HomeMy WebLinkAbout2015-08-31-BOS-Packet-releasedSELEC T MEN'S MEETING
Mo nday, Augus t 31, 2015
Selec tmen Meeting Room
7:00 PM
AGENDA
PUBLIC COMMENTS
Pub lic c o mments are allo wed fo r up to 10 minutes at the b eginning of eac h meeting. Eac h s p eaker is
limited to 3 minutes for comment. Memb ers of the Board will neither c o mment no r respond , o ther than to
as k q ues tions of clarific ation. Speakers are encouraged to notify the Selec tmen's Offic e at 781-698-4580
if they wis h to s peak during pub lic comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1.G rant of Loc ation - Evers o urc e - Maguire Road/Hartwell Avenue (5 min.)7:00 PM
2.G rant of Loc ation - Natio nal Grid - Belfry Terrac e (5 min.)7:05 PM
3.G rant of Loc ation - Verizon/Evers o urc e - Philip Ro ad (5 min.)7:10 PM
4.Pub lic Hearing-Amendment to HOME Annual Actio n Plan (15 min.)7:15 PM
5.Approve R egulatory Monitoring R ep o rt-Avalon and LexHAB (5 min.)7:30 PM
6.Joint Meeting with Planning Bo ard - P o licy P rio rities 7:35 PM
7.Dis c us s ion of Sc hool District Building Projec ts Plan (10 min.)8:35 PM
8.Dis c us s Wayland Req uest to Withd raw fro m Minuteman Tech (10 min.)8:40 PM
9.Liquo r Licens e - Busa Bro thers Liquo rs - Pledge of Lic ense (5 min.)8:50 p.m.
10.Liquo r Licens e - Vineb ro o k Corp o ration - Pledge of Lic ense (5 min.)8:50 p.m.
11.Renewal o f Theatre Lic enses – Lexington Venue (5 min.)9:00 PM
12.Approve C o mmo n Vic tualler Lic ens e fo r New Owner of Panera Bread (5 min.)9:05 PM
13.Selec tmen Co mmittee Ap p o intment - Des ign Ad visory Co mmittee (5 min.)9:10 PM
14.Appointing Autho rity Determinatio n o f F inancial Interes t - His to ric Dis tricts
Commis s ion (5 min.)
9:15 PM
15.Approve and S ign Eagle Congratulation Letter for Jac k Sc hulz (5 min.)9:20 PM
16.To wn Manager Appointments - Counc il on Aging and Permanent Building
Committee (5 min.)
9:25 PM
CONSENT AGENDA
1.Water and Sewer Co mmitments and Ad jus tments 9:30 PM
2.Sign Proc lamation - Cons titution Week 9:30 PM
3.Approve One-Day Liq uor Lic ens e - Czec h and Slovak Assoc iatio n 9:30 PM
4.Approve One-Day Liq uor Lic ens e - His to rical Soc iety 9:30 PM
5.Approve Tax Bill Insert - Cons ervation S teward s 9:30 PM
6.Approve Us e of the Battle Green - Lexington Minute Men 9:30 PM
ADJOURN
The next meeting of the Board o f Selec tmen is s ched uled fo r Wednes day, Septemb er 9, 2015 at
9:00 a.m. in the S electmen's Meeting R o o m, 1625 Massac hus etts Avenue.
Hearing Assistance Devices Av ailable on Request
All agenda time and the order of items are approximate and
subject to change.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Grant of Location - Eversource - Maguire Road/Hartwell Avenue (5 min.)
PRESENTER:
William P Had ley, Directo r of Pub lic
Works
ITEM
NUMBER:
I.1
SUMMARY:
The Department o f P ublic Works /Engineering has reviewed the petition, plan, and o rd er for Evers o urc e,
fo rmally NSTAR Elec tric Co mp any, fo r a Grant o f Lo catio n to install appro ximately 117 feet o f c o nduit in
Maguire Rd and 155 feet in Hartwell Ave. T his c ond uit will be used as the feed fo r the s o lar projec t. In
ad d ition to the feed, the o verhead wire running to the Town Compost Facility will be p ut undergro und for
s afety c o nc erns . A S treet Opening Permit is req uired p rio r to excavation.
Since this petitio n ap p ears to be in o rd er, we rec o mmend ap p ro val b e granted.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the petition of Evers o urc e Energy, fo rmally NStar Elec tric Company, to c o nstruc t, and a
lo catio n fo r, a line o f c o nduits and manho les with the necessary wires and c ables therein to b e loc ated in
Maguire Ro ad s o uthwes terly at pole 399/11 thenc e turning and running southeas terly ap p ro ximately 57 feet
northwes t o f Hartwell Avenue, a distanc e of about 117 feet o f c o nduit and Hartwell Avenue at and
s o utheasterly from Magurie Ro ad , a distanc e o f about 155 feet o f c o nduit.
FOLLOW-UP:
Engineering Divis io n
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 7:00 PM
ATTACHMENTS:
Des crip tion Type
Hartwell & Maguire Grant of Location Conduit Cover Memo
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Grant of Location - National Grid - Belfry Terrace (5 min.)
PRESENTER:
Dennis Regan, National Grid
ITEM
NUMBER:
I.2
SUMMARY:
Natio nal Grid req ues ts a Grant of Loc ation to ins tall 50 feet o f 4 inch gas main in Belfry T errace fro m the
existing 4 inch main at Hous e #15 northerly to Hous e #18 fo r a new gas servic e.
A Street Op ening P ermit is required prior to exc avation. Since this petition ap p ears to be in o rd er, Engineering
recommend s that ap p ro val b e granted .
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the petition of Natio nal Grid to ins tall and maintain appro ximately 50 feet more o r less of 4
inc h gas main in Belfry Terrac e, fro m the exis ting 4 inc h main at hous e #15 to ho us e #18 for a new gas s ervic e.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 7:05 PM
ATTACHMENTS:
Des crip tion Type
Plan Backup Material
Petition Cover Memo
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Grant of Location - Verizon/Eversource - Philip Road (5 min.)
PRESENTER:
P enny Kane, Verizo n
ITEM
NUMBER:
I.3
SUMMARY:
Joint p etitio n for ins tallation of a new p o le on Philip R o ad .
Install one JO p o le, P.325-5 on the northwes terly s id e of Philip Ro ad at a point ap p ro ximately 550' northerly
fro m the center of Roc kville Ave.
Engineering rec ommend s approval the p etition of Verizon/Eversource to ins tall a new p o le, P.325-5, o n Philip
Road.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the petition of Verizon New England, Inc. and Eversourc e Energy to lo cate poles, wires ,
cables and fixtures , inc luding the necessary anc hors , guys and other s uc h s us taining and protecting fixtures to
b e owned and us ed in c o mmo n b y your petitio ns , along and across Philip Road to install one (1) JO pole,
P.325-5, o n the northwes terly side o f Philip R o ad at a p o int approximately 550 feet northerly from the
centerline of R o c kville Avenue.
