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HomeMy WebLinkAbout2015-07-13-BOS-Packet-releasedSELECTMEN'S MEETING Monday, July 13, 2015 Selectmen Meeting Room 6:50 PM AGENDA EXECUTIVE SESSION 1. Executive Session-Exemption 2-FY16 COLA Discussion for Non-Union Personnel 6:50 PM PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781- 698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Approve Hartwell Avenue Landfill Solar Project (15 min.) 7:00 PM 2. Approve Recommendation for Non-Represented Employees Cost of Living increase for FY2016 7:15 PM 3. Discussion of School District Building Projects Plan (10 min.) 7:25 PM Review DiNisco presentation to School Committee on 7/7 • Identify issues for discussion at the Budget Summits scheduled for 7/14 and 7/16 • 4. Update on East Massachusetts Avenue Roadway reconstruction project 7:45 PM Discuss the Pleasant Street intersection with detail on roundabout analysis and impact • Discuss the Marrett Road intersection and signalization alternatives including impacts • Upcoming public meetings• 5. Battle Road Master Plan / Harrington Road Intersection Update 8:15 PM 6. Traffic Mitigation Studies 9:00 PM 7. Approve CPA Grant Agreement with the Friends of Minuteman National Historic Park 9:10 PM 8. Accept Community Endowment of Lexington Grant for Antony Park 9:15 PM 9. Selectmen Appointment - Center Committee (5 min.)9:20 PM CONSENT AGENDA 1. Approve/Sign Performance Evaluation for Town Comptroller 9:25 PM 2. Approve One-Day Liquor License - Cotting School 9:25 PM 3. Approve Use of the Battle Green - LexFUN Halloween Parade 9:25 PM EXECUTIVE SESSION 1. Exemption 6: Consider Purchase, Exchange, Lease or Value of Real Property (Public Safety and School Sites) 9:30 PM ADJOURN The next regular meeting of the Board of Selectmen is scheduled for Monday, July 27, 2015 at 7:00 p.m. in the Selectmen Meeing Room, 1625 Massachusetts Avenue. Summit Meetings are scheduled for Tuesday, July 14, 2015, and Thursday, July 16, 2015, to discuss the school projects. The meetings will begin at 7:00 p.m. in Estabrook Cafeteria, 117 Grove Street. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and subject to change. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Executive Session-Exemption 2-FY16 COLA Discussion for Non-Union Personnel PRESENTER: Carl F. Valente, Town Manager; Denise Casey, HR Director ITEM NUMBER: E.1 SUMMARY: Staff will make a recommendation for a FY16 COLA adjustment for non-union personnel. This recommendation will be based on the Board's earlier guideline for collective bargaining settlements for the FY16-18 period and actual settlements previously approved by the Board. Attached is a list of non-union positions that will be covered by the Board's action and a history of cost of living adjustments and changes in the Consumer Price Index (CPI). RECOMMENDATION / SUGGESTED MOTION: Once the Board makes a decision, a vote will be taken in open session. FOLLOW-UP: HR will process adjustments DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 6:50 PM ATTACHMENTS: Description Type Non Represented Positions Subject to COLA Cover Memo COLA History Backup Material AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Hartwell Avenue Landfill Solar Project (15 min.) PRESENTER: Dan Voss, Chair, Solar Task Force ITEM NUMBER: I.1 SUMMARY: Mr. Voss, Chair of the Solar Task Force, and Mr. Sandeen (Chair, Sustainable Lexington Committee) will present the completed plans for the solar facility at the Hartwell Avenue landfill and negotiations of a power production agreement. RECOMMENDATION / SUGGESTED MOTION: Move to approve and authorize the Town Manager to sign the Power Production Agreement with Solar City. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 7:00 PM Solar Task Force Update Public Hearing July 13, 2015 Sustainable Lexington Committee Presentation Hartwell Solar Update We recommend that the Board of Selectmen • Award the ground mount Power Purchase Agreement to SolarCity; and • And authorize the Town Manager to sign the associated agreements to execute that transaction. 2 Sustainable Lexington Committee Presentation Hartwell Solar Update • Ground mount & Solar canopies – Current Size 2.14 MW over 4.5 acres • Economics – Solar returns range from $8.2 million to $16 million – Composting net increases from $0.5 to $6.4 million • Stakeholder Review Status ü DPW Operational Review ü Police Review ü Conservation Commission ü Finance Review ü Legal and Town Management Review 3 Sustainable Lexington Committee Presentation Solar Production This is approximately 30% of Town’s electricity demand. 