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HomeMy WebLinkAbout1994-03-BOS-min S 1 ( ‘,0 -.3i r SELECTMEN'S MEETING March 7, 1994 A regular meeting of the Board of Selectmen was held on Monday, March 7, 1994 in the Selectmen's Meeting Room, Town Office Building, at 7 30 p m. Chairman Dailey, Mr McSweeney, Mr Busa, Mr Fenn, Mrs Eddison, Mr Cohen, Town Counsel, Mr White, Town Manager; Mrs Novak, Assistant Town Manager; and Mrs Peters, Executive Clerk, were present. UPDATE ON STREET LIGHTING DEMONSTRATION PROJECT Lighting Options Committee Chairman Myla Kabat-Zinn reported on a good meeting the committee had recently with Boston Edison, who said that they were ready to move as quickly as possible with the installation of demonstration street lights on selected subdivision streets The Board also discussed a memo from Paul Chernick, dated February 15, 1994, which reported an error in Boston Edison's computation of savings if standard High Pressure Sodium lights are used throughout Town. He reported that Boston Edison has reviewed his figures and concurs This error has reduced the estimated savings of a town wide conversion to standard High Pressure Sodium lighting closer to $47,000,which, added ( to overestimated savings on lighting in the Historic Districts, results in total estimated savings closer to $80,000 than to the $140,000 previously estimated by Boston Edison. Mrs Kabat-Zinn recommended that Board members visit the demonstration lighting areas on Percy and Bloomfield Streets where the new lighting is displayed The Board expressed its appreciation for the information the Committee had prepared for the Board ACCEPT GIFTS TO THE TOWN Mr Cohen,asked that the Board consider voting to accept two gifts recently made to the Town. the first from the Family and Friends of June Denk - establishing the June Denk Award to be given annually to a Graduating Senior at Lexington High School, and the second a gift from former Lexington resident Hugh Gordon, from LaJolla, California, establishing the Gordon/Souza Juniper Hill Fund for the Maintenance of the Juniper Hill Conservation Land Upon motion duly made and seconded, it was voted 1) to accept the establishment of the June Denk Award which will be given annually to a Graduating Senior at Lexington High School, and 2) to accept a gift from Hugh Gordon of LaJolla, California, establishing the Gordon/Souza Juniper Hill Fund for the Maintenance of the Juniper Hill Conservation Land MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the meeting of January 10, 1994 Minutes for the Meeting of March 7, 1994 2 EXECUTIVE SESSION MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the Executive Session held on February 28, 1994 RETIREMENT BOARD Retirement Board member Robert Gary and Comptroller John Ryan explained a proposal to change the Town's method of investing retirement funds He added that the professional management investment firm employed by the Town for the past five years was not able to invest in South Africa due to legislative constraints Mr Gary reported that the investment firm has not met the objectives outlined five years ago He explained that the Town's portfolio is divided between the fixed income or bonds, which has done quite well, and the equity of common stock, which has not done as well, and that this is where the Retirement Board is looking for improvement. Mr Gary mentioned that the restriction against investing in South African business has been removed, and that the Board is now looking at possible investments in five different Fidelity mutual funds that are now available, which include South African business- es He noted that they need a waiver from the Commonwealth to make such investments, and that they have received some verbal communication on the granting of such a waiver, and are waiting for something in writing before they actually take steps to implement this program. Mr Gary explained how Fidelity portfolios operated and said that the Retirement Board will keep the Selectmen informed as to what is happening in the next several weeks The Board expressed its interest and appreciation to Mr Gary for the report. CONSENT AGENDA USE OF LEXINGTON GREEN Upon motion duly made and seconded, it was voted to grant permission to the