FOLLOW-UP:
A Street Op ening P ermit is required prior to exc avation. Since this petition ap p ears to be in o rd er, we
recommend that ap p ro val b e granted .
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 7:10 PM
ATTACHMENTS:
Des crip tion Type
Verizon/Evers ource petition for a pole on Phillip Rd Cover Memo
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Public Hearing-Amendment to HOME Annual Action Plan (15 min.)
PRESENTER:
Liz Rust, Regional Ho using Services
Offic e; Aaron Henry, P lanning Directo r
ITEM
NUMBER:
I.4
SUMMARY:
The To wn of Lexingto n is c urrently in a regio nal affo rd ab le ho using cons ortium, rec eiving ap p ro ximately
$34,600 p er year in fed eral HOME fund s . Given the limited amount of this grant, the T o wn has had few
o p p o rtunities to expend these fund s . They have go ne, therefore, to other members o f this cons o rtium.
The To wn's Regio nal Hous ing S ervic e Offic e has s uggested that the Bo ard c ons id er us ing HOME fund s fo r a
tenant-b as ed rental as s is tanc e program, to as s is t thos e very low income families with financial as s is tance by
way of a rental s ub s id y (s ee attac hed memorand um).
This p ublic hearing is required prior to the Bo ard c o ns idering amending the HOME Annual Ac tion Plan for this
p urpose.
RECOMMENDATION / SUGGESTED MOTION:
Mo ve to ap prove modifying the HOME Annual Actio n Plan to fund a Tenant-Bas ed Rental Assistanc e
Program with c urrent HOME fund s of $34,671.
FOLLOW-UP:
If approved b y the Board o f S electmen, the R HS O will prepare ap p lication material and adminis ter this
p ro gram.
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 7:15 PM
ATTACHMENTS:
Des crip tion Type
Proposal from Regional Hous ing Services Office Cover Memo
Legal Notice for Public Meeting to Dis cus s FY2016 Annual Action Plan Backup Material
141 Keyes Road
Concord MA 01742
(978) 287-1090
info@RHSOhousing.org
Regional Housing Services Office
Serving Acton, Bedford, Burlington, Concord, Lexington, Sudbury and Weston
Date: August 25, 2015
To: Carl Valente, Lexington Board of Selectmen
From: Liz Rust
CC: Aaron Henry
RE: Lexington HOME-funded Tenant Based Rental Assistance Program (TBRA)
This proposal, for the Selectmen approval, is to establish a rental assistance program with
the Town’s HOME funds.
Summary
In this program, the Town of Lexington would offer rental assistance to income qualified
residents, providing assistance in the form of initial move in costs – first and last month
rent (if required by the landlord) and the security deposit. The intention is to assist
households in obtaining and retaining permanent housing, helping to reduce and eliminate
housing barriers.
The program will meet HOME Program requirements and will utilize Lexington’s annual
HOME Program Allocation, currently $35,000 ($25k from HUD and $10k repayment of
HOME loan from Concord). With an estimated budget of $4,000 per case, this may
translate to approximately 9-10 cases per year. The assistance provided is in the form of a
grant, with no repayment due to the Town or the Consortium.
Applicant Eligibility
Eligible applicants are under low income (60% AMI) households. They do not own
property, have documented income to be able to afford the rent, have never been granted
assistance in the program, and are not obligated to the Housing Authority for any past due
funds. Priority is given to households with Lexington connections.
The applicants will need to complete all required screening by the landlord additionally.
1 2 3 4 5 6
60% AMI $41,400 $47,280 $53,220 $59,100 $63,840 $68,580
Apartment Eligibility
These apartments must pass housing quality standards (performed by the Lexington
Housing Authority) and must be rented at low, affordable rents.
Lexington will use a local Payment Standard for its Program in order to give Lexington
TBRA participants the most opportunity to locate eligible affordable units. This Payment
Standard is designed to enable the TBRA Program to be used for tenants using Section 8
vouchers, and also for tenants to rent at restricted affordable units at properties in
Lexington. [The Lexington HOME TBRA Payment Standard is the higher of the HUD Fair
Market Rent (FMR), the DHCD LIP (Local Initiative Program) Rent or MassHousing 40B
Rent for each available bedroom size.]
141 Keyes Road
Concord MA 01742
(978) 287-1090
info@RHSOhousing.org
Regional Housing Services Office
Serving Acton, Bedford, Burlington, Concord, Lexington, Sudbury and Weston
The Program will be used for units that are already restricted as affordable (Avalon or
LexHAB for example). At Avalon, where tenants first move in they pay first month rent, a
security deposit of $500-$700 and no last month rent. LexHAB’s approach is more
customized for the tenant, and other properties also have different standards.
Affordable units are difficult to come by (long waiting lists) and require a year-long lease.
Security deposits will be returned to the tenant when they leave. Other options discussed
included returning the security deposits to the Consortium (such funds, known as Program
Income, are not returned to the program that generated them). However, it was thought
that the tenant might not take as much care if it was not their funds. Additionally, since
the security deposit (for Avalon) is $500-$700, the administrative cost of tracking such
small funds was prohibitive.
HOME Funds
This is an appropriate use of HOME funds, and allows Lexington to expend their funds in
the community in the 15 month ‘exclusive use period’, after which the funds transfer to the
Consortium-level pool.
The funds are paid directly to the landlord, and do not cover pet deposits, realtor fees, or
other ‘extras’.
The funds will be awarded on a First-come First-Served basis.
Next Steps and Implementation
This program requires approval from the Selectmen (as it is a substantial change to the
Annual Action Plan) with a public hearing. The Selectmen approve modifying the Annual
Action Plan to fund a Tenant-Based Rental Assistance Program with current HOME funds
of $34,671.
The RHSO will administer the Program for Lexington, and Lexington will perform the
outreach and publicity. The Program will be marketed to affordable property owners.
Once approved, the program materials will be completed, which includes application
materials, lease addendums and HOME administrative forms.
The number of cases expected in the first year may not achieve the target – ie. We may not
have enough applicants to spend the funds before they ‘expire’. The income and rent
limits are very restrictive, and there are few eligible households and units that turnover
annually. Publicity is important, and it will take some time to get the word out. It is a good
use of HOME funds though, and has the potential to assist a number of households
annually.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Regulatory Monitoring Report-Avalon and LexHAB (5 min.)
