Street
(estimated Phase II cost: $15,700.00). The total project cost is estimated to be $26,200.00. We will
conduct the work under a time and materials contract.
I will serve as the Project Manager and Mr. Edward Myers, PE will serve as the Project Principal
providing senior review and quality assurance. Any questions of a technical or contractual nature can
be directed to either Ed or me.
Please review this proposal at your earliest convenience. If the agreement is satisfactory, please return
a signed copy. A fully executed copy will be returned for your records. Thank you for the opportunity to
propose on this project. If you have any questions please call us at 857-265-2153.
Sincerely,
KITTELSON & ASSOCIATES, INC.
Andy Paul Edward J. Myers, P.E.
Project Manager Project Principal
Lexington - Massachusetts Avenue Roundabout Peer Review & Conceptual Design Project #: 19485
September 30, 2015 Page: 1 of 6
Kittelson & Associates, Inc. Boston, Massachusetts
AUTHORIZATION FOR
PROFESSIONAL SERVICES
September 30, 2015
50 Congress Street, Suite 935
Boston, MA 02131
857.265.2153
Town of Lexington Engineering Department located at 201 Bedford Street in Lexington, Massachusetts
hereby requests and authorizes Kittelson & Associates, Inc. to perform the services as described in Part
“A” - Scope of Work to this authorization and subject to all of the provisions described in Part “B”
Terms and Conditions.
PART A - SCOPE OF WORK
PHASE I
• Discuss project background and project history with the Town of Lexington
• Review previously prepared operational analysis for 2011 and the design year including
Sidra input parameters
• Conduct 2015, and future year a.m. and p.m. peak hour operational analysis of both
roundabouts
• Compare traffic signals alternative to the roundabouts alternative from a traffic operations
and safety perspective.
• Prepare memo summarizing findings of the review and summarize KAI’s operational analysis
• Two (2) meetings with the design team and the City (and others at the City’s discretion) to
discuss the findings of the review.
PHASE II
• The Town of Lexington will provide CAD drawings for KAI to use as a base map in completing
the roundabout concepts.
• KAI will prepare up to two roundabout design concepts for each of the intersections at
Massachusetts Avenue/Maple Street and Massachusetts Avenue/Pleasant Street using the
lane assignments determined in Phase I above. The concepts will be developed based on our
follow up conversations with the Town.
• KAI will provide a brief summary of KAI findings and recommendations.
Lexington - Massachusetts Avenue Roundabout Peer Review & Conceptual Design Project #: 19485
September 30, 2015 Page: 2 of 6
Kittelson & Associates, Inc. Boston, Massachusetts
PART B – TERMS AND CONDITIONS
1. GENERAL: The terms and conditions set forth herein shall govern all work subsequently
performed on behalf of CLIENT unless changed by a written agreement signed by KITTELSON &
ASSOCIATES, INC. In case any one or more of the provisions contained in this Agreement shall be
held illegal, the enforceability of the remaining provisions contained herein shall not be impaired
thereby.
2. LIMITATION OF LIABILITY: CLIENT AGREES THAT IN RECOGNITION OF THE RELATIVE RISKS AND
BENEFITS OF THE PROJECT, KITTELSON & ASSOCIATES, INC.'S AGGREGATE JOINT, SEVERAL AND
INDIVIDUAL LIABILITY, WHETHER FOR BREACH OF CONTRACT, BREACH OF WARRANTY,
NEGLIGENCE, PROFESSIONAL MALPRACTICE OR STRICT LIABILITY SHALL BE LIMITED TO AN
AMOUNT NO GREATER THAN THREE TIMES THE TOTAL COMPENSATION RECEIVED BY KITTELSON
& ASSOCIATES, INC. UNDER THIS AGREEMENT. THIS PROVISION SHALL SURVIVE THE
TERMINATION OR EXPIRATION OF THIS AGREEMENT.
3. LIMITATION OF REMEDY: CLIENT COVENANTS THAT IT WILL NOT, UNDER ANY CIRCUMSTANCES,
BRING A LAWSUIT OR CLAIM AGAINST KITTELSON & ASSOCIATES, INC.’S INDIVIDUAL EMPLOYEES,
OFFICERS, DIRECTORS OR SHAREHOLDERS AND THAT CLIENT’S SOLE REMEDY SHALL BE AGAINST
KITTELSON & ASSOCIATES, INC.
4. WAIVER OF CONSEQUENTIAL DAMAGES: NEITHER KITTELSON & ASSOCIATES, INC. NOR ANY OF
ITS OFFICERS, DIRECTORS, EMPLOYEES OR AGENTS SHALL BE LIABLE FOR ANY INDIRECT,
PUNITIVE, CONSEQUENTIAL OR EXEMPLARY DAMAGES OF ANY NATURE, INCLUDING, BUT NOT
LIMITED TO FINES, PENALTIES, LOST PROFITS, WHETHER SAID CLAIM IS BASED UPON CONTRACT,
WARRANTY, TORT (INCLUDING NEGLIGENCE AND STRICT LIABILITY) OR ANY OTHER THEORY OF
LAW.
5. INDEMNITY: To the maximum extent allowed by law, CLIENT and KITTELSON & ASSOCIATES, INC.
shall indemnify, reimburse, and hold harmless each other and its employees, officers, directors
and agents from and against all claims, losses, costs and expenses resulting from their bodily
injury or property damage (with the sole exception that neither Party will have a duty to
indemnify the other Party from claims or losses to the extent those claims or losses are from the
direct fault or negligence of the other Party or its employees or agents).
6. OWNERSHIP OF DOCUMENTS: KITTELSON & ASSOCIATES, INC is deemed the author and owner
of its documents and other instruments of service, and will retain all common law, statutory, and
other reserved rights, including copyrights. KITTELSON & ASSOCIATES, INC. grants CLIENT a
license to use instruments of professional service for the purpose of constructing, occupying and
maintaining the PROJECT. Reuse or modification of any such documents by CLIENT, without
KITTELSON & ASSOCIATES, INC.‘s written permission, shall be at CLIENT’s own sole risk and
CLIENT agrees to indemnify and hold harmless KITTELSON & ASSOCIATES, INC. from all claims,
damages and expenses, including attorney’s fees, related to the reuse by CLIENT or others acting
through CLIENT.
