HomeMy WebLinkAbout2015-08-03-BOS-Packet-releasedSELECTMEN'S MEETING
Monday, August 3, 2015
Selectmen Meeting Room
6:30 PM
AGENDA
EXECUTIVE SESSION
1. Exemption 6: Consider Purchase, Exchange, Lease or Value of Real Property
(School Site) (30 min.)
6:30 PM
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other
than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-
698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting
times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Request for New Streetlight at Hancock Church Driveway (5 min.) 7:00 PM
2. Update on Public Information Meeting Regarding Minuteman Statue and
Monument (10 min.)
7:05 PM
3. Visitors Center FY2015 Financial Report (15 min.)7:15 PM
4. Minuteman Regional High School Update (15 min.) 7:30 PM
5. Discussion of School District Building Projects Plan (10 min.) 7:45 PM
6. Review Goal Setting Items (20 min.)7:55 PM
7. Authorize MWRA Sewer Loan (5 min.)8:15 PM
8. Transportation Safety Group Recommendation - Bridge School/Middleby Road
Parking Regulation (5 min.)
8:20 PM
9. Town Manager Evaluation (15 min.)8:25 PM
10. Selectmen Committee Resignation - 20/20 Vision Committee (5 min.) 8:40 PM
CONSENT AGENDA
1. Sign MPO Nomination Paper for Arlington 8:45 PM
2. Approve Minutes and Executive Session Minutes 8:45 PM
3. Approve Releasing Executive Session Minutes for 2012 8:45 PM
ADJOURN
The next regular meeting of the Board of Selectmen is scheduled for Monday, August 31, 2015
at 7:00 pm. in the Selectmen Meeting Room, 1625 Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and
subject to change.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 6: Consider Purchase, Exchange, Lease or Value of Real Property (School Site) (30
min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
E.1
SUMMARY:
Suggested Motion by Chairman for Executive Session: I move that the Board go into Executive Session to
consider the purchase, exchange, lease or value of real property; and to reconvene in Open Session.
Further, as Chairman I declare that an open meeting discussion may have a detrimental effect on the
negotiating position of the Town.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 6:30 PM
ATTACHMENTS:
Description Type
subject info Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Request for New Streetlight at Hancock Church Driveway (5 min.)
PRESENTER:
David J Pinsonneault, Manager of
Operations
ITEM
NUMBER:
I.1
SUMMARY:
Present a request to install a new streetlight at the Hancock Church driveway on Mass Ave. Public Works
has reviewed this request and recommends the installation of the streetlight.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve installation of the new streetlight at the driveway to the Hancock Church.
FOLLOW-UP:
Public Works
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 7:00 PM
ATTACHMENTS:
Description Type
Hancock Church streetlight request Cover Memo
Dear William Hadley and David Pinsonneault:
Please consider installing a new street light on
Massachusetts Avenue, north of the Hancock United
Church of Christ building. Better visibility is needed
on that edge of the common for the safety of drivers
and pedestrians; anyone with handicapped mobility;
and for the personal security of anyone who travels
through the common or utilizes the parking on the
streets surrounding the common: Mass Ave, Bedford
St, and Harrington Ave.
The Hancock Church building is not only used by our
congregation but by a number of Lexington
Community organizations. On any given evening, our building is occupied by up to 250 participants of
Boy Scouts, Cub Scouts, Math Club, the Lexington Pops, Charles River Sail and Power, Fife and Drum
classes, Martial Arts Classes, Lexington Community Yoga, and many others. This does not even include
the up to 75 congregants who are taking part in committee meetings, book groups, support meetings,
youth education, choir rehearsals, evening services, and well-attended special concerts.
With the high number of building users and community events here at Hancock Church, we want to
make sure everyone feels welcome and safe in and around this area.
BETTER VISIBILITY FOR DRIVERS AND PEDESTRIANS Lighting in the vicinity suggested would increase
visibility for drivers around the curve of Mass Ave as they are driving towards Lexington Center. It would
also help drivers safely exit the driveway of the Hancock Church parking lot. Someone crossing the street
would benefit from a street light as drivers will be able to see pedestrians better. Safety for pedestrians
is especially a concern as we have events for all ages, youth to the elderly.