PRESENTER:
Liz Rust, Regional Ho using Service
Offic e
ITEM
NUMBER:
I.5
SUMMARY:
The To wn is required to monitor affo rd ab le hous ing units in to wn to determine whether the units are in
compliance with their regulatory agreements . T he regulatory agreements largely require that rents meet
affo rd ab ility req uirements, tenent s electio n follow S tate and federal non disc rimination requirements , tenants
meet lo w o r mo d erate inc o me levels and that there is the proper d o cumentatio n in p lace fo r these req uirements .
The To wn's Regio nal Hous ing S ervic es Offic e recently c o mp leted its monitoring o f the Avalo n and LexHab
affo rd ab le units . T he rep o rts are attac hed.
RECOMMENDATION / SUGGESTED MOTION:
Mo ve to certify, b as ed on the informatio n provid ed to the T o wn, that each Low and Moderate Income Unit at
Avalo n Lexingto n, Lexingto n Hills, and those units owned b y the Lexington Ho us ing Assistanc e Board
(LexHab) continue to be a Lo w and Mo d erate Inc ome Unit as provid ed in the regulato ry agreements and that
the Pro ject and Low and Moderate Income Units have b een maintained in a manner c o nsistent with regulations
and guid elines and this agreement.
FOLLOW-UP:
Reports to be filed with DHCD.
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 7:30 PM
ATTACHMENTS:
Des crip tion Type
Avalon Monitoring Report Backup Material
LexHab Monitoring Report Backup Material
1 | P a g e J u l y 9 , 2 0 1 5
141 Keyes Road
Concord MA 01742
(978) 287-1090
www.RHSOHousing.org
info@RHSOhousing.org
Regional Housing Services Office
Serving Acton, Bedford, Burlington, Concord, Lexington, Sudbury and Weston
Avalon Lexington and Lexington Hills, Lexington
Monitoring Report 2015
This Monitoring Report is prepared by the Regional Housing Services Office for the Town of
Lexington. This report will serve as the DHCD monitoring requirement for Lexington Hills, as well
as the Town monitoring report for Avalon at Lexington for the period 7/1/14 to 6/30/15, in
accordance with the contract executed between the Town and Avalon.
Background
There are two Avalon developments in the Town of Lexington in scope for this report: Avalon at
Lexington and Avalon at Lexington Hills.
Avalon at Lexington is located at 100 Lexington Ridge Dr., Lexington, MA
02421 off Waltham Street. It was permitted through a Comprehensive
Permit in 1990, with conditions issued by HAC, in 1992. The project was
secured through a Regulatory Agreement with MHFA in 1994 (as
Lexington Ridge), which was discharged in 2011 when the mortgage was
satisfied. At that time, the Town became responsible for on -going
monitoring. There are 198 total units, of which 56 (or 28%) are
affordable (40 at 50% AMI and 16 at 80% AMI) and 142 market rate
units. All units are garden style.
Avalon at Lexington Hills is located at 1000 Main Campus Drive Lexington,
MA 02421 on the former Metropolitan State Hospital site. It was
permitted in 2004 through a Special Permit, executed a Regulatory
Agreement in 2005 under the DHCD Local Initiative Program as Local
Action Units (as Avalon at Lexington Square). The LIP Regulatory
Agreement requires that the Board of Selectmen annually certify to DHCD
that the rents are restricted, the residents are Eligible Tenants, and the
Project with its affordable units have been maintained in a manner
consistent with the Regulations and Guidelines. There are 387 total units in the development, 97
affordable at 80% of AMI and 290 market rate units. There is a cooperation agreement in place
with DMR (now DDS) to provide 29 units (of the 97 affordable) on-site. One of the buildings (60
apartments total, 14 affordable) is reserved for residents where at least one member of the
household is 55 or older. The development has a mix of mid-rise, town house and garden style
apartments.
Summary Findings
Overall, we found Avalon again to be courteous, responsive and accommodating during the entire
monitoring process. The items identified are small in nature and the Town commends Avalon for
the housing opportunities it has brought to Lexington.
Avalon at Lexington
Avalon at Lexington Hills
2 | P a g e J u l y 9 , 2 0 1 5
141 Keyes Road
Concord MA 01742
(978) 287-1090
www.RHSOHousing.org
info@RHSOhousing.org
Regional Housing Services Office
Serving Acton, Bedford, Burlington, Concord, Lexington, Sudbury and Weston
Monitoring Scope
The Town conducted its annual monitoring for Avalon in May 2015, with a visit to the
administrative office at the Avalon at Lexington Hills site. The 2015 monitoring process included
review and approval of annual rents, review of rent rolls by tenant, and a s ite visit with a 10%
sampling of tenant income certifications and physical inspections.
The following unit numbers were included in the 2015 effort:
Avalon at Lexington: 7224, 5102, 4114, 1212, 6102, 7113
Avalon at Lexington Hills: 12431, 6006, 3110, 3102, 3304, 12117, 12238, 12211, 12258,
12113
Avalon at Lexington, as a 40B project, was initially required to comply with the Limited Dividend
regulation with cost certification reporting. The annual audit requirement is no longer required
once the project’s mortgage with MHFA was discharged. Avalon at Lexington Hills has no cost
certification reporting requirement.
Compliance Requirements
The following compliance requirements are confirmed through the monitoring process.
1. Monthly Rent Requirement: The regulation requires that the monthly rents charged to
tenants of Low and Moderate Income Units shall not exceed an am ount equal to thirty percent
(30%) of the monthly adjusted income of a Family whose gross income equals eighty percent
(80%) (or 50% as applicable) of the median income for the Area, with adjustment for the
number of bedrooms in the Unit, as provided by HUD. It also requires that the Project Sponsor
annually submit a proposed schedule of monthly rents.
Determination: Annual rents for the Low and Moderate Income Units were reviewed and
approved by the Town in March 2015, as presented, using the 2015 HUD income limits
published on 3/6/15 and the utility allowance based on the Lexington Housing Authority
schedule (effective 10/15/2014). Avalon uses a 1.5 persons/bedroom calculation – per both
regulatory agreements. Avalon has annually presented a proposed schedule of monthly rents
since the start of the Town monitoring efforts.
In April 2015, Avalon agreed to reduce the rents for certain Section 8 voucher residents to
accept the Lexington Housing Authority Section 8 payments at 100% of FMR, a
recommendation from last year’s monitoring efforts. Capping the LHA voucher payments to
Avalon for deed restricted affordable units at 100% of FMR is one approach to extending the
Section 8 program, so that the LHA will be able to help more families find affordable housing.
Lexington thanks Avalon for making this accommodation.