Lexington First Baptist Church to conduct an Easter Sunrise Service on Lexington Green at approximately 6 30 -7 15 a m. on Sunday, April 3, 1994 ABATEMENTS Upon motion duly made and seconded, it was voted to approve abatements of the following charges Water, Sewer & Demand - Total 1/24/94 $59 90 Water, Sewer & Demand - Total 2/15/94 $204 95 Water, Sewer & Demand - Total 2/17/94 $272 32 Water, Sewer & Demand - Total 2/17/94 $5,913 31 Water, Sewer & Demand - Total 2/17/94 $3,329 55 Water, Sewer & Demand - Total 2/17/94 $7,300 87 Water, Sewer & Demand - Total 2/17/94 $177 00 Water, Sewer & Demand - Total 2/17/94 $23,743 75 60 -- 33 Minutes for the Meeting of March 7, 1994 3 Water, Sewer & Demand - Total 2/24/94 $7,833 37 Water, Sewer & Demand - Total 2/24/94 $1,923 54 Water, Sewer & Demand - Total 2/24/94 2,800 10 ENDORSE BORROWING NOTES Mr White reported that the Town has borrowed $445,000 in state aid anticipation notes to provide funding for road resurfacing this summer, to be repaid through a Chapter 90 reimbursement from the State, adding that net interest cost to the Town was 2 879% He asked that the Board approve and sign the notes Upon motion duly made and seconded, it was voted to approve and to sign the notes LEXHAB - WOODLAND ROAD Mr Dailey recapped events as they had been left after the last meeting on this subject, mainly that the board had asked LexHAB to meet with the neighbors to answer questions that might arise about the house design and its siting, and he invited comments from LexHAB Chairman Derby and neighbors at this time Mr Derby reported that Landscape Architect Gary Larson had been hired to do a site assessment and to report his preliminary findings Mr Derby also reported that Mr Larson had met with the neighbors at the site for about an hour and a half Mr Derby presented a site plan developed by Mr Larson based on the site visit and the neighbors comments Comments from the audience focussed on losing the open nature of the lot, children's safety, and that not all neighbors had seen the latest plan. Mr Marshall responded that the objective is to come up with a successful dual use plan of the site, and a plan that works Mr Dailey asked if the Board was ready to vote on a recommendation to Town Meeting for the use of this site as affordable housing Members discussed the successful nature of other affordable housing and neighbors' concerns Upon motion duly made and seconded it was voted unanimously to recommend to Town Meeting that Article 28 transferring jurisdiction of this lot to LexHAB for the construction of affordable housing be passed. MERIAM STREET PARKING LOT MANAGEMENT/PARKING FEES The Board discussed an analysis on the management of the Meriam Street lot presented by DPW Director Richard Spires, and a Memorandum prepared by Town Manager Intern Rebekka Hosken reexamining the Town's parking meter and parking lot rates and management, which was compiled from information received from the Department of Public Works, the Town's Parking Control Officer, the Director of the Chamber of Commerce, and a survey of parking systems in six nearby comparable communities Among other things, the Memorandum suggested the installation of an automated parking system at Meriam Street. Mr White discussed the acquisition of more spaces at the Church of Our Redeemer parking lot, the increase of long term use of spaces at Meriam Street and Lexington Arts Minutes for the Meeting of March 7, 1994 4 - He noted that raising meter fees was difficult, and suggested hiring another parking enforcement officer rather than raising fees The Board expressed concern on the loss of 30/40 parking spaces projected by the reports Mr White noted that no decision needs to be made tonight. DEFERRED COMPENSATION Mr White reported that $100,000 to $164,000 in savings in Social Security payments is possible if the Board of Selectmen adopt a deferred compensation plan for part-time employees not covered by a pension plan, and that he is planning to send out an RFP for a Plan Administrator if the Board wants to adopt this option. CHAPTER 90 PROJECT REOUEST Mr White reviewed with the Board a Memorandum from the Town Engineer, dated February 10, 1994, containing a request for authorization from the Town by Richard Cook of the