SIDEWALK VISIBILITY FOR ANYONE WITH HANDICAPPED MOBILITY This is an issue close to our hearts, as
we are currently undergoing a large construction project to become ADA compliant. We hope that by
this time next year, our building will feel open and welcoming to everyone. We wish the same for the
surrounding areas. While we cannot fix every sidewalk or pothole, we would like to increase visibility of
uneven footing and avoid injury from falling. We serve an aging congregation, and issues of mobility are
always a fresh concern for us.
PERSONAL SECURITY All people should feel safe to park around the perimeter of the Battlegreen. On
several occasions, people have been startled by the presence of evening loiterers on the common. In
such a vibrant town, everyone should have the right to the feeling of personal security as they take part
in community-building activities. By simply placing a street light across from the common, people will be
able to see each other, rather than feel threatened, as they walk to their destination.
We want to be welcoming, and we want everyone to feel safe. The Common is very dark, and improving
visibility will improve personal security and benefit the use of our building by the surrounding
community. It will also benefit the community as there is heavy foot traffic by our building. We are
especially concerned during the winter time when the sun sets earlier, and all of the problems with
visibility and handicapped mobility will increase.
We request that you take this into consideration and it goes before your decision process. We are willing
to provide funding up to $1,400 to assist with the installation of the light.
Thank you for your time and consideration.
Sincerely,
Dana Allen Walsh, Minister
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update on Public Information Meeting Regarding Minuteman Statue and Monument (10 min.)
PRESENTER:
David J Pinsonneault, Manager of
Operations
ITEM
NUMBER:
I.2
SUMMARY:
Dave Pinsonneault will update the Board of Selectmen on the public information meeting scheduled for
Sept 9, 2015 to discuss treatments for the Minuteman statue and the Minuteman monument.
RECOMMENDATION / SUGGESTED MOTION:
No action needed
FOLLOW-UP:
After the public information session on September 9, this item will come back to the Board for endorsement
of the treatment type for the statue and monument.
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 7:05 PM
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Visitors Center FY2015 Financial Report (15 min.)
PRESENTER:
Melisa Tintocalis, Economic
Development Director
ITEM
NUMBER:
I.3
SUMMARY:
The Board will receive an update on the operations of the Visitors Center for the 9 month period (September
22, 2014-June 2015) since the Town took over the operations from the Chamber of Commerce.
RECOMMENDATION / SUGGESTED MOTION:
NA
FOLLOW-UP:
None at this time
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 7:15 PM
ATTACHMENTS:
Description Type
Visitor Center Presentation Presentation
Lexington’s
Visitors Center
TOWN REVIEW OF TRANSITION/OPERATIONS
FOR FY2015
Aug 3, 2015 1
Net Cost of
Visitors Center
for FY2015
$2,210
Aug 3, 2015 2
0 0
2,932
18,080
4,975 5,868
1,883 1,444
5,616
23,386
15,593
25,963
0
5000
10000
15000
20000
25000
30000
July Aug Sep Oct Nov Dec Jan Feb Mar Apr May June
Monthly Sales Revenue from 2013-2015
2015 2014 2013
Aug 3, 2015 3
114,772 Visitors
FY2015
Based on the People Counter installed
in February 2014 the number of
people who have entered the
Lexington Visitors Center over the last
year to use the facilities, get info, or
purchase items.
15,222
14,414
13,983
16,691
3,955
2,430
1,660
995
4,291
12,825
13,183
15,123
-
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
July Aug Sept Oct Nov Dec January Februay March April May June
Total Numer of Visitors from June 2014 to July 2015
Aug 3, 2015 4
Sample of
Where Visitors
Are Coming
From
Data from Sign-in Book
Jan – May 2015
•California – 117 visitors
•Texas – 51 visitors
•Japan – 24 visitors
USA
89%
International
11%
VISITOR DATA
Aug 3, 2015 5
10%
people who came in purchased
something
8,514 = Total transactions
(January 2015 – June 2015)
1,660
995
4,291
12,825
13,183
15,123
-
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
Jan Feb Mar Apr May June
Visitors Transactions
Aug 3, 2015 6
$9.00
Top 10 Items Sold
Boston Harbor Tea
First Shot Book
Diorama Postcard
Boston Baked Bean Candy Bag
Snickers Candy Bar
Tri Corn Hat for kids
Battle Road Hour-by-Hour Book
Lexington Cobalt Minuteman Mug
Minuteman Statue Magnet
Lexington Stars and Stripes
Average sales transaction
Aug 3, 2015 7
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Minuteman Regional High School Update (15 min.)
