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HomeMy WebLinkAbout2015-08-05-LHA-min LEXINGTON HOUSING AUTHORITY SPECIAL MEETING—AUGUST 5, 2015 MINUTES 1 ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 10 05 A.M MEMBERS PRESENT ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Steve Keane Weidong Wang Kathy Kilroy Melinda Walker Dan McCabe Robert D Peters Rick Leco Leo P McSweeney Camille Goodwin 2 EXECUTIVE DIRECTORS REPORT A CV SS bathroom contract award The low bidder for the federal bath renovation, interior and closet doors, was Homer Contracting, Inc in the amount of$253,700 00 The architect has done the references checks and has worked with this contractor before He recommends awarding the contract to Homer Contracting, Inc Once awarded, a pre- construction meeting will be held. The contractor will then submit the schedule to the architect. This process will take at least 2 months then the contractor will have 90 days to complete the project. Upon a motion by Leo P McSweeney and seconded by Melinda Walker, the Board voted to award the federal bathroom renovation project to the Homer Contracting, Inc , the low bidder, in the amount of$253,700 00 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Weidong Wang Robert D Peters Leo P McSweeney B All change orders review and approval and protect updates Greeley Village The wall heater project is complete The retainage in the amount of$3,403 00 needs to be released to Sanibel Electric Corporation. Upon a motion by Weidong Wang and seconded by Robert D Peters, the Board voted to release Greeley Village wall heater project retainage in the amount of $3,403 00 to Sanibel Electric Corporation. The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Weidong Wang Robert D Peters Leo P McSweeney Easton Electronics will no longer service the Greeley Village buddy alarms as this is a liability for them The buddy alarms were installed in 1968 A proposal has been received from Sanibel Electric Corporation as a contracted electrician to service the Greeley Village buddy alarms The hourly rate is $80 00 per hour and the overtime rate is $105 00 per hour Upon a motion by Leo P McSweeney and seconded by Robert D Peters, the Board voted to accept the proposal from Sanibel Electric Corporation as a contracted electrician to service the Greeley Village buddy alarms at a rate of $80 00 per hour and $105 00 per overtime hour The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Weidong Wang Robert D Peters Leo P McSweeney The contractor for the Greeley Village door project, Lambrian Construction Corporation, has submitted a punch list. They have also asked for a contract extension. Steve suggested to extend their contract to 9/10/15 Upon a motion by Robert D Peters and seconded by Leo P McSweeney, the Board voted extend the Lambrian Construction Corporation contract for the Greeley Village door project to 9/10/15 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Weidong Wang Robert D Peters Leo P McSweeney Construction Dynamics, Inc , the contractor for the Greeley Village New Accessible Unit Project, has submitted a letter that due to changed conditions, the project has been substantially delayed. Eversource has scheduled the power shut down of Greeley Village for 8/11/15 This is to remove a 13,000 volt underground power lines A few weeks ago, LHA informed residents of the impending power shut down. LHA is working with the town to make sure the process goes smoothly as the population of Greeley Village may require additional services LHA has asked Eversource if a generator can be hooked up to the Community Room. If not, Countryside and Vynebrooke Community Rooms will be available for any Greeley Village residents for the day LHA will provide water and light refreshments and transportation to these Eversource reserves the nght to postpone this power shut down due to weather or other emergency concerns across the state LHA will be sending out a final notice on Friday as we receive more information. Weidong has offered to translate this notice Vvnebrooke Village Vareika Construction Inc has submitted a change order for the HILAPP Project in the amount of$150,000 00 due to unforeseen circumstances They have also asked for a contract extension of 11/30/15 The project was slated to be completed in May Upon a motion by Robert D Peters and seconded by Leo P McSweeney, the Board voted extend accept Vaneka Construction Inc Change Order#2 in the amount of$150,000 00 for the HILAPP Project and also accept the contract extension to 11/30/15 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Weidong Wang Robert D Peters Leo P McSweeney Vaneka Construction Inc , has submitted 2 change orders for the Home Funds Project. Change Order#2 in the amount of$13,300 00 is for railings, painting and new screens Upon a motion by Leo P McSweeney and seconded by Melinda Walker, the Board voted extend accept Change Order#2 in the amount of$13,300 00 The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Weidong Wang Robert D Peters Leo P McSweeney Change Order#3 in the amount of$1,200 00 is for additional designer services by Ray Guertin Architects 3 Upon a motion by Robert D Peters and seconded by Weidong Wang, the Board voted extend accept Change Order#3 in the amount of$1,200 00 for additional design services by Ray Guertin Architects The roll call vote was as follows YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Weidong Wang Robert D Peters Leo P McSweeney C Signature cards The Board is required to sign new signature cards from all banks deleting Steve Keane as a signer effective 8/31/15 3 ADJOURNMENT 11.20 A.M The Board voted to enter into Executive Session, not to return to Open Session, however, due to an objection raised concerning the Executive Session, the Board chose to continue in Open Session. Rick Leco, from D&V Mainsail Associates, search consultants for the Board of Commissioners, presented on the status of the search to date Five resumes have been received, and the closing date is 8/14/15 He expects that there should be approximately eight responses by the closing date It was agreed that D&V Mainsail Associates would present resumes at the Regular 9/9/15 meeting of the Board for review The Board will select candidates to be interviewed. Hopefully, interviews will be scheduled for the week following the 9/9/15 meeting. Rick Leco also reported that the Arlington Housing Authonty was not interested in contracting to manage the Lexington Housing Authonty on a short-term interim basis A true copy attest STEPHEN KEANE, EXECUTIVE DIRECTOR 4