2. Tenant Eligibility Requirement: Determination of whether the tenant of each Low and
Moderate Income Unit remains an Eligible Tenant. An Eligible Tenant is a Family whose annual
income does not exceed eighty percent (80%) (or 50% as applicable) of the Area median
income adjusted for family size as determined by the U.S. Department of Housing and Urban
3 | P a g e J u l y 9 , 2 0 1 5
141 Keyes Road
Concord MA 01742
(978) 287-1090
www.RHSOHousing.org
info@RHSOhousing.org
Regional Housing Services Office
Serving Acton, Bedford, Burlington, Concord, Lexington, Sudbury and Weston
Development (“HUD”)…Any Low or Moderate Income Unit occupied by an Eligible Tenant at
the commencement of occupancy shall be deemed a Low or Moderate Income Unit so long as
(i) such unit continues to be rent restricted and (ii) the tenant’s income does not exceed 140%
of the Maximum Income.”
Determination: A 10% sampling of individual tenant certifications were reviewed (17 tenants).
Avalon has a thorough review process and is commended for their file organization. They have
optimized their document management system for digital storage which is most efficient .
Avalon has recently started collecting 5 paychecks for income verification in accordance with
the guidelines.
3. Regulatory Requirement: Certification that each of the Low and Moderate Income Units
continues to be a Low and Moderate Income Unit; and is maintained in a manner consistent
with regulations and guidelines.
Determination: A 10% sampling for the units were inspected (10 units at Lexington Hills, and 7
units at Avalon Lexington). All units appeared to be well maintained. We did observe in Unit
5102 at Avalon Lexington that the tenant had removed the smoke detector and placed it on
the dining room table. Management indicated that maintenance will replace it and the tenant
reminded of the importance of not tampering with safety equipment. The maintenance
personnel were receptive and forthcoming.
As noted above, the Regulatory Agreement with Avalon at Lexington has been discharged with
the mortgage from MHFA.
The Town is interested in exploring executing a local Regulatory Agreement with Avalon to
formalize the preservation of the affordable housing restriction and covenants.
Unit Mix: At Avalon at Lexington Hills, Avalon continues to provide more 1BRs and fewer 2BRs
than called for in the Regulatory Agreement from 2012. This is in part due to the changing unit
sizes for the DMH units. Avalon reserves 29 units for DMH clients per the cooperation
agreement and as agreed, DMH has substituted one bedroom apartments for two bedroom
apartments as the needs of their clients have changed. The unit mix is shown below:
Agreement Actual
1BR 27 30
2BR 64 61
3BR 6 6
TOTAL 97 97
At our visit, there were four affordable unit vacancies – 3 2BR (12113, 12115, 12409) and 1
1BR (12215).
At Avalon at Lexington, the unit mix is correct between the actual affordable units, and the
regulated number of units (10 1BR moderate, 23 2BR low, 6 2BR moderate, 17 3BR low).
4 | P a g e J u l y 9 , 2 0 1 5
141 Keyes Road
Concord MA 01742
(978) 287-1090
www.RHSOHousing.org
info@RHSOhousing.org
Regional Housing Services Office
Serving Acton, Bedford, Burlington, Concord, Lexington, Sudbury and Weston
The Town requests that Avalon Lexington Hills move towards the unit mix as defined in the
Regulatory Agreement as vacancies occur.
4. Affirmative Fair Marketing Requirement: Verification that the on-going leasing is compliant
with DHCD Affirmative Fair Housing Guidelines.
Determination: Avalon is starting to update its Affirmative Fair Housing Marketing Plan
(AFHMP). Recent change to the guidelines require update every 5 years. Additionally,
vacancies must be posted to the MassAccess Registry system. The Town will review these
items in detail in the next monitoring review.
In one unit (3304) a couple was leasing a 3BR unit. Avalon indicated that they potentially
would be moved to a smaller unit through a Compliance Transfer process.
Waiting list. The waiting lists for each of the properties were reviewed. Avalon does not utilize
any preferences or priorities in leasing from the list. Approximately 10 persons are offered units
each year at each property across the bedroom sizes. The lists are years long. Avalon is
implementing a new waiting list system in 2015.
Lexington Hills Avalon at Lexington
1BR 39 42
2BR 79 70 (50%), 71 (80%)
3BR 73 59
TOTAL 191 242
1 | P a g e J u l y 2 7 , 2 0 1 5
141 Keyes Road
Concord, MA 01742
(978) 318-1090
Info@RHSOhousing.org
Regional Housing Services
Office Serving Acton, Bedford, Concord, Lexington, Sudbury and Weston
LexHAB Local Initiative Program Units, Lexington
Monitoring Report 2015
This Monitoring Report is prepared by the Regional Housing
Services Office for the Town of Lexington. This report will serve as
monitoring requirement per the Department of Housing and
Community Development (DHCD) for the period 7/1/14 to
6/30/15.
Background
LexHAB owns and operates 68 scattered site rental units
throughout the Town of Lexington. Of these units, 41 are listed on the State’s Subsidized Housing
Inventory (SHI), and further, 16 of those SHI units are subject to Local Initiative Program Local
Action Unit (LIP LAU) regulatory agreements. There are specific compliance requirements for
these LIP LAU units, the other units listed on the SHI, and the Parker Grove Village units. LexHAB is
bound by the enabling legislation for LexHAB and not part of this monitoring review.
The LIP Regulatory Agreement requires the Town Manager (as Chief Executive Office) to certify
annually to the DHCD that the Low and Moderate Income units are occupied by income-
eligible tenants who are paying a rent that is within the program guidelines and that the units
have been maintained in a manner consistent with applicable regulations and guidelines.
These requirements are generally found in Section 2 of the Regulatory Agreement, with the
Town’s obligation in section 2e.
The affordable housing restriction for the Parker Manor requires that LexHAB provide to the
Town annual reports consisting of certifications regarding the annual and monthly gross and
adjusted income of each Household occupying each Unit, as well as a proposed schedule of
monthly rents and monthly allowances for utilities and services for the Units.
Summary Findings
It is clear that LexHAB continues to develop and maintain an impressive portfolio of properties.
The organization and staff are dedicated to serving a diverse and low-income population. LexHAB
enjoys the support and respect from the Town due to their successful track record and the large
number of households they are able to assist. The LexHAB staff has addressed some of the items
as noted in the 2014 monitoring rep ort, and continues to make improvements.
The recommendations below are designed to strengthen the compliance of the affordable housing
program as well as encourage a more consistent set of leasing and rent determination practices.
Below are the findings from the detail report below.
2 | P a g e J u l y 2 7 , 2 0 1 5
141 Keyes Road
Concord, MA 01742
(978) 318-1090
Info@RHSOhousing.org
Regional Housing Services
Office Serving Acton, Bedford, Concord, Lexington, Sudbury and Weston
We recommend again this year that LexHAB formalize its annual rent determination results by
providing a summary in the tenant file of the income calculated, and rent determined. We
suggest that LexHAB compare their rent determination with the LIP program maximums and
use the lower of the two figures. We recommend that LexHAB review ‘market’ rent and its
processes for over-income tenants.