4 • The Town will receive net meter credits of ~$0.22 / kWh and buy solar power at an average cost of ~$0.11 / kWh. • Expected solar net revenue of $278,468 for 1st year of operation and $13.2 million over 25 years of operation. Sustainable Lexington Committee Presentation 5 Sustainable Lexington Committee Presentation Solar Agreement Overview • SolarCity will install, own, operate, & maintain PV solar energy systems at composting facility all at no upfront cost to Town. • Lexington will purchase all solar electricity generated at a negotiated 20 year flat rates. • Our flat rate for solar energy will be less than the utility’s electricity rate, creating savings for the Town. 6 Sustainable Lexington Committee Presentation Solar Agreement Overview • SolarCity will pay Lexington an annual PILOT (payment in lieu of taxes) of $55,400. • SolarCity will provide Lexington with a production guarantee and take SREC market risks. Agreement protects Town from material change in the value of the net meter credits due to a change in law. • Expected economic benefit of $13.2 million over 25 years at historical utility rates, includes early termination and purchase options for future site use flexibility. 7 Sustainable Lexington Committee Presentation 8 Sustainable Lexington Committee Presentation Key Issues Addressed 9 Sustainable Lexington Committee Presentation 10 Sustainable Lexington Committee Presentation Hartwell Solar Next Steps We recommend that the Board of Selectmen • Award the ground mount Power Purchase Agreement to SolarCity; and • And authorize the Town Manager to sign the associated agreements to execute that transaction. 11 Sustainable Lexington Committee Presentation Background Slides • Presented and discussed in previous meetings 12 Sustainable Lexington Committee Presentation Proposed Project Overview 13 • 30% of Town electricity demand • 68 million lbs. of emission reductions – 83 million miles of driving • Health Benefits – $2.2 to $8.4 million Sustainable Lexington Committee Presentation Site Preparation • Construction of storage bins – $175,000 estimated cost will be covered by vendor under current PPA rate • Relocation of compost materials – Work performed by vendor and covered under current PPA rate • Debris removal – Estimated cost will be covered by SolarCity • All site preparation costs covered by vendor 14 Sustainable Lexington Committee Presentation Operational Assessment • Review conducted by Langdon Environmental ü All current operations can continue with the purchase of a windrow turner to augment composting ops ü Lexington residential yard waste drop off & composting ü Landscaper yard waste drop off ü Lexington curbside composting ü Arlington curbside composting ü DPW material storage, street sweepings, storm management ü DPF construction material ü Police firing range ü Household Hazardous Waste drop off ü Regional emergency cache site 15 Sustainable Lexington Committee Presentation Operational Assessment ü New Police firing range can be relocated and expanded without limiting Town’s ability to continue all ongoing ops ü Statement from Police Chief provided in BoS package ü Future site operational flexibility includes additional 0.75 to 1.5 acres of flexible space provided by windrow turner ü Can maintain all existing revenue streams with incremental revenue potential or site flexibility ü Reduced operating costs will provide an annual increase in positive cash flow to Town based on conservative assumptions ü Windrow turner will improve odor control 16 Sustainable Lexington Committee Presentation Operational Assessment • Solar Canopies ü Designed with required clear heights and spacing to accommodate current site uses (federal highway standards) ü Final layout based on detailed geotechnical analysis and foundation design and will be compliant with code including wind and snow loading requirements ü System sizes may be adjusted to accommodate operational requirements 17 Sustainable Lexington Committee Presentation Windrow Turner Benefits • Continue to receive all current leaf and yard waste, including material from Arlington • Lower total life cycle operating costs • Improved turning and aeration process • Accelerates