HomeMy WebLinkAbout2015-04-07-SC-PMRS-minLexington School Committee's Policy Manual Subcommittee
April 7, 2015 at gam
Upper Level Conference Room
Central Office, 146 Maple Street
Attendance: Subcommittee members Jessie Steigerwald Chair, Judy Crocker
Superintendent Ash
Ms. Steigerwald called the meeting to order at 9:05am.
1. Review of Section J policies with Superintendent Ash.
• JB - Equal Opportunity: MASC version adding "homeless status" in
3rd paragraph
• JBA - Student -to- Student Harassment: to council
• JC - Attendance Areas: #2: Add "SC encourages walking and
bicycling to school and prefers boundaries that maximize these
transportation options for students."
• JCA - Assignment of Students to Schools:
o #1 Change to "If the change involves a student with medical
considerations, significant educational needs, or a hardship
case.
o #3 Add to end of last sentence, "... they are expected to
attend the school that corresponds with their new address."
o #3 - Add "Requests for exceptions are made to the
superintendent based on space availability and educational
needs of the child."
o Last sentence last paragraph - change "exceptional child"
To "Unless a student's educational needs qualify them for
school transportation...or unless specified by
superintendent."
• JCAC - Student Out -Of- District Transfer Policy: Ellen Sugita and PA.
• JEB - Entrance Age:
o change children to students
o remove second paragraph
• JF - School Admissions: Add "Proof of residency is required."
• JFAB - Non - Resident Students: to council
• JFABB - Admission of Exchange Students: delete
• JFABC - Admission of Transfer Students: delete
• JFABD - Homelessness Policy (Lexington):
o change title to Homeless Students: Enrollment Rights and
Services
o Add to last paragraph - "The district's homeless student
education liaison for ..."
,1
• JFABD - Homeless Students: Enrollment Rights and Services
(MASC) : delete
• JFBB - School Choice: delete
• JFBB-1 - School Choice: keep
• JH - Student Absences and Excuses:
o Delete Lexington version
o change title to : Absences, Tardiness, and Excuses
o 2nd paragraph: Add "child; sanctioned school -based
functions: and ..."
o 3rd paragraph: Add "Students who are absent for an
excused academic reason will not be penalized."
o Keep LHS procedure in handbook not in policy.
• JH -2 Attendance Policy:
o Keep first page only
o Remove school hours under Information section
o Add to Excused section bullets: sanctioned school -based
function
o Last sentence to first paragraph: Add - "Principals are
required to report absences in excess of these limits. School
officials may consider if necessary, following a CHINS (child
in need of services) legal filing."
• JH -R - Attendance Policy Procedure: delete
• JHD - Exclusions and Exemptions from School Attendance: fine
• JI - Student Rights and Responsibilities: repeating statute as a
policy. Fine as is.
• JIB - Student Involvement in Decision - Making: need to have
Student Advisory Committee meetings with SC happen
• JIC - Conduct and Student Discipline:
o Eliminate 6 page MASC version and keep SCM 2 page
version
o 2nd paragraph: Add to last sentence - "...parents
electronically. Original printed copies are available in
school principal and superintendent offices."
o 4th paragraph: add "...activities, Internet and bus privileges,
and..."
• JICA - Student Dress Code: add 2nd paragraph last sentence: Dr.
Ash recommends adding. "materials and substantial ..."
• JICC - Student Conduct on School Buses:
o add "To ride the school bus, parents and students must
submit completed school bus conduct contract."
o Reference to EEAEC
• JICE - Student Publications:
o Ask Laura Lasa to review
o consider SC financing the Musket in FY17 budget
• JICF - Gang Activity /Secret Societies: delete but inform SC
• JIFCA - Prohibition of Hazing: fine
• JIFCA -E - Policy for Hazing: delete Lexington's and keep MASC
• JICFB- Bullying Prevention and Interventional Plan Policy:
o keep Lexington 6 page version not MASC
o Needs to be reviewed by council.
o Need to inform SC periodically
• JICG - Tobacco Use by Students: fine
• JICH - Drug and Alcohol: delete Lexington version and to be kept
in school handbooks
• JIE - Pregnant Students: fine
• JIH - Searches and Interrogations: fine
• JII - Student Complaints and Grievances: modify 2nd paragraph to
make more clear.
• JJ - Co- curricular and Extracurricular Activities: #5 - Add "advisor,
and will be listed in the student handbook.
• JJA - Student Organizations:
o last paragraph: delete "will relate to curriculum" and add "
The principal is responsible for approving all student
organizations."
o delete 6th paragraph
• JJE - Student Fund - Raising Activities: eliminate current list of
examples and add Lexington Food Pantry as a new example.
• JJF - Student Activity Account (Lexington) :
o PA will discuss with staff 5013c nonprofits groups
regarding insurance, liability, materials /equipment
replacement costs.
o Ex: sports boosters, FOLMADS, BOLDDD
• JJH - Student Travel:
o change title to International Student Travel
o remove term "initial in first paragraph
o second paragraph add "...approval by SC is required no less
than 90 days prior..."
• JJH - R - Student Travel Regulations: under trip scheduling, last
sentence: " If hotel accommodations have a pool, staff will notify
students that students may not use the pool facility if no lifeguard
present and on duty."
• JJIB - Interscholastic Athletics: 3rd paragraph to include "Middle
School and High School level" and end with "subject to funding."
• JICCA - Athletic Events and Practices: to be reviewed by Naomi
• JJIf - Head Injury Management: add to last paragraph - bowling
and strike - gymnastics, horseback riding, rifle, rugby, and squash.