BSC Group for $100,600 to pay for additional services to complete the approval process with the Massachu- setts Highway Department and the Lexington Conservation Commission, covering the time from the filing of the Notice of Intent in August, 1992 to the completion of the Conservation hearing which is presently scheduled to be re-opened in mid-March, 1994 Mr White added that the Memorandum contained a breakdown of the work performed, but not paid for; and a breakdown of the fees Upon motion duly made and seconded, it was voted to approve the request for these funds and to sign the Project Requests SEWER RATE RELIEF FUND Mr White reported that the FY94 State budget included an option for local govern- ments to adopt a Sewer Rate Relief Fund, pursuant to Section 20 of Chapter 110 of the Acts of 1993 which will reduce Lexington's MWRA assessment by $267,678,and that certification from the Board that these funds are being used to reduce sewer rates is required Upon motion duly made and seconded, it was voted to sign the letter of certification that the funds are being used to reduce sewer rates BUDGET DISCUSSION The Board continued its discussion of budget issues, focussing on how to resolve an estimated budget shortfall of around $200,000 It was reported that School bus and LexPRESS staff personnel have been asked to work toward the elimination of duplication of service, where possible Members of the Capital Expenditures Committee presented their recommendations ad discussed the Stabilization Fund with the Board. It was also reported that the Town would be eligible for approximately 59% reumbursemtnt funding for the reopening of Hastings School - 3s j ^ Minutes for the Meeting of March 7, 1994 5 Also discussed were the privatization of School custodial services, the reduction of one shift of sector patrol, the privatization of the Town's ambulance service, and reductions in the DPW budget for equipment. DPW Director Richard Spiers defended the Department's equipment needs, and discussed the effect on the morale of DPW employees caused by the wage freeze and salary inequities between Town and School employees, that have continued over the years EXECUTIVE SESSION Upon motion duly made and seconded it was voted 5-0 by roll call vote Mr Dailey, Mr McSweeney, Mr Fenn, Mrs Eddison, to go into executive session for discussion of matters of potential litigation, the disclosure of which might adversely affect the interests of the Town, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10 59 p m. A true record, Attest. eAA,tj Pnje Sara I Peters Executive Clerk SELECTMEN'S MEETING March 14, 1994 A regular meeting of the Board of Selectmen was held on Monday, March 14, 1994, in the Selectmen's Meeting Room, Town Office Building, at 7.30 p.m. Chairman Dailey, Mr McSweeney, Mr Busa, Mr Fenn, Mr Cohen, Town Counsel, Mr White, Town Manager; and Mrs. Peters, Executive Clerk, were present. RECOGNITION OF HAYDENE FIBS AND ICEMAI'ES PRECISION SKATING 'I'EAMS Mr Dailey welcomed the Lexington Haydenettes, Icemates, their families, coaches and friends to a ceremony honoring the Lexington precision skating teams to what he termed a most pleasant occasion. Speaking for the Board, Mr Busa reported that the Hayden Precision Skating Teams had honored the Town by their past endeavors, and also on their most recent trip to the International Skating Competition in London, England. Mr Busa reported that both teams had won gold medals in the competition in a field of four other countries. He added that he was very proud to recognize their endeavors, and that the Town should be also Mr Dailey read a proclamation honoring the Teams for their long hours of practice developing their skills, for past achievements and awards, and for their recent success in England. Upon motion duly made and seconded it was voted to declare the week of March 14, 1994 to be Precision Skating Week in Lexington and to sign the proclamation on behalf of the Town. FORMAL ACTION ON BUDGET POSITIONS Mr Dailey reported that at present, there is a $280,000 shortfall that needs to be covered to balance the budget. He added that there has been preliminary discussion about possibly covering that amount from the School's Early Retirement program that it is hoped will produce