PRESENTER:
David Horton, Minuteman School
Committee Member Representing
Lexington
ITEM
NUMBER:
I.4
SUMMARY:
Minuteman School Committee Member David Horton will provide the Board will an update on the
Minuteman High School proposed building project.
RECOMMENDATION / SUGGESTED MOTION:
The Board should consider whether it wants to respond to the correspondence from the Sudbury Board of
Selectmen. On behalf of the Board, Rob Addelson will be attending the meeting in Sudbury on August 3.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 7:30 PM
ATTACHMENTS:
Description Type
Correspondance Regarding Building Project Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discussion of School District Building Projects Plan (10 min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
I.5
SUMMARY:
The board will review any changes in status regarding the district school building projects.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 7:45 PM
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review Goal Setting Items (20 min.)
PRESENTER:
Carl F. Valente & Board Discussion
ITEM
NUMBER:
I.6
SUMMARY:
Based on the Board's goal-setting discussion on July 1, staff has revised the list of goals and organized them
into three categories:
Preliminary Priority Goals (e.g., higher priority goals that the Board will further rank)1.
Preliminary Planning and Zoning Goals (e.g., goals related to the Planning Board/Department that
will be the basis of a joint meeting with the Planning Board)
2.
Other Goals Discussed (e.g., goals discussed, but that are not likely to be addressed in the near term
due time/workload constraints of the Board and staff)
3.
For the Board Discussion:
Does this presentation accurately reflect the Board's prior discussion and current thinking?•
If this presentation is accurate and/or amended, what are the top three goals for each Selectmen (The
Chairman had previously suggested that each Selectman prioritize their interests).
•
NOTE: discussion of this item may be abbreviated and continued to the next meeting should the
agenda be running long.
RECOMMENDATION / SUGGESTED MOTION:
FOLLOW-UP:
Based on the Board's discussion/comments, staff will revise this list.
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 7:55 PM
ATTACHMENTS:
Description Type
Goal Setting List-Version 2 Exhibit
Board of Selectmen Preliminary Goals Framework for FY2016-17 Topic Areas Proposed Selectmen GoalsProposed Selectmen PoliciesSelectmen Lead & Follow-upOriginal SourceDoc#SECTION 1: PRELIMINARY PRIORITY GOALS1Sustainability; standards and process for building projectsIntegrate sustainability design into building projects (have PBC and SLC, with any needed input from the energy committee, develop a model for integrating sustainability design requirements at the beginning of project specification; specify requirements in the context of a recognized design framework (e.g., LEED))Expand upon LEED requirements to incorporate concepts around Healthy Buildings, energy efficiency, and other stretch goals not yet captured in LEED. Improve process for working with multiple committees to reduce consultant costs, increase understanding of outcomes, reduce design delays, incorporate community objectives.Adopt a "Better Building" policy - continuous improvement of our standards for building "health" and sustainability - when embarking on construction or renovation projects.Develop clearly defined policy objectives for new or renovated municipal buildings. Clarify committee role, PBC, and DPF. Clarify Boards Goals regarding Sustainable Building DesignPeter, Joe, MichelleJoe, MichelleECC, CEC4,3,172Affordability for the ResidentsDevelop a process for evaluating what is an appropriate amount of a tax increase, given the need for a debt exclusion for schools. Define ways to mitigate impact on vulnerable citizens. Will enrollment growth impact budgets if so School Committee should inform BOS immediately. Involve BOS early in the process of identifying affordable options.Define policy, seek agreement from policy makers, define "correct" amount for capital debt exclusion for all projects before the Town. Define circumstances for which we would consider an operating override. Send clear policy signals and set expectations regarding when BOS would or would not support an operating overrideMichelle & Joe to assist with outreach component / public communications plan Michelle3Public Safety facilitiesDetermine location(s) for Fire and Police facilitiesPeter & SuzieJoe, Peter4Tax burden on small retailersExplore RE Tax exemption program for small retailers. Board wants to understand the small Business Exemption.Joe - request assistance from ACMichelle5Road and Sidewalk maintenanceImprove Pavement Condition Index (PCI rating)Develop policy on what road and sidewalk rating we want for the community