• JJIF - Athletic Concussions: fine
• JJIF -R Athletic Concussion Regulations: fine
• JK - Student Conduct: SCM is fine using term verbal reprimand.
• JKA - Corporal Punishment: delete
• JKAA - Restraint of Students: review by Ms. Sugita
• JKF - Disciplining Students with Special Needs: review by Ms.
Sugita
• JL - Student Welfare:
o eliminate Homemaking and Industrial Arts in 6th paragraph
o change to K -12 in last paragraph
• JLA - Student insurance Program: delete
• JLC - Student Health Services and Requirements:
o Keep MASC version.
o Add to first paragraph - "All student documentation must
be submitted annually within the first 30 days of the
opening of school."
o Delete 3rd paragraph
o Ist paragraph - collect immunization history under medical
records collection.
• JLCA - Physical Examination of Students: check with Ms. Gasperini
about BMI
• JLCB - Inoculation of Students: check with Ms. Gasperini about
chickenpox
• JLCC - Communicable Diseases: ask Ms. Gasperini which policy
(MASC or Lexington) is preferred
• JLCCA - AIDS and HIV: ask Ms. Gasperini
• JLCCA -E - AIDS and HIV Procedures: ask Ms. Gasperini and
consider changing title to Universal Precautions
• JLCCB - Tuberculosis: delete
• JLCD - and JLCD -R - Medication: ask Ms. Gasperini
• JLCEA and JLCEA -R - Life Threatening Allergies: ask Ms. Gasperini
• JLD - Guidance Program: ask Ms. Valcosi
• JLDBA - Suicide Response: ask Ms. Valcosi
• JLDBD - Child Abuse and Neglect: ask Ms. Valcosi
• JP - Student Gifts and Solicitations:
o eliminate 2nd paragraph
o Add "When gifts are given, the value of any gifts is limited
by state law of $50."
o Ask Mr. Hardy
• JQ - Student Fees. Fines. and Charges:
o Change Board to SC
o Are fees listed in the handbook?
o Remove bold type
• JRA - Student Records:
o need Ms. Dunn to review FERHRA
o ask counsel
o leaning towards MASC version
• JRA -R -
• JRD - Student Photographs:
o remove bold print
o add - "No photos of students will be released outside of
school without parent permission."
2. Review of written comments on section J by MaryEllen Dunn and Jill
Gasperini
• JLC - Student Services and Requirements:
o Keep 3rd paragraph but change medical consultant to school
physician
o 6th paragraph- add "... plan, and a medical policy and
procedures (JCD -R), and an Emergency Operations Plan.
o 7th paragraph - change to read: The Student Emergency Report
be given to Emergency Medical Services which lists medically
significant allergies or diseases the student might have;
o 8th paragraph - delete
o 9th paragraph - change principal to school. Delete 2nd sentence
and add :If the case may involve possible legal or public
relations implications, the Superintendent will be notified.
o 10th paragraph - prompt reporting by school nurse ....illness."
eliminate remainder of sentence.
o 11th paragraph - change call for to "retrieve" and end at
student. Emergency contact information is provided by
parents /guardians.
o 12th paragraph - replace first 2 sentences with: The school
nurse will decide is an ambulance is warranted. Should the
illness or emergency require immediate emergency or medical
attention, 911 will be called.
o Eliminate last paragraph - question this...
• JLCA Physical Exams of Students:
o Change 1St line to - Every student enrolled must be in
compliance with MGL 71:53; 71:54; 71:56; 71: 57; 105 CMR
200; and JF school Admissions.
o Delete paragraph 2 and 3
o 4th paragraph- delete last line
o 5th paragraph 1St line eliminate "in writing or by physical visit.
o 5th paragraph - A copy of the report shall be kept by the school
nurse.
o 6th paragraph- Change to "Nurse Leader"
o Change excluded to "dismissed. "
o Change exclusion to "dismissal."
• JLCB - Inoculation of Students: no comments
• JLCC - Communicable Diseases: Lexington version
o Delete section I and guidelines section I and II
o change HIV /AIDS to communicable diseases throughout
document.
• JLCC MASC -
o 1St paragraph - end with "The anonymity of persons with
communicable diseases are protected by law.
o 3rd paragraph - insert I application from Lexington version
o add last paragraph - III from Lexington version
• JLCCA - AIDS and HIV: delete
• JLCCA -E - AIDS and HIV Procedures: question on title and possibly
change to Communicable Diseases Procedures. This is an
Administrative directive (to Ms. Dunn /Ms. Gasperini).
• JLCCB -
o change title to Administrative Directive on Tuberculous for
Students
o need administrative directive (to Ms. Dunn /Ms. Gasperini)
• JLCD - Medication Policy: add Section VI: Superintendent maintains
administrative directive for medical procedures.
• JLCD -R - no comments
• JLCD - Administrating Medication to Students: delete
• JLCEA - Life Threatening Allergies: no comments
• JLCEA -R - change title to Administrative directive
• JLD - Guidance Program: no changes from Ms. Valcosi but need to
send to Ms. Dunn
• EBB - First Aid:
o change title to First Aid /Medical Emergencies
o see last page from Ms. Gasperini. Send to Ms. Pulaski for
handbook review.
• EBC - Emergency Plans:
o 2nd paragraph - change plan to emergency operations plan
o 2nd paragraph- add "...and federal law"
o NIMS - National Incident Management System and crisis
teams
The meeting was adjourned at 12:30pm.
Respectfully submitted,
Judy Crocker