We recommend again this year that LexHAB submit all initial rents and rent increases (with the
utility allowance included in the calculation) to the Town. Town review is required for rent
increases.
Additionally, LexHAB should clarify its policy regarding eligibility limits. The State program
allows Eligible Tenants to earn 140% of the 80% limit; LexHAB renewal forms require the tenant
be under the 80% limit.
We suggest that LexHAB review its lease for over-income and change in income processes.
We recommend that LexHAB review its Policy and Guidelines to align with the State program.
We also suggest that LexHAB retain documentation regarding the tenant selection process
followed on each new tenant.
Monitoring Scope
This is the second year of monitoring the LexHAB’s LIP units. All files were reviewed and site visits
were made to the units.
The LexHAB units, as Local Action units and not Chapter 40B units, are not subject to a Limited
Dividend restriction.
Reporting Requirements
1. Requirement: The regulation requires that the monthly rents charged to tenants of Low and
Moderate Income Units shall not exceed an amount equal to thi rty percent (30%) of the
monthly adjusted income of a Family whose gross income equals eighty percent (80%) of the
median income for the Area (as provided by HUD), with adjustment for the number of
bedrooms in the Unit, including an allowance for any utilities and services which are paid for
by the tenant. It also requires that the Project Sponsor annually submit a proposed schedule
of monthly rents.
Determination: LexHAB charges rents based on the ability of their tenants to pay, that is that
rent is determined based on 30% of the gross household income.
LexHAB has started to formalize the charging of utility allowances and consistently handling
them in rent determination. LexHAB does not annually submit rent schedules to the Town.
LexHAB accepts Section 8 vouchers from the Lexington Housing Authority for a number (7 as of
12/31/2014) of its tenants. In these cases, LexHAB accepts the Section 8 rent.
3 | P a g e J u l y 2 7 , 2 0 1 5
141 Keyes Road
Concord, MA 01742
(978) 318-1090
Info@RHSOhousing.org
Regional Housing Services
Office Serving Acton, Bedford, Concord, Lexington, Sudbury and Weston
One tenant (109 Parker Street) was determined to be over income, and charged ‘marke t’ rent
of $1600, which is a rent that is significantly below the going rents in Lexington, and is closer to
the affordable regulated rents.
We suggest again this year that LexHAB formalize its annual rent determination results by
providing a summary in the tenant file of the income calculated, and rent determined. We
suggest that LexHAB compare their rent determination with the LIP program maximums and
use the lower of the two figures. We recommend that LexHAB review ‘market’ rent and its
processes for over-income tenants.
We recommend again this year that LexHAB submit all initial rents and rent increases (with the
utility allowance included in the calculation) to the Town. Town review is required for rent
increases and is a good practice for the initial rents to provide a check on the process.
2. Requirement: Determination of whether the tenant of each Low and Moderate Income Unit
remains an Eligible Tenant. An Eligible Tenant is a Family whose annual income does not
exceed 140% of eighty percent (80%) of the Area median income adjusted for family size as
determined by the U.S. Department of Housing and Urban Development (“HUD”).
Determination: As mentioned, there have been improvements in collecting paychecks and
bank statements to verify income, rather than relying on tenant certifications. However,
income determination documentation was not included in the tenant files, and it was difficult
to review the administrator’s determination, even though income determination training was
provided and templates provided. In some cases, the determination did not include currant
wages, or income from all the household members, and in other cases, income documentation
was missing from the file.
109 Muzzey: Used last year 1040 rather than current paychecks
2 Spenser: Used last year 1040 rather than current paychecks
1003 Mass Ave Missing bank statements
300 Woburn: Did not include spouse part-time income
142 Emerson: Used last year 1040 rather than current paychecks
We suggest that LexHAB include the income determination in the tenant files, showing the
income that was calculated. Additionally, LexHAB should clarify its policy regarding eligibility
limits. The State program allows Eligible Tenants to earn 140% of the 80% limit; LexHAB
renewal forms require the tenant be under the 80% limit.
3. Requirement: Certification that each of the Low and Moderate Income Units continues to be
a Low and Moderate Income Unit; and is maintained in a manner consistent with regulations
and guidelines.
Determination: A 10% sampling for the units were inspected All units appeared to be well
maintained with no issues or defects, and maintenance requests seem to be handled swiftly.
4 | P a g e J u l y 2 7 , 2 0 1 5
141 Keyes Road
Concord, MA 01742
(978) 318-1090
Info@RHSOhousing.org
Regional Housing Services
Office Serving Acton, Bedford, Concord, Lexington, Sudbury and Weston
4. Requirement: All tenants are given a 1-year lease.
Determination: Current leases were in the files and accurately completed (for example,
tenant paid utilities were not always initialed as called for by the lease). One tenant who is in
arrears has not been given a renewal lease nor has been income recertified, as it is LexHAB’s
policy not to renew if the tenant has an outstanding balance.
We suggest that LexHAB review its lease for over-income and change in income processes.
5. Requirement: Units are leased in compliance with the Marketing Plan and Tenant Selection
Policy approved by DHCD at the time of the Regulatory Agreement and applicable laws and
guidelines.
Determination: Tenant files contain the application of the selected tenant though no
documentation of the selection process nor of the other potential tenants for this unit , or
evidence of advertising.
Please provide updated LexHAB Policy and Guidelines
We recommend that LexHAB review its Policy and Guidelines to align with the State program.
We also suggest that LexHAB retain documentation regarding the tenant selection process
followed on each new tenant.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Joint Meeting with Planning Board - Policy Priorities
PRESENTER:
Jo e Pato, BO S Chair/Nanc y
Co ro coran-R o nc hetti, P B Chair
ITEM
NUMBER:
I.6
SUMMARY:
The Bo ard of S elec tmen and the P lanning Bo ard will meet in joint s es s io n to dis c us s the S electmen's zo ning
p o licy go als . Topic s to be d is cus s ed include:
Go vernmental / Civic Use Zoning Bylaw
Center Divers ity
Article 53 Bank Morato rium
Street level s to refro nt us e
Parking req uirements in Zoning Bylaw
Affordable Ho us ing and Hous ing Diversity - Res idential Polic y Committee
Enclosed is so me material regard ing the Governmental - Civic Us e Dis tric t. Firs t is the proposal o f the Planning
Bo ard at last s p ring's Annual To wn Meeting. Majo r c atego ries of p ro p erty inc luded in the district included
Federal, State, and munic ip ally-owned s ites. S ec ond is a modified version o f this p ro p o s al that SUBTRACTS
land o wned b y Lexington, b ut ADDS certain properties owned b y entities that benefit fro m loc al property tax
exemptio ns and /or lo cal zo ning p ro tec tions . T he ad d ed sites have b een s creened to limit the number o f
p ro p erties in the p ro p o s ed district to generally larger s ites who s e c o nvers ion to their current zoning distric t
would result in s ignific ant impac t to the c o mmunity. For referenc e, the pro p erties filtered o ut are s hown in gray
o n the map. This map is for d is cus s io n p urp o s es only and is sub ject to further refinement and p ublic
comment.