Lexington - Massachusetts Avenue Roundabout Peer Review & Conceptual Design Project #: 19485
September 30, 2015 Page: 3 of 6
Kittelson & Associates, Inc. Boston, Massachusetts
7. ELECTRONIC DOCUMENTS: If KITTELSON & ASSOCIATES, INC. provides CLIENT any documents or
other instruments of service in electronic form (“Electronic Documents”), acceptance and use of
the electronic documents by CLIENT shall be at CLIENT’s sole risk and CLIENT shall:
a. Waive and covenant not to sue KITTELSON & ASSOCIATES, INC. alleging any inaccuracy
or defect of the Electronic Documents.
b. Agree that KITTELSON & ASSOCIATES, INC. makes no representation with regard to the
compatibility of the Electronic Documents with CLIENT’S software or hardware.
c. Indemnify, hold harmless, reimburse and defend KITTELSON & ASSOCIATES, INC. from,
for and against any claim, damage, liability, or cost, including attorneys’ fees that may
arise from CLIENT’S use of the Electronic Documents or any subsequent modification of
the Electronic Documents by any person or entity.
d. CLIENT agrees that prior to use of the Electronic Documents on any project other than
the project for which the Electronic Documents were created, CLIENT shall retain the
services of a licensed professional as necessary to review and revise the Electronic
Documents for compliance with the local laws, practices and standards of the place
where the Project will be located.
8. JURISDICTION/DISPUTE RESOLUTION: After first attempting to resolve disputes through good
faith negotiations, CLIENT agrees that any claim or dispute arising out of this Agreement for any
work performed by KITTELSON & ASSOCIATES, INC. shall be resolved by non-binding mediation.
At the option of CLIENT, pending final resolution of a dispute hereunder, KITTELSON &
ASSOCIATES, INC. shall continue diligently with the performance of Services under this
Agreement.
The rights and liabilities of the parties to this AGREEMENT shall be governed by the laws of the
State of Oregon.
9. TIME BAR TO LEGAL ACTION: All legal actions by either party against the other arising out of or in
any way connected with this Agreement or the services to be performed hereunder shall be
barred and under no circumstances shall any such legal action be initiated by either party after
the shorter of: three (3) years or the State’s applicable statute of limitations calculated from the
date the Scope of Work herein is completed unless this Agreement shall be terminated earlier, in
which case the date of termination of this Agreement shall be the date on which such period shall
commence.
10. DIRECT EXPENSES: KITTELSON & ASSOCIATES, INC.'s Direct Expenses shall be those costs
incurred on or directly for the CLIENT'S Project, including but not limited to necessary
transportation costs including mileage at the current IRS-allowed rates, meals and lodging.
Reimbursement for automobiles, meals and lodging, and any other expenses furnished by
commercial sources shall be on the basis of actual charges.
Lexington - Massachusetts Avenue Roundabout Peer Review & Conceptual Design Project #: 19485
September 30, 2015 Page: 4 of 6
Kittelson & Associates, Inc. Boston, Massachusetts
11. PROFESSIONAL SERVICES: KITTELSON & ASSOCIATES, INC. staff is defined as all permanent and
temporary employees, as well as any and all contract labor of KITTELSON & ASSOCIATES, INC. All
KITTELSON & ASSOCIATES, INC., staff time spent working on the Project will be billed at
KITTELSON & ASSOCIATES, INC.’s cost plus fixed fee. Billing rates are subject to annual revision.
12. COST ESTIMATE: Any cost estimates provided by KITTELSON & ASSOCIATES, INC. during its scope
of work will be on a basis of experience and judgment, but because it has no control over market
conditions or bidding procedures KITTELSON & ASSOCIATES, INC. cannot warrant that bids,
construction or other project costs will not vary from these cost estimates.
13. TERMINATION: Either CLIENT or KITTELSON & ASSOCIATES, INC. may terminate this Agreement
by giving 30 days written notice to the other party. In such event, CLIENT shall forthwith pay
KITTELSON & ASSOCIATES, INC. in full for all work previously authorized and performed prior to
effective date of termination as well as all unavoidable expenses incurred prior to termination. If
no notice of termination is given, relationships and obligations created by this Agreement shall be
terminated upon completion of all applicable requirements of this Agreement.
14. PAYMENT TO KITTELSON & ASSOCIATES, INC.: Monthly invoices will be issued by KITTELSON &
ASSOCIATES, INC. for all work performed under the terms of this agreement. A retainer, if
applicable, will be required in advance of start of work and will be credited to the final invoice(s)
of this project. Invoices are due and payable within 30 days of receipt. The CLIENT must notify
the KITTELSON & ASSOCIATES, INC.’s Project Manager or Billing Analyst, in writing, within said
time frame if there are any disputed amounts. CLIENT must still pay undisputed invoiced
amounts. Remainder will be due once disputed amount is resolved and agreed upon. Interest at
the rate of 1.5 percent per month will be charged on all past due amounts, unless not permitted
by law, in which case, interest will be charged at the highest amount permitted by law. Interest
charges are in addition to the fixed ceiling for the contract. CLIENT’S failure to make payments to
KITTELSON & ASSOCIATES, INC. before invoice is 90 days past due shall constitute a material
breach of this agreement and KITTELSON & ASSOCIATES, INC. shall have the option to withhold
services until paid, or to terminate this Agreement. Legal action will be taken on unpaid invoices
that are over 120 days overdue.
15. ADDITIONAL INSURED: CLIENT and KITTELSON & ASSOCIATES, INC. shall cause its general liability
insurers to name each other as an additional insured and shall require its Contractors performing
Work on this Project to name KITTELSON & ASSOCIATES, INC. as an additional insured on their
general liability and umbrella/excess insurance policies.
16. PROFESSIONAL STANDARDS: KITTELSON & ASSOCIATES, INC. shall be responsible for performing
its work to the level of competency currently maintained by other practicing professional
engineers performing the same type of work in CLIENT'S community, for the professional and
technical soundness, accuracy, and adequacy of all designs, drawings, specifications, and other
work and materials furnished under this Agreement. KITTELSON & ASSOCIATES, INC. makes no
warranty, guaranty or assurance, express or implied that KITTELSON & ASSOCIATES, INC.’s work
will yield or accomplish a perfect or particular outcome for the Project.
Lexington - Massachusetts Avenue Roundabout Peer Review & Conceptual Design Project #: 19485
September 30, 2015 Page: 5 of 6
Kittelson & Associates, Inc. Boston, Massachusetts
17. ENTIRE AGREEMENT: These terms and conditions and the attached Exhibits constitute the
entire, legally-binding contract between the parties regarding its subject matter and supersede
any and all prior or contemporaneous understandings, agreements, or representations, whether
oral or written. Amendments to this Agreement will be governed by this Agreement and must be
in writing and signed by both the CLIENT and KITTELSON & ASSOCIATES, INC.
18. NO THIRD PARTY RIGHTS: To the fullest extent permitted by law, no party has any third party
beneficiary or other rights arising from or related to the work performed by KITTELSON &
ASSOCIATES, INC.
