HomeMy WebLinkAbout2015-08-05-LHA-min
LEXINGTON HOUSING AUTHORITY
SPECIAL MEETING –AUGUST 5, 2015
MINUTES
1.ROLL CALL
The meeting was called to order by Chairman Nicholas Santosuosso at 10:05 A.M.
MEMBERS PRESENT ABSENT OTHERS PRESENT
Nicholas Santosuosso NONE Steve Keane
Weidong Wang Kathy Kilroy
Melinda Walker Dan McCabe
Robert D. Peters Rick Leco
Leo P. McSweeney Camille Goodwin
2.EXECUTIVE DIRECTORS REPORT
A.CV, SS bathroom contract award
The low bidder for the federal bath renovation, interior and closet doors, was
Homer Contracting, Inc. in the amount of $253,700.00. The architect has done the
references checks and has worked with this contractor before. He recommends
awarding the contract to Homer Contracting, Inc. Once awarded, a pre-
construction meeting will be held. The contractor will then submit the schedule to
the architect. This process will take at least 2 months then the contractor will have
90 days to complete the project.
Upon a motion by Leo P. McSweeney and seconded by Melinda Walker, the
Board voted to award the federal bathroom renovation project to the Homer
Contracting, Inc., the low bidder, in the amount of $253,700.00. The roll call vote
was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Melinda Walker
Weidong Wang
Robert D. Peters
Leo P. McSweeney
B.All change orders review and approval and project updates
Greeley Village: The wall heater project is complete. The retainage in the amount
of $3,403.00 needs to be released to Sanibel Electric Corporation.
Upon a motion by Weidong Wang and seconded by Robert D. Peters, the Board
voted to release Greeley Village wall heater project retainage in the amount of
$3,403.00 to Sanibel Electric Corporation. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Melinda Walker
Weidong Wang
Robert D. Peters
Leo P. McSweeney
Easton Electronics will no longer service the Greeley Village buddy alarms as this
is a liability for them. The buddy alarms were installed in 1968.
A proposal has been received from Sanibel Electric Corporation as a contracted
electrician to service the Greeley Village buddy alarms. The hourly rate is $80.00
per hour and the overtime rate is $105.00 per hour.
Upon a motion by Leo P. McSweeney and seconded by Robert D. Peters, the
Board voted to accept the proposal from Sanibel Electric Corporation as a
contracted electrician to service the Greeley Village buddy alarms at a rate of
$80.00 per hour and $105.00 per overtime hour. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Melinda Walker
Weidong Wang
Robert D. Peters
Leo P. McSweeney
The contractor for the Greeley Village door project, Lambrian Construction
Corporation, has submitted a punch list. They have also asked for a contract
extension. Steve suggested to extend their contract to 9/10/15.
Upon a motion by Robert D. Peters and seconded by Leo P. McSweeney, the
Board voted extend the Lambrian Construction Corporation contract for the
Greeley Village door project to 9/10/15. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Melinda Walker
Weidong Wang
Robert D. Peters
Leo P. McSweeney
Construction Dynamics, Inc., the contractor for the Greeley Village New
Accessible Unit Project, has submitted a letter that due to changed conditions, the
project has been substantially delayed. Eversource has scheduled the power shut
down of Greeley Village for 8/11/15. This is to remove a 13,000 volt underground
power lines. A few weeks ago, LHA informed residents of the impending power
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shut down. LHA is working with the town to make sure the process goes smoothly
as the population of Greeley Village may require additional services. LHA has
asked Eversource if a generator can be hooked up to the Community Room. If not,
Countryside and Vynebrooke Community Rooms will be available for any Greeley
Village residents for the day. LHA will provide water and light refreshments and
transportation to these. Eversource reserves the right to postpone this power shut
down due to weather or other emergency concerns across the state. LHA will be
sending out a final notice on Friday as we receive more information. Weidong has
offered to translate this notice.
Vynebrooke Village: Vareika Construction Inc. has submitted a change order for
the HILAPP Project in the amount of $150,000.00 due to unforeseen circumstances.
They have also asked for a contract extension of 11/30/15. The project was slated to
be completed in May.
Upon a motion by Robert D. Peters and seconded by Leo P. McSweeney, the
Board voted extend accept Varieka Construction Inc. Change Order #2 in the
amount of $150,000.00 for the HILAPP Project and also accept the contract
extension to 11/30/15. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Melinda Walker
Weidong Wang
Robert D. Peters
Leo P. McSweeney
Varieka Construction Inc., has submitted 2 change orders for the Home Funds
Project. Change Order #2 in the amount of $13,300.00 is for railings, painting and
new screens.
Upon a motion by Leo P. McSweeney and seconded by Melinda Walker, the
Board voted extend accept Change Order #2 in the amount of $13,300.00. The
roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Melinda Walker
Weidong Wang
Robert D. Peters
Leo P. McSweeney
Change Order #3 in the amount of $1,200.00 is for additional designer services
by Ray Guertin Architects.
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Upon a motion by Robert D. Peters and seconded by Weidong Wang, the Board
voted extend accept Change Order #3 in the amount of $1,200.00 for additional
design services by Ray Guertin Architects. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Melinda Walker
Weidong Wang
Robert D. Peters
Leo P. McSweeney
C.Signature cards
The Board is required to sign new signature cards from all banks deleting Steve
Keane as a signer effective 8/31/15.
3 ADJOURNMENT: 11:20 A.M.
The Board voted to enter into Executive Session, not to return to Open Session,
however, due to an objection raised concerning the Executive Session, the Board
chose to continue in Open Session.
Rick Leco, from D&V Mainsail Associates, search consultants for the Board of
Commissioners, presented on the status of the search to date. Five resumes have
been received, and the closing date is 8/14/15. He expects that there should be
approximately eight responses by the closing date. It was agreed that D&V
Mainsail Associates would present resumes at the Regular 9/9/15 meeting of the
Board for review. The Board will select candidates to be interviewed. Hopefully,
interviews will be scheduled for the week following the 9/9/15 meeting.
Rick Leco also reported that the Arlington Housing Authority was not interested
in contracting to manage the Lexington Housing Authority on a short-term
interim basis.
A true copy attest………………………
_____________________________
STEPHEN KEANE, EXECUTIVE DIRECTOR
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