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HomeMy WebLinkAbout2015-06-BOS-min Selectmen’s Meeting June 1, 2015 A regular meeting of the Board of Selectmen was held on Monday, June 1, 2015, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr. Cohen, Ms. Ciccolo and Ms. Barry; and Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Selectmen Concerns and Liaison Reports Mr. Cohen attended the Dana Home Foundation 2015 Grant Recipient Awards Reception on May 27 and mentioned some of the 15 non-profit recipients who received grants this year. He thanked the Foundation for all they do for Lexington. Ms. Barry reported on the efforts of a group called Lex Eat Together, which is organizing to provide a nutritious dinner weekly to anyone in need of a hot meal or companionship. They requested help in getting the word out that they need many volunteers and also donations. Ms. Barry attended a Girl Scout meeting where the girls were working on their Citizenship Badge and one of their questions was why she was called a Selectman. Mr. Cohen commented that women on the Board have always been called Selectmen at their request. Ms. Barry reported that the Selectmen’s booth at Discovery Day was very successful. She urged residents to get in touch with the Selectmen. Mr. Kelley is concerned with the proposed format and whether there will be enough time for residents to ask questions and make comments at the June 10 meeting to discuss the Massachusetts Avenue/Woburn Street intersection. Mr. Pato responded that the goal of the meeting is to get input from the residents. The first portion is for questions about the presentation to clarify the project. The second portion will provide time for residents to ask further questions and make comments. Mr. Pato and the other Board members attended the celebration party earlier in the evening to honor Dr. Paul Ash for his 10 years of service to the community as the School Superintendent. Mr. Pato asked the Town Manager for an update on providing pedestrian signage in the area of the Massachusetts Avenue/Locust Avenue traffic signal, which is just for fire emergencies. Mr. Valente reported that the Transportation Safety Group recently reviewed the area and a work order has been submitted to install pedestrian crossing signs to warn vehicles to stop for pedestrians in the crosswalk. Mr. Pato asked the Town Manager if the Town had heard from the State regarding the Town’s request for a pedestrian activated crossing at the Bedford Street/Eldred Street area. Mr. Valente will follow up and also check with the Transportation Safety Group. Selectmen’s Meeting – June 1, 2015 Town Manager Report Mr. Valente reported on five items: 1.The Belmont Golf Club is hosting the PGA Senior Tour from Tuesday, June 9 to Sunday, June 14, and there will be road closures and there will be Lexington Police helping to facilitate traffic. 2.The Massachusetts Avenue/Worthen Road intersection traffic concern has been reviewed by the Transportation Safety Group and they have hired Beta to look at options for the intersection. 3.The Transportation Safety Group is also working on traffic counts on Follen Road and Peacock Farm Road because of the concern regarding speed and cut-through traffic. 4.The Community Center is getting close to completion and the Town Manager showed pictures of the Fix-It Shop, Commanders Office, a function room in the Mansion and an activity room being prepped for vinyl flooring. 5.Aaron Henry has been appointed as the Planning Director. He had been the Assistant Director since 2007. 6. Peter Coleman has been appointed as the Assistant Recreation Director. He had been the Program Coordinator since 2006. Review of Fife & Drum Tattoo on Battle Green Ms. Morrisett, Business Manager for the William Diamond Junior Fife and Drum Corps, thanked the Selectmen for allowing the Tattoo to be held on the Battle Green. It was a very successful event and she hopes it can be held on the Battle Green next year, including the parade to the Battle Green. Mr. Pato attended the wonderful event and appreciates the work of the Fife and Drum Corps. Ms. Barry surprised Ms. Morrisett by reading a thank you letter for her dedication to Lexington and to acknowledge her involvement in Lexington over the past twelve years. She also presented Ms. Morrisett with an American Flag flown over the Battle Green on May 29 and a Lexington Pin. Ms. Morrisett will very soon be moving from Lexington to Ithaca, New York. Ms. McKenna, Tourism Committee, was very pleased that the Fife & Drum Tattoo could be held on the Battle Green and it was a wonderful way to start Revolutionary Revelry. Ms. Crocker, Fife & Drum, thanked Public Works for allowing the use of the ceremonial flags during the muster and tattoo. Grant of Location Eversource Energy Ms. Gillis, representing Eversource Energy was available to answer any questions. Selectmen’s Meeting – June 1, 2015 Mr. Pato opened these hearings at 7:30 p.m. Eldred Street This work is requested to increase capacity to the Town of Lexington. Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Eversource, Energy formally NStar Electric, to construct, and a location for, a line of conduits and manholes with the necessary wires and cables therein to be located in Eldred Street westerly at Pole 282/1 to install 27 feet + of conduit. Cary Avenue This work is requested to bring underground electric service to a new subdivision (Willard Circle). Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Eversource Energy, formally NStar Electric, to construct, and a location for, a line of conduits and manholes with the necessary wires and cables therein to be located in Cary Avenue easterly at Pole 30/8 at Willard Circle, install 15 feet + of conduit. The hearings were closed at 7:32 p.m. Discussion of School District Building Projects Plan Mr. Pato updated the Board on the School District Building Project Plan. A potential relocation of the Pre-K in the fall of 2016 to leased space is moving forward. Lease negotiations have been authorized by the School Committee. The School Committee has requested the Selectmen to investigate long-term options for the Pre-K program. An investigation of the effects of early relocation at this time of Pre-K from Harrington to leased space and the effects it will have on the need for short-term (pre-fab) space has been initiated. There are three scheduled presentations:  Wednesday, June 3, at 7:00 p.m. , Bowman – to discuss elementary school projects;  Wednesday, June 10, at 7:00 p.m., Diamond – to discuss middle school projects; and  Thursday, June 11, at 7:30 p.m., Hastings – to discuss the Hastings School project. Mr. Pato referred to the School Projects Summit Preparation Task List that lists all the items that need to be completed before the July 14 Summit. The Board needs to think about the timing and also strategies for presenting, packaging and funding the school projects to the voters, which will be discussed at the Summit. Ms. McKenna, Hancock Street, asked that the presentation dates be added to the public meetings calendar. She is also concerned that the Center Streetscape public meeting is scheduled on the Selectmen’s Meeting – June 1, 2015 same date as one of the school presentations and asked that one of the meetings be rescheduled. Mr. Pato will forward her request. Mr. Kelley shares the concern and asked why the June 10 Center Streetscape meeting is not on the Public Calendar. He would like to see better notification. Ms. Colburn, 49 Forest Street, is concerned that the school enrollments are following the upper limit for enrollment rather than the midpoint and hopes the Board will review before the project planning goes too far. Approve Temporary Signage for Bikeway Ms. Enders, Chair of the Bicycle Advisory Committee, requested permission to post safety messages on the Lexington section of the Bikeway for the 2015 summer/fall season. They are currently waiting for permanent signage that will result from the work of the Toole group, but that will not happen for another one to two years. The Committee would like to experiment with catchy phrases to inform users about some of the important safety behaviors, like giving an audible warning when passing, wearing lights at night, ensuring that children ride safety, that cyclists behave themselves when in crowded conditions, and that dogs are kept on a short leash. The Board received a list of suggested messages. The Board was enthusiastic about the proposed signage on the bike path. Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Bicycle Advisory Committee to post safety messages on the Lexington section of the Bikeway for the 2015 summer/fall season. Parking Regulation for Follen Road by Sacred Heart Church Mr. Hadley, Public Works Director, presented two recommendations from the Transportation Safety Group (TSG) as requested by the Sacred Heart Church for certain parking regulations on Follen Road in the vicinity of the church: 1.No parking from the corner of Follen Road at Pleasant Street to approximately 83 feet west; and 2.2 hour parking Monday through Friday from the west side of Follen Road at an existing ramp to the church’s property line. Upon motion duly made and seconded, it was voted 5-0 to amend the Traffic Regulations as follows: 1) No Parking from corner of Follen Road at Pleasant Street to approximately 83 feet west; and 2) 2 Hour Parking Monday-Friday from the west side of an existing ramp to the church’s property line. Selectmen’s Meeting – June 1, 2015 Public Works Projects Update Mr. Hadley, Public Works Director; Mr. Pinsonneault, Director of Operations; Mr. Livsey, Town Engineer and Mr. Beaudoin, Superintendent of Environmental Services, updated the Board on the following projects:  Comprehensive Street Management Plan  NPDES Phase II Stormwater General Permit The Board congratulated Public Works for the “Stormy” Award for the Best o Stormwater idea in New England for 2014.  Storm Drain Improvements  Concord Avenue Sidewalk Design and Construction Mr. Kelley asked about tree issues. Mr. Livsey responded that six trees were re- o evaluated: 3 are not high risk and potentially can be saved; 2 can be saved easily without easements; and 1 tree needs an easement to save. Engineering is in discussions with the direct abutter to see if they are willing to donate an easement to the Town; if not the tree will be removed. Mr. Kelley asked if left hand turns were part of the current plan. Mr. Livsey stated o there was a signal analysis done to detail the configuration of the intersection which included looking at turning. He will confirm if the current plan includes turning lanes going both north and south. Mr. Kelley would like to know what the plan is before it is installed.  Center Streetscape Design  Three Intersection Project  Street Improvements Ms. Barry asked how the Town of Bedford projects would be coordinated with o Lexington’s on Bedford Street. Mr. Livsey is meeting with Bedford to discuss scheduling and are trying to coordinate as much as possible. Mr. Barry asked Public Works to continue their current communication efforts through the summer. Ms. McKenna, 9 Hancock Street, requested that the Bedford Street and Grove Street o projects not be done at the same time. Mr. Kelley requested that the notices about repaving Bedford Street state that the o repairs are being done at the expense of the contractor. Engineering plans to send notices to the abutters and put on a message board that it is warranty work.  