MichelleMichelleCEC36Complete StreetsProvide safer passage for all modes of transportation - with a focus on expanding accommodations to non-automobile modes of transportation. Complete workable plans for Center Streetscape and East Lexington projects. Educate Public on Complete Street concept, and respond to TM warrant article. Safe-passage for all modes of transportation is our highest priority - higher than aesthetics. Pass a policy so Town can participate in 90-IMichelle will serve as point person, but wait final DOT regulations - then evaluateJoe, MichellePB, TAC, LBAC10, 13, 7,187Sidewalks & Article 42 - Sidewalk SurfaceContinue to improve upon how we set priorities and public process for requesting a sidewalk. Decide how to move forward with Article 42 resolution on public way surface treatments.Michelle & Suzie along with TSGMichelle, NormanCEC, GCC3, 58Town Meeting Safety Resolution - Article 45Plann for and report on safety initiatives to 2016 Annual Town Meeting.Peter & Suzie - ask for input form TSGJoeLBAC, GCC, SC7, 5, 129PILOP Develop / finalize PILOP- policy for payment in lieu of parkingStaff, Planning Board, Center Committee will have a draft PILOP by SeptemberNorman, Peter10Public Information & CommunicationWork with CIO to make information more accessible to citizens. Centralize emergency notifications, consider survey tools to get a representive sample of community opinion. Develop policy, standard communication, outreach and polling plan to be applied in different types of situations. General goal to identify community engagement models.Joe & Suzie - underway staff working group Michelle, NormanCAC, PB, SMT1, 10, 2311Public service impacts of changing demographics, diversityAdopt 20/20 Vision demographics subcommittee recommendations on engaging minority residents in town activities (esp. with regard to committee/board appointments).Norman & Suzie - will review newly released report from the 20/20 CommitteeJoe, Norman20/20, SMT16, 21C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\04404083-9288-4B14-967C-A03203D66972\Lexington.583.1.FY2016-17goals-framework-BOS-_VERSION_2__7.27.2015.xlsxPage 17/23/2015
Board of Selectmen Preliminary Goals Framework for FY2016-17 Topic Areas Proposed Selectmen GoalsProposed Selectmen PoliciesSelectmen Lead & Follow-upOriginal SourceDoc#12Youth IssuesWeight request from the School Committee to develop Youth Coalition and determine on-going role of the existing Youth Service Council. Meeting with staff to review existing programs and options.Norman & Suzie - meet with staff NormanSC, SMT, HSC12, 24, 613Committee support and processInstitute a rolling reporting to BOS model for committees - at least once a year per committee. Evaluate which committees need to be Town-appointed and which might be better served as citizens' groups; Develop requirement for annual committee officer selection; Explore guidelines for membership or role term limits.Suzie & Joe will draft a recommended process for reporting out to the BOSJoeSMT2214Annual Town Meeting - WarrantConsider by-law change for delivery of warrant.Norman & JoeSuzie15Center Diversity & Article 53 Bank MoratoriumComplete review of "Bank Moratorium" with Planning Board & Center Committee to craft a policy / zoning changes for the Center w.r.t. businesses that more directly operate like offices rather than consumer engaging retail. Develop plan that is property owner friendly for limiting the number of banks and other non merchandising uses of ground floor CB spaces.Joe & Michelle Michelle, Norman1016Affordable housing/Housing Production PlanAffirm commitment to tracking growth of market-rate housing with 10% growth in affordable housing; develop plan for creating a "pipeline" for new housing units. Explore mechanisms to entice development of senior housing. Do this in cooperation with Planning Board's re-consideration of the Comprehensive Plan. CPC funding for community housing - Leary, new site.Planning Board has a working group JoeCEC, LHP3, 9, 19, 2018Street Level ZoningExplore limitations on types of storefront / street level options. Develop policies on how to make Lexington Center more business-friendlyJoe & Michelle Joe, Peter, PB 1019Revisit institutional use zoning bylaw proposalProvide direction, feedback and support to the Planning Board.Michelle 20Parking requirements in zoning bylawProvide direction, feedback and support to the PB regarding parking requirements. Continue Center parking management initiative.Michelle, Norman, PB 1021Business GrowthActively seek out and support growth opportunities in all business zones.PeterPC1122TourismBegin transition to staff-run programs.No further action needed, provide status report to BOSJoeTC1423Business incubatorsResearch what other communities may offer to the private sector and consider creating a space that would foster innovation in one of our vacant buildings.Develop policies that could translate into an RFP for vacant building reuse by private sector at minimal cost. EDACMichelleSECTION 3: OTHER GOALS DISCUSSEDSECTION 2: PRELIMINARY PLANNING AND ZONING GOALSC:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\04404083-9288-4B14-967C-A03203D66972\Lexington.583.1.FY2016-17goals-framework-BOS-_VERSION_2__7.27.2015.xlsxPage 27/23/2015