19. AUTHORIZATION TO PROCEED: Signing this form shall be construed as agreement with all terms
and conditions and as authorization by CLIENT for KITTELSON & ASSOCIATES, INC. to proceed
with the work.
Project Task Description Billing Method Authorized Amount
1
Roundabout Peer
Review & Operational
Analysis
Time and
materials $10,500
2 Conceptual Design Time and
materials $15,700
SO AGREED this ___ day of_________________, 2015.
Accepted for: Approved for:
KITTELSON & ASSOCIATES, INC. Town of Lexington
_____________________________________ _____________________________________
Signature Signature
_____________________________________ _____________________________________
Print Name Print Name
_____________________________________ _____________________________________
Title Title
18378
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Permanent Building Committee Roles and Responsibilities
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.7
SUMMARY:
The To wn's b ylaw es tab lis hing the Permanent Build ing Co mmittee (PBC) provid es limited detail on
which c o nstruc tio n/renovation/rehab ilitatio n projec ts will b e overs een b y the PBC . F urther, the To wn
es tablished the F ac ilities Dep artment in 2007, after the PBC bylaw was created. P ro jects that are new
cons tructio n, ad d itions or renovations tend to be und er the jurisdic tion of the PBC . Projec ts that are
rehabilitiation (s ys tem up grades s uc h as the C ary Memo rial Build ing projec t) tend to b e under the juris d iction
o f the Fac ilities Dep artment. This d ivision o f projec t management has been b y p ractice rather than a res ult o f
an agreed upo n guid eline. T his ap p ro ach has als o help ed to balance the worklo ad of the P BC. The PBC has
d rafted a doc ument to c larify their roles and res pons ib ilities.
This d raft was reviewed b y the Board o f Selec tmen in Ap ril, further reviewed b y the S cho o l Co mmittee in
Septemb er and is no w read y fo r final approval.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 8:30 PM
ATTACHMENTS:
Des crip tion Type
Permanent Building Committee Recommendations Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Interim Transfer of Sidewalk Committee Responsibilities
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.8
SUMMARY:
The Sidewalk C o mmittee does not have enough c urrent members to reach q uorum and therefore cannot hold
meetings and ac t o n res id ent reques ts fo r sid ewalks . A s hort-term p ro cess mus t b e put in p lace fo r addres s ing
thes e reques ts until additio nal ap p o intments c an be mad e to the committee or the Town res tructures committee
res p o nsibilities .
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 8:45 PM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review Draft Intermunicipal Agreement-Animal Control Services (10 minutes)
PRESENTER:
Carl F. Valente, T o wn Manager
ITEM
NUMBER:
I.9
SUMMARY:
The To wn Manager and P o lice Chief have had dis c us s ions with the Bed ford T o wn Manager and Polic e Chief
ab o ut employing an Animal Co ntro l Offic er that would serve both To wn's . Bo th Lexingto n and Bed fo rd fund
p art-time Animal C o ntro l Offic ers and b y jointly delivering this s ervic e, there would be a full-time Animal
Control Offic er availab le to both To wns . Attac hed, for the Board's review and c omment, is a draft
intermunicipal agreement that wo uld p ro vide for this s hared service d elivery. This Intermunic ip al Agreement is
b as ed in the s imilar agreement the two To wns have for the Veteran's Servic es Dis trict.
SUGGESTED MOTION:
Not at this time. If the S electmen s upport this approac h, a final Intermunipal Agreement will be b ro ught b ac k
to the Board for ap p ro val.
FOLLOW-UP:
Bas ed on the S elec tmen's comments/q uestions , the Town Manager and Polic e C hief will d is cus s any p ropos ed
changes with Bed fo rd .
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 8:55 PM
ATTACHMENTS:
Des crip tion Type
Draft Intermunicipal Agreement Backup Material
834694v1 1
INTER-MUNICIPAL AGREEMENT
BETWEEN THE TOWNS OF LEXINGTON AND BEDFORD
ANIMAL CONTROL OFFICER (ACO)
THIS AGREEMENT dated as of this _____ day of ________, 2015 (“Agreement”) by and between the
Town of Lexington, a Massachusetts municipal corporation having a usual place of business at Town Hall, 1625
Massachusetts Avenue, Lexington, MA 02420, acting by and through its Board of Selectmen (“Lexington”),
and the Town of Bedford, a Massachusetts municipal corporation having a usual place of business at 10 Mudge
Way, Bedford, Massachusetts 01730, acting by and through its Board of Selectmen (“Bedford”).
WITNESSETH THAT:
WHEREAS, Lexington and Bedford desire to share the services and costs associated with an Animal
Control Officer (ACO); and
WHEREAS, Lexington and Bedford realize that the most cost effective and efficient means of
providing a full-time Animal Control Officer is to do so jointly;
WHEREAS, Lexington and Bedford have both appropriated funds in their respective Fiscal year 2016
budgets to provide animal control services;
WHEREAS, Lexington and Bedford have voted to authorize Intermunicipal Agreements pursuant to
Mass. General Laws Chapter 40, Section 4A at their Annual Town Meetings;
NOW, THEREFORE, in consideration of the premises set forth above and for other good and valuable
consideration the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be
legally bound, hereby agree under seal as follows:
A. Work Schedule.
1. A full-time 40-hour per week ACO will be hired by the Town of Bedford with input from the Town
of Lexington, including an opportunity to comment on the candidates’ resumes and interviews. All
necessary steps in the hiring process and maintenance of employee records will be the responsibility
of the Town of Bedford.
2. The ACO’s regular work week will, on average, consist of 28-hours in Lexington and 12-hours in
Bedford. In the event of overtime hours, the community generating the overtime work will cover the
additional payroll expense.
3. Either Town may request of the other extra hours to cover emergency situations or heavier
workloads that may be seasonal. Hours to be “paid back” to the other town would be at the
discretion of the Chiefs of Police.
4. An annual performance evaluation of the ACO will be prepared by the Town of Bedford with input
from the Lexington Police Chief or his designee.
5. The holiday schedule for the ACO will follow that of the Town of Bedford without consideration of
which town is losing the hours for that particular week.
834694v1 2
B. Benefits.
1. Bedford shall provide all ACO benefits to which he/she is entitled under standard personnel
practices of the Bedford. Both parties agree to allow the ACO enjoy such vacation, sick days,
personal days and other leave as he may be entitled to receive under such agreement and under
standard personnel practices of Bedford. Neither party shall make any demand on the ACO or take
any action with respect to them that is in violation of their rights under standard personnel practices
of Bedford or under any applicable legislation. Should the ACO file for unemployment insurance
benefits or workers’ compensation benefits, Bedford and Lexington will share the costs (see item B-
3 below).