Townwide Signalization Improvements  Townwide Sidewalk Improvements Ms. Barry asked that the sidewalk be connected at the curve on Turning Mill Road o  Robinson Road Sidewalk  Pleasant Street Sidewalk  Prospect Hill Road Sidewalk  Culvert Replacement  Hartwell Avenue Improvements  Traffic Island Renovation (Jug Handle at Hartwell Avenue) Selectmen’s Meeting – June 1, 2015  Water System Improvements  Sanitary Sewer Improvements  Pump Station Upgrades  Gleason Road Force Main  Monument Conservation/Repair at the Historic Cemeteries  Hastings Park Gazebo  Center Playfields Drainage Improvements  Battle Green Master Plan Implementation  Lincoln Park Field Improvements  Park and Playground Improvements  Park Improvements – Athletic Fields  Park Improvements, Hart Court Resurfacing  Minuteman Bikeway Wayfinding Signs  Minuteman Bikeway Culvert  Community Center Sidewalk Mr. Livsey plans to meet with the abutter after the sidewalk has been redesigned to o see if they are amenable to the proposed work on their property. He will then present to the Selectmen. Ms. Ciccolo asked about the potential for an easement to Pelham Road. o  Miscellaneous Center Playfields Bathroom o Hydrant Replacements o DPW Equipment o Environmental Monitoring o Antony Park o Solar Ground Mount and Canopies at the Compost Facility o  State Projects (Grove Street/128 Bridge and Route 2/128 Bridge Construction)  Street Lights Mr. Hadley commended his staff for their commitment to the work of all these projects. The Selectmen also commended the staff for all their hard work. Ms. Barry mentioned that it was a difficult time for the Public Works department because of the loss of Joe Medlin, who was retired but had worked for Public Works for many years. Approve Farmers Market Winery Licenses Upon motion duly made and seconded, it was voted 5-0 to approve and sign a special license for Charlton Orchards to sell/serve wine at the Lexington Farmers’ Market from June 2 through October 27, 2015 only on Tuesday from 2:00 p.m. to 6:30 p.m. Selectmen’s Meeting – June 1, 2015 Goal Setting Discussion Ms. Barry asked the Board if they were interested in establishing values or guiding principles to use going forward. She provided the Board with a document (Proposed Board of Selectmen Statement of Values) that was prepared in 2008 by the Town Manager and staff based on what they saw for goals that year. Mr. Kelley thought it was an excellent list and was willing to adopt and/or discuss. Ms. Ciccolo thought the values were excellent but that the Board should have a discussion at a future meeting. Mr. Pato also thought it was an excellent list but wanted the Board to have an opportunity to articulate a few more guiding values. Mr. Pressman, 22 Locust Avenue, suggested the goals should refer to the protection of open space. He also suggested that the values should include protecting public safety as it relates to traffic signals. He also suggested adding a value around the work of the 2020 Committee to include all parts of the community in town affairs and providing housing. Ms. Barry suggested that Board members check with the Boards and Committees they are Liaisons to and remind them that suggested goals are now due June 12 and the Board would like to hear from as many Boards and Committees as possible. Mr. Pato sent out an augmented memo with a specific format of what he was looking for to one of his committees. He felt it worked well and provided the committee an opportunity for good discussion. He will bring forward his suggested format to use for next year. Notice of Exercise for Wright Farm Parcel 2 Mr. Valente explained that when the Town purchased the Wright Farm parcel in 2012, it also received the right to purchase the remaining house, then owned and occupied by Kathleen Wright, and the adjacent one-acre parcel of land (Parcel 2). The Board recommended, and Town Meeting approved, the use of CPA funds to purchase this remaining parcel and house. It is the Board’s intent to turn the house over to LexHAB for community housing and the remaining land to the Conservation Commission. Mr. Pressman, Community Preservation Committee and Housing Partnership Board, thinks that Paragraph 31 in the Purchase and Sale Agreement should include Community Housing in the list of purposes. He also suggested that since there is a provision where the Town can ask the seller to provide multiple deeds, that LexHAB be allowed to get a deed directly so it does not slow the process down for LexHAB like happened with the Busa property. Selectmen’s Meeting – June 1, 2015 Mr. Valente will discuss with Town Counsel. What the Board is being asked to vote tonight is to exercise its right to purchase and to notify the seller. Upon motion duly made and seconded, it was voted 5-0: (a)To exercise its right of option to purchase the Property under that certain Grant of Option Agreement dated as of December 20, 2012 between Kathleen Wright, as Trustee of the Thomas C. Wright Revocable Trust u/d/t dated January 5, 1988 and recorded in the Registry in Book 25247, Page 406, as amended by First Amendment dated February 27, 1991 and recorded in the Registry in Book 25247, Page 431; Kathleen Wright, as Trustee of the Sara M. Wright Revocable Trust u/d/t dated January 5, 1988 and recorded with the Registry in Book 25247, Page 435, as amended by First Amendment dated February 27, 1991 and recorded in the Registry in Book 25247, Page 460; Kathleen Wright, as Trustee of the Grove Street Trust created pursuant to the terms of the Articles 7 and 8 of the aforesaid Trusts; and Kathleen Wright, individually, and the Town of Lexington, acting by and through its Conservation Commission, recorded with the Registry in Book 60784, Page 401, as affected by the Assignment and Assumption of Grant of Option Agreement between the Town of Lexington, acting by and through its Conservation Commission, and the Town of Lexington, acting by and through its Board of Selectmen, dated as of March 23, 2015 and recorded with the Registry in Book 65160, Page 85; (b) To approve the Purchase and Sale Agreement concerning the Town’s proposed purchase of the Property substantially in the form presented to the Board at its June 1, 2015 meeting, with final changes to be made by the Town Manager in his reasonable discretion in consultation with town counsel (the “Purchase and Sale Agreement”); and (c) To authorize the Town Manager to execute the finalized Purchase and Sale Agreement. Upon motion duly made and seconded, it was voted 5-0 to approve and sign the Notice of Exercise regarding the certain property containing approximately 43,446 square feet located at 241 Grove Street, Lexington, Middlesex County, Massachusetts, shown as Parcel 2 on a plan entitled “Plan of Land in Lexington, Massachusetts, prepared for Kathleen Wright” dated October 22, 2012 and recorded with the Registry as Plan 808 of 2012. Approve Sunday Entertainment License for Fiesta Shows/Lions Club Upon motion duly made and seconded, it was voted 5-0 to approve and sign the Request for th Public Entertainment on Sunday for the July 4 Carnival to be held on Sunday, July 5, 2015. Selectmen’s Meeting – June 1, 2015 Approve Limousine License Renewals Upon motion duly made and seconded, it was voted 5-0 to approve the application and issue one (1) Limousine License to R&M Ride, 24 Deering Avenue, subject to receiving a letter from the owner of the vehicle approving its use as a limousine. Selectmen Committee Reappointments – LexHAB Upon motion duly made and seconded, it was voted 5-0 to reappoint David Eagle, William Hays and Martha Wood to the Lexington Housing Assistance Board for terms to expire May 31, 2018. New Selectmen Emails and Technical Support Mr. Pato reported to the Selectmen that they each have a Town email address that will allow residents to communicate with individual Selectmen and will automatically be archived by the Town. The Selectmen group email will continue to be forwarded to all Selectmen from the Selectmen’s Office. Each Board member will soon receive a tablet that will allow access to meetings packets and also access to town outlook exchange to read mail not using web-based access. It is hoped that the use of tablets will reduce the amount of work to prepare the packets for each meeting and cut down on paper used. The Board members can set up their own meetings or ask the Selectmen’s Office for assistance/coordination of meeting rooms. Ms. Ciccolo was concerned about citizen expectations when they send emails to individual Selectmen, how Selectmen should respond and the volume of emails that might be sent. She wondered if the Board should use some sort of auto response. The Board should discuss protocol at an upcoming meeting and consider if the web should include the individual email addresses or the general email address that is forwarded to all Selectmen. The current practice is for the Chair to respond to emails sent to the Selectmen’s Office. Individual emails should be treated like a personal communication. The Board should talk about a policy for communication, outreach and expectation people should have when they send an email and also discuss an auto response. Goal setting includes improving communication with the community and we need to refine the process going forward. Ms. McKenna, 9 Hancock Street, asked what the progress was in getting wireless into Town Hall. Mr. Valente responded that the wiring has been done and the necessary equipment has been ordered so it should be available soon. Selectmen’s Meeting – June 1, 2015 Consent Agenda Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 5-0 to approve the following water and sewer commitments. Commitment of Water and Sewer Section 2 April 2015 $1,651,234.08 Commitment of Water and Sewer Cycle 9 April 2015 $ 229,913.46 Commitment of Water and Sewer Finals April 2015 $ 3,482.52 Authorize the Chairman to Approve of Lowering the Battle Green Flag Mr. Kelley wanted to continue the current practice of asking the entire Board as requests are received to lower the Battle Green Flag as is stated in the policy. Mr. Pato explained that poll votes are not allowed under the open meeting laws. The Selectmen’s Office would follow the current practice of informing the Board of who and why the flag was lowered. The Chairman would only approve lowering the flag if there was not time to include the approval on an agenda. Ms. McKenna suggested that Mr. Pato contact the Attorney General’s Office for a ruling on the current practice of taking a poll vote and at the next meeting ratifying the vote for the record. Upon motion duly made and seconded, it was voted 3-1-1 (Mr. Kelley opposed, Mr. Cohen abstained) to authorize the Chairman to approve requests to lower the Battle Green flag if there is not time to put on an agenda. Mr. Cohen asked the Chairman to follow-up with the Attorney General and maybe even suggest an amendment to the Open Meeting Law. Mr. Pato will follow the existing process of informing the Board of any requests. He will also contact the Attorney General’s Office and see if they will take any action. This vote can be revoked if it is not needed. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to discuss strategy with respect to collective bargaining with the Teacher’s union; and to consider the purchase, exchange, lease or value of real property; and to reconvene in open session only to adjourn. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining and negotiating of the Town. Selectmen’s Meeting – June 1, 2015 Upon motion duly made and seconded, it was voted 5-0 to adjourn at 10:45 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting June 8, 2015 A regular meeting of the Board of Selectmen was held on Monday, June 8, 2015, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr. Cohen, Ms. Ciccolo and Ms. Barry; and Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Selectmen Concerns and Liaison Reports Mr. Kelley and Ms. Barry attended the 2015 High School Graduation and congratulated the 487 students who received their diplomas. Ms. Barry reported that she and Mr. Cohen attended the first meeting of the Youth Stress Coalition. The next meeting will be held on June 16 at 3:30 p.m. Ms. Barry reported that the Monuments and Memorials Committee is concerned about the condition of the Minute Man statue and is working with the Public Works for funding to repair it. Public Works suggested that a public meeting be held on whether the statue should be restored to bronze or left as is. Ms. Barry attended the second annual Community Endowment of Lexington grant awards ceremony on Friday, June 5, 2015. The Town received grants for:  Communities for Restorative Justice, a community-police partnership with twelve partner police departments in the MetroWest region. This grant will enable C4RJ staff to train Lexington police officers, raise community awareness of restorative justice and its benefits, and recruit local volunteers;  Domestic Violence Services Network provides direct and ancillary support services to domestic violence victims across eleven police departments in the MetroWest region. This grant will allow DVSN, in partnership with the Lexington Police Department, to provide four Realistic Escape Strategies & Instinct-based Self-defense Training courses to girls at Lexington High School; and  Lexington Tourism Community, Antony Park is part of a sister city collaboration with Antony, France. The plan for Antony Park is based on historical French formal garden design and improves upon a seldom-used area of Tower Park. This grant will assist LTC in completing the park’s construction. Ms. Barry, along with Ms. Tintocalis, Economic Development Director, and members of the Center Committee, attended a meeting regarding business mix in the center and what residents can do. The group will be setting up several subcommittees and also form a google group. Mr. Pato reminded everyone about the public meeting being held Wednesday, June 10, 2015, at 7:30 p.m. to discuss the center streetscape project and specifically the lights at the intersection of Woburn Street and Massachusetts Avenue. Selectmen’s Meeting – June 8, 2015 Town Manager Report Mr. Valente reported on three items: 1.Ms. Tintocalis, Economic Development Director, attended a meeting in Arlington regarding the Olympics. If it happens the Town will need to think about, but for now the Town will watch what happens. 