savings of between $150,000 and $300,000 Also discussed was a possible potential savings of $100,000 by partially privatizing School custodial services, a list prepared by Mr White of proposals to cut approximately $30,000 from other portions of the budget; more study of possible duplication of service by LexPRESS and school buses, the elimination of Saturday LexPRESS service, and potential overruns in Special Education and snow removal. Fire Chief John Bergeron and acting Police Chief Chris Casey discussed proposed budget cuts affecting their departments, and costs relating to the proposed Combined Dispatch Center It was also reported that both the Appropriation Committee and the Capital Expenditures Committee support the Combined Dispatch Center Upon motion duly made and seconded, it was voted to adopt in concept the budget as outlined by the Town Manager, with the understanding that if more than $150,000 is saved, the School Committee will retain that amount, and if less than $150,000 is saved, the Town will come up with half of that amount. Minutes for the Meeting of March 14, 1994 2 BOARD OF SELECTMEN POSITIONS ON WARRANT ARTICLES The Board agreed to support passage of the following 1994 Town Meeting Articles Article 5 Supplementary Appropriations for Current Fiscal Year; Article 7 Supplementary Appropriations for Authorized Capital Improvement Projects, Article 8. Water Mains/Water Gate Replacement, Article 9• Public Works Equipment, Article 10• Sanitary Sewers/Hayden Avenue Pump Station, Article 11 Street Improvements, Article 12. Street Acceptance and Construction, Article 13 Pine Meadows Golf Club Improvement, Article 16 Ambulance Purchase, Article 20• Stabilization Fund, Article 21 Notice of Intent Fees, Article 25 Rescission of Authorized and Unissued Debt; Article 26 By-Law for Interest on Unpaid Water Bills, Article 27 M.G.L. 30B §12 - Town Contracts. and Article 28. Land Transfer to LexHAB. The Board agreed to support indefinite postponement of the following articles Article 6 Prior Year's Unpaid Bills, Article 14 Lincoln Park Development, Article 18 Land Purchase/Woburn Street; Article 24 Zoning By-Law Amendment/Jumbo House Setbacks The Board agreed to be guided by Town Meeting on the following article Article 29• Gen. By-Law Amendment - Article XXVIII, Section 2A & 2B/Pooper Scooper; and to await the recommendation of the Conservation Commission on the following three articles. Article 17 Brook Cleaning; Article 22. Land Exchange/Lowell and North Street; and Article 23 Conservation Commission Land Acceptance, and CONSENT AGENDA COMMITMENTS Upon motion duly made and seconded, it was voted to approve commitment of the following charges. Commitment of Water Charges - 3/8/94 $904.26 (final bills) Commitment of Sewer Charges - 3/8/94 $528.42 (final bills) Commitment of Water Charges - 3/8/94 $55,605 40 (Cycle 9 bills) 16-38 Minutes for the Meeting of March 14, 1994 3 ABATEMENTS Upon motionduly made and seconded, it was voted to approve the following abatements. Water, Sewer & Demand - 3/8/94 Total $466.32 Water, Sewer & Demand - 3/8/94 Total $31,642.49 Water, Sewer & Demand - 3/8/94 Total $2,576.72 Water, Sewer & Demand - 3/8/94 Total $40.27 EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4-0 by roll call vote Mr Dailey, Mr McSweeney, Mr Busa, Mr Fenn, to go into executive session for discussion of matters of litigation, the disclosure of which might adversely affect the interests of the town, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:58 p.m. A true record, Attest: (244.- Sara I. Peters Executive Clerk �o �9 SELECTMEN'S MEETING March 21, 1994 A regular meeting of the Board of Selectmen was held on Monday, March 21, 1994 in the Selectmen's Meeting Room, Town Office Building, at 6 00 p.m. Chairman Dailey, Mr McSweeney, Mr Busa, Mr Fenn, Mrs. Eddison, Mr Cohen, Town Counsel, Mr White, Town Manager; Mrs. Novak, Assistant Town Manager; and Mrs. Peters, Executive Clerk, were present. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5-0 by roll call vote Mr Dailey, Mr McSweeney, Mr Busa, Mr Fenn, Mrs. Eddison, to go into executive session for discussion of matters of collective bargaining, the disclosure of which might adversely affect the interests of the town with the intent to resume open session. Open session was resumed at 6.50 p.m. APPOINTMENTS - HISTORIC DISTRICT COMMISSION The Board discussed a recommendation from Historic Districts Commission Chair- man Stephen Politi that William Bergler, presently serving as an Associate Member (Library Trustee) of the Historic Districts Commission, be reappointed for a another five year term. Upon motion duly made and seconded, it was voted to reappoint Mr Bergler for another five year term, expiring January 1, 1998. The Board also reviewed a letter from Lexington Arts and Crafts Society, Inc. President Shirley M. King, to the Historic Districts Commission presenting three names, Rick Bechtel, Thomas Coffman and Dean Hanson for consideration to fill the vacancy due to the resignation of Linda McAulay Upon motion duly made and seconded, it was voted to appoint Rick Bechtel, 16 Lake Street, to the Historic Districts Commission for a five year term of office ending January 1, 1999 MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the meeting of January 12, 1994 EXECUTIVE SESSION MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for Executive Sessions held on March 7 and 14, 1994 CONSENT AGENDA COMMITMENTS Upon motion duly made and seconded, it was voted to approve commitments of the following charges. a. Commitment of Water Charges - 3/10/94 $713 74 (additional bills) Minutes for the Meeting of March 21, 1994 2 b Commitment of Sewer Charges - 3/10/94 $647 94 (additional bills) ABATEMENTS Upon motion duly made and seconded, it was voted to approve abatements of the 1_ 1 following charges. c. Abatements Water, Sewer & Demand - Total $141.97 3/14/94 7.00 P.M. PUBLIC HEARING - Transfer of 1775 Wine & Spirits Package Store Liquor License. Selectmen Busa left the meeting and did not participate in the hearing or the vote. Chairman Dailey opened the Hearing by reading the public notice as it was adver- tised in the Lexington Minuteman on March 3, 1994 Applicant Jose A. Dones and his attorney were present. In response to a question from the Board, Mr Dones said that the same hours would continue in effect. There being no other questions or comments from the Board or the audience, Mr Dailey declared the Hearing closed. Upon motion duly made and seconded, it was voted to approve transfer of the package store liquor license for 1775 Wine & Spirits Package Store from Argentina Arias to Jose Dones, 49 Hamlet Street, Newton, MA 02159 At 7 07 p.m., members of the School Committee joined the meeting. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5-0 by roll call vote r, SELECTMEN - Mr Dailey, Mr McSweeney, Mr Busa, Mr Fenn, Mrs. Eddison, and 5-0 by roll call vote SCHOOL COMMI FI BE - Mr Oberteuffer, Mrs. Elberger, Mrs. Peltz, Mrs Coit, Mr.Dini, to go into executive session for discussion of matters of collective bargaining, the disclosure of which might adversely affect the interests of the town with the intent to resume open session, if time allows before the start of Town Meeting at 8 00 p.m. Upon motion duly made and seconded, it was voted to adjourn at 8 00 p.m. A true record, Attest: ,.��'"� � tet/' ara I. Peters Executive Clerk, o — $7 SELECTMEN'S MEETING March 28, 1994 A regular meeting of the Board of Selectmen was held on Monday, March 28, 1994, in the Selectmen's Meeting Room, Town Office Building, at 7.00 p.m. Chairman Dailey, Mr McSweeney, Mr Fenn, Mrs. Eddison, Mr Cohen, Town Counsel, Mr White, Town Manager; Mrs. Novak, Assistant Town Manager; and Mrs. Peters, Executive Clerk, were present. 7.30 P.M. PUBLIC HEARING• NEW ENGLAND TELEPHONE & BOSTON EDISON - 573 Lowell Street Mr Dailey opened the public hearing on the petition of New England Telephone and Boston Edison for the installation of a new pole at 573 Lowell Street. Robert Boudreau, representing New England Telephone and Boston Edison said the pole was necessary to provide service to a new home under construction. Mr Dailey noted the favorable recommendation for approval of the petition in a memorandum, dated March 16, 1994, from DPW Director Richard Spiers. There were no questions or comments from the Board or the audience, and Mr Dailey declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plans and order for a Grant of Location for a new pole to be installed at 573 Lowell Street. 