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HomeMy WebLinkAbout2015-04-30-SC-PMRS-minLexington School Committee's Policy Manual Subcommittee April 30, 2015 at 10am Room 1, Central Office, 146 Maple Street Attendance: Subcommittee members Jessie Steigerwald Chair, Judy Crocker MASC Consultant Jim Hardy Ms. Steigerwald called the meeting to order at 10:10am. 1. Review and Discussion with Jim Hardy: A) Section J: Students • JCAC • JEB • JF • JFAB - delete. New version with council • JFABB - delete • JFABC - keep MASC, delete DESE • JFABD - Lexington no changes, change formatting • JFBB -1: keep, delete JFBB • JH - change title and amend • JH -1 and -2: delete • JH -R: delete • JHD • JI • JIB • JICA • JICC - need to be read by SC • JICE • JICF - delete • JICFA • JICFA -E: delete Lexington keep MASC • JICFB - keep Lexington delete MASC • JICG • JICH - keep MASC delete Lexington • JIE • JIH • JII - delete Stone Chandler Miller, keep MASC with edits MASC • JJ • JJA • JJE • JJF - reformat Lexington with edits, delete MASC • JJH - keep MASC and add "...(between Midnight -5am)" • JJH -R • JJIB • JJICA - reformat • JJIF - keep Lexington • JJIF -R • JK - hold • JKA • JKAA - on hold • JKF - hold • JL • JLA - delete • JLC - with many edits • JLCA • JLCB • JP • JQ • JRA - MASC hold for council, delete Lexington • JRD B) Section K: Community Relations • KA - School /Community Relations Goals • KBA - School /Parent Relations Goals • KBBA - Non - Custodial Parents' Rights i. Jim - is this updated? Yes and send to council • KBE - Relations with Parent Organizations i. Keep "child" in #4 ii. Change "children" to "students" in second #2 • KCB - Community Involvement in Decision - making • KCD - Fundraising /Contributions * * * i. Change to KCC ii. * * Use MASC version and recirculate to Dr. Ash, Judy, Jessie iii. The school system is responsible for providing large capital items that are standard use for school buildings, including playgrounds, technology, copiers, classroom furniture and major equipment. Fund raising for the purpose of purchasing large capital items that are standard use for school buildings and grounds, and providing financial resources for the purpose of hiring building staff and /or changing established curricula is beyond the scope of responsibility for parent- teacher organizations and members of the community at large. iv. The School Committee urges all school - affiliated groups to work collaboratively with the principals and school councils throughout the year to define appropriate enrichment objectives. v. All gifts valued over $500.00 must be approved by the School Committee in advance of raising funds and procuring items. vi. Fund raising projects which entail door -to -door solicitations by students of grades K -5 will not be allowed. Fund raising projects which entail which door -to -door solicitations by students grades 6 -12 should be discouraged. Exceptions may be made by the Principals for projects which relate directly to services or performances by students (plays, musicals, concerts, etc.). • KCD -R - Procedures to Implement LPS Fundraising /Contribution i. Delete • KDA - Release of Information about LPS School Programs and Events i. Change title ii. Cross reference to JRD • Fix JRD formatting • KDB - Public's Right to Know i. Par. 1- add to except "except such materials that are exempt from public records laws, including but not limited to records regarding individual personnel matters, litigation and collective bargaining. • KDD - News Media Relations/ News Releases i. #3 General communication to parents is under principal. i. In Incident Command Management ii. Communications Officer is Carol Pilarski iii. Principals should not be writing press release in a crisis. iv. News releases in cases of emergencies or other extraordinary events, are the responsibility of the Superintendent or a Communications Officer appointed by the Superintendent. All statements made to the press by other staff members of the particular school must be cleared with the Principal. • KE - Public Complaints o Add "and documented." To end of third paragraph • KEB - Public Complaints about School Personnel o OK • KEB -R o Eliminate # 2 second paragraph: delete "and offer to send him the appropriate form regarding a "and add "...describing the ..." o #5 Add "...the Superintendent, principal,..." o #6: Add "If the complaint relates to the Superintendent, the SC will handle ..." • KEC - Public Complaints about the Curriculum or Instructional Materials o delete • KF - Community Use of School Facilities o Delete Lexington version o To MASC: `Add to fourth paragraph: "all users must pay required fee and follow posted LPS rules." o School #3: Recreation Dept. and add #4: other uses that align with this policy. o #5 to Eligibility: add field activities. • KF -E - Procedure Use of School Buildings o To Pat Goddard for review • KF -R - to Pat Goddard (do we need this) • KH - Posters, Drives and Collections o To first paragraph: add "With principals approval, posters relating to school events or events held to benefit the school ..." o Add: "...requested by a student, staff or parent organization. "XXX o Remove second sentence first paragraph. o Second paragraph: add "...except for principal approval." o Eliminate third and fourth sentence second paragraph. o C section: Add "...or with Superintendent approval." o Remove period after term No in fourth paragraph. • KHA - Public Solicitations in the Schools o Strike second #2 in next to last paragraph. o #2: strike tern "generally " and change should to "shall not" o second #1 Add: "Any staff involved must obtain written permission of the school principal." o Second #2 ADD: "No staff or student shall be pressured to participate." • KHB - Advertising in the Schools o Add " Without permission of the principal, ... "not SC • KI - Visitors to the Schools o Eliminate second paragraph. o Add: "Student safety is paramount. o #1: Add: To visit your child's classroom o #2 add duration ( not number), impending (not upcoming) o #3 required ( not it is requested) and "All Visitors receive a visitors pass and must wear it on school property." o Small cap #5 and change student to "this" and make last sentence #6. • KI - Lexington make a -R? o Wordsmithing in paragraph two, first line o Eliminate "during school hours" • KJA - Relations with Booster Organizations o Booster groups must comply with all fundraising policies." o Eliminate last paragraph. o Remove "Generally, actions initiated by" from second paragraph. o Cross reference to KCD • KLG - Relations with Police Authorities o Cross reference with JIH • KLJ - Relations with Planning Authorities • KLK - Relations with Local Government Authorities B. Section L: Education Agency Relations - all fine • LA - Educational Agency Relations Goals • LB - Relations with Other Schools and School Districts • LBC - Relations with Nonpublic Schools • LDA - Student Teaching and Internships C. Approved minutes from April 23. Meeting was adjourned at 2:40pm. Respectfully submitted, Judy Crocker