The Planning Board will need an indic ation fro m the Selec tmen if the Governmental - Civic Use Districty
p ro p o s al should be inc luded in the Sp ecial Town Meeting p ro p o s ed for later this year.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
The Planning Board is exp ected to c o ntinue to refine the c o nc ep t fo r an upc o ming Town Meeting.
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 7:35 PM
ATTACHMENTS:
Des crip tion Type
GC Map from ATM 2015 Backup Material
Modified GC Map for Dis cus s ion Backup Material
Legend
GC - Gover nmental/Civic Use Distr ict
RESIDENTIAL DISTRICTS
RO - One Family Dwelling
RS - One Family Dwelling
RT - Two Family Dwelling
COMMERCIAL / INDUSTRIAL DISTRICTS
CB - Central Business
CLO - Local Office
CM - Manuf actur ing
CN - Neighborhood Busines
CRO - Regional Office
CRS - Retail Shopping
CS - Ser vice Business
PLANNED DEVELO PMENT DISTRICTS
CD - Planned Commercial
RD - Planned Residential
´P r o p o s e d G o v e r n m e n t a l /C i v i c U s e D i s t r i c t M a pProposed G o v e r n m e n t a l /C i v i c U s e D i s t r i c t M a p
1 in = 1,200 ft
0 0.75 1.50.375
Miles
D a t e : 3 /5 /2 0 1 5
Legend
OSGC Parcels
Filtered-Out Properties
Private Education
Religious
Federal, State, and Neighboring Town-Owned Land
Disclaimer: For Discussion Purposes Only
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discussion of School District Building Projects Plan (10 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.7
SUMMARY:
The b o ard will review any changes in status regarding the district sc hool build ing projec ts.
1. d is cus s s p ec ial Summit o n 9/16
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 8:35 PM
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discuss Wayland Request to Withdraw from Minuteman Tech (10 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.8
SUMMARY:
The Bo ard will d is c us s Wayland's req uest to withdraw from the Minuteman R egional S cho o l Dis tric t. Suc h a
withdrawal will req uire unanimous approval b y all to wns that are p art o f the regio nal d is tric t. The Minuteman
Sc hool Committee has reques ted that towns plac e the q uestio n o n the warrant fo r their next To wn Meeting.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 8:40 PM
ATTACHMENTS:
Des crip tion Type
Letter from Minuteman Regarding Wayland Request to Withdraw from
District
Backup Material
MINUTEMAN
July 16,2015
Joseph N.Pato,Chair
Board of Selectmen
Town of Lexington
1625 Mass.Ave.
Lexington,MA 02420
Dear Mr.Pato:
On April 15,2015 the Wayland Town Meeting voted to seek the Town of Wayland’s withdrawal
from the Minuteman Regional School District.Section IX of the current Minuteman Regional
Agreement requires the Minuteman Regional School Committee,under such circumstances,to draft
an amendment to the Regional Agreement setting forth the terms by which the town seeking to
withdraw may withdraw from the District.To this end,the Regional School Committee on July 7,
2015 voted to submit the enclosed Amendment to the member towns for their approval.
Thus,I am writing to request on behalf of the Minutemen Regional School Committee that the
Board of Selectmen include in the warrant for your town’s next annual or special Town Meeting an
article calling for the acceptance of the enclosed Amendment.For your convenience,we are also
enclosing the draft of a possible warrant article that you can consider utilizing.
Please understand that this Amendment,as well as the withdrawal of the Town of Wayland from the
District,will only occur if all sixteen of the current niember towns of the District,as well as the
Commissioner of Education,approve this Amendment.
Please feel free to contact Superintendent Edward Bouquillon,who would be happy to provide
whatever further information you or the other Selectmen might desire.Thank you for your
cooperation.
Sincerely,
David Horton,Secretary
Minuteman School Committee
cc:Carl Valente,Town Administrator
Enclosures
/58 Marrett Road,Lexington,MA 02421 T /81861.6500 F 781.863.1747 TDD 781.861.2922 minuteman.org
Serving Acton Arflngton Belmont,Boltor Bosborouh Carl s e Concord,Dover Lancaster,Leamgton,Lmcoln Needham Stow,Sudbury,Wayland and Weston
Approved by Minuteman School Committee 77,15
Amendment to Minuteman Regional Agreement regarding the Withdrawal of
of Wa laid fro m the Mjt au Re io11al Scliool District
Whereas the Wayland Town Meeting voted on April 15,2015 to seek withdrawal from the
Minuteman Regional School District,and whereas Section IX of the Minuteman Regional Agreement
requires the Minuteman Regional School Committee under such a circumstance to draft an amendment to
the Regional Agreement setting forth the terms by which a town seeking to withdraw may withdraw from
the District,the Regional School Committee voted at a meeting on July 7,2015 to submit the following
amendment to the Regional Agreement to the member towns for their approval.
dmeu1tNo.4toteMiu1utemaRReiollalVocationalTecicalScoolDistrictAreement
1.The references to the Town of Wayland will be stricken from the prefatory language of
the Regional Agreement as well as from Section 1 and from wherever else a reference to Wayland appears
in the Regional Agreement.
2.The Town of Wayland,even after the date that its withdrawal becomes effective,will
remain responsible,consistent with the terms of Section IX of the Regional Agreement,for its share of
the indebtedness of the District which is outstanding as of the effective date of Wayland’s withdrawal.
3.Pursuant to the terms of 603 CMR 41.03,assuming that the approval of this amendment
has been voted by the town meetings in all of the member towns,as well as having been approved by the
Commissioner of Education,by December31 of a given year,the effective date of this amendment and
the effective date of Wayland’s withdrawal will be the July 1 following that December31 date.
Article
_____________
To see if the Town will accept and approve the “Amendment to Minuteman Regional
Agreement regarding the Withdrawal of the Town of Wayland from the Minuteman Regional
School District”which was approved by the Minuteman Regional School Committee on July 7,
2015 and which has been submitted to the Board of Selectmen consistent with the current
Minuteman Regional Agreement.
862022v I
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Liquor License - Busa Brothers Liquors - Pledge of License (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.9
SUMMARY:
I have received all the nec es s ary p ap erwork needed to req uest approval of a p led ge o f lic ense o n the Retail
Pac kage Goo d s S tore liq uor cic ense fo r the Bus a Brothers Liquo rs , Inc , loc ated at 133 Mas s achs uetts
Avenue.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the applic ation for a pled ge o f lic ense o f the Retail Package Goods Sto re liquo r lic ense for
Busa Bro thers Liquo rs , Inc . lo cated at 133 Mas s achus etts Avenue.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 8:50 p .m.