2.The Recreation and Community Programs Department hope to be moved into the Community Center on June 19. The plan is to have a soft opening over the summer and to expand the hours after Labor Day. Mr. Pato plans to hold some office hours at the new Community Center. Mr. Valente showed some photos of the progress to complete the new Community 3. Center. Grant of Location – National Grid – Sanderson Road Mr. Pato opened the hearing at 7:13 p.m. Mr. Regan, National Grid Permit Representative, requested approval of a petition to install and maintain approximately 315 feet of 2 inch gas main in Sanderson Road for new service at 21 Sanderson Road. Mr. Bartenstein, Precinct 1, asked how residents can request gas service to their homes. Mr. Regan suggested they contact National Grid to work out an agreement. Mr. Pato mentioned that the same question has come to his attention from residents and he would like to see what information the Town can provide for residents regarding requesting gas service be installed. Upon motion duly made and seconded, it was voted 5-0 to approve the petition for National Grid to install and maintain approximately 315 feet of 2 inch gas main in Sanderson Road. The hearing was closed at 7:18 p.m. Sale of Bond Anticipation Notes Mr. Addelson, Assistant Town Manager of Finance, explained that on June 3, 2015, the Town sold $5,717,905 of bond anticipation notes of which $4,351,905 will come due on February 26, 2016 and $1,366,000 will come due on June 10, 2016. The $4,351,905 note issue was to fund multiple purposes and the $1,366,000 note was for funding a portion of the $4.05 million appropriation voted this spring for continued School Facilities Master Planning Design and is for spending that is a potential candidate for a debt exclusion vote in FY16; so that if the debt exclusion is approved, the interest on these notes will be excluded from the limits of Proposition 2 ½. Selectmen’s Meeting – June 8, 2015 Five bids were submitted for each of the notes. The bids, based on a calculation of the net interest cost (NIC) which takes into consideration the amount of the issue, coupon rates and any premium bid, ranged from a high of 0.5050% to a low of 0.2309% for the $4,351,905 note sale and from a high of 0.5826% to a low of 0.4144% for the $1,366,000 note sale . The low bidder for both notes was TD Securities. Upon motion duly made and seconded, it was voted 5-0 to approve the sale of a $4,351,905 1.25 percent General Obligation Bond Anticipation Note, Series A of the Town dated June 12, 2015, and payable February 26, 2016 (the “Series A Note”), to TD Securities USA (LLC) at a price of par and accrued interest, if any, plus a premium of $31,290.20. It was further voted to approve the sale of a $1,366,000 1.25 percent General Obligation Bond Anticipation Note, Series B of the Town dated June 12, 2015, and payable June 10, 2016 (the “Series B Note”, and together with the Series A Note, the “Notes”), to TD Securities USA (LLC) at a price of 100% of par and accrued interest, if any, plus a premium of $11,351.46. It was further voted that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated May 26, 2015, and a final Official Statement dated June 3, 2015, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. It was further voted that the Town Treasurer and the Board of Selectmen be, and hereby are, authorized to execute and deliver a significant events disclosure undertaking in compliance with SEC Rule 15c2-12 in such forms as may be approved by bond counsel to the Town, which undertaking shall be incorporated by reference in the Notes, as applicable, for the benefit of the holders of the Notes from time to time. It was further voted that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures in such form as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Notes. It was further voted that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. Discussion of School District Building Projects Plan Mr. Pato provided the Board with dates for upcoming meetings:  Thursday, June 11, Hastings, 7:30 PM – to discuss Hastings School Program  Monday, June 15, Diamond, 7 PM – to discuss middle schools  Tuesday, June 16, Selectmen Meeting Room, 7:30 PM – School Committee Presentation Selectmen’s Meeting – June 8, 2015 Ms. Ashton, 32 Cliffe Avenue, Precinct 1, has been preparing weekly summaries about the school projects for Town Meeting Members and has been asked about the plans for the High School. Mr. Pato stated that subsequent work on the High School will be examined by the School Committee and a long-term plan will be developed. LexFarm/Community Farming Committee Presentation Mr. Bliss, Chair of the Community Farming Committee (CFC), summarized what the CFC has been doing since it was created in June 2013. The first year the focus of the CFC was to identify and put in place a farm operator by reviewing RFP responders and finalizing the lease document and operations plan and holding a public hearing on September 13. That lead to the recommendation that the Lexington Community Farm Coalition be awarded the contract and a lease was signed in November 2013. For its second year, CFC focused on monitoring the farm’s first year of operations. Ms. Guerette, President of the LexFarm Board of Directors, reported on the first year of operation and what the plans are for the future. 2014 Achievements include: 500 members, $125,000 raised to build the farm and organization; 212 CSA shares and farm stand; $13,000 of produce donated; 100 volunteers and over 1000 volunteer hours; and volunteer-led educational programs. LexFarm learned during the first year that: the infrastructure needs improvement and the soil needs attention. They will be actively working on the infrastructure and soil during the 2015 season. A new Farm Manager and seasonal farm stand manager have been hired for the 2015 season. The 2015 season will include a spring seedling sale, farm stand with produce from LexFarm and other local farms, 20 week CSA starting in June, produce from Piccadilly Farm, pick-your-own vegetables and flower shares. Also they will be offering education and community engagement programs and donating food to local food pantries. LexFarm will be focusing on rejuvenating the soil on part of the farm using cover cropping and will continue to improve the infrastructure. To grow the organization they plan to work with many local organizations and develop relationships with them. They also will be refining the mission and strategic planning for the farm. Ms. Guerette invited everyone to come visit the farm and to get involved. Selectmen’s Meeting – June 8, 2015 st Mr. Kelley requested a financial statement for the 1 year of operation. He also suggested that the Town provide water and sewer connections as soon as possible to the farm before the street improvements on Lowell Street are done. All the other Selectmen agreed that the farm should be provided with a hook-up to water and sewer as soon as possible. Mr. Valente stated that both water and sewer services were in the road. Water will be easy to run as soon as the Town knows that LexFarm wants it. The sewer is a little more difficult because engineers will need to design a gravity system to connect to the sewer main and will also need to know where LexFarm wants that connection located. He requested that LexFarm let him know the location they desire for both water and sewer connections. The Town Manager will return to the Selectmen with a cost estimate for the work. Mr. McKenna, 9 Hancock Street, supports the farm’s progress so far. She was surprised to learn that LexFarm was using a farm that was outside of Lexington and outside of Massachusetts. She asked that the agreement with the Town require they use only Lexington based farms. Ms. Guerette stated that a time crunch and economics did not allow them to use local groups but in the future they plan to work with local farms if needed. Approve Letter for LexHAB Regarding Busa Housing The Lexington Housing Assistance Board (LexHAB) requested a letter of support from the Board for their Local Initiative Program (LIP) application for a comprehensive permit for an affordable housing development at Busa Farm on Lowell Street. Ms. Tsvetkova, Precinct 1, would like the letter to the Department of Housing and Community Development (DHCD) to reflect that there is opposition from the neighborhood of the project. She does not think there was any public process when the Board approved 6 units instead of 4 and that the neighborhood issues have not been addressed. Mr. Pressman, 22 Locust Avenue and Housing Partnership Board, stated that Town Meeting approved LexHAB’s proposed 6 units on the Busa Farm with 78 percent of the vote. It is time to move the project ahead. Residents can submit letters of opposition to the State. Mr. Kelley did not support going from 4 units to 6 units because of a lack of process and will not support sending this letter. But he does support the project and thinks it is a good design and is appropriate for the site. Ms. Ciccolo followed the process as part of the Community Farming Committee (CFC) and felt there was process as the plans were brought before several committees. The design is good and makes the most of minimizing the impact visually to the neighbors and LexHAB will be sensitive to the natural resources and neighborhood concerns. Selectmen’s Meeting – June 8, 2015 Mr. Cohen feels LexHAB has done a tremendous job with affordable housing projects where there is always opposition. There has been a process of meetings with the Selectmen as the plans were developed and changed from 4 to 6 units in the same footprint that originally approved. This letter just lets DHCD know that the Selectmen are in favor of the project. There is still a long road before the project is approved and built. Mr. Pato is sensitive to neighborhood concerns but Town Meeting and Town Meeting Members saw the merits and approved the project. As pointed out, there was overwhelming support at Town Meeting for the project and the letter reflects that. Ms. Tsvetkova stated the law requires the Selectmen to convey neighborhood concerns to DHCD. Mr. Valente will check with Lexington’s Housing Officer. The Selectmen, if required, will forward letters of opposition to DHCD. Upon motion duly made and seconded, it was voted 4-1 (Mr. Kelley opposed) to provide a letter of support endorsing LexHAB’s application to the Department of Housing and Community Development’s Local Initiative Program for a comprehensive permit for the affordable housing project at the Busa Farm Property on Lowell Street. Daikanyama Special Permit – Request for Parking Waiver Mr. Valente explained that staff was looking for direction from the Selectmen regarding the request for a special permit from Daikanyama to waive parking requirements under the Zoning Bylaws and whether the Board wanted to support the Special Permit application with a condition that the Special Permit require Daikanyama to enter into a Pilot in Lieu of Parking (PILOP) Agreement with the Selectmen, similar to how the 21 Muzzey Street Special Permit was handled. Daikanyama has submitted an application to the Board of Appeals to expand the restaurant by adding an additional 16 seats which would require an additional 6 parking spaces. Mr. Pato noted that the Board discussed a PILOP last fall for new construction at 21 Muzzey Street and discussed a policy which would differentiate between new buildings on a site which would increase the existing foot print and existing buildings which were being reused. The policy has not been completed. He asked the Board if they wanted to apply the same terms of committing to a PILOP for Daikanyama. He feels the PILOP needs to speak to new construction and to change in use in existing use and he is not comfortable not applying the same conditions to new applications. He suggested sending a letter to the Board of Appeals to let them know the policy direction of the Board and how it is proceeding. Ms. Ciccolo feels it is crucial to be consistent. Since the policy is not complete this is the time to look at the impacts to various small