7 05 P.M. PUBLIC HEARING• NEW ENGLAND 'TELEPHONE & BOSTON EDISON - 88 Marrett Road Mr Dailey opened the public hearing on the petition of New England Telephone and Boston Edison for the installation of a new pole at 88 Marrett Road Robert Boudreau, representing New England Telephone and Boston Edison said the pole was necessary to provide service to a new home under construction at 88 Marrett Road. Mr Dailey noted the favorable recommendation for approval of the petition in a memorandum, dated March 16, 1994, from DPW Director Richard Spiers. There were no questions or comments from the Board or the audience, and Mr Dailey declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plans and order for a Grant of Location for a new pole to be installed at 88 Marrett Road. 7 10 P.M. PUBLIC HEARING• BOSTON EDISON - 55 Hill Street Mr Dailey opened the public hearing on the petition of Boston Edison for the installation of conduit at 55 Hill Street. Carol McManus, representing Boston Edison, said the work was necessary to relocate overhead service to underground electric service for the Lexington Golf Club Minutes for the Meeting of March 28, 1994 -gam 2 Mr Dailey noted the favorable recommendation for approval of the petition in a memorandum, dated March 16, 1994, from DPW Director Richard Spiers. There were no — questions or comments from the Board or the audience, and Mr Dailey declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plans and order for a Grant of Location for conduit to be placed in Hill Street. TRANSFER OF RIGHT TO LAY CABLE IN LEXINGTON PREVIOUSLY GRANTED TO NASHOBA COMMUNICATIONS OF BELMONT TO A-R PARTNERS Upon motion duly made and seconded it was voted. That Nashoba Communications of Belmont Limited Partnership be and hereby is granted permission to assign to A-R Cable Partners all of its right, title and interest in and to the Authorization, and that, effect upon such assignment, the Authorization shall be deemed transferred to A-R Cable Partners, who shall be entitled to all the rights and benefits previously granted to Nashoba Communications of Belmont Limited Partnership by the terms thereof, subject to any conditions stated therein. TRAFFIC ITEMS Upon motion duly made and seconded, it was voted to refer the following traffic concern to the Traffic Safety Advisory Committee (TSAC) for its review and recommenda- tion. Waldorf School backup due to turnoff from Mass. Ave. Upon motion duly made and seconded, it was voted to continue the implementation of Option 2 at Harrington Road and Bedford Street through June 30, 1994, at which time the TSAC will review and make recommendations on Option 2. MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the meetings of January 19, and February 3, 1994 EXECUTIVE SESSION MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the Executive Sessions held on January 31, and February 3, 1994 CONSENT AGENDA COMMITMENTS Upon motion duly made and seconded, it was voted to approve commitment of the following charges. a. Commitment of Water Charges - 3/21/94 $322.54 (final bills) b. Commitment of Sewer Charges - 1/18/94 $471.35 (final bills) TOUR BUS PARKING/LEXINGTON CENTER PARKING Mrs. Eddison reported that she attended the TSAC meeting last Wednesday where it was unanimously agreed that, as soon as tour buses drop off visitors, they should be directed to park on Worthen Road near Hayden Center, until they return to pick up passengers in Lexington Center at the Visitors' Center on Bedford Street. Minutes for the Meeting of March 28, 1994 G ~ 3 Mrs. Eddison also reported that the Chamber of Commerce will develop a list of - known tour bus operators who will be advised by mail that, after a certain date, tour buses will be required to park at a designated section of Worthen Road. Some concern was expressed by Board members that parked buses could interfere with recreational activities across the street, especially in the summer Mrs. Eddison said that there will be signs limiting bus parking from 8 00 a.m. to 5 00 p.m. VOLUNTEERS COVERING TOWN BOARDS AND COMMI'YI EES FOR CABLE- VISION Mr Dailey read a letter from Cablevision praising the work of volunteers who film various meetings for Cablevision. Mr Dailey read the list of volunteers, and