processing time • Almost 2x more compost per acre • May eliminate need for grinding; further improving positive net cash flow – Up to $1.7 million additional cash flow • All current revenue streams maintained with lower operating costs and significant upside potential 18 Sustainable Lexington Committee Presentation Questions • Site flexibility options – We are gaining site flexibility with windrow turner – We can accommodate all current uses plus solar and still have additional space left over – We do not give up any ability to laydown material – Remove ground mount solar early • Total Project positive cash flow in Year 7 ¼ • Total Project $1.8 million positive cash flow in Year 10 – Remove ground mount and canopies early • Total Project $700K positive cash flow in Year 10 – Town Counsel provided memo to Town Manager on contract termination provisions 19 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Recommendation for Non-Represented Employees Cost of Living increase for FY2016 PRESENTER: Denise Casey, Human Resources Director ITEM NUMBER: I.2 SUMMARY: Staff will make a recommendation for a FY16 COLA adjustment for non-represented personnel. This recommendation will be based on the Board's earlier guideline for collective bargaining settlements for the FY16-18 period and actual settlements previously approved by the Board. Attached is a list of non-represented positions that will be covered by the Board's action. RECOMMENDATION / SUGGESTED MOTION: Move to approve a _____ percent cost-of-living adjustment for the non-represented employee identified by the Human Resources Department, said adjustment to be effective July 1, 2015. FOLLOW-UP: HR will process the salary adjustments. DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 7:15 PM ATTACHMENTS: Description Type Non Represented Positions Subject to COLA Adjustment Backup Material NON - UNION Positions Department Executive Assistant to the Board of Selectmen Board of Selectmen Municipal Assistant Board of Selectmen Appropriations / Capital Expenditures Recording Sec. Finance Administrative Assistant Finance Assistant Town Manager for Finance/Comptroller Finance Budget Officer Finance Director of Purchasing Finance Town Accountant Finance Fire Chief Fire Office Manager - Fire Department Fire Human Services Director Human Services Office Manager - Human Services Human Services Veterans Servcies Officer Human Services Veterans Services District Director Human Services Chief Information Officer Information Services Alternate Inspectors Land Use, Inspectional Services and Economic Development Assistant Town Manager Land Use, Inspectional Services and Economic Development Office Manager - Community Development Land Use, Inspectional Services and Economic Development Casual - Temporary Library Employees Library High School Library Pages Library Library Director Library Assistant Library Director Library Office Manager - Library Library Part-time less than 8 hrs/biwkly Library Employees Library Cadets Police Office Manager - Police Department Police Parking Lot Attendants Police Per-Diem Public Safety Dispatchers Police Police Chief Police Administrative Assistants Public Facilities Office Manager Public Facilities Assistant Director of Public Facilities Public Facilities Assistant to the Project Manager Public Facilities AudioVisual Technician Public Facilities Director of Public Facilities Public Facilities Facilities Engineer Public Facilities Facilities Superintendent Public Facilities LHS Facility Manager Public Facilities Project Manager Public Facilities Superintendent of Custodial Services Public Facilities PBC Recording Secretary Public Facilities Clerk of the Works Public Facilities DPW Sidewalk Cleaning Attendants Public Works Office Manager - Public Works Public Works Per Diem Engineering Assistant Public Works Public Works Director Public Works July 1, 2015 COLA list 1 NON - UNION Positions Department Manager of Operations Public Works Seasonal Compost Attendant Public Works Recreation and Community Programs Director Recreation and Community Programs Seasonal Recreation Office Assistant Recreation and Community Programs Assistant to the Town Manager Town Manager's Office Benefits Coordinator / HR Generalist Town Manager's Office Deputy Town Manager Town Manager's Office Human Resources Assistant Town Manager's Office Human Resources Director Town Manager's Office Office Manager - Special Events Coordinator Town Manager's Office Parking Hearing Officer Town Manager's Office Town Manager Town Manager's Office 2 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discussion of School District Building Projects Plan (10 min.) PRESENTER: Joe Pato ITEM NUMBER: I.3 SUMMARY: Review DiNisco presentation to School Committee on 7/7 including preliminary cost estimates for various options. 