businesses versus developers to make sure the Town is fair to both parties and also to analyze the proposed policy from different directions. Selectmen’s Meeting – June 8, 2015 Mr. Kelley thinks the rules in the zoning bylaw are too restrictive and problematic and are not responsive to the market. He would like the Planning Board to look at changing the Zoning Bylaw and bring an article forward for the 2016 Annual Town Meeting. He is anxious for staff to come up with a PILOP formula for new square footage, but does not want to burden existing square footage in the CB District. He suggests letting the Board of Appeals decide whether to waive the parking requirements. Mr. Cohen suggested sending a letter to the Planning Board to suggest they look at changing the Zoning Bylaw to reflect the difference between new construction and expanding into an existing space. Ms. Barry sees Daikanyama request as very different from the 21 Muzzey Street project. She is concerned with asking businesses to wait for the PILOP Policy, which might cause a hardship. She urged the process be moved along to provide more direction to businesses. Mr. Pato is concerned that there is currently a parking problem during peak times of the day and both changes of use and new construction increase the pressure on parking demand. He is reluctant to encourage growth in the absence of a way to cope with the growth. The proposed PILOP has been reviewed by the Planning Board and will be presented to the Center Committee next week. Staff is asking for a member from the Planning Board and Center Committee to work with staff on the PILOP. Currently plan is to bring a draft to the Selectmen in the early fall. The Board does not support sending a letter to the Board of Appeals to include a contingency about the PILOP. Mr. Kelley feels that because Daikanyama is taking over an existing food establishment that did not have tables there but still had parking needs they should not be burdened further. It would send a bad message to existing businesses considering expansion in Lexington. The PILOP should be only for added square footage. Ms. Barry asked that the Board discuss at their June 29 meeting sending a letter to the Planning Board regarding changes to the Zoning Bylaw. Mr. Kelley suggested the Board have a meeting with the Planning Board to help them understand what the Selectmen would like to see for Town Meeting. Ms. Ciccolo feels the Planning Board would welcome the Selectmen’s comment and input. She feels the PILOP should be consistent and administered across the board even if a change of use does not pay a fee. Suggesting that the Board of Appeals provide a waiver is bad practice and adds to the uncertainty and mockery of the bylaw. Selectmen’s Meeting – June 8, 2015 The Selectmen asked that the PILOP policy more forward as soon as possible. Goal Setting Discussion Mr. Pato suggested that the first draft of the existing Board values should be discussed later in the year. The Board needs to think about what the vision is for the Lexington they want. The Board also needs to review 2020 documents and the comprehensive plan and think about how to engage the community for consensus. The Board will have a vision discussion at a dedicated meeting later in the summer. Request for Building Permit Fee Waiver – Lexington Housing Authority Mr. Valente explained that the Lexington Housing Authority (LHA) requested a waiver of all or a portion of the Building Permit fee for the four handicapped accessible units (one building) to be constructed on Shirley Street/Greeley Village. The estimated total project cost is $1,445,000 (construction cost alone is $870,400 and the building permit fee would be $10,477). Town meeting approved $810,673 of Community Preservation Act (CPA) funds for the project. In the past the Building Permit fee has been waived for CPA funded LHA projects. In this case CPA funds will cover 56 percent of the total project costs. Upon motion duly made and seconded, it was voted 5-0 to waive $10,477 or 100 percent of the building permit fee for the Lexington Housing Authority’s Shirley Street/Greeley Village project. Town Manager Appointment – Council on Aging Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Sophia Ho to the Council on Aging for a term to expire May 31, 2018. Selectmen Committee Appointments/Reappointments Community Preservation Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Norman Cohen, Jeanne Krieger and David Horton to the Community Preservation Committee, representing the Board of Selectmen, for terms to expire June 30, 2017. Noise Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Nick Afshartous to the Noise Advisory Committee for a term to expire September 30, 2016. Upon motion duly made and seconded, it was voted 5-0 to appoint Lee Minardi to the Noise Advisory Committee for a term to expire September 30, 2017. Selectmen’s Meeting – June 8, 2015 Executive Clerk Upon motion duly made and seconded, it was voted 5-0 to reappoint Lynne Pease as the Selectmen’s Executive Clerk for a one year term to expire June 30, 2016. Keeper of the Lockup Upon motion duly made and seconded, it was voted 5-0 to reappoint Mark Corr as Keeper of the Lockup for a one year term to expire June 30, 2016. Approve and Sign Eagle Letter Congratulating Nathaniel E. Tan Upon motion duly made and seconded, it was voted 5-0 to send a letter of commendation congratulating Nathaniel E. Tan for attaining the highest rank of Eagle in Boy Scouting. Future Meetings The Selectmen will schedule meetings for: September 9 (at 9:00 a.m.) and 21. The Selectmen do not plan to have a meeting on August 24. A special town meeting will probably be planned for early November. Consent Agenda Approve Tax Bill Insert Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Town Manager’s Office to include an insert regarding the upcoming Citizens’ Academy in the next tax bill being mailed the end of June. Approve Use of the Battle Green – Promotion Ceremony Upon motion duly made and seconded, it was voted 5-0 to approve the request of Lt. Col. Tunyavongs to conduct a promotion ceremony on the Battle Green on Friday, June 26, 2015, from 12:00 noon to 12:45 p.m. Approve Town Manager’s Vacation Request Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s request for vacation from August 31, 2015 to September 4, 2015. Approve Minutes and Executive Session Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of April 17, 2015, April 29, 2015 and May 11, 2015. Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of April 29, 2015, May 11, 2015, May 18, 2015 and June 1, 2015. Selectmen’s Meeting – June 8, 2015 Executive Session Upon motion duly made and seconded, it was voted 5-0 to go into executive session to discuss strategy with respect to ongoing litigation (Trustees of Lexington Place Condo Trust vs. Brent Kazan and the Town of Lexington et al); and to consider the purchase, exchange, lease or value of real property; and to reconvene in open session only to adjourn. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the litigating and negotiating position of the Town. Upon motion duly made and seconded, it was voted to adjourn at 9:30 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting Information Session and Public Meeting Regarding Lexington Center Safety Improvements Massachusetts Avenue/Woburn Street/Winthrop Road June 10, 2015 A meeting of the Board of Selectmen was held on Wednesday, June 10, 2015 at 7:30 p.m. in the Clarke Middle School Auditorium at 17 Stedman Road. Chairman Pato, Mr. Kelley, Mr. Cohen, Ms. Ciccolo and Ms. Barry; Mr. Valente, Town Manager and Ms. Chabot, Assistant to the Executive Clerk, were present. Also Present: Mr. Hadley, Director of Public Works, Mr. Livsey, Town Engineer; Mr. Ho, Vice President, BETA Group and Mr. Wasielewski, Project Manager, BETA Group. Introduction Mr. Pato explained that the Board of Selectmen is considering various options for safety improvements at the Massachusetts Avenue and Woburn Street/Winthrop Road intersection. He gave background information about community outreach thus far. After the presentation by the engineers, a 20 minute question period about the presentation followed by a 30 minute comment period for any aspect of the project was planned. At the end of the 20 minute question period, Mr. Pato planned to poll the audience to see if an additional 30 minutes for questions was desired. As follow up, a second public meeting is planned for September and a third public meeting is planned for October. Consulting Engineers presentation of Options Mr. Ho, Vice President BETA Group, described the Center Streetscape project as running along Mass. Ave. from Cary Library to Woburn Street. Mr. Wasielewski, Project Manager, BETA Group, focused on the Woburn Street intersection and discussed Traffic Data, Existing Deficiencies, Accident/Safety Analysis, Traffic Signal Warrant Analysis, and Evaluation of Improvement Options. Question and Answer Period Gerry Paul, 43 Highland Ave., would like a response from Town Counsel as to whether the Town would have any legal liability if it was decided to install a pedestrian activated signal at the crossing in front of the Baptist Church rather than a traffic light at the Woburn Street intersection. Dan Fenn, 59 Potter Pond, would like to know how the 4-5 crashes at the Woburn Street intersection compares to the number of crashes at Bedford Street and Harrington Road and if installing a signal will guarantee no crashes. Mr. Wasielewski responded that is about average for the downtown and about average for the state. A signal would reduce the number of crashes and severity. Information Session – June 10, 2015 Alice Meade, 86 Meriam St., pointed out that in Option 2, Mass. Avenue westbound is reduced to a single lane. Mr. Wasielewski explained that there is some space for a left turning vehicle, another vehicle could still go straight around them. John Rossi, 40 Arcola St., asked how many crashes involve injury. Mr. Wasielewski did not have that information with him but could make it available. Mr. Ho pointed out that a traffic light would reduce rear end collisions specifically. Michael McGuirk, 5 Crescent Rd., asked why more weight was not given to the roundabout option. Mr. Ho explained that they have given a roundabout the same consideration as other options. To ensure the roundabout works, we would need 2 lanes and to provide this requires significant land taking. Susan Bennett, 64 Bloomfield St., asked the engineers to quantify what portion of the day the intersection receives an F rating and what is the average clearing time. Mr. Wasielewski responded that the intersection operates at level of service F for 2 – 2.5 hours in the morning and another 2.5 hours in evening. The average delay was in 100 – 150 second per vehicle. Gerry Lanson, 1122 Mass. Ave., asked what kind of coordination is being done between the Woburn Street intersection and other traffic lights proposed along Mass. Avenue in East Lexington. Mr. Wasielewski explained that the traffic light would coordinate with the Waltham Street intersection but others are too far in traffic terms to be pertinent. June Hatfield, 11 April Lane, talked about level of service and delays in Option 3, giving it a C rating, and asked what is the level of service for people simply traveling Mass. Avenue? She would like to see a level of service chart for simply traveling on Mass. Avenue. Mr. Wasielewski responded that the level of service recorded for Option 1 and 2 is for Woburn Street only. Through traffic would operate at theoretically level of service A, left turns with some delay. The level of service C recorded is the average for all approaches to the intersection. Mr. Pato confirmed with the BETA Group representatives that an analysis on Mass. Avenue has been done. He is hearing from the audience that they haven’t seen that, so that would be something we would like to see in the future. Bob Kuljian, 105 Meriam St, asserted that the crash data at Waltham Street with signal, and Woburn Street with no signal, is the same. Mr. Ho responded that people know the Woburn Street intersection is not safe, so everyone goes through it with caution. Mr. Pato asked the audience if they would like to extend the question period for another 30 minutes and the response was yes, with no audible objection. Meg Muckenhaupt, 19 Whipple Rd., asked what accomodations had been made for bikes coming east and trying to return to the bike path at the Woburn Street / Mass. Avenue intersection. Mr. Information Session – June 10, 2015 Wasielewski responded that there would be a shared lane into the intersection, and bike boxes at the intersection. Dan