Board of Selectmen Preliminary Goals Framework for FY2016-17 Topic Areas Proposed Selectmen GoalsProposed Selectmen PoliciesSelectmen Lead & Follow-upOriginal SourceDoc#24Public Transportation UseEncourage ride sharing of shuttle buses, public transit and private services to connect to our business district. Continue efforts to expand school bus ridership.Monitor OnlyPeterTAC1325Property TaxesAvoid operating overridesPeter26Enrollment Growth and School BudgetsHold expense growth in anticipation of greater pressure on operating budget as school enrollment grows.Peter & Norman to take the lead on Minuteman HS initiativeJoeSC27Long-term capital spending planUnderstand the capital needs of the building program and correlate with existing debt-service schedule; understand competing needs for funds. Underway CEC & Finance DepartmentJoe, Michelle, NormanCEC328School Building ProjectDevelop a responsible project to address needs without overbuilding. Review all existing space.On-going process - Consensus plan underwayPeterSC1229Battle Green Master Plan and Visitor CenterComplete Battle Green plan and integrate with Center Streetscape. Complete the design, build and funding for the Visitors Center project.Underway, contract in placeTC1430Vacant BuildingsDevelop plan for reuse of vacant buildings: Ellen Stone, Hosmer, and Muzzey Condo in the near term, Carriage House in the long term.Peter, Norman, (Michelle help with drafting RFP)Michelle, NormanLCA831Tear-down housing phenomenonConsider review of mansionization in Lexington.No further action Peter32Conservation Land managementSupport implementation of plans for Leary, Cotton, Wright properties.Possible budget item for FY17CC233Stormwater bylawAdopt regulations for enforcement of stormwater bylaw.Staff - underway, final regulations in processPB1034Board EffectivenessEvaluate how to be strategic about work plan, and work collaboratively to advance complex projects and how we can better support staff efforts.Michelle & Joe will develop a project plan for goal setting & on-going work of the BoardMichelle35Annual Town Meeting - Public PresentationConsider standard presentation format, timelines for review by BOS, TM and BOS role as champion. Build on progress we began this year.Staff assigned to work on this initiativeSuzie36Wireless communicationExplore greater use of Town property for wireless communications.Consider policies and regulations affecting service providers' ability to construct or augment facilitiesCAC will continue to work on this initiativeCAC137Community Preservation Committee StrategyWork with CPC to update its long term vision for use of funds with an eye towards how the Town can be supporting CPA initiatives.Set policies & procedures for providing adequate staff support to advance complex CPA projects. Norman & MichelleMichelleCEC338Shared VisionBoard's articulation of its vision for Lexington (modeled on 20/20 Vision and Comprehensive Plan)no further actionJoe39Annual Town Meeting - Position ReportConsider providing a BOS position report on Town Meeting Articles.Maintain past practices - no further actionSuzie40ATM - Article 44 Resolution Fossil FuelUnderway - Finance, AC with the pension boardATMC:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\04404083-9288-4B14-967C-A03203D66972\Lexington.583.1.FY2016-17goals-framework-BOS-_VERSION_2__7.27.2015.xlsxPage 37/23/2015
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Authorize MWRA Sewer Loan (5 min.)
PRESENTER:
Carl Valente, Town Manager
ITEM
NUMBER:
I.7
SUMMARY:
The Department of Public Works will be soliciting bids for removal of infiltration and inflow into its sewer
lines in sewer basins 4, 5 and 14. These areas are shown on the attached maps. The work is scheduled to
begin this fall at an estimated construction cost of $1.565 million. In May 2015, the MWRA made a zero
interest loan/grant to the Town in the amount of $1.305 million of which $586,000 is to be applied against
construction costs. The MWRA has made available an additional loan/grant of $929,000 to apply toward
the remaining construction costs of which $244,750 is the zero interest loan portion and $734,250 is the
grant portion.
The purpose of this agenda item is to seek the Board's approval to borrow the loan portion against Article
12a of the 2014 annual town meeting, the annual authorization for wastewater system improvements.