1. Identify issues for discussion at the Budget Summits scheduled for 7/14 and 7/16 to review options presented by DiNisco architects and recommendations from School Committee. 2. TBD3. Below is the link to the DiNisco Presentation to the School Committee on 7/7:4. http://www.lexingtonmultipleprojects.com/meetings/ RECOMMENDATION / SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 7:25 PM AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update on East Massachusetts Avenue Roadway reconstruction project PRESENTER: John Livsey, Town Engineer/Tom Loughlin, BSC Group ITEM NUMBER: I.4 SUMMARY: The above specifics of the East Mass Avenue project will be discussed in detail at the meeting and will include a power point presentation. The alternatives that have been analyzed for the Pleasant Street intersection will be described in detail including signalization as well as several roundabout alternatives. The Marrett Road intersection discussion will include the current level of need for the signal as well as alternatives to the signal including pedestrian accommodations. There will be an opportunity during the presentation for the Board to ask questions and receive clarifications. RECOMMENDATION / SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 7:45 PM AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Battle Road Master Plan / Harrington Road Intersection Update PRESENTER: John Livsey, Town Engineer and Kien Ho and Mike Wasielewski of BETA Group ITEM NUMBER: I.5 SUMMARY: Bedford Street / Harrington Road / Hancock Street has been thoroughly analyzed using numerous alternatives. A power point presentation will be given and the alternatives will be described in detail including the positive and negative impacts of each alternative. RECOMMENDATION / SUGGESTED MOTION: NA FOLLOW-UP: BETA and Engineering will continue to develop the Battle Green master plan, to align this work with the adjacent Center Streetscape master plan. DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 8:15 PM ATTACHMENTS: Description Type Battle Green Improvements Project Presentation Presentation Lexington Town Center Streetscape Project Page 1 Battle Green Improvements Project Intersection of Bedford Street @ Hancock Street / Harrington Road Board of Selectmen Meeting July 13, 2015 Lexington Town Center Streetscape Project Page 2 Project Limits Lexington Town Center Streetscape Project Page 3 Discussion Points 1.Traffic Data 2.Accident/Safety Analysis 3.Existing Deficiencies 4.Improvement Option Evaluation Lexington Town Center Streetscape Project Page 4 Existing Average Daily Traffic Volumes 85th% Speed: NB: 33 mph / SB: 32 mph Lexington Town Center Streetscape Project Page 5 Existing Peak AM and PM Turning Movement Volumes Lexington Town Center Streetscape Project Page 6 5 12 42 7 6 4 3 8 14 3 14 Crashes Within Entire Study Area = 196 Intersection Crash History (2008-2010) Lexington Town Center Streetscape Project Page 7 Number of Crashes by Year Bedford Street @ Hancock Street & Harrington Road 14 18 10 19 20 21 19 0 5 10 15 20 25 2008 2009 2010 2011 2012 2013 2014Number of Crashes Year Total = 121 Crashes *Period: 01/01/2008-12/31/2014 Lexington Town Center Streetscape Project Page 8 Number of Crashes by Month Bedford Street @ Hancock Street & Harrington Road 10 4 12 6 17 11 8 10 8 16 7 12 0 2 4 6 8 10 12 14 16 18 Number of Crashes Month Total = 121 Crashes *Period: 01/01/2008-12/31/2014 Lexington Town Center Streetscape Project Page 9 Number of Crashes by Hour of Day Bedford Street @ Hancock Street & Harrington Road Hour of Day Lexington Town Center Streetscape Project Page 10 Crash Type Bedford Street @ Hancock Street & Harrington Road 87 15 3 2 8 4 2 Angle Rear-End Head-on Sideswipe, Opposite Direction Sideswipe, Same Direction Single Vehicle Crash Not Reported Total = 121 Crashes Vehicle/Vehicle Crashes = 117 Vehicle/Bicycle Crashes = 3 Vehicle/Pedestrian Crashes = 1 *Period: 01/01/2008-12/31/2014 Lexington Town Center Streetscape Project Page 11 Crash Severity Bedford Street @ Hancock Street & Harrington Road 99 21 1 Property damage only Non-fatal injury Fatality Unknown Total = 121 Crashes *Period: 01/01/2008-12/31/2014 Lexington Town Center Streetscape Project Page 12 Weather Conditions Bedford Street @ Hancock Street & Harrington Road Lexington Town Center Streetscape Project Page 13 Existing Traffic Pattern Lexington Town Center Streetscape Project Page 14 Design Options 1.Remove the Bedford Street right-turn slip lane. 2.Option 1 with traffic signals. 