Palant, 16 Slocum Rd., asked on what the engineers based the answer to question 12 of the Center Streetscape Project frequently asked questions, they do not believe the signal will result in more cut-through traffic. Mr. Wasielewski explained that the engineers looked at the distribution of turning traffic at the intersection and based on that, they didn’t think any of the vehicles that could cut through the neighborhood would benefit by cutting through. The right turn volume is low, most of that traffic is going through to Woburn Street. Brenda Netreba, 79 Woburn St., asked if there was a commonality that leads to a crash. She believes that the confusion is Winthrop Road to Woburn Street. She also asked whether there was any thought to relocating the bus stop. Mr. Wasielewski responded that the crash data is not detailed enough to tell us those specific movements. And BETA Group tried to maintain the bus stop in the location the MBTA established. Ted Sidley, 2 Rogers Rd., asked what effect increased police presence at the intersections, and signage leading to the intersection establishing speed limits, would have. Mr. Wasielewski explained, some of the speed data that we have was obtained by the Town using a feedback trailer, and even with having that there, we were seeing speeds in the 33 – 35 mph range. The Town has limited resources with respect to the Police force. Mr. Sidley asked whether cameras that monitor traffic have much effect on speed and accident rates. Mr. Wasielewski does not believe they do. Ian Ashton, 27 Vine Brook Rd., asked whether turning right on a red light would be permitted at this intersection. Mr. Wasielewski responded that the Woburn Street approach would be provided with a green arrow, and there would be no right turn on red. The right turns on Mass. Avenue to Fletcher Avenue or Woburn Street could occur on red. Jay Flynn, 1 Hunt Rd., referring to page 10 of the presentation, Option 1 maintain existing configuration, asked to what extent the engineers considered a cross walk at the Police Station and at Hunt Road; to what extent they considered bike lane improvements within this configuration; and were the crashes constricted to the immediacy of this diagram. Mr. Wasielewski answered, yes the crashes were. They did consider bike lanes, but were trying to maintain the parking and the bus stops. The bike lanes could not fit coming in the east bound direction. Laura Kerper, 6 Winthrop Rd., asked if simpler fixes such as making Winthrop Road one way during busiest hours, and maybe right turn only from Winthrop Road have been considered. Mr. Wasielewski responded that one of our original goals was to maintain existing traffic patterns. When you start to make those restrictions, you start to put folks on other travel paths. David Kaufman, 152 Burlington St., commented that it would be helpful to know approximately how much more expensive a roundabout might be and what level of service it might provide. Information Session – June 10, 2015 Mr. Wasielewski responded that he did not have a cost estimate for either a single or double lane roundabout. Edward Ganshirt, 48 Fletcher Ave., asked whether a bigger study had been done to see if there is something pushing traffic in to the Center, possibly from East Street or Adams Street. Mr. Wasielewski responded that their study was confined to the downtown. Mr. Livsey pointed out that we are studying the signal at Lowell Street and East Street, but we have not looked at the Town overall. Mr. O’Brien, 1454 Mass. Ave., commented that the average number of accidents is 4.6, and asked with signalization, 4.6 goes to what? Mr. Wasielewski responded that he can’t put numbers on that. Mr. O’Brien followed up with 4.6 accidents goes to what in a single lane roundabout? Mr. Wasielewski said that again, there no way to quantify. Mr. O’Brien thinks we should have a sense of this. Gerry Lanson, 1122 Mass. Ave., asked why there was such an interest in increasing bike lanes when we have a significant traffic problem. Mr. Livsey responded that this is direction we recently received from Town Meeting. Bob Kuljian, 105 Meriam St, asked about level of service. Mr. Wasielewski responded that Winthrop Road and the left turn from Mass. Avenue to Woburn Street are not at level of service A. Karen Murray, 904 Mass. Ave., asked whether the engineers believe there will be more pedestrian traffic when the crosswalks are in place. Mr. Ho has observed people currently crossing at that intersection. The Town will now be providing for someone who is visually impaired. Ms. Murray believes that if you put in crosswalks more people will use it. Bert Davidson, 222 Follen Rd., expressed concern about aesthetics, and bringing cut through traffic and accidents to other neighborhoods. He used the traffic light at Waltham Street and Marrett Road as an example and pointed out the effect on Kendall Road. Marianne Lazarus, 22 Woodland Rd., talked about the difficulty in turning left from Grant Street on to Mass. Avenue and asked whether BETA Group’s study takes into account how the traffic light at Woburn Street would affect the flow of traffic on the rest of Mass. Avenue and the safety of the crosswalk in front of the Post Office. Mr. Ho responded yes we have looked at the safety of both and described the benefits of the newly designed intersection for pedestrians and bicyclists. Sanjay Padaki, 46 Ward St., suggested going with Option 2 (modify geometry, no signal) for now and then once you have the other intersections figured out (at Pleasant Street, Maple Street and Marrett Road) if traffic doesn’t improve then maybe consider Option 3. Mr. Livsey confirmed that is being considered as one of the options. Information Session – June 10, 2015 Gerry Paul, 43 Highland Ave., referred to his question for Town Counsel at the beginning of the evening and asked in what approximate time frame it would be answered. Mr. Pato did not have an answer for him. Chris Vander Rhodes, 200 Follen Rd., believes the traffic light is less safe because drivers’ eyes will be off the cross walk and looking up at the light instead. Mr. Ho responded, the traffic light would make the cross walk safer, the stopping condition would create a gap and slow down cars. Comment Period David Wilson, 5 Elliot Rd., commented that this process talks about safety, but Harrington Road has 3 times as many accidents. He asked if there is anything to be done at that intersection. Mr. Wilson suggested going back to the Police to ask for an analysis of crashes and find out who did what, where. In his opinion, at the Woburn Street intersection, most of the problems are caused by people coming out of Winthrop Road and trying to get to Woburn Street and vice versa, so the focus for safety should be on that. Mr. Livsey responded that Harrington Road is being studied as part of the Battle Green plan. Mr. Wilson further commented that we need accident data to make a better decision. Jay Luker, 26 Rindge Ave., would like to know the relative cost of the different options and have that information added to the project website. He would also like to know the long term maintenance and replacement costs of the different choices and asked whether that could be put on the website as well. Jay Flynn, 1 Hunt Rd., commented that the cross walk at the Police Station can be the major pedestrian crossing in this part of the Center. Jean Ritchie, 1445 Mass. Ave., believes that there are safe crosswalks on all sides of this intersection. She asked, why are we defying common sense by maintaining a bus stop at this intersection? Why is the crosswalk at the widest part of the intersection? Mr. Ho reviewed the design showing the existing curb and the creation of a wider sidewalk and recessed bus stop. Tom Fenn, 15 Shade St., asked whether it is the professional opinion of Mr. Ho and Mr. Wasielewski that in general vehicle participation would increase in an abutting neighborhood when traffic lights are installed at an adjacent intersection. Mr. Ho explained that the intent is to improve the overall safety at the intersection. In this case, he does not believe the traffic pattern is going to change in the Winthrop Road neighborhood. Toby Davidson, 222 Follen Rd., asked when there will be the opportunity to discuss the proposed lights between Pleasant Street and Marrett Road. Mr. Livsey responded that there will be more public meetings on that project. Martha Kvall, 18 Highland Ave., requested that a one or two lane roundabout be reconsidered. Information Session – June 10, 2015 Alice Meade, 86 Meriam St., believes a two lane roundabout can easily fit in the space of the existing intersection and that the traffic signal option is too expensive. She showed an image of a small roundabout on the screen. Mr. Wasielewski commented that the image of a roundabout shown by Ms. Meade would not meet code. Gerry Lanson, 1122 Mass. Ave., believes that the traffic signal option would lead to cut through traffic and that the Selectmen need to slow down and not fast track projects and look at the impact on surrounding neighborhoods. Bob Kuljian, 105 Meriam St., suggested putting a pedestrian island at the police station crosswalk and post office crosswalk, and getting bikes off of Mass. Avenue. Andy Friedlich, 22 Young St., opposes signalizing the Woburn Street intersection because he believes it works as it is. Installing traffic lights will turn Vine Brook Road, Winthrop Road and Kendall Road in to arterial streets. The design will back up traffic in the evening. Mr. Pato extended the comment period by 10 minutes and reminded everyone that input can be provided by emailing CenterStreetscape@lexingtonma.gov. Dan Palant, 16 Slocum Rd., is impressed, and hopes the Board of Selectmen is also, by the number of people who have come to voice their concerns about the proposal for the installation of traffic signals at Winthrop Road, Woburn Street and Mass. Avenue. Dr. Palant believes that signalization would increase traffic in adjoining neighborhoods, making those streets less safe. Victoria Buckley, 18 Bates Rd., Chair of Commission on Disability, pointed out that we need to look at safety over aesthetics. The Commission on Disability is in support of signalization. Brian Heffernan, 223 Lowell St., is opposed to signalization at this intersection. He commented that we had a referendum on this at Town Meeting, and there was great resistance to having signalization at this intersection. It will be costly and not safer. He asks those who have the opportunity to reconsider, to go back and look at the cost for Option 2, and consider that. Mr. Pato pointed out that the cost was not just for signalization it was for a broader project. Jim Johnston, 80 Bedford St., is opposed to traffic lights on Mass. Avenue. He put a hand-out on the back table called “Keep the Flow”. The main point he wanted to make was that traffic lights will introduce new delay and longer journey times on Mass. Avenue at all times of day. Susan Bennett, 64 Bloomfield St., referred to Options 1, 2 and 3 and asked whether reducing queuing by 15 feet on Woburn Street was considered a dramatic improvement? Mr. Wasielewski explained that the key point was to improve safety at the intersection. Luis Melendez, 1556 Mass. Ave., commented that the traffic tie up is from 7:45 a.m. to 9:02 a.m., which is not a significant part of the day. Information Session – June 10, 2015 Elaine Dratch, 2 Maureen Rd., asked whether moving the roundabout north northwest, so that less private land would need to be taken, has been considered? She also asked how a pedestrian gets across a roundabout. Mr. Wasielewski responded that on each leg of the roundabout there is a cross walk; a pedestrian would cross each leg one at a time. If the roundabout were to move to the NNW, that would require taking the Dunkin Donuts property, shifting Mass. Avenue in both directions, and realigning Winthrop Road which might require the taking of the house on the corner. Mr. Pato encouraged the audience to please feel free to follow up with additional questions or comments by emailing CenterSteetscape@lexingtonma.gov or by emailing the Selectmen. Documents Presented 1.Lexington Center Safety Improvements at Massachusetts Avenue / Woburn Street - An Element of the Center Streetscape Project. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 9:45 p.m. A true record; Attest: Diana B. Chabot Assistant to the Executive Clerk Selectmen’s Meeting June 22, 2015 A meeting of the Board of Selectmen was held on Monday, June 22, 2015, at 7:30 p.m. in the Selectmen Meeting Room, 1625 Massachusetts Avenue. Chairman Pato, Mr. Cohen, and Ms. Barry; Mr. Valente, Town Manager; and Ms. Chabot, Assistant to the Executive Clerk, were present. Also present were School Committee members Mr. Hurley, Vice Chair, Ms. Crocker, Ms. Coppe and Mr. Alessandrini; and Dr. Ash, Superintendent. Mr. Hurley, Vice Chair, called the School Committee meeting to order at 7:29 p.m. Mr. Pato called the Selectmen’s meeting to order at 7:30 p.m. Executive Session Upon motion duly made and seconded, the Board of Selectmen voted 3-0 by roll call to go into executive session at 7:31 p.m. to consider the purchase, exchange, lease or value of real property; and to reconvene in open session only to adjourn. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the negotiating position of the Town. The Selectmen returned to open session at 7:55 p.m. Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to adjourn at 7:56 p.m. A true record; Attest: Diana B. Chabot Assistant to the Executive Clerk Selectmen’s Meeting June 29, 2015 A regular meeting of the Board of Selectmen was held on Monday, June 29, 2015, at 7:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Pato, Mr. Kelley, Mr. Cohen, Ms. Ciccolo and Ms. Barry; and Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Selectmen Concerns and Liaison Reports Mr. Kelley sadly reported that the community lost a very special person – Dave Eagle. Among many things he did for the community, he was a member of the Lexington Housing Assistance Board since it was created in 1983 and was instrumental in the building of 60 plus affordable housing units in Lexington. It will not be easy to live without Mr. Eagle. Ms. Barry reported that LexHAB has invited the Selectmen to attend the groundbreaking for the Fairview affordable housing project on Monday, July 13, 2015, at 4:00 p.m. Ms. Barry reported that the community meeting to discuss the Capitan Parker restoration and rehabilitation work to be done will be scheduled for early September. She hopes to have the date by the next Selectmen’s meeting. Ms. Barry reported that she along with Mr. Pato and Ms. Rada, the Veteran’s Agenda, attended the Cornerstone dedication at the Bedford Green, which is a new housing development being built at the Veterans Administration Hospital in Bedford and will house homeless veterans. They are looking forward to opening a year from now. Ms. Barry reported that the Lexington Youth Coalition asks the community to save Wednesday, October 7, in the evening, and Wednesday, October 21, in the day time to continue the community conversation and move forward with action steps. The topics of the meetings will be dealing with youth and stress. Mr. Pato reported that he, Mr. Cohen and Ms. Barry attended the dedication ceremony for the naming of the ACROSS Lexington: The Rick Abrams Memorial Trail Network on June 14. Mr. Pato reported that he, Mr. Cohen and Ms. Barry also attended the Flag Day ceremonies across from the Battle Green and accepted a new flag from the Elks. The Board appreciates the annual donation of a flag for the Battle Green. Town Manager Report Mr. Valente reported that the Community Center will be opening to the public on July 6. Recreation has moved in and the Human Services Department will be moving in this week. Selectmen’s Meeting – June 29, 2015 Mr. Valente also reported that the Cary Memorial Building renovation is nearing completion. A tour was given and Ms. Barry provided some photos of the work being done. The Lexington th Symphony has scheduled its 10 season in Battin Hall and the Town is working with Spectacle Management for shows beginning October 16. Hoping that the effort will bring people to Lexington to see what we have to offer. Grant of Location – Verizon/Eversource – Augustus Road Mr. Pato opened the hearing at 7:14 p.m. Mr. Wallace, representing Verizon, requested approval to install a new pole on the southeasterly side of Augustus Road for service to 4 Augustus Road. Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Verizon/ Eversource to install a new pole, P.288/3X-1, on Augustus Road. The hearing was closed at 7:15 p.m. Grant of Location – National Grid – Meriam Street Mr. Pato opened the hearing at 7:15 p.m. Mr. Regan, representing National Grid, requested approval to install and maintain approximately 314 feet of 4 inch gas main in Meriam Street. Upon motion duly made and seconded, it was voted 5-0 to approve the petition for National Grid to install and maintain approximately 314 feet of 4 inch gas main in Meriam Street. The hearing was closed at 7:16 p.m. Approve Lexington Public Schools 403(b) Plan Document Revisions and Updates Ms. Dunn, Assistant Superintendent for Finance and Business, explained that the Lexington 403(b) Plan document requires an update as a result of a recent compliance review by MidAmerica Administrative and Retirement Solutions who serves as the Town’s third party administrator of this employee benefits plan. The changes were as follows:  Inclusion of the Town EIN number;  Correction to apply 100% vesting;  Adding 1000 hours as the requirement for years of service; and  Clarification by separating vendors into Approved Investment Providers and Restricted Investment Providers. Selectmen’s Meeting – June 29, 2015 The Board thanked Ms. Dunn for her work with the schools and acknowledged that her leaving would be a great loss for Lexington. Upon motion duly made and seconded, it was voted 5-0 to approve and authorize the Chairman to sign the revision to the Lexington 403(b) Plan document. Review Temporary Street Furniture Plan for Grain Mill Alley Ms. Tintocalis, Economic Development Director, has met twice since May with the Grain Mill Alley Steering Committee to develop a permanent concept for the area between 1775 and 1765 Massachusetts Avenue. In the interim, the Board encouraged the installation of a temporary or seasonal installation of outdoor furniture and planters. Ms. Tintocalis contacted Seasons Four who has agreed to provide six tables and 18 chairs like those used for the parklet at cost. She also reviewed the estimates for lighting, planters/plantings and possibly a playhouse. Ms. Kearney, 9 Sheridan Street, representing the Lexington Center Alliance Committee, which supports a vibrant center and brings representation from the community to work with all the stakeholder affected, is in favor of this project and excited to see if happen. The Selectmen support moving forward with the installation. Review Draft Plan-Transition of Tourism Committee Activities Ms. Tintocalis reviewed the proposed transition of some of the Tourism responsibilities to the Economic Development Department. The FY2016 budget includes funds to hire an additional full-time Economic Development/Visitor Services Coordinator employee. The new employee will provide an opportunity to explore areas where the Economic Development Department can help the Tourism Committee, which has been running some great initiatives. The new position would provide consistent support to the Tourism Committee as an Economic Development function. The proposed transition would occur over the next twelve months. It is proposed that the following tasks become the responsibility of the Economic Development Office:  Battle Green Guide Program Fiscal and Budget Oversight o Personnel Management o Daily Operations (coordinated with Liberty Ride Coordinator) o  Business Database – Data Collection and Input  Community Calendar – Weekly Postings and Constant Contact Emails  Liberty Ride & Charter Services Fiscal and Budget Oversight o Personnel Management o Daily Operations (coordinated with Liberty Ride Coordinator) o Selectmen’s Meeting – June 29, 2015  Marketing – International, Brochure Development/Graphics  Membership in GMCVB and GBCVB and MOTT (coordinated with Tourism Committee)  Revolutionary Revelry Fiscal and Budget Oversight o Event Management o  Signage (coordinated with Tourism Committee, Parking Management Group, Center Committee and Bicycle Advisory Committee  Visitor Center & Gift Shop Operations Fiscal and Budget Oversight o Personnel Management o Daily Operations o Coordination of Stakeholders o  Website/Social Media Maintenance – Content Development/Management, Etc.  Capital Projects Visitors Center – Participate on Committee (coordinated with Tourism o Committee) The Tourism Committee will continue with the following tasks:  Antony Sister City  Fundraising – Antony/Tourism  Marketing – Brochure Distribution  Strategic Planning  Trade Shows and Conferences – Plan and Attend Annual Training  Capital Projects – Anthony Park Mr. Pato had a little concern about the tasks that included several responsible parties. He understands there may not be a better solution and the Selectmen may ultimately be responsible for any decisions. Mr. Cohen appreciated seeing the list of programs/activities the Tourism Committee currently handles and complimented them for creating the existing programs and for all the work they have been doing and hopes the proposed transition will take some of the burden off the Tourism Committee. Ms. McKenna, Chair of the Tourism Committee, appreciates the planned transition of tasks. She feels there are a few tasks that the Economic Development Department should be involved in, including the marketing brochure distribution and trade shows and conferences. The Committee feels these items should be an integral part of the Economic Development Department with help from the Tourism Committee. The Committee also wants to continue their involvement in the Battle Green Master Plan Project. Selectmen’s Meeting – June 29, 2015 The Tourism Committee is concerned that the proposed new position will not be dedicated to tourism activities. They are now being told the position will be shared with special projects in the Economic Development Department and also shared with the Town Manager’s Office, which will divert time from Tourism. When the Webmaster position was filled it was to support the Library and Tourism, but in reality the Library and Town received a majority of the position’s time. The Committee thinks the new position should be dedicated to tourism first. Ms. Tintocalis will prepare a posting for the position and outline a work plan. She will return to the Selectmen in August to provide an update on the Visitor Center and also discuss the transition of the Tourism Committee programs and activities to the Economic Development Department in more detail. Update on Hartwell Avenue Solar Project Mr. Sandeen, Chair of the Sustainable Lexington Committee, updated the Board on the Hartwell Avenue Landfill Solar Project and progress on a Power Purchase Agreement. They are requesting that the Board schedule a public hearing with the appropriate 10 day notice and at that meeting to award the ground mount Power Purchase Agreement to Solar City and authorize the Town Manager to sign the associated agreements to executive that transaction. Mr. Voss, Chair of the Solar Task Force, presented an update on the solar production, an overview of the agreement, key issues that have been addressed and next steps. The Selectmen have posted a meeting for July 13 to make sure the 10 business day advance notice has been satisfied if the Selectmen decide to proceed with the solar facility at the Hartwell Avenue landfill. Mr. Singer, Brightfields Development LLC, stated the solar facility at the Hartwell facility should be built and operational before the end of 2016. Mr. Batt, Town Counsel, believes all major substantive issues have been finalized in the Power Purchase Agreement. Exhibits need to be finalized and also the Payment in Lieu of Taxes (PILOT). The major issues have been around the Town not wanting to take on any undue risk. Mr. Cohen asked about the PILOT amount, which is $54,500. He would like consideration to be given to the PILOT amount increasing by about 2.5 percent each year of the agreement. Mr. Batt stated that PILOTs are usually a flat fee that was already calculated in present value. Also it is paid through the electricity price so it will be a wash. Any increase in the PILOT payment will need to increase the electric purchase price. He will take another look at the PILOT. The Board will have the public hearing at their July 13 meeting. Selectmen’s Meeting – June 29, 2015 Proposed FY2015 Budget Transfers Mr. Addelson, Assistant Town Manager of Finance, reviewed the status of all appropriations and has identified those departments that are in need of transfers at year-end. The three sources for transfers are: 3% rule; salary adjustment account and the Appropriation Committee’s Reserve Fund. It is recommended that all of the proposed FY2015 year-end transfers come from the Salary Adjustment Account and the Reserve Fund Transfer. In addition, the Town will end