HomeMy WebLinkAbout2015-06-04-PBC-min
Permanent Building Committee (PBC)
201 Bedford Street, Room 221
Lexington, MA
June 4, 2015 @ 7:00 PM
Present
: Jon Himmel, Chairman, Eric Brown, Vice Chairman, Dick Perry, Carl Oldenburg (left at 7:45), Philip
Coleman (arrived at 8:00), Lee Noel Chase, Bill Hurley, Kate Colburn, Charles Favazzo (arrived at 8:00)
Absent
: Peter Johnson
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Guests
: Paul G. Kalous and Dave Billings, Hill International; Donna DiNisco, Gary Ainslie, and Angel ,
DiNisco Design Partnership; Joubin Hassanein and Peter ‘LHommedieu, Shawmut Design and Construction,
Judy Crocker, School Committee Liaison
Lexington DPF
: Patrick Goddard, Director of Public Facilities
The Minutes were taken by Patrick Goddard
Jon Himmel called the meeting to order at 7:03 p.m.
1. General Business
Jon Himmel noted that the 4-15-15 and 5-14-15 minutes had been formatted in a new style.
After a short discussion, the new minute format was approved
Motion: Dick 2nd Jon Vote 4-0-0
The 4-15-15 minutes we approved:
Motion: Eric 2nd Dick Vote 4-0-0
The 5-14-15 minutes we approved:
Motion: Eric 2nd Dick Vote 4-0-0
2. Estabrook Closeout
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Gary Ainslie indicated that punch list items had been closed out and only a few warranty items remained.
He recommended that the project be closed out.
Paul Kalous reported that with the final change order being processed, the project finished under budget.
Joubin Hassanein also reported that Shawmut had completed project activities and submitted their final
progress payment.
Pat Goddard reported that Shawmut final invoice was proceeded by a final change order of over
$500,000 of project savings that Shawmut returned to Lexington. With this savings, he projected that the
project would be completed at just under $40M, below the original $40,792,000 appropriation.
Total change orders on the project are $405,312 which equates to about 1.2%. Of the
$405,312, $311,298 was remediation change orders (there were seven). If we did not have that
increased remediation above and beyond what was tested and in the bid documents, the total for change
orders drops to $94,014 which equates to 0.2% in change orders. This reflects well on the entire project
team.
General discussion followed, with a general consensus that the collaboration of the entire team (PBC,
DPF, DiNisco Design, Hill International, and Shawmut Design and Construction) enabled the project to be
completed successfully, on time on an accelerated schedule, and under budget.
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It is worthy of noting that the Ch. 149A delivery method was ideal for this project given the multiple
enabling projects and the need for an early steel package in order to adhere to the EPA court order to
vacate the original Estabrook School.
3. Multiple School Projects Update
Angel Khazadian reviewed progress on the multiple school projects, including extensive work with the
Middle School teams.
Discussion continued, and it was discussed that costs for the options being reviewed at the 6/16 School
Committee meeting would not be available until early July.
School Committee members Bill Hurley and Judy Crocker said that they would investigate holding a
School Committee meeting on July 7, a week before the summit on July 14.
Dave Billings reviewed the latest update to the Evaluation Criteria. It was agreed that Jon Himmel,
someone from Hill International, Donna DiNisco, Bill Hurley, Kathryn Colburn, Judy Crocker, and Pat
Goddard would meet on June 9 at 11:30 am to review the criteria in detail.
4. Update 2015 Sustainable Design Process
Pat Goddard provided an update from the June 2 meeting with Mark Sandeen, Dan Voss, Shawn Newell,
and Pat Goddard. A draft policy update had been circulated for review, emphasizing goals in energy,
indoor air quality, renewables, and resiliency. After the June 2 discussion, Mark Sandeen agreed to revise
the draft for further discussion.
Motion to Adjourn
Motion: Dick 2nd Jon Vote 6-0-0
The meeting adjourned at 9:05 p.m.
Meeting Materials: Meeting Agenda;
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