ATTACHMENTS:
Des crip tion Type
Bus a Brothers Liquor Store Application for Pledge of LIcens e Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Liquor License - Vinebrook Corporation - Pledge of License (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.10
SUMMARY:
I have received all the nec es s ary p ap erwork needed to req uest approval of a p led ge o f lic ense o n the Retail
Pac kage Goo d s S tore liq uor licens e for the Vineb ro o k Corporatio n, loc ated at 131 Massac hus etts Avenue.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the applic ation for a pled ge o f lic ense o f the Retail Package Goods Sto re liquo r lic ense for
Vineb ro o k Co rp o ration, lo cated at 131 Mass ac hus etts Avenue.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 8:50 p .m.
ATTACHMENTS:
Des crip tion Type
Application for Pledge of Liquor Licens e for Vinebrook Corporation Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Renewal of Theatre Licenses – Lexington Venue (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.11
SUMMARY:
The Lexington T heatre P ro ject, Inc . d /b/a Lexington Venue, has s ubmitted an applic ation to renew their two
theatre licens es fo r weekdays and Sund ays. Their c urrent licens es exp ires Augus t 31, 2015.
Fire inspec tio n has b een completed witho ut any is s ues .
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the applic ation and issue two theatre lic enses to Lexingto n T heatre P ro ject, Inc ., d/b /a
Lexington Venue, loc ated at 1794 Mass. Avenue, fo r Cinema 1 and 2 to s ho w mo vies weekd ays and Sund ays
fro m Sep temb er 1, 2015 through August 31, 2016.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:00 PM
ATTACHMENTS:
Des crip tion Type
Application for Renewal of Venue Theatre Licens e Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Common Victualler License for New Owner of Panera Bread (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.12
SUMMARY:
PR Res taurants LLC now owns and o p erates the Panera Bread at 1684 Mas s ac hus etts Avenue. This new
Common Vic tualler reflec ts the name c hange of the owner.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve a C o mmo n Vic tualler Lic ens e fo r P R Restaurants LLC, d /b/a P anera Bread , 1684
Mas s achusetts Avenue.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:05 PM
ATTACHMENTS:
Des crip tion Type
Application for Common Victualler - Panera Bread Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen Committee Appointment - Design Advisory Committee (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.13
SUMMARY:
Design Advis ory C o mmittee
The Committee has reques ted that Caroline Fitzgerald b e appointed to the Committee.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app o int C aro line Fitzgerald to the Des ign Advis o ry Committee for a term to exp ire S ep tember 30,
2016.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:10 PM
ATTACHMENTS:
Des crip tion Type
Committee Application-DAC Backup Material
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AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve and Sign Eagle Congratulation Letter for Jack Schulz (5 min.)
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.15
SUMMARY:
You are b eing as ked to s ign a letter of commendatio n fo r Boy S cout Eagle Jac k Sc hulz from Tro o p 160.
Is there a Selec tman interested in attend ing the C o urt of Hono r and presenting the Selec tmen letter?
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to send a letter o f c o mmendatio n congratulating Jac k Sc hulz for attaining the highest rank o f Eagle in
Bo y Sc o uting.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:20 PM
ATTACHMENTS:
Des crip tion Type
Proposed Eagle Letter for Jack Schulz Backup Material
August 31, 2015
Jack Schulz
Troop 160
St. Brigid Parish
2001 Massachusetts Avenue
Lexington, MA 02421
Dear Jack,
Congratulations on attaining the highest rank in Scouting. We know the trail to
Eagle has not always been an easy one and we recognize that you have had to work hard
to get this far. Your time in positions of leadership within Troop 160, and the successful
completion of your Eagle project, speaks to your dedication.
Being an Eagle is so much more than just another rank. It is a recognition of what
you have achieved so far, but of more importance is the implied promise you have made
to maintain the ideals of Scouting into your adult life.
We know that your family and fellow Scouts are proud of you and will look to
you to be a leader as you continue your journey beyond Eagle.
Again, congratulations and good luck in all your future endeavors.
Sincerely,
Joseph N. Pato, Chairman
Peter C. J. Kelley
Norman P. Cohen
Michelle L. Ciccolo
Suzanne E. Barry
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Town Manager Appointments - Council on Aging and Permanent Building Committee (5 min.)
PRESENTER:
Linda C. Vine, Deputy Town Manager
ITEM
NUMBER:
I.16
SUMMARY:
Nancy Ad ler has b een with the Co uncil o n Aging s inc e 2009. Ms . Adler is c urrent with her Ethics Commis s io n
training.
Ric hard Perry has b een with the P ermanent Build ing Co mmittee since 2003. Mr. Bro wn is current with his
Ethic s Co mmis s ion training.
RECOMMENDATION / SUGGESTED MOTION:
Mo ve to ap prove the T o wn Manager's reappointment o f Nanc y Adler as a member o f the Counc il on Aging
and Ric hard P erry as a memb er of the Permanent Build ing Co mmittee.
FOLLOW-UP:
To wn Manager's Offic e will send reappointment letters .
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:25 PM
ATTACHMENTS:
Des crip tion Type
Nancy Adler Reappointment Application - COA Backup Material
Richard Perry Reappointment Application - PBC Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Water and Sewer Commitments and Adjustments
PRESENTER:
William P Had ley, Directo r of Pub lic
Works
ITEM
NUMBER:
I.1
SUMMARY:
Adjus tments of Water and Sewer c harges as rec o mmended b y WSAB on 7/23/15 ($28,202.27)
Commitment o f Water and S ewer Finals July 2015 $ 24,472.88
Commitment o f Water and S ewer Cycle 9 July 2015 $137,030.44
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the Water and Sewer commitments and ad justments as no ted ab o ve.
FOLLOW-UP:
Revenue Offic er
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:30 PM
ATTACHMENTS:
Des crip tion Type
Water & Sewer Commitments & Adjus tments Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sign Proclamation - Constitution Week
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.2
SUMMARY:
The Daughters of the American Revolution (DAR) have reques ted that the Selec tmen sign the
annual Proc lamatio n fo r Co nstitution Week, c eleb rated Septemb er 17 through 23 each year.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the reques t o f the Daughters of the American Revolution (DAR) to s ign a Proc lamation fo r
the 228th Cons titutio n Week, c eleb ration Septemb er 17 thro ugh 23, 2015.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:30 PM
ATTACHMENTS:
Des crip tion Type
Proposed Proclamation for Cons titution Week Backup Material
PROCLAMATION
WHEREAS: Our Founding Fathers, in order to secure the blessings of liberty for themselves
and their posterity, did ordain and establish a Constitution for the United States of
America; and
WHEREAS: It is of the greatest importance that all citizens fully understand the provisions and
principles contained in the Constitution in order to effectively support, preserve
and defend it against all enemies; and
WHEREAS: The two hundred twenty-eighth anniversary of the signing of the Constitution
provides an historic opportunity for all Americans to remember the achievements
of the Framers of the Constitution and the rights, privileges, and responsibilities
they afforded us in this unique document; and
WHEREAS: The freedoms guaranteed to American citizens should be celebrated by
appropriate ceremonies and activities during the Constitution Week, September
17 through 23 as designated by proclamation of the President of the United States
of America in accordance with Public Law 915.
NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of Lexington, Massachusetts, do
hereby proclaim the week of September 17 through 23 as
CONSTITUTION WEEK
and urge all citizens to reflect during the week on the many benefits of our Federal Constitution
and the privileges and responsibilities of American Citizenship.
IN WITNESS WHEREOF, we have hereunto set our hands on this thirty-first day of August in
the year of our Lord Two Thousand and Fifteen.
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor License - Czech and Slovak Association
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.3
SUMMARY:
Attac hed is a reques t fro m the Czec h and Slo vak As s o ciatio n fo r a o ne-day liq uor licens e to serve beer and
wine at a Harves t F es t/Family Event o n Saturd ay, Oc tober 17, 2015 from 6:00 p.m. to 11:00 p.m. at the Sac red
Heart Church lo c ated at 16 Follen Ro ad .
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:30 PM
ATTACHMENTS:
Des crip tion Type
Application for One-Day Liquor-Czech and Slovak As s ociation Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor License - Historical Society
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.4
SUMMARY:
Attac hed is a reques t fro m the Histo rical Soc iety fo r a o ne-day liquo r lic ens e to s erve all alcoho l at the
Lextopia Coc ktail Party and Mid -Century Marketplac e on F rid ay, Sep temb er 11, 2015 fro m 6:00 p.m. to 8:00
p .m. at the Dep o t Building lo cated at 13 Dep o t Square.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
Selec tmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:30 PM
ATTACHMENTS:
Des crip tion Type
Application for One-Day Liquor Licens e - His torical Society Backup Material
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Tax Bill Insert - Conservation Stewards
PRESENTER:
Jo e Pato
ITEM
NUMBER:
I.5
SUMMARY:
The Cons ervation S teward s have p lanned an o utreach and educatio nal event for the fall as a means to try to
inc reas e the members hip of active volunteers and have reques ted that the attac hed flyer be inc luded in the next
tax bill mailing.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve ins erting the Cons ervation S teward s info rmation in the next tax b ill.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:30 PM
ATTACHMENTS:
Des crip tion Type
Conservation Stewards Propos ed Flyer Backup Material
Lexington Conservation Stewards
Caring for our public land.
A program of the Town of Lexington Conservation Division
1625 Massachusetts Avenue
Lexington, Massachusetts 02420
Tel: (781) 862-0500 x84532
Fax: (781) 861-2780
Email: landstewards@lexingtonma.gov
Website: www.lexingtonma.gov/conservation/stewards.cfm
Lexington is fortunate to have over 1,300 acres of conservation land throughout town, with
over 50 miles of trails that bring you through woods, meadows, and apple orchards and along
brooks, marshes, and ponds.
Help Maintain Our Town Conservation Land
Join the Lexington Conservation Stewards
The Lexington Conservation Stewards is a volunteer group that works closely with the
Conservation Division and Conservation Commission to care for the town’s conservation land.
Conservation Stewards build boardwalks and bridges, maintain trails, control invasive plants,
clean up streams, host community events, and assist with a variety of conservation-related
projects. They become caretakers for the open spaces in their neighborhoods.
Becoming a Steward is easy, and it’s free! To join the Lexington
Conservation Stewards, visit the Stewards’ website at
www.lexingtonma.gov/conservation/stewards.cfm.
As a member, you will receive monthly Steward E-newsletters, email
notifications of upcoming stewardship events, projects, and news, and
opportunities to work together with other like-minded residents to
preserve and maintain Lexington’s important open spaces.
Explore Lexington's Conservation Land! Trail Guides are available for
purchase at the Conservation Division office, Visitor's Center, and Cary
Memorial Library.
Conservation Stewards 2014-2015 Highlights:
Maintained over 50 miles of conservation trails
Renovated large bridges at Meagherville and Dunback Meadow
Completed over 500 feet of new boardwalks at Whipple Hill
Hosted sustainable trail design and chainsaw safety trainings
Ecological restoration of the Idylwilde Old Community Garden Site
*See reverse for information about our fall open house*
Questions? Contact Jordan McCarron, Conservation Stewardship Program Coordinator,
at jmccarron@lexingtonma.gov, 781-698-4532
The Lexington Conservation Stewards
and the Town of Lexington Conservation Division
Invite You to our Fall 2015
Open Space
Open House
Saturday, October 24th, 1-3 pm, Cary Memorial Library Meeting Room
Join us for an afternoon of learning, exploration, and camaraderie as we celebrate
Lexington’s conservation land and open spaces !!
Learn about Lexington’s Conservation Stewards volunteer program
Network with current volunteer Stewards and conservation staff and share
ideas on projects for specific conservation sites
Tables/booths geared to a variety of interests
Interactive displays
Map displays, trail guides, and resource materials
Learn about upcoming conservation projects
Learn about volunteering to be the “eyes and ears” on a conservation site
near you
Light refreshments
AGENDA ITEM SUM M ARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Use of the Battle Green - Lexington Minute Men
PRESENTER:
Jo e Pato
ITEM
NUMBER:
C.6
SUMMARY:
The Lexington Minute Men have reques ted permis s ion to us e the Battle Green o n T hurs d ay, S ep tember 17,
2015, fro m 5:00 p .m. to 7:30 p.m. fo r a Change o f C o mmand Ceremony, inc luding the firing o f mus kets fo r a
volley and salute.
Polic e, Pub lic Works and Town Manager are OK with the req uest.
RECOMMENDATION / SUGGESTED MOTION:
Mo tion to app ro ve the c o nsent agend a.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/31/2015 9:30 PM
Lexington Minute Men Company
Adjutant Larry Conley, LMM
August 11, 2015
Selectmen@lexingtonma.gov
Lexington Selectmen
Re: Lexington Minute Men, Change of Command Ceremony
Good morning Lynne,
The Lexington Minute Men, are requesting the following….
1. To reserve the Green for our ‘Change of Command Ceremony
Thursday September 17th, from 5:00 pm to 7:30 pm
2. To advise Police for the firing of musket
For a volley and salute
3. To have the DPW to have podium and small set of bleacher’s
Set up similar to Patriots Day