expressed the appreciation of the Board for their work. APPOINTMENT Mr Dailey reported that the Cambridge Watershed Advisory Committee has asked that the Board appoint a Selectman liaison to represent Lexington, and that its next meeting will be held on Tuesday, April 19, in Lincoln. Mr Fenn agreed to serve COMBINED DISPATCH CENTER Mr Dailey reported that Erna Green has alerted the Board that on Thursday, April 7 at 4.00 p.m. there will be a meeting to discuss the combined dispatch center, hopefully with bids available. [ 1 CONSERVATION COMMISSION - BROOK CLEANING Conservation Commission Chairman Joyce Miller joined the Board for a discussion of funding for cleaning Clematis Brook and Hardys Pond Brook. Mrs. Miller passed out a breakdown of anticipated costs to do the work, and reported that Lexington Ridge has given $25,000 to clean up Hardys Pond Brook; that Waltham will do its share of the cleaning; that a commitment from the Sheriff's Office making prison labor available, where appropriate, has been discussed, that the State Mosquito Control Project may be able to reduce the estimated dredging expenses significantly; and that the Commission has received the support of the Swomman land abutters. She asked for the Board's support on Article 17 Questions and comments from the Board focussed on what would be the time-frame for doing the work; and concern about what precedents would be set if the Town began to clean private brooks. The Board suggested that the Mosquito Control people be contacted as soon as possible to secure the use of their dredging machine, since this would reduce the cost of the brook cleaning by a lot. Mr Dailey said that Waltham was ready to begin work on their part of brook. Mr White estimated that if all went well, $17,000 might cover the cost. Mr Dailey asked Mr White to review these figures and report back next week, and questioned whether the Town should go in and clean a privately owned brook. He invited Mrs. Miller to come back next week for more discussion of what funding to propose for Article 17 1 Minutes for the Meeting of March 28, 1994 4 EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4-0 by roll call vote Mr Dailey, Mr McSweeney, Mr Fenn, Mrs. Eddison, to go into executive session for discussion of matters of collective bargaining, the disclosure of which might adversely affect the interests of the town, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 7.59 p.m. A true record, Attest: SAAA,, OtiAl Sara I. Peters Executive Clerk I - `moi SELECTMEN'S MEETING March 30, 1994 A regular meeting of the Board of Selectmen was held on Wednesday, March 30, 1994, in the Selectmen's Meeting Room, Town Office Building, at 7 00 p.m. Chairman Dailey, Mr McSweeney, Mr Busa, Mr Fenn, Mrs. Eddison, Mr Cohen, Town Counsel, Mr White, Town Manager; Mrs. Novak, Assistant Town Manager; and Mrs. Peters, Executive Clerk, were present. TOUR BUS PARKING/LEXINGTON CENTER PARKING The Board agreed to add Tour Bus parking hours on Worthen Road, from 8.00 a.m. to 5.00 p.m., to the Traffic Rules and Orders of Lexington, and to endorse the amendment to the Traffic Rules and Orders of Lexington. Upon motion duly made and seconded it was voted that. In accordance with Chapter 689 of 1986, that the Traffic Rules and Orders of Lexington, adopted by the Board of Selectmen on November 13, 1967, are hereby amended by adding to Article V, Section 2, Schedule #1 the following: to permit Tour Bus Parking Only from 8 AM to 5 PM on the south side of Worthen Road, 700 feet south of Lincoln Street for a distance of 600 feet. The Board also agreed to accept the Traffic Safety Advisory Committee recommen- dation to refer the LEXINGTON CENTER PARKING reports from various sources to the Lexington Center Committee for its review and recommendations. COMMON VICTUALLER LICENSE Upon motion duly made and seconded, it was voted to grant a Common Victualler License showing a change in hours to permit opening at 7.00 a.m., as requested by the Versaille Restaurant and approved by the Board of Appeals. TRAFFIC I TEM Upon motion duly made and seconded, it was voted to refer traffic concerns expressed by Linda Sheedy, 11 Harrington Road, about all day parking on Harrington Road to the Traffic Safety Advisory Committee for