3.Retain the Bedford Street right-turn slip lane one-way away from Bedford Street. 4.Option 3 with traffic signals. 5.Make Harrington Road one-way away from Bedford Street (southbound). Remove the Bedford Street right-turn slip lane. 6. Make Harrington Road one-way toward Bedford Street (northbound). Two- way STOP control. 7.Make Harrington Road one-way away from Bedford Street (southbound). Retain the Bedford Street right-turn slip lane. 8.Make Harrington Road one-way away from Bedford Street (southbound). Make the Bedford Street right-turn slip lane one-way away from Bedford Street. 9.Make Harrington Road one-way away from Bedford Street (southbound). Make Bedford Street one-way between Massachusetts Avenue and Harrington Road. Roundabout. Lexington Town Center Streetscape Project Page 15 Bedford Street / Hancock Street / Harrington Road Option 1 – Remove Bedford Street Right-Turn Slip Lane HANCOCK STREET Lexington Town Center Streetscape Project Page 16 Bedford Street / Hancock Street / Harrington Road Option 2 – Option 1 With Traffic Signals HANCOCK STREET S S = Proposed Signal System Lexington Town Center Streetscape Project Page 17 Bedford Street / Hancock Street / Harrington Road Option 3 - Retain the Bedford Street Right-Turn Slip Lane with one-way away from Bedford Street Lexington Town Center Streetscape Project Page 18 Bedford Street / Hancock Street / Harrington Road Option 4 – Option 3 With Traffic Signals S S = proposed signal system S Lexington Town Center Streetscape Project Page 19 Bedford Street / Hancock Street / Harrington Road Option 5 – Make Harrington Road One-Way From Bedford Street (Southbound) Remove the Bedford Street right-turn slip lane Lexington Town Center Streetscape Project Page 20 Bedford Street / Hancock Street / Harrington Road Option 6 – Make Harrington Road One-Way Toward Bedford Street (Northbound) Lexington Town Center Streetscape Project Page 21 Bedford Street / Hancock Street / Harrington Road Option 7 – Make Harrington Road One-Way From Bedford Street (Southbound) Retain the Bedford Street right-turn slip lane Lexington Town Center Streetscape Project Page 22 Bedford Street / Hancock Street / Harrington Road Option 8 – Make Harrington Road One-Way From Bedford Street (Southbound) with Bedford Street right-turn slip lane one-way away from Bedford Street Lexington Town Center Streetscape Project Page 23 Bedford Street / Hancock Street / Harrington Road Option 9 – Make Harrington Road One-Way From Bedford Street (Southbound), Massachusetts Avenue one-way between Harrington Road and Bedford Street & Bedford Street one-way between Massachusetts Avenue and Harrington Road. Lexington Town Center Streetscape Project Page 24 Bedford Street / Hancock Street / Harrington Road Option 10 - Roundabout = Proposed Land Taking Legend Right-of-Way (Typ.) BATTLE GREEN 30’ Roadway Width 200’ Diam. Inscribed Circle Lexington Town Center Streetscape Project Page 25 Traffic Analysis Level of Service and Delays Design Option LOS Delay (s) Existing F >> 50 sec* Option 1 F >> 50 sec* Option 2 F >> 50 sec* Option 3 F >> 50 sec* Option 4 F >> 50 sec* Option 5 F >> 50 sec* Option 6 F >> 50 sec* Option 7 F >> 50 sec* Option 8 F >> 50 sec* Option 9 F >> 50 sec* Option 10 Roundabout B 13.2 Sec Information reflects Hancock Street approach only. * Approach experiences significant delay. Lexington Town Center Streetscape Project Page 26 Design Option Pros Cons Existing Unprotected pedestrian crosswalk Poor operation (LOS F) Unsafe traffic patterns Poor sight lines Option 1 – Remove the Bedford Street Right- Turn Slip Lane Improved traffic safety Fewer conflict points Unprotected pedestrian crosswalk Poor operation (LOS F) Potential impacts to Revere Street and Meriam Street Neighborhoods Option 2 – Option 1 with Traffic Signal Full pedestrian/bicycle Protection Improved operation on Harrington Road Northbound Improved traffic