2. Retirement Benefits. The ACO will be a member of the Middlesex County Retirement System,
assuming eligibility requirements are met. As part of Lexington’s annual payment, it will pay the
agreed upon prorated normal cost or other retirement benefits toward the pension/retirement costs of
the ACO.
3. Prorated costs will, when possible, be divided 70% payable by Lexington and 30% payable by
Bedford.
4. Each town will reimburse the ACO for out of pocket miscellaneous expenses, as needed. Mileage
accrued with a personal vehicle providing a town with ACO services will be reimbursed at the usual
Federal rate.
C. Service Area and Equipment.
1. The ACO will be responsible for animal control within the geographic boundaries of Lexington and
Bedford. The Town of Lexington will provide an animal shelter (with office) at 15 Westview Street,
Lexington. Lexington will pay for the routine water & sewer, electric, heating and internet expenses
for the shelter.
2. Lexington will provide a suitable vehicle for animal control activities. The vehicle will be used for
official Lexington/Bedford animal control and police operations only, with the understanding that
mutual aid may be provided to neighboring communities. The ACO vehicle is not intended to be a
“take home” vehicle and subject to Lexington’s “Vehicle Use” policy. Bedford will pay for the
routine fueling and servicing of the ACO vehicle.
3. Bedford and Lexington will share mutual expenses for equipping the ACO vehicle and shelter with
the understanding that equipment unique to either community will be paid for by that town. When
necessary, major repair or replacement costs to either the shelter or ACO vehicle will be discussed
by the Police Chiefs with a suitable plan submitted to the Town Managers for approval.
4. The ACO will wear the uniform issued by the Town of Bedford. A shoulder patch for Bedford
Police and Lexington Police will be worn.
D. Duties.
1. In general, the duties and responsibilities of the ACO are described in the job description. Changes
to the job description will be made with the approval of each town’s Chief of Police.
834694v1 3
2. The primary supervisor of the ACO will be the Bedford Chief of Police, or his designee. While
performing ACO services in the Town of Lexington, the ACO shall be under the direction and
control of the Lexington Chief of Police, or his designee.
3. The Chiefs of Police, or designees, should meet as needed but no less than annually, to discuss the
ACO services provided in each community. The goal of this cooperative agreement is to achieve
public safety as well as a safe and healthy environment for animals.
E. Term. The term of this Agreement shall commence on the date of execution hereof and shall be for a
term not to exceed five-years, subject to the appropriation by the Towns. On or before May 1st of each
year during the Term of this Agreement, the parties shall review their contractual relationship, the terms
of which are set forth herein, to ensure that this Agreement continues to satisfy the needs and objectives
of each community.
F. Cost of District Operations. Lexington and Bedford shall assume their respective shares of the costs
associated with a common ACO as shown in Appendix A. Shared expenses under this Agreement will
include, but not necessarily be limited to, the following expenses attributable to the ACO’s: employee
salary, benefits, Medicare tax, Worker’s Compensation, liability insurance, membership in professional
associations, and recruitment costs.
Bedford shall employ the ACO and pay all reasonable and customary salaries and operating expenses.
Lexington shall contribute its share of the associated costs for this position by paying to Bedford an
amount as required by the terms and conditions of this Agreement and Addendum B. Payments to
Bedford shall be due and payable within fifteen (15) days after the commencement of such fiscal quarter
(i.e., after 7/1, 10/1, 1/1 and 4/1).
Bedford shall adjust the compensation it pays the ACO as it may elect to do in accordance with standard
personnel practices, and shall give prompt written notice to Lexington of any such adjustment.
To provide Lexington with certainty in planning its budget for the ACO, Lexington’s payment to
Bedford each fiscal year shall be established and fixed by January 15, prior to the start of the fiscal year.
Within 90 days of the close of each fiscal year, Bedford will provide the Town of Lexington with an
analysis of actual staff and office expenses for the prior fiscal year. Any amount over or under the
amount paid by Lexington will be adjusted in the subsequent year’s payment by Lexington.
G. Indemnification. Notwithstanding the final sentence of G.L. c. 40, §4A, and to the extent permitted by
law, the Town of Bedford agrees to indemnify the Town of Lexington, including all officials, officers,
employees, agents, servants and representatives, from and against any claim arising out of the duties
performed by the Animal Control Officer pursuant to the Agreement in or on behalf of the Town of
Bedford for any claim of liability, loss, damages, costs and expenses for personal injury or damage to
real or personal property by reason of any negligent act or omission by the Animal Control Officer while
performing services for the Town of Bedford; and the Town of Lexington agrees to indemnify the
Town of Bedford, including all officials, officers, employees, agents, servants and representatives, from
and against any claim arising out of the duties performed by the Animal Control Officer pursuant to the
Agreement in or on behalf of the Town of Lexington for any claim of liability, loss, damages, costs and
expenses for personal injury or damage to real or personal property by reason of any negligent act or
omission by the Animal Control Officer while performing services for the Town of Lexington. As to
834694v1 4
any claim or occurrence, the express indemnification set forth above shall be town-specific: Bedford's
obligations shall be limited to the services provided for Bedford; Lexington's obligations shall be limited
to the services provided for Lexington.
H. Termination. This Agreement may be terminated by either party for any reason or no reason on one-
hundred eighty (180) days written notice to the other, unless the parties agree otherwise. No such
termination shall affect any obligation of indemnification that may have arisen hereunder prior to such
termination. The parties shall equitably adjust any payments made or due relating to the unexpired
portion of the Term following such termination.
I. Assignment. Neither party shall assign or transfer any of its rights or interests in or to this Agreement,
or delegate any of its obligations hereunder, without the prior written consent of the other.
J. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be
invalid, illegal or unenforceable, or if any such term is so held when applied to any particular
circumstance, such invalidity, illegality or unenforceability shall not affect any other provision of this
Agreement, or affect the application of such provision to any other circumstances, and this Agreement
shall be construed and enforced as if such invalid, illegal or unenforceable provision were not contained
herein.
K. Waiver. The obligations and conditions set forth in this Agreement may be waived only by a writing
signed by the party waiving such obligation or condition. Forbearance or indulgence by a party shall not
be construed as a waiver, nor limit the remedies that would otherwise be available to that party under
this Agreement or applicable law. No waiver of any breach or default shall constitute or be deemed
evidence of a waiver of any subsequent breach or default.
L. Amendment. This Agreement may be amended only by a writing signed by both parties duly
authorized thereunto.
M. Governing Law. This Agreement shall be governed by and construed in accordance with the
substantive laws of the Commonwealth of Massachusetts, without regard to the conflicts of laws
provisions thereof.