its review and recommendation. EARLY RETIREMENT INCENTIVE PROGRAM FOR TEACHERS Mr White reported that in order to implement the budget compromise, it is necessary for the Selectmen, School Committee and Town Meeting to vote to accept the provisions of Section 83 of chapter 71 of the Acts of 1993 known as the "Education Reform Act of 1993" Upon motion duly made and seconded, it was voted to accept the provisions of Section 83 of chapter 71 of the Acts of 1993, as amended, known as the "Education Reform Act of 1993", to provide for an Early Retirement Incentive Program for the members of the Massachusetts Teachers' Retirement System employed by the Lexington Public Schools, with said program to include a five-year additional credit for age, service, or a combination thereof and no limit on the number of eligible employees. Minutes for the Meeting of March 30, 1994 ‘O "Cl6 2 CHAMBER OF COMMERCE RENT Mr White reported that Chamber of Commerce President Eric Carlson and Stephen Hurley have asked to meet with the Board about a prospective $5,000 budget cut in the Public Works Department which covered utility expenses at the Visitors Center, with the proposal that this cut would be covered by the Chamber of Commerce's budget. Mr Hurley pointed out that the Chamber is a non-profit organization whose expenses Just cover its income Mr Carlson presented the Board with the 1993 Statement of Operations of the Visitors Center, and read some old 1965 Chamber minutes when the Center was built describing its function as a "Public Utilities Building" and had as its main purpose to provide "public facilities" since there were none in the center of Town. The Town had said it would not be able to staff the building and asked the Chamber if they could do the staffing. Mr Carlson said that the Chamber would not be able to continue to operate the Center if it had to absorb a utility bill of $5,000, and would have to leave He added that he hoped the Board would not support this move Mrs Eddison suggested, and the Board generally agreed, that this matter be post- poned until Town Meeting is over and the budget be examined again to find the money elsewhere in the budget, so that the Town would not lose the services of the Chamber as the operators of the Visitors Center MINUTEMAN SCHOOL POST-GRADUATE EDUCATION FUNDING Marita Hartshorn, 28 Locust Avenue, asked the Board's support of her motion to amend line item 1200 at Town Meeting by adding the following paragraph (And further that the Board of Selectmen are requested to appoint an ad hoc committee to review the results of an Arlington study on funding post-graduate education, apply them to Lexington, and to report back to the Board of Selectmen and Town Meeting, and to share their report with other member towns in the Minuteman School District to achieve a consensus on the current and future financial support for the post-graduate program.) Mrs. Hartshorn questioned whether this post-graduate educational program fell under the guidelines of a vocational high school. Mr Fenn thought that the State had mandated the funding for such a post-graduate program and suggested the Town find out whether this is true before forming a committee. Mr Dailey asked how many Lexington students are in the program and what the cost was per student. Mrs. Eddison recommended that the motion be supported. The Board agreed to look into what are the requirements of the present law; support appointment of the Committee with the proviso that it will first be determined what the law says, and then try to frame a charge based on this, and that within those parameters the Board supports the motion Mrs. Hartshorn proposes to make �d Minutes for the Meeting of March 30, 1994 73 SCHOOL BUDGET Mr Dailey asked if the Board should not be prepared to respond if some effort is made to change figures in the school budget. Mr Fenn listed some points he thought the Board was in agreement on, to which they agreed, and he agreed to speak if any changes were proposed. The Board also agreed it would be unanimously opposed to any last minute changes in the school budget. Upon motion duly made and seconded it was voted to adjourn at 7.55 p.m. A true record, Attest: --eC(Aj\j eiti4(31 Sara I. Peters Executive Clerk i O \ 0 I l