FY2015 with an estimated snow and ice deficit of $667,000. Staff recommends that the deficit be funded from a combination of the $300,000 of FY2016 revenue set-aside for the prior fiscal year snow and ice deficit and Federal reimbursement for emergency snow events in the winter of 2014/2015 that we expect to receive in the fall. FY2015 Proposed Year-End Transfers from the Salary Adjustment Account FY2015 Proposed Year-End Transfers from Salary Adjustment Account TO Transfer Amount Public Works $70,675 Police $42,476 Planning $17,176 Fire $241,900 Finance $25,377 Human Services $16,947 IS $9,745 Town Manager $26,918 Library $39,355 Facilities $33,185 Economic Development $4,975 Conservation $3,060 Building and Zoning $1,447 Regulatory Support $1,897 Health $6,763 Selectmen $1,477 Property & Liability $2,840 General Insurance $2,469 Health Insurance $428 TOTAL $549,110 Proposed 2015 Proposed Reserve Fund Transfer Board of Selectmen Legal $24,000 Expenses Selectmen’s Meeting – June 29, 2015 Upon motion duly made and seconded, it was voted 5-0 to approve the above listed Salary Adjustment Account transfers and recommend to the Appropriation Committee a Reserve Fund Transfer of $24,000 to the FY2015 Legal budget. Review Draft Busa Farm Conservation Restriction Mr. Valente has been working with the Community Farming Committee (CFC) and Town Counsel, with input from LexFARM, on the Busa Farm Conservation Restriction (CR), which is required by law given that the parcel was purchased with Community Preservation Act funds. In order to move the CR forward, a number of steps are required:  Divide the parcel into two lots through an Approval Not Required (ANR) Plan filed with the Planning Board. There is now one lot for community farming/open space purposes, which will be subject to the CR; and a second lot for community housing, which will be transferred to LexHAB (in process);  Remove the Registered Land status of the parcel. The parcel, when purchased by the Town, had registered land status. Town Counsel recommends that the parcel be removed from that status; it took several months for the Court to act on;  Identify an entity to hold the CR. The Massachusetts Farm Bureau has agreed to hold the CR. Following comments/changes suggested by the Selectmen, the CR will be sent to the Massachusetts Executive Office of Environmental Affairs (EOEA) for its review and approval. Mr. Pato stated this was the first time the Board has reviewed the proposed CR and he expects it will take some time to review and make decisions and recommendations. He thinks the general goals for the property acquired through CPA is consistent with the requirements of the purchase and meets Town Meeting’s objectives to preserve the land for future possibilities for the community. He asked about the restriction on creating structures because of LexFARM’s need to create restrooms. He also asked about the prohibition of fences, and items that would be related to recreation uses, in the future. Mr. Ciccolo suggested holding off on the Deed for the Lexington Housing Assistance Board (LexHAB) until final approval of the permitting for the housing has been done. Mr. Valente answered that LexHAB cannot get the building permit because they don’t own the land and LexHAB has asked for the transfer so they can pull the necessary permits. At the request of Ms. Ciccolo, Mr. Valente will talk to Town Counsel regarding adding a reversionary clause in case permits are not forthcoming. Selectmen’s Meeting – June 29, 2015 Ms. Kern, 72 Lowell Street, asked why LexFARM will need a Conservation Restriction instead of an Agricultural Restriction (AR). Mr. Valente responded that typically an AR is used when towns purchase the rights to keep land in agricultural status. The CR also gives broader flexibility. Mr. Cohen stated that under the Community Preservation Act money can be used for open space, so it is appropriate to have a document that is broadly stated in case someday if the farm ceases operation the land will be available for open space uses. Ms. Ciccolo recommended the Selectmen consider having a meeting for residents to provide public input before the document is finalized. There should be ample opportunities for the public to see the document and make comments. Mr. Valente suggested holding a public meeting jointly with the CFC after Labor Day. Prior to the meeting the document would be made available for the community to review and make comments. Mr. Valente stated that the CFC has reviewed the document and worked out their questions and issues. Additional structures at LexFARM can be accommodated by enlarging existing structures by 50 percent, which is what Town Counsel recommends to get EOEA approval. Mr. Kelley wants to make sure LexFARM is comfortable with the operation restrictions. Mr. Ciccolo will lead this project and work on outreach efforts. Discussion of School District Building Projects Plan Mr. Pato reviewed the School District building project plans. Target dates for a Fall Special Town Meeting are November 2, 9, or 16. It would be best to schedule the Special Town Meeting before November 9. It was suggested that all the Board members attend the July 8 DiNisco presentation to the School Committee, which will include preliminary cost estimates for various options. Two summit meetings are scheduled for July 14 and July 16 at the Estabrook School Cafeteria. Center Streetscape Discussions Mr. Pato thanked the public for their participation in the June 10 public meeting. The meeting was recorded by LexMedia and is available on their webpage. The Board will be asking staff to provide additional information based on the questions that were brought up at the June 10 public meeting. September 10 and October 14 and 15 have been set aside as possible dates for additional public meetings. The Board will also discuss when the project should be brought before a Town Meeting and next steps. Selectmen’s Meeting – June 29, 2015 Ms. Ciccolo appreciates all the input the Board has been receiving by email. The Board needs additional information on the proposed pedestrian crossings with flashing beacons and the locations being considered for them. She would also like to see modeling done for restricting turning movements at the Winthrop Street intersection. Ms. Barry would like clarification on the cost of the entire project and a breakdown of the costs, including for the Woburn Street/Massachusetts Avenue intersection proposed traffic light. It was also strongly suggested by the Capital Expenditures Committee that value engineering be done. Mr. Kelley wants to make sure the data used to make a decision is accurate. He asked for information on what Beta used for data that suggested that signalization would be a benefit with regard to Level of Service. He also requested that all data information be made available to the community. Mr. Cohen asked for clarification on the cost of the project since some residents believe the cost of the traffic signal at Woburn Street/Massachusetts intersection would cost $2 million. For the fall meetings he would like the full Center Streetscape project discussed. The Community needs to hear the details of all the proposed changes to improve the safety and flow of traffic through the center. Mr. Pato requested that the Engineering staff present to the Board as soon as possible options for the Harrington Road/Bedford Street intersection since it has the highest volume of accidents and to keep the Battle Road Master Plan work and the Center Streetscape project cohesive. Ms. Barry requested updated data beyond the 2010 data presented. She also wants to make sure that all side streets are treated equal when looking at cut-through traffic, which needs to be addressed. Mr. Kelley believes it has been made clear that the citizens of Lexington consider the community to be something special beyond the standard analysis that might play in any other community, which carries significant weight in viewing the quality of the district. He would like to focus on improving pedestrian and bicycle safety rather than signalization. He feels the technology has advanced and there are more options that should be looked at. He has visited Boulder, Colorado, where they have button activated pedestrian crossing that seems to stop traffic to a standstill effectively by making the drivers and pedestrians acknowledge each other. He also requested that the signals at the Waldorf School and Munroe Center for the Arts be removed and replaced with a flashing crossing system that would be more effective and not bother the neighbors as much. He feels the pedestrian crossing areas need to be moved from intersections for better safety. He suggested trying some of the proposals to see if they work. Mr. Cohen suggested making some adjustments to the Winthrop Street/Massachusetts Avenue intersection by only allowing a right turn on Massachusetts Avenue or to limit hours that a left turn could be made. Selectmen’s Meeting – June 29, 2015 Mr. Pato suggested that the Waltham Street/Massachusetts Avenue intersection be bumped out on a trial basis to make it safer for pedestrians waiting at the light. He feels that may be a simple area to try a prototype and see how it works. He does not think the Board should suggest too many configuration changes since it is a professional skill. Ms. Ciccolo would like to see the Harrington Road/Bedford Street intersection brought to the same level of design as the Center Streetscape Project so that the project is looked at as one project. The public needs to understand the total project before it is moved forward. Ms. Barry could like to see clarification for a roundabout at the Woburn Street/Massachusetts Avenue intersection. The community needs to see what portion of Russell Square’s land will need to be taken by a roundabout and also other land takings. She also requested Level of Service information for a roundabout. Regarding public safety and using a roundabout, the negatives for that need to be stated. Mr. Kelley feels the current intersection works well and handles the chaos and calming of the traffic patterns. After studying and looking at alternatives he realizes that cut-through traffic and speeding are a big problem for side streets. The message from residents has been it would help if the speed limits could be lowered in the center and on the side streets. If the Town cannot lower speed limits the Board needs to understand why not. Mr. Cohen would welcome a tutorial from the Engineering staff on what state laws permit for speed limits. Ms. Barry requested information of how to determine how many crosswalks to install and where they should be located. Mr. Kelley remembers seeing an email from the Governor’s Office offering help with challenges communities are facing and to bring forward issues/ideas to find ways the State may be helpful and accommodating. Lexington has an immediate and significant concern with respect to pedestrian and bicycle safety and the speed of traffic. He suggests contacting the Governor’s Office to discuss what avenues are available to reduce speed limits. Ms. Ciccolo stated that there are groups trying to lower the prevailing speed limit and there is pending legislation to do that. She will check on the legislation and report back to the Board. The Board agreed that the Center Streetscape Project should not be included on a fall Special Town Meeting. But the Board is motivated to move the project forward because Massachusetts Avenue is in bad shape and needs to be rebuilt soon. The project should be ready for the 2016 Annual Town Meeting. Selectmen’s Meeting – June 29, 2015 Mr. Kelley is interested in moving the bus stops near the Police Station and Baptist Church away from the Woburn Street/Massachusetts intersection for safety reasons. He also requested that staff look at the cost to remove the telephone poles and put the wires underground from Lexx Restaurant to Winthrop Road. Mr. Pato hopes that the Engineering staff can attend the Selectmen’s July 13 meeting with responses to their questions and to help formulate a goal for the October public meeting. He asked the Board to consider asking the Transportation Safety Group (TSG) to look at neighborhood cut-through traffic now, particularly on Winthrop Road, and what should be included in the Center Streetscape plans to fund options Mr. Cohen feels all community streets should be looked at, not just the center. Mr. Pato feels there are many cut-through issues and the process is to bring concerns to the TSG. When the Town is considering construction projects cut-through traffic needs to be a consideration. Mr. Kelley asked for information on how traffic