N. Headings. The paragraph headings herein are for convenience only, are no part of this Agreement and
shall not affect the interpretation of this Agreement.
O. Notices. Any notice permitted or required hereunder to be given or served on either party by the other
shall be in writing signed in the name of or on behalf of the party giving or serving the same. Notice
shall be deemed to have been received at the time of actual receipt of any hand delivery or three (3)
business days after the date of any properly addressed notice sent by mail as set forth below.
a. To Bedford. Any notice to Bedford hereunder shall be delivered by hand or sent by
registered or certified mail, return receipt requested, postage prepaid, to:
Richard T. Reed, Town Manager
Bedford Town Hall
10 Mudge Way
Bedford MA 01730
834694v1 5
or to such other address(es) as Bedford may designate in writing to Lexington.
b. To Lexington. Any notice to Lexington hereunder shall be delivered by hand or sent by
registered or certified mail, return receipt requested, postage prepaid, to:
Carl F. Valente, Town Manager
Lexington Town Hall
1625 Massachusetts Avenue
Lexington, Massachusetts 02420
or to such other address(es) as Lexington may designate in writing to Bedford.
P. Complete Agreement. This Agreement constitutes the entire agreement between the parties concerning
the subject matter hereof, superseding all prior agreements and understandings. There are no other
agreements or understandings between the parties concerning the subject matter hereof. Each party
acknowledges that it has not relied on any representations by the other party or by anyone acting or
purporting to act for the other party or for whose actions the other party is responsible, other than the
express, written representations set forth herein.
Q. Financial Accounting and Reporting. Bedford shall maintain separate, accurate and comprehensive
records of all services performed for each of the parties hereto. Bedford shall maintain accurate and
comprehensive records of all costs incurred by or on account of the Animal Control Officer, and all
payments received from Lexington. An annual financial statement will be issued by Bedford to
Lexington within 120 days of the end of the fiscal year.
WITNESS OUR HANDS as of the first date written above.
TOWN OF BEDFORD TOWN OF LEXINGTON
By its Board of Selectmen By its Board of Selectmen
834694v1 6
APPENDIX A
ANIMAL CONTROL ANNUAL COMPENSATION
Community Percent Hours Rate Compensation
Bedford 30% 12 $32 / hr $20,044.80
Lexington 70% 28 $32 / hr $46,771.20
Bedford will cover routine gasoline and service costs for the ACO vehicle and cover uniform costs.
Lexington will provide the animal shelter, covering routine utility expenses, and provide the ACO vehicle.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen Committee Appointment/Reappointments (10 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.10
SUMMARY:
Attac hed is an updated list of all c o mmittees that have members with terms that exp ire S ep tember 30, 2015,
which also inc lud es all current vacancies.
Belo w are the C o mmittees that are read y for reap p o intments /appointments as indic ated o n the attac hed lis t:
Counc il for the Arts
Greenways C o rrid o r C o mmittee
Mo numents and Memo rials Co mmittee
Sidewalk Committee
Any committee lis ting that ind icates someone d o es no t want to b e reappointed need s to be ad d ed to the
existing vacanc ies .
We will be s end ing a letter to the Histo rical S o c iety req uesting no minatio ns for their His toric Dis tric ts
Commission ap p o intment.
We will c o ntinue the reappointment p ro cess at need ed .
If yo u have any ques tions on this ap p o intment/reap p o intment, p leas e let me know.
SUGGESTED MOTION:
Mo tion to reap p o int and appoint as ind icated o n the attac hed lis t o f c o mmittees .
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:05 PM
ATTACHMENTS:
Des crip tion Type
Reappointments /Appointments To Be Made Backup Material
Susan Hammond Application for Arts Council Backup Material
Current Council for the Arts Committee Members Backup Material
Current Greenway Corridor Committee Members Backup Material
Current Monuments and Memorials Committee Members Backup Material
Current Sidewalk Committee Members Backup Material
Committee Members with Terms Expiring - 2015
Service Start RecommendationTerm Expires
2020 Vision Committee 13 members, including 3 elected Boards, 3
year term staggered
9/2015 (1) vacancy
Bio Safety Committee 5 members, 3 year term, expires February 1
9/2015 (2) vacancies
Communications Advisory Committee 11 Members, 3 Year Term, Sept 30
9/2015 (1) vacancy
Condo Conversion Board 5 Members, 3 Year Term, Sept. 30
9/2015 (2) vacancy
Council for the Arts 11 Members, 3 Year Term, 2-term limit, Sept.
30, staggered
9/2015 appoint Susan Hammond (2) vacancy
Design Advisory Committee 9 Members, 1 Year Term, Sept. 30
9/2015 (2) vacancy
Design Advisory Committee Associates 8 Members, 1 Year Term, Sept. 30
9/2015 (6) vacancy
Energy Conservation Committee 9 members, Sept. 30
9/2015 (1) vacancy
Gammel Legacy Trust 2 Members, 1 Year Term, Sept. 30
9/2015 committee recommends
reaching out to younger
members of the
community for future
appointments
(0) vacancy
Greenways Corridor Committee 9 members, 3 year staggered, Sept. 30
9/2015 11/2014 rescind reappointmentKevin Breunig
Friday, October 02, 2015 Page 1 of 3
Service Start RecommendationTerm Expires
Historic Districts Commission 5 Members, 5 Year Term, Jan. 1, 2 Term Limit
12/2015 Chair 4/2013 letter to Historical SocietyLynn Hopkins
Housing Partnership Board 3 Year term, 15 Voting Members, 3 Liaisons
(Selectmen appoint 12; designated 3 for
LexHAB, Hous. Auth. & PB)
9/2015 (6) vacancy
9/2015 member 3/2014 Planning Board
appointment
Nancy Corcoran-Ronchetti
9/2015 Chair 10/2006 Housing Authority
appointment
Melinda Walker
Human Rights Committee 9 members including school, police and senior
staff, Liaisons for School and BOS, 3-year
staggered term, September 30
9/2015 (1) vacancy
Human Services Committee 8 Members, 3 Year Term - staggered, Sept. 30
9/2015 (3) vacancy
Monuments and Memorials Committee 7 members, 3 year term staggered, 9/30 appt
9/2015 member 3/2014 do not reappointMike DaRu
9/2015 member/liaison 3/2014 reappointLinda J. Dixon
9/2015 member 7/2014 reappointBebe Fallick
Noise Advisory Committee 5 Members, 3-year staggered term; Liaisons
from BOS, PB BoH, HATS Env. Subc and
Chamber
9/2015 1/2004 (1) vacancies
Police Manual Policy Committee Open Memb., 1 Year Term, Sept. 30
9/2015 committee suggests
reaching out to asian-
american or indian-
american community to
fill vacancy
(1) vacancy
Sidewalk Committee 7 members, 3 year term
9/2015 (1) Vacancy
9/2015 10/2012 do not reappointJeanne Canale
9/2015 5/2013 do not reappointSean Osborne
9/2015 Chair 6/2014 do not reappointCraig Weeks
Friday, October 02, 2015 Page 2 of 3
Service Start RecommendationTerm Expires
Sustainable Lexington Committee 7 Members, 3 year staggered, Sept 30
9/2015 (1) Vacancy
Tax Deferral and Exemption Study Committee 5 Members, until Report-Feb 04
9/2015 (1) vacancy
Tourism Committee 9 members, one year term, Sept. 30
9/2015 (up to 4) vacancies
9/2015 10/2012Trisha Perez Kennealy
9/2015 member 11/2014Leeying Wu
Town Celebrations Subcommittee up to 15 Members, 1 Year Term, June 30
6/2016 (4) vacancies
Town Report Committee 9 Members, 1 Year Term, Sept. 30
9/2015 (3) vacancies
9/2015 member 12/2010Gloria A. Amirault
9/2015 member 7/2014Hank Manz
9/2015 member 7/2014 do not reappointTanya Morrisett
9/2015 member 11/2011Elaine Quinlan
9/2015 member 10/2010Margareth Sarmiento
9/2015 member 11/1998David S. Tabeling
Friday, October 02, 2015 Page 3 of 3
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Town Manager Appointments - Youth Commission and Commission on Disability
PRESENTER:
Carl F. Valente, T o wn Manager
ITEM
NUMBER:
I.11
SUMMARY:
Douglas Lucente has been with the Youth Commis s ion since 2000. Mr. Luc ente is current with his Ethics
Commission training.
