HomeMy WebLinkAbout2015-05-13-LHA-min
LEXINGTON HOUSING AUTHORITY
REGULAR MEETING –MAY 13, 2015
MINUTES
1.ROLL CALL
The meeting was called to order by Chairman, Nicholas Santosuosso at 6:10 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Nicholas Santosuosso NONE Steve Keane
Weidong Wang Dan McCabe
Melinda Walker Mike Richmond
Robert D. Peters Camille Goodwin
Leo P. McSweeney Marcia Owens
2.PUBLIC COMMENT
There was no public comment offered at this meeting.
3.MINUTES
Approval of Minutes of Annual Meeting of April 8, 2015
Upon motion by Leo P. McSweeney and seconded Robert D. Peters, the Board
voted to approve the Minutes of the Annual Meeting of April 8, 2015, all members
having received copies.The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
Approval of Minutes of Regular Meeting of April 8, 2015
Upon motion by Robert D. Peters and seconded by Leo McSweeney, the Board voted
to approve the Minutes of the Regular Meeting of April 8, 2015, all members having
received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
4.BILLS & CHECKS
Approval of Bills and Checks paid in April 2015
April 2015
667-C/705-2 Check Numbers 7189 and 7191
REVOLVING FUND Check Numbers 13209 through 13273
067-1 & 3 Check Numbers 4227 and 4229
689-C MANAGEMENT Check Number 2208
PARKER MANOR Check Number 1984
BEDFORD STREET Check Number 1996
MRVP VOUCHER Check Numbers 2959 and 2960
SECTION 8 Check Numbers 17111 through 17139
Upon a motion by Robert D. Peters and seconded by Leo P. McSweeney, the
Board voted to accept the Bills and Checks as presented for April 2015. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
WeidongWang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
5.EXECUTIVE DIRECTOR’S REPORT
A. Board Vote to notify Town Clerk that the LHA will dispense with
Regular Monthly Meetings for June, July and August. Special Meetings
to be called if necessary.
Upon a motion by Leo P. McSweeney and seconded by Weidong Wang, the
Board voted to dispense with the regular Monthly Meetings for June, July and August,
with Special Meetings to be called if necessary. The roll call vote was as follows:
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YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
Weidong Wang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
B.LHA and Parker Financials
The Board was given copies of the LHA Financials for April 2015.
Upon a motion by Weidong Wang and seconded by Melinda Walker, the
Board voted to accept LHA Financials for April 2015. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
WeidongWang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
The Board reviewed the Parker Manor Financials for March 2015. Due to the excess
snow removal costs this winter, another assessment is being prepared to cover the
additional costs.
C.Lead Certifications
Annually the housing authority must certify that we are in compliance with
notification procedures for federal and state lead paint laws.
Upon a motion by Leo P. McSweeney and seconded by Melinda Walker, the
Board voted to certify the FY 15 Certification of Compliance with Notification
Procedures for Federal and State Lead Paint Laws. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
WeidongWang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
D.Project updates, contracts, change orders: GV, VV, CV, Mass Ave
Greeley Village: A Notice to Proceed was finalized and given to Construction
Dynamics, Inc. for the New 4 Unit Project. They have 210 days (12/9/15) to
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substantial completion. LHA is awaiting guidance from DHCD as how to proceed
with the waiting list for these units.
The Door Project is winding down. New locks and painting will be done in the
next two weeks. Steve received notice from a group of tenants concerned about
the new locks. The new locks are going to be the same type of button lock. The
only difference is the new front door key will be for a specific building. Currently
the front door key opens all buildings. The State Auditor’s office requires that the
building doors be locked per inspection statement from the 2015 Audit.
The mock up wall heater has been installed. We are awaiting the Schedule of
Values from the contractor. Once we have this we can begin to notify tenants.
Vynebrooke Village: The contractor has encountered multiple unforeseen
conditions. The windows need to come out and be reinstalled to accommodate the
new siding installation. The porch overhangs need to be stabilized or removed as
they are not cantilevered into the building. The porches themselves are fine.
There will be additional change orders moving forward as due to unforeseen
conditions under the Werzalit siding and trim.
These conditions result in Change order #1 in the amount of $50,173.00,
contingent on DHCD review for funding approval and or modification.
Upon a motion by Leo P. McSweeney and seconded by Melinda Walker, the
Board voted to accept Change order #1 in the amount of $50,173.00, contingent on
DHCD review for funding approval and or modification. The roll call vote was as
follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
WeidongWang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
Countryside Village: The architect is working on both Countryside and Scattered
Sites bathroom replacements. The cost will be approximately $160,000.00.
Mass Ave: The Home Funds Project is almost complete. A change order to
remove front doors and frames, repair windowsill, replace rear storm doors,
patch and paint in the amount of approximately $3,500.00 is awaiting architect
approval.
Upon a motion by Leo P. McSweeney and seconded by Melinda Walker, the
Board voted to approve Change Order #1 in the amount of $3,500.00, contingent on
architect approval. The roll call vote was as follows:
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YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE NONE
WeidongWang
Melinda Walker
Robert D. Peters
Leo P. McSweeney
E.Formula Funding progress report
The Formula Funding projects are being completed and closed out.
F.LABBB update
A new student from LABBB has started the work program at LHA. He will be in
for 13-18 hours each week until the summer. He is then going away but will
return in the fall every other week.
G.DHCD state property inspections
DHCD sent out their inspector to see 20% of our units. Steve accompanied the
inspector so he could do his own staff quality inspections. There are numerous
repairs being done after the inspections. DHCD will send a final report in 6
weeks. Steve will review with the Board then.
6.UNFINISHED BUSINESS
The Grace Chapel Community Service day was held 5/9/15. The volunteers raked and
did outside yard work at both Greeley and Countryside Villages.
7.NEW BUSINESS
Our PHAS score is 96.
8.ADJOURNMENT 7:02 P.M.
A true copy attest………………………
STEPHEN KEANE, SECRETARY
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