calming measures taken in other areas of Town have worked and whether they have been successful. Ms. Ciccolo feels it is appropriate to look at the streets that may or may not be impacted and figure out how to address. She likes the idea that larger projects with a phased implementation plan include funding and review of the effects to side streets. Should be able to anticipate if there are any concerns and have a way to fund future concerns. She encourages looking at neighboring streets that could be impacted when designing projects. Mr. Kelley is concerned that the TSG is extremely busy with requests and looking at so many speed and cut-through issues will not be possible. Upon motion duly made and seconded, it was voted 5-0 to ask the Transportation Safety Group (TSG) to look at speeding and cut-through in Winthrop Road area and to also ask TSG to speak to the Beta Group to help identify other neighborhood roads that should be looked at for cut- through issues and bring the list back to the Selectmen for a possible request to the TSG. The Engineering staff will return to the Selectmen’s Meeting on July 13 for further discussion. Selectmen Role(s) Regarding Next Steps for Massachusetts Avenue 3 Intersection Project Since Mr. Pato has to recuse himself from discussions about the Massachusetts Avenue Intersection Project, he asked the Board to discuss who would act as Chairman and also lead the necessary work. Selectmen’s Meeting – June 29, 2015 Mr. Kelley recommended that Mr. Cohen be the Acting Chair because he is more neutral on this subject. Mr. Cohen suggested that Ms. Ciccolo be involved because of her experience dealing with the MassDOT. Upon motion duly made and seconded, it was voted 3-0-2 (Mr. Pato and Mr. Cohen abstained) for Mr. Cohen to be the Acting Chairman for the Massachusetts Avenue Intersection Project. Ms. Barry suggested that Ms. Ciccolo work with Mr. Cohen on this project and Mr. Kelley agreed. Ms. Ciccolo commented that she has no predisposed notion about this project. She wants to move forward with the Complete Street Program and wants to balance all the needs of the community. She is also familiar with the process. She would be happy to work with Mr. Cohen. Upon motion duly made and seconded it was voted 4-0-1 (Mr. Pato abstained) for Mr. Cohen and Ms. Ciccolo to be the active Selectmen leading the Massachusetts Avenue Intersection Project. Transportation Safety Group Recommendation for Waldorf School and Munroe Center for the Arts Pedestrian Crossing Mr. Valente stated that the Transportation Safety Group (TSG) is recommending that the pedestrian crossing at the Waldorf School and Munroe Center for the Arts be changed from full signalized crossings to pedestrian controlled post-mounted Rectangular Rapid Flashing Beacons (RRFBs). The existing systems at Waldorf School and Munroe Center for the Arts are 29 and 39 years old respectively. Both systems are functionally and structurally obsolete. Replacement in- kind is estimated in excess of $50,000 per location. Upgrading to RRFBs is estimated at $20,000 per location. The operational costs for electrical are also expected to be less due to the on- demand usage only. TSG thinks the RRFBs would improve the flow and safety of pedestrians. There are no immediate plans for funding to replace. Public Works will include in a future capital budget. Mr. Kelley thinks the RRFBs are a great idea and would be less offensive to the residents who live near the existing lights. He asked if the Town could get some portable RRFB to try as soon as possible at different locations in Town to determine if they are effective. The RRFBs would be safer and also reduce the delay of vehicles. Like to see an experiment before the traffic lights are removed. Ms. Barry wanted to make sure that all stakeholders are notified and asked for their comments and concerns. Mr. Valente will follow up on notifications to the stakeholders. Selectmen’s Meeting – June 29, 2015 Ms. Ciccolo thinks a trial would be great if it is possible and she encouraged it be explored. She also felt it was important to check with stakeholders to get their comments/concerns on changing from a pedestrian signal to the RRFBs. Mr. Pato senses the Board supports the proposed RRFB technology but wants more confirmation on its applicability and to look for opportunities to test the RRFBs. Currently there are hard- wired RRFB’s in different parts of town and also a solar one on Pleasant Street near Bowman School. Mr. Cannon reported that the RRFBs can be solar powered, but he has had conversations with the Historic Districts and that is why the TSG has recommended the units without solar. Massachusetts Avenue 3 Intersection Project Discussion Mr. Pato recused himself from this discussion because he lives in the corridor where this project is planned. Mr. Cohen clarified that the Town is paying to design the project in a way that works for the community and hopes that TIP funds (from Federal and State) will pay for the project when the design is complete. The State is not dictating what design has to include in order to get the funding. Mr. Livsey clarified that there is no signalization proposed at the Locust Street/Massachusetts Avenue intersection. The request to MassDOT is to install an ornamental signal without the overhead arm just for the fire station to use as they do currently. It is not a traffic signal or a pedestrian crossing. Engineering is looking for an appropriate location to have a pedestrian crossing. Mr. Kelley mentioned that the plans he last saw included a full signalization at the Locust Street/Massachusetts Avenue intersection. Mr. Livsey responded that MassDOT received a comment for a protected pedestrian walk at the fire station and it was added, but the Town is not planning a full signalization at that intersection and has revised the plans to reflect that. Mr. Kelley asked that the revised plan that shows just the fire signal be shown at the next public meeting. Mr. Ciccolo reiterated that the plans are only at 25 percent design and will change substantially before the project goes to bid. It would be helpful to understand what public rollout process will be and what the opportunities for input will be. For the July 13 Selectmen meeting she would like to see a detailed scope and timeframe for the public participation process so that the residents understand what the process will be. She felt it was helpful to see how a roundabout would fit at the Pleasant Street/Massachusetts Avenue intersection and what it would impact. Regarding the Marrett Road/Massachusetts Avenue intersection she asked what was considered when discussing whether a traffic signal was needed there now or in the future. She would like Selectmen’s Meeting – June 29, 2015 to see some data to help answer whether a light is needed at that intersection and when. She supports talking with MassDOT regarding the appeal to not install the traffic arm at the fire station, so long as it does not compromise pedestrian safety. She needs to know volumes to better plan a crossing and how to accommodate it elsewhere. Ms Barry asked that at the July 13 meeting the Board be provided with information on options to keep traffic off the cut-through streets. She also supports the request to not install a traffic arm at the fire station. Mr. Valente will review the questions and work required to see if some information can be provided to the Board at the July 13 meeting. The Board will work with the Engineering staff on dates to schedule another public meeting on this project. Mr. Kelley asked that a date be decided on for early fall and that the date and information be advertised as soon as possible. He feels there is a lot of concerns about the proposed project that needs to be addressed. He also asked if there was enough money authorized by Town Meeting to finish the design work and contract documents. Mr. Cannon stated that there are no proposed permanent takings, only temporary easements and that the job is defined by the existing sidewalks. Mr. Kelley is concerned that there will be no further opportunity for Town Meeting or any other vote of the community other than the Selectmen to have the project go forward. As the project moves forward with the design process the community needs to understand that. He believes the only alternative would be for a citizen’s article to rescind the funding from the previous town meeting. Mr. Cohen would have to see the wording of a proposed article to see if it was possible to rescind the funding. He asked Mr. Kelley to remember that the project is only at the 25 percent design point. Ms. Ciccolo commented that Lexington is a community that prides itself in the process and the process provides for many opportunities for the community to provide their comments. If the community decides they would like additional time to design the project, the project can be taken off the TIP list. Future Meetings Ms. Pato briefly reviewed the meeting schedule. He will check with committees on possible dates the last two weeks in August for another summit date. Selectmen’s Meeting – June 29, 2015 Appointment of Election Officers Mr. Cohen abstained from voting because his wife works at the polls; Ms. Barry also abstained because her mother works at the polls. Upon motion duly made and seconded, it was voted 3-0-2 (Mr. Cohen and Ms. Barry abstained) to appoint Election Officers as presented in a memo from the Town Clerk dated June 25, 2015 for the period beginning September 1, 2015. Selectmen Committee Appointments/Reappointments – Town Celebrations Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Richard McDonough, Julie Miller and Sandra Podgorski to the Town Celebrations Committee for terms to expire June 30, 2018. Upon motion duly made and seconded, it was voted 5-0 to appoint Kimberly Coburn and Cerise Jalelian to the Town Celebrations Committee for terms to expire June 30, 2018. Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Charles Price from the Town Celebrations Committee, effective June 10, 2015. Upon motion duly made and seconded, it was voted 5-0 to appoint William Mix to the Town Celebrations Committee to fill the unexpired term of Charles Price until June 30, 2016. Upon motion duly made and seconded, it was voted 5-0 to reappoint Suzanne Caton, Carol Flynn, Karen Gaughan, Paul Jenkins, Linda Levitt, Wayne Miller, Geetha Padaki, David Taylor and Samuel Zales to the Town Celebrations Subcommittee for terms to expire June 30, 2016. Upon motion duly made and seconded, it was voted 5-0 to appoint Melanie Lin to the Town Celebrations Subcommittee for a term to expire June 30, 2016. Town Manager Appointments Permanent Building Committee Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Eric Brown to the Permanent Building Committee for a term to expire June 30, 2018. Board of Health Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Dr. David Geller to the Board of Health for a term to expire April 30, 2018. Selectmen’s Meeting – June 29, 2015 Approve Common Victualler license for New Owner of Fruitee Yogurt Sweet Jack, Inc. now owns and operates the Fruitee Yogurt at 1707 Massachusetts Avenue. This license will reflect the name change of the owner. Upon motion duly made and seconded, it was voted 5-0 to approve a Common Victualler License for Sweet Jack, Inc., d/b/a Fruitee Yogurt, 1707 Massachusetts Avenue. Consent Agenda Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 5-0 to approve the following commitments and adjustments of water and sewer charges: Adjustments of Water and Sewer charges as recommended by WSAB $ (37,187.61) Adjustments of Water and Sewer charges as recommended by WSAB $ (26,327.04) Commitment of Water and Sewer Finals May 2015 $ 4,635.57 Commitment of Water and Sewer Section 3 June 2015 $3,092,313.73 Lower Battle Green Flag in Honor of Dave Eagle Upon motion duly made and seconded, it was voted 5-0 to approve lowering the Battle Green Flag on Tuesday, June 30, 2015, in honor of Dave Eagle. Approve Tax Bill Insert – Lexpress Map Upon motion duly made and seconded, it was voted 5-0 to approve inserting the FY2016 Lexpress schedule brochure in the next tax bill being mailed June 30, 2015. Designate Planning Board Subcommittee on Residential Policy Members as Special Municipal Employees Upon motion duly made and seconded, it was voted 5-0 to designate members of the Planning Board’s Subcommittee on Residential Policy as Special Municipal Employees. Documents Presented 1. Solar Task Force Update Presentation – revised (dated June 29, 2015). Upon motion duly made and seconded, it was voted 5-0 to adjourn at 10:20 p.m. A true record; Attest: Lynne A. Pease Executive Clerk