Vic toria Buc kley has b een with the Co mmis s ion on Dis ab ility since 2003. Ms . Buckley is c urrent with her
Ethic s Co mmis s ion Training.
Janet Perry has b een with the Co mmis s io n on Dis ab ility since 2007. Ms . Perry is c urrent with her Ethic s
Commission T raining.
SUGGESTED MOTION:
Mo ve to ap prove the T o wn Manager's reappointments o f Do ug Luc ente as a memb er of the Yo uth
Commission, and Victo ria Buckley and Janet P erry as members o f the Commis s io n o n Disability.
FOLLOW-UP:
The To wn Manager's Offic e will send reappo intment letters.
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:10 PM
ATTACHMENTS:
Des crip tion Type
Douglas Lucente Reappointment Application Backup Material
Victoria Buckley Reappointment Application Backup Material
Janet Perry Reappointment Application Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Common Victualler License for Tres Petite Creperie (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.12
SUMMARY:
I have received an ap p licatio n fro m Tres Petite C rep erie for a Co mmo n Vic tualler Lic ense. The es tablishment
will b e loc ated at 1707 Mas s achusetts Avenue, S uite 2. T he hours the es tab lis hment will b e open are: Monday-
Friday 11:00 a.m. to 8:00 p .m., Friday and Saturday 11:00 a.m. to 9:00 p.m. and S und ay 11:00 a.m. to 7:00
p .m.
SUGGESTED MOTION:
Mo tion to app ro ve a C o mmo n Vic tualler Lic ens e fo r Tres Petite Creperie, 1707 Mas s ac hus etts Avenue, Suite
2.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:15 PM
ATTACHMENTS:
Des crip tion Type
Common Victualler Application-Tres Petite Creperie Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sign Warrant for the November 2015 Special Town Meetings
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.13
SUMMARY:
Attac hed are the two d raft warrants fo r the S p ec ial T o wn Meeting to begin on Mond ay, No vember 2, 2015.
Still finalizing the warrants and the lo catio n for them.
SUGGESTED MOTION:
Mo tion to sign the Novemb er 2015 Spec ial T o wn Meeting warrants .
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:20 PM
ATTACHMENTS:
Des crip tion Type
Warrant for Special Town Meeting #1 (Schools)Backup Material
Draft Warrant for Special Town Meeting #2 Backup Material
D R A F T
TOWN WARRANT
Town of Lexington
Special Town Meeting #1
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of
the Town of Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne
Battin Auditorium in Cary Memorial Building, 1605 Massachusetts Avenue, in said Town on Monday,
November 2, 2015 at 7:30 p.m., at which time and place the following articles are to be acted upon and
determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of
1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as
amended.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This article remains open throughout the Special Town Meeting.
ARTICLE 2 APPROPRIATE FOR SCHOOL FACILITIES CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for: continuing the school facility master
planning study for specific capital projects for the Fiske, Hastings and Harrington Elementary Schools
and the Clarke and Diamond Middle Schools; design, engineering and architectural services for these
projects; and for the related remodeling, reconstruction or making extraordinary repairs to these or other
school facilities; for the construction of the buildings, including original equipment and landscaping,
paving and other site improvements incidental or directly related to such remodeling, reconstruction or
repair, determine whether the money shall be provided by the tax levy, by transfer from available funds,
by borrowing, or by any combination of these methods; determine if the Town will authorize the
Selectmen to apply for, accept, expend and borrow in anticipation of state aid for such capital
improvements; or act in any other manner in relation thereto.
(Inserted by the School Committee)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article is to request funding for the studies, design and construction of
school facilities to address current and anticipated school enrollment.
D R A F T
ARTICLE 3 LAND PURCHASE AND IMPROVEMENTS - 20 PELHAM ROAD
To see if the Town will vote to authorize the Selectmen to purchase or otherwise acquire, or to take by
eminent domain for municipal or school purposes, any fee, easement, or other interest in all or any part of
land known as 20 Pelham Road and shown as lot 65A on Assessors’ Property Map 31, owned by the
Congregation of Armenian Sisters of the Immaculate Conception, Inc.; for design, engineering and
architectural services for plans and specifications and related costs; and to make access and site
improvements and to remodel, reconstruct and make extraordinary repairs to the existing school building on
such property; and to appropriate a sum of money therefor and determine whether the money shall be
provided by the tax levy, by transfer from available funds, or by borrowing, or by any combination of these
methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article requests funding to purchase the property at 20 Pelham Road for
municipal or school purposes and to make access and site improvements, remodel, reconstruct and
make extraordinary repairs to the existing school building on the property.
