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HomeMy WebLinkAbout2006-02-07-TMG-min 4O0s 14O4049 Oa` 1775 wC 64 a r A a _ iii, z� a � 2� � „ii,, APRILl9`" £X f N CO" MEMORANDUM TO Traffic Mitigation Group FROM. Scott W Schilt DATE February 10, 2006 SUBJECT February 7, 2006 Meeting Notes The Traffic Mitigation Group (TMG) held its first meeting on Tuesday, February 7, 2006 at 3 00 PM in Room 111 of the Town Office Building. In attendance were core members Jeanne Krieger, Wendy Manz and Judith Uhrig, Town staff David Cannon, Scott Schilt and Gail Wagner, and ancillary member Jerry VanHook. The followmg notes summarize the discussion. • Engineering and Planning Staff will jointly chair the TMG, as there will be different tasks undertaken by the TMG that fall under the respective departments (i.e Engineering/DPW for Town projects vs. Planning for mitigation activities resulting from development proposals) D The Group reviewed the charge from the Board of Selectmen. The core group will be made up of staff from the Engineering and Planning Departments, the chairpersons of the Board of Selectmen, Planning Board and the Zoning Board of Appeals. Ancillary members, representing committees with transportation interests, will be involved on an as needed basis to make recommendations to the core group The TMG will review larger development projects to coordinate negotiations and oversee implementation of traffic mitigation commitments, as well as to prioritize other significant town transportation initiatives. The TMG will meet once a month and/or on an as needed basis D A list was reviewed of current development projects where mitigation comnutments have been proposed or will be needed. The projects included the AvalonBay development at the site of the former Metropolitan State Hospital,the Patriot Partners' Lexington Technology Park, and the proposed rezoning of the Sheraton Hotel. For AvalonBay at Lexington Square, the TMG will need to determine which mitigation projects to fund with the $250 000 commitment negotiated by the Town during the rezoning of the property Confirmation is needed on when the funds will be received, and if there were any priority recommendations made in traffic studies done when the project was permitted. Ms. Krieger noted that a sidewalk along Concord Avenue was a need in the area. Ms Wagner noted that financial contributions negotiated for LEXPRESS commence when building permits are issued, and the funds will be used for general operating expenses until LEXPRESS begins to provide service to the site It was noted that consideration should be given to improvements to the Waltham Street/Concord Avenue intersection, and that the Board of Selectmen had appropriated$25,000 for work on the intersection. Mr Cannon stated that Engineering has evaluated the intersection, and improvements will require significant geometric changes and land takings to widen the street to provide turning lanes. Mr Schilt stated that he would compile background information about the AvalonBay project, and the TMG should discuss the project in greater detail at its next meeting. r� The mitigation commitments from Patriot Partners were discussed. Ms. Wagner stated that she submitted a cost of living adjustment request to Patriot Partners, which amounts to approximately $350 in additional funding for LEXPRESS contributions Mr Schilt outlined the study currently being done at the Marren/Spring/Bridge intersection, noting that four proposed options will be presented at the Planning Board meeting on February 8, 2006 The TMG will need to review these options at their next meeting, and, based on the public feedback received at the Planning Board meeting, determine how to proceed with the remaining funding committed for transportation improvements by Patriot Partners. Ms Krieger questioned how much intersection improvements generally cost, and whether MassHighway could be approached for funding improvements at Marrett/Spring/Bridge Mr Cannon stated that the consultants doing the intersection study had recently met with MassHighway officials, and they were receptive to most of the alternatives The consultants felt confident that the project could be placed on MassHighway's Transportation Improvement Program funding list in the near future More discussion will be needed to determine how the project can move forward under the new process outlined in the new MassHighway Design Guidelines. He emphasized that MassHighway looks for projects that are completely ready to go forward, and that have significant public support. Mr Cannon noted that there was a need for a townwide survey to ascertain where transportation improvements are needed, and a model should be developed to assess impacts and priorities. He inquired whether a portion of future monetary mitigation commitments from developers could be devoted to this study The proposed redevelopment of the Sheraton property had mitigation commitments during the rezoning of the property in 1989 that have been fulfilled even though the property was never redeveloped. The current proposal does not spell out any additional mitigation outside of signal timing improvements and commitments to develop a transportation demand management(TDM) program. Ms Wagner stated that more funding for LEXPRESS should come from the developers, and contributions could be based on precedents established by other development projects of a similar magnitude Ms Uhrig stated that the Zoning Board of Appeals has boilerplate information that they use to request TDM commitments from applicants, but questioned who was responsible for enforcing them. It was thought that perhaps the TMG should be responsible for monitoring the TDM programs approved under special permits Ms Wagner stated that she occasionally receives reports from management companies, but that many building managers are unfamiliar with the reporting requirements when she requests them. It was agreed that a better process was needed to review TDM proposals, and that the commitments should include clear language requiring specific reporting procedures,triggers for implementation, formulas for financial commitments, and mechanisms to ensure new building tenants are aware of the commitments and their responsibilities The TDM language proposed for the AvalonBay project was noted as a good example Ms. Wagner stated that she and Maryann McCall-Taylor had compiled a list of sites where TDM programs were required, and the TMG should update and review this list, and begin the process of ensuring compliance with the commitments y Additional projects for the TMG to undertake were also discussed. It was recommended that the TMG prepare a list of areas where improvements are needed, and then determine priorities for funding Ms Wagner suggested that consultation with the Transportation Safety Advisory Committee, the Police Department and the MAPC study of transportation improvements needed in Belmont, Waltham and Lexington would be a good place to start. o Ms. Krieger noted that the Selectmen were committed to following up on a request at last year's Town Meeting for improvements to the intersection of Massachusetts Avenue and Maple Street, possibly paired with a study of the Massachusetts Avenue and Pleasant Street intersection. o Mr VanHook said that pedestrian and bicycle safety along Hartwell Avenue is a priority for the Bicycle Committee o Other areas mentioned included the Worthen Road and Bedford Street intersection, and pedestrian safety at the rotary at Diamond School. Mr Schilt stated that identified problems should be more than just someone's pet peeve He added that quantifiable measures, such as accident data or existing traffic counts for the identified areas would help to determine if there are problems It was agreed that a homework assignment for the TMG would be to check with various committees to identify priority areas for improvements and compile a list for discussion at the next TMG meeting Mr Schilt offered to compile the list with inputs e-mailed to him prior to the next meeting The meeting was adjourned at 4 30 PM Mr Schilt will submit a query to the Group to identify the next meeting date and time The first Wednesday or the second Tuesday in March was suggested. It was agreed to have one more meeting of just the core group in order to get a program established, and then ancillary members would be invited to attend subsequent meetings.