RECOMMENDATION / SUGGESTED MOTION:
See the attached motion for the issuance of a $244,750 Sewer Bond to the Town by the Massachusetts
Water Resources Authority.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 8:15 PM
ATTACHMENTS:
Description Type
Maps of sewer basins 4, 5 and 14 Cover Memo
Form of Motion for Board approval Cover Memo
091211131405040310M A S S A C H U S E T T S A V E N U EMAPLE STREETL O W E L L ST R E E T
MAPLESTREETH IG H L A N D A V E N U EDOUGLAS ROADBRYANTROADFAIRLAWN LANEEASTSTREETSUMMERSTREETLOCUST AVENUEMARRETTROADWINCHESTERDRIVEGRANTSTREETF O L L E N R O A DWOBURN STREETTYLERROADLACONIASTREETSADDLECLUBROAD!(4!(2A!(4UV225O2,200Scale In FeetFIGURE 1TOWN OF LEXINGTON, MASSACHUSETTSPUBLIC WORKS DEPARTMENTSEWER SYSTEMSCALE: NOTEDDate: 1/20/2015LegendManhole Inspection StatusSewer Manhole InspectedSewer Manhole (CNL)Sewer Manhole (Buried)Sewer Manhole (CNO)Sewer Manhole[ÚPump StationCapSewer Television Inspection StatusSewer PipeSewer Pipe TelevisedSewer Pipe Partially TelevisedSewer Pipe No TelevisionSewer BasinOther Structural RehabilitationContractPhase10-2911-2412-46Rebuild RiserContractPhase10-29 As-Built11-24 As-Built12-46 As-BuiltRaise Frame and CoverContractPhase10-2911-2412-46Manhole EncapsulationContractPhase10-2911-2412-46Manhole Root TreatmentContractPhase10-2911-2412-46Manhole Cementitious LiningContractPhase10-2911-2412-46Clean Inspect Test SealContractPhase10-2911-2412-46Manhole to Manhole LiningContractPhase10-2911-2412-46Structural Short LinerContractPhase10-2911-2412-46Short LinersContractPhase10-2911-2412-46Root TreatmentContractPhase10-29 As-Built11-24 As-Built12-46 As-Built
11131405MASSACHUSETTSAVENUECONCORD HIGHWAYFOLLENRO A D PLEASANTSTREETW ATERTOWNSTREET!(4UV225O1,000Scale In FeetFIGURE 1TOWN OF LEXINGTON, MASSACHUSETTSPUBLIC WORKS DEPARTMENTSEWER SYSTEMSCALE: NOTEDDate: 1/20/2015LegendManhole Inspection StatusSewer Manhole InspectedSewer Manhole (CNL)Sewer Manhole (Buried)Sewer Manhole (CNO)Sewer Manhole[ÚPump StationCapSewer Television Inspection StatusSewer PipeSewer Pipe TelevisedSewer Pipe Partially TelevisedSewer Pipe No TelevisionSewer BasinOther Structural RehabilitationContractPhase10-2911-2412-46Rebuild RiserContractPhase10-29 As-Built11-24 As-Built12-46 As-BuiltRaise Frame and CoverContractPhase10-2911-2412-46Manhole EncapsulationContractPhase10-2911-2412-46Manhole Root TreatmentContractPhase10-2911-2412-46Manhole Cementitious LiningContractPhase10-2911-2412-46Clean Inspect Test SealContractPhase10-2911-2412-46Manhole to Manhole LiningContractPhase10-2911-2412-46Structural Short LinerContractPhase10-2911-2412-46Short LinersContractPhase10-2911-2412-46Root TreatmentContractPhase10-29 As-Built11-24 As-Built12-46 As-Built
I, the Clerk of the Board of Selectmen of the Town of Lexington, Massachusetts, certify
that at a meeting of the board held August 3, 2015, of which meeting all members of the board
were duly notified and at which a quorum was present, the following votes were unanimously
passed, all of which appear upon the official record of the board in my custody:
Voted: that the sale of the $244,750 Sewer Bond of the Town dated August 17,
2015, to the Massachusetts Water Resources Authority (the “Authority”) is hereby
approved and the Town Treasurer is authorized to execute on behalf of the Town a Loan
Agreement and a Financial Assistance Agreement with the Authority with respect to the
bond. The bond shall be payable without interest on August 15 of the years and in the
principal amounts as follows:
Year Installment Year Installment
2016 $24,475 2021 $24,475
2017 24,475 2022 24,475
2018 24,475 2023 24,475
2019 24,475 2024 24,475
2020 24,475 2025 24,475
Further Voted: that each member of the Board of Selectmen, the Town Clerk and
the Town Treasurer be and hereby are, authorized to take any and all such actions, and
execute and deliver such certificates, receipts or other documents as may be determined
by them, or any of them, to be necessary or convenient to carry into effect the provisions
of the foregoing vote.