ARTICLE 4 APPROPRIATE FOR ENGINEERING STUDY – 20 PELHAM ROAD
To see if the Town will vote to raise and appropriate a sum of money for engineering studies and related
costs for access roads and sidewalks connecting Pelham Road, the property at 20 Pelham Road and the
Community Center at 39 Marrett Road and Marrett Road and any improvements that may be necessary to
Pelham Road to access 20 Pelham Road; determine whether the money shall be provided by the tax levy,
by transfer from available funds, by borrowing, or any combination of these methods; or act in any other
manner in relation thereto.
FUNDS REQUESTED: unknown at press time
DESCRIPTION: Should Town Meeting approve the purchase of the 20 Pelham Road property, this
Article would fund the engineering study for roadways and sidewalks to connect this property to the
Community Center property, Marrett Road and Massachusetts Avenue.
And you are directed to serve this warrant not less than fourteen days at least before the time of said
meeting, as provided in the Bylaws of the Town.
Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or
before the time of said meeting.
Given under our hands this 5th day of October 2015.
A true copy, Attest:
D R A F T
______________________
Richard W. Ham, Jr.
Constable of Lexington
D R A F T
TOWN WARRANT
Town of Lexington
Special Town Meeting #2
Commonwealth of Massachusetts Middlesex, ss.
To any of the Constables of the Town of Lexington Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of
the Town of Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne
Battin Auditorium in Cary Memorial Building, 1605 Massachusetts Avenue, in said Town on Monday,
November 2, 2015 at 7:35 p.m., at which time and place the following articles are to be acted upon and
determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of
1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as
amended.
ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other
manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: This article remains open throughout the Special Town Meeting.
ARTICLE 2 AMEND MINUTEMAN REGIONAL AGREEMENT
To see if the Town will accept and approve the “Amendment to Minuteman Regional Agreement
regarding the Withdrawal of the Town of Wayland from the Minuteman Regional School District”, which
was approved by the Minuteman Regional School Committee on July 7, 2015 and which has been
submitted to the Board of Selectmen consistent with the current Minuteman Regional Agreement, or act
in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
DESCRIPTION: The Town of Wayland voted to seek withdrawal from the Minuteman Regional
School District. As required, the District School Committee drafted an amendment to the Regional
Agreement setting forth the terms by which Wayland may withdraw from the District. The
Amendment permitting the Town of Wayland to withdraw from the District will become effective only
if all sixteen member towns of the District, as well as the Commission of Education, vote to approve
this Amendment.
D R A F T
ARTICLE 3 TRANSFER OF PROPERTY TO LEXHAB
To see if the Town will vote to authorize the Board of Selectmen to transfer the land known as 34 Lowell
Street and further shown as Lot 2A on a plan of land entitled “Lowell Street, Lexington, Massachusetts,
Assessor’s Map 20/Parcel 38, Subdivision Plan of Land Approval Not Required”, recorded at the
Middlesex South Registry of Deeds in Plan Book 02015, Page 108, to the Lexington Housing Assistance
Board, Inc. (“LexHAB”) for nominal consideration, or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen at the request of the Lexington Housing Assistance Board (LexHAB)
DESCRIPTION: The property in this article is owned by the Town of Lexington. This article will
authorize the transfer of ownership of the land to LexHAB.
ARTICLE 4 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS
To see if the Town will vote to make water distribution system improvements, including the installation
of new water mains and replace or clean and line existing water mains and standpipes, conduct
engineering studies and purchase and install equipment in connection therewith, in such accepted or
unaccepted streets or other land as the Selectmen may determine, subject to the assessment of betterments
or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee, easement or other
interest in land necessary therefor; appropriate money for such improvements and land acquisition and
determine whether the money shall be provided by the tax levy, by transfer from available funds,
including any special water funds, by borrowing, or by any combination of these methods; to determine
whether the Town will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of
or from federal and state aid for such projects; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: Funds requested in this article will be used to repair and replace large water
mains in east Massachusetts Avenue. Some of these water mains date from 1896 and have
deteriorated and have pin-hole size leaks.
ARTICLE 5 APPROPRIATE FOR PROPERTY IMPROVEMENTS -
241 GROVE STREET
To see if the Town will vote, upon recommendation of the Community Preservation Committee, to raise
and appropriate a sum of money to remodel, reconstruct and make extraordinary repairs and related
improvements to the existing farm house at 241 Grove Street for community housing purposes, and for
other mitigation to the property, determine whether the money shall be provided by the tax levy, by
transfer from available funds, including the Community Preservation Fund, by borrowing, or by any
combination of these methods; or act in any other manner in relation thereto.
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article is to request funding for necessary improvements to the farm house
on the Wright Farm property owned by the Town in order to provide a unit of affordable housing.
ARTICLE 6 APPROPRIATE FUNDS FOR FIRE STATION SITE STUDY
To see if the Town will vote to appropriate a sum of money for studying potential sites for a fire station;
determine whether the money shall be provided by the tax levy, by transfer from available funds, by
D R A F T
borrowing or by any combination of these methods; or act in any other manner in relation thereto.
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article is to request funding for evaluating potential sites for a fire station.
ARTICLE 7 AMEND FY2016 OPERATING, ENTERPRISE FUND AND
COMMUNITY PRESERVATION BUDGETS
To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money
appropriated under Articles 4, 5 and 8 of the warrant for the 2015 Annual Town Meeting, to be used
during the current fiscal year, or make any other adjustments to the current fiscal year budgets and
appropriations that may be necessary; to determine whether the money shall be provided by the tax levy,
by transfer from available funds, from Community Preservation funds or by any combination of these
methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an article to permit adjustments to current fiscal year (FY2016)
appropriations.
ARTICLE 8 APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS
To see if the Town will vote to appropriate sums of money to and from Stabilization Funds in accordance
with Section 5B of Chapter 40 of the Massachusetts General Laws for the purposes of: (a) Section 135
Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management, (d) School Bus
Transportation, (e) Special Education, (f) Center Improvement District; (g) Debt Service, (h) Transportation
Management Overlay District (TMO-1), (i) Avalon Bay School Enrollment Mitigation Fund, and (j) Capital
Projects; and determine whether the money shall be provided by the tax levy, by transfer from available
funds, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This article proposes to fund Stabilization Funds for specific purposes and to
appropriate funds therefrom. Money in those funds may be invested and the interest may then become
a part of the particular fund. The use of these funds may be appropriated for the specific designated
purpose by a two-thirds vote of an Annual or Special Town Meeting.
ARTICLE 9 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction with money
appropriated in prior years for the installation or construction of water mains, sewers and sewerage
systems, drains, streets, buildings, recreational facilities or other capital improvements and equipment that
have heretofore been authorized; determine whether the money shall be provided by the tax levy, by
transfer from the balances in other articles, by transfer from available funds, including enterprise funds
and the Community Preservation Fund, by borrowing, or by any combination of these methods; or act in
any other manner in relation thereto.