safety for side street traffic entering Bedford Street Poor operation (LOS F) Queue backups to Waltham Street Signal equipment impact to historical character of Battle Green Maintenance of traffic signals Potential impacts to Revere Street and Meriam Street Neighborhood Option 3 – Retain the Bedford Street Right- Turn Slip Lane with one-way away from Bedford Street Improved traffic safety at Hancock and Bedford Street Fewer conflict points Unprotected pedestrian crosswalk Poor operation (LOS F) Potential impacts to Revere Street and Meriam Street Neighborhoods Bedford Street / Hancock Street / Harrington Road Design Option Comparison Lexington Town Center Streetscape Project Page 27 Design Option Pros Cons Option 4 – Option 3 with Traffic Signals Full pedestrian/bicycle Protection Improved operation on Harrington NB Improved traffic safety for side street traffic entering Bedford Street Poor operation (LOS F) Queue backups to Waltham Street Signal equipment impact to historical character of Battle Green Maintenance of traffic signals Potential impacts to Revere Street and Meriam Street Neighborhoods Option 5 – Make Harrington Road one-way from Bedford Street (southbound) Remove the Bedford Street right-turn slip lane Fewer conflict points Redirect approx. 200 vehicles during peak hour period. Unprotected pedestrian crosswalk Poor operation (LOS F) Impacts to intersections of Worthen Rd @ Mass Ave and Bedford St Potential impacts to Revere Street and Meriam Street Neighborhoods Bedford Street / Hancock Street / Harrington Road Design Option Comparison Lexington Town Center Streetscape Project Page 28 Design Option Pros Cons Option 6 – Make Harrington Road one-way toward Bedford Street (northbound) Fewer conflict points Unprotected pedestrian crosswalk Poor operation (LOS F) Impacts to intersection of Worthen Rd @ Mass Ave and Bedford St Traffic weaving on Bedford St to Mass Ave Potential impacts to Revere Street and Meriam Street Neighborhoods Option 7 – Make Harrington Road one-way from Bedford Street (southbound) Retain the Bedford Street right-turn slip lane Fewer conflict points Reduced approx. 200 vehicles during peak hour period. Unprotected pedestrian crosswalk Poor operation (LOS F) Impacts to intersection of Worthen Rd @ Mass Ave and Bedford St Option 8 – Make Harrington Road one-way away from Bedford Street (southbound) Make the Bedford Street right-turn slip lane one-way away from Bedford Street Fewer conflict points Reduced approx. 200 vehicles during peak hour period. Unprotected pedestrian crosswalk Poor operation (LOS F) Potential impacts to Revere Street and Meriam Street Neighborhoods Bedford Street / Hancock Street / Harrington Road Design Option Comparison Lexington Town Center Streetscape Project Page 29 Design Option Pros Cons Option 9 – Make Harrington Road one-way away from Bedford Street (southbound) Make Massachusetts Avenue one-way between Harrington Road and Bedford Street Make Bedford Street one-way between Massachusetts Avenue and Harrington Road. Simplified traffic circulation Fewer conflict points Unprotected pedestrian crosswalk Poor operation (LOS F) Impacts to intersection of Worthen Rd @ Mass Ave and Bedford St Potential impacts to Revere Street and Meriam Street Neighborhoods Severe congestion around Battle Green roadways Option 10 – Roundabout Controls traffic without the use of traffic signals Satisfactory operation (LOS B) Requires extensive Right-of-Way Volume requires a 2-lane roundabout Bedford Street / Hancock Street / Harrington Road Design Option Comparison Lexington Town Center Streetscape Project Page 30 Thank You! AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Traffic Mitigation Studies PRESENTER: John Livsey, Town Engineer ITEM NUMBER: I.6 SUMMARY: Discuss the proposed traffic mitigation strategy for reviewing existing conditions and potential impacts to cut-through traffic on abutting neighborhood roadways due to the proposed designs for the East Mass Ave and Center Streetscape projects. North and South of Massachusetts Avenue and Woburn Street Intersection• Follen Road and Peacock Farm area• RECOMMENDATION / SUGGESTED MOTION: NA FOLLOW-UP: Engineering DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 9:00 PM AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve CPA Grant Agreement with the Friends of Minuteman National Historic Park PRESENTER: Carl F. Valente, Town Manager ITEM