I further certify that the votes were taken at a meeting open to the public, that no vote was
taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting
(which agenda included the adoption of the above votes) was filed with the Town Clerk and a
copy thereof posted in a manner conspicuously visible to the public at all hours in or on the
municipal building that the office of the Town Clerk is located or, if applicable, in accordance
with an alternative method of notice prescribed or approved by the Attorney General as set forth
in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays,
prior to the time of the meeting and remained so posted at the time of the meeting, that no
deliberations or decision in connection with the sale of the bond were taken in executive session,
all in accordance with G.L. c.30A, §§18-25 as amended.
Dated: August 3, 2015 _______________________________
Clerk of the Board of Selectmen
AM 53524278.1
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Transportation Safety Group Recommendation - Bridge School/Middleby Road Parking
Regulation (5 min.)
PRESENTER:
Carl F. Valente, Town Manager
ITEM
NUMBER:
I.8
SUMMARY:
The Transportation Safety Group (TSG) is proposing to amend the parking regulation on Middleby Road,
by the Bridge School, in conformance with the School traffic safety plan being developed for each school.
The recommendation is to replace the "No Parking" designation with "Emergency Stopping Only” (see
attached map for locations). This section of Middleby Road is both winding and only 22 feet wide. The
intent of the Bridge School on-site improvements (which includes expanding the number of parking spaces),
coupled with the on-street regulations, is to encourage drop off/pick up and parking on the school campus.
This signage would encourage this behavior not only during school hours but on evenings and weekends
when activities are taking place at the school. The two residential abutters have been contacted regarding
this proposed change in the parking regulation and have indicated their support.
RECOMMENDATION / SUGGESTED MOTION:
See attached proposed parking regulation.
FOLLOW-UP:
The Planning Department will update the Selectmen's parking regulations. DPW will remove the existing
signage and install the new signage .
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 8:20 PM
ATTACHMENTS:
Description Type
Parking Regulation Map Exhibit
Proposed Parking Regulation Exhibit
Letter to Abutters Backup Material
MIDDLEBY ROAD
OUTLOOK DRI
VEPROSPECT HILL ROAD
No Pa rk in gHere t oCrosswalk
No Pa rk in gHere t oCrosswalk
BRIDG E ELEM ENTARY SCHO OL
$µ12 0 0 12 060 Fee t
Exi st in g Pa r kin g R e st r ict io n s
Par c els
Pr op o s ed "Em e r g en c y St op p in g O n ly " Ar e a
VOTED: IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF
1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS
OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON
NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF
LEXINGTON, ARE HEREBY AMENDED AS FOLLOWS:
BY ADDING TO CHAPTER 192-18 SCHEDULE 1 THE
FOLLOWING
LOCATION FROM TO REGULATION
___________________________________________________________________
Middleby Road
both sides
20 feet north of
Bridge School
crosswalk
20 feet south of
Bridge School
crosswalk
Rescind
NO PARKING
HERE TO
CROSSWALK
Middleby Road
both sides
Vine Brook
Trail crossing
375 feet
southerly
Rescind
NO PARKING
Middleby Road
north side
Outlook Drive
Southerly
Property Line of
40 Middleby Rd
EMERGENCY
STOPPING
ONLY
Middleby Road
south side
Outlook Drive
160’ north of Vine
Brook Trail crossing
EMERGENCY
STOPPING
ONLY
________________________
DATE OF PASSAGE _______________________________
BOARD
_______________________________
OF
_______________________________
__________________
ATTEST TOWN CLERK SELECTMEN
_______________________________
_______________________________
Town of Lexington
Planning Department
David Kucharsky Tel: (781) 698-4563
Planner dkucharsky@lexingtonma.gov
July 29, 2015
RE: Bridge School Interim Traffic Plan
Neil McGaraghan or Current Owner:
My name is David Kucharsky I am a planner in the Town of Lexington’s Planning Department. I
would like to inform you about some proposed parking regulation changes along Middleby
Road. Over last summer and throughout the school year, members of the Bridge Community,
Bridge Safe Routes to Schools, public safety, municipal departments, and a traffic engineer met
to work out both long term and short term solutions to traffic congestion associated with the
Bridge Elementary School. An interim plan has been developed which is designed to mitigate
idling and traffic congestion on Middleby Road, while providing for efficient and safe arrival and
dismissal procedures, as well as allowing for emergency access at all times and safety for all
while on the Bridge School property.