(Inserted by the Board of Selectmen)
D R A F T
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an article to request funds to supplement existing appropriations for
certain capital projects in light of revised cost estimates that exceed such appropriations.
ARTICLE 10 APPROPRIATE FOR PRIOR YEARS’ UNPAID BILLS
To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town
for prior years; to determine whether the money shall be provided by the tax levy, by transfer from
available funds, or by any combination of these methods; or act in any other manner in relation thereto.
(Inserted by the Board of Selectmen)
FUNDS REQUESTED: unknown at press time
DESCRIPTION: This is an article to request funds to pay bills after the close of the fiscal year in
which the goods were received or the services performed and for which no money was
encumbered.
And you are directed to serve this warrant not less than fourteen days at least before the time of said
meeting, as provided in the Bylaws of the Town.
Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or
before the time of said meeting.
Given under our hands this 5th day of October 2015.
A true copy, Attest:
______________________
Richard W. Ham, Jr.
Constable of Lexington
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Water and Sewer Commitments and Adjustments
PRESENTER:
William P Had ley, Directo r of Pub lic
Works
ITEM
NUMBER:
C.1
SUMMARY:
Commitment o f Water and S ewer charges Augus t C yc le 9 $ 364,002.23
Commitment o f Water and S ewer charges Augus t F inals $ 25,664.22
SUGGESTED MOTION:
Mo tion to app ro ve the Water and Sewer commitments as no ted ab o ve.
FOLLOW-UP:
Revenue Offic er
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:25 PM
ATTACHMENTS:
Des crip tion Type
Comm of Water/Sewer Charges 10-5-15 Cover Memo
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sign Utilities Easement - 19 Revere Street
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.2
SUMMARY:
You are b eing as ked to s ign the attached Utilities Eas ement fo r 19 Revere Street.
SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:25 PM
ATTACHMENTS:
Des crip tion Type
Utilities Eas ement-19 Revere Street Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Street Acceptance Timeline
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.3
SUMMARY:
Attac hed is the propos ed FY2017 Street Acc eptanc e Timeline for your app ro val.
SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:25 PM
ATTACHMENTS:
Des crip tion Type
FY17 Street Acceptance Timeline Cover Memo
TIME SEQUENCE FOR FY16 STREET ACCEPTANCE
1. November 3, 2014
Vote of intent to layout by the Board of Selectmen;
Board of Selectmen to sign "Notice of Intention to Layout" and notify Planning Board
and Constable;
2. January 5, 2015
By this date, written notice delivered to abutters by Constable informing them that the
Board of Selectmen intend to vote to layout as public way;
3. January 26, 2015
Public Hearing by Board of Selectmen in regard to their intent to layout public ways;
4. February 9, 2015
Vote to layout public ways by Board of Selectmen;
5. February 23, 2015
On or before this date layout plans filed with the Town Clerk by the Town Engineer;
6. March 9, 2015
After this date and before the close of Town Meeting, acceptance of the layout by
the Town at a Town Meeting. Within thirty (30) days of the date of acceptance of
layout by the Town Meeting, adoption of an Order of Taking by eminent domain
by the Board of Selectmen and an award of damages, if any;
7. Within thirty (30) days of adoption of the Order of Taking, recording in Registry
of Deeds of said Order and any betterment by the Town Engineer.
Approved by the Board of Selectmen at its meeting on September 22, 2015.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sign Proclamation - Lexington High School PE Teacher
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.4
SUMMARY:
Ms . Barry will be p ro viding a proposed p roc lamation for James Banks . A d ed ic atio n ceremony to name the
Estab ro o k Gym in his ho nor will b e held on Sunday, Octo b er 11, 2015, at 4:00 p .m.
SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:25 PM
ATTACHMENTS:
Des crip tion Type
Proposed Proclamation for James Banks Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
One-Day Liquor Licenses
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.5
SUMMARY:
St. Brigid Paris h has req uested a o ne-day liq uor licens e to serve beer and wine at a Texas Ho ld 'em Fundrais er
o n Novemb er 6, 2015, from 6:30 p .m. to 11:30 p.m. at St. Brigid Parish loc ated at 2001 Mas s . Avenue.
Lexington Elks has reques ted a one-d ay liq uo r lic ens e to s erve b eer and wine outs ide o nly at a
Manager/Memb er Ap p reciatio n Day on Oc to b er 18, 2015, from 1:00 p .m. to 6:00 p .m. from rear door to 1s t
p arking is land , 959 Waltham S treet. Sinc e the Lexingto n Elks liquo r lic ense does not includ e serving any liquo r
in an o utd o or area, the ABCC allows them to get a one-d ay liq uor licens e as long as the alcoho l for the one-
d ay liq uor licens e is bought s ep arately from their liq uor licens e sto ck for ins id e and the alcoho l c anno t cro s s
fro m the o uts ide area to the inside area.
The Lexington Community Farm Coalitio n has reques ted a one-d ay liq uor lic ens e to s erve b eer and wine at a
Dono r Event on Oc tober 18, 2015, fro m 4:00 p .m. to 6:00 p.m. at LexFarm, 52 Lo well Street.
SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:25 PM
ATTACHMENTS:
Des crip tion Type
One-Day Application-St. Brigid Paris h Backup Material
One-Day Liquor Application-Lexington Elks Backup Material
One-Day Liquor Licens e-Lexington Community Farm Coalition Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3: Discuss Strategy with Respect to Collective Bargaining (Custodians, Police);
and Exemption 6-Consider Purchase, Exchange, Lease or Value of Real Property (20 Pelham
Road) (30 min.
PRESENTER:
Exemptio n 3: C arl F . Valente; Denise
Cas ey; Exemp tion 6: Carl Valente and
Jo e Pato
ITEM
NUMBER:
E1-2
SUMMARY:
Sugges ted motio n fo r Exec utive Session: Move th a t the B oard go in to Execu tive Session to discuss strategy
with resp ect to collective b a rgain ing (Custodia n s a n d Police) a n d to consid er the p u rchase, exch a n g e, lea se
or valu e of rea l p rop erty (20 Pelham Road) a n d to recon ven e in Open Session only to a d jou rn. Fu rther,
that as Ch a irman, I d eclare th a t a n op en m eetin g may h a ve a d etrimental effect on th e negotia tin g position
of th e Town .
1 : Up d a te on C u stodia l u n ion barg a inin g
2 : Up d a te on Police union b a rgain ing
3 : Up d a te on 20 P elham R oad n eg otiations
SUGGESTED MOTION:
NA
FOLLOW-UP:
To wn Manager's Offic e
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2015 9:30 PM