NUMBER: I.7 SUMMARY: The 2015 Annual Town Meeting approved a $36,790 appropriation, funded with Community Preservation Act funds, as a grant to the Friends of the Minute Man National Park to undertake a project to uncover and restore an historic battlefield that marked an important component of the events of April 19,01775-Parker's Revenge, the site of the second battle of Lexington. This grant will cover a portion of the project, which is expected to cost approximately $277,000. The attached agreement provides the terms of the grant and has been approved by the Friends. RECOMMENDATION / SUGGESTED MOTION: Move to approve and sign the Grant Agreement between the Town and the Friends of Minute Man National Historic Park for $36,700 to uncover and restore the Parker's Revenge site. FOLLOW-UP: Town Manager's Office DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 9:10 PM ATTACHMENTS: Description Type Grant Agreement Exhibit GRANT AGREEMENT This Grant Agreement dated ___________, 2015, by and between the Friends of Minute Man National Historic Park, a non-profit corporation duly organized under the laws of the Commonwealth of Massachusetts and having a principal office at 174 Liberty Street, Concord, Massachusetts 01742 (the “Grantee”), and the Town of Lexington, a municipal corporation with its principal offices at 1625 Massachusetts Avenue, Lexington, Massachusetts 02420, acting by and through its Board of Selectmen (the “Town”): WHEREAS, the Grantee has sought funding from the Town pursuant to the Community Preservation Act, G.L. c. 44B, to cover a portion of the costs to uncover and restore an historic battlefield that marked an important component of the events of April 19, 1775 – Parker’s Revenge, the site of the second battle of Lexington; and WHEREAS, at the Town Meeting held on April 6, 2015, the Town voted to appropriate, under Article 8(b), the sum of Thirty-Six Thousand Seven Hundred-Ninety Dollars ($36,790) from the Historic Resources Reserve of the Community Preservation Fund (the “Funds”) for that purpose; and WHEREAS, the remainder of the estimated total project cost of $276,980 will be raised from private funding; and WHEREAS, the Town and the Grantee wish to memorialize herein the terms governing the disbursement of the Funds appropriated by the Town at the Town Meeting; NOW, THEREFORE, in consideration of the mutual covenants herein set forth, the parties agree as follows: 1. The Grantee agrees that the Funds shall be used to fund the Project Synthesis Phase which will include 1) A military tactical field simulation event, 2) A phase III final report, summary analysis, and coordination with interpretive projects, and 3) Artifact Conservation and Material Analyses. The project will further: • Use modern technology to uncover the site of the Parker’s Revenge Battlefield and enhance the understanding of the events that occurred there; and • Synthesize all data and information in a readily accessible and usable format. All of the foregoing collectively called the ‘Project’. 2. The Grantee agrees to make final copies of any reports, drawings or documentation of any artifacts available to the Town, at the Town’s request. Any documentation procured with the Funds shall be limited to work necessary or appropriate to carry out the Project, and shall be consistent with the preservation, restoration or rehabilitation of the battlefield as an historic resource. 3. The Grantee agrees that the Town shall have the right to require written confirmation by the Grantee that the Funds were used solely for the intended purpose. 4. Grantee shall include, in any document or written report produced as a result of this project, a statement that the project was funded in part by the citizens of the Town of Lexington through the Community Preservation Act. 5. Upon receipt of an invoice from any consultant, contractor or vendor working on the Project, Grantee agrees to present a copy of said invoice to the Town. The Town shall then make payment to the Grantee. After Grantee makes payment to its consultant, contractor or vendor, Grantee shall provide the Town a copy of such payment in the form of the cancelled check. Such verification of payment shall be provided within 30 days of payment by Grantee. 6. If the Project is terminated prior to its completion, the Grantee shall provide the Town with a report of the extent of the work completed and total amount expended for this work. 7. The Town’s grant of funds to the Grantee is made with the understanding that the Town has no other obligation to provide other or additional support to the Grantee for the Project or otherwise. 8. The Town hereby certifies that the Funds have been duly appropriated and are currently available to meet the Town’s obligations as stated in this Agreement. (Remainder of the page left blank intentionally) Executed under seal as of the date first set forth above. TOWN OF LEXINGTON By its Board of Selectmen _________________________________ Joseph N. Pato _________________________________ Peter C.J. Kelley _________________________________ Norman P. Cohen _________________________________ Michelle L. Ciccolo _________________________________ Suzanne E. Barry FRIENDS OF MINUTEMAN NATIONAL HISTORIC PARK BY:______________________________ Robert Morris, President, duly authorized Approved for Availability of Funds _______________________________ Acct. No. ______________ Comptroller AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Accept Community Endowment of Lexington Grant for Antony Park PRESENTER: Carl F. Valente, Town Manager ITEM NUMBER: I. 8 SUMMARY: The Tourism Committee received a $5,000 grant from the Community Endowment of Lexington, to be used for the construction of Antony Park (at the eastern end of Tower Park). Acceptance of this grant requires the approval of the Board of Selectmen and Town Manager. RECOMMENDATION / SUGGESTED MOTION: Move to approve and authorize the Chairman to sign the grant award of $5,000 from the Community Endowment of Lexington to support the hardscape phase of the Antony Park project. FOLLOW-UP: Town Manager's Office will process the grant with the Comptroller's Office. DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 9:15 PM ATTACHMENTS: Description Type CEL Grant Exhibit AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Selectmen Appointment - Center Committee (5 min.) PRESENTER: Joe Pato ITEM NUMBER: I.9 SUMMARY: Lexington Center Committee The Committee has requested that Stacy Sheehan be appointed to the Committee. RECOMMENDATION / SUGGESTED MOTION: Motion to appoint Stacy Sheehan to the Lexington Center Committee for a term to expire September 30, 2017. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 9:20 PM ATTACHMENTS: Description Type Stacy Sheehan Committee Application/Resume Backup Material Current List of Center Committee Members Backup Material AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve/Sign Performance Evaluation for Town Comptroller PRESENTER: Joe Pato ITEM NUMBER: C.1 SUMMARY: Attached is the Performance Evaluation for the Town Comptroller for your approval and the Chairman's signature. RECOMMENDATION / SUGGESTED MOTION: Motion to approve the Consent Agenda. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 9:25 PM AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor License - Cotting School PRESENTER: Joe Pato ITEM NUMBER: C.2 SUMMARY: Attached is a request from the Cotting School for a one-day liquor license to serve beer at a Chili Cook-off on Sunday, October 18, 2015 from 12:30 p.m. to 3:30 p.m. at the Cotting School located at 453 Concord Avenue. RECOMMENDATION / SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 9:25 PM ATTACHMENTS: Description Type Cotting School Application for 1-Day Liquor License Backup Material AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Use of the Battle Green - LexFUN Halloween Parade PRESENTER: Joe Pato ITEM NUMBER: C.3 SUMMARY: Attached is a request from LexFUN to hold the annual Halloween Parade on Saturday, October 31, 2015 (raindate Sunday, November 1, 2015) from 10:00 a.m. to 12:30 p.m. on the Battle Green. RECOMMENDATION / SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 9:25 PM ATTACHMENTS: Description Type Letter from LexFUN Requesting Use of Battle Green for Annual Halloween Parade Cover Memo AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Exemption 6: Consider Purchase, Exchange, Lease or Value of Real Property (Public Safety and School Sites) PRESENTER: Carl F. Valente, Town Manager ITEM NUMBER: E.2 SUMMARY: The Board will continue its discussion regarding a public safety site.1. The Town Manager will update the Board regarding a potential school site.2. RECOMMENDATION / SUGGESTED MOTION: NA FOLLOW-UP: NA DATE AND APPROXIMATE TIME ON AGENDA: 7/13/2015 9:30 PM