HomeMy WebLinkAbout2015-07-13-CEC-min LL n Minutes of the
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Lexington Capital Expenditures Committee (CEC) Meeting
July 13, 2015
APRIL 19'
Location and Time Town Office Building, Reed Room, 7.30 A M
Members Present Jill Hai, Chair, David Kanter, Vice-Chair & Clerk, Elizabeth Barnett,
Rod Cole, Wendy Manz
Members Absent None
Others Present Jessie Steigerwald, Chair, Lexington School Committee (SC), Glenn
Parker, Chair, Lexington Appropriation Committee (AC), Jon Himmel, Chair, Lexington
Permanent Building Committee (PBC)
Documents Presented
• Notice of Public Meeting/Agenda for CEC Meeting, July 13, 2015
• Completed Evaluation Criteria Forms for Pre-K (Lexington Children's Place),
Elementary Schools, & Middle Schools under the Lexington Multiple School
Construction Projects (prepared by DiNisco Design Partnership [DDP],
July 10, 2015), and Spending Update of the appropriation under the March 23, 2015,
Special Town Meeting #1 for the Schools Facilities Capital Projects (prepared by
Pat Goddard, Director, Lexington Public Facilities Department, July 10, 2015)
(Printed copies and also previously distributed by Mr Kanter's e-mail,
July 12, 2015 11 .35 P M , to the other CEC Members and Ms Arnold)
• Lexington School Committee's Draft Outline Presentation for its July 13, 2015
Meeting (prepared by Ms Steigerwald)
• Draft #2 Minutes of the CEC Meeting, May 26, 2015 (Distributed by Mr Kanter's
e-mail, July 7, 2015 11 .29 am , to the other CEC Members and Ms Arnold)
• Draft #2 Minutes of the CEC Meeting, July 6, 2015 (Distributed by Mr Kanter's
e-mail, July 7, 2015 3 42 p m , to the other CEC Members and Ms Arnold)
Call to Order Ms Hai called the meeting to order at 7:33 A.M
Discussion in Preparation of the Summit Meeting of the Board of Selectmen, the
School Committee, the Appropriation Committee, and this Committee on How to
Proceed with the Multiple School Construction Projects
Ms Hai summarized the situation regarding what information had been previously provided
by the consultant, DDP, the School Committee, and other Town bodies, which will inform
the upcoming Summit. She reiterated that the School Committee will be meeting this
evening with the goal of arriving at its recommendations to that Summit on which of the
project options should chosen for further development.
Ms Hai said this Committee appreciated the attendance and participation in the discussion
at this meeting by the Chairs of the SC, AC, and PBC She then asked each of this
Committee's members to present any concerns they had with the project or process, to
date, in laying the ground for a potential consensus at that Summit.
Ms Steigerwald provided the Committee the draft outline for the SC's actions at its meeting
this evening
A wide variety of concerns were raised by each of the members In some cases, there were
explanations provided by those in attendance However, most of the concerns reflected that
because of the relatively short timeline since the spring Special Town Meeting and the large
amount of information that had to be produced—some of which was still being put in final
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
July 13, 2015
form for the Summit and some of which is already acknowledged will not be ready by the
Summit—this Committee found it was not sufficiently informed to come its own, initial,
consensus until, at best, hearing what is presented and discussed at the Summit.
Updates on the Committee's Actions Plan for FY 2016 Deferred for a future meeting
Member Concerns and Liaison Reports Ms Barnett alerted the Committee that the
Board of Selectmen would be hearing a presentation at its meeting tonight from the
Sustainable Lexington Committee with an update on the Hartwell Avenue Landfill Solar
Project. That committee will recommend that the Board of Selectmen award the
ground-mount Power Purchase Agreement to SolarCity, and authorize the Town Manager
to sign the associated agreements to execute that transaction—two major milestones in the
execution of that project. Mr Kanter advised that the full presentation is available by a link
included in last-Friday's distribution of the packet of information for this evening's
Selectmen's meeting
Approval of Minutes
A Motion was made and seconded to approve the Draft #2 Minutes for the Committee's
meeting on May 26, 2015, as amended Vote 5-0
A Motion was made and seconded to approve the Draft #2 Minutes for the Committee's
meeting on July 6, 2015, as presented and, as noted therein, to authorize that it be made
public Vote 4-0-1 (Ms. Barnett abstained as she had not attended that meeting.)
Adjourn A Motion was made and seconded at 8 59 A.M to adjourn Vote 5-0
These Minutes were approved by the CEC at its meeting on July 16, 2015
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