A part of this plan is modifying the existing on street regulations. Currently there is No Parking
allowed in the vicinity of the raised Vine Brook Trail crossing. The plan recommends replacing
the current regulations with the introduction of “Emergency Stopping Only” from the
intersection of Outlook Drive to the northerly property line of the Bridge School. I’ve attached
a map identifying the area. This type of regulation is intended to prevent idled/parked vehicles
and encourage drop off/pick up and parking on the school campus. This signage would
encourage this behavior not only during school hours but on evenings and weekends when
activities are taking place at the school.
A change in the parking regulations will require a vote by the Board of Selectmen (BOS). Prior
to having the BOS discuss this we wanted to make sure abutters were aware and understood
the proposed changes. Please contact me if you would like to learn more about this and/or you
have any questions.
Thank You,
David A. Kucharsky
Planner
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Town Manager Evaluation (15 min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
I.9
SUMMARY:
A draft evaluation will be circulated to the Board over the weekend and made available on Monday.
RECOMMENDATION / SUGGESTED MOTION:
Motion: to approve and sign the Town Manager's Evaluation for FY2015 through FY2016.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 8:25 PM
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen Committee Resignation - 20/20 Vision Committee (5 min.)
PRESENTER:
Joe Pato
ITEM
NUMBER:
I.10
SUMMARY:
20/20 Vision Committee
Saatvik Ahluwalia has submitted his resignation.
RECOMMENDATION / SUGGESTED MOTION:
Motion to accept the resignation of Saatvik Ahluwalia from the 20/20 Vision Committee, effective
immediately.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 8:40 PM
ATTACHMENTS:
Description Type
Ahluwalia Resignation Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sign MPO Nomination Paper for Arlington
PRESENTER:
Joe Pato
ITEM
NUMBER:
C.1
SUMMARY:
The Town of Arlington has held an "at-large" Town seat with the Metropolitan Planning Organization
(MPO) for the past three years and they would like to maintain the seat. They are asking the Chairman to
sign their nomination papers.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Chairman signing Arlington's MPO nomination paper for an "at-large" seat on the
Metropolitan Planning Organization
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 8:45 PM
ATTACHMENTS:
Description Type
Arlington Request - MPO Nomination Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Minutes and Executive Session Minutes
PRESENTER:
Joe Pato
ITEM
NUMBER:
C.2
SUMMARY:
The minutes of May 18, 2015, June 1, 2015, June 8, 2015, June 10, 2015, June 22, 2015, June 29, 2015, July
1, 2015 and July 6, 2015 and the Executive Session minutes of June 8, June 22, 2015 and July 6, 2015 are
ready for your review and approval.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the minutes of May 18, 2015, June 1, 2015, June 8, 2015, June 10, 2015, June 22, 2015,
June 29, 2015, July 1, 2015 and July 6, 2015 and the Executive Session minutes of June 8, June 22, 2015
and July 6, 2015.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 8:45 PM
ATTACHMENTS:
Description Type
Minutes for Approval Backup Material
Executive Session Minutes for Approval Backup Material
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Releasing Executive Session Minutes for 2012
PRESENTER:
Joe Pato
ITEM
NUMBER:
C.3
SUMMARY:
Approve releasing the following Executive Session minutes from 2012: January 9, 11, 18, 23 and 30,
February 13 and 27, March 28, April 23 and 25, May 3, 21 and 24; June 4 and 5, July 24 and 30, September
10, October 1 and 22, November 5, 13 and 20, December 3 and 17. These were reviewed by the Town
Counsel, the Town Manager and Selectmen Cohen.
RECOMMENDATION / SUGGESTED MOTION:
Motion to approve the Consent Agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
8/3/2015 8:45 PM
ATTACHMENTS:
Description Type